HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 07-25-2013MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, JULY 25, 2013 - 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the Housing
and Redevelopment Authority and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or petitioner so
requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for April 25, 2013.
B. Plymouth Towne Square. Accept Monthly Housing Reports.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports.
D. Community Development Block Grant (CDBG). Accept Consolidated
Annual Performance and Evaluation Report (CAPER).
3. NEW BUSINESS
A. Update on HRA/City loan/assessment program for apartment fire suppression
system installations. (Tabled from April 25, 2013)
B. HRA Strategic Plan. (Tabled from April 25, 2013)
4. ADJOURNMENT
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
April 25, 2013
PRESENT: Vice Chair Paul Caryotakis, Carl Runck, and Toni Jelinek
ABSENT: Chairman Jeff Kulaszewicz and Jim Willis
STAFF PRESENT: Housing Program Manager Jim Barnes and Office Support Representative
Janice Bergstrom
1. CALL TO ORDER
Vice Chair Caryotakis called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:06 p.m.
2. CONSENT AGENDA
A. Approve March 28, 2013 HRA Meeting Minutes.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossiug. Accept Monthly Housing/Marketing Report.
MOTION by Commissioner Jelinek, seconded by Commissioner Runck, to approve the consent
agenda. Vote. 3 Ayes. MOTION approved.
3. NEW BUSINESS
A. Update on HRA/City loan/asscssmcnt program for apartment fire suppression
system installations.
Housing Manager Barnes reviewed the staff report.
Commissioner Runck asked if the insurance savings resulting from installing fire suppression
systems had been investigated. He said an apartment owner might then see the incentive to
install a sprinkler system.
Housing Manager Barnes said Grace Management Representative Bodigheimer was going to
provide that information, but we do not have any nwrnbers at this time.
Vice Chair Caryotakis asked if codes have changed requiring fire suppression for new
construction.
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Plymouth Housing and Redevelopment Authority
April 25, 2013
Page 2
Housing Program Manager Barnes said new construction codes require fire suppression, but a
remodel would not require such a system. He added cost estimates are difficult because the costs
vary significantly depending on the building.
Commissioner Runck said we have the most attractive rental market in the nation with a 2.3%
vacancy rate and suburbs are the next boom for apartments. Commissioner Runck said cap rates
have never been lower and it is the best time ever to be an apartment owner and developer since
the late 1980's. Commissioner Runck pointed out apartment owners have money to install the
fire suppression systems and questioned would they be forced to do it or is there incentive for
them to do it.
Vice Chair Caryotakis asked how much new development competes with the older properties
and whether it would be cost effective to buy an older property and rehab it.
Commissioner Runck said the next opportunity would be value added for suburban apartments
versus the new development which is happening. Commissioner Runck said 37 of the 54
apartment buildings in Plymouth are older and do not have fire protection.
Commissioner Jelinek asked what the cost split would be between a building owner and the city.
Housing Program Manager Barnes said there are many ways a program could be designed
depending on what the HRA Board's interests are. He added the program would have to be
approved by City Council as it is not a loan program, but rather an assessment program.
Commissioner Jelinek said it would make sense to offer this program whether or not building
owners choose to take advantage. She said it is a benefit that the city offers which can help
apartment owners provide a safe environment for tenants.
Vice Chair Caryotakis said he would like further discussion on insurance savings which would
help apply leverage to help apartment owners guide their decision. Commissioner Runck
concurred.
Housing Program Manager Barnes said we will table this item to the next meeting at which time
he will provide information on insurance savings. He added he would like more direction from
the Board on how to proceed before applying staff resources to create a program.
Commissioner Runck suggested meeting with some apartment owners who have multiple
buildings to make in -roads with some of them; Commissioner Runck volunteered to do this.
Housing Manager Barnes reiterated there were only three responses from the 50 letters sent. He
added Crystal has had this program in place for ten years with a few churches initially taking
advantage of the program. However, there has been very little demand since.
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PIymouth Housing and Redevelopment Authority
April 25, 2013
Page 3
Commissioner Runck asked if fire suppression systems could be required when apartment
ownership changes.
Housing Program Manager Barnes stated it can be required only when there is a change in use.
B. HRA Strategic Plan.
Vice Chair Caryotakis opened discussion on the HRA strategic plan.
Housing Program Manager Barnes said Chairman Kulaszewicz could not be here and requested
the item be tabled.
Commissioner Runck commented the report was well done and thorough. He asked for
clarification on supply and demand and information on the waiting lists of all the programs to
better understand actual needs.
Housing Manager Barnes stated all programs listed in the report are being used. He said some
such as Regulatory Fees, which have been discussed by the IIRA and City Council can be
removed. Housing Program Manager Baines reviewed the four main programs which are the
first time homebuyer, rehab, two senior buildings and the Section 8 . He said the waiting lists
are very large for the Housing Choice Voucher program and Plymouth Towne Square one -
bedroom units. Housing Program Manager Barnes said there might be an unmet need to increase
the income cap. He said if the Board wanted to we could serve households up to 115% of
median income if a new program were designed.
Commissioner Runck asked how Plymouth compares to metro median income.
Housing Manager Barnes said we are mid -$80's of median income which is about $4,000 -
5,000 higher than the Minneapolis/St. Paul MSA.
Commissioner Runck said the forecast for interest rates is they are starting to go up. He said
analysts predict 100 basis points in the next year and half. Commissioner Runck said in the real
estate world everyone is trying to refinance or develop now because rates will never be this low
again. Commissioner Runck said we did refinance the senior properties at the lower rates, but
questioned if we should look at development opportunities or are we missing an opportunity with
these low interest rates now. He said we may talk in two years about a project but interest rates
could be 6% or higher because of inflation,
Vice Chair Caryotakis said we have reserves earning very little now. Commissioner Caryotakis
asked if we could deploy those reserves more effectively and are we willing to put them at risk.
Housing Program Manager Barnes said while the reserves are available, the Board wanted to
keep some reserves available for Vicksburg Crossing in case there were financial difficulties. He
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Plymouth Housing and Redevelopment Authority
April 25, 2013
Page 4
added the financial reports for the Vicksburg Crossing and Plymouth Towne Square show it is
very expensive, especially unit turns, to maintain and operate the buildings.
Vice Chair Caryotakis said no projects have warranted using reserves to date. The programs we
support make sense and are needed.
Housing Manager Barnes added the reserves could be used if a developer had a request, i.e, for
affordable housing. We could provide a loan out of the reserves instead of creating a new TIF
District. There was discussion regarding the difficulty for affordable housing when the market is
geared toward the type of single family homes, rather than townhomes, being built currently.
Assisting private sector developers is preferable as the City/HRA supplies only incremental
support.
Commissioner Runck said he could see a growing need for affordable housing on the east side of
Plymouth. He asked if the city promotes to developers what the city can offer.
Housing Manager Barnes said inquiries are mainly regarding incentives the city has for multi-
family rental situations. He said there is very little demand for commercial/industrial as
companies want to come in to Plymouth.
Housing Manager Barnes recommended tabling Item 3.B. to May 23, 2013 HRA meeting for full
board discussion.
4. ADJOURNMENT
MOTION by Vice Chair Caryotakis, seconded by Commissioner Jelinek, to adjourn the meeting
at 7:30 p.m.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date: June 11, 2013
Re. PTS Monthly Report for May 2013
June Newsletter and Calendar attached
Occupancy/Marketing
Current Occupancy— 100%
Current wait list status:
One Bedroom — 80 applicants; the list is closed
Two Bedroom —18 applicants
Administrative/Building Operations
On 512 a key was broken off in the Fire/Police Box. Maintenance removed it.
On 5113 the spring preventive maintenance was conducted on all air conditioning units.
On 5114 outside spring clean up was completed and the sprinkler system was tested.
On 5115 the managing director had a meeting with the Carlson Building Services field
manager to set the standards expected for common area cleaning.
On 5121 the parking lot received its spring power sweeping.
On 5122 the phone and fax lines were repaired.
On 5128 we started receiving bids for repairing the west garage wall leak.
On 5129 the common area carpets were cleaned as well as 15 resident apartments.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone; (763) 550-9525 • Fax: (763) 551-0144
0—d by Hy—ch Huusiug and Rcd-d.p—tAud—ity
Resident Services
On 512 Interfaith Outreach presented a program to residents for free food delivered to
their door. 11 residents qualified for the program which uses Store to Door to deliver
products from their food shelves to qualified low income senior residents twice per
month.
On 518 the Plymouth Cert volunteers gave a presentation on safety and emergency
preparedness.
On 5110 PTS held a Pre -Mother's Day Brunch that was cooked for the ladies by the
men's kitchen crew. 57 residents attended the meal followed by live entertainment.
On 5111 the residents held their monthly Saturday Breakfast featuring quiche. 45
residents attended from both PTS and Vicksburg Crossing.
On 5117 the Rotary Club put on a CPR presentation 25 residents attended.
On 5120 we held our first monthly Soup and Salad luncheon Residents made the soup —
PTS provided the salad. 18 residents attended.
Balance Sheet
P "I'MOU F H T OWNE SQUAME
As Of May 31, 2013
ASSETS
CURRENTASSETS
MI PETTY CASH
M I OPERATING ACCOUNT
M I SEC DEPOSIT CASH ACCOUNT
INVESTMENTS - WORKING CAPITAL FUND
INVESTMENTS - NEW DEBT SERVICE
ACCOUNTS REG -TENANTS
INTEREST RECEIVABLE
ACCOUNTS REC-OTHER
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
BUILDING IMPROVEMENTS
FURN, FIXTE, EQUIP -GENERAL
FURNITURE 8 FIXTURES - HOUSEKEEPING
COMPUTERSlOFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE - SERIES 2011A
BOND PREMIUM
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOMEI(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
50D
72,097
53,207
824,491
208,231
1,302)
1,867
173
2,48D
3,055
459,247
111,390
5,767 619
301,779
379,211
8,696
13,060
3,254,954)
16,204
2,492
3,515
15,9,35
13,158
3,296
53,097
3,165,000
70,558
111,665
1,436,248
Total
1,164,598
3,786,447
4,950,645
54,630
3,288,655
3,343,265
1,547,913
59,447
4,950,645
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Trrm,igh May 3i, 2013
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 52,984 53,671 687) 260,015 250,355 8,340) 644.052
HRA INDIVIDUAL 17,167 17,167 0 85,835 85,835 0 206,004
BAD DEBT 5,039) 0 5,039) 5039) 0 5,039) 0
GARAGE RENT 3,015 2,860 135 14,965 14,400 585 34,560
GUEST ROOM REVENUE 165 193 28) 550 965 415) 2,316
LAUNDRY REVENUE 872 690 18) 4,193 4,450 257) 10,660
APPLICATION FEE REVENUE 0 53 53) 175 265 90) 636
TRANSFER FEE REVENUE 0 0 0 0 500 500) 500
INVESTMENT INCOME 839 B33 6 3,896 4,165 269) 9,995
MISCELLANEOUS REVENUE 30) 275 305) 140 1,375 1,235) 3,300
TOTAL INCOME 69,973 76,962 5,9891 364,750 380,310 16,660) 912,044
EXPENSES
ADMINISTRATION
MANAGER SALARIESIWAGES 3,620 3,750 130 17,631 18,750 1,119 45,000
PAYROLL TAXES 621 692 71 3,530 3,460 70) 6,304
HEALTH INSURANCE 481 1,050 569 2,278 5,250 2,972 12,600
WORKERS COMP INSURANCE 53 17B 125 287 890 603 2,136
MAINTENANCE SALARIESAM1AGES 1,529 1,551 22 7568 7,755 187 16,612
MAINTENANCE ASST SALARIESIWAGES 854 966 134 4,424 4,940 516 11,856
EMPLOYEE COSTS 00 51 29) 440 255 185) 612
SEMINARITRAINING 0 25 25 255 125 130) 300
BANK FEES 4 5 1 26 25 1) 60
DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 55
LICENSE & PERMITS 0 0 0 0 0 0 B94
MILEAGE REIMBURSEMENT 60 78 10 428 390 38) 936
POSTAGEIOVERNIGHT EXPRESS 0 8 8 46 105 59 161
PRINTING 0 10 10 150 50 100) 120
MANAGEMENT FEES 4,400 4,400 0 22,000 22,000 0 52,800
PROFESSIONAL FEES 0 300 300 350 1,500 1,150 3,600
TELEPHONE EXPENSE 481 470 11) 2,403 2,350 53) 5,640
EQUIPMENT LEASEIREPAIR 161 130 31) 927 650 277) 1,560
OFFICE SUPPLIES 71 85 14 595 425 170) 1,620
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 50 50 120
TOTAL ADMIN EXPENSES 12,422 13,781 1,359 63,358 68,970 5,632 166,386
RESIDENT SERVICES
RESIDENT PROGRAMIACTIV171ES 372 450 78 1,444 1,600 156 5,000
TOTAL RES SERV EXPENSES 372 450 78 1,444 1,600 156 5,000
MARKETING
ADVERTISING 0 15 15 0 75 75 180
PROMOTIONALIPARTIES 0 0 0 84 0 84) 0
TOTAL MARKETING EXPENSES 0 15 15 B4 75 9) 180
HOUSEKEEPING
CONTRACT LABOR 1,394 1,489 96 7,218 7,445 228 17,860
CLEANING SUPPLIES 50 200 150 600 1,000 400 2,400
TOTAL HOUSEKEEPING EXPENSES 1,444 1,609 245 7,817 8,445 628 20,268
Profit and Loss Variance
PLYMOUTH TO i-,.NE SQUARE
Through May 31, 2013
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATER1SEVVER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEfLANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL SU)LDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME! ( LDSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
RESERVEJREPLACE CAPITAL EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
56 60 4 278 3D0 22 720
2,267 1,924 343) 11,282 8,457 1825) 24,966
1,057 1,200 143 11,058 14,706 3.641 24,525
661 1,000 339 3,080 3,660 580 9,320
442 345 87) 1,473 1,725 252 4,140
0 426 426 136 2,140 2,002 5,136
90 400 310 1,633 2,000 368 4,800
1.609 1,600 9) 13,118 8,000 5,19 B) 19,200
0 473 47$ 145 2,365 2,220 5,876
283 670 387 2978 3,350 1,272 8,040
2,896 3,850 951 16,171 19,250 3,079 46,200
505 623 118 2,527 3,115 588 7,476
6,734 7,000 206 9,076 21,500 12,422 40,000
769 1,600 831 2,577 8,000 5,423 19,200
216 900 682 1,092 4,600 3,408 10,800
0 15 15 0 75 75 180
17,689 22,086 4,499 75,728 104,137 28,409 230,379
2,409 2,592 183 12,047 12,960 913 31.104
2,632 2,666 34 13,158 13,330 172 31.992
5,041 5,258 217 25,205 26,290 1,085 63,096
36,867 43,281 6,414 173,616 209,517 35,901 465,309
33,106 32,681 425 191,134 170,793 20,341 426,735
16,450 16,833 383 82,249 84,165 1.916 201,996
772 250 522) 2,633 1,250 1,383) 3,000
4951 4,000 951) 6,784 20,200 13,416 28,200
7.982 7,982 0 40,021 39,910 111) 95,784
30,155 29,065 1,090) 131,687 145,525 13,838 328,980
2,951 3,616 665) 59,447 25,268 34,179 97,755
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eggs and ham
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CHOIR CONCERT
There will be a concert given by the
NEW SONG KIDS CHOIR
on Friday June 21" at 1 pm.
The concert is free but donations are welcome.
ssss»ssss
Air Conditioning Units
Eventually, it will get warm outside and you may want to turn on
your air conditioner. Don't forget to clean out the vent before
using youre A/C. Check with Terry if yoOe not sure how to clean
it.
Every pound you gain translates to 4 pounds of pressure on
your knees and ankles. Eat light and exercise!
Police Warn That Warmer Weather Historically Brings an Increase in
Car Break-ins
Posted Date: 5/22/2013
As warmer weather arrives, the number of car break-ins typically increases,
but you can do something to lessen chances that it will happen to you.
Community Relations Officer Jim Long says that a review of Plymouth crime
statistics for the past three years shows that warmer weather brought a
spike in reported car break-ins. He adds that the months of May, June, July
and August accounted for a disproportionate number of those cases.
Those same statistics show that most car break-ins took place during the
night in the victim's own residential driveway, To minimize the chances that
your car is a target of a break-in, the Plymouth Police Department urges you
to take these simple preventative steps.
Don't leave anything of value in plain view in your car,
Always lock your car and close your windows.
Because most warm weather car break-ins take place during the night
in the victims' driveways, park your car inside your garage whenever
possible.
Remember, adequate lighting on your property decreases crime.
Consider installing motion detector lights.
If you must park outside, always take your garage door opener with
you — a garage door opener in the hands of a thief is as good as a key
to your home.
If you see something, say something. Call 911 to report suspicious behavior.
WINDOW CLEANING
All windows both inside and out
will be cleaned on Thursday,
June 2&" Starting at Sam.
CPR Class
21 People attended a CPR class
last month. We all got to
practice on our "dummies".
Jeff blew the face off of his.
We will be ordering batteries
and patches to bring our AED
up to snuff.
Diapers and politicians should
be changed often.... both for
the same reason.
Soup and Salad
We will be having a Soup d
Salad Celebration on Monday
June 00 at 11:30am.... you
make the soup, I'll bring the
salad. A# are welcome!
Please remember so wash your
hands regularly when prepping
and serving food in the
kitchen.
And remember gloves, too.
