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Home My WebLink AboutCity Council Packet 10-15-2013 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING OCTOBER 15, 2013, 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Hilde Performance Center improvements B. Veterans Memorial 3. ADJOURN Special Council Meeting 1 of 1 October 15, 2013 Page 1 City of Plymouth Hi lde Performance Center October, 2013 Page 2 INTRODUCTION The following report provides an overview of the Hilde Performance Center (Hilde) including historic information, current amenities, user groups and other operational data. Overall, the Hilde is a valued community asset hosting over 40 events and 30,000 visitors per year. As we look to the future, the City will need to make some decisions regarding the phased improvements and completion of the Hilde Performance Center. HISTORY In June of 2000, the City Council entered into an agreement between Al and Jayne Hilde, Jr., and the Plymouth Civic League, for the construction of the Hilde Performance Center within Plymouth Creek Park. The proposed contract explains that the Hildes would be providing 1,000,000 to the Plymouth Civic League (PCL), and the PCL would be responsible for all costs related to design and construction of the facility. Upon completion of the facility, the PCL would turn over full ownership to the City. In 2000, the concept drawings for the site were altered in order to meet the million -dollar budget set by the donor. Two significant changes worth noting; the basement of the Hilde was removed and the sides of the stage were increased in size to accommodate unisex bathrooms, scene storage and other necessary facilities. The other change was the roof beams. The steel beams were change to structural wood beams. These revisions were necessary to reduce the cost approximately $300,000 to reach the target budget of $1,000,000. On November 17, 2003, the Plymouth Civic League transferred ownership of the Hilde Performance Center to the City of Plymouth. In 2008, the City Council reviewed and approved concept plans for improvements to the Hilde Performance Center (Hilde). The improvements to the Hilde were proposed as a multi -phased project because of the difficult economic times. In 2010, the City Council authorized phase 1 improvements that provided interior site work to improve the seating and access for handicapped individuals throughout the Hilde site. Phase 1 improvement also included enhancement work for concession operations, the addition of tiered seating and a small stage, new trails, a fountain plaza area, and underground raceways for electrical sound system wires and video stations. The source of funding for the project was the Community Improvement Fund. In 2011, the phase 1 project was completed. Page 3 Phase 2 improvements to the Hilde Performance Center are currently scheduled for 2014 within the Capital Improvement Program (CIP). The phase 2 project focuses on the entrance and visibility of the Hilde along Plymouth Boulevard. As well, this phase would include an additional entry/gateway, a pond seating area, additional trails, restored "Big Woods" ecosystem, and a second plaza area. This phase would incorporate some of the City Center Design Standards (adopted by City Council in 1996). The Hilde Performance Center serves as the hub of activity for the City Center area. As defined by the City Center Plan, the Hilde..."is the place in Plymouth that welcomes all residents for functions that are oriented to community rather than commerce". BUDGET HISTORY Year Budget Funding Source(s) 2000 1,000,000 295,000 Jayne and Al Hilde, Jr. Park Dedication 2010/2011 871,154.21 (actual) Community Improvement Fund 2014 1,400,000 (estimate) Community Improvement Fund EVENT HISTORY Each year the Hilde Performance Center hosts a wide range of events including concerts, dance and theatre performances, movies, naturalist, rental events and weddings. In addition, this venue hosts multiple triathlon and walk/run events. Events at the Hilde are scheduled May through early October. The majority of events take place June through August, ranging from 2-5 events per week. In 2013, 43 events/programs were held at the Hilde. EVENT TYPE # ATTENDANCE City sponsored 34 7,214 i.e concerts, movies, theater performances, community events) Music in Plymouth 02 12,175 Other groups 07 5,000 i.e. Parkinson's Foundation walk, LifeTime Triathlon, weddings) TOTALS 43 24,389 Page 4 IMP 9 VMS. Or e FFEL lip 9 R q CONCEPT PLANS I CITY OF PLYMOUTH, MINNESOTA Ey' CHILDREN'S PLAYAREA TRAIL