HomeMy WebLinkAboutCity Council Packet 05-24-2005CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
MAY 24, 2005, 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained
on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15
minutes are not needed for the Forum, the City Council will continue with the agenda. The
City Council will take no official action on items discussed at the Forum, with the exception of
referral to staff or Commission for future report.
4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.01 Presentation on 50th Anniversary/Arbor Day Planting, City Forester Paul Buck
4.02 Acceptance of Donations from the Plymouth Crime and Fire Prevention Fund, Fire
Chief Rick Kline A. B. C.
4.02a Resolution accepting donation to the Plymouth Fire Department (Res2005-194)
4.02b Resolution accepting donated equipment to the Plymouth Fire and Police
Departments (Res2005-195)
4.02c Resolution accepting donation of ballistic shield from the Plymouth Crime and
Fire Prevention Fund (Res2005-196)
4.03 Presentation on new cable show -- Plymouth Police - Along for the Ride, Sergeant
Curtis Smith
5. APPROVE AGENDA—Councilmembers may add items to the agenda including items
contained in the Council Information Memorandum for discussion purposes or staff direction
only. The Council will not normally take official action on items added to the agenda.
6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one
motion. There will be no separate discussion of these items unless a Councilmember or citizen
so requests, in which event the item will be removed from the Consent Agenda and placed
elsewhere on the agenda.
REGULAR COUNCIL MEETING
May 24, 2005
Page 2
6.01 Approve proposed City Council Minutes
6.02 Approve disbursements (Res2005-197)
6.03 Approve ordinance changing a street name in "The Fields of Nanterre Second
Addition" plat (Ord2005-9)
6.04 Accept Livescan Machine purchased by the State Bureau of Criminal Apprehension
with Federal Grant Money (Res2005-198)
6.05 Approve Wetland Health Evaluation Program contract with Hennepin County
Res2005-199)
6.06 Approve request for qualifications for consultant assistance on Comprehensive Plan
Update
6.07 Approve payment No. 11 for Well No's 14 and 15, Pumps and Pump Houses (3132 —
Res2005-200)
6.08 Approve Final Release of Financial Guarantee for Cornerstone Commons Addition
98094 — Res2005-201)
6.09 Approve plans and specifications and order advertisement for bids, Trunk Watermain,
Vicksburg Lane to Dunkirk Lane (4144 — Res2005-202)
6.10 Award contract for the Pineview Lane Retaining Wall Project (5106 Res2005-203)
6.11 Award contract for the 2005 Temporary Overlay Project (5114 — Res2005-204)
6.12 Award contract for the 2005 Seal Coat Program (Res2005-205)
7. PUBLIC HEARINGS
8. GENERAL BUSINESS
REGULAR COUNCIL MEETING
May 24, 2005
Page 3
8.1 Approve plans and specifications for the Revere Lane Extension Project (4142 —
Res2005-206)
9. REPORTS AND STAFF RECOMMENDATIONS
10. ADJOURNMENT
PROCLAMATION
WHEREAS, Arbor Day is observed throughout the world as a declaration of stewardship and
environmental consciousness; and
WHEREAS, native Minnesotans and early pioneers depended upon existing forests to survive
in often harsh, yet beautiful, land as do Plymouth's current residents and landowners; and
WHEREAS, the "Big Woods" forest continues to change; and
WHEREAS, trees in Plymouth continue to struggle due to insect pests, severe weather
extremes, and human activities including pollution, construction damage, vandalism, and
neglect; and
WHEREAS, Plymouth citizens must become stewards of their own environment by planting,
maintaining, and protecting trees so that the benefits trees provide throughout their life cycles
continue to improve the quality of life in Plymouth; and
WHEREAS, Plymouth has been recognized as a Tree City USA by the National Arbor Day
Foundation for 21 consecutive years; and
WHEREAS, Plymouth is celebrating it's golden anniversary and commemorating it with 50
Golden Raindrop crab trees,
NOW, THEREFORE, BE IT HEREBY RESOLVED that I hereby proclaim June 4, 2005 to be
ARBOR DAY
in the City of Plymouth, and I invite all citizens to participate in a planting celebration at the
Hilde Performance Center/Amphitheater at noon on June 4th.
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Agenda Number: q ,off c,
TO: Laurie Ahrens, City Manager
FROM: Richard C. Kline, Fire Chief
SUBJECT: Plymouth Crime & Fire Prevention Fund Donation
DATE: May 24, 2005
1. ACTION REQUESTED: Approve the attached resolution accepting a $24,000
donation from the Plymouth Crime and Fire Prevention Fund (PCFPF) for the purchase of a
2005 pick-up truck for the Fire Department.
2. BACKGROUND: The Department has requested that the Plymouth Crime and Fire
Prevention Fund provide funding for a pick-up truck. to be used by Department personnel for
utility and training support. This vehicle would be used on a daily basis and enhance our
response capabilities. The PCFPF has agreed to provide funding for this vehicle.
3. ALTERNATIVES: Do not accept the donation and attempt to purchase the vehicle
through the city budget.
4. DISCUSSION: The PCFPF provides generous support of various fire and police
department programs. Acceptance of donations of this type reduces the impact and reliance
upon the city budget to provide needed equipment. This donation will support a fire
department need for a utility vehicle to support operations and training functions.
Donated funds would be utilized to purchase a 2005 4x4 pick-up truck and associated
equipment (graphics, emergency lighting & equipment). The vehicle would be purchased by
the City through the State vehicle contract.
This vehicle replaces a 1996 utility vehicle.
5. BUDGET IMPACT: Replacement cost to be assumed though the 2006 fire department
contribution to the Central Equipment Fund.
Operational costs (fuel, insurance, maintenance) for the remaining six months of 2005
approximately $1500) will be assumed through the :fire department budget, and can be
managed by expanding funds from fire department line item Firefighting Tools & Supplies
101-1530-6207).
6. RECOMMENDATION: Approve the attached resolution to accept a donation from
the Plymouth Crime and Fire Prevention Fund in the amount of $24,000. Donated funds to
be utilized to purchase a 2005 4x4 pick-up truck and associated equipment for the Plymouth
Fire Department.
CITY OF PLYMOUTH
RESOLUTION NO. 2005 -
ACCEPTANCE OF DONATION TO THE
PLYMOUTH FIRE DEPARTMENT
WHEREAS, The Plymouth Crime and Fire Prevention Fund (PCFPF) has agreed to donate
24,000 to the City of Plymouth Fire Department; and
WHEREAS, Donated funds would be utilized to purchase a 2005 4x4 pick-up truck and
associated equipment; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA, that the City Council adopts the resolution approving the
acceptance of a donation of $24,000 from the Plymouth Crime and Fire Prevention Fund to the
City of Plymouth Fire Department. Donated funds to be utilized to purchase a 2005 4x4 pick-up
truck and associated equipment.
Adopted by the City Council on May 24, 2005.
Agenda Number: , C) Q,_
TO: Laurie Ahrens, City Manager
FROM: Sara Lynn Cwayna, Public Safety Education Specialist
THROUGH: Michael Goldstein, Poliiihief and Richard C. e Chief
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SUBJECT: Acceptance of Donation
DATE: May 24, 2005
1. ACTION REQUESTED: Authorize City Council to approve a resolution to accept the
donation of a squad car and fire truck bookmobile, and supplemental books and videos
approximate value $3,300). The Plymouth Crime and Faire Prevention Fund is making the
donation.
2. BACKGROUND: The Plymouth Crime and Fire Prevention Fund (PC&FPF) is a non-
profit, all volunteer organization that works with the Plymouth Police and Fire Department to
identify and develop new initiatives, support ongoing programs, and purchase state -of --the art
equipment that reduces crime and enhances safety in the community.
The PC&FPF commissioned two miniature bookmobiles to be built -one in the shape of a squad car
and one in the shape of a fire truck. These traveling bookmobiles will be used to promote literacy
and child safety in elementary schools and childcare settings Police officers and firefighters will
visit classrooms during the school year to read to kids while they enjoy the privilege of having the
traveling bookmobiles at their school. Children will be rewarded for reading by earning the privilege
to read or complete activity sheets in the bookmobile.
The PC&FPF will work with the Media Specialist at Oakwood Elementary School to purchase
safety related books and videos to compliment the bookinobiles.
3. ALTERNATIVES: Do not accept the donation.
4. DISCUSSION: Since the 1977, the Plymouth Crime and Fite Prevention Fund has
had a legacy of supporting quality projects that enhance and promote safety in the community. Tin's
donation follows suit and would promote literacy and child safety in the community.
5. BUDGET IMPACT: None.
6. RECOMMENDATION: City Council approves a resolution to accept donation of the
squad car and fire truck bookmobiles and supplemental books and videos, donated by the Plymouth
Crime and Fire Prevention Fund to the City of Plymouth.
CITY OF PLYMOUTH
RESOLUTION NO. 2005
ACCEPTANCE OF DONATED EQUIPMENT TO THE
PLYMOUTH FIRE AND POLICE DEPARTMENTS
WHEREAS, The Plymouth Crime and Fire Prevention Fund (PFCPF) has agreed to purchase and
donate (1) Squad Car Bookmobile and (1) Fire Truck Bookmobile, and supporting educational
materials; and
WHEREAS, The Bookmobiles will help the Plymouth Police and Fire Departments support
literacy while providing pre-school and elementary age students with child safety and injury
prevention education.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA, that the City Council adopts the resolution approving the
donation of (1) Squad Car Bookmobile, (1) Fire Truck Bookmobile, and supporting educational
materials.
Adopted by the City Council on
Agenda Number: q,o a(,
TO: Laurie Ahrens, City Manager
FROM: Sara Cwayna, Public Safety Educational Specialist
THROUGH: Michael Goldstein, Police Chief,/
SUBJECT: RESOL UTION A CCEPTING DONATION OF BALLISTIC SHIELD
FROM THE PLYMOUTH CRIME AND FIRE PREVENTION FUND
DATE: May 4, 2005 for the May 24, 2005 City Council Meeting
1. ACTION REQUESTED: Authorize City Council to approve a resolution to accept
the donation of a tactical ballistic shield from the Plymouth Crime and Fire Prevention Fund.
The value of the shield is $35,955.00.
2. BACKGROUND: The Plymouth Crime and Fire Prevention Fund (PC&FPF) is a
non-profit, all volunteer organization that works with the Plymouth Police and Fire Department
to identify and develop new initiatives, support ongoing programs, and purchase state -of -the art
equipment that reduces crime and enhances safety in the community. Through a partnership
with the Plymouth Lion's Club, the PC&FPF completed a two-year major project to purchase a
ballistic shield for the Plymouth Police Department.
By accepting this donation, Plymouth would be the only city in Minnesota that provides its
emergency responders with a shield that can stop multiple rounds of rifle fire. This shield would
better equip police officers to respond to hi -risk emergencies like a hostage situation, an active
shooting, or an incident of workplace violence.
3. ALTERNATIVES: Do not accept the donation.
4. DISCUSSION: Since the 1977, the Plymouth Crime and Fire Prevention Fund has
had legacy of supporting quality projects that enhance and promote safety in the community.
This donation follows suit and would improve the safety of the community and the emergency
service professionals that serve the City.
5. BUDGET IMPACT: None.
6. RECOMMENDATION: City Council approves a resolution to accept donation of
ballistic shield donated by the Plymouth Crime and Fire Prevention Fund.
CITY OF PLYMOUTH
RESOLUTION NO. 05 -
RESOLUTION ACCEPTING DONATION OF BALLISTIC SHIELD
FROM THE PLYMOUTH CRIME AND FIRE PREVENTION FUND
WHEREAS, the Plymouth Crime and Fire Prevention Fund raised funds over a two-year
period to purchase a ballistic shield for the use of the police department; and
WHEREAS, the ballistic shield has been purchased with a value of $35,955; and
WHEREAS, the Plymouth Crime and Fire Prevention Fund would like to now donate the
ballistic shield to the City to be used by the police department.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, the City Council adopt the resolution accepting the donation of the
ballistic shield from the Plymouth Crime and Fire Prevention Fund.
Adopted by the City Council on
I
Proposed Minutes
Special Council Meeting
May 10, 2005
Deputy Mayor Bildsoe called a Special Meeting of the Plymouth City Council to order at
6:10 p.m. in the Council Chambers, 3400 Plymouth Boulevard, on May 10, 2005.
COUNCIL PRESENT: Deputy Mayor Bildsoe, Councilmembers Willis, Slavik, Hewitt,
Stein, and Black.
ABSENT: Mayor Johnson.
STAFF PRESENT: City Manager Ahrens, Community Development Director Hurlburt,
Public Works Director Cote, Police Chief Goldstein, and City Clerk Paulson.
Also in attendance were Jill Oesterreich from Senator Dayton's office and Bill
Huepenbecker from Senator's Coleman's office.
Police Chief Goldstein discussed the City's effort in seeking median barrier funding for a
portion of I-494 from I-394 to I-94. The City has requested funding from the State
Legislature. If those efforts failed, the City desires to request Federal funding. He noted
that Highway 169 and I-494 from I-394 to 1-94 aren't scheduled to be upgraded for many
years. He stated in December 2003 there were to devastating accidents where motorists
crossed the median. The construction of median barriers would assist in keeping vehicles
in their lanes of travel. He stated that the barriers wouldn't stop semi trucks, but it would
definitely be an improvement.
Mr. Huepenbecker explained that Senators had a deadline of April to submit projects for
Federal appropriations. Unless Congressman Ramstad has submitted a request, the City's
request might need to be delayed until next year. He stated that either he or Ms.
Oesterreich would report back to the City on whether Congressman Ramstad had
included a request for appropriation.
The Council and Community Development Director Hurlburt requested that they convey
their thanks to Senators Dayton and Coleman for their support of the CDBG Program and
Section 8 Program.
Adlournment
Deputy Mayor Bildsoe declared the meeting adjourned at approximately 8:40 p.m.
Sandra R. Paulson, City Clerk
Proposed Minutes
Regular Council Meeting
May 10, 2005
Deputy Mayor Bildsoe called a Regular Meeting of the Plymouth City Council to order at
7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on May 10,
2005.
COUNCIL PRESENT: Deputy Mayor Bildsoe, Councilmembers Willis, Hewitt, Slavik,
Black, and Stein.
ABSENT: Mayor Johnson.
STAFF PRESENT: City Manager Ahrens, Fire Chief Kline, Community Development
Director Hurlburt, Finance Director Hahn, Housing Manager Barnes, Public Works
Director Cote, Recreation Supervisor Greupner, Police Chief Goldstein, City Attorney
Knutson, and City Clerk Paulson.
Plymouth Forum
Susan Olson, 864 Trenton Lane North, Cynthia Schuster, 860 Trenton Lane North, and
Peter Tulisaari, 862 Trenton Lane North, addressed the Council regarding the Revier
Lane project, from Highway 55 to 12th Avenue, which they learned of 1.5 weeks ago.
They stated that when they inquired with the City a few years ago if there would be a
road project in their area, staff informed that there wouldn't be due to excessive costs and
the need to clean up an area that contains debris and asbestos. They stated the proposed
plans are to extend the roadway with new lanes each way along with a passing lane in the
middle. They questioned whether there have been any traffic studies to determine
whether this is commuter traffic or commercial traffic. No privacy walls are proposed
which would block the noise from the commercial traffic. They questioned why this
roadway would need to be extended which would be due to the commercial development.
Public Works Director Cote explained that this project has been in the City's plans for 20
years. Staff would be reviewing previous traffic studies in this area. Community
Development Director Hurlburt briefly discussed the situation regarding debris that
contains asbestos, which would need to be removed.
Deputy Mayor Bildsoe stated that staff would contact them to discuss their concerns. He
noted that there would be a hearing on this project at the May 24 meeting.
Presentations and Public Information Announcements
Proposed Council Minutes
Regular Meeting of May 10, 2005
Page 2 of 6
4.01) Announcement of "Kids Day Plymouth" on May 21
Taylor Hieb reported on "Kids Day Plymouth" on May 21 and their event to be held on
that day at Four Seasons Chiropractic from 11:00 a.m.-3:00 p.m. She thanked the
Council for their support.
4.02) Report on Primavera
Recreation Supervisor Greupner provided a "wrap up " of this year's Primavera event.
4.03) Announcement of Emergency Training Exercise at Armstrong High School
Police Chief Goldstein reported on the Emergency Training Exercise on May 13, from
8:00 a.m.-12:00 p.m. at Armstrong High School. He stated the school exercise has been
schedule for November 10 at Wayzata High School.
4.04) Metropolitan Council, Roger Scherer
Roger Scherer, 12001 Bass Lake Road, who serves as the City's representative on the
Metropolitan Council, discussed with the Council their concerns on the proposed
reductions to funding for the Metro Mobility bus service. He reported that due to
reducing their operating costs, it currently appears that they would be able to save this
transit service. However, the rates would still increase. They are hopeful that they would
be able to obtain additional funding from the Legislature.
Councilmembers Black and Hewitt shared their concern that the Plymouth area isn't even
included on all of the transportation maps/plans that the Metropolitan Council uses for
planning purposes. There needs to be more cooperation with government entities. They
also mentioned the "grid lock" that occurs daily on Highway 169 south of I-394, and they
noted that this area isn't even on the Minnesota Department of Transportation's plans.
They asked if the Metropolitan Council is lobbying for this area as well as the section of
I-494 from I-394 to I-94. They voiced their frustration that the Metropolitan Council
would force the City to develop the remainder of Plymouth in the City's Comprehensive
Plan update, but the roads and transit opportunities aren't there to address the added
population. Councilmember Black commented that there are also water quality issues.
Mr. Scherer stated that he hasn't been that involved with the transportation planning,
other than labor negotiations, as the district that he represents has all opt out transit
systems.
Councilmember Hewitt requested that if the Metro Mobility bus service would be
reinstated, that it includes the Plymouth area other than just to the letter of the law;
otherwise, the City wouldn't be included. She also stated that the planning for the
Northwest Plymouth area doesn't just involve the Elm Creek interceptor but transit and
Proposed Council Minutes
Regular Meeting of May 10, 2005
Page 3 of 6
road issues.
Mr. Scherer stated that there aren't funds available to build the major roads, as the tax
system doesn't provide for that. He stated the Metropolitan Council lobbies the
Legislature, but the tax bills originate with the Legislature.
Councilmember Willis stated the Metropolitan Council is only a planning agency, and
they establish system plans. They can establish priorities where bonding funds could be
allocated. He stated there are no new roadways proposed for the City, and he stated there
is a need to upgrade I-494 and Highway 169. The City should continue to work with the
Metropolitan Council to lobby for funding for these projects.
Deputy Mayor Bildsoe thanked Mr. Scherer for addressing the Council, and he stated the
Council would continue further discussions with him.
4.05) Announcement of Donation from the Plymouth Crime and Fire Prevention
Fund
Deputy Mayor Bildsoe thanked the Plymouth Crime and Fire Prevention Fund for their
recent donation of approximately $36,000 to the Police Department.
4.06) Announcement of Special Recycling Day on May 21
Councilmember Black announced this year's Special Recycling Day would be held on
May 21 from 9:00 a.m.-3:30 p.m. at the Maintenance Facility.
Approval of Agenda
Motion was made by Councilmember Slavik, and seconded by Councilmember Black, to
approve thea egnda. With all members voting in favor, the motion carried.
Consent Agenda
Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to
Oprove the Consent Agenda, which included the following items:
6.01) Minutes of the Regular Meeting of April 26 and Special Meetings of May 2 and
May 3.
6.02) Resolution Approving Disbursements for the Period Ending April 29, 2005
Res2005-173).
Proposed Council Minutes
Regular Meeting of May 10, 2005
Page 4 of 6
6.03) Resolution Approving Site Plan Amendment and Variance for the City of
Plymouth to allow Reconstruction of the Bass Lake Lift Station (Sanitary Sewer Lift
Station No. 5), located at 12001 54th Avenue North (2005022 — Res2005-174).
6.04) Resolution Approving Plans and Specifications and Ordering Advertisement for
Bids for Bass Lake Lift Station Upgrade Improvements (4116 — Res2005-175).
6.05) Resolution Approving Findings of Fact for a Zoning Ordinance Amendment to
Repeal the Current Lighting Zone Map and adopt a New Lighting Zone Map (2005-021 —
Res2005-176) and an Ordinance amending Chapter 21 of the City Code relating to the
Lighting Zone Map (2005021 — Ord2005-07).
6.06) Approval of request to defer consideration of rezoning of property from FRD to
RMF -1, and for a Preliminary Plat, Site Plan, and Conditional Use Permit to allow a
residential development containing 43 townhome units on 11.25 acres located at 3735
and 3855 County Road 101 (2005001).
6.07) Resolution Approving Execution of a New Hennepin Housing Consortium Joint
Cooperation Agreement with Hennepin County and the Cities of Bloomington, Eden
Prairie, and Minnetonka (Res2005-177).
6.08) Resolution Approving Renewal of Lawful Gambling License of Plymouth Lions
Club, Inc. (Res2005-172).
6.09) Resolution Approving 2005 Amusement License for Gopher State Expositions,
Inc. (Res2005-178).
6.10) Resolution Awarding Bid for Neighborhood Flood Control Project (3126 —
Res2005-179).
6.11.1) Resolution Approving Change Orders for the Plymouth Ice Center (Res2005-
180).
6.11.2) Resolution Approving Final Payment for Ice Center Contractors (Res2005-181).
6.12) Resolution Receiving Preliminary Engineering Report for South Shore Drive
Bridge Replacement Project (4145 - Res2005-182) and a Resolution Establishing a
Prioritized City Bridge Replacement List (Res2005-183).
6.13) Resolution Approving Traffic Signal Agreement for CSAH 6142 d Place, C.S.A.
P. 27-661-041, MSAP 155-020-014 (5103 - Res2005-184).
6.14) Resolution Receiving Preliminary Engineering Report and Ordering Plans and
Specifications for Vicksburg Lane/25th Avenue/Shenandoah Lane Traffic Signal
Proposed Council Minutes
Regular Meeting of May 10, 2005
Page 5 of 6
Improvements (5105 — Res2005-185).
6.15) Resolution Approving Final Release of Financial Guarantee for Gramercy Park
Northwest Cooperative (20137 — Res2005-186).
6.16) Resolution Approving Master Agreement for Professional Engineering Services
Res2005-187).
6.17) Resolution Approving Property and Liability Insurance with the League of
Minnesota Cities Insurance Trust (Res2005-188).
6.18) Resolution Approving LSA Design, Inc. Amendment for Additional Structural
Design of the City of Plymouth's Park and Ride Transit Facility (3125 — Res2005-189).
6.19) Resolution Appointing Youth Members to the Advisory Board and Commissions
Res2005-190).
6.20) Ordinance Amending the Text of Chapter 21 of the Plymouth City Code to
Amend Allowable Use in the C-1, C-2, and C-4 Districts (2004057 — Ord2005-08),
Resolution Approving Findings of Fact for Zoning Ordinance Text Amendments to the
Cl, C-2, and C-4 District to revise the Permitted and Conditional Uses and Reduce the
Minimum District Size for the C-2 District (2004057) An Ordinance Amending the Text
of Chapter 21 of the Plymouth City Code, Entitled the Plymouth Zoning Ordinance
2004057 — Res2005-191), and a Resolution Approving Summary of Ordinance No.
2005-08, Chapter 21 of the Plymouth City Code (Res2005-192).
Councilmember Black asked when the projects would start for item No. 6.10. Public
Works Director replied they are proposed to begin in June.
Councilmember Hewitt presented correspondence that she received for item No. 6.06,
and she requested this be added to the permanent record.
Motion carried to approve the amended Consent Agenda.
City Manager Ahrens announced the youth who were appointed to various boards and
commissions (Res2005-190).
Public Hearings
7.1) Transfer of Plymouth Towne Square Deed
Jim Barnes reported on the request to transfer the deed of the Plymouth Towne Square
property from the City to the Housing and Redevelopment Authority (HRA). He stated
Proposed Council Minutes
Regular Meeting of May 10, 2005
Page 6 of 6
the City acquired the site in August 1982 for this development, but the deed was never
transferred to the HRA.
Deputy Mayor Bildsoe opened the public hearing for testimony.
There being no one wishing to appear before the Council to give testimony, Deputy
Mayor Bildsoe declared the public hearing closed.
Motion was made by Councilmember Black, and seconded by Councilmember Black, to
adopt a Resolution Dispensing with Statutojy Requirements for Review by Planning
Commission of Disposal of Property (Res2005-193). With all members voting in favor,
the motion carried.
General Business
There were no General Business items).
Reports and Staff Recommendations
9.1) Legislative Update
City Manager Ahrens updated the Council on the property tax legislation and the
approval of the zero depth pool legislation.
Adiournment
Deputy Mayor Bildsoe declared the meeting adjourned at approximately 8:10 p.m.
Sandra R. Paulson, City Clerk
Proposed Minutes
Special Council Meeting
May 17, 2005
Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 6:40 p.m. in
the Council Chambers, 3400 Plymouth Boulevard, on May 17, 2005.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Willis, Hewitt, Stein, Black, Bildsoe
arrived at 6:50 p.m.), and Slavik (arrived at 7:10 p.m.).
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, Community Development Director Hurlburt, Captain
Franz, Public Works Director Cote, City Attorney Knetsch, Finance Director Hahn, Financial
Analyst Kohn, Park and Recreation Director Blank, and City Clerk Paulson.
Consider Use of Bio -Diesel
Public Works Director Cote stated that staff researched using bio -diesel for City owned vehicles.
He stated staff didn't find any negative reasons to not switch to this fuel. Therefore, staff would
begin to use B-2 bio -diesel as soon as possible with the possible migration to B-5 and eventually
B-20 bio -diesel in the future. He noted that this type of fuel could gel up in the winter months,
but staff doesn't anticipate that to be a problem since all of the vehicles are stored indoors. He
stated if in the future the use of this fuel isn't economically feasible, he would inform the
Council.
As similar to the use of E85 fuel, the Council requested an annual report on the use of this fuel.
Discuss Uses of 10% Gambling Fund
City Manager Ahrens stated the Council desired to discuss how to use the 10% City -administered
gambling fund. She explained that the only current organization licensed to conduct lawful
gambling in the City is the Plymouth Lions. She noted that a large portion of its expenditures is
made to the Plymouth Crime and Fire Prevention Fund. She stated that currently, there is
20,389 in the fund. The fund could be used for any lawful purpose authorized under Minnesota
Statute 349.213, Subd. 1, "for lawful purposes, or for police, fire, and other emergency or public
safety-related services, equipment, and training, excluding pension obligations". Therefore, the
funds could be used for any typical, authorized City expenditure. Finance Director Hahn added
that the City needs to submit an annual report each year on where the funds were spent.
After discussing a number of possibilities, the suggestion was made to designate the funds
towards the City's annual contribution to Music in Plymouth. They wouldn't be an "add on" of
funds.
Proposed Council Minutes
Special Meeting of May 17, 2005
Page 2
Motion made by Councilmember Hewitt and seconded by Councilmember Bildsoe, to designate
the City -administered 10% gambling funds to Music in Plymouth as part of the City's annual
contribution (the funds wouldn't be an "add on".) With all members voting in favor, the motion
carried.
