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Home My WebLink AboutCity Council Packet 12-09-2002 SpecialAgenda City of Plymouth Special City Council Meeting Monday, December 9, 2002 6:30 p.m. Public Safety Training Room 1. Call to Order 2. Conduct Board and Commission interviews 3. Discuss CCR and Deputy Mayor appointments 4. Review applications for At Large Council position and select finalists 5. Schedule future study sessions 6. Adjourn Agenda Number: TO: Dwight Johnson, City Manager FROM: Sandy Paulson, City Clerk, throu Laurie Ahrens, Assistant City Manager SUBJECT: Board and Commission Interviews DATE: November 26, 2002 for Special meeting of December 9, 2002 1. ACTION REQUESTED: Request staff to prepare a Resolution appointing individuals to Boards and Commissions for the January 7 Regular Council Meeting. 2. DISCUSSION: The City Council will interview individuals interested in serving on City boards and commissions on December 9. The attached Resolution is proposed and names will be filled in based on the Council's discussion following the interviews. Terry Goodfellow -Heyer, whose term will be expiring on the Environmental Quality Commission, has requested to not be reappointed to this commission. She requests to be considered for the Plymouth Advisory Committee on Transit (PACT) or the Park and Recreation Advisory Commission (PRAC). Ned Carroll who is serving on the Shingle Creek Watershed District, has requested to be considered for appointment to the Park and Recreation Advisory Commission. If he isn't appointed to this commission, he would like to continue serving on the watershed district. 09 At the November 19 Study Session, the Council directed staff to prepare a Resolution for the dissolution of the Public Safety Advisory Board for the December 17 Council meeting. Staff contacted the current members of this board and encouraged them to apply for positions on other boards and commissions if they so desired. State law provides that the Mayor makes appointments to the Housing and Redevelopment Authority, with the confirmation of the City Council. All other appointments are made by the City Council. The applicants of all individuals not selected for appointment at this time will be kept on file in the event of a future commission vacancy during 2003. 5. ALTERNATIVES: The City Council should review the proposed Resolution and make any desired changes. 6. RECOMMENDATION: I recommend that the City Council request staff to prepare a Resolution appointing individuals to Boards and Commissions for the January 7 Regular Council Meeting CITY OF PLYMOUTH RESOLUTION NO. 2003 - APPOINTING INDIVIDUALS TO FILL VACANT TERMS ON VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED by the City Council of the City of Plymouth, Minnesota, that the following individuals are appointed to boards and commissions (* indicates reappointment), effective February 1, 2003, or sooner upon resignation of the member: Name Commission Seat Term Expires Planning Commission Ward 3 January 31, 2006 Planning Commission Ward 4 January 31, 2006 Planning Commission At Large January 31, 2004 Park & Rec. Advisory Comm. Ward 2 January 31, 2006 Park & Rec. Advisory Comm. Ward 3 January 31, 2006 Park & Rec. Advisory Comm. At Large January 31, 2006 Environmental Quality Comm. Ward 2 January 31, 2006 Environmental Quality Comm. Ward 4 January 31, 2006 Environmental Quality Comm. At Large January 31, 2006 Human Rights Commission At Large January 31, 2006 Human Rights Commission At Large January 31, 2006 Advisory Committee on Transit User January 31, 2006 Advisory Committee on Transit At Large January 31, 2006 BE IT FURTHER RESOLVED that the City Council confirms the following appointment be made by Mayor Johnson to the Housing and Redevelopment Authority: Housing & Redevelopment Authority January 31, 2008 Adopted by the Plymouth City Council on January 7, 2003. DATE: December 6, 2002 TO: Dwight Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Deputy Mayor and Council Coordinating Representatives The City Council has included discussion of the 