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Home My WebLink AboutCity Council Packet 11-29-2005 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, November 29, 2005 5:30 p.m. Plymouth Creek Center Lower Level Conference Room 2 1. Call to Order 2. Discuss Board and Commission Vacancies 3. Discuss expanded uses of the Hilde Performance Center 4. Adj ourn Agenda Number: TO: Mayor and City Council*, hroughFROM: Sandy Paulson, City Cler Pat Qvale, Public Services Manager SUBJECT: Board and Commission Interviews DATE: November 21, 2005, for Special Council Meeting of November 29, 2005 2. 1. ACTION REQUESTED: Attached are board/commission rosters, attendance reports, roster indicating the number of vacancies on boards and commissions, and listing and applications from residents who are interested in being considered for appointment to a board or commission. The Council has scheduled a Special Meeting on January 17 for the purpose of conducting board and commission interviews. Staff is requesting that the Council identify those applicants who should be contacted for those interviews on January 17. Agenda Number: TO: Mayor and City Council FROM: Sandy Paulson, City Cler, ; through Pat Qvale, Public Services Manager SUBJECT: Board and Commission Interviews DATE: November 21, 2005, for Special Council Meeting of November 29, 2005 2. 1. ACTION REQUESTED: Attached are board/commission rosters, attendance reports, roster indicating the number of vacancies on boards and commissions, and listing and applications from residents who are interested in being considered for appointment to a board or commission. The Council has scheduled a Special Meeting on January 17 for the purpose of conducting board and commission interviews. Staff is requesting that the Council identify those applicants who should be contacted for those interviews on Januaiy 17. Revised 1011212005) Planning Commission Arnie Hurlburt, Director of Plaming and Community Development Bob Stein, Council Coordinating Representative Meetings are held the first and third Wedneesdays of the month at 7:00 p.m. in the Council Chambers of the City Center. Members are appointed for three-year terms expiring January 31st of that year. The Chair and Vice Chair shall be appointed by the Commission and confirmed by the Mayor from among the members of the Commission and shall serve for a temp of one year. Initially Term Name Telephone No. Appointed Expires E. J. Clyman R: 763-478-9154 11/23/04 01/31/08 17215 49th Avenue N. #F Ward 1 VM. 763-509-5016 Plymouth, MN 55446 ejclyman@comcast.net Melissa Musliner Ward 2 R: 763.449-9373 08/23/05 01/31/07 2645 Fountain Lane N. VM. 763-509-5020 Plymouth, MN 55447 melissamusliner uno.com James Holmes, Vice Chair Ward 3 R: 763-591-9722 12/18/01 01/31/07 120 Magnolia Lane O: 763-543-8831 Plymouth, MN 55441 VM: 7631509-5022 rholmes us@yahoc).com Frank Weir, Chair Ward 4 R: 763-559-5364 03/26/02 01/31/06 13115—A 58th Ave. N. VM: 763-509-5017 Plymouth, MN 55442 fhweirmn aol.com Nancy Franke Wilson At -Large VM: 763-509-5018 01/07/03 01/31/06 1102539th Ave. N. Plymouth, MN 55441 Sarah Anderson At -Large R: 763-383-9504 12/13/03 01/31/08 5050 Holly Lane O: 651-261-9017 Plymouth, MN 55446 VM: 763-509-5021 slcunning@yahoc).com please state "Planning Commission" in subject line Kathleen Murdock At -Large R: 763-449-0339 11/23/04 01/31/08 1591525 th Avenue N. O: 612-348-3359 Plymouth, MN 55447 VM. 763-509-5019 kmurdockll aol.com Arnie Hurlburt, Director of Plaming and Community Development Bob Stein, Council Coordinating Representative Meetings are held the first and third Wedneesdays of the month at 7:00 p.m. in the Council Chambers of the City Center. Members are appointed for three-year terms expiring January 31st of that year. The Chair and Vice Chair shall be appointed by the Commission and confirmed by the Mayor from among the members of the Commission and shall serve for a temp of one year. t 1) Park and Recreation Advisory Commission I Eric Blank, Director of Parks and Recreation Kelli Slavik, Council Coordinating Representative Meetings are held the second Thursday of the month at 7:00 p.m. in the Council Chambers. Members are appointed for three-year terms expiring January 31 st of that year. The Chair shall be appointed by the Commission and confirmed by the Mayor from among the members of the Commission and shall serve for a term of one year. 5) Initially Term Name A ointed Expires Tov Rezabek Ward 1 R. 763-478-4678 12/18/01 01/31/08 1742049 th Ave. N. O. 952-352-9412 Plymouth, MN 55446 O. FAX: 952-912-030 trezabek@documentresources.com Ronald W. Fiemann, Ward 2 R. 763-476-4152 02/07/94 01/31/06 Chair Ellie Singer, Vice Chair Ward 3 R. 763-593-9192 01/18/00 01/31/06 1011529 th Avenue N. Plymouth, MN 55441 singsoc@comcast.net Richard Krahulec Ward 4 R. 612-397-1355 3/26/02 01/31/08 nrkrahuloc comcast.not Erik Aamoth At—Large R. 763-258-8293 02/11/03 01/31/07 17335 25th Ave N Plymouth, MN 55447 Jim Davis At -Large R. 763-478-0314 12/09/03 01/31/07 oncebmya@msn.com Seth Pederson At -large R. 763-478-2352 08/10/04 01/31/06 3845 Yellowstone Ct. N. Plymouth, MN 55446 Max Mohagen Youth At -Large 05/10/05 06/30/08 Marti Griwac Youth At -Large 06/08/04 06/30/07 Eric Blank, Director of Parks and Recreation Kelli Slavik, Council Coordinating Representative Meetings are held the second Thursday of the month at 7:00 p.m. in the Council Chambers. Members are appointed for three-year terms expiring January 31 st of that year. The Chair shall be appointed by the Commission and confirmed by the Mayor from among the members of the Commission and shall serve for a term of one year. 5) Revised 8110/2005) Environmental Quality Committee Shane Missaghi, Water Resources Eng., Ex -officio 7631509-5527 srnissagh@cLpIyrnouth.rnn.us Ron Quanbeck, City Engineer, Ex -officio 7631509-5525 rquanbec@ci.plyrnouth.rnn.us Ginny Black, Councilmember Ward 4, Council Coordinating Rep. 7631509-5004 gblack@ci.plymouth. mn. us Initially Term Name Telephone No. Appointed Ex fres Kathleen M. Osborne, Chair Ward 1 R. 7631557-0726 06/18/97 1131/07 14905 38'h Place North O. 6511675-3945 Plymouth, MN 55446 F. 6511452-4347 kasborne f th.com Michelle Foss Ward 2 R. 7631473-0063 11/23/04 1131106 18600 30t4 Place N. O. Plymouth, MN 55447 Terrie Christian Ward 3 R. 7631546-5266 218105 1/31/08 9910 South Shore Drive Plymouth, MN 55441 ferritic@citilink.com Brian Forrest Ward 4 R. 7631509-1861 0117103 01/31/06 10630 Rockford Rd. #308 O. 7631797-5134 Plymouth, MN 55446 John Berrigan, Jr. At -Large R. 763/550-5286 02/01/05 1131/08 3801 Minnesota Lane N. O. 7631551-2430 Plymouth, MN 55446 O FAX: 7631551-2499 john.berrigan@earthtech.com Sally Strand At -Large R: 7631550-2988 12/09/03 01/31/07 11931 54th Avenue N. Plymouth, MN 55442 Laura Brinkman At -Large R 02/01/05 1131106 3860 Harbor Lane N. Plymouth, MN 55446 Ibrinkman2004@yahoo.com Alexis Beyer Youth At -Large 5/10105 6130106 15925 26th Avenue N. Plymouth, MN 55447 Wesli Waters Youth At -Large 6/08/04 6/30/07 10915471h Place N. Plymouth, MN 55442 Vacant) Youth At -Large (Alternate) Shane Missaghi, Water Resources Eng., Ex -officio 7631509-5527 srnissagh@cLpIyrnouth.rnn.us Ron Quanbeck, City Engineer, Ex -officio 7631509-5525 rquanbec@ci.plyrnouth.rnn.us Ginny Black, Councilmember Ward 4, Council Coordinating Rep. 7631509-5004 gblack@ci.plymouth. mn. us Revised 811012005) Plymouth Human Rights Commission Initially Term Name Representing Appointe Expires d Venoreen Browne -Boatswain Ward 1 R: 763-551-3659 01/07/03 01/31/06 1654043 rd Ave. N. Chair O: 612-625-7511 Plymouth, MN 55446 Vacant Ward 2 01/31/08 Vincent Ijioma Ward 3 ijiomav@hotmail.com 4108103 1131106 10890 S. Shore Drive #7 Plymouth, MN 55441 Gwen Adams—Drew Ward 4 R. 7631509-1801 12/09/03 01/31/07 10925 53rd Avenue N. Vice -Chair Plymouth, MN 55442 nshalla@msn.com Kapila Bobra At -Large 11/23/04 01/31/08 16105 39th Place N. Plymouth, MN 55446 Art Layton At -Large R: 763-694-9939 11/23/04 01/31/08 2900 Comstock Lane N. O: 612-348-0967 Plymouth, MN 55447 Cli er74 ahoo.com Ramona Scarpace At—Large 218105 1131107 3713 Lawndale Lane N rscarpace@aol.com PI mouth, MN 55446 Vacant — Hopkins School School Dist. 270 District Jeffrey Westbrook School Dist. 279 O. 7631391-7248 09/01/03 Osseo School District 11200 93rd Avenue North westbrookj@osseo.kl2.mn.us Maple Grove, MN 55369 Jackie Fraedrich School Dist. 281 R: 763-427-5786 02/07/94 Robbinsdale School District O: 763-5048063 4148 WinnektaAve. No. O fax: 763-504-8972 New Hope, MN 55428 Jackie fraedrich@rdale.k12.mn.us Vacant- School Dist. 284 Wayzata School District David Bliss