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Home My WebLink AboutCouncil Information Memorandum 04-05-20021. 2. APRIL 5, 2002 COUNCIL MEETING SCHEDULE. TUESDAY, APRIL 9, 5:3 0 PM TUESDAY, APRIL 9, 7:00 PM TUESDAY, APRIL 16, 6: 00 PM TUESDAY, APRIL 16, 8: 00 PM Dummy SPECIAL COUNCIL MEETING: REGULATING PHOSPHORUS IN PLYMOUTH, REDISTRICTING, Public Safety Training Room REGULAR COUNCIL MEETING, Council Chambers SPECIAL COUNCIL MEETING: MEET WITH PLYMOUTHAREA HENNEPIN CO UNTY COMMISSIONERS, Plymouth Creek Center BOARD OFAPPEAL & EQUALIZATION, Council Chambers TUESDAY, APRIL 16, (IMMEDMIELY SPECIAL COUNCIL MEETING: ACCESSORY FOLLOWING BOARD OFAPPEAL & DWELLING UNIT ORDINANCE, Council Chambers EQUALIZATION MEETING) TUESDAY, APRIL 23, 5:30 PM SPECJAL COUNCIL MEETING: CONDUCT INTERVIEWS OF YOUTHAPPLICANTS, Public Safety Training Room TUESDAY, APRIL 23, 7:00 PM REGULAR COUNCIL MEETING, Council Chambers TUESDAY, APRIL 30, 7: 00 PM BOARD OFAPPEAL & EQUALIZATION (RECONVENED), Council Chambers TUESDAY, APRIL 30, (IMMEDIATELY SPECIAL COUNCIL MEETING: DEPLETION OF CITY FOLLOWING BOARD OFAPPEAL & AQUIFERS & FUTURE WATER TREATMENT, TASTE EQUALIZATION MEETING) OF WATER, Council Chambers SATURDAY, APRIL 6, 9: 00 AM PLYMOUTH YARD & GARDEN EXPO, Plymouth Creek Center CITY COUNCIL INFORMATION MEMO APRIL 5, 2002 Page 2 3. SUNDAY, APRIL 7, 2: 00 AM DAYLIGHT SAVINGS COMMENCES. Set Clocks ahead 1 hour. 4. MONDAY, APRIL 8, 7:00 PM YOUTHAD VISORY COUNCIL, Council Chambers S. WEDNESDAY, APRIL 10, 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Bass Lake Room 6. THURSDAY, APRIL 11, 7.00 PM 7. THURSDAY, APRIL 11, 7: 00 PM PARK & RECREATION ADVISORY COMMISSION (PRAC), Council Chambers WAYZATA SCHOOL DISTRICT WIND TURBINE INFORMATIONAL MEETING, 4955 Peony Lane 8. FRIDAY, APRIL 12, 5: 00 PM thru PLYMOUTH FINE ARTS CO UNCIL PRIAM VERA TUESDAY, APRIL 16 SHOW, Plymouth Creek Center, 14800 34`j' Avenue 9. WEDNESDAY, APRIL 17, 7: 00 PM PLANNING COMMISSION, Council Chambers 10. THURSDAY APRIL 18, 7: 00 PM HOUSING & REDEVELOPMENT A UTHORITY (HRA), Medicine Lake Room 11. THURSDAY, APRIL 18, 7: 00 PM PUBLIC SAFETYADVISORYBOARD, Public Safety Training Room 12. A List of future Regular Council Meeting agenda items is attached (M-12) 13. April, May, and June calendars are attached (ISI --13) 1. NEWSARTICLES, RELEASES, PUBLICATIONS, ETC. a) Notice from the League of Minnesota Cities requesting nominations for the state Board of Directors. (I -]a) b) Invitation to April 17 recognition reception for Golden Valley City Manager Bill Joynes. (I -1b) c) Notice of City of Plymouth Auction, April 20. (1-1c) d) Request to take action and notice of file closure for petroleum tank release at Garlock Equipment Company, 2601 Niagara Lane. (1-1d) e) Correspondence to residents regarding proposed or pending Community Development items: 1) Conditional Use Permit for Craftmaster Construction. (2002021). (I -le. 1) CITY COUNCIL INFORMATION MEMO APRIL S, 2002 Page 3 2) Conditional Use Permit for the Minnesota School of Business. (2002022) (I-1 e. 2) 3) Withdrawal of application for amendment to the Planned Unit Development and revisions to the Preliminary Plat for Nedegaard Construction. (2002018). (I-1 e.3) Notice of Metropolitan Council workshops on Blueprint 2030 Strategies. (I -1j) 2. STAFFREPORTS a) Report on changes at Plymouth Towne Square. (I -2a) b) Update on approved list of designated engineering consulting firms. (I -2b) 3. MINUTES a) Human Rights Commission March 7 meeting. (1-3a) 4. CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE a) Letter from Marvin Krafve regarding snow plowing between Medina Road and 40`h Avenue N. The letter has been forwarded to Public Works Director Dan Faulkner for a response. (I -4a) A summary report on the 2002 correspondence is attached. (1-4) YOUTH ADVISORY COUNCIL APRIL 8, 2002 7:00 PM COUNCIL CHAMBERS Time A 11 ntm Pnt 1. Approvals: 7:00-7:05 a) March 11 meeting minutes b) Agenda 2. Guest Speakers and Special Items: a) Discuss policies and procedures for Youth Advisory Council 7:05-7:45 (requested by Jameson Johnson) b) Discuss attending 4/18 Public Safety Advisory Council meeting (requested by Gary Landis) c) Discuss Donations for Youth Service Award winners d) Discuss Youth Service Days activities ideas 3. Receive updates: 7:45-8:05 a) Teen activities in Park & Recreation Department (Brianna) b) Youth center (Alison) c) Youth Town Forum (Archana) d) Intergenerational project (Ifna) e) Marijuana awareness project (Alison) 4. Informational Items: 8:05-8:10 a) Date for interviews for new members — April 23, 5:30 PM, Public Safety Training Room b) Conference updates 1) May 1-4 NLC Your City's Family, Minneapolis 2) June 18-21, LMC Annual Conference, Rochester c) Flyer for July 11 Park & Recreation youth music event: "The Stage" d) Local Collaborative Time Study grant guidelines from the Communities in Collaboration Council e) Official City Meeting Calendars S. Discuss future agenda items 8:10-8:15 6. Adjournment 8:15 ENVIRONMENTAL QUALITY COMMITTEE Wednesday, April 10, 2002,7:00 PM BASS LAKE ROOM M — 7 Agenda Items: 7:00 PM Call to Order: Chair: Kathy Osborne 18 3'd wed) 9 • Review of Agenda November 1 • Approval of Minutes (attached) August 14 • Guest Introduction & General Forum 11 Guests may address the EQC about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the forum. If the fill1 15 minutes are not needed for the forum, the EQC will continue with the agenda. 7:15 PM Reports & Up -Dates: • Parkers Lake Implementation Plan. As recommended by EQC the plan was approved at City Council's March 26, 2002 meeting. • Hwy. 55 Restoration Project. A preliminary plan has been drawn that will be shared at the meeting. • EXPO. Report on the Plymouth Yard & Garden EXPO, scheduled for April 6, 2002 (Sat.). • Shoreline Ordinance & Buffer Requirement. At the February meeting, EQC members had asked the staff to review the feasibility of extending the City Buffer ordinance to require a buffer around lakes as well. 7:45 PM 2002 Annual Plan: ' • Purple Loosestrife Program. For the past two year Gleason Lake Association, Wayzata School District, and the City of Plymouth have been involved in this program. As approved in the budget, the program will continue into 2002. • Orientation Packet. EQC members had discussed developing an orientation packet for future new committee members. EQC members need to discuss the format and the type of information to be included in this packet • Comments on the proposed new rules Minnehaha Creek Watershed District. The City Council has adopted the attached resolution, commenting on the new rules proposed by the district. 