2003 Deputy Mayor and Council Coordinating Representative appointments on the December 9 study session. Deputy Mayor The City Charter and City Code require that the Council select a Deputy Mayor from among its members at or before the first regular meeting of each year. The Deputy Mayor performs the duties of the Mayor during the disability or absence of the Mayor from the City or, in case of a vacancy in the office of Mayor, until a successor has been appointed and qualifies for office. Councilmember Kelli Slavik served as Deputy Mayor in 2001, and Councilmember Judy Johnson served as Deputy Mayor in 2002. Council Coordinating Representatives Each year, the City Council considers appointments of Council Coordinating Representatives (CCR), as well as appointments to other agencies and boards. The following table lists the CCR positions, as well as the individuals appointed in 2002. A resolution will be prepared for consideration at a January Council meeting based on the Council's direction. Board/Commission 2002 Appointments 2003 Appointments Planning Commission Bob Stein Park and Recreation Adv. Comm. Sandy Hewitt Environmental Quality Committee Ginny Black Human Rights Commission Sandy Hewitt Youth Advisory Council Judy Johnson Advisory Committee on Transit Scott Harstad Charter Commission Scott Harstad School District 279 (Osseo) Ginny Black School District 281 (Robbinsdale) Bob Stein School District 284 (Wayzata) Kelli Slavik and Sandy Hewitt School District 270 (Hopkins) Joy Tierney School District 284 CICC Joy Tierney and Judy Johnson Municipal Legislative Commission 1 elected and 1 appointed) Joy Tierney and Dwight Johnson Northwest Suburban Cable Comm. 2 appointments) Sandy Hewitt and Helen LaFave Suburban Rate Authority (typically 1 staff and 1 council) Dan Faulkner and Ginny Black (alt.) I-494 Corridor Commission Council, Council alternate, Staff, Staff Alternate) Joy Tierney, Sandy Hewitt (alt.), Barb Senness, and Anne Hurlburt (staff alt.) Plymouth Civic League Kelli Slavik Suburban Transit Association Scott Harstad DATE: December 6, 2002 TO: Mayor and City Council; City Manager FROM: Laurie Ahrens, Asst. City Manager SUBJECT: Applications for City Council Vacancy Attached are the applications received for the upcoming City Council vacancy. The December 9 agenda includes review of the applications and selection of finalists to be interviewed on Monday, December 16. Until an individual is declared a finalist and invited to interview, their name is confidential under the Data Practices Act. Councilmember Johnson also requested that we contact all applicants to determine their interest in serving on an advisory board or commission. The attached page indicates the results of our calls. Many of these applications arrived today (Friday), and we have been unable to connect with all individuals. I will provide an update on Monday evening. Agenda Number: 5 TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager, SUBJECT: Set Future Study Sessions DATE: December 6, 2002, for Council study session of December 9, 2002 ACTION REQUESTED: Review the pending study session topics list and establish future special meetings if desired. Calendars are attached to assist in scheduling. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Discuss 2001 Audit Report — spring 2003 (Tierney, Black, Slavik) Pond cleaning options and Policy for handling drainage concerns — spring 2003 (Black, Johnson, Stein) Street Reconstruction Program — spring 2003 (Black, Harstad, Johnson) Connection to City sewer and septic systems (Stein, Black, Hewitt) Jake Braking of Trucks (Black, Johnson, Slavik) Control of buckthorn in City -owned spaces (Slavik, Stein, Johnson) Weed Mowing, Tree Removal, and related Special Assessment Procedures (Council) Subdivision Regulations (Johnson, Slavik, Stein) Meeting with Legislators (Johnson, Slavik, Black) Other requests for study session topics: Discuss smoking issue initiated by the Park and Recreation Advisory Commission (Johnson) Recycling Program — future program initiatives (EQC) OFFICIAL CITY MEETINGS