Prosecution Philosophy with Respect to City Attorney Services
City Attorney Knetsch discussed with the Council their priorities and philosophy regarding
prosecution services for the City. He stated that they meet with the City's Police Department
throughout the year.
The Council thanked Mr. Knetsch for his report and requested that on an annual basis, he provide
a report to the Council on prosecution figures for the year.
Discuss Street Reconstruction Program and Special Assessment Policy
Financial Analyst Kohn highlighted sections of his report regarding a long-range plan for street
reconstruction/resurfacing and associated financing. He stated while the Council has made some
recent progress in an attempt to raise street condition, two major items still need to be addressed
which are:
1. Adoption of a long-range plan for street reconstruction/resurfacing.
2. Modification of the City's current special assessment policy relating to street
reconstruction/resurfacing.
He discussed the five options contained in the report. The majority of the Council stated that
they liked Option 4. This option would retain the level of expenditures proposed in the Capital
Improvements Plan for the next three years. Expenditures would then increase by 10% per year
from 2008 to 2012, 7.5% in 2013 and 2014, and 5% from 2015 to 2019. In order to raise
condition as soon as possible, it is assumed that approximately 50% of funds will go to complete
reconstruction, and 50% will go to mill -and -overlay for years 2008-2010. Thereafter, the City
runs out of streets to mill -and -overlay and the split becomes 90% reconstruction and 10% mill -
and -overlay. This would result in an average street condition rating declining slightly but then
returning to the current level of 66 by 2019. If the City's special assessment policy for street
reconstruction remains at 30% of street reconstruction costs, this option would require a levy
increase of $168 for the average home for street reconstruction by 2019. If special assessments
were increased to 40% for reconstruction and resurfacing, the levy increase would be $199 for
the average home by 2019.
Councilmember Willis lead the Council in a discussion of increasing the tax levy to cover the
greater share of the City's cost rather than utilizing just debt service. Mayor Johnson stated this
year there was a 10% increase in the tax levy in addition to debt service. She stated if there
would be levy limits for 2006, she would be interested in reviewing other areas and move that
portion of the levy to the street reconstruction area.
Proposed Council Minutes
Special Meeting of May 17, 2005
Page 3
Councilmember Black stated that she would prefer to use a "pay as you go" method, but given
the deteriorating conditions of the streets, and the number of complaints that the Council is
receiving from residents, the Council needs to take action. She noted that there would be years
when there will not be levy limits. She suggested that the City try to avoid bonding if possible as
that would save the City money.
Councilmember Willis stated if the Council uses a "pay as you go" method, the program is going
to suffer. He stated a reasonable bonding program would get the support of the public. If the
City is able to demonstrate that it's making progress with the program, it's good public service.
Councilmember Bildsoe stated regarding bonding, his only concern is the variability of interest
rates from year to year. He stated he would like the Council to consider deviating from the
normal standards and sizes of roads when it develops Northwest Plymouth. He stated the City
could possibly save money in changing the widths of the roads when they are constructed as well
as when they are reconstructed. This would provide a more rural feel, especially in the
Northwest Plymouth area. Public Works Director Cote stated the maintenance costs of streets
are extremely high where there are no curb and gutters. Community Development Director
Hurlburt added that "rural section type" of streets also take up a lot of width.
Councilmember Black requested that staff incorporate drainage measures, such as rain gardens in
the project costs initially rather than at the end of the project and separating those costs. Public
Works Director Cote stated that this would be a policy decision as rain gardens assist in the
drainage of yards.
Councilmember Slavik shared concerns that she has received from residents regarding people
who receive the rain gardens in their yard, as they view that as a benefit, while the whole district
is currently being assessed 30% of the improvement, or if the rain gardens are being funded
through the surface water utility fee that all residents pay.
Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to adopt
Option 4 as contained in staff's report and to adopt the amended street reconstruction policy as
presented by staff that would incorporate assessing 35% of the project costs in 2006 and 40% of
the project costs in 2007).
Public Works Director Cote stated that staff intends to provide a report to the Council on how the
streets are prioritized and a map showing the full "build out" (end of street reconstruction
projects).
Councilmember Willis voiced his concern that residents would need to pay a higher
reconstruction cost if they resided on a nine -ton road.
There being no further discussion and with all members voting in favor, the motion carried.
Proposed Council Minutes
Special Meeting of May 17, 2005
Page 4
Set Future Study Sessions
The Council stated that they were in receipt of correspondence from the Minnesota Department
of Transportation on their proposal for I-494 from County Road 6 to I-94. They requested that
this be placed on a future regular Council meeting agenda.
Mayor Johnson asked the Council if they would be willing to meet with a couple of property
owners regarding drainage damage that occurred on their properties. She explained that they had
submitted liability claims to the City, but the City's insurance carrier denied their claims. The
Council requested that they receive copies of the claims as well as comments from the
attorney(s) who handled these cases on behalf of the League of Minnesota Cities Insurance Trust.
After reviewing the materials, the Council would decide if they would discuss these claims at a
future Council meeting.
City Manager Ahrens announced that the City's auditors are prepared to meet with the Council
on the proposed 2004 audit report.
Motion was made by Councilmember Hewitt and seconded by Councilmember Bildsoe, to add
this item to the June 14 Study Session agenda and to begin the meeting at 5:30 p.m. With all
members voting in favor, the motion carried.
A discussion was held regarding meeting with adjacent cities about improving Highway 169.
The Council stated they would be interested in meeting with cities, but there would be no dues
similar to other task forces, at this time.
Motion was made by Councilmember Black and seconded by Councilmember Bildsoe, to send a
letter to adjacent cities along Highway 169. With all members voting in favor, the motion
carried.
Adjournment
Mayor Johnson declared the meeting adjourned at approximately 9:30 p.m.
Sandra R. Paulson, City Clerk
Agenda Number:
TO: Laurie Ahrens, City Manager
FROM: Dale Hahn, Director of Finance & Information Technology
SUBJECT: Disbursements
DATE: May 16, 2005 for the City Council Meeting May 24, 2005
1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements for
the period ending May 13, 2005.
2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the
period ending May 13, 2005.
Anchor Bank
General & Special Revenue
Construction & Debt Service
Enterprise & Internal Service
Housing & Redevelopment Authority
GRAND TOTAL FOR ALL FUNDS
393,030.46
46,172.99
956,161.39
311,229.80
1,706,594.64
IW11 i
3. RECOMMENDATION: I hereby approve the attached listing of disbursements and
recommend same for payment.
Laurie Ahrens
Invoice Expense Distribution for Period Ended 05/13/05
FUND 101 General Fund 128,177.81
201 Recreation Fund 46,157.01
202 Parker's Lake Cemetery Maint 0.00
203 Transit System Fund 218,112.27
204 Community Development Fund 0.00
205 Diasaster Donation Manage Grant 0.00
207 Economic Development Fund 0.00
220 Comm Dev Block Grant Fund 583.37
250 HRA Section 8 Fund 307,342.58
251 HRA General Fund 3,887.22
302 GeneralObligation Refunding D/S 0.00
401 General Capital Projects Fund 0.00
402 Minnesota State Aid Fund 0.00
404 Building & Equipment Rev. Fund 422.98
406 Park Replacement Fund 0.00
407 Infrasturcture Replacement Fund 0.00
408 Project Administration Fund 0.00
409 City & Community Parks 1,500.00
410 Neighborhood Parks 0.00
411 Capital Improvement Fund 0.00
413 Community Park Acquisition 0.00
414 Neighborhood Park Acq/Dev 0.00
415 2003 Street Reconstruction 0.00
416 2004 Street Reconstruction 0.00
421 Utility Trunk Fund 0.00
422 Unfinanced Imp Construction 2,359.99
425 Shenandoah Housing Imp. Area 0.00
426 Shenandoah Administration 0.00
428 Activity Center/Fieldhouse 0.00
430 Public Safety Expansion 23,590.15
431 HRA Senior Apt. Constr Fund 18,299.87
440 Utility Trunk System Expansion 0.00
470 TIF # 7-1 (Const) 0.00
471 TIF # 7-2 O.S. (Const) 0.00
472 TIF # 7-3 P.O.S. (Const) 0.00
473 TIF #7-4 P.T.P (Const) 0.00
474 TIF Dev. Exp. Bonds 95 (Const) 0.00
475 TIF # 7-5 Rottlund (Const) 0.00
476 TIF #7-6 Continental (Const) 0.00
478 TIF #7-7 Stonecreek ('Const) 0.00
479 TIF #7-8 Shops @ Plymouth Creek 0.00
501 Water Fund 51,239.40
502 Sewer Fund 400,612.25
503 Solid Waste Management Fund 382.32
504 Recreation Facility Fund 34,837.55
505 Water Resources Fund 92,050.56
506 Activity Center Fund 0.00
507 Field House Fund 2,999.32
601 Central Services Fund 8,187.83
602 Central Equipment Fund 123,396.82
603 Risk Management Fund 46,573.80
604 Design Engineering Fund 0.00
605 Employee Benefits Fund 169,000.01
606 Information Technology Fund 3,357.14
607 Public Facilities Fund 23,524.39
720 Senior Housing Bond Trustee 0.00
730 1-494 Corridor Commission 0.00
Total Invoice Expense Distribution: 1,706,594.64
Check Register
Date: 5/16/2005
Time: 8:26:02 AM
Vendor Name/
Invoice Description
3CMA
05 Savvy award entry fee
Page 1 of 21
COUNCIL REPORT - CHECK REGISTER
4/30/2005 Through 5/13/2005
Invoice Amount Check # Check Amount
85.00 72648 $85.00
3CMA
Lyons,LaFave/regional trng $275.00 72815 $275.00
A & N Convention Services
Yazd&Garden expo display booth $4,763.96 72649 $4,763.96
AMC Sales Inc
288 Balloon seal w/ribbon, $92.02 72650 $123.97
600 Balloon seal w/ribbon $31.95
ATCO Utility Services Inc
8.5hr fire hydrant repairs $1,655.00 72816 $1,655.00
ATOM
3 Registr/10.3/10.5 Critical I $1,875.00 72651 $1,875.00
Abdi, Anab
May05 Utility Reimbursement 51.00 72573 51.00
Abdirahman, Siyad
May05 Utility Reimbursement 29.00 72632 29.00
Accurint - Account # 1034558
Apr05 Background searches 26.25 72817 26.25
Adam's Pest Control, Inc.
Apr05 PC Pest Control 74.55 72652 172.57
Apr-Jun05 IC Pest Control 98.02
Adams, Lakema
May05 Utility Reimbursement $5.00 72610 $5.00
Albinson's
30x4O,24x36 fome brd,planbag 118.48 72818 118.48
All Star Wireless
FD cell phone repair 15.00 72653 15.00
Alpha Investments & Consulting
May05 Section 8 Rent 777.00 72571 777.00
Altorfer, Derek
3.28/4.14 parkingtext/EMT-B 66.52 72682 66.52
American Fastener
Hx nut/snic pin/retainer $51.32 72819 $51.32
American Minority Business Frm
9pk Business cards,Ahrens;Hoff $181.17 72820 $181.17
American Red Cross Assoc.
BByst video,trng hndbk,gauze $136.50 72821 $375.35
100 Swim booklets $62.00
K Halland/CPA&FA course $70.00
Manikin mtl,bbyst video,masks $106.85
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Ameripride
4.18.05 PC towel service 28.12 72822 $28.12
Amsave
155,100.50
May05 Section 8 Rent 1,106.00 72572 $1,106.00
Anchor Paper
PC 80M colored ppr,30M cycle p 777.48 72655 $4,300.60
200M 20# White geocycle ppr 1,103.52
30M colored ppr,400M copy ppr 2,419.60
Anchor Paper
Fire/PD Flyers $87.93 72823 $94.16
Prog030 paper $6.23
Anderson, Charles & Helen
May05 Section 8 Rent $515.00 72582 $515.00
Anoka County Sheriffs Dept
WN# 045093 R506652 bail $400.00 72824 $400.00
Appletree Institute
Jun05 Employee Medical Ins 155,100.50 72825 155,100.50
Aramark
PC 13 sugar,l3 cream,2tea,2 cu 282.49 72656 282.49
Aramark
CC 6 aquamark filter 83.09 72826 383.09
Arrow Terminal LLC
Mixer cup pk/3m scotch/cable t 171.21 72657 171.21
Aspen Equipment
Strainer/nozzle 64.42 72658 64.42
Asplundh Tree Expert Co.
4.9.05 40hrs Street Tree Trim 3,808.44 72659 3,808.44
At the Lake Apartments
May05 Section 8 Rent 25,945.00 72576 25,945.00
Auto Electric Specialists
Unit 525 rebuild alt 65.91 72827 65.91
BCA
K Pregler/4.19 Intoxilyzer 45.00 72661 315.00
P Johnson 4.19 Intoxilyzer 45.00
M Buske 4.20 Intoxilyzer 5000 45.00
C Smith 4.28 Intoxilyzer 5000 45.00
B Jeska 4.26 Intoxilyzer 5000 45.00
D Groth 4.20 Intoxilyzer 5000 45.00
B Beniek 4.20 Intoxilyzer 5000 45.00
Baldy Sanitation Co
Apr05 FS 123 Rubbish Removal 252.48 72662 252.48
Bass Lake Hills Townhomes
May05 Section 8 Rent 12,283.00 72577 12,283.00
Bauman, Allen R
Harris Cntry Store/MIAMI gas 22.61 72654 22.61
Beaman, Charles
May05 Section 8 Rent 849.00 72581 849.00
BearCom
I550 car charger/S Thomas $I8.10 72663 $18.10
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Begin Oaks Golf
5.3/8.30.05 Womens golf prigs $2,114.00 72828 $2,114.00
Blue Line Learning Group
CDRom Bloodborne Pathogens,Haz $207.00 72664 $207.00
Blue Water Science
Schmidt Lk aquatic plant mgmt $4,980.00 72782 $4,980.00
Boyer Trucks
Quarter FE $73.75 72665 $73.75
Boyer Trucks
Shrnk tube black $9.30 72829 $9.30
Brock White Company LLC
Cure white pig wb 1250 5ga $86.72 72667 $1,006.92
30 rl/bndl orange nag $462.24
Gun staples/rl/bndl $457.96
Brooklyn Printing
23,000 UB Stuffers/water restr $1,315.28 72830 $1,315.28
Buranen, Maynard
1 Floppy Drive 47.08 72833 $6,454.34
May05 Section 8 Rent 1,211.00 72614 1,211.00
Bye, Nancy
90.87
2 HP Proliant,2 80GB harddrive 3,729.43
4.13.05 HAM luncheon 11.00 72744 11.00
C & R Technology
4.18/4.21 IC phone repairs 245.00 72831 245.00
C.S. McCrossan Const., Inc.
4.14/4.20 49.63tn 4 1 A Wear 1,538.13 72832 1,538.13
CDW Government Inc
1 Casco Catalyst APC Smart -ups
1 Cisco IOOOBTX-GBIC
I Cisco IOOOBTX-GBIC
3,843.31
309.80
309.80
72668 4,462.91
CDW Government Inc
1 Floppy Drive 47.08 72833 $6,454.34
2 Floppy drive 94.74
1 Proliant,250GB hard drive,CD 2,401.36
1 CD ROM 90.87
2 HP Proliant,2 80GB harddrive 3,729.43
1 CD ROM 90.86
Calibre Press Inc
21 Police Cycling textbook $301.09 72669 $301.09
Capital Property Management
May05 Section 8 Rent $575.00 72605 $575.00
CenterPoint Energy/Minnegasco
PS 3.24/4.22.05 $39.69 72835 $39.69
Chapchay, Laura
May05 Section 8 Rent $983.00 72612 $983.00
Chernith, Vitaly
May05 Section 8 Rent $1,231.00 72646 $1,231.00
City of Maple Grove
Mar05 Dog lmpounds,2nd qtr Adm $2,696.00 72672 $2,696.00
City of St Paul
Lindman/Goldstein WMD Incident $50.00 72836 $50.00
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City of Wayzata
4061407/408/195 tax,filing fe 3,227.84 72837 3,227.84
Cleve, Seann
May05 Section 8 Rent 949.00 72629 949.00
Coffee Mill Inc
IC Concession coffee resupply 135.34 72673 528.40
IC Concession coffee resupply 171.84
IC Concession coffee resupply 92.80
IC Concession coffee resupply 128.42
Comcast IP Services
Criminal subpoena prep 75.00 72674 75.00
Commercial Asphalt Co.
4.21/4.29 65.50tn 41A Wear 6% 2,061.33 72675 2,061.33
Country Inn
Gottwald/5.20 DARE Conf 94.79 72838 94.79
Creative Carton/Rapid Packagin
Park and Rec Refund 60.00 72839 60.00
Crystal Welding Inc
Zamboni area gates,plates 1,160.85 72676 1,160.85
Cub Foods /3550 Vicksburg
Apr05 Food Charges 1,327.96 72677 1,327.96
D P C Industries Inc/PO 200129
6000lbs Chlorine @ .2474/lb 1,503.40 72678 1,503.40
DJB Futures Inc
May05 Section 8 Rent 984.00 72584 984.00
DSS Commercial Inc
Mar05 Transit shelters 215.50 72840 3,416.91
Mar05 Trash rmvl Transit shltr 1,104.41
Apr05 Bathrooms Reserve trnst 607.05
4.29 Lawn Messiah Methodist 69.23
4.29 mow lawn/Plym Cov Church 69.23
Apr05 Trash rmvl Transit Shltr 1,351.49
Dahl, Jesse
Park and Rec Refund 5.00 72679 5.00
Dalco
20cs roll towel @36.00/ea 783.84 72841 783.84
Data Recognition Corporation
See credit/new inv 60293 1,520.65 72680 4,662.32
Apr05 UB postage 3,030.59
Mar05 UB processing 1,631.73
Cr inv/new inv 60293 1,520.65)
Davis Sun Turf
Cable brkt,coupler 147.50 72842 147.50
Days Plumbing Service Co
PC water heater flushing/cing 1,498.00 72681 4,111.00
PC rmv/rplc thermostatic mixin 389.00
PC rebuild two softener heads 1,875.00
PC rmv/rplc emerg temperature 349.00
Dex Media East
05 Metrolink advertising 1,390.65 72843 1,390.65
Digigraphics
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Check Register
1/2 shr FD recruitment banner 159.75 72844
Page 5 of 21
159.75
Discount Steel Inc
2 Tubing 100.58 72845 100.58
Dynamex
4-18/4-20/4-21 Design Write St 104.24 72846 104.24
EESCO United Electric
4 HUB 800.3290.0100 247.08 72683 76.68
Cr inv 853556/4 HUBW 170.40)
ESS Bros.
St Paul special no curb 370.62 72684 370.62
Earl F. Andersen, Inc.
Mrkr yellow/bracket/spd limit 372.98 72685 372.98
Earl F. Andersen, Inc.
10 10'Tubular post .080 wall 255.11 72847 255.11
Egan Oil
150gl 15 W40,105g1 Fluid 424, 1,841.73 72686 1,841.73
Egan Oil
8498gl Unleaded fuel @ 1.4835 14,382.86 72848 14,382.86
Electrical Installation & Mnt
169 @ 36th ave Green LED 272.09 72687 874.24
OH red wb th55 @ Fernbrook/OH 475.15
NB OH red csah 61 @ Bass Lk PI 127.00
Elvin Safety Supply, Inc.
3 Resp masks/refill cartridge 371.77 72849 371.77
Emergency Apparatus Maint.
Aerial 31 428 annual service $1,480.00 72688 $1,480.00
Emergency Apparatus Maint.
Tower 11 Aerial service $1,593.34 72850 $1,593.34
Epshteyn, Igor
May05 Section 8 Rent $552.00 72598 $552.00
Esch Construction Supply Inc
Diamond saw blade $211.94 72689 $211.94
Esselman, Renee
Park and Rec Refund $16.00 72690 $16.00
Esterbrooks, Susan
Ref R506694 DialARide coupons $40.00 72930 $40.00
Evans, Carol
Utility overpymnt $49.63 72834 $49.63
Evenflo
4 Triumph,4 Chase Booster,I CD $745.03 72691 $745.03
Evenson, Gerald
May05 Section 8 Rent $728.00 72593 $728.00
Express Messenger
4.18/4.25.05 Attorney P/U $37.10 72692 $37.10
Factory Motor Parts Co
Cr inv 6709883/gear strg ($245.14) 72693 $73.43
4 Blade $39.58
Element/AF element $100.17
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1 OU filter 8.51
Distributor 170.31
72613 582.00
Farley, Cary
4.20.05 Vol recog egg dish 120.00 72670 120.00
Farris, Roberta Lynn
Payroll Generated Invoice 443.54 72769 443.54
Ferguson Enterprises Inc
4 -SRL pipe 31.95 72694 31.95
Ferguson Enterprises Inc
650.00)
2 1-1/4 2 Poppet Assy,rep kit 109.91 72852 109.91
Ferguson, Twalisa
May05 Utility Reimbursement 1.00 72643 1.00
Fernbrook Townhomes
13.95
May05 Section 8 Rent 9,365.00 72589 9,365.00
First State Tire Recycling
328.29
143 Junk tires 155.87 72853 155.87
Force America
3 position 4 way regulating cn 177.47 72854 852.00
Cr inv 01221433/3 position fou 177.47)
1 PAVC65 remfg/pump repair 852.00
Four Seasons Estates
May05 Section 8 Rent 19,035.00 72590 19,035.00
Four Seasons Villa
May05 Section 8 Rent 448.00 72591 448.00
G & K Service Inc
Public Works Uniform mtl 409.74 72695 409.74
G & K Service Inc
4.18.05 CC rug service 155.69 72855 581.53
Public Works Uniform mtl 425.84
GTCTA
4 Registr/Tennis Dev Coaches W $60.00 72696 $60.00
Gartner, Denise A
May05 Section 8 Rent $841.00 72586 $841.00
Gebhardt, Jennifer
Park and Rec Refund $88.00 72856 $88.00
Gezunterman, Matvey
May05 Section 8 Rent 582.00 72613 582.00
Goldstein, Mike
4.12/4.14 meals/St Cloud conf 39.59 72741 39.59
Goonetilleke, Preethy
14.22.14.0006 Trail Easement 1,500.00 72912 1,500.00
Govern Software Inc
See cr/pd ck 72349 650.00 72698 325.00
Cr inv/paid on ck 72349 650.00)
T Anderson/User Conf 8.18/8.19 325.00
Grainger
Lamp 71.89 72699 1,2.52.72
Lamp 28V 13.95
Rope/cable tie 67.60
Rope nylon 3/4" 328.29
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48 mens gloves/12-ladies glove 86.26
Absorbent. lantern/fl ashl ight 73.84
Cable tie 18in/11.5in 374.81
Socket set/wrench set 218.32
Lamp 120w 17.76
Grainger
Glove/towel 41.41 72857 $2,049.19
Cable tie 164.86
Rope nylon 3/4" 328.29
Call box Of 814.73
4 Flush valve rpr kit 49.80
Cable tie 11" 18" 492.29
Utility funnel/screwdriver 6.02
Battery lantern 6V 55.98
Cutter 95.81
Grande, Shawn
Apr05 Hdwe supplies 4.28 72861 $1,662.22
gas Explorer conf Breezy Pt 12.00 72776 12.00
Gray, Shaun
148.21
Apr05 Hardware supplies 51.26
May05 Section 8 Rent 1,275.00 72630 1,275.00
Great American History Theatre
31.30
Apr05 Hardware supplies 54.44
5.18.05 'Beyond the Rainbow"ba 275.00 72858 275.00
Greater Mpls. Day Care Assoc.
84.55
Apr05 Hardware supplies 7.50
Apr05 Child care 583.37 72859 583.37
Greenway Lawn Maint.
10.60
Apr05 Hardware supplies 139.43
Apr05 Snow plowing 850.00 72700 850.00
Grigoryants, Alla
49.35
Apr05 Hardware supplies 179.13
May05 Section 8 Rent 1,870.00 72570 1,870.00
Guggenberger, Suzanne R
check.asp?sFromDate=4%2F30%2F2005&sToDate=5%2F... 5/16/2005
May05 Section 8 Rent 513.00 72636 513.00
H & B Specialized Products
PC rpr divider walls 335.00 72701 335.00
HCMC
Altorfer,Kaczmarczyk EMT 3.28& 1,772.00 72860 1,772.00
Hageman, Kristen
4.1/4.27 97 Mileage Reimb 39.29 72876 39.29
Haigh, Todd
May05 Section 8 Rent 984.00 72639 984.00
Hamel Lumber and Supply Inc
Apr05 Hdwe supplies 4.28 72861 $1,662.22
Apr05 Hardware supplies 10.46
Apr05 Hardware Supplies 121.88
Apr05 Hardware supplies 148.21
Apr05 Hardware supplies 51.26
Apr05 Hardware supplies 6.24
Apr05 Hardware supplies 20.24
Apr05 Hardware supplies 31.30
Apr05 Hardware supplies 54.44
Apr05 Hardware supplies 129.38
Apr05 Hardware supplies 25.04
Apr05 Hardware supplies 84.55
Apr05 Hardware supplies 7.50
Apr05 hardware supplies 8.68
Apr05 Hardware supplies 35.45
Apr05 Hardware supplies 10.60
Apr05 Hardware supplies 139.43
Apr05 Hardware supplies 13.14
Apr05 Hardware supplies 308.47
Apr05 Hardware supplies 49.35
Apr05 Hardware supplies 179.13
Apr05 Hardware supplies 6.24
Apr05 Hardware supplies 92.26
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Apr05 Hardware supplies $36.45
Apr05 Hardware supplies $18.86
Apr05 Hardware Supplies $54.22
Apr05 Hardware Supplies $15.16
Hance Companies
Spark plug $3.05 72702
Gal mix po/end male $164.66
22 toro blades,air filter $181.60
Page 8 of 21
349.31
Hanson, Tory
May05 Utility Reimbursement 29.00 72641 29.00
Hartland Fuel Products, LLC
7501gl Diesel @ 1.725/gl 12,946.73 72703 12,946.73
Hawkins Water Treatment
3888.1 lb C-9,500 Carusol 20, 5,005.23 72862 15,879.04
92161b Hydro,6919.51b C-9, 4,770.29
Crinv 701365 ovrchrg 101.54)
992.251b Potassium @1.55/lb 1,554.99
1 dr 450# Aqua Hawk 997 @ 2.27 1,087.90
4500 Sodium Hypochlorite @.730 3,562.17
Health Communications Inc
Mark Bevins/I'IPS recertif 75.00 72863 75.00
Healthfund of Minnesota
Payroll Generated Invoice 2.00 72704 57.52
Payroll Generated Invoice 5.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 29.52
Payroll Generated Invoice 1.00
Payroll Generated Invoice 2.00
Payroll Generated Invoice 4.00
Payroll Generated Invoice 3.00
Payroll Generated Invoice 5.00
Heikke, Cristal Marie
May05 Utility Reimbursement 53.00 72583 53.00
Hennepin Co Conciliation Court
03-01 counterclaim file fee 55.00 72705 55.00
Hennepin County /NW #8121
Apr05 7.19tn Waste Hauling 351.10 72864 351.10
Hennepin County Public Records
Acct 267 replenish for doc cop 200.00 72706 200.00
Hennepin County Treas/A-600
State deed tax 4 properties 104.80 72708 104.80
Hennepin County TreasNoter
an-Mar05 Postal verif cards 2,858.88 72707 2,858.88
Hercu-U-Lift
4.5/4.7.05 PC lift rent light $330.58 72709 $330.58
Hewlett Packard/maint-support
4.20/5.19.05 Uniform 1 $1,003.00 72865 $1,003.00
Highway 55 Rental
Helium tank/filler nozzle $181.36 72710 $217.11
Slide projector $35.75
Hintermeyer, Paul
May05 Section 8 Rent $485.00 72623 $485.00
Ho Han, Hyung
Park and Rec Refund $28.33 72866 $28.33
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Holiday Fleet
3.22/4.15 E85 Fuel 62.00 72711 62.00
Holt Motors Inc
3 -drum 280.20 72712 391.41
Lamp assy 25.17
Clamp/kit 86.04
Home Depot
3.28/4.27.05 Hardware Supplies 5,794.80 72867 5,794.80
Hopkins Parts Co.
