HomeMy WebLinkAboutCity Council Packet 02-23-1987CITY OF PLYMOUTH
A G E N D A
SPECIAL COUNCIL MEETING
FEBRUARY 23, 1987
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the
City Council and will be enacted by one motion. There will be no separate
discussion of these items unless a Councilmember or citizen so requests, in
which event the item will be removed from the consent agenda and considered
in normal sequence on the agenda.
1. CALL TO ORDER 7:30 P.M.
2. INVOCATION
3. ROLL CALL
4. CONSENT AGENDA
5. MINUTES - Approval of Minutes of the Special Council
meeting of February 9, 1987
6. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Disbursements for period ending 1/30/87
B. Payment #5 and Final for 1986 Street Improvements,
Projects 225, 304, 324, 403, 427, 459, 501, 503,
504, 505, 530, 539, and 616
C. Bond reduction: Plymouth Hills 4th Addn. (81073)
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
A. Employee Suggestion Committee recommendation
B. Public and Capital improvement project status
report including status of new C.R. 9
C. Council Chamber sound system task force report
D. Discussion of criteria for establishing lowest
responsible bidder in public bidding process
E. Status of Senior Citizen Housing Market Study
F. Review of sewer and water area charqes
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
G. City attorney's report on request to abate
interest on special assessments
H. Whittar Industries, Inc. Authorize Mayor and City
Manager to execute documents with respect to
transfer of property
I. Report on Solid Waste Recycling Issues
J. Authorization to proceed with Comparable Worth
Consultant Agreement for final study phase
K. Concept plan approval for 1987 neighborhood park
construction
L. Status of Community-based Residential Facilities
Project
M. Consultant selection for Parkers Lake bath house
N. Fee schedule for park facility rental
0. Establish date for Parkers Lake Park dedication
8. ADJOURNMENT
S-
M I N U T E S
SPECIAL COUNCIL MEETING
FEBRUARY 9, 1987
A special meeting of the Plymouth City Council was called to
order by Mayor Schneider at 7:30 p.m. in the City Council Cham-
bers of the City Center at 3400 Plymouth Boulevard on February
9, 1987.
PRESENT: Mayor Schneider, Councilmembers Crain, Sisk, Zitur,
and Vasiliou, Manager Willis, Assistant Manager
Boyles, Public Works Director Moore, Planning Director
Tremere, Park Director Blank, Public Safety Director
Carlquist, City Attorney Thomson, and City Clerk
Brandt
ABSENT: None
CONSENT AGENDA
MOTION was made by Councilmember Sisk, seconded by Councilmember CONSENT AGENDA
Zitur, to adopt the consent agenda deleting items 6-A and 6-C. Item 4
Motion carried on a Roll Call vote, five ayes.
MINUTES
MOTION was made by Councilmember Sisk, seconded by Councilmember MINUTES REGULAR
Zitur, to approve the minutes of the February 2 Regular Council MEETING, FEBRUARY
meeting as submitted. 2, 1987
Item 5*
Motion carried on a Roll Call vote, five ayes.
PETITIONS, REQUESTS AND COMMUNICATIONS
Councilmember Sisk stated he was concerned that the parking in
Phase II would be inadequate and asked that the record should
show that the petitioner was advised that the parking provided
in Phase I will not apply towards Phase II. Future development
of each site must demonstrate that it satisfies the ordinance by
providing its own parking. The petitioner acknowledged he un-
derstood.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-94
Crain, to adopt RESOLUTION NO. 87-94 APPROVING SITE PLAN FOR SITE PLAN, BEGIN
GREG BEGIN, BEGIN CONTRACTING COMPANY (86124). CONTRACTING (86124)
Item 6-A
Motion carried on a Roll Call vote, five ayes.
Special Council Meeting
February 9, 1987
Page 44
Director Tremere stated the Planning Commission considered the LAND USE GUIDE PLAN
proposal for amending the PUD for Parkers Lake Development/ AMENDMENT, LUNDGREN
Vicksburg West and recommended approval. The amendment would BROTHERS (86130)
reduce the number of units by 113 and the proposal is to contin- Item 6-B
ue the balance of this development with the housing type already
established, single family detached homes.
Councilmember Vasiliou asked how this reguiding would be differ-
ent from that which was approved at the last Council meeting.
Director Tremere answered that this case is an amendment to an
approved PUD which was based on the guiding established in this
area. The density is being lowered to a point where a change in
the plan is required. In that sense it is similar to the other
development. He recommended that the Council focus on the mer-
its of the PUD plan amendment.
Peter Pflaum, Lundgren Brothers, gave a brief history of the
site and why the proposal _would be better than the previously
approved plan. Their original request for zoning was based on
the wishes of the City of Minneapolis who owned the property.
The public park land is identical to the original proposal and
the private park land is only 7 acres less. However, he be-
lieves the use of the park makes more sense because of its cen-
tral location and use by all homeonwers. He added that Vicks-
burg Lane is a better transition from single family to multi-
family than a residential street would be. He pointed out that
their research shows there will be a shortage of single family
home sites in the City in a couple of years. He has been work-
ing with the neighbors and submitted petitions with approximate-
ly 400 signatures in favor of the amended plan rather than the
previous one.
Roger Conhaim, consultant to the petitioner, stated he talked
with staff to determine the number of units currently approved
and/or under development and any proposal of single family lots
which are in the process in developing his report. There are
200 - 250 acres of land available which have sewer and water
available within the CUSA which would hold approximately 500
units. He figures, based on the average number of building per-
mits issued in the past four years, that this is a 2.2 year sup-
ply of single family lots.
MOTION was made by Councilmember Zitur, seconded by Councilmem- RESOLUTION NO. 87-95
ber Vasiliou, to adopt RESOLUTION NO. 87-95 APPROVAL OF LAND USE LAND USE GUIDE PLAN
GUIDE PLAN AMENDMENT (86130). AMENDMENT, LUNDGREN
BROS. CONS. (86130)
Councilmember Vasiliou stated that Lundgren Brothers has been Item 6-B
involved in the City for many years, has been an asset to the
entire community and she supports the amendment.
Special Council Meeting
February 9, 1987
Page 45
Councilmember Sisk asked if changing guiding plans for residen-
tial was easier than that for industrial or commercial property
and what is the criteria needed to support change. He added he
would prefer to make certain that a degree of integrity be main-
tained as to the mix of housing on both sides of Vicksburg Lane.
Councilmember Crain stated there is significant difference in
changing residential versus industrial but this isn't the issue,
it's whether the petitioner has made a compelling case for
change. The hard data provided in terms of the lack of build-
able lots in Plymouth is compelling and he supports the change
because the case has been made.
Mayor Schneider stated each
amendment should be judged on
doesn't believe reguiding on a
be on a case-by-case basis.
individual land use guide plan
its own merits in the future. He
City-wide basis is needed; it can
Councilmember Vasiliou stated this reguiding makes sense because
it involves one developer who can manage the development and who
is a known quantity with a good record.
MOTION was made by Mayor Schneider, seconded by Councilmember
Crain, to amend the resolution by adding finding No. 6 as fol-
lows: "The transition from the higher density to the east is
better provided by Vicksburg Lane."
Motion carried, five ayes.
MOTION was made by Mayor Schneider, seconded by Councilmember
Crain, to amend the resolution by adding finding No. 7 as fol-
lows: "The design of the open space, and the use of that open
space, as a transition between living areas, or housing types,
would be enhanced by the new plan."
Motion carried, five ayes.
Councilmember Crain asked that construction traffic have access
to the site off of Vicksburg Lane rather than through the areas
which have already been developed.
Mr. Pflaum stated their goal is to have a temporary access off
Vicksburg Lane.
Motion as twice amended carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Zitur, seconded by Councilmem-
ber Vasiliou, to adopt RESOLUTION NO. 87-96 APPROVAL OF REVISED
PLANNED UNIT DEVELOPMENT CONCEPT PLAN, PRELIMINARY PLAN/PLAT AND
CONDITIONAL USE PERMIT FOR LUNDGREN BROTHERS CONSTRUCTION COM-
PANY FOR PARKERS LAKE DEVELOPMENT/VICKSBURG WEST (86130).
Motion carried on a Roll Call vote, five ayes.
RESOLUTION NO. 87-96
REVISED PUD CONCEPT
PLAN, PRELIMINARY PLAN/
PLAT, & C.U.P.,
LUNDGREN BROS. CONS.
86130)
Item 6-B
Special Council Meeting
February 9, 1987
Page 46
MOTION was made by Councilmember Crain, seconded by Councilmem-
ber Vasiliou, to adopt RESOLUTION NO. 87-97 APPROVING SITE PLAN
AND VARIANCE FOR BOEMER BUILDERS FOR ALLIED PLASTICS, INC.
86137).
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-98 APPROVING FINAL PLAT AND
DEVELOPMENT CONTRACT FOR KINGS NORTH FOR CRAIG SCHERBER, KINGS
NORTH CORPORATION (86068).
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-99 SETTING CONDITIONS TO BE
MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR KINGS NORTH
FOR CRAIG SCHERBER, KINGS NORTH CORPORATION (86068).
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-100 ADOPTING ASSESSMENTS, PRO-
JECT NO. 722, SANITARY SEWER AND WATERMAIN AREA, KINGS NORTH
ADDITION in the amount of $42,210.
Motion carried on a Roll Call vote, five ayes.
Al Hilde, Jr., 220 Northgate, Wayzata, stated that last year he
sold a lot which closed in December, 1986. He later found out
that, when he paid the assessment on the lot, the interest was
computed through 1987 which cost him an additional $600. He
would like the Council to consider adopting a new policy to
change the interest accrual procedure and he asked to be covered
under this new and improved policy. Currently, when an assess-
ment is paid after November 15 of a year, the property owner
pays the interest until the end of that year and the following
year as well. State statute does not direct that the City must
charge this, only that "a property owner may, at any time prior
to November 15 of a year, prepay the whole assessment with in-
terest accrued to December 31 of that year when payment is
made." He submitted that, with computer record keeping proce-
dures, this additional year's interest need not be added.
Therefore, he asked that a new policy be adopted which would
eliminate this unfair practice.
Attorney Thomson stated that Chapter 429 specifically governs
the City's assessment procedures. Mr. Hilde quoted a portion of
the law but there is another portion that states that no prepay-
ment can be accepted which doesn't include the interest for that
entire year. He has some concern that the City cannot unilater-
ally change that.
RESOLUTION NO. 87-97
SITE PLAN & VARIANCE
ALLIED PLASTICS, INC.
86137)
Item 6-C
RESOLUTION NO. 87-98
FINAL PLAT & DEV. CONT.
KINGS NORTH CORP.
86068)
Item 6-D*
RESOLUTION NO. 87-99
SETTING CONDITIONS
FINAL PLAT, KINGS
NORTH CORPORATION
86068)
Item 6-D*
RESOLUTION NO. 87-100
ADOPTING ASSESSMENTS
SEWER & WATERMAIN
PROSECT 722, KINGS
NORTH ADDITION
Item 6-D*
SPECIAL ASSESSMENT
ABATEMENT REQUEST
AL HILDE
Item 6-E
Special Council Meeting
February 9, 1987
Page 47
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, directing the City Attorney to research the matter to
determine the City's options and make a recommendation back to
the City Council.
Motion carried, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-101 AUTHORIZING REDUCTION OF
SITE PERFORMANCE GUARANTEE FOR TURCK MULTI PROX, INC. (86012) to
10,000.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-102 AUTHORIZING RELEASE OF
SITE PERFORMANCE GUARANTEE FOR DUNDEE NURSERY FOR BURGER KING
83038).
Motion carried on a Roll Call vote, four ayes. Councilmember
Sisk abstained.
RESOLUTION NO. 87-101
BOND REDUCTION
TURCK MULTI PROX INC.
86012)
Item 6-F*
RESOLUTION NO. 87-102
BOND RELEA E
DUNDEE NURSERY FOR
BURGER KING (83038)
Item 6-G*
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-103
Zitur, to adopt RESOLUTION NO. 87-103 APPROVING RESIDENTIAL RPUD FINAL PLAN PLAT
PLANNED UNIT DEVELOPMENT FINAL PLAN/PLAT AND DEVELOPMENT CON- BASS LAKE HEIGHTS 4TH
TRACT FOR BASS LAKE HEIGHTS 4TH ADDITION FOR B.L.H. DEVELOPMENT ADDN. 85126)
COMPANY 85126) (RPUD 87-1). Item 6-H*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-104 SETTING CONDITIONS TO BE
MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR BASS LAKE
HEIGHTS 4TH ADDITION FOR B.L.H. DEVELOPMENT COMPANY (85126)
RPUD 87-1).
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-105 ADOPTING ASSESSMENTS, PRO-
JECT NO. 723, SANITARY SEWER AND WATERMAIN AREA, BASS LAKE
HEIGHTS 4TH ADDITION in the amount of $42,149.70.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-106 APPROVAL FOR PLAN AMEND-
MENT FOR SIGNAGE FOR HAPPY CHEF OF PLYMOUTH (87001).
Motion carried on a Roll Call vote, five ayes.
RESOLUTION NO. 87-104
SETTING CONDITIONS
FINAL PLAT, BASS LAKE
HEIGHTS 4TH ADDN.
85126)
Item 6-H*
RESOLUTION NO. 87-105
ADOPTING SSESSMENTS
SEWER & WATERMAIN
BASS LAKE HEIGHTS 4TH
PROJECT 723
Item 6-H*
RESOLUTION NO. 87-106
PLAN AMENDMENT
HAPPY CHEF OF PLYMOUTH
87001)
Item 6-I*
Special Council Meeting
February 9, 1987
Page 48
Linda Fisher, attorney representing Trammell Crow Company, stat- TRAMMELL CROW COMPANY
ed the request is for a Land Use Guide Plan amendment, rezoning, CARLSON CENTER 7TH
preliminary plat, final plat, and site plan for an office facil- ADDN. (86145)
ity within Carlson Center 7th Addition. Trammell Crow is now Item 6-3
the developer of the Carlson Center project. The site will be
the first in the Carlson Center to be developed. This 12 acre
site is currently zoned for industrial use. Trammell Crow is
proposing the CL guiding which was the original guiding and
which use will better fit the use of the property to the west of
I-494. There is no impact on the sewer and the traffic projec-
tions submitted earlier. They propose to protect and preserve
the existing trees and will be adding more on the north edge of
the property.
Steve Pellinen, engineer for the project, stated the fire code
variances have been approved by the Fire Chief.
Mayor Schneider asked that the existing trees which are to be
saved be identified so the City knows which is which.
Orlyn Miller, landscape architect for the project, pointed out
the trees which would be marked for saving.
Mayor Schneider suggested that, in the event any of these marked
trees were removed, the City would expect them to be replaced.
Mr. Miller stated that, if a tree is lost which was intended to
be retained, it would be replaced to provide the necessary
screening. The trees, at planting, will be 6 to 8 ft. with a
mature size of 12 ft.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-107
Vasiliou, to adopt RESOLUTION NO. 87-107 APPROVAL OF LAND USE LAND USE GUIDE PLAN
GUIDE PLAN AMENDMENT FOR TRAMMELL CROW COMPANY (86145). AMENDMENT, TRAMMELL
CROW (86145)
Motion carried on a Roll Call vote, five ayes. Item 6-3
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-108
Vasiliou, to adopt RESOLUTION NO. 87-108 APPROVING PRELIMINARY PRELIMINARY PLAT
PLAT FOR TRAMMELL CROW COMPANY FOR CARLSON CENTER 7TH ADDITION TRAMMELL CROW, CARLSON
86145). CENTER 7TH (86145)
Item 6-3
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember ORDINANCE NO. 87-06
Vasiliou, to adopt ORDINANCE NO. 87-06 AMENDING THE ZONING ORDI- AMENDING ZONING CODE
NANCE TO CLASSIFY CERTAIN LANDS WEST OF CARLSON PARKWAY AND RECLASSIFYING LAND
SOUTH OF GLEASON LAKE ROAD TO B-1 (OFFICE LIMITED BUSINESS) DIS- (86145)
TRICT (86145). Item 6-3
Motion carried on a Roll Call vote, five ayes.
Special Council Meeting
February 9, 1987
Page 49
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-109
Vasiliou, to adopt RESOLUTION NO. 87-109 SETTING CONDITION TO BE SETTING CONDITIONS
MET PRIOR TO PUBLICATION OF ORDINANCE REZONING LAND WEST OF AMENDING ZONING CODE
CARLSON PARKWAY AND SOUTH OF GLEASON LAKE ROAD (86145). (86145)
Item 6-3
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-110
Vasiliou, to adopt RESOLUTION NO. 87-110 APPROVING FINAL PLAT FINAL PLAT,TRAMMELL
FOR TRAMMELL CROW FOR CARLSON CENTER 7TH ADDITION (86145). CROW FOR CARLSON CENTER
7TH ADDN. (86145)
Motion carried on a Roll Call vote, five ayes. Item 6-3
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-111
Vasiliou, to adopt RESOLUTION NO. 87-111 SETTING CONDITIONS TO SETTING CONDITIONS
BE MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR CARLSON FINAL PLAT, CARLSON
CENTER 7TH ADDITION FOR TRAMMELL CROW COMPANY (86145). CENTER 7TH ADDN.
86145)
Motion carried on a Roll Call vote, five ayes. Item 6-3
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-112
Vasiliou, to adopt RESOLUTION NO. 87-112 APPROVING SITE PLAN FOR SITE PLEXF
TRAMMELL CROW COMPANY (86145). TRAMMELL CROW (86145)
Item 6-3
MOTION was made by Mayor Schneider, seconded by Councilmember
Zitur, to amend the resolution to add condition No. 10 as fol-
lows: "Fire code variance is approved per memo from the Fire
Chief dated January 23, 1987;" and condition No. 11 as follows:
That the developer shall stake and mark those trees which are
to be preserved, as diagrammed on the landscape plan to be veri-
fied by the City Forester, to be accomplished prior to excava-
tion. In the event that a marked tree is destroyed, it shall be
replaced with equivalent trees on a two -inch -to -every -inch -lost
basis."
Motion carried, five ayes.
MOTION was made by Mayor Schneider, seconded by Councilmember
Sisk to amend the resolution to add condition No. 12 as follows:
The landscape plan shall be revised to enhance the transition
to the residential properties to the north by the addition of
deciduous shrubs (such as Amur Maple, Euonymus and Arrowood) to
be dispersed in and around the proposed overstory trees and
spruce trees. The minimum size shall be four feet as per City
Forester recommendations to accommodate screening of the parking
lot and building to the north. In the event the City Forester
finds more shrubs are needed, the Council shall be informed."
Motion carried, five ayes.
Motion as twice amended carried on a Roll Call vote, five ayes.
Special Council Meeting
February 9, 1987
Page 50
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-113 APPROVING A CONTRACT WITH
BRAUER AND ASSOCIATES.
Motion carried on a Roll Call vote, five ayes.
Manager Willis stated the City doesn't have a final site plan
for the water treatment plant. At the point it does, the City
will amend its action to delete that portion of property it
doesn't need. Mr. Forster has indicated that he would like to
be able to keep anything the City doesn't need.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Crain, to adopt RESOLUTION NO. 87-114 AUTHORIZING CONDEMNATION
PROCEEDINGS, PROJECT 431, ZACHARY LANE WATER TREATMENT PLANT.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-115 REVISING PREVIOUSLY ADOPT-
ED ASSESSMENTS, PROJECT NO. 609, 47TH AVENUE WEST OF TAMMIE MID-
DLEMIST ADDITION.
Motion carried on a Roll Call vote, five ayes.
RESOLUTION NO. 87-113
APROVING CONTRACT
BRAUER & ASSOCIATES
Item 6-K*
RESOLUTION NO. 87-114
AUTHORIZING CONDEMNA-
TION PROCEEDINGS
PROJECT 431
Item 6-L
RESOLUTION NO. 87-115
REVISING RES. 86-277
ADOPTING ASSESSMENTS
47TH AVENUE
PROJECT 609
Item 6-M*
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-116
Zitur, to adopt RESOLUTION NO. 87-116 REVISING DEVELOPMENT CON- REVISING DEVELOPMENT
TRACT FOR BERG 2ND ADDITION (86093). CONTRACT, BERG 2ND
ADDN. (86093)
Motion carried on a Roll Call vote, five ayes. Item 6-N*
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-117
Zitur, to adopt RESOLUTION NO. 87-117 APPROVING CHANGE ORDER CHANGE ORDER NO. 1
NO. 1, FERNBROOK LANE STREET IMPROVEMENTS, PROJECT NO. 544, CON- FERNBROK LANE IMP.
STRUCTION OF FERNBROOK LANE, WEST ONE HALF, PROJECT NO. 655 by PROJECT 655
adding 70,444.45. Item 6-0*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-118 ORDERING PUBLIC HEARING ON
THE PROPOSED VACATION OF LARCH LANE ADJACENT TO LOT 7, BLOCK 3,
LARCH HEIGHTS LAGOON 2ND ADDITION.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-119 ORDERING PUBLIC HEARING ON
THE PROPOSED VACATION OF DRAINAGE EASEMENT, LOT 4, BLOCK 2,
SNYDER'S LAKEVIEW ADDITION.
Motion carried on a Roll Call vote, five ayes.
RESOLUTION NO. 87-118
ORDERING HEARING
STREET VACATION
LARCH HEIGHTS LAGOON
Item 6-P-1*
RESOLUTION NO. 87-119
ORDERING HEARING
EASEMENT VACATION
SNYDER'S LAKEVIEW ADDN.