Student Rep. 6108104 6130107 Alina Cheng Student Rep. 6108104 6130106 Page 2 Natalie Novak Student Rep. 8109105 6130106 Ahmed Uddin Student Rep. 05/10/05 6130106 Kelli Slavik, Council Coordinating Representative 3400 Plymouth Boulevard Plymouth, MN 55447 Jeanette Sobania, Staff Liaison 3400 Plymouth Boulevard Plymouth, MN 55447 Joel Franz, Staff Liaison 3400 Plymouth Boulevard Plymouth, MN 55447 Sue Gulbrand, Office Support Representative 3400 Plymouth Boulevard Plymouth, MN 55447 O. 7631509-5002 e—mail: kslavik@ ci.plymouth.mn.us ri•N7:7 r e-mail: jsobania@ci.plymouth.mn.us O. 7631509-5192 e-mail: jfranz@ci.plymouth.mn.us O. 7631509-5053 e-mail: sgulbran@ci.plymouth.mn.us Revised 8/10/2005) Plymouth Advisory Committee on Transit [PACT] Chair Vice—Chair Svstern Users Name Patricia Doten 1040045 th Ave. N. #210 Plymouth, MN 55442 Mary Paprocki 3655 Wellington Lane Plymouth, MN 55441 Carmen Pehler 15705 515t Avenue N Plymouth, MN 55446 Vivian Honer 2627 Shenandoah Lane N. Plymouth, MN 55447 At—Large Name Sylvia Gustafson 1755528 th Ave N. Plymouth, MN 55447 Terry Bliss 11340 39th Avenue N. Plymouth, MN 55441 Terry Cheng 17615 48th Place N. Plymouth, MN 55446 Terry Cheng Sylvia Gustafson R: 763-559-1164 R: 763-544-0711 R: 763-559-5956 cpehler@yahoo.com R: 763-913-4595 tbliss@mlm.ins.com R: 763-478-6047 terry.cheng@comcast.com Staff Liaison, Pat Qvale, Public Services Manager, 509-5502 Council Coordinating Representative, Sandy Hewitt, 509-5001 Initially Term Appointed Expires 1-07-03 1-31-06 7-11-00 1-31-08 2-8-05 1-31-08 12-09-03 1-31-07 Initially Term Appointed Expires 2-8-05 1-31-08 4-27-04 1-31-06 12-09-03 1-31-07 Regular meetings of the Plymouth Advisory Committee on Transit (PACT) shall be held on the fourth Wednesday of each month commencing at 7:00 p.m. Revised 811 012 0 0 5) Initially Term Name Appointed Expires Steven Ludovissie 12/19/00 01/31/06 1254054 th Ave. N. Plymouth, MN 55442 Susan L Henderson, Chair 0RA) 3/gg 01/31/03 4000 Black Oaks La. Plymouth, MN 55446 Tim Bildsoe, Vice Chair 07/08/98 01/31/07 18840 32nd Avenue N. Plymouth, MN 55447 Jenny Flansburg 01/07/03 01/31/09 5050 Holly Ln. N. #2 Plymouth, MN 55446 James Kovach 04/27/04 01/31/10 3430 Holly Lane N. Plymouth, MN 55447 Executive Director, Anne Hurlburt, Community Development Director, 7631509-5401 Housing Program Manager Jim Barnes, 7631509-5412 The annual meeting of the Housing Authority shall be held in January at the regular meeting place of the Authority. Regular meetings of the Housing Authority shall be held on the third Thursday of each month commencing at 7:00 p.m. The Authority may cancel any regular meeting other than the annual meeting. Members are appointed for five-year terms expiring the end of January or until a new commissioner has been selected as a replacement. Chair, Vice Chair, and Secretary are appointed by the Authority. ATTENDANCE FOR HRA COMMISSION MEETINGS lti f7 4J f7 4J f7 4J f7 O O O O O 1O O O HENDERSON X X X X X X X X X X X X LUDOVISSIE X X X X X X X X X X X X HIBBARD v X X X X X X X X X BILDSOE X X X X X U X ItJ ItJ ItJ C lt7 fJ X OO OO U O O co NN O ON O QD r Lo N r- -0 Q HENDERSON X X X X X X X X X X X X LUDOVISSIE X X X X X X X X X X X X HIBBARD X X X X X X X X X X BILDSOE X X X X X X X KOVACH X X X X X X X X X cd/plan/forms/hramtgatten05 12113 92.31% 12113 92.31% 10113 76.92% 7113 53.$5% 9113 69.23% ATTENDANCE FOR 2005 PLANNING COMMISSION MEETINGS Lo LS7 Lo Lo co Lo Ln Ln Lo Lo Ln o Lo o Lo Ln o v0 O O Lo O O O LoO OO LoO OO LoO OO LtdO O O OO OO In O OO Lo O O O O O O N O O ON OO ON 0(9 N O N O N O N O N O N N N ON N O N N N co N 0 Q] CD CD O 00 L1 Q] N O N C f C r N LO O zz O N r r L N N N t 4 r N N m M d' Lo m o Co o f-- co co O m Q LARSON X X X X X X X X X X X 11115 73.33% WEIR X X X X X X X X X X X X X X X X X X X X X 21121 100.00% HOLMES X X X X X X X X X X X X X X X X X X X X 20121 95.24% GRIFFITH 1:1 011 0.00% FRANKE-WILSON X X X X X X X X X X X X X X X 15121 71.43% MUSLINER X 0 X X X X 516 83.33% ANDERSON X X X X X X X X X X X X X X X X 16121 76.19% CLYMAN X X X X X X X X X X X X X X X X X X 18120 90.00% MURDOCK X X X X X X X X X X X X X X X X X X X 19120 95.00% BOARD AND COMMISSION ATTENDANCE TALLY Park and Recreation Advisory Commission Meeting Dates tpiace -v in pox IT present at meeting; otherwise leave plank a) b a o Cu (D Lo Lo Ln Lo Lo LO LO O O L0 U O O O O O n O O LS) O O O N C O O O O O O O O ON N O Q]ca N N N N N LO N N O N C C 7 O O ' N It Y ZZ ZZ0p aj 7 r O r N T Member 1 8 Erik Aamoth 1 1 1 1 1 1 6 75.0% Jim Davis 1 1 1 1 1 1 1 1 8 100.0% Ron Fiemann 1 1 1 1 1 1 1 7 87.5% Marti Griwac 1 1 1 1 4 50.0% Richard Krahulec 1 1 1 1 1 1 1 1 8 100.0% Seth Pederson 1 1 1 1 1 5 62.5% Tov Rezabek 1 1 1 1 1 1 6 75.0% All Rodriguez 1 1 1 1 1 m l 2 25.0% Ellie Singer 1 1 5 62.5% Max Moha en 1 1 1 3 37.5% 11/15/2005 BOARD AND COMMISSION ATTENDANCE TALLY Environmental Quality Committee Meeting Dates place T in box if present at meeting; otherwise leave blank 11114/2005 U C D C E O u7 C o LO U') LO U') LO 0 LO U O O Ln O M O O O O O O O O O O N C) O z N ON O N N N N r O d r N co Lo N zzO cor r O O2 Q Member 9 Kathleen Osborne 1 1 1 1 1 1 1 1 1 9 100.00% Michelle Foss 1 1 1 1 1 1 6 66.67% Brian Forrest 1 1 1 1 1 1 1 1 81 88.89% John Berri an, Jr. 1 1 1 1 1 1 1 1 1 9 100.00% Sall Strand 1 1 1 1 1 1 1 7 77.78% Laura Brinkman 1 1 1 1 1 1 1 7 77.78% Sarah Hayes (term ended 511) 1 1 1 1 4 44.44% Wesli Waters 1 1 1 1 1 1 1 1 8 88.89% Terrie Christian 1 1 1 1 1 41 44.44% Alexis Beyer (term began 7/1) 1 1 1 1 41 44.44% 11114/2005 BOARD AND COMMISSION ATTENDENCE TALLY Advisory Board Name: Human Rights Commission 2005 Meeting Dates place T in box if present at meeting; otherwise leave blank 11/15/2005 car accident in feb) E o ' w3mo a Ub LoO LoO M O Lo O W M C M O Lo O O O O O O O C Q7 C NO Ccc 0ONONONONCDOONNNC ti} N M r 4) E co M F- E D F- III Q Member Venoreen Browne -Boatswain 1 1 1 1 1 1 8 6 75.00% Vincent l'iorna 1 1 1 1 1 8 5 62.50% Gwen Adams—Drew 1 1 1 1 1 1 1 1 8 8 100.00% Kapila Bobra 1 1 7 5 71.43% Arthur Layton, Jr. 1,1 1 1 1 7 5 71.43% Ramona Scarpace 0; BOARD AND COMMISSION ATTENDANCE TALLY Plymouth Advisory Committee on Transit Meeting Dates place '1' in box if present at meeting; otherwise leave blank 11/14/2005 a a E o 80- MM LO M LO LO M M Od7 U N N N N Q N E CDrV M N M N l` N LS] N N N I-- N M Q 75 O F4 o r N CO I t I LO 1 co r,- I rn F- Q Member I I I I I Ig Patty Doten 1 1 1 1 1 1 1 1 8 88.89% Mary Paprocki 1 1 1 1 1 1 1 7 77.78% Vivian Honer 1 1 1 1 1 1 1 1 8 88.89% Terry Cheng 1 1 1 1 1 1 1 1 1 9 100.00% Terry Bliss 1 1 1 1 1 1 1 1 8 88,89% Carmen Pehler 1 1 1 1 1 1 1 7 77.78% Sylvia Gustafson 1 1 1 1 1 1 6 66.67% 11/14/2005 November 2005 Board And Commission Applicants Commission Intv First Last Time Address Ward Phone Planning PRAC HRA EQC HRC HSB Watershed Aquatic PACT Districts Vegetation M mt. Group Number of Openings on Committees: Human Ri hts Commission: 3 positions Ward I Vacancy Venoreen Browne -Boatswain not returning- Ward 2 Vacant Ward 3 Vacant4 Vincent Ilioma not returning Housing & Redevelo ment HRA u,:;: li:At,at elf!. ra n E ; n t a,a - ar g, . aa; w sa ,, H s gra era x'82' tv i,el tidovassa ;. ° a . ? e{uinn •,ia:;",' , i iig,ru I NONE Planning Commission: 1 position At Large Vacyanr NancyFranke-Wilson not returning t y7Nailx',lN Fi CLi111. t i a- 8i xf€!i?aBi F 6ilz:zw' NS Bk f7 i i 19 3€@iE!'P{- PRA pC: p }§g p;.. g„ + t y, @9 { gp 9{h,g3..L.Qn.N.C#!Pt:^',§-.Sfk'. F"ii(:'I1 dcifir.F,p,W,— lis: Ii VE SXcuidlX11 L. 6WJ1klI6 g °=€ €ih iil;a E§:io-3 83 Evia?ud:. idgg3taz s.Til°f €`Y;iy E i gi 1 1 K S ra tXklf°oc?.u§ p ji g ? 11= 1101011INiyay§33 g ig1'. Et1-Lil;;IFr( .S.£iLLa 3f1j7€€: . leti 0:;1 1#3!i L:.G,1.3 zLP+t13f1iIlL Ias• sEli„i#4 3a r';7 EREi .E E C:I Rosition VI ] ! ilE iGJ clieile` ' #;; Fts : i s NO a:?'a is < i: i % 3 Wald 4 vacant Brian Forrest not returning CAU E '' till E §:-+',y- d (L' SH 311f5 P fAc' $ik `r il;eiEl i$tESY 4f & IW €4+C'3%4id9?k*5f4H 's,$i F t ! ; N. j° 3 tz i411arse,1, a a;t; AO-isi kk1l FE7I3[k3 s>s e tt?C 31 S 1Ft1 3t1 tji Y t W Et .l d 'Yd: PACT; lil PSi? Mgt PP,53045,0701111110f,0NCth #i tittl!,,Usec€!!9 atty!i4i;,:17titeii€ . , • : aKapq; toa; rt' g giii IGiCiIT71 tA i FIi3€,R?n,lt?'