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Council Information Memorandum 08-30-2002
179) Dummy AUGUST 30, 2002 Planning Commission September 4 meeting agenda................................................................. Page 3 Official Meeting Calendars for September, October, and November Tentative list of agenda items for future City Council meetings ...... '®fNFORM�iT NEWSARTICLES, RELEASES, PUBLICATIONS, ETC. ...................................... Page 5 ..................................... Page 11 City news release highlighting the Fire Department's work and encouraging fire prevention effortsin the home................................................................................................................. Page 1 City news release encouraging pedestrian and bicyclist safety as school sessions resume ............ Page 1 Y Metropolitan Council schedule of public meetings for "Blueprint 2030" .................................... Page 17 Notice of an open house that celebrated the one—year anniversary of the Citizens Independent Bank (the event was held on Thursday, August 29).................................................................. Page 19 Notice of a September 24 Prevention Forum on drug abuse ....................................................... Page 20 Invitation to attend a September 11 remembrance service at St. Phillip the Deacon Church .......... Page 21 Bassett Creek `Fater Management Commission Amended 2003 Budget information .................... Page 22 University- of Minnesota Sea Grant Seiche newsletter story highlighting lawn care practices in Plymouth and in Maple Grove (submitted by Councilmember Black) ......................................... Page 3-1 I-494 Corridor Commission August meeting packet information (submitted by Mayor Tierney) Augustmeeting agenda...................................................................................................Page 36 Jul-- 17 meeting minutes ...................... ........... ........... ........... ........... Page July August policy and legislative report ......................................................................... Page 39 CITY COUNCIL INFORILITION MEWO August 30, 2002 Page 2 CORRESPONDENCE Thank -you letter from the Plymouth Civic League for City support of "Music. in Plymouth" ....... Page 40 Thank -you letter from the Metropolitan Regional Arts Council for the City's support of the Plymouth Fine A is Council ...................................................... ........... ........... ........... Page 41 Letter to the Shingle Creek Watershed Management Commission regarding preliminary comments on the Shingle Creek/West Mississippi Watershed Second Generation Plan ................................. Page 42 LEGISLATIYT7 ISSUES Suburban Transit Association Legislative Report...................................................................... Page 46 Municipal Legislative Commission (MLC) metro community information .................................. Page 52 COUNCIL ITEVS City Council and Mayoral Candidate Filings as of August 30, 10:00 AM ................................... Page 65 PLANNING COMMISSION AGENDA ® WEDNESDAY, SEPTEMBER 4, 2002 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 6. CONSENT AGENDA* 7. PUBLIC HEARINGS A. SMSQ Architects. Site plan amendment and conditional use permit amendment for an addition to include new worship space, restrooms and offices; interim use permit for reduction of 13 parking spaces; and, a conditional use permit to allow a 54 -foot bell tower with cross for Peace Lutheran Church located at 3695 County Road 101. (2002099) B. The Bainey Group. Conditional use permit to increase the percentage of office area from 54 percent to 65 percent for property located at 14700 28th Avenue N. (2002100) C. Zerwas Enterprises, Inc. Conditional use permit to allow an automobile touch -u;) paint business in the C-5 District (Commercial Industrial District) and variance to allow a zero -foot setback from parking to the lot line where 20 feet is required fo: property located at 9625 -36th Avenue North. (2002106) 8. NEW BUSINESS 9. ADJOURl��IENT c a OFFICIAL CITY MEETINGS September 2002 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5. :6 7 LABOR DAY - City Offices Closed 7:00 PM _ PLANNING Rosh Hashanah begins at sunset 7:00 PM SPECIAL 7:00 PM SPECIAL COUNCIL COMMISSION, COUNCIL MEETING: Council Chambers MEETING: BUDGET STUDY BUDGET STUDY SESSION, Public SESSION, Public Safety Training Safety Training Room Room 8 9 10 11 12 13 14 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 5:00 PM CITY COUNCIL CANDIDATE FILINGS CLOSE F 700 PM EQC, Bass Lake Room 7:00 PM HUMAN RIGHTS COMMISSION, Lunch Room (this meeting only) 10:00 AM -5:00 PM AUTUMN ARTS FAIR, Parkers Lake Park PRIMARY ELECTION DAY - Polls are open 7 AM - 8 PM 7:00 PM PRAC, Council Chambers 15 16 17 18 19 20 21 Yom Kippur begins at sunset 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers Medan aPM Lake Room 7:00 PM PUBLIC sAFErYADVISORY BOARD, Police Dept Library 9:00 AM - 3:30 PM, PLYMOUTH CLEAN-UP DAY, Public Works Maintenance Facility . i 22 23 24 25 26 27 28 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM PACT - Bass Lake Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers I 29 30 7:30 PM YOUTH ADVISORY Aug 2002 S N1 T R' T F S Oct 2002 S Al T NV T F S 1 2 3 4 5 1 2 3 COUNCIL, 4 5 6 7 8 9 10 6 7 8 9 10 11 12 Council Chambers 11 12 13 14 15 16 17 18 19 20 21 22 23 24 13 14 15 16 17 18 19 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 .30 31 modified on 8/30/2002 L OFFICIAL CITY MEETINGS October 2002 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3:= 4 _ 5 Sep 2002 S M T W T F S 7:00 PM PLANNING COMMISSION, Counci Chambers 7:00 PM HUMAN RIGHTS COMMISSION- Council Chambers 1:00 PM -5:00 PM PLYMOUTH ON PARADE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM EQC, Bass Lake Room 7:00 PM HRA - Medci a Lake Room 7:00 PM PRAC, Council Chambers 13 14 15 16 17 18 19 7:30 PM YOL,,"TH ADVISORY a COUNCIL, Cancel Chambers 7:00 PM7:01 P r COMMISSION, Council Chambers PM PUBUC SAF,kNNING-^i f ADVISORY BOARD. Police DepL Library COLUMBUS DAY (OBSERVED). ?ublic Works Division =sed 20 21 22 23 24 25 26 730AM LOCAL. BUSINESS COUNCIL, Radisson Hotel 7:CC ?M PACT - Bass Lake Room 7.0: PM REGULAR CC�_NCIL MEETING, Corral Chamfers 27 28 29 30 31 DAYLIGHT7:30 SAVINGS ENDS -S setGokt hour hour P%, r YOU-, - I ADVISC=Y COUNC_. Count ChamGe Nov 2002 IN1 T NN' T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 modifies cn 8/30/2002 1, OFFICIAL CITY MEETINGS November 2002 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dec 2002 2 Oct 2002 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 GENERAL ELECTION - Polls open 7 AM P - close 8 PM 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM CHOCOLATE SAMPLER, Plymouth Creek Center 7:00 PM HUMAN RIGHTS COMMISSION - Council Chambers 10 11 12 13 14 15 16 VETERANS DAY (OBSERVED), City Offices Closed 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM EQC, Bass Lake Room 7:00 PM PRAC, Council Chambers 17 18 19 20 21 22 23 7:00 PM PLANNING 7:00 PM HRA - Medicine Lake Room COMMISSION, Council Chambers 7:00 PM PUBLIC WETYADVISORY BOARD, Police Dept Library 24 25 26 27 28 29 30 7:30 PM YOUTH ADVISORY COUNCIL, 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM PACT- Bass Lake Froom THANKSGIVING HOLIDAY - Cit Y Center Offices Closed Chanukkah begins at sunset Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Coundl Chambers THANKSGIVING HOLIDAY -City Center Of -ices Close modified on 8/30/2002 Tentative Schedule for City Council Agenda Items September 9 • 2002 Delinquent Water, Sewer, Recycling, Surface Water Fee, and Street Lighting Service Charges • Adopt 2003 proposed budget, tax levies, and set Truth in Taxation hearing dates • Recognition of National Night Out Coordinators, Public Safety Education Specialist Cwayna • Hearing for street lighting improvements in Cedar View Estates Addition • Hearing on Vacation of utility and drainage easements within Lot 1, Block 1, Willow Grove Office Park Second Addition (Res2002-372 & Res2002-373) • Announcement of September 10 Primary Election • Presentation by Tom Poul, Suburban Transit Association • Hearing on Wine and On—Sale 3.2 beer license for Joy of India Restaurant (formerly Joy Luck Wok, 10100 Sixth Avenue N) • Consider request to Minnehaha Creek Watershed for outlet for Mooney Lake • Approve Shoreland Variance to allow construction of a 158 square foot three season room addition for property located at 1241 Archer Lane North. Skyline Design. (2002094) • Approve variance to allow construction of a 10 -foot by 24 -foot third stall garage addition for property located at 2875 Zanzibar Lane North. Tom Hanlon. (2002098) • Approve 2001 CDBG Consolidated Annual Performance and Evaluation Report • Approve listing agreement for city -owned property at 4020 County Road 101 • Approve conditional use permit to increase the percentage of office area from 54 percent to 65 percent for Kennsco located at 14700 28th Avenue N. The Bainey Group. (2002100) September 24 October 8 October 22 • Announcement of November 5 General Election November 12 • Consider Eligibility for Relocation Benefits: Richard and Janice Pickering for 3030 Highway 101, and James and Evelyn Anderson for 17915 30th Place News Release Plymouth Fire Department For Immediate Release Sara Lynn Cwayna, PFD August 26, 2002 763-509-5198 Fire Escape Planning Pays Off for Six.Plymouth Families. Wednesday morning was an a.m. like no other for the Plymouth Fire Department. As torrential storms passed through the City, Firefighters received 19 calls for service in just five and a half hours. Thirteen were for fire alarms and six were for confirmed house fires. Forty firefighters responded to the emergencies. Lightning strikes caused all six house fires, but fortunately, everyone got out safely. "Two things kept families alive during this crisis, working smoke detectors and family fire escape plans," said Fire Chief Richard Kline. "Smoke detectors alerted families earl= to the danger, and practiced fire escape plans lets them exit safely," said Kline. Damage to the homes ranged from $15,000 to S90,000. Firefighters again credit thermal imaging cameras for helping them minimize property loss. With these cameras they were able to quickly locate and extinguish hot spots and identify smoldering remains that lingered undetected Xvithin walls and rafters. "Thermal imaging continues to save thousands of dollars worth of propertS- damage each time that it is used," said Chief Kline. "We are grateful to the Plymouth Crime and Fire Prevention Fund and the community for making this technology available to us." `We're coming upon the deadliest time of year for fire loss, winter. Everyone thinks that fire will not happe= to them. After Wednesday, there are sit families in Plymouth that would disagree," said Kline. The Plymouth Fire Department asks you to be prepared. Test your smoke detectors monthly a=ci deve?op a horne fire escape plan. Smoke Detectors: Test de _ectors monthly;. Chance batter -es once a rear. ❑ Vacuum periodically Home Fire escape plan: 9-1-1 ❑ Dial 9-1-1 in the case of an emergency. In a smoke or fire emergency call 9-1-1 from a neighbor's home. ❑ 9-1-1 is a free telephone call on a pay telephone. Cellular phones dialing 9-1-1 willreach the state patrol. ESCAPE DRILLS IN THE HOME ❑ Make a fire escape plan that identifies two ways out of every room in the house. Practice it during the night with no lights on. All family members must know the plan. ❑ Establish a meeting place outside the home where the family will gather in the case of an emergency. ❑ Purchase escape ladders for second and third story bedrooms. Designate someone to be responsible to help small children or individuals with special needs or disabilities. ❑ Teach children the sound of a smoke detector and what they should do when one sounds. ❑ Crawl low in smoke and if your clothing catches on fire stop, drop, and roll. ❑ Don't let anyone re-enter a smoke filled or burning building for any reason. ❑ Teach children never to hide in a smoke or fire emergency. ❑ Sleep with bedroom doors closed. If a smoke detector sounds, crawl to door and test it with the back of your hand. If door is warm, do not open it. Go to the window and eMit (if possible), or hang something out of the window to flag attention. ❑ Go to the meeting place outside of the home and then send one person to call 9-1-1 from a neighbor's home. HOUSE NUMBERS ❑ House numbers must be at least 4 inches in size and of a contrasting color to the home or garage. Make sure numbers are not concealed by landscaping and are easily visible from the street. For more information on fire and life safety prograrnming, please call the PFD at 763-509-5198. PLYMOUTH POLICE AND FIRE DEPARTMENT News Release For Immediate Release 763-509-5198 August 29, 2002 School has started and kids are out in full force. This is a bustling time for kids. They're excited, in a hurry, and don't want to miss anything. Because of this, they may forget to think about safety before they act. Pedestrian and bike crashes are two of the most frequent ways that kids are injured or killed each year. This is the perfect time to brush up on some safety tips. Walking to School: Parents should encourage kids that walk to school to use sidewalks or paths, when possible, instead of walking on the street. Have them walk in the opposite direction of traffic, so that they can see what is approaching them. Teach children to always be alert and on the look out for traffic. Although pedestrians have the right of way in a crosswalk or at an intersection, they must make sure that drivers are going to yield it to them before they cross. Just because the right of way is legally theirs, it doesn't necessarily mean the driver's are going to give it to them. Remind kids to be extra careful around driveways, near construction areas, and by ditches or ravines. Parents are encouraged to walk to school with their kids so that they can point out areas of particular concern along the route and discuss what the kids should do to be safe in these area Biking to School: For kids that bike to school, require them to wear a bike helmet. Remind them to keep their'aands o - the handlebars at all times, and to ride in single file with traffic -- on the right hand side o -e street.. Teach them to be veru careful when crossing streets or while riding alongside automobiles, e_peciaL- large vehicles like buses or trucks. Drivers of these vehicles may have a difficult time seeing bicyclist_ or pedestrians. Equip bicyclists with a backpack or bike bag so that they can carry their books an,---' personal items safely while still keeping both of their hands on the handlebars. Purchase a bike lock for kids and have them lock up their bike when it is not in use. Taking the Bus to School: For kids that ride the bus, get them to their bus stop a few minutes early so that they will not rushed. During the first week, walk with younger children to their bus stop and help them board safely. Teach kids to be orderly and never push or shove when boarding or exiting the bus. Learn your school's bus safety rules together and teach your child to obey these rules. If possible, find an older "buddy", like a brother or sister or an older neighborhood friend, who will take a younger child under his or herwing while heading to school. Putting Names on Clothing, Book bags etc.: When sending kids off to school think about what items you should label with your child's name or personal information, and where you should label it. Each year, lost and found boxes brim with unclaimed items. Labeling personal belongings will help the schools reunite lost items with their owners. While backpacks, lunch boxes and sporting equipment should have the owner's name and phone number discreetly attached, do not display this information so that passers-by can read it. Avoid purchasing clothing that has a child's name written on it. This reduces the ease in which strangers may feign familiarity with your child, like "Hi, Jimmy!" or "Are you Mr. `Johnson's' daughter?" Reflective Wear for Kids: Lastly, help your child stay safe by helping them be seen. Add reflective tape to backpacks, bicycles, bike helmets, and outerwear clothing. Reflective tape is often made of the same material that highway signs and construction workers' clothing is made of It is bright, inexpensive, easv to attach and can be purchased at sporting good, hardware, and craft stores. Th -s year hooded swearshirts are back in fashion. Before kids head out in them, remove their draw ties. These ties pose a series strangulation hazard. "Help kids be safe and bc: seen. Whether they are walking, biking,. o_--_-idiro, the bus to school, by thinking first and acting safely they will have another great year," said Sara Lynn Cwayna, Public Safety Education Specialist. For more information on the educational p_ograrruning sponsored by the Plymouth Fire and Police Departments, please call 763-509-5198. Public Previews Over the past two years, we've asked for ' your help in developing a regional growth strategy that reflects the values of citizens across the region. You talked and we listened. We created Blueprint 2030 in partnership with communities and residents from the central cities to developing suburbs to ruraltownslt s f` It offersa. comprehensive strategy`ihat I weaves together your values and expectations.- One that provides workforce housing choices, greater, transportation options and n Y' einvironmental protection. -Local comprehensive 'fans rovi P Pde the foundation. Emerging trends, market demands and leading edge data Help shape the plan. Blueprint 2030'is designed toenhance the livability, economic competitiveness, - and environmerital sustainability ©€ the a Twin Cities area, while prepanngfor unprecedented regional` growth: The g Metropolitan Council invites you to r% attend one of the Blueprint 2030 Public „ Previews and see for yourself Each Blueprint 2030 Public Preview will feature an overview of the - comprehensive strategy with a Q&A session to follow. Metropolitan Council Building communities that work Engage in the future, attend a Blueprint 2030 Pubic Preview. - Morning Meetings (7:30 a.m. - 9:00 a.m.) Sept. 17 (Tues.) St. Louis Park Recreation Center Banquet Room 3700 Monterey Drive Sept. 18 (Wed.) - Rogers Fire Hall Community Room 21201 Memorial Drive Oct. 8 (Tues.) Andover Bunker Hills Regional Park Activity Center, Oak Room 550 Bunker Lake Blvd. Oct. 40 (Thur`.) Chanha_`,sen Recreation Center Meetin,, Room 4 2310 Coulter Blvd Oct. 11 (Fri.) Woodbury- City Hall City Council Champ:. 8301 Valle- Creek R,2-_3 - Evening Meetings (6:30 p.m. - 8:00 p.m.) Sept. 19 (Thurs.) Brooklyn Park City Hall City Council Chambers 5200 85th Ave. North Sept. 23 (Mon.) Shakopee City Hall City Council Chambers 129 Holmes Street South Sept. 24 (Tues.) Minneapolis - South CWA Local 7200 Union Hall Meeting Hall 3521 East Lake Street Sept. 26 (Thurs.) St Paul League of Minnesota Cities St. Croix Room 145 UniversityA:enue West Sept. 30 (Mon.) Rosemount Community- Center National Guard A=. Rooms 212-215 13885 Sou:'h Robe- --ail Oct. 1 (Tues.) Hugo City Hall Oneka Rccm 14669 Fic._erald A% -e- \orth Oct. 3 (Thurs.) Minneap-olis - Norah Urban Le_=ue Buil.':-_ Laura Sce- William_ Training Center 2100 N-rr-c uth Ave. -th Note: A Map Gallery will be open 30 minutes after each T,,orning _4z;=5 Z �_.q and 30 minutes prior to each evening ses.::on. For location directions visit www.metrocouncil.org or call Data Center at 651-602-1140 f Stay Informed... Can't attend a Blueprint 2030 Public Preview? View the strategy; read public feedback and see results of our online Blueprint forum at www met r bcouncfl.org --i' Next Steps... October Public Hearings Citizens may provide comments and responses to Blueprint 2030 as part of the Public . I Hearing record. Information on the Public Hearing process, and timeline. and wads to subm it your comments will be available at each Public Previeu: December The Metronolitan Council a -d nnf.q 1RhiP;nr;nt 7010 A" Metropolitan Council AA Building —munities that uo,;- Mears Park Centre 230 East Fifth Street St. Paul, Minnesota 55101-1626 MR DWIGHT JOHNSON CITY MANAGER CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH MN 55447-1482 FIRST CLASS U.S. Postage PAID Permit No. 4131 St. Paul. IVIN llou're Invited! Citizens Independent Bank -Plymouth Is Turning One! 7:30 — 9:00 a.m. • Thursday, August 29 15650 36th Avenue North, Plymouth • 763-550-9191 Just north of Cub Foods Come and go as your schedule allows. Enjoy NetWorlOng And a chance Breakfast to win great prizes Including tickets (great seats) to the Twins (potential world champions)! hz ens INDEPENDENT® AWK bankeffixom M** Citizens Bank has partnered with the TwinWest Chamber of Commerce to bring you this great event. No reservations required. We hope to see you :here. St. Louis Park • Robbinsdale - Hopkins a Plymouth J K E V.E N T 1 0 Ne K U M Sp��f loob►e._ gni Jay h� Blant hey sound harmless enough... but cigarettes made from marijuana, the most frequently used illicit drug in America, are far from harmless. The 2000 National Household Survey on Drug Abuse data indicate that on an average day, 3,841 youth ages 12 to 17 try marijuana for the first time. What's more, advancements in plant selection and cultivation have resulted -in highly potent domestic marijuana. In 1974, the content of average THC (delta-9tetrahydroconnabinol), which is the psychoactive chemical in illicit marijuana that most affects the brain, was less than 1%. Today, THC content in marijuana can be as high as 17%. Come and learn the most recent data about the new breed of marijuana, and hear the latest on brain research and addiction. When: Tuesday. September 24, 2002 Noon - 1:30 p.m. Where: St. Louis Park City Hall 5005 Minnetonka Blvd. St. Louis Park, MN 55425 Cost: Free - no need to pre -register Carol AcMey Director, River Ridge Treatment Center Lunch: Bring your lunch. Beverages will be provided. fiMn C O M M U N I T Y - _ - minnesola prevCnUon 25pufte -nw ®C O A v St. Philip the Deacon Lutheran Chu 17205 County Road 6 Plymouth, Minnesota 55447 Phone. 