Item 6-P-2*
Special Council Meeting
February 9, 1987
Page 51
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-120
Zitur, to adopt RESOLUTION NO. 87-120 DECLARING ADEQUACY OF PE- ORDERING REPORT, STREET
TITION AND ORDERING PREPARATION OF REPORT PROPOSED FERNBROOK UTILITY IMPROVEMENTS
WOODS ADDITION STREET AND UTILITY IMPROVEMENTS, PROJECT NO. 720. PROJECT 720
by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-123
Item 6-Q*
Motion carried on a Roll Call vote, five ayes.
DESIGNATING CONSULTANT FOR ORDERING PLANS, TRAIL
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-121
Zitur, to adopt RESOLUTION NO. 87-121 APPROVING PLANS AND SPECI- ORDERING BIDS
FICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, CLEANING, REPAIR- PLANT WATER TOWER
ING AND PAINTING PLANT WATER TOWER. Item 6-R*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-122
Zitur, to adopt RESOLUTION NO. 87-122 APPROVING NO PARKING SIGN APPROVING NO PARKING
INSTALLATION ON XIMINES LANE AND 36TH PLACE. SIGNS
Item 6-S*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-123
Zitur, to adopt RESOLUTION NO. 87-123 DESIGNATING CONSULTANT FOR ORDERING PLANS, TRAIL
DESIGN AND CONSTRUCTION OF HIGHWAY 101 AND FERNBROOK LANE TRAIL, IMP., FERNBROOK LANE
CITY PROJECT NO. 724. Item 6-T*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 87-124 DENYING TEMPORARY ON -SALE
NON -INTOXICATING LIQUOR LICENSE FOR ST. MARY'S OF THE LAKE
CHURCH.
Motion carried on a Roll Call vote, five ayes.
REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
Jack Boarman, architect for Fire Station III, stated he had met
with the Public Safety Director and they are recommending that:
1) a newsletter be prepared for mailing to each residence; 2) a
slide show be prepared; 3) the referendum date be April 28; 4)
Fire Department staff should organize community presentations;
and 5) "Get out the votes effort" be conducted by phone the week
before the election.
The Council agreed that an article should be included in the
next Plymouth on Parade giving the facts of the proposal.
MOTION was made by Councilmember Sisk, seconded by Councilmem-
ber Crain, to adopt RESOLUTION NO. 87-125 CALLING SPECIAL ELEC-
TION FOR TUESDAY, APRIL 28, 1987.
Motion carried on a Roll Call vote, five ayes.
RESOLUTION NO. 87-124
DENYING TEMPORARY
MALT LIQUOR LICENSE
ST. MARY'S CHURCH
Item 6-U*
FIRE STATION III REPORT
Item 7-A
RESOLUTION NO. 87-125
CALLING SPErI_AL
ELECTION, FIRE STATION
III CONSTRUCTION
Item 7-A
Special Council Meeting
February 9, 1987
Page 52
MOTION was made by Councilmember Sisk, seconded by Councilmember
Crain, to authorize an expenditure of at least $800 to prepare a
five to ten minute video for presentations.
MOTION was made by Mayor Schneider, seconded by Councilmember
Zitur, to amend by deleting "at least" and replacing it with
approximately".
Motion to amend carried, five ayes.
Motion as once amended carried, five ayes.
Director Carlquist showed a compilation of the Council's prior-
ity listings of police activities and summarized those that are
State mandated.
Discussion followed on some of the items which were rated dif-
ferently, definitions of various priorities, and why Director
Carlquist rated them in the order he did.
Director Carlquist reviewed the procedural directive the depart-
ment uses when called while in the process of responding to an-
other call, the priority activity list, the priorities as they
relate to manpower and number of personnel he believes are need-
ed to address the 32 items on the priority list, and asked the
Council to think about staffing needs versus those priorities.
Councilmember Zitur asked for a comparison of the Council's pri-
orities versus those from several randomly selected police offi-
cers.
Director Carlquist pointed out that the sergeants and lieutenant
reviewed the original list of priorities and have agreed on them
in the order they were presented to the Council.
PUBLIC SAFETY PRIORITY
LIST
Item 7-B
Director Blank presented a list of six potential consultants for CONSULTANT SELECTION
the Parkers Lake bathhouse project and suggested the Council may PARKERS LAKE BATH HOUSE
wish to receive written proposals, including cost estimates, Item 7-C
from all six for their review before selecting two or three
firms to interview.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Vasiliou to narrow the list to two or three firms by soliciting
written proposals, including cost estimates, from all six firms.
Motion carried, five ayes.
MOTION was made by Councilmember Crain, seconded by Councilmem-
ber Sisk, to reappoint Paul Steigerwald as Chair and Dave Pauba
as Vice Chair of the Planning Commission, Larry Marofsky as
Chair and Ken Quass as Vice Chair of the Board of Zoning, and
Barb Edwards as Chair and Judy LaTour as Vice Chair of the Park
and Recreation Advisory Commission for 1987.
Motion carried, four ayes. Councilmember Vasiliou abstained.
Special Council Meeting
February 9, 1987
i Page 53
ti MOTION was made by Councilmember Zitur, seconded by Councilmem- RESOLUTION NO. 87-126
ber Sisk, to adopt RESOLUTION NO. 87-126 REAPPOINTING Michael PLANNING COMMISSI N
Stulberg to Planning Commission for term expiring 1/31/90. APPOINTMENT
Motion carried on a Roll Call vote, five ayes.
Item 7-D
MOTION was made by Councilmember Zitur, seconded by Councilmem- RESOLUTION NO. 87-127
ber Sisk, to adopt RESOLUTION NO. 87-127 REAPPOINTING Barbara PRAC APPOINTMENT
Edwards to the Park and Recreation Advisory Commission for a Item 7-D
term expiring 1/31/90.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Zitur, seconded by Councilmem- RESOLUTION NO. 87-128
ber Sisk, to adopt RESOLUTION NO. 87-128 REAPPOINTING Kenneth BOZA APPOINTMENT
Quass, Jr. to the Board of Zoning Adjustments and Appeals for a Item 7-D
term expiring 1/31/89.
Motion carried on a Roll Call vote, five ayes.
OTHER BUSINESS
Attorney Thomson reported on the outcome of the Mendota, Inc.
lawsuit. fudge Fitzgerald concluded that the City acted reason-
ably and properly in requiring right-of-way and the City could
Impose these requirements as part of a subdivision.
The meeting adjourned at 11:20 p.m.
City Clerk
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: Friday, February 20, 1987 for the City Council meeting February 23, 1987.
TO: James G. Willis, City Manager
FROM: Dale E. Hahn, Finance Director
SUBJECT Disbursements
I hereby recommend for payment the attached listing of disbursements for the
following funds:
The Bank - Wayzata
General Fund $ 642,474.78
Construction Fund 2,587.05
Utilities Fund 380,321.61
Special Assessment Fund 82,751.22
Metropolitan Bank - Plymouth
Housing & Redevelopment Authority 46,523.19
GRAND TOTAL FOR ALL FUNDS $ 1,154,657.85
Above totals are for the period ending January 31, 1987.
r '
I HEREBY APPROVE THE ATTACHED LISTING OF DISBURSEMENTS AND RECOMMEND SAME FOR PAYMENT.
am s G. Willis
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oB
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 18, 1987 For Council Meeting of February 23, 1987
TO: James G. Willis, City Manager, through Fred G. Moore Director of Public
Works
FROM: Sherman L. Goldberg, City Engineer
SUBJECT: Request for Payment: 1986 Street Improvements
Payment No. 5th and Final
225, 304, 324, 403, 427, 459, 501, 609,
503, 530, 539, 504, 505, and 616
Attached is the following requests for payment:
Payment
No. Date Contractor Project
5 & Final 2-11-87 Alexander Const. Co. 1986 Streets
Project No. 427 - Schmidt Gardens
501 - Glenn Echo 2nd
403 - Hadley Woods
324 - 34th Avenue
429 - Isaiah Addition
530 - Tyrell Addition
504 - 47th Avenue
539 - Swan Lake Addition
503 & 616 Scherer Ind. Development
505 - Xenium Lane
304 - 41st Avenue
225 - 45th/46th Avenue
The project underran the original contract amount by $48,955.82 or 6.8%. The
comparison of bid amounts to final contract costs are shown on the Engineer's
letter attached to this memo.
The principle reason for the underruns are minor variations in plan quantities as
compared to actual constructed quantities. All the final construction costs are
less than those costs utilized for the preparation of the assessment roll last
fall.
The projects have been completed and we recommend the City Council accept the
project and make final payment.
Sherman L. Goldberg, P.E.
SLG:kh
Attachment: Request
Resolution
Letter
CITY OF PLYMOUTH
Pursuant to due call. and notice thereof, a meeting of the City
Council of the City of Plymouth, Minnesota was held on the day of
1987. The following members were present:
The following members were absent:
introduced the following Resolution and moved
its adoption:
RESOLUTION NO. 87 -
REQUEST FOR PAYMENT NO 5 AND FINAL
1986 STREET IMPROVEMENT PROJECT
WHEREAS, the City of Plymouth as owner and Alexander Construction Company, as
contractor have entered into an agreement for the 1986 Street Improvements,
Project No's 427, 501, 403, 324, 429, 530, 504, 539, 503, 505, 304, 225 and
616, said agreement being dated June 23, 1986; and
WHEREAS, the engineer has certified his acceptance of the work and his approval
of the final request for payment:
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA:
1. That the original contract amount was $720,880.60 and the value of
the work to date is $671,924.78.
2. That the work performed by the contractor for the 1986 Street
Improvement Project and certified to the Council by the engineer as
acceptable be and the same is hereby released from the contract
except as to the conditions of the performance bond, any and all
legal rights of the owner, required guarantees and correction of
faulty work after final payment.
3. Request for Payment No. 5 and Final in the amount of $43,958.53 to
Alexander Construction Company for the 1986 Street Improvement
Project is hereby approved and the City Finance Director is hereby
authorized and directed to pay the same forthwith.
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
REQUEST FOR PAYXENT
DATE: January 7, 1987
PLACE: Plymouth, Minnesota
PROJECT:1985 Street Impr.-225,304,324,403,427,459,501,
PROJECT NO.:503,504,505,530,539,616 FILE NO.: 70225
CONTRACTOR: Alexander Construction Company
ADDRESS: 14561 Johnny Cake Ridge Road
Apple Valley, Minnesota 55124
REQUEST FOR PAYMENT NO.: 5th & Final
SU%MARY :
FOR PERIOD:
From: Oct. 16, 1986 To Dec. 31, 1986
SPECIFIED CONTRACT
COMPLETION DATE:
August 1, 1986
1. Original Contract Amount
2. Change Order - ADDITION $
3. Change Order - DEDUCTION $
4. Revised Contract Amount
5. Value Completed to Date
6. Material on Mand
7. Amount Earned
8. Less Retainage 0 %
9. Sub -Total
10. Less Amount Paid Previously
11. AMOUNT DUE THIS R -E -QUEST FOR PAYMENT NO.: 5th & Final
OWNER APPROVAL:
By
By
Date:
5765d -D-312
720,880.60
S 720,880.60
671,924.78
0.00
671,924.78
0.00
671,92+.78
627,966.25
43,958.53 _
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLIK &
ASSOCIATES,,INC.
l
Approved By: Alexander Construction Co.
Contractor
By:
fi
Bonestroo, Rosene, Anderlik & Associates, Inc.
2335 W. Trunk Highway 36
St. Paul, MN 55113
612.636.4600
February 10, 1987
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Engineers & Architects
Attn: Mr. Sherman L. Goldberg
City Engineer
Re: 1986 Street Improvements
Projects 225, 304, 324, 403, 427, 459,
501, 303, 504, 505, 530, 539, 616
Our File No. 70225
Dear Sherm,
Ono G. Banesiruu, P.E.
Noted W. Rax r, P.E.
luseph C. Anderld. Y E.
BradJurd A. Lem Der;. P.E
R,cnard E. Turner. P L.
James C. Ulsun. P.E.
Glenn R. Couk, P E.
Keuh A Gurdun, P E.
IAuma, E. Auyes. P.&
Hu had W. Foster, P £.
Ruben schunuhl. P E.
Ara—n L. sorsalu. P E
Donald C. Burgardt, P.E.
Jerry A. Buardun, P.E.
Mark A. Hanson, P. E
Ted K. Feld. P. E.
Hobart T Nawmann, P E.
H,uAerr R. PJglerte, Y.L.
D. ,d o. usLkuta. P.E.
Thu,ms W. Peterson. P E.
1.1whael C. Lynch, P.E.
Aaren L. Wdlis, P E
James R..Nuland, P E.
Kenneth P. Anderson, P E.
K,,th A. Buchman n, P E.
Nark k Roljs, Y.E.
Rolxrr C. Rassrk, i 1.4
hornus E. togas. P E
1rut, L. Tnung, P L.
Ch—'es A. Ernk—,
L.eo Af. Pu webky
Nolan %T o6un
S—an S/. £Derlm
Enclosed please find two (2) signed copies of the 5th and Final R2quest for
Payment for the 1935 Street Inproveaent Project. The project underran the
original contract amou-at by $48,955.32 or 6.30. Listed below is a comparison
Of bid amount to final contract cost.
Project Final Con- Under/Over
No. Project Bid struction Cost Cost
427 Schmidt Gardens 88,7'2.50 32,505.00 S 6,257.50
501 Glenn Echo 2nd 57,3)9.60 56,713.54 2110.96
403 Hadley ryoods 5,375.00 x,254.75 1,620._5
324 34th :1ve. 6, +15.00 6,359.39 555.6i
429 Isaiah kddn. 3,575.00 2,324.99 1,250.01
530 Tyrell A.idn. 9,,)2.00 3),180.99 473.99
504 47th Ave. 58,1o5.0.3 6,548.54 1,555.45
539 Swan Lake kdin. 118,-:0.00 114,186.79 53.21
503 & 616 Scherer Ind. Dev`-)t. 129,712.00 114,578.38 15,133.42
505 Xenium Lane 131,417.00 1=2,672.26 8,7-4,74
304 41st Ave. 18,584.00 11,144.73 7,4-39.27
225 45th/46th Ave. 42,563.50 40,450.32 21113.18
The principle reason for the undearrun in minor variation in plan quantities as
compared to actual constructed quantities. All t: final construction, cos-'
are less than those costs estimated for assessments last fall.
The project has been completed and we r-aco-mmend t':e City Co.._il ac ?` to
project and make final payment.
If you have any questions, please contact this office.
Yours very truly,
BON TR00, ROSENE, ANDERLIK & ASSOCIATES, INC.
Ha
4
Harlan M. Olson 30 Year
HMO:li
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
Proiect Description
The 1986 Street Improvement Projects consisted of the installation of
bituminous streets and concrete curb and gutter for Projects that had
utility construction the prior year. Generally, the improvements were
assessed against the subject properties.
Consulting Engineer
As the consulting engineer indicated in his letter of February 11,
1987, the several projects underran the total contract amount by
48,955 or about 6.8%. The principle reason for the overrun was the
differences in plan quantities as compared to the actual quantities
constructed. All the construction costs used in preparation of the
assessment rolls prepared last fall were under the final quantities of
the projects.
rnntrartnr
The street contractor was Alexander Construction Company. They are one
of the better street contractors in the area and they did an excellent
job. The only problem we had was with one of their subs who did the
seeding and sodding restoration work. Although the quality of their
work was good, we had a hard time getting them on the job and to get
their work completed in a timely manner. This is not unusual for this
type of contractor, as we have experienced it many times before.
Citizens
The only complaints we had from any of the residents in the several
projects was on the completion of the restoration and cleanup work. As
I indicated above, this always seems to be a "bug -a -boo" with
construction contrators. We just have to stay on top of them and keep
the pressure on until the work is completed.
MEMO
DATE: February 18, 1987 For Council Meeting of February 23, 1987
TO: James G. Willis, City Manager, through Fred G. Moor Director of
Public Works
FROM: Sherman L. Goldberg, City Engineer
SUBJECT: Final Payment Summary
1986 Street Improvement Projects (Project No's 427, 501, 403, 324,
429, 530, 504 and 616, 539, 503,
505, 304 and 225)
Proiect Description
The 1986 Street Improvement Projects consisted of the installation of
bituminous streets and concrete curb and gutter for Projects that had
utility construction the prior year. Generally, the improvements were
assessed against the subject properties.
Consulting Engineer
As the consulting engineer indicated in his letter of February 11,
1987, the several projects underran the total contract amount by
48,955 or about 6.8%. The principle reason for the overrun was the
differences in plan quantities as compared to the actual quantities
constructed. All the construction costs used in preparation of the
assessment rolls prepared last fall were under the final quantities of
the projects.
rnntrartnr
The street contractor was Alexander Construction Company. They are one
of the better street contractors in the area and they did an excellent
job. The only problem we had was with one of their subs who did the
seeding and sodding restoration work. Although the quality of their
work was good, we had a hard time getting them on the job and to get
their work completed in a timely manner. This is not unusual for this
type of contractor, as we have experienced it many times before.
Citizens
The only complaints we had from any of the residents in the several
projects was on the completion of the restoration and cleanup work. As
I indicated above, this always seems to be a "bug -a -boo" with
construction contrators. We just have to stay on top of them and keep
the pressure on until the work is completed.
Memo: James G. Willis
February 18, 1987
Page Two
Summary
The projects completed have added several miles of new streets with
concrete curb and gutter to the City's growing urban street system. In
particular I think two jobs reflect the features of having new streets
in 'an area where the streets were originally gravel or low grade
bituminous surface. The Schmidt Garden Plat on the West side of town
reflects what new streets will do to enhance the appearance of the
neighborhood. The utiliziation of sub -surface drainage tile and
geotextile fabric in conjunction with the street construction and the
normal materials reflect the quality of street construction.
Aa
Sherman L. Goldberg, P.E.
SLG:kh
L-
ITYO 17C SCALE OF MILES
3/4PLYMOUTR
i rugY Mal!=a w3 a ?a €2:? L 9 9V
STREET MAP
CITY CSF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 19, 1987 for Council Meeting of February 23, 1987
ti
TO: James G. Willis, City Manager, through Fred G. Moore, Director of
Public Works
FROM: Sherman L. Goldberg, City Engineer
SUBJECT: Bond Reduction
We have received a request from the developer for a bond reduction to
reflect completed work in their development. The City has made
inspections of the work and I recommend that the attached resolution be
adopted. This development is:
1. Plymouth Hills 4th Addition (81073)
k—Adk
She'rman L. Goldberg, P.E.
SLG:kh
Attachment: Resolution
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City
Council of the City of Plymouth, Minnesota was held on the day
of , 1987. The following members were present:
The following members were absent:
introduced the following Resolution and moved
its adoption:
RESOLUTION NO. 87 -
REDUCING DEVELOPMENT BOND
PLYMOUTH HILLS 4TH ADDITION (81073)
WHEREAS, in accordance with the development contract dated May 3, 1982,
Plymouth Hills Company, developer of Plymouth Hills 4th Addition, (81073) has
agreed to install certain improvements for said development; and
WHEREAS, the developer has completed a portion of the street, utility and site
grading as noted below; and
WHEREAS, the developer has requested a reduction of the development bond to
reflect the completed work;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH that the bonding requirements are reduced as follows:
ITEM ORIGINAL AMOUNT NEW AMOUNT
Street Construction $
Sanitary Sewer
Watermain
Storm Sewer
Boulevard Sod
Pond or Ditch Construction
Street Signs
Street Sweeping and Storm Sewer Cleaning
Park and Trail Improvements
Maintenance of Erosion and
Sediment Control Plan
Site Grading and Drainage Improvements
Design, Administration, Inspection, As-Builts
TOTAL
0- 0-
0- 0-
0- 0-
0- 0-
1,400 0-
0- 0-
0- 0-
1,000 0-
0- 0-
2,000 0-
71,000 0-
8,928 0-
84,328 $ -0-
That the letter of credit required be reduced from $1,000 to $0 (zero) to
reflect the completed work.
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
7A
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 20, 1987
TO: James G. Willis, City Manager
FROM: Laurie Brandt, Employee Suggestion Committee
SUBJECT SUGGESTION REVIEW
The Suggestion Committee has completed its review of suggestion No.
87-01 submitted by Eric Blank. The results of our evaluation and
recommendations are shown below:
Submitted by: Eric Blank
Date: 1/9/87
Summary of City sponsor a recognition dinner at local hotel,
Suggestion: inviting all volunteers and their spouses who make
significant commitment to City during previous year.
Committee WE AGREE DISAGREE WITH THE SUPERVISOR'S
Discussion and RECOMMENDATION: The Committee felt that, since this
Recommendation: suggestion would increase City expenses, it could
not make a decision which would be better decided
by the Council.
Conclusion: Committee is referring the suggestion to the Council
with the recomendation that some means of formal
recognition be provided. Alternatives for Council
consideration include:
1) Conduct a City Center open house for this
purpose.
2) Recognize volunteers at a specific Council
meeting.
3) Plan an event, i.e. trip to a game, theater,
etc. "on the City" as a way of saying thanks.
4) Incorporate "thank you" ceremonies into already
scheduled, twice annual, Council/Commission
meetings.
Employee Suggestion No. 87-01
February 20, 1987
Page Two
5) Annual recognition dinner for Council appointed
committees only - Planning Commission, BOZA,
PRAC, HRA.
The Council should determine if there should be any type of
recognition, what form that recognition should take, who is invited,
and what fund expenses should be taken from.
lb
73
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 18, 1987 For Council Meeting of February 23, 1987
TO: James G. Willis, City Manager, through Fred G. Moore, Director of
Public Works
FROM: Sherman L. Goldberg, City Engineer
SUBJECT: Project Status Report
Attached you will find project status reports for all of our current
public improvement projects.
