HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 09-26-2013MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, SEPTEMBER 26, 2013 - 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the
Housing and Redevelopment Authority and will be enacted by one motion.
There will be no separate discussion of these items unless a Commissioner,
citizen or petitioner so requests, in which event the item will be removed
from the consent agenda and considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for July 25, 2013.
B. Plymouth Towne Square. Accept Monthly Housing Reports.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports.
3. PUBLIC HEARING
A. Section 8 Housing Choice Voucher Program. Proposed changes to the
Housing Choice Voucher Administrative Plan.
4. NEW BUSINESS
A. HRA Budgets. Review and approve 2014/2015 HRA Budgets.
5. ADJOURNMENT
a. R.
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
July 25, 2013
PRESENT: Commissioner Jeff Kulaszewicz, Commissioners Paul Caryotakis, Carl Runck,
Toni Jelinek, and Jim Willis
ABSENT: None
OTHER: Grace Management Representative Bodigheimer
STAFF PRESENT: Housing Program Manager Jim Barnes, Specialist Kip Berglund, Office
Support Representatives Tina Beckfeld, and Janet Nelson
1. CALL TO ORDER
Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:03 p.m.
2. CONSENT AGENDA
A. Approve April 25, 2013 HRA Meeting Minutes.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report,
D. Community Development Block Grant (CDBG). Accept Consolidated Annual
Performance and Evaluation Report (CAPER).
MOTION by Commissioner Willis, seconded by Commissioner Caryotakis, to approve the
consent agenda. Vote. 5 Ayes. MOTION approved.
3. NEW BUSINESS
A. Update on HRA/City loan/assessment program for apartment Bre suppression
system installations. (Tabled from April 25, 2013)
Housing Manager Barnes gave an overview the staff report.
Commissioner Willis asked what the term for the Fire Suppression Loan Program would be.
Housing Manager Barnes replied that the tern is 10 years.
Commissioner Willis suggested that if the term were a deal breaker that we should extend the
term to reduce payment for the applicant over a longer term. Commissioner Willis stated that the
Draft
Plymouth Housing and Redevelopment Authority
July 25, 2013
Page 2
Vicksburg Village fire was a costly city and tax payer expenditure. If Vicksburg Village had fire
protection only a portion of the damage would have occurred.
Chairman Kulaszewicz asked if the interest rate would be a adj stablean adjustable rate.
Housing Manager Barnes explained the interest rate would be based on the city's return on its
money over the past 12 months. He also stated that there are other options to consider on how
the rate could be establishedsi established such as 1/2% over prime, prime, or a fixed rate.
Chairman Kulaszewicz stated that the main advantage of the program would be a low cost loan.
Commissioner Caryotakis stated owners could also save on their insurance costs.
Housing Manager Barnes stated they might see a savings of up to 15% on their insurance.
Commissioner Caryotakis stated the key of this program should be to provide a reasonable
program and then present it to the City Council to determine the economics.
Commissioner Willis asked if the city maintains an apartment list available to the public for
those wanting to rent in Plymouth and if the list includes whether the apartment is sprinkled.
Housing Manager Barnes replied there is a list through our rental licensing program. He stated a
lot of searching for apartments is done online, but occasionally we receive calls asking for such a
list. Currently the list does not provide information if the building is sprinkled.
Commissioner Jelinek questioned what the incentive would be if this information was not
published.
Commissioner Runck stated that evidence of savings needs to be provided. He asked if the size
of the loan, $125,000, was enough. He also asked if the maximum loan amount was based on the
example of Parkside Apartments at Medicine Lake,
Housing Manager Barnes explained -there are many variables that would affect the cost such as
increasing the size of the main line to increase water pressure, if the system would be a wet
system, or would it also include a dry system. Parkside was able to add the sprinkler system at a
lower cost because the structure was already open from the fire damage. Every project would be
different based on the wants and needs of each apartment building. The $125,000 limit is a
starting point. We do not have unlimited reserves. If three or four apartment communities were
to ask for funding, it would use approximately half of our reserves.
Commissioner Caryotakis asked if we generated interest and if there were.4 need for more
funding, could we accommodate them.
Draft
Plymouth Housing and Redevelopment Authority
July 25, 2013
Page 3
Housing Manager Barnes replied at that point we would hold discussions with the City Council
to see if there were other financing options.
Commissioner Willis noted that if the funds came from a special assessment, repayment would
be protected even if bankruptcy occurred. He also suggested that bonds could be considered if
the project were large enough. He added the maximum loan amount should remain flexible.
Commissioner Runck commented if the program had flexible limits it would allow for one-stop
shopping so the apartment owners would not have to go to the bank for a secondary loan for the
financing of the project.
Commissioner Caryotakis stated it would not matter where the funds came from; HRA reserves,
city reserves, assessments, or the sale of bonds, as long as product, rate and term were what the
property owners wanted.
Chairman Kulaszewicz asked for the definition of multi -family.
Housing Manager Barnes responded staff considers multi family to five or more units for this
program.
MOTION by Commissioner Willis, seconded by Commissioner Runck, directing staff to move
the Loan/Assessment Program for apartment fire suppression system installations forward to the
City Council for their discussion and approval on behalf of the HRA.
Vote. 5 Ayes. MOTION passed unanimously,
B. HRA Strategic Plan. (Tabled from April 25, 2013)
Housing Manager Barnes gave an overview the staff report.
Commissioner Willis noted under the Affordable Housing, First Time Homebuyers heading
changes were made from investigating to consider becoming an administrator for First Time
Homeowners. He asked if that could be accomplished and if we would receive administrative
fees.
Housing Manager Barnes stated the HRA could be come a lender for the Minnesota Housing
Fix -Up Fund and Rehab loan programs which would provide administrative fees to the HRA,
The downside is if the underwriting has errors we would be responsible for that loan meaning
they would refuse to buy it and we would have to fund that loan with our own resources.
For the First Time Homebuyer program, Housing Manager Barnes stated the HRA could partner
with a local bank to apply for first mortgage funding from Minnesota Housing. However, we
have not had housing projects that would be geared towards first time buyers. Plymouth's
Draft
Plymouth Housing and Redevelopment Authority
July 25, 2013
Page 4
average home value is in the mid $300,000 range which is out of reach for most first time home
buyers who access our programs.
Commissioner Willis asked about Plymouth Towne Square and Vicksburg Crossings 95%
occupancy.
Housing Manager Barnes stated that occupancy has been at or above 95% occupancy all year
and is an industry standard.
Commissioner Runck asked with the onslaught of baby boomers should we consider building
another senior building.
Housing Manager Baines suggested staying in a holding pattern. Dominium has 100+ units
coming into Crystal. Presbyterian Homes is building 145 independent units in Wayzata;
however that will serve a different market. Independent senior housing is the toughest market to
lease. In 2005 when a market survey was done for Vicksburg Crossing the survey indicated there
would be unmet capacity for 125 units in our market area and we took 96 units in that capacity
for Vicksburg Crossing. That will be changing with the baby boomers but it is not known what
kind of housing they are going to want.
Grace Management Representative Bodigheimer commented the consensus is that senior housing
seems overbuilt; assisted living is need driven. Assisted living unit rentals can be in the range of
2700-3200 before levels of care are assessed. It's a tough call in this market. The biggest
challenge is doing it affordably.
Commissioner Willis suggests holding our position if the market is already saturated.
Commissioner Jelinek asked if it is such a tough market are we doing something right with our
two buildings with the occupancy near 100%.
Housing Manager Barges stated we could build another building if we chose to subsidize it. If
we chose to control the rents we would fill it up.
Commissioner Kulaszewicz asked is it part of our mandate to provide affordable housing, and if
it is, to what extent. He also asked if building another senior building is what the taxpayers of
Plymouth want to pay for.
Commissioner Caryotakis asked if we should be focused on one generation or give equal
consideration of affordable housing to working people.
Housing Manager Barnes commented to the extent that we do not own any workforce housing,
but we participate financially either through the HRA or the City.
Draft
Plymouth Housing and Redevelopment Authority
July 25, 2013
Page 5
Commissioner Runck talked about interest rates rising but that is not reason enough, but what
happens five years form now if there is hyper -inflation.
Housing Manager Barnes replied if the board wants, staff can start looking for a site, partners for
development, and bring it back to the board on a case-by-case basis.
Commissioner Kulaszewicz stated we should be open to ideas and availability. He asked if our
mandate is to provide more affordable housing, then for whom, seniors or work force.
Commissioner Caryotakis commented that at this juncture of the economy we should wait and
see what is needed in the future.
MOTION by Commissioner Jelinek, seconded by Commissioner Willis, to adopt the HRA
Strategic Plan with the provision for an annual review.
Vote. 5 Ayes. MOTION passed unanimously.
C. Discuss Plymouth Towne Square Maintenance new position
Grace Management Representative Bodigheimer reported that a Plymouth Towne Square
maintenance part-time employee is resigning effective the end of August. Grace Management
Representative Bodigheimer recommends changing the pail -time 30 hour/week position to full
time. This would allow for absorbing some of the now contracted work. In salary, taxes,
worker's comp would add approximately $10,000. It would be more if they chose to take health
care benefits. There is extra money in the budget because the current property manager is earning
less than what is budgeted, and that person is also not taking health care benefits which were
budgeted. No budget revision would be required.
MOTION by Commissioner Jelinek, seconded by Commissioner Willis, to approve the full time
maintenance position at Plymouth Towne Square.
Vote. 5 Ayes. MOTION passed unanimously.
4. ADJOURNMENT
MOTION by Commissioner Caryotakis, seconded by'Commissioner Jelinek, to adjourn the
meeting at 8:12 p.m.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date: August 15, 2013
Re: PTS Monthly Report for July 2013
August Newsletter and Calendar attached
Occupancy/Marketing
Current Occupancy — 98 units
Current wait list status:
One Bedroom — 78 applicants; the list is closed.
Two Bedroom -- 14 applicants
Apartment #322 was rented as of August 15t
Apartment #233 was vacated on July 31". Anticipated rental date is September 1 or
sooner.
Apartment #124 will vacate on August 14th. Anticipated rental date is September 15'h or
sooner.
The garage currently has 6 open spaces due to residents selling their vehicles and/or
summer outdoor parking.
Administrative/Building Operations
July 15'— The rest of the apartment inspections were completed (15t floor).
July 1 st — The new cleaning crew began service. They are doing an excellent job.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymoudl Housing mud Redevelopment Audiariiy
Resident Services
July 48th — Resident Meeting and Birthday Bash was held. 43 people attended.
July 20th _ Monthly Saturday "Breakfast with Ray" was held. 40 people attended.
July 29th — Soup and Salad luncheon was held. 38 people attended.