-{tii ak?i€:l:i: 11/21/2005 November 2005 Board And Commission Applicants Commission Intv First Last Address Ward Phone Planning PRAC HRA EQC HRC HSB Watershed Aquatic PACT Time Districts Vegetation M mt. Grou Ada Alden 4780 Pineview Lane N. 4 R- 7631557-2922 3 Plymouth. MN 55442 W. 9521975-6990 Terry Bliss 11340 39th Avenue N. 3 R. 7631913-4595 1 3 1 1 l l 1 3 Pl mouda, MN 55441 W. 6121373-9673 Robin Caufman 18140 45th Avenue N. 1 7631478-4686 2 1 3 1 1 1 1 1 1 Plymouth, MN 55446 Robert Clark 3220 Xanthus Lane N. 1 R. 7631473-1350 3 Plymouth, MN 55447 W. 7631505-2635 Carlos Gutierrez 1725 Garland Lane N. 2 R. 7631404-1884 2 3 3 Plymouth, MN 55447 W. 9521921-4955 X3 Penny Hatcher 15800 16th Avenue N. 2 7631404-2023 3 Plymouth, MN 55447 IMI Hohloch 3680 Urbandale Lane N. 1 R. 7631238-8967 3 2 2 2 1 1 2 1 P1Nynouth, MN 55446 W. 7631238-8967 Jeffrey McCurdy 1835 Kirkwood Lane N. 3 R. 7631559-7915 3 1 1 1 l 1 1 1 Plymouth, NLN 55441 W. 9521345-9400 Karl Neset 12705 26th Avenue N, 3 R. 7631383-1007 3 2. 2 1 1 1 1 1 Plymouth, MN 55441 W. 7631551-8216 Oly Olsen 4715 Minnesota Lane N. 1 651-736-3450 3 Plymouth, MN 55446 Nathan Prosser 2210 Ranchview Lane N. X127 2 R. 9521412-6483 2 3 2 2 1 1 3 1 Plymouth, MN 55447 W. 6121339-6900 Mark Schwarze 12325 49th Avenuc N. 4 763-383-6025 1 1 l 3 1 1 1 l 1 Plymouth, MN 55442 Mark Shaleen 4555 Upland Lane N. 1 763-559-9519 3 3 2 1 2 1 1 l 1 Plyraouth, MN 55446 Michael Smith 3260 Garland Lane N. 2 763-258-1035 3 2 3 Plymouth, MN 55447 Aaron vandeiwall 15715-8 24th Avenue N. 2 763-473-3862 3 3 2 2 1 1 2 1 l Plymouth, MN 55447 Katie Vinson 5250 Ammapolis Lane N. 1 R. 7631577-4241 3 Pl icuth, MN 55446 Georgann Wenisch 3850 Minnesota Lane N. 1 763-557-1077 3 3 011,11-1 tl-i. MN 55446 11/21/2005 3 DATE: November 21, 2005, for Study Session November 29, 2005 TO: Laurie Ahrens, City Manager FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Hilde Performance Center — Consideration for Paid Musical Events City staff is presenting a new programming idea to the City Council for their consideration. Under this concept, the city's Parks and Recreation department would co-sponsor, along with a private promoter, paid musical events at the Hilde Performance Center. Staff has met on two occasions with representatives of Suburban Sounds, LLC. The president of this company, Christopher Murray, is a Plymouth resident. It is important that before staff, the Park Commission and City Council spend our time and that of any promoters' seriously looking at this issue; we have some show of interest from the City Council for this type of programming. The Hilde Performance stage opened in July of 2002. This past year, besides Music in Plymouth, the Hilde hosted 12 other musical events throughout the summer months. Staff believes there could be significant added value to the community by supplementing the city sponsored free events with a small cross-section of paid performances. We believe there could be both financial and strong community -building benefits from such a program. Suburban Sounds Proposal Attached for Council review is a proposal from Suburban Sounds for a partnership with the City of Plymouth. It is important to note that although we've received this proposal, we have not negotiated the terms or conditions as outlined. As you review the proposal, you will see there are some conditions that would need to be closely looked at and obviously modified in some way. In brief, Suburban Sounds is proposing to start off in the year 2006 with two performances at the Hilde Performance Center with crowds ranging from 3,000 to 5,000 people. They propose that off-site parking would take place at such sites as Lowe's Department Store or Wayzata High School. A vast majority of the event goers would park off-site. We would address the local neighborhoods around the performance center by using temporary "no parking" signs to assure that parking does not take place in those inappropriate areas. All events would be concluded before 10 p.m., so as to not get into late night noise and traffic issues. All performances would be pre -approved by the City of Plymouth. Tickets would be pre -sold through Ticket Master; and private security, and/or paid Plymouth police officers, would provide the necessary security and traffic management for the event. Obviously with any new venture there is some risk involved. In this partnership, the risk involves the cost of the event vs. the revenue secured. One of our goals would be to secure revenue for the City, which could be earmarked to underwrite future arts programs throughout the community. While the city's general fund normally carries a 40% reserve to assure its liability, the recreation fund also has a reserve. This reserve has been built up over many years and currently has slightly over $300,000 in it. Based on this proposal, it would appear as if our potential risk would be in the $10,000-$15,000 range. Background I've gone through and reviewed all the documentation on the construction of the Hilde Center. This includes newspaper articles, public meetings the City held, and all approving documents. I cannot find any discussion in any of these documents where the issue of paid events came up at any time. The obvious discussions did occur revolving around traffic and noise. I've included for you in the packet a sampling of some of the city newsletters that addressed the Hilde during its construction phase. If we move forward with this idea, we would approach these programs just as we do Music in Plymouth. We would develop and implement a comprehensive plan dealing with noise, traffic, concessions, crowd control, etc. Timing If we are going to move forward with this idea, it is important that we do so in a timely manner. The promoter tells us that the performing acts that will be moving around the Midwest next summer are currently making their booking arrangements. In order to get a cost effective price for us, it's important that we find performers that are already touring in the Kansas City, St. Louis, Indianapolis, and Minneapolis area during the summer months. Thus, we can get them while they are already on the road and in close proximity to Minnesota. Options 1. If the Council is uncomfortable with this idea, we will inform Suburban Sounds of that decision. 2. If the Council thinks there is some merit in this type of programming, staff will continue to spend time working with Suburban Sounds, and, perhaps, other agencies to develop a more full-blown program that would be brought back to PRAC and the City Council at a later date for your review and consideration. We will make it perfectly clear to the promoters that the program has not received any type of formal city approval until a formal agreement has been presented and approved by the City Council. EB/np Plymouth Rocks! Hilde Performance Center t, 14.4 Ca aeP. Y E'irrl L} I3;AY AGI I'a 'if tlli:: Presented by Suburban Sounds, LLC About Hilde Performance Center The Hilde Performance Center was made possible through a million dollar donation from former Mayor Al Hilde and his wife Jayne. This striking forty-five foot tall facility, which has a raised stage and acoustic - friendly undulating roof, opened in July of 2002. The Performance Center's dynamic structure has a glass wall in the back of the shell that allows the audience to view the natural beauty of the surrounding wetlands, creating a dramatic presence for any event. This facility is the home of Music in. Plymouth, featuring the Minnesota Orchestra. It is also the home of the Plymouth Community Concert Band, as well as additional City events. OVERVIEW Great value added to the City of Plymouth Exposure and an immediate positive economic impact for surrounding businesses Eventual growth of the concert series will expand the economic impact from surrounding businesses to every business in the City of Plymouth The variety of musical acts to perform will provide quality entertainment to all age demographics A no -alcohol policy will establish the concert series as a family friendly entertainment outlet Opportunity to establish relationships between the City of Plymouth and the corporations that are affiliated with the concert series Presenting Sponsorship Rights to be a Presenting Sponsor Category Exclusivity Company Name Prominently On-site Signage Visibility Website Exposure Company Name Prominently Tickets Print r Posters Merchandise Brochures Direct Mail Radio Concessions Visible with Event Logo Associated with: 250 Complimentary VIP Tickets; Front of Stage ($10,000 Value) Backstage Credentials for Four (4); Meet &Greet with Artists Right of First Refusal for 2007 Concert Series Presenting Sponsorship fee of SUBURBAN SOUNDS CONCERT SERIES (2006) REVENUES Conservative Aggressive Presenting 1 10,000 25,000 Presenting 2 10,000 25,000 Radio Partner Barter Barter Ticket Sales(Con $35/ea x 3,000 ... Agg $40/ea x 5,000) 105,000 175,000 Concessions 5,000 10,000 TOTAL 130,000 235,000 EXPENSES Ticketmaster 