Sherman L. Goldberg, P.E.
SLG:kh
Attachments: Correspondence
Payment Schedule
PUBLIC IMPROVEMENT PROJECTS
APPROVED PAYMENTS
From 01-21-87 to 02-09-87
Report No. 27
Payment Date
No. Recd Contractor
1 2-3-87 Layne -Western Co, Inc
1 2-2-87 Anderson Bros. Const.
Date of
Project Approval Amount
Deep Well No. 8 2-6-87 $20,293.90
Proj. 625)
Fernbrook Lane 2-6-87 45,213.73
Proj. 544)
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 19, 1987 For Council Meeting of February 23, 1987
TO: James G. Willis, City Manager
FROM: Fred G. Moore, Director of Public Works
SUBJECT: Construction of New County Road 9
City Project No. 642
On February 3, 1987 Hennepin County awarded a contract for the con-
struction of New County Road 9 from Nathan Lane to 1-494. The contract
was awarded to C.S. McCrossan Company for approximately $4,000,000. The
contractor began the removal and clearing of trees the first week of
February. Last Monday, February 16th the contractor began the muck
excavation in the marsh area adjacent to and East of Larch Lane. The
contractor will continue on clearing of trees and muck excavation until
weather permits grading to begin on the project.
The contractor has 90 working days to complete the construction. Working
days do not begin officially until April 15th. After April 15th a
working day will depend upon weather conditions. Based upon a normal
construction season the project should be completed by mid November, with
the exception of seeding and sodding which will probably not occur until
the spring of 1988. The road surface should be completed and opened to
traffic before the end of the 1987 construction season.
Fred G. Moore, P.E.
FGM:kh
Bonestroo, Rosene, Anderlik & Associates, Inc.
2335 W. Trunk Highway 36
St. Paul, MN 55113
612-636-4600
February 18, 1987
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Attn: Sherman L. Goldberg
City Engineer
Re: Project Status Report
Our File No. 70
Dear Sherm:
Engineers & Architects
Listed below is the project status of current projects:
Project 542 - Olive Lane - ACG, Inc.
Otto G. Bonestroo, P.E.
Robert W. Rosen,, P.L.
Joseph C. A nderhk, P.E.
Bradford A. Lemberg, P.E.
Richard E. Turner, P.E.
James C. Olson, P.E.
Glenn R. Cook, P.E.
Keith A. Gordon, P.E.
Thomas E. lvuyes, P.L.
Richard W. Foster, P.E.
Robert G. Schumchr, P.E.
Marvin L. Survida, P.E.
Donald C. Burgardt, P.E.
Jerry A.Bourdon, P.E.
Mark A. Hanson, P.E.
Ted K. Field, P.E.
Michael T. Ruulmann, P.£,
Robert R. PfefJerle, P.E.
David O. Luskotn, P.E.
Thomas W. Peterson, P.E.
Michael C. Lynch, P.£.
Karen L. Willis, P.E.
James R. Muland, P.E.
Kenneth P. Anderson, P.E.
Keith A. Bachmann, P.E.
Murk R. Rolfs, P.E.
Robert C. Russek, A.I.A.
Thomas E. Angus, P.E.
Scott L. Young, P.L.
Charles A. Erickson
Leo M. Puwelsky
Horton M. Olson
Susan M. £berlin
Construction completed. Minor restoration items to be completed in the
Spring. Final bituminous surfacing to be installed under the 1987 street
surfacing project.
During development of the shopping center, part of the screening berm and tree
plantings were installed within the right-of-way of 14th Avenue requiring the
City to adjust the location of the concrete sidewalk. There is some concern
by the Developer that some of the trees roots may have been affected by the
sidewalk construction. The amount and impact of potential root damage, if
any, cannot be determined at this time. A review of this will be made in
early June 1987 with the Developer and the City Staff.
Proiect 544 - Fernbrook Lane - Anderson Brothers
Pre -construction meeting held in January 1987. Contractor started placement
of aggregate for surcharge area in January. First stage of surcharge com-
pleted. Testing firm anticipates settlement to take place within the next six
to nine months. Additional material to be placed on surcharge in April after
partial settlement. Change order has been prepared for the extension of Fern -
brook Lane along the proposed Kings North Addition.
2116e
Page 1.
30 Year
Anniversary
City of Plymouth February 18, 1987
Plymouth, Minnesota
Re: Project Status Report
Our File No. 70
Project 431 - Water Treatment Plant
The design phase of the Plymouth Water Treatment Plant is proceeding on sche-
dule. Most architectural and process design is now complete. The structural,
mechanical and electrical design decisions have also been made. The project
site application package is complete and will be submitted to the Planning
Department this week. The contract drawings have been drafted; details and
dimensions are currently being added. The technical sections of the contract
specifications are being completed. It appears that the plans and specifica-
tions will be completed on schedule by the second week in March.
Well No. 8 is being bailed to develop a cavity. The Contractor is starting to
drill Well No. 9.
If you have any questions, please contact me.
Yours very truly,
BON T 0, R SENE ;-ANDERLIK & ASSOCIATES, INC.
Harlan M. Olson
HMO/aes
Page 2.
2116e
Bonestroo, Rosene, Anderlik & Associates, Inc.
2335 W. Trunk Highway 36
St. Paul, MN 55113
612.636.4600
February 17, 1987
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Engineers & Architects
Attn: Mr. Fred G. Moore
Director of Public Works
Re: Wells 8 & 9
Plymouth, MN
Project No. 625
Our File No. 70229 & 70231
Dear Fred:
Otto G. Boneslroo, P.E.
Robert W. Rosene, P.L.
Joseph C. Anderlik, P.E.
Bradford A. Lemberg, P.E.
Richard E. Turner, P.E.
James C. Olson, P.E.
Glenn R. Cook, P.E.
Keith A. Gordon, P.E.
Thomas E. Nuyes, P.E.
Richard W. Foster, P.E.
Robert G. Schunuht, P.E.
Marvin L. Survalo, P.E.
Donald C. Burgardt, P.E.
Jerry A. Bourdon, P.E.
Mark A. Hanson, P.E.
Ted K. Field, P.E.
Michael T. Routmann, P.E.
Robert R. Pfefferle, P.L.
David O. Loskutu. P.E.
Thomas W. Peterson, P.E.
Michael C. Lynch, P.E.
Karen L. Willis, P.E.
James R. Maland. P.E.
Kenneth P. Anderson, P.E.
Keith A. Bachmann. P.E.
Murk R. Rolls, P.E.
Robert C. Russek, A.I.A.
Thomas E. Angus, P.E.
Scan L. Young, P.E.
Charles A. Erickson
Leo M. Pu welsky
Harlan M. Olson
Susan M. Eberhn
Enclosed is the monthly bar chart schedule for your information. Approxi—
mately 150 cu. yds. of sandrock has been removed from Well 8. As sandrock is
being easily removed the contractor will use a service truck and compressor at
Well 8 for bailing. The drill rig is being move to Well 9 to start drilling
at that well.
Yours very truly,
BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC.
Richard W. Foster
RWF:et
2077e
34 Year
Anniversary
0
c
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 19, 1987 For Council Meeting of February 23, 1987
TO: James G. Willis, City Manager
FROM: Fred G. Moore, Director of Public Works
SUBJECT: Council Chamber Sound System
At the January 26th Council Meeting the Council directed that a Task
Force be established to address the sound system in the City Council
Chambers. Items to be considered are as follows:
1. Audio levels in the home
2. Audio levels in the Council Room
3. People speaking at the podium cannot be heard by the
audience.
The Council suggested that the Task Force consist of Cable TV
representatives, Paul Steigerwald, City Staff and the sound system
supplier.
I have been unable to schedule a meeting where all members could be
present, but have discussed the items which are to be addressed with each
Task Force member.
On February 4th I met with Terry Fish of Northwest Community Television.
Terry is a technician with NCT. Terry viewed approximately fifteen
minutes of various 'portions of the video tape of the previous City
Council Meeting. Terry's comments were that for a Cable TV production
outside of a studio we had excellent quality, sound level and lack of
interference. Our sound level is very similar to that on the adjacent
major network channels.
Mr. Fish also reviewed the equipment for the sound system within the
Council Chambers and for broadcasting over Cable TV. His only item of
concern was the "paper noise" that he heard on the video tape. His
comments were that we could maybe try a different type microphone, but it
would probably not be any more effective than our existing microphones.
Our existing microphones are able to receive for broadcast all
conversations at the City Council table. Although a different microphone
mounted at each end of the City Council table might reduce "paper noise",
Memo: James G. Willis
February 19, 1987
Page Two
it may not be effective for the broadcast of Councilmember's comments.
Another option would be to have each person at the Council table wear a
lapel microphone". This would be the most effective way to ensure that
we receive all Councilmember's conversations, but eliminate extraneous
noise from the room. This would be effective since the lapel microphone
has a fixed distance from each member and does not vary throughout the
meetings as members move their chairs.
Mr. Fish also looked at the public address system within the Council
Chambers. He stated that he was not well versed in the requirements of
these type of systems, but he thought a problem might be the acoustics
within the room. The room is a very "hard" room and the sound bounces
from the walls and ceiling. He suggested we contact a professional audio
company to analyze the room and suggested two firms.
I have also talked with George Torline, the person on the City's Cable TV
Staff that is responsible for the telecast of the City Council meetings.
Attached is a memo from George addressing some experimentation he will be
doing with the microphones at the February 23rd meeting. George will
also be preparing a detailed response in regard to enhancements that he
thinks could be performed to improve the tonal quality and the feedback
problems which are occasionally experienced.
As of this time I have been unable to meet with Paul Steigerwald, but
have a meeting established previous to the Planning Commission Meeting on
February 25th.
I would expect to have all comments and input by members of the Task
Force in order that a final report can be made at the March City Council
Study Meeting.
Fred G. Moore, P.E.
FGM:kh
Attachment: Memo
DATE: February 17, 1987
TO: Fred Moore, Director of Public Works
FROM: George Torline, Video Producer
SUBJECT: Council Chambers Sound System
I will be out of town this week, and shall return Sunday, February 22, 1987
in the evening. I would like to try an experiment with the microphones
during the day on Monday, February 23, 1987.
The experiments entailed would be to try acoustical insulation barriers to
reduce feedback possibilities and to reduce 'paper ruffling' noises by
encouraging a directional polar pick-up response from the microphones.
I am planning on submitting a detailed response in regards to
enhancements that could be performed to enhance tonal quality and the
feedback problems occasionally experienced. If you would like the results
of my experiments with the microphones and insulation with the report,
please let me know upon my return on the 23rd.
LCEIN'ere
Lefler
Iienue(IN
Brie» K
llr awz
a Professional
Association
February 18, 1987
2000 First Bank Place West
Minneapolis
Minnesota 55402
Telephone (612) 333-0543 Mr. James G. Willis
Telecopier (612) 333-0540 City Manager
Clayton L. LeFevere CITY OF PLYMOUTH
Herbert P. Lefler 3400 Plymouth Boulevard
J. Dennis O'Brien Plymouth, Minnesota 55447
John E. Drawz
David J. Kennedy
Joseph E. Hamilton RE: Determination of Lowest Responsible Bidder
John B. Dean
Glenn E. Purdue
Richard J. Schieffer Dear Jim:
Charles L. LeFevere
Herbert P. Lefler III The City Council has asked me to address the legal issuesJamesJ. Thomson, Jr.
Thomas R. Galt relating to the determination of the lowest responsible
Dayle Nolan bidder. The request stems from the provision under state
Brian F. Rice law that, in most situations, requires the City to awardJohnG. Kressel
James M.Strommen contracts to the lowest responsible bidder.
Ronald H. Batty
William P. Jordan I. FACTORS TO BE CONSIDERED IN DETERMINING THE LOWEST
Kurt J. Erickson
William R. Skallerud RESPONSIBLE BIDDER
Rodney D. Anderson
Corrine A. Heine A. "Lowest."
David D. Beaudoin
Paul E. Rasmussen
Steven M. Tallen Making the determination of which bid is the
Mary F. Skala lowest" is usually not a controversial matter. The
Christopher J. Harristhal
Timothy J. Pawlenty determination, however, is not based solely on the bid
Rolf A. Sponheim price. The quality, suitability, and adaptability of the
product for the use for which it is intended can also be
considered. In other words, the value of the product is
not always determined by price alone. The Minnesota
Supreme Court has held that a municipality has discretion
to consider factors other than price when the subject of
the bid is not capable of precise or exact
specifications. Ottertail Power Co. v. Village of Elbow
Lake, 49 N.W.2d 197 (Minn. 1951).
In making the determination of which bid is the
lowest, factors such as energy costs, maintenance costs,
and salvage value can be considered. Typically these
items are addressed in the specifications so that the
bidders are advised in advance of what factors will be
considered in determining the lowest bid.
Mr. James G. Willis
February 18, 1987
Page 2
B. "Responsible."
The lowest bidder must be awarded the contract if
the bidder is "responsible." The term "responsible"
imports not only financial responsibility, but also
integrity, skill, ability, and the likelihood that the
bidder will do satisfactory work. In determining the
responsibility of the bidders, the City should not only
ascertain the pecuniary ability of the bidders to perform
the contract, but should also ascertain which ones, in
point of skill, ability, and integrity, would be likely
to do faithful, conscientious work, and fulfill the terms
of the contract. Kelling v. Edwards, 134 N.W. 221 (Minn.
1912). Other courts have indicated that moral worth can
also be considered. Dairymen's League Cooperative
Association, Inc. v. Perrini, 282 N.Y.S.2d 887, 889 (N.Y.
S. Ct. 1967).
Although courts generally agree on the factors to be
taken into consideration in determining whether a bidder
is "responsible," there is some disagreement about
whether the term "lowest responsible bidder" allows the
municipality to consider the relative responsibility of
the bidders. The only Minnesota case dealing with
responsibility of bidders does not explicitly take a
position on whether relative responsibility of the
various bidders can be considered. Kelling v. Edwards,
134 N.W. 221, 223 (Minn. 1912). The implication of that
case is that the government body should not consider
relative responsibility but rather should only consider
whether each bidder is in fact responsible.
The California Supreme Court has explicitly held
that the government body should not consider relative
responsibility in determining who is the lowest
responsible bidder:
Me hold that the contract for public
construction project must be awarded to the lowest
monetary bidder as commanded by section 25454 unless
it is found that the lowest bidder is not
responsible, in the sense defined above. There is
no basis for the application of relative superiority
concept under that section and if petitioners
applied such standard in selecting Swinerton rather
than Argo as the contract or the award cannot stand.
City of Englewood -Los Angeles County Civic Center
Authority v. Superior Court of Los Angeles County, 500
P.2d 601, 605 (Cal. 1972).
Mr. James G. Willis
February 18, 1987
Page 3
At least one court, the North Dakota Supreme Court,
has implicitly recognized the propriety of considering
relative responsibility. In upholding an award of a
contract to a bidder who was not the lowest, the court
wrote:
There is no showing that (the council) did not
exercise their best judgment within the discretion
they possessed in selecting the lowest responsible
bidder, nor that they acted in bad faith or other
than for the best interests of the county. In their
judgment the small difference in dollars between the
bids offered might be far outweighed by the ability,
efficiency, and facilities of the contractor to whom
the award was made. It is not shown in the record
that either Nietermeyer or Schmidt possessed a
responsibility in this sense equal to that of Joyce.
Chaffee v. Crowley, 190 N.W. 308, 308-309 (N.D. 1922).
In summary, the determination of whether a bidder is
responsible" must be made by referring to the contract
documents, including those pertaining to the
qualifications of bidders. The best practice is probably
not to consider the relative responsibility of the
bidders, but rather to make an independent determination
as to whether a particular bidder is "responsible," i.e.
is it likely that the bidder will perform the work
satisfactorily?
II. PROCEDURAL REQUIREMENTS OF DETERMINING THE "LOWEST
RESPONSIBLE BIDDER."
Lowest responsible bidder" provisions authorize the
awarding agency to investigate and consider the bidder's
background before making its award. Dairymen's League
Cooperative Association, Inc. v. Perrini, 282 N.Y.S.2d
887, 889 (N.Y.S.C. 1967). If the background
investigation leads the awarding agency to believe that
the lowest bidder is not "responsible," a question arises
as to what procedure is necessary before the awarding
agency awards the contract to the second lowest bidder.
W]here a bid is rejected as being made by an
irresponsible bidder, there must be some fact tending to
show that the bid is not that of a responsible bidder."
Kelling v. Edwards, 134 N.W. 221, 222 (Minn. 1912)(low
bidders were "irresponsible" due to their default on
other ditch contracts with the county.).
Mr. James G. Willis
February 18, 1987
Page 4
Most authorities agree that the lowest bidder is
entitled to some sort of hearing before it is denied the
contract on the ground of "irresponsibility." City of
Inglewood -Los Angeles County Civic Center Authority v.
Superior Court of Los Angeles County, 500 P.2d 601 (Cal.
1972); McQuillan, Municipal Corporations §29.73 (1986);
Antieau, Municipal Corporation Law, §10.52 (1983). The
hearing need not be a full evidentiary hearing with a
full panoply of judicial trial procedures, including
pleadings, cross-examination of witnesses and formal
findings. Nor must the awarding authority "conduct FBI
investigations, hold elaborate hearings, adhere to legal
rules of evidence, and function as a judicial body." Id.
The California Supreme Court has given the most specific
direction relating to a hearing requirement:
We hold that prior to awarding a public works
contract to other than the lowest bidder, a public
body must notify the low monetary bidder of any
evidence reflecting upon his responsibility received
from others or adduced as a result of independent
investigation, afford him an opportunity to rebut
such adverse evidence, and permit him present
evidence that he is qualified to perform the
contract. 500 P.2d at 607.
III. JUDICIAL REVIEW OF THE DETERMINATION OF THE "LOWEST
RESPONSIBLE BIDDER."
The Minnesota Supreme Court, in 1911, reached the
following conclusion about judicial review of the
determination of responsibility of bidders:
t]he determination of the responsibility of
bidders calls for the exercise of deliberation and
discretion of a judicial nature . . . it is also
well settled that the exercise of this discretion by
such officers or boards will not be interfered with
by the courts, except for fraud or abuse.
This discretion, however, is not arbitrary or
unlimited, but must be exercised in the interest of
the public . . . and where a bid is rejected as
being made by an irresponsible bidder, there must be
some fact tending to show that the bid is not that
of a responsible bidder.
Kelling v. Edwards, 134 N.W. 221, 222 (Minn. 1912). More
recent case law from other jurisdictions is generally
consistent with that statement of the Minnesota Supreme
Court, although there has been some elaboration on the
standard of judicial review. When an awarding agency has
Mr. James G. Willis
February 18, 1987
Page 5
exercised its discretion in awarding the contract, there
is a presumption that such an action is regular and
lawful and this presumption can be overcome only by proof
that the agency acted without justification. McQuillian,
Municipal Corporations, §29.73 (1986).
IV. RECOMMENDED PROCEDURE TO BE FOLLOWED IF THE CITY
DECIDES NOT TO AWARD A CONTRACT TO THE LOWEST BIDDER
ON GROUNDS OF IRRESPONSIBILITY.
If the City determines that the lowest bidder is not
responsible," it must act with care so that its award to
a higher bidder cannot be successfully challenged in the
courts. The City should notify the lowest bidder of its
intended action a reasonable time before the proceeding
at which it will take action. The City should inform the
lowest bidder of what facts lead it to conclude that the
lowest bidder is not "responsible." The lowest bidder
should have adequate time to rebut the facts indicating
irresponsibility and to marshal further facts indicating
responsibility. The lowest bidder should have the
opportunity to present its case at a proceeding before
the City Council.
If, after the hearing before the City Council, the
lowest bidder is deemed not responsible, the City Council
should state in its resolution specific facts indicating
in what ways the lowest bidder is not responsible. It
should refrain from comparing the lowest bidder's level
of responsibility with the level of responsibility of the
bidder who will be awarded the contract. It is, however,
essential, that the bidder who is eventually awarded the
contract is in fact the next lowest, responsible bidder.
I will be prepared to discuss at the next City Council
meeting any questions that the City Council might have
regarding this subject.
Sincerely,
LeFEVERE, LEFLER, KENNEDY,
O'BRIEN & DRAWZ
N
J mes J. Thomson, JA
JJT/cmt
0066ME03M34
7C-
CITY
7c
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 18, 1987 for City Council Meeting February 23, 1987
TO: dames G. Willis, City Manager
FROM: Blair Tremere, Community Development Director
SUBJECT STATUS REPORT ON SENIOR CITIZEN HOUSING MARKET STUDY
SUMMARY: Stage I has been completed. The agreement with the consultant,
Quality Decisions, Inc., provides for the determination by the City
whether to proceed. We recommend that the Council direct the work to continue through
Stage II, based upon the findings in Stage I. Funding of this project is through the
Community Development Block Grant (CDBG) Program.
Judy Marshik of Quality Decisions, Inc., is the consultant retained by the City to
conduct a Market Study and Analysis of the needs and demands for Senior Citizen Housing
in the City. She has completed Stage I of her effort and has been actively meeting
with the Sr. Advisory Task Force, as well as reporting to the Housing and Redevelopment
Authority (HRA) at their last meeting.
The completion of Stage I is significant in that the study was structured so that at
the end of each stage, a review could be made by the City as to whether we should
proceed to the next stage.
The Sr. Advisory Task Force and staff find that there is a basis for proceeding to
Stage II. The data generated during Stage I indicates a population base and perceived
need which would warrant further study, analysis, and the completion of the detailed
mailed questionnaire which Ms. Marshik would be producing.