Sim le as for a Lower
Healthier Life
To slow down the physical and mental decline that comes with age, drugs and
exercise aren't enough. According to a study out of the University of Southern
California, a lifestyle makeover is necessary. Thankfully it is surprisingly
simple: walk outside, meet up with friends, go to church and just be as active
as possible.
It's never too late to go healthy. Anybody, young or old, can successfully
redesign the way they live to be healthier. While we don't have a say in our own
genetic makeup, greater than 50% of our mental and physical health status is
related to lifestyle. You can start small: reconnect with an old friend, interact with
your neighbors, go watch a sporting event. The point is to try something new and be
willing to learn.
Take control of your health. Appreciate the relationship between what you do
and how you feel. Research suggests that social and productive activities are as
important as physical ones Even simple or downright mundane pursuits like reading
a newspaper, cooking a potluck dish, walking the dog or going to church can have a
powerful influence on our physical and mental health.
Know Thyself. The guiding principle of Socrates rings just as true today as it did
in ancient Athens. Listen to your body, It tells you when things are good....and when
they're not Pay heed to any new aches and pains and find out what they are before
they turn into larger problems
Anticipate how chronic conditions may affect your lifestyle_ makeover. Over
70% of seniors 65 and older have a chronic condition such as diabetes, arthritis,
gout, heart disease or cataracts Make sure you learn as much as you can about
your conditions and how to cope with them while becoming more active.
Living longer can also mean living better. Maintaining a mix of productive, social,
physical and spiritual activities as you age can lead to increased vitality, social
function, mental health and life satisfaction along with decreased symptoms of
depression and bodily pain. Even better, it can help ward off illness and help you
better cope with disabilities.
GARAGE CLEANING
The garage (thats the
INSIDE parking area) will be
cleaned on June 00. Cars must
be out of the garage by 8am.
Why is it that when you
transport something by car its
called a shipment, but when
you transport it by boat its
called cargo?
Happy people are those who
accept trouble as a normal
detail of life and resolve to
overcome it when it comes
along.
DAD'S DAY BREAKFAST
We will be holding our pre -
Father's Day breakfast on
Monday June 17' at 11 am.
The ladies will be cooking for
the men this time. Watch for
announcements and sign-up
sheets. Entertainment starts
at 1pm.
TODAY
We are only given
today and never
promised tomorrow.
So make sure you tell
the people who are
special in your life
that you love them.
It ¥mem face rvalmy friends.
W not exactly m+d,c ."
U_ MRklD9 tilt?«o
The MAM6 m"Arl&¥La&2
y
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The MAM6 m"Arl&¥La&2
A SAD PASSING
Please join me in remembering a great icon of the entertainment
community. The PfflsburX Dough Boy died yesterday of a yeast
infection and trauma complications from repeated pokes in the
belly. He was 71. Doughboy was buried in a lightly greased coffin.
Dozens of celebrities turned out to pay their respects, including
Mrs. Butterworth, Hungry Jack, the California Raisens, Betty
Crocker and Captain Crunch. The grave site was piled high with
flours. Aunt Jemima delivered the eulogy and lovingly described
Doughboy as a man who never knew how much he was kneaded. Born
and bread in Minnesota, Doughboy rose quickly in show business,
but his later life was filled with turnovers.
He was not considered a very smart cookie, wasting much of his
dough on half-baked schemes. Despite being a little flakey at
times, he was still a crusty old man and was considered a positive
roll model for millions.
Doughboy is survived by his wife Play Dough and 3 children: John
Dough, Jane Dough and Dosey Dough. Plus they had one in the
oven. He is also survived by his elderly father, Pop Tart.
The funeral was held at 3:50 for about 20 minutes.
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PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date. July16, 2013
Re: PTS Monthly Report for June 2013
July Newsletter and Calendar attached
Occupancy/Marketing
Current Occupancy — 98 units
Current wait list status:
One Bedroom — 78 applicants; the list is closed
Two Bedroom — 18 applicants
Apartment #322 was vacated on June 30th. Anticipated rental date is 81112013.
Administrative/Building Operations
On 613 our volunteer from the City of Plymouth completed our One Bedroom Wait List
audit. The list was pared down from 167 to 81.
On 614 the annual common area building inspection was conducted by Jim Barnes, Jody
Boedigheimer and Jeff Lelivelt (see attached highlights).
On 616 Collins Electric repaired and recalibrated the broadcast antenna.
On 617 the elevator lobbies on the garage level (which were skipped when common area
carpets were done) were cleaned. Bids were also obtained for making the east elevator
garage door handicap accessible.
On 6111 our current cleaning crew gave notice. They did not want to perform all the
contracted cleaning. The search for a new crew began immediately.
On 6120 apartment windows were washed inside and outside.
On 6121 the garage was swept and cleaned.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymouth Housing and Redevelopment Authnriry
During the 6121 thunderstorm with extremely high winds, the porte cochere sustained
minor damage and lost a few pieces of the under canopy & trim fascia board. A number
of branches were downed and fir tree on the back of the property was uprooted and had
to be removed.
Full apartment inspections were conducted on 6127, 28 and 711.
6130 was the current cleaning crew's last day.
Resident Services
On 6113 our first "Lunch with Jeff' was held at Applebee's. 12 residents attended.
On 6115 we held our monthly Saturday Resident Breakfast. 43 residents attended.
On 6117 we held our post Father's Day brunch (the ladies cooked for the men). 29
residents attended. A Patsy Cline tribute followed the meal.
On 6121 a concert was presented by the New Song Kid's Choir. 71 people attended.
Highlights of 6/412013 Common Area Inspections
Power wash north entrance canopy.
Re -seed winter kill grass areas.
Paint patio pillar bases.
Paint garage door poles.
Repair/repaint trash rooms.
Replace library light switch.
Replace all outlet plates in all common areas.
Fix guest suite television.
All of these tasks have been completed.
In addition, bids have been obtained for the larger projects such as painting the
hallway walls and gutter repair on the north wing roof.
Balance Sheet
PLYMOUTH TOWNE SQUARE
As of lune 30, 2013
ASSETS
CURRENT ASSETS
MIPETTY CASH
M I OPERATING ACCOUNT
M I SEC DEPOSIT CASH ACCOUNT
INVESTMENTS - WORKING CAPITAL FUND
INVESTMENTS - NEW DEBT SERVICE
ACCOUNTS EEC TENANTS
INTEREST RECEIVABLE
ACCOUNTS REC-OTHER
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
BUILDING IMPROVEMENTS
TURN, FIXT & EQUIP -GENERAL
FURNITURE & FIXTURES - HOUSFKEEPING
COMPUTERSIOFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED DEBT SERVICE
ACCRUED REPLACE RESERVE
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE - SERIES 2011A
BOND PREMIUM
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
500
82,265
53,212
831,491
236,630
866)
2,500
1,073
12,200
3,250
459,247
111,390
5,767,619
301,779
379,211
8.69G
13,069
3,271,403)
13,665
2,946
3.515
11,232
7,000
23,947
15,790
103
53,212
3,165,000
71,084
111,665
1,436,248
Total
1,222,264
3,769,596
4,991,861
78,398
3,289,296
3,367,694
1,547,913
76,254
4,991,861
Profit and Loss Variance
PLYMOUTH 'fOWNE SQUARE
Through Juno 34, 2413
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 52,864 53,671 687) 312,999 322,026 9.1127) 644,052
HRA INDIVIDUAL 17,167 17,187 0 103,002 103,602 0 206,004
BAD DEBT 0 0 0 5,039) 0 5,039) C
GARAGE RENT 2,970 2,860 90 17,955 17,280 675 34,560
GUEST ROOM REVENUE 305 193 192 935 1,158 223) 2,316
LAUNDRY REVENUE 909 890 10 5,102 5,340 238) 10,680
APPLICATION FEE REVENUE 0 53 53) 175 318 143) 636
TRANSFER FEE REVENUE 0 0 0 0 50D 560) 500
INVESTMENT INCOME 839 833 6 4,735 4,998 283) 9,996
MISCELLANEOUS REVENUE 12 215 263) 152 1,650 1,498) 3,300
TOTAL INCOME 75,266 75,982 696) 440,016 456,272 16,256) 912,044
EXPENSES
ADMINISTRATION
MANAGER SALARIESIWAGES 3,503 3,750 247 21,133 22,500 1,367 45,000
PAYROLLTAXES 617 692 75 4,148 4,152 4 8,304
HEALTH INSURANCE 481 1.050 569 2,759 6,300 3,541 12,600
WORKERS COMP INSURANCE 53 178 125 340 1,068 728 2,136
MAINTENANCE SALARIESIWAGES 1,497 1,551 54 9,065 9,306 241 18,612
MAINTENANCE ASST SALARIESIWAGES 876 985 112 5,301 5,928 627 11,856
EMPLOYEE COSTS 80 51 129) 520 306 214) 612
SEMINARIrRAINING 0 25 25 255 150 105) 300
BANK FEES 2 5 4 27 30 3 60
DUES, SUBS d MEMBERSHIPS 0 0 0 0 0 0 55
LICENSE 6 PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 52 78 2G 480 469 12) 936
POSTAGE[OVERNIGHT EXPRESS 0 8 8 46 113 67 161
PRINTING 0 10 10 150 60 90) 120
MANAGEMENT FEFS 4,400 4,400 0 26,400 26,400 0 52,800
PROFESSIONAL FEES 0 300 300 350 1,800 1,450 3,600
TELEPHONE EXPENSE 501 470 31) 2,904 2,820 84) 5.640
EOUIPMENT LEASEIREPAIR 0 130 130 027 780 147) 1,560
OFFICE SUPPLIES 68 85 17 663 510 153) 1,020
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 60 60 120
TOTAL ADMIN EXPENSES 12,129 13,781 1,652 75,467 82,751 7,284 166,38G
RESIDENT SERVICES
RESIDENT PROGRAWACTIVITIES 290 200 90) 1,733 1,800 67 5,000
TOTAL RES SERV EXPENSES 290 200 90) 1,733 1,800 67 5,000
MARKETING
ADVERTISING 0 15 15 0 90 90 180
PROMOTIONALIPARTIES 0 0 0 84 0 84) 0
TOTAL MARKETING EXPENSES 0 15 15 84 90 6 180
HOUSEKEEPING
CONTRACT LABOR 1,474 1,489 16 0,691 8,934 243 17,868
CLEANING SUPPLIES 29 200 171 629 1,200 571 2,400
TOTAL HOUSEKEEPING EXPENSES 1,503 1,689 186 9,320 10,134 814 20,268
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through June 30, 2013
BUILDING S GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEILANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL 131JIL DING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME I ( LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
RESERVEIREPLACE CAPITAL EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var, Year Budget
56 60 4 334 36D 26 720
2,635 2,136 499) 13,917 11,593 2,324) 24,966
840 525 215) 11,899 15,325 3,426 24,525
1,026 1,000 26) 4,106 4,660 554 9,320
209 345 138 1,682 2,070 388 4,140
283 428 145 420 2,568 2,148 5,336
593) 400 093 1,040 2,400 1,361 4,600
1,620 1,600 20) 14,738 9,600 5,138) 19,200
145 473 328 290 2,838 2,548 5,676
287 670 383 2,355 4,020 1,655 8,040
0 3,650 3,850 16,171 73,100 6,929 46,200
505 623 118 3,033 3,739 705 7,476
5,075 6,000 925 14,153 27,500 13,347 40,000
825 1,600 776 3,401 9,600 6,199 19,200
1,367 900 467) 2,458 5,400 2,942 10,800
0 15 15 0 90 90 180
14,278 20,725 6,447 90,006 124,862 34,856 230,379
2,554 2,592 38 14,601 15,552 951 31,904
2,632 2,665 34 15,790 15,995 206 31,992
5,186 5,2$8 72 30,391 31,548 1,157 63,D96
33,386 41,668 8,282 207,OD2 251,165 44,183 485,309
41,681 34,294 7,587 233,015 205,087 27,928 426,735
18,450 16833 363 98,698 100,998 2,300 201,996
527 250 277) 3,159 1,500 1,659) 3,000
0 8,000 8,000 6,784 28,200 21,416 26,200
8,097 7,982 115) 40,118 47,892 228) 95,784
25,073 33,065 7,992 156,760 178,590 21,830 328,980
16,8D7 1,229 15,578 76,254 26,497 49,757 97,755
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things are being loved
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VIDEO LIBRARY
THERE IS A CASE IN THE
A CTI VI TY ROOM FOR D VDs TO
SHARE AMONG OUR PTS
COMMUNITY.
IF YOU HA VE MOVIES YOU
WOULD LIKE TO DONA TE TO THE
CA USE, BRING THEM TO THE A. R.
AND PUT THEM IN THE GLASS CASE BY THE WINDOWS ON
THE BACK WALL. IF YOU HA VE ANY QUESTIONS, PLEASE SEE
LINDA BARDES, V. L. C.
NITE TO UNITE
THIS YEARS NJ TE TO UNITE CELEBRA TION WILL TAKE PLACE
ON A UGUST 6, 2013. I WILL HA VE MORE INFO AS WE GET
CLOSER TO THAT DATE
FIZZY FACTS #1
1 OZ. OF CHERIOS EQUALS 400 LITTLE TINY "O"S
VINCENT VAN GOGH SOLD ONLY 1 PAINTING IN HIS
LIFETIME.... TO HIS BROTHER
Children need at least one person who thinks the sun rises and sets on
them, someone who delights in their existence and loves them
unconditionally....and that person's name is
Grandma.
Mfr. Bedin
Tust thought I'd take a minute to express my thanks to
Terry for all the work he does around PTS. He takes
pretty good care of us.
INDEPENDENCE DAY WILL BE HELD ON
TUL Y 4TH THIS YEAR.
Yeg That's right! The orlmer Is WScrtCYVnll
Anobier 54 olnts .far Gad, and_ r uh-ohh
looks 91k.. NQrman, aur current thamplon,
hasilt even scarea yet.:
HOOEY or TRUEY
Apples wake you up in the a.m.
better than coffee
When you sneeze your body
stops functioning, even your heart.
in most milk commercials they
use white paint with a little thinner.
If coloring weren't added to
COCA COLA it would be green.
Babies are born without
kneecaps, They don't appear until
they are 2-6 years old.
Well Worth Noting
Tn hiphliuht inriivi zarrl..r and Prnu.n.r wh.n have
gone ahnve and hevnnd to make the Plvmouth
Creek Center senior programs excel.
Senior Program Volunteers
The Volunteer Appreciation event for our
Senior Program was held on April 17 this year.
We had a total of 298 volunteers in 2012 and
230 of them put in over five hours. More than
150 came to the event to honor them with a
welcome by the Mayor of Plymouth and enter-
tainment by the piano duet F -Sharp.
What an amazing group of people our senior
volunteers are. Every person's time is valued
and the cumulative effect of all of the 14,000
hours is felt in the R-reat program that we offer
our area semors.
The outstandinj4 volunteers who served over
100 hours are Leona Peterson, Mimi Stark, Kay
Ruhoff. Phvllis Bruhn, Laddie Miller -Betty
Christian, Fran Essig John Sulli an, Arlene
Howden, Mabel Alderink, Diane Dusek, Bette.
Hanson, Georizine Edblom, Iriize Milliken, Pat
Reynolds, Char Hackett, Darwin Krueszer,
Wanda Barlau, and Joyce Hedrix listed in order
of the most hours with Leona leadinv with 968
hours. Hats off to all of our volunteers!
Thanks to All!
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V-cksbm-g Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: June 13, 2013
RE: Vicksburg Crossing Monthly Report for May 2013
June Newsletter and June Calendar attached
Rentals:
As of May31 st we have 93 occupied apartments with 1 vacant, and we have 4 deposits at this time, giving
us a total of 0 apartments available to rent. Because we are anticipating several move outs and transfers in
the month of June, we currently have deposits on occupied apartments.
The Low Income Apartment waiting list now has 37 names so we have been adding interested people to
the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #) Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 950 Sq Ft 1 Bedroom
23 0 1 July 15th
Style C (9) 994 Sq Ft 1 + Den 8 0
1
July 1st
Style C2 (9) 950 Sq Ft 1 + Den 8 0
1 July 15th
Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2 (3) 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
33) 725 Sq Ft 1 Bedroom 32 1 1 June 18th
TOTALS 92 1 14
3J.Sj Vicjxs iui Lane v Piyninull, NiI T 55447 • Phone (763)559-1877 • F. (763)559-014 • Rw'a ci.plymou1h.mn.us
Owned by Plymouth Housing and Red cwclopment Aulhority f021
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
In May we had no move outs and we had one move in to 409 a two bedroom (style E).
Marketing
May has been a very busy month. We had a lot of inquiries over the phone, internet and also walk-in
traffic. We have also received several deposits from people that have come to tour the building.
Resident Services
We had a fun party on Thursday, May 9'h
for "Celebrate Seniors" month. Food was provided by Chef
Lee's, we had egg rolls, Chow Mein, fried rice and for dessert we had cookies and ice cream. The Maple
Street Ramblers provided some lively Dixieland Jazz music for the residents and they really enjoyed it.
On Friday, May 10"' we had a Master Gardener come to talk to the residents about starting a perennial
garden. She also answered other questions residents had about gardening.
We had our monthly birthday party on Thursday, May 16th. We decorated with balloons, festive napkins
and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each
resident a card on their birthday.
Building Issues
This month we had the windows and air conditioning units cleaned.