763-475-7100 Fax: 763-475-7171 WT9615 W ?W COWL %v-,vw.spolc.org PASTORS The Rev. Dr. David Hoffman, Senior Pastor The Rev. John Hogenson, Executive Pastor The Rev. Valerie Str nd Patterson, Adult Ministry August 22, 2002 PASTORAL ASSOCIATES - Cindy Carbon, Lay Ministry/Hospitality Kathy Hagedorn, Elementary Ministry Trisha Ragner, Children's Ministry Liz Nelson, Early Childhood Ministry Michelle May, Senior High Ministry Jessi Suomala, Middle School Ministry Rob Zahn, Youth Ministry Team Leader MUSIC MINISTRY Linda Jarvis, Director of Music Ministry John Roth, Director of Contemporary Music Norah Long, Cantor Carol Peicken, Children's Choirs Stephen Griffiths, Associate Organist Byran Fleming, Youth Choirs Dear Mayor Tierney and Plymouth City Council Members: I am writing to invite you to a very special service on September 11th at 8:00 p.m. at St. Philip the Deacon. The events of September 1 Ith 2002 changed our country forever and have left an impression on every person in the United States. We still grieve the loss of loved ones and those whose names we will never know. We struggle to find peace and pray for reconciliation with the ones whom it would be all too easy to despise. If the events of September 1 lth have taught us anything it is that we must totally and completely rely on God. On September 1 I 1 at 8:00 P.M. St. Philip the Deacon will hold a "Service of Remembrance''. During the service we will pray for many things but especially we will pray- for our elected leaders and public servants. We invite you to join us on the evening for a veryspecial service and we thank you for your service to our community. In Christ. Pastor Johnozenson - Bassett Creek Water Management Commission www.bassettcreekwmo.org • Crystal • Golden Valley • Medicine Lake • Minneapolis • Minnetonka • New /lope • Plymouth • Robbi .ouis Park August 22, 2002 rr Ms. Sandra Paulson "= City Clerk C\1 City of Plymouth '- 3✓�� 3400 Plymouth Boulevard Plymouth, MN 55447 Re: BassetfCreek Water Management Commission Amended 2003 Budget 0� 6 9 Dear Ms. Paulson: The Secretary for the Bassett Creek Water Management Commission sent. out the enclosed 2003 Budget and Levy on June 6, 2002. At the request of the member cities, the Commission held a Public Hearing on August 15, 2002 to consider amendments to the budget. The following modifications are reflected in the amended 2003 budget: 1. Water Quality Monitoring was reduced from $35,000 to S20,000. Detailed monitoring of Sunset Hili Pond (Cavanaugh Lake) and Lost Lake was eliminated. 2. Plan Implementation - Engineering/Consulting was increased from $0 to $15,000. This would provide budget for Wirth Lake Water Quality Improvements in accordance to the 2003 LCMR Proposal. 3. Public Communications was reduced from $50,000 to $5,000. 4. Demonstration Projects was reduced from $10,000 to $5,000. 5. A new line item was added: Erosion/Sedimentation (Maintenance Project) with a budget of $50,000. This item was previously included in the 2003 Capital Budget. 6. A new line item was added: Long -Term Maintenance (Flood Control Project) with a budget of $25,000. This item was previously included in the 2003 Capital Budget. 7. The item Water Quality Capital Improvements was eliminated from the 2003 Capital Budget. Also enclosed is the revised 2003 assessment table. The total assessment was reduced from $508,000 to $358,000. The $358,000 assumes that $66,000 of current funds will still be used to reduce assessments ($424,000 - $66,000 = $358,000). The Commission adopted an amended 2003 Budget and Levy at the Public Hearing and a copy is enclosed for your information. Please contact me at 952-832-2652; or Commission Secretary, Bill Yaeger. at 952-11_ I- 1213, if you have any questions. Sincerely,_ Pat Schutrop Recorder, Bassett Creek Water Management Commission Enclosures c: Mr. David Hanson, BCWMC Treasurer Mr. Bill Yaezer, BCWMC Secretary Ms. Liz Thornton Mr. Charlie LeFevere 235777 John O'Toole, BCW.$fCChairman do Barr Engineering Company 4700 West 77`h Street ;1linneapoGs, .11N 55435 763-764-2422 Charlie LeFevere, Atlorne-; Kennedy BSc Graven 470 Pillsbury Center Minneapolis, ALV 55402 612-33 7-9215 612-337-9310 (fit,) Leonard K, emer, Engin. eer Barr Engineering Corm_ny 4700 West 771h Street ;lfinneapolu. AIN 554, 952-832-2600 952-832-26,01 (%az) Amended 2003 Administrative Budget Bassett Creek Water Management Commission - August 2002 Item 2001 Budget Balance Year -End 1/31/02 over/ under 2002 Budget Balance Year -End 1/31/03 (Est.) over/ under Amended 2003 Budget ENGINEERING Administration 100,000 (2,878Z8) 105,000 15,000 100,000 Commission Meetings 7,500 (3,086.a4) 7,500 0 7,500 Surveys and Studies 25,000 (15.096.73L 25 000 0 25,000 Water Quality Monitoring 37,000 3,193.53 0 0 20,000 Subwatershed Plans 0 0 0 Water Quantity 7 000 4,140.87 7,000 0 7,000 Inspections Watershed Inspections 10,000 2,464.47 10,000 0 12,000 Annual Inspections 81000 p 10,000 Municipal Plan Review 7,000 6,508.82 8,000 8,000 7,500 Subtotal Engineering $193,500.00 $26,053.64 $170,500.00 $23,000.00 $189,000.00 PLANNING 2nd Generation Plan Engineering / Consulting 109,159 66,508.87 50,000 12,000 35,000 Legal 5'C0) 3.601.57 5,000 0 5,000 Administration 10,000 10,000.00 10,000 0 7,000 Plan Implementation 10,000 10,000.00 0 Engineering / Design 0 10,000 10,000 15,000 Legal 0 0 Administration 0 0 Subtotal Planning S134,159.00 $50,110.44 $75,000.00 $2,000.00 $62,000.00 Legal 25,000 19,043.43 25,000 0 25,000 Financial Management 1.000 Audit Insurance $ Bond 6,000 851.00 6,500 0 7,000 Secretarial 17,000 4,772.47 18,000 16,000 25.000 Public Relations 10,000 (6,642-20) 20,000 7,000 15.000 Publications / Annual Report WOMP I CAMP River Watch Program Public Communications 5 ppp Demonstration Projects 10,000 (5,000) 5.000 Erosion/Sediment (Maintenance Project 50 Opp Long -Term Maintenance (Flood Control Project -25,000 Contingencies 15,000 14,000-00 15,000 15,000 15.000 Subtotal 573,000.00 $34,062.16 1 $94.500.00 $11,000.00 $173,000.00 I Grand Total 5400,659.00 1 ($10,005.36) 1 $340,000.0,0 (1) 1 (S32,000.00) (2) 1 S424,000.00 For Information (Administrative Account) Financial Information Audited fiscal year 2001 fund balance at 01/31/02 ................................................... ...............................................................................$136.703 Expected income from assessments in 2002..........................................................................................................................................$295..:,00 Expectedinterest income in 2902............................................................................................................................................................. $ 15.000 Transfer from construction account in 2002............................................................................................................................................. $127, 335 Estimated revenue for fiscal year 2002 ...................... ................ $574.538 Estimated expenditures for fis.;a-1 year 2002 5340,0001{t -532,00011' = 5308,000 308 00 P Y ().............................................................. Estimated fund balance as of January 31, 2003......................................................................................................................................$266. 538 ProposedBudget Reserve........................................................................................................................................................................ 20C 538 Currentfunds available for 2003 Budget.................................................................................................................................................. $ 66.000 2003 Budget Proposed2003 Capital Projec:s........................................................................................................................................................................... SO Proposed2003 Administrative Budget.................................................................................................................................................... 424 000 Proposedtotal 2003 Budget....................................................................................................................................................................$ 424.000 2003 Assessments Assessment proposed for 2003 Capital Projects.......................................................................................................................................... ... SO Assessment proposed for 2003 Administrative Items.............................................................................................................................$ 358 000 Total Recommended Assessment ................................. .......................................................................................................................... S 358; DGO ::ODMA\PCDOCS\DOCS\2= = 5,93\2 J J' Summary of Pre -Funded Flood Control Project Items (From Remaining Flood Control Project Funds) August 2002 (1) Monies to be used for flood proofing of homes included in the original Flood Control Project. (2) As needed. ODMA\PCDOCS`.DOCS\233 593\? Total Annual Allocations Allocation Annual from Flood Assessments Control 2003-2013 Funding Item Project 2003 2004 2005 2006 Flood Control Project (1) $700,000 $100,000 $200,000 $300,000 $100,000 $0 Flood Control Emergency $500,000 NA NA NA (2) $0 Repair Project Flood Control Project Long $335,000 NA NA NA (2) $25,000 Term Maintenance (1) Monies to be used for flood proofing of homes included in the original Flood Control Project. (2) As needed. ODMA\PCDOCS`.DOCS\233 593\? Y O .;A V/ .E E U +r c W D � Z cW C Y AA W L U r-+ cu m CNI y^W LcS tN N a � MCD a N 4 0 d O U ca m (o C: 0 U C CL 0 U S U E E o 0 c c a o O O O cn :o m o ca cz 7 7 > > C3 N O O N Z� N M M Cl) N MO (O n (D v M M O (D O) r v (O O M (O O O (n (l M r (n m n v C C C d COr - - m ()J 69 N (A (D in E d9 6R EA 6H 6 A 69 M O 10 U) d O (tltlWtltltl��� Q 40 O O N O LO co V V N O) N (2 O O d p n CO co v_ am n O N E O V (7(D O (17 C 4 N_ (A N O m IO ffl 643, 6% 6R 69 61) 64 N 0 C) ffl N 0 N Q O) r Q) Q) M M N O) O .-- V (D LO r r (O r Un r p ICD (O V O Co (n (O n V r v O O M 0 0N O N Q d o 0 0 v C ((D o n r°)i o 0 d (n CO N O (D v to (D CO C i Q V O a`o O-0 N (D cD N (D CO n CO Q L (D _ N M � U N � c Ute' CO M O) n N m O (D co O O C N N O to (O (D r U') OC !, C V O O Od O N ` — a� 0 0 0 0 0 0 0 m 0 m > N O O r O O C m O (J Mo m N r o n M n c0 (o O.U.. O co O N (TJ (O V O r N C r (O O) V r (O O G7 fp (fi (V y NV V O - (O (O (O " C O 69 N H -T EfT 69 C 64 EA O O Q X 091 EA N N H _ T <D Y 7 Q J N q m E E > m CL (v J N y O � c c� o T- c_ J u U m O m Q3j T no U C7 Z a Q co 4 0 d O U ca m (o C: 0 U C CL 0 U S U E E o 0 c c a o O O O cn :o m o ca cz 7 7 > > C3 N O O N Z� N M M Cl) N 2003 Water Quantity Program Bassett Creek Water Management Commission August 2002 For the 2003 fiscal year, Barr Engineering Co. proposes to continue the current lake and stream gauging program. The readings have proved valuable to the communities for planning future development add as documentation of the response of surface water bodies to above normal and below normal precipitation. The lake gauging program will encompass Medicine Lake, Sweeney Lake, Parkers Lake, Westwood Lake, Crane Lake (Ridgedale Pond), and Northwood Lake. Two readings per month will be taken during the period April 1, 2003 through September 30, 2003. One reading per month will be taken during the period October 1, 2003 through March 31, 2004. The 2003 stream gauging program will consist of periodically reading stages or gauging the stream at the new tunnel entrance, at the Theodore Wirth Park/T.H. 55 outlet structure, at Highway 100 (main stem), at Wisconsin Avenue, at Sweeney Lake, at Medicine Lake, at Winnetka Avenue (north branch), at 26th Avenue (Plymouth Creek fish barrier), and at other selected locations if periods of high flow occur. :: O D M A\P C D OC S \DOCS \2 3 3 5 9 3 \2 2003 Watershed Inspection Program Bassett Creek Water Management Commission August 2002 1. Erosion Control Inspection For the 2003 fiscal year, Barr Engineering Co. proposes to continue the current watershed construction site inspection program. The inspections have been valuable for correcting erosion and sediment control practices which are not in conformance with Commission policies. The inspections also verify that sites are developed in accordance with approved plans. The proposed plan consists of inspecting active construction sites in the watershed once every month. Erosion control inspections will begin April 2003 and extend through October 2003. Selected sites may be inspected on two-week intervals to verify that requested erosion control modifications have been completed. Critical work such as wetland or creek crossings and work adjacent to lakes and sensitive wetlands will be inspected as necessary. We recommend Commission staff coordinate the inspection with respective contacts from each city. Following each inspection, a letter listing construction projects and the improvement needed for effective erosion control will be sent to the inspection department at each city where improvements are required. 2. Flood Control Project Inspection For the 2003 fiscal year, Barr Engineering Co. proposes to implement the flood control project inspection. The inspection program will cover flood control project features designed and constructed by the Corps of Engineers and features designed and constructed by the Commission and cities. The objective of the inspection is to address erosion, settlement, sedimentation, and structural issues. In accordance to the Bassett Creek Flood Control Project Operation and Maintenance Manual. except a:, noted, the following project features require annual inspection: Minneapolis • New Tunnel and Conduit (Double Box Culvert) - inspect every five years, dewate- and inspect every 20 years • Old Tunnel • Open Channel :ODMA\PCDOCS\DOCS\233593\2 2003 Watershed Inspection Program (continued) Bassett Creek Water Management Commission August 2002 Golden Vallev • Highway 55 Control Structure & Ponding Area • Golden Valley Country Club Embankment (Box Culvert, Overflow Weir, and downstream channel) • Noble Avenue Crossing • Regent Avenue Crossing • Westbrook Road Crossing • Wisconsin Avenue Crossing • Minnaqua Drive Bridge Removal Crystal • Box Culvert and Channel Improvements (Markwood Area) • Edgewood Embankment with Ponding • Highway 100/Bassett Creek Park Pond • 32nd Avenue Crossing • Brunswick Avenue Crossing • 34`s Avenue Crossing • Douglas Drive Crossing • Georgia Avenue Crossing • 36`h -Hampshire Avenue Crossing • Channel Improvements Plymouth • Medicine Lake Outlet Structure • Plymouth Fish Barrier (not required by Corps) ODMA\PCDOCS\DOCS\233593\2 Bassett Creek Water Management Commission 2003 Budget and Levy June 2002 The Joint and Cooperative Agreement establishing the Bassett Creek Water Management Commission sets forth the procedure required to adopt the annual budget. Article VIII, Subdivision 3, provides that each member agrees to contribute each year to a general fund to be used for administrative purposes and certain operating expenses. Half of the annual contribution of each member is based on assessed valuation of property within the watershed and the other half on the ratio of area of each member within the watershed to the total area of the Bassett Creek watershed. Subdivision 5 oIII f Article Vfurther pro«des: "On or before July 1 of each year, the Board shall adopt a detailed budget for the ensuing year and decide upon the total amount necessary for the general fund." Budget approval requires a two-thirds vote (six Commissioners). Further, the Secretary "shall certify the budget on or before July 1 to the clerk of eazh member governmental unit, together with a statement of the proportion of the budget to be provided by each member." Each of the nine members then has until August 1 to file an objection to the budget. The budget proposal for 2003 was prepared by a Budget Committee consisting of John O'Toole (Commission and Committee Chair), Tom Mathisen, David Hanson (Commission Treasurer), Mich, ---1 Welch, and Elizabeth Thornton. A representative of Barr Engineering Company advised on engineering - related items. The approved 2003 budget is enclosed. Although the flood control project is completed, budget for inspecting the project has been included. In 2001 and 2002, much of the work was directed toward preparation of the State -mandated "second generation plan." The plan will be completed in 2003. The year 2003 budget of $399,500 was adopted by eight commissioners voting in favor of the budget and one no vote from the City of Golden Valley at the Commission meeting on May 16, 2002. Specific items in the budget are discussed below. Engineering services are budgeted at $204,500 in 2003. Many of the individual items are similar to the budgets proposed in 2002. These are: Administrative costs ($100,000), Attendance az Commission Meetings ($7,500), Surveys and Studies ($25,000), Water Quantity ($7,000), Watershed Inspections ($12,000), and Flood Control Project Inspections ($10,000). Munici al Plan Review remains the same at $8,000. Water Quality monitoring is budgeted for $35,0OG. Water Quality expenditures, which for many years have been directed at examining methods for improving water quality in Bassett Creek and its several sub -drainage basins, will now be concerned largely with monitoring eater quality. The budgeted amount for 2001 was reduc.. mid -year and no amount was budgeted for 2002. The water quality sampling intervals are being reviewed for future monitoring. 2. Planning services are budgeted at $47,000 in 2003. Tasks include preparation ofthe Seco Generation Plan (mandated by the State law) and Plan implementation largely u-ater qualir: projects). Much of the work will be drafting, printing, and distributing the plan for review an 3 responding to comments. 3. Routine Legal services are budgeted at $25,000. 233540 �, i 4. Financial Management is budgeted for $1,000 for services provided by the Deputy Treasurer at the City of Golden Valley. 5. Liability Insurance, Auditing and Bonding is minimally increased to $7,000. 6. Secretarial services, including mailing and copying, are budgeted at $25,000. 7. Public Relations are budgeted at $15,000, including: Publications/Annual Report, Watershed Outlet Monitoring Program (WOMP), Citizens Assisted Monitoring Program (CAMP), ancf the Hennepin Conservation District River -Watch Program. 8. Public Communications is budgeted at $50,000- 9. Demonstration Projects was added-ta-the budget in -2002 and is budgeted at $1,0.-000. Criteria are being prepared for how demonstration projects will be funded. - 10. The Contingency item remains at $15,000. At its May 16, 2002 meeting, the Commissioners also considered the assessment on the cities. The 2,003 assessment was adopted by eight commissioners -voting -in favor and one no vote from tho commissioner for the City of Golden Valley to levy $508,500 for the 2003 fiscal year, as compared with the $295,1000 adopted in 2002, an increase based on the -following: Funding Needs: 2003 Administrative:::..:.:............................................................................ X99,500 2003 Capital Projects..................................................................................................... 5175.000 :Total............................................................................................................................. 5574,500 Funding Sources: Estimated fund balance as of January 31, 2003.............................................................. 5266,538 ProposedBudget Reserve............................................................................................... 5200.538 Current funds available for 2003 budget .................. -_.._................................................. S 66,000 1 r Assessment proposed for 2003 Capital Projects.............................................................. S175,000 Assessment proposed for -200 ........................................................ S�S00 Proposed 2003 Assessment............................................................................................ 5508;500 Total..............................:.......::..:--:.....................--......................................................... X74,500 The d' ed i vy for 2003 by communities i also enclosed - David Hanson, Treasurer Enclosures: (1) 2003 Budget (2) 2003 Assessments 2003 Administrative Budget Bassett Creek Water Management Commission - June 2002 For Information (Administrative Account) Balance Balance Item 2001 Budget Year -End 2002 Budget :Year -End 1/31/03 proposed ............................................................ .................................................................. Estimated revenue for fiscal year 2002 ....................... ........ $127,835 1/31/02 $574 538 .... ..... ..........$308.000 Estimated fund balance as of January 31, 2003 2003 ...............................................................................................................................$266,538 ProposedBudget Reserve................................................................................................................................................................ over / (under) $200,538 (Estimate). Budget Proposed2003 Capital Projects.......................................................................................................................................................