8:15 PM Plymouth Water Resources Management Plan Implementation: EQC members are asked to review the implementation items planned for 2003 and beyond, and if necessary, prioritize the proposed implementation items. Staff is recommending the following schedule to study, review, and discuss this subject before making a recommendation to City Council: • April 10: Water Resources finances, funds, Storm Water Utility Fee, Capital Improvement Plan and staffmg • May 8: City's goal, objectives, progress in water quality and approach • June 12: Public in -put and prioritization of the implementation 8:50 PM Supplementary Items: 8:55 PM Plan for next meeting: May 8, 2002! (Mark your calendar) (EQC members will help to determine agenda for the next meeting) • Green Way Corridors, Eric Blank, Director of Parks and Recreation 9:00 PM ADJOURNED 2002 EQC meeting dates: May 8 June 12 September October 18 3'd wed) 9 July - November 1 13 August 14 December 11 Tentative Schedule for to City Council Agenda Items April 23 • Approve new ward and precinct boundaries • Hearing on Vacation of the Highway 169 Frontage Road north of 451' Avenue • Approve lot division and variance to allow an additional single family lot at 12307 Sunset Trail. West Hennepin Community Builders. (2002016) • Consider Preliminary Plat, Site Plan, Conditional Use Permit and Interim Use Permit to allow construction of a three story, 130 -unit apartment building to be known as "Stone Creek Village" on the 15.2 -acre site located north of Highway 55 and east of West Medicine Lake Drive. Dominium Development. (2001073) May 14 • Consider Sunrise Park development OFFICIAL CITY MEETINGS April 2002 M' 13 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7:00 PM WARD 7:00 PM 7:00 PM HUMAN 9:00 AM YARD 2 MEETING, PLANNING RIGHTS & GARDEN Plymouth Creek COMMISSION, COMMISSION - EXPO, Plymouth Center Council Chambers Council Chambers Creek Center 7 8 9 10 11 12 13 DAYLIGHT SAVINGS 7:00 PM YOUTH ADVISORY 5:30 PM SPECIAL COUNCIL MEETING - 7:00 PM EQC, Bass Lake Room 7:00 PM PRAC, Council Chambers 5:00 PM THRU APRIL 16— COMMENCES - COMMENCES- COUNCIL,Counc l REGULATION OF PHOSPHORUS; 7:00 PM WAYZATA PLYMOUTH FINE set clocks ahead 1 hour Chambers REDISTRICTING, Public Safety Training SCHOOL DISTRICT WIND TURBINE ARTS COUNCIL PRIMAVERA Room MEETING, 4955 SHOW, Plymouth Peony Lane Creek Center 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 14 15 16 17 - 18 19 20 600 PM SPECIAL COUNCIL MEETING DINNER WITH HENNEPIN COUNTY COMMISSIONERS, P"—ith 7:00 PM PLANNING 7:DOPMHRA- Medicine Lake Room C. Cem> COMMISSION, Council Chambers 7;00 PM PUBLIC SAFETYADVISORY a:00 PM 80ARD OF APPEALb EOUALIIATION,Caa 3 Chu EMs BOARD, Police Dept. Library SPECIAL COUNCIL MEETING (IMMEDIATELY FOLLOWING): ACCESSORY BUILDING ORDINANCE, C—o ChrnOre 21 22 23 24 25 26 27 7:00 PM YOUTH I:JOAMLOCAL 8USINESS COUNCIL, Retiseon Har 8;30 AM HUMAN ADVISORY COUNCIL,Council S MEETISPENGCCONDUCT IL RIGHTS COMMISSION Chambers INT ERVIEWSOFYOUTH STUDENT APPUCANTS: P kk S Wy T—wV Room WORKSHOP, Plymouth Creek 7:11PM REGULAR COUNCIL MEETING, Canck cti ro Center 7:00 PM PACT- Bass Lake Room p 20 (� 2i 30 Mar 2002 May 2002 I I:W AM C-E.LU CH RECOGNRION LUNCH, S M T W T S S M T W T F S Pt,,— Creek C~ 1 2 7:00 PM BOARD OF APPEAL a 1 2 3 4 EQUALIZATION).0Caunci (RECONVENED). 3 4 5 6 7 8 9 5 6 7 8 9 10 11 Ch.mhela 10 11 12 13 14 15 16 12 13 14 15 16 17 18 SPECIAL COUNCIL MEETING (IMMEDIATELY FOLLOWING), DEPLETION OF CIWS 17 18 19 20 21 22 23 19 20 21 22 23 24 20 AQUIFERS a FUTURE WATER TREATMENT: TASTE OF 24 25 26 27 28 29 30 26 27 28 29 30 31 WATER 31 modified on 4/5/2002 OFFICIAL CITY MEETINGS May 2002 Sunday Monday I Tuesday Wednesday Thursday Friday Saturday 1 7:00 PM PLANNING COMMISSION, 2 7:00 PM HUMAN RIGHTS COMMISSION - 3 4 Apr 2002 S M T W T F S Jun 2002 S M T NN' T F S 1 2 3 4 5 6 1 7 8 9 10 11 12 13 2 3 4 5 6 7 8 Council Chambers Council Chambers 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 23 24 25 26 27 28 29 30 5 6 7 8 9 10 11 7:00 PM YOUTH ADVISORY COUNCIL,Council Chambers 7:00 PM EQC, Bass Lake Room 7:00 PM PRAC, Council Chambers 10:30 AM - 4:00 PM- PLYMOUTH HISTORY FEST, Parkers Lake Park 12 13 14 15 16 17 18 5:00 PM YOUTH ADVISORY COUNCIL TOWN FORUM, Plymouth Creek Center 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HRA - Medicine Lake Room 7:00 PM PUBuc SAFETY ADVISORY BOARD, Police Dept. Library 19 20 21 22 23 24 25 7.00 PM YOUTH ADVISORY COUNCIL,Council Chambers 7:00 PM PACT - Bass Lake Room 7:00 PM SPECIAL COUNCIL MEETING: LAWFUL GAMBLING; VARIOUS TOPICS WITH NW PLYMOUTH RESIDENTS, Council Chambers 26 27 28 29 30 31 MEMORIAL DAY (Observed) - City Offices Closed 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7 D PM REGULAR COUNCIL MEETING, Council Chambers modified on 4/5/2002 OFFICIAL CITY MEETINGS June 2002 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jul 2002 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 9:00 AM - 3:30 PM, PLYMOUTH CLEAN-UP DAY, Public Works Maintenence Facility May 2002 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2 3 7:00 PM YOUTH ADVISORY COUNCIL,Council Chambers 4 S 7:00 PM PLANNING COMMISSION, Council Chambers 6 7:00 PM HUMAN RIGHTS COMMISSION - Council Chambers 7 8 9 10 11 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 12 7:00 PM EQC, Bass Lake Room 13 7:00 PM PRAC, Council Chambers 14 Flag Day 15 16 17 7:00 PM YOUTH ADVISORY COUNCIL,Council Chambers 18 19 7:00 PM PLANNING COMMISSION, Council Chambers 20 7:00 PM HRA Medicine Lake Room 7:00 PM PUBLIC SAFETYADVISORY BOARD, Police Dept Library 21 22 LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE, Rochester Civic Center 23 24 25 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 26 7:00 PM PACT- Bass Lake Room 27 28 29 9:15 AM MUSIC IN PLYMOUTH 5k RUN 30 modified on 4/5/2002 145 University Avenue West, St. Paul, MN 55103-2044 League of Minnesota Cities Phone: (651) 281-1200. (800) 925-1122 Cities promoting excellence Fax: (651) 281-1299. TDD (651) 281-1290 Web Site: http:/lwww �rg L6o. TO: City Clerks, Administrators and ManagersFROM: Jim Miller, Executive Director rj='DATE: April 1, 2002\ SUBJECT: Board of Directors Vacancies At the Annual Meeting in Rochester on June 20th, the membership will elect eight new members to the Board of Directors. As there are no incumbents in the officer positions, members will elect three new officers and five directors. These officials will replace: Jordan Mayor Ron Jabs, Plymouth Councilmember Judy Johnson and Moorhead Mayor Mark Voxland all of whose three year terms expire. Also, the term of Alexandria Mayor Dan Ness who was elected to fill the remaining one-year term of Joel Young when he was elected as 2"6 Vice President will expire as will the term of Buffalo Councilmember Del Haag. Haag was appointed by the LMC Board of Directors to serve until June 2002 to fill the vacated position of Reggie Edwards, former Chisago City Administrator. This position still has two years remaining in its term. By precedent, Dan Ness is eligible to be elected to his own three-year term, although Del Haag is not. Please note that open officer positions could be filled by current board members, resulting in additional director openings. The League's strength has always been rooted in the Board's outstanding leadership. Continuing that tradition is critical as the League looks to meeting the ever-changing challenges facing our cities. If you or someone on your Council has an interest in serving on the Board, please apply now. Terms are for three years and service involves attendance at monthly Board meetings and one or two, two-day, retreats. The League pays for most expenses, including mileage. A roster of current Board members and the application form are enclosed. I would be most happy to answer any questions and can be reached at 651-281-1205. Thank you for your help in this very important matter. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Application for 2002-03 LMC Board of Directors or 2002-03 LMC Officer Positions All candidates for LMC Board of Directors or LMC Officers (President, First Vice President, Second Vice President) positions are asked to submit the following items by May 31, 2002: 1) A cover letter stating your intent to run for an LMC Board or Officer position, addressing the following points: • Why you are interested in serving in this position; • What specific attributes or experiences you would.contribute to the Board or Executive Committee (made up of the LMC Officers); and • Whether you will be able to make the time commitment necessary to fulfill your Board or Officer duties (monthly Board meetings, as well as two, two-day retreats). 2) A completed "Nomination Form for LMC Board of Directors/LMC Officers Positions" (attached). 3) Optional: A resume that provides an overview of your municipal/professional experience and accomplishments. 4) Optional. Letters of reference. Please return these materials by May 31, 2002 to: Jim Miller League of Minnesota Cities 145 University Avenue West St. Paul, MN 55103-2044 Nomination Form — LMC Board of Directors PLEASE COMPLETE THE NOMINATION FORM PROVIDING AS MANY DETAILS AS POSSIBLE. You are encouraged to attach other materials that may be useful to the Nominating Committee during its deliberations, such as your resume and a letter stating your reasons for seeking a League office. Name: Organization: Address: Home Phone: ( ) Title: City/Zip: Work Phone: ( ) E-mail: 1. Length of service in your present position: years 2. Other municipal or related position(s) you have held and the number of years: 3. Previous League experience (e.g. committees, conferences, affiliate organizations, etc.) 4. Are you applying for (Please select one) President 1" Vice President 2nd Vice President Director 5. If you are applying for Director, can you complete a full three-year term as a Board member? PLEASE RETURN THIS FORM BY MAY 31, 2002 TO: Jim Miller League of Minnesota Cities 145 University Avenue West St. Paul, MN 55103-2044 Board Nominating Process and Selection Criteria I. Board nomination process. A. Nominating Committee Appointment and Orientation Process. Beginning in April of every year the League will solicit individuals interested in serving on the nominating committee. Notice of solicitation of interest shall be placed in Cities Bulletin at least twice. When necessary in order to get a sufficient number on the committee, or to achieve appropriate balance, the Executive Director may directly solicit city officials to be on the committee. 2. On or before May 1 of each year the League President shall appoint a _ nominating committee of 8 to 12 city officials, consisting of both elected and appointed officials with appropriate attention paid to issues such as gender, city size, and geography. The immediate past president of the Board of Directors will sit as an ex -officio member of the Committee and shall be its Chair. At least one week prior to the annual conference, the Executive Director shall hold an orientation meeting of the nominating committee in order to explain the nominating committee process and to explain the Board selection criteria. B. Recruitment and Nomination Process 1. Beginning in April of each year the League will solicit Minnesota city officials interested in serving on the League of Minnesota Cities Board of Directors. Notice of Board openings and solicitation of interest shall be placed in the April Minnesota Cities Magazine and shall run at least twice in the Cities Bulletin. In addition, prior to May 1 of each year, the Executive Director shall mail to the chief administrative officer of each member city a letter soliciting Board candidates and explaining the process and selection criteria. 2. All candidates who wish to be considered by the nominating committee must submit an appropriate written expression of interest by June 1. Additional material in support of particular candidates may be submitted up to the date of the nominating committee meeting. 3. Once the list of Board candidates has been compiled, the Executive Director in conjunction with the nominating committee chair shall develop an agenda and a schedule of interview times. 4. After considering the presentations of the various candidates, the nominating committee shall make its recommendations based on the requirements of the League Constitution, Board Commitments, and the Guidelines set out herein. In order to avoid the appearance of a conflict of interest, nominating committee members should refrain from participating in discussions involving candidates from cities that they represent. 6. Notice of the nominating committee's recommendations shall be posted at a predetermined time in at least two locations at the annual conference site. The location of the postings shall be included in the material provided to conference attendees and shall be directly communicated to prospective candidates. 7. The Chair of the nominating committee shall be responsible for presenting the report of the nominating committee at the Annual business meeting. II. Board selection requirements and guidelines. A. Constitutional Requirements. 1. The League Constitution requires that the Board of Directors shall consist of an "elected president, an elected first vice president, an elected second vice president, the immediate past president ex -officio, the president of the Association of Metropolitan Municipalities ex - officio, the president or vice president of the National League of Cities, if a Minnesota City official, ex -officio, and twelve directors. 2. "To be eligible to be elected to serve, or to continue to serve as an elective officer of the League, a person shall be an elected official [or], an appointed official ... ," who is not an independent contractor. B. Board Commitments 1. The Board has made a commitment that representatives of the following organizations and entities will have a seat on the Board of Directors, if they desire and if the nominating committee believes that a qualified individual has been recommended by the particular organization or entity: a. Coalition of Greater Minnesota Cities b. Minnesota Association of Small Cities C. City of Minneapolis d. City of St. Paul C. Non-binding Guidelines for the Nominating Committee to Consider 1. Geography a. The nominating committee will attempt to respect an appropriate balance of representation between Greater Minnesota and the Metropolitan area. b. In this same regard, the Committee will strive to maintain a similar balance when making recommendations for the President, first vice-president, and second vice-president positions. C. No particular importance will be placed on where within Greater Minnesota or the Metropolitan area a given candidate comes from. 2. Population. a. Board members should come from cities of differing size. 3. Gender a. Every effort should be made to ensure gender equity on the Board. 