Balance Sheet
Vf—_'?<-1i3L)RG CROS -SING
As Of May 31, 2013
Ft6*31 K
CURRENT ASSETS
M I PETTY CASH
M 1 OPERATING ACCOUNT
M I SECURITY CASH ACCOUNT
INVESTMENTS- WORKING CAPITAL FUND
INVESTMENTS- DEBT SERVICE
ACCOUNTS RFC -TENANTS
INTEREST RECEIVABLE
ACCOUNTS REG -OTHER
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
FURNITURE, FIXTURES 8 EQUIPGENERAL
COMPUTE RS/OFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
PREPAID MONTHLY RENT
HEARTS & MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUEDINTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONGTERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND PAYABLE -2012A
BOND DISCOUNT
BOND DISCOUNT -2012A
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES $ EQUITY
Ending Balance Total
516
474,467
59,564
333,259
9,796,534
795
1,500
69
2,593
3,761)
874,593
238,793
9,025,429
348,957
4,711
2,393,029)
11,953
1,550
16
2,747
3,515
115,245
22,745
2,489
59,558
9,880,000
9,890,000
27,178)
76,963)
10,135,891
11,243,779)
10,673,048
8,099,453
18,772,501
160,261
19,775,517
19,035,778
1,107,899)
55,379)
18,772,501
Profit and Loss Variance
Through May 31, 2013
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 02,600 88,144 4,456 456,395 441,350 15,045 1,060,248
APARTMENT RENTAL REVENUE - COUNTY 2,135 2,646 511) 10,675 13 230 2,555) 31,752
HRR SUBSIDY - TAX LEVY 2,500 2,500 0 12,500 12.500 0 30,000
GARAGE RENT 3,015 2,925 90 14,972 14.625 347 35,100
GUEST ROOM REVENUE 420 100 320 2,100 500 1,600 1,200
LATE FEE REVENUE 60 15 45 180 75 105 180
APPLICATION FEE REVENUE 140 53 87 315 265 50 636
TRANSFER FEE REVENUE 0 0 0 600 500 100 1,000
INVESTMENT INCOME 757 750 7 1,050 3,750 2,700) 9,000
MISCELLANEOUS REVENUE 459 630 171) 1,743 3,150 1,407) 7,550
TOTAL INCOME 102,085 97,763 4,322 500,531 489,945 10,586 1,176,676
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,228 4,131 91) 20,595 20,685 90 49,644
PAYROLL TAXES 669 734 65 3,790 3,670 120} 8,808
HEALTH INSURANCE 1,060 1,233 173 5,148 6,165 1,017 14,796
WORKERS COMP INSURANCE 38 160 122 207 B00 593 1,920
MAINTENANCE SALARIESNlAGES 1,529 1,551 22 7,56B 7,755 187 18,612
MAINTENANCE ASST SALARIES 854 988 134 4,424 4,940 516 11,856
EMPLOYEE COSTS BO 51 29) 440 255 185) 612
SEMINARILRAINING 0 25 25 255 125 130) 300
BANK FEES 4) 5 9 9 25 16 60
DUES, SUBS S MEMBERSHIPS 0 10 10 0 50 50 120
LICENSE & PERMITS 0 0 0 676 675 0 876
MILEAGE REIMBURSEMENT 50 68 18 292 340 48 BIG
POSTAGEIOVERNIGHT EXPRESS 8 11 3 62 55 7) 132
PRINTING 0 5 5 0 25 25 60
MANAGEMENT FEES 4,000 4,000 0 20,000 20,000 0 48,000
PROFESSIONAL FEES 78 225 148 615 1,125 510 2,700
TELEPHONE EXPENSE 507 507 0 2,533 2,535 2 6,084
EQUIPMENT LEASEIREPAIR 76 128 52 380 640 260 1,536
OFFICE SUPPLIES 177 85 92) 377 425 48 1,020
TOTAL ADMIN EXPENSES 13,350 13,923 573 67,370 70,291 2,921 167,952
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVffIES 408 275 133) 1,840 1,375 455) 4,825
TOTAL RES SERV EXPENSES 408 275 1133) 1,840 1,375 465) 4,825
MARKETING
ADVERTISING 680 400 200) 1,945 9,008 7,063 11,808
PROMOTIONAllPARTIES 0 0 0 0 450 450 900
TOTAL MARKETING EXPENSES 680 400 280) 1,945 9,458 7,613 12,708
HOUSEKEEPING
CONTRACT LABOR 976 1,040 64 4,809 5,200 391 12,480
CLEANING SUPPLIES 0 120 120 478 600 122 1,440
TOTAL HOUSEKEEPING EXPENSES 976 1,160 184 5,286 5,800 514 13,920
Profit and Loss Variance
Through viay 31, 2013
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
BUILDING R GROUNDS
CABLE TV EXPENSE 120 123 3 801 615 14 1,476
UTILITIES - ELECTRICITY 1,700 2,053 353 8,969 10846 1,977 27,437
UTILITIES - GAS 1,087 457 630) 17,036 11,214 5822) 18,794
UTILITIES - WATERfSEWER 965 925 40) 4,778 4,625 153) 12,040
WATER SOFTENING SERVICE 172 941 31) 1301 705 176) 1,692
DOORS, KEYS & WINDOWS 4 93 89 8 465 457 1,116
FIRE SYSTEM SERVICE 53 321 268 1,148 1,605 457 3,652
LAWN SERVICFJLANOSCAPISNOW RMVL 1,539 1,500 39) 12,213 7,500 4,713) 18,000
PESTCONTROL 0 625 625 1,225 2688 1,443 5,672
TRASH REMOVAL 935 800 135) 4,567 4,000 OEM 9,600
UNIT TURNOVER REPAIRS 0 2,667 2,667 15,434 13,335 2099) 32,094
ELEVATOR -REPAIRS & MAINTENANCE 413 460 47 2,054 2,300 246 5,520
REPAIRS & MAINTENANCE 2,603 5,000 2,396 26,153 9,800 16,353) 27,400
BUILDING & GROUNDS SUPPLIES 921 800 121) 2,534 4,000 1,468 9,600
HVAC- REPAIRS & MAINTENANCE 699 710 11 3,421 3,550 129 8,520
MISCELLANEOUS B & G EXPENSES 0 15 15 0 75 75 160
TOTAL BUILDING & GROUNDS 11,210 16,690 5,480 101,023 77,403 23,620) 162,903
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSVRANOE 2,541 2,669 120 12,705 13,345 640 32,028
PAYMENT IN LIEU OF PROPERTY TAX 4,549 4,490 59) 22,745 22,450 295) 53,880
TOTAL OTHER OPERATING EXPENSES 7,090 7,159 69 35,450 35,795 345 85,908
TOTAL OPERATING EXPENSES 33,713 39,607 5,894 212,915 208,122 12,793) 466,216
NET OPERATING INCOME I ( LOSS) 68,372 58,156 10,216 287,616 289,623 2,207) 706,460
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 30,723 30,646 77) 153,613 153,230 383) 367,752
AMORTIZATION EXPENSE 263) 303 565 1,039 1,515 476 3,635
INTEREST EXPENSE 38,415 38,415 0 168,343 192,075 3,732 460,980
TOTAL DEPREC, INTEREST & OTHER 68,875 69,364 489 342,995 346,62D 3,625 832,368
NET INCOME I(LOSS) 503) 11,208) 10,705 155,379) 56,997) 1,616 123,908)
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June 2013
Spring is very fickle in Minnesota. The month of June is the beginning of
summer and we are hoping for some nice weather to get outside and enjoy
our walking paths, patios and garden! Mike has both the front and back
patio chairs ready to go whenever Mother Nature would like to cooperate.
Summer in the City
Don't forget to check out the entertainment available in Plymouth. The
band shells around the city have a wide variety of music throughout the
summer. The Hilde band shell has concerts on Thursdays beginning June
13th and Parkers Lake has concerts on Tuesdays beginning June
W-1 , 11th concerts at the Hilde Small Stage begin June 10th.
Library Update
I hope everyone who uses the library noticed what a nice job Kathy,
Marie, Dolores and Jeanette have done organizing the books and puzzles.
Please help to keep it looking good!!!!
Only donate books to our library that you no longer need or want to read.
Periodically we have to clean off the shelves
and we donate books to the Plymouth9n-, library. Z b
Welcome?
We have one new resident this month.
Please welcome Ann Ladd who is moving into apartment 125.s
Welcome to Vicksburg Crossing!
Maintenance and Building Updates
Hennepin County has been monitoring our recycling to see if it has improved since
they provided our building with recycling bags. It has improved but they are still
finding plastic bags and Styrofoam in the dumpsters and these cannot be recycled.
Do not leave electronics in the trash room or in our dumpsters.
We do ask that, providing the weather is nice, residents take their dogs out into the
grassy area in the center of the parking lot to go the bathroom. But some residents
like to walk their dogs when the weather is nice and that is just fine too. Everyone
should be picking up after their dogs!!
Do not put cat litter down the trash chute unless it is sealed tightly in a plastic bag.
Do not personalize library computers.
Please do not bring carts from Walgreens to the building we have grocery carts for
residents to use down in the garage lobby.
This month our maintenance crew would Iike everyone to run their air conditioning
units for at least 5 minutes to make sure they are in working order for the summer
months.
Thank You!
Hearts & Memorial
V If you would like to donate to the Hearts and Memorial fund please include $1 cash with V
your rent check. You may donate 1 time, each month, every other month or not at all, it is
completely voluntary. We use the funds to buy flowers for the residents who have been r#
hospitalized or who have lost a loved one.
Thank Y60! ! ! V
ryb Resident Coffee and Meeting
Don't miss our next residentet meeting on Wednesday, June 5th of 9.00
in the community room.
o All residents are welcome! o
t -
m
What good is the warmth of summer' without the cold of winter to give it
sweetness. John Steinbeck
Marilyn Bowers June 20th
Marlys Kingery June 20th
John Skare June 20th
Maria Rupp June 21 st
Doris Patterson June 23rd
Anne Anthonie June 25th
Kathy Erickson June 29th
Fran Jach June 29th
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Rent is due on or before Wednesday, June 5th \
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Happy •• i the followiLag
residents this month:
June birthdays will be celebrated on
Thursday, June 20th at 2:00
in the Community Room
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
Toby Warner June 3rd
Greg Nelson June 5th
Thelma Johnson June 10th
Del Priebe June 14th
Dolores Ardies June 17th
June P atrin June 17th
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MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: July 15, 2013
RE: Vicksburg Crossing Monthly Report for June 2013
July Newsletter and July Calendar attached
Rentals
As of June 30th we have 92 occupied apartments with 2 vacant, and we have 4 deposits at this time,
giving us a total of 0 apartments available to rent. Because we are anticipating several move outs and
transfers in the month of July, we currently have deposits on occupied apartments.
The Low Income Apartment waiting list now has 37 names so we have been adding interested people to
the list_
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom 2 July 15th,
21 2
August 1st
Style C (8) 884 Sq Ft 1 + Den 8 0
1
August 24th
Style C2 (8) 950 Sq Ft 1 + Den 8 0
0
Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0 Jul 23rd
Style E2 3 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
33) 725 Sq Ft 1 Bedroom 33 0 0
TOTALS 92 12 13
3155 Vicksburg Lane \T + Plyrnouth, NiN 55447 • Phone (763)559-1877 • Fax (76.3)559-0141 • nnvn•.ei.plymouth.innxs
Owned l,y Plymouth Housing and Redevelopment Authority
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
In June we had 3 move outs, two out of (Style A) which is a market rate 1 bedroom and 1 out of an
affordable 1 bedroom. We had 2 residents move in during June, 1 into an affordable apartment and 1 into
a one bedroom/den (style C2) apartment. We had two residents transfer. One resident needed to
downgrade for financial reasons and the other resident transferred due to her preference for being on the
top floor and for an apartment that faces north.
Marketing
We have been very busy this summer and now have a waiting list for 1 & 2 bedroom market rate
apartments. This spring and summer we have received deposits for apartments before the current
residents have moved out.
Resident Services
This month we did not have any extra resident activities because we have a party scheduled for July 3 r
We had our monthly birthday party on Thursday, June 20th. We decorated with balloons, festive napkins
and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each
resident a card on their birthday.
Building Issues
This month we had our annual garage sweeping and power wash.
Balance Sheet
VICKSBURG GROSSING
As Of June 30, 2013
ASSETS
CURRENT ASSETS
M I PETTY CASH
M I OPERATING ACCOUNT
M I SECURITY CASH ACCOUNT
INVESTMENTS -WORKING CAPITAL FUND
INVESTMENTS - DEBT SERVICE
ACCOUNTS REC-TENANTS
INTEREST RECEIVABLE
ACCOUNTS REC-OTHER
PREPAID PROPERTY INSURANCE
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
FURNITURE, FIXTURES & EQUIP -GENERAL
COMPUTERSIOFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE-TRADF
HEARTS & MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED DEBT SERVICE
ACCRUED REPLACE RESERVE
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND PAYABLE2012A
BOND DISCOUNT
BOND DISCOUNT -2012A
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
516
517,990
60,321
338,259
9,853,201
565)
2,250
360
12,958
4,296
874,593
238,793
9,025,428
348,957
4,711
2,423,751)
10,855
16
3,241
3,515
54,167
5,000
153,660
27,294
57,884
9,880,000
9,890,000
27,073)
26,759)
10,135,881
11,243,779)
Tota I
10,789, 585
8,068,730
18,858,316
257,748
19,774, 051
20,031,799
1,107,899)
65,585)
18,858, 316
Profit and Loss Variance
VICKSBURG CROSSING
Through June 30, 2013
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 90,442 88,774 1,668 546,837 530,124 16,713 1,060,248
APARTMENT RENTAL REVENUE - COUNTY 2,135 2,646 511) 12,610 15,876 3,065) 31,752
HRA SUBSIDY -TAX LEVY 2,500 2,500 0 15,000 15 006 0 30,000
GARAGE RENT 2,904 2,925 21) 17,876 17,550 326 35,160
GUEST ROOM REVENUE 360 100 260 2,460 600 1,860 1,200
LATE FEE REVENUE 30 15 15 210 90 120 180
APPLICATION FEE REVENUE 0 53 53) 315 318 3) 636
TRANSFER FEE REVENUE 500 0 500 1,100 500 600 1,000
INVESTMENT INCOME 756 750 6 1,807 4,500 2,693) 9,000
MISCELLANEOUS REVENUE 917 630 287 2,660 3,700 1,120) 7,560
TOTAL INCOME 10D,545 98,393 2,152 6D1,D75 568,338 12,737 1,176,676
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,092 4,137 45 24,687 24.822 135 49,644
PAYROLL TAXES 666 734 fig 4,456 4,404 52) 6,608
HEALTH INSURANCE 1,060 1,233 173 6,207 7,398 1,181 14,796
WORKERS COMP INSURANCE 37 160 123 244 960 716 1,920
MAINTENANCE SALARIESIWAGES 1,497 1,551 54 9,065 9,306 241 18812
MAINTENANCE ASST SALARIES 876 988 112 5,301 5,928 627 11,8,6
EMPLOYEE COSTS 80 51 29) 520 306 214) 612
SEMINAR)TRAI MING 0 25 25 255 150 105) 300
BANK FEES 2 5 3 11 30 19 60
DUES, SUBS 6 MEMBERSHIPS 0 10 10 0 60 60 120
LICENSE 6 PERMITS 200 200 0 676 876 0 876
MILEAGE REIMBURSEMENT 37 68 31 328 408 80 616
POSTAGEIOVERNIGHT EXPRESS 19 11 8) 80 66 14) 132
PRINTING 0 5 5 0 30 30 60
MANAGEMENT FEES 4,000 4,000 0 24,000 24,000 0 48,0110
PROFESSIONAL FEES 0 225 225 615 1,350 735 2,700
TELEPHONE EXPENSE 518 507 11) 3,051 3,042 9) 6,084
EQUIPMENT LEASEIREPAIR 76 128 52 455 768 312 1,536
OFFICE SUPPLIES 203 85 116) 580 510 70) 1,020
TOTAL ADMIN EXPENSES 13,362 14,123 761 80,732 84,414 3,682 167,452
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 101 275 174 1,942 1,650 292) 4,825
TOTAL RFS SERV EXPENSES 101 275 174 1,942 1,650 292) 4,625
MARKETING
ADVERTISING 0 400 400 1,945 9,408 7,453 11,808
PROMOTIONAUPARTIES 0 0 0 0 450 450 900
TOTAL MARKETING EXPENSES 0 400 400 1,945 9,858 7,913 12,708
HOUSEKEEPING
CONTRACT LABOR 966 1,040 74 5,775 6,240 465 12,480
CLEANING SUPPLIES 30 120 90 508 720 212 1,440
TOTAL HOUSEKEEPING EXPENSES 996 1,160 164 6,282 6,460 678 13,920
Profit and Loss Variance
VCKSGURG CROSSING
Through J11r1e 30, 2013
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CABLE TV EXPENSE 120 123 3 722 738 16 1,476
UTILITIES - ELECTRICITY 1,976 1,977 1 10,945 12,923 1,978 27,437
UTILITIES - GAS 565 399 166) 17,601 11,613 5,988) 18,794
UTILITIES - WATERISEWER 1,245 1,160 85) 6,023 5,785 236) 12,040
WATER SOFTENING SERVICE 0 141 141 881 846 35) 1,692
DOORS, KEYS & WINDOWS 125 93 32) 133 558 425 1,116
FIRE SYSTEM SERVICE 53 321 260 1,200 1,926 725 3,852
LAWN SERVICEILANDSCAPISNOW RMVL 1,130 1,50D 370 13,343 9,000 4,343) 18,000
PEST CONTROL 164 168 4 1,389 2,835 1,447 5,672
TRASH REMOVAL 863 800 63) 5,430 4.800 630) 9,600
UNIT TURNOVER REPAIRS 8,256 2,657 5,589) 23,691 16,00? 1,689) 32,004
ELEVATOR -REPAIRS & MAINTENANCE 413 460 47 2,467 2,760 293 5,520
REPAIRS & MAINTENANCE 1,967 4,300 2,333 28,120 14,100 14,020) 27,400
BUILDING & GROUNDS SUPPLIES 1,835 800 1,035) 4,37O 4.800 430 9,600
HVAC - REPAIRS & MAINTENANCE 867 710 157) 4,287 4,260 27) 8,520
MISCELLANEOUS B & G EXPENSES 0 15 15 0 90 90 180
TOTAL BUILDING & GROUNDS 19,579 15,634 3,945) 120,601 93,037 27,564) 182,903
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2.694 2,668 25) 15,399 16,014 615 32,028
PAYMENT IN LIEU OF PROPERTY TAX 4,549 4,490 59) 27,294 25.940 354) 53,880
TOTAL OTHER OPERATING EXPENSES 7,243 7,159 184) 42,694 42,954 26D 85,908
TOTAL OPERATING EXPENSES 41,281 38,751 2,530) 254,196 238,873 15,323) 468,216
NET OPERATING INCOME I ( LOSS) 59,263 59,642 379) 346,879 349,465 2,586) 7D8,460
DEPREC, INTEREST& OTHER EXPENSE
DEPRECIATION EXPENSE 30,723 30,646 77) 184,336 183,876 460) 367,752
AMORTIZATION EXPENSE 208 303 95 1,247 1,818 571 3,636
INTEREST EXPENSE 30,539 38,415 124) 226,881 230,490 3.609 460,980
TOTAL DEPREC, INTEREST & OTHER 69,469 69,364 105) 412,464 416,184 3,720 832,368
NET INCOME I (LOSS) 10,206) 9,722) 464) 65,585) 66,719) 1,134 123,908)
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Shawn Drill
From: Brian Zwilling
Sent: Wednesday, July 17, 2013 3:41 PM
To: Steve Juetten; Barb Thomson; Marie Darling; Shawn Drill; Josh Doty
Subject: mailing labels
Attachments: Mailing Labels.mxd; Mailing Label_Documentation.docx
Attached are the arcmap mxd document and documentation for creating mailing labels. The buffer part of the
documentation may need to be explained in further detail. Let me know if you would like a little more help.