CONNECTION TO MILLENNIUM GARDEN AND PLYMOUTH CREEK PARR POND BOARDWALK TO TRAL SANDPLAYGROUND EXISTING ASPHALT TRAIL POND PLAZA ILUSEDSEAT WALL CREATESFORMAL. BORDERTOPOND DECORATIVE PAWNG SEATINGAREA AMPHITHEATER STYLE SEATINGAREA 18 PERTIER LARGE LIMESTONE BLOCK FOUNTAIN FOCALPOMT DECORATIVE IRON FOUNTAIN AND PRECAST BASIN MUSIC NOTES AND KEYBOARD PLAZA DECORATIVS STEEL ARCHWAYWIMUSICALNOTES KEYBOARn DECKWG SRATIRG CONNECTION TO LIFETIME FITNESS RESTORED 'EIG WOODS ECOSYSTEM FOOT BRIDGE MUSICAL INSTRUMENT SCULPTURES CUSTOM 'MUSICAL NOTE' LIGHTING WITH HILDE CENTER NAME NEWSIDEWALKENTRANCEAT THE LOCATION OFTHE EXISTING PATHWAY ENTRANCE I Revsvi Aaxnm. Im ENTRY PLAZA AND GATEWAYSIGN HILDEAMPHLTHEATER AND STAGE CENTRAL AISLE WALKWAY FOR SAFE MOVEMENT OFSPECTATORS RESTROOM BUILDING ADDED ACCESSIBLEWALKWAY PLAZA AREA FOR VENDORS ADDED WALKWAY TO CONNECT CITY HALL ANDASSOCIATED PARKING LOT ASPHALT TRAIL CONNECTION yNEWSIDEWALK ENTRANCE r o"oe ON -STREET PARKING GUEST VEHICLE DROP-OFF WITH BOLLARDS Page 7 N n ci .01 MUSICALSCORR SCULPTURES STONE AND WOODEN BRIDGE DRYSTREAMI STORM WATER COLLECTION AND ELIMINATION KEYBOARD DECK STONEAND WOODEN BRSDGH i'Lrir 4ir STREAM I STORM CITY OF PLYMOUTH, MINNESOTA -- /_ _ _ _ PATH TO PLYMOUTH 4 WATER COLLECTION AN10451D BOULEVARD ENTRANCE ELIMINATION V DECORATIVE CAST FOUNTAIN BENCH (TYP.) RELOCATED HILDE -.. .... MUSICALSCORE SCULPTURES i*-- ,BBNCH(TYP.) 1 sti STREAM I STORM PATH TO PLYMOUTH 4 WATER COLLECTION AN10451D BOULEVARD ENTRANCE ELIMINATION V N a MUSICAL NOTES AND KEYBDARD PLAZA DECOMITwE CAST FOUNTAIN STONESEATING SMALL PERFORMANCE AREAPAVING SMALLJ1411MTB PERPQRMANCE5, UANCE5, & MODMW FOUNTAIN AND POOL PRIVIDE INTERESTDURING NON-PERFORNANC6T24ES A Im COVERINGTHE POOL WILL PROVIDE ASMALL RALSEIImSFA6BFORAROILS, MUSICIANS, SPEAKERS, ETC. S4.r2 q DECORATIVE IRON FENCING DECORATIVE CAST FOUNTAIN BENCH r( TTRELOCATED HU.De DEDICATIDNMONUMENT 1`\ f -- 51 gtl4'b PATH TO HU.DE STAGE N AMPHITHEATER STYLE SEATING AREA Page 8 DECORATIVE BOVLHVARD LIGHTING q?4r,OF PLYMOUTH, MINNESOTA DRoP-ORPARRA HILDE PER oFtmAN[R BOLLARDS USEDTOPROTECT PEDESTRIANS PLANTER AND ENTRY WALLS AND ADDSO HILDE MENTIFIGATION MASoH0.YAH -- AREA GATEWAY MATCHINGLIMRSTONPCHARACTER FROM CITYHALL RENOVATION DRCORATSVR BOULEVARD IRON FENCING WEAVESINTOPARK. EEPANDINGTHE PLYMOI SOVLEVAAD CORRIDORAND ENI-0THE SGNIFICANCS OFTHE HH.DE f'• A`• MUSICAL INSTRUMENT4:I ry SCULPTURE ilk y LSI PLYMOUTH BOULEVARD SECTION C - C' DEcoRATIVE BOULEVARD _ lHoNFENCING DEcoRATrvE BoULEVARn - - LIGHTING ENTRYWALK " - MASONRYANDSTONE - - N DROP-OFFAREA .. + . ENTRY PLANTERWITH MUSICAL INSTRUMENT . SCULPTURES HILDE PERFORMANCE AREA GATEWAY - L BENCH (TYP.) _ ENSRYPLAZA 40 IiLDEIDENTIPSCATION RECALLINGSTAGE TRUSSDETAIL FORAMPHfiHSATR0. TE IGHTS PIERS ANDSTONE im*--.._i...- A GATEWAY Page 9 HILDE PERFORMANCE CENTER PHASE IMPROVEMENTS & COST ESTIMATES Phase I Completed I Phase 2 Improvements I Estimated Cost Spectator Improvements Center Aisle Accessible Walkway Vendor Plaza New Sidewalk Entrance Trail connection to LifeTime Fitness Fountain Plaza Amphitheater Lighting Trails Public Street & Sidewalk $330,000 i.e. lighting, bollards, benches, plantings, irrigation, electronic reader board, etc.) Central Entrance $414,000 i.e. retaining walls, decorative iron fencing, gateway entrance, sculptures, key board decking, etc.) Spectator/Pond Improvements $455,000 i.e. retaining walls, stairs, plantings, sidewalk, seating, etc.) Big Woods Restoration $25,000 i.e. invasive species removal, native understory plantings, etc.) 1,224,000 The Hilde phased project does not include a restroom facility and playground. These components will be considered at a later time if deemed important. The estimated cost for completion of Phase 2 is $1,224,000. Staff anticipates that the overall design will need to be refined to address current site needs and/trends. Phase 2 cost estimates do not include contingencies, design and consultant fees. Currently the CIP has $1.4 million scheduled for 2014. Page 10 CITY OF PLYMOUTH, PDRLIC STREETANDSIDEWALK IMPROVEMENTS HSLDE CENTER ENTRANCE IMPROVEMENTS BIG WOODS RESTORATION SPECTATOR/VENDORIMPROVEMENTS PARK RESTROOM BUILDING SPECTATOR /POND IMPROVEMENTS PLAYGROUND MINNFSOTA Page 11 SOME OPTIONS Complete Phase 2 of the Hilde o Move back in the CIP Remove the Phase 2 of the Hilde from the CIP o Continue operating under current site conditions Consider modifications to the Hilde o Not adding an additional entrance, enhancing what we have o The addition of a Veterans Memorial to the site Page 12