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through July 31, 2013
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 1,434 1,4B9 56 10,125 10,423 299 17,869
CLEANING SUPPLIES 157 200 43 786 1,400 614 2,400
TOTAL HOUSEKEEPING EXPENSES 1,591 1,689 98 10,911 11,823 912 20,268
MTD Actual Budget Var. YTD Actual Budget Var, Year Budget
INCOME
APARTMENT RENTAL REVENUE 52,558 53,671 1,113) 365,557 375,697 10,140) 644,052
HRA INDIVIDUAL 17,167 17,167 0 120,169 120,169 0 206,004
CAD DEBT 0 0 0 5,039) 0 5,039) 0
GARAGE RENT 2,970 2,880 90 20,925 20,160 765 34,550
GUEST ROOM REVENUE 185 193 28) 1,100 1,351 251) 2,316
LAUNDRY REVENUE 611 E190 79) 5,913 6,230 317) 10,6B0
APPLICATION FEE REVENUE 35 53 18) 210 371 161) 636
TRANSFER FEE REVENUE 0 0 0 0 500 500) 500
INVESTMENT INCOME 22,297) 833 23,130) 17,562) 5,831 23,393) 9,996
MISCELLANEOUS REVENUE 15 275 260) 167 1,925 1,758) 3,300
TOTAL INCOME 51,424 75,962 24,538) 491,441 532,234 40,793) 912,044
EXPENSES
ADMINISTRATION
MANAGER SALARIESANAGES 3,620 3,750 130 24,753 26.250 1,497 45,000
PAYROLLTAXES 633 692 59 4,781 4,844 63 8,304
HEALTH INSURANCE 461 1,050 569 3,239 7,350 4,111 12,600
WORKERS COMP INSURANCE 54 178 124 394 1,246 852 2,136
MAINTENANCE SALARIESIYVAG ES 1,555 1,551 4) 10,620 10,857 237 18,612
MAINTENANCE ASST SALARIESAVAGES 941 988 48 6,241 8,916 675 11,855
EMPLOYEE COSTS 80 51 29) 600 357 5243) 612
SEMINARITRAINING 0 25 25 255 175 80) 300
BANK FEES 0 5 5 27 35 8 60
DUES, SUBS & MEMBERSHIPS 0 55 55 0 55 55 55
LICENSE & PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 76 78 2 556 546 10) 936
POSTAGEIOVERNIGHT EXPRESS 0 8 8 46 121 75 161
PRINTING 0 10 10 150 70 80) 120
MANAGEMENT FEES 4,400 4,400 0 30,800 30,600 0 52,800
PROFESSIONAL FEES 80 300 221 430 2,100 1,670 3,600
TELEPHONE EXPENSE 499 470 29) 3,402 3,290 112) 5.640
EQUIPMENT LFASEJRFPAIR 26B 130 138) 1,195 910 285) 1,550
OFFICE SUPPLIES 281 85 196) 944 595 349) 1,020
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 70 70 120
TOTAL ADMIN EXPENSES 12,967 13,836 869 06,434 96,587 8,153 166,386
RESIDENT SERVICES
RESIDENT PROGRAMVACTIVITIES 173 200 27 1,906 2.000 94 5000
TOTAL RES SERV EXPENSES 173 200 27 1,906 2,000 94 5,000
MARKETING
ADVERTISING 0 15 15 0 105 105 180
PROMOTIONA (PARTIES 0 0 0 84 0 84) 0
TOTAL MARKETING EXPENSES 0 15 15 84 105 21 180
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 1,434 1,4B9 56 10,125 10,423 299 17,869
CLEANING SUPPLIES 157 200 43 786 1,400 614 2,400
TOTAL HOUSEKEEPING EXPENSES 1,591 1,689 98 10,911 11,823 912 20,268
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
7hro1_Icgh July 31, 2013
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CARLETVEXPENSE 55 60 4 390 420 3D 720
UTILITIES - ELECTRICITY 2,967 2,479 408) 16,883 14,072 2,811) 24,966
UTILITIES - GAS 527 500 27) 12,426 15,825 3,399 24,525
UTILITIES - WATERISEWER 764 1,000 236 4,070 5,560 79D 9,320
WATER SOFTENING SERVICE 443 345 98) 2,125 2,415 29D 4,140
DOORS, KEYS & WINDOWS 0 426 426 420 2,996 2,576 5,136
FIRE SYSTEM SERVICE 90 400 310 1,130 2,500 1,671 4,800
LAWN SERVICERANDSCAP)SNOW RMVL 912 1,600 686 15,650 11,200 4,450) 19,200
PESTCONTROL 0 473 473 290 3,311 3.021 5.576
TRASH REMOVAL 263 570 387 2,648 4,690 2,042 5,040
UNIT TURNOVER REPAIRS 2,834 3,050 1,016 19,004 26,950 7,946 46,200
ELEVATOR -REPAIRS B MAINTENANCE 605 623 11e 3,538 4.351 823 7,476
REPAIRS & MAINTENANCE 750 5,000 4,250 14,994 32,500 17,595 40,000
BUILDING & GROUNDS SUPPLIES 976 1,600 624 4,377 11,200 6,823 19,200
HVAC - REPAIRS & MAINTENANCE 411 900 489 2,070 6,300 3,430 iQ800
MISCELLANEOUS B & G EXPENSES 0 15 15 0 105 105 180
TOTAL BUILDING & GROUNDS 11,517 19,943 8,426 101,524 144,805 43,281 230,379
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,450 2,592 134 17,059 18,144 1,085 31,104
PAYMENT IN LIEU OF PROPERTY TAX 2,632 2,666 34 18,422 18,682 240 31,992
TOTAL OTHER OPERATING EXPENSES 5,089 5,258 169 35,481 36,806 1,325 63,096
TOTAL OPERATING EXPENSES 31,338 4D,941 9,603 236,339 292,126 53,787 465,309
NET OPERATING INCOME!( LOSS) 20,087 35,021 14,934) 253,101 24D,108 12,993 426,735
DEPREC, INTERESTS OTHER EXPENSE
DEPRECIATION EXPENSE 16,450 16,033 383 115,140 117,831 2,683 201,996
AMORTIZATION EXPENSE 527 250 277) 3686 1,750 1,936) 3,000
RESERVEIREPLACE CAPITAL EXPENSE 1,689 0 1,669) 8,473 20,200 19,727 28.200
INTEREST EXPENSE 7,982 7,992 0 56,101 55,674 227) 95,784
TOTAL DEPREC, INTEREST & OTHER 26,648 26,065 1,583) 183,408 203,655 20,247 328,980
NET INCOME 7 (LOSS) 6,561) 9,956 16,517) 69,694 36,453 33,241 97,755
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NIGHT to UNITE
Our 2013 "NIGHT TO UNITE
CELEBRA 7TON" will take place on
August 6th with a backyard bbq and
music by the FOGGY VALLEY BOYS,
an excellent barber shop quartet.
Food will be served at 5:30F m withp
entertainment starting at 6+ 30pm.
SEE YOU THERE.!!!41
There will be a City of Plymouth random inspection of our
building on August 13th, 2013 starting at gam. 15% of our
apartments will be inspected along with common areas.
Please be prepared to have your apartment inspected.
Thanks.
You can ne ver control the wind
But you can always adjust your sails.
It is with a very heavy heart
and a very sad face D
that I announce that our beloved maintenance man
and my amigo) Terry Sedin is leaving PTS
for the greener pastures (and fairways)
of retirement.
Terry has been a great friend and family member as he
took care of all of our problems at PTS over the past
six years. He will be sorely missed. I am currently in a
search for a new maintenance man, but not a replacement
as I believe that Terry can never be replaced.
We will have a bye-bye get together on
Monday August
26th at 11:30am in the dining room,
GROANERS
The monthly PTS
Saturday Breakfast will
take place on August
17'h at the usual time
and usual place and for
the usual price. Keep
watch for
announcements as the
time nears.
Police Report: A hole was found in a nudist camp fence.
Authorities are looking into it.
Two hats were hanging on a rack. One hat said to the other
you stay here and I'll go on a head';
A small boy swallowed some pennies and was taken to the
doctor's office. when his grandma called to ask how he was,
the nurse said `ito change yet':
A dentist and a manicurist got married. They fought tooth
and nail.
Police Report: Energizer Bunny arrested, charged with
battery.
BIRTHDA Y BANDI TS 5TRIKE AGAIN
The Birthday Bandits, those crazy reverse robbers that leave
birthday balloons on the doors of unsuspecting birthday boys and
girls have done it again/ Every month this Dynamic Duo leave
merriment and mirth in their wake.... except._., this month we caught
them red handed. Actually it's more like multi -colored handed.
Their faces look familiar but I can't quite place them. More to
follow next month.
1i,;'
Ji
THESE 6Ys?
VUI *J.. I rl,
C ` , -BY1.
DOG DAZE OF SUMMER CREBRA 7TONZ41
We will be having a HOT DOG DAZE OF SUMMER celebration on
Monday August
19th at 11.30am.
The cost will be .$2.50.
Lunch will include hot dogs, chips, pickles, chili, condiments,
potato salad, a beverage and anything else I can think of.
Maybe we'll ge t lucky and a ven ha ve de viled eggs.—
TicketsTickets will go on sale the week before.
Be there or be square (I can do both at the same time).
AUGUST BIRTHDAYS
Happy Birthday to the following residents
who are celebrating birthdays this month!
LESBIA JUSTINIANO 1
DAVID MCINDOO 3
MARTHA STEWART 3
YURI KOLTUNOV 6
OLGA MYSKIV 6
RAISA SCOBOVA 6
SARA DZEMIANIUK S
DUSTIN HOFFMAN S
JUNE KARLSON 10
MARY OLSON 10
ANN WHALEN 10
RAY MILFORD 23
HARMON TRACY 24
DELORES JOHNSON 25
KHASYA PLOTKI N 26
WI LMA SMITH 27
MICHAEL JACKSON 29
NANCY KETTNER 31
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PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date: September 18, 2013
Re: PTS Monthly Report for August 2013
September Newsletter and Calendar attached
Occupancy/Marketing
Current Occupancy — 99 units
Current Wait List Status:
One Bedroom — 70 applicants; the list is closed
Two Bedroom — 16 applicants
Apartment #233 was vacated on August 18t and rented on August 19tH
Apartment #124 was vacated on August 14th and rented on September 6th
AdministrativelBuilding Operations
Terry Bedin, our maintenance manager retired August 30th. We hired a new
maintenance manager, Scott Hultman, who started on August 19th. He had 2 weeks to
train with Terry at PTS and also worked with Mike at Vicksburg Crossing to familiarize
himself with that building.
On 8113 the City of Plymouth conducted the annual fire inspection.
On 8127, the entire fire and emergency system was tested. Some fire doors were found
to not close properly. They were repaired.
On 8128 repairs to the storm damaged front door canopies and building siding began.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymoush Housing and Redevelopment Awhonry
Resident Services
On 816 we celebrated the annual Night to Unite party with food and entertainment. 85
people attended.
On 8117 we held our monthly Saturday Breakfast. 42 people attended including a few
from Vicksburg Crossing.
On 8119 we celebrated our first annual Dog Daze of Summer party with food and
entertainment. 48 people attended.
On 8126 we held a tribute lunch for our retiring maintenance manager. 62 people
attended.
On 8128 Christopher & Banks held a successful clothing sale in the dining room.