Thanks
Brian Zwilling I GIS Technician
City of Plymouth
Phone: 763 509.5349
rr Vic.-A-i"ling CrL7 VlI.I1g
Ga Gr/-ar
tit /, .`;`\S
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4th of July Celebration!
On July 3rd we will be having a cookout and ice cream social
to celebrate the 4th of Julv. Tt will hegin at 12.00 in the cnm-
4 1 - - ----- - - - --- ----- - -- ---- ---
munity room. There will be hot dogs, chips, fruit or veggies, Wxx".2'
7 and ice cream with toppings for dessert. The charge for the
party is $3.00. This event is strictly for socializing so we willnotbehavinganymusicalentertainment. You may sign up In Y
KW '' the office before Tuesday, July 2nd.'
7 I will not be putting a volunteer sign up sheet out howeverc
help is always appreciated!':
f
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7% 7 4
Hearts & Memorial
V
If you would like to donate to the Hearts and Memorial fund please;
qWinclude $1 cash with your rent check. You may donate 1 time, each
1. month, every other month or not at all, it is completely voluntary. We
use the funds to buy flowers for the residents who have been hospital-
ized or who have lost a loved one. V
Thank You ! ! ! 1W
Welcome?
We have three new residents this month.
Please welcome Merle and Charlene Johnson who moved into apart-
ment 112 and Ann Ladd who moved into 125.
Maintenance and Building Updates
After having an event in the party room, either with family and friends or
when we have resident events, please have someone check the restrooms
to make sure that the water is turned off, the lights are off, and they are
left clean.
Thank You!
Happy 4th of July!
The office will be closed on Thursday, July 4th for the holiday.
Rent is due on or before Friday, July 5th Ali
Ali V #r Ali Fi V V V Fi #i Ir Ir Ir W)111 -4-1- i #i #i li Ali Ali #i #i Ir 4i 1 #iiijli# A- r# i#
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Attention Bridge Players
This publication likes to pass on good or important advice to our residents.
So with that in mind, this is to remind our bridge players of a key fact: always know who
your partner is. ,A
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Macadamia Lemon Bars
One of our residents, Del, contributed this recipe for the newsletter and it sounds
like a perfect summer dessert.
1 C flour
114 C confectioners' sugar
1/2 C butter, melted
1/4 C chopped macadamia nuts
Filling:
1 C sugar
2 T flour
1/2 t baking powder
1/4 t salt
2 eggs
2 T lemon juice
2 t grated lemon peel
2 T chopped macadamia nuts
Confectioners' sugar
In a bowl, combine the flour, confectioners' sugar and
butter; stir in nuts. Press onto the bottom and 112 inch
up the sides of a greased 8 -inch square baking dish.
Bake at 350 degrees for 15-20 minutes or until lightly
brown.
In a small mixing bowl, combine the sugar, flour,
baking powder and salt. Beat in the eggs, lemon juice
and lemon peel until light and fluffy. Pour over hot
crust. Sprinkle with nuts. Bake for 10-15 minutes or
until lightly browned. Cool completely on a wire rack.
Cut into bars. Sprinkle with confectioner' sugar.
Yield: 1 dozen.
Y K • • Y • • :• 4
N ME..
Happy Birthday to the following
residents this month:
July birthdays will be celebrated on
Thursday, July 18th at 2:00
in the Community Room
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
birthday party is always on the 3rd Thursday of the month.
Dick Golfis July 4thDickGolfsJuly4th
Joyce Goll July 4thJoyceGollJuly4th
Ted Hollan July 6thTedHollanJuly6th
Marlene Parker July l lthMarleneParkerJuly11th
Randy Russett July 13thRandyRussettJuly13th
Sharon Triem July 16thSharonTriemJuly16th
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Agenda Number ll.
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Programs Manager through Steve Juetten, Executive
Director
MEETING DATE: July 25, 2013
SUBJECT: 2012 Community Development Block Grant (CDBG) Consolidated
Annual Performance and Evaluation Report (CAPER) and Notice of
Annual Citizens' Participation Meetings
BACKGROUND:
The attached 2012 Consolidated Annual Performance and Evaluation Report (CAPER) reviews
the City of Plymouth's accomplishments towards meeting the five-year goals defined in the
Consolidated Plan, as required by the Department of Housing and Urban Development (HUD)
for communities receiving CDBG funding. The five-year goals of the Consolidated Plan are the
quantitative unit goals for the entire Hennepin County Consortium, which includes Hennepin
County, and the cities of Bloomington, Eden Prairie, Minnetonka and Plymouth. The 2012 year
consists of the time period from July 1, 2012 through June 30, 2013 and is the third grant period
of the 2010-2014 Consolidated Plan.
DISCUSSION:
The five-year goals of the Consolidated Plan are the quantitative unit goals for the entire
Hennepin County Consortium. Based on Federal funding allocations, Plymouth is responsible
for approximately seven percent of the Consortium's goals.
1`he City helped six households with residential rehabilitation assistance, one household with
emergency small repair grant fiends and no households with mortgage principal reduction, down
payment and closing cost assistance to purchase their first home. Although there are no unit
goals for public services, support of public services is considered a high priority. Through
CDBG funds, Plymouth has supported family services, youth services, senior services and
transportation services for seniors, disabled and low-income residents. Given the limited amount
of CDBG funding that can be allocated to public service sub -categories, the City was not able to
support any neighborhood revitalization services or financial assistance and services at senior
centers.
Hennepin County, as the lead agency responsible for the development of the Consolidated Plan
has overall responsibility for the housing and community development needs profile which
include elderly and physically disabled renters, physically disabled first time homebuyers, and
housing for persons with special needs targeting frail elderly, chemically dependent, mentally ill,
and persons with HIVIAIDS. While the City has made no progress in these areas, the City has
worked with the Consortium as a whole to accomplish the goals as set out in the five-year
strategic plan and an annual action plan.
The Consolidated Plan accomplishments also relate to HRA and City housing goals. In the
HRA's 2012 Action Plan, which is required to track compliance with the five-year Consolidated
Plan goals, there are four result areas. In 2012, CDBG funded activities were addressed in three
out of the four of these strategies, these included:
Affordable Housing
Rehabilitation of Private Property
Public Services
During the 2012 program year staff did not issue any first time homebuyer loans. For the first
time in a number of years, Plymouth did not allocate CDBG funds toward the first time
homebuyer program. Therefore, any funds that were utilized were through carry-over funds and
program income received. Staff did review a number of applications, worked with lenders and
spoke at first time homebuyer classes for outreach and marketing of the program.
In the City of Plymouth's Comprehensive Plan, there are 19 implementation strategies included
in the Housing Plan. In 2012, CDBG funded activities addressed seven of these strategies, these
included:
Financial Support and Technical Assistance for Maintenance and Development of
Affordable Housing
Financial Support for Existing Low and Moderate Income Rental Housing
Long Term Affordability
Livability of Housing and Neighborhoods
Housing Conditions
Housing Maintenance
Fair Housing
HUD requires at least two public meetings be held each year to provide opportunities for
residents and interested representatives of local organizations to be involved in reviewing
program activities, the local needs of low and moderate -income persons and proposed uses for
CDBG funds. The first public meeting will be advertised and held in coordination with the
Hennepin County Consortium on Tuesday, September 10, 2013. Any comments received at the
hearing will be submitted to HUD. The second meeting will be a public hearing held in February
2014 to obtain public comment on proposed activities for the next year's CDBG funding.
RECOMMENDATION:
Staff recommends that the Housing and Redevelopment Board of Commissioners approve
submission of the 2012 Summary of Consolidated PIan Projects and recommend that it be
submitted to the Department of Housing and Urban Development (HUD).
ATTACHMENTS:
2012 CDBG Consolidated Annual Performance and Evaluation Report
Consolidated Annual Performance and Evaluation Report
City of Plymouth, Minnesota for CDBG Program Year 2012
Reporting Period: July 1, 2012 - June 30, 2013
TABLE OF CONTENTS
I. Annual Performance Narratives
1. Executive Summary
2. Assessment of Five -Year Goals and Objectives
3. Affirmatively Furthering Fair Housing
4. Affordable Housing
5. Continuum of Care
6. Other Actions
7. Leveraging Resources
8. Grantee Self -Evaluation
II. Citizen Participation
III. CDBG Program
I . Assessment of Approved Activities to Priorities and Objectives of Approved Plans
2. Analysis of Distribution of CDBG Funds Among Consolidated Plan Needs
3. Reasons for Possible Changes to Program Objectives
4. Assessment of Consolidated Plan Implementation
5. Meeting National Objective Goals
6. Displacement and Relocation of Real Property
7. Economic Development Activities
8. Rehabilitation Activities
9. Amlual Housing Completion Goals
10. Financial Summary (C04PR26)
IV. IDIS Reports
1. Summary of Accomplishments Report (C04PR23)
2. Summary of Consolidated Plan (C04PR06)
3. Activity Summary — CDBG Program (C04PR03)
1
I. ANNUAL PERFORMANCE NARRATIVES
1. Executive Summary
The City of Plymouth is the recipient of Community Development Block Grant (CDBG)
entitlement funds through the U,S. Department of Housing and Urban Development (HUD),
These funds are allocated and expended for activities benefiting City of Plymouth residents.
HUD requires the submission of an annual performance report of this program. The following is
an overview of accomplishments for the most current reporting period of July 1, 2012 -.lune 30,
2013, This is the third reporting period under the 2010.2014 Consolidated Plan.
Table A illustrates CDBG program resources allocated by the City of Plymouth in program year
2012.
Table A. Plvmouth CDBG ProLyram — Allocation of Resources 2012
HRA Programs
Housing Rehabilitation Program Housing rehabilitation loans 150,498.00
First Time Homebuyer Program First time homebuyer loans 0.00
General Program Administration Administration 29,000.00
Affordable Housing Development Assisted housing activities 15,000.00
Fair Housing Activities Further fair housing 1,500.00
Public Service Programs
Community Action for Suburban
Hennepin (CAPSH)
Homeownership counseling,
tenant counseling and education
12,000.00
Family Hope Services Youth counseling 7,000.00
Home Line Tenant hotline 6,000.00
Point Northwest of YMCA Homelessness prevention and
youth counseling
5,000.00
People Responding in Social Ministry
PRISM)
Transportation services 2,300.00
SCS — Senior Community Services Home maintenance for seniors 2,700.00
TOTAL 230,998.00
N
2. Assessment of Five -Year Goals and Objectives
The following identifies for each Consolidated Plan section, the goals, strategies, program year
accomplishments, and the cumulative five-year accomplishments. Table B provides a
comparison of performance against Five -Year Goals. The Five -Year Goals represent the goals
defined in the Consolidated Plan for the entire Hennepin County Consortium. The Program Year
and Five -Year Accomplishments represent the accomplishments of the City of Plymouth.
Plymouth is one of the five CDBG entitlement jurisdictions in this group of 43 suburban
communities. Further explanation of performance is contained in the narrative for each Plan
section.
Table B. Plymouth Housinls Performance 2010-2014 Asainst Five -Year Goals
HOUSEHOLDS TO BE PRIORITY FIVE-YEAR PROGRAM FIVE-YEAR
ASSISTED UNIT GOALS YEAR ACCOMPLISH
CONSORTIUM) ACCOMPLISH MENTS
MENTS PLYMOUTH)
PLYMOUTH)
Renters
f
Small Family, Unrelated High <50% MTI 505 units
See Hennepin See Hennepin
Large Fain iI), High <50% MFl 79 emits
County Report County Report
Elderly High <50% MPI 100 units
Owners
F.,xisting Homeowners
Housing Rehabilitation High <50%MF1 1,600 units 6 19
Physically disabled High <80% MPI 266 households 1 4
First Time Homebuyers
Homeownership Assistance High <80% MF1 1,958 households 0 10
Physically Disabled High <80% MPI 8 households
Homeless Persons
Prevention & Housing Services Use Continuum 500 persons See Hennepin See Hennepin
of Care County Report County Report
Housing units/beds High <30% MPI 355 units beds
Persons with Special Needs
Frail Elderly Medium 25 units/beds
Chemically Dependent Low 25 units/beds
Mentally III High <50% MPI 50 units/beds See Hennepin See Hennepin
Developmentally Disabled Medium 25 units/beds Comity Report County Report
Physically Disabled High <50% MFI 25 units/beds
Persons with HIWA1DS Low 25 units/beds
Family Services (people served)
Emergency Assistance High <80% MFI 26,000
Homeownership Training I ligh <80% MFT 1,500 28 88
Mortgage Foreclosure Prevention High <90% MFI 1,000 27 88
Tenant Advocacy High <80% MFI 5,000 224 672
Homeless Prevention & Housing Svc High <50%MFI 1,500
Senior Services (people served)
Home Maintenance and Chores High <80% MFI 6,700 40 102
Services at Senior Centers I ligh <80% MFI 159,000
Financial Assistance High <80% MFT 175
Youth Services (people served)
Recreational and Park Programs High <80% MFl 400
Criminal Justice Intervention High <80% MFl 600
Outreach homeless/Runaway Youth High <80% MFl 500 1 104
Group Counseling to At -risk Youth Fli h <80% MFl 1,000 272 934
Neighborhood Revitalization See Hennepin See Hennepin
Acquisition for Rehab/Clearance High <80%MFI 5 County Report County Report
Transportation Services
Rides: Seniors, Disabled & Low Income High <80% MFI 4,500 195 1,239
3
Small Family, Unrelated Individuals, and Large Family Renters
Five -Year Goals:
Develop 235 units of new affordable rental units for small families over the next five years.
Develop 41 new rental units for large families over the next five years.
Strategies:
Target the use of anticipated resources for the development of additional affordable rental
housing for households with income below 50 percent of median income, particularly
households with income below 30 percent of median income.
Support efforts to address barriers to the wider use of Housing Choice Vouchers.
Support use of anticipated resources for the preservation of existing assisted rental housing.
Acquire single-family homes for publicly owned rental units.
Rehabilitate/convert smaller apartments into units with three or more bedrooms.
Construct new units with three or more bedrooms.
2012 Program Year Accomplishments/Five-Year Accomplishments:
No new housing for renters was produced with CDBG assistance.
Section S I -lousing Choice Voucher Program
The City continues to operate a Section 8 Housing Choice Voucher program. Currently the
Plymouth HRA has funding for 225 vouchers and as of June 30, 2013 there were another 168
voucher holders residing in Plymouth who ported in from other jurisdictions. Plymouth also has
20 project -based Section 8 vouchers; eight at Stone Creek Apartments, five at Vicksburg
Commons Townhomes and seven at Westview Estates. There are four Metro Housing
Opportunity Program (MHDP) units at the Stone Creek Apartment complex and two Metro
Housing Opportunity Program (MHDP) units at Shenandoah Woods Apartment complex.
The City of Plymouth engages in a broad array of activities to identify and assist low income
renter households. These activities include working closely with our Section 8 staff, our housing
code enforcement staff and providing information to Plymouth residents about programs
available to assist them through news letters, our City web page and a local government
television channel. These efforts do not only target low-income renter households, but the entire
population of the City. We work closely with our social service subgrantees in identifying
households that are in need of assistance and due to being low-income, have very few options.