Apr05 Equip Repair 21.92 72713 1,907.45
Apr05 Equip Repair 39.41
Apr05 Equip Repair 117.51
Apr05 Equip Repair 96.14
Apr05 Equip Repair 142.55
Apr05 Equip Repair 182.70
Apr05 Equip Repair 59.36
Apr05 Equip Repair 12.77
Apr05 Equip Repair 182.70
Apr05 Equip Repair 6.92
Apr05 Equip Repair 79.26
Apr05 Equip Repair 183.18
Apr05 Equip Repair 8.00)
Apr05 Equip Repair 36.22
Apr05 Equip Repair 200.13
Apr05 Equip Repair 159.31
Apr05 Equip Repair 132.03
Apr05 Equip Repair 2.75
Apr05 Equip Repair 29.73
Apr05 Equip Repair 230.86
Houg, James
May05 Section 8 Rent 913.00 72603 913.00
Housing Auth of Maricopa Co.
May05 Section 8 Rent 474.69 72597 474.69
Huffman, James R
Remove 4 beaver/W Med Lk 327.75 72875 327.75
Hydro Metering Technology
1242 setter 380.21 72714 3,146.02
13" Compnd summ/split Itron 1,957.47
12" T-200 Turbo gal Integ ltr 808.34
Ilse, Sandra
Park and Rec Refund 60.00 72868 60.00
Ind School Dist 284/CK ADDR
Apr05 Jujitsu,Gymn bldg use 565.00 72869 565.00
Infrastructure Tech, Inc.
Prowler wheeled trnsprtr w/acc 12,780.00 72870 12,780.00
Instrument Control Systems Inc
WTP1 aquatrol panel 249.50 72871 249.50
Insty Prints/ ck address
500 pub ed flyers 110.59 72872 110.59
InterTechnologies Group
Mar05 PVC connect to logis 37.00 72724 37.00
Intoximeters Inc.
Alco senso mouthpieces AS4 101.18 72873 101.18
Irwin, James
May05 Section 8 Rent 962.00 72604 962.00
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J Gardner & Associates LLC
10,000 Jr FF badges 385.00 72874 385.00
J. H. Larson Electrical Co.
6-SYL MS400 88.88 72715 132.10
30-SYL 32W 48" octron/400w 43.22
Jackson, Tamica
May05 Utility Reimbursement 57.00 72637 57.00
Jerry, Alisha
May05 Utility Reimbursement 15.00 72569 15.00
Johnson, Darin
May05 Section 8 Rent 1,089.00 72602 1,089.00
Johnson, Rick
Apr05 3 Deer calls 247.50 72765 247.50
Kaczmarczyk, Sherri
3.28/4.14 parkingtext-EMT-B 143.96 72777 143.96
Kellington Construction Inc
Proj3129 #9 IC addition 11,098.00 72716 11,098.00
Kharam, Gennadiy
May05 Section 8 Rent 512.00 72592 512.00
Kings Financial
Park and Rec Refund 149.10 72717 149.10
Kinko's Inc
EQC posters 46.30 72851 46.30
Krivanova, Eugena
May05 Section 8 Rent 825.00 72587 825.00
Kulick, Marcia
4.13/5.11.05 Hlth/Exerc presen 300.00 72731 300.00
LETTA
S Thomas/5.23/5.27 Sniper tour 675.00 72718 675.00
LSC Resource Inc
50,000 #10 reg envelopes 1,837.13 72719 1,837.13
LaPointe, Kathy
May05 Section 8 Rent 1,349.00 72608 1,349.00
Laidlaw Transit Services Inc
Mar05 Transit/DAR 211,719.13 72720 2119719.13
Lake Restoration Inc
05 Aquathol K 1401.65 gl 76,782.39 72877 76,782.39
Lakeview Commons
May05 Section 8 Rent 33,834.00 72596 33,834.00
Lancaster Village Apartments
May05 Section 8 Rent 7,519.00 72611 7,519.00
Land and Water
12.'04/12.'06 2yr subscr mwl 35.00 72721 35.00
Lawn King, Inc.
8516 4.15.05 18rolls sod 62.30 72879 62.30
League of MN Cities Ins Trust
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05-08 2.20.05 claim $2,998.50 72722 $45,107.05
0019 4.26.02 EurekaConstr $34,798.00
02-42,02-43 Rainstorm flooding $7,310.55
Liffey Irish Pub
5.18.05 Senior Lunch $256.00 72880 $256.00
Loffler Companies Inc
Fire 1 staple cart @52.00 $61.77 72881 $61.77
Lokken, Laurie
4.14 Municipals mileage 10.13 72878 $15.13
4.14 Municipal parking 5.00
Luth, Rick
168.20
4.27 Cub water for training 8.00 72766 $8.00
MES Inc
12.76
2 Chain repairs 82.15 72882 $82.1.5
MN AFSCME Council #5
Payroll Generated Invoice 33.64 72883 $360.95
Payroll Generated Invoice 51.04
Payroll Generated Invoice 168.20
Payroll Generated Invoice 9.15
Payroll Generated Invoice 12.76
Payroll Generated Invoice 16.82
Payroll Generated Invoice 12.76
Payroll Generated Invoice 9.15
Payroll Generated Invoice 38.28
Payroll Generated Invoice 9.15
MN Child Support Payment Ctr
Payroll Generated Invoice 417.62 72723 1,993.05
Payroll Generated Invoice 198.43
Payroll Generated Invoice 922.00
Payroll Generated Invoice 455.00
MN Child Support Payment Ctr
Payroll Generated Invoice 169.20 72884 169.20
MN Dept of Health
Herwig/Class "C" lic renewal 23.00 72885 23.00
MN Environmental Fund
Payroll Generated Invoice 5.93 72725 39.93
Payroll Generated Invoice 1.00
Payroll Generated Invoice 7.00
Payroll Generated Invoice 12.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 2.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 1.00
MN NCPERS Life Insurance
May05 Employee Life Ins 1,666.00 72726 1,666.00
MN Public Transit Assoc/CK ADR
05 Membership 1,500.00 72886 1,500.00
MN Recreation & Park/CK ADDR
96 Summer SB leagues 1,920.00 72727 1,920.00
MN State Board of Assessors
05 4 Lic renewaUBye,Olsson, 295.00 72728 295.00
MN State Treasurer
Apr05 Bldg Permit Surcharge 7,534.12 72887 7,534.12
MTI Distributing Inc
A/C cup asm/bearing/spanner $135.18 72729 $135.18
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MTI Distributing Inc
3 Blade,air,fuel,oil filters $145.88 72888 $145.88
Madison National Life
May05 LTD,Term Life Ins $9,061.32 72730 $9,061.32
Malone, Faith
May05 Utility Reimbursement $91.00 72588 $91.00
Martin Marietta Materials
4.8 10.87tn #2 Grit Rock $163.23 72734 $163.23
Martin Marietta Materials
4.12 20.19tn FA -2 303.18 72889 303.18
Martin, Charlyn
ISI conf Las Vegas 5.30/6.2 425.00 72671 425.00
Mazo, Gregory
May05 Section 8 Rent 872.00 72595 872.00
Medicine Lake Apartments LLC
33.02
May05 Section 8 Rent 778.00 72578 778.00
Metro Athletic Supply Inc
1,096.69 72615 1,096.69
2 -1st bases/cold pks 334.25 72891 674.94
2-MLB bases 340.69
72739 328,505.03
Metro Sales Inc
Eng 2 toner FW740 @ 183.50/ea 396.94 72736 396.94
Metro Water Conditioning Inc.
IC 49 bgs 50# Solar salt 200.13 72737 200.13
Metrocall
Apr05 36 PD pager rentals 156.53 72738 189.55
May05 3 SW pager rental 33.02
Metropolitan Council HRA
May05 Section 8 Rent 1,096.69 72615 1,096.69
Metropolitan Council -Waste
May05 Wastewater service 328,505.03 72739 328,505.03
Metropolitan Council/SAC
Apr05 Sery Avail Charge 57,420.00 72892 57,420.00
Mid America Sales Associates
Home plates,pitching rubbers, 917.80 72740 917.80
Miller Hanson Partners
Pro15108 2.27/4.2 Westwood 11,249.87 72893 12,549.87
4.22.05 Proj5108 Braun Intec 1,300.00
Minneapolis Institute of Arts
6.1.05 "Illuminating the Word" $130.00 72894 $130.00
Minnesota AWWA
3 Registr/6.8/6.10.05 conf $150.00 72895 $150.00
Minnetonka Senior Services
4.14.05 GangsterTour/Forepaug $631.00 72742 $631.00
Mittelstaedt, Sara
2.10/4.20 Rainbow,Michaels,Bac $53.96 72773
Mobile Lock And Safe Co.
53.96
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SW 41 medeco cylinders 3,405.87 72896 $3,555.17
SW 5 key dex,I can triflow 149.30
Mobile Radio Engineering
1,910.61
Unit 402 mobile repairs 118.67 72897 $1,521.92
Spare mobile repairs 140.33
Unit 405 mobile repairs 389.45
Unit 112 mobile repair 45.33
Unit 246 mobile repairs 45.33
Unit 266 mobile repairs 345.72
Unit 402 mobile repairs 120.58
Unit 278 mobile repairs 45.33
Unit 273 mobile repairs 49.85
Unit 280/281 mobile repairs 221.33
Moody's Investors Service
Proj5108 HRA bond rating $5,750.00 72743 $5,750.00
Mpls Public Housing Auth
May05 Section 8 Rent $4,443.84 72618 $4,443.84
Muckala, Toni Denise
May05 Section 8 Rent $1,705.00 72640 $1,705.00
National Camera & Video
3 Promaster SD 128MB $127.77 72899 $127.77
National Fire Prot Asc/Ck addr
Where There's Smoke"video 273.07 72898 $273.07
National Tactical Officers Asc
1,910.61
05 Smith Membership 40.00 72745 $40.00
National Waterworks Inc
3.66
2"oper nut,w/acc,2 20"megalug, 2,402.30 72746 $2,661.73
Copperhom meters 259.43
National Waterworks Inc
Econo mag file 6.18 72748 $808.91
120 Hydrafinder flags 1,910.61 72900 1,910.61
Nevelskiy, Vadim
3.66
Lit rack/desk pad 192.74
May05 Section 8 Rent 1,254.00 72644 1,254.00
Northern Sanitary Supply
197.28
3 yellow,l blue,l red labels 32.11
Liner/clnr/gloves/hndsp/deodor 374.67 72902 820.91
Bigfold towels 37.28
Gum/wax nnvr-12 54.95
IC mophead,laundry detergent,d 222.59
Gloves/enzyme clnr 131.42
Northern Traffic Supply Inc
2 -Sign lot reserved for senior 57.70 72747 57.70
Northern Traffic Supply Inc
12x18 no motorcycle pricing 18.87 72903 18.87
OPR Limited Partnership
May05 Section 8 Rent 14,582.00 72620 14,582.00
Oakwood Apartments
May05 Section 8 Rent 737.00 72579 737.00
Office Depot
Econo mag file 6.18 72748 $808.91
Calculator/mech pencils 16.35
Ltr class fldr 130.36
Staples 3.66
Lit rack/desk pad 192.74
Storage file 115.91
Con fluid 1.92
Stor file/env/lsr labels 197.28
3 yellow,l blue,l red labels 32.11
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Cork board 62.59
Rubberbands 16.61
72749 12.00
Binder clips/labels/note pads 33.20
Office Depot
3.00
2 2 tier sorters w/risers 1,461.16 72904 2,425.97
Perm mrkr/liq pen/pocketfile 54.24
Return emobssed seals 42815039 3.72)
Storage file 231.83
Ltr fldr/tape/frlm/stpl rmvr 301.27
Tabs/clips/sgn hldr/Itr tray 71.25
72906 23.86
Binders -12 139.43
Binders/env/ltr fldr/pens/labe 84.02
72750 1,246.83
Transparency 34.43
Lsr cards-wht/ivory 52.06
72751 476.42
Oie, Tim
16.76
Cub/OJ ... mandatory training 9.46 72792 9.46
Oil -Air Products, Inc.
41.08
Gats/gatb/batm 154.66 72905 154.66
Olchanski, Alex
82.99
May05 Section 8 Rent 357.00 72568 357.00
Olshansky, Asya
35.92
May05 Section 8 Rent 930.00 72575 930.00
Olshansky, Asya
Apr05 Section 8 rent 930.00 72660 930.00
Open Your Heart
Payroll Generated Invoice 1.00 72749 12.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 3.00
Payroll Generated Invoice 2.00
Payroll Generated Invoice 3.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 1.00
Orbit Courier
4.25/4.27 From: MTI 23.86 72906 23.86
Owens Services Inc.
PS repair air handler 1,246.83 72750 1,246.83
PAM Oil
Pad kit frt 41.35 72751 476.42
22" perform blade 16.76
AC pad kit 41.08
AC pad kit 41.08
AC battery 53.36
Oil filter/pad kit 82.99
Off filter 22.88
AC pad kit 35.92
Perform blade/oil filters 141.00
PAM Oil
AC pad kit $43.60 72907
Fuel filter $35.27
AC trans filter $93.24
172.11
Park Place Apartments
May05 Section 8 Rent $2,382.00 72621 $2,382.00
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Parkside Apartments
May05 Section 8 Rent $18,273.00 72622 $18,273.00
Parkview Ridge Homeowners Assc
14805&14815 38th Ave walkpath, $2,782.00 72908 $2,782.00
Party America
4.4/4.29.05 Inhouse charges $136.90 72901 $136.90
Patyk, Adeline
Park and Rec Refund $8.00 72753 $8.00
Pearson, Scott
May05 Section 8 Rent $527.00 72627 $527.00
Pedersen, Kai
May05 Section 8 Rent $364.00 72607 $364.00
Perbix, Mary
Feb05 Twine Rag Rug Weave $210.00 72890 $210.00
Peterson, Mark S
4.20 38 Mileage reimb/roro mtg $15.39 72733 $15.39
Petrovski, Igor
May05 Section 8 Rent $1;025.00 72599 $1,025.00
Plymouth Automotive Inc.
Chev P/u tow $243.04 72754 $243.04
Plymouth Automotive Inc.
Chev P/U tow 100.00 72909 100.00
Plymouth Civic League
7.6.05 Music in Plymouth contr 25,000.00 72755 25,000.00
Plymouth Colony Apartments
May05 Section 8 Rent 16,336.00 72624 16,336.00
Plymouth Office Equipment Inc
5.13/6.12.05 Fin copier rental 133.13 72756 133.13
Plymouth Ponds Apartments
May05 Section 8 Rent 22,934.00 72626 22,934.00
PostNet MN103
Eng/4 Bndgcmb 17.85 72910 17.85
Prairie Restoration
Lake Camelot spring bum 452.63 72911 452.63
Prine, Virginia
11340 36th PI Utility overpymn 11.51 72944 11.51
Printers Service Inc
77" ice knife sharp 34.00 72757 34.00
Printers Service Inc
IC 2 77" Ice Knife Sharp 34.00 72913 34.00
Prior Lake Water Ski Assoc
6.15,7.13,8.10'05 Deposit $700.00 72758 $700.00
Professional Aquarium Mnt Inc
Apr05 PC Aquarium service $349.38 72759 $349.38
Protek Painting Inc
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FS 2 Stairs to basement 804.79 72914 7,214.79
FS 2 block walls in stairwell 1,835.00
72628 932.00
FS 2 storage block walls,sheet 2,085.00
FS 2 stari rail,skirt,step/und 2,490.00
72771 1,526.25
Qwest
Apr05 Pavilion outside pay 68.45 72760 68.45
Qwest
May05 PD to Sheriff 93.99 72915 233.77
May05 WTP'sConnect 139.78
R & R Specialties/ Somerset WI
1,888.20 72772 1,888.20
Limit switch,freight 17.73 72761 17.73
R M R Services Inc
186.50 72919 186.50
Mar05 6751 Meter readings 3,037.95 72762 3,037.95
Randy's Sanitation Inc
136.38 72920 1,967.39
Apr05 CC Rubbish Removal 340.92 72916 1,048.85
Apr05 PW/PM Rubbish Removal 707.93
Reaume, Norma
1,431.36
Park and Rec Refund 5.00 72763 5.00
Reed Business Information
Proj4136 4.8.05 legal ad 137.36 72764 137.36
Reed Business Information
Proj3126 4.15.05 legal ad 137.36 72917 232.30
Proj5114 4.15.05 legal ad 94.94
Ricoh Business Systems
4.30/4.29.06CD digital copier 1,704.00 72767 1,736.06
PW shipping 2 toners 32.06
Robert Bealke Industires
7.13.05 Kids summer event 100.00 72768 100.00
Robinson, Nakia
May05 Utility Reimbursement 70.00 72619 70.00
Rolando, Mary Ann
Park and Rec Refund 16.00 72770 16.00
Rosenlund, Scott
May05 Section 8 Rent 932.00 72628 932.00
Ross Valve Mfg Co Inc
SS seat,pilot tailpiece 1,526.25 72771 1,526.25
Roytelman, Ilya
May05 Section 8 Rent 611.00 72600 611.00
Ruttger's Bay Lake Lodge
AW WA/lodging 6.7/6.9 Willey, 1,001.46 72918 1,001.46
S T S Consultants, Ltd.
Proj5106 subsurface investig 1,888.20 72772 1,888.20
SVL Service Corporation
IC tripping problems w/Munters 186.50 72919 186.50
Scharber & Sons/Long Lake
Bar,chain catch,5",10" wedge 136.38 72920 1,967.39
Tiller 298.20
3 Spool, 2 trimmer line 101.45
3 Trimmers,3 handheld blowers 1,431.36
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Schoell & Madson Inc
Page 17 of 21
4.17.05 36.22.0008 $3,887.22 72921 $3,887.22
Science Explorers
5.3/5.24 Baby Boom 420.00 72774 420.00
Seasonal Concepts
9 light sets 86.17 72922 86.17
Shenandoah Woods
May05 Section 8 Rent 16,413.00 72631 16,413.00
Shenoy, Gopal B
May05 Section 8 Rent 267.00 72594 267.00
Shevchenko, Valentina
May05 Section 8 Rent 608.00 72645 608.00
Shoshin Ryu of MN
2.28/4.20 Jujitsu Instr 2,114.95 72666 2,114.95
Shred N Go
4-14 scheduled sery 45.00 72778 45.00
Shred N Go
4-27 scheduled 45.00 72923 45.00
Signs Now
Banner Natl volunteer recog wk 133.13 72779 133.13
Silent Knight Security Group
Well 14 1.13/1.12.06 monitor 555.93 72924 1,111.86
Well 15 1.13/1.12.06 monitor 555.93
Silver Screen Advertising
Apr-Jun05 Advertising contract 1,950.00 72780 1,950.00
Simons, Gordon
Compusa/camera discs 19.16 72697 19.16
Sip, Michael James
May05 Section 8 Rent 174.00 72616 174.00
Slobodyanyuk, Slava
May05 Section 8 Rent 918.00 72633 918.00
St Cloud Civic Center
Drapery for Skate Show 500.00 72925 500.00
St Joseph Equipment Inc
Skid Steer,mower,auger 73,393.41 72781 73,393.41
St Louis Park HRA
May05 Section 8 Rent 1,604.36 72634 1,604.36
Steichen's
27dz 12",7dz 11" softballs 1,048.65 72926 1,048.65
Stitchin Post
276 "Staff' T-shirts/all progr 791.74 72783 791.74
Stoffel, Dean
Park and Rec Refund 37.00 72784 37.00
Stone Creek Apts
May05 Section 8 Rent 9,705.00 72625 9,705.00
Streicher's Prof.Police Equip.
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M Draper jacket 99.95 72785
Page 18 of 21
99.95
Streicher's Prof.Police Equip.
414.63
Mouthpieces 57.40 72928 $334.25
Speaker driver my 100w 95.80
Cr inv 1262294 681.60)
See cr inv 1204584 681.60
lcs .45 ACP Practice ammo 181.05
Suburban Tire Wholesale Inc
2 st205n5rl5 Narathon tires $101.18 72786 $3,217.99
2 11 r22.5 g 164 Irg 414.63
2 11 r22.5 g 164 Irg 414.63
11 r22.5 g 149 rsa Irg 399.01
8 p225/60r16 eagle ultra grip 460.76
2 11r22.5 g149 rsa Irg 399.01
2 11r22.5 g164 Irg 414.63
2 l lr22.5 g164 Irg 414.63
1 11 r22.5 8149 rsa 199.51
Summer Creek Apts
Durenberger Armor vest 600.00 72790 $3,000.00
May05 Section 8 Rent 4,789.00 72635 4,789.00
Sun Newspapers/Notices
600.00
C Smith armor vest 600.00
Proj 3126 drainage improvmnts 128.70 72787 207.35
Proj 4143 Street lighting proj 78.65
Sun Newspapers/Notices
87.12 72934 87.12
File 2005020 57.20 72929 732.88
Police auction legal notice 675.68
72793 257.58
Superior Ford, Inc.
47.66
Switch a 23.55 72788 101.94
4-15 acc ident/reservoi/w ire as 78.39
Suzanne's Cuisine
4.10.05 Mystery dinner theater 929.70 72789 1,939.28
4.7.05 Mystery dinner theatre 1,009.58
TDS Metrocom
Apr05 Parks, CC, PW, FS 2,876.30 72931 2,876.30
Tactical Solutions Inc
Durenberger Armor vest 600.00 72790 $3,000.00
Whiteford armor vest 600.00
Haseman armor vest 600.00
Oie Armor vest 600.00
C Smith armor vest 600.00
Tail Wind Voice & Data
50%Proj3134 cable install $13,292.50 72932 $13,292.50
Tee's Plus
360 DARE T-shirts $1,668.60 72933 $4,127.35
550 DARE T-shirts $2,458.75
Thompson, Kevin or Karen
May05 Section 8 Rent 878.00 72609 878.00
ThyssenKrupp Elevator
May05 PS Elev Service 113.34 72791 113.34
Tierney Bros. Inc.
2 -cartridge 87.12 72934 87.12
Toll Company
Propane @ 20.00 47.87 72793 257.58
Purox CW -300 cutting att 47.66
C R round bar 48.31
Stationary 113.74
Toll Company
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Battery 12v $10.07 72935 $10.07
Top Notch Treecare
6135 Ives Ln/rmv tree 298.20 72794 298.20
Tri -K Services, Inc.
4.14/4.20 70yds topsoil,spec in 1,049.03 72936 1,049.03
Trugreen Chemlawn
Ref peddlers lic/R505899 50.00 72795 50.00
Trugreen Chemlawn
77.76
05 #1 Zachary Median weeds 319.50 72937 1,920.21
05 #1 Peony median weeds 282.23
05 #1 Shenandoah median weeds 138.45
72797 96.00
05 #1 CRI 0 median weeds 244.95
05 #1 Schmidt median weeds 117.15
05 #1 CRI 01 median weeds 216.20
05 #1 NW Blvd median weeds 170.40
05 # 1 W Med median weeds 292.88
05 #1 Plym Blvd median weeds 138.45
Turovskaya, Irina
11.00
May05 Section 8 Rent 606.00 72601 606.00
Twin City Seed
1025B seed mixture 197.56 72938 197.56
TwinSource
12cs 38x60 1.5 mil liners 324.61 72939 324.61
United Rentals
Flag blue/flag green 25.53 72796 281.46
Rntl @ 17210 Cty 6 77.76
2 ply nylon sling 178.17
United Way of Mpls
Payroll Generated Invoice 6.00 72797 96.00
Payroll Generated Invoice 10.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 4.00
Payroll Generated Invoice 13.00
Payroll Generated Invoice 6.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 11.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 3.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 1.00
Payroll Generated Invoice 2.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 5.00
Payroll Generated Invoice 13.00
University of Minnesota
3.3/3.24 14YDS manure 112.00 72940 112.00
Valentine, Steve & Marie
Refund permit 1622014th Ave 20.08 72927 20.08
Valspar Paint
Lftm int flat clear 519.19 72798 568.97
Gloss en -tint 49.78
Valspar Paint
24 5gl White field paint,4 5gl $749.12 72941 $749.12
Van Duong, Minh
May05 Section 8 Rent $1,115.00 72617 $1,115.00
Vang, True
http://cityintemallasp/asp_reports/financelcc_check.asp?sFromDate=4%2F3 0%2F2005 &sToDate=5%2F... 5/16/2005
Check Register Page 20 of 21
May05 Section 8 Rent $948.00 72642 $948.00
Verizon Wireless
Bezel Mir spord 13.86 72801 $1,024.07
Apr05 Mark Peterson 30.40 72799 30.40
Vigoren, Marjorie
94.15
Actuator/forfeited vehicle 79.94
Promo keychains/Creative Amuse 401.06 72732 401.06
Viking Safety Products
6-Adj class 11 vest 253.43 72942 450.46
1 Communic ear muffs 197.03
Viking Trophies
88.62 72947 88.62
Softball hldr on walnut base 51.44 72800 51.44
Viking Trophies
Plaque w baseball plate 94.63 72943 200.02
Police award plaque/DARE 105.39
Village Chevrolet Co.