1,500 2,500 Advertising 10,000 20,000 Direct Mail 2,500 5,000 Graphic Design 1,500 1,500 Trash 2,000 2,500 Port-O-Poties 1,000 1,000 Band 35,000 75,000 Two -Way Radios 300 300 Photographer 500 500 Shipping 500 500 Sound Tech. 1,000 1,000 Police 1,000 2,500 Security 1,000 2,000 Busing 10,000 15,000 AudioNisual 2,000 3,000 Signage 2,000 2,500 Fencing 15,000 10,000 Insurance 2,500 4,000 Web Design 1,000 2,500 total expenses 90,300 151,300 Contingency 10% 9,030 15,130 Net Income 30,670 68,570 Purposed Agreement Terms The City ofPlymouth is to underwrite the concert series and cover the reimbursable(by Suburban Sounds) down payment to the band(s). The duration ofthe agreement shall be initially set atfive years. The agreement will guarantee Suburban Sounds the exclusive right to promotion of the Hilde Performance Center as it relates to performances outside of the Fourth ofJuly event and the Jazz concert already being promoted by the City. Thefirst year ofthe agreement guarantees the right to produce two concerts in 2006. Starting in the year 2007, andfor the duration ofthe agreement, the production right will increase up to four concerts. Suburban Sounds is guaranteed the right to sell any and all sponsorships associated with the concert series. Suburban Sounds, at its own expense, will provide thefollowing services. o Insurance and a listing ofappropriate organizations as named insured. o The responsibility ofhiring bands with approvalfrom the City ofPlymouth and band logistics. o A plan for parking and logistics, security, concessions, restrooms, first aid, and waste disposal. o As part of the first aid and EMTplan, the option for an on- site doctor. o A plan for the fencing offof the Hilde Performance Center's perimeter and necessary security. o A meeting with the residents ofneighborhood directly adjacent to the Hilde Performance Center to explain the concert series, provide information about the logistics and sound plan, and to offer tickets to the scheduled events. o The promotion and marketing efforts necessary to establish the concert series. o The development of a traffic plan in coordination with the city ofPlymouth Police Department. o Ifthe City ofPlymouth desires, the establishment ofa website to create awareness and to promote the concert series. o A monthly lquarterly meeting with the appropriate City of Plymouth staff to assess the planning and execution ofthe concert series. o In conjunction with the City ofPlymouth, develop a ticket allotment plan. The concerts will take place on the scheduled dates) regardless of weather condition. Ideally, the concerts will be scheduled on Friday evenings and all - day Saturday, but may include a week night The City ofPlymouth will be responsible for providing a mailing list ofPlymouth residents to allow for direct mailing promotion of the concert series. The City ofPlymouth is to retain fifteen percent ofnetprofits, or ten percent ofgross ticket sales generated by the concert series. About Suburban Sounds: A concert promotion and management company that specializes in bringing quality musical entertainment to locations around the Twin -Cities. About CHRISTOPHER MURRAY: A graduate of the University of Montana with a degree in Marketing, Chris spent five years working for the PGA TOUR. He went on to co-found Signature Sports Group and served as its Vice President for four years. In 1998, Chris founded Imam Sports, a Minneapolis based sport management company specializing in athlete representation, event management and corporate sport marketing. Imani Sports currently represents professional athletes on the LPGA Tour, PGA TOUR, NFL and NBA. Chris is also a partner in GOIfTEC's Minnesota franchise, which utilizes revolutionary technology to assist in golf instruction. i` PLYMOUTH PARKS AND RECREATION 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 Ph: (763)509-5200 Fax: (763)509-5207 J & K Creative THE HILDE PERFORMANCE CENTER The Hilde Performance Center was made possible through a million dollar donation from former Mayor Al Hilde and his wife Jayne. This striking forty-five foot tall facil- ity, which has a raised stage and acoustic -friendly undulating roof, opened in July of 2002. The performance center's dynamic structure has a glass wall in the back of the shell that allows the audience to view the natural beauty of the surrounding wet- lands, creating a dramatic presence for any event. This facility is the home of Music in Plymouth, featuring the Minnesota Orchestra. It is also the home of the Plymouth Community Concert Band, as well as additional City events. PRIORITY USAGE The Hilde Performance Center shall be used primarily for City of Plymouth perform- ing arts programs and special events sponsored by the Parks and Recreation Depart- ment. Events sponsored or co-sponsored by the City shall have scheduling priority. All other rental requests shall be booked on a first come, first serve basis, beginning February 15 for that year's rental season. TYPES OF EVENTS/AC7TVITIES PERMITTED The Hilde Performance Center may be rented for general events, theater and music performances, as approved by the City of Plymouth Parks and Recreation Depart- ment. Sales or fund raising activities are not allowed unless the rental group is granted special City approval. Stage performances may not feature lewd or obscene lyrics or behavior. Groups may be requested to submit a music list to the Parks and Recreation Department for consideration. Events that primarily involve participants 18 years of age and younger must have adult chaperones (21 or older) with a ratio of 25:1. RENTAL HOURS/FEES The Hilde Performance Center can be rented seven days a week on a hourly basis two hour minimum). Specific rental rates and hours are on the attached fee sheet. Drafted January, 2003 rp) Plymouth Parks and Recreation Department 763-509-5200 RENTAL FEEINCLUSIONS Rental of the Hilde Performance Center includes the stage, two side stage areas, two interior bathrooms and loading dock area. The site also offers three portable toilets (accommodates up to 200 individuals), one of which is A.D.A. accessible. Rental of the facility also includes use of the property in front of the stage area. A City staff person will be on-site during the event to assist with facility operations. RESERVATION POLICY Rental reservations for the Hilde Performance Center are accepted on a space availability basis and may not be transferred or assigned to another user. The rental deposit is due and payable to the Plymouth Parks and Recreation Department at the time of application. Also due at that time is the certificate of liability insurance. The balance of the rental fees is due 10 working days prior to the event date. INSURANCE Each renter shall provide the City of Plymouth with a certificate of insurance showing evidence of gen- eral liability insurance with limits at least equal to the MN Municipal Tort Liability Statute, and also agreeing to provide insurance covering the replacement or repair cost of the facility, and naming the City of Plymouth, its agents, officials, employees and volunteers as additional insureds. Coverage must include bodily injury/property damage of $300,000 per person and $1,000,000 per occurrence. CANCELLATION POLICY The City of Plymouth Parks and Recreation Dept. re- serves the right to cancel the reservation, if the full payment is not received 10 days prior to the event. The City will keep a service fee for all cancellations made 30 working days or less in advance of the event date. If arrangements must be changed or cancelled, contact the Plymouth Parks and Recreation Department at 763- 509-5200. The rental group may cancel a reservation and receive a refund of its rental fee minus the rental deposit, by giving written notice at least 30 days prior to the event. Within 30 days, no refund will be made unless inclem- ent weather on the day of the event forces cancellation. In that case, the City will refund the fee less the rental deposit. Weather cancellations will be made by mutual agreement between the designated contact person with the Plymouth Parks and Recreation Department and the designated contact person for the rental group. Weather cancellations will be made at least 3 hours prior to the event rental time. DAMAGE/CLEANING DEPOSIT A damage/cleaning deposit is required for each rental. The deposit is due at the same time the balance of the rental is due (10 days prior to event). This deposit will be refunded within two weeks after the event, if no problems or no damage was incurred. If the facility rental policies are not