Some of these efforts are handled outside of the CDBG program. For example, the City allocates
over $300,000 annually to provide rental assistance to two senior apartment buildings owned by
the HRA. We also work with the entire Hennepin Consortium to address "worst -case -needs".
Affordable housing Development
No new affordable housing development was produced with CDBG assistance.
The City did provide $600,000.00 to assist with the development of 67 units of workforce
housing and two million dollars to assist with the redevelopment of a blighted site that will
result in 157 new housing units, 16 of which will be affordable. The 67 unit facility is
currently open and 100 percent occupied and the redevelopment project is seeking additional
financing.
Elderly Renters
Five -Year Goals:
Increase the supply of new, affordable elderly housing by 100 units over the next five years.
4
Preserve existing affordable rental housing that is eligible for HUD mortgage pre -payment
and/or to opt -out of the Section 8 rental assistance program.
Strategies:
Seek opportunities for development of new affordable senior housing as part of
neighborhood redevelopment initiatives and seek opportunities for intergenerational housing.
Use available resources to assist the development of HUD Section 202 housing through land
acquisition, site improvements and other eligible appropriate ways.
2012 Program Year Accomplishments/Five-Year Accomplishments:
No new housing for elderly renters was produced with CDBG assistance.
The City of Plymouth continues to own and operate two subsidized senior rental communities
with local financing. Plymouth Towne Square provides 99 affordable rental -housing units.
Vicksburg Crossing provides 34 low income and 62 moderate income units for a total of 96
affordable units. During the 2012 Program Year, the Plymouth HRA provided $340,000.00 to
support these two buildings.
Physically Disabled Renters
Five -Year Goals:
Develop 25 new accessible rental units using anticipated Section 811 resources.
Strategies:
Affirmatively further fair housing by facilitating enforcement of the ADA, which prohibits
discrimination against people with disabilities in rental housing.
Encourage use of the universal design concept that incorporates elements of accessibility into
standard housing designs.
Assure accessible and adaptable design is incorporated into new rental housing units
supported with IIOME and CDBG funding.
Encourage making accessible housing part of the program criterion of the Livable
Communities Act, which promotes the dual concepts of affordable and life cycle housing.
2012 Program Year Accomplishments/Five-Year Accomplishments:
No new housing for disabled renters was produced with CDBG assistance.
Existing Homeowners
Five -Year Goals:
Use CDBG funding to alleviate substandard housing conditions for 1,600 extremely low and
low-income horneowners over the next five years.
Strategies:
Maximize the delivery of assistance to eligible households with resources available from the
urban Hennepin County CDBG Program, City of Plymouth's CDBG Program, City of
Bloomington's CDBG Program, City of Minnetonka's CDBG Program, City of Eden
Prairie's CDBG Program, and the Minnesota Housing Finance Agency Deferred, Revolving
and various rehabilitation programs.
Where possible, review and amend existing programs to reflect the changing rehabilitation
environment. Establish priorities for the delivery of rehabilitation funds and ensure that these
funds are promptly expended.
I
Help prevent mortgage foreclosure, through funding of mortgage foreclosure prevention
services and other supportive services, to address contributing factors.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Provided five households with residential rehabilitation assistance through the City of
Plymouth's CDBG Program.
Provided one household with emergency small repair grant funds through the City of
Plymouth's CDBG Program.
The Housing Rehabilitation Program has run continuously since its first loan in 1975. There are
currently 82 outstanding loans with a principal balance of $1,044,730.00. There were no
rehabilitation loans forgiven or written off due to defaults during the 2012 grant year. During the
2012 grant year, four projects were completed; one of which was an Emergency Repair Grant.
Four additional projects have been approved and have work in progress.
A total of $137,810.66 was expended through June 30, 2013. A total of $40,155.86 of program
income was received through June 30, 2013. In addition to the funds spent during the program
year, approximately $81,000.00 has been committed through work contracts in progress.
The City of Plymouth has designated a percent of funds allocated for housing rehabilitation to be
used for a Small Repair Grant Program. The City of Plymouth funds this program and the work
is performed by either the City of Plymouth or Senior Community Services.
During the 2012 CDBG grant year four homeowners in Plymouth received MHFA financed
home improvement/rehabilitation loans through the Fix -Up Fund in the total amount of
89,216.00.
Existing Homeowners with Physically Disabled Family Members
Five -Year Goals:
Assist 266 households with accessibility improvements.
Strategies:
Provide accessibility improvements using anticipated housing rehabilitation resources.
Continue county participation in the State of Minnesota Medical Assistance Home and
Community Based Waiver Programs to provide funding for disabled low-income individuals
to modify their housing for accessibility and allow them to remain in their home.
Encourage use of the universal design concept that incorporates an element of accessibility
into standard housing designs.
Support accessible housing as part of the program criterion of the Livable Communities Act,
that promotes the dual concepts of affordable and life cycle housing.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Assisted one group home that serves four developmentally disabled adults; installed energy
efficient tempered windows in the home.
First Time Homebuyers
Five -Year Goals:
Provide 1,958 families/households with first mortgage, affordability gaps, down payment and
closing costs assistance.
Develop eight units of fully accessible, owner -occupied affordable housing.
6
Strategies:
Use Mimiesota Housing Finance Agency homebuyer programs as the primary resource to
assist moderate -income first-time homebuyers.
Affirmatively further fair housing through targeted housing outreach, homebuyer training
and financial assistance to communities of color.
Incorporate opportunities for new affordable housing in CDBG-funded neighborhood
revitalization activities (scattered -site and area redevelopment).
Provide funding to non -profits and Community Housing Development Organizations
CHDO) to assist first-time homebuyers through a combination of homebuyer training, down
payment assistance, below-market interest rates, and purchase/rehabilitation programs.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Provided no first-time homebuyers with financial assistance through zero -interest, deferred
loans for down payment, closing costs and/or mortgage principle reduction through the City
of Plymouth's CDBG Program.
Assisted 15 first time homebuyers purchase homes in Plymouth with lower interest mortgage
financing through one of MHFA's first mortgage programs. Six of the homeowners also
received down payment or monthly payment assistance through the MHFA's
Homeownership Assistance Fund (HAF) and Home Help programs.
The first time homebuyer program has run continuously since its first loan in 1986. There are
currently 90 outstanding loans with a principal balance of $1,543,838.00. There were two first
time homebuyer loans forgiven or written off due to defaults during the 2012 grant year. During
the 2012 grant year, there were no homebuyers who received direct assistance through the
CDBG funded program. Due to the state of the housing market lenders have tightened their
lending requirements. This has made it difficult for first time homebuyer clientele that would
typically utilize the program and application activity slowed down during the 2012 program year.
For the first time in a number of years, Plymouth did not allocate CDBG funds toward the first
time homebuyer program. Therefore, any funds that were utilized were through carry-over funds
and program income. Staff did review a number of applications, worked with lenders and spoke
at first time homebuyer classes for outreach and marketing of the program. A total of
13,194.28 was expended through June 30, 2013. A total of $7,556.43 of program income was
received through June 30, 2013.
Since 1995 the HRA has successfully combined this assistance with programs sponsored by the
Minnesota Housing Finance Agency (MUFA), such as the MHFA Community Activity Set -
Aside (CASA) Program, Minnesota City Participation Program (MOPP), and Minnesota
Mortgage Program (MMP). Since 1998, the City has been a part of consortium headed by Urban
Hennepin County to access MCPP funding. MMP is available statewide on a pipeline basis as
well. The HRA provides information and referrals to appropriate MI -IFA mortgage programs
and assists in coordinating the various programs.
There were 15 households able to use $2,099,512 of MHFA's lower interest rate first mortgage
financing in Plymouth during the 2012 grant year. Six of these homebuyers also received a total
of $27,000 in down payment or monthly payment assistance in the form of a second mortgage
through MHFA's Homeownership Assistance Fund (HAF).
The most challenging aspect of utilizing the first time homebuyer programs is the high cost of
single farnily housing in Plymouth. The 2012 Assessors records show that the average sales
price of existing single family detached housing in Plymouth was $333,960.00, which is well out
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of the reach for low and moderate -income households. Another limiting factor in use of the
MHFA first mortgage programs is the maximum purchase price of $298,125.00 for existing
housing and new construction; including single family detached homes. While the CDBG
program funds do not have this price limitation, potential Plymouth homebuyers still face the
very serious shortage of homes priced at an affordable level.
However, due to the current continued lower interest rates and home values, we are anticipating
that activity in this program will begin to rebound. Although not as many as in recent years, in
addition to the traditional listings, buyers are taking advantage of foreclosures, short sales and
bank owned homes as well.
Homelessness
Five -Year Goals:
Assist in the development of 355 units, including 11 shelter beds and transitional units with
supportive services.
Strategies:
Target development of shelter beds and transitional units with support services.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Accomplishments to the Continuum of Care are detailed in Hennepin County's Annual
Performance Report.
Housing for Persons with Special Needs
Five -Year Goals:
Frail Elderly
Provide 25 new supportive housing units over five years for frail elderly.
Persons with Alcohol/Other Drug Abuse Problems.
Provide 25 new rental units.
Persons with Mental Illness
Provide 50 new supportive rental units.
Persons with Developmental Disabilities
Provide 25 supportive and semi-independent new rental living units.
Persons with Physical Disabilities
Provide 25 new accessible rental units using anticipated Section 811 resources.
Persons with HIV/AIDS
Provide 25 new supportive living units/beds for families and single adults.
Strategies:
Elderly
Facilitate the development of supportive housing for very low-income, frail elderly through a
combination of assisted rental, rehabilitation of existing units and new construction using
federal, state and local resources.
Coordinate capital funding with public and private service providers when appropriate,
Persons with Alcohol/Other Drug Abuse Problems
Support county efforts in working toward community expansion of sober, supportive housing
models in conjunction with outpatient treatment, thereby increasing service flexibility while
at the same time containing costs.
8
Continue participation in the County Department of Human Services Chemical Dependency
Restructuring effort, which is expected to establish a mechanism for providing supportive
housing options as pant of an overall treatment plan.
Support efforts of public and private nonprofit organizations to access available federal, state,
and local funding to meet the housing needs of this population.
Persons with Mental Illness
Facilitate the development of a range of affordable housing options using various models
with support services for persons with serious and persistent mental illness, consistent with
the housing development and support strategies identified by the Hennepin County Human
Services and community partners, including but not limited to. single room occupancy
apartments, assisted living arrangements, and controlled access buildings. The housing
should be the least restrictive and in the most integrated setting consistent with the person's
health, safety and service needs.
Encourage use of the Publicly Owned Transitional Housing Program as a development
resource (a MHFA Program).
Support development of "practice apartments" to give people a chance to learn in a "real Iife"
situation without jeopardizing their rental history and for mental health services to
realistically assess service needs.
Support development of a Corporate Adult Foster model for persons with serious and
persistent mental illness.
Facilitate homeownership initiatives among mental health and housing agencies and
organizations.
Persons with Developmental Disabilities
Facilitate the development and maintenance of semi-independent and supportive living units
through a combination of new construction, rental assistance and rehabilitation, using
available federal, state, and local resources.
Support the efforts of local HRAs and public and private nonprofit organizations to access
available federal, state, and local funding to meet the housing needs of this population.
Persons with Physical Disabilities
Further fair housing by facilitating enforcement of the Americans with Disabilities Act,
which prohibits discrimination against people with disabilities in rental housing.
Encourage use of the universal design concept that incorporates elements of accessibility into
standard housing designs.
Encourage making accessible housing part of the program criterion of the Livable
Communities Act, which promotes the dual concepts of affordable and life cycle housing.
Assure that accessible and adaptable design is incorporated into new rental housing units
supported with HOME and CDBG funding,
Persons with HIVIAIDS
Support the recommendations for permanent and supportive housing strategies, (1) stabilize
funding for adult foster care and supportive housing programs, and (2) promote flexibility in
funding for capital projects.
Support use of resources toward meeting the goals and priorities for this population, as
identified in the Hennepin County Continuum of Care for the Homeless.
2012 Program Year Accomplishments/Five-Year Accomplishments:
No CDBG funds were expended towards housing for persons with special needs.
Family Services/Facilities
Five -Year Goals:
Provide emergency assistance services to 26,000 persons.
9
Provide home ownership training for first-time homebuyers for 1,500 households.
Provide mortgage foreclosure prevention services to 1,000 households.
Provide tenant advocacy and tenant hotline services to 5,000 persons.
Provide homelessness prevention and rapid -exit from shelter services to 1,500 persons in
families.
Strategies
Support childcare providers to ensure families have access to quality and affordable child
care services.
Support early interventions and counseling services to assist in the resettlement of persons in
refugee families.
Support emergency assistance services and outreach and referral services for domestic
violence assistance and health, housing, and financial issues.
Support housing counseling, including mortgage foreclosure prevention services, tenant
advocacy and tenant hotline services.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Provided mortgage foreclosure prevention services to 27 households.
Provided tenant advocacy and tenant hotline services to 224 households.
Community Action Partnership of Suburban Hennepin (CAPSH)
The HRA provided funding for this non-profit agency in the 2012 program year in the amount of
12,000.00. CAPSH provided several programs for Plymouth residents, including first-time
homebuyer workshops and counseling, mortgage foreclosure prevention counseling, home
rehabilitation and maintenance assistance and reverse mortgage counseling services. In 2012, 56
unduplicated households were assisted.
Home Line
The HRA provided funding for this non-profit agency in the 2012 program year in the amount of
6,000.00. Home Line provided a tenant hotline for Plymouth residents. In 2012, the Tenant
Hotline took 224 unduplicated calls from Plymouth households.
Senior Services/Facilities
Five -Year Goals:
Provide home maintenance and chore services to 6,700 households.
Provide operating funds to senior centers serving approximately 159,000 seniors annually.
Provide financial assistance to address home health care needs for 175 low-income seniors.
Provide transportation services to 4,500 seniors and disabled persons.
Support senior center services and programs, modifications to incorporate new services, such
as meal programs, and to improve access by the physically disabled.
Strategies:
Support local nonprofit agencies to address senior service needs, particularly those that
promote self-sufficiency.
Support development of new or expanded senior center facilities where needed.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Provided outside home maintenance and chore services for the elderly to 40 households.
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Senior Community Services (SCS)
The HRA provided funding for this non-profit agency in the 2012 program year in the amount of
2,700.00. SCS provided outside home maintenance for Plymouth residents through their
household and outside maintenance for the elderly program (H.O.M.E.). In 2012, SCS provided
services to 40 unduplicated Plymouth households.
Youth Services/Facilities
Five -Year Goals:
Encourage communities to work with the local schools, social service agencies, businesses
and other organizations to implement apprenticeship, educational, and recreational programs.
Provide recreational and summer park programs to 400 youth in low and moderate -income
neighborhoods.
Provide criminal justice intervention services to 600 youth.
Provide outreach and intervention services to 500 homeless and/or runaway youth, and their
families.
Provide support group counseling services to 1,000 at -risk youth.
Strategies:
Target funding to recreational programs for youth, criminal justice/youth diversion programs,
school completionAruancy prevention, and summer youth programs. Particular priority
should be given to services directed to large multifamily housing developments and other
areas where there are concentrations of lower-income households.
Support outreach and intervention services, particularly to homeless and runaway youth and
youth at risk.
Support services addressing the needs facing immigrant and refugee youth, as well as the
potential of these youth to assist their families in assimilating to their new communities.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Provided outreach and intervention services to one homeless, runaway, and at -risk youth, and
their family.
Provided support for group counseling services to 272 at -risk youth.
YMCA Point Northwest for Runaway Youth
The HRA committed $5,000.00 in 2012 funds to the Point Northwest program. This program
serves youth who are experiencing homelessness or are at risk of homelessness. Intervention and
counseling services are available 24 hours a day, 7 days a week. During the 2012 program year,
this program served one low-income youth. YMCA had a difficult time serving Plymouth youth
due to services being focused in other communities. Therefore, only a portion of the committed
funds will be paid out for service and outreach. The contract will be cancelled and the remaining
fiends will be redistributed to an eligible CDBG activity.
Family Hope Services
Family Hope provides year round support and services for at risk youth through structured
programs, support groups, and mentoring relationships. Plymouth provided Family Hope with
7,000.00 in 2012 CDBG funding. The agency provided services to 272 youth with an address
in Plymouth.
Neighborhood Revitalization
Five -Year Goals:
Use CDBG funds to acquire five properties for rehabilitation or clearance in scattered -site
and designated redevelopment areas.
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Provide affordable housing opportunities for a minimum of 20 percent of all housing units
created in CDBG assisted redevelopment activities.
Improve existing and/or provide new public facilities including senior facilities, as
appropriate, to benefit low and moderate -income neighborhoods and persons.
Assist street, road and water/sewer improvements when benefit is to low and moderate -
income neighborhoods.
Investigate the potential of Brownfield clean up to provide sites for public facilities,
economic and housing development, and/or other purposes.
Strategies:
Address blight through scattered -site and designated area redevelopment activities.
Support the incorporation of public facility and infrastructure improvements, such as a park
or playground, in revitalization of low/moderate-income neighborhoods.
Designate a minimum percentage of housing created through CDBG assisted redevelopment
for housing affordable to low and moderate -income households.
Support the investigation of underutilized and Brownfield sites to identify appropriate
reuse/remediation potential.
Support the use of CDBG fiinds to leverage other federal, state, local and private program
funds to address neighborhood revitalization needs.
2012 Program Year Accomplishments/Five-Year Accomplishments:
No CDBG fiinds were expended contributing to neighborhood revitalization.