Bezel Mir spord 13.86 72801 $1,024.07
27 replaced injector cuz of m 675.00
4-25-05 accident 78.36
4-25-05 accident 94.15
Actuator/forfeited vehicle 79.94
35 reprogrammed key 82.76
Washington County Sheriff Dept
1C Concession food resupply 377.10 72948 $377.10
Cs#05-19284 R506653 bail 400.00 72945 400.00
Waste Management Services
87.65
Weber Electric
May05 IC Rubbish Removal 478.80 72802 478.80
Waste Management Services
May05 PC Rubbish Removal 258.49 72946 258.49
Waterous Company
1,046.72
Switch rplcmnt kit 88.62 72947 88.62
Watson Company
IC Concession food resupply $555.69 72803 $555.69
Watson Company
1C Concession food resupply 377.10 72948 $377.10
Webb, Scott
46.00
Home Depot/wall hanging hdwe 43.63 72775 $131.28
Domino's/move equip/fum PS bl 87.65
Weber Electric
PW ck pwrto ifared htrs 109.65 72804 $109.65
Weber Electric
IC rplc ballast/switch
SW rest and temp pole,after
IC install 6 used fixtures&swi
119.27
627.90
1,240.00
72949 1,987.17
Weber, Dawn
May05 Utility Reimbursement 46.00 72585 46.00
Wellington Apartments
May05 Section 8 Rent 1,211.00 72647 1,211.00
West Point Products Inc
HP 5si direct install 132.06 72805 1,178.78
Magenta/Bk/yellow 1,046.72
What Works Inc
3.9/4.9.05 4hrs consult 700.00 72806 700.00
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Check Register Page 21 of 21
Willberg, Anders
May05 Section 8 Rent 915.00 72574 915.00
Williams, Tanaya
May05 Utility Reimbursement 5.0.0 72638 5.00
Willow Creek Apartments LLC
May05 Section 8 Rent 40,030.00 72580 40,030.00
Working Fire Video Training
9.'05/8.'06 video working fire 543.20 72807 543.20
Wright -Henn Elec. Co.
4-15-05 Street Lighting 7,173.22 72808 7,173.22
Wright -Henn Elec. Co.
Mar & Apr 5525 Juneau 29.55 72950 29.55
Xcel Energy
Apr05 Lift Station 2,155.58 72809 69,751.33
Apr05 City Buildings 50,002.61
Apr05 City Parks 1,036.99
Apr05 Ice Arena 16,556.15
Xcel Energy
1605 Troy/3.21/4.20 Mooney pum 7.43 72951 15,629.51
3.2/4.1.05 Well 7 981.34
Apr05 Traffic lights 1,675.98
Apr05 Wtr towers 49.65
Apr05 Lift Stations 451.92
1.3/1.31.05 Well 238.74
3.13/4.19 plyflds,bldgs 1,066.29
2.9/3.9.05 Plymouth plyfld 636.07
2.9/3.9.05 Zachary plyfld 505.53
2.3/3.2.05 WTP 2 994.51
3.1/4.1.05 Well 4,580.57
2.1/3.1.05 Well 1,856.19
3.1/4.5.05 Well 1,390.62
1.31/3.1.05 Well 1,194.67
Yogastudio
2.28/4.24 Yoga classes 468.00 72810 468.00
Zee Medical Service
PW/PM Medical resupply 299.52 72811 299.52
Zep Manufacturing/PO BxCH10697
2-Zep 40 112.51 72812 112.51
Ziegler Inc / PO Box 86
Latch as sla 99.62 72813 214.10
2 Latch as-sla,2 striker 114.48
Ziegler Inc / PO Box 86
Filters/see cr inv R000080374 $110.07 72952 $96.76
Return 1 filter ($13.31)
eQuality Pathways to Potential
Apr05 PC Janitorial
Apr05 IC Janitorial
670.95
415.35
72814
TOTAL AMOUNT:
1,086.30
1,706,594.64
http://cityintemal/asplasp_reports/finance/cc._check.asp?sFromDate=4%2F3 0%2F2005 &sToDate=5 %2F... 5/16/2005
CITY OF PLYMOUTH
RESOLUTION NO: 2005 -
APPROVING DISBURSEMENTS FOR THE PERIOD
ENDING MAY 13, 2005
WHEREAS, a list of disbursements for the period ending May 13, 2005 was presented to the
City Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the
following funds is approved:
Anchor Bank
General & Special Revenue 393,030.46
Construction & Debt Service 46,172.99
Enterprise & Internal Service 956,161.39
Housing & Redevelopment Authority 311,229.80
GRAND TOTAL FOR ALL FUNDS 1,706,594.64
Adopted by the City Council on May 24, 2005.
Agenda Number: (9 G 3
TO:
4e7a- Ahrens, City Manager
FROM: n, Building Official through Anne Hurlburt, Community
Development Director
SUBJECT: Ordinance Changing a Street Name in the Plat Known as
The Fields of Nanterre Second Addition"
DATE: May 3, 2005 for the City Council Meeting of May 24, 2005
1. PROPOSED MOTION:
Adopt the attached ordinance which changes the street name of Yuma Street North to
Yuma Lane North, in the plat known as "The Fields of Nanterre Second Addition".
2. BACKGROUND:
This plat was filed at the County prior to the assignment of addresses which is normal.
During that effort, the improper street name was discovered.
The registered land surveyor who prepared the plat filed a Certificate of Correction with
the Hennepin County surveyor's office to correct the error. Although the Certificate of
Correction was signed by the County Surveyor's Office, the Registrar of Titles Department
would not accept the document without City Council authorization.
There are no residents involved with this change, as the building permits issued reflected
the proper street name of Yuma Lane North.
3. RECOMMENDATION:
I recommend the City Council adopt the attached ordinance authorizing the street name
change.
ATTACHMENTS:
1. Draft Ordinance
2. Location Map
M11W
INFA
Location Map - 2004043F
The Ryland Group
The Fields of Nanterre 2nd Addition
N of Schmidt Lk. Rd. & W of Vicksburg La. N.
Request for a Final Plat
N
WE
City of + S
Plymouth, Minnesota
500 0 500 1000 1500 Feet
I-- -
Land Use Giude Plan
C, Commercial
CC, City Center
CO, Commercial Office
IP, Planned Industrial
LA -1, Living Area 1
LA -2, Living Area 2
LA -3, Living Area 3
LA -4, Living Area 4
F--] LAR, Living Area- Rural
P-1, Public/Semi-Public/Institutional
THE FIELDS OF NANTERRE SECOND ADDITION
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JOHN OLIVER & ASSOCIATES, INC.
CITY OF PLYMOUTH
ORDINANCE NO. 2005 -
STREET NAME CHANGE IN THE FIELDS OF NANTERRE SECOND ADDITION
THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA ORDAINS:
Section 1. The existing street name of Yuma Street North, in the plat of The Fields of
Nanterre Second Addition is hereby changed and re -named in accordance with the
following tabulation which shall be part of this section:
Existing Street Name to New Street Name
Yuma Street North Yuma Lane North
Section 2. This Ordinance shall become effective upon its passage and publication.
ADOPTED by the City Council on this 24th day of May, 2005.
Judy Johnson, Mayor
ATTEST:
Sandra R. Paulson
Agenda Number:
TO: Laurie Ahrens, City Manager
FROM: Lt. Craig Lindman
THROUGH: Michael Goldstein, Police Chie
SUBJECT: RESOLUTIONACCEPTIN TRANSFER OFLIVESCANMACHINE
PURCHASED BY THE STATE BURSA U OF CRIMINAL
APPREHENSION WITH FEDERAL GRANT MONEY
DATE: May 12, 2005 for the May 24, 2005 City Council Meeting
ACTION REQUESTED: Authorize City Council to approve a resolution to accept the
transfer of an Identix Livescan fingerprinting unit from Maplewood Police Department
purchased by the State Bureau of Criminal Apprehension (BCA) with Federal Grant
money. The value of the unit is approximately $39,000.00.
2. BACKGROUND: Part of the Police Department addition and remodeling project
included the purchase and/or replacement of various pieces of equipment. One item was a
Livescan computerized fingerprinting unit. This item is a technological update replacing
the ink and paper rolling method of fingerprinting currently still being used when
individuals are booked in our jail.
Members of Police and IT staff worked on the project to evaluate the two vendors' products
that are available on the market. In the process, it was learned that Maplewood Police had
received an Identix Livescan fingerprint unit through the State BCA which had been
purchased with Federal Grant money. They informed us they were not using the unit and
would be willing to transfer it to us with the consent of the BCA. CJIS Assistant Director
Vicki Tobin, did confirm the agreement of the BCA in a letter to Chief Goldstein, which is
attached.
3. ALTERNATIVES: Do not accept the unit and purchase our own.
4. DISCUSSION: In 2001, the State BCA purchased a number of units using Federal Grant
money. Plymouth did not apply for or receive a unit at that time. With the offer of the unit
from Maplewood, we received confirmation that all of the grant conditions would also go
with the unit. This means the grant will also pay for the annual maintenance costs for the
unit, which is $5,000 per year, and replacement costs as they arise. There is some ongoing
discussion about machines that would also take palm prints. Although this machine does
not have that capability, when the State goes to that type of machine, the replacement of
this unit would be included in the grant.
5. BUDGET IMPACT: The impact to the budget is positive as the City would not have to
purchase a unit at approximately $39,000, nor for the annual maintenance of the machine of
5,000 per year. Future replacement of the machine, would also be covered by the grant.
6. RECOMMENDATION: City Council approves a resolution to accept the transfer of the
Identix Livescan fingerprint unit from Maplewood PD purchased by the State BCA under a
Federal Grant, and the conditions of the grant.
OF PU&
9m Bureau of Criminal Apprehension
o <
1430 Maryland Avenue East • St. Paul, Minnesota 55106-2802
sr Phone: 651/793-7000 • FAX: 651/793-7001 • TTY: 651/282-6555oPqTBofMIT4Internet: http://www.dps.state.mn.us/bca/
May 9, 2005
Alcohol &
Gambling
Enforcement
Bureau of Chief Michael Goldstein
Criminal Plymouth Police Department
Apprehension
340 Plymouth Boulevard
Capitol Security Plymouth, MN 55447-1482
Center for
Crime Victim Dear Chief Goldstein:
Services
The BCA, Plymouth Police Department (Plymouth PD) and Maplewood PoliceDriver & Vehicle
Services Department (Maplewood PD) have been in communications about the Identix
Livescan unit at Maplewood PD. Through negotiations, the Plymouth PD will be
Drug Policy & accepting the Livescan from Maplewood PD at a date the agencies determine. Violence
Prevention
The Livescan was purchased by the BCA under the Local Law Enforcement BlockEmergency
Management/ Grant (LLEBG) 01 Federal Grant money and will be responsible for Livescan
Emergency maintenance (Monday — Friday, 8am-5pm coverage) and replacement costs, as
Response they arise. Price of the Live Scan was approximately $39,000. Commission
State Fire The Plymouth PD will contact the Identix vendor to coordinate the transfer of the
Marshal /
Livescan unit and to identify s necessary ytoinstalltheunitatPlymouth PD.
Pipeline Safety
The vendor will facilitate the conversations with the BCA to establish a connection
State Patrol with the BCA. After the unit is installed, the BCA will provide training to address
Traffic Safety fingerprint standards and data quality issues when submitting fingerprints through
a Livescan unit.
Feel free to contact me if you have further questions at 651-793-2470. Thank you
for your cooperation in this effort.
Sincerely,
Vicki A. Tobin
CHS Assistant Director
Min sot. /
cc: Craig LindmanBofmn"
A
EQUAL OPPORTUNITY EMPLOYER
CITY OF PLYMOUTH
RESOLUTION NO. 05 -
RESOLUTION ACCEPTING TRANSFER OF
IDENTIX LIVESCAN FINGERPRINT UNIT
FROM THE MAPLEWOOD PD
PURCHASED THROUGH THE STATE BCA
WITH FEDERAL GRANT MONEY
WHEREAS, the City of Plymouth intended to purchase a Livescan fingerprint unit for the
use of the police department as part of its building project; and
WHEREAS, the State Bureau of Criminal Apprehension (BCA) purchased and
distributed several units under the Local Law Enforcement Block Grant (LLEBG) 01 Federal
Grant; and
WHEREAS, Maplewood Police Department received one of the grant units, which it has
not been using and offered to transfer the unit to the Plymouth PD; and
WHEREAS, the State BCA has agreed to the transfer and will continue to pay associated
costs of maintenance and replacement for the machine after transfer to Plymouth.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, the City Council adopt the resolution accepting the transfer of the
Identix Livescan fingerprint unit from the Maplewood PD purchased through the State BCA with
Federal Grant money.
Adopted by the City Council on
00050,
DATE: May 16, 2005 for the City Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager through
Doran Cote, P.E., Director of Public Works
FROM: Marjorie E. Vigoren, Solid Waste Coordinator
SUBJECT: AGREEMENT WITH HENNEPIN COUNTY FOR WETLAND HEALTH
EVALUATION PROGRAM
ACTION REQUESTED: Authorize the Mayor and City Manager to sign the agreement
with Hennepin County Environmental Services to participate in the Wetland Health
Evaluation Program for 2005.
BACKGROUND: The Wetland Health Evaluation Project (WHEP) is a partnership
between the Minnesota Pollution Control Agency, Hennepin County, the Dakota County
Environmental Education Program (DCEEP) and cooperating cities and watershed
districts. In the program, citizen volunteers use biological monitoring criteria established
by the MPCA to monitor four local wetlands. Several Plymouth volunteers have signed up
for the program over the past three years. Information from this program will help the City
track the health of identified wetlands within the City. This program also helps fulfill the
citizen participation goals as outlined in the City's Storm Water Pollution Prevention Plan.
BUDGET IMPACT: WHEP is part of the City's public education efforts of its Storm
Water Pollution Prevention Plan, and is factored into that budget. In accordance with the
agreement, the City's cost will not exceed $3,850 without written authorization from the
City.
RECOMMENDATIONS AND CONCLUSIONS: Authorize the Mayor and City
Manager to sign the agreement with Hennepin Country to participate in the Wetland Health
Evaluation Program for 2005.
Maijoriqyl. Vigoren
attachment: Agreement between the City of Plymouth and Hennepin County
Environmental Services with Exhibit A
Resolution
O:\Engineering\WTR.RESRC\EDUCATIO\wetlands\WHEP\COUNCIL MEMO WHEP2005.doc
Contract No: A050651
AGREEMENT BETWEEN THE CITY OF PLYMOUTH
AND HENNEPIN COUNTY ENVIRONMENTAL SERVICES
THIS AGREEMENT is made this day of , 2005, by
and between the City of Plymouth, a Minnesota municipal corporation located at 3400
Plymouth Blvd., Plymouth, Minnesota 55447 (hereinafter referred to as the "City"), and
Hennepin County Environmental Services located at 417 North Fifth Street, Minneapolis,
Minnesota 55401-1397 (hereinafter referred to as the "County").
WITNESSETH
WHEREAS, the City is willing to cooperate with the County on the Wetland
Health Evaluation Program (hereinafter referred to as the "Program"). All work will be
performed consistent with the guidelines set forth in the Wetland Health Evaluation
Program Summary, et al. which is attached hereto and incorporated by reference herein as
Exhibit A.
WHEREAS, the County represents that it has the professional and technical
expertise and capabilities to perform it's duties on this Program; and
NOW, THEREFORE, in consideration of the terms and conditions expressed
herein, the parties agree as follows:
I. TERM OF AGREEMENT
The term of this Agreement shall commence on the date an executed Agreement is
received by the County and expire upon completion of all the terms and conditions of this
Agreement, subject to termination as provided in Subdivision V.
II. DUTIES OF COUNTY
A. The County agrees to provide the services in accordance with the County's
Wetland Health Evaluation Program Summary, (Exhibit A), and the County's Estimate of
Program Tasks (Exhibit A), which is hereby incorporated into this agreement and made a
part hereof.
B. The County shall provide the above-mentioned services on a lump sum fee
basis per the attached fee schedule located in Exhibit A for the 2005 season. The 2005
funding formula is $770 per wetland, plus $770 per quality assurance recheck. The total
amount of work authorized by this Agreement including reimbursable expenses and testing
services shall not exceed $3,850.00 without written authorization from the City.
C. Each party agrees that it will be responsible for its own acts and the results
thereof to the extent authorized by law and shall not be responsible for the acts of the other
party and the results thereof. The liability of Hennepin County and the City of Plymouth
shall be governed by the provisions of the Minnesota Municipal Tort Claims Act,
Minnesota Statutes 466 and other applicable law. Common law immunities and defenses
are not waived
D. It is agreed that nothing herein contained is intended or should be construed
in any manner as creating or establishing the relationship of copartners between the parties
hereto or as constituting the County staff as the agents, representatives or employees of the
City for any purpose in any manner whatsoever. The County and its staff are to be and
shall remain an independent County with respect to all services performed under this
Agreement. The County represents that it has, or will secure at its own expense, all
personnel required in performing services under this Agreement. Any and all personnel of
the County or other persons, while engaged in the performance of any work or services
required by the County under this Agreement shall have no contractual relationship with
the City and shall not be considered employees of the City, and any and all claims that may
2
or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of
said personnel or other persons while so engaged, and any and all claims whatsoever on
behalf of any such person or personnel arising out of employment or alleged employment
including, without limitation, claims of discrimination against the County, its officers,
agents, County or employees shall in no way be the responsibility of the City; and the
County shall defend, indemnify and hold the City, its officers, agents and employees
harmless from any and all such claims regardless of any determination of any pertinent
tribunal, agency, board, commission or court. Such personnel or other persons shall not be
required nor be entitled to any compensation, rights or benefits of any kind whatsoever
from the City, including, without limitation, tenure rights, medical and hospital care, sick
and vacation leave, Workers' Compensation, Unemployment Compensation, disability,
severance pay and PERA.
E. During the performance of services, the County shall maintain the following
minimum insurance coverage:
General Liability Insurance in the amount of at least $1,000,000 combined
single limit with bodily injury limits in the amount of at least $300,000 per
individual and $1,000,000 for injuries or death arising out of each
occurrence.
Property damage liability in the amount of $1,000,000 for each occurrence.
Automobile Liability Insurance in the amount of $300,000 per individual
and $1,000,000 per occurrence.
The County shall carry Workers' Compensation Insurance as required by
Minnesota State Laws.
The County agrees to maintain professional liability insurance in the
amount of $1,000,000 annual aggregate during the term of this Agreement.
3
It is undersood that the County is self-insured.
F. The books, records, documents, and accounting procedures of the County,
relevant to this Agreement, are subject to examination by the City, and either the
legislative or state auditor as appropriate, pursuant to Minnesota Statutes, Section 16C.05,
Subdivision 5.
G. The parties agree to comply with all applicable local, state and federal laws,
rules and regulations in the performance of the duties of this Agreement in effect at the
time of the Agreement.
H. The City and County agree to submit all claims, disputes and other matters
in question between the parties arising out of or relating to this Agreement, to mediation.
The mediation shall be conducted through the Mediation Center, 1536 Hewitt Avenue, St.
Paul, Minnesota. The parties hereto shall decide whether mediation shall be binding or
non-binding. If the parties cannot -reach agreement, mediation shall be non-binding. In the
event mediation is unsuccessful, either party may exercise its legal or equitable remedies
and may commence such action prior to the expiration of the applicable statute of
limitations.
I. The County agrees to comply with the Americans with Disabilities Act
ADA), Section 504 of the Rehabilitation Act of 1973 and not discriminate on the basis of
disability in the admission or access to, or treatment of employment in its services,
programs or activities. The County agrees to hold harmless and indemnify the City from
costs, including but not limited to damages, attorney's fees and staff time, in any action or
proceeding brought alleging a violation of ADA ancblor Section 504 caused by the County.
Upon request, accommodation will be provided to allow individuals with disabilities to
participate in all services, programs and activities. The City has designated coordinators to
facilitate compliance with the Americans With Disabilities Act of 1990, as required by
Section 35.107 of the U.S. Department of Justice regulations, and to coordinate
compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section
8.53 of the U.S. Department of Housing and Urban Development regulations.
The County agrees that the City will have the right to use, reproduce, and
modify, as it desires any data, reports, analyses, and materials which are collected or
developed by the County as a result of this Agreement. Any reuse shall be at the City's
sole risk and the City shall defend, indemnify, and hold harmless County from any and all
claims arising therefrom.
K. County shall use that degree of care and skill ordinarily exercised under
similar circumstances by reputable members of its profession practicing in the same
locality.
L. Any delays in or failure of performance by City or County, other than
payment of money, shall not constitute default hereunder if and to the extent such delays or
failures of performance are caused by occurrences beyond the control of City or County, as
the case may be, including but not limited to: act of war; rebellion or sabotage or damage
resulting therefrom; fires, floods, explosion, accidents; or any causes, whether or not of the
same class of kind as those specifically above named, which are not within the control of
City or County, respectively, and which by the exercise of reasonable diligence, City or
County are unable to prevent.
M. County shall retain its rights in its standard drawing details, designs,
specifications, databases, computer software and any other proprietary property. Rights to
5
intellectual property developed, utilized, or modified in the performance of the services
shall remain the property of the County. County has no objection to the City reusing the
drawings and documents in its possession from the County with the limitations specified in
Paragraph J of this Agreement.
N. Since the County has no control over the cost of labor, materials, or
equipment furnished by others, or over the resources provided by others to meet project
schedules, County's opinion of probable costs and of project schedules shall be made on
the basis of experience and qualifications in Environmental Services. The County does not
guarantee that the proposals, bids, or actual costs will not vary from County's cost
estimates or that actual schedules will not vary from the County's projected schedules.
O. Nothing in this Agreement constitutes a waiver by the City or County of
any statutory or common law defenses, immunities, or limits on liability. The
indemnification obligations of the'City or County under this Agreement cannot exceed the
amount that the City or County would be obligated to pay under the provisions and
limitations of Minn. Stat. Chap 466.
III. DUTIES OF THE CITY
The City agrees to pay the County for the County's services on a fee and
reimbursable cost basis per the attached schedule Exhibit A. The total amount of work
authorized by this Agreement shall not exceed 12.,8 ).00 without written authorization
from the City.
The City shall pay the County within thirty (30) days of receiving the County's invoice
outlining the costs and expenses of the County.
C:
IV. MISCELLANEOUS
A. This Agreement represents the entire Agreement between the County and
the City and supersedes and cancels any and all prior agreements or proposals, written or
oral, between the parties relating to the subject matter hereof; and amendments, addenda,
alterations, or modifications to the terms and conditions of this Agreement shall be in
writing and signed by both parties.
B. The parties agree to comply with all applicable local, state and federal laws,
rules and regulations in the performance of the duties of this Agreement.
V. TERMINATION
This Agreement may be terminated by the City or the County with or without cause
at any time upon thirty (30) days written notice. In the event that such termination should
take place at a time other than the completion of the work to be performed under this
Agreement, the County shall be paid for the work performed to the date of termination.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
Reviewed and approved by the City Attorney.
City Attorney
DATED:
VA
CITY OF PLYMOUTH
By:
HENNEPIN COUNTY
THIS PAGE DELIBERATELY LEFT BLANK
SEE ATTACHED HENNEPIN COUNTY SIGNATURE PAGE
COUNTY ADMINISTRATOR APPROVAL
PROVIDER, having signed this agreement, and the County having duly approved this
agreement on the day of , 2005, and pursuant to such approval, the proper
County officials having signed this agreement, the parties hereto agree to be bound by the
provisions herein set forth.
Reviewed by the County Attorney's
Office
Assistant County Attorney
COUNTY OF HENNEPIN
STATE OF MINNESOTA
Assistant/Deputy/County Administrator
Assistant County Administrator, Public Works
Date:
Recommended for Approval
Director, Department of Environmental Services
Date:
PROVIDER
The Provider certifies that the person who
executed this Agreement is authorized to do so on
behalf of the Provider as required by applicable
articles, bylaws, resolutions or ordinances.*
Name:
iz-
Date:
Provider shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the
signatory's delegation of authority. This documentation shall be submitted at the time Provider returns the
Agreement to the County. Documentation is not required for a sole proprietorship.
HCA Form No. 1012005 (Revised 09/04)
Exhibit A:
General Description
The Wetland Health Evaluation Project (WHEP) is a partnership between the Minnesota Pollution Control
Agency, Hennepin County, Dakota County and cooperating cities and watershed districts. In the program,
citizen volunteers use biological monitoring criteria established by the MPCA to monitor local wetlands.
Hennepin County Department of Environmental Services is the coordinating agency in Hennepin County.
The project began in Dakota County in 1998 and was piloted in Hennepin County in 2001. The details of
the program responsibilities are as follows:
Hennepin County Program Manager:
The program manager is responsible for oversight of total program implementation and reporting. The
program manager will:
Take proper precautions to ensure the safety of those involved in activities relating to WHEP.
Convene WHEP meetings as necessary.
Coordinate training sessions.
Provide site selection forms and site selection assistance as needed.
Manage program finances.
Manage program contracts.
Maintain communication with all parties.
Cooperate with community sponsor contacts to recruit volunteers and team leaders.
Implement any corrective actions necessary based upon recommendations from the monitoring
coordinators, local sponsors, private consultant or the Minnesota Pollution Control Agency.
Keep on file all data sheets, site selection forms, financial records, and reports.
Provide copies of checked data sheets to team leaders, community sponsor contacts, private consultant
and MPCA.
Serve as a spokesperson for the program.
Coordinate outreach educational opportunities.
Coordinate and find sponsors for volunteer appreciation dinner.
Distribute Field Season Summary to team leaders, monitoring coordinators and community sponsor
contacts and MPCA.
Provide feedback and evaluation to team leaders and monitoring coordinators as needed.
Develop partnerships with other organizations to further the goals of WHEP.
Pursue outside funding for the program
The City would be required to:
Provide a staff contact for the program.
Provide funds for the following expenses each year in the program:
team leader stipend, equipment, and volunteer coordinators
cross checking of wetland by another team
URS quality control
statistical analysis and reporting by URS
The 2005 funding formula is $770 per wetland, plus $770 per quality assurance recheck.
The 2006 funding forumula is $800 per wetland, plus $800 per quality assurance recheck.
Select the wetlands to be included in the program including one reference site per team, which is
monitored over time.
Complete site identification forms, keeping one copy for city files and distributing one copy of each to
the team leader and the original to the WHEP program manager.
Secure maps and background information on wetlands in the program.
Select, in cooperation with the program manager, a team leader.
Recruit, in cooperation with the program manager, volunteers.
Take proper precautions to ensure the safety of team members.
Exhibit A (cont.):
Arrange for reporting the results of the program to local officials in cooperation with the team leader.
Support the team leader as necessary.
Report how the data gathered is used at the local level to the; program manager, i.e.:
Environmental education of citizens.
Local government assessment and decision-making processes.
Staff contacts are encoura egdto:
Attend WHEP meetings.
Make a site visit to a wetland for each index (invertebrates and vegetation) with the team.
Prepare and distribute articles for city newsletters or local media.
Arrange to get video footage of the team in action for public access TV.
CITY OF PLYMOUTH
RESOLUTION NO. 2005 -
APPROVING AGREEMENT BETWEEN THE CITY OF PLYMOUTH
AND HENNEPIN COUNTY ENVIRONMENTAL SERVICES
WHEREAS, The Wetland Health Evaluation Project (WHEP) is a partnership between the
Minnesota Pollution Control Agency, Hennepin County, and the Dakota County Environmental
Education Program (DCEEP) and cooperating cities and watershed districts to monitor and
evaluate wetland health at selected sites within those jurisdictions; and
WHEREAS, Hennepin County Environmental Services manages the program for participating
cities in Hennepin County; and
WHEREAS, the City of Plymouth, as a participating city in this program, benefits from these
services;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA: That the City enter into the attached agreement between the
City of Plymouth and Hennepin County Environmental Services, and authorize the Mayor and
City Manager to sign the agreement.