$175,000 Proposed 2003 Administrative Budget.......................................................... over / under 399 500 ENGINEERING .............................300 574,5 Assessment proposed for 2003 Capital Projects ................................................. ............................................................................$175,000 Assessment proposed for 2003 Administrative Items Administration 100 000 2 878.38 105,000 (15,000) 100,000 Commission Meetings 7 500 3 086.84 7,500 0 7,500 Surveysand Studies 25 000 15 096.73 25,000 0 25.000 Water Quality Monitoring37 000 3 193.53 0 0 35 000 Subwatershed Plans 0 0 0 Water Quant' 7 000 4140.8 7000 0 7000 Inspections Watershed Inspections 10000 2464.47 10.000 0 12000 Annual Inspections 8.000 0 10,000 Municipal Plan Review 7,000 -(6.508.82) 8,000 8,000 8,000 Subtotal Engineering $193,500.00 ($26,053.6-4)$170,500.00 523,000.00 $204,500 PLANNING 2nd Generation Plan Engineering / Consulting 109.159 �508.87 50,000 12,000 35,000 Legal 5.000 . 5.000 0 5,000 Administration 10 000 10 000.00 10.000 0 7,000 Plan Implementation 10,000 (10,000.00) 0 Engineering / Design 0 10,000- (10,000) L al 0 0 Administration 0 0 Subtotal Planning $134,159.00 550,110.44 $75,000.00 I $2,000.00 $47,000.00 Legal 25,000 19 043.43 25,000 0 25,000 Financial Management Audit Insurance 8 Bond 6.000 851.00 6500 0 1,000 7,000 Secretarial17 000 4772.47 18,000 16,000 25,000 Public Relations 10 000 (6,642.20) 20,000 000 15,000 Publications / Annual Re rt WOMP CAMP River Watch Pr ram Public Communications Demonstration Projects 10,000 5000 000 10,000 Contingencies 15,000 14000 00 15,000 (15,000) 15,000 Subtotal $73,000.00 I $34,062.16 $94,500.00 $11,000.00 $148,000.00 Grand Total $400,659.00 I $10,005.36 $340,000.00 1 $32,000.00 2 $399,500.00 For Information (Administrative Account) Financial Information Audited fiscal year 2001 fund balance at 01/31/02 ....................................... ........................................................ Expected income from assessments in 2002 ............................$136,703 ...:.................................................................................. Expected interest income in 2002 .......................................... ...3295,000 .....................................................................................................................................................$ Transfer from construction account in 2002 15,000 ............................................................ .................................................................. Estimated revenue for fiscal year 2002 ....................... ........ $127,835 .......... . ......... . .............................................................................................. Estimated expenditures for fiscal year 2002 ($340,000tli - $32,000 = $308,000) ..................................................... $574 538 .... ..... ..........$308.000 Estimated fund balance as of January 31, 2003 ...............................................................................................................................$266,538 ProposedBudget Reserve................................................................................................................................................................ Current funds available for 2003 Budget................................................................... $200,538 3 Budget .......3 66,000 Proposed2003 Capital Projects.......................................................................................................................................................$175,000 Proposed 2003 Administrative Budget.......................................................... ........................................................................ Proposed total 2003 Budget................................................................................................................................. 399 500 2003 Assessments .............................300 574,5 Assessment proposed for 2003 Capital Projects ................................................. ............................................................................$175,000 Assessment proposed for 2003 Administrative Items ................................ ...................................................................................... Total Recommended Assessment 333 500 ........................................................................................................ ........................................... 3508,500 233593 j . 2003 Capital Budget June 2002 Item = 2003 Budget Long -Term Maintenance $25,000 Erosion/Sediment $50,000 Water Quality Capital Improvements $100,000 Total for 2003 $175,000 Summary of Pre -Funded Flood Control Project Items (From Remaining Flood Control Project Funds) (1) Monies to be used for flood proofing of homes included in the original Flood Control Project. (2) As needed. 233593 �� Total Annual Allocations Allocation Annual from Flood Assessments Control 2003-2013 Funding Item Project 2003 2004 2005 2006 Flood Control Project (1) $700,000 $100,000 $200,000 5300,000 $100,000 $0 Flood Control Emergency $500,000 NA NA NA (2) $0 Repair Project Flood Control Project Long $335,000 NA NA NA (2) S25,000 Term Maintenance (1) Monies to be used for flood proofing of homes included in the original Flood Control Project. (2) As needed. 233593 �� C E c,4 cn 0 CD N (Q a) N Q � M O O N CL U N 'o a� in 0 m C 7 O U c CL C c 2 U E E 0 0 v v d o c c 0 0 0 0 v N 4! N 0 0 N fl- r coo °� 0 0 rn o C'! N cI (o n c? a N N K (+I N N M h N O H O fr9 N Q% Q% N iN h N O d h V► Q-1ul N m 0 VI Q U) — N A Z W O N N m N aM0 ONO pN0p (OD CO o U O r2 00 O (D 'V' (D C) O O W O P c"! �9 � (9 CIS H K t~ p Cl) (L p N ( a Q � � (� n o t0 U o N V !N co co E O b d O H (' N r C r.: LO m — to ffi O 69 H VT H �- (R (Mf M C M 69 N E N Q LO co CD C� N O mN 000_ v C r e^- O N O E V (h CD (O In 0 7 N t0 CD VI O Vi 64 Vi Vi fA (2 G4 N O N y7 N N m 69 N N N Q V ((D N ems- N O l(7 N O (O to to V 'IT Cl M O d N Q d o (co o o 0 d N CIO. O cq CD V (n CO c0 e- CO 0 CO`1. 0 a `0 �7 (n 0 O CD N a7 N N M 0 O 6�7 N (D Co N (D r W Q w (D L � N U N v Q v U V O C C'V (! m o LQ S n o O (n N O lfi (n (D I- .- U7 O M o Ow R 0 N U _7 d� > CL a A ma m to m i (c n o g o o v' o r- (`! po O S 0 O m M ' II U M N O ~ n CD 67 M N (17 N m O 0 10 (V CCLll V O V In " (n to (n V (� u7 O� V I w w N V N N 64 Vi Y4 V Vf (H m CD Q % 40 fA N N A •c Y Y aTi N J N 'L'O o Y a C C C N O C U N U C C � O E a O Q O GJ C _C j J O U U` �� 2 Z dr't cn H 11 CL U N 'o a� in 0 m C 7 O U c CL C c 2 U E E 0 0 v v d o c c 0 0 0 0 v N 4! N 0 0 N 'A Tale of Two Cities' Lawn Care Practices The impact of phosphorus on lakes and rivers is gaining attention across the country. As this public eaucation campaign image from the «'ashington State NVater Qualitv Consortium points out- ` Mien you're fertili=ing the lawn, remernber you're not just fertili=ing the lawn." By Marie =huihov and Barb Peichel Plymouth, NIN, like a growing number of -.rin Cities suburbs, has an ordinance restricting die use of ohosphoni for lawn fertilization. Plymouth`-- neighborzg city, Maple Grove, does not have a phosphorus--estricting o-ainance. -his sets o an oppot---dr; to compare ;en care practices between hc-neowners in the two cities and see if the crdinance .`duces the phosphorus content of -.tater runc The 1"---versity of Minnesota =ea Grant Program, the Three : vers Pa -k District, srd the ennepin cnservation District, _re takir:_ advantage of this z)aportuni:-: by conduzting a water qua -_ --y research project and public education c_moaign :z) info:.: .nw- omeone-s about znvironme-:ally-sound lawn :are prat::c_s. The problem L :tat most sc_i in that pan of Minnesota already has enough phosphorus to prc _uce health;- lawns. After a person fere: es their law-ri, the unused phosphors doesn't s:_--,: in the lawn. It gets washed away cy rains, along wih leaves and grass c'�:opings, and enters lakes and rivers through stormwater runoff. _he added nutrients can degrade water. cuality and promote the growth of algae — leadin= to the greening of Minnes.-:a's sky blue waters. And with eight ma- :or lakes covering 2C percent of the city, ?lyrnouth h`= a lot of water to worry abet:: (see map, __. 7). The project is tipping u^ i ,s yea.. In spring, 2001, re_earchers cend:acted a la;vn care survey of homed .•-ers i:: Plymouth, '.vlN. -he surve-: s were delivered door-to-d:�or by stud ---s from Dan Hanka's clan_ at Armsmc- z High School and Da-,= ` Astin's _:ass a: tit-ayzaa ie _ b_ .. Continu._' : n page - It Duluth's St mams D,.:: -:.:h has -_ s:rea at drain nor:ria __ most a:U c 'Lite., the lakz a d v_: rabic -nnz '.. 2er._. Comb:-__ :Nita the _.: _ie^e a:Ural Res.urc_s Reseanzn .-sntu__ mon - _ne .rate- u, s::earr:s,a� _ then d>_-- -. t: Tc_ _a enL. -._nab -= Lne = _ east. -..:..td: .._ _'._ .11n 31 n ... ... .-- - ..._ ..... .lay. -,:rhes it in ne -__V. Ho\\- -:,es :his _:bane unter a.._ct the s:-_= a`, the a:U c 'Lite., the lakz t n esota Sea _ rant is p_�-_-.- -nnz '.. the _ of Dul'__-. and _.._ a:Ural Res.urc_s Reseanzn .-sntu__ mon - _ne .rate- u, s::earr:s,a� _ then d>_-- -. t: .-.:ornanon to iC,=: �urce -._nab -= :.-d the ,Dubi,.c r. - tha = _ east. A TALE OF TWO CITIES' LAWN CARE PRACTICES Continued from page i map not to scale i I Maple GroverZ Watershed - (no phosphorus restrictions) location of study watersheds Plymouth edicine Lawn 4 Creek ke Fertilizer Plymouth study sites -i Watershed (phosphorus free ordinance) Ridgedale * Stream monitoring sites 7�C Creek Of the 142 people to respond, 77 per_ent fertilize their lawns. Of those who fertilize, about 50 percent apply it themselves and 40 percent use a processional lawn, service (the other 10 percent had their lawns fertilized by another resident, a landlord, or an association). "This is interesting because even though most of the people in Plymouth fertilize their lawns themselves, 70 percent don't know or remember how much they applied to their lawns, and even more could_•:'t tell us the nutrient content of the fer:ili=er they used," said Barb Peichel, program assistant with "vtirnesota Sea Grant. "ThL- tells us that we need to let people luiow• it's important to pay attention to their lawn care practices because it can unracr the environment." Only 2 percent of those who fer t:li e the;r lawns calc•-:a:ed ;he quantity .hey uses based on t:_e'r yard size or soil tests. Mcs; relied on law-- service or on Me-ecommenC_a:_cr:s found on fer:�"li=er ba_s and have :-_ever gad their soil tested (; 6 perce-.` . "We'd like tc _::ccura_,e people tc get a s:rnple, inexpensive soil test from ^eir cc_,nty extension. _:rice sc ;hat'they '.,=.ow scar_ Peichel, to c__slder us'..- a scz •.ys fiat -i .con. _ . lawns ._. ;rte T,\ .. aces - .. a.7CaZV have enc 7h in .... CC health\• T�� - 7C 2 of su- a time they mow, and in the process remove an easy way for lawns to self - fertilize. Leaving the clippings on lawns provides nutrients and moisture. and can reduce the amount of fertilizer needed for optimal turf growth. Another simple way to improve a lawn is to aerate it if the soil is compacted. Compaction keeps air, water, and nutrients from entering the soil, and may increase the amount of nutrients that run off lawns. In addition to the survey. a scientific research project is being conducted within the Maple Grove and Plymouth watersheds to examine differences in phosphorus levels in runoff. "Preliminary results show there's a 23 percent difference in phosphorus between the cities — it's lower in Plymouth." said James Johnson, a water quality tec'nnician with the Three R vers District of Hennepin Parks. Johnson is coliecting more data this sprint to complete the comparson. These efforts are pan of the i :ke Access project, a cooperarve venture between the ins :tutions already named above and the niversitti o Minnesota Duluth's \atura Resources Research Insttute and Ed: znon Department. The fro;'Ci i__.ueC by -.ne ::nvtronmenta ?rotection A•,encv s Environmental ' !,Dniiornn- :or Pwbil r.cc-ss anz _ommunit:. Track:r.; E\iPAC_T` pro:•-_.., WILh .ne ooh. of .....:.Irl; water, a an -v data rn. n pu.,ll :\ ...,ii.a)�le l\•:, tri; .r:tf rnCt ..2 Pull results of the survey and a description of the overall study can be found on the Lake Access %deb site: ,w•w-y.lakeaccess.org, under the 'lau-n fer;ih=er exoenn;cnt" section. -a*k. f New Law Restricts Phosphorus Use On April l;, lviinnesota Governor Jesse Ventura signed a new lav that prohibits the use of phosphorus -containing fertilizers on lawns (not on agricultural land) in the Twin Cities mecopolitan area. Phosphorus fertilizer can only be used in the seven -county metro area if a soil test conducted within the past three years determines a need. for the nutrient. Property owners . laying sod for the first time and licensed professionals appyma fertilizer on golf courses are exempt. In the rest of Minnesota, a small amount of phosphorus will be permitted in liquid and granulai `. fertilizers. The restrictions take' effect January 1, 2004. The agriculture commissioner, along with the university of Minnesota Extension_ Service, tae =ertilizer industry, and lake grou-n, are required to prop de consurn=rs with best practices _nformation on lawn fertilizers under the law. Those ignoring the meas -,re would be subject to a peay misdemeanor penal -cc; House :ill sponsor Peggy Leppik (R -Golsen Valley) said the goal sn't to pun-sh people, but rather tc educate t:_em on the environmen_tL' har i cared phosphorus. Speal:;ng in supccrt, Shorewcod. \i\, Mayor Woody Love said :_-at cities mroughout _-ie state am concerned about phcs=hotus and e i taact it hzs on lakes. "If there L an on_ -thousand __;e wrney to protect o•_r water bo, --.es, _ reprCc:-Znts a s_—__:ica.., stn:Z _eve Said— n N1 zr... I and ern -- -- =:ssior. reeky6a 2%1N Lora. o; pur..,,t: I494 Corridor Commission Board of Directors Meeting Wednesday, August 21, 2002 — 7:30 a.m. . Southwest Metro Transit Commission Conference Room, Second Floor 1. Call to Order (Hovland) CONSENT AGENDA All matters listed under the Consent Agenda are routine and will be enacted by one motion. There will be an explanation but no separate discussion on these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. 2. Review of July 17, 2002 Meeting Minutes 3. Monthly Financial Report — 494 Treasurer BUSII\ESS ITEMS 4. Transportation Advocacy Group Progress/494 Policy Report (Thorfinnson) 5. Monthly Technical Report (Van Hattum) 6. Padilla Spear PR Project and Survey Update (Christine Davis) i. Miscellaneous ■ I-494 Website Updating (\'an Hattum, Senness) ■ I-494 origin/destination study update (Christianson, Carlson) ■ Discussion of Amendment No. 2 to Joint and Cooperative Agreement (Hovland) ■ 1-494 Busway Advisory Task: Force (Van Hattum) • MOVE membership issues S. \ext Meeting Date/Time lVedne day, September IS, 2002 — -:--'0 a.m. art Southwest llletro TransitHrtb 9.(t jornri: 494 Corridor Commission Meeting Minutes July 17, 2002 Board Members Attending: Dick Allendorf, Jim Hovland, Craig Larsen, Larry-Lee; Dave Lindahl, Jan Mosman, Barb Senness, Bruce Sylvester, Joy Tierney Others: Dave Christianson, Christine Davis, Mary Kay Guider, John Kragness, Tom O'Keefe, Dave Van Hattum, Ross Thorrfinnson, Jr. Motions Approved: ➢ June Minutes approved with removal of "city" from appoint one "city" attorney Extend Contract with Ross L. Thorfinnson, Jr. for 1 additional month through August 31, 2002. > Jim Hovland will act a Spokesperson for the I-494 Corridor Coalition regarding P.R. campaign developed by Padilla -Speer. v v Business Items ➢ Transportation Advocacy Project/ I-494 Police Report (R. Thorfinnson, Jr.) MOVE (Moving Transportation Projects Forward) letter and brochure sent to 2500 employers. Ross wants the names of the top 25 employers in each member city. He has lists from some cities but not Edina, Plymouth and Richfield. Nfeetings in Bloomington, Edina and Eden Prairie to talk about MOVE efforts. Working to get candidates for Governor to several breakfast meetings over the next 6-S weeks. and working with `IN Transportation Alliance to develop a Q&A for candid ---s to endorse. J. Hovland will _et names of candidates in sit member cities. MOVE has spent 56,500 of the S 12,000 commitment from the Commission. \Iouttil.�, Teelinical Repot -t (D. Van Hattunl) Letters from each city's Mayor to over 200 employers. Meetings -.-ith Flagship Cotpo_ate Center (re:TDNI Plan), Southgate (will install Conuwu-.r Info Boards), Best Buy, ail' _he Bloomington Chamber of Commerce. Van Hattt1111 is .--'so finishing an employer broc _:re and has updated the Nvebsite, see He hops to be making 200-30C! calls in the two weeks following the meeting in thc hc:,. of 1::..ti.. with 20-30 employers. Padilla -Speer P.R. Project Proposal (Christine DaN is) `is. Davi-s reported onLvarious compo'nClits pro .::t inc udin=: 1) Tip sheB et, 2 i az- ic info kit, 31 Media relations support, and 4) Research r,'.von-line =urvey. Tl-:� gro>_lp urged innovative approaches such as getting, message =:1 local cab:e access. billboar'_. bumper stickers, and banners hanging from highway overpasses. She is interested in message development and encourages anyone to e-mail her with ideas. We need to detemilne what message(s) will resonate with people. Tom O'Keefe indicated a desire to meet with Christine to discuss congestion talking points. MNDot .want.. to do things .that are consistent with goals and actions of STOVE. Dave Christensen Dave reported that the Met Council was developing congestion costs and it appeared the current cost per year for delays caused b-.- congestion was $325 million. We have had the largest amount of congestion development in the country in the last 10 years. With respect to the Origin/Destination Study, Dare reported it would cover the area from the Minnesota River to Plymouth. Cost of the surrey for consultants is $55,000, which is coming out of the Busway's Study budget for I-494. Surveys will be starting the week of July 22. 2002. Torn O'Keefe reported that the build out for 212 to 394 is presently set for 2011. M\ -Dot is looh_lg at a "design/build" concept for this roadway to allow a 2003/04 start date. Tom a:_o reported MNDot is doing modeling on the 35W/494 interchange which should be ava;able for use by the Commission -.:-hen completed. Miscellaneous: O -D Study — letter from Mayor's to employers have been sent. Results of conlm :ter phone surveys will be incorporated in I-494 Busway Study and Sector 5 transit restruc _ _:ring. Organizational financial review/expense tracking system (B. Senness) System is xvorkir._ effectively so long as meeting 1___nutes are forwarded to Plymouth Finance Dept. Amendment No. 2. J. Hovland will e -m --:l copy to members. Please respond with any con1111e:=t5. Discussion: Congestion issues in corridor region and management strategies were highli:.:ed. Congestion pain is reduced .. ith chane in ramp metering and slowed econol::_ bat conditions will get much ,-%-:arse witl. _ ut acc,glerated construction sched _::e. �. Ho% :.-_-_J 'lopes that the 2003 budget w ::i allow -11'__--Ir targeted TDM incentives to corl-.--or elllplo_. . s. D. Van Hattum will provide _ seline o: employer commuter program act -.-t•. talc' « ::--017:time to assess interest in T- 1` , fol-lna` Dii/expansion as he meets with .nd property managers. cnlpio: __= Next �l :thin Date/rime: August 21, 2002 — 7:30 a.tn. tt South test A1etro TrattsitHttb Ross Thorfnnson, Jr. —Policy and Legislative Consultant 1-494 Corridor Commission — Written ReportjorAugust 21, 2002 Monthly Report for July 16 — August 20, 2002 To date, the second year of the contract, an average of over 15 hours per week have been spent on I-494 Corridor Commission policy and legislative act;,. ities, constituent_and community outreach and communication with member cities. The hours 6nsist-of meetings, phone calls and preparation time. Policy and Legislative Activities The policy and legislative activity during this period inci_ded work with the MN Transportation Coalition, the MN Transportation Alliance, the Associatic-n of General Contractors and their Legislative campaign effort and the developmentlpromoron o the new advocacy group MOVE. Minnesota Transportation Coalition I continue to attend the meetings of the MN Transportati` n Cc alition. The group has prepared a set of guiding principles for review and approval. The cc -nminees continue to work to«ward on the Legislative campaigns and its platform for the upcotr_ng Legislative session. I will contniue to monitor the work of this group and its legisla_ive platfc-m. ININ Transportation Alliance I continue to attend meetings of this group to monitor the Alliance's Legislative platform discussions. Association of General Contractors I have agreed to serve as a District Captain for e Assoc: _:ior: Legislative Campaign efforts. I will be working the 3`d Congressional District a:- d meet[--= «i_ . the House and Senate candidates within the 3'd District. The purpose of the meetings will _--f to : iscuss transportation issues with the candidates and question them in regard to their suppc - for additional transportation funding. At the same time. I will be discussing the issues .and con.-enis cf the I-494 Corridor Commission. I-494 Corridor Commission Lobbying and Pr_-litical E f=ort_s — Advocacy Group Nearly 3.500 brochures and a letter soliciting tr_nibersh - .or '.10VE have been mailed The mailing were sent to over 3,000 businesses in B: DominRt : _. E -en Prairie. Edina and Richfield. and the largest businesses and property owners ::_ Bloon_:-_to- and ��innetonlca. The balance of the mailing went to businesses and individuals a list built over the last several months_ primarily names and businesses in Blo = _ lin to.