Transportation Services
Five -Year Goals:
Services to seniors, persons with special needs, and low-income families and individuals,
especially in addressing inter- and intra- suburban needs in outer -ring communities.
Provide rides to 4,500 seniors, disabled and low-income persons.
Strategies:
Support the provision of transportation services to seniors, persons with special needs, and
low-income farnilies and individuals.
Encourage the development of appropriate specialized transportation services, particularly in
outer -ring communities.
Encourage alternative approaches to address inter- and intra -suburban transportation needs.
2012 Program Year Accomplishments/Five-Year Accomplishments:
Provided 195 one-way rides to low and moderate -income residents of Plymouth.
People Responding in Social Ministry (PRISM)
PRISM provides year round transportation services for Plymouth residents. Plymouth provided
PRISM with $2,300.00 in 2012 CDBG funding. During the 2012 grant year, the agency served
13 low and moderate -income Plymouth residents by providing 195 one-way rides.
3. Affirmatively Furthering Fair Dousing
Plymouth provides Rehabilitation and First Time Homebuyer loans to person living within the
city limits. The Programs are open to all who apply as per Fair Housing Act requirements,
12
During the 2012 program year $1,500.00 of the city's funding supported the Metro -wide
Consortium's Fair Housing Initiative (FHIC) as described in the overall Hennepin County
Consortium CDBG CAPER. This FHIC is separate from Hennepin County's Consortium Fair
Housing Initiative.
Plymouth also participates in the Hennepin County Consortium Fair Housing Initiative and
CDBG funds are provided toward this effort. Please refer to the attached section of the CAPER
that describes the Consortium's accomplishments of fair housing impediments. This section
describes the 15 impediments prioritized by the Consortium and describes actions through report
year 2012 to address each,
4. Affordable Housing Performance
The City of Plymouth has used all 2012 program year funds to assist households at or below
80% of median income, as defined by HUD. Table C details the number of households assisted
by type of residency and income category for CDBG assisted housing activities.
Table C. Characteristic of Households Served during 2012 CDBG Program Year
Activity Extremely Low Low Income Moderate Total
Income (30% 50% MFI) Income (80% Households
MFI) MFI)
Renter Owner Renter Owner Renter Owner Renter Owner
Single Family 0 0 0 1 0 4 0 5
Rehabilitation
Small Repair 0 1 0 0 0 0 0 1
Grant
Group Home 0 0 1 0 0 0 1 0
Rehabilitation
First Time 0 0 0 0 0 0 0 0
Homebuyer
Homebuyer 10 0 6 0 8 0 24 0
Education
Rehabilitation 0 1 0 0 0 0 0 1
Advisory
Foreclosure 0 4 0 7 0 6 0 17
Prevention
Tenant 148 0 50 0 26 0 224 0
Advocacy &
Tenant Hotline
Totals 158 6 57 8 34 10 249 24
5. Continuum of Care
Accomplishments made to the Continuum of Care goals are addressed more extensively in the
Hennepin County Consortium's Annual Performance Report. The strategy reflects housing and
support services needed in each stage of the Continuum of Care including prevention, outreach
assessment, emergency shelters, transitional housing, supportive housing and independent
living. The City has worked extensively with other agencies to respond to homelessness issues.
Progr<<uns through the Northwest YMCA and Family Hope Services, both CDBG sub -recipients,
provide services such as crisis intervention, counseling, and assistance to homeless youth in
Plymouth. The City has been represented on the IIennepin County Taslcforce on the Homeless to
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express suburban concerns regarding services for the homeless. The Taskforce completed its
work in late 2006 and issued its report "Heading Home Hennepin Plan to End Homelessness".
The report recommendations are being implemented through a structure that includes various
committees organized around key goals. The City of Plymouth has attended some committee
meetings.
6. Other Actions
The following is a summary of accomplishments made to other actions described in the
Consolidated Plan.
Obstacles to serving under -served needs; The most significant obstacles are the high cost of
acquiring property in the City, the limited availability of land suitable for development, and
the lack of adequate funding experienced in most communities. The City's Comprehensive
Plan incorporates strategies to reduce obstacles to the development of affordable life -cycle
housing.
Foster and maintain affordable housing; The City's rental housing Iicensing program is one
example of how the city maintains affordable housing. This program requires property
owners to do essential corrective repairs in a timely fashion. City staff also meets with non-
profit affordable housing advocates on various issues to promote and maintain affordable
housing. City staff has worked with developers and property owners to make application to
appropriate agencies and lenders for funding to maintain or to produce affordable housing.
Eliminate barriers to affordable housing: The most significant barriers are the high cost of
acquiring property in the City, the limited availability of land suitable for development, the
lack of adequate funding experienced in most communities and the strong market demand for
higher cost housing in the City. The City's Comprehensive Plan includes strategies for the
elimination of obstacles to the development .of affordable Iife-cycle housing. During the
2005 program year the City Planning Department reviewed regulatory policies related to
affordable housing. The Comprehensive Plan update was completed in 2009. Since the
adoption of the 2009 Comprehensive Plan, the City has adopted a new guide plan category
that allows for higher density residential development which allows for greater opportunities
in affordable housing development. The City has approved one development under this new
guiding that has 16 affordable units.
Overcome gaps in institutional structures: The City does not face significant gaps in the
institutional structures in the comrnunity, however there are state and/or federal regulations,
taxing policies and processes that hamper affordable housing. The MHFA housing program
maximum purchase price -requirement for first time homebuyer applicants (determined by the
federal government) has been a Iimiting factor in the use of this program. In 2012, the
maximum purchase price remained at $298,125.00 for existing housing and new
construction; however, it is still below the average sales price of $333,960.00 for an existing
single family detached home in Plymouth.
Reduce Poverty: Through its various programs, the City of Plymouth identifies and assists
people and families that are below the poverty level when possible. We utilize our network
of social service agencies and where applicable assist them through CDBG resources and
programs as well as local programs offered through the City of Plymouth, the Plymouth
HILA and local non -profits.
Inxprove public housing and resident initiatives: The City has no federal public housing.
However, the Plymouth HRA has two resident advisory boards, one for its Section 8 Housing
Choice Voucher program and a second for its locally financed 99 unit subsidized senior
housing development. The Section 8 Resident Advisory committee advises the HRA on
14
policy development and review. Plymouth Towne Square, opened for occupancy in 1994,
has a residents' council that advises the HRA on management and resident services.
Evaluate and reduce Lead-based paint hazards: As part of the City's Rental Housing
Licensing program over 10% of the rental units are inspected annually. The inspector has
satisfied HUD's Risk Assessment Course and is a Certified Risk Assessor. All participants
in the Housing Rehabilitation, First Time Homebuyer and Section 8 Programs, who reside or
purchase housing that was built before 1978, receive copies of "Protect Your Family From
Lead In Your Home", EPA September 2001. The Plymouth HRA has revised the procedures
for all federally funded programs to meet the requirements of the new federal lead-based
paint regulations, which took effect on September 15, 2000.
Discussion of the Lead Based Paint (LBP) requirements take place at the initial meeting with
HRA staff and the Certification of Receipt of LBP information is signed by the applicant and
kept in the applicant's file. If deteriorated paint is found in a home built before 1978 and lead
hazard reduction work may be needed because painted surfaces will be disturbed during
rehab, the appropriate level of lead testing and other actions are initiated. The HRA contracts
with a certified Risk Assessor to perform the necessary tests to determine if and where there
is a lead hazard risk. The Assessment report identifies the presence and location of LBP and
the areas that need to be addressed. If LBP is found, the homeowner is notified. As a
condition of receiving funding, LBP hazards must be addressed and lead safe work practices
are required for all rehab work that disturbs painted surfaces. Appropriate lead hazard
reduction measures are also incorporated into the Scope of Improvements. Clearance of the
unit is required and a copy of the clearance report is given to the homeowner and kept in the
homeowner's file.
The above lead-based paint control actions enable the City of Plymouth to abate lead issues
and be in full compliance with the Federal Lead -Based Paint rules. The City refers suspected
cases of lead-based paint poisoning to the Hennepin County Health Department.
Ensure compliance with program and comprehensive planning requirements: Contractual
agreements are established with all grantees receiving CDBG funding. City staff also makes
annual monitoring visits to the offices of all subgrantees.
7. Leveraged Resources/ Other Local and Federal Resources
The Plymouth HRA committed an additional $30,000 to assist in keeping the rents low at
Vicksburg Crossing, one of the IIRA owned senior buildings. These funds provide benefits to
low and moderate -income residents living in the building. In addition, the Plymouth HRA
coimnitted $310,000.00 to Plymouth Town Square, one of the HRA owned senior buildings, to
help keep rents low to low and moderate -income residents living in the building. The City
committed 2.6 million dollars toward the creation of 83 units of affordable housing.
8. Grantee Self -Evaluation
The City receives a small CDBG allocation and realizes that the housing and community
development needs of the City are growing. The City has been persistent in using CDBG and
local funds to the maximum capacity. The following is a self-evaluation of the City's progress
made towards the Consolidated Plan goals.
Rental Households: The City has used its Section 8 tenant -based voucher program to
maintain affordable housing for low-income households in the existing market. The City has
worked hard to retain and recruit landlord participation in this program. The City's success
is shown through the large number of families who use the portability provision of their
15
voucher to locate housing in Plymouth. The City has also made significant efforts to
incorporate affordable units in new rental communities proposed in the City, even though
extremely low vacancy rates and high market rents have existed. The City continues to
pursue local and state resources to make this an easier and beneficial alternative for property
managers and owners.
The City of Plymouth's Police Department operates the Crime Free Multi -Housing (CFMH)
program, which establishes a partnership between the Police Department and rental property
managers. CFMH helps tenants, owners and managers keep drugs and illegal activity out of
rental properties.
Owner Households: The City continues to operate its rehabilitation and first time
homebuyer loan programs. These programs have received solid interest from local
homeowners and potential buyers.
Homeless Households: The City continues to work through the Hennepin County
Continuum of Care to address homelessness issues. The City also funds programs through
the Northwest YMCA and Family Hope Services that provide services and counseling to
homeless and runaway youth and youth at -risk for homelessness.
In addition, the City of Plymouth continues to support Interfaith Outreach and Community
Partners (IOCP) primary fundraising campaign to raise money for affordable housing
assistance. The Sleep -Out Campaign raised $1.9 million for affordable housing assistance in
2012. These funds allow 1,656 families to be helped. The City of Plymouth contributed to
this campaign through local fund-raising efforts and direct contributions.
Housing for Special Needs: The City has concentrated its resources on assisting housing for
developmentally disabled adults. The City has provided funding to Hammer Residences over
a number of years to perform accessibility modifications to group homes enabling the
residents of these homes to make full use of all living spaces.
Public Services: The City has tried to stretch the amount of CDBG funds allocated for
public services as far as possible while addressing all identified public service needs. The
City has continued to monitor its subrecipients to ensure the best possible use of funds.
Recognizing that the CDBG funding is limited, the City has made additional resources
available to public service providers. Table D identifies the other resources made available
during this reporting period.
Table 1). Other Citv Resources Provided During 2012 Program Year
Agency Funding
PRISM 12,600.00
Interfaith Outreach 18,552.00
Interfaith Outreach — CONECT 9,090.00
Community Mediation Services, Inc. 3,690.00
IIome Free Shelter/Missions Inc. 29,700.00
Teens Alone 1,800.00
Communities in Collaboration 5,298.00
Senior Community Services Senior Outreach 13,050.00
Senior Community Services - HOME 5,670.00
Reach 10,000.00
Total 109,450.00
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II. CITIZEN PARTICIPATION
The public hearing and comment period for this report is included in public hearing held by
Hennepin County Consortium. This report is being submitted to Hennepin County prior to the
comment period; therefore, no comments have been received to date.
The following reports are available to the public and have been previously submitted to HUD at
this time:
2010.2014 Hennepin County Consortium Consolidated Plan
2012 City of Plymouth Action Plan
Regional Analysis of Impediments to Fair Housing, October 2009
III. CDBG PROGRAM
The main tool used by the City of Plymouth for carrying out the objectives identified in the
Consolidated Plan is CDBG funds. The Plymouth Housing and Redevelopment Authority
HRA) is responsible for administering the Federal Government's Comrnunity Block Grant
Program for the City of Plymouth. In 2012, the City of Plymouth was awarded a total of
230,998.00.
1. Assessment of Approved Activities to Priorities and Objectives of Approved Plans
A detailed assessment of program year activities to Consolidated Plan priorities and objectives is
found in Part I, Section 2 of this report.
2. Analysis of Distribution of CDBG Funds Among Consolidated Plan Needs
Table E identifies the activities undertaken during the program year and the priority ranking as
identified in the Consolidated Plan.
Table F. Annroved C'.DRG Activities and Rankin¢ by Priority Level
Activity Consolidated Plan
Housing Rehabilitation High
First Time Homebuyer Assistance High
Affordable Housing Assistance High
Family Services — Home Line High
Family Services -- CAPSH High
Senior Services — SCS High
Transportation Services - PRISM High
Youth Services - Family Hope Services High
Youth Services — YMCA High
All of the approved activities are in the highest priority group. CDBG funding is limited,
therefore only a few activities can be undertaken in any given year. The IIRA has also found
that limiting the number of activities assisted is a more efficient and cost effective use of CDBG
funding for delivery of services to residents.
3. Reasons for Possible Cbanges in Program Objectives
There are no plans for changing any of the current program objectives.
17
4. Assessment of Consolidated Plan Implementation
The City of Plymouth has pursued all resources that it indicated it would pursue. Further
details on the use of federal, state, and local resources can be found in the available resources
sections of this report.
The City of Plymouth has provided all requested certifications of consistency for HUD
programs in a fair and impartial manner.
The City of Plymouth did not hinder implementation of the Consolidated Plan by action or
willful inaction.
5. Meeting National Objective Goals
The City of Plymouth has used all of its CDBG funds exclusively for one or more of the national
objectives. The City is also in compliance with overall benefit certification. The percentage of
funds, which apply to the overall benefit requirement, is located in the Financial Summary.
6. Displacement and Relocation of Real Property
During the 2012 grant year, no CDBG funds were used for the displacement and relocation of
real property.
7. Economic Development Activities
During the 2012 grant year, no CDBG funds were used for job producing economic development
activities.
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8. Rehabilitation Activities
REHABILITATION ACTIVITIES
Summary of Consolidated Plan Projects
Community Development Block Grant Program
City of Plymouth, Minnesota
2012 Program Year (71112012-613012013)
Note: All work expenditures were for single -unit housing activities only.
1. Staffing: Number of Staff Years 3
2. Current Program Year Expenditures:
Activity delivery costs from CDBG funds $50,526.72
a. Staff costs: Amount expended in 1 above 0
Other direct costs (not included in 3) 0
3. Current Program Year Expenditures:
For all projects (a+b+c below) $137,810.06
a. CDBG funds expended $137,810,06
b. Other public (Federal, state, local) funds expended 0
c. Private funds 0
4. Number of Units Committed for Rehabilitation 4
5. Obligations: Amount obligated but not expended for units
committed to 4 above (a+b+c below) $ 81,000.00
a. CDBG funds obligated $81,000.00
b. Other public (Federal, state, local) funds obligated 0
c. Private funds obligat ed 0
6. Number of Units Completed 4
7. Cumulative Total (expended + obligated) $218,810.06
8. Progr am Income Received $ 40,155.86
9. Financial Summary (C04PR26)
The Financial Summary report from IDIS for the 2012 progni n year follows.
IV. IDIS REPORTS
The following reports from HUD's Integrated Disbursement and Information System (IDIS) are
attached:
1. Summary of Accomplishments C04PR23
2. Summary of Consolidated Plan C04PR06
3. Summary of CDBG Activities C04PR03
19
Grantee Name: City of Plymouth Expected Annual
Number of Units
To Be Completed
Actual Annual
Number of Units
Completed
Resources used during the period
Program Year: 2012 CDBG HOME ESG HOPWA
ANNUAL AFFORDABLE HOUSING
GOALS (SEC. 215
Homeless households NIA*
Non -homeless households 8 6 X
Special needs households 1 1 X
ANNUAL AFFORDABLE RENTAL
HOUSING GOALS (SEC. 215
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 1 1 X
Rental Assistance NIA
Total Sec. 215 Affordable Rental 1 1 X
ANNUAL AFFORDABLE OWNER
HOUSING GOALS (SEC. 2I5]
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 6 6 X
Homebuyer Assistance 2 d X
Total Sec. 215 Affordable Owner 8 6 X
ANNUAL AFFORDABLE
HOUSING GOALS SEC. 215
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 7 7 X
Homebuyer Assistance 2 0 X
Total Sec.. 215 Affordable Housing 9 7 X
ANNUAL HOUSING GOALS
Annual Rental Housing Goal I I X
Annual Owner Housing Goal 8 6 X
Total Annual Housing Goal 9 7 X
Included in the Hennepin County Consortium 2012 Action Plan Goals
20
Agenda Number 3 • A.
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: July 25, 2013
SUBJECT: Potential new HRA/City Program Update — Discuss a loan/assessment
program for apartment fire suppression system installations.
BACKGROUND:
At the January HRA, meeting, the Board directed staff to siuvey existing property owners of
multi -family buildings to determine if there was interest in utilizing a program to install fire
suppression systems in existing buildings.
Staff contacted approximately 50 owners and received feed back from three of the properties.
None of the three indicated they would definitely use such a program. They stated they would
consider it after reviewing the program requirements along with obtaining cost estimates to
determine if it was worthwhile.