The consultant has been asked to attend the City Council meeting to answer any
questions the Council may have. The attached material would provide a good basis for
understanding the scope of the work and the progress to date. We will be prepared to
address this in further detail, including a report on the findings and recommendation
from the HRA meeting scheduled for Thursday, February 19, 1987.
AttarhmPnt
The City of Plymouth
Department of Planning and Development
Senior Housinq Market Research Task Force
February, 1986
SUMMARY FZT-7 POF-i"1, OF STAGS I
In January, 1987. a Task Force of community citizens was formed
to provide advice to Quality Decisions, Inc. Quality Decisions
was hired by the City to conduct a market analysis of the City of
Plymouth, and especially of a selected site within the City, for
the need for senior housing. The Task Force has met four times
and the first stage of this four stage project is completed.
It is the recommendation of the Task Force to proceed with the
second stage of the project. Findings produced by an analysis of
the city's demographics, an analysis of the housing competition
and in-depth interviews with 10 citizens who have knowledge of
the needs of seniors have all supported the need for senior
housing within the city's boundaries.
In order to help the Housing and Redevelopment Authority and the
City Council understand the strong support of the Task Force for
the continuation of the market research, this report has been
prepared to provide a brief summary of the three studies
conducted to -date. Detailed findings are available from Milt
Dale. Housing Specialist, on city staff and from Duality
Decisions. Inc., the consultant.
THE DEMOGRAPHIC ANALYSIS
Five demographic traits of
tables comparing the cities
consultant. The cities which
Plymouth
Orono
Medina/Loretto
Wayzata
Minnetonka
each of 10 cities were studied and
on these traits were prepared by the
were studied were:
Maple Grove
St. Louis Park
Golden Valley
Brooklyn Center
New Hope
The significant findings are listed below:
PERTH
FEE 7 ^ 1987
CITY, Ur.1_1'lWOUTH
COMMUNITY EVELOPV ENT DEPT.
1) Plymouth has had a huge growth in population in the
past 15 years and this growth is projected to
continue into the next decade. The growth of the
population in Plymouth between 1980-1990 is projected
to be about 21,521 persons.
2) The number of households is increasing at even a
higher rate than the number of persons. This is in
part due to a state and national trend toward smaller
households. The household growth rate between
1980-90 is projected to be 8,088. Households are
significant to study when determining housing needs
since each household requires a housing unit.
Page 1
Quality Decic5ion,5, Inc.
MINNEAPOLIS, MINNESOTA
I
The City of Plymouth
Department of Planning and Development
Senior Housing Market Research Task Force
February, 1986
3) The growth in the senior population Cover age 6S) is
even higher than the rates of growth of the general
population and of households. The number of seniors
will grow from 1,100 in 1980 to 3,685 in 1990. This
is more than a 200% increase.
4) The median income of seniors is on the rise
throughout all the cities studied. In 1985, the
median income of seniors in Plymouth was estimated to
be:
Age 65-74 $22,061
Age 75+ 517,101
By 1990, median income is projected to be:
Age 65-74 $28,125
Age 75+ $22,101
This broadens the type of housing options that can be
offered to seniors, and makes the market rate housing
option a more realistic alternative.
5) The median income of Plymouth seniors is higher than
income for all of the cities studied except Golden
Valley and Maple Grove.
THE COMPETITIVE ANALYSIS
Questions were asked of all of the 10 key informants and studies
were conducted using data from the Metropolitan Council, The
Apartment Guide and one-to-one phone calla to selected housing
units. The City of Plymouth has no senior housing within its
city boundaries. The closest senior housing rings the city on
its periphery. The map on the next page is copied from a
document published by the Metropolitan Council and shows the
placement of senior housing of all types. The closest housing in
to the south and east. Housing options include:
1) Subsidized housing:
11) Hillcrest Apartments, Loretto
16) Maple Terrace, Maple Plain
2) Boardwalk, Wayzata
5) Dover Hill, Golden Valley
10) Hamilton House, St. Louis Park
18) North Park Plaza, New Hope
2) Market Rate Rentals
30) Chardon Courts, New Hope
32) North Ridge Congregate Housing
36) St. Therese Residence
3) Owned Housing
37) Calvary Cooperativ(ua]'L T DecislollcS, Inc. 1 l
J MINNEAPOLIS. MINNESOTA
Page 2
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OSUBSIDIZEDRENTAL
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1. ARCHER HEIGHTS APARTMENTS ti
Minnetonka Eden P•ame 1rh
A2. BOARDWALK^ 0
Weytata
3. ROOKS LANDING
Brooktyn Park
61 to -
4. CALVARY CENTER APARTMENTS
Golden Valley p-
S. DOVER HILL
Golden Valley,
22. SHINGLE CREEK TOWER
6. DOW TOWERS Brooklyn Ctmter
Hopkins
23. SOUTH HAVEN _
7. EDENDALE RETIREMENT RESIDENCE Edina
Eden Prairie
21. SOUTH SHORE COMMUNITIES
S. GIDEON POND E glsior
Bloonnywon
26. WESTONKA
B. G LANDING Mound
Minnetonka
26. YORKT0INN CONTINENTAL y
OWNED .. -
10. HAMILTON MOUSE
Et. Ltwis Park
no, 27. CALVMY CENTEII COOPERATIVE
it. HILLCRESTAPARTMENT'S S 0 MARKET4IATE RENTAL
GallonValIM
Loretto .. .: 38. CASTLE RIDGE OONOOMININME t-. --
12. HILLSIDE TERRACE 1.:Z.+•- :27i BROOKWOOD ESTATES Eden Prairie
Lay lake T
BrooklynCalner 3:. COVENANTMANOR p.!'' a f•'. s.4titg a& A-
13. L-'THOPKINSVILLAGE -• 7/. BROOKWODD MANOR - Golden Valley 1
Hi pkins _ Brooklyn Cw"e• 40. FRIENDSHIP VILLAGE 0i PLOOMMINSION-
14. INDIAN KNOLL MANOR 2:. CHAPEL VIEW APARTMENTS Sloorein:ton ,
r._,.-s : s._.••rr.r,' { " i
Mound - Hopkins 41. KENZINGTON --' -
15. KNOX LANDING `-f 30. CHARDON COURT - ;_ St. An~v " • .
loorniryton Naw Hope 42. LAKE SHORE DRIVE CONDOMINIUMS
16. MAPLE TERRACE 31. - HERITAGE MANOR `- Richfield
Meta lain Edina 43. LEE SQUARE COOPERATIVE
17. MENORAH LAZA 32. NORTH RIDGE CONGREGATE HOUSING Robbinadeie
St. Lmis Mk Nae Hop 44. WOODLAKE POINT
11. NORTH ARK LAZA - - 33.-REMBRANDT _ S Richfield
Hew Ilops Edwa 45. 7500 YORK COOPERATIVE
19. PLEASANT PLACE APARTMENTS 34. RIDGEPOINTE Ed'ne
Ropers YiNnesonka
20. RICHFIELOTOWERS 36. ROYSET _ O sHAl1ED
21.
Richfield
ROSSINS LANDING
Niru --.
36. ST. THERESE RESIDENCE 46`,'OGOODNEIGHBOR RESIDENTIAL CARE HOME-EOINA
R°°°""'d"e a
S
Pale 3 :
The City of Plymouth
Department of Planning and Development
Senior Housing Market Research Task Force
February, 1986
Subsidized housing is all full and has long waiting lists. The
market rate rental housing varies. Horth Ridge and St. Therese
have waiting lists and Chardon Courts and Calvary Cooperative
have units available.
The key respondents interviewed agreed that Plymouth seniors are
relocating_ outside the area because housing options are not
available within the area. They either relocate or they stay in
their single family dwellings because they choose to remain in
the area and do not want to move to housing outside the area.
THE KEY RESPONDENT INTERVIEWS
As a part of Stage I, 10 persons were selected by the Task Force
as being persons who had experience with senior housing or had
knowledge of senior needs. Face to face interviews were
conducted with these individuals who included:
1) Kay Bauman: Plymouth resident and a senior who has
shopped for senior housing in the area
and is very involved in the senior
network.
2) Judith Chmeilewski: Assistant Pastor at St. Mary's
of the Lake in Plymouth who
works extensively with seniors.
3) Mr. and Mrs. Lloyd Delsart: a senior couple living
at Calvary Cooperative.
4) Fidel Eckes: a resident of Hamel who has served on a
church committee to study senior
housing needs in the Hamel area.
5) LaDonna Hoy: Coordinator of Interfaith Outreach in
Wayzata, who works with many seniors.
6) Mr. and Mrs. Roy Johnson: Roy and Phyllis have been
very involved in the
senior community and have
worked with Calvary in the
planning of their housing
units since the 1970s.
7) Al Illies: former mayor of Minnetonka and a senior.
6) Becky Loegering: an involved senior who rents out
housing.
9) Chuck Morris: a Plymouth area builder who does lots
of projects for senior homeowners.
10) Marcy Shapiro and Bruce Larson: West Hennepin Human
Qu 1i g
MINNEAPOLIS, MINNESOTA
Page 4
The City of Plymouth
Department of Planning and Development
Senior Housing Market Research Task Force
February, 1986
Interviews with these individuals revealed that there is no
housing being planned for the Plymouth area. All of the
respondents were in favor of the project and the site, although
some commented that it would probably be inadequate for the
city-wide needs of seniors for housing options. ?fest of the
respondents thought that the housing would be successful, if it
were planned with input from the seniors and if it was a quality
project.
The site was also reviewed by these experts and the most common
concerns centered around the lack of shopping in the area and the
concern that not enough area transportation would be available
for the active senior, who wants to get around, but chooses not
to drive. The need was perceived as immediate by 8 of the
respondents, who commented that even if building began tomorrow.
it would take 2-3 years to complete and by that time the need
would be urgent. Others also remarked that there would be a
growing future need that would probably not be met by this
project alone.
SUMMARY_
In light of these findings, all of which support the general need
for senior housing, the Task Force would like to proceed to the
next stage and gather opinions from the seniors themselves as to
their perception of the need and their definition of what type of
housing is needed and what is affordable. Should this stage
prove fruitful and confirm the findings of the first stage, the
Task Force will return to the HRA and the Council to seek
permission to complete the final stages of the project.
Qalitv Deci,51om, Inc.
J MINNEAPOLIS, MINNESOTA
Page 5
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 12, 1987
TO: Housing & Redevelopment Authority Commissioners
FROM: Milt Dale, Housing Specialist
SUBJECT SENIOR HOUSING SURVEY, PHASE I REPORT AND RECOMMENDATION
At this time, the consulting firm of Quality Decisions Inc. has nearly completed Phase
I of its senior housing survey. The last meeting of the informal Housing Task Force
was held on Wednesday, February 11th and the concensus of the Task Force members
present, the consultant and me was to proceed to Phase II. This recommendation was
based primarily on the demographics and the responses of the ten key respondents
interviewed in Phase I of the surevey. Phase II involves the mail survey of all
persons over 65 years old in the Plymouth area.
The demographics alone provide a very strong case for the provision of housing for
seniors now living in Plymouth and for those seniors who wish to continue living in
Plymouth in the future. Projected growth of the over -65 population in Plymouth is
anticipated to triple between 1980 and 1990. Other demographic information also makes
a strong case for looking more in depth at what the demands may be for senior housing
in Plymouth in the next few years. The consultant will have a report at the meeting.
Judy Marshik will attend the meeting to explain the report more fully and to answer
questions.
The HRA should develop a recommendation for the City Council as to whether the study
should proceed to Stage II.
Attachment:
Four Stages of the Plymouth Study
Plymouth Market Study
Proposal Handout
October, 1986
F O U R S T A G E S O F- -F H E F L Y M O U T H S T U D Y
STUDY STAGE I STUDY DECISIONS
Demographic studies of the area
and an analysis of the
competition in the area.
Community key respondent
interviews and interviews of a
few selected seniors.
Does the market look good enough
to proceed to Stage II? Do the
interview findings indicate a
climate favorable to the service
ideas? Are the initial
impressions of needed housing
similar to what you would like to
build? Does the market look good
enough to proceed to Stage II?
STUDY STAGE II STUDY DECISIONS
Conduct a survey of seniors in
the service area.
Do the findings indicate support
for the type of services/housing
you want to offer and the
financing you would like to use?
What are initial impressions
about pricing, service packages,
amenities and so on? Is there
support for Stage III?
STUDY STAGE III STUDY DECISIONS
Conduct focus groups of seniors
in the service area who are
prospective service users.
How should the services look?
What are some initial suggestions
for marketing the housing? What
types of services will be
essential to be attractive to the
prospective market?
STUDY STAGE IV STUDY DECISIONS
Marketing planning for the future. Who is accountable for various
aspects of the follow-through
steps. What timetable will be
followed? At what point will
progress be evaluated?
duality Ueci,51on,5, Inc.
NOTES FROM FEBRUARY 11 MEETI G `
WILL BE INCORPORATED INTO MIN T !!.03/2066
73/
Moommerce
Bouiev..d
373/Mound, M:V 55361
FOR MEETINGS ON FEBRUARY 11 AND Ien172-7773
OBSERVATIONS ON THE DEMOGRAPHIC TABLES:
TABLE I•
1. Plymouth population percentage changes are greater than any
of the surrounding communities except Maple Grove.
2. In 20 years, plymouth will have increased its population
about 3S,000 persons.
3. In 1985, Plymouth is estimated to have a larger population
than St. Louis Park or Minnetonka.
4. Wayzata is shrinking in total population.
S. Golden Valley is shrinking too and both these suburbs are
neighbors of Plymouth.
TABLE II.
1. Plymouth's household percentage changes is greater than its
population change.
2. Wayzata is losing households.
3. Averaqe household size is 2.78. Plymouth is 2.85/household.
Maple Grove is 3.15/household.
TABLE._III._
1. Minnetonka has the highest number of people of 5S and over of
the suburbs studied and Plymouth is second.
2. Plymouth is in the third place for the number of persons
65-74 years of age.
3. The ratio of females to males increases with the older age
groups.
4. Within 10 years, Plymouth's over 65 population will more than
triple.
5. Nine of the suburbs have the greatest number in the 25-34
year old age group but Maple Grove has its greatest number in
the 35-44 year old age group.
TABLE V.
1. The median income for persons over age 65 in Plymouth wil
double in the eleven year period between 1979 and 1990.
2. Seniors with incomes under 515,000 is the single largest
income category (the mode).
3. Plymouth has a higher percentage of seniors 7S and older who
have incomes of S7S,000 or more than does St. Louis Park.
4. In 1990, all persons over S5 distribute more evenly between
the listed income categories.
SENIOR HOUSING MARKET STUDY TASK FORCE
ROSTER
1. 6.
Ms. Mable Swanson Ms. Melinda Kohrt, Club Coordinator
2510 Lancaster Lane Senior Community Services
Plymouth, MN 55441 1001 Highway 7
T: S4S-7705 Hopkins, MN 55343
S.
T: 933-9311
2.
Ms. Marion Bauer 7.
11010 County Road 15 Ms. Christina Davenport
Plymouth, MN 55441 1814 Yuma Lane
T: S4S-6690 Plymouth, MN 55447
T: 473-8653
3.
T: 559-2800
Ms. Marty Guritz 8.
73S Windemere Drive Ms. Ethel Snyder
Plymouth, MN 55441 17730-D 19th Avenue North
T: S41-1761 Plymouth, MN 55447
T: 473-6973
4.
Ms. Joyce McCaughey 9.
3905 Lancaster Lane, #103 Mr. Blair Tremere, Dir.of Dev.
Plymouth, MN 55441 City of Plymouth
T: 544-2656 3400 Plymouth Boulevard
Plymouth, MN 55447
S. T: 559-2800
Ms. Kay Bauman
35 Nathan Lane, # 203 10.
Plymouth, MN 55441 Mr. Milt Dale, Housing Specialist
T: 545-7134 City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN S5447
T: 559-2800
i• _
Quality Deasion,5, Inc. MINNEAYOLIS, MINNESOTA
1-1Ly of riymoutn
Planninq and Development
Senior Housing Market Study Task Force
Minutes. January 2-1, 1987
M = ISI U 'T F= .
I. Call to Order
The Meeting was called to order at 9:30 a.m.
Dale. Housinq Specialist.
II. Attendance
Present
Marion Bauer
Kay Bauman
Milt Dale
Christina Davenport
Marty Guritz
Melinda Kohrt
Joyce McCaughey
Mable Swanson
Absent_
Ethel Snyder
Blair Tremere
by Milt
The Tae.k Force welcomed Christina and Flay who were
attendinq their first meetinq.
III. Review of Key Respondent Interview Guide
Judy Marshik shared copies of the interview guide
developed by Quality Decisions and pilot tested on Al
Illies. The Task Force reviewed the guide and made
several suggestions for changes. Those changes were
incorporated into the guide and the final copy of the
guide is attached to these minutes.
Task Force members were also helpful in providing the
telephone numbers for some of the proposed interview
candidates.
IV. Preliminary Demographic Findings
Several demographic tables were distributed to Task Force
members. These tables were reviewed by the group as a
whole. At the next meeting, the Task Force will discuss
these tables further and the implication of the
demographic findings to this pro3ect.
V. Competitive Analysis Planning
The Task Force reviewed a map of the Plymouth area and
its surroundinq communities and defined the area in which
they wanted competitive information on other senior
housing projects. These competitive findings will be
available at the next meetinq.
QuahLy Decloslom, Inc. MINNEAPOLIS, MINNESOTA
Page 1
city of Plymout ,
planning and DevelopmentSeniorHousingMarketStudy Task Force
Minutes, January 21. 1987
V1. Next Meeting Date and Agenda
The next meeting of the Task Force will be on February 11
at 9:,o a.m. in the City Council Chambers. At that
time. the results of the key respondent interviews will
be shared with members of the Task Force and additional
data will be made available on demographics and
competition.
VIZ. Other Project Issues
Task Force members agreed that they would like to visit
the site at their next meeting. A trip to the site will
be planned to follow the meeting.
VIII. Adjournment
The meeting adjourned at 11:25 a.m.
QllahLy Decl,5lOncs, Inc.
MINNEAPOLIS, MINNESOTA
Page 2
City of Plymouth
Planning and Development
Senior Housing Market Study Task Force
Minutes, January 6, 1987
M = ISI U -r E S
I. Call to Order
The Meeting was called to order at 10:00 a.m.
Dale, Housing Specialist.
II. Attendance
Present
Marion Bauer
Milt Dale
Marty Guritz
Melinda Kohrt
Joyce McCaughey
Mable Swanson
Blair Tremere
III. Project Overview
Absent
Christina Davenport
Ethel Snyder
by Milt
Blair Tremere, the Director of the Department of Planning
and Development explained the history of the site which
is being studied for possible senior housing. Although
the City is interested in seeing if there is a need for
senior housing in Plymouth, the City is not interested in
developing and owning the housing property. The study is
being done both to determine need and, if need exists, to
encourage the development of the property by an outside
party.
At the conclusion of his presentation, Blair asked Task
Force members to suggest the names of some Plymouth
residents who are either retired architects or builders
who could bring that expertise to this Task Force.
Several names were suggested and these persona will be
asked by City staff to loin the Task Force.
IV. Brainstorming the Questions for the Key Respondent
Interviews
Judy Marshik from Quality Decisions, Inc. explained the
process that would be used to gather information during
the first stage of the project. She asked that Task
Force members write down the questions that they would
want to see addressed in order to help them determine if
a need for senior housing exists in Plymouth.
These questions were then recorded on newsprint so that
the entire Task Force could share the results of the
independent brainstorming activity. The results of this
activity can be seen in Attachment A to these minutes.
Quality Decision,5, Inc. MINNEAPOLIS, MINNESOTA
Page 1
City of Plymouth
Planning and Development
Senior Housing Market Study Teak Force
Minutes, January 6, 1987
V. Brainstorming Names for the Key Respondent Interviews
Next, Task Force members listed the names of persona
whose opinions they valued from in and around the
Plymouth area. Once these names were listed, priorities
were established for the ten interviews.
Last, the names of two individuals were selected because
they would be good persons to teat the interview on. The
results of this brainstorming activity can be seen in
Attachment B to these minutes.
VI. Discussion of the Target Geographic Area for Demographic
Analyses
In order to prepare some preliminary demographic data,
Judy asked the Task Force to determine the geographic
area under study. A map of Plymouth and the surrounding
suburbs was produced by Milt Dale. Task Force members
agreed that they would like to see some basic demographic
data on all the adjacent suburbs. These suburbs include:
Corcoran Maple Grove
Orono St. Louis Park
Medina Golden Valley
Wayzata Brooklyn Center
Minnetonka New Hope
Basic demographic data will be presented at the next
meeting.
VII. Future Meeting Dates/Agenda
The Task Force discussed future meeting times and agreed
that meeting during the daytime was preferable to
afternoons or evenings. Wednesdays were selected as good
days for most of the group. The meeting times will occur
in the morning, if possible. Future meeting dates are:
January 21, Wednesday. 9:30 a.m. - 11:30 a.m.
February 11, Wednesday. 9:30 a.m. - 11:30 a.m.
February 25, Wednesday, 9:30 a.m. - 11.30 8 -m -
At the next meeting, a draft of the key respondent
interview guide will be reviewed and finalized. In
addition, basic demographic data will be presented and
reviewed.
VISI. Adjournment
The meeting adjourned at 12 noon.
Quality Decisions, Inc.
MINNEAPOLIS, MINNESOTA
Page 2
7r
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 18, 1987 For Council Meeting of February 23, 1987
TO: James G. Willis, City Manager
FROM: Fred G. Moore, Director of Public Works
SUBJECT: Revision of Sewer and Water Area Charges
SUIDMARY: Based upon the increased cost within the sewer and water con-
struction industry during 1986, it is my recommendation that there
may be an increase of 4% to the existing sewer and water and
connection charges.