Balance Sheet
1PLY OU T H ''WNL SQUARE
As Of A LIgUSt 31, 2013
ASSETS
CURRENT ASSETS
M I PETTY CASH
M I OPERATING ACCOUNT
M I SEC DEPOSIT CASH ACCOUNT
INVESTMENTS -WORKING CAPITAL FUND
INVESTMENTS - NEW DEBT SERVICE
ACCOUNTS REG -TENANTS
INTEREST RECEIVABLE
ACCOUNTS REG -OTHER
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
BUIEDING IMPROVEMENTS
FURN, FIXT & EQUIP -GENERAL
FURNITURE & FIXTURES - HOUSEKEEPING
COMPUTERSIOFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPQSITS
BONDS PAYABLE - SERIES 2011A
BOND PREMIUM
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
500
108,658
54,974
808,286
255,301
93)
1,667
388
23,031
4,197
459,247
111,390
5,767,619
301,779
379,211
8,696
13,060
3,304 303)
11,998
1,724
3,515
39,912
21,053
1,067
53,914
3,165,000
72,137
111,665
1.436.248
Total
1,256,909
3,736,698
4,993,607
79,269
3,291,051
3,370,321
1,547,913
75,373
4,993,607
Profit and Loss Variance
Through August 31, 20'13
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 1,474 1,989 16 11,598 11.912 319 17,666
CLEANING SUPPLIES 29 200 171 815 1,600 785 2,400
TOTAL HOUSEKEEPING EXPENSES 1,503 1,689 186 12,413 13,512 1,D99 20,268
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 51,832 53,671 1,839) 417,390 429,368 11,978) 644,C52
HRA INDIVIDUAL 17,167 17,167 0 137,336 137,338 0 206,004
BAD DEBT 0 0 0 5,039) 0 5,039) 0
GARAGE RENT 2,790 2,880 90) 23,715 23,040 675 34,560
GUEST ROOM REVENUE 220 193 27 1,320 1,544 224) 2,316
LAUNDRYREVENUE 814 890 75) 6,727 7,120 393) 10,680
APPLICATION FEE REVENUE 115 53 62 325 424 99) 636
TRANSFER FEE REVENUE 0 0 0 0 500 500) 500
INVESTMENT INCOME 839 833 6 16,722) 6,664 23,386) 9,9%
MISCELLANEOUS REVENUE 15 275 260) 182 2,200 2,018) 3,300
TOTAL INCOME 73,792 75,962 2,170) 565,233 608,198 42,963) 912,044
EXPENSES
ADMINISTRATION
MANAGER SALARIES/WAGES 3,769 3,750 14) 28,517 30,000 1,483 45,000
PAYROLL TAXES 962 692 270) 5,743 5,536 207) 8,309
HEALTH INSURANCE 477 1,050 573 3,116 8,400 9,684 12.600
WORKERS COMP INSURANCE 63 178 115 457 1,424 967 2,136
MAINTENANCE SALARIESIWAGES 1,156 1,551 395 11.776 12,408 632 18,612
MAINTENANCE ASST SALARIES/WAGES 1,910 988 922) 8,152 7.904 298) 11,056
EMPLOYFECOSTS 187 51 136) 787 408 379) 612
SEMINARITRAINING 0 25 25 255 20D 55) 300
BANK FEES 0 5 5 27 90 13 60
DUES, SUBS & MEMBERSHIPS 0 0 0 0 55 55 55
LICENSE & PERMITS 200 894 694 200 894 694 894
MILEAGE REIMBURSEMENT 95 78 17) 651 624 27) 936
POSTAGEIOVER NIGHT EXPRESS 0 8 8 46 129 83 151
PRINTING 544 10 534) 695 80 615) 120
MANAGEMENT FEES 4,400 4,400 0 35,200 35,200 0 52.800
PROFESSIONAL FEES 980 300 580) 1,409 2,400 991 3,600
TELEPHONE EXPENSE 999 470 29) 3,901 3,760 141) 5,640
EQUIPMENT LEASEIREPA)R 0 130 130 1,195 1,040 155) 1,560
OFFICE SUPPLIES 4 85 81 948 650 268) 1,020
MISCELLANEOUS ADMIN EXPENSE D 10 1 D 0 80 80 120
TOTAL ADMIN EXPENSES 15,241 14,675 666) 103,675 111,262 7,567 166,386
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 1,242 300 942) 3,148 2,300 848) 5,0D0
TOTAL RES SERV EXPENSES 1,242 300 942) 3,148 2,300 848) 5,000
MARKETING
ADVERTISING 0 15 15 D 120 120 180
PROMOTIONALIPARTIES 0 0 0 89 0 84) D
TOTAL MARKETING EXPENSES 0 15 15 64 120 36 180
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 1,474 1,989 16 11,598 11.912 319 17,666
CLEANING SUPPLIES 29 200 171 815 1,600 785 2,400
TOTAL HOUSEKEEPING EXPENSES 1,503 1,689 186 12,413 13,512 1,D99 20,268
BUILDING S GROUNDS
CABLE N EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEILANDSCAPISNOW RMVL
PESTCONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME 1 ( LOSS)
DEPREC, INTEREST& OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
RESERVEIREPLACE CAPITAL EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
56 60 4 446 480 34 720
2,813 2,550 1263) 19,696 16,522 3,074) 24,966
519 500 19) 12,945 16,325 3,300 24,525
1,004 1,000 134) 5,954 6,660 706 9,320
189 345 155 2,314 2,760 44B 4,140
0 428 429 420 3,424 3,004 5,135
90 400 310 1,220 3,200 1.981 4,800
1,067 1,600 533 16,717 12,800 3,917) 19,200
0 473 473 290 3,7B4 3,464 5,676
283 670 387 2.930 5,360 2,430 8,040
8,121 3,850 4,271) 27,125 30,800 3.675 46,200
505 523 11B 4,044 4,984 940 7,476
1089 1500 411 15,992 34,000 1B4OOB 40,000
1,458 1,600 142 5,835 12,800 6985 19,200
216 900 682 3,088 7,200 4,112 10800
0 15 15 0 120 120 160
17,494 18,514 980) 119,017 161,319 42,302 230,379
2,537 2,592 55 19,595 20,736 1,141 31,104
2,632 2,B66 34 21,053 21,328 275 31,992
5,166 5,258 90 40,649 42,064 1,415 63,096
40,647 38,451 2,196} 278,986 330,577 51,591 485,309
33,145 37,511 4,366) 286,247 277,619 8,626 426,735
16,450 16,833 363 131,598 134,664 3,066 201,996
527 250 277) 4,212 2,000 2,212) 3,000
2.507 0 2,507) 10,980 2B,200 17,220 26,200
7,962 7,982 54.083 63,856 227) 95,764
27,466 25,065 2,401) 210,873 226,720 17,847 328,980
5,680 12,446 6,766) 75,373 46,899 26,474 97,755
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WAITING FOR THE
STORM TO PAss....
ITS ABOUT LEARNING
TO DANCE IN THE
A LOVER'S TALE
CHOCOLATE COMES FROM COCOA....
WHICH COMES OUT A TREE....
THA T MAKES IT A PLANT....
THEREFORE....
CHOCOLATE COUNTS AS SALAD.
THE END
Iii FEELING LIKE:
IM THE OPTIMIST WHO SEES THE DONUT, NOT THE PESSIMIST
WHO SEES THE HOLE...
NO MA TTER HOW SLOW YOU WALK... YOU'RE STILL LAPPING THE
PEOPLE SITTING ON THE COUCH_.
PEOPLE DON'T GET SMARTER AS THEY GET OLDER.... THEY JUST
RUN OUT OF STUPID THINGS TO DO._..
I SHOULD NEVER LET SOMEONE ELSE'S ATTITUDE DISTURB MY
INNER SMILE D
Flu Clinic
Wed, September 4, 10-11:30 dining Room
Pharmer Phil
Wed, September 9, 1:00 pm Dining Room
Pharmacist Phil from Lunds will answer any
of your questions concerning prescriptions and
medication.
Building Repair Update
Windows
There is no date yet as to when the window
replacements and repairs will take place but
they are expected to be completed by the end of
the month. Work will begin on the third floor.
New Drainage System Installation
September 9-16
When it rains heavily the water leaks into the
garage from the area to the west of the dining
hall. From September 9-16 a crew will be install-
ing a new drainage system to take care of the
problem. Plants will be dug up and temporarily
planted off site then replaced after the work is
finished.
Expect some noise during this time.
Canopy Repair
The damage to the canopy and siding that
occurred when the storm blew through on June 6
is in progress and is expected to be finished soon.
Plyxoad %wT Yjaat-,e
c?e,1Pteork,- 2013
Jeff is on Vacation in South Dakota
From Sept 7, to Sept 14
Emergency contact: Sara 763-559-1877
A Good Friend Retires
On Monday, August 26, we held a parry to
honor Terry on the occasion of his retire-
ment.. He has been a friend to the building
and the residents here for 6 years. Always
ready with a smile and a minute to visit, his
presence here will be much missed. We love
ya, Terry!
New Maintenance Schedule
Mon & Wed 9-5
I-Ve, Tb, Fri 9-4
floI
gI an glut
Look for pictures and interviews next month.
Ailing He, 322August I
Paul and Sally Hahn, 233, August 19
Scott Hultman
Welcome Scott, our new maintenance man. With eight years and
extensive experience in property and building maintenance, he
brings a long list of skills, abilities, talents and experience to PTS.
He graduated Circle Pines High School and currently lives in Crys-
tal.
Here is a light list of some of the skills that make him valuable to
us: light -major plumbing and electrical, intercom systems, repair-
ing and replacing bathroom fixtures, air conditioning, landscaping,
boiler upkeep/maintenance, water heaters, sheetrocking„ tile repair.
Basically anything and everything having to do with apartment
maintenance. He is easygoing, personable and knows how to re-
move headrests from mobile wheelchairs.
Movie Site
Saturday, September U
I. -CC UA .Activity Qccm
Al CCnStrUCk
A beautiful romantic comedy film staring
Cher, Nicholas Gage and Olympia Dukakis.
Set in Brooklyn, NY, Loretta (Cher) is an
Italian widow who falls in love with her fi-
anc"s younger brother (Nicholas Gage). A
feel good movie.
Art/Craft R.00vu. Read
For CreAtWe
The former beauty parlor on the second floor
has been turned into an art and craft room for
PTS residents. Although built in cupboards
and a sink aren't scheduled for installment
until sometime in 2014 the room can still be
utilized. There is a table and chairs and a
sewing machine for community use. A stor-
age cupboard for projects and basic supplies
will be moved in soon. Look for more infor-
mation about use of the sewing machine in
the art room in a few days
The door will be open 24-7.
1993
d
M
TIN65 U KNEAD 2 NO
trE
The statue of liberty's mouth is 3 feet wide.
Dr. William Moulton Marston, a Harvard Psychologist, invented
the lie detector. He also created Wonder Woman,
By the time kids graduate high school, they will have eaten on
average 1, 500 PB.T sandwiches.
Snails can sleep for up to 3 years.
Turtles can breathe through their butts.
Walt Disney was deathly afraid of mice.
i4
GROANERS
Police Blotter:
1. All the Minneapolis Police Stations toilets have been
stolen.... so far they have nothing to go on....
2. A thief stole the calendar from the Plymouth Police
Department.... he got 12 months....
3. A cartoonist was found dead in his home.... details are
sketchy....
What do you call a dinosaur with an extensive vocabulary?
a Thesaurus....
When a clock is hungry.... it goes back four seconds....
When she saw her first strands of grey hair -she thought
she'd dye....
You don -It .look anything lWe the
long .haired, skinny kid I married 5 years ago.
I need a DNA sample to mike sure Ws- stillyou."
JUST SAYING...
anyone driving faster than me is a maniac....
anyone driving slower than me is an idiot.._.
a large group of baboons is called a congress.... that
explains a lot....
an apple a day keeps the doctor away.... actually
an apple a day will keep anyone away if you throw it
hard enough....
when a woman says she will be ready in 5 minutes,
it means exactly the same as when a man says he
will be home in 5 minutes._
you said "to make a long story short" 5 minutes ago....
wrap it up already....
sometimes my life feels like a test that i forgot to
study for....
a husband is always the wife `s biggest and oldest
child that requires the most adult supervision
SEPTEMBER BIRTHDAYS
Happy Birthday to the following residents
who are celebrating birthdays this month!