met, the damage/cleaning deposit will be forfeited. If necessary, additional fees for excess damage to the building, stage area or grounds will be assessed. N& rp) Plymouth Parks and Recreation Department 763-509-5200 EVENT SET-UP All equipment for your event must be delivered and picked up during the rental reservation time. Vehi- cles are not permitted to drive on the lawn area. The rental group is responsible for any delivery charges and for informing all delivery personnel of the facility rental policies. Plymouth Parks and Rec- reation Department is NOT responsible for rental items. The rental group is responsible for set-up and removal of all equipment and supplies brought in for the event. FIJI TENTS No staked tents are allowed on the grounds of the Hilde Perform- ance Center, due to electrical and irrigation lines. Only free stand- ing tents with weights are permitted. The City of Plymouth Parks and Recreation Department is not responsible for any tents, or items set-up under or around the tent. ALCOHOLIC BEVERAGE POLICY The rental group is responsible for adhering to the City of Ply- mouth's local laws governing the consumption of alcoholic bever- ages. NO ALCOHOLIC BEVERAGES ARE PERMITTED at the Hilde Performance Center. Therefore, beer and intoxicating beverages are not permitted on the stage, in the parking lot, or surrounding grounds. Violators will forfeit all fees and the event will be can- celled. TOBACCO FREE POLICY Plymouth Parks & Recreation is committed to improving the quality of life for all residents, young and old, and has therefore adopted a tobacco -free policy that states: "No person shall use tobacco products on city -owned property, park facilities, open space, or joint city/school district properties, except within the confines of a vehicle in a designated parking area. " EVENT FOOD/VENDORS All food vendors must have a current food service license issued by Hennepin County and/or the State of Minnesota, in their possession on event day. In addition, all food vendors must comply with State and County Health Department regulations. DECORATIONS All decorating must to be done during your rental time. You may not attach decorations to the walls or on the facility with nails, masking or other tape. If you have additional concerns or questions, please check with the City of Plymouth Parks and Recreation Department. MUSIC AND DANCING The Hilde stage is designed for performing arts, dance and theatre groups who have rehearsed produc- tions. Therefore, general dancing on the stage floor is not allowed. Electricity is provided in various loca- tions throughout the stage area for your live or taped performances. The City's noise ordinance will be strictly enforced. Sound must not exceed 60 decibels at the site property line from 7:00 a.m. to 10:00 p.m. and 50 decibels from 10:00 p.m. to 7:00 a.m. SOUND EQUIPMENT Rental groups utilizing sound equipment at the Hilde Performance Center will be expected to operate and monitor all equipment. Event DJ's must provide their own complete sound system. A City staff per- son will be on-site during the event to ensure that all City sound requirements are being met. Any hired entertainers are expected to comply with requests from City staff. rp) Plymouth Parks and Recreation Department 763-509-5200 EVENT CONFIRMA77ON WORKSHEET An event confirmation worksheet will be given to all rental groups when making application. This work- sheet should indicate additional needs and services specific to the event. Please complete and mail this worksheet as soon as possible, or no later than 30 days prior to the event. CLEAN-UP Plymouth Parks and Recreation Department will ensure that the Hilde Performance Center is clean and prepared for your event. The rental group is responsible for removal of everything brought to the site and for cleaning up the facility and the grounds after the event. This includes garbage and litter. If the facility and grounds are not sufficiently cleaned, the damage/cleaning deposit will be forfeited. MISCELLANEOUS The City of Plymouth Parks and Recreation Department reserves the right to require additional services at the expense of the rental group. Items may include, but are not limited to, additional portable toilets, facility trash dumpsters, Police and City staff personnel. If the rental event involves admissions or prod- uct sales, the Plymouth Parks and Recreation Department reserves the right to charge a fee, or a per- centage of the gross income after state and local taxes. If the event activities require permits, they must be presented to the City of Plymouth Parks and Recreation Department. EVENT STAFF The City of Plymouth Parks and Recreation Department is pleased to assist the rental group with facility or grounds related questions and will promptly take care of such inquiries. The on-site City staff person at the event is there to help the rental group with technical needs such as lighting, sound or facility is- sues only. The City staff person is not there to assist or fulfill duties such as event coordinator, DJ or janitor. PARKING & FACILITY ACCESS General parking at the Hilde Performance Center is available: In the LifeTime/Ice Center parking lot Along 34th Avenue Along Plymouth Boulevard In the City Hall parking lot located in the front of the building At the Plymouth Creek Center Designated Parking for persons with disabilities is available in the parking lot in front of City Hall City staff will provide information about parking for event staff and vehicles with equipment. A map that details all of the parking information is attached. The use or rental of the Hilde Performance Center will be at the sole discretion of the City of Plymouth Parks and Recreation Department. Utmost prudence will be exercised in determining the usage of this facility. The Plymouth Parks and Recreation Department will be circumspect in our actions and in our management of the Hilde Performance Center. The City of Plymouth Parks and Recreation Department reserves the right to cancel or deny rental use of the facility if conditions merit. The Director of Parks and Recreation may make exceptions to these policies when it is in the best interest of the City. All photographs by J & K Creative Hilde Performance Center 2005 Rental Fees The rental season for this facility is April 15 through October 15, weather permitting. MN Sales Tax of Plymouth Plymouth Non - Plymouth6.5% applies to all fees. Non -Profit Groups Groups Groups Sunday—Thursday Per hour rental including on-site city event supervisor (8:00 am -10:00 pm) 90/hour 125/hour 150/hour 2 hour minimum Friday, Saturday & Holiday Per hour rental including on-site city event supervisor (8:00 am -11:00 pm) 100/hour 150/hour 175/hour 2 hour minimum Facility Sound System To be operated and monitored by rental group 10/hour 10/hour 15/hour Rental Deposit: To be applied to use fee. If event is cancelled by rental group, deposit will 100 100 100 be retained as a cancellation fee. Damage/Cleaning Deposit: To be refunded within 2 weeks after the event if no problems incur. 200 200 300 Additional fees for excess damage may be assessed. Rental Conditions Rental reservations will be accepted beginning February 15, for the current season. Reservations are accepted on a space availability basis. Minnesota Sales Tax of 6.5% applies to all fees. Non -profits must provide tax-exempt status form to avoid paying tax. Rental group must provide certificate of liability insurance at time of application. Rental fees are waived for City sponsored or co-sponsored events. Private rental of this facility is not allowed eight days prior to the 4th of July. All questions regarding the rental of the Hilde Performance Center should be directed to Karol Klint Greupner by phone at 763-509-5223 or email Kgreupner@ci.plymouth.mn.us Event Coordinator: Name of Organization: Address: Wk Ph: Purpose of use: Hm Ph: Name of performance group: Rental Day: Start Time: Approx. attendance: Month: Hilde Performance Center RENTAL FORM Plymouth Parks & Recreation 3400 Plymouth Boulevard, Plymouth, Minnesota SS447 Ph: 763-509-5200 Fax: 763-509-5207 End Time: Email: Zip: Date: Total Hrs: Admission charge: RENTAL RATE/HR. SOUND/HR. TOTAL HOURLY- RATE TOTAL HOURS 2 hr. m1n.