Adopted by the City Council on April 13, 2005
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth
City Council on , with the original thereof on file in my office, and the same
is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this
day of
City Clerk
O:\Engineering\WTRRESRC\EDOCATIO\wetlands\ WHEP\2005resolutionndoc
Agenda Number: (9. Lp
TO: Laurie Ahrens, City Manager
FROM: Barbara Senness, Planning Manager through Anne HuAl , Community
Development Director
SUBJECT: Request for Qualifications for Consultant Assistance on Comprehensive
Plan Update (2005050)
DATE: May 10, 2005 for the City Council Meeting of May 24, 2005
1. PROPOSED MOTION:
Move to authorize staff release of a Request for Qualifications for consultant assistance in
preparation of the Comprehensive Plan update.
2. BACKGROUND:
In February 2005, the City Council made the decision to begin the process of updating the
Comprehensive Plan. Consequently, staff has begun identifying an internal staff work team and
a work program. The first task in updating the plan will be to update the land use plan. Major
issues to be addressed include:
Future land use and staging of development in. the northwest portion of the City outside
the current urban service area
Future land use and infrastructure needs in the area that includes the former Hampton
Hills golf course and the large lot development to the north and to the southwest
adjacent to the railroad tracks).
Possible future redevelopment areas, including older industrial development in the
Highway 55 corridor and the Four Seasons shopping center.
Addressing these and other issues identified during the land use plan update will require a
substantial public process, involving numerous stakeholder groups. Staff has therefore identified
a need for consultant assistance in developing and implementing the public process.
Unlike the last plan update, staff will be assuming a large share of the data collection and GIS
mapping for this update. Staff will also assume a major role in drafting portions of the plan,
notably in the areas of land use and housing. In addition to help with public process, staff has
identified the need for assistance on the technical side of the infrastructure plan updates (such as
sewer, water, surface water, transportation). Most of the assistance on infrastructure plans will
not be needed immediately. Staff will bring requests for consultant services on technical plans to
the Council as the needs arise.
3. BUDGET IMPACT:
Staff has prepared the attached Request for Qualifications (RFQ) to seek consultant proposals for
the required work. Staff is unsure at this time what the total costs of the work would be. Total
cost would be determined through the review of individual proposals. The funding source would
be the Comp Plan Reserve fund, which currently has a balance $238,000. Staff would bring any
proposed contract to the Council for approval of the project cost.
4. RECOMMENDATION:
Community Development Department staff recommends release of a Request for Qualifications
for consultant assistance in preparation of the Comprehensive Plan update.
ATTACHMENTS:
1. Request for Qualifications
REQUEST FOR QUALIFICATIONS
COMPREHENSIVE PLAN UPDATE
Plymouth, Minnesota
Deadline for Submission:
Monday, June 13, 2005
Contact:
Barbara Senness, Planning Manager
Community Development Department
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
763) 509-5452
Fax (763) 509-5407
e-mail BSenness@ci.plymouth.mn.us
Project Description
The City of Plymouth seeks statements of qualifications from consulting firms interested
in assisting the City in updating its Comprehensive Plan. This effort is pursuant to the
requirement that the City update its plan by 2008 in accordance with the requirements
of the Metropolitan Land Planning Act.
The City's updated plan will reflect the fact that parts of Plymouth are still growing and
parts are aging and potentially in need of redevelopment. For the area that is still
growing, the City will not only need to develop a land use plan, but also a development
staging plan that is coordinated with the extension and financing of infrastructure.
The City is looking for assistance primarily in developing and implementing the public
process associated with planning for the northwest area of the City, including the area
currently outside the urban service area and the area within the urban area that is not
currently planned for urban development (refer to attached map). The City is also
looking for assistance in developing a public process for other key stakeholder groups
within the City, notably the four school districts, local businesses, the Chambers, and
builders and developers. The objective of the public process is to both inform and solicit
input from a variety of stakeholder groups. The City will ask the consultant to lay out a
framework for the process, establish timelines and the steps required to reach decisions
about key issues. The City will also ask the consultant to provide input on the
substance of the updated land use plan.
City staff will be responsible for collecting and updating demographic, land use and
other necessary data for this project. The mapping associated with data collection will
also be a City responsibility. For the northwest area, the City recognizes that initial work
will need to be done in the area of transportation modeling. The City will also assume
this responsibility and responsibility for updating other plans for infrastructure that will
influence the land use plan (with consultant assistance under contracts separate from
this effort). For the most part, detailed infrastructure planning will follow the completion
of the land use portion of the plan.
Northwest Area Description
There are roughly 1,900 acres in the northwest area of Plymouth outside the urban
service area (refer to attached map). More than half the area is developed with homes
on 5 -acre lots. The remaining area includes properties that are still farmed. Some of
this area is owned by Plymouth residents and some has been purchased by developers.
The center of the northwest area is dominated by a large wetland associated with Elm
Creek. The wetlands in this area encompass roughly 445 acres, more than 20 percent
of the total area. The City has already determined (through its Northwest Greenway
Corridor Plan) that there will be a major trail/greenway running east/west through the
northwest area, connecting to the large wetland basin and including a trail around the
perimeter of the basin.
2
Street connections will be a major consideration in the planning for this part of the City.
There is a need for a north/south minor arterial continuing north from existing Peony
Lane and connecting with Lawndale Lane in Maple Grove. This roadway may become
CSAH 101.
In addition to the area outside the urban service area, the northwest area contains
roughly 380 acres that are inside the urban area, but have no schedule for urban
services. This area includes the former Hampton Hills golf course Oust under 150
acres), which is now closed and large lot, generally five -acre, single family homes. In
2000, the City made the decision not to extend services to this area. Since that time,
some properties, including the former golf course have been purchased by developers.
Deliverables
Any deliverables (text, graphics, maps) will be required to be on paper as well as in an
electronic format usable by the City. The City currently uses Microsoft Office 2000 and
ESRI GIS products (Arcview 9). The City shall be the sole owner of all reports,
information, and study findings.
Consultant Selection Process
Schedule
The following schedule has been established for receiving and evaluating responses to
this request for qualifications (RFQ). The review committee will consist of City staff
members.
Issue RFQ: May 25, 2005
Deadline for response to RFQ: June 13, 2005
Review of responses by review committee and
preliminary selection of consultant: June 20, 2005
City Council approval of consultant: June 28, 2005
Cost of Preparing Responses to RFQ
The cost of developing and submitting responses to the RFQ and other such expenses
are entirely the responsibility of the consultant. All responses shall become the property
of the City of Plymouth and shall be a matter of public record.
Content of Responses to RFQ
Submissions shall be delivered to the Community Development Department no later
than 4:30 p.m. on Monday, June 13, 2005. A minimum of 7 copies of all documents
shall be submitted, including one copy which is unbound. A complete response must
include the following information:
Qualifications of Firm: List and provide examples of other projects that demonstrate
the qualifications of the firm to undertake the project, including a list of references.
Qualifications of Individuals: Provide qualifications of the individuals within the firm
who would be assigned to complete the project, including identification of the project
manager/ lead consultant. Identify the anticipated amount of time for each individual
assigned.
Qualifications of any Subcontractors: Provide all requested information for any
subcontractors or other members of the consultant team.
Potential Conflicts of Interest: Please indicate other clients, such as private parties
or other governmental agencies that might be affected by the outcomes of this
project.
Fee Schedule and Billing Practices: Hourly rates of all personnel to be assigned and
a description of the firm's billing practices, including charges for attendance at
meetings.
Estimated Costs and Schedule to Complete the Project: Preliminary estimate of
budget and timeline for the project. The estimate should include costs of revising
deliverables based on City edits.
For Additional Information
Questions should be directed to:
Barbara Senness, Planning Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Phone (763) 509-5452, Fax (763) 509-5407
e-mail BSenness@ci.plymouth.mn.us
web site: www.ci.plymouth.mn.us
2
rthwPSt Planning
DATE: May 13, 2005 for the City Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager through
Doran Cote, P.E., Director of Public Works
FROM: Daniel K. Campbell Engineering Technician
SUBJECT: PAYMENT NO. 11
WELL NO'S 14 AND 15
PUMPHOUSES AND PUMPING FACILITIES
CITY PROJECT NO. 3132
ACTION REQUESTED: Make a motion to adopt the attached resolution approving Request for
Payment No. 11 to Thor Construction for the above project.
BACKGROUND: Attached is Request for Payment No. 11 to Thor Construction. This
contract is very close to being completed, however, there are a few items that need to be
finished before the project is finaled. The City's consulting engineer is recommending
that the retainage be reduced to 1 % and feels that 1 % retainage ($9,206.15) is adequate to
ensure completion of the contract.
RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council
adopt the attached resolution approving Request for Payment No. 11 reducing the retainage to 1 %
and payment to be made for Request for Payment No. 11 in the amount of $40,830.05.
attachments: Letter
Request for Payment No. 11
Resolution
WEngineering\PROJECTS\2000 - 2009\3132\Memos\CC_Req_Payll_Well_14_15.doc
May 12 2005 8:53AM HP LASERJET 3200 P•2
JARoseonestroo
0
ene
Anderlik &
Associates
Engineers & Architects
May 12, 2005
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Attn: Mr. Dan Campbell
2335 West Highway 36 • St. Paul, MN 55113
Office: 651-636-4600 • Fax: 651-636-1311
www.bonestroo.com
RE: Plymouth Pump Facility Nos. 14 and 15
City Project No. 3132
BRAA Project No. 70-03-121
Dear Mr. Campbell:
Enclosed are four (4) copies of Pay Request No. 11 from Thor Construction. This pay request is
for work completed through April 30, 2005. This pay request reduces the retainage for this
project to 1%. This project has essentially been completed except for site work at Pump Facility
No. 15 which will be completed when the site dries.
We recommend the City accept this pay request and pay the Contractor the amount due. Please
call me at (651) 604-4348 if you have any questions about this pay request.
Sincerely,
BONESTROO ROSENE ANDERLIK AND ASSOCIATES, INC.
D
Daryl Kirschenman, P.E.
Encl.
St. Paul, St. Cloud, Rochester, Willmar, MN • Milwaukee, WI I Chicago, iL
Affirmative Action/Equal Opportunity Employer and Employee Owned
May 12 2005 8:53AM HP LASERJET 3200
mestm
ftosene
Ande & &
Rules
Engineers 6 Arohit<ts
p.3
Owner; City of Plymouth, 3.400 Plymouth Boulevard, Plymouth, MN 55447 Date: May 10, 2005
For Period: February 28, 2005 to April 30, 2005 Request No: 1 1
Contractor: Thor Construction, Inc., 5400 NE Main Street, #203, Minneapolis, MN 55421
CONTRACTOR'S REQUEST FOR PAYMENT
WELL NOS 14 AND 15 PUMPING FACILITY
CITY PROJECT NO,, 3132
BRA FILE NO, 70-03-121
SUMMARY
1 Original Contract Amount 918,758.75
2 Change Order - Addition 32,460.83'
3 Change Order - Deduction
4 Revised Contract Amount 951,239.58
5 Value Completed to Date 920,614.67
6 Material on Hand 0.00
7 Amount Earned 920,614.67
8 Less Retainage 1 % 9,206.15 -
9 Subtotal 911,408.52
10 Less Amount Paid Previously 870,578.47 ..
11 Liquidated Damages 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 11 $ 40.830.05
Recommended far Approval by.
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Approved by Contractor
THOR CONSTRUCTION, INC.
On Attached AIA Document
Specified Contract Completion Date:
7003121 Recuesl 1l,4s
Approved by Owner:
CrTY OF PLYMOUTH
Date:
CITY OF PLYMOUTH
RESOLUTION NO. 2005 -
REQUEST FOR PAYMENT NO. 11
WELL NO'S 14 AND 15
PUMPHOUSES AND PUMPING FACILITIES
CITY PROJECT NO. 3132
WHEREAS, Request for Payment No. 11 dated May 10, 2005 for Thor Construction
has been prepared by the City's Consulting Engineer and payment is recommended; and
WHEREAS, the payment requires City Council approval since it is recommended that
the retainage be reduced to 1.0% for City Project No. 3132;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA: That the Finance Department is
authorized to make payment on Request for Payment No. 11 in the amount of
40,830.05 to Thor Construction for City Project No. 3132.
FURTHER BE IT RESOLVED that other payments for additional work completed are
authorized with a retainage of 1.0%.
Adopted by the City Council on May 24, 2005
WEngineering\PROJECTS\2000 - 2009\2009\Resol\CC_Req_Pmt_11_3132_Res.doc
DATE: May 13, 2005, for Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager, through
Doran Cote, P.E., Director of Public Works
FROM: Ross A. Beckwith, P.E., Assistant City Engineer
SUBJECT: APPROVE FINAL RELEASE OF THE FINANCIAL GUARANTEE
ACTION REQUESTED: We have received a request from a developer to release
their financial guarantees to reflect completed work: in their development. The City has
made inspections of the work and I recommend that the attached resolution be adopted.
The development is:
1. Cornerstone Commons Addition
attachment: Resolution
98094)
O:\Engineering\GENERAL\M 1SC\Ross\FG-Memos\2005\FG05-24-05F.doc
RESOLUTION NO. 2005 -
FINAL RELEASE OF FINANCIAL GUARANTEE
CORNERSTONE COMMONS ADDITION (98094)
WHEREAS, in accordance with the development contract dated November 30, 1998, Elim Care Foundation
and Rottland Company Inc., developers of Cornerstone Commons Addition (98094), have agreed to install
certain improvements for said development; and
WHEREAS, the developer has completed the street, utility and site grading as noted below; and
WHEREAS, the developer has requested a release of the required financial guarantee to reflect the
completed work;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows:
That the required financial guarantee for the above items be reduced as detailed above from $54,273 to $0
zero) to reflect the completed work. Subdivision Bond Numbers 137194 and 136007 may be released by
the Finance Department.
G:\Enginee ing\DEVLMNTS\1998\98094\Resol\FG_98094Final.doc
ORIGINAL CURRENT NEW
ITEM AMOUNT AMOUNT AMOUNT
Street Construction 320,564 0- 0-
Sanitary Sewer 152,461 0- 0-
Watermain 119,017 0- 0-
Storm Sewer 226,813 0- 0-
Boulevard and Drainage Swale Sod 10,400 0- 0-
Wetland Enhancement 244,437 0- 0-
Mitigation Pond Construction 96,917 48,458 0-
Weir Structure at Highway #55 25,000 0- 0-
NURP Pond Construction 44,682 0- 0-
Street Signs (3 x 200) 600 0- 0-
Site Grading and Drainage Improvements 673,712 0- 0-
Park and Trail Improvements 0- 0- 0-
Setting Iron Monuments 3,250 0- 0-
Design, Administration, Inspection, As-Builts 230,142 5,815 0-
TOTAL 2,147,995 54,273 0-
That the required financial guarantee for the above items be reduced as detailed above from $54,273 to $0
zero) to reflect the completed work. Subdivision Bond Numbers 137194 and 136007 may be released by
the Finance Department.
G:\Enginee ing\DEVLMNTS\1998\98094\Resol\FG_98094Final.doc
RESOLUTION NO. 2005 -
CORNERSTONE COMMONS ADDITION (98094)
Page Two
FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section
8.1 of the approved development contract remain as follows:
ORIGINAL
ITEM AMOUNT
Maintenance of Erosion and Sediment
Control Plan, Street Sweeping, and Storm
Sewer Cleaning
Cash: $ 1,000
Letters of Credit Nos. 1332 and 504: $ 95,000
Adopted by the City Council on May 24, 2005.
CURRENT
AMOUNT
0-
0-
0:\Engineering\DEVLMNTS\ 1998\98094\Resol\FG_98094Final. doc
DATE: May 12, 2005 for the City Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager through
Doran Cote, P.E., Director of Public Works
FROM: Daniel K. Campbell,jSr.Engineering Technician
SUBJECT: TRUNK WATERMAIN IMPROVEMENTS
VICKSBURG LANE TO DUNKIRK LANE
CITY PROJECT NO. 4144
ACTION REQUESTED: Make a motion to adopt the attached resolution approving
plans and specifications and order advertisement for bids for the above project.
BACKGROUND: On March 29, 2005, the City Council ordered the preparation of
final plans and specifications for the above Trunk Watermain Improvements Project.
The project includes the construction of a 20 -inch diameter watermain between Vicksburg
Lane and Dunkirk Lane south of Trunk Highway 55. The proposed watermain will
provide additional capacity to get water to the Highway 101 water tower and help fill the
reservoir at Vicksburg Lane and Schmidt Lake Road, which is currently under
construction. It will also increase the reliability of the system by providing an alternate
route for water if other parallel trunk watermains need to be shut down.
The proposed schedule for this project anticipates construction to start in July with
completion in September 2005.
RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council
adopt the attached resolution approving final plans and specifications and ordering
advertisement for bids with bids to be received June 17, 2005.
attachment: Resolution
0:\Engineering\PR0JECTS\2000 - 2009\4144\Memos\CC_App PlansOrdBids_4144.doc
CITY OF PLYMOUTH
RESOLUTION NO. 2005 -
APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
TRUNK WATERMAIN IMPROVEMENTS
CITY PROJECT NO. 4144
WHEREAS, pursuant to a resolution passed by the Council on March 29, 2005 the City's
Consulting Engineer, TKDA, has prepared plans and specifications for Trunk Watermain
Improvements, Vicksburg Lane to Dunkirk Lane, City Project No. 4144, by the
installation of trunk watermain, and has presented such plans and specifications to the
Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA:
Such plans and specifications, copies of which are on file in the City
Engineer's Office and made a part hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper
and in The Construction Bulletin an advertisement for bids for the making
of such improvement under such approved plans and specifications. The
advertisement shall be published twice, shall specify the work to be done,
shall state that bids will be received by the City Clerk until 10:00 a.m. on
June 17, 2005 at which time they will be publicly opened in the Council
Chambers of the Plymouth City Center building at 3400 Plymouth
Boulevard, Plymouth, Minnesota, by the City Manager and that no bids
will be considered unless sealed and filed with the City Clerk and
accompanied by a cash deposit, cashier's check, bid bond or certified
check payable to the City Clerk for five percent of the amount of such bid.
Adopted by the City Council on May 24, 2005.
0:\Engineering\PR0JECTS\2000 - 2009\4144\Resol\AppPlnsSpecs_OrdBids_4114_Res.doe
Agenda Number: b I
DATE: May 13, 2005 for the City Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager through
Doran Cote, P.E., Director of Public Works
FROM: Ross A. Beckwith, P.E., Assistant City Engineer .
SUBJECT: AWARD CONTRACT
PINEVIEW LANE RETAINING WALL PROJECT
CITY PROJECT 5106
ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the contract for
the Pineview Lane Retaining Wall Project, City Project No. 5106.
BACKGROUND:
On May 13, 2005, bids were publicly opened for the Pineview Lane Retaining Wall Project. A total
of 10 bids were received at the following prices:
Contractor Total Base Bid
Design Nature, Inc. 60,232.65
Sam's Lawn Landscape 67,044.00
RDN Lawn Care 71,493.28
Bailey Construction 73,923.00
Hule card Construction 74,648.00
Magnum Company 76,308.25
Sunram Construction 76,648.90
Environmental Assoc. 84,268.00
Structures Hardsca es 84,836.16
Jay Bros., Inc. 87,316.05
Engineer's Estimate 101,000.00
The low bidder was 40% lower than the engineer's estimate. The bids have been checked for
accuracy, and the low bidder is Design Nature, Inc. out of Hamel, Minnesota. Design Nature, Inc.
has successfully completed retaining wall projects for other cities in the metro area. Engineering
staff reviewed the information submitted by Design Nature, Inc. to comply with the bidder
qualification criteria policy and finds the information acceptable. Engineering staff feels that they are
capable of constructing the project in accordance with the approved plans and specifications.
0:\EngineeringTROJECTS\2000 - 2009\5106\Memos\A. udContractMemo_5106. doc
SUBJECT: AWARD CONTRACT
PINEVIEW LANE RETAINING WALL PROJECT
Page 2
BUDGET IMPACTS: The total project cost was estimated to be $125,000 at the time the plans and
specifications were approved. Based upon the low bid we received, we now estimate the total project
cost to be $85,000 including design, administration, legal and contingencies. Funding for this project
comes from the Street Reconstruction Fund.
RECOMMENDATION: I recommend that the City Council adopt the attached resolution awarding
the contract to Design Nature, Inc. for the Pineview Lane Retaining Wall Project, City Project No.
5106 for the bid total amount of $60,232.65.
attachments: Map
Consultant Recommendation Letter
Resolution
WEngineeringTROJECIS\2000 - 2009\5106\Memos\AwudContrwtMem_5106.doc
Pineview Retaining Wall
Project 5106
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May 16, 2005
Mr. Ross Beckwith, P.E.
Assistant City Engineer
City of Plymouth MN
3400 Plymouth Blvd.
Plymouth, MN 55447-1482
RE: Construction Bids for Pineview Lane N. Retaining Wall
City Project No. 5106
Dear Mr. Beckwith:
Bids were received and opened for the above referenced project at 10:00 A.M., Friday, May 13th, 2005. Ten (10)
bids were received as depicted in the table below. All bids included the required paperwork and acknowledged
receipt of Addenda No. 1 and No. 2. It should be noted that five (5) of the 10 bids had mathematical errors. The
corrected bid amounts based upon the unit prices provided are as follows:
Engineer's Estimate $ 101,000.00
Average Bid $ 75,671.83
The low bid of $60,232.65, contained a minor mathematical error, however, the error did not affect the low bid
results or this recommendation.
URS recommends that the City consider and accept the bids received and award the contract to Design Nature,
Inc., based on the merit of their low bid of $60,232.65. The project schedule outlined in the project manual is
based on a contract award date of May 24, 2005.
We have enclosed a copy of the bid tabulation and the original bids for your records. If you have any questions, or
require additional information, please call me at 612.373.6399.
Sincerely,
URS Corporation
Steve Weser, P.E.
Project Engineer
Enclosures
cc: Ron Quanbeck, P.E. — City of Plymouth Jeff Schrock — URS
Karl Keel P.E. URS File No. 31809799
Thresher Square • 700 Third Street South • Suite 600 • Minneapolis, MN 55415 • Phone: (612) 370-0700 • Far: (612) 370-1378
Corrected
Bidder Bid Amount
1.Design Nature, Inc. 60,232.65
2.Sam's Lawn and Landscape 67,044.00
3.R.D.N. Lawn Care 71,493.28
4.13ailey Construction 73,923.00
5.Hulegaard Construction 74,648.00
6.Magnum Company, LLC 76,308.25
7.Sunram Construction, Inc. 76,648.90
8.Environmental Associates, Inc. 84,268.00
9.Structures Hardscapes Specialist, LLC 84,836.16
IO.Jay Bros., Inc. 87,316.05
Engineer's Estimate $ 101,000.00
Average Bid $ 75,671.83
The low bid of $60,232.65, contained a minor mathematical error, however, the error did not affect the low bid
results or this recommendation.
URS recommends that the City consider and accept the bids received and award the contract to Design Nature,
Inc., based on the merit of their low bid of $60,232.65. The project schedule outlined in the project manual is
based on a contract award date of May 24, 2005.
We have enclosed a copy of the bid tabulation and the original bids for your records. If you have any questions, or
require additional information, please call me at 612.373.6399.
Sincerely,
URS Corporation
Steve Weser, P.E.
Project Engineer
Enclosures
cc: Ron Quanbeck, P.E. — City of Plymouth Jeff Schrock — URS
Karl Keel P.E. URS File No. 31809799
Thresher Square • 700 Third Street South • Suite 600 • Minneapolis, MN 55415 • Phone: (612) 370-0700 • Far: (612) 370-1378
CITY OF PLYMOUTH
RESOLUTION NO. 2005 —
AWARD CONTRACT
PINEVIEW RETAINING WALL PROJECT
CITY PROJECT NO. 5106
WHEREAS, pursuant to an advertisement for bids for the Pineview Retaining Wall
Project, bids were received, opened and tabulated according to law, and the following
bids were received complying with the advertisement:
Contractor Total Base Bid
Design Nature, Inc. 60,232.65
Sam's Lawn Landscape 67,044.00
RDN Lawn Care 71,493.28
Bailey Constrution 73,923.00
Hule acrd Constrution 74,648.00
Magnum Company 76,308.25
Sunram. Construction 76,648.90
Environmental Assoc. 84,268.00
Structures Hardsca es 84,836.16
Jay Bros., Inc. 87,316.05
Engineer's Estimate 101,000.00
WHEREAS, it appears that Design Nature, Inc. Hamel, MN is the lowest responsible
bidder, complying with the minimum specifications;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the appropriate City Officials are
hereby authorized and directed to enter into the contract for the bid with Design Nature,
Inc. of Hamel, MN in the name of the City of Plymouth for the Pineview Lane Retaining
Wall Project according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Engineer in the amount of $60,232.65.
FURTHERMORE, BE IT HEREBY RESOLVED, that the funding for this project shall
be from the Street Reconstruction Fund.
Adopted by the City Council on May 24, 2005.
0:\Engineering\PR0JECTS\2000 - 2009\5106\Resol\AwwdContract5106_ res.doc
Agenda Number: 6 ,1,
DATE: May 13, 2005 for the City Council Meeting of May 24, 2005.
TO: Laurie Ahrens, City Manager through
Doran. Cote, P.E., Director of Public Works
FROM: Ross A. Beckwith, P.E., Assistant City Engineer
SUBJECT: AWARD CONTRACT
2005 TEMPORARY OVERLAY PROJECT
CITY PROJECT 5114
ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the contract for
the 2005 Temporary Overlay Project, City Project No. 5114.
BACKGROUND: The 2005 Temporary Overlay Project involves a bituminous overlay to be
applied to streets that are in poor condition and are not scheduled for reconstruction for at least the
next five years. Overlaying these streets should provide a minimum of five years of life before they
need to be included in a reconstruction project. Approximately six miles of streets are included in
this project, and the actual street segments to be overlaid are listed below and shown on the attached
map.
169 Frontage Road @ 45 th Ave. 6th Avenue @ Pineview Lane
8` Avenue @ Queensland Lane 18` Avenue @ Niagara Lane
301Avenue @ Olive Lane 32° Avenue @ Ranchview Lane
37` Avenue @ Plymouth Blvd. 44` Avenue @ Trenton Lane
45` Avenue @ Nathan Lane 46` Avenue @ Harbor Lane
51s` Avenue @ Nathan 541Avenue @ Nathan
55 th Avenue @ Ximines Lane Gleason Lake Drive
Ithaca Lane 43d Ave. Ithaca Lane @ 47` Ave.
Kin sview Lane @ 43T Ave. Kirkwood Lane @ 12` Ave.
Lanewood Lane @ 43r Ave. Magnolia Lane @ Sunset Trail
Minnesota Lane @ 42" Ave. Niagara Lane @ 44th Ave.