__ -_:t :_::o included other contac_s tha: ha% e been made. T'he advocacy group no« has several members. _:zd !!--is __- er : )llected or received pled_es to date of over $10,000. Work continues on the r-_:nbers -: = dr:-. e �.vith a series of four prospect breakfast meetings and additional mailings. In-_dition. _ ..:n i:. the process of planning a vubernatorial candidate debate breakfast in the t -d of Se--_m,.r to use as a membership drip e drat. I have been meeting with prospective m_:__,bers as -:_-,e-ermits. The Plymouth Ne hea�tre 3400 Plymouth Boulevard Plymouth. Minnesota 55447 August 22, 2002 Mayor Joy Tierney City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor and City Council: Thank you for another great year of collaboration between the City of Plymouth and the Plymouth Civic League that made MUSIC IN PLYMOUTH 2002 — the 301h winiversary- and the dedication of the Hilde Performance Center a fantastic success. The PCL is proud to partner with the City to produce this showcase event. We were especially pleased with the anniversary events surrounding the 2002 concert of the Minnesota Orchestra in Plymouth and the grand fireworks finale. Thank you for your monetary support, the park and rec and police support services, and your personal enthusiasm for this event. The PCL was also proud to be chosen to be the conduit for the construction of the Hilde Performance Center. We (the PCL and City) now have a permanent home for MUSIC INPLYA,fOUTH as well as a wonderful stage for community and area groups to enjoy. It certainly is the centerpiece of downtown Plymouth. The PCL looks forward to working with the City for 30 more years! Sincerel-N-, arbara J. Willis President Plymouth Civic League cc�D c -,ht Johnson, City Manager Laurie Ahrens, Assistant City Manager Eric Blank, Park and Rec Director METROPOLITAN AI' REGIONAL ARTS COUNCIL August 26, 2002 Dwight Johnson City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1482 Dear Mr. Johnson, This letter is to confirm that MRAC has received your letter shoeing additional monetary support to the Plymouth Fine Arts Council. A matching check for $4500 will be sent to them today. On behalf of MRAC staff and Board of Directors, I would like to congratulate and thank the City of Plymouth for their continued and growing of support for the arts in your community. We are happy that you recognize the art's contribution to making Plymouth "A Beautiful Place to Live" and look forward to watching your relationship with the Plymouth Fine Arts Council grow. Sincerely, Bo Burns Program Director Cc: Karol Klint Greupner 2324 University Avenue West • Suite 114 • Sa::It RILI .:` .nn.e ota i 14 651-645-0402 • FAX 651-523-6352 • ww,,v.T7: ;ic.org • �.raca n:-__..org CITY CF PLYMOUTI+ August 30, 2002 Shingle Creek Watershed Management Commission (SCWMC) c/o JASS 3001 Harbor Lane, Suite 150 Plymouth, MN 55447 RE: Preliminary Comments, Shingle Creek/West Mississippi Watershed Second Generation Plan Dear SCWMC Commissioners: Thank you for the presentation given by Diane Spector at the August 13 Plymouth City Council meeting regarding the Shingle Creek/West Mississippi Watershed Second Generation Plan. The City Council will review the Plan in detail later this fall, and submit formal comments prior to the public hearing in December. We understand that the next step in the planning process is to submit the draft Plan to various agencies for review. Comments on the draft were requested by September 2, 2002. While there has not been time for formal comments from Plymouth on the draft, city staff have reviewed the document and prepared some preliminary comments, which are enclosed. We recommend that these suggestions be incorporated into the document before it is submitted for agency review. If you have questions about our comments, please contact either City Engineer Ron Quanbeck (763 509-5525) or Community Development Director Anne Hurlburt (763 509-5401). Sincerely, 11 Dwight Johnson, City Manager cc: Mayor and City Council Dan Faulkner, Public Works Director Ron Quanbeck, City Engineer Anne Hurlburt, Community Development Director PLYMOUTH A Be_:utifuCPlace'To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNEsbTA 55447-1482 • TELEPHONE (7-33) 509-50C = ©--- www._ piymouth.mn.us Preliminary Staff Comments Shingle Creek/West Mississippi Watershed Second, Generation Plan City of Plymouth, August 30, 2002 References to "smart growth "principles— Section 5—Issues and Goals contains a table listing issues and proposed actions. A suggested action for the first issue (increased impervious surfaces will increase duration and frequency of bank full conditions) and the seventh issue (redevelopment should have an environmental focus) is to promote/encourage "smart growth and low impact development principles." "Smart Growth" is a term without a clear consensus or definition. Furthermore, some of the ideas associated with "smart growth", such as more compact urban development, may be directly in opposition to a goal of decreasing impervious surfaces. We suggest that the term "smart growth" be removed from the plan and that it be replaced with specific characteristics of desired development and examples of low impact development or of techniques to give redevelopment an "environmental focus", to more clearly explain the intended action. Public education— The plan proposes that the Commission undertake a public education program. The City of Plymouth has a very active public education program geared toward environmental issues. We encourage close coordination with the cities to ensure coordination and avoid duplication of efforts. Section 4, Existing Administrative Authorities— Table 4-2 in this section inventories the existing city ordinances and regulatory controls for erosion control, shoreland management, floodplain, stormwater management and "other' (phosphorus -free fertilizer.) The status of existing wetland buffer and setback regulations should also be included in this analysis and considered in the proposed regulatory measures later in the plan. Wetland function and values assessment— The plan proposes that every municipalit-v (or the Commission if it is the LGU) undertake a functions and values analysis of its wetlands, with a minimum expectation of the use of MnRAIvl version 2.0 or higher. In 1994, the City of Plymouth conducted a function and values analysis of its over 700 wetland basins, ahead of many other cities, and has been actively using it in conjunction with our wetland buffer and setback regulations since January of 1995. This analysis -,zeas undertaken at considerable effort and expense (in excess of $100,000.) Our analysis predates MnRAM version 2.0, and was based on the Wisconsin Rapid Assessment Method. While MnRAM may incorporate some improvements over that method, the 1994 assessment has provide good information for our needs. We do not believe that repeating the analysis would significantly enhance the effectiveness of our programs or - add -add sufficient value to justify the time and expense. It would consume resources that would be better used to undertake other projects that would more effectively protect the environment. We suggest that the reference to MnRAM version 2.0 be removed, or that Preliminary Staff Comments Shingle Creek/West Mississippi Watershed Second Generation Plan provision be made to recognize the function and values assessments previously undertaken by Plymouth and any other member city. Wetland buffers and setbacks— The plan proposes that --the Con mission require buffer strips between wetlands and new development. Appendix B further specifies the width of buffer strips, standards for their use and maintenance and monumentation requirements. Plymouth has been requiring wetland buffers and setbacks since January of 1995. We are concerned that the proposed regulations conflict with Plymouth's regulations. As Plymouth has four different watersheds, applying different requirements for each has the great potential to create confusion and errors in enforcement. In some aspects, the proposed SCWMC regulations are less stringent (the width of buffers for higher quality wetlands.) In other aspects, the proposed regulations are similar but different in ways that could create confusion or inconsistency (different requirements for content of monument signs, for example.) The proposed rule on buffer strips contains definitions, which should be moved to the general definitions section of the rules so that all definitions can be read together. The definition of "wetland" is duplicated, but the definition of "watercourse" is different. Perhaps a different term should be used for a watercourse subject to the buffer requirement, such as "tributary stream." We also believe that consideration should be given to allowing interpretive trails to encroach within buffers. The language in Rule D 6. (page B-26) seems to indicate that the Commission will monitor wetland mitigation areas regardless of who the LGU is. This should be modified to indicate that it applies only when the Commission is the LGU. Regulatory controls and enforcement— The plan correctly recognizes that the municipalities have primary control of land use, but states that the SCWMWMC will operate a project review program in those municipalities without an approved surface water management plan. The intent of the plan needs clarification. Does the Commission intend to review projects in cities that currently have an approved plan under the "first generation" plan, before the city's plan is updated in response to the '`second generation" plan? We do not understand how this will apply to Plymouth. If the project review will apply to Plymouth in the interim between when the Commission's `'second generation" plan is adopted and when Plymouth updates its own plan, we have concerns about the review process. The "threshold" for project reviews (page B-9 and other references in the document) is described as de„-elopments of a certain size, and "any land disturbing activity identified by a member city regardless of project size.” It is not clear whether "identified by a member city" actually means that a review would be conducted if requested by a member city. We're concerned that this could be interpreted to mean that any land disturbing activity would require a project review. We suggest that this language be clarified in the many places it appears in the document. Rule D Section 2 (d) (page B-10) proposes to require project reviews of land use amendments to a city's comprehensive plan. This requirement should be removed. Preliminary Staff Comments Shingle Creek/West Mississippi Watershed Second Generation Plan Information sufficient to conduct a project review for stormwater -management is not typically available as part of a comprehensive plan amendment. Review of a comprehensive plan amendment is beyond the authority of the Commission and conflicts with the process for amending comprehensive plans established by Mie. Stat. Chapter 473. Rule F (Floodplain Alteration) Section 5 (page B-17) contains language making an exception to the enforcement of the Commission's rules in a municipality that has adopted its own floodplain regulation. We suggest that similar exception language be added to the rules in general or to the other sections (such as buffer strips, etc.) to avoid duplication in enforcement when cities have regulations in place. The project review process must recognize the responsibility of cities to review development applications within the timelines established by statute; for example, the 120 -day deadline for preliminary plat applications and/or the "60 -day rule" for other zoning applications. The timeline must be respected in order to ensure that the Commission's and the city's regulations can be enforced and to avoid projects being approved by default. SUBURBAN TRANSIT ASSOCIATION LEGISLATIVE REPORT mmr-' CID Vti RE T12Q0-3 FRIDAY, AUGUST 23, 2002 STA PRESENTS 2002 LEGISLATOR OF THE YEAR AWARDS The STA presented "Legislator of the Year" awards to Rep. Ron Abrams (R - Minnetonka) and Rep. Dan McElroy (R- Burnsville) for their strong commitment to bus transit during the 2002 legislative session. Representatives Abrams and McElroy were key in securing S54 million in regional bonding authority, which will be used to purchase vehicles, new transit facilities, and other capital items. This amount is a significant increase over the $45 million authorized in 2001, and will allow Minnesota Valley Transit Authority to purchase new, rather than used, vehicles. In the first four years of Rep. Abrams' tenure as Tax- Chair, $154 million in regional bonding has been authorized. This is nearly double the bonding authorized in the previous four years. Representatives Abrams and McElroy also played a significant role in protecting opt -out transit service providers during budget cut negotiations. In particular, Rep. McElroy fought hard to preserve the additional 2% of MVET that is scheduled to be available fir transit operating assistance in 2003. The STA is -very grateful for the willingness c Representatives Abrams and McElroy to work with STA on these issues, and looks forward to continuing this relationship in the years ahead. The STA Legislative Report is preparedby Tom Poul and Liz Shields Keating Messerli & Kramer P.A., 145 University Avenue West, Suite 450, St. Paul, MN 55103 Telephone(651)228-9757 Fax(651)228-9787 TPoul@mandkiaw.com LKeating�andklaw.com 2002 LEGISLATIVE ELECTIONS As a result of 1) redistricting, 2) a large number of retiring legislators, and 3) the fact that all 201 legislative seats are up for grabs, 2002 promises to be an election year that few will soon forget. At a minimum, 45 incumbent legislators will .notbe returning to the capitol in January. Of these 45 outgoing legislators, 26 senators and 14 representatives are retiring, and five are paired in a race with another incumbent legislator. Additionally, three legislators who were not endorsed by their party are running, and a total of twelve legislators have primary contests. In addition to the new faces, another noticeable difference in the 2003 Legislature will be a reshuffling of leadership positions. Even if the DFL maintains control of the Senate, significant changes in leadership positions will result due to the retirement of Senate Majority Leader Roger Moe (DFL — Erskine) and Finance- Committee Chair Doug Johnson (DFL — Tower), as well as many other veteran members. Below please find a chart outlining STA legislative delegation races: Bold = incumbent * = endorsed candidate District DFL Republican Independence COMPETETIVE NOTES or Other INDEX DFL GOP 32 'Angela *Warren Limmer 30.0 50.1 Mitchell 32A *Therese *Arlon Lindner *Tom Child (IND) 28.0 52.5 VanBlarcom is on Elk River VanBlarcom School Board 32B *Rich Stanek 31.8 48.0 33 *Julie Ingleman *Gen Olson 27.6 55.8 Ed Oliver retiring i i 33A *��?artha *Steve Smith 28.4 53.6 VanDeVen on Orcr-o School VanDeVen Board former tax a-:orney with Gray, Plant Law Fi-m 34 *Kelly Shasky *Julianne Ortman Doug Williams 29.6 52.4 Williams ran as R= --:).,m Party John Fahey !ND) candidate against'.'-DInau in I 1998 and against=_:bling in 2000; Ortman is C_-.•er Count: Commissioner, ra : a-ainst Judge Kanning in ' =98 2 34A Bev Simon *Paul Kohls 30.3 50.9 Carol Molnau retiring; running Don Schwartz for Lieutenant Governor (Pawlenty Campaign); Kohls is an attorney with Rider Firm 34B *Sue Sperling *Joe Hoppe 28.8 54.1 Tom Workman retiring; running for Carver County. Board 35 *Jennifer *Claire Robling 33.4 47.6 Gallagher 35A *Chuck *Mike Beard Tom Menke 35.0 46.2 Beard on Shakopee City Gerlach (Green) Council 35B *David Olson *Mark Buesgens 31.8 49.1 37 *Rhonda *David Knutson 33.5 50.5 Arkley 37A *Gerrie Boice *Chris Gerlach Andrew Ward 32.8 51.6 Boice is a DFL House staffer; (IND) Gerlach/Boice is rematch of 2000 37B *Rosie Judy Lindsay 34.2 49.3 Ozment not endorsed; Lindsay Isaacson Dennis Ozment — school board 38 *Deanna *Mike McGinn 34.3 49.7 Rematch of the 2000 election; Wiener McGinn is former police officer I 38A *Meg Tilley *Tim Wilkin Art Seaberg (IND) 35.8 47.3 Seaberg is former House REP. member, lost to Sen. Wiener when ran as REP endorsed candidate in 1992 38B *Wayne *Lynn Wardlow Paul Bakken 33.0 51.8 Pawlenty retiring, running for Gilbert Alison Bakken (IND) Governor; Allison and Paul t.tike Dean !ND) Bakken are wife/husband; Lance Starcha Gilbert formerly staff with MN (Green) Chamber 39 *James *John Trojack 41.3 41.2 Trojack ran against Pugh in Metzen 1998 and 1996 I 39A *Thomas *Brian McClung 41.1 43.2 McClung — TwinWest Chamber Pugh lobbyist and former Republican staffer 40 *Ray -William 35.4 49.2 Dave Johnson retiring; Heinonen Belanger Heinonen is brothe- of Ruth Frank Stanoch, worked for NW Sanisidro airlines, ran unsuccessfully for j Brooklyn Park City Council 40A *Joe Dan McElroy Dan Kimmel 34.1 48.7 Wolf retiring; Rosenfield is a Rosenfield (Green) teacher 42 *Larry *David Hann Sherry Butcher 29.5 55.7 Piumbroeck Richard Campbell (IND) Patrick Haley (IND) 42A *Dave Larson *Peter Adolphson David "Ed" Larson 31.6 53.7 Bill Sutherland (IND) Bob House 42B *Ray Daniels *Erik Paulsen 27.0 58.2 43 *Harold Lerner *David Gaither Saundra Spigner 32.8 52.2 Robertson retiring, running for (IND) Lieutenant Governor with Tim Penny 43A *Sheryl *Jeff Johnson 30.8 53.9 Frieman ran against Stanek in Frieman 2000 43B *Wes *Ron Abrams 34.6 50.7 Lindstrom 45 *Ann Rest *Rebekah Adams 42.1 40.5 45A *Mark *Lynne Osterman 40.2 42.8 Carlson moving to District 45B Thompson to run; rematch of 2000 election; Osterman ran in 1998 against Ann Rest BUDGET DEFICIT LOOMS AGAIN Despite the work of the 2002 Legislature to eliminate the $2.289 billion deficit projected for FY2002-03, lagging income tax receipts could mean that the FY2002-03 deficit has not yet been laid to rest. It is possible that the upcoming November or February Revenue Forecasts could indicate a deficit larger than the $319 million budget reserve. If that turns out to be the case, the Legislature will have to tackle the FY2002-03 deficit for a third time. Even if the FY2002-03 deficit has been laid to rest, the FY2004-05 budget deficit is now projected at $1.6 to $2.71 billion, %•:hick is 0.5% of the total state budget. In light of this data, the Department of Finance has issued a directive to every state agency to plan for a 10% reduction in state funds during the next budget cycle. While it will be up to the next Legislature to make final decisions on hoN and where to make cuts, it is highly 4 likely that state government and the services it funds will get even leaner in 2003. STA COLLABORATES WITH MAYORS' REGIONAL HOUSING -TASK FORCE ON CANDIDATE OPEN HOUSES The Mayors' Regional Housing Task Force hosted eight legislative candidate open houses to discuss housing and its connections to economic development, traffic congestion, and parks and open spaces. The Suburban Transit Association co- sponsored these open houses along with Metro Transit and Housing Minnesota. The STA welcomed the opportunity to discuss the role of transit in affordable housing, as well as the opt -outs' commitment to transit -oriented development. STA Board members directly involved with this project were: Mayor Nancy Tyra -Lukens (Eden Prairie), Mayor Elizabeth Kautz (Burnsville) and Mayor Cathy Busho (Rosemount). July 31 Carver County Open House (3:00-5:00 p.m.) Chaska City Council Chambers, 1 City Hall Plaza, Chaska Hosted by: Mayor Bob Roepke (Chaska) August 1 Hennepin County Open House 1 (4:00-6:00 p.m.) Park Centrum, Centennial Lakes Plaza, 7499 France Ave. S., Edina Co -hosted by: Mayors Dennis Maetzold (Edina) Nancy Tyra -Lukens (Eden Prairie), and R. T. Rybak (Minneapolis) August 7 Scott County Open House (3:00-5:00 p.m.) Shakopee Council Chambers, 129 Holmes Street Street South, Skakopee Hosted by: Mayor Bill Mars (Shakopee) August 8 Dakota County Open House (3:00-5:00 p.m.) Regent Room, Apple Valley Municipal Center, 7100 W. 147th Street Co -hosted by: Mayors Elizabeth Kautz (Burnsville), Mary Hamann -Roland (Apple Valley) and Cathy Busho (Rosemount) August 14 Hennepin County Open House II (3:00-5:00 p.m.) Plymouth City Council Chambers, 3400 Plymouth Boulevard, Plymouth Co -hosted by: Mayors Joy Tierney (Plymouth), Peter Enck (New Hope), Mark Steffenson (Maple Grove) and Karen Anderson (Minnetonka) August 14 Anoka County Open House (3:00-5:00 p.m.) Coon Rapids Council Chambers, 11155 Robinson Dr NW, Coon Rapids Co -hosted by: Mayors Lonnie McCauley (Coon Rapids), Tom Gam,ec (Ramsey) and Thomas Ryan (Blaine) 5 August 15 Ramsey County Open House (3:00-5:00 p.m.) Falcon Heights Council Chambers, 2077 Larpenteur Ave., Falcon Heights Co -hosted by: Mayors Sue Gehrz (Falcon Heights), Randy Kelly (St. Paul) and Sandy Martin (Shoreview) August 22 Washington County Open House (3:00-5:00 p.m.y' ` Room B, Woodbury City Hall, 8301 Valley Creek Road, Woodbury Co -hosted by: Mayors William Hargis (Woodbury) and Jay Kimball (Stillwater) 6 AVERAGE MLC CITY 2000 POPULATION 51,252 1990 - 2000 POP. CHANGE 25.86% 2002 LGA PER CAPITA $3.77 2002 LEVY PER CAPITA $329.13 2000 AVG. HOME VALUE $181,842 2000 AVG. CITY NTC RATE 0.338764123 2000 C-1 MKT. VAL. PER CAP. $177999 1999 MEDIAN HH INCOME $657796 % BELOW $35k HH INCOME 21.2% % AREA DEVELOPED 89.9% APPLE VALLEY 2000 POPULATION 457'527 1990 - 2000 POP. CHANGE 31.59% 2002 LGA PER CAPITA 2002 LEVY PER CAPITA $343.53 2000 AVG. HOME VALUE $1649600 2000 AVG. CITY NTC RATE 0.459419906 2000 C-1 MKT. VAL. PER CAP. $5,127 1999 MEDIAN HH INCOME $693752 1 % BELOW $35k HH INCOME 16.8% % AREA DEVELOPED 82% BLOOMINGTON 2000 POPULATION 857172 1990 - 2000 POP. CHANGE -1.35% 2002 LGA PER CAPITA $1.24 2002 LEVY PER CAPITA $361.22 2000 AVG. HOME VALUE $1611000 2000 AVG. CITY NTC RATE 0.356739998 