-1 hr FREE) RENTAL FEE DUE TYPE OF FEE AMOUNT DATE RECEIVED CHECK #/CASH CREDIT CARD RENTAL DEPOSIT Due with application) 100 FINAL RENTAL FEE Due 10 days prior to event) DAMAGE/CLEANING DEPOSIT Due 10 days prior to event) VISA/MASTERCARD/DISCOVER # Exp. Date Rental Conditions (Applicant understands and agrees to all rental policies) Rental reservations will be accepted beginning February 15, for the current season. Reservations are accepted on a space availability basis —April 15 through October 15 Minnesota Sales Tax of 6.5% applies to all fees. Certificate of liability insurance must be provided at time of application. Non -profits must provide tax-exempt status form to avoid paying tax. Private rental of this facility is not allowed eight days prior to the 4th of July. f6ln A&:i51K N1 w i A H ilaF construction of the Center by the Contractor conditioned that the Contractor shall well and truly perform and carry out the covenants, terms, and conditions of the contract in strict accordance with its provisions, and shall not be cancelable during the terni of this Agreement. VI. Ownership. A. Ownership of the Park on which the Center will be constructed and operated shall remain in the City. B. Upon completion of the Center, the PCL, will turn over full ownership to the City and provide proof of payments and lien waivers from all contractors. OUseVII. and Scheduling. A. The City shall have jurisdiction of the Center for the purposes of scheduling activities. B. The City shall give priority to the PCL in scheduling the annual Music In Plymouth event. C. If the PCL wishes to schedule an activity, it must obtain any necessary permission or permit from the City as required of the general public. D. The City will enforce applicable statutes and ordinances in and around the Center in the same way that they enforce these ordinances on other park property. VIII. Operation of Building. The City shall be responsible for maintenance, repairs, and operation of the Center. B. The City shall be responsible for the cost of the Center's utilities. 87839.09 RNIK:Rev: ] 0/02/00 6 Aw- Agenda Number Q 5j i CITY OF PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT CITY COUNCIL AGENDA REPORT TO: Dwight Johnson, City Manager FROM: Marie Darling, Senior Planner (509-5457) through Anne Hurlburt, Community Development Director SUBJECT: Plymouth Civic League and the City of Plymouth. Consideration of Environmental Assessment Worksheet for a Permanent Stage for the Performing Arts Located North of City Hall in Plymouth Creek Park (20126) DATE: June 4, 2001 for the City Council Meeting of June 12, 2001 1. PROPOSED MOTION: Adopt the resolution declaring a finding of "no need" for an Environmental Impact Statement EIS) based on the review of the Environmental Assessment Worksheet (EAW) dated April 16, 2001 for a permanent stage for the performing arts. A 4/7 vote is needed to approve the resolution declaring a finding of "no need" for an EIS. 2. DESCRIPTION OF REQUEST: The Environmental Assessment Worksheet (EAW) is for a permanent stage for the performing arts located on a.75 -acre portion of Plymouth Creek Park located northeast of City Hall. The stage would be a two-story structure with a covered stage on the top floor and unfinished space in the basement for future dressing rooms and storage areas. The Minnesota Environmental Review Program rules require a mandatory EAW for sports or entertainment facilities that exceed an estimated attendance of 5,000 persons. The annual one -day, Music in Plymouth festival held at the site has an estimated audience of 10,000-12,000 persons. Notice of the Public Meeting at the Planning Commission was expanded beyond the typical 750 feet mailing area to include all the properties shown on the attached map. File No. 20126 Page 5 OVERVIEW OF EAW The Environmental Review Program Rules require an EAW for sports and entertainment facilities with estimated audiences of 5,000 or more persons. The primary concerns associated with development of the site are the impacts on traffic, the creation of noise, and impacts on water -related resources. Traffic The event -generated traffic from Music in Plymouth would result in a slight degradation of the already unacceptable levels of service at the key intersections on Highway 55 at Vicksburg Lane and Plymouth Boulevard during the afternoon (4:00 to 5:00 PM) inbound peak hour. Considering this event only occurs once per year and police officers are stationed at the intersections to direct traffic, the degradation in levels of service would not represent a significant negative traffic impact. The Highway 55 intersections would operate at acceptable levels of service during the 10:00 to 11:00 PM outbound peak hour. All other study area key intersections would operate at acceptable levels of service during the event inbound and outbound peak hours. Event -generated traffic for the estimated 18 weekday and weekend evening performances would operate at acceptable levels of service at key intersections during event inbound (7:00 to 8:00 PM) and outbound (9:00 to 10:00 PM) peak hours. No roadway system improvements were identified as necessary to accommodate the proposed project. Creation of Operational Noise The sound level produced at the site would need to conform with the Noise Ordinance, a portion of the Plymouth City Code (Section 2025) which is consistent with Minnesota standards. This section of City Code defines the limits of allowable noise creation. To summarize, noise produced between 7:00 am and 10:00 pm is not permitted to exceed 60 decibels for a 30 minute period in residential areas. Noise between 10:00 pm and 7:00 am is not permitted to exceed 50 decibels for a 30 minute period in residential areas. The noise analysis attached to the EAW shows that under certain wind conditions, events could exceed the regulations published in City Code. Figures 1, 3, and 4 of the feasibility study report attached to the EAW show decibels levels in excess of those permitted, as defined by the — 40 isogram. However, the City proposes the following mitigation techniques to compensate for and control/prevent the potential to violate noise regulations: File No. 20126 Page 6 The schedule of performances would be limited both by the number and duration of events. The primary event, the Music in Plymouth festival, occurs on one evening per year. At the festival, the Minnesota Orchestra plays for a maximum of one hour and ten minutes and other local bands play for less time. Other anticipated events include local bands and theatrical performances estimated at 18 performance events per year. 2. The City of Plymouth would proactively monitor on- and off-site noise using hand-held monitoring devices during performances to ensure the City's ordinances are not being violated. If a performance produces sound in excess of the noise ordinance, the amplification used at the event would be regulated to bring the noise level into compliance. 3. The design of the structure would include mitigating features to direct and contain noise that may otherwise spill into nearby residential neighborhoods. These features would include specially designed roof panels to form a barrier to contain the sound created. 4. The audio system serving the audience would be designed to concentrate sound to the audience and limit loudspeakers oriented toward the community. Water -Related Resources The stage for the performing arts represents an increase of about 2,000 square feet of impervious area over the existing concrete slab. Therefore, the increase would generate minimal additional runoff from the immediate facility site. The stormwater runoff from the site currently flows directly into the wetlands. The applicant and the City would correct this situation by constructing a two -cell treatment pond to pre -treat the run-off before it reaches the wetlands. To create the two -cell pretreatment pond, some material would need to be extracted from both a pretreatment pond and an adjacent wetland. By extracting the material, the quality of the wetland would be increased. However, the wetland, which would be the second cell of the two -cell treatment pond, is within the 100 -year floodplain. A certificate of no -loss would be required for the work in the wetland to document no negative impact on the wetland basin. Also required is a use permit for extraction of materials in a floodplain. SITE PLAN REFINEMENT Throughout the development of the EAW, the architect has continued to refine the site plan. After the EAW was published, the architect recommended a shift in the stage location. This r lz rn m r I IATHER CONDTITONS 1 IDIS WIND: No Wind TEMP: 70--85-F ESTIMATED BOUNDARY FOR CODE COMPQANCE DURING MEDIUM—LOUD (95dBA) EVENTS m x 9 % y Q _ m NOTES: PAVILION FACING W—NW. AS INDICATED IN TEXT. NOISE ATTENUATION ESTIMATED FOR STBd. CONDITONS WITH NO CIAUD COVER. BOUNDARIES WILL CHANGE SIGNIFICANTLY