4. Position (Appointed v. Elected) a. A majority of the Board should be elected city officials. 5. Term a. Where there are other qualified candidates, Board members should generally serve only one term. b. An individual appointed to fill an unexpired Board term will not be prejudiced by this guideline so long as the unexpired term was for one year or less. LMC Board of Directors and Officers June 2001 — June 2002 President Lester Heitke, Mayor, Willmar Term expires: June, 2002 First Vice Joel Young, Clerk, Chatfield President Term expires: June, 2002 Second Vice Gary Doty, Mayor, Duluth President Appointed by LMC Board to fill unexpired term of Joan Campbell Term expires: June, 2002 Directors Del Haag, Councilmember, Buffalo Appointed by the LMC Board to fill unexpired term of Reggie Edwards Term expires: June, 2002 (2 yrs remaining of Edwards original term) Dan Ness, Mayor, Alexandria Elected by Membership: June 2001 to fill unexpired term of Joel Young Term expires: June 2002 Ronald Jabs, Mayor, Jordan Elected by Membership: June, 1999 Term expires: June, 2002 Judy Johnson, Councilmember, Plymouth Elected by Membership: June, 1999 Term expires: June, 2002 Mark Voxland, Councilmember, Moorhead Elected by Membership: June, 1999 Term expires: June, 2002 Marvin Johnson, Mayor Elected by Membership: June, 2000 Term expires: June, 2003 Don Levens, Administrator, Cokato Elected by Membership: June, 2000 Term expires: June, 2003 DeWayne Mareck, Councilmember, St. Cloud Elected by Membership: June, 2000 Term expires: June, 2003 Michael McCauley, City Manager, Brooklyn Center Elected by Membership: June, 2000 Term expires: June, 2003 Chris Coleman, Councilmember, City of St. Paul Elected by Membership: June 2001 Term Expires: June, 2004 Bonnie Rietz, Mayor, Austin Elected by Membership: June 2001 Term Expires: June 2004 Terry Schneider, Councilmember, City of Minnetonka Elected by Membership: June 2001 Term Expires: June 2004 Ex -officio seat Past President: Gary Doty Elected by Membership: June 1996 Term expired: 2002 Karen Anderson, NLC President Elected by NLC: December, 1999 Frank Boyles, AMM President Elected by AMM: May, 2001 M S [:> C Municipalities ,i School District Collaborative Celebration of Accomplishments Wednesday April 17, 2002 6:00 PM to 8:00 PM RONALD B. DAVIS COMMUNITY CENTER_ 5430 Glenwood Avenue Golden Valley, Minnesota 55422 Presentation Recognition of Bill Joynes, Golden Valley City Manager begin at 7:00 PM (612) PCease RSVP to Staci at 721.1842 or staci.@eop-mmory. Of ly V AUCTION tx Vj 11�ryl Saturday, April 20, 2002 10:00 a.m. Items on view at 9:00 a.m. Annual auction of - unclaimed or abandoned property and miscellaneous City equipment. PLYMOUTH PUBLIC WORKS MAINTENANCE FACILITY 14900 23RD AVENUE NORTH Official List of Property to be auctioned will be published in local newspapers. The auction list will be available at the auction and at the Plymouth Police Department. Items include vehilces, bicycles, tools, and electronics. March 27, 2002 Greg Kenton Garlock Equipment Co. 2601 Niagra Lane Plymouth, MN 55447 Minnesota Pollution Control Agency a RE: Petroleum Storage Tank Release Investigation and Corrective Action Site: Garlock Equipment Co., 2601 Niagra Lane N., Plymouth Site ID#: LEAK00014671 Dear Mr. Kenton: Notice of Release The Minnesota Pollution Control Agency (MPCA) has been informed that a release of petroleum has occurred from storage tank facilities which you own and/or operate. We appreciate your timely notification so this site can be handled in an efficient manner. Legal Obligations Federal and state laws require that persons legally responsible for storage tank releases notify the MPCA of the release, investigate the release and, if necessary, clean up the release. A person is considered legally responsible for a tank release if the person owned or operated the tank either during or after the release, unless specifically exempted under the law. If you believe that you are not legally responsible for this storage tank release, please contact the project manager listed below. If you are not legally responsible for the release, but hold legal or equitable title to the property where the release occurred, you may volunteer to take corrective action. Responsible persons and volunteers who take corrective action may be eligible for reimbursement for a major portion of the costs of corrective action. The legislature has established the Petroleum Tank Release Cleanup Account to reimburse responsible persons and volunteers. The account is administered by the Petro Board which is part of the Minnesota Department of Commerce. Final decisions regarding the amount of reimbursement are made by the Petro Board. All questions about eligibility and reimbursement should be directed to the Petrofund staff at (651) 297-1119 or (651) 297-4203. Request to Take Corrective Action The MPCA staff requests that you take steps to investigate and, if necessary, clean up the release in accordance with the enclosed MPCA fact sheets. The site investigation must fully define the extent and magnitude of the soil and: or ground water contamination caused by the release. A report (Excavation Report and/or Remedial Investigation/Corrective Action Design (RI/CAD)) which details the results of the investigation or concludes that excavation was sufficient to clean up the release must be submitted to this office within 10 months of the date of this letter. Please refer to MPCA fact sheets for information pertaining to the amount of work needed at the petroleum release site(s). 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY) St. Paul Brainerd • Detroit Lakes • Duluth • Mankato • Marshall • Rochester • Willmar; www.Fca.state.mn.us Ecual Opportunity Employer • Printed on recycled paper ccntaining at least 20% fibers from paper recycled by consumes. Greg Kenton Page 2 March 27, 2002 Sites with free product (free-floating petroleum), drinking water supply impacts, surface water impacts, indoor vapor impacts, fire or explosion hazards, or ground water impacts which pose a significant threat to public health or the environment, are considered high priority for staff review. If one or more of these situations apply to your site. an RUCAD report must be submitted within 90 days. In addition, if you know or discover that there is free -product from a well, excavation, or borehole, you must notify the MPCA within 24 hours and IMMEDIATELY begin interim free product recovery. If you have not already done so, the MPGA recommends that you hire a qualified consulting firm registered with the Petrofund staff that has experience in conducting petroleum release site investigations and in proposing and implementing appropriate corrective actions. A list of registered contractors and consultants is available from the Petrofund staff. