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Home My WebLink AboutCity Council Packet 11-12-2002 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, November 12, 2002 5:00 p.m. Public Safety Training Room 1. Call to Order 2. Interview candidates for Youth Advisory Council 5:00 p.m. 3. Discuss options for policy on disposal of City -owned 5:30 p.m. property 4. Schedule future study sessions 5. Adjourn Agenda Number: TO: Dwight Johnson, City Manager FROM: Sandy Paulson, City Clerk, throe Laurie Ahrens, Assistant City Manager SUBJECT: Youth Advisory Council Interviews DATE: November 7, 2002 for Regular Council Meeting of November 12, 2002 The Council has scheduled November 12 at 5:00 p.m. to interview youth applicants for the openings on the Youth Advisory Council. Four out of the five applicants are able to attend the interview. Attached are the applications, a current roster, and a Resolution appointing students to the Youth Advisory Council. CITY OF PLYMOUTH RESOLUTION 2002 - APPOINTING MEMBERS TO THE YOUTH ADVISORY COUNCIL BE IT RESOLVED by the Plymouth City Council that the following individuals are hereby appointed to the Plymouth Youth Advisory Council for terms to expire April 30, 2003: Ward 3 Ward 4 Adopted by the Plymouth City Council on November 12, 2002. Youth Advisory Council Revised 520/2002) Initially Term Name Appointed Expires Word 1 Ifna Ejebe 09/25/01 06/30/03 15810 48h Avenue N. Plymouth, MN 55446 Word Y Peter Beste 05/14/02 06/30/03 2030 Vagabond Lane N. Plymouth, MN 55447 Word S Vacant Ward 4 Vacant Atiins Kee-ju Hong 05/14/02 06/30/03 15325 41"t Place N. Plymouth, MN 55446 Paul Jungels 05/14/02 06/30/03 4700 Orchid Lane N. Plymouth, MN 55446 Akash Kumar 05/14/02 06/30/03 1743045 th Avenue N. Plymouth, MN 55446 Mark Lenhardt 09/25/01 06/30/03 4850 Cottonwood Lane N. Plymouth, MN 55442 Michael Letich 05/14/02 06/30/03 4410 Glacier Lane Plymouth, MN 55446 Janet Li 05/14/02 06/30/03 4540 Terraceview Lane N. Plymouth, MN 55446 Jean Yin 05/14/02 06/30/03 4240 Comstock Lane N. Plymouth, MN 55446 Dwight Johnson 763/509-5050 Office City Manager djohnson@ci.plymouth.mn.us Judy Johnson 763/509-5007 Voice Mail Council Coordinating Representative 763/384-4636 Cell bohnson@ci.plymouth.mn.us Agenda Number: TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager Anne Hurlburt, Community Development Director SUBJECT: Policy on Sale of City Property DATE: November 7, 2002 for the City Council Study Session of November 12, 2002 1. PROPOSED ACTION Discuss and amend as needed a proposed policy to guide the sale of City -owned properties. 2. BACKGROUND The City recently sold seven single-family homes that had been acquired as a part of the Highway 101 project. While the City has purchased homes for parks and road purposes before, the re -sale of such properties at a later date was unusual and unprecedented. Other than the City Charter requirement that a public hearing be held before the sale of real estate, the City does not have policies or procedures guiding how such re -sales should be handled. The City Council has suggested that relevant policies be developed to guide future actions. 3. DISCUSSION Before developing new policy, it is helpful to review some of the things we learned as we sold the Highway 101 homes over the last year: Appraisals are not the best predictor ofsale prices. The appraisals that the City obtained when the homes were purchased were not very helpful in determining a sales price later on. Such appraisals do not seem to adequately consider all of the factors, especially such items as physical condition and cosmetic issues that can significantly influence a potential homebuyer. Maintaining homes is not a "normal" Cityfunction. No City Department has, as part of its normal responsibilities, the function of maintaining such properties. While there is some expertise on building maintenance among City staff, it is scattered among several departments. There is no single, logical staff assignment for day-to-day property management (such as security, utility bills, insurance, snow removal and lawn mowing.) The City is not a "normal" real estate seller. The process that the City used to select a real estate agent, approve listing agreements and sales prices and to review and negotiate purchase offers was not what is customary for residential real estate transactions. The buyer may have very different expectations when the seller is the City. Selling a property "as -is" may not be as easy as it would be for a private party. And there may be expectations that such properties will be great "bargains" or that the City will reduce prices to make housing affordable. Bidding wars and disclosure of information in purchase offers at public meetings are not typical in the residential real estate market. Timing can be a problem. Typically we like to have Council agenda items submitted on a time schedule that allows for thorough review and analysis. When multiple offers could be submitted right up to and during a meeting, thorough review (including the important step of City Attorney review of purchase agreements) is difficult. The City Council meeting schedule in itself can also be a challenge, making quick response to offers difficult. Roles and responsibilities were not clear. The authority of the staff/Council committee set up for the Highway 101 homes was not clear. With the first homes sold, the group thought it could review purchase agreements and make changes (counter offers), and accept an offer contingent on City Council approval. Later it was determined that the entire Council wished to review all offers. 