In July 1980 the City Council adopted revised area and connection
charges for the water and sanitary sewer systems of the City.
These new charges were based on the updated comprehensive plans
prepared for each system. The charges are based on the cost to
complete the construction of the trunk systems being paid by the
undeveloped land which will be served by the sewer or water
systems.
In order that the connection and area charges could be kept
current the rates were indexed to the American City and County
Construction Cost Index, as published in the American City and
County magazine. This index reflects the changes in the cost of
materials and labor in both the general construction and building
construction markets.
The Assessment Policy states that the charges shall be reviewed
and revised each January commencing in 1986 based upon the change
in the construction cost index. The rates were last revised in
April, 1985 with an increase of approximately 1%. In February,
1986 the rates were reviewed, but there was no change since the
cost index had only risen 0.3% during 1985. The current
referenced construction cost index is 365.2.
The construction cost index for December, 1986 is 379.2. During
1986 this index rose approximately 3.5% or a total increase since
our last rate revision in 1985 of 3.8%.
k
Memo: James G. Willis
February 18, 1987
Page Two
Based on the change in the index over the past two years, it is my
recommendation that we increase rates approximately 4%. The following
is a comparison of the existing area and connection charges and
proposed new rates based on the increase in the cost of construction:
Connection Charge
SANITARY SEWER
Proposed
310/unit
Existing
300/unit
Area Charge
Residential Zones $ 375 per 1/2 acre or $ 360 per 1/2 acre or
per dwelling unit per dwelling unit
All Other Zones $1,020/acre 1075/acre
WATER
Proposed Existing
Connection Charge $ 535/unit $ 515/unit
Area Charge
Residential Zones $ 670 per 1/2 acre or $ 645 per 1/2 acre or
per dwelling unit per dwelling unit
All Other Zones $2,015 1940/acre
It is recommended that the City Council adopt the attached resolution
for the proposed rates. The new rates would go into effect April 1,
1987.
sem.---
FGM: kh
Attachment: Resolution
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City
Council of the City of Plymouth, Minnesota was held on the day of
1987. The following members were present:
The following members were absent:
introduced the following Resolution and moved
its adoption:
RESOLUTION NO. 87 -
SETTING WATER AND SANITARY SEWER AREA AND
RESIDENTIAL EQUIVALENT CONNECTION CHARGES
WHEREAS, the City has obligated itself financially for the construction of
sanitary sewer interceptors, trunks, force mains and lift stations, water trunk
mains, supply and storage facilities for the benefit of present and future
residents; and
WHEREAS, it has been determined by this Council that the most equitable and
reasonable way of financing said improvements is through a combination of area
charge upon land benefited by such improvements, as well as connection charges
for specific uses;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA: That the following water and sanitary sewer area and
residential equivalent connections (REC) charges be and the same are adopted by
the City of Plymouth for all land deemed to be benefited from water and/or
sanitary sewer facilities which have not heretofore been assessed for said
benefits by the City effective April 1, 1987:
WATER
Area Charges:
Residential Zones $ 670 per 1/2 acre or per dwelling unit
Business and Industrial Zones $2,015 per acre
Residential Equivalent Connection Charges:
Residential Zones $ 535 per dwelling unit
Business and Industrial Zones See NOTE 1 below
SANITARY SEWER
Area Charges:
Residential Zones $ 375 per 1/2 acre or per dwelling unit
Business and Industrial Zones $1,020 per acre
Residential Equivalent Connection Charges:
Residential Zones $ 310 per dwelling unit
Business and Industrial Zones See NOTE 1 below
Resolution No. 87 -
Page Two
AND, FURTHER, the area charges shall be reviewed and revised each January,
commencing in 1988, based upon the change in the American City and County
Construction Cost Index as published in the American City and County, with the
base index being 379.2.
NOTE 1: Residential Equivalent Connection (REC) charges for business and
industrial zones land shall be applied to each specific use in
determining that particular uses water and sanitary sewer REC
charges based upon the following: The relationship between the
estimated annual demand (volume) for water and sanitary sewer
service based upon one REC being equivalent to 72,000 gallons of
water and 72,000 gallons of sewage flow per year as projected by
the City Engineer for said use.
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
LeFeN ere
Lefler
KennedN- 'h
O'Brien SJ
k.
t1'ndr..iun;'I l^3 X i
ati iciaiinn ` Eit bs
2000 First Bank Place West February 19, 1987
Minneapolis
Minnesota 55402
Telephone (612) 333-0543
Telecopier (612) 333-0540 Mr. James G. Willis
Clayton L. LeFevere City Manager
Herbert P. Lefler CITY OF PLYMOUTH
J. Dennis O'Brien 3400 Plymouth BoulevardJohnE. Drawz
David J. Kennedy Plymouth, Minnesota 55447
John B. Dean
Glenn E. Purdue RE: Request by Al Hilde, Jr. Regarding SpecialRichardJ. Schieffer
Charles L. LeFevere Assessments
Herbert P. Lefler III
James J. Thomson, Jr. Dear Jim: Thomas R. Galt
Dayle Nolan
Brian F. Rice In a memorandum dated February 9, 1987 to the Mayor and
John G. l
S. CluLorraineS. Clugg City Council, requested eCilAlHildeJr. re ted thCity to
James M. Strommen consider a policy/administrative improvement dealing with
Ronald H. Batty special assessment collections. Mr. Hilde requests that
William P. Jordan
Kurt J. Erickson the City's "policy" of requiring property owners who
William R. Skallerud prepay their special assessments after November 15 to pay
Rodney D. Anderson interest for the succeeding year be modified. At the time
Corrine A. Heine
David D. Beaudoin that this issue was presented to the Council I indicated
Paul E. Rasmussen a concern as to whether the City had the authority to
Steven M. Taller, change the method of calculated interest on prepaid
assessments. I have now had an opportunity to review the
law regarding this subject, and it is my opinion that the
City does not have the authority to waive either the
interest due during the year of prepayment or the
interest due in the succeeding year for those assessments
that are paid after November 15.
The rules governing special assessments are contained in
Minnesota Statutes, Chapter 429. Those rules set forth
precise procedures and practices that must be followed
both by the City and an affected property owner. The
rules specify procedures for the adoption, levying,
paying, and collecting of special assessments. For
example, the state law governs such things as the
interest rate that can be charged on assessments, the
time period in which the property owner can appeal the
City Council's decision to levy a special assessment, and
the procedure by which public works contracts can be let
pursuant to a special assessment process.
Mr. James G. Willis
February 19, 1987
Page 2
Section 429.061, Subdivisions 2 and 3 deal with interest
and prepayment of special assessments. Subdivision 2,
states, in part, that interest on the first installment
is calculated from the "date specified in the resolution
levying the assessment . . . until December 31 of the
year in which the first installment is payable and to
each subsequent installment shall be added interest for
one year on all unpaid installments." (Emphasis added).
Subdivision 3 states in part that "the owner may at any
time prior to November 15 of any year prepay to the
treasurer of the municipality having levied said
assessments, the whole assessment remaining due with
interest accrued to December 31 of the year in which the
payment is made". (Emphasis added).
The above language clearly indicates that any assessment
that is paid prior to November 15 of any year must
include payment for interest up to December 31 of that
year. The City has no authority to modify that
legislative mandate.
The specific facts of Mr. Hilde's situation involve a
payment that was made between November 15, 1986 and
December 31, 1986. He contends that in that situation a
property owner should not be required to pay interest
that accrues during the following year. While Mr. Hilde's
request seems to make sense, the City cannot authorize
something that is not permitted by the statute.
In Anderson v. City of Bemidji, 295 N.W.2d 555 (Minn.
1980) the City Council for the City of Bemidji deferred
one-half of an assessment for five years. The Minnesota
Supreme Court held that the state law only allowed a city
to defer the entire assessment, not merely a portion of
it. The court held that, although there would seem to be
no reason to allow deferral of an entire assessment but
not a portion of one, the plain language of the statute
precluded the deferral of only one-half of the
assessment. Although not directly on point with the issue
raised by Mr. Hilde, the Anderson case indicates that
courts will strictly construe the provisions of Chapter
429.
Prior to 1969, Section 429.061, Subdivision 3 stated that
a property owner "may at any time . . . pay to the county
treasurer the entire amount of any assessment remaining
unpaid, with interest accrued to December 31 of the year
in which such payment is made." Under the pre -1969
language, the Minnesota Attorney General concluded that a
property owner who prepaid a special assessment anytime
before December 31 was not required to pay any interest
for the following year. If the assessment for the
following year had already been certified to the county
treasurer, the municipality should either decertify the
Mr. James G. Willis
February 19, 1987
Page 3
following year's installment or notify the county
treasurer that the assessment had been paid. 0 . Atty.
Gen., 408-C, Dec. 13, 1957.
In 1969 the legislature amended Section 429.061,
subdivision 3 to add the limitation that prepayment had
to be made "prior to November 15." It appears that the
purpose of that amendment was to require a property owner
to pay an assessment before November 15 in order to avoid
paying interest for the following year.
It is my opinion that the effect of the 1969 amendment
was to require property owners who want to prepay their
assessments to do so by November 15 to avoid future
interest charges. The City does not have the authority to
modify the state law in that regard.
Sincerely,
LeFEVERE, LEFLER, KENNEDY,
O'BRIEN & DRAWZ
ames . Thomson, Jr.
JJT/kjj
Enclosure
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 20, 1987 for City Council Meeting of February 23, 1987
TO: Mayor and City Council
FROM: James G. Willis, City Manager
SUBJECT WHITTAR INDUSTRIES, INC.: AU 0 IZE MAYOR AND CITY MANAGER TO EXECUTE
DOCUMENTS WITH RESPECT TO TRAN ER OF PROPERTY
SUMMARY: Whittar Industries, Inc. is located on the corner of CountyRoad61and6thAvenueN. The company is in the business of
wholesaling steel throughout the area. In 1976, the City issued
Industrial Development Revenue Bonds for the initial construction on
this site when the business was known as Whittar Metals. The business
subsequently expanded in 1982 and additional bonds were issued. The
1976 bonds have now been retired. The 1982 issues are still
outstanding. The present owners of Whittar Industries, Inc., Juster
Steel Company, are currently in the process of selling the business
and, as part of that transaction, the 1982 bond issues will be paid
off. In order to accomplish this sale, it will be necessary for the
Mayor and City Manager to execute certain documents which relate to
the 1982 IDR financing. The attached resolution has been prepared by
the City Attorney's office and has been recommended for approval to
facilitate this transaction.
JGW:dma
attach.
RESOLUTION NO. 86
RESOLUTION RELATING TO INDUSTRIAL
DEVELOPMENT REVENUE BONDS FOR
WHITTAKER CORPORATION AND WHITTAR
INDUSTRIES: AUTHORIZING
EXECUTION OF DOCUMENTS
BE IT RESOLVED By the City Council of the City of Plymouth,
Minnesota, as follows:
Section 1. The City has heretofore issued and sold its
3,000,000 Industrial Development Bonds (Whittaker Corporation
Project) dated June 1, 1976 (1976 Bonds) and its $2,340,000
Industrial Development Revenue Bonds (Whittar Industries, Ltd.
Project) dated April 1, 1982 (1982 Bonds) to finance projects on
behalf of Juster Steel Company in the City, all pursuant to an
Indenture of Trust, dated June 1, 1976 and a Supplemental
Indenture of Trust, dated April 1, 1982 (Indenture).
Sec. 2. The 1976 Bonds have been paid and retired and
Whittar Industries, Ltd. has made arrangements satisfactory to
the Indenture Trustee and the City for the sale of Juster Steel
Company and the payment and redemption of the 1982 Bonds.
Sec. 3. The Project has been leased by City to Whittar
Industries, Ltd. as Tenant under a Lease dated June 1, 1976, and
Supplemental Lease, dated April 1, 1982 (the Lease). The Lease
provides for the transfer of the Project to tenant upon final
payment of the 1982 Bonds.
Sec. 4. The Mayor and City Manager are authorized and
directed to execute and deliver on behalf of the City all docu-
ments and other instruments necessary to carry out the provisions
of the Indenture and the Lease relating to the sale of the
Project to Tenant, the redemption and payment of the 1982 Bonds,
and the discharge of the Indenture.
Mayor
City Manager
0066REO1.F16
7-T
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 17, 1987 for the Council Meeting of February 23, 1987
TO: James G. Willis, City Manager through Fred G. Moore, Director of
Public Works
FROM: Dick Pouliot, Project Coordinator
SUBJECT: Recycling Status Report
Solid Waste Collection
In calendar year 1986 the total recyclables collected by the City of
Plymouth reached 546.8 tons for a nine month average of 60.75 tons per
month. The City's monthly goal, established by Hennepin County and the
Metropolitan Council for 1986 was 150.6 tons per month. The contract
hauler was paid $20,250.00 for the nine month period which equates to
37.03 per ton of recyclables, this figure is very close to that paid by
other cities. As the volume increases the cost per ton to pick up will go
down.
I have attached a graph which shows the January 1987 tons collected of 52.2
tons, which is up somewhat from the previous three months.
A meeting of the Recycling Committee made up of Councilmembers David Crain
and Bob Zitur, Frank Boyles, Fred Moore and Dick Pouliot, met on Tuesday
evening February 10th to discuss plans for the 1987 Recycling Program. The
The Committee recommended that we proceed to finalize the 1987 Recycling
Contract with Super Cycle, Inc. which would start April 1st for a one year
period. The new Contract would increase collections to twice per month,
and would also expand service to multifamily apartment buildings on a
subscription basis. Additional dropoff centers will also be provided at no
additional cost to the City.
In order to capture the additional tons of grass clippings and leaves now
going to landfills, the Committee recommends that a Compost Curbside
Collection Program be initiated in May and continue through October. The
County goal for composting material for 1987 is 2% of the total waste
stream, or 904.2 tons per year. If this total is collected over a six
month period, it equates to 150.7 tons per month. Arrangements to pick up
the material and haul it to a County or local composting area would be by
an addition to the Recycling Pickup Contract or a separate Contract.
In order to satisfy the requirements of the Hennepin County Designation
Ordinance and Ordinance 13, new City Ordinances will be required, which:
a. Designate that all Plymouth solid waste remaining after
separation of recyclables be disposed of at the Greyhound
Burn Facility as soon as it is operational.
Memo: James G. Willis
February 17, 1987
Page Two
b. Require all residents and Commercial/Industrial establish-
ments to source/separate recyclables from other solid waste.
C. Prevent any hauler from collecting or picking up any
non -separated or mixed solid waste from any location in the
city.
d. Prevent any non -authorized person or hauler from scavenging
separated or unseparated solid waste in the City.
The Committee agreed that the City basically has no choice but to make
every attempt to reach the recycling goals set by Hennepin County and the
Metropolitan Council, and that in order to reach these goals major changes
will be necessary in the future methods of solid waste collection in the
City. The 'Outline Guide Toward Implementation of an Organized Refuse
Collection in the City of Plymouth" (December 12, 1986 memo, attached) was
reviewed. It was agreed or conceded that the City of Plymouth has no Solid
Waste Management System at the present time; that in spite of several years
of increased emphasis on Solid Waste Disposal Management, we are still
merely standing by and "observing what is happening" versus "making things
happen". An Organized Refuse Collection System would provide a management
tool to determine how much refuse is collected, when it is collected, where
it is deposited, etc. It would provide a means to enforce ordinances
required by County Ordinance 13 and would be a much more efficient system
than the open system now in effect. It was recognized that there is always
resistance to change and this may be unpopular with the public at first.
Some advantages of organized collection are recognized in the Metropolitan
Council Solid Waste Management Development Guide Policy Plan, which was
adopted in 1985. (excerpt attached).
The following two methods of organized collection were discussed along with
some advantages and disadvantages of each:
1. The City buys trucks and hires additional people and
performs a collection service in house.
2. The City assumes the collection responsibility and contracts
for the service via a bid or negotiated contract.
Because of the large capital outlay required for Option 1, as well as
ongoing maintenance and management costs, it is not recommended. Option 2
would be the form of organized collection recommended. There would be no
large capital outlay and all services would be by contract and either bid
or negotiated. To bid the contract would open the door for very
competitive bids by the large contract haulers who would then squeeze the
smaller contractors out of business. Since this is undesirable and the
City has no desire to force the small contractors out of business, a
negotiated contract is recommended. A parent company would be formed by
the collectors now licensed in the City and each would be reassigned the
same number of pickups that he had before, only in a concentrated area of
the City. In the event a contract could not be negotiated, or if the
service level were to deteriorate, the option to bid a new contract would
always be retained and available.
Memo: James G. Willis
February 17, 1987
Page Three
How to pay for the pickup service is a question with some options which
would need to be decided.
1. The contractor "parent company", would bill the resident
directly for the service.
2. The City would pick up the billing responsibility, bill the
residents for service and pay the contractor monthly; similar to
water/sewer billing.
3. The City would pay the contractor monthly from the general fund.
The City is permitted to levy a tax which is not included with
levy limits.
Of the above options Number 2 is recommended. It could be performed by the
City for little additional cost such as programming the computer and adding
it on to the sewer/water bills. It would save the administrative cost to
the contractor and these savings would then be passed on to the residents.
In addition to the administrative cost saved the hauler's time and gasline
costs could be reduced by as much as 50% by having all customers in a
concentrated area. Preliminary information shows that pickup costs
currently vary from $8 to $11 per month. By negotiating a contract which
reflects the cost saving to the hauler mentioned, and by billing the
residents no more than the current average charge per service, the entire
cost of recycling pickup service should be covered and would no longer
require payment from the general fund.
In establishing an Organized Collection System, a major question which must
be answered is: "What would the standard level of service be"? (i.e.
curbside pickup or at garage pickup, etc.) Since recyclables are now
picked up at the curb, and eventually it is hoped that both the refuse and
recyclables could be picked up the same day and in the same place, I would
recommend starting with the curbside level of service. A later study could
determine the feasibility and desirability of a higher level of service for
both trash and recyclables.
The present system of each unit being able to choose the company, or the
person who would perform the service at any particular location, is a
choice that would be removed by an organized system. All companies now
licensed in the City are considered to be doing a fine job and it is
expected that this would continue no matter who the individual company or
person was doing that collecting. Therefore, this forfeiture is considered
minimal.
The attached resolution would instruct the staff to proceed with the
necessary informational meetings and draft the necessary resolutions which
would eventually be brought back to the Council for a public hearing and
final decision on the implementation of an organized refuse collective
system in the City of Plymouth, along the general guidelines as recommended
above.
RJP:kh
Attachments
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City
Council of the City of Plymouth, Minnesota was held on the day of
1987. The following members were present:
The following members were absent:
introduced the following Resolution and moved
its adoption:
RESOLUTION NO. 87 -
DIRECTING STAFF TO PROCEED WITH INFORMATIONAL MEETINGS WITH
REFUSE HAULERS AND THE PUBLIC TOWARD EVENTUAL IMPLEMENTATION OF
ORGANIZED REFUSE COLLECTION IN THE CITY OF PLYMOUTH
WHEREAS, the City of Plymouth currently has an open system of refuse
collection; and
WHEREAS, the Metropolitan Council Solid Waste Management Development Guide and
Policy Plan points out the advantages of an Organized Collection System; and
WHEREAS, increasing emphasis by State, Metropolitan Council and County
Governments dictate a more active role in the Waste Management area by local
governments; and
WHEREAS, the City desires to reach the Recycling goals established by Hennepin
County; and
WHEREAS, an Organized Refuse Collection System would provide a means to achieve
those goals.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA That City Staff proceed to hold informational meetings with
the licensed refuse haulers in the City of Plymouth, hold public information
meetings with Citizen Groups and draft necessary Ordinances with the intent
that following a public hearing by the City Council an Organized Solid Waste
Collection System will be considered, revised and/or adopted by the City
Council.
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:.
Whereupon the Resolution was declared duly passed and adopted.
k
CL.
1----------•-----•-------------------------------.,_•_--------------------
C __I
LLJ
EU
LD
to.
I
OUTLINE GUIDE TOWARD IMPLEMENTATION OF
AN ORGANIZED REFUSE COLLECTION SYSTEM IN
THE CITY OF PLYMOUTH
I. The Solid Waste Committee, consisting of Councilmembers Crain and
Zitur, Frank Boyles, Fred Moore and Dick Pouliot, set date and hold
meeting to discuss the following:
A. The 1987 Recycling Program and Goals:
B. Hennepin County Ordinance 13
Have the City Attorney draft City Ordinance required by
Ordinance 13 for Council action.
C. The Metropolitan Council Organized Collection Study.
D. The need for a Solid Waste Advisory Committee.
E. Billing options under an organized collection system.
1. Ad Vlourum Tax and furnish collection as a service.
2. Special Assessment
3. Monthly billing by Finance Department
II. Notify all Plymouth licensed refuse haulers of a meeting to discuss
organized residential refuse collection for the City of Plymouth.
A. Set date.
B. Invite Chuck Cutter from MRI.
C. Hold the discussion meeting.
D. Determine feelings pro and con of haulers, answer questions and
discuss concerns of the haulers.
E. Suggest additional organizational meetings of haulers and
preliminary organizational steps be taken toward forming a
corporation with the intent toward a negotiated contract with
the City.
III. Review City Ordinances for changes needed to implement organized
collection.
A. Have City Attorney draft new ordinances as necessary.
IV. Advertise, set date and hold public information meeting on proposed
organized collection system and ordinance changes.
A. Determine feelings pro and con of public, answer questions,
discuss concerns with the public, and point out the advantages.