ANNE CROOKS 1
DOCTOR PHIL 1
BETTY CONWAY 3
HELEN RITTER 3
AL BRENN 10
HERBERT ANDERSON 14
ROBERT WOLLMAN 14
DAVID COPPERFIELD 16
FERN BLAIR 19
DEE FLAA 20
STEVEN KING 21
BESS LORENCE 22
RUSS SMITH 23
NIKOLAY KOCHERGIN 25
IRENE ROMANIUK 25
PAT WINDSOR 26
JOHNNY MATHIS 30
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MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: August 16, 2013
RE: Vicksburg Crossing Monthly Report for July 2013
August Newsletter and August Calendar attached
Rentals:
As of July 31st we have 91 occupied apartments with 3 vacant, and we have 2 deposits at this time, giving
us a total of 1 apartment available to rent.
The Low Income Apartment waiting list now has 39 names so we have been adding interested people to
the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom
21 2 1 August lst
Style C (8) 884 Sq Ft 1 + Den 7 1
1
August 24th
Style C2 (8) 950 Sq Ft 1 + Den S 0
0
Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 1 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2 3) 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
33) 725 Sq Ft 1 Bedroom 33 0 0
TOTALS 1 191 13 12
31 5 Mcksburb Lane N • PIrnoutli, iMN 55447 • Phone (763)559-1877 • Fax (763)559-0144 • www. ci.plymoutlz.mn.us
Owmied by Plymoud, Housing and Pedevelopment Audiority
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
In July we had 3 move outs. All the move outs were from market rate 1 bedrooms. We had one resident
transfer from his current 2 bedroom apartment to a one bedroom for financial reasons. We had one move
into apartment 3 09 a 2 bedroom style (E) apartment.
Marketing
Traffic is slowing down as the fall approaches. We have still been giving a lot of tours; however more of
the tours have been prospects that are planning for a future move.
Resident Services
We had a e of July party on Wednesday, July P. Some of the residents grilled hot dogs and we had
chips, potato salad, veggies and ice cream with toppings for dessert. This was an event strictly for
socializing, we had no musical entertainment. The residents really appreciated the time to visit with their
neighbors.
We had our monthly birthday party on Thursday, July 18th. We decorated with balloons, festive napkins
and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each
resident a card on their birthday.
Building Issues
The additional landscaping in front of the building was completed.
Balance Sheet
VICKSBURG CROSSING
As Of July 31, 2013
ASSETS
CURRENT ASSETS
M I PETTY CASH
M I OPERATING ACCOUNT
M I SECURITY CASH ACCOUNT
INVESTMENTS -WORKING CAPITAL FUND
INVESTMENTS - DEBT SERVICE
ACCOUNTS REC-TENANTS
INTEREST RECEIVABLE
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
FURNITURE, FIXTURES & EQUIP -GENERAL
COMPUTERS/OFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
PREPAID MONTHLY RENT
HEARTS & MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND PAYABLE -2012A
BOND DISCOUNT
BOND DISCOUNT -2012A
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance Total
516
579,378
63,327
332,923
9,789.893
46
750
10,366
3,602
874,593
238,793
9,025,428
348,957
4,711
2,454,474)
12,658
750
16
3,852
3,515
192,075
31,844
58,346
9,880,000
9,890 000
26,969)
26,656)
10,135,681
11,243,779)
10,780,802
8,038,008
18,818,810
244,709
19,774,721
20,019,430
1,107,899)
92, 722)
18,818,810
Profit and Loss Variance
VICKSBURG GROSSING
ThrOLlcgh JulyU1,2013
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 1,151 1,040 (111) 6,925 7,280 354 12,480
CLEANING SUPPLIES 36 120 84 543 840 297 1,440
TOTAL HOUSEKEEPING EXPENSES 1,187 1,160 (27) 7,469 8,120 651 13,920
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 89,641 88,144 1,497 636,478 618,268 18,210 1,060,248
APARTMENT RENTAL REVENUE - COUNTY 2,135 2,646 511) 14,945 18,522 3,577) 31,752
HRA SUBSIDY- TAX LEVY 2,500 2,500 0 17,500 17,500 0 30,000
GARAGE RENT 2,925 2,925 0 20,801 20,475 326 35,i00
GUEST ROOM REVENUE 0 100 100) 2,460 700 1,760 1,200
LATE FEE REVENUE 30 15 15 240 105 135 180
APPLICATION FEE REVENUE 210 53 157 525 371 154 636
TRANSFER FEE REVENUE 1.500 0 1,500 2,600 500 2,100 1.000
INVESTMENT INCOME 11,690) 750 12,440) 9,883) 5,250 15,133) 9,000
MISCELLANEOUS REVENUE 373 630 257) 3,033 4,410 1,377) 7,560
TOTAL INCOME 87,624 97,763 10,139) 688,699 686,101 2,598 1,176,676
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,228 4,137 91) 28.915 8,959 44 49 644
PAYROLLTAXES 6B2 734 52 5,138 5,138 0 8,808
HEALTH INSURANCE 1,060 1,233 173 7,267 8,631 1,364 14,766
WORKERS COMP INSURANCE 40 160 120 284 1,120 036 1,920
MAINTENANCE SALARIESNVAGES 1,555 1,551 4) 10,520 10,857 237 18.612
MAINTENANCE ASST SALARIES 941 988 48 6,241 6,916 675 11.856
EMPLOYEECOSTS 80 51 29) 600 357 243) 612
SEMINARfrRAI RING 0 25 25 255 175 80) 300
BANK FEES 0 5 5 11 35 24 60
DUES, SUBS 8 MEMBERSHIPS 55 10 45) 55 70 15 120
LICENSE & PERMITS 0 0 0 B16 876 0 876
MILEAGE REIMBURSEMENT 41 68 27 370 476 106 816
POSTAGOOVERNIGHT EXPRESS 6 11 5 87 77 00) 132
PRINTING 50 5 45) 50 35 15) 60
MANAGEMENTFEES 4,000 4,000 0 28,000 28,000 0 48,000
PROFESSIONAL FEES 1,962 225 1,737) 2,575 1,575 1,001) 2,700
TELEPHONE EXPENSE 518 507 11) 3,569 3,549 20) 6,084
EQUIPMENT LEASEIREPAIR 76 128 52 532 896 364 1,536
OFFICE SUPPLIES 62 B5 23 642 595 47) 1,020
TOTAL ADMIN EXPENSES 15,365 13,923 1,432) 96,088 98,337 2,249 167,952
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 310 275 35) 2,252 1,925 327) 4,825
TOTAL RES SERV EXPENSES 310 275 35) 2,262 1,925 327) 4,825
MARKETING
ADVERTISING 0 400 400 5,945 9,808 7,863 11,608
PROMOTIONALIPARTIES 0 0 0 0 450 450 S00
TOTAL MARKETING EXPENSES 0 400 400 1,945 10,258 8,313 12,708
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 1,151 1,040 (111) 6,925 7,280 354 12,480
CLEANING SUPPLIES 36 120 84 543 840 297 1,440
TOTAL HOUSEKEEPING EXPENSES 1,187 1,160 (27) 7,469 8,120 651 13,920
Profit and Loss Variance
VICKSBURG CROSSING
Throtagh July 31, 2013
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CABLE TV EXPENSE 120 123 3 842 661 19 1,476
UTILITIES - ELECTRICITY 2,468 2,864 376 13,433 15,787 2,354 27,437
UTILITIES - GAS 435 531 96 18,036 12,144 5,892) 18,794
UTILITIES -WATERISEWER 1,136 1,160 24 7,158 6,945 213) 12,040
WATER SOFTENING SERVICE 181 141 40) 1,062 987 75) 1,692
DOORS, KEYS & WINDOWS 0 93 93 133 551 518 1,116
FIRE SYSTEM SERVICE 53 321 268 1,253 2,247 994 3,652
LAWN SERVICElLANDSCAPISNOW RMVL 5,042 1,500 3,542) 16,385 10500 7,885) 18000
PESTCONTROL 0 625 625 1,389 3,461 2,072 5,672
TRASH REMOVAL 954 800 154) 6,384 5,600 764) 9,600
UNIT TURNOVER REPAIRS 8,057 2,667 5,400) 31,756 18,669 13,089) 32,004
ELEVATOR -REPAIRS & MAINTENANCE 413 45C 47 2.880 3.220 340 5,520
REPAIRS & MAINTENANCE 1,901 5,000 3,099 30,021 19,100 10,921) 27,400
BUILDING & GROUNDS SUPPLIES 406 800 394 4,776 5,600 824 9,600
HVAC- REPAIRS & MAINTENANCE 225 710 485 4,512 4.970 456 8,520
MISCELLANEOUS B & G EXPENSES C 15 15 0 105 105 180
TOTAL BUILDING & GROUNDS 21,422 17,810 3,612) 142,023 110,847 31,176) 1132,903
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,592 2,669 77 17,991 18,683 692 32,028
PAYMENT IN LIEU OF PROPERTY TAX 4,549 4,490 59) 31,644 31,430 414) 53,880
TOTAL OTHER OPERATING EXPENSES 7,141 7,159 18 49,835 50,113 278 85,908
TOTAL OPERATING EXPENSES 45,415 40,727 4,688) 299,611 279,600 20,011) 468,218
NET OPERATING INCOME ! ( LOSS) 42,208 57,036 14,828) 389,088 406,501 17,413) 708,460
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 30,723 30.646 77) 215,058 214,522 536) 367,752
AMORTIZATION EXPENSE 20B 303 95 1,455 2,121 666 3,636
INTERESTEXPENSE 38,415 39,415 0 265,297 268,905 3,608 460,980
TOTAL DEPREC, INTEREST & OTHER 69,346 69,364 18 481,810 485,548 3,738 632,368
NET INCOME I (LOSS) 27,137) 12,328) 14,809) 92,722) 79,047) 13,675) 123,91)8)
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August 2013
Night to Unite
ViAzd-,urg Crossuag I Don't miss our Night to Unite party on Tuesday, August 6th at 5:30 in the
Flu Shot Clinic
We will be having a flu shot clinic again this year. The date will be
Monday, September 9th from 1:00-2:00 in the community room.
There will be more information in the September newsletter.
70-
i Ali Ali Ali Ali Ali 1 #i Ali Ali #G Ali Ali 1 AlAli #i Ali Ali70z71T70Zi#- '70.i4,%,7#. i{, 70, YZ 70, i#, 70, '11%.'11%.i#
i
70 i}T 74T 71
1/ \1/
1\ 71\
li Rent is due on or before Monday, August 5th \li77
Ir #i Ali Ali Ali Ali Ali #i ,1 #i #i liAli #i Ali 4i
7C he 7F i# 70- 701 776,Ali#1Z ii#\ 7#T i#" 711 i# i#\ i#\ ;YC iF 7f1 76 "1"
Hearts & Memorial
If If you would like to donate to the Hearts and Memorial fund please !?
p include $1 cash with your rent check. You may donate 1 time, each V
Vmonth, every other month or not at all, it is completely voluntary. We
q use the funds to buy flowers for the residents who have been hospital- V_
V ized or who have lost a loved one.
Thank You! ! !
Welcome!
I think it might be a record month! We have five new residents this
r month. Please welcome Ruth Wolf in 309, Carol Dunn in 202,
Dolores Wolfarth in 103, Lorraine Andrews in 104 and Roberta Sigg
in 117.
community room. We will have good food, friends, entertain -
e,. E ment and a drawing. Remember you must be present to win.
Tickets are $3.00 and the last day to purchase tickets in the4%
office is Thursday, August 1 st.
Flu Shot Clinic
We will be having a flu shot clinic again this year. The date will be
Monday, September 9th from 1:00-2:00 in the community room.
There will be more information in the September newsletter.