2000 C-1 MKT. VAL. PER CAP. $311238 1999 MEDIAN HH INCOME $54,628 % BELOW $35k HH INCOME 28% % AREA DEVELOPED 98% BURNSVILLE 2000 POPULATION 607220 1990 - 2000 POP. CHANGE 17.42% 2002 LGA PER CAPITA $6.59 2002 LEVY PER CAPITA $328.46 2000 AVG. HOME VALUE $1547900 2000 AVG. CITY NTC RATE 0.432960182 2000 C-1 MKT. VAL. PER CAP. $137342 1999 MEDIAN HH INCOME $57,965 % BELOW $35k HH INCOME 24.5% % AREA DEVELOPED 95% EAGAN 2000 POPULATION 631557 1990 - 2000 POP. CHANGE 34.06% 2002 LGA PER CAPITA $1.12 2002 LEVY PER CAPITA $307.03 2000 AVG. HOME VALUE $1707800 2000 AVG. CITY NTC RATE 0.317202538- 2000 C-1 MKT. VAL. PER CAP. $161062 1999 MEDIAN HH INCOME $67,388 i % BELOW $35k HH INCOME 17.0% % AREA DEVELOPED 93% , EDEN PRAIRIE 2000 POPULATION 547901 1990 - 2000 POP. CHANGE 39.660y/, 2002 LGA PER CAPITA $1.09 2002 LEVY PER CAPITA $467.03 2000 AVG. HOME VALUE ---1 $2261400 2000 AVG. CITY NTC RATE 0.376109987 2000 C-1 MKT. VAL. PER CAP. $22,833 1999 MEDIAN HH INCOME $785328 % BELOW $35k HH INCOME 14.4% % AREA DEVELOPED 83% 2000 POPULATION 477425 1990 - 2000 POP. CHANGE 2.93% 2002 LGA PER CAPITA 0 2002 LEVY PER CAPITA $373.82 2000 AVG. HOME VALUE $2541300 2000 AVG. CITY NTC RATE 0.278059959 2000 C-1 MKT. VAL. PER CAP. $227564 1999 MEDIAN HH INCOME $66,019 % BELOW $35k HH INCOME 24.5% % AREA DEVELOPED 99% MAPLEWOOD 2000 POPULATION 34,947 1990 - 2000 POP. CHANGE 12.9% 2002 LGA PER CAPITA $20.53 2002 LEVY PER CAPITA $296.11 2000 AVG. HOME VALUE $139,800 2000 AVG. CITY NTC RATE 0.354360044 2000 C-1 MKT. VAL. PER CAP. $197100 1999 MEDIAN HH INCOME $51,596 BELOW $35k HH INCOME 30.3% % AREA DEVELOPED 95% ��1 MINNETONKA 2000 POPULATION 51,301 1990 - 2000 POP. CHANGE 6.06% 2002 LGA PER CAPITA $1.23 2002 LEVY PER CAPITA $362.33 2000 AVG. HOME VALUE $2091500 2000 AVG. CITY NTC RATE 0.310226798 2000 C-1 MKT. VAL. PER CAP. $247912 1999 MEDIAN HH INCOME $69,979 % BELOW $35k HH INCOME 19.7% % AREA DEVELOPED 95% PLYMOUTH 2000 POPULATION 657894 1990 - 2000 POP. CHANGE 29.49% 2002 LGA PER CAPITA $1.13 2002 LEVY PER CAPITA $262.70 2000 AVG. HOME VALUE $2037000 2000 AVG. CITY NTC RATE 0.238890022 2000 C-1 MKT. VAL. PER CAP. $203258 1999 MEDIAN HH INCOME $773008 % BELOW $35k HH INCOME 16.6% % AREA DEVELOPED 85% ROSEVILLE 2000 POPULATION 337690 1990 - 2000 POP. CHANGE -0.61% 2002 LGA PER CAPITA $1.23 2002 LEVY PER CAPITA $264.85 2000 AVG. HOME VALUE $1453900 2000 AVG. CITY NTC RATE 0.294140011 2000 C-1 MKT. VAL. PER CAP. $243458 1999 MEDIAN HH INCOME $51,056 BELOW $35k HH INCOME 32.2% % AREA DEVELOPED 99% SHOREVIEW 2000 POPULATION 25;'924 1990 - 2000 POP. CHANGE 5.44% 2002 LGA PER CAPITA $1.23 2002 LEVY PER CAPITA 1$230.63 2000 AVG. HOME VALUE $1667200 2000 AVG. CITY NTC RATE 0.304019958 2000 C-1 MKT. VAL. PER CAP. $6Y515 1999 MEDIAN HH INCOME $697719 % BELOW $35k HH INCOME 18.4% % AREA DEVELOPED 195% WOODBURY 2000 POPULATION 461463 1990 - 2000 POP. CHANGE 131.45% 2002 LGA PER CAPITA $0.93 2002 LEVY PER CAPITA $351.82 2000 AVG. HOME VALUE $185,700 i 2000 AVG. CITY NTC RATE 0.343040079 i 2000 C-1 MKT. VAL. PER CAP. $9,576.79 1999 MEDIAN HH INCOME $76,109 % BELOW $35k HH INCOME 12.0% % AREA DEVELOPED 60% CITY COUNCIL FILINGS (as of August 30) Mayor Jud -,-Johnson Sarah L. Cawley Ward 2 Ke1li Slavik Ward 4 Ginny Black At Large Scott Harstad Tim Bildsoe MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: August 30, 2002 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Budget Issues and Questions from the August 23 meeting At the August 23, 2002 budget study session, the Council identified five issues or questions that needed further discussion or clarification. Additional staff information on these items is attached. The following is an overall summary of these issues and the alternatives you may have in considering them. Issue 1. Report back on the HRA meeting of August 25`h regarding a possible bond issue for housing programs or land. The HRA discussed the issue, and decided to not recommend a bond issue or an increased levy at this time. Some of the discussion was that a specific plan should be prepared first and that the timing of the proposal this year when no other City service or program is increasing is not favorable. Alternatives. Staff believes that the Council still has the option to increase the levy or begin a bond issue process even without the HRA's recommendation. Comment. Staff did not propose a housing initiative for reasons similar to those expressed by the HRA. Residents are already going to see a 7% tax increase for City services due to uneven appreciation of residential and commercial property throughout the City. Also, no specific plan has been identified. If the Council is interested in pursuing a major housing initiative in 2003, a housing rehabilitation program seems like the area of highest need. Issue 2. Water Resources Fund. There are several issues within this fund. A. Should both drainage maintenance and street sweeping in the General Fund be absorbed by the Water Resources Fund (funded by the surface water utility fee)? Staff proposed this $472,000 restructuring to balance the general fund budget within tight levy limits. Council members discussed whether or not the communications surrounding the original adoption of the fee effectively prevent us from considering this option. The meeting minutes, ordinance, and public information at the time of adoption are attached for your reference. Alternatives. If the Council does not want to move these programs out of the General Fund then the General Fund must be balanced by either: • cutting expenditures from operating departments and programs • using either some elements of either Option 1 or Option 2 that were developed as strategies for the possible loss of state aid next year: Comment. We should leave our options for loss of state aid next year intact. A street bond issue (Option 2) has some uncertainties (see issue #3 below) and will cost extra money in interest payments. The Option 1 strategy will have an impact on City operations, plans and finances: • The loss of the capital improvement levy would defer the completion of the lower level of the Plymouth Creek Center. • The use of contingency funds would reduce our cash flow requirement for the 2004 - budget. • Delaying hiring will cause some areas of the City to work short-staffed. Use of the 2002 surplus will help on only a one-time basis and not provide a permanent solution. For these reasons, the first option for staff was to use the available funding in the Water Resources Fund. This fund can absorb the expenditures while still funding our lake plans, and providing additional staff help and an incentive program. If the Council does not wish to transfer the street sweeping and drainage maintenance to the Water Resources Fund, then using either the Option I or Option II strategy is preferable to major reductions in the operating budget. B. Should a program of cleaning private ponds be instituted? This program can be absorbed by the Water Resources Fund if the street sweeping and drainage maintenance budgets are not transferred into Water Resources. If they were transferred, then a fee increase of $.95 to a total of $4.20 per month would be needed. Arguments for cleaning: (1) the HOA's won't do it despite signed maintenance agreements, (2) it will help water quality, (3) it will provide equity in the surface water fee for areas of the City that paid for a pond as a part of their development, and (4) it will provide extra staff for the City to use for snowplowing and other emergencies. Arguments against the plan: (1) the City would be taking on a multi-million dollar obligation at a time of substantial budget limitations, (2) the majority of citizens would be paying for it even though most citizens don't live near a pond, (3) the HOA's can be assessed for the cleaning if they have not saved the necessary money, (4) the City has never promised to do it, (5) homeowners with ponds shouldn't get any special consideration for simple following the laws at the time of their development, and (6) there may be far cheaper ways to provide equity if this is deemed necessary. Alternatives. The Council can adopt the pond cleaning option by either not assigning General Fund street sweeping and drainage maintenance to the Water. Resources Fund, or doing so and raising the fee by $.95. The Council can also decide to not adopt a pond cleaning option at this time and defer the issue for at least one year. Comment. The best option is to defer adopting this program for at least one year. The second best option is to raise the fee and do it. We should not adopt this major new program without new revenues in this budget year. Issue 3. Bonding of street reconstruction. The Council wished to have more information about this possibility and how it might work. A related option would be to issue certificates of indebtedness for major equipment purchases on our replacement program in the Central Equipment fund. This option would not be very useful if we lose all of our state aid, but could help if a smaller amount is lost. Both bonds and certificates of indebtedness would have the effect of taking expenditures outside the levy limit, since both would involve special levies outside the levy limit law. For street reconstruction, the Council could issue bonds for some or all of the current $1.3 million levy used for reconstruction. The argument for bonding is that it would free up a lot of money under the levy limit, which would be particularly useful if we lose substantial state aids next year. The argument against bonding is that it would cost the City and the taxpayers' interest and bonding costs that would not otherwise be paid. An attached chart shows how much interest would be paid over 10 years for three different bonding scenarios, and the impact on the average home. Alternatives. The Council can choose to bond to add spending to the 2003 budget (which would help indirectly fund a pond cleaning program) or as an option to address any loss of state aids from the currently proposed 2003 budget. The Council can also choose not to bond at all, and use Option 1 to address any state aid losses. Comment. There are some uncertainties with the bonding option that need to be understood. Traditional bonding requires 20% of the project to be assessed to qualify. Although the City assesses street reconstruction, the assessments have trended somewhat below 20% of project costs in recent years. The City's special assessment policies may have to be to increase the assessment level to 20%, depending on the details of next year's program. Also, traditional bonding requires a 6/7 vote of the Council when there is no neighborhood petition initiating the project, which is the usual case. We need to be careful about betting so much of the City's finances on a 6/7 vote of the 2003 council, which has not yet even been elected. A new kind of bonding approved by the Legislature does not require assessments, but does require a 7/7 vote of the Council and the same comment above applies again. This new bonding can also be repealed by a reverse referendum of the voters. So, bonding has great possibilities, and may be in our future in 2003, but does have its uncertainties. Despite these uncertainties, the bonding option may be our best option for the loss of significant state aid in 2003, because Option 1, as noted earlier, will have noticeable impact on the City's programs and finances. Because of this, the bonding option should be reserved for next year and not used to add spending to the currently proposed 2003 budget. Issue 4. Fire Department Equipment. Chief Kline has written a memo elaborating on the additional equipment requests and prioritizing them. He states that the department can operate safely and effectively if none of them are funded for 2003. His top equipment priority is for the exhaust system at Station 2, which costs $17,820. He has found a grant program that could pay for 50% of this amount. The second highest priority for additional equipment is $6,200 for turn- out clothing. Alternatives. Alternatives for funding the exhaust system: (1) use current year 2002 contingency funds, (2) reduce contingency allotted for 2003 and add to the fire budget, (3) seek grants and/or donations, (4) do not fund in 2003. Alternatives for funding the turn -out clothing: (1) reduce contingency allotted for 2003 and add to the fire budget, (2) reduce the professional services line item and add to the fire budget, (3) do not fund in 2003. Alternatives for funding other lesser priority equipment items: (1) reduce contingency allotted for 2003 and add to the budget or (2) do not fund in 2003. Comment. The proposed budget did not suggest funding for either of these items. In further discussion with Chief Kline this week, a good case can be made for the exhaust system in Station 2. The exhaust systems have been proposed for several years, and one was funded in Station 1 a couple of years ago. This is an issue of long-term employee safety, even though good safeguards are in place for the operation of equipment in the bays. It is also an intangible issue of firefighter morale which could influence retention and recruitment. Since this is a one-time expenditure, a one-time revenue -source can be matched up with it. A good one-time revenue source would be the 2002 surplus, now believed to be getting larger than the last forecast of $282,000. Therefore, use of the 2002 contingency funds ($150,000) may be reasonable, since the contingency would otherwise become a part of the 2002 surplus. While we will want a healthy surplus from 2002 to help with any reductions of state aid in 2003, this expenditure would not have a material impact. The department is planning to apply for a 50% matching grant for the exhaust systems in both stations 2 and 3. If the grant is received, the same money ($17,820) could be used to improve both stations. The Chief s suggestion that the professional services line item be reduced by $5,700 is a good one and should be adopted to help fund the turn -out clothing. Issue 5. Figure skating revenue. The attached memorandum from Eric Blank shows that the figure skating revenue is down, but the ice rental charges are up a corresponding amount. This is due to a change in how the figure skating program is being run, and will result in a slight net revenue increase for the City. 55ut, DATE: August 29, 2002 TO: Dwight Johnson, City Manager FROM: Jim Barnes, Housing Manager, through Anne Hurlburt, Community Development Director SUBJECT: Housing and Redevelopment Authority (HRA) Tax Levy Discussion At their Wednesday August 28`x' meeting, the HRA Board of Commissioners reviewed their preliminary 2003 budgets including the proposed HRA tax levy, which the City Council must approve. As suggested by the City Council on at their first budget study session on August 26, Council member Harstad attended and addressed the HRA Board regarding a possible increase in the HRA's Le,% -y. In addition to Council member Harstad, Mayor Tierney attended the meeting. Council member Hewitt, a member of the HRA, was also present. Several local members of MICAH were also in attendance. Council member Harstad asked the HRA to consider increasing their tax levy to address the un- met need for the HRA's current programs. The proposed HRA budgets would require a tax levy of $552,050 compared to the limit of $932,833, leaving unused levy authority of $380,783. Council member Harstad indicated he would like to use the additional levy proceeds to cover the debt service on a bond issue to fund housing rehabilitation activities. The option of using the additional levy funds to directly increase the operating budget for existing programs was also discussed. The HRA Board voted unanimously to recommend that the City Council approve a tax levy of $552,050, as indicated in the draft budget. The Board had two primary concerns regarding an increase in the levy. First, they were concerned that there was no specific plan for the use of the additional funds. They felt that there should be a well-developed strategy in place that was in line with the HRA mission and goals. The second concern was the overall impact on taxpayers given the increase already anticipated by the City's general fund needs and the current economic conditions at the state and local level. The Board did make a commitment to have further discussions on updating its strategic plan and to consider what additional programs or projects they may want to include in the 2004 budget. Attached is a copy of a memo prepared by staff for the HRA summarizing the issue of the tax levy, the impact of possible levy increases and the history of the -HRA tax levy. A copy of the draft minutes from the meeting is also attached. DATE: August 27, 2002 TO: HRA Board of Commissioners FROM: rim-B%&s, Housing Marr, er, through Anne Hurlburt, Executive Director SUBJECT: 2003 HRA Tax Levy On Monday August 26`t', the City Council held the first of three budget study sessions. Council member Harstad brought up the idea of increasing the HRA's tax levy to the maximum allowed by law and using the additional tax revenues to cover the debt service on a bond issue to be used for affordable housing activities. Specifically, Council member Harstad would like to use the funds to address the "un -met" need of the HRA's current programs (see memo to council included in your packet). In the proposed HRA General Fund budget, Staff has requested a HRA tax levy of $552,050 out of an available $932,833, which leaves unused levy authority of $380,783. Increasing the tax levy would give the HRA Board a couple of options. The first option is to add cash flow to the existing programs and the second is to use the additional tax collected to cover debt service on a bond issue or other financing mechanism. Staff has reviewed the possibility of issuing bonds with the City's Finance department and our financial advisor, Springsted. There are basically two types of bonds that could be issued to address housing activities. Essential Function bonds are the most common type of issue. These bonds would not require voter approval; however, they could not be used to augment our existing programs. Rather, they need to be used for a specific project i.e. Plymouth Towne Square, that is owned and operated by the HRA. The second type of bond issue would be a General Obligation bond. This type of bond is much more flexible, but it would require the HRA and the City to hold a referendum. The tables below illustrate examples of the effect on taxpayers in Plymouth if the HRA were to increase their levy to either directly support existing programs or use the,additional revenue to cover debt service on a bond issue and a historical overview of the HRA levy. Effects on Levy Increase Property Value Annual tax increase per For every $10,000 increase $366,700 household, using in the tax levy, taxes 1995 maximum tax levy increase b $150,000 $8.10 $0.20 $284,000 (average) $15.34 $0.40 Historical Review of HRA Tax Levv Year Amount 1993 $366,700 1994 $377,000 1995 $383,200 1996 $383,789 1997 $390,997 1998 $409,959 1999 $446,214 2000 $464,344 2001 $483,178 2002 $538,423 DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY August 28, 2002 PRESENT: Chair Susan Henderson, Commissioners Steve Ludovissie, Leon Michlitsch, Tim Bildsoe, and Sandy Hewitt ABSENT: None STAFF PRESENT: Executive Director Anne Hurlburt, Housing Program Manager Jim Barnes, Support Services Manager Denise Hutt, HRA Specialist Tracy Jones, HRA Specialist Kristine Aritt, Office Support Representative Barb Peterson OTHERS PRESENT: Mayor Joy Tierney, Council Member Scott Harstad, Grace Management Representative Jodi Boedigheimer, Cookie Kulas, Barbara Brooks, Vivian Greeninger, Ed Goldsmith, Sandy Dockter and Ken Wendinger 1. CALL TO ORDER Chair Henderson called the Plymouth Housing and Redevelopment Authority meeting to order August 28, 2002 at 7:03 p.m. 2. APPROVAL OF MINUTES MOTION by Commissioner Bildsoe, seconded by Commissioner Hewitt, recommending approval of the July 18, 2002 minutes. Vote. 5 Ayes. Motion approved unanimously. Housing Manager Barnes stated that two items will be added to the agenda; tax-exempt bonds for West Lutheran High School and Commissioner Hewitt requested a discussion regarding Plymouth Towne Square. 