7_ —
V. Monitor progress of haulers organization
A. Obtain estimated date to implement organized collection from
hauler's prospective.
B. Set proposed future date.
VI. Advertise, set date and hold public hearing on implementation of
residential organized refuse collection system by the City of Plymouth
and proposed ordinances effective on dates set in VB.
VII. Begin contract negotiations with newly formed (PRI?) representatives.
A. Review the Minneapolis contract with MRI, Inc.
B. Sign negotiated contract.
VIII. Begin organized residential refuse collection in the City of
Plymouth. Single family through multiple apartment complexes.
Continue to Review Commercial and Industrial Refuse Collection
Toward Evenual Organized Collection City -Wide, all Types
IX. Set date, hold public hearing on implementation of organized refuse
collection city-wide, all types.
Implement Organized Refuse Collection City -Wide, all Types
SOLID WASTE MANAGEMENT
DEVELOPMENT GUIDE/POLICY PLAN
EXCERPT
WASTE COLLECTION SERVICES
The regional strategy depends on efficient solid waste collection services. Most of the waste is collected in the Metropolitan Area under an "open arrange-
ment"
where the collector contracts directly with those who generate thewaste. This arrangement, however, has resulted in waste collection servicesthatinmanyareasoftheregionareinefficient. Frequently, for example, there are several waste collectors collecting from homes along the samestreets, perhaps even on the same day. As a result, waste collectors have to
30
travel greater distances between stops, which increases their fuel and laborcosts. For the community, it means more truck traffic, street maintenance, noise and vehicle emissions and safety problems.
This open arrangement has also been a hindrance to recycling and resourcerecovery. Under the existing system, the waste collector, not the recycler orresident, benefits from recycling. For each ton of material removed from thewastestream, the waste collector is rewarded by collecting, transporting anddisposingofonelesstonofwaste. If the benefit of recovery, in this caseavoided -costs, is not distributed equitably throughout the system, there is nosignificantfinancialmotivetoexpandexistingrecyclingprograms.
Under an organized system, the alternative to the open arrangement, the localgovernmentorresidentialassociationcouldnegotiatewithcollectorsforwastehaulingon. behalf of households,. businesses and other generators of waste. Con- tracts With 'the col'lect'ors can establish efficient routing systems and provideforlocalrecyclingandotherrecoveryservices. An example that works well istheMinneapolisprogram. Working with a consortium of waste collectors, thecityhasbeenabletoprovideefficientcollectionservicesandcurb -siderecyclingcity-wide.
Organized collection services could play a major role in implementing theregionalstrategy. Organized collection is particularly adaptable to using sub - regional service areas, and offers savings to the local community and wastecollector. The Council is currently evaluating organized collection, and willcompleteareportinmid -1985.
It is im rtant that enough markets, or consum/exiilling to taketheproductsfmsolidwasterecoveryprograms, sy, compost, grass, paper and resualslike ash. W,ithout this derecovery has littlechanceofsucceing.Although markets have afactor in past decis- ions, there hasn er been a concerted effort arket conditions intheregion.
Markets can include induybnesinesses governmental units, groups of peo- ple and individuals. Crhe suc ss of the regional strategy is expand- ing existing markets andg ne ones. Priority must be given to havingsuchaprograminplaceMariswillseethisasaseriouscommitmenttochangingwastemanagesandanopportunityforinvestments.
Enacting an innovative puire the cooperation of a number of govern- mental agencies and the omnun i Current 1 v- nma inrArf
DATE:
TO:
FROM:
SUBJECT
ak- 7T
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
February 20, 1987 for City Council Meeting of February 23, 1987
Mayor and City Council
James G. Willis, City Manager
AUTHORIZATION TO PROCEED WITH COMPARABLE WORTH CONSULTANT AGREEMENT
FOR FINAL STUDY PHASE
SUMMARY: In 1984, the City of Plymouth together with 130 other
Minnesota municipalities, 28 public utilities, and 8 libraries engaged
the services of Control Data Corporation Business Advisors to complete
the first phase of a comparable worth study mandated under Minnesota
Statutes Chapter 471. The City received Time Spent Profiles and a
hierarchical ranking of Plymouth positions based upon the job point
values yielded through the Control Data Corporation Focus System.
Originally, we had hoped to utilize these results to develop a
defensible compensation and classification plan ourselves consistant
with the comparable worth statute. After evaluatinq the complexity oftheissuesinvolved, "newness" of the subject matter, and the
likelihood of litigation, I recommend that the City retain the
services of Arthur Young to assist us in the completion of the final
phase of our comparable worth program. A resolution is attached which
would approve this action and authorize the expenditure of up to
7,000 for this purpose.
In January, 1985, the City Council authorized the expenditure of
7,410 for the completion of a comparable worth study by Control DataBusinessAdvisorsundertheauspiciousoftheMetropolitanArea
Managers Association. The impetus for the joint study was the belief
that a single large-scale comparable worth study for many public
jurisdictions would carry greater validity and less exposure to
litigation once completed and implemented.
Control Data Business Advisors were selected because their comparable
worth study method was considered to be more complete analysis than
other proposals and the products provided were determined to be
superior to those proposed by other vendors.
The study process involved the identification of duties, sub -duties,
and tasks for every municipal job based upon job class. fob duties
were grouped into six separate questionnaires based upon similarity of
work families. Each questionnaire contained over 1,000 tasks.
Employees completed the questionnaires from which preliminary Time
Spent Profiles were derived. The Time Spent Profiles were then
AUTHORIZATION TO PROCEED WITH COMPARABLE WORTH CONSULTANT AGREEMENT FOR
FINAL STUDY PHASE
Page Two _
reviewed and re -reviewed by both the employee and the employee's supervisor
to assure accuracy.
For Plymouth employees, the Time Spent Profiles were reviewed three times:
twice by employees and supervisors and once by supervisors only. Finalized
Time Spent Profiles have now been received for each of the 118 City
employees who completed the questionnaires. From these Time Spent Profiles,
Control Data's computers have generated a hierarchy of City positions based
upon the point value of each position. For additional information about the
Control Data Corporation Business Advisor Study, I am attaching an August
15, 1986 memorandum which discusses the subject in detail.
Following receipt of the final Time Spent Profiles and position hierarchy
last month, we began to work with this information to develop a Compensation
and Classification Program. After a preliminary analysis of the data, we
recognized that we could not adequately complete the job ourselves.
We contacted the firm of Personnel Decisions, Inc. who purchased the
exclusive license rights to the Control Data Corporation Business Advisor's
Focus System. I have attached for Council information, a copy of the
proposal received from Personnel Decisions, Inc. The total proposal is for
a three phase study. The first phase would be to review the defensibility
of the current compensation program based upon comparable worth, identify
options, modifications, costs, and recommendations. Phase One costs are
quoted at $9,470. Phases Two and Three would be performed under a separate
contract once the dimensions of each phase were understood from the results
of Phase One. Informal estimates suggest that the total Phase Two and Three
costs would be between $13,000 and $18,000.
Owing to the costs of this proposal and given the fact that this would be
the first comparable worth work performed by Personnel Decisions, Inc., I do
not propose to utilize Personnel Decisions, Inc.
I also asked Arthur Young to prepare a proposal for this work. Arthur Younq
has done considerable comparable worth work for other jurisdictions. Arthur
Young staff members have completed some 30 comparable worth studies for
Minnesota municipalities and counties.
The proposal received from Arthur Young contemplates five tasks. The first
task would be to review the point values obtained through the Control Data
Focus System and consolidate point values for identical or composite jobs.
In the process, Arthur Young would define the various male/female and
balanced classes and identify the points and positions associated with
each. In Task Two, Arthur Young would utilize their Decision Band method to
crosscheck the results of the Focus System. This will verify our hierarchy
and enhance the defensibility of our Compensation Program. This task will
also provide the basis through which Arthur Young can review existing City
AUTHORIZATION TO PROCEED WITH COMPARABLE WORTH CONSULTANT AGREEMENT FOR
FINAL STUDY PHASE
Page Three
salary ranges and points to determine where classes may be out of alignment.
Task Three would be to analyze internal pay relationships to job values.
This task takes the form of regression analysis utilizing computerized
programs. The pay line analysis, while showing inequities, will also
indicate the costs of pay equity adjustments that may be needed. As part
of the study, the City will be licensed to use Arthur Young Lotus templates
in order that we can accomplish this work independently in future years.
Task Four would be to obtain labor market salary information from public and
private sources in order that this information can be integrated with the
results of Task Three.
Task Five, and the final step in the study, will be to finalize the salary
structure based upon the information generated in the first four tasks.
Arthur Young will establish a recommended salary structure consisting of
salary ranges and job classes consistent with the job evaluation results.
The placement of job classes to ranges will reflect any significant
deviations from market rates.
The total maximum costs associated with the Arthur Young proposal are $7,000
including all five tasks, copying, mileage, and computer time as well as the
cost for pay equity analysis software. The time line for project completion
as shown in the attached Arthur Young proposal is April 4, 1987.
To expedite the study, reduce costs, and to allow City staff members to
become familiar with this process, the study design contemplates a high
level of participation on the part of the City.
I recommend that the City Council approve a contract with Arthur Young for
the completion of the Plymouth Comparable Worth Study in an amount not to
exceed $7,000. This will bring the City's total cost associated with
comparable worth to date to approximately $14,500. The 1987 Budget provides
for funding of the City's comparable worth efforts. It is recommended that
the Council adopt the attached resolution in order that we can proceed to
complete the remainder of the study by the beginning of the second quarter
as originally anticipated.
JGW:dma
attach.
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City Council of
the City of Plymouth, Minnesota, was held on the day of 19
The following members were present: —
The following members were absent:
adoption:
introduced the following Resolution and moved its
RESOLUTION NO. 87-
A RESOLUTION APPROVING AN AGREEMENT WITH ARTHUR YOUNG
TO COMPLETE THE FINAL PHASE OF A COMPARABLE WORTH STUDY
WHEREAS, in January, 1985, the City Council authorized the conduct of a comparable
worth study by Control Data Corporation Business Advisors; and
WHEREAS, as a result of that study, Time Spent Profiles and position hierarchies have
been completed for all City positions; and
WHEREAS, the City Manager in his report dated February 20, 1987 recommends that the
firm of Arthur Young be authorized to complete the final phase of the City's
Comparable Worth Study in accordance with the company's proposal of February 9, 1987;
and
WHEREAS, the City Council is desirous of completing the study in a timely fashion and
in a manner which is in compliance with the comparable worth statutes:
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that they should and hereby does authorize the City Manager to enter into
an agreement with Arthur Young to complete the final phase of the City's Comparable
Worth Study in accordance with the Manager's memorandum dated February 20, 1987 and
in accordance with the Arthur Young Letter of Agreement dated February 9, 1987; and
FURTHER, the City Council does hereby authorize the expenditure of up to $7,000 for
this purpose and that such funds be drawn from Account Number 101-189-899.28.
The motion for adoption of the foregoing Resolution was duly seconded by
following voted in favor thereof:
and upon vote being taken thereon, the
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: August 15, 1986
TO: Mayor & City Council
FROM: James G. Willis, City Mana9er\
SUBJECT COMPARABLE WORTH STUDY
v
The City of Plymouth, together with some 130 other Minnesota munici-
palities, 28 public utilities, and 8 libraries, engaged the services
of Control Data Corporation Business Advisors to accomplish a
comparable worth study. Minnesota Statutes Chapter 471 mandates that
every political subdivision operating in the State of Minnesota
shall establish equitable compensation relationships between female -
dominated, male -dominated and balanced classes of employees. Further,
each political subdivision is to use a Job evaluation system to deter-
mine comparable worth value. The employer must share certain aspects
of the results of the study with city employees and an appeals
procedures must be established to hear employee concerns. Public
employers must also report the study results and strategy for imple-
mentation to the State Department of Employee Relations.
For Council information I am attaching a copy of an narrative provided
by Control Data Corporation Business Advisors which outlines the
process utilized to complete the comparable worth study. In brief,
the study process involved the identification of all duties, sub -
duties and tasks involved in every municipal Job based upon Job
classes. Job duties were grouped into six separate questionnaires
based upon similarity of work families. Each questionnaire contained
over 1,000 tasks. Employees and their supervisors were involved in
each Job family. Each city employee filled out a questionnaire to
show those tasks which comprise their Job. Questionnaire responses
were tabulated by Control Data into Time Spent Profiles (T.S.P.),
i.e. Job descriptions). The Time Spent Profiles have subsequently
received numerous reviews for accuracy.
The next phase of the study was to identify the point value of each
task. Direction was provided by statute which requires that the
comparable worth study consider skill, effort, responsibility, and
working conditions to establish comparable work value. Accordingly,
Control Data using the input of supervisors and employees, established
numerical values for importance (responsibility), complexity (skill),
and unfavorability (effort and working conditions)for each of the
1,000 tasks in each questionnaire. The values for each times a factor
weighting divided by three, yielded the overall value of each task.
The value of each position was obtained by totalling the value of thetoptwo-thirds of the most valuable tasks of each position. The
total is the numerical value of the Job.
COMPARABLE WORTH STUDY
August 15, 1986
Page two
The comparable worth law mandates that political subdivisions assure
that: 1) compensation for positions in the classified civil service,
unclassified civil service and management bear a reasonable relation-
ship to one another; 2) compensation for positions bear a reasonable
relationship to similar positions outside of that particular political
subdivision's employment; and 3) compensation for positions within the
employer's work force bear reasonable relationships among related Job
classes and among various levels within the same occupational group.
Consequently, both the results of the pay equity study and market pay
data may be used in establishing pay ranges. The law does not suggest
that there is a linear relationship between points and pay. It does
provide that incumbents holding similarly valued positions may receive
different rates of pay based upon performance and length of service.
For the first time, the comparable worth law compares all positions
whether represented by an exclusive bargaining unit or not except
that, police officers were successful in having the law amended to
provide that arbitrators consider (but not necessarily follow) the
comparable worth study results in their awards. This is likely to
mean that most future police contracts will be negotiated through
arbitration.
During the week of August 18 we will be sharing the results of the
comparable worth study with full time employees. I am attaching a
number of materials for Council review:
1) A narrative which provides an overview of the comparable worth
study process.
2) A sample page from a task hierarchy showing duties, sub -duties
and tasks, and the points each receive for complexity,
importance, unfavorability, and overall.
3) A sample page from the City Manager benchmark time spent
profile.
4) The point values for 29 benchmark positions and comparisons
with similar Plymouth positions. The benchmark positions were
established to provide a means of comparing the most similar
Jobs between municipalities. They also act as a good point of
reference in comparing the points received for similar Plymouth
positions.
5) A page from the point value and position hierarchy for
Plymouth.
6) Plymouth's appeals procedures to be responsive to employee
concerns with their time spent profiles and point values.
The results of the comparable worth study have significant impli-
cations for the City's pay plans for 1987 and thereafter. From a
staff perspective, we have briefly discussed possible strategies which
may be used to implement the comparable worth study. If one assumes a
COMPARABLE WORTH STUDY
August 15, 1986
Page three
worst case scenario where points equal pay, the comparable worth study
could cost the City as much as $210,000 in 1987, or 4.7% of our pay-
roll costs. Under the scenario all female positions with similar
point values would have their pay increased to the highest paid ma,e.
I anticipate that consideration of market factors and phasing in pay
revisions necessitated by the study will mitigate the cost of imple-
mentation. I do not have a proposal at this time for City Council
consideration as I believe it is essential that we take one step at a
time. It is important to first resolve employee concerns relating to
their time spent profiles and job points. Only after this step has
been finalized and all appeals processed, will it be appropriate to
proceed to assemble a classification and compensation plan and
comparable worth implementation strategy. I anticipate that the
appeals procedures for City employees will be concluded by October
31. Before December, I will provide the Council with my proposed 1987
compensation and classification plan for City employees, and guide-
lines for implementation of the comparable worth study results.
Councilmembers have previously expressed interest in more thoroughly
discussing this subject. I am proposing that this subject be
discussed at the Council/staff dinner meeting on August 18. Frank
Boyles who has been our primary representative for the comparable
worth study, and I will be present at the meeting to review the infor-
mation contained in this memorandum and discuss the study's
implications.
JGW:jm
attach
JOINT COMPENSATION STUDY
PROCESS SUMMARY
The methodology and process conducted to complete the analysis
and evaluation of twenty-nine benchmark jobs and individual
positions of the 134 jurisdictions participating in the Joint
Compensation Study are summarized below. The methodology used,
HR FOCUS, was developed and implemented by Control Data
Business Advisors. The Joint Compensation Study was initiated
in December 1984 and completed in May 1986.
The first step in the process was to identify groups of
jurisdiction representatives to approve, help manage, and
provide input at all steps in the process. Various
representatives served as members of the Joint Study Management
Committee, Personnel Committee, Occupational Advisory Groups,
and Linking Committees, or as Jurisdiction Contacts and Subject
Matter Experts. Large numbers of employees provided input as
participants in questionnaire development workshops, in task
valuing sessions, and by describing their own jobs during the
job analysis phase of the study.
Six Occupational Analysis Questionnaires were developed:
Administrative, Office, Public Works, Technical, Police/Fire,
and Public Health. Preliminary questionnaires were developed
by Business Advisors (BA), Subject Matter Experts, and the
Personnel Committee from data provided by participating
jurisdictions and BA's existing task information. During
workshop sessions, employees from the jurisdictions added
duties, subduties, and tasks to each questionnaire.
Occupational Analysis Questionnaires were finalized by
Occupational Advisory Groups and approved in June 1985.
Employees in the participating jurisdictions provided
information about their jobs by completing appropriate
questionnaire during questionnaire administration during July
1985. To describe their work, employees indicated the tasks
they performed and how much time they spend on each task
relative to all other` tasks in their jobs.
Completed questionnaire data was entered into Business
Advisors' computer system. A Time Spent Profile was generated
for each employee who completed a questionnaire. Time Spent
Profiles listed the duties, subduties, and tasks performed by
the employee, together with the percent of time spent.
Profiles were reviewed, discussed, and modified by supervisors
and employees to assure that work had been accurately
1-
scribed. Revised Time Spent Profile data was entered into
the system and revised profiles were generated and returned to
the jurisdiction.
During the job analysis phase of the project, jurisdictions
identified employees who matched preliminary benchmark job
descriptions drawn from existing survey data. The Time Spent
Profiles of employees matching benchmarks were averaged
together to develop benchmark duty, subduty, task, and time
spent data. Benchmark job descriptions were reviewed,
modified, and approved by Occupational Advisory Groups.
The first step in job evaluation, task valuing, began after
completion and approval of Occupational Analysis
Questionnaires. The Joint Study Management committee reviewed
and approved the four compensable factors used to measure task
value: complexity, Importance/Responsibility, Unfavorability,
and Overall. Jurisdiction employees and supervisors provided
independent value ratings on one factor for all tasks in a
questionnaire with which they were familiar. Using the input
from this first round of task valuing, Subject Matter Experts,
Occupational Advisory Groups, and Personnel committee members
finalized the values of all tasks on each of the four factors
for each occupational group. The resulting task value
hierarchies were linked, or aligned, onto one scale and
finalized by Linking and Personnel committee members. Factor
weights were statistically computed from task value data by
Business Advisors and approved by the Joint Study Management
committee.
To compute total job value, Time Spent Profile task time spent
data was multiplied by weighted task values and summed.
Benchmark job values were similarly computed. The top valued
two-thirds of the job was used at the final job value and
reported to the jurisdictions.
Business Advisors collected and analyzed wage and benefit
information from the jurisdictions and from available public
and private sector surveys. Market wage and benefit rates for
the twenty-nine study benchmarks were summarized and reported
by Business Advisors to participating jurisdictions.
Throughout the study, Business Advisors provided communication
and training to project participants. These included formal
training sessions, elected officials communication meetings,
project update reports at meetings conducted, written project
status reports, written instructions and guidelines, and final
results workshops.
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JOINT COMPENSATION STUDY
BENCHMARK JOB HIERARCHY
May 30, 1966
POINTS BENCHMARK JOB TITLE LI V
124 City Manager Z'"•
123
122
121
120
119
lib
117
lab
115
114
113
lag
111
110
IU9
108 s107FinanceDirector
106 Oar 03 ,c
105
104
103
102
101 Police Chief
100 Fire Chief
99
98
97
96
95
94 City Engineer, Public Works Supervisor 2nd Level
93 t
92
91
90 City Assessor
69
68
67
86
b5
84 Line Person r. C,r..+
63
82 Fire Marshal, Planner, Streets Foreperson
81 Recreation Supervisor
80
41
79
7b Building Inspector, Patrol Sergeant
77
76
75
74 Pubite - "
73
72
71
70
69
6b
67
66
65 Engineering Tech, Patrol Officer z
64 Fire Fighter
63
62
61
60
59
58 --
7 04paaoee Heavy Equipment Operator
56 Department Secretary Parks and RecreationC! 5-
55 Accounts Payable Clerk
54
l33 Light Equipment Operator
3s
51 Laborer Streets and Roads
50
49
46
47 Clerk Typist (Entry)
46 Switchboard/Receptionist
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C
APPEALS PROCEDURE
COMPARABLE WORTH STUDY RESULTS
I. Definition: An appeal is a written claim or complaint by an employee about
the express terms of the Comparable Worth Study results as they relate to the
accuracy of that employee's time spent profile. Appeals with respect to study
methodology, process, validity, etc., are to be made directly to Control Data
Corporation Business Advisors using the forms, timeline and procedure which
has been established for this purpose. Contact the City Manager's office for
more information.