70-
i Ali Ali Ali Ali Ali 1 #i Ali Ali #G Ali Ali 1 AlAli #i Ali Ali70z71T70Zi#- '70.i4,%,7#. i{, 70, YZ 70, i#, 70, '11%.'11%.i#
i
70 i}T 74T 71
1/ \1/
1\ 71\
li Rent is due on or before Monday, August 5th \li77
Ir #i Ali Ali Ali Ali Ali #i ,1 #i #i liAli #i Ali 4i
7C he 7F i# 70- 701 776,Ali#1Z ii#\ 7#T i#" 711 i# i#\ i#\ ;YC iF 7f1 76 "1"
Hearts & Memorial
If If you would like to donate to the Hearts and Memorial fund please !?
p include $1 cash with your rent check. You may donate 1 time, each V
Vmonth, every other month or not at all, it is completely voluntary. We
q use the funds to buy flowers for the residents who have been hospital- V_
V ized or who have lost a loved one.
Thank You! ! !
Welcome!
I think it might be a record month! We have five new residents this
r month. Please welcome Ruth Wolf in 309, Carol Dunn in 202,
Dolores Wolfarth in 103, Lorraine Andrews in 104 and Roberta Sigg
in 117.
Maintenance and Building Updates
Please be mindful of "quiet time" in the building which is from 10:00 pm
to 8:00 am. Residents may not realize that things like doing wash,
vacuuming, and even throwing trash down the chute can disturb your
neighbors.
Just a reminder that when we experience a power outage the west elevator
and the garage door are both powered by the generator.
Thank You!
Ar-
V F_
A-3",
QF qr qr
This sounds like a wonderful dessert for a hot summer day! Thank you
to Jeanette for sharing it with us.
Kristin's Mandarin Orange Jell-O Whip
1 pkg. orange jell, small (large)
213 C boiling water (1 C. large)
6-8 ice cubes (8-12 for large)
1 large can mandarin oranges (Geisha)
1 regular size container white Cool Whip
Fresh strawberries & blueberries
Maraschino cherries (optional)
4-6 stemmed ice cream glassware (6-10 large)
Quarter orange pieces. Empty Jell-O pkg. into medium size bowl, pour 213
C. boiling water in and stir until dissolved. Add ice cubes and stir until melted for
quick set. Remove any pieces of ice that have not melted. Add 113 container of
cool whip and gently mix by hand. Add orange slices to mixture and gently stir in.
Spoon into stemmed clear ice cream glasses filling to about 113 to halfway
depending upon the number of guests. Add halved or quartered strawberries and
whole blueberries artistically into glass and top with more Cool Whip. (You may
also top with maraschino cherry for `Bridgeman's look.) Refrigerate until you are
ready to serve.
Jeanette Nunery (7113113)
Happy Birthday to the following k.
residents this month:
IS[6 at ]:00
n h Roo
August birthdays will be celebrated on
Thursday, August 15th at 2:DD
in the Room
The birthday celebration is open to vII residents wln
wish in come down help us celebrate.
Even if it's not your birthday)
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
Our birthday darty is always on the 3rd Thursday of M1e month. Our birthday party is always on the 3rd Thursday of the month.
AlKeeling August 6thAlKeelingAugust6th
Mary Templeton August 7thMaryTempletonAugust7th
Margot Schulemari August 12thMargotSchulemanAugust12th
Clay Hagen August 14thClayHagenAugust14th
Sharon Langland August 15thSharonLanglandAugust15th
Russ Peterson AugustRussPetersonAugust 15th
ft, tk kk Ikv kt,kk k- tk
tk
lk Reola Riley August 19th lk
Dorothy Ryan August 20th
Beverly Leber August 22nd
Verna Walsh August 22nd
Phyllis Clark August 26th kk
Betty Stensrud August 26th
Mary Ann Long August 31 st
Resident Coffee and Meeting ..p
Dont miss our next resident meeting on Wednesday, August 7th at
0 9:00 in the community room. °
All residents are welcome.
o Hope to see you at the meeting. p ry
Vick] ..mg Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: September 19, 2093
RE: Vicksburg Crossing Monthly Report for August 2093
September Newsletter and September Calendar attached
Rentals:
As of August 31 st we have 92 occupied apartments with 2 vacant, and we have 2 deposits at this time,
giving us a total of 0 apartments available to rent.
The Low Income Apartment waiting list now has 40 names so we have been adding interested people to
the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total 4)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom
22 1 1 October 1st
Style C (8) 994 Sq Ft 1 + Den 7 0
0
Style C2 (8) 950 Sq Ft 1 + Den 8 0
0
Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2 3) 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
33) 725 Sq Ft 1 Bedroom 32 1 0 September 1st
TOTALS i 92 12 2
3I35 vicksburg Lane N 9 Plymouth, ?SIN 55447 s Mone (763)559-1877 * F,,x (763)559-0144 • W'RrnW.ci.Plynio 1&11U1.us
Owned l)y Plymouth Ilousing and Reclevelopinenl Authorky 12Y
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
In August we had 1 move out from apartment 103 a market rate I bedroom (style A). We had 3 move ins
103 and 202 both market rate 1 bedroom (style A) and one into 104 which is (style Q.
Marketing
Traffic is slowing down as the fall approaches. Although we have still been giving a lot of tours, more of
the tours have been prospects that are planning for a future move.
Resident Services
On Tuesday, August 6th we had our Night to Unite party. Residents grilled burgers, and we had baked
beans, chips, potato salad and ice cream bars. James Shaw entertained the group with his piano playing
and we had a drawing for door prizes.
We had our monthly birthday party on Thursday, August 15th. We decorated with balloons, festive
napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also
give each resident a card on their birthday.
Building Issues
We had no building issues in August.
Balance Sheet
VI=,KSBURG fCOSSING
As Of Aupiust 31, 20131
ASSETS
CURRENT ASSETS
M I PETTY CASH
M I OPERATING ACCOUNT
M I SECURITY CASH ACCOUNT
INVESTMENTS - WORKING CAPITAL FUND
INVESTMENTS - DEBT SERVICE
ACCOUNTS REC-TENANTS
INTEREST RECEIVABLE
ACCOUNTS REC-OTHER
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
FURNITURE, FIXTURES & EQUIP -GENERAL
COMPUTERSIOFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
PREPAID MONTHLY RENT
HEARTS & MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND PAYABLE -2012A
BOND DISCOUNT
BOND DISCOUNT -2012A
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME/(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance Total
516
626,085
61,148
332,923
9,792,393
3,951
1,50D
1,40D
24,104
3,B80
874,593
238,793
9,025,428
348,957
4,711
2,465,197)
15,350
1,385
16
1,814
3,515
230,490
36,393
1,895
57,96D
9,880,001)
9,890,000
26,664)
26,553)
10,135,881
11,243,779)
10,847,900
8,007,285
18,855,185
290,857
19.774, 543
20,065,400
1,107,899)
102,317)
18,855,185
Profit and Loss Variance
Through August 31, 2013
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 956 1,040 74 7,892 8,320 428 12,480
CLEANING SUPPLIES 333 120 (213) 877 960 83 1,440
TOTAL HOUSEKEEPING EXPENSES 1,299 1,160 (139) 8,768 9,280 512 13,920
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 90,755 88,144 2,611 727,233 705,412 20821 1 960,248
APARTMENT RENTAL REVENUE - COUNTY 2,135 2,646 511) 17,080 21,168 4,088) 31,752
HRA SUBSIDY - TAX LEVY 2,500 2,500 0 20,000 20,000 0 30,000
GARAGE RENT 2,783 2,925 142) 23,584 23,400 184 35,100
GUEST ROOM REVENUE 700 106 606 3,160 800 2.360 1.200
LATE FEE REVENUE 0 15 15) 240 120 120 160
APPLICATION FEE REVENUE 0 53 53) 525 424 101 636
TRANSFER FEE REVENUE 0 500 500) 2,600 1,000 1,600 1,000
INVESTMENT INCOME 757 750 7 9,126) 6,000 15,126) 9000
MISCELLANEOUS REVENUE 629 630 1) 3,662 5,040 1,376) 7,560
TOTAL INCOME 100,259 98,263 1,996 788,958 784,364 4,594 1,176,676
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,226 4,137 91) 33,143 33,096 47) 49,644
PAYROLLTAXES 637 734 103) 5,975 5,872 103) 8,800
HEALTH INSURANCE 959 1,233 274 83226 9,864 1,638 14,796
WORKERS COMP INSURANCE 70 160 90 354 1,280 926 1,920
MAINTENANCE SALARIESIWAGES 1,156 1,551 395 11,776 12,406 632 18,612
MAINTENANCE ASSTSALARIES 1,910 988 922) 8,152 7,904 248) 11,056
EMPLOYEE COSTS 120 51 69) 720 408 312) 612
SEMINARITRAINING 0 25 25 255 200 55) 300
RANK FEES 2 5 4 13 40 27 60
DUES, SUBS $ MEMBERSHIPS 1) 10 10 55 80 25 120
LICENSE & PERMITS 0 0 0 876 876 0 876
MILEAGE REIMBURSEMENT 47 68 21 416 544 128 816
POSTAGE10VERNIGHT EXPRESS 26 11 15) 112 88 24) 132
PRINTING 0 5 5 50 40 10) 60
MANAGEMENTFEES 4,000 4,000 0 32,000 32,000 0 48,000
PROFESSIONAL FEES 1,682 225 1,457) 4,258 1,800 2,458) 2,700
TELEPHONE EXPENSE 518 507 11) 4,087 4,056 31) 6,0x4
EQUIPMENT LFASEIREPAIR 76 126 52 508 1,024 416 1,535
OFFICE SUPPLIES 34 85 51 675 680 5 1.020
TOTAL AOMIN EXPENSES 15,664 13,923 1,741) 111,752 112,260 508 167,952
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 403 275 128) 2.655 2,200 455) 4,825
TOTAL RES SERV EXPENSES 403 275 128) 2,655 2,200 455) 4,825
MARKETING
ADVERTISING 0 400 400 1,945 10,208 8,203 11,600
PROMOTIONALIPARTIES 0 350 350 0 800 800 900
TOTAL MARKETING EXPENSES D 750 750 1,945 11,006 9,063 12,708
FOOD SERVICE
ASSISTED LIVING
HOUSEKEEPING
CONTRACT LABOR 956 1,040 74 7,892 8,320 428 12,480
CLEANING SUPPLIES 333 120 (213) 877 960 83 1,440
TOTAL HOUSEKEEPING EXPENSES 1,299 1,160 (139) 8,768 9,280 512 13,920
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEILANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS 8 & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME 1 ( LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
120 123 3 962 984 22 1,476
2,235 2,764 529 15,668 15,551 2,883 27,437
40B 440 32 18,444 12,584 5,860) 10,794
1,305 1,160 140) 8,467 5,105 362) 12,040
209 141 69) 1,272 1,126 144) 1,692
0 93 93 133 744 611 1.116
53 321 258 1,305 2,568 1,263 3,552
1,395 1,500 105 19,779 12,000 7,779) 18,000
0 625 625 1,389 4,086 2,697 5,672
863 800 53) 7,248 6,400 845) 9,600
5,091 2,667 2,424) 36,849 21,336 15,513) 32,004
1,960 460 1,5W) 4,840 3,680 1,160} 5,520
1,341 1,200 141) 31,362 20,300 11,062) 27,400
479 800 21 5,254 6,400 1,146 9,600
468 710 242 4,981 5,680 699 8,520
0 15 15 0 120 120 180
15,931 13,819 2,112) 157,953 124,666 33,287) 162,903
2,662 2,569 7 20,654 21,352 698 32,028
4,548 4,490 59) 36,393 35,923 473) 53,880
7,211 7,159 52) 57,046 57,272 226 65,908
40,508 37,086 3,422) 340,119 316,666 23,433) 466,216
59,751 61,177 1,426) 448,839 467,676 18,839) 706,460
30,723 30,646 77( 245,781 245,168 613) 367,752
208 303 95 1,663 2,424 761 3,636
38,415 36,415 0 303,712 307,320 3,606 460,980
69,345 69,364 19 551,155 554,912 3,757 832,368
9,594) 8,187) 1,407) 102,317) 87,234) 15,063) 123,908)
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I September 2013
Thank you to everyone for the generous donations of food and school
supplies you brought to our Night to Unite party!! I think everyone en -
Vicksburg CrOosirk6- toyed the party and entertainment. We managed to get the grilling done
right before the rain came. I would like to apologize for the last minute
menu change. I know for some residents hamburgers/cheeseburgers were
a surprise and they were looking forward to brats and hot dogs so I will
m best to stick to the printed menu in the future. Y Y P ue
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Yoga
With the very war. m weather we've been having, it's hard to believe that
it will soon be fall and residents may be looking for indoor exercise
options. Well we have a great opportunity for the residents at Vicksburg
Crossing, Kelly Lindell from Comfort Keepers and Active Aging is
willing to provide Yoga right here in the community room!!! During the
month of September there will be no charge for the classes so that we can
determine the interest level. If there is enough interest we will schedule a
yoga class once a week.