3. CONSENT AGENDA A. Plymouth Towne Square — Accept monthly housing reports. B. Stone Creek Village — Approve Cooperation Agreement and Initial Agreement to accept 13 "MHOP" units. C. 2001 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Annual Citizens' Participation Meeting. MOTION by Commissioner Bildsoe, seconded by Commissioner Hewitt, approving the Consent Agenda items. Vote. 5 Ayes. Motion adopted unanimously. Plymouth Housing and Redevelopment Authority DRAFT August 28, 2002 Page 2 4. NEW BUSINESS 4A. Plymouth Towne Square Commissioner Hewitt stated that she had met with six residents from Plymouth TowneSquare and they had concerns regarding the rent increase. She said they didn't seem to understand the rent recertification process. Commissioner Hewitt said these six residents represented the resident council. Housing Manager Barnes said the rent recertification process did not change from previous years. Grace Management Representative Boedigheimer clarified that the 'six residents were not representing the council or the other residents. She said a few tenants are disgruntled because they received considerable rent increases due to a large amount of assets. Housing Manager Barnes said he and Director Hurlburt attended the resident meeting at Plymouth Towne Square and one item the residents brought up was Section 8. Housing Manager Barnes said the residents seemed to understand the process, but that staff would rather wait until we know if the vouchers are received before explaining the process in more depth. Director Hurlburt said some residents were worried that Section 8 would bring a bad element into Plymouth Towne Square. Director Hurlburt told the tenants that if Section 8 vouchers will be beneficial then they will use them at Plymouth Towne Square. Commissioner Hewitt felt the people she met with did not make negative comments regarding people who use Section 8 vouchers. She thinks they do need more explanation and Director Hurlburt stated that Grace Management Representative Boedigheimer has offered to sit down one on one with them to explain the program. Commissioner Hewitt said her preference would be to meet with them herself. Commissioner Hewitt said another concern of the residents was regarding the new management company. The residents felt that the staff does not spend enough time on site. Commissioner Hewitt said she felt the residents were led to believe that the owners would be on site more often. Director Hurlburt explained that they are going through an extensive process to transfer management from Walker to Grace and she feels Grace Management is meeting the expectations set for them. Chair Henderson said the first priority was expenses for the building and the services will be addressed at a later time. Commissioner Hewitt feels that they are missing out on services at this time. Housing Manager Barnes said that all services provided prior to Grace taking over are being done now. Commissioner Bildsoe asked if their concern was social things to do or social services, which could be provided by other sources. Commissioner Bildsoe suggested doing a survey to find out what these residents really want. Discussion was held regarding the services that could be provided. Mayor Joy Tierney said she feels one of the problems is the aging process of the residents and that we need to keep in mind it is an independent facility. Commissioner Bildsoe feels we should go the extra step and find out what the residents need is. Director Hurlburt said the residents should also be furnished information about the City and what it offers, especially at Plymouth Creek Center. Commissioner Bildsoe suggested taking a bus tour to Plymouth Creek Plymouth Housing and Redevelopment Authority August 28, 2002 Page 3 DRAFT Center. Grace Management Representative Boedigheimer said that finances are not available for a lot of extra services. Chair Henderson suggested providing information in the Plymouth Towne Square newsletter regarding services, having a bus tour to Plymouth Creek Center and do a survey to find out what the residents want. A video was presented about Plymouth Towne Square, which was produced by Northwest Cable, and promoted the two bedroom openings. Commissioner Hewitt voiced another concern regarding caretakers being on site. Grace Management Representative Boedigheimer said a problem occurred during a power outage when the residents were trying to contact the caretaker. She said the policy is that the caretakers are contacted by cell phone after hours and one of three caretakers is always on call. Grace Management Representative Boedigheimer said the procedure for emergencies' is in the resident handbook. Housing Manager Barnes said there are plans to update the resident handbook in the future. 4B. 2003 HRA PRELIMINARY BUDGET Housing Manager Barnes stated that the 2003 budget is being prepared at this time. The City Council has the overall authority to adopt the HRA's tax levy with the recommendation of the HRA. A budget study session was held last Monday, August 26`h and another will be held on Sept. 1 . He explained that the HRA budget includes three separate program budgets: Community Development Block Grant (CDBG); Section 8, which is funded entirely by federal dollars; and the HRA General Fund. CDBG is primarily funded by federal funds except for approximately $17,000 from the tax levy. The proposed 2003 tax levy is a total of $552,050. Additional revenues in the 2002 General Fund Budget included the Fox Forest annual payment of $30,000, $25,000 interest earnings and $40,000 from retained earnings for PTS. Housing Manager Barnes explained the main focus was to maintain a "status quo" for this year. In the CDBG budget, the main change reflects the expected income and expenditures from federal funds including repayment and carry-overs from previous years allocations. The large carry-over amount is due to a commitment the HRA made to the Stone Creek Village project. The property tax supportfor this budget includes a modest $176 increase in the tax levy. The employee training line item has been increased to $3,500 to send two new Housing Specialists to a training program offered through the National Development Council. Support Services Manager Denise Hutt explained the proposed changes to the Section 8 program. Staff proposes to increase the 24-hour per week Housing Eligibility Specialist position to 40 hours per week. She said 50 additional vouchers have been applied for from HUD and the proposed budget is presuming that we will be awarded at least 25 new vouchers. The cost to make this position full time will be approximately $17,122. Director Hurlburt said that even if we do not receive the extra vouchers we may still propose to make this change, as current federal revenues will cover the additional cost. Plymouth Housing and Redevelopment Authority 9 , Z August 28, 2002 DR, Page 4 In the HRA General Fund the increase is $13,451 or about 2.5%, which is primarily to cover cost of living increases. Housing Manager Barnes said we are budgeting .$40,000 from the Plymouth Towne Square Reserve accounts to compensate for any shortfall we may have as a result of the rent structure change. Two handouts were passed out regarding the 2003 HRA Tax Levy and a summary on the impact of the City's tax levy that was provided to the Council on Monday evening. Director Hurlburt reviewed the two documents with the HRA Board. She indicated that the 2.5% increase in the City's budget was the lowest in over 10 years. In regard to the HRA tax levy, Director Hurlburt explained the calculation and impact on a home valued at $284,000 and $150,000. Housing Manager Barnes explained that Council Member Harstad is proposing to increase the HRA's tax levy to the maximum allowed by law and use the additional tax revenues to cover the un -met need of the HRA's current programs. Housing Manager Barnes explained the memo included in the packet regarding information on the HRA program waiting lists. He cautioned that we have not marketed these programs on any large scale and waiting lists for the Section 8 program and Plymouth Towne Square are not opened very often because we don't have the funds to cover them at this time. Only recently has Plymouth Towne Square opened its two- bedroom waiting list. Commissioner Hewitt asked what list the 27 persons for 2 -bedroom units came from. Housing Manager Barnes replied they are from both the old list and recent applications. Chair Henderson asked what the $12 million potential funds required referred to and Housing Manager Barnes said it would be the cost to build a comparable facility such as Plymouth Towne Square at this time. Housing Manager Barnes introduced Council Member Scott Harstad. Council Member Harstad stated that he is very involved in transit and that the Met Council is linking affordable housing with transit. He stated that his presentation would focus on dollars. He asked Director Hurlburt to explain the rental housing replacement credit aid. Director Hurlburt explained that the legislature enacted a very complicated tax reform last year and explained the rental housing replacement aid. Plymouth gets no money for that aid compared to other Cities because our tax rate is lower. She explained that a low tax rate has many benefits but not for this aid calculation. Commissioner Ludovissie asked if the funding should be changed at this time. Director Hurlburt replied there is not anything we can do at this time to affect the 2003 calculation. The Mayor explained that the formula the State uses to distribute funds is very hard to understand. She said the good news is that some reforms were passed and hopefully we will be able to budget better next year. She said we just want to get out of state control and manage our own funds and not deal with the state. Director Hurlburt stated it is a very tough year for budgeting. Council Member Harstad continued his presentation on un -met needs. The Rehab Program shows 21 families are on the program and the funds needed are $420,000. He questioned how many requests would be received if we were to advertise for this program. He used examples from the City's Comprehensive Plan showing 17.4% (4,439) of homes in the city are 30 years old plus based on 1990 information. He also said that 15% or 2,897 units of owner occupied homes in 1999 were valued at $100,000 or less by assessor's data. Director Hurlburt said the Plymouth Housing and Redevelopment Authority" s'r August 28, 2002 Page 6 coming up also. Chair Henderson said she is uncomfortable at looking at increasing the levy this year. The most important factor is that we don't have a plan in place at this time. Council Member Harstad repeated his desire to raise the HRA levy. MOTION by Commissioner Michlitsch, seconded by Commissioner Ludovissie, recommending that the City Council adopt the 2002 HRA preliminary budget of $552,050. Commissioner Hewitt said she would like to raise the amount. Commissioner Bildsoe felt .that we couldn't do it without a plan. Chair Henderson said that the Board needs to update its strategic plan and it should be done in the Spring. Vote. 5 Ayes. Motion adopted unanimously. Chair Henderson asked that we revisit the CAPER report at a future date. 5C. REQUEST TO CHANGE HRA MEETING DATE IN OCTOBER MOTION by Commissioner Bildsoe, seconded by Commissioner Michlitsch to reschedule the October meeting from October 17, 2002 to October 10, 2002. Vote. 5 Ayes. Motion adopted unanimously. 5D. TAX EXEMPT BONDS FOR WEST LUTHERAN HIGH SCHOOL Housing Manager Barnes explained the purpose for the request is to refinance existing debt. Housing Manager Barnes asked if this is something the Board feels staff should pursue. At this time there are no formal bond policies and staff is recommending that the HRA adopt the City bond policy. West Lutheran High School asked that the $2,000 fee be waived. The consensus of the HRA Board was not to do that. Director Hurlburt said the HRA will let them apply but will follow the Cities policy. Chair Henderson suggested getting the a policy in place for the HRA. MOTION by Commissioner Hewitt, seconded by Commissioner Bildsoe, that the HRA adopt the Cities bond policy for West Lutheran High School. Vote. 5 Ayes. Motion adopted unanimously. 5. ADJOURNMENT Meeting adjourned at 9:45. HRA/Minutes/082802 J Sssue �Z Water Resources Fund Street Cleaning — Drainage Maintenance — Water Resources Tech — Incentive Program — Pond Cleaning Option The attached option includes the following items, which are additions to the 2002 Budget: Street Cleaning Division S203,660 Drainage Maintenance Division 5283,866 Water Resources Tech S40,000 Incentive Program S25,000 Pond Cleaning Option S509,780 All these items with the exception of the pond cleaning are found in the current budget proposal. In order to afford the pond cleaning, in addition to the other items, a rate increase to $4.20 per month would be required. The current rate is $3.25 per month. In addition, the rate would have to increase an additional 5% every 2 years for inflation. Note: The $509,780 for pond cleaning is the total package number. Approximately $28,672 would have to be supported by the General Fund in the first year to pay for time spent snow plowing. In succeeding years the General Fund share would be about $51,425. IM f". = - - < a f - nN nen c r, g n a s a - r'rn aA'c n n n Q c ry s o o i QQ x z,ccl fA r, r - aN CL G G o1,f-o o O u G c oeoo`x s u u Vi L C C y L u L ^ U u � i .I u IM f". = - - < a f - nN nen c r, g n a s a - r'rn aA'c n n n Q c CITY OF PLYMOUTH ORDINANCE NO. 2001-17 AN ORDINANCE AMENDING SECTION 725 OF THE PLYMOUTH CITY CODE CREATING A STORM WATER UTILITY THE CITY OF PLYMOUTH ORDAINS: SECTION 1. Section 725 of the Plymouth City Code is amended to read: Ir• - • - - ... .,. yj kip KWN. • - • \ •MVLTA"Tr-"5 MR say_ Tw . • • Ir• - Ordinance No. 2001-17 Page 2 of 6 • HOME NIMI • MUM s Im-WIMMIL459-95 MIN r.rjmmfp Ml— • • �Illlffimwlwl s Im-WIMMIL459-95 MIN r.rjmmfp Ml— • • Ordinance No. 2001-17 Page 3 of 6 \ ■ ■ • mvrjrwffl R \ ■ ■ • _ Ordinance No. 2001-17 Page 4 of 6 _ffik_ NOW.. • Suba c F,-1 a. rG—iiiitkvixUpon -the –tcriiiutviof tax levy for- the acppvrt-of the raic ivi 4, and in aeeer-danee �� the previsions ef Subdivision 3 of the Aet. 725.01. Storm Water Utility Established. A municipal storm sewer utility is hereby established and shall be operated as a public utility pursuant to Minnesota Statutes, Section 444.075 from which revenues will be derived subject to the provisions of this Chapter and Minnesota Statutes. 725.02. Definitions. Unless the context clearly indicates otherwise, the following words or phrases have the meanings given in this Subdivision. A. Residential Equivalent Factor (REF). One REF is defined as the ratio of the average volume of runoff generated by one acre of a particular land use to the average volume of runoff generated by one-half (1/2) acre of typical single family residential land, assuming Soil Conservation Service (SCS) "Type B" soil conditions, during a standard 1 year rainfall event, as determined by the Public Works Director. B. Storm Water Utility Rate. The charge to a typical one-half (1/2) acre single family residential parcel shall be the storm water utility rate. 725.03. REF For Land Uses. Storm water drainage fees for single family (detached) and duplex parcels shall be on a per parcel basis. These fees shall be calculated by multiplying the REF by the storm water utility rate. Storm water drainage fees for all other land uses shall be determined by multiplying the REF for the land use by the parcels' acreage and then multiplying the resulting product by the storm water utility rate. The REF values for various land uses are as follows: Land Use REF Per Parcel Single Family (Detached) & Duplex 1.00 Per Acre Multi -Family (Townhomes, Condominiums, and Apartments) 3.32 Commercial and Industrial 7.18 725.04. Other Land Uses. Land uses not listed in the foregoing table shall be evaluated individually based on the amount of impervious coverage and parcel size. Ordinance No. 2001-17 Page 5 of 6 Golf courses and regional parks will have their fees based on the amount of run-off produced by the impervious area of each parcel, not the total parcel size. 725.05. Storm Water Utility Rate. The storm water utility rate is $3.25 per month and shall be charged to all parcels not listed as exempt in Section 725.08. 725.06. Credits. The City Manager, or designee, may adjust the REF for parcels of land (other than single family and duplex parcels) based on the demonstration of impervious coverage substantially different from the standards used by the City to establish the REF for the use to which the parcel belongs. Information and hydrologic data must be supplied by the property owner(s) to demonstrate that a fee adjustment is warranted. Adjustments to a REF shall not be made retroactively. Appeals of the City Manager's determinations shall be made to the City Council. 725.07. Incentives. The City Council may adopt, from time to time, by resolution an incentive program which would allow for the reduction of fees for individual parcels of land. The maximum reduction for any parcel shall be 20%. 725.08. Exemptions. The following land uses are exempt from storm water utility fees. A. Public Rights -of -Way B. Vacant Land (e.g., undeveloped land, agricultural land without a dwelling) C. Railroad Rights -of -Way D. Unoccupied Public Land (e.g., open space, parks without permanently staffed structures) 725.09. Billing and Payment. Storm water utility charges shall be computed and billed periodicall- with, and included as a charge on, bills issued by the City for water, sewer, recycling or streetlight services. If a parcel of land subject to the storm water utility charge is not served by other utilities, a separate bill shall be issued every two (2) months for residential properties and every one (1) month for commercial properties. 725.10. Amount Due After Due Date. An amount equal to 10% of the unpaid current service charges shall be added to each account which is not paid by the due date as specified by the Finance Department. 725.11. Delinquent Bills. If storm water utility charges are not paid within three (3) months after a billing is issued, the City shall certify the amount due, together with penalties, to the County Auditor to be collected with other real estate taxes on the parcel. 725.12. Establishment of Fund. All fees collected for the storm water utility shall be placed in a fund for storm water purposes as permitted by Minnesota Statutes, Section 444.075. SECTION 2. This ordinance shall become effective for all billings (with the exception of public and private schools) rendered after July 31, 2001. This ordinance shall become effective for billings to public and private schools rendered after July 1, 2002. Ordinance No. 2001-17 Page 6 of 6 ADOPTED by the City Council June 12, 2001. /s/ Joycelyn H. Tierney Joycelyn H. Tierney, Mayor ATTEST: /s/ Sandra R. Paulson Sandra R. Paulson, City Clerk Adopted City Council Minutes Regular Meeting of May 22, 2001 Page 8 of 19 Park and Recreation Director Blank explained the parking area at the Public Works site is occupied by additional summer staff and by members of the public there on business. He stated there is no inside shelter location available for inclement weather. He also noted that youth are not allowed to bring in skates or skateboards into the Ice Center. There being no further discussion, the Council voted on the main motion. With all members voting in favor except Black and Harstad, the motion carried. The Council conducted a recess from 9:10 p.m. until 9:20 p.m. Public Hearings (7.1) Storm Water Utility Fee Financial Analyst Kohn reported on the Water Resources Management Plan that contains recommendations to improve the water quality of lakes located in the City. He stated estimates indicate that $1.5 million per year would be needed to fully fund the plan and incentive program. The proposed storm water utility fee would be utilized to fund the cleanup program. He stated arrangements for reduced fees could be made for property owners who have made efforts to reduce surface water runoff. Mayor Tierney opened the public hearing for testimony. Keith Pizzala, 2700 Pineview Lane, asked how many years the fee would be charged as well as charges in the winter months when there is no run off and for any dry years. He noted that some of the lakes are contained in other cities who don't currently charge a storm water utility fee. He is concerned about their share of clean—up costs. He suggested that lake property owners pay a higher fee. Marsha Videen, 1151 Kingsview Lane, supports the fee. She requested the fee be applied to residents on public access lakes such as Medicine Lake and Parkers Lake. She suggested the City pursue cost sharing arrangements with other cities on the regional lakes. Richard Schmidt, 14310 13th Avenue North, stated he is opposed to the storm water utility fee. He stated if the fee would be based on the amount of water run off, how would that be measured? He asked if a lot were subdivided, how would the fee be altered to reflect a smaller property size? Lastly, how would reductions in the water run off be measured in order to issue incentives to property owners? He requested the Council to reconsider the necessity of the proposed fee. There being no further testimony, Mayor Tierney declared the public hearing closed. Mayor Tierney noted the proposed fee would have a funding base that would be different than other fees charged in the City, but the funds would also be used for an educational campaign for residents. Adopted City Council Minutes Regular Meeting of May 22, 2001 Page 9 of 19 Financial Analyst Kohn stated regarding measuring the water runoff, most communities utilize a system that is a soil conservation surface water measure over a one-year period. Rainfall events are counted, analyzed, and studied to determine the amount of water that would run offin a particular area. The analysis doesn't take into account hillside homes or homes in hollows with non-linear run—off and multiple unit residential homes. He stated that commercial and industrial properties would have higher impervious levels and would be charged a different rate. He stated initially, it is proposed that the fee would recover capital costs for improvements at Parkers Lake, Medicine Lake, and perhaps Bass Lake, and could possibly be extend ten years. The City would have the opportunity to evaluate other lakes in the City during that time. Councilmember Black stated in some of the lakes there are situations where the sediments have reached a level where it would take a very long time to determine improvement at any level. Water quality improvements would not be categorized as short-term. Councilmember Johnson asked what type of incentives would be offered to reduce the runoff. Public Works Director Moore replied during the past eight years, all properties have been required to supply water runoff and treatment plans. Some of the incentives would be applied to the more recent developments by encouraging the use of natural vegetation and infiltration to avoid rapid run-off. Regarding industrial developments, there could be the incentive for the property owner to construct their own water treatment operations. Councilmember Johnson asked how tax exempt properties would be charged. Public Works Director Moore replied that all developed