December 2002 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S 6 7 2:00 PM OLD FASHIONED 7A0 PM TRUTH IN TAXATION HEARING, Council Chambers 7:00 PM PLANNINGCOMMISSION, 7:00 PM HUMAN RIGHTS 4:30 PM Deadline for CHRISTMAS - sPECALcouNCIL MEETING: Council Chambers COMMISSION - Council Chambers receiving AtPlymouth Historical Society Building IMMEDIATELY POLLOWINGTRUTH IN TAXATION): FIRE DEPT.REPORT, PULL TAB 7:00 PM PLYMOUTH ADVISORY Large Council Seat applications REQUEST SET FUTURE SYUDY SESSIONS,Public Safety Training Room COMMITTEE ON TRANSIT (PACT)- Bass Lake Room 8 9 10 11 12 13 14 6:30 PM SPECIAL COUNCIL MEETING INTERVIEW BOARD/COMMISSIO 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE 7:00 PM CHARTER COMMISSION ANNUAL MEETING, Public Safety Training Room CANDIDATES; CCR/DEPUTY EQC), Medicine Lake Room (this month) MAYORAPPTS' REVIEW AT -LARGE 7:00 PM PARK&REC ADVISORY COUNCIL APPLICATIONS, COMMISSION (PRAC), CouncilChambers Public Safety Training Room 7:00 PM PUBLIC SAFETY ADVISORY BOARD (PSAB), Police Dept Library 15 16 17 18 19 20 21 5:00 PM SUBURBAN TRANSITAUTHORITV LEGISLATIVE MEETING, Plymouth Creek Centx 7;00 PM REGULAR 7:00 PM PLANNING 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), COUNCIL COMMISSION, Medicine Lake Room 0:00 PM SPECIAL COUNCIL MEETING: INTERVIEW APPLICANTS FOR AT -LARGE COUNCIL; MEETING, Council Chambers Council Chambers Plymouth Creek Center Ballroom C 7:00 PM1 this meeting only) YOUTH 0y COUNCIL, Council Chambers 22 23 24 25 26 27 28 CITY OFFICES CHRISTMAS CLOSE AT HOLIDAY - City 12:30 PM IN Offices closed OBSERVANCE OF THE CHRISTMAS HOLIDAY 29 30 31 Nov 2002 Jan 2003 CITY OFFICES S M T W T F S S M T W T F S CLOSE AT 4:30 1 2 1 2 3 4 PM IN OBSERVANCE 3 4 5 6 7 8 9 5 6 7 8 9 10 11 OF THE NEW 10 11 12 13 14 15 16 12 13 14 15 16 17 18 YEAR HOLIDAY 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 modified on 12/6/2002 OFFICIAL CITY MEETINGS January 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 Dec 2002 Feb 2003 S M T W T F S S M T W T F S NEW YEAR'S DAY - City 1 2 3 4 5 6 7 1 Offices Closed 8 9 10 11 12 13 14 2 3 4 5 6 7 8 15 16 17 18 19 20 21 9 10 11 12 13 14 15 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 5 6 7 8 9 10 11 7:30 PM YOUTH ADVISORY 7:00PM REGULAR COUNCIL 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EOC), Medicine Lake 7:00 PM HUMAN RIGHTS COMMISSION, COUNCIL, MEETING, Council Room (this month) Council Chambers Chambers 7:00 PM PARK & REC ADVISORY COMMISSION PRAC ), Council CChambers 12 13 14 15 16 17 18 7:30 AM -9:15 AM -MLC 7:00 PM PLANNING COMMISSION, 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), LEGISLATIVE Council Chambers Medicine Lake Room BREAKFAST, Radisson Hotel & LEAGUE OF Conference MINNESOTA Center, 3131 CITIES Campus Drive LEGISLATIVE CONFERENCE, St. Paul 19 20 21 22 23 24 25 MARTIN 7:00 PM LUTHER KING PLYMOUTH JR. BIRTHDAY ADVISORY Observed) - COMMITTEE ON City Offices TRANSIT (PACT) - Bass Lake Room Closed 26 27 28 29 30 31 11:45 AM PLYMOUTH-MTKA BUSINESS COUNCIL, Sheraton Ridgedale 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 12/6/2002 OFFICIAL CITY MEETINGS February 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jan 2003 Mar 2003 2: 01 PM -7:00 S M T W T F S S M T W T F S P FIRE & EM 1 2 3 4 1 FESTIVAL, 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Parkers Lake 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 31 2 3 4 5 6 7 8 7:30 PM YOUTH 7:00 PM PLANNING 7:00 PM HUMAN RIGHTS ADVISORY COMMISSION, COMMISSION - COUNCIL, Council Chambers Council Chambers Council Chambers 9 10 11 12 13 14 15 7:00 PM REGULAR COUNCIL 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC), Bass Lake Room 7:00 PM PARK 8 REC ADVISORY COMMISSION CouncilMEETING, Council PRAC), Chambers Chambers 16 17 18 19 20 21 22 PRESIDENTS DAY - Ci 7:00 PM PLANNING COMMISSION, 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake RoomOfficesClosedCouncilChambers 23 24 25 26 27 28 7:00 PM REGULAR 7:00 PM PLYMOUTH COUNCIL ADVISORY MEETING, Council COMMITTEE ON Chambers TRANSIT (PACT) - Bass Lake Room modified on 12/6/2002