Please join Kelly on Tuesday mornings at 10:00 in the community
room during the month of September. The wonderful thing about a
yoga class is that Kelly is able to easily accommodate a variety of levels.
I know several residents have expressed interest in having some form of
exercise available in the building so I hope you will take this opportunity
to make it happen!
f.. Aging
Welcome!
Please welcome our new residents this month, Jack Blair, who isr
moving into 115 and Roberta Sigg who is moving into 117.
Welcome to Vicksburg Crossing!
Maintenance and Building Updates
Terry, who works in maintenance over at Plymouth Towne Square and
also assists Mike at Vicksburg Crossing, is retiring this month. We will in-
troduce the new maintenance person to the residents at Vicksburg
Crossing as soon as possible.
If you reserve the community room and your guests have small children
please be sure that adults are supervising them.
Thank You!!
Volunteer Appreciation Luncheon
We have wonderful volunteers at Vicksburg Crossing and they deserve some
recognition! ! I can always count on people to help at parties, whether it is our monthly birth-
day party or a special occasion party, there is never a shortage of people willing to help out.
So this month we have planned a luncheon to acknowledge what an asset they are to the
community. I hope all our volunteers are able to attend and that any resident who would like
to show their appreciation will j oin us too!
The luncheon will be on Monday, September 23rd at 12:00 in the community room.
There is no charge for the
luncheon however there is a sign up sheet on the table outside my office so I am able to plan
the amount of food needed.
Pharmacist Phil
Our friendly neighborhood pharmacist Phil, from the Lund's Pharmacy, will be here on
Wednesday, September 11th during coffee hour. He always has good,
useful information and topics.
alf This month he will be discussing drug safety.
14 I !e_ NIX Ali NV yx I 1 Ie- 31/ _"Ie- N}i 9 Ali
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Hearts & Memorial
If you would like to donate to the Hearts and Memorial fund please include $1 cash with
your rent check. You may donate 1 time, each month, every other month or not at all, it is
v completely voluntary. We use the funds to buy flowers for the residents who have been
V hospitalized or who have lost a loved one.
V Thank Y60! 1
IV
VIV e 1 e
Flu Shot Clinic
Please take advantage of the opportunity to have your flu shot right here at Vicksburg
Crossing! We will be having a flu shot clinic again this year. The date will be
Monday, September 9th from 1:00---2:00 in the community room.
There are vaccination consent forms and a sign up sheets on the table outside my office.
These consent forms also include important information regarding what you will need to bring
with you on the day of the clinic.
It speeds up the process if these can be filled out ahead of time.
Homeland Health Specialists, Inc. is Medicare certified. It is very important that insurance,
Medicare and supplemental insurance cards are brought to the clinic.
Copies of medical cards are acceptable.
This year they will be bringing the new Quadrivalent Influenza vaccine as
recommended by the CDC.
Medicare Information
Lucy will be here on Wednesday, September 18th at 9:30 am to answer questions
and review information about changes to Medicare in 2014.
Resident Coffee and Meeting o
Don't miss our next resident meeting on Wednesday, September 4th at
9:00 in the community room.
All residents are welcome!
Hope to see you at the meeting.
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Ha y Birthday to the following
residents this month:
September will h. celebrated on
Thursday, p 619th at 2:UU
n h Community
The birthday celebration is open to all residents
wish i come down and help us celebrate.
Even if it's not your birthday)
September birthdays will be celebrated on
Thursday, September 19th at 2:00
in the Community Room
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
James Halsted
Lana Patraw
Gervase Raphael
Helen Russett
Merle Johnson
September 5th
September 10th
September 11th'!
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September 11th
September 12th
Oral Peterson September 25th
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Agenda Number 3• rl •
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Denise Whalen, Support Services Manager through Steve Juetten,
Executive Director
MEETING DATE: September 26, 2013
SUBJECT: Proposed Changes to the Housing Choice Voucher Administrative Plan
and Submission of HUD -50077 -CR
BACKGROUND:
As a qualified public housing agency, Plymouth HRA is required to submit a signed civil right
certification (50077 CR) to the local Housing and Urban Development (HUD) office and hold a
public hearing for the Housing Choice Voucher Administrative Plan.
A public hearing must be held; members of a resident advisory board must have the opportunity
to review and comment on the Plan; and, the HRA Board of Commissioners must approve the
Plan. As required, a forty-five day notice was published in the Plymouth Sun -Sailor for the
public hearing to be held Thursday, September 26, 2013. The proposed changes were submitted
to the members of the HRA's Section 8 Resident Advisory Board for review and comment. No
comments or objections were received from the Resident Advisory Board Members.
PROPOSED CHANGES:
Staff is proposing the following policy changes to the Administrative Plan:
Chapter 4, 4 -IIB. Organization of the Waiting List ---- HRA Policy (Page 4-4). Add
wording for filling project based units when the HRA has exhausted the current wait list.
Chapter S, 5-11.B. Determining Family Unit (Voucher) Size — HRA Policy (Page 5-9).
Revised wording for clarification purposes.
Chapter 6, 6 -ILA. Introduction Anticipating Expenses HRA Policy (Page 6-24).
Deleted paragraph due to expenses are based on anticipated expenses for next 12 months.
Chapter 16, 16 -III B. Informal Reviews — Informal Review Procedures (Page 16-7).
Replace Section. 8 Manager with Housing Program Manager.
Chapter 16, 16 -III C. Informal Hearings for Participants — Pre -Hearing Right to
Discovery (Page 16-11). Added sentence pertaining to when the informal hearing memo
would be available to the participant.
Chapter 16, 16 -III C. Informal Hearings for Participants — Informal Hearing Officer
Page 16-11). Changes to the informal hearing committee and the hearing officer.
Chapter 16, 16 -III. C. Informal Hearings for Participants — HRA Notice of Final Decision
HRA Policy (Page 16-14). Added sentence that the decision of the hearing officer is
final.
Chapter 17, 17-VI.D. Selection from the Waiting List (Page 17-21). Added HRA Policy to
accept names from the PBV owner if needed to fill current vacant units.
Chapter 18, I8 -II. — Non -Elderly Voucher Program for Persons with Disabilities (NED)
Page I8-2). Change to reference the new Notice PIH 2013-19,
RECOMMENDATION.
Staff recommends that after holding the scheduled public hearing and considering any
public comments, the HRA Board of Commissioners approve the proposed changes to the
Administrative Plan to be effective immediately and submission of the 50077 CR to
Housing and Urban Development (HUD) for the fiscal year beginning January 1, 2014.
ATTACHMENTS:
1. HRA Resolution 2013.03
2. Civil Rights Certification, HUD -50077 CR
3. Proposed Changes to the Housing Choice Voucher Administrative Plan
OA
CITY OF PLYMOUTH
HRA RESOLUTION 2013-03
A RESOLUTION TO APPROVE THE PROPOSED CHANGES TO THE
ADMINISTRATIVE PLAN AND AUTHORIZE SUBMISSION OF 50077 CR TO
HOUSING AND URBAN DEVELOPMENT (HUD)
WHEREAS, Housing and Redevelopment Authority (HRA) in and for the City of Plymouth,
Minnesota operates a Section S Housing Choice Voucher Program; and,
WHEREAS, the HRA has established a Resident Advisory Board, the membership of which
represents the residents assisted by the HRA; and
WHEREAS, the HRA made the proposed changes to the Administrative Plan and all information
relevant to the public hearing available for public inspection at least 45 days before the hearing,
published a notice that a hearing would be held and conducted a hearing to discuss the proposed
changes to the Administrative Plan and invited public comment; and,
WHEREAS, the Resident Advisory Board had an opportunity to review and comment on the
changes to the policies and programs before implementation by the I -IRA; and,
WHEREAS, the Administrative Plan and all attachments have been and will continue to be
available at all times and for public inspection at the primary business office of the HRA and posted
on the city's website; and,
WHEREAS, the Plymouth HRA is required to complete and submit a signed 50077 CR, Civil
Rights Certification on an annual basis.
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that the public hearing was held and
the proposed changes to the Administrative Plan were duly reviewed and approved by the HRA
Board. As such, staff is authorized to submit the Civil Rights Certification, 50077 CR to HUD.
Approved this 26'11 day of September, 2013 by the Housing and Redevelopment Authority in and for
the City of Plymouth, Minnesota.
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/2011
Civil Rights Certification
Annual Certification and Board Resolution
aetEfiearflseree Not applicable as we are a qualified
housing authority.
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of
the Americans with Disabilities Act of 1990, and will affirmatively further fair housing.
Plymouth HRA
PHA Name
MN170
PHA Number/HA Code
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute False claims and statements. Conviction may result in criminal and/or civil enalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name ofnuthorizedOfficial Jeffrey L Kulaszewiez Title HRA Board Chairman
Signature Date 09/26/2013
form HUD -50077 -CR (1/2009)
OMB Approval No. 2577-0226
HCV Administrative Plan Proposed Changes - September 26, 2013
Chapter 4, 4-II.B. Organization of the Waiting List — HRA Policy (Page 4-4). Add
wording for filling project based units when the HRA has exhausted the current
wait list.
Chapter S, S -1I. B. Determining Family Unit (Voucher) Size — HRA Policy (Page 5-
9), Revised wording for clarification purposes.
Chapter 6, 64Z.4. Introduction — t4nticipating Expenses -- HRA Policy (Page 6-24).
Deleted paragraph due to expenses are based on anticipated expenses for next 12
months.
Chapter 16, 16-111B. Informal Reviews — Informal Review Procedures (Page 16-
7). Replace Section 8 Manager with Housing Program Manager.
Chapter 16, 16 -III. C. Informal Hearings for Participants — Pre -Hearing Right to
Discovery (Page 16-I1). Added sentence pertaining to when the informal hearing
memo would be available to the participant.
Chapter 16, 16-111C. Informal Hearings for Participants --- Informal Hearing
Officer (Page 16-I1). Changes to the informal hearing committee and the hearing
officer.
Chapter 16, 16 -III C. Informal Hearings for Participants HRA Notice of Final
Decision — HRA Policy (Page I6-14), Added sentence that the decision of the
hearing officer is final.