4. RECOMMENDATION Each situation in which the City acquires real estate will be unique. It is probably not possible to develop detailed procedures now that will apply to every situation in the future. However, we have developed a list of issues that should be addressed. At the time the required public hearing is held, staff should be required to present a draft plan for the sale that addresses the following issues: Name the person(s) or committee who will represent the City in the sale of the property and determine their authority to negotiate and make counteroffers. Include in the process a complete review by the City Attorney of major documents. Determine if the property will be listed with a real estate agent and how the agent will be chosen. Identify the physical condition of the property, including code violations, and which ones should be corrected prior to resale. Decide the method for determining the proposed sale price. Identify who will be responsible for maintenance of the property until it is sold. Establish timelines for the process including deadlines for receiving offers. There may be other issues that the Council may wish to add to this list. Attached is a draft policy resolution based upon these points for your consideration. 2 RESOLUTION No. Policy for Sale of Residential Properties owned by the City Whereas, the City of Plymouth purchased and resold seven homes as a part of the County Road 101 improvement project during 2001 and 2002; and, Whereas, the City does not routinely offer properties it acquires for re -sale; and, Whereas, the Plymouth City Council finds it beneficial to use the experience gained in the re -sale of these properties to establish policies to guide the future re -sale of residential properties; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA THAT THE FOLLOWING POLICY BE ADOPTED TO GUIDE THE FUTURE RE -SALE OF RESIDENTIAL PROPERTY IN THE CITY: At or before the time of the public hearing required by the City Charter on the proposed disposition of residential property to members of the general public, the City Council will consider a procedural plan upon recommendation of staff addressing the following items: 1. Identify who is authorized to represent the City in the sale of the property and their specific authority to negotiate or make counteroffers on behalf of the City. 2. Include a process for having the City Attorney review major documents before presentation to the Council for approval. 3. Determine a process for hiring a real estate agent, if any. 4. Review a report by the City staff on the condition of the property, including any violations of City Code, and recommendations on needed repairs before re -sale. 5. Identify how the proposed sale price will be determined and decided. 6. Designate a specific individual or party to provide for the maintenance of the property until the property is sold. 7. Establish timelines for various aspects of the process, including any deadlines for receiving offers. The City Council may add to or amend any element of the procedural plan based upon any specific facts and circumstances that may be present. This policy is intended as a suggested guideline for consideration, and does not bind the City of Plymouth to any specific actions in the future. Agenda Number: TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager. SUBJECT: Set Future Study Sessions DATE: October 31, 2002, for City Council study session of November 12, 2002 ACTION REQUESTED: Review the pending study session topics list and establish future special meetings if desired. Calendars are attached to assist in scheduling. The City Council previously scheduled discussion of the City's Weed Mowing and Assessment Policy for November 19. We have learned that one of the residents interested in discussing this issue with the Council cannot be present at this meeting. He has requested that the meeting be deferred to a future date. The Council can either schedule an alternate date for this item or put the item back on the pending study sessions list for action after the first of the year. Due to its seasonal nature, there is no need for immediate action on this item. There is an item on the regular meeting agenda relating to the process for filling the upcoming vacancy on the City Council. If the Council wishes to conduct interviews of applicants, an interview date could be selected. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Discuss 2001 Audit Report — spring 2003 (Tierney, Black, Slavik) Pond cleaning options and Policy for handling drainage concerns — spring 2003 (Black, Johnson, Stein) Street Reconstruction Program — spring 2003 (Black, Harstad, Johnson) Connection to City sewer and septic systems (Stein, Black, Hewitt) Jake Braking of Trucks (Black, Johnson, Slavik) Control of buckthorn in City -owned spaces (Slavik, Stein, Johnson) Other requests for study session topics: Discuss smoking issue initiated by the Park and Recreation Advisory Commission (Johnson) OFFICIAL CITY MEETINGS November 2002 Sunday Monday Tuesday Wednesday r Thursday Friday Saturday 1 2Oct2002Dec2002 S M T W T F S S M T W T F S 9:00 AM -3:00 1 2 3 4 5 1 2 3 4 5 6 7 PM CITY HALL OPEN FOR 6 7 8 9 10 11 12 8 9 10 11 12 13 14 ABSENTEE 13 14 15 16 17 18 19 15 16 17 18 19 20 21 VOTING 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 8:00 AM -7:00 PM CITY HALL OPEN FOR GENERAL ELECTION - Polls open 7 AM 7:00 PM PLANNING COMMISSION, 7:00 PM CHOCOLATE SAMPLER, ABSENTEE VOTING dose 8 PM Council Chambers Plymouth Creek Center 10 11 12 13 14 15 16 VETERANS DAY OBSERVED), Sm PM SPECIAL COUNCIL MEEOUNCYOUTHINTERVIEWS, COUNCIL OPTIONSeoNsroERomoNSFORPOLICYONDISPOSALOF CIT'4WNED PROPERTY, 7:00 PM ENVIRONMENTAL oUALITYCOMMITTEE EOC), Medidne Lek@ 7:00 PM HUMAN RIGHTS COMMISSION, CoundlChamWn(nob pedal date) City Offices SET FUTURE STUDY Room this month Closed SE8& R— 7:00 PM PARKA RECREATION 7:00 PM REGULAR COUNGL MEEnNo, Co,.,y Cin ADVISORY COMMISSION (PRAC), Pymoldh Ice Center this meeting only) 17 18 19 20 21 22 23 6:30 PM JOINT MEETING: CITU COUNCIL/HRA: 790 PM SPECIAL COUNCIL MEETING -DISCUSS: a FETvovisosYOOARD FIREFInHTEO RPoLNY;WEED 7:00 PM PLANNING COMMISSION, AurHORm 5:70 PM HOUSING A REDEVELOPMENT AUTHORITYHITY(Hreek n, Plymouth er LAND TRUST ORDINANCE;MOWING Council Chambers this meetirq only) PRESENTATION, BUDGETARY ITEMS; FALLEN Council Chambers TREES POUCM, SCHEDULE FUTURE STUDY SESSIONS, C-0 Ch. bas 7:00 PM PUBLIC SAFETY ADVISORY BOARD (PSAs), Potin Dept LIbray 24 25 26 27 28 29 30 7:30 PM YOUTH 11:45AM PLYMOUTH-MTKA BUSINESS THANKSGIVING HOLIDAY - City Chanukkah begins at sunset ADVISORY COUNCIL, location to Center Offices COUNCIL, be announced Closed Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers THANKSGIVING HOLIDAY - City Center Offices Closed modified on 11/7/2002 OFFICIAL CITY MEETINGS December 2002 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 2:00 PM OLD FASHIONED T*00 PM TRUTH W TARAnON HEUDNaC-4Ch ft— 7:10 PM PLANNING COMMISSION, Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION - CHRISTMAS - Plymouth Historical SPECIAL COUNCIL MEETING: asAEDNTELY FOLLOWING TRUTH W TA7o1TpN): FIRE nREQUESTsM FUTURE STUDY SESSIONS. 7:00 PM PLYMOUTH ADVISORY Council Chambers Society Building COMMITTEE ON TRANSIT (PACT) - Bass Lake Room 8 9 10 11 12 13 14 e:I» PM TRUTN W TAXATR)N MEARINO RECONVENED(IF NEEDED), Cwra*I,, s 7:00 PM ENVIRONMENTAL pUALITYCOMMRTEE EOC), Medicine Lab 7:00 PM CHARTER COMMISSION ANNUAL MEETING, Public Safely Training Room sao PM (OR IMMEDIATELY FOLLOWING TRUTH W W TAXATION)OPECIAL COUNOL MEETING To INTERVIEW SOARO'DOWASSION CANDIDATES, L..h R Room (Chis month) 7:00 PM PARK 6 REC ADVISORY COMMISSION (PRAC),R— Council Chambers COUCOUPw r01TTNADVISORY NCIL CwKs CbIbI 15 16 17 18 19 20 21 7:00 PM REGULAR 7:00 PM PLANNING 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), COUNCIL COMMISSION, Council Chambers Council Council ChambersMEETING, Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD (PSAB), Police Dept. Library 22 23 24 25 26 27 28 7:30 PM CHRISTMAS YOUTH HOLIDAY - City ADVISORY Offices closed COUNCIL, Council Chambers 29 30 31 Nov 2002 Jan 2003 S M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 modified on 11/7/2002 OFFICIAL CITY MEETINGS January 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 Dec 2002 Feb 2003 NEW YEAR'S 7:00 PM HUMAN S M T W T F S S M T W T F S DAY - City RIGHTS 1 2 3 4 5 6 7 1 Offices Closed COMMISSION - 8 9 10 11 12 13 14 2 3 4 5 6 7 8 Council Chambers 15 16 17 18 19 20 21 9 10 11 12 13 14 15 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 5 6 7 8 9 10 11 7:30 PM YOUTH ADVISORY 7:00 PM oUALnYC MMITTEE EOC), Meddns Laks 7:00 PM PARK & RECADVISORY COMMISSION COUNCIL, Room (this month) PRAC), Council Council Chambers Chambers 12 13 14 15 16 17 18 7:00 PM REGULAR 7:00 PM PLANNING 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), COUNCIL COMMISSION, Council Chembers Council Council ChambersMEETING, Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD (PSAB), Pdks DepL Library 19 20 21 22 23 24 25 MARTIN 7:00 PM LUTHER KING PLYMOUTH ADVISORYJR. BIRTHDAY Observed) - COMMITTEE ON City Offices TRANSIT (PACT) - Bass Lake Room ClosedfOffices 26 27 28 29 30 31 11:45 AM PLYMOUTH-MTKA BUSINESS COUNCIL, location to be on, Ku cad 7:00 PM REGULAR COUNCIL MEETING, Council Chambers ji modified on 1117/2002