Olive Lane @ 8` Ave. Olive Lane @ 19'
h Ave.
Polaris Lane @ 44` Ave. Quinwood Lane @ 45` Ave.
Rosewood Lane 45` Ave.
WEngineeringTROJECTS\2000 - 2009\5114\Mems\AwwdContrwtMemo_5114.doc
AWARD CONTRACT
2005 TEMPORARY OVERLAY PROJECT
PROJECT NO. 5114
Page 2
On May 9, 2005, bids were publicly opened for the 2005 Temporary Overlay Project. A total of 8
bids were received at the following prices:
Contractor Total Base Bid
Northwest Asphalt, Inc. 424,823.23
Bituminous Roadways, Inc. 437,639.10
C.S. McCrossan 438,302.94
North Valley 439,365.98
DMJ 444,097.70
Buffalo Bituminous 446,228.55
Midwest Asphalt 496,503.38
Hardrives, Inc. 497,994.98
Engineer's Estimate 518,698.70
The low bidder was 22% lower than the engineer's estimate as the bituminous prices came in lower
than expected. The bids have been checked for accuracy, and the low bidder is Northwest Asphalt,
Inc. out of Shakopee, Minnesota. Northwest Asphalt, Inc. has successfully completed similar paving
projects for other cities in the metro area as well as the 2000 Street Reconstruction Project in
Plymouth. Engineering staff reviewed the information submitted by Northwest Asphalt, Inc. to
comply with the bidder qualification criteria policy and finds the information acceptable.
Engineering staff feels that they are capable of constructing the project in accordance with the
approved plans and specifications.
BUDGET IMPACTS: The total project cost was estimated to be $620,000 at the time the plans and
specifications were approved. Based upon the low bid we received, we now estimate the total project
cost to be $510,000 including design, administration, legal and contingencies. Funding for this
project comes from the Street Reconstruction Fund. Since the bids for this project were so favorable,
staff is evaluating additional streets to consider for a temporary overlay. Any additions will be
brought back to the City Council in the form of a change order.
RECOMMENDATION: I recommend that the City Council adopt the attached resolution awarding
the contract to Northwest Asphalt, Inc. for the 2005 Temporary Overlay Project, City Project No.
5114 for the bid total amount of $424,823.23.
attachment: Map
Resolution
0:\EngineeringTROJECTS\2000 - 2009\5114\ivf s\AwardContractMemo_5114.doc
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CITY OF PLYMOUTH
RESOLUTION NO. 2005 —
AWARD CONTRACT
2005 TEMPORARY OVERLAY PROJECT
CITY PROJECT NO. 5114
WHEREAS, pursuant to an advertisement for bids for the 2005 Temporary Overlay
Project, bids were received, opened and tabulated according to law, and the following
bids were received complying with the advertisement:
Contractor Total Base Bid
Northwest Asphalt, Inc. 424,823.23
Bituminous Roadways, Inc. 437,639.10
C.S. McCrossan 438,302.94
North Valley 439,365.98
DMJ 444,097.70
Buffalo Bituminous 446,228.55
Midwest Asphalt 496,503.38
Hardrives, Inc. 497,994.98
Engineer's Estimate 518,698.70
WHEREAS, it appears that Northwest Asphalt, Inc. of Shakopee, MN is the lowest
responsible bidder, complying with the minimum specifications;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the appropriate City Officials are
hereby authorized and directed to enter into the contract for the bid with Northwest
Asphalt, Inc. of Shakopee, MN in the name of the City of Plymouth for the 2005
Temporary Overlay Project according to the plans and specifications therefore approved
by the City Council and on file in the office of the City Engineer in the amount of
424,823.23.
FURTHERMORE, BE IT HEREBY RESOLVED, that the funding for this project shall
be from the Street Reconstruction Fund.
Adopted by the City Council on May 24, 2005.
0AEngineering\PR0JECTS\2000 - 2009\5114\Reso1\AwardContraclRes_5114.doc
Agenda Number: 6, 1 ;
DATE: May 13, 2005 for the City Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager through
Doran Cote, Director of Public Works
4KC%
FROM: Daniel K. Campbell, Sr. Engineering Technician
SUBJECT: AWARD CONTRACT
2005 SEAL COAT PROGRAM
ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the bid for
the construction of the 2005 Seal Coat Program.
BACKGROUND: Seal coating of City streets is done annually as part of our Street
Maintenance Program. Oxidation of the street surface causes the bituminous to become brittle
and deteriorate. The seal coat rejuvenates and seals the surface extending the life of the surface.
In addition, the seal coat increases the skid resistance of the surface.
The application rates for the emulsion and aggregates will be designed to accommodate the
street's existing surface and traffic rates. Formulas to determine the proper rates of application
have been used by other municipalities as well as Plymouth and are recommended by the
Minnesota Department of Transportation.
DISCUSSION: Bids were received for the construction of the 2005 Seal Coat Program on
Friday, May 6, 2005. Four bids were received with the lowest bid submitted by Pearson Bros.
Inc. of Loretto, MN in the amount of $207,832.48. This is approximately 8.8% above the
Engineer's estimate of $189,600. The contractor has provided information complying with the
City's Bidder Evaluation Policy. The information provided indicates that Pearson Brothers Inc.
is a responsible bidder.
The tentative schedule is to have the contractor begin the Seal Coat Program after July 4, and
complete the work by August 1, 2005. City staff will closely monitor the contractor's work and
the MnDOT Materials and Road Research Laboratory will also be used for materials quality
control. We will not be Sealcoating any of the cul-de-sacs in the project area this year. Instead,
we will be placing a layer of slurry seal which is a harder, more durable surface, able to withstand
the turning movements of vehicles which have caused loose rock in the past.
0:\Engineeiing\GENERAL\P WKS\SEALCOAT\MEMOS\2005\CC_AwardBid_5_13_05.doc
SUBJECT: AWARD CONTRACT
2005 SEAL COAT PROGRAM
Page 2
BUDGET IMPACTS: The Engineer's estimate of $189,700 was included in the 2005 Street
Division Budget for Seal Coating. The total amount of the budget line item which includes the
Seal Coat Program is $278,000. This budget includes preparation for seal coating and other items
such as crack sealing, slurry seal, and the purchase of asphalt for City crews to patch streets prior
to seal coating. The amount of bituminous required for patching will be reduced to adjust for the
extra cost.
RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council
adopt the attached resolution awarding the 2005 Seal Coat Program to Pearson Bros. Inc. of
Loretto, MN in the amount of $207,832.48.
Ronald S. Quanbeck, P.E.
attachment: Map
Resolution
0:\Engineering\GENERAL\P WKS\SEALCOAT\MEMOS\2005\CC_AwardBid_5_13_05.doc
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CITY OF PLYMOUTH
RESOLUTION NO. 2005 -
RESOLUTION AWARDING BID
2005 SEAL COAT PROGRAM
WHEREAS, pursuant to an advertisement for bids for the construction of the 2005 Seal Coat
Program, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement:
COMPANY TOTAL BID
Pearson Bros. Inc. 207,832.48
Allied Blacktop 221,771.05
ASTECH Corp. 242,892.75
Caldwell Asphalt Co. 291,811.69
WHEREAS, Pearson Brothers Inc. has provided information complying with the City's Bidder
Evaluation Policy which indicates that Pearson Brothers Inc. is a responsible bidder: and
WHEREAS, it appears that Pearson Bros. Inc. of Loretto, MN is the lowest responsible
bidder, complying with the minimum specifications;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into the contract
with Pearson Bros. Inc. of Loretto, MN in the name of the City of Plymouth for the 2005
Seal Coat Program according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Engineer in the amount of $207,832.48.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted by the City Council on May 24, 2005.
O: \Engineed ng\GEN EPA L\P WKS\RESOL\Awd_Bd_05. doe
DATE: May 13, 2005 for the City Council Meeting of May 24, 2005
TO: Laurie Ahrens, City Manager through
Doran Cote, P.E., Director of Public Works
FROM: Ross A. Beckwith, P.E., Assistant City Engineer
SUBJECT: APPROVE PLANS AND SPECIFICATIONS
REVERE LANE: 6TH AVE. TO 10TH AVE.
CITY PROJECT NO. 4142
ACTION REQUESTED: Make a motion to adopt the attached resolution approving plans and
specifications and ordering advertisement for bids for the above referenced project.
BACKGROUND: The un -built section of Revere Lane, which would connect to 10th Avenue, has
been know as "Segment F" since the late 1980's when the section to the south was constructed.
Currently, there is only a bituminous trail on City right-of-way that connects Revere Lane to
10th
Avenue. The City's Comprehensive Plan identifies this segment of roadway as a future major
collector to be constructed at such time when it will relieve congestion at the intersection with Hwy.
55, and provide alternate access into the commercial area. As traffic volumes continually increase
on Hwy. 55, congestion could be reduced at the intersections of Revere/Hwy. 55 and South Shore
Drive/Hwy. 55 with the extension of Revere Lane to 10th Avenue. In addition, emergency vehicle
response times would be improved with the connection of Revere Lane to 10th Avenue. Plymouth
Police and Fire both support the extension, as noted in the following statement from Fire Chief
Klein: "The extension of Revere Lane to connect to 10th. Avenue would be beneficial to
emergency service response to this area. Through streets greatly enhance our ability to quickly
access the emergency scene, often from two directions. Through streets allow needed flexibility in
decision-making, and improve and support more effective fire department operations. Fire
Department staff support this street extension."
In September of 2004, CB Richard Ellis, Inc. approached the City with the request of constructing
the remaining portion of Revere Lane to 10th Avenue. They had recently purchased Waterford Park
Plaza, as Provident/Waterford LLC, and plan to make upgrades and improvements to the overall
site. The extension of Revere Lane to 10th Avenue would be in conjunction with their proposed
upgrades, and they are willing to help fund this project. There is a great potential here to revitalize
this shopping area and attract business and consumers that may otherwise bypass this site for one to
the east of Plymouth.
Access to the current Waterford Plaza site is very difficult from the north. Residents are forced to
either take the long, windy frontage road adjacent to Hwy. 169 and Hwy. 55 or South Shore Drive
onto Hwy. 55 and then off at Revere Lane. Hwy. 55, and highways in general, are not designed to
carry motorist on short trips such as this. Highways are constructed to move motorists greater
0:\Engineering\PR0JECTS\2000 - 2009\4142\Memos\ApproveMSMemo_4142.doc
SUBJECT: APPROVE PLANS AND SPECIFICATIONS
REVERE LANE: 6TH AVE. TO 10TH AVE.
Page 2
distances and at greater speeds and when you force motorists to use highways for these short trips
you are really congesting the highway and making it operate at a lower level of service. Revere
Lane is in an excellent location, as it was planned to be, to carry traffic from the north to and from
the commercial area without using the highway as a collector type street.
Some of the water quality aspects that will be included with this project are the addition of two new
sump catch basins, one at 8th Avenue and one at I oth Avenue. Sump catch basins help contain
sediment before it is released into the adjacent wetlands. Another improvement will be done at the
southeast corner of the project area. Currently storm sewer pipe discharges into an area that was
intended to be a water quality pond prior to discharging into Bassett Creek. Only the remnants of a
pond remain as the ponding area is filled in with sediment to the point where it no longer holds and
treats the water before it enters Bassett Creek. This pond will be excavated to its intended volume
and a new skimmer structure will be installed as the outlet to Bassett Creek. This pond will treat
over 4.5 acres of impervious surface, which is well above the 0.75 acres of impervious surface that
will be added with the new roadway.
There will be one wetland impact with this project on the northwest corner of the project area (10`h
Ave. and Revere Lane). In order to properly install the trail section with a safe backslope an
existing mitigation pond, constructed with the Village at Bassett Creek town homes, will be
impacted. We plan to restore the wetland on the east side of the pond by removing debris, trash,
and brush. The area will be seeded by native wetland species. This newly restored area could be
credited at the rate of 25%. This work will also improve the quality of the existing wetland and
Bassett Creek by expanding the area capable of treating runoff.
The issue of asbestos was brought up at the May 10, 2005 City Council meeting as a concern.
When the Village at Bassett Creek development was originally proposed in 1986 it included a large
site with an office building, town homes and a senior housing complex. It was then discovered that
asbestos was found on the western portion of the property. As a result, the Village at Bassett Creek
was only built as it stands today and only includes the senior housing building and a reduced
number of town homes than proposed. Since the western portion of the property did not get
developed at that time Trenton Lane was not extended through to 10th Avenue, and 6th Avenue was
not connected to the frontage road to the west. A traffic study was done at the time of this proposed
development and stated that if Trenton Lane was built through to 10t1' Avenue, Revere Lane would
also need to be constructed to carry the north -south traffic and keep motorists from using Trenton
Lane, a local street, as a cut -through street. Revere Lane, a major collector, was always intended to
be constructed as part of the overall development of the area as there is currently only one access,
from the south, to this development area. In addition, the property to the west of the existing town
homes, containing asbestos, is very valuable property and it is only a matter of time before the site
is cleaned up and developed as it was originally intended.
In 1.987 when the existing portion of Revere Lane was built, a surcharge was placed on the future
Revere Lane segment up to
10th Avenue due to the poor soils in that area and the hope that this
surcharge would save future dollars of a deep excavation. As mentioned in the Preliminary
Engineering Report, the surcharge has worked effectively and the road can be constructed without
0.\Engineering\PROJECTS\2000 - 2009\4142\lvt s\ApproveP&SMen—4142.doc
SUBJECT: APPROVE PLANS AND SPECIFICATIONS
REVERE LANE: 6TH AVE. TO 10TH AVE.
Page 3
enduring extreme excavation. The placement of the surcharge was excellent foresight for the road
project and saved considerable costs.
A meeting was held on Tuesday, May 17, 2005 at the Plymouth Creek Center with the HOA and
residents of the Village of Bassett Creek as well as City Staff, the Mayor, and a Council Member to
discuss the proposed road extension. Attached is a memo of the major concerns brought up at the
meeting and the responses or actions that resulted from the questions. Screening from road noise
and the sight of the roadway was really the main issue of discussion at the meeting. As a result, the
City, and City Forester, is currently working closely with the HOA to develop a landscaping plan
that will address these issues and this plan will be included as part of the project.
Other questions have come up regarding whether property owners were notified of the future
extension of Revere Lane at the time they purchased their property. Attached is the marketing
brochure used b Rottlund when promoting their new development in 1998 that shows Revere Lane
extending to 10` Avenue. The original property owners should have been aware of the fact that the
Revere Lane extension was part of the overall approved development site at the time of original
purchase. The second and even third owners of the properties may not have been notified by their
realtors that Revere Lane was scheduled to be connected at some future date, and if that is the case
it is very unfortunate. However, the City's Comprehensive Plan has shown this road extension
since the time this development was initially proposed and that information is available both at City
Hall and on the City's website.
BUDGET IMPACT: The City has been holding cash deposits for the pending "Segment F"
project in the amount of $270,537 for years. The $270,527 will be the extent of the City's financial
contribution to the project. Once the project is bid, Provident/Waterford would waive their right to
a public hearing and be assessed the additional amount of the total project cost, currently estimated
at $199,463, before the bid is awarded. After they are assessed, the financial guarantees posted by
Provident/Waterford for the up front work would be returned to them, as the total project cost used
for the assessment would include all costs to date for the project. An assessment over a 10 -year
period would be preferred by Provident/Waterford.
By posting the financial guarantees in advance of all the work done to date, if for some reason
Provident/Waterford does not want to move ahead with the project once it has been bid, the City
will not incur any costs. The estimated construction cost is $354,000 and the estimated total project
cost, which includes the cost of the soil borings, Preliminary Engineering Report and 30% for
engineering, administration, legal and contingencies is $470,000.
RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the
attached resolution approving plans and specifications and ordering advertisement for bids for the
Revere Lane Project, CP 4142, with bids to be received June 20, 2005.
attachments: Map
Info. Meeting Q&A
Brochure
Resolution
0:\Engineering\PR0JECTS\2000 - 2009\4142\Me s\ApproveP&SMemo_4142.doc
n
4
CITY OF PLYMOUTH
REVERE LANE EXTENSION
PROJECT LAYOUT
wea. good fain ia. I
CITY OF PLYMOUTH
REVERE LANE EXTENSION
PROJECT LAYOUT
wea. good fain ia. I
DATE: May 18, 2005
TO: File
FROM: Ross A. Beckwith, P.E., Assistant City Engineer
SUBJECT: SUMMARY OF COMMENTS FROM PUBLIC MEETING
REVERE LANE: 6TH AVENUE TO 10TH AVENUE
CITY PROJECT NO. 4142
A public meeting was held on Tuesday, May 17, 2005 for property owners and residents
in the Village of Bassett Creek Association. The meeting was attended by 18 property
owners, Mayor Judy Johnson and Council Member Bob Stein. City staff present
included Ron Quanbeck, Doran Cote, Laurie Ahrens and Ross Beckwith. General
information was provided regarding the history of the Village at Bassett Creek proposed
development, the actual development constructed due to asbestos found in the western
portion of the site, and the proposed Revere Lane Extension to 10th Avenue.
The major comments were as follows:
Where are the wetland impacts?
Response: At the southwest quadrant of the proposed Revere Lane
and
10th
Avenue there will a minor impact to the existing mitigation
pond. This impact occurs in order to get the proper backslope from
behind the 10 -foot trail section. The pond to be impacted was
constructed with the Village at Bassett Creek to mitigate for wetland
filled for the construction of the town homes. The City will likely be
mitigating this fill area on the east side of the proposed Revere Lane
section adjacent to Bassett Creek.
Can trucks (semis) be restricted along this roadway to certain hours
as is done in Minneapolis around the lakes?
0:\Engineering\PR0JECTS\2000 - 2009\4142\Misc\MtgQ&A_4142.doc
SUBJECT: SUMMARY OF COMMENTS FROM PUBLIC MEETING
REVERE LANE: 6TH AVENUE TO 10TH AVENUE
CITY PROJECT NO. 4142
Page 2
Response: Revere Lane would be designated as major collector as a
public street. Staff is currently unaware of how (legally) any
restrictions as to the hours or vehicle types could be put into place for
on a public roadway. And even if signage was put up, it is unknown
how it could actually be enforced.
How will residents be screened from noise and headlights?
Response: The option of a noise wall was raised earlier in email
discussions, but due to the high cost of noise walls this is not a realistic
option.
A more realistic option would be to use landscaping in the form of
trees and shrubs. The layout of the town homes adjacent to the
proposed Revere Lane section contains mitigation ponds just north of
81h Avenue and just south of 10th Avenue on the west side of Revere
Lane which could not incorporate really any landscaping. There is a
stretch approximately 200 feet long between these two ponds that has
enough available space to put up landscaping. Currently, there are
some trees along this 200 -foot stretch between the complex and the
proposed road site but they are mainly deciduous and will not provide
much screening in the winter months. A mixture of evergreens and
with shrubs would likely be the best combination of landscaping and
the City Forester will work with the HOA board to create a plan that
would be included in the Revere Lane project.
What is the impact on the Revere Lane intersection at Hwy SS? There
are already big delays now and increasing traffic will only make it
worse.
Response: If Revere Lane is constructed, new traffic counts will have
to be taken to determine the actual traffic volumes and corresponding
times of day that this intersection is handling the most traffic. Since
there also a signal at
6th and Revere Lane, there may be an opportunity
to time the two signal systems to allow for less stacking at the
intersection. This is a Mn/DOT traffic signal and they require real
data, versus anticipated, before looking at changing timing to a signal
system. It is possible that the green time can be extended if volumes
significantly increase during the peak times, however continual flow
along the state highway corridor is Mn/DOT's major concern at these
signalized intersections.
0.\Engineering\PROJECTS\2000 - 2009\4142\Micc\MtgQ&A_4142.doc
SUBJECT: SUMMARY OF COMMENTS FROM PUBLIC MEETING
REVERE LANE: 6rH AVENUE TO 10TH AVENUE
CITY PROJECT NO. 4142
Page 3
Can a sign be installed on 8`h Avenue to keep vehicles from mistakenly
drive the loop of the private streets?
Response: Yes, as part of the project can incorporate a No Outlet sign
at the intersection of 8th Avenue and Trenton Lane to keep vehicles
from getting confused and driving through your development.
Will there be new stoplights or stop signs as part of this project?
Response: Yes, stop signs will be installed on northbound Revere
Lane and 10th Avenue and on eastbound 8th Avenue at Revere Lane.
What will the impact be on my property value with the new street?
Response: Property values in the City of Plymouth have been
increasing consistently for years, in every type of neighborhood. On
other major roads of the City such as Vicksburg Lane there are large,
very expensive homes adjacent to the busy street, which also continue
to increase in value every year. Property values in Plymouth increase
because Plymouth is a great place to live offering excellent parks, low
crime, low taxes and good schools. There are multiple factors that go
in to the value of a property and history has shown that owning
property next to a collector street does not negatively impact the
overall property value.
0:\EngineeringTROJECTS\2000 - 2009\4142\Misc\M[gQ&A_4142.doc
4
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T B GA B L E S
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11
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Your Neighborhood
L1
a
The Site
The layout all(l plan of
The Village at Bassett Creek was
designed to provide c:onlfi)rtable living in
natural surroundings, Nearby preserved
wetlands and existing trees are whist
MAC this Cc)i1111141nttY nntlltle.
lour new neighlx)rhood i locat4d in J Country
setting, yet rhe conveniences of shopping,
diming, and entertainment are all within
minutes of your new home, Downtown
Minnealx,lis is 15 minutes away, featuring
maim league sporting e entt, fine dining,
concerts, theater rind much snore.
You can forget about bringing it snow shovel to
The 1`illage at Bassett (:reek, you won't need it
here. All regular home maintenance is taken
care of by the 110meowner's association, leaving
you the time to enjoy all the amenities this
exceptional neighborhood has to offer.
1. ity Hall
2. Police Station
3. Fire Station
4. Library
5. Post t )ffice
6. T'anglen Elementary
i. North Iunior High
3. 1 lopkins Senior High
9. Medicine Like
10. ti1'_ 1\101cine Lake Park
11. Kati Lake
12. W' stdalc Park
13. Min1 ealx)lis C'olf Club
14. Brookview Glolf't_1t,h
15. golden Valle)
Country C.Itib
16. Hampton Hills
32, Golf Course
1. French Park
IS. Rainlx)w Foods &
Mall Shops
19, target Greatland
20. Ridgedale (Mall
21. Applebee's
22. Dave's Barbecue
3. Ivorie's Fina linins;
24. Macaroni (rill
23. Don lablo's
26. Santorini's
Zi. Yvette Restatinin1
28. Lecann ('hill
29. Chanlpp's
30. Willow Creek Z? Shelar
Movic Theaters
31, Plynwudl Cineplex 12
32, Plymouth Playhouse
Ross Beckwith
From: Kelly Breit [kelly@breit.com]
Sent: Friday, May 13, 2005 1:59 PM
To: Ross Beckwith
Subject: FYI> Copy of notice sent to Bassett Creek Village Homeowners
Ross,
Below is a copy of the email notice being sent to Bassett Creek Village
Homeowners this afternoon.
See you on Tuesday,
Kelly
Dear Bassett Creek Village Homeowners & Residents:
In response to concerns regarding the Revere Lane extension project, the
homeowners association board of directors has asked the City of Plymouth to
schedule an information meeting prior to the May 24th city council meeting.
The Revere Lane Project Information Meeting is scheduled as follows:
Tuesday, May 17, 2005, 5:30 PM
Plymouth Creek Center
Conference Room 2
14800 34th Ave
Plymouth, MN 55447
763-509-5280
Plymouth Creek Center Map
http://maps.google.com/maps?oi=map&q=14800+34th+Ave,+Plymouth,+MN+55447
Along with information displays about the project, the following issues are
anticipated to be on the agenda:
Comprehensive Plan History
Bassett Creek Village PUD History
Assessments Not Needed for Revere Lane Extension
Road & Trail Design
HOA Requested Landscape Improvements
Influencing the Approval Process
Important City Council Meeting Dates & Times
Question & Answer Period
If you are unable to attend the May 17th meeting, but still want to be heard
on the issue, you should plan to attend the May 24th city council meeting.
Tuesday, May 24th, 7:00 PM
City Council Meeting
Plymouth City Hall
Council Chambers
3400 Plymouth Blvd
Plymouth, MN 55447
763-509-5000
Plymouth City Hall Map
http://maps.google.com/maps?oi=map&q=3400+Plymouth+Blvd,+Plymouth,+MN+55447
If the project is approved at the May 24th meeting, the city will advertise
for bids and present the contracts for approval at the June 28th city
council meeting. If the contracts are approved at the June 28th meeting,
1
construction work is expected to start in July and be completed in the fall.
The May 17th Revere Lane Project Information Meeting is open to the public
and homeowners, renters and members of the community are welcome to attend.
Sincerely,
Kelly Breit
President
Bassett Creek Village Homeowners Association
0)
Revere Lane Extension Imposing on Basset Creek Village Page 1 of 4
Doran Cote
From: Judy Johnson
Sent: Friday, May 06, 2005 11:24 AM
To: Cynthia Schuster
Cc: Council Members; Doran Cote; Anne Hurlburt
Subject: RE: Revere Lane Extension Imposing on Basset Creek Village
Cindy,
I am sending you a copy of the email and my response from Peter Tulisaari - one of your neighbors
concerned about this same issue. Many of your questions were also included in his email. I am short
on time at the moment, but wanted to respond to your concerns quickly, so I thought I would give you
a copy of my reply to him.
I will also copy the council and staff so they are aware of your concerns and questions.
Thanks and let me know if you have more questions. You will also get a response from our staff on
the timeline questions and justification for the road.
Judy Johnson
Mayor
Thank you for your quick and thorough reply!
I will share this information with my neighbors.
From: Judy Johnson [mailto:)Johnson@ci.plymouth.mn.us]
Sent: Friday, May 06, 2005 10:04 AM
To: Peter Tulisaari
Subject: RE: Revere Lane Street Project
Thank you for your email. I appreciate your comments.
Revere Lane has been planned for in our city transportation plan since before Bassett Creek Village
was built. It was not built at the time of your development because traffic counts did not yet warrant
it. We do not have signs that post proposed roads. All of our road plans are noted in our city's
comprehensive plan which is available to the public. We do have signs that denote when an
application for a property comes in to the city that is proposed for development.
I will check into whether the city has money in reserve for this road, but it does not surprise me that
the shopping center would be paying for this, as well. This has been done many times with
developers to cover their fare share of infrastructure improvements so the burden does not fall alone
on the property tax. I will also check into our notification of residents to see what our process is and
5/18/2005
Revere Lane Extension Imposing on Basset Creek Village Page 2 of 4
see where we can make improvements.
The city is doing nothing in a covert manner to keep information from our residents. We worked very
hard years ago to get Basset Creek Village approved so people could purchase (at that time more
affordable) townhomes and Revere Lane was always part of the master plan for this area. If your
realtor or builder did not make that information available about future Revere Lane that is
unfortunate, the city has always made that information available to citizens when requested.