At the April HRA meeting the board asked if staff could prepare a program outline to assist with
the discussion of the topic. Staff has prepared a summary of what a potential program could look
like. The Board should be aware that all of the information in the outline is preliminary and is
open for discussion and changes.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the idea of creating a program funded by the HRA reserves to assist
apartment property owners in installing fire suppression systems in buildings that
currently do not have any.
ATTACHMENTS:
1, January HRA staff report
2. Draft program outline
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: January 24, 2013
SUBJECT: Potential new HRA/City Program — Discuss a loan/assessment
program for apartment fire suppression system installations.
BACKGROUND:
As you may be aware, there have been a couple of fires in apartment buildings recently where
the buildings did not have a fire suppression system installed. These are not the first buildings to
have had a fire where the building did not have a sprinkler system, nor will they be the last.
After the most recent two incidents staff began some internal discussions on whether the HRA or
the City should look into creating a program that would assist building owners in updating their
fire safety equipment, i.e. sprinkler systems in their buildings to help make them safer.
Staff is aware of three cities (Minnetonka, St. Louis Park and Crystal) that currently offer such a
program. While we have not received all of the information on these programs from the
respective cities, we do know that they have a varied range of owners accessing the programs.
Crystal has not had any property owner use there program and Minnetonka had a lot of use of
their program a number of years ago particularly with churches, but has not seen much activity
recently.
The cost of installing a system can vary depending on the layout and design of each building.
Staff contacted a few sprinkler installation companies and they indicated the range would be
2.50 - $3.50 sq/ft, but could go as high as $6.00 sq/ft for more complex projects. Parkside at
Medicine Lake recently installed a "wet" system in one of there buildings damaged by fire. The
cost for this was just over $120,000, which is a little lower than the $2.50 sq/ft range discussed
above. The primary reason for the lower cost was that half of the building was more accessible
as a result of the fire.
Approximately 37 out of 54 apartment buildings in Plymouth do not have a fire suppression
system installed. If the Board is interested in pursuing this idea staff will complete further
research on the issue and bring it back to the Board at a latter date.
RECOMMENDATION;
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the idea of creating a program funded by the HRA reserves to assist
apartment property owners in installing fire suppression systems in buildings that
currently do not have any.
rp) Plymouth HRA
3400 Plymouth Blvd.
Plymouth, MN 55447
Phone (763) 509-5410
Fax (763) 509- 5407
Fire Suppression Loan
Program Summary.......,. KK
for discussion purposes only)'
The purpose of the Fire Suppression Loan Program is to;.provide assistance to Plymouth
apartment building owners who do not currently have a fire suppression system installed in their
multi -family apartment building and are interested in installing a new system to provide a safer
living environment for their tenants. The Fire Suppression Loan Program is a pool of funds set
aside within the Plymouth HRA funded by the HRA Reserves to be used for qualifying owners.
The HRA will loan the funds to the property owner and then request that the City Council place a
Special Assessment on the property= P recover the loaned funds. The program provides a
maximum of $125,000 per complex in loan funds to allow an eligible building owner to install a
fire suppression system in their building(s). -Applications may be submitted directly by the
property owner to the HRA.
Eligibility Reuuirements
Eligible Applicant: Property owners that own a building in the City of Plymouth that do not
currently have a fire suppression system installed in`their building and demonstrate the ability to
finance the project with a combination of HRA loan funds and their own personal funds.
The applicant must be current on all mortgage or other financing payments related to the
property and property taxes on the property to be improved. If any of these payments are
delinquent, they "must be made current before the application can be approved for funding. In
addition, there shall be no outstanding mechanics liens filed against the property and the building
must be properly insured.
Eligible Dwellings: Only multi -family apartment buildings in the City of Plymouth are eligible.
Maximum Loan Amount: The maximum Loan amount is a one-time Loan of up to $125,000
per apartment complex. If the cost of the improvements exceeds $125,000, the property owner
would be required to pay for any additional costs with other funds.
Loan Terms: The Fire Suppression Loan Program has a maximum length of 10 years. The
interest rate shall be calculated on all monies advanced for project expenditures at a rate equal to
the average rate earned on investments during the period of time during which the advances were
made.
Eligible Repairs: The installation of fire suppression systems i.e. wet/dry fire sprinkler systems
or other fire protection equipment that has the primary purpose of eliminating or reducing the
spread of fire in the building.
Application Process: Applications will be accepted on first come, first served basis until the
fund is exhausted. Applications may be submitted to the HRA directly from an eligible property
owner. Applications must contain relevant property financial information, at least two bids and
other information necessary for HRA staff to determine the project is financial feasible.
Work Completion Process: Once eligibility to participate is determined, applicants would get a
minimum of two bids for the eligible repair, the improvement would be made by a private
contractor, payment would be made by the Plymouth HRA and the property owner would enter
into an agreement for repayment of the loan.
TO:
FROM:
MEETING DATE:
SUBJECT:
BACKGROUND:
Agenda Number 3-b.
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
Plymouth Housing and Redevelopment Authority
Jim Barnes, Housing Programs Manager through Steve Juetten, Executive
Director
July 25, 2013
HRA Strategic Plan - Review current Plan and provide input on
changes
The current Strategic Plan (attached) was adopted in June of 2008 and focuses on areas in
affordable housing, redevelopment, economic development, and human services. In conjunction
with the HRA's Strategic Plan, the City's Comprehensive Plan Housing Chapter has been
attached for information.
At the January HRA meeting, the board discussed the current Strategic Plan and asked staff to
provide information on what other communities are doing differently in regards to providing
housing and redevelopment programs to their residents.
Staff researched the cities of Crystal, Eden Prairie, Maple Grove, Minnetonka, and New Hope.
The table below provides the information on what the various cities provide for housing and
redevelopment.
Program Funding Source
Home Improvement Incentive Rebates TIF
Home Improvement Interest Rate Buydown TIF/Tax Levy
Down Payment Assistance for 203K Purchase/Rehab TIF
Scattered Site Redevelopment (purchase/demo/sell lot) TIF/Tax Levy/NSP
Funding for Land Trust Homes CDBG/
Scattered Site Rental Housing CDBG/Tax Levy
HOA Improvement Program TIF
DISCUSSION;
The table above indicates that our neighboring communities use a few types of funding sources
with the primary source being tax increment from older existing districts. They are able to
accomplish this because their districts were created under different statutory requirements that
have since been amended. Staff asked Ehlers to evaluate the City and HRA districts to see if any
changes could be made. Ehlers indicated that there could be additional TIF available in an
estimated amount of $3.29M to utilize towards various housing projects but there would be
conditions on the type of projects and it would also require the City Council to amend some of
the existing districts (i.e. keeping the districts open past when their original obligations are
satisfied) . The other sources include CDBG and local tax levy.
The table also indicates an emphasis on maintaining and improving the current housing stock and
providing ownership opportunities for first time homebuyers, The remaining programs that the
various cities offer are similar to what we currently provide.
RECOMMENDATION:
Staff recommends that the Housing and Redevelopment Authority Board of Cominissioners
discuss the HRA Strategic Plan and recommend any changes.
ATTACHMENTS:
1. 2008 HRA Strategic Plan
2. Current Plymouth Comprehensive Plan (Housing Chapter)
Plymouth Housing And Redevelopment Authority
Strategic Plan
Adopted
Julvae 256, 201308
Mission Statement
The Plymouth Housing and Redevelopment Authority promotes and contributes to the economic health
of the community through the creation and maintenance of affordable,_ workforce _ and life -cycle
housing, and active participation in the City's development and redevelopment processes.
Vision Statement
The Plymouth Housing and Redevelopment Authority is a major contributor to creating an
economically healthy and diverse community:
Which is supportive of quality affordable and workforce housing.
That offers a variety of affordable, workforce and life -cycle housing choices dispersed throughout
the City to meet the needs of a diverse population.
Where the existing housing stock is well maintained.
Where some older commercial buildings and areas of the community are redeveloped in a timely
fashion.
Which acquires additional resources to address affordable housing and redevelopment issues.
Where the HRA works in partnership with citizens, businesses, the City Council, and other
organizations.
Where the social services necessary to support housing and jobs in the community are available
and coordinated.
Goals
1. Maintain the high quality of service and innovation in all of the HRA's programs.
2. Provide technical and financial assistance to non-profit and private housing providers and
developers to assist in increasing the range of housing options in the community.
3. Explore opportunities to increase the available resources for affordable housing while
minimizing as much as possible the impact on local financial resources.
4. Work with all proposed housing developments to the extent possible, to meet the housing goals
stated in the City's Comprehensive Plan.
5. Collaborate with the City Council and Planning Commission in carrying out the Housing
Implementation Strategies of the Comprehensive Plan.
6. G,,.,f4yde tensa ,actMtieshealthy fina,,-ia p sifi,n
fer- th"r-al
7-.6.Continue to maintain Plymouth Towne Square and Vicksburg Crossing as an affordable and
independent living housing option for Plymouth seniors.
7.Communicate with stakeholders and interested parties about HRA activities.
Action Plan
This action plan identifies specific actions that the HRA will work towards in 20139 through 20172.
Attached is a more detailed timeline for each action step.
Affordable Housing
1. First Time Homebuyerers --- Objective: to assist low and moderate homebuyers in purchasing
their first home.
A. Existing FTHB pogram — Assist a minimum of 45 first time homebuyers annually by
providing down payment and closing cost assistance utilizing existing CDBG funding.
Maximize efforts to increase the number of assisted homebuyers by applying to the
State, County and other funding sources when opportunities are presented and are
feasible.
B. Re 1Yfonitor_ first time homebuyer program guidelines — If necessaM14update
program guidelines to ensure they are current with market trends and provide needed
assistance to new residents.
C. Increase available resources —Invest gate aConsider becoming an administrator for
programs such as the Minnesota Housing Finance Agency's CASA, MOPP, & MMP
first mortgage products.
D. Maintain a ordabili4y — Use restrictive covenants and the right of first refusal to
maintain affordability of HRA assisted housing.
2. Preservation Of Existing Housing Units — Objective: to preserve the existing housing
stock and assist low and moderate homeowners with needed repairs.
A. Existing rehab pLegrarn — Assist a minimum of 5 homeowners annually by providing
rehabilitation assistance utilizing existing CDBG funding. Maximize efforts to increase
the number of assisted homebuyers by applying to the State, County and other funding
sources when opportunities are presented and are feasible.
B. eMonitor owner -occupied rehabilitation program guidelines -- If necessary,
Uupdate program guidelines to ensure they are current with market trends and provide
needed assistance to existing residents.
C. Increase available resources — lnvesfiga4e afid Consider becoming an administrator or
contract with an existing administrator, for programs such as the Minnesota Housing
Finance Agency's Fix -Up and Community Fix -Up owner -occupied rehabilitation
programs. Evaluate the possibility of offering a rehabilitation program that will
provide low interest rates to a larger pool of homeowners in the community with the
possibility of the HRA writing down the interest rate.
3. Rental Housing — The objective is to provide area residents with affordable rental housing
options throughout the City
A. Financing programs — Review applications brought before the HRA for Housing
Revenue Bonds with the objective to increase the supply of affordable rental housing.
B. Section 8 voucher program - Continue to encourage and maintain the high landlord
participation, voucher utilization, and "port -in" rate for the very successful Section 8
U:iHOUSitiG ERkStrateeic Plan2)013 Draft 5tratcaic Plan 6-27.13.doe
program. Whenever possible, apply for additional vouchers through HUD to increase
the number of households served. Continue to monitor revenue and expenditures to
ensure appropriate HUD funding for program.
C. Section 8 project -based vouchers_7 Implement the existing project -based ,Section 8
vouchers committed to. the Stone Creek Village, West View Estates and
Vicksburg Commons T, -w u,.,,.,,,.,. When opportunities are presented, evaluate the
option of converting "traditional" vouchers into project -based vouchers to ensure the
vouchers remain in the community.
D. Plymouth Towne Square & Vicksburg Crossing_— Continue the high level of upkeep,
maintenance, and service at the HRA's senior apartment buildings. Focus staff efforts
on maintaminOiier-easing' the occupancy of the two buildinpV4e sb-„*, r, ,,,,n se
at 95% ^ < by early 2009Review the properties annually, including
the rent structure, operating budget and reserves to ensure we are minimizing the
property tax subsidy while providing the residents with an affordable place to live.
4. Development Of New Housing Units- Objective: to increase the supply of affordable,
workforce and lifecycle housing within the City.
A. Identity available tools — Develep a eempfekensk,e list af Continue to identify
available financial and regulatory options and utilize the sources to the maximum
extent possible to assist all developers in the creation of additional affordable units.
esti-ga4e «b,et1,or 1,,,a banking would be . prudent fff acid
B. Mixed use projects — Identify potential sites for a mixed use development in the City
Center area, and begin dialogue with property owner(s) and possible development
partners. Based on the results of this effort, develop a project plan as needed.
G Ate. ,.1 + tEi TZ. e1 w, t .fi d +; .rt +., GAY „+Hello l
ra ,, b
widths t1.,.,t ., by 1-e- City Ceunoil an us@4 as +.,,11-s to Pro ue addkieiq 1
aff-er-dable units.
D_. C. Q6, . 71, ie! Develep icset ofeyiteAu-3iider- v hiehthe 14T3 A ,;11 buy
Redevelopment — Objective: to identify areas of the City which are blighted or obsolete and assist
with the redevelopment.
A. Collaborate with City — Use all tools available to assist and support the City in its
redevelopment priorities , particularly with mixed-use developments.
B. Iden y))potential redevelopment areas — Identify and evaluate older housing and
commercial/industrial sections in the City that might benefit from some type of
redevelopment and make recommendations to the City Council.
C. Coordinate with other departments — Keep abreast of other City department activities,
such as the Street Reconstruction Program, and evaluate the need for additional
redevelopment in the area.
Economic Development _Objective: to work with local businesses to promote HRA activities
and to assist the business community with their needs.
I Q:1HQUSTf+&BRA1Strategicc Pla-n'W013 Draft Strategic Plan 6-27-13.doc
A. Respond to local businesses — Provide technical assistance and guidance to local
businesses when requested.
B. Coordinate with business organizations — Coordinate efforts relating to HRA activities
with business organizations such as the Twin West Chamber of Commerce.
C. Market HRA programs to local businesses — Provide Plymouth businesses with current
information and brochures relating to programs that will benefit t@ businesses and its
employees,
Human Services —_Objective: to work with local social and community services agencies to
identify needed services within the City.
A. Evaluate current services — Annually evaluate the current mix of agencies receiving
HRA and City funds to make sure they complement other priorities within the Strategic
Plan.
B. Maintain a list of service providers — Maintain a list of human service providers in the
community to ensure we are coordinating our funding, to the extent possible, with our
Strategic Plan objectives.
0:IHOUSINGIHRA1Strateeic Plan!2013 Draft Strategic Plan 6_27-13,doc
Plymouth Housing and Redevelopment Authority
Action Plan — Timeline
Adopted June 26, 2008
CATEGORY ACTION ITEM TIMING
Affordable Housing
1. First Time Homebuyer A. Existingprogram Ongoin
B. Revise FTHB guidelines
Annually3B
99
C. Increase available resources Ongoing
D. Maintain affordability Ongoing
2. Preservation of Existing Housing Units A. Existing program Ongoing
B. Revise rehab guidelines
Annually2-B
99
C. Increase available resources Ongoing
D. Design new Rehabilitation Program 2013/20142
008/2009
3. Rental Housing A. Existing programs Ongoing
B. Section 8 voucher program Ongoing
C. Section 8 project based vouchers Ongoing
D. Senior Buildings
AehieveMaintain 95% occupancy
at both ----buildings—y4eksbb
C+eV__iff9
Ongoing
95999
Maintain high level of operation Ongoing
Review overall facility Annually
4. Development of New Housing Units A. Continue to Identify available tools Ongoing
B. Mixed use projects
Evaluate potential sites Ongoing
C. Regfdaa eFy pelma 49
X14
Redevelopment
A. Collaborate with City Ongoing
B. Idents potential areas Ongoing
C. Coordinate with other departments Ongoing
Economic Development
A. Collaborate with local businesses Ongoing
B. Coordinate with business organizations Ongoing
C. Market HRA programs to local
businesses
Ongoing
Human. Services
A. Evaluate current services Annually
B. Maintain list of service providers Ongoing
OnHOUSN&HR-kStrateQic Plan 21013 Draft Strategic Plan 6-27-13.doc
Chapter 4 -
Housing Plan
The Housing Plan establishes standards, plans and programs to meet existing and
projected housing needs in Plymouth. It also identifies strategies to promote the
development of low and moderate income housing as defined by state law. The
Housing Plan will help Plymouth in integrating housing into the City's overall
development objectives and encourage the private sector to meet identified housing
needs. The plan is intended to maximize the City's efforts to respond to and create
opportunities for the development of affordable and life cycle housing, to promote
compact, efficient and well -integrated development and to maintain the City's
neighborhoods and housing stock.
This chapter, along with the associated appendices, provides information on present
and future housing demand in Plymouth, present housing supply and housing mix,
current and proposed housing programs and the trends associated with these elements
Of Plymouth's housing stock. The primary sources of data are the 2000 U.S. Census,
City of Plymouth forecasts of population and employment and information from
current City programs and services. When the results of the 201 0 U.S. Census are
available, the City will analyze them to determine if the plan will require updating.
B GOALS AND POLICIES
Promote the development and preservation of a supply of
quality housing that is affordable at all income levels and at
all stages of the life cycle.
a Provide opportunities for the development of qual ity housing that is
diverse in terms of ownership, price, type and style.
