HomeMy WebLinkAboutCity Council Minutes 08-21-2012 SpecialAdopted Minutes
Special Council Meeting
August 21, 2012
Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the
Medicine Lake Room, 3400 Plymouth Boulevard, on August 21, 2012.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Bildsoe, Johnson, Stein,
and Black.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, Administrative Services Director Callister, Parks and
Recreation Director Evans, Fire Chief Kline, Human Resources Manager Kone, Community
Development Director Juetten, Public Works Director Cote, Deputy Parks and Recreation
Director Northway, Accounting Supervisor Berg, Utilities Manager Newberger, Police Chief
Goldstein, Deputy Fire Chief Springer, Ice Arena Manager Abel, and City Clerk Engdahl.
2013 Budget
City Manager Ahrens stated the Council has received the 2013 budget and CIP in concept form.
She noted the Street Analysis Plan, Trail Study Analysis, and the Northwest Area Infrastructure
Report have been prepared, and staff is recommending to schedule study sessions in the near
future to discuss those reports.
Administrative Services Director Callister provided an overview of the proposed 2013 budget.
The overall tax levy for 2013 would be $29,285,451, an increase of $557,492 or 1.94% from
2012.
Councihnembers Black, Wosje, and Johnson recommended that Council salary increases be no
higher than what is given to staff or no increase at all. Administrative Services Director Callister
stated Council salaries are set according to the requirement in the City Code, which are adjusted
January 1 following the General Election. The salaries are based on the United States
Department of Labor Consumer Price Index. However, the Council has the option to accept the
increase, accept the same percentage increase as the employees receive for 2013, or decline the
increase and keep the current salary structure.
The Council requested staff to provide a report on the following items for their budget study
session on August 28:
1. Contingency for health insurance increase.
2. Uniform purchases and laundering.
Adopted Minutes 1 of 3 Special Meeting of August 21, 2012
3. Water fund rate increase.
4. Sewer fund rate increase.
5. Water connection fee.
6. Water Resource Fund (history of the fee, curb raising and work)
7. Highway median maintenance.
8. Cash flows for capital funding.
9. Tax impact history.
Park Replacement Plan
Administrative Services Director Callister discussed the Park Replacement Plan, which was an
originally studied in June 2009 and recently updated. He stated the Park Replacement Plan is
strictly a capital project fund. It finances the replacement of existing capital assets and does not
include expenditures related to the operation or maintenance of the parks. Further, this fund does
not include capital asset expenditures related to future parks. Park dedication fees obtained from
new development are kept separate in the Park Construction Fund and are used for new parks and
park facilities. Over the next 40 years, capital expenditures related to the replacement of existing
park assets are estimated to total $59.4 million. Under the current funding scenario, revenues are
not sufficient to cover the expected expenditures, and the Park Replacement Fund's cash balance
would be depleted by 2020.
He stated in the plan, staff has identified three options. Staff is recommending Option 2 which
includes current park replacement levy of $130,000 plus approximately one half of the expiring
debt levy for the activity center/field house bonds of $200,000. The total annual levy for the Park
Replacement Fund would be $330,000 beginning in 2013 with three percent annual inflationary
increase thereafter. Using the existing Park Replacement Plan, the cash balance would go
negative in 2020 and the funding gap would be $6 million by 2031. This option is included as a
recommendation in the preliminary 2013 budget and levy.
The majority of the Council stated they support the above option, but they would be scheduling a
study session in the future to discuss it further.
2013-2017 Capital Improvement Program
Public Works Director Cote went through the proposed 2013-2017 Capital Improvement
Program. A discussion was held whether to leave the fourth fire station in the CIP as strictly a
placeholder, constructing an ice center training facility, and converting the ice at Rink 1 at the Ice
Center to a professional rink.
Adopted Minutes 2 of 3 Special Meeting of August 21, 2012
Future Study Sessions
No future study sessions were scheduled, but the Council stated at the next budget work session
on August 28 at 5:30 p.m., continued discussion would be held on the budget, pavement
management program, and Northwest Area Trunk Study.
Adiournment
Mayor Slavik adjourned the meeting at 9:07 p.m.
LOW "j'41J
andra R. Engdahl, C4 berk
Adopted Minutes 3 of 3 Special Meeting of August 21, 2012