properties would be charged the fee regardless of tax status. City Manager Johnson added that the fee would not be charged to school properties for one year because of how their fiscal year is set. Motion was made by Councilmember Black seconded by Councilmember Harstad, to direct staff to prepare an ordinance establishing a storm water utility fee for the June 12, 2001 City Council Meeting. Councilmember Harstad voiced his support for the proposed fee, and he stated it is very similar to the City's recycling program fee. Councilmember Slavik indicated her support for the proposed fee. Councilmember Stein reiterated the funds derived from the fee would be utilized for improving water quality of area lakes and should not be considered a tax. There being no further discussion and with all members voting in favor, the motion carried. Public Hearings (7.2) Adopt an Official Map for the Highway 55 frontage road east of West Medicine Lake Drive. City of Plymouth. (2001033) Adopted City Council Minutes Regular Meeting of June 12, 2001 Page 7 of 22 could provide youths an easier access to alcohol. Therefore; he would not be supporting the motion. Councilmember Johnson stated she supports the motion. She feels the City shouldn't single out golf courses from having a liquor license. She stressed that businesses that have liquor licenses need to follow the rules and hopefully enroll in the City's Best Practices Program. There being no further discussion and with all members voting in favor but Harstad, the motion carried. General Business (8.1) Adoption of an Ordinance Amending Section 725 of the City Code to Create the Storm Water Utility Financial Analyst Kohn reported on the proposed storm water utility fee. He stated the proposed fee would impact all developed properties based on the amount of runoff that each parcel produces. The only exempt properties would be public rights-of-way, vacant land, railroad rights-of-way, and unoccupied public land. Public and private schools would be deferred for one year until their next budget cycle. A fee based on the proportionate share of runoff from the non- exempt properties would be placed on the utility bill along with charges for water, sewer, recycling, and street lighting. The proposed fees would be: 1. Single family and duplex properties - $3.25/per month/per parcel 2. Multi -Family (townhomes, condos, and apartments) - $10.79/per month/per acre 3. Commercial/industrial - $34.34/per month/per parcel He stated other property types such as churches, schools, institutions, City, County, and State properties would all be billed based on an individual calculation of each site runoff. The average rate for these groups is proposed at $8.97/per month/per acre. He stated golf courses and regional parks would have their fees based on the amount of run-off produced by the impervious area of each parcel, not the total parcel size. The rate per acre of impervious surface is proposed at $44.14. He noted that rates set at these proposed levels would be sufficient to generate $1,500,000 per year which would fully fund the activities and projects identified in the Water Resources Management Plan that amount to $8 million. the plan is intended to improve Medicine Lake, Bass Lake, and Parkers Lake and identify the priorities for the other lakes located in the City. After 10 years, the fee could continue to be collected to fund improvements to the other lakes. Adopted City Council Minutes Regular Meeting of June 12, 2001 Page 8 of 22 Financial Analyst Kohn explained how the fee is calculated for multi -family properties. Keith Pizzala, 2700 Pine View Lane North, stated he supports cleaning the area lakes, but he would like something in return for paying this fee. He consulted with an aquatic scientist who indicated that the main pollution in the lakes is not caused from grass clippings. This scientist suggests that bales of barley straw be placed on the shorelines to discourage algae growth. He provided literature to the Council on this method as well has some information he had collected from the State. He mentioned some other suggestions which included: 1. Neighboring cities that share lakes with the City should participate monetarily in cleaning up the lakes. 2. The City should tax lawn care companies. 3. Those businesses such as Harty's Boat Works, who make a living off the lakes, pay a higher fee. 4. Require permits for boat docks as many boat docks are constructed of treated lumber that pollute the lakes. 5. There be a pay box for dock ramps. Jim Schleske, 2710 Pineview Lane, stated he intended to address the Council; however, Mr. Pizzala raised many of his concerns and questions. Jerry Unger, 10607 57th Place North, President of Harrison Place Townhomes, stated he supports improving the water quality of the City lakes. However, he is concerned about the fairness and equity of the proposed fee. He stated the proposed fee is a flat tax which applies to all abilities to pay at the same rate. He disagrees with this method, but he understands why the Council supports this method. Those lakeshore properties that benefit the most are charged the same fee compared to those properties whose value is less. He has observed many factors that affect the runoff into the lakes. These items include culverts emptying directly into the lakes, berms being moved into shorelines, marsh areas that were destroyed, and impervious surfaces near the lakes. He stated the most critical area is the shoreland. He explained that the property owners of Harrison Place have already paid a capital cost of $500 per property for their treatment pond in addition to being responsible for the maintenance of that pond. They are in the process of collecting a $2 fee per month within their development to pay for the dredging of that pond. He asked if they would get credit for their efforts, or he suggested that the City consider purchasing the pond from them and assuming the maintenance costs. Tom Jess, 5055 Evergreen Lane North, stated if the Council were to implement this fee. the Northwest Plymouth area would need to be assured that developers are not allowed to strip off the black dirt and sell it back to residents when developing any property in this area. This is the first step in protecting the water quality of the lakes. He suggested that a high school class monitor the water quality from the wetlands and lakes. This would be very good education on Adopted City Council Minutes Regular Meeting of June 12, 2001 Page 9 of 22 the environment. He indicated his interest in serving on the Environmental Quality Committee and the fact that he has previously applied to serve on this committee. Marsha Videen, 1151 Kingsview Lane North, stated the study that Barr Engineering prepared eight years ago identified several solutions on how to improve the water quality of Parkers Lake. She stated there are many things that pollute the lakes which include washing vehicles in driveways, leaves in the gutters, and not utilizing phosphorous free fertilizer. She stated the entire watershed attributes to this problem and lake property owners have no affect on what occurs in the watershed. The proposed fee would be broader based than what a flat tax would be. Mayor Tierney stated staff has studied the fees that other cities charge for surface water management programs, and the Council has discussed this type of program for at least the past five to eight years. Instituting a fee was delayed until a Water Resources Management Plan could be developed. She mentioned the educational component of the program as well as how the fee is structured to be fair. Councilmember Black spoke to Mr. Pizzala's concerns. She stated the suggestion to utilize barley straw was mentioned, but it was not a recommended option. Regarding the argument that other cities may not participate in the cleanup effort, she stated that someone needs to be a leader and begin the improvement process. She noted that the State would be requiring these types of measures in the very near future. She explained that the City is part of four watersheds, and improvements need to be made. She stated the issues regarding things that pollute the lakes are included in plan. She stated regarding Mr. Unger's comments on their storm water pond, the best way to address this is to provide some type of rebate for those developments that have them, or provide an incentive for those neighborhoods who don't have them. She stated regarding Mr. Jess's comments on the stripping of the black dirt, this also poses a problem in constructing buffers around the lakes. She noted that the plan does include participation from high school students and residents on monitoring the wetlands and lakes. They have been working with teachers from both Armstrong High School and Wayzata High School. Lastly, she stated the reason «-hy the Council supports this type of fee is that if it were a property tax, not everyone would pay, i.e. churches and schools who have a large amount of impervious surfaces. Lakeshore property owners already pay a much higher level of property tax than those who don't. The City is able to provide financial incentives to property owners with this method whereb-,- one can't with property taxes. Councilmember Johnson stated there is a benefit for everyone in cleaning the lakes as everyone contributes to the problem. People who use the lakes for recreational purposes, lakeshore property- owners, and people who are relocating to the City will all benefit from the improvements. Adopted City Council Minutes Regular Meeting of June 12, 2001 Page 10 of 22 Mayor Tierney stated the suggestion that there be a pay box for dock ramps could be reviewed as well as the use of treated lumber for docks. She stated lawn care companies already pay a license fee to the City as well as disclosing the types of fertilizers they would be applying to the lawns (required to utilize phosphorous free fertilizer). Therefore, these businesses shouldn't be taxed. Acting Public Works Director Faulkner stated staff would be reviewing incentives for those developments that have their own storm water retention ponds, and the feasibility of the City assuming the maintenance of those ponds. Councilmember Harstad stated he supports the proposed fee and beginning the process of improving the water quality of the lakes. The improvements would enhance plant growth, provide a better environment for the fish, and allowing the lake to clean itself. He stated regarding the suggestion to utilize barley straw, it would take between 4,000 to 5,000 bales just for the shoreline of Medicine Lake. This type of method could be very costly in comparison to other alternatives identified in the plan. Councilmember Slavik stated even though she doesn't reside on any of the lakes, she utilizes the lakes for recreation. Therefore, there is a direct benefit to residents who don't own lake property in improving the water quality of the lakes. Councilmember Johnson asked if Harrison Place Townhomes has already approached staff on the suggestion for the City to maintain their pond and whether this suggestion could be incorporated into the incentive program. City Manager Johnson replied staff could find no other cities that have incentive programs. However, the City could review the suggestion to maintain those ponds and provide a discount to those neighborhoods that have the ponds. Mr. Jess reiterated that the City needs to enforce the erosion ordinance as well as increase the wetland mitigation ratio. Motion was made by Councilmember Harstad and seconded by Councilmember Black to adopt an Ordinance Amending Section 725 of the Plymouth City Code Creating a Storm Water Utility (Ord2001-17) and a Resolution Approving Summary Publication of Ordinance No 2001-245 an Ordinance Amending Section 725 of the Plymouth City Code. 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Protecting lakes, streams and wetlands as Plymouth develops is vital to maintaining a high quality of life in our community. Plymouth is home to eight lakes, including Hennepin County's second largest lake — Medicine Lake. In fact, 20% of Plymouth is covered by water. Because of the prominence of lakes, streams and wetlands in Plymouth, making sure these water resources are healthy is essential. To maintain and improve the quality of Medicine Lake, Parkers Lake and other water bodies in our community, the City of Plymouth recently adopted a new surface water fee. It will fund water quality projects. Many of these projects will be aimed at ensuring that runoff leaving Plymouth yards and businesses is as clean as possible before it enters streams, wetlands, and lakes. Runoff Causes Problems Before Plymouth was developed, surface water and storm water drainage was not a problem. When rain fell and snow melted, it was absorbed by the ground and eventually filtered into lakes, wetlands and streams. But with the advent of development came driveways, streets, buildings and parking lots. All of these are impervious surfaces. Because of these hard surfaces, the volume and speed of runoff increases. Runoff adversely affects Plymouth's lakes, streams and wetlands because it carries pollutants and nutrients from fertilizers and vegetation directly into lakes via the storm sewer system. An Ounce of Prevention Undertaking new projects to improve lake health and control runoff volumes is costly. Still, it is much less expensive to eliminate pollutants, phosphorus and other undesirable materials before storm water runoff enters our lakes rather than paying after the fact for lake clean up. Each pound of phosphorus entering lakes yields 500 pounds of algae. Removing each pound of algae can cost thousands of dollars. That is why prevention is key. Effect on Your Bill The surface water fee is designed to have residents and businesses pay a cost that is proportional to the amount of runoff their property generates. Consequently, a single- family homeowner typically will pay much less than the owner of commercial/industrial http://www.ci-plymouth.mn.us/new/Surface—Water—Fee.html Page 1 of 3 8/30/2002 Plymouth, MN - Water Service Fee property. This is because the business property usually will generate more runoff and a faster rate of runoff due to the fact it has more hard surfaces (roofs, parking lots, sidewalks). The surface water fee will be listed on your water bill as a separate line item. The surface water fee will apply to all developed properties. Surface Water Fees The information below will help you determine your share of the costs. (Please note that single family and duplex charges are per parcel while the fees for other properties listed below are calculated on a per acre basis.) Single Family and Duplex: $3.25 per parcel/month Multi -Family (townhomes, condominiums and $10.79 per acre/month apartments): Commercial/Industrial: $23.34 per acre/month Churches, Schools and Other: Billed on an individual calculation of each site Commercial/Industrial Appeals Owners of commercial/industrial property, places of worship, multi -family buildings and schools will be able to appeal the amount of their fee if they can demonstrate that the amount of impervious surface on their property is substantially different from the standards used by the City to establish the fee. The property owner must supply the necessary information to demonstrate that a fee adjustment is warranted. Adjustments will not be made retroactively. (Appeals will not be considered for single family homes because home and lot sizes do not vary enough to substantially deviate from the average the City used to develop the single family fee.) Improving Plymouth Lakes Many cities use a storm water fee, based on the amount of runoff typically generated by certain types of property, to fund water quality improvements. In Plymouth, the revenue generated from the surface water fee initially will be targeted to: - Cleaning up Medicine Lake, Parkers Lake and a third lake over a ten year period. - Monitoring lake water quality. - Improving ponds and drainage to reduce or correct erosion and increase treatment. - Conducting lake studies to determine specific water quality problems and solutions for lakes. These studies will lead to future capital improvement projects for other lakes, streams and wetlands. Page 2 of 3 http://www.ci.plymouth.mn.us/new/Surface—Water—Fee.html 8/30/2002 Plymouth, MN - Water Service Fee - Educating the public about surface water quality. You Can Make a Difference - Apply only no -phosphorus fertilizer, and use it with care. Read and follow all label directions. Phosphorus -free fertilizers will have a middle number of `0' on the bag. - Keep grass clippings and leaves out of streets, gutters, sidewalks and driveways. Buck the trend to blow or rake clippings and leaves into the street. - Clean up after your pet. - Dispose of motor oil, paints and other liquid waste properly - NOT on the ground or in the storm sewer. - Stabilize bare soil with sod, plantings or an erosion control fence. - Plant a buffer of vegetation along the shoreline of the lake. contact@ci.pllymouth.mn.us ©1996 City of Plymouth (Minnesota) Page 3 of 3 http://www.ci.plymouth.mn.us/new/Surface—Water—Fee.htrnl 1 8/30/2002 7e 3 eather is warming up, and that construction season is here. Find out road construction projects d for Plymouth. ITUNI enjoy running, walking or just want )ort Music in Plymouth, register Music in Plymouth 5K Fun Jalk on June 23. Proceeds go to in Plymouth. (Music in Plymouth on July 5 this year. See, p. 4 for _J _J �J" published by the City of Plymi Millennium Garden groundbreaking set for May After a year of raising support, the community will come together to officially break ground for the Plymouth Millennium Garden on Mon., May 21, 6 p.m. The ceremony will be held at the garden site -just west of the Plymouth Creek Center, 14800 -34th Ave. N. Plans for the garden will be on display at the groundbreaking. This rendering shows the donor recognition area, grand lawn and ceremonial area of the Millennium Ga as viewed from the deck of Plymouth Creek Center. "We hope to see a lot people at this event. The garden is all about building community while beautifying our city. And, the groundbreaking would not be happening without community support," said Park and Recreation Director Eric Blank. With the recent completion of the garden master plan, the design of the garden is taking shape. Plans for the garden include a mix of natural and more traditional garden areas as well as water features. The master plan includes Phase 1 of the garden as well as future phases. The plan includes: a grand lawn; formal pond; exhibit labyrinth; ceremonial and art display space; woodland display area; native shrub and small tree section; donor recognition area; naturalized water course; trails and p large ponds; and a fountain. The water course will cres the appearance of a natural spring bubbling out of a sl over a series of falls to a pool. Phase I of the Millennia Garden will focus on the infrastructure, grand lawn, fc pond and donor recognition area. "The overall garden concept is one of providing peopl with an example of how you can use nature in your continued on pa City considers adopting surface water fee to fund improvements to lakes, streams and wetlands Plymouth is home to eight lakes, including Hennepin ° NP County's second largest lake - Medicine Lake. In fact, 200/c F EVENTS PROC7RhM5;;; 7e 3 eather is warming up, and that construction season is here. Find out road construction projects d for Plymouth. ITUNI enjoy running, walking or just want )ort Music in Plymouth, register Music in Plymouth 5K Fun Jalk on June 23. Proceeds go to in Plymouth. (Music in Plymouth on July 5 this year. See, p. 4 for _J _J �J" published by the City of Plymi Millennium Garden groundbreaking set for May After a year of raising support, the community will come together to officially break ground for the Plymouth Millennium Garden on Mon., May 21, 6 p.m. The ceremony will be held at the garden site -just west of the Plymouth Creek Center, 14800 -34th Ave. N. Plans for the garden will be on display at the groundbreaking. This rendering shows the donor recognition area, grand lawn and ceremonial area of the Millennium Ga as viewed from the deck of Plymouth Creek Center. "We hope to see a lot people at this event. The garden is all about building community while beautifying our city. And, the groundbreaking would not be happening without community support," said Park and Recreation Director Eric Blank. With the recent completion of the garden master plan, the design of the garden is taking shape. Plans for the garden include a mix of natural and more traditional garden areas as well as water features. The master plan includes Phase 1 of the garden as well as future phases. The plan includes: a grand lawn; formal pond; exhibit labyrinth; ceremonial and art display space; woodland display area; native shrub and small tree section; donor recognition area; naturalized water course; trails and p large ponds; and a fountain. The water course will cres the appearance of a natural spring bubbling out of a sl over a series of falls to a pool. Phase I of the Millennia Garden will focus on the infrastructure, grand lawn, fc pond and donor recognition area. "The overall garden concept is one of providing peopl with an example of how you can use nature in your continued on pa City considers adopting surface water fee to fund improvements to lakes, streams and wetlands Plymouth is home to eight lakes, including Hennepin ° NP County's second largest lake - Medicine Lake. In fact, 200/c F iter fees, from page and improve the quality of runoff before it enters wth lakes. Improving the quality of runoff will nt pollution and algae in lakes - and maintain the ,tional value of Plyrnouth lakes, steams and wetlands. face water fee taking new projects to improve