Chapter 17, 17-VLD. Selection from the Waiting List (Page I7-21). Added HRA
Policy to accept names from the PBV owner if needed to fill current vacant units.
Chapter 18, 18 -II. — Non -Elderly Voucher Program for Persons with Disabilities
NED) (Page 18-2). Change to reference the new Notice PIH 2013-19.
HUD permits, but does not require, that the HRA maintain a single merged waiting list for their
public housing, Section S, and other subsidized housing programs.
A family's decision to apply for, receive, or refuse other housing assistance must not affect the
family's placement on the HCV waiting list, or any preferences for which the family may
qualify.
HRA Policy
The HRA will maintain a single merged waiting list for HCV; project -based; and Non -
Elderly Disabled Families (Mainstream) programs.
When Tilling vacant PBV units, the HRA will accept names referred by the PBV owner
for its P13V -waiting list as needed when the I3 -RA has exhausted at] names on the merged
waiting list for the unit.
4-II.C. OPENING AND CLOSING THE WAITING LIST [24 CFR 982.2061
Closing the Waiting List
The HRA is permitted to close the waiting list if it has an adequate pool of families to use its
available HCV assistance. Alternatively, the HRA may elect to continue to accept applications
only from certain categories of families that meet particular preferences or funding criteria.
HRA Policy
The HRA will close the waiting list when the estimated waiting period for housing
assistance for applicants on the list reaches two to three years for the most current
applicants. Where the HRA has particular preferences or funding criteria that require a
specific category of family, the HRA may elect to continue to accept applications from
these applicants while closing the waiting list to others.
Reopening the Waiting List
If the wailing list has been closed, it cannot be reopened until the HRA publishes a notice in
local newspapers of general circulation, minority media, and other suitable media outlets, The
notice must comply with HUD fair housing requirements and must specify who may apply, and
where and when applications will be received.
HR_ A Policy
The I -IRA will announce the reopening of the waiting list at least 10 business days prior
to the date applications will first be accepted. If the list is only being reopened for certain
categories of families, this information will be contained in the notice.
The HRA will give public notice by publishing the relevant infor7nation in suitable media
outlets including, but not limited to: Plymouth Sun -Sailor, Housing Link, Interfaith
Outreach and Community Partners, PRISM, local housing authorities, and the City of
Plymouth's website at wtivw.plyrnouthmn.gov.
4-H.D. FAMILY OUTREACH [HCV GB, pp. 4-2 to 4-41
The HRA must conduct outreach as necessary to ensure that the HRA has a sufficient number of
applicants on the waiting list to use the HCV resources it has been allotted.
Plymouth HILA page 4-4 HCV Administrative Plan
HRA Policy
The HRA will reference the following chart in determining the appropriate voucher size
for a family:
Voucher Size Persons in Household
Minimum Maximum
1 1 4
2 2 6
3 3 8
4 5 10
The HRA will assign the first bedroom to head of household and other adult household
member of the same generation regardless of sex. Thereafter, the IIRA will assign one
bedroom for each two persons within the household, except in the following
circumstances:
Minor Cchildren &i-5ibin-of the opposite sex (other than children under age 13)
will be allocated separate bedrooms.
Live-in aides will be allocated a separate bedroom.
Single person families will be allocated one bedroom.
To be considered as part of the household foster children need to be living in the
household for more than six months.
The HRA will not issue a larger voucher due to additions of family members other than
by birth, adoption, court awarded custody, parenttll £llgatiE3a of court
awarded legal guardianship.
A household add-on is not a member of the original family and is not a dependent of the
voucher hold. A household add-on will not increase the voucher size for which a voucher
hold qualifies without the household add-on. If a voucher holder voluntarily gives up the
voucher rental subsidy, the household add-on does not have any rights to the voucher.
5-II.C. EXCEPTIONS TO SUBSIDY STANDARDS
In detennirring family unit size for a particular family, the HRA may grant an exception to its
established subsidy standards if the HRA determines that the exception is justified by the age,
sex, health, handicap, or relationship of family members or other personal circumstances [24
CFR 982.402(6)(8)]. Reasons may include, but are not limited to:
For a single person who is not elderly, disabled, or a remaining family member, an exception
cannot override the regulatory limit of a zero or one bedroom [24 CFR 982.402(b)(8)].
HRA Policy
The HRA will consider granting an exception to subsidy standards only during the time
of annual reexamination.
Plymouth I -IRA Page 5-9 1ICV Administrative Plan
r) Allowances, earnings and payments to individuals participating in programs under the
Workforce Investment Act of 1998 (29 U.S.C. 293 1)
PART II: ADJUSTED INCOME
6-II.A. INTRODUCTION
Overview
HUD regulations require the HRA to deduct from annual income any of five mandatory
deductions for which a family qualifies. The resulting amount is the family's adjusted income.
Mandatory deductions are found in 24 CFR 5.611,
5.611(a) Mandatory deductions. In determining adjusted income, the responsible entity [HRA]
must deduct the following amounts from annual income:
1) $480 for each dependent;
2) $400 for any elderly family or disabled family;
3) The sum of the following, to the extent the sum exceeds three percent of annual income:
i) Unreimbursed medical expenses of any elderly family or disabled family;
ii) Unreimbursed reasonable attendant care and auxiliary apparatus expenses for each member
of the family who is a person with disabilities, to the extent necessary to enable any member of
the family (including the member who is a person with disabilities) to be employed. This
deduction may not exceed the earned income received by family members who are 18 years of
age or older and who are able to work because of such attendant care or auxiliary apparatus; and
4) Any reasonable child care expenses necessary to enable a member of the family to be
employed or to further his or her education.
This part covers policies related to these mandatory deductions. Verification requirements related
to these deductions are found in Chapter 7,
Anticipating Expenses
HRA Policy
Generally, the HRA will use current circumstances to anticipate expenses. When
possible, for costs that are expected to fluctuate during the year (e.g., child care during
school and nonschool periods and cyclical medical expenses), the HRA will estimate
costs based on historic data and known future costs.
E- ht
I4 /1 will include a an eligible v s1ens&4h"ettice.., efthe debt that the family p id
during the previous 12 +nea4is. The 10144-1 lFeEtt14e +he family to provide
documentalien of payments made in the preeeding yeaf.
6-II.B. DEPENDENT DEDUCTION
A deduction of $480 is taken for each dependent [24 CFR 5.611(a)(1)]. Dependent is defined as
any family member other than the head, spouse, or co-head who is under the age of 18 or who is
18 or older and is a person with disabilities or a full-time student. Foster children, foster adults,
and live-in aides are never considered dependents [24 CFR 5.603(b)].
Plymouth HRA Page 6-24 HCV Administrative Plan
Denial of assistance based on an unfavorable history that may be the result of domestic
violence, dating violence or stalking. (See Section 3-IILG.)
Informal reviews are not required for the following reasons [24 CFR 982.554(c)]:
Discretionary administrative determinations by the HRA
General policy issues or class grievances
A determination of the family unit size under the HRA subsidy standards
A HRA determination not to grant approval of the tenancy
A HRA determination that the unit is not in compliance with the HQS
A HRA determination that the unit is not in accordance with the HQS due to family size or
composition
Notice to the Applicant [24 CFR 982.554(a)]
The HRA must give an applicant prompt notice of a decision denying assistance. The notice
must contain a brief statement of the reasons for the HRA decision, and must also state that the
applicant may request an informal review of the decision. The notice must describe how to
obtain the informal review.
Scheduling an Informal Review
HRA Policy
A request for an informal review must be made in writing and delivered to the HRA
either in person, by first class mail, email or fax by the close of the business day, no later
than 10 business days fiom the date of the notice to the family.
Informal Review Procedures [24 CFR 982.554(b)]
HRA Policy
Informal reviews will be conducted by the Seedeii g Housing Pro ig Manager or HRA
Executive Director.
The HRA will schedule the infonnal review within 10 business days from the date the
request is received and send notification of such to the applicant.
The applicant will be provided the opportunity to present written or oral objections to the
decision of the IIRA.
Informal Review Decision [24 CFR 982.554(b)]
The HRA must notify the applicant of the HRA's final decision, including a brief statement of
the reasons for the final decision.
HRA Policy
In rendering a decision, the IIRA will evaluate the following matters:
Whether or not the grounds for denial were stated factually in the Notice.
The validity of grounds for denial of assistance. If the grounds for denial are not
specified in the regulations, then the decision to deny assistance will be
Plymouth IIRA Page 16-7 HCV Administrative Plan
HRA Policy
The family will be given a copy of the Informal Hearing memo along with all pertinent
documents to be used at the hearing when they come for the hearing. The family will
have time to review all documents before the hearing commences. The hl:formal Hearin
memo shall be made available r on req ttest 48-ho-ursrior to the scheduled hearing.
The family shall bring all pertinent information to the Informal Hearing that they wish to
present and copies will be made for the hearing members.
Participant's Right to Bring Counsel [24 CFR 982.555(e)(3)]
At its own expense, the family may be represented by a lawyer or other representative at the
informal hearing.
Informal Hearing Officer [24 CFR 982.555(e)(4)]
Informal hearings will be conducted by a person or persons approved by the HRA, other than the
person who made or approved the decision or a subordinate of the person who made or approved
the decision.
HRA Policy
The HRA will use City of Plymouth employees consisting of the Seetiaia. 8 Managef,
Executive Director and two one other employees.
The Seeden u Nq.& ge-1=xecutivc Director will be acting as the hearing officer.
Attendance at the Infornxal Hearing
HRA Policy
Hearings may be attended by the following applicable persons:
The informal hearing committee members
The participant and any witnesses for the participant
The participant's counsel or other representative
Any other person approved by the HRA as a reasonable accommodation for a
person with a disability
Conduct at Hearings
The person who conducts the hearing may regulate the conduct of the hearing in accordance with
the HRA's hearing procedures [24 CFR 982.555(4)(ii)].
HRA Policy
The hearing officer is responsible to manage the order of business and to ensure that
hearings are conducted in a professional and businesslike manner. Attendees are expected
to comply with all hearing procedures established by the hearing officer and guidelines
for conduct. Any person demonstrating disruptive, abusive or otherwise inappropriate
behavior will be excused from the hearing at the discretion of the hearing officer. The
IIRA reserves the right to have law enforcement present if there is reasonable cause to
believe a potential threat to safety exists.
Plymouth I -IRA Page 16-11 HCV Administrative Clan
HRA Policy
The participant will be mailed a letter and a copy of the hearing officer's report. A copy
will be maintained in the participant's client file. The decision of the hearing, officer is
final and no further appeal can be made by the participant.
16-III.D. HEARING AND APPEAL PROVISIONS FOR NON -CITIZENS [24 CFR 5.514]
Denial or termination of assistance based on immigration status is subject to special hearing and
notice rules. Applicants who are denied assistance due to immigration status are entitled to an
informal hearing, not an informal review.
Assistance to a family may not be delayed, denied, or terminated on the basis of immigration
status at any time prior to a decision under the United States Citizenship and Immigration
Services (USCIS) appeal process. Assistance to a family may not be terminated or denied while
the HRA hearing is pending, but assistance to an applicant may be delayed pending the
completion of the informal hearing.
A decision against a family member, issued in accordance with the USCIS appeal process or the
HRA informal hearing process, does not preclude the family from exercising the right, that may
otherwise be available, to seek redress directly through judicial procedures.
Notice of Denial or Termination of Assistance [24 CFR 5.514(d)]
As discussed in Chapters 3 and 11, the notice of denial or termination of assistance for
noncitizens must advise the family:
That financial assistance will be denied or terminated, and provide a brief explanation of the
reasons for the proposed denial or termination of assistance.