WITH VARYING WEATHER CONDITIONS. DEGREE OF UNCERTAINTY f3dB) BOUNDARIES ARE BASED ON PLYHoiTTH NOISE ORDINANCE OF L50=80dBA. The Talaske Group, inc. FIG -5 HILDE PERFORMANCE CENTER Unscaled/IBH/29Nov00 Record of Decision Hilde Permanent Stage for the Performing Arts EAW Page 3 Site Grading and Erosion Control Prior to issuance of grading permits, the developer would be required to submit a grading and erosion control plan for this entire project to the City of Plymouth for approval. The developer would be required to use standard erosion control measures and Best Management Practices BMPs), including silt fences and hay bales, and rapid revegetation of disturbed areas. The specific erosion control measures to be used would be developed in cooperation with the City of Plymouth and described in detail in the grading and erosion control plan. 3. FINDINGS OF FACT Following are the findings of the EAW regarding potential environmental impacts as a result of the proposed project: Drainage Floodplain and Wetlands: The project proposes to use an existing pond and wetland to treat the run-off from the site. This proposal would involve extracting some material from both an existing treatment pond and an adjacent wetland. The second cell of the two -cell treatment pond is located within a 100 -year floodplain, considered floodfringe, and would require a use permit in compliance with the City's floodplain regulations. Traffic and Parking: No additional parking is scheduled for construction with this project. The necessary parking would be provided in nearby lots and on public streets as well as temporary arrangements for shuttle parking for the Music in Plymouth event. Traffic for events scheduled would have little impact on the design capacity of local streets with the exception of the Music in Plymouth event that occurs on one day per year. Noise: To ensure compliance with the City's Noise Ordinance, the City would limit events to evening hours, include a roof designed to contain noise created in the center, proactively monitor amplification, and concentrate sound in the audience area through attention to speaker orientation. 4. AGENCY RESPONSE AND COMMENTS Written comments were received from four agencies on the EAW distribution list, including the Minnesota Department of Transportation (MnDOT), the Minnesota Historical Society, the Minnesota Pollution Control Agency and the Metropolitan Council. Copies of comment letters are attached in Appendix A and responses referring to those comments in Appendix B. The comments did not identify any environmental impacts or issues that would have irreversible environmental effects, or potential impacts that would warrant further investigation before the project is commenced. In addition, the staff of the Metropolitan Council offered two advisory comments, both of which are addressed more completely in Appendix B of the Record of Decision. The first expressed ig lots and other wncil will hold a water fee on Mav h Blvd. File channel 16. on utility bills because it would be only to those ndeveloped property loped property does. s with large buildings noff than single is a fair and equitable ler pays all alyst Mike Kohn. lakes fund new Fitly initiated be targeted to sers Lake and a third ined, over a ten-year mine specific water or lakes. These studies vement projects that o reduce or correct ace water quality. hems urface water and storm When rain fell and ie ground and rods and streams. But rine driveways, streets, hese are impervious rfaces, the volume and adversely affects Jands because it carries ilizers and vegetation ewer system enforcement. During the enforcement wave, May 3 - June 2, officers will strictly enforce the seat belt law. They will concentrate on those youth who are unbelted. Officers are targeting young drivers in hopes of saving lives during the prom and graduation season. Motor vehicle crashes are the leading cause of death of teens in Minnesota and across the nation. Last year, 90 Minnesotans, ages 15 - 19, died in crashes. Although teen drivers make up only six percent of all licensed drivers, they account For over 15 percent of crashes. iMac ns. Received a report from Canadian Pacific Railroad officials on the train derailment clean up. The Dec. 18 accident occurred when a wheel broke on one car of a 102 -car train. Twenty eight cars derailed in the area north of Schmidt Lake Rd. between Minnesota Ln. and Fernbrook Ln. Removal of the cars was completed the week of March 22. The railroad has hired a contractor to re -seed the wetland in May or June with more than 20 native wetland grasses and flowers. This will complete clean up and restoration work associated with the derailment. Proposal to add permanent stage for Music in Plymouth being reviewed pf ads for thc, $1 million project. Plymouth may get a permanent outdoor stage for thePh'mouihperformingarts. The sta - e would serve N ' and other small r rnitdnor performance events hc n Plymouth Creek Park. It would be located between City Hall and ife tine fitness at the same location that Music in Plymouth has been held at for the last several years. Currently, Music in Plymouth and the smaller events utilize the City showntobile, a portable stage that must be set up and dismantled for each event. The proposal consists of a stage, orchestra pit and an unfinished basement that will eventually have dressing and storage areas. The designer of the project is the same architect who designed the Lake Harriet Band Shell in Minneapolis. A local donor, through the Plymouth Civic League, is Seasonal spotlight Water Restrictions: Odd -even water restrictions on outdoor water use are in effect May 1 - Sept. 30 for all City water customers. The restrictions apply to unattended outdoor watering, including new sod and timed sprinklers. If your address ends in an odd number, you may water on odd -numbered days. if it ends in an even number, you may water on even - numbered days. You may wash vehicles and do hand- held hose watering on any day if the hose has a nozzle with automatic shutoff. These restrictions ensure that water is available for fire emergencies. If conditions require the City to modify the restrictions, 1 __ F-,-11 1 f, the Citv donating ul The City has prepared an Envirouruental Assessment Worksheet (EAW) to assess the potential environmental impacts of the proposal. Copies of the EAW are available fol- public review at City Hall. 3400 Plymouth Blvd. and the Plymouth Community Library, 15700 - 36th Ave. The City will accept public comments on the EAW for the proposed project through May 16. Coomments should be submitted to Senior Piarnner LVlarie Darling, City of Plymouth, 3400 Plymouth Blvd., Plymouth, NW 55447, The Planning Commission is tentatively scheduled to review the site plan on May 16. The City Council is tentatively scheduled to review it on June 12. Please call 763-509-5450 to confirm meeting dates. Thurs., Fri.. 8 a.m. - 4:30 p.nl., or Tues.. 8 a.m. - 6 p.m. You also can obtain a license by mail. Call 763-509-5169 for an application. Licenses will be offered free again in September. helmet Sales: The Plymouth Fire Department will sell new hike helmets that meet safety standards and come in a variety of styles and sizes for 8. Helmets will be sold on Thursday evenings, 6:30 - 8:30 p.m., June through tS August, at Fire Station III, 3300 Dunkirk Ln. N. Helmet Reward Program Firefighters and police officers will be on the look out to reward bikers, skateboarders, scooter drivers and skaters who are wearing Plymouth's traffic enforcement officers see it all - and they have several ideas for changes motorists can make to keep our community safer. Plymouth Metrolink has added new buses to its fleet. The public transit service has around," said Community Development Director Anne Hurlburt. As anticipated, the city's population has grown substantially since the 1990 census. In fact, the population has grown by almost 30% since 1990, from 50,889 to 65,894 - making Plymouth the seventh largest city in Minnesota and the fourth largest in Hennepin County. owner -occupied housing has continued to grow, City records show a marked change in the diversity of housing that has been developed in Plymouth over the past 5 years. Only 14% of housing units built in the last five years were single family units. Overall, 60% of Plymouth's housing is single family homes and 40% is multi-fautily. Former mayor's donation Music in Plymouth This year's Music in Plymouth on July 5 was more extraordinary than most. The event served as the setting for the formal announcement