We do have very strong wetland ordinances and yet must build roads to serve the citizens of the city.
Our city does an excellent job working to improve the environment and we take that responsibility
very seriously. Ironically, the neigborhood to your north strongly objected to Basset Creek Commons
being built when Rottlund brought in the plans because it would ruin the environment and lower their
property values. Neither has taken place. We followed strict city, state and federal ordinances and
laws and now many fine people are able to call Basset Creek Commons home in Plymouth. Again,
those original plans called for the completion of Revere Lane one day in the future.
Also, the city is mandated by state law to appraise properties based on their market value. The fact
that your townhome has increased is due to the fact that Plymouth is a very desirable community to
live in with low crime, great parks, good schools and many jobs. Plymouth has the lowest tax rate for
cities sized over 10,000 in population in Minnesota. The city portion of your property taxes is only
20%, the rest goes to the county and school district and other smaller taxing jurisdictions. You would
be taxed more if you lived in Maple Grove or Minnetonka in the same valued townhome. We also
work very hard to keep any levy increase on average to about inflation and growth which is very
consertative.
I can understand that you are upset about a road being built near your home. I have three roads on
three sides of my townhome. This has not negatively impacted my property values, quality of live or
caused any problems.
If you do, however, believe your value has decreased at any time, you may come before the Board of
Equalization each year or contact our assessors department to discuss your valuation. There is a
process whereby you may request that it be lowered. Our staff will review it and consider your
recommendation.
I am copying your message to our community development director and public works director to
share your concerns and get more answers to your questions. I will also share your comments with
the full city council so they are aware of your concerns.
Again, the city works on behalf of our citizens and plans well into the future to keep our city a very
strong, desirable place to live, work and play.
At Your Service,
Mayor Judy Johnson
Original Message -----
From: Peter Tulisaari[mailto:ptulisaari@kingcompanies.coml
Sent: Fri 5/6/2005 8:43 AM
To: Judy Johnson
Cc: Ginny Black
Subject: Revere Lane Street Project
5/18/2005
Revere Lane Extension Imposing on Basset Creek Village
Dear Mayor Johnson,
My name is Peter Tulisaari and I live in Bassett Creek village. My townhome
overlooks the proposed road 40' wide road, I recently heard about for the
first time this week. I, along with my immediate neighbors, are appalled
that a road has been planned without our knowledge. My neighbor Susan Olson
found out by asking a survey worker, what he was doing? Furthermore, I do
not recall seeing any posted signs that stated the proposed road site. I
have seen these signs everywhere else thoughout Plymouth, but not where it
affects me and my property.
From what I understand, CB Richard Ellis (Waterford Plaza owner)has promised
to cover the majority of the costs of the "improvement to the community" and
the City of Plymouth has decided to take the money and covertly plan this
road without the residents knowing. Nice work!
Concerns:
Currently, there are wetland refuge markers that border the proposed 3 lane
road. What happened to wetland preservation? Aside from the wildlife
concern, our property values are sure to plummet with a road open to
semi -trailer traffic bordering our kitchens and back porches. Funny, just a
couple of months ago the city sent out an appraiser into our townhome
community to increase the taxable value of my home by approx. $30,000.00.
The ugly irony of it all, the increased taxes, with the financial help of CB
Richard Ellis, can build a road in my backyard. Once again nice work, City
of Plymouth.
Extremely upset resident,
Peter Tulisaari
862 Trenton Lane N.
Plymouth, MN 55441
Original Message -----
From: Cynthia Schuster[mailto:cynthiaschuster00@msn.com]
Sent: Fri 5/6/2005 11:14 AM
To: Judy Johnson
Cc:
Subject: Revere Lane Extension Imposing on Basset Creek Village
Mayor,
I believe you are now aware that the residents of Bassett Creek Village are
aware that you plan to install a commercial thoroughfare within feet of our
townhomes. I want you to know that we realize this COMMERCIAL, NOT
RESIDENTIAL road would only serve the property developer (that doesn't live
here, of course, and whose commerical property isn't even near our area) and
will have nothing but detrimental impact on our community - from
unbelievable noise, wetland destruction, lack of privacy, property value
loss, etc.
It would be another matter if this road were a residential road, but it is
intended for truck traffic, which is completely unacceptable. We would see
semi -trailer traffic from Rainbow Foods and other retailers, as well as from
all the manufacturing companies that have fleets of trucks to our east.
There will be absolutely no benefit whatsoever, to the 70+ homes at Bassett
Creek or the commerical residents near us. What it will do, however, is
drive commerical traffic off of Hwy 55 & 10 (where it should be) and into
residential and small commerical areas, where it should not be. You are
5/18/2005
Page 3 of 4
Revere Lane Extension Imposing on Basset Creek Village
creating far more problems that you think you are solving. By the way, what
problems are you solving? I would like your reasons for deciding to do this
now. I have lived here for four years and have seen no increase in traffic.
Do you seriously think it appropriate to drive transitory traffic into our
community?
You would also be destroying a protected wetland area, which we find to be
abomidable - you are robbing us of that, we get nothing in return, except an
eyesore, unbelievable noise, etc. and a commerical property owner gets what?
We need to know a few things as we move forward.
1) What is the city's rationale for installing this road, now?
2) What traffic studies have been done to show current conditions and how
they would change if the road is installed?
3) What studies on the impact on the environment?
4) What studies on property values?
5) What studies on noise pollution?
6) What restrictions have been set for the use of this proposed road?
7) What are your internal timelines for project reviews?
8) How do you and your staff report to the County Commissioners?
Thank you.
Cindy Schuster
860 Trenton Lane North
Plymouth, MN 55441
763) 546-9409
612) 770-3565
5/18/2005
Page 4 of 4
Revere Lane Extension Page 1 of 1
Doran Cote
From: Laurie Ahrens
Sent: Thursday, May 12, 2005 8:48 AM
To: Doran Cote
Subject: FW: Revere Lane Extension
For staff report.
Original Message -----
From: Evenson, Jennifer [mailto:Jennifer.Evenson@minnetonka.kl2.mn.us]
Sent: Wed 5/11/2005 9:02 AM
To: Jim Willis
Cc:
Subject: Revere Lane Extension
Hello Jim Willis,
Please represent my opposition of the extension of Revere Lane from 8th to 10th Avenue. I am the owner of 872
Trenton Lane No and my town home will be less than 300 feet from this new road.
I have lived in Plymouth for 5 years and I brag to others about the quality of living and pride I have in my town
home complex. Please consider the integrity of our community and take this item from the consent agenda prior to
the May 24th meeting. I would appreciate further traffic testing and recommendations based on studies that consider
residential needs as well as traffic needs.
If the decision is final in favor of the extension, can there be a friendly compromise to consider proposals of
time limitations for truck traffic? For instance, trucks need to re-route after 7pm for noise concerns and safety at
night? How about some type of landscaping barriers? Please consider options for us!
Thank you for your time and help!
Jennifer Evenson
763-543-0936
5/18/2005
Page 1 of 2
Doran Cote
From: Judy Johnson
Sent: Tuesday, May 10, 2005 5:38 PM
To: Johnsonmicheleg@aol.com
Cc: Doran Cote; Laurie Ahrens
Subject: RE: Citizen Concern: City Project 4142- Revere Lane Project, 6th Ave. to 10th Ave.
I will see that this is discussed when the council receives it at our regular council meeting. This is a city
road so there is no state or federal process involved. Additionally, this road has been in our city's
transporation plan for maty, many years and was part of the plan when your neighborhood was approved
for development. I do appreciate your comments and will keep them in mind as this comes to me for
consideration.
Mayor Judy Johnson
Original Message -----
From: Johnsonmicheleg@aol.com [mailto:Johnsonmicheleg@aol.com]
Sent: Tue 5/10/2005 4:41 PM
To: Judy Johnson; Bob Stein; Jim Willis; Tim Bildsoe
Cc:
Subject: Citizen Concern: City Project 4142- Revere Lane Project, 6th Ave. to 10th Ave.
May 10, 2005
Dear Mayor Johnson, and Council Members Stein, Willis, and Bildsoe:
I am writing to voice my concern over City Project 4142, the Revere Lane Project of 6th Avenue to
10th Avenue in Plymouth. Due to the incomplete information contained within the Preliminary
Engineering Report (dated March 21, 2005), I request that this process be reopened and all required
due process procedures (city, state, and federal) be initiated.
I am a homeowner of 834 Trenton Lane North, adjacent to the proposed road expansion. The
Preliminary Engineering Report is inadequate for a number of reasons, including:
1) The report does not address impact on adjacent homeowner residents despite the fact that the
report clearly states the road will serve commercial traffic (e.g., semi trailers and large trucks);
2) The report claims emergency vehicles need the road for improved access yet there is no factual
support or documentation of any kind to support this critical assertion;
3) The report does not include any duty of the commercial sponsor (Waterford Plaza/CB Ellis) to
mitigate the impact on adjacent homeowner residents in any way (e.g., noise restrictions, time
restrictions for loading/unloading at Waterford Plaza, weight restrictions for vehicles, construction
of sound barriers, etc.); and
4) The report does not value the current status of the trail, considering the children, senior citizens,
bicyclists, and wildlife that use this trail on a frequent basis; given the report's stated assertion that
this road will be used for commercial traffic (e.g., trucks, semi -tractor trailers, etc.) the impact and
danger to pedestrian citizens of Plymouth will be very significant.
5/18/2005
Page 2 of 2
I request that City Project 4142 be removed from the consent agenda of the council's meeting on
May 24. I am unable to attend the city council meeting of May 10, however, I will plan to attend the
city council meeting of May 24. In conclusion, the sponsor's (Waterford Plaza/CB Ellis) stated
commercial purposes for the road are not within the original intent for the right-of-way directly
adjacent to residential property.
Thank you for your consideration.
Sincerely
Michele Johnson
834 Trenton Lane North
Plymouth, MN 55441
Home: 763-545-8344
Mobile: 763-242-0331
5/18/2005
Doran Cote
From: Bob Stein
Sent: Wednesday, May 11, 2005 2:58 PM
To: Evenson, Jennifer
Cc: Doran Cote
Subject: RE: Revere Lane Extension
Thanks for your email. The road has been removed from the consent agenda and will be
subject to a full hearing at the May 24 meeting. As you may or may not know this road has
been in the comprehensive plan as a major collector street for some time. Past studies
have determined that this street is needed.
I think your idea to study how to mitigate truck traffic and barriers is a good idea and
will be explored. However I don't (1) know if that is feasible or (2) if there is any
money available for it.
Also, please contact your legislators to vote for an increase in funding for upgrading our
highways and mass transit since the lack of both increase the need for this road.
Thanks again
Bob Stein
Plymouth City Council
Original Message -----
From: Evenson, Jennifer [mailto:Jennifer.Evenson@minnetonka.kl2.mn.us]
Sent: Wed 5/11/2005 9:00 AM
To: Bob Stein
Cc:
Subject: Revere Lane Extension
Hello Bob Stein,
Please represent my opposition of the extension of Revere Lane from 8th to 10th
Avenue. I am the owner of 872 Trenton Lane No and my town home will be less than 300 feet
from this new road.
I have lived in Plymouth for 5 years and I brag to others about the quality of
living and pride I have in my town home complex. Please consider the integrity of our
community and take this item from the consent agenda prior to the May 24th meeting. I
would appreciate further traffic testing and recommendations based on studies that
consider residential needs as well as traffic needs.
If the decision is final in favor of the extension, can there be a friendly
compromise to consider proposals of time limitations for truck traffic? For instance,
trucks need to re-route after 7pm for noise concerns and safety at night? How about some
type of landscaping barriers? Please consider options for us!
Thank you for your time and help!
Jennifer Evenson
763-543-0936
Page 1 of 1
Doran Cote
From: Anne Hurlburt
Sent: Tuesday, May 17, 2005 3:30 PM
To: Tim Bildsoe
Cc: Laurie Ahrens; Ross Beckwith; Doran Cote
Subject: FW: Bassett Creek
Tim --
As you requested, we have contacted Rottlund to determine what disclosures, if any, were made to the
purchasers of townhomes in the Village at Basset Creek regarding the future extension of Revere Lane.
While it does not appear that there were formal disclosures, the marketing materials clearly show the street. I
understand that some of the residents have indicated to our staff that they were made aware of the street
extension when they purchased their homes.
Let us know if you need further information,
Anne
Original Message -----
From: Jared Noelting
Sent: Tuesday, May 17, 2005 3:20 PM
To: Anne Hurlburt
Subject: FW: Bassett Creek
Original Message -----
From: Ridgeway, Debbie[mailto:dridgeway@rottlundhomes.com]
Sent: Tuesday, May 17, 2005 1:48 PM
To: Jared Noelting; Ross Beckwith
Subject: Bassett Creek
Hi guys,
Sorry, but I could not find any disclosure related to the extension of Revere. However, I am attaching a copy of our
marketing brochures (copyright 1998), which shows Revere Lane extending to 10th Ave. Hope this helps! Also, I
mentioned to Jared that many of these owners paid a lot premium ($1,000 - 7,500), however these were minimal
premiums compared to the other units (up tto $9,500 on the wetland).
It may also be helpful to know that of the 12 units (3 bldgs) adjacent to Revere, % are the original owners & % are
resale owners.
Sorry I couldn't be of more help!
Deb
5/18/2005
CITY OF PLYMOUTH
RESOLUTION NO. 2005 -
APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
REVERE LANE EXTENSION PROJECT
CITY PROJECT NO. 4142
WHEREAS, pursuant to a resolution passed by the Council on April 12, 2005 the City's
Engineering Consultant, Bolton & Menk, Inc. has prepared plans and specifications for
the construction of Revere Lane to 10th Avenue and has presented such plans and
specifications to the Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA:
1. Such plans and specifications, copies of which are on file in the City
Engineer's office and made a part hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper
and in The Construction Bulletin an advertisement for bids upon the
making of such improvement under such approved plans and
specifications. The advertisement shall be published two times, shall
specify the work to be done, shall state that bids will be received by the
City Clerk until 1:00 p.m. on June 20, 2005 at which time they will be
publicly opened in the City Council Chambers of the Plymouth City
Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by
the City Engineer and that no bids will be considered unless sealed and
filed with the City Clerk and accompanied by a cash deposit, cashier's
check, bid bond or certified check payable to the City Clerk for five
percent of the amount of such bid.
Adopted by the City Council on May 24, 2005
0:\Engineering\PROIECTS\2000 - 2009\4142\Resol\ApproveP&SRes_4142.doc
DATE: May 20, 2005
TO: Mayor and City Council
FROM: Laurie Ahrens, City Manager./
SUBJECT: Deferred Assessments
I notified you earlier this year of an issue we were working on relating to deferred special
assessments. When clewiing out the Engineering Office after Dan Faulkner left, a
number of files were found relating to deferred assessments. Many of these were very
old and had not been properly tracked or administered over the years.
Building Official Joe Ryan was asked to take on the project of researching the status of
each deferred assessment and recommending a resolution (Joe has no responsibility for
special assessments, but he has good research and problem -solving skills.) Joe worked
on this for several months. He has submitted a final report on the status of each
outstanding deferred assessment and suggested process improvements moving forward.
Attached are several documents:
A) Report on the Deferred Assessment Project. The report notes deficiencies,
documents tasks done during his review, and makes recommendations. The
recommendations are being implemented.
B) Deferred Assessment Report. This summarizes each deferred assessment that was
determined to be uncollectable. The total original amount (no interest) of the
uncollectable assessments is $54,175.84.
C) Active Deferred Assessments. This summarizes each active deferred assessment.
We believe that most of these will be collectable, but a couple could become
uncollectable in the future. For example, one active deferred assessment is from
1980, and unless development occurs within five years, it will become
uncollectable due to the 30 -year limit.
D) New Policies and Procedures relating to deferred assessments.
I believe this resolves the issue, and we now have proper procedures and training in place
to ensure that deferred assessments are monitored and handled correctly in the future.
DATE: May 14, 2005
TO: Laurie Ahrens, City Manager
CC: Anne Hurlburt, Community Development Director, Dale Hahn,
Finance Director, Doran Cote, Public Works Director
FROM: Joe Ryan, Building Official
SUBJECT: Deferred Assessment Project
I have completed my review of the deferred assessment files that were retained in the
Engineering Department. During my research of the files, I discovered the following
areas of concern:
Lack of monitoring, tracking, acting, or collecting on payments due.
Failure to recognize the provisions in Chapter 429 of the Minnesota State Statute
relating to time limitations for assessment collections. (See Attached).
Approving resolution language that contained unrealistic conditions for payment
that could not be tracked such as: the sale of the property, no longer
homesteading the property, hooking up to municipal sewer, etc. Other resolutions
contained language that was not time -specific at all, such as: an indefinite period,
or until developed.
Incomplete/inaccurate file information.
Letters to property owners that conflicted with approving resolution language.
Inaccurate report information.
Lack of communication between, departments.
Lack of proper closure to files.
As a result of these findings, 1 completed the following tasks:
Deferred Assessment Project Page 2 May 19, 2005
Many of the properties with deferred assessments have been written off and
terminated due to a variety of reasons. (See March 29, 2005 Memo to Finance
Director, Dale Hahn). Individual files have been separated in two categories:
Active and Closed".
Every file, both "Active and Closed" has been updated, and now includes a
complete record history of supporting documentation.
A "Standardized and Certification of Termination document has been developed
for use by both our Engineering and Finance Departments to file and record at
Hennepin County for assessments that have either been paid or removed.
Depending on the nature of the assessment, the wording of the document can be
changed. Senior Engineering Technician Steve Deuth, Accountant Connie Ecker,
and Payroll Clerk Sheila Schultz were all provided copies. (See Attached).
Shortly after a visit to Hennepin County Government Center to conduct property
file research, I prepared a memo dated May 5, 2005 that describes an
arrangement between the City and Hennepin County to charge for certain services
from the County Recorder's Office, including: copying and recording documents.
Only documents such as: Certifications of Terminations, and Deferred
Assessment Documents should be recorded in this fashion. The recording of all
other documents should be handled by our City attorney. (See Attached).
Certification of Tenmination documents have been filed and recorded at Hennepin
County for those deferred assessment files which are now terminated and closed.
The deferred assessment reports generated by our Finance and Engineering
Departments have been updated and revised to reflect only those deferred
assessments which remain active. (See Attached).
A "Global Flag" has been added to those properties in the Govern System having
deferred assessments against them. Users of the system will automatically receive
a message concerning the assessment, upon a property search.
Based on meetings held with members of our Engineering and Finance
Departments, recommendations were developed to create new user fields and
report data from our automated "special assessment module" of the Govern
Software System. These changes will take place when the City goes live with
Govern's 8.5 version, anticipated sometime this July. (See Special Assessment
Deferral Recommendations).
A paper filing system has been developed for all deferred assessments. Each file
is tabbed by the property identification number, and will contain record history
documentation, including: copies of staff reports, approving resolutions, written
correspondence, County recordings, and payment verification. A checklist will be
inserted in each file folder to ensure proper documentation is provided.
Written procedures have been developed, describing the tracking process for
employee use. (See Attached).
Deferred Assessment Project Page 3 May 19, 2005
Recommendations:
Reduce the granting of deferred assessments. Based on my review of the files, it
appears that many of the deferred assessments approved were the result of
negotiations with the property owners to acquire project approvals.
Develop "standardized resolution language" that contains a time specific
expiration date, and a clause for the length of time payment is to be spread over.
Our City Attorney should meet with staff to develop resolution language, and
discuss related state statute provisions.
Mail "system generated letters" to property owners each year, advising them of
the current amount due with interest, and the time remaining for payment.
Once time has expired on a deferred assessment, notification should be sent to
Hennepin County for payment against the property. Based on conversations with
our City Attorney, this action would not requite any additional Council action,
and such requests could be filed directly with Hemlepin County for payment and
recording against the tax roll for the property.
Lastly, since all assessments are financial in nature, I recommend that the
responsibility of tracking and maintaining the files be placed within the Finance
Department. In order to ensure record accuracy, it is essential that improved
communications with Engineering Department personnel occur.
Please see me if you should have further questions.
JR -Jab
Ibm jryanl Deferred Assessment Project.doc
DATE: March 29th, 2005
TO: Finance Director Dale Hahn
FROM: Building Official, Joe Ryan
l
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4)
SUBJECT: DEFERRED ASSESSMENT REPORT
Dale, please discard my original memo to you dated March 18th, and replace it with this memo.
Another property has been added to the list for removal.
Identified below is a list of properties containing deferred assessment amounts which may now
be removed from our Govern system assessment records.
Each property contains a short explanation justifying the reason for removal.
PIN# 24-118-22-31-0001
According to our City Attorney, the City may not legally collect on assessment amounts which
are over 30 years old from the date action was taken by the Council approving the original
resolution to defer MN Statute 429.061 (Subd. 2). The assessments for this property were
approved by the City Council on November 16, 1970 (Resolution ##70-486).
PIN9 35-118-22-22-0039
According to our City Attorney, the City may not legally collect on assessment amounts which
are over 30 years old from the date action was taken by the Council approving the original
resolution to defer. MN Statute 429.061 (Subd. 2). The assessments for this property were
approved by the City Council on October 8, 1970 (Resolution ##70-427).
PIN# 26-118-22-33-0028
According to our City Attorney, the City may not legally collect on assessment amounts which
are over 30 years old from the date action was taken by the Council approving the original
resolution to defer. MN Statute 429.061 (Subd. 2). The assessments for this property were
approved by the City Council on October 8, 1970 (Resolution 470-427).
PIN# 35-118-22-34-0001
According to our City Attorney, the City may not legally collect on assessment amounts which
are over 30 years old from the date action was taken by the Council approving the original
resolution to defer. MN Statute 429.061 (Subd. 2).
The City Council approved Resolution #81-602 on September 8, 1981 deferring the assessments
for that portion of the property being used as the Ridgemount Community Playfield until such
time as the property is no longer leased by the City as a playfield. On August 1, 2000 the City
executed a new license agreement with independent School District No. 284 for a ten-year term.
The license will automatically renew for a second ten-year period, unless either party terminates
the license by written notice to the other party on or before June 1, 2009. According to Park and
Recreation Director Eric Blank, the City intends to renew the license for the second ten-year
term. Since the 30 year time period will expire during the term of the license agreement, this
assessment can be removed.
PIN# 24-11822-31-0056
When the City Council adopted Resolution #81-361, this property was not yet platted. The
assessment was for a portion of the property east of proposed Revere Lane, which was never
constructed.
1n 1985 the property was platted into the subdivision known as Lake Park Heights. The
assessment amount of $7,152.50 was equally split between two properties within the subdivision.
Since there is a DNR wetland pond located on the east side of this lot, this property cannot be
subdivided, therefore the assessment amount of $3,576.25 can be removed.
PIN# 24-118-2231-0068
When the City Council adopted Resolution #81-361, this property was not yet platted. The
assessment was for a portion of the property east of proposed Revere Lane, which was never
constructed.
In 1985 the property was platted into the subdivision known as Lake Park Heights. The
assessment amount of $7,152.50 was equally split between two properties within the subdivision.
Since the property was consolidated with the property along the northwest (Lot 2, Block 2), the
assessment amount of $3,576.25 can be removed.
PIN# 25-11822-11-0022
The original deferred assessment for the Lancaster Lane to Kilmer Lane watermain (City project
025) was for $2,200 (Resolution #91-382) for a period not to exceed five(5) years, provided
that if the propery was further subdivided during the five(5) year period, the deferred assessment
would' be paid in full.
The resolution was recorded at Hennepin County on December 11 `h, 1991, (Document #
5853934). Based on my research at the County Recorder's Office today, I discovered that the
document was never recorded against this property, but rather against a property having a legal
description as: Lot 9, Block 11, Fox Bend, which is not in Plymouth. Our City Attorney does not
recommend that we now have the document re-recorded after 16 years of the original assessment
date, therefore, it can be removed.
PIN# 36-118-22-11-0012
36-118-22-11-0013
36-118-22-11-0015
Based on the Levy numbers contained in Resolution 486-622, the City Council originally
adopted assessments against each of the properties at various times during 1974.
On September 29, 1986, the City Council adopted Resolution 486-622 re -deferring the deferred
assessments against each of the properties for a period of three years, beginning January 1, 1987.
On October 1, 1990, the City Council unanimously voted to refer the recommendation by staff to
re -defer the deferred assessments for five more years, to the Special Assessment Committee for
their recommendation.
On November 5, 1990, the City Council approved a motion to adopt the Special Assessment
Committee's recommendation to re -defer the original assessments for an additional five years.
It has now been over 30 years since the City Council originally adopted assessments against each
of the properties in question. According to our City Attorney, these assessments may now be
removed from our records.
Once your department has removed these assessment records, please provide me with a copy of
the revised deferred assessment report.
Thank you for your help and assistance in this matter. The complete file for each property is
available from our Engineering Department, if needed.
cc: Laurie Ahrens, City Manager
Anne Hurlburt, Community Development Director
lbm/jryan/deferred assessments
C ,
May 17, 2005
RE: Active Deferred Assessments
04-118-22-32-0001 Reason for deferral: Street frontage exceeding 300 feet.
The original deferred assessment for the Vicksburg Lane Project #801 of $8,000.36 (Res. 80-
727) was for five (5) years, provided the property was not sold, used by the owner for his
homestead, or further subdivided within the five (5) year period. It remains a single family
homestead.
18-118-22-43-0002 Reason for deferral: Street frontage exceeding l65 feet.
The original deferred assessment for street and utility charges was for City Project # 010 (Res.
92-710). The amount deferred was $19,439.50. The deferment was for five (5) years,
provided the -property was not sold, homesteaded, or further subdivided during that five (5)
year period.
I
30-118-22-34-0008 Reason for deferral: The deferred portion of this assessment is for a
possible future lot on the property.
The original deferred assessment for one-half or the lateral sanitary sewer charges was for
14,405.49 (Res. 2000-100). Deferred for an indefinite period unless the property is further
subdivided during the indefinite period.
22-118-22-21-0004 Reason for deferral: Property contains single family house where the
Adopted Land Use Guide Plan for this area indicates multifamily. Street frontage greater than
165 feet was deferred.
The original deferred assessment for street, sanitary sewer, wateimain, and storm sewer
improvements along County Road 61/Xenium Lane of $3,418.00 (Res. 84-643) increased to
5,311.09 in November 1990, when the City Council approved a motion to adopt a
recommendation by the Special Assessment Committee to re -defer the original assessments
for an additional five (5) year period. (Note: Govern lists the assessment as $3,418.00).
22-118-22-21-0005 Reason for deferral: Property contains single family house where the
Adopted Land Use Guide Plan for this area indicates multifamily. Street frontage greater than
165 feet was deferred.
The original deferred assessment for street, sanitary sewer, watcrmain, and storm sewer
improvements along County Road 61/Xenium Lane of $17,829.89 (Res. 84-643) increased to
27,702.81 in November 1990, when the City Council approved a motion to adopt a
recommendation by the Special Assessment Committee to re -defer the original assessments
for an additional five year (5) period. (Note: Govern lists the assessment as $17,829.89).