Page 1 of 12 Chapter 4 Plymouth }sousing Plan — April 14, 2009
b Ensure that Plymouth provides housing opportunities for individuals
and families including first time homebuyers, current residents
wishing to move up in to their second or third home and households
wishing to down size as children move out.
c Promote the use of sustainable resources in the design (site and
building) of all proposed housing projects.
d Actively encourage residential developers to include housing that is
affordable to low -and moderate -income persons and local employees
as part of their proposals in order to provide a range of mixed -
income housing throughout the community. Toward that end, the
City will provide information about Plymouth's goals for affordable
and life -cycle housing to anyone inquiring about possible
development within the city.
e Provide financial and technical assistance to developers of housing
that is affordable to low and moderate persons.
f Promote the development of housing for persons with special needs,
including accessible housing for persons with disabilities.
g Support efforts to assure equal access to housing in Plymouth.
h Continue to pursue federal and state resources for affordable housing
that help meet Plymouth's need for low- and moderate -income life
cycle housing.
Review all development proposals for their potential to contribute
toward meeting the City's goals for affordable life -cycle housing.
When necessary, the City will recommend ways in which such
housing can be incorporated into a proposal. If appropriate, the City
may approve development applications to foster development that
meets the City's housing goals.
Page 2 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
2 Promote development patterns and densities that link
housing with services and facilities, employment centers
and all forms of transportation, particularly public transit
and non -motorized forms of transportation,
a Support residential development that makes efficient use of land and
public infrastructure.
b Provide opportunities to develop housing that is affordable to low -
and moderate -income persons in areas that are accessible to
employment centers, commercial areas, public uses and
transportation facilities.
c Work with Plymouth businesses to identify opportunities to promote
affordable housing as a means to maintain a healthy business
climate.
3 Ensure that all housing and neighborhoods in Plymouth are
well maintained.
a Encourage programs and activities that maintain and enhance
neighborhoods.
b Support local programs that provide low- and moderate -income
persons financial assistance to maintain and rehabilitate their
housing.
c Preserve the current affordable housing stock in the city by
encouraging programs to assist with maintenance activities.
C HOUSING NEEDS
The City needs to address the following key housing issues: l) life cycle housing; 2)
affordable housing; and 3) housing maintenance and preservation.
Page 3 of 12 Chapter 4 Plymouth Housing Plan -- April 14, 2009
I LIFE -CYCLE HOUSING
Life -cycle housing is defined as housing that meets the needs of all residents in
various phases in life. It ranges from housing for young adults establishing new
households to homes for growing families with children and housing for seniors in
their retirement years. To accommodate this range, the City's housing supply needs
to be diverse; consisting of a variety of prices and styles of housing. Furthermore,
providing an adequate supply will require an adequate response from both the private
and public sectors.
The City's current mix of housing includes 15,8 14 (54 percent) detached housing
units and 13,654 (46 percent) attached housing units. Seventy-one percent of
Plymouth's housing units are owner occupied, 29 percent are renter occupied. The
number of non -family households continues to increase. A non -family household
consists of a person living alone or a householder who shares the home with
nonrclatives only; for example, with roommates or an unmarried partner. Roughly
one quarter of Plymouth's 1-ousirrg units are affordable to low and moderate income
households. City officials will monitor this mix throughout the planning period so
that imbalances may be identified and addressed.
a Life Cycle Housing Indicators
Indicators of the future need for additional life -cycle housing or greater housing
diversity include: 1) changes in age ofpopulation; 2) changes in family structure; 3)
changes in the availability of different types of housing; 4) supply of and demand for
senior housing; and 5) supply of and demand for special needs housing.
Demographic trends indicate that Plymouth's population is aging and the community
is seeing an increase in non -family and non-traditional households. Currently, the
city exceeds the Metropolitan Council's regional benchmark for multi -family
housing. Waiting lists for senior housing suggest that demand exceeds supply. (See
Appendix 4A.)
Plymouth will prornote housing diversity, but recognizes that several factors may
limit the City's ability to meet life -cycle housing needs in Plymouth between now
and 2030.
Page 4 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
The supply and mix of housing, both rental and ownership, may not keep
pace with the demand created by the increasing number of elderly and fewer
traditional family households. Such changes indicate that the demand for
alternatives to the single family home will continue to be strong in the future.
Sites suitable for additional higher -density housing types, such as apartments,
are limited.
The property tax system discourages investment in rental housing. In
addition, the 1986 federal income tax reforms eliminated incentives that had
encouraged significant investment in rental housing.
Public resources that helped provide special needs housing for the elderly
and disabled are limited.
The demand for affordable family and senior housing exceeds the supply.
b Housing Programs
As people go through various stages and/or changes in their lives, their housing needs
and desires change. The City provides the leadership, through its policies and
programs to meet the anticipated future housing needs of all residents.
The Plymouth Housing and Redevelopment Authority (HRA) is the primary
municipal agency that administers housing assistance programs in Plymouth. The
HRA and its staff work closely with staff from Hennepin County, Minnesota Housing
Finance Agency, U.S. Department of Housing and Urban Development (HUD) and
local lenders, realtors and landlords.
The HRA administers and will continue to provide programs that address the needs
for life -cycle and all other housing needs within the city.
Page 5 or 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
c Fair Housing
Fair housing is the assurance that adequate housing opportunities are available to all
Plymouth citizens. The City's role is to ensure that landlords and renters are aware
of state and federal regulations prohibiting discrimination in housing for any member
of society based on religion, sexual orientation, gender, physical disability or race.
The Plymouth HRA participates in the Fair Housing Implementation Council, which
is a consortium of nine organizations that provide public education, complaint
resolution and fair housing testing in Plymouth as well as the entire metropolitan
area. The Plymouth Human Rights Commission also assists in promoting Fair
housing in the community.
2 AFFORDABLE HOUSING
HUD defines affordable housing as housing for which a household pays no more than
30 percent of its income, For the purpose of the Metropolitan Livable Communities
Act, the Metropolitan Council has further defined affordable housing as: 1) rental
housing that is affordable at incomes at or below 50 percent of the area's median
family income; or 2) owner -occupied housing that is affordable at incomes at or
below 80 percent of the area's median income.
a Affordable Housing Indicators
Indicators of affordable housing need include: 1) household income; 2) housing cost
as a percent of household income; '))jobs and housing relationship; 4) availability of
affordable housing units; and 5) supply of and demand for subsidized housing units.
Although Plymouth's median income exceeds the metropolitan median, there are a
growing number of households for which housing affordability is an issue. In fact,
the number of renter households and homeowners paying more than 30 percent of
their income for housing has increased dramatically in Plymouth. In addition, given
the high cost of housing in the city and the wages earned by non-resident workers,
housing costs are likely an obstacle for a significant portion of non-resident workers.
Page 6 of 12 Chapter 4 Plymouth Housing Plan — April [4, 2009
On the supply side, roughly one quarter of Plymouth's housing units fall within the
affordable range. At the end of 2007, there were nearly 1,150 units of either
subsidized rental housing or rental housing with Section 8 vouchers. Looking at new
construction, the cost of land in Plymouth will make it increasingly difficult to meet
affordable housing needs with single family homes. However, City Assessor's data
shows that affordable attached housing is being built in the city. Nonetheless, based
on regional figures, the demand for affordable housing still exceeds the supply. This
is the case in almost all metropolitan area communities.
b Affordable Housing Programs
The City of Plymouth and the Plymouth HRA support federal and state housing
programs to assist low and moderate income persons. In addition to taking advantage
of state and federal funds, from 1990 to 2006, the City used $7.4 million in local
property tax dollars to promote and support affordable housing, The City has been
proactive in providing affordable housing opportunities in the past and will continue
efforts into the future.
C Livable Communities Housing Goals
To be eligible for funding specified in the Metropolitan Livable Communities Act,
state law requires cities to establish housing goals, Plymouth adopted housing goals
as part of the 2000 Comprehensive Plan, The City's goals were established as
percentages or averages to be applied to new housing development proposals in the
city.
With assistance from other housing -oriented groups, the Metropolitan Council has
developed new forecasts of affordable housing need in the metropolitan area from
2011 2020 and assigned a proportional share (goal) to each community.
Plymouth's share has been set at 1,045 units for the I0 -year period. This goal serves
as a benchmark for the City as it promotes development that maintains the livability
of the city and provides opportunities for affordable and life -cycle housing that is
efficient, compact and -well integrated. Table 4-1 illustrates that there are sufficient
acres available in the city in higher densities to allow for development of 1,050 to
1,870 units of potentially affordable housing. Nevertheless, the City's affordable
housing goal will be difficult to meet do to several factors including high land prices,
Page 7 of 12 Chapter 4 Plpniaith lousing Plan —A I)Ti 1 14, 2009
inflationary pressure on building materials, transportation infrastructure ill
undeveloped areas of the city and limited availability of land for commercial
purposes.
TABLE 4-1
AFFORDABLE HOUSING OPPORTUNITY AREAS: 2011-2020
Undeveloped -
Net acres equals gross acres minus wetlands and buffcrs, floodplain, arterial road right-of-way and parks
Source: City of Plymouth
The implementation activities outlined in Section D below serve as the Housing
Action Plan for achieving the goal identified in the City's Metropolitan Livable
Communities Housing Goals Agreement with the Metropolitan Council. Supporting
demographic information can be found in Appendix 4A.
3 HOUSING MAINTENANCE AND PRESERVATION
The current condition of Plymouth's housing stock is good. However, programs
fostering housing maintenance will become increasingly important as the community
ages. Good housing maintenance promotes stability and appreciation in housing
values and helps create a sense of community.
a Housing Condition Indicators
Indicators of housing condition include: 1) age of housing; 2) housing values; and 3)
exterior condition.
Housing condition is related in part to the age of housing. Since a majority of the
housing in Plymouth is less than 35 years old, the condition of most of the housing
supply is good, Since 1990, the Plymouth HRA has provided approximately
620,000 for the rehabilitation of 101 homes in the city. Housing in need of
rehabilitation is scattered throughout the city, with most in the southern and eastern
areas near Parkers Lake and Medicine Lake. However, at this time, Plymouth has no
concentrated areas in need of rehabilitation.
Page 8 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
Existing. 201:1• 2016-.
Total
Min Dens€ty: Min - Mid Density Mid
Max Max
Residential
Developable/
2016 2020
Net
un€tslacre) Units - unitslacre) Un Its Density Units
Redevelopment Acres units acre)
LA -3 47.4 38.1 4.9 W4 6.00 542 9.00 314 1 12.00 1,085
LA -4 19.3 11.2 6.0 36-5 12.00 437 16.00 583 20.00 729
I -A-113 155 8.3 23.8 4.00 95 5.00 Il9 6.00 143
Residnnfinat
66.7 64.8 19.2 156.7 1,075 I's 16 1,957
Subtotal
Net acres equals gross acres minus wetlands and buffcrs, floodplain, arterial road right-of-way and parks
Source: City of Plymouth
The implementation activities outlined in Section D below serve as the Housing
Action Plan for achieving the goal identified in the City's Metropolitan Livable
Communities Housing Goals Agreement with the Metropolitan Council. Supporting
demographic information can be found in Appendix 4A.
3 HOUSING MAINTENANCE AND PRESERVATION
The current condition of Plymouth's housing stock is good. However, programs
fostering housing maintenance will become increasingly important as the community
ages. Good housing maintenance promotes stability and appreciation in housing
values and helps create a sense of community.
a Housing Condition Indicators
Indicators of housing condition include: 1) age of housing; 2) housing values; and 3)
exterior condition.
Housing condition is related in part to the age of housing. Since a majority of the
housing in Plymouth is less than 35 years old, the condition of most of the housing
supply is good, Since 1990, the Plymouth HRA has provided approximately
620,000 for the rehabilitation of 101 homes in the city. Housing in need of
rehabilitation is scattered throughout the city, with most in the southern and eastern
areas near Parkers Lake and Medicine Lake. However, at this time, Plymouth has no
concentrated areas in need of rehabilitation.
Page 8 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
Those same areas of the city have the majority of Plymouth's oldest homes over 50
years old. Based on building permit data, 13 percent of these homes had additions or
alterations between 2000 and rnid-2005. While investment is being made in the
city's oldest housing, more may need to be done to ensure that older neighborhoods
are maintained,
Housing condition is also related to value. Median housing values in Plymouth
exceed values in both Hennepin County and the metropolitan area.
The 2000 U.S. Census identified the following substandard housing conditions in
Plymouth: 53 units lacking complete plumbing facilities; and 34 lacking complete
kitchen facilities. In addition, the census identiFied 433 units (1.7 percent oral] units
in Plymouth) as overcrowded, which is defined as more than one person per room.
While housing in need of rehabilitation tended to be in the southern and eastern areas
of Plymouth, overcrowded units were spread throughout the city.
The City's Housing Maintenance Code and rental housing licensing programs have
also identified housing in need Of continued maintenance and renovation. In 2006,
the City licensed 7,538 units in 373 buildings. As part of the licensing program, the
City inspects units for code compliance. The City may need to expand its efforts to
provide housing assistance to owners of affordable rental and homesteaded units to
ensure older units remain in good condition.
b Housing Maintenance Programs
Numerous City activities support well-maintained housing and neighborhoods.
These include the Housing Maintenance Code, rental licensing, homeowner
rehabilitation, Crime -Free Multi -Housing and Neighborhood Watch. Through these
programs, the City is able to continually monitor the condition of the City's 11OL sing
stock and order owner compliance with the Housing Maintenance Code.
The City also supports a number of local non-profit groups that help residents with
housing -related issues. They include the Plymouth Apartment Managers
Association, Interfaith Outreach and Community Partners, People Responding in
Page 9 of 12 Chnpter 4 Plymouth [-lousing Plan — April 14, 2009
Social Ministry, Community Action Partnership of Suburban Hennepin, HomeLine,
and Habitat for Humanity.
D IMPLEMENTATION
Description Timing
Livability of Housing and Neighborhoods — ContinLre to support existing Ongoing
programs that improve the livability of housing and neighborhoods such as
Crime Watch, Crime Free Multi -Housing, Plymouth Apartment Managers
Association, Interfaith Outreach and Community Partners, PRISM, CAPSH, and
HomeLine.
Financial Support and Technical Assistance for Maintenance and Ongoing
Development of Affordable Housing — Use programs and techniques to assist
in the development and rehabilitation of housing affordable to low- and
moderate -income residents (defined as housing affordable to families that make
at or below 60 percent of the area median income).
Financial Support for Existing Low- and Moderate -Income Rental Ongoing
Housing— Continue, through the Plymouth I -IRA; to operate the following
programs;
Plymouth Towne Square (a 99 -unit apartment building for low- and
moderate -income seniors);
Vicksburg Crossing (a 96 -unit mixed income apartment building for
seniors); and
Section 8 Housing choice voucher program.
Regulatory Barriers to Affordable Housing — Study and make Short
recommendations on changes to zoning, subdivision and other code requirements
that may be impediments to developing and maintaining housing affordable to
low- and moderate -income residents.
Housing and Employment Relationships — Study the relationship between Short
affordable housing and the ability of Plymouth businesses to recruit and retain
employees.
Impact of Assessments and Fees on Housing Affordability — Study the impact Short
of City assessments and fees on housing affordability and lower-income
residents. Consider the feasibility of waiving or•reducing assessments and fees
for new housing that is affordable to low- and moderate -income residents.
Page 10 of 12 Chapter -1 Plymouth Horsing Plan — April 14, 2009
Description Timing
Housing Conditions — Identify substandard, blighted or deficient housing in Ongoing
order to target Housing Maintenance Code enforcement, housing rehabilitation
assistance programs and possible redevelopment.
Truth in Housing — Study the feasibility of establishing a program to require a Medium
property inspection and disclosure report before residential property changes
hands.
Zoning Ordinance (Chapter 21, Plymouth City Code) — Consider amending the Short
ordinance to address the following issues:
Allow a broader range of accessory apartments ("mother-in-law"
apartments) in single farnily detached residential zoning districts; and
Establish architectural guidelines to ensure that new hoLrsing is
compatible with existing housing.
Section 8 Project Based Properties — Encourage owners of existing affordable Short
properties to renew their contracts with HUD or encourage and facilitate the sale
of such properties to new owners who will renew these contracts.
Long Term Affordability — Use techniques, such as land trusts or property Ongoing
encumbrance, to maintain long term affordability of housing receiving
assistance.
Housing and Iudustrial Bond Policies — Use policies to leverage affordable Ongoing
housing beyond minimums required by law and to generate revenue to support
affordable housing efforts of the HRA.
Transitional/Ernergency Housing — Encourage local social service agencies to Medium
develop a transitional housing facility in Plymouth.
Housing Maintenance Education — Develop a voluntary education and Medium
inspection program for existing housing, with rehabilitation assistance for
income -qualified residents.
Mousing Maintenance — Continue to provide technical assistance and, as lender Ongoing
of last resort, financial assistance to townhome and condominium associations to
maintain and renovate modest -cost older buildings,
Rental Housing Licensing Program — Continue to enforce life safety and other Ongoing
minimum housing standards for all rental units in the city.
Page I l of 12 Chapter 4 Plymouth I lousing Plan— April 14, 2009
Description Timing
Legislative Initiatives — Encourage and support legislative initiatives that Ongoing
provide incentives and eliminate disincentives and penalties for cities to assist
affordable housing (e.g., tax increment financing and fiscal disparities
payments).
Property 'Eases — Support equity in property taxation for non -homesteaded Ongoing
residential (rental) properties.
Fair Housing — Continue to support and publicize fair housing programs and Ongoing
policies.
Page 12 of 12 Chapter 4 Plymouth Housing Plan — April 14; 2009