that Al and Jean Hilde Jr. will donate $1 mullion dollars to fund the construction of a permanent open-air stage for Music in Plymouth. Al Hilde Jr. was mayor of Plymouth from 1968 to 1978. He currently resides in Jackson Hole, Wyoming. The outdoor stage, to be called the Hilde Performance Center, will serve Music in Pl nnouth and other smaller outdoor performance events_ held in Plymouth Creek Park. Currently those events utilize the City shownuobile, a portable stage that must be set up and dismantled for each event. The designer of the project, BTR, Inc., is the same architect who designed the Lake Harriet Band Shell in Minneapolis. Music in Plymouth has been held for the last several years. Music in Plymouth is a 29 -year tradition that features an evening of local entertainment and an outdoor concert by the Minnesota Orchestra. The event, sponsored by the Plymouth Civic League and City of Plymouth, draws thousands of people. This is so amazing that an individual citizen would come back to the community- and make such a spectacular gift. continued on page 2 permanent home Rendering of the Hilde Performance Center The donation will provide a permanent ]ionic for a signature event, but it's more than just .1lusic in Plymouth. It will enhance the ability of other performing arts groups to share their art and give them a suuuner venue. It's very forward thinking and so characteristic of this man," said Plymouth Civic League President Barbaro We are truly overwhelmed by Al and Jean Ilildc's generosity. This is an unbelievable donation. We're proud to be working with the Plymouth Civic League on this project, and so appreciative of the gift that the Hildes are giving the community," said Park and Recreation Director Eric Blank. Blank expects the Hilde Performance Center to be ready in time for next year's Music in Plymouth. nt 11A Music in Plymouth is slated for T, Ilz Vt Nlusic in Pltinnouth on July 2 promises to be doubly special this year. It will mark the 30th anniversary of the event, and the 30th appearance by the Minnesota Orchestra. It also will be the first UBS., U y concert In the new I tilde Performance Center, an open-air stage in the Plymouth Amphitheater, 36th Ave. N. and Plymouth Blvd. (hetween City Hall and Life Time Fitness). fhe center will be dedicated at Music in Pljnnouth with the Hilde family in attendance. The Hi1de Performance Center is being made possible through a 1 million donation from former Mayor Al Hilde, Jr. and his wife, Jayne. Hilde was mayor of Plymouth from 1968 to 1978. In addition to the dedication of the new performance center, Music in Plymouth will showcase musical entertainment throughout the evening. Pre -orchestra entertainment will begin at 5:15 p.m. it will include performances by the Plvinouth Community Concert Band and the White Sidewalls. In addition, community youth will perform in collaboration with Opera Venture, a Minnesota Opera outreach program. WVAMSO, a Minnesota Orchestra support group, will present a Kinder Konzert by area youth. The Minnesota Orchestra wilt perform at 8:45 p.m. The evening will conclude with fireworks, sponsored by Lund's Foods, Plymouth. Concessions will be available. Picnic suppers may be brought to the event. Attendees should plan to bring lawn chairs or blankets. Nlusic in Plymouth is sponsored by the Plymouth Civic League and the City of Phnnouth with the financial support of the Plymouth business community. 1`'.I Transportation for senior citizens will leave Wayzata Boardwalk at 5:30 p.m., St. Mary's of the Lake Catholic Church at 5:45 p.m. and the Plymouth Shopping Center at 5:55 p.m. In case of rain, alternate entertainment and the fireworks will be presented at the same location on Wed., July 10, 7:30 p.m. Mud Lake makeover r,,,,. M_gCtAr nlan fnr new park The Hilde Performance Center is a work in progress. '10 follow the center's building progress, check Aa7wNa.btr- architects. coin/hild e.htin. A..mt to Support Music in Ph•moath. Fuclosed is oon' ankival doftation of $lo to offset the cost of this eN'enr. Name address _ -- Mail to: Pivmouth Civic League, c/o Garol Bendell, 15660 tfidl Ave. N Plvmouth, MN ) )4+i Make checks p- t ,jjale rn the Ph-yo(rote League. D a 01 ly pusseaINHabig% VjF a t; fors nfitness clspnols, Residents of the City of PlYniouth and Wayzata School District are reminded that they can use the facilities at Life Time Fitness, including the pools, without being members of the club. Daily fee The following daily fees are only available to people who live in Plymouth or the Wayzata School District. Full Club Use — $8.50 Pool Only for Adults — S5 Pool Only for Youth Under Age 12 — S2 Low income discounts Residents of Plymouth who are low income may qualify fnr rliscomit nasses. Individuals may purchase eiglit If you want to get a behind the scenes look at the vital work of Plymouth police officers and firefighters, apply to attend the Citizens Public Safety Academy. Applications will be accepted until Aug. 30. Page 3 Recycling just got easier. Newspapers and miscellaneous paper now can be placed in the same bag. Wage 4 Skaters and skateboarders are finding a lot to like about the Plymouth Skate Park. The City recently added three new pieces of equipment to the popular park. w falls into County Commission Districts ? and 7 (See bottom map). w ey 6 _ VA'hile Plymouth stilt will be divided into the four State Legislative Districts, but those lines were adjusted to account for population 3 shifts (see bottom map). Plymouth falls into Districts 3A, 43A, 6unsethrall43Band45A. At the federal level, Plymouth remains in the third Congressional District. 1 At press time, Music in Plymouth organizers were anticipating the unveiling of the Hilde Performance Center on July ?, while City staff members, charged with organizing arts -related events, were looking aheadto the opportunities that the Hilde Center would afford the performing- arts in Plymouth. The Hilde Performance Center, an open air stage located in the Plymouth Amphitheater (between City Hall and Life Time Fitness), was made possible through a $1 million donation of former Nlayor At Hilde, Jr. and his wife, Jayne. Hilde was Plymouth's mayor from 1968 - 1978. The Hildes currently reside in Jackson Hole, Wyoming. The open air stage was designed by the same architects that designed the Lake Harriet Bandshell in Minneapolis. The 45 - foot tall facility has a raised stage and an acoustic -friendly undulating roof. A glass wall in the back of the stage allows the audience to view the wetlands beyond the stage. Thirty years ago, former Mayor Al Hilde, Jr. envisioned a free, high caliber musical event that would foster community spirit in Plymouth - a suburb which then had no central identity. Now Music in Plymouth, Hilde's vision, has a permanent home," said Plymouth Civic League (PCL) President Barbara Willis. The PCL co-sponsors Music in Plymouth with the City of Plymouth. N'hile the Hilde Center provides a home for Music in Plymouth, Willis also sees the new facility as much more. "The Hilde Performance Center is a 'summer home' for all Plymouth coup amity groups as well as a suburban venue for greater Twin Cities area nrafessional and amateur presentations. It is a focal place for the families of the Plymouth community to gather for sharing cultural events in a permanent place in the central Phnnouth civic area," said Willis. Recreation Supervisor Karol Klint Greupner, a Citv staff member charged with organizing several Cine -sponsored events and working with community arts groups, also sees the Hilde Center as offering a venue for more than Alusic in Plymouth. "I see it as a place where we can feature theater productions and dance concerts. 1't also will add to the summer Concerts in the Parks series. It's going to be LYI — desirable venue for many performing groups," she said. The Hilde Performance Center will add a new dimension to our outdoor arts programming. Its giving Plymouth a wonderful place where the .arts can grow. And the gcncrosin of the Hildes' donation is simply overwhelming. It says so much about them and about how tar our comnuanitt- has come," said Park and Recreation Director Eric 131onk. Upcoming perfarmances Four free events, in addition to Music in Plymouth, arc already slated for the Hilde Center this summer: Sun., Juh 14, 7 p.m. - Plymouth Community Concert Band Fri., Aug., 7 p.m. - Shakespeare in the Park's production of "AMidsununerNight's Dream" Sun., Aug. 4, 7 p.m. - heiw ood Chamber Orchestra Sat., Sept. -11, time to be determined - Teen Sober Concert, sponsored by Teens Driving Safe