lake health and tl runoff volumes is costly. To fund these efforts, the iuth City Council is considering a proposal to to a surface water fee that will be included on City bills. This is a fairly common practice; tington, Richfield, Eden Prairie, Golden Valley, lope, lagan, SI. Louis Park, Burnsville, Apple and Edina are a few of the Twin Cities communities this funding mechanism. ,te Ibr walcr quality improvement projects would be ted with a fee that Is based on the amount of storm •unoff typically generated by different types of ly. For single family homes, Thal fee would he $3.25 .h. (Because the utility billing cycle is bimonthly, its would see a $6.50 surface water fee on their 3usiness properties would see larger bills because !nerate far more storm water runoff due to the t of impervious surfaces - parking lots and other irfaces - they have. The City Council will hold a hearing on the proposed surface water fee on May ,m., at City Hall, 3400 Plymouth Blvd. The iy will be televised live on cable channel 16. ty Council is considering a fee on utility bills :han adding it to property, taxes because it would be itrary. The fee will be charged only to those ies that contain structures. "Undeveloped property t generate runoff the way developed property does. :ion, commercial developments with large buildings king lots generate far more runoff than single comes. The surface water fee is a fair and equitable assure that each property owner pays an -late share," said Financial Analyst Mike Kohn. roving Plymouth lakes generated by the fee would fund new Mment projects and some recently initiated is. Initially, the funds would be targeted to: ning up Medicine Lake, Parkers Lake and a third which has yet to be determined, over a ten-year boring lake water duality, iucting lake studies to determine specific water ity problems and solutions for lakes. These studies lead to future capital improvement projects that not yet been identified. oving ponds and drainage to reduce or correct on and increase treatment. Police focus on traffic law enforcement If you've been meaning to slow down when you drive or begin wearing your seat belt, May is the time to start. Not only will it keep you safer, it may prevent you from getting a ticket. During May and June, police officers will watch for speeding and other traffic law infractions at: • Fox Run neighborhood, 24th/25th Ave. between Vicksburg and Dunkirk Lanes; • Vicksburg Ln. between Hwy. 55 and Co. Rd. 6; and • Plymouth Blvd., from Co. Rd. 9 to Hwy 55. In addition, this spring the Plymouth Police Department will work with other law enforcement agencies across the state to keep young drivers safe during a Safe and Sober cooperative enforcement effort. Over 300 agencies will work additional shifts dedicated solely to traffic enforcement. During the enforcement wave, May 3 - June 2, officers will strictly enforce the seat belt law. They will concentrate on those youth who are unbelted. Officers are targeting young drivers in hopes of saving lives during the prom and graduation season. Motor vehicle crashes are the leading cause of death of teens in Minnesota and across the nation. Last year, 90 Minnesotans, ages 15 - 19, died in crashes. Although teen drivers make up only six percent of all licensed drivers, they account for over 15 percent of crashes. Council cap! Recent actions of the Plymouth Ci Authorized a contract between the City of F Delano Erickson Architects to provide a feat on additional parking at the Plymouth Ict Life Time Fitness complex. The study wil parking issue taking into account that a thin could be considered for the Ice Center at sot the future. The City Council offered comments on ask a new residential development proposal, Sew the northeast corner of Schmidt Lake Rd. an Ln. The plan includes 66 single-family home two-family homes on the 63 -acre site. The p: emphasizes a walkable neighborhood, traffic patterns and homes with front porches closer Sketch plan review offers the City Council a informally comment on development propos: applicant submits a formal development appii Adopted a Comprehensive Plan amendmei removes Holly Ln. as a minor collector from Rockford Rd. to Schmidt Lake Rd. and elimii Holly Ln, connection across the Canadian Pa tracks. Received a report from Canadian Pacific Rail. on the train derailment clean up. The Dec. occurred when a wheel broke on one car of a train. Twenty eight cars derailed in the area n Schmidt Lake Rd. between Minnesota Ln. an Ln. Removal of the cars was completed the w 22. The railroad has hired a contractor to re -s wetland in May or June with more than 20 na grasses and flowers. This will complete clean t restoration work associated with the derailmer Proposal to add permanent stage for Music in Plymouth being re, Plymouth may get a permanent outdoor stage for the performing arts. The stage would serve Music in Plymouth and other smaller outdoor performance events held in Plymouth Creek Park. It would be located between City Hall and Life Time Fitness at the same location that Music in Plymouth has been held at for the last several years. Currently, Music in Plymouth and the smaller events utilize the City showmobile, a portable stage that must be set up and dismantled for each event. The proposal consists ora stage, orchestra pit and an unfinished basement that will eventually have dressing and storage areas. The designer of the project is the same architect who designed the Lake Harriet Band Shell in Minneapolis. A local donor, through the Plymouth Civic League, is donating funds for the $1 million project The City has prepared an Environmental Asse Worksheet (EAW) to assess the potential envie impacts of the proposal. Copies of the EAW a for public review at City Hall, 3400 Plymouth the Plymouth Community Library, 15700 - 36 City will accept public comments on the EAW proposed project through May 16. Comments submitted to Senior Planner Marie Darling, C Plymouth, 3400 Plymouth Blvd., Plymouth, N The Planning Commission is tentatively sched review the site plan on May 16, The City Coui tentatively scheduled to review it on June 12. F 763-509-5450 to confirm meeting dates. aving seeks to undo winter harm This. past winter took an unusually high toll on area roads. The result left many drivers feeling as though they were driving obstacle courses as they dodged potholes this spring. Plymouth's roads were no exception. To remedy the problem, the I approved :i special $2 million re -paving six major roads in Plymouth. The roads paving are: i Parkway (westbound) from I-494 to n Lake Rd. wok Ln. from Co. Rd. 6 to 27th Ave. tok Ln. from 34th Ave. to Schmidt Lake Rd. Ln. from 45th Ave. to Schmidt Lake Rd. t Lake Rd. from Nathan Ln. to Pineview Ln. . Ln. from Co. Rd. 9 to Northwest Blvd. ds will be milled and then re -paved with a surface. Catch basin and curbing also will be -placed. Re -paving will start in July and wrap 1 of August. The work will mean that traffic ed to a single lane periodically throughout 1e goal of the project is to provide a ag surface rather than the rough surface cks and patched potholes. ill effects ter hit hard as area roads were pelted with of rain that did not get a chance to thaw it the spring. Instead, the ice stayed on roads tg freeze/frost cycles. up was compounded by the unusual ,cies this past March. Typically, during Frost cycles, daytime temperatures get into ghttime temperatures only drop to the high ch saw the mercury reaching above he evening temps dropped earlier than y to the low 20s or colder - causing a hard luently, the snow and ice thawed, water -acks, but it re -froze and expanded in the cracks before it had a chance to drain into storm sewers. This re -freezing and expansion caused the asphalt to break up and created potholes. "We can't control the weather. In many cases all we can do is deal with its after effects. This re -paving program is a concentrated effort to thoroughly deal with the problem on six of our major roads instead of handling the problems piecemeal," said City Engineer Dan Faulkner. Council capsule Recent actions of the Plymouth City Council The City Council selected SRF Consulting Group to develop the master plan for the Northwest Greenway. The consultant's report is expected to be completed this fall. It will take the broad concept of a greenway and develop the detailed information needed to determine what will be required to make the Northwest Greenway a reality. The Northwest Greenway is a proposed new ecological and recreational trail corridor, which would connect public and private land uses in Northwest Plymouth. The concept emerged during the development of the City's Comprehensive Plan, a 20 -year planning document. The City Council ordered plans and specifications for a project that will improve drainage to Parkers Lake. The project includes installing a storm sewer system to collect untreated drainage at the intersection of Niagara Ln. and 9th Ave. The water would be conveyed to an existing treatment pond located east of Niagara Ln. and north of the Luce Line Trail. The existing pond also would be enlarged and split into two cells. Another pond would be added upstream to create a three cell system. The ponds would collect untreated storm water runoff and remove suspended solids and phosphorus before they reach the lake. The proposed improvements will improve the quality of the storm water draining to the lake from the Niagara Ln. area on the lake's south side. uth Citizens Public Safety Academy fall; applications being accepted ke to find out how the Hollywood versions The interactive sessions Council adopts surface water 1 To maintain and improve the quality of Medicine La Parkers Lake and other water bodies in our conunun City of Plymouth recently adopted a new surface wal This new fee will begin appearing on Plymouth utilii mailed after July 31. The fee will fund new and recently initiated surface a quality projects. Many of these projects will be aimec ensuring that runoff leaving Plymouth yards and busi is as clean as possible before it enters streams, wetlan lakes. Effect on your bill The surface water fee is designed to have residents an businesses pay a cost that is proportional to the amoui runoff their property generates. Consequently, a singly family homeowner typically will pay much !ess than tf� owner of commercial/industrial property. This is beta the business property usually will generate more nmol a faster rate of runoff due to the fact it has more hard surfaces (roofs, parking lots, sidewalks). The surface water fee will be listed on your water bill ; separate line item. Single family homes and duplexes « charged $3.25 per month per parcel. Because residents: utility bills arc issued every two months, the amount of most residential bills will be $6.50. Improving Plymouth's waterwa Plymouth is home to eight lakes, including Ilennepin County's second largest lake - .1lcdicine lake. 'N-rtlty percent of Plymouth is covered by water. The r m=w generated from the surface water fee initially will be targeted to: • Cleaning up Aledicine Lake, Parkers Lake wad a d lake over a ten year period. • Monitoring lake water quality. • Conducting lake studies to determitlespaet quality problems and soludow far lbs 7itpp4 1pgM will lead to fumm capital imprwemetrtplojatq ot1Kr � strreanss and � �,�' =t • lOri iP=& and darlr w a wedt�+ratroaaroat eroaian and CMINUM • F.dlaataot� the POW ohmsatfam RWin Runoff causes problems WXV • 4U00tn Rif &VdO* VXtK9 Vr111ef Uld UM Rater draiWV Was not • probkM %%I en rain U and sn melted, it was absorbed by the ground and eventually filto"A :w... 1A_ ....1....4 _-A .—.... D... ...:.L .L- -.t issue 3 Issuance of bonds or Certificates of Indebtedness to cover loss of State Aid Attached is a schedule showing the cost of issuance of bonds or certificates of indebtedness to cover the loss of State Aid. The schedule shows the additional tax on the average home of $284,000 with issuance of $300,000, $500,000, and $900,000. The additional cost as shown will be the total additional cost over the estimated 10 year life of the issue. Bonds or Certificates of Indebtedness Options for loss of State Aid General Fund: Proposed budgeted revenue $20,386,968 Estimated State Aid loss -300,000 Transfer from street Reconstr. Levy 300,000 General Fund revenue after transfer $20,386,968 Street Reconstruction Fund: Proposed levy $1,283,400 Transfer to General Fund -300,000 Sale of bonds or certificates 300,000 Street Reconstruction Fund Balance General Fund: Proposed budgeted revenue $20,386,968 Estimated State Aid loss -500,000 Transfer from street Reconstr. Levy 500,000 General Fund revenue after transfer $20,386,968 Street Reconstruction Fund: Proposed levy $1,283,400 Transfer to General Fund -500,000 Sale of bonds or certificates 500,000 Street Reconstruction Fund Balance General Fund: Proposed budgeted revenue $20,386,968 Estimated State Aid loss -900,000 Transfer from street Reconstr. Levy 900,000 General Fund revenue after transfer $20,386,968 Street Reconstruction Fund: Proposed levy $1,283,400 Transfer to General Fund -900,000 Sale of bonds or certificates 900,000 Street Reconstruction Fund Balance $1 283 400 Net Add'I Add'I Tax on cost to City PiVCId14C "UIIIC VVCI lu TCcIIJ $1.42 $84,873 1 $2.56 $136,4551 $4.54 $234,6191 DATE: August 27, 2002 TO: Dwight Johnson, City Manager FROM: Richard C. Kline, Fire ChieLeo� SUBJECT: 2003 Fire Department Budget During the City Council study session on August 26th several questions were raised concerning the proposed 2003 Fire Department budget. Many of the questions centered around line item requests contained in the original fire department request that had not been authorized in the revised "manager's" budget proposal. Listed are the line items discussed during the study session, a brief explanation of the "need" or reason for the request and the impact of not funding these line items. The line items are listed in order of funding priority, in the event they are again authorized. Fire Operations Machinery/Equipment ($17,820) Funding was requested to equip Fire Station II with a vehicle emission exhaust system. This is a continuation of a 1998 project to install vehicle exhaust systems in all three City fire stations. Fire Station I was equipped with a Ph moVent vehicle exhaust system in 1998. All three fire stations currently rely on '`general dilution" mechanical exhaust systems to remove exhaust emissions. This type of system has proven to be ineffective and inefficient in the removal of vehicle exhaust from our apparatus bays. The most effective means to exhaust vehicle emissions is through a source capture exhaust/direct ventilation system. A source capture system significantly- reduces employee exposure to the fumes and particulate matter produced by diesel engines. Additionally, diesel exhaust emissions are absorbed into firefighter clothing, station furniture, and also discolor walls and ceilings. The Plymouth Fire Department Safety Committee has issued a report relative to vehicle emissions in our fire stations, reinforcing the need for a source -capture system. In an effort to reduce employee exposure to the products of combustion, the Department currently employs a combination of administrative controls (established policy and procedure for limiting exhaust emissions within the station), operational controls (opening bay doors and moving apparatus out of the station) and engineering controls (activating the station general dilution ventilation system) when performing operational apparatus inspections and responding to incidents. These "controls" are performed year-round. When prioritizing this request, staff also considered the impact that exhaust particulate and fumes has upon the morale of the firefighters. When the City is perceived as un- caring of the needs of its employees, the issue of employee retention may be raised. Concerns of employee health, the frequent laundering of personal clothing and an atmosphere not conducive to a productive work environment have been mentioned by fire personnel assigned to stations not equipped with source capture exhaust systems. Attached are pricing options for installing the requested equipment. Fire Duty Crew Safety Equipment/Clothing ($6,200) An increase in this account was for the purchase of new and replacement turn -out clothing worn by firefighters who serve on the Duty Crew Program. This is a new line item designed to better track the true expenditures of the Program. Turn -out clothing is issued based upon the following criteria: • Can the firefighter be properly fitted with in-service gear? If not, the firefighter is measured for a set of gear and the set is ordered. On average, it takes four months to receive the new set of gear. Until the new gear arrives, we fit the firefighter as best we can, often limiting their duties on the fireground. We do not expose members to situations in which they are not properly equipped/protected to handle. • The age and condition of the turn -out gear is considered. We have embarked upon a project to replace older gear that is on average, six to ten years old. Depending upon frequency of use, exposure, and the physical characteristics of the user, the useful life of turn -out clothing can be three to eight years. Funding in this account would provide for the purchase and replacement of turn -out clothing. Not funding this account would not jeopardize the safety of the firefighter. Fire Operations Safety Equipment/Clothing ($5,000) An increase in this account is driven by tNvo issues: 1) The increased cost of a set of turn -out clothing has risen to $1,200; and 2) The accelerated replacement of turn -out clothing of members participating in the Duty Crew program (increased frequency of use). The Department has a positive history of promptly replacing or purchasing new turn -out clothing as needed. In my opinion, the loss of this requested funding would not endanger the safety of fire personnel. Firefighting Tools/Supplies ($16,000) Our current in-service HURST equipment (Jaws of Life) consists of rescue equipment that is technologically out -dated, very heavy and awkward to use, consumes too much valuable compartment space, and is becoming difficult to maintain. HURST rescue equipment is utilized in many different fire/rescue scenarios that include the removal of victims from vehicle and industrial accidents and in firefighter rescue. The weight, profile and available power of the rescue tool play an integral part in our ability to use the tool safely and effectively to effect a rescue. As an example, our current rescue equipment weights 70 pounds and takes two firefighters to operate. New technology has allowed for lighter weight (55 pound) tools and lower profile equipment, while increasing hydraulic power. The safe use of the current HURST equipment has also been in question. Over the past decade, several firefighters have experienced lower: back strains' while removing, operating, and replacing our HURST rescue equipment. Lighter and lower profile equipment would help reduce the potential for injury. Our current HURST rescue equipment is approximately 15 years old. Our current HURST equipment is operational and is in-service. Not funding this request would not impact services offered to our community. Fire Operations Uniforms ($1,500) The Department is currently replacing our winter issued coat. The requested funding would accelerate the replacement of these coats. This is not a safety issue, but one of appearance. Alternative Funding Options A few alternative funding options may be considered or may impact this discussion. The Department has recently applied for a Federal FIRE grant for the replacement of our Self Contained Breathing Apparatus. The grant request is for $247,540. If awarded, this matching grant (70% federal/30% local) would be available in late 2002. In the third quarter of 2002, the Department will be applying for a grant authorized through the Minnesota Occupational Safety, and Health Administration (MN -OSHA). The request for $10,000 would be utilized for a vehicle exhaust removal system for Fire Station II. This is a matching grant (50% state/50% local). If awarded, funding would be available in late 2002. We are also investigating the possibility of applying for second grant through MN- OSHA to assist with funding for an additional vehicle exhaust system. The current and proposed fire department budget(s) reflect funding for "Professional Services". In Duty Crew account (101-1532-7013), a funding amount of $5,700 is included in both budgets. Fire Department staff believes this money may be transferred for better use in other areas of the budget. Hopefully, I have provided some clarity and given a sense of priority and background for this discussion. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: August 27, 2002 TO: Dwight Johnson, City Manager : rs FROM: Eric Blank, Director of Parks & Recreation SUBJECT: 2003 Ice Center Budget At the first budget study session, the question came up regarding the drop in revenue in the figure skating classes. Effective September 1, 2002, the Panda Figure Skating Club will officially take over the operation of all pro's ice throughout the year. Previously, the City registered pro's ice skaters on an individual basis and collected all of the revenue. In the future, the new Plymouth parent -run organization will purchase ice time from us for $140 per hour, and they will collect the revenue from the skaters to pay for the ice rental. The line item for ice rental charges shows a $45,000 increase in ice rental, which is additional revenue that we anticipate making from selling more ice time to the figure skating club. We think the net effect is that we will actually make more revenue by having the club buy ice time from us rather than selling indivdual hours to individual skaters. EB/ds