II. Form of Appeal: All appeals shall be presented in writing at each step in the
process and contain the following: name of the employee, specific conclusions
or recommendations of the study at issue, nature of appeal, date of appeal,
and specific relief requested and reasoning therefore. All appeals shall be
submitted on the "Plymouth Comparable Worth Appeals Form" (attached).
III. Time Limit: Appeals shall be filed within ten (10) working days of official
receipt of the Comparable Worth Study result memorandum from the City Manager
by submission of the written appeal to the employee's immediate supervisor
with a copy to the City Manager. Appeals which are not submitted within this
time limit will be considered invalid.
IV. First Step: The appeal shall first be presented to the employees' immediate
supervisor with a copy directed to the City Manager. Within five (5) working
days after receipt of the appeal, the immediate supervisor shall meet with the
employee, making his/her decision and communicate same in writing to the
appealing employee within five (5) working days of such meeting.
V. Second Step: If an employee is not satisfied with the disposition of the
appeal by the immediate supervisor, the employee may within five (5) working
days after receipt of the immediate supervisor's decision, submit the appeal
in writing to his/her department head. Within five (5) working days after
receipt of the appeal, the department head shall meet with the employee to
resolve the appeal. Within five (5) working days after such meeting, the
department head shall make his/her decision and communicate the same in
writing to the employee.
VI. Third Step: If an employee is not satisfied with the disposition of the
appeal by the department head, s/he may within five (5) working days after
receipt of the department head's decision, submit the written appeal to the
Comparable Worth Appeals Committee consisting of the Assistant City Manager,
Finance Director, an employee representative and the applicable department
head. The employee representative shall be selected by the other three
committee members. The committee shall meet with the employee within five (5)
working days and make a final and binding decision on the appeal and
communicate the same to the employee in writing within five (5) working days
of such meeting.
VII. Fourth Step: In the event of a tie vote in step three, the City Manager shall
make a final and binding determination.
APPEALS PROCEDURE
COMPARABLE WORTH STUDY RESULTS
8186
VIII. Waiver: If an appeal is not presented by the employee to the employer within
the time limits set forth above, it shall be considered waived. If an appeal
is not appealed to the next step within the specified time limit, it shall be
considered settled on the basis of the employer's last answer. If the
employer does not answer an appeal within the specified time limit, the
employee may elect to treat the appeal as denied at that step and immediately
appeal to the next step, except in step three which shall be considered final
except in the case of tie vote.
IX. If the employee's immediate supervisor is a department head, appeal step one
as set forth in IV. above may be circumvented and the appeal begun at step
two, or V. above. All time limits shall apply.
PLYMOUTH
COMPARABLE WORTH APPEAL REQUEST
Submit this completed form to your immediate supervisor with a copy to the City Manager's
office within ten (10) working days of memo notifying you of Comparable Worth results.
Failure to do so will automatically waive your right of appeal.
DATE: EMPLOYEE NAME:
DESCRIBE SPECIFIC NATURE OF THE APPEAL:
If appeal concerns Time Spent Profile, indicate inaccurate tasks.)
DESCRIBE SPECIFIC REMEDY REQUESTED:
If appeal concerns Time Spent Profile, indicate how tasks should be corrected to accurately
reflect employee responsibilities.)
SUBMITTED TO:
Supervisor
DISPOSITION:
DATE:
PROPOSAL SUMMARY
Background
In 1984, the State of Minnesota established legislation requiring
that all compensation plans, for applicable governmental
jurisdictions, comply with the principles of comparable worth. As a
result, the City of Plymouth wishes to review the legal
defensibility and administrative compliance of its current
compensation/job evaluation program in relation to the Statutes of
the State of Minnesota. Further, the City of Plymouth has already
participated in a MAMA sponsored program to re-evaluate its jobs
using Control Data's FOCUS Job Evaluation System.
PDI, an exclusive licensee of the FOCUS System, is submitting the
following proposal to review the City of Plymouth's compensation and
job evaluation program based on Minnesota's comparable worth
Statutes and the findings of the FOCUS Job Evaluation System.
Current Proposal
Based on discussions with Frank Boyles, the City of Plymouth seeks a
three-phase approach to this project:
Phase I Review defensibility of current compensation program
based on comparable worth. Identify options,
modifications, costs and recommendations.
Phase II Development of revised compensation program
consistent with Phase I above), and, if requested by
the City of Plymouth, assessment of individual
employees' pay levels in relation to the Phase I
findings above.
Phase III Presentation of revised compensation program to city
officials and employees.
Since Phase I must be completed to determine the nature and scope of
possible revisions in the City's compensation program (Phase II),
this proposal will only address Phase I.
Based on the direction established by the City of Plymouth in
response to Phase I, PDI will submit an appropriate proposal for
Phases II-III at a later date.
The work completed by PDI under this proposal will not subject PDI
to legal liability.
0
I
i
i
Ci
C
i
T
PROPOSAL STEPS
Objective
Review the legal defensibility of the City of Plymouth's current
compensation and job evaluation program. If modifications are
necessary to ensure compliance in relation to Minnesota's Comparable
Worth Statutes, these modifications will be specified, including
options and respective costs.
Phase I: Review of defensibility of current compensation program.
Step A: Defensibility Analysis
During this step, PDI will conduct a complete
review of the City's current compensation program
to include these reviews:
1) Determine the degree of non-compliance, if
any, of the City 's job evaluation plan.
This plan is the most probable target for
legal actions since its design and criteria
assign the level of a specific job in the
City's total job structure.
2) Examine the merit pay program to identify if
its procedures or design would create
non -defensibility.
3) Assess all other administrative methods
regarding compensation utilized by the City
for compliance and defensibility.
Step B: Identify Modifications
During this step, PDI will itemize all revisons
that may be required based on Step A above. The
outcome will be to identify any modifications
necessary to ensure defensibility and compliance.
Step C: Report - Options and Costs
In this step, all options will be quantified in
terms of risk and level of work required. Also,
each option will be detailed in terms of costs.
A complete report summarizing all options and
costs will be prepared.
Step D: Presentation to City Officials
After Step C is complete, PDI will present all
findings to Mr. James Willis and Mr. Frank Boyles
during an initial meeting. Then PDI will present
all findings to the City of Plymouth to include
group discussions with department heads.
Step E: Legal Opinion
PDI strongly recommends the City of Plymouth
obtain a legal opinion regarding the report
generated in Step C.
PROPOSAL TIMETABLE
Phase I: Review City of Plymouth Compensation and Job
Evaluation Program
January February
26 30 2 6 9 13 16 20 23 27
Step A:
Defensibility X X
Step B:
Modifications X X
Step C
Report/Options X X
and Costs
Step D
Presentations X
T -C) 1
COSTS AND STAFFING
Phase I: Review City of Plymouth's Compensation and Job Evaluation
Program
Consulting Days -
Proiect Step
A
Defensibility
B
Identify
C
Report:
D
Group Presen Consultin
Analysis Modification Options tations to Days Total
Costs and
Costs Dept. Heads
Project 1.0 5 1.0 5 3.0
Manarter
Roger Putnam 3.0 1400/day 4200
PDI Consultant David grin 3.0 1100
PDI 1.0 5 1.5 0 3.0
Consultant
320
CDC Consultant 1.5 1100 1650
PDI 0 0 1.0 0 1.0
Clerical
Control Data
Comparable 1.0 0 5 0 1.5
Worth Expert
Legal Recommended: Special Quote, if provided S.
Opinion by Personnel Decisions
Costs and Staffing
Title Person Days Daily Rate Total
Project Mgr. Roger Putnam 3.0 1400/day 4200
PDI Consultant David grin 3.0 1100 3300
PDI Clerical 1.0 320 320
CDC Consultant 1.5 1100 1650
9470
APPROVALS
PDI submits this proposal for approval by the City of Plymouth.
Submitted By:
Roger Putnam
Vice President
Personnel Decisions, Inc.
Approved By:
James C. Willis
City Manager
City of Plymouth
0
Qr k A MEMBER OF ARTHUR YOUNG INTERNATIONAL
Arthur Young
Ferruary 9, 1987
Mr. Frank Boyles
Assistant City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mr. Boyles:
1000 Pillsbury Center
Minneat,ol s. Minnesota 55402
Teleohone: (612) 343-1000
It was good to talk with you and Mr. Willis on Friday, January
30, concerning the status of your pay equity study.
In our meeting, we discussed your study's progress to date. You
presently have your job hierarchy as determined by the points
generated by FOCUS. We also talked about how the City's present
pay plan has been administered via a system developed some years
ago. While this plan has worked well with some modifications,
you are now faced with having to review your plan in light of the
FOCUS job points to determine an acceptable plan within the con-
text of the Local Government Pay Equity statute. Using this
information, you want to develop a system which is reasonable and
defensible in light of prevailing salaries in other jurisdictions
and the community in general. To this end you have asked us to
develop a plan and cost estimate to assist you in developing this
new system.
In general, this plan would involve reviewing information on your
present pay plan and providing recommendations with respect to
any changes that should be made. In detail, the following tech-
nical approach will lead'to that end:
Task 1, Review and Consolidate Current Point Values
This task involves a review of the current point values assigned
j tis „r nCi ti n71c to hl ish one point va Le for Pte_;^b^ a s-
aili-cati.on_. This will involve a review of multiple position jobs
to determine an appropriate point value for the classification.
Task 2. Review Job Classes to Determine Potential Inequities
In this task, we will review the already -developed TSPs of each
job class to determine appropriate groups of jobs that are of
similar value.
on Arthur Young
Mr. Frank Boyles
February 9, 1987
Page 2
With this completed, we will compare these results to the present
salary ranges and points for each job class. These comparisons
will allow us to determine the extent to which classes may be out
of alignment. This analysis will lead to recommendations of the
proper groupings of jobs into salary ranges.
Task 3, Analyze Internal Relationships
In this task, we will identify the internal relationship of pay
to job values. This will take the form of trend line
regression) analysis and will be of assistance when reviewing
existing salary ranges. Trend line analysis is also helpful when
estimating the costs of pay equity adjustments that may be
needed. An estimate of costs can be obtained by comparing the
values along the trend line to current salaries. To facilitate
this analysis, we have developed several Lotus" templates. These
templates allow numerous trend line analyses based on user -
entered parameters. Printouts of adjustment cost estimates and
graphs of the job classes and trend lines are also available
through the templates.
Task 4, (Optional) Labor Market Salary Analysis
Using published labor market data from publi private sector
organizations, we will analyze individua labor market rates and
the trend of market salaries to determine the extent to which
salaries indicated through the internal analysis (step 3)
differ. This analysis will provide information to the City for
classes where the internal pay levels differ significantly from
the labor market and, hence, may need special consideration in
determining their appropriate salary range.
Task 5, Finalize Salary Structure
Using the information gathered in tasks 3, 4, and 5, we will
establish a salary structure consisting of salary ranges and
allocate job classes to the ranges consistent with the job eval-
uation results. The placement of job classes to the ranges must
also reflect any significant deviations of market rates from the
internal rates calculated in task 3. The specific details of the
salary ranges (e.g., range spreads, steps) will be the product of
discussions between the City and Arthur Young. In this way, the
end result will reflect your specific needs and characteristics.
To efficiently conduct the study, a good understanding of City
and consultant roles is important. The following lists the
responsibilities of each and tentative time of progress reviews
assuming a start date of February 23).
AL Arthur Young
Mr. Frank Boyles
February 9, 1987
Page 3
Task 1 - Review and Consolidate Current Point Values
Arthur City of
Young Plymouth
1. Provide information regarding present
point values. X
2. Review all information and determine
approximate point value for each job
classification. X
Task 2 - Determine Potential Inequities
1. Provide information regarding job respon-
sibility; clarify TSPS as needed. X
2. Perform cross comparisons between
evaluation results. X
3. Summarize to display potential inequities
and form job hierarchy recommendations. X
4. Review recommendations with City (March 13). X X
5. Select hierarchy.
Task 3 - Analyze Internal Relationships
X
1. Provide employee and job class pay informa-
tion in computer analysis format. X
2. Determine internal salary inequities. X
3. Estimate cost to adjust inequitable job
classes. X
4. Review with City (March 20). X X
Task 4 (Optional) Analyze Market Salaries
2. Obtain a copy of City of Minneapolis
Market Compensation Study report. X
2. Construct market salary database in
computer analysis format. X
3. Select jobs to include in analysis. X X
ado Arthur Young
Mr. Frank Boyles
February 9, 1987
Page 4
4. Analyze market salary trend.
Arthur City of
Young Plymouth
F
5. Compare individual and trend values
to values calculated in Task 4. X
6. Review with City (March 27).
Task 5 - Finalize Salary Structure
X X
1. If market analysis performed, recommend
adjustments in allocation of classes to
salary grades. X
2. Review with City. X X
3. Determine final allocation of jobs to
salary grades. X X
4. Review cost estimates based on final
salary structure. X
5. Review with City (April 4). X X
Myself, as project manager, and staff consultants Cheryl
Kreofsky, Robert Bjorklund, and Mike Keller will be assigned to
the project, as needed, for job evaluation and pay analysis. I
have enclosed copies of our resumes for your review.
Based on our understanding of your needs and the proposed work-
plan, we estimate professional fees to be $5,100. Fees for
optional task/ are estimated at $900. Expenses such as copying,
mileage, computer time, etc., are additional to fees and are
estimated at $500-600. It is our policy to bill for actual hours
devoted to a project. In the event actual project hours result
in lower than estimated fees, the City will be billed for the
lesser amount.
The cost to purchase the pay equity analysis templates is
additional to the professional fees and is $350, which includes
two hours of training time.
If this proposal is acceptable, please signify your acceptance in
the space provided below and return to me. Retain a copy for
your files.
ado Arthur Young
Mr. Frank Boyles
February 9, 1987
Page 5
Litigation Assistance: Should litigation be initiated against
the City of Plymouth as a result of our involvement in this pay
equity study, we will provide litigation assistance at our then -
standard hourly rate plus expenses. While we do not offer our
services as attorneys, we will perform the following functions:
Review of legal challenge
Assistance in defense of preparation
Expert testimony.
I enjoyed speaking to you and Mr. Willis regarding the status of
your pay equity study. I appreciate the opportunity to present
this proposal to you so you may complete the study. If you have
any questions about this proposal, do not hesitate to call on me.
Very truly yours,
ARTHUR YOUNG & COMPANY
Mark S. Christianson
Approved for ARTHUR YOUNG & COMPANY:
Name:
Title:j!
Date: Z2 Zz
Approved for the CITY OF PLYMOUTH:
Name:
Title:
Date:
l[ARB S. CHRISTIANSON
Mr. Christianson is a Manager in the Human Resources consulting
practice of our Minneapolis office. In this position he is
responsible for consulting activities in personnel management
compensation, employee attitude surveys, and executive recruit-
ing. Mr. Christianson holds a B.S. in Business Administration
from the University of Minnesota with emphasis in Industrial
Relations. He is a member of the American Compensation Associa-
tion where he holds the designation of Certified Compensation
Professional, and the Twin Cities Personnel Association.
Examples of recent experience include:
Coordinating a job analysis and pay equity compensation studies
for numerous counties, municipalities, school districts, and
other public jurisdictions to assist those organizations to
comply with the Minnesota Local Government Pay Equity Act.
Coordinating job analysis, job evaluation, and survey data
collection to develop a pay equity classification and com-
pensation system for the University of Minnesota Hospitals and
Clinics.
Conducting job evaluation and salary data analysis for a
classification and compensation study for the American Medical
Association.
Lead consultant on a job analysis and compensation study of
elected officials, department heads, and nonunion employees for
Cass County.
Conducting position analysis questionnaire reviews and field
audits for 850 job classes in the State of Iowa comparable
worth project.
Conducting an attitude survey and employee interviews as part
of an operations review of a student loan organization.
Conducting a personnel department audit for a manufacturing
company which resulted in development of a compensation system,
including a special industry survey, and development of a
personnel policy manual.
Developing micro computer applications to analyze salary
information, developing salary structures, projecting salary
adjustments.
Conducting a work flow analysis of position within a pur-
chasing department of a manufacturing company
Coordinated the installation of quality circle programs from
feasibility reviews to team leader training for a retail
distribution and a manufacturing organization.
Conducting surveys of compensation and personnel policies and
practices for manufacturing and nonmanufacturing companies.
Preparing employee handbooks and personnel policy manuals.
Developing and carrying out preventive labor strategies.
Identifying and screening candidates for various executive
positions.
Conducting employee attitude surveys.
Directing and carrying out the review, analysis, and selection
of employee benefit programs.
Developing programs and seminars to enhance work group
effectiveness.
Before joining Arthur Young, Mr. Christianson was a personnel
manager for a manufacturing company and a representative of a
personnel and labor relations association which assisted members
in personnel -related problems.
CHERYL A. KREOFSgY
Ms. Kreofsky is a Senior Consultant in our Human Resource Con-
sulting practice. She holds a B.S. degree in Community Education
from Mankato State University and has completed coursework pur-
suant to an M.B.A.
Examples of recent experience include:
Participation in approximately 35 comparable worth studies for
Minnesota counties, school districts, and cities, including job
evaluation, compensation, computer-based pay analysis and
reporting.
The development of a user manual for an automated pay analysis
system.
The development of an employee task questionnaire for county
jobs.
The development of clerical classification specifications for
school districts.
The development of an internal Human Resource Information
System designed to assist in EEO compliance and benefit
administration.
The development of a special compensation plan to assist in
recruitment and high turnover problems.
An organizational and classification study for various county
departments, i.e., Community Health Service, Recorder and JTP.
The initiation and implementation of wage and salary guidelines
for all nonorganized employees.
A comprehensive analysis of the impact state or local com-
missions/agencies have county policies/procedures and control
i.e., Department of Human Services, Sheriff Civil Service
commission to assist in consideration of the adaption of the
County Personnel Act.
An analysis of job descriptions to determine bona fide occu-
pational qualifications and physical requirements.
The development and presentation of an affirmative action/EEO
training seminar for county department heads.
Prior to joining Arthur Young & Company, Ms. Kreofsky was an
Employee Relations Representative for Dakota County in Hastings.
She was responsible for the administration of personnel, employee
relations, affirmative action, information system development
classification/job evaluation, training and development, wage and
salary administration and benefits, and the development and
implementation of county policies and procedures. She was the
County's comparable worth project manager and representative.
Ms. Kreofsky has served as a hearing officer for other public
employees. She was an EEO Specialist for the Comprehensive
Employment and Training Act Program and prior to that she admini-
stered a federal block grant to assist minorities and disadvan-
taged community groups for the City of Des Moines.
ROBERT W. BJORKLUND
Mr. Robert Bjorklund is a Consultant in the human resources con-
sulting practice of our Minneapolis office. He holds a B.A. in
Psychology from Winona State University and has completed all
course requirements and electives for his M.A. in Industrial Rela-
tions from the University of Minnesota.
Examples of recent experience include:
Participating in approximately 41 pay equity studies for Minne-
sota counties and school districts, including job analysis, job
evaluation, computer-based pay analysis, pay structure develop-
ment, and reporting.
Conducting job analysis informational interviews and preparation
of job descriptions for job redesign and job evaluation purposes
at a 571 -bed hospital.
Conducting position analysis questionnaire reviews, collecting
salary information for salary surveys, and preparing job
descriptions for a residential treatment center for adolescent
offenders.
Conducting position analysis questionnaire reviews, interviews,
preparation of job descriptions salary survey and pay analysis
as part of a comparable worth compensation study for a regional
development commission.
Project supervisor on several pay equity projects including both
school districts and counties in the state of Minnesota.
Participation in the development and design of customized salary
surveys.
Prior to joining Arthur Young & Company, Mr. Bjorklund had exten-
sive experience as a Counselor at Metropolitan Medical Center.
n
MICHAEL T. KELLER
Mr. Keller is a consultant in our information technology prac-
tice. In this position he is responsible for the major part of
our in-house data processing activity and for assisting clients
in using and improving their microsoftware. Mr. Keller is com-
pleting a B.A. in computer science at Macalester College, St.
Paul, after spending a number of years in the data processing
field. He has extensive experience in micro -computer applica-
tions, including database and spreadsheet design, word/list pro-
cessing, and statistical analysis programming.
Examples of recent experience include:
Design of statistical, data entry, and verification programs
for market research and customer surveys for wholesale and
retail businesses. He consulted on survey design, implemen-
tation, and evaluation and trained data entry operators.
Development and delivery of training on LOTUS 1-2-3 for pro-
grammers in a data processing organization.
Design of spreadsheet and statistical programs for all appli-
cations in compensation and pay equity analysis for Arthur
Young - Minneapolis and other offices of the firm.
Spreadsheet and database design and manipulation using LOTUS
1-2-3, Symphony, and Multiplan and dBase II and Digital's WPS
for a number of clients, for the purpose of designing and
generating reports.
Adaption of software for financial analysis and tracking to
client needs in accounting and finance.
Manager of several conferences on collective housing, includ-
ing planning, supervising, communicating, and arranging pro-
grams, publications, registration, and exhibits.
Before joining Arthur Young, Mr. Keller was an independent soft-
ware consultant.
DATE:
TO:
FROM:
SUBJECT
CITE OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
February 19, 1987, for February 23 City Council Meeting
James G. Willis, City Manager
Eric Blank, Director of Parks and Recreation
CONCEPT PLAN APPROVAL FOR 1987 NEIGHBORHOOD PARK PROJECTS
SUMMARY: Attached for City Council approval are concept plans and cost
estimates for three neighborhood parks proposed for construction during
1987.
t
BACKGROUND: The Park and Recreation Advisory Commission reviewed and
approved the concept plans for Rolling Hills and Amhurst neighborhood
parks at their February 12, 1987 meeting. The Commission wanted to
specifically point out to the City Council that the cost estimates
prepared by the consultant, at this time, are recognized by the Commission
to be high. It is proposed that as the final plans and specifications
are completed and more accurate cost estimates are prepared by the
consultant, the Commission will recommend the appropriate adjustments
in order to keep the park projects in line with the proposed budget.