The family may be eligible for proration of assistance.
In the case of a participant, the criteria and procedures for obtaining relief under the
provisions for preservation of families [24 CFR 5.514 and 5.518].
That the family has a right to request an appeal to the USCIS of the results of secondary
verification of immigration status and to submit additional documentation or explanation in
support of the appeal.
That the family has a right to request an informal hearing with the HRA either upon
completion of the USCIS appeal or in lieu of the USCIS appeal.
For applicants, assistance may not be delayed until the conclusion of the USCIS appeal
process, but assistance may be delayed during the period of the informal hearing process.
USCIS Appeal Process [24 CFR 5.514(e)]
When the HRA receives notification that the USCIS secondary verification failed to confirm
eligible immigration status, the HRA must notify the family of the results of the USCIS
verification. The family will have 30 days from the date of the notification to request an appeal
of the USCIS results. The request for appeal must be made by the family in writing directly to
the USCIS. The family must provide the HRA with a copy of the written request for appeal and
the proof of mailing.
Plymouth NRA Page 16-14 1ICV Administrative Plan
selected, the in-place family must be placed on the HRA's waiting list. Once the family's
continued eligibility is determined (the HRA may deny assistance to an in-place family for the
grounds specified in 24 CFR 982.552 and 982.553), the family must be given an absolute
selection preference and the HRA must refer these families to the project owner for an
appropriately sized PBV unit in the project. Admission of eligible in-place families is not subject
to income targeting requirements.
This regulatory protection from displacement does not apply to families that are not eligible to
participate in the prograrn on the proposal selection date.
17-VI.C. ORGANIZATION OF THE WAITING LIST [24 CFR 983.251(c)]
The HRA may establish a separate waiting list for PBV units or it may use the same waiting list
for both tenant -based and PBV assistance. The HRA may also merge the PBV waiting list with a
waiting list for other assisted housing programs offered by the HRA. If the HRA chooses to offer
a separate waiting list for PBV assistance, the HRA must offer to place applicants who are listed
on the tenant -based waiting list on the waiting list for PBV assistance.
If a HRA decides to establish a separate PBV waiting list, the HRA may use a single waiting list
for the HRA's whole PBV program, or it may establish separate waiting lists for PBV units in
particular projects or buildings or for sets of such units.
HRA Policy
The HRA will use one waiting list for both tenant -based and PBV assistance.
17-VI.D. SELECTION FROM THE WAITING LIST [24 CFR 983.251(c)]
Applicants who will occupy units with PBV assistance must be selected from the HRA's waiting
list. The HRA may establish selection criteria or preferences for occupancy of particular PBV
units. 1he HRA may place families referred by the PBV owner on its PBV waiting list.
HFA Policy
When fil.1in.9 vacantL'BV units. the 1.CRA will acre t names referred lav the PBV owner
for its PBV waiting list as needecl when the HRA has exhausted all names on the merged
waiting list for the unit.
Income Targeting [24 CFR 983.251.(c)(6)]
At least 75 percent of the families admitted to the HRA's tenant -based and project -based voucher
programs during the I1RA fiscal year fiom the waiting list must be extremely -low income
families. The income targeting requirement applies to the total of admissions to both prograrns.
Units with Accessibility Features [24 CFR 983.251(c)(7)]
When selecting families to occupy PSV units that have special accessibility features for persons
with disabilities, the HRA must first refer families who require such features to the owner.
Preferences [24 CFR 983.251.(d), FR Notice 11124108]
The HRA may use the same selection preferences that are used for the tenant -based voucher
program, establish selection criteria or preferences for the PBV program as a whole, or for
occupancy of particular PBV developments or units. The HRA must provide an absolute
selection preference for eligible in-place families as described in Section 17-VI,B. above.
Plymouth HRA Page 17-21 HCV Administrative Plan
2) Family Move: Normal Payment Standard is applicable. The normally applicable
HRA payment standard is always used to determine the family's maximum voucher
subsidy when the family moves from the project,
3) Enhanced Voucher Minimum Rent Requirement for Stayers. Families assisted with
enhanced voucher assistance have a special statutory minimum rent requirement. The
law requires that a family receiving enhanced voucher assistance must pay for rent no
less than the rent the family was paying on the date of the eligibility event for the
project in question,
4) Calculating HAP for Enhanced Voucher Assistance, Regardless of whether the
owner's new gross rent after the eligibility event exceeds or is less than the HRA's
payment standard, the housing assistance payment for a family that stays in their
present unit (or moves from an oversized unit to an appropriate size unit within the
project) is the following:
The gross rent for the unit minus the greatest of. 30 percent of the adjusted family
income; 10 percent of the family's gross monthly income; the welfare rent in as -
paid states; the enhanced voucher minimum rent; or such other minimum rent
established by the HRA.
5) Movers from the Project — All Regular Housing Choice Voucher Rules Apply. If a
resident decides to move from the project with the voucher assistance, they will be
issued a regular housing choice voucher and all applicable housing choice voucher
rules apply.
The HRA currently administers Enhanced Vouchers at one housing community:
Willow Creels Apartments (North and South)
18 -II. Non -Elderly Voucher Program for Persons with Disabilities (NED) [Notice PIH
ZN4—X2013-19]
In December, 1998, Plymouth HRA was awarded 15 Mainstream certificates (now vouchers) to
enable persons with disabilities to rent affordable private housing of their choice. Pursuant to
Notice PIH 2011-32 the 15 Mainstream vouchers will now be known as NED vouchers.
Policies and Procedures:
1) Reestablishing NED HCVs. The current 15 mainstream vouchers will be coded as
NED vouchers.
2) Reissuance of Turnover Vouchers. All NED turnover HCVs will be reissued to the
next NED family on the HRA's waiting list.
3) Waiting List Maintenance. The HRA operates one waiting list for all programs.
When a NED voucher becomes available, it will be issued to the next eligible NED
family from the waiting list. The HRA will not skip over a NED family when a
regular voucher becomes available.
4) Reasonable Accommodations and Related Issues. A family may always request a
reasonable accommodation to permit program participation by individuals with
disabilities. Such requests pertain to Exception Payment Stmdards; Exceptions to
Subsidy Standards; and, Voucher tern,
Plymouth HRA 18-2 HCV Administrative Plan
Agenda Number i • •
PLYMOUTH HOUSING AND
REDEVELOPMENT
AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager and Denise Whalen, Support
Services Manager through Steve Juetten, Executive Director
MEETING DATE: September 26, 2013
SUBJECT: 2014/2015 Draft HRA Budgets
BACKGROUND:
In the summer of each year, staff begins the process of developing the following year's
budget. As you recall, the City initiated a two year budgeting program in 2008. This is
being done so that the City can better prepare for expenditures in the future, which will
aid in long-term strategic planning. In July and August, staff reviewed the 2013 budget
to ensure they were in line with revenues and expenditures, which they are. The 2014
budget is the first budget year of the 2014-2015 biennial budgets. The 2015 budgets are
for informational purposes only and will not be acted upon this year.
The IIRA budgets are included in the budgets submitted to the City Council. HRA
activities are covered by three separate program budgets: the Community Development
Block Grant (CDBG), Section 8, and the HRA General Fund, The CDBG budget is
supported primarily by federal funds, except for some overhead (such as allocations for
data processing and facilities management), which are funded through the HRA property
tax levy. The Section 8 program is supported entirely with federal dollars and the HRA
General fund is supported almost entirely by property taxes. The senior building budgets
will be reviewed in October.
The Council traditionally adopts the HRA's budget as part of the overall City budget.
The HRA has authority over the HRA General Fund and Section 8 program budgets;
however the City Council is the Grantee for the CDBG program so they have more
authority over that program budget. The Council also has authority over the amount of
the HRA property tax levy, so ultimately they control the main revenue source for many
IIRA programs.
For the 2014 budget year, the HRA. overall tax levy is proposed to be $551,277, which is
the same amount as the past five years.
CDBG (250)
There are no significant changes to the CDBG budget being proposed for 2014. Staff is
anticipating the 2014 federal awards to be similar to the 2013 allocation. The actual
amount will not be known until the second quarter of calendar year 2014. The property
tax support for this budget is currently at $13,500 for 2014. This is lower than the
amount for 2013 and is a result of decreases to the allocations that the City charges back
to the program.
SECTION 8 (254)
The Section 8 budget reflects the continued operation of the housing choice voucher
program.
At this time, staff does not know what the funding allocation will be from Housing and
Urban Development (HUD) for 2014 or 2015. Staff anticipates that the funding received
should be adequate for housing assistance payments (HAP) if funded at 100 percent; but
if not; there are sufficient funds in the net restricted assets to cover any shortfall. Staff
anticipates that the administrative fees for 2014 will be funded at approximately 80
percent and used this percentage when preparing both the 2014 and 2015 budgets. There
are sufficient funds in the unrestricted net assets account to cover any shortfall in
administrative expenses for the 2014 and 2015 budgets.
One notable change to the proposed budget is the allocations. Information Technology
9000..10.1), Facilities Management (9000.102), and Risk Management (9000.110)
Allocations were decreased by 35 percent (2014) and 34 percent (2015) respectively from
the 2013 adopted budget.
Staff continues to monitor revenues and expenditures closely for 2013. The HAP funding
for 2013 is being funded at 94 percent. The administrative fees received for this year
were ultimately funded at 73 percent. As of August 31, 2013, expenditures exceeded
revenues by $18,357. As of August 31, 2013, HAP revenue exceeded expenditures by
11,950. Because of sequestration, staff anticipates a year end deficit for both the HAP
and Administrative expenses. The spreadsheet showing estimated Revenue and
Expenditures has been attached for information.
HRA General Fund (258)
The overall revenues and expenditures for the 2014 General fund budget have increased
by $39,764. This is a result of including the updated loan repayment amount for TIF
district 1-2 in both the revenue and expenditure line.
For 2014, staff adjusted the salary and benefit allocation of the HRA Specialist position.
In the past this position was covered 100 percent by the CDBG program, In reviewing
the responsibilities of this position, it was determined that approximately 25 percent of
the work was non CDBG and therefore we have made the adjustment. This was
accomplished without increasing the tax levy because of the reduction in allocations in
both the CDBG and General Fund budgets. The Board should also note that this position
is vacant and we are currently accepting application to fill the position.
Finally, for 2014 we have added the Garland Property to the budget. The property
receives approximately $9,900 in revenue and will use $5,000 of that for repairs and
maintenance. The remaining funds will be transferred to the HRA reserves.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board
of Commissioners discuss the 2014 HRA budgets and recommend that the City
Council adopt the 2014 HRA preliminary budgets.
ATTACHMENTS:
1. HRA Levy IIistory
2. 2013 HRA Preliminary Budgets
3. HRA Reserve account{s} balances
4. Section 8 budget forecast
HRA LEVY HISTORY
Percent Increase from
Levy Year Amount Prior Year
2014 (Proposed) 551,277 0%
2013 551,277 0%
2012 551,277 0%
2011 551,277 0%
2010 551,277 0%
2009 551,277 5,11%
2008 524,477 4.14%
2007 503,617 7.22%)
2006 542,835 10.65%)
2005 607,556 4.33%
2004 582,349 5.48%
2003 552,120 2.54%
2002 538,423 11.43%
2001 483,178 4.06%
2000 464,344 4.06%
1999 446,214 8.84%
1998 409,959 4.85%
1997 390,997 1.88%
1996 383,789 0.15%
1995 383,200 1.64%
1994 377,000 2.81%
1993 366,700
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