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site investigation have not been fulfilled. Please note that, under Minn. R. 2890.0075, subp. 2, you must-golicit a minimum- of two competitive proposals on a form prescribed by the Petro Board to ensure that the consulting costs are reasonable. Questions about bidding requirements should be directed to Petrofund staff. Required Response MPCA staff requests a response to this letter within 30 days. Please tell us whether you intend to proceed with the requested work. If you do not respond within this time frame, the MPCA staff will assume that you do not intend to comply, in which case the MPCA Commissioner may order you to take corrective action. Failure to cooperate with the MPCA in a timely manner may result in reduced reimbursement from the Petro Board. See Minn. R. 2890.006, subp. 1, item C. The enclosed fact sheets will provide you with the information necessary to complete a successful investigation and cleanup. If you have any questions concerning this letter or need additional information, please contact me at (651) 296-7999. Please reference the above LEAK # in all correspondence. If you are calling long distance, you may reach the MPCA St. Paul office by calling 1-800-657-3864. Sincerely, a o itz Project Manager Petroleum'Remediation Unit Petroleum and Landfill Remediation Section Majors and Remediation Division MK:ls Enclosures cc: Sandra Paulson, Clerk, City of Plymouth Richard Kline, Fire Chief, City of Plymouth Dave Jaeger, Hennipen County Solid Waste Officer E 'Minnesota Pollution Control Agency March 29, 2002 Mr. Chad Mell Garlock Equipment Company 2601 Niagara Lane Plymouth, MN 55447 - go Petroleum Tank Release Site File Closure Site: Garlock Equipment Company, 2601 Niagara Lane, Plymouth Site ID#: LEAK00414671 Dear Mr. Mell: We are pleased to let you know that the Minnesota Pollution Control Agency (MPCA) Site Remediation Section (SRS) staff has determined that your investigation and/or cleanup has adequately addressed the petroleum tank release at the site listed above. Based on the information provided, the SRS staff has closed the release site file. Closure of the file means that the SRS staff does not require any additional investigation and/or cleanup work at this time or in the foreseeable future. Please be aware that file closure does not necessarily mean that all petroleum contamination has been removed from this site. However, the SRS staff has concluded that any remaining contamination, if present, does not appear to pose a threat to public health or the environment. The MPCA reserves the right to reopen this file and to require additional investigation and/or cleanup work if new information or changing regulatory requirements make additional work necessary. If you or other parties discover additional contamination (either petroleum or non -petroleum) that was not previously reported to the MPCA, Minnesota lav requires that the MPCA be immediately notified. You should understand that this letter does not release any party from liability for the petroleum contamination under Minn. Stat. ch. 115C (2000) or any other applicable state or federal lay. In addition, this letter does not release any party from liability for non -petroleum contamination, if present, under Minn. Stat. ch. 115B (2000), the Minnesota Superfund Law. Because you performed the requested work, the state may reimburse you for a major portion of your costs. The Petroleum Tank Release Cleanup Act establishes a fund, which may provide partial reimbursement for petroleum tank release cleanup costs. This fund is administered by the Department of Commerce Petro Board. Specific eligibility rules are available from the Petro Board at 651/297-1119 or 651/297-4203. If future development of this property or the surrounding area is planned, it should be assumed that petroleum contamination may still be present. If petroleum contamination is encountered during future development Nvork, the MPCA staff should be notified immediately. 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY) St. Paul • Brainerd • Detroit Lakes • Duluth • Mankato • Marshall • Rochester • Willmar; www.pca.state.mn.us Equal Opportunity Employer • Printed on recycled paper containing at Fast 209' fibers from paper recycled by consumers. Mr. Chad Mell Page 2 March 29, 2002 For specific information regarding petroleum contamination that may remain at this leak site, please call the SRS File Request Program at 651/297-8568. The MPCA fact sheet #3.35 Leak/Spill and Underground Storage Tank File Request Form (August 1997) must be completed prior to arranging a time for file review. Thank you for your response to this.,petroleum tank release and for your cooperation with the MPCA to protect public health and the environment. If you have_ any questions regarding this letter, please call Mark Koplitz at 651/296-7999 or site hydrogeologist Bassou Oulgout at 651/297-8597. Sincerely, � � r Mark Koplitz Project Manager Petroleum Remediation Unit Petroleum and Landfill Remediation Section Majors and Remediation Division MK:tf I-Bassou Oulgout Hydrogeologist Petroleum Remediation Unit Petroleum and Landfill Remediation Section Majors and Remediation Division cc: Sandy Paulson, City Clerk, Plymouth Richard Kline, Fire chief, Plymouth David Jaeger, Hennepin County Solid Waste Officer Minnesota Department of Commerce Petrofund Staff April 5, 2002 Dear Property Owner: SUBJECT: CONDITIONAL USE _-PERMIT--- FOR _ CRAFTMASTER CONSTRUCTION (2002021) Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by Craftmaster Construction, Inc., under File 2002021, for a conditional use permit to exceed 1,000 square feet for a third stall garage addition for property located.at 4595 Weston Lane North. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, April 17, 2002 in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509- 5450 for more information. INFORMATION relating Development Information Friday from 8:00 a.m. to holidays. Sincerely, h11�yin-, X tw ' Barbara G. Senness, AICP Planning Manager 2002021propnotice to this request may be examined at the Community Counter (lower level), on Mondays and Wednesday through 1:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except Z:: N j PLYMOUTH A Beautifu[Phzce To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.b.plymouth.mmus April 5, 2002 Dear Property Owner: -SUBJECT: - CONDITIONAL USE -PERMIT FOR THE MINNESOTA SCHOOL OF BUSINESS (2002022) Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by the Minnesota School of Business, under File 2002022, for a conditional use permit to operate a trade school in the Plymouth Plaza Shopping Center located at 1455 County Road 101 North. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, April 17, 2002 in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509- 5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2002022propnotice PLYMOUTH A Betz utiful4'l.;ce'Zo Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 ® - www.d.plymouth.mn.us April 5, 2002 SUBJECT: WITHDRAWAL OF APPLICATION FOR AMENDMENT TO THE PLANNED UNIT DEVELOPMENT AND REVISIONS TO THE PRELIMINARY PLAT FOR NEDEGAARD CONSTRUCTION (2002018) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Nedegaard Construction, under File 2002018, to withdraw their application for an amendment to the Planned Unit Development and revisions to the preliminary plat for "Glacier Vista" on a 26 -acre site located at 5450-5684 Juneau Lane North. The applicant will revert back to the original Planned Unit Development and preliminary plat approved September 25, 2001, which allows the construction of 11 new single family homes and 32 townhouses. Hennepin County records indicate your property is within 750 feet of the site of this withdrawn proposal. You are hereby notified of the withdrawal that was originally scheduled for the Plymouth Planning Commission at 7:00 p.m., on Wednesday, April 17, 2002. Feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, ?A111i ?M�, r 11 rj y Barbara G. Senness, AICP Planning Manager 2002018withdrawal LYMOUTH A BeautifzdP1acc'Tn i ivc 3400 PLYMOUTH BOUL=WARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 @:— "-' wwvv.ci.plymouth.mn.us NW 'Imd 'IS T£TV 'ON WuJad Uldd egeisod •S•fl sselo 3sn j lgtti-LttS� KIN qlnoul:yd tllnotu.i(dJO •u13 p.%fg Illnow.- ld oot-£ ., a3wol j (Of lo,ww tSS .LIOIQ-£**OjnV************* Id 61 Id 61 tiosa.id r A rl � � U OCd 4-1 P4 o cd 4-J Cn O14 04 o L� O b Ate' � a �-- MSS eo,$)uuclNZ `Insd *IS P„sIS 9131:1 UZ .1a1u�)D Vrd sTrnI\ itounoo uB-4i o.ijoW;j c� p = Q)'t3 a a �-- GJcl v cK On 0 -�s -� u � ° o o o o CIS o + O N Q) v) C v, a G Gil . o O t, „ 'COi 44 o pA ei' y yvj L1. et R. ►-+ O O v O cl Or W -bN.�> -0 o 7-- $1, > vb�-° On O C u S U uv . 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Uo pa 'D o^^ as `� a,t� s~oQz a Z ' $4cl o a°, U a, ' E5Cl o ons~V�� :~'b foo ° �-do v o ;V. -k ar> �U ° `n o° N o o o° o °o >~ v aHU°Oa caHU�ra V)iwf��V] N � o ..,m C o 41 O u v - cs 0 O O s4 p a� M y O Ll. p> Cl-0 cl N C o - u Z 0 > -� Y o oon0 cu c,,n > c� O i. �+-• ccs (4) O (tzt ti t; U :3 0o c[c R N U O w. a� �N � CS. .0 Cd t~ N 1 M N 41 m ton p •. v CL �„- i. s] . x °' N ° U cl " p -tS N C N a� t' Q, o o ct Z� MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: April 1, 2002 TO:;im � Co cil - FROM: arnes, Housing Manager SUBJECT: Changes at Plymouth Towne Square As you are aware, the Plymouth HRA has been evaluating Plymouth Towne Square (PTS), the senior apartment building they own and operate. Over the past 3 months the HRA along with Staff and the management company (Grace Management) have reviewed the Admission and Occupancy Policies and made changes to these policies. On April 5, 2002, staff will be holding two meetings to discuss the changes with the residents at PTS. We are enclosing information regarding these meetings so that you are aware of what we will be discussing with the residents should you receive any inquires. If you do receive any inquires please feel free to pass them along to Anne Hurlburt or me and we would be happy to respond. If you have any questions of staff regarding these changes please contact me at (763) 509-5412 Thanks. Announcing.... . Resident meeting with Plymouth HRA representatives Please join as to hear about up coming changes that will be occurring over the next year at Plymouth Towne Square. Topics to be discussed are as follows: 1. Rent Structure a. Full rents b. Minimum rents c. New calculation for resident portion of rent 2. Calculating income a. Assets b. Medical expenses 3. Occupancy Policy a. Single persons residing in two-bedroom units b. Pets Who All of 3'dfloor & units 201-217 on 2nd floor Wlzo All of ls` floor & units 218-235 on 2nd floor When Friday April 5t When Friday April 5t Where PTS Dining Room Where PTS Dining Room Time 9:30 am -11:30 am Time 1:00 m-3:00 pm NOTE: To ensure we will have enough space for everyone we will be holding 2 meetings which will cover the same topics. You will Not need to attend both meetings. If you can not attend your designated meeting feel free to attend the other meeting Please contact Kathy if you have any questions regarding the meeting. You may also contact Jim Barnes at City Hall (763) 509-5412. We look forward to seeing you there. Announcing.... . Please join us for an informational meeting to explain the new occupancy standards adopted by the HRA Board and how they affect residents of two bedroom apartments. This meeting is designed specifically to answer questions you may have regarding this change in policy. Who • All residents in two bedroom apartments When Monday Aril 8` Where PTS Dining Room Time 1:30 pin Please contact Kathy if you have any questions regarding the meeting. You may also contact Jim Barnes at City Hall (763) 509-5412. We look forward to seeing you there. Announcing.... . Please join us for an informational meeting to explain the new occupancy standards adopted by the HRA Board and how they affect residents of two bedroom apartments. This meeting is designed specifically to answer questions you may have regarding this change in policy. Who All residents in two bedroom apartments When Monday Aril 8` Where PTS Dining Room Time 1:30 pin Please contact Kathy if you have any questions regarding the meeting. You may also contact Jim Barnes at City Hall (763) 509-5412. We look forward to seeing you there. Plymouth Towne Square Upcoming Changes Jim Barnes, Housing Programs Manager Plymouth HRA (763) 509-5412 April 5, 2002 Rent Structure • New Full Rents • New Minimum Rents • New Calculation of Resident Share of Rent — No more "Low" or "Very Low" Subsidy — Same Percent of Income for All (35%) — Utility Allowance 1 Reasons for Changes • Bring full rents in line with market for Plymouth • No changes in rents since 1998; only one increase since building opened • Make rent subsidies more fair for all residents; many pay more than is affordable • Avoid subsidizing those who can afford fair market rents • Review rents at least annually from now on Current & New Full Rents Current New Unit Size Full Rent Full Rent 1 Bedroom $600/$650 $782 2 Bedroom S707/$758 $1,001 Current & New Minimum Rents Current New Unit Size Minimum Rent Minimum Rent 1 Bedroom $150/200 V.L. $200 $420/470 L. 2 Bedroom $255/305 V.L. $300 $525/575 L. What Does Full Rent Mean? • Full Rent is the amount that a unit would cost a tenant if this unit were in -a non -subsidized building. This is not necessarily "-hat you as a resident of PTS will pay. Your Portion of Rent • Residents of PTS will pay a monthly rent equal to 35% of their adjusted income, less a utility allowance ($26 for one bedroom, $33 for two bedrooms.) Sample Rent Calculation #1 1 Bedroom "Low" Subsidy Current Sept. 1, 2002 Full Rent S600 Minimum Rent S420 Annual Income $12,000 Monthly Income $1,000 % of income $330(33%) Utility Allowance 0 $782 $200 $12,000 $1,000 $350(35%) -26 Tenant Rent 5420 $324 (Minimum) Sample Rent Calculation #2 $758 1 Bedroom "Very Low" Subsidy $300 Current Sept. 1, 2002 Full Rent $600 $782 Minimum Rent $150 $200 Annual Income $12,000 $12,000 Monthly Income $1,000 $1,000 % of income $300 (30%) $350 (35%) Utility Allowance 0 -26 Tenant Rent 5300 $324 Sample Rent Calculation #3 2 Bedroom "Low" Subsidy Current Sept. 1, 