The concept plan for County Road 61 neighborhood park was approved by
the Park and Recreation Advisory Commission at a special meeting on
February 18. Each of the concept plans meets the minimum standards
for neighborhood parks as recently approved by the Park and Recreation
Advisory Commission and City Council. The more active play areas have
been separated in an acceptable fashion from existing or proposed
residential development.
Based on our neighborhood meetings, we believe we have consensus that
the plans, as submitted by PRAC to the Council, have strong support
from the residents for both Amhurst and Rolling Hills parks. The County
Road 61 park had two issues which were more controversial and required the
Commission to choose alternatives based on what they believed to be in the
best interests for this park and total neighborhood. The first issue is
the northerly trail running east/west, connecting to County Road 61.
Although residents living immediately adjacent to this 75' corridor opposed
the trail through this area, by a two -to -one margin, the residents in
attendance at the February 18 meeting supported the inclusion of a trail
through this area. As you can see by the proposed plan, the Commission
has voted to recommend that a trail be included in this location. I concur
with this recommendation. We are in the process of trying to tie down the
exact location of this trail connection on the Heritage Ridge plat. We
reviewed this concept with staff from Westwood Engineering on Thursday,
February 19. They are now attempting to prepare a graphic of the trail
location for Monday's Council meeting. On the concept plan we have shown
the approximate location of the proposed trail. The second issue had to do
with a_request to. extend a trail on the west side of County Road 61 from the
park north to County Road 9. Based on the traffic consultant's (Strgar-Roscoe)
Concept Plan Approval for Neighborhood Park Projects
Page 2
February 19, 1987 for February 23 Council Meeting
report to the Commission, which indicates that at this time it is safe to cross
County Road 61, the Commission believes that it is premature to proceed with
the requested trail. Fred Moore has met with the Park and Recreation Advisory
Commission to discuss in detail the issue of crosswalks and trails on County
Road 61. Mr. Moore will be available at the Monday Council meeting to answer
any questions the Council might have about trail crossings on County Road 61.
Larry Decker of Barton-Aschman Associates; Barbara Edwards, PRAC Chair; and
I, will be present at the February 23 Council meeting to present the concept
plans for these parks and answer any questions the Council may have.
The next step in the process is for the City Council to authorize the con-
sultant to begin the preparation of plans and specifications for the actual
construction of these park sites. Final plans and specifications and final
cost estimates will be approved by the City Council.
The consultant has indicated that it will take approximately one month to
prepare the final plans and specifications. Therefore, we have scheduled
this to be back before the City Council on Monday, March 23. Allowing
proper time for bidding the project, we expect to open the bids on April 14
and have a recommendation for award of contract on the April 20 City
Council agenda. This would allow construction to commence on or about
May 1.
RECOMMENDATION: I recommend the City Council approve the three master
plans as approved by PRAC, and that the consultant be authorized to proceed
with preparing final plans and specifications for each park.
J
r)'6ln f
Eric J. Blank, Director
Parks and Recreation
np
Attachments
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City
Council of the City of Plymouth, Minnesota, was held on t e day of
19 The following members were present:
The following members were absent:
introduced the following Resolution and moved
its adoption:
RESOLUTION NO. 87 -
APPROVING MASTER PLANS FOR AMHURST, ROLLING HILLS AND
COUNTY ROAD 61 NEIGHBORHOOD PARKS
WHEREAS, the Park and Recreation Advisory Commission has conducted
public meetings to solicit input for the design of three neighborhood
parks; and
WHEREAS, the Park and Recreation Advisory Commission has approved master
plans for Amhurst, Rolling Hills and County Road 61 neighborhood parks;
and
WHEREAS, the Director of Parks and Recreation recommends approval of the
proposed master site plans; and
WHEREAS, the City Council has reviewed said park plans and finds them to
be in accordance with neighborhood park standards;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that the master plans for Amhurst, Rolling Hills and
County Road 61 neighborhood parks, as presented on February 23, are hereby
approved and, further, that the consultant is directed to proceed with the
preparation of final plans and specifications for each site.
The motion for the adoption of the foregoing Resolution was duly seconded
by and upon vote being taken thereon, the
following voted in Favor t ereo :
The following voted against or abstained:
Whereupon the Resolution was declared duly passe an a opte
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 18, 1987 for City Council Meeting February 23, 1987
TO: dames G. Willis, City Manager
l ,
FROM: Blair Tremere, Community Development Director
SUBJECT STATUS OF COMMUNITY BASED RESIDENTIAL FACILITIES PROSECT
The Special Committee has met twice and has conducted extensive review sessions with
the consultant, Mr. Donn Wiski of Resolution, Inc.
The consultant is preparing information based on a framework developed partially as the
result of those discussions, and the Committee will be reviewing that material in
preparation of their next meeting.
Extensive literature and reference materials have been produced for the Committee and
another charge to the Committee is to review those materials prior to the next meeting.
The Committee has established the following dates for the future meetings, with the
anticipation that the final report could be developed and ready for Planning Commission
review by late spring. The dates are:
March 12, 1987, April 9, 1987, and April 23, 1987.
The Committee has requested staff to determine if appropriate State officials would be
available to meet with the Committee, including Commissioner Gardebring of the Health
and Human Services Department. Another possible resource would be the Commissioner of
Corrections. We are exploring those possibilities now.
i4
CITY OF PLYMOUTH 7/4
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 19, 1987, for February 23 City Council Meeting
TO: James G. Willis, City Manager
3FROM: Eric Blank, Director of Parks and Recreation (F
SUBJECT: CONSULTANT SELECTION - PARKERS LAKE BATHHOUSE
As per the City Council's direction, we sent Requests for Proposal to
six consultant firms with regard to this work. We have received proposals
back from five firms. These proposals are included for your review.
All five firms are highly qualified to complete our project. If the
Council does not wish to interview all five consultants, I would
suggest interviewing:
Schwarz/Weber
Carlson/Mjorud Architecture
Delano Erickson Architects
I would recommend Thursday, February 26 or Saturday, February 28 as
possible interview times. This would allow the City Council to make
a selection at their March 2 Council meeting.
np
Architecture
interior design research land planning and development r
Richard Schwarz/Neil Weber
612/936-9818'
1511 Excelsior Avenue East Hopkins Minnesota 55343
16 February, 1987
Eric Blank
Director of Parks and Recreation
3400 Plymouth Boulevard
Plymouth, Minn. 55447
Dear Mr. Blank:
Enclosed you will find eight copies of our response to your Request for
Proposal for the Parkers Lake Bathhouse Facilities. Richard Schwarz/Neil
Weber, Inc. have been highly active in the area of recreational facility
design. We feel that we will serve you well.
Please read the proposals carefully and feel free to give us a call if you
have any questions or items that you would like clarified. We look forward
to presenting this material to you in person when we can give you further
visual explanation of our proposal.
Sincerely,
ICHARD SCHWAR /NEIL WEBER, INC.
Neil Weber, AIA
Enclosures
i
MacDonald and Mack Partnership
305 Grain Exchange Building Telephone Stuart E. MacDonald
Minneapolis, Minnesota 55415 612 3414051 Robert C. Mack, AIA
February 17, 1987
Mr. Eric Blank
Director of Parks and Recreation
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447
Reference: Proposal for Parkers Lake Bathhouse
Dear Mr. Blank:
The MacDonald and Mack Partnership is pleased to submit the accompanying
proposal for professional services in conjunction with the development at
Parkers Lake. We appreciate the confidence placed in our firm by the
invitation to be considered for this project.
We sincerely hope to have the opportunity to work with you and your staff
to bring this development to fruition.
Very truly yours,
MACDONALD AND MACK PARTNERSHIP
Robert C. Mack, AIA
Partner
Encl: Proposals (8 copies)
CITY OF PLYMOUTH 7y -7 -ti
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 18, 1987, for February 23 City Council Meeting
TO: James G. Willis, City Manager
FROM: Eric Blank, Director of Parks and Recreation
SUBJECT: 1987 PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE
SUMMARY: The attached resolution approves the 1987 park facility
rental policies and fee schedule.
BACKGROUND: The Park and Recreation Advisory Commission reviewed the
1987 fee schedule at their February 12 meeting. They recommended
approval to the City Council with three changes from the 1986 policy.
These changes will be found on page 4 of the document.
Item F - Picnic Kits
Increased from no charge to a $5 rental fee.
Item G - Softball Scoreboards
Increased from a $5 fee to $10 per scoreboard per day.
Item H - Pitching Machine
This is a new item available for use in 1987.
I recommend the City Council approve the 1987 Park Facility Rental
Policies and Fee Schedule as recommended by the Park and Recreation
Advisory Commission.
Eric J. Bla`Fik, Director
Parks and Recreation
np
Attachments
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City
Council of the City of Plymouth, Minnesota, was held on t e day of
19 The following members were present:
The following members were absent:
introduced the following Resolution and moved
its adoption:
RESOLUTION NO. 87 -
APPROVING THE 1987 PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE
WHEREAS, the Director of Parks and Recreation has presented a proposal
for the 1987 Park Facility Rental Policies and Fee Schedule; and
WHEREAS, the Park and Recreation Advisory Commission has reviewed and
recommended approval of said policies;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA, that the 1987 Park Facility Rental Policies
and Fee Schedule are hereby approved.
u
The motion for the adoption of the foregoing Resolution was duly seconded
by , and upon vote being taken thereon, the
following voted in favoF thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed wO adopted.
V
PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE
The City of Plymouth's Park and Recreation facilities are provided for the whole-
some leisure -time activities of all City residents. Use of these facilities
is governed by policies established by the Plymouth City Council as recommended
by the Park and Recreation Advisory Commission. The following procedures and
policies have been developed for park facility usage. It is the responsibility
of the Park and Recreation Department to administer these policies fairly and
equitably.
Any group wishing to use Plymouth's park facilities should make a request in
writing providing as much lead time as possible. Permit request forms are
available through the Park and Recreation Department. Seven days is the
minimum request time for any facility usage. Requests will be filled based
on availability and facility condition. It -is the City's policy that the
long-range care and maintenance of all park facilities takes precedence over
any single event. Permits will be denied and/or revoked when and if the City
believes damage may occur to park facilities. The decision to grant or revoke
a permit is solely up to the discretion of the director of Park and Recreation
and/or his appointee. By adopting this policy, the City reinforces its commit-
ment to provide clean, safe and fun parks for every resident's enjoyment.
A. Permits for park facilities for everyday use will be considered by the
following priority list:
1. Youth athletic associations serving Plymouth residents.
2. Plymouth Park and Recreation sponsored programs.
3. Plymouth resident groups (50% of the group must be Plymouth residents).
4. Plymouth non-profit civic organizations, i.e., Civic League, Lions,
Jaycees, etc.
5. Registered teams participating in City programs.
6. Private Plymouth companies.
7. Churches located within Plymouth.
8. Outside groups (eligible for tournament and special -event rental only).
B. Youth Athletic Association Reservations
1. Youth athletic associations dealing with Plymouth youth, will be given
free use of baseball, softball, football, soccer and hockey facilities
to conduct their normal day-to-day programs. Free lighting will be
provided only after these groups have made maximum use of daylight hours.
This will include games and league playoffs. Lights for practice are
only provided for hockey. Other groups are expected to make maximum
use of daylight hours for practice.
a. No inning or quarter may start after 10:00 p.m. Monday through
Saturday or after 9:00 p.m. on Sunday.
2. Youth associations wishing to conduct invitational, district or state
competitions on Plymouth facilities will be required to meet
rental fees as outlined later in this policy. These rental fees will
be used to offset the care and maintenance of facilities provided for
such special tournaments.
Facilities will be provided to youth athletic associations based on the
percentage of Plymouth children participating in their program. At the
conclusion of each sport season, each association shall compile and
Facility Rental Policies
Page 2
provide to the Park and Recreation Department a detailed analysis of the
number of teams, games played, practices held and youth involved in
their association so that a determination can be made as to the percentage
of facilities to be allocated the following year. Groups that do not
provide registration information won't be given permits.
C. Adult Facility Reservations
Plymouth adult groups (neighborhoods, companies, churches, etc.) can apply
for field use by obtaining a one-time permit through the Park and Recreation
office according to the requirements listed below:
1. Permits will only be granted to Plymouth Park and Recreation teams,
Plymouth youth athletic associations, Plymouth civic groups, Plymouth
sports clubs, Plymouth companies, Plymouth churches and groups of
people made up of at least 50% Plymouth residents.
2. Two permits per group per week.
3. You cannot have more than two permits pending at one time. As soon
as you use one, you can request another.
4. Permits may be requested up to two weeks in advance.
5. Requests may be phoned in (559-2800 x 266) and permits picked up at
our office Monday through Friday, between 8=00 a.m. and 4:30 p.m.
6. No alcoholic beverages (including beer) are allowed on park grounds,
in parking areas or on City streets unless a permit has been granted by City.
7. Plymouth Park and Recreation reserves the right to cancel any permit
due to unplayable field conditions.
D. Tournaments
We will begin accepting applications February 1, 1987.
1. Softball tournaments which are sanctioned by the Minnesota Recreation
and Parks Association will get a $30 discount on their total rental fee.
2. No game may start before 8:00 a.m. Monday through Saturday or before
10:00 a.m. on Sunday.
3. No inning or quarter may start after 10:00 p.m. Monday through Saturday
or after 9:00 p.m. on Sunday.
4. No motorized vehicles or machines are permitted on park property
without the written consent of the Park and Recreation Department.
5. Applications for food vending permits and beer permits must be made
through the Plymouth City Clerk.
6. In the event of total cancellation of a tournament due to severe weather,
all fees will be refunded. The Plymouth Park and Recreation Department
will determine the amount of refund on any partially completed events.
7. Concession vehicles must be located in the parking lots only and cannot
remain on park property overnight.
Facility Rental Policies
Page 3
8. There will be no consumption of intoxicating beverages on park property
without a City permit.
E. Fee Schedule
1. Field Use
a) Softball/Baseball
1) Plymouth Athletic Associations, private groups, teams or
organizations - 1 game, $10 per field;7..2 games, $20 per field;
3 or more games, $40 per field per day.
2) Outside groups, teams or organizations - 1 game, $20 per field;
2 games, $40 per field; 3 or more games, $60 per field per day.
b) Football/Soccer
1) Plymouth Athletic Associations, private groups, teams or
organizations - 1 game, $15 per field; 2 games, $30 per field;
3 or more games, $60 per field per day.
2) Outside groups, teams or organizations - 1 game, $20 per field;
2 games, $40 per field; 3 or more games, $80 per field per day.
2. Field attendant will assist with maintenance, open bathrooms and supervise
park usage - $6 per hour. Required for all tournaments, except youth
tournaments where special arrangements have been made.
3. Lights
a) Softball/Baseball/Football/Soccer - $15 per hour, or any portion
of an hour.
b) Hockey Rinks - $10 per hour.
4. There will be no charge for Hollywood bases, field liner or field
dragging. These are included in field rental prices.
5. Chalk is available for $3 per bag to all groups.
6. We have a tent approximately 30' x 40' which we will set up and
take down for a rental fee of $150.
7. Damage Deposit
a) Plymouth youth athletic associations and Plymouth non-profit
civic organizations - not required. (These groups will be held
responsible for any damages, however.)
b) All other groups are required to pay a $100 damage deposit with
their application. If the request is denied, the $100 will be
refunded. If the application is accepted, the deposit will be
returned after the tournament only if the park is left in acceptable
condition. HE DEPOSIT WILL NUT BE REFUNDED IF THE PARK REQUIRES
SPECIAL MAINTENANCE DUE TO YOUR USE OF THAT FACILITY.
8. All fees must be paid in full three days before the tournament begins.
a) For tournament rental, a copythe tournament draw must be turned
into the Park and Recreation office for approval at least three days
before the tournament.
Facility Rental Policies
Page 4
9. Rink permits will only be granted to City groups for skating parties,
or activities during hours not normally scheduled for public skating.
A fee of $6 per hour for a supervisor, plus the normal fee for rink
lights will be charged.
10. All groups are responsible for repaying, in full, any and all damages
resulting from theft or vandalism to any equipment or facilities used
during their rental period.
11. Attached, on a separate sheet, is a list of our playfields and their
facilities.
E. Puppet Wagon
The Plymouth Puppet Wagon is available for rent for private parties
during those hours when it is not normally scheduled for Park and
Recreation activities. Fees are set on a show -by -show basis based on
time and work involved for each show (minimally $65).
F. Picnic Kits
Picnic kits are available to the general public for a $5 fee, plus a $25
damage deposit which is refundable if the kit is returned intact and
undamaged.
G. Softball Scoreboards
We have softball scoreboards at Zachary Playfield which can be rented
for $10 per scoreboard per day, when you also rent the fields. A field
attendant must be on duty.
H. Pitching Machine
We have a softball pitching machine available at Zachary Playfield for
15 per hour. Use of the batting cage is included in the fee. Field
attendant must be on duty.
2
PLAYFIELDS AND THEIR FACILITIES
LaCompte Playfield. . . . . . . . . 2 softball/youth baseball fields
10805 County Road 15 N 1 hockey rink (lighted)
Plymouth, MN 55441 1 shelter building
Oakwood Playfield . . . . . . . . . 2 softball/youth baseball fields (1 lighted)
1700 Highway 101 N 1 90' baseball field (lighted)
Plymouth, MN 55447 3 soccer/football fields (2 lighted)
1 hockey rink (lighted)
5 tennis courts (2 lighted)
1 shelter building
Plymouth Playfield. . . . . . . . . 3 softball/youth baseball fields (lighted)
9805 36th Avenue N 3 soccer/football fields (lighted) (,fall only)
Plymouth, MN 55441 2 hockey rinks (lighted)
4 tennis courts (lighted)
1 shelter building
Plymouth Creek Playfield. . . . . . 2 softball/youth baseball fields (lighted)
3625 Fernbrook Lane N 1 90' baseball field (lighted)
Plymouth, MN 55441 1 soccer/football field (lighted)
2 hockey rinks (lighted)
1 shelter building
Ridgemount Playfield. . . . . . . . 1 softball/youth baseball field
12000 Ridgemount Avenue N 1 90' baseball field
Plymouth, MN 55441 2 soccer/football fields
2 hockey rinks (lighted)
3 tennis courts (lighted)
1 shelter building (temporary)
Zachary Playfield . . . . . . . . . 4 softball/youth baseball fields (lighted)
4355 Zachary Lane N 1 90' baseball field (lighted)
Plymouth, MN 55442 2 soccer/football fields (lighted)
2 hockey rinks (lighted)
4 tennis courts (lighted)
1 shelter building
CITY OF PLYMOUTH
SPECIAL EVENT/PARK USAGE APPLICATION
1. Organization
2. Person in Charge: Name
Address
Phone:
3. Dates Desired
Home Work
4. Fields Desired
5. Is the tournament sanctioned? By who?
6. Will food be sold? Will beer be sold?
7. Equipment needed: Bases Liners, Lime
Drag Building Keys
8. Other
9. Fields: Plymouth Groups Outside Groups
Baseball/Softball Baseball/Softball
These 1 game-$10/field 1 game-$20/field
are 2-$20/field, 3+-$40/field 2-$40/field, 3+-$60/field
per day Football/Soccercharges) Football/Soccer
1 game-$15/field 1 game-$20/field
2-$30/field, 3+-$60/field 2-$40/field, 3+-$80/field
Field Charges (per day) $
Lights ($15/hr/field, $10/hr/rink $
Chalk ($3/bag) $
Staff ($6/hour) $
Tent ($150) $
Scoreboards ($10/board/day) $
Pitching Machine ($15/hour) $
100 DEPOSIT DUE AT TIME OF APPLICATION.
I, understand that a part or all of
the deposit fee will be forfeited if condition of the park requires extra duties
for the Park and Recreation Department, and that I and the representative organi-
zation are responsible for conduct of participants and any resulting damages.
Signature Date
Tournament request granted
Park and Recreation Director's Signature
Date
Rejected
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: February 19, 1987, for February 23 City Council Meeting
T0: James G. Willis, City Manager
C.i r-)
FROM: Eric Blank, Director of Parks and Recreation /
SUBJECT: PARK DEDICATION - PARKERS LAKE CITY PARK
Plans are being developed at this time for a park dedication ceremony for
Parkers Lake City Park. I'd like the Council to give us some direction
on a choice of date that would be most convenient for their schedules.
We have narrowed our selections down to Sunday afternoon, July 19 or
July 26, or Wednesday evening, July 29. We are looking at approximately
a two-hour event to include: a short dedication ceremony, ribbon cutting,
and some form of music or other program. The sponsor for this event is
going to be Merrill Lynch Realty/Burnet. We expect their recognition to
be in the form of thank you's on any written material prepared for the
event, verbal acknowledgement, perhaps by the Mayor, and perhaps on items
such as balloons that may be given away at the event. Merrill Lynch
has also indicated that they will have members of their company available
to provide volunteer help for any activities taking place at the park
that day.
This type of sponsorship is in keeping with other various programs for
which we have had sponsors. Examples are: the puppet wagon, softball
tournaments, triathlons, and other special events.
We are also receiving joint cooperation on this program from the Art
Center of Minnesota and District 284 Community Education Department.
We currently have an on-going cooperative program with these two
agencies.
In order to properly plan and schedule the activities, we need the
City Council, at this time, to give us their preference for which
day we should plan this event.
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