1-
O:T-iiginceringlGENLRALVASMTS1MiSC\DeferredAsmis 3 21 05.doc
07-118-22-34-0001 Reason for deferral: Deferred until developed.
The original deferred assessment for the Old Rockford Road/Highway 55 Area Utility
Improvements (City Project No. 1033) total of $89,283.63 (Res. 2003-085) was deferred with
interest until the City Council approves a site plan or final plat to develop the property.
18-118-22-12-0002 Reason for deferral: Deferred until developed.
The original deferred assessment for the Old Rockford Road/Highway 55 Area Utility
Improvements (City Project No. 1033) total of $55,539.38 (Res. 2003-085) was deferred with
interest until the City Council approves a site plan or final plat to develop the property.
18-118-22-12-0004 Reason for deferral: Deferred until developed.
The original deferred assessment for the Old Rockford Road/Highway 55 Area Utility
Improvements (City Project No. 1033) total of $74,041.46 (Res. 2003-085) was deferred with
interest until the City Council approves a site plan or final plat to develop the property.
18-118-22-13-0001 Reason for deferral. Deferred until developed.
The original deferred assessment for the Old Rockford Road/Highway 55 Area Utility
Improvements (City Project No. 1033) total of $68,234.23 (Res. 2003-085) was deferred with
interest until the City Council approves a site plan or final plat to develop the property.
14-118-22-23-0006 Reason for deferral: Pending until connected to Municipal sewer or
water:
The original deferred assessment for water lateral charges & area assessments in the amount
of $5,031.30 (Res. 89-822) remains as a pending assessment until the "Historic Church"
connects to either the city sanitary sewer or water systems. Once such connection is made,
the five (5) year deferral period begins.
2-
O:1Engineering%GENERAL%ASMTSMSCOefertedAsmts-32I-05.doc
CITY OF PLYMOUTH
CITY COUNCIL
DEFERRED ASSESSMENTS
04/30/05
These two levies are under one document number at Hennepin County,
The amount on the document at Hennepin County is $19,439.50.
All deferred assessments are no longer collectible after 30 years from the date of deferment.
This is based on state statute.
Only send yearly notices with accumulated interest to property owners who's assessments
were deferred after 2/11/2003.
Finance/Account/
SpclassmlDefasset
cc: Engineering Director
Finance Director
Community Development Director
5/16/2005
DATE TIME
FUND LEVY PIN 1 AMOUNT DEFERRED DEFERRED INTEREST
405 7651 04-32-0001 8,000.36 9/29/1980 Sold, subdivided or 5 years 8.00
421 9536 22-21-0004 8,569.45 11/1/1990 Year 1995 No further interest
421 9536 22-21-0005 42,354.89 11/1/1990 Year 1995 No further interest
405 12692 18-43-0002 13,412.50 11/2/1992 Sold, subdivided or 5 years 8.00
421 12693 18-43-0002 6,027.00. 11/2/1992 Sold, subdivided or 5 years 8.00
421 14849 30-34-0008 14,405.49 2/15/2000 See Resolution 2000-100 5.00
421 15731 07-34-0001 89,283.63 2/11/2003 Appr.Site Plan or final plat 6.50
421 15731 18-12-0002 55,539.38 2/11/2003 Appr.Site Plan or final plat 6.50
421 15731 18-12-0004 74,041.46 2/11/2003 Appr.Site Plan or final plat 6.50
421 157.31 18-13-0001 68,234.23 2/11/2003 Appr.Site Plan or final plat 6.50
379,868.39
Pending Project 14-23-0006 5,031.30 1/16/1990 5 years from the date of connection to either the
City sanitary sewer or water system.
GRAND TOTAL 384,899.69
FUND SA FILE
405 21,412.86
421 358,455.53
TOTAL 379,868-39
Pending Project 5,031.30
GRAND TOTAL 384,899.69
These two levies are under one document number at Hennepin County,
The amount on the document at Hennepin County is $19,439.50.
All deferred assessments are no longer collectible after 30 years from the date of deferment.
This is based on state statute.
Only send yearly notices with accumulated interest to property owners who's assessments
were deferred after 2/11/2003.
Finance/Account/
SpclassmlDefasset
cc: Engineering Director
Finance Director
Community Development Director
5/16/2005
POLICIES&
PROCEDURES
Est. 05/19/05
SUBJECT: DEFERRED ASSESSMENTS
Purpose:
1. To establish a procedure for tracking
and maintaining deferred assessment files.
Backl1round:
1. A review of the City's deferred
assessment files has led to the need to
improve the process of tracking, monitoring
and maintaining these records.
2. The outlined procedures have been
developed to help employees understand
departmental roles and responsibilities
associated with deferred assessments, and
the need to improve communication efforts
with one another.
3. To ensure an up to date and accurate
record keeping process of all deferred
assessment records.
Policy:
1. Upon City Council approval of a
deferred assessment, the City Clerk shall
provide the Engineering Department with a
copy of the approving resolution.
2. Once received, a member of the
Engineering Department shall review the
resolution language and prepare a deferred
assessment document for certification and
signature by the City Clerk.
3. Upon signature, the City Clerk shall
return the certified document back to the
Engineering Department employee, who
shall mail the certified deferred assessment
document together with a copy of the
approving resolution to Hennepin County
for filing and recording, with a return copy
request.
4. Once mailed, the Engineering
employee shall provide a copy of the staff
report, the approving resolution and
certified assessment document to the
Finance Department.
5. A member of the Finance Department
shall prepare a file folder with checklist,
and will insert copies of the staff report,
approving resolution and certified deferred
assessment document. In addition, the
assessment information shall be entered into
the "special assessment module" of the
Govern software system, and a "global
flag" shall be added against the property to
inform system users of the assessment
status.
6. The assessment files shall be
identified by the property identification
number (PIN), and will be stored in a
location designated in the Finance
Department.
D/
7. Once returned from the County, the
Engineering Department shall provide the
Finance Department with the recorded
deferred assessment document.
8. A member of the Finance Department
shall insert the recorded document into the
file folder, and record the document
number into the "special Assessment
module" of the Govern system.
9. Each year the Finance Department
will mail property owners a notice of the
deferred assessment amount, including any
accumulated interest.
10. Copies of any written correspondence
shall be placed in the appropriate file
folder.
11. if the deferred assessment is paid
within the time frame specified in the
approving resolution, a copy of the written
receipt or payment verification shall be
placed in the appropriate file folder. If
payment is not made within the time frame
specified in the approving resolution, the
Finance Department shall provide Hennepin
County with notification for payment and
recording against the tax rolls of the
property. Copies of such action shall be
placed in the appropriate file folder.
12. Once verification of payment is
made, a Certification of Termination
document shall be prepared by a member of
the Finance Department for certification
and signature by the City Clerk.
13. Upon signature, the City Clerk shall
return the certified document back to the
Finance Department employee, who shall
mail the Certification of Termination
document to Hennepin County for filing
and recording, with a return copy request.
14. Once returned from the County, the
recorded Certification of Termination
document shall be inserted into the file
Iblformslpolicy/Deferred Assessments.doc
folder, and the recorded document number
entered into the "special assessment
module" of the Govern system. The
global flag" shall be removed and the
assessment record "closed".
15. The Finance Department shall be
responsible for updating the record
information of all deferred assessments
within the "special assessment module" of
the Govern system.
16. The Finance Department shall
produce a periodic detailed report of all
active deferred assessments for the
distribution and review by designated
employees.
17. Based on the City's Retention
Schedule, the contents of all assessment
files, both "active" and "closed", are
considered public in nature, and must be
maintained permanently.
Approved By:
Approved By:
Finance Director
Public Works Director
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DATE: May 55, 2005
FROM: Joe Ryan, Building Official
SUBJECT: Hennepin County Records Section
Copying and Recording
The purpose of this memo is to inform City Employees of an arrangement between the City and
Hennepin County to charge for certain services from the Recorder's Off -ice. They are:
Government Account #516
This account is used to record documents only. When mailing a document to record, it must be
accompanied by a Hennepin County Charge Slip (blue form). If you include a stamped return
envelope, you can request a copy of the document be returned. Note: The majority of
documents to be recorded should be reviewed/handled by our City Attorney's Office. Only
documents such as "assessment terminations" should be handled in this fashion.
You must identify on the charge slip whether the document to be filed is either abstract or torrens
property, and include a description of the document to be filed. You can find this
propertyinformation on the County's website at www.co.hennepin.mn.us, or contact one of the
departments listed below. There is no need to fill out a dollar amount on the charge slip. The
County will do this.
The entire charge slip (blue &white copy) must be sent to the county. Make a photocopy of the
charge slip for your records. Once processed, the County will mail back the white copy of the
charge slip, including the total costs incurred to our Finance Department. The Finance
Department will charge back the costs to the Department who initiated the recording.
If the document to be recorded is delivered in person, you must request a copy of the charge slip
from the County's front service counter to fill out and complete.
Copy Account #267
Employees may use this account number when requesting copies of documents from the
Recorder's Office. If you are requesting to receive copies of documents over the phone, either
by mail or by fax, you will need to provide their office with the account number.
If you are malting copies of documents at the Recorder's Office, you will need to key in Copy
Code #2675153 on the microfiche reader/printer machine.
Attached our copies of Hennepin County's fee schedule for your reference and use.
Listed below is the address and telephone numbers for various Hennepin County Departments.
Hennepin County Public Records
A-500 Government Center
300 South Sixth Street
Minneapolis, MN. 55487-0055
Torrens Information
Abstract Information
Public Records -Document Room
Public Records — Bookkeeper
Balance or account charges and questions)
ibm/Hennepin county records
612-348-5681
612-348-3066
612-348-5139
612-348-4778
612 3484948
APR-01-2005 15;55 HENN CTY PUBLIC REC 612 348494B P,01Z07
Ybar Ceumecdom to
VW WW.tis I Hennepin C6U111Hbfinfiesola
Registrar's Office Pees - TOrrenS Property
HENNEPIN COUNTY REGISTRAR OF TITLES
TORRENS FEE SCHEDULE - effective 01/03/05
dote: To print a hard copy of this listing, scroll to the end of the document and choose the printer -
Friendly Version option from the toolbar, then print as usual from your browser)
ANCILLARY FEES
MAIL SERVICE FEE; 5.00
CONFORMED COPY: 1,00
NON-STANDARD FEE: 10,00
SURCHARGE: 4.50
CONSERVATION FEE: 5.00
WELL DISCLOSURE CERTIFICATE: 30.00
VOCUMFNTS
MEMORIAL' 15.00 for each certificate affected
MEMORIAL AFFECTING A CIC: 15.00 first 10 certificates affectedr $5-00 for each additional certificates) affected thereafter
TRANSFER OF OWNERSHIP: 30.00 for each certificate created
FLATS AND SURVEYS
PIAT: 30.00
REGISTERED LAND 5URVEY: 30,00
CONDOMINIUM PLAT: 30,00
COMMON ELEMENTS CERTIFICATE OF TITLE' 1.5.00
CERTIFICATE ISSUANCE
RESIDUE CERTIFICATE' 20.00
SPLIT CERTIFICATE: 10.00 for each certificate canceled and $10.00 for each new certificate issued.
MERGE CERTIFICATE: 10,00 for each cerdticate canceled and $10.00 for one new certificate issued.
LXCHANGE CERTIFICATE: 20.00
ORIGINAL DECREE OF REGISTRATION
See numbm 18 and 19 below for First Decree fee calculation
COPY FEES
CONDITION OF TITLE: 10.00
CERTTFIJED COPY OF A FILED
DOCUMENT:
5,00 for the first page and $1.00 for each additional page thereafter.
NON -CERTIFIED COPY OF FILED DOCUMENT: 1.00 per page.
CERTIFIED COPY OF PLAT: 10-00
NON -CERTIFIED COPY OF PLAT: 2.00 per page
NON -CERTIFIED COPY OF I=LOOR PLANS: 1.00 per page with a minimum charge of $10.00_
See attached for examples and additional explanation of fees
HENNLPIN COUNTY RFGISTRr4R OF TITLES
TORRENS FEE SCHLIPULE - affective 01/03/05
Minn. Statutes § 50$.82 - Registrar's Fees
MAKE ALL CHECKS PAYABLE TO: HENNEPIN AR OF TITLES
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ANCILLARY FEES
612 3484948 P.82/07
1, MAIL SERVICE FEE: A $5.04 mail service fee Is required for each document received through the mail. This fee is per document and is
In addition to all other fees fisted below.
NOTE: When filing by mail, please Include a Self-addressed stamped envelope Include the $5.00 Mall service Fee per documentsubmittedasnotedabove- Please include a phone number (a toll free 800 number when available) at which we may contact you in order
to expedite your request.
2_ CONFORMED COPY: A $1Q4 fee is required for each copy of a document supplied by the filer and presented at the time of liking, wh1Ch 1s
to be Stamped with filing information and returned (not applicable to UCC filings).
NOTE: All original documents (except a plat or survey mylar) are returned to the filer after being scanned and entered into the county's
document Imaging system (usually 30 to 45 days after submisslon). Please include a self-addressed stamp p for
the return of all original document(s).
3. NO FEE: A $10.00 non-standard fee is required for any document (executed after 3uly 31, 1997) which does not comply withthedocumentstandardssetforthinMinn_ Statutes 5507.093 (See attached Document Standards). This fee is per document and is in
addition to all other fees listed below.
4. SURCHARGE FEE:: A _2a._50 surcharge is required and will be collected by the Registrar of Titles for every document submitted which is listedbelowinnumbers7, 8, 9, 14, 1S, 16, 18 and 19_ Thls fee is per document In Hennepin County. A part of this fee is turned over to the State of
Minnesota per statute.
5. CONSERVATION FEE: A $5,00. conservation fee is required and will be collected ty the Registrar of JjdgZ In Hennepin County for everydocumentsubmlttedinwhichstatedeedtax (SDT) or mortgage registration tax (MRT) must be paid or has been collected. A part of this fee I:
turned over to the State of Minnesota per Minn. Statute, F40A.152 Subd 1
6. WELL DISCLOSURE CERTIFICATE: A3 0 fee is required and will be collected by the Registrar of Titles for every Well DiSCIPsure
Certificate submitted (see Well Disclosure Certificate near the end of this document). A part of this fee Is turned over to the State of
Minnesota per Minn. Statute§103I.Z35
U OMEMT ENTRY
7_ ME=MORIAL: A $15..QQ filing fee is required for each non -transfer document entered on a certificate. This fee is per certificate affected.
NOTE`. See example for CIG EXCEPTION below,
Example: Mortgage filed on three certificates, two copies of said mortgage are submitted also:
Filing fee
Copy fee
on fee (re: Mortg
Surcharge
Sub Total
Non-standard document fee
Sub Total
Mail fee
Total
45,00 15.00 times the number of certificate[s]
affected)
2,04 I.00 per copy submitted)
Registration Tax) 5.1717 only if MRT IS collected)
4.50 per original document submitted)
56.50
10.00 if applicable)
66.50
51Q0 if applicable)
71.50
8 CIC EXCEPTION: A 15.00 Filing fee, per certificate, for the first 10 certificates is required for fee
non-transfnr
r each additionaldocue nt
fi ate adented
upon a
certificate on which a common Interest community (CIC) is registered, with an additionaJ CZ
thereafter_
Example: Mechanic's Lien filed on twelve condominium certificates, one copy of said mechanic's lien is submitted also.-
Filing
lso:
Filing fee
160.00 1($15.00 times the first 10 certificateS plus_
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9 TRANSFER OF OWNERSHIP: A $30.00 filing fee is required for each transfer of fee interest in which one new certificate of title is Issued. This
fee is per certificate created.
Example: Warranty Deed and one Copy filed Creating one new certificate:
Filing fee 30.00
5.00 times the number of additional
certificate[s] affected thereafter)
Copy fee 1.00 1,00 per copy submitted)
Conservation fee 0.00 N/A - only If MRT or SDT is collected)
Surcharge 4.50 per original document submitted)
Sub Total 165.50
Non-standard document fee 10.00 if applicable)
Sub Total 175.50
Mail fee 5.00 if applicable)
Total IsI80.50
9 TRANSFER OF OWNERSHIP: A $30.00 filing fee is required for each transfer of fee interest in which one new certificate of title is Issued. This
fee is per certificate created.
Example: Warranty Deed and one Copy filed Creating one new certificate:
Filing fee 30.00 30.00 times number of new certificate
s] created)
Copy fee 1.00 1.00 per copy submitted)
Conservation fee (re: State Deed Tax) 5.00 only if SDT is collected/paid)
Surcharge 4.50 per original document submitted)
Sub Total 40.50
Well Disclosure Certlflcate 30.00 if applicable) .
Sub Total 70.50
Non-standard document fee 10.00 if applicable)
Sub Total 80.50
Mail fee 5.00 if applicable)
Total 85.50
C99_r NMSITYp
10. RESIDUE CERTIFICATE; A $2RM fee i5 required for every residue certificate issued as a result of a less than a tPta4 transfer of
all of -the land, or interest in the land, in a certificate of title.
11_ SPLIT CERTIFICATE: The cost to split one Certificate into two or more certificates is $10,00 far each certificate canceled and
10.00 for each new certincate issued,
12. MERGE CERTIFICATE: The cast to merge two or more certificates into one new Certificate is $10.00 for each certificate canceled
and $10.00 for the one, new certificate Issued,
13. EXCHANGE CERTIFICATE: A $20.00 fee is required for every Exchange certificate issued.
PLATS AND SURVEYS
14_ PLAT: A $30.00 filing fee is required to file d plat.
15. REGISTERED LANE) SURVEY: A $30.00 filing fee is required to file a registered Land Survey,
16- CONDOMINIUM PLAT: A $31).01) filing fee is required to file a condominium plat.
17. COMMON ELEMENTS CERTIFICATE OF TITLE: A $15.00 filing fee Is required to create a Common Elements Certificate of Title (CECT)
which fee Includes marking each unit certificate.
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gRTiGINAL DECREE OF REGISTRATION FIRST DECREE
18. The fee to file an Original Decree of Registration is $30.00 plus the amount Collected for the Assurance Fund, defined in Minn. Statutes
3509-74 as $7_ plus "one-tenth of one percent of one-third of the estimated market value of the land, exclusive of improvements, or $1,
whichever Is the greater,"
19. MEMORIAL PLAT: A $15.00 filing fee is required to file a certified copy of a plat Of the survey pursuant to §508.23 or §5D8.671
Example: Original Decree of Registration for land with an estimated market value of $60,000 creating one new certificate:
Filing fee
Surcharge
Statutory minimum
The greater of 1/10 of 10,fo of 1/3 of the -estimated market value or $1.00
Sub Iota]
Memorial Plat
Tutal
COPY FEES
30,00 30.00 times the number of new
certificate[s] created)
4.50 per original document submitted)
2.00 2.00 minimum)
20.00
56.50
15.00 if applicable)
71.50
20. CONDITION OF TITLE_ A $10.OD fee is required for each condition of title issued (Certified copy of a CURRENT certificate).
21. CERTIFIED COPY OF FILED DOCUMENT: The cast of a certified copy of a filed document is $5,ogfor the first.page a.UA._$1_s30
per_ppge there4iter- '
22. NON -CERTIFIED COPY OFA FILED DOCUMENT: The cost of a non -certified copy of a filed document is $1.00 per page_
23. CERTIFIED COPY OF PLAT; A J10.00 fee is required for each certified copy of a plat, condominium plat or Registered Land Survey.
24. NON -CERTIFIED COPY OF PIAT: The Cost of a non-certlfied copy of a plat or Registered Land Survey Is $2.00_pe[12a-W'
25. ENLARGED, NON -CERTIFIED COPY OF FLAT: The cost Of an enlarged, nun -Certified, 20x30 inch sized copy of a plat is *509
per page-. (VOTE: you must specify the Enlarged Plat copy, if not specified, a normal 11x17 inch sized Copy will be made. (see
number 24 0150ve).
26. NON -CERTIFIED COPY OF FLOOR PLANS, the cost of a non -certified copy of floor plans is $1.00 per page with a minimum charge of
10.00.
NOTE: FEES CAN NOT ALWAYS RE RELIABLY CALCULATED OVER THE PHONE, IF YOU ARE AT ALL UNSURE OF THE FILING FEES, PLEASDOYOURFILINGINPERSONRATHERTHANCALLINGANDASKINGADEPUTY, WITHOUT SEEING THE ACTUAL DOCUMENTS rT IS DIFFICOL
TO CORRECTLY DETERMINE THE NUMBER OF AFFECTED CERTIFICATES.
For information on Document Standards please see the Rebated Links area of this site, IoCated along the right margin of this page.
For information on Well Disclosure Certificates, please see the Related Links area of this site, located along the right margin of this page.
Copyright 0 2004 Hennepin County. Minnesota j www.Hennepin.us
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HENNEPIN COUNTY RECORDER'S OFFICE
RECORDING AND COPY FEES FOR ABSTRACT PROPERTY
ABSTRACT DOCUMENT
FILING FEE 1$30.00 minimum or $.50 per lot
15,00 minimum or $1.00 per pagc PLUS $4.50
RECORDING FEES SURCHARGE
FILTNGS UNDER (2) BELOW FROM 10.00 for each document number or book and
STATUTES pa e number of original document cited.
EXTRA. COPIES SUBMITTED AT TIME OF 1$1.00 each
FILING
CERTIFIED COPIES OF DOCUMENTS 1$5.00 for the first page. $1.00 Eer page thereafter
NON-CBRTrFIED COPIES$1.00 er age
NOTE: IN ,ADDITION TO THE ABOVE FEES TI'3ERE MAY BE OTHER CHARGES - SEE 11BELOWFORDETAILS
AOSTRACT PLATS
FILING FEE 1$30.00 minimum or $.50 per lot
CERTIFIED copms 10,00
NON -CERTIFIED COPIES 2.00 per page
ENLARGED, NON-CERTTFIED COPIES OF $5.00 per page11PLATS
NOTE: IN ADDITION TO THE ABOVE FEES THERE MAY BE OTHER CHARGES - SEE
BEI OW FOR DETAILS
it ABSTRACT CONDOMINIUMS I
TMG FEE
COPIES
CERTIFIED COPIES
30.00 minimum or $.50 per unit PLUS $5.00
SURCI;ARGE
1$I0.00 minimum or $1.00 per page .._J
er
OTE; IN ADDITION TO THE ABOVE FEES THERE MAY BE OTHER C14ARGES - SEE
BLOW FOR DETAILS
NEW: F'RFECTIVE AUGUST 1, 1997 M.S.507.093 STANDARDS FOR DOCUIV FNTS TO BE
RECORDED OR FILED BECOMES EFFECTIVE FOR ALL DOCUMENTS DATED AFTER
JULY 31, 1997. SEE ABOVE FOR NON STANDARD FEE.
Please see the document entitled RECORDING DOCUMENT STANDARDS for complete
information
All original uniform cornmcrcial code filings affecting abstract real estate (fixture filings) will
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be charged the normal abstract filing fees above.
The county recorder is required to collect a $30.00 fee for each complcted well disclosure
certif catc required for abstract land.
In addition to any other fees, there is a $5.00 service fee for )EACH document received by mail
for recording-
There is a $5.00 Minnesota Conservation Fund fee collected on each deed and mortgage where
state deed tax or mortgage registration tax has been paid. In Hennepin County this fee is collected by the
County Recorder for abstract recordings and should be included in your recording fees.
If filing by mail, please include a cover letter describing the contents, a self-addressed envelope
and a phone number, 800 number or a number we can call collect if located out of the area, if we have
problems.
All checks should be made Qut to the HENNEPIN COUNTY RECORDER.
If you have any questions on recording or recording fees please call (61.2)348-3066.
DETAILS OF FEES FROM STATUTES
MS 357,18 - COUNTY RECORDER (1N PART)
SUBDIVISION 1. The fees to be charged by the county recorder shall be as follows:
1) for indexing and -recording any deed or other instrument $1.00 for each page of an
instrument, ,with a minimum fee of $15;
2) for docw- eats containing multiple assignments, partial releases or satisfactions $10 for each
document number or book and page cited;
3) for cerfified copies of any records or papers, $1 for each page of an instrument with a
minimum fee of $5;
4) abstracting fees: not applicable in Hennepin County
5) for a copy of an official plat filed pursuant to section 505.08, the fee, shall be $9.50 and an
additional 50 cents shall be charged for the certification. of each plat;
6) for filing a condominium floor plan in accordance with section 515.13, or a condominium
plat in accordancc with section 515A.2-110, the fee shall be 50 cents per apartment with a minimum fee
of $30;
7) for a copy of a condominium plat filed in -accordance with section 515A.2-110, the fee shall
be $1 for each page of the floor plan or condominium plat with a minimum fee of $10_
SUBDIVISION 3. In addition to the fees imposed in subdivisiQn 1, a $5.00 surcharge shall be
eollected_'on each fee charged under subdivision 1, clauses (1), and (6), and for each abstract certificate
under subdivision 1, clause (4). Fifty cents of each surcharge shall be retained by the county to cover its
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administrative costs and $4.50 shall be paid to the state treasury and credited to the general fund_
SUBDIVISION 5. Variance from standards. A document that does not conform to the
standards in section 507.093, paragraph (a), shall not be recorded except upon payment of an
additional fee of $10 per document. This subdivision applies only to documents dater! after July
3X,11997, and does not apply to Minnesota uniform conveyancing blanks contained in the book of
forms in the office of the commissioner of commerce provided for under section 507.09, certified
copies, or any other form provided for under Minnesota Statutes.
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TOTAL P.07
CITY OF PLYMOUTH
CERTIFICATION OF TERMINATION OF
DEFERRED ASSESSMENT
Pursuant to Minnesota Statutes 1978, Section 429.061 Subdivision 2, I, the undersigned, being the
duly qualified Clerk for the City of Plymouth, Minnesota, hereby certifies that the following
described property which previously had deferred assessments for the following City Project No.
which was filed in the Office of the County Recorder as Document No. * has now been *.
This deferred assessment was established on *, by Resolution No. *,in the amount of $* plus
accrued interest of * %,
P.I.N.: *-118-22-*-*
Legal Description:
Section *, Township 118, Range 22
DATED: *
Sandra Paulson
City Clerk
City of Plymouth, Minnesota
P A0rg wi ail i on\T e m plat mT u h I is Wnsksl7 C C RT$RM. DO T
CITY OF PLYMOUTH
DEFERRED ASSESSMENT
Pursuant to Minnesota Statutes 1978, Section429.061 Subdivision 2, 1, the undersigned, being the
duly qualified Clerk for the City of Plymouth, Minnesota, hereby certify that the following
described property has deferred special assessments for the following City Project No. *.
This deferred assessment was established by Res. No. *, on * in the amount of $* interest at the
rate of *% per year shall be added to the deferred assessment.
P.I.N.: *-118-22-*
Legal Description: *
Section *, Township 118, Range *
DATED: *
Sandra R. Paulson
City Clerk
City of Plymouth, Minnesota
G-NDocamenis and Settfngsljryan\Local Set ingslTemporary ]nlernet Res10LKIVAD-4.doc