2002 Full Rent $758 $1,001 Minimum Rent $575 $300 Annual Income $24,000 $24,000 Monthly Income $2,000 $2,000 % of income $660(33%) $700(35%) Utility Allowance 0 -33 Tenant Rent $660 $667 5 Sample Rent Calculation #4 2 Bedroom "Very Low" Subsidy Current Sept. 1, 2002 Full Rent $707 $1,001 Minimum Rent $255 $300 Annual Income. _ $12,000 $12,000 Monthly Income $1,000 $1,000 % of income $300(30%) $350(35%) Utility Allowance 0 -33 Tenant Rent $300 $317 Sample Rent Calculation #5 2 Bedroom "Low" Subsidy Current Sept. 1, 2002 Full Rent $758 $1,001 Minimum Rent $575 $300 Annual Income $36,000 $36,000 Monthly Income S3,000 $3,000 % of income $990(33%) $1,050 (35%) Utility Allowance 0 -33 Tenant Rent $758 $1,001 (Full) (Full) 6 Determining Annual Income • Assets • Medical Expenses Assets • If the resident has less than $5,000 in assets, actual income earned from these assets over a 12 month period will be counted as income. Assets (continued) • If the resident has greater than $5,000 in assets, the greater of actual income earned or 5% of the total value of all assets will be counted as income. Assets Example • Resident has $100,000 in total assets & the income earned on the assets totaled S3,000. • 5% of the asset value is $5,000. • S5,000 would be counted as income because it is the greater amount. 8 Medical Expenses • Medical expenses exceeding 3% of annual income are deducted from income. • Must be a direct relationship to a medical condition. • HRA guidelines same as I.R.S. • Please refer to Handout or see the onsite manager for list of eligible medical expenses. Occupancy Policies • Single residents occupying a two- bedroom unit on a permanent basis • Pet policy M Singles Occupying Two - Bedroom Units • The new policy will require a single resident occupying a two- bedroom unit to —Move to a one -bedroom unit when available, or —Find an "eligible" roommate Pet Policy • Must own pet prior to moving into PTS • Must sign a pet lease and provide $100 pet deposit • One pet per unit • Must not exceed 20 pounds • Must be spayed or neutered • Must be licensed by the City (new) UK Timing • New rent structure effective September 1, 2002 for current residents • Rents for new residents and occupancy policy changes effective April 1, 2002. Recertification Process • All residents recertify in May and June -- Kathy will post schedule to sign up for appointments • New leases signed by July 1, 2002 or earlier-- at least 60 days notice of rent changes 11 For More Information • Address questions to HRA Staff — Jim Barnes (763) 509-5412 — Anne Hurlburt (763) 509-5401 • See Grace Management staff — Kathy — Jody For More Information • Meeting for residents of 2 -bedroom units — Monday, April 8 — 1:30 p.m. — PTS Dining Room 12 a R' ui X3400 Plymouth Boulevard`_' # Ply mouth,MN 55447�� DATE: April 5,2002 TO: Dwight D. Johnson, City Manager - FROM: g'aniel L. Faulkner, P.E., Director of Public Works SUBJECT: UPDATE OF APPROVED LIST OF DESIGNATED ENGINEERING CONSULTING FIRMS Please find attached a copy of the letter, which will be mailed to thirteen engineering consulting firms on Monday, located within the metropolitan area. We have developed this "short list" based on staff's general understanding of the capabilities of these firms and their general expression of interest to work for the City of Plymouth. While we realize some of these firms have done or currently are working for private clients within the city of Plymouth, as the letter of interest indicates they would not be allowed to work for private clients within Plymouth if they were chosen to be added to our approved list. The consultant selection committee will include the following Councilmembers that have expressed an interest in being on this committee, i.e., Mayor Tierney and Councilmembers Johnson and Stein. The last update in 1996 included Eric Blank, Anile Hurlburt, Kathy Lueckert, former Assistant City Manager, Ron Quanbeck, and Fred Moore. I suggest that our current consultant selection committee maintain this same departmental representation. attachment N:\pw\Engineering\GENERALMMEMOS\DANE\2002\Designate_EngFvms_CC.doe April 8, 2002 ((Title)) aFirstName» uLastName» «Company>> «Address>> CITY OF PLYM0UTFF SUBJECT: CIVIL ENGINEERING SERVICES LETTER OF INTEREST STATEMENT OF QUALIFICATIONS Dear «Title>> «LastNamew The City of Plymouth is beginning its periodic review and update of its approved list of civil engineering consulting firms to provide professional services to the City of Plymouth. Your firm has been selected as -one of thirteen civil engineering firms receiving this letter of interest. Only firms that do a majority of their work for public clients and do no private client work within the City of Plymouth will be considered. There are currently four firms on the City's approved list for general public improvement projects who will be part of this review and update process. The type of projects undertaken by our approved civil engineering firms include studies, design and construction of streets, bridges, drainage, sanitary sewer, water supply/treatment/storage/distribution, water quality, wetland mitigation and traffic projects. Firms from the list of approved consultants are selected as needed for specific projects in these areas. If you are interested in having your firm considered for placement on this list, please send me a brief description of your firm including the individuals and their experience who you would propose to perform services for the City. It is our intention to interview a select group of firms that our consultant selection committee, comprised of three City Councilmembers and select staff, feels would provide high quality engineering services to the City of Plymouth. The committee will review all letters of interest and qualifications after which additional information may be requested. We will be considering such items as: amount of MSA work completed; work completed in cities similar to Plymouth; technical qualifications; ability to provide a range of full services. Our proposed schedule anticipates conducting interviews during the first two weeks of May with the committee's recommendation to be considered by the City Council at their May 28, 2002 meeting. All letters of interest and qualifications (ten copies) shall be submitted on or before April 19`h and addressed as follows: Daniel L. Faulkner, P.E., Director of Public Works City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Sincerely, Daniel L. Faulkner, P.E. Director of Public Works PLYMOUTH ABeautifufPfaceToLive 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 5AW7FT0P"4°E�E�"R&4tFffgyq(%Vgb 6 ®_..--- www.ci.plymouth.mn.us Mr. Bob Schunicht Mr. Jim Dvorak Ms. Sue Mason BONESTROO, ROSENE ANDERLIK SRF CONSULTING GROUP, INC. SHORT, ELLIOTT, HENDRICKSON, INC. & ASSOC., INC. Suite 150 3535 Vadnais Center Dr. 2335 W. Trunk Highway 36 One Carlson Parkway North 200 SEH Center St. Paul, MN 55113 Plymouth, MN 55447 St. Paul, MN 55110 Mr. Doug nolo HOWARD R. GREEN CONSULTING ENGINEERS 1326 Energy Park Drive St. Paul, MN 55108 Mr. Pete Willenbring WSB & ASSOCIATES, INC. 4150 Olson Memorial Highway #300 Minneapolis, MN 55422 Mr. John Rippke BOLTON & MENK, INC. 1515 E. Highway 13 Burnsville, MN 55337-2550 Mr. Charles Poppler RLK KUUISTO LTD 6110 Blue Circle Drive Suite 100 Minnetonka, MN 55343 Mr. Dwight Jelle Mr. Richard P. Wolsfeld WESTWOOD PROFESSIONAL SERVICES, URS/BRW, INC. INC. Thresher Square 7599 Anagram Dr. 700 South 3rd St. Eden Prairie, MN 55344 Minneapolis, MN 55415 Mr. Greg Frank McCOMBS, FRANK, ROOS ASSOC., INC. 15050 23rd Ave. N. Plymouth, MN 55447 Mr. Richard N. Sobiech TOLTZ, KING, DUVALL, ANDERSON & ASSOC., INC. 1500 Piper Jaffray Plaza 444 Cedar Street St. Paul, MN 55101-2140 Mr. Thomas Loucks LOUCKS AND ASSOCIATES, INC. 7200 Hemlock Lane Suite 300 Maple Grove, MN 55369-5592 Mr. Kenneth E. Adolf SCHOELL & MADSON, INC. 10580 Wayzata Blvd: Suite #1 Minnetonka, MN 55305-1525 f - Plymouth Human Rights Commission March 7, 2002 Adopted Minutes Commissioners Present Absent Claudelle Carruthers V Jackie Fraedrich %00 Ruth Ruffin V Lisa Hunter V Don Ren uist Vikas Chhabr-a - Prathyusha Mandavilli — Alt. Hal Broxey Norma Garfin Nwamaka Ejebe — V.Chair Anay Bedi — Student VO Patty Ple-Plakon —V. Chair %0 Ginny Clark %0 Mary Ellen Martinson Gloria Alexander %0 Also present: City Councilmember Sandy Hewitt, City Clerk Sandy Paulson, and Office Support Representative Sue Gulbrand. A meeting of the Human Rights Commission was held beginning at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 7, 2002. Commissioner Ejebe called the meeting to order. Commissioner Ejebe noted that a quorum was present so official business could be conducted. Approve Minutes Commissioner Ejebe asked if there were any additions, deletions or corrections to the January 3rd and February 7th minutes. Commissioner Ruffin seconded to approve the Motion carried. Human Rights Commission Minutes March 7, 2002 Page 2 of 5 Approve Aizenda Commissioner Ejebe asked if there were any additions, deletions or corrections to the agenda. Councilmember Hewitt moved and Commissioner Clark seconded a motion to approve theagenda. Motion carried. Elect Officers (Chairperson and Vice Chairperson) Sandy Paulson reported that the commission needed to elect a Chairperson and Vice Chairperson. Nominations were heard and a vote was taken. The newly elected officials are as follows: Chairperson — Norma Garfin Vice Chairpersons — Vikas Chhabra and Prathyusha Mandavilli Commissioner Clark moved and Commissioner Renquist seconded a motion to elect Norma Garfin as the 2002 Chairperson and Vikas Chhabra and Prathyusha Mandavilli as Co -Vice Chairpersons. Motion carried. Committee Reports (S.A) September 11'h Response — Student Meeting with Schools Commissioner Mandavilli stated that she would have a report available next month. (S.B) Student Workshop on April 24 The students conducted a meeting prior to the regular meeting, and they discussed the plans for the workshop. The workshop will be held on Wednesday, April 24 at the Plymouth Creek Center from 8:00 a.m. to 2:00 p.m. The topic will be "Discovering the Truth: World Religions In -Depth". The religions that will be discussed are: Buddhism, Hinduism, Islamic, Christianity, Judaism and Native American. There will be a main speaker and a speaker for the six religions will be discussed in small groups. The invitations and posters that would be sent to the schools were finalized. The committee discussed other ideas for discussions that could be included in the workshop. (S. C) Domestic Partner Registration Project Sandy Hewitt stated she would schedule a meeting for this project after this evening's meeting. Human Rights Commission Minutes March 7, 2002 Page 3 of 5 (S.D) Intergenerational Project Commissioner Ejebe reported that the Intergenerational Committee had been formed to open communication between Senior Citizens and the youth. The first meeting was held 3 weeks ago, and the group had formulated numerous ideas/goals for the committee to work towards. The following were examples that were discussed: • Intergenerational Week IdeaNVolunteer Corps One week would be selected to have the senior citizens and youth get together and be involved in different activities. • Senior 2 Senior Senior citizens and high school seniors (freshman, sophomores and juniors) would meet over snacks or box lunches to discuss issues pertaining to the City or anything else that they would like to discuss. • Doll House Senior citizens and the youth would work together on a dollhouse. • Volunteer Activities An activity would be selected for volunteering, such as: Feed my Starving Children, Special Olympics, Veteran's Hospital, tutoring elementary children (Pilgrim Lane), park clean-up, nursing homes, etc. The committee had agreed to meet once a month to ensure that the activities are developed and completed. The next meeting would be held on March 8. Commissioner Carruthers suggested to Commissioner Ejebe that she contact Jim Gambone who is a National Intergenerational Specialist. (S.E) Bias/Hate Crime Response Plan A discussion was held on the current response plan. The majority of the commissioners feel it is a good plan. Some of the commissioners felt that they were not being informed by the police of any incidents that had been reported and/or incidents they had been involved with. A suggestion was made that the incident report form should be revised to include more information (similar to the back of a police report). It was mentioned that the 9 steps outlined from the April 29, 2001 session should be reviewed. A suggestion was made to form a task force to review the response plan. A discussion then followed on why it was stated a bias/hate crime (why is crime in there). The committee discussed the verbiage, crime versus incident and should this be changed. It was agreed that a committee, composed of Commissioners Ruffin, Alexander, Garfin, Renctuist and Broxey, meet to discuss those issues. Commissioner Ruffin would chair this committee, and they would meet on May 2"d at 6:00 p.m. (prior to the regular meeting). Commissioner Fraederich volunteered to serve on a subcommittee. Human Rights Commission Minutes March 7, 2002 Page 4 of 5 Old Business (6.A) Claudelle Carruthers — List of Meetings attached A discussion was held on what should be included in the List of Meetings that the committee members attended during the previous month. The purpose of this list was to recognize individuals from the commission that attended events in the capacity of a commissioner. The majority of the commissioners suggested that this list be discontinued since it wasn't a priority to receive "credit" for those activities that they considered to be part of their role as a representative on the commission. Motion was made by Commissioner Renquist and seconded by Commissioner Clark to discontinue the meeting list. Motion carried. It was stated that there should be a notebook available that includes the Human Rights Commission mission statement, a list of who is on specific committees, contact agencies, a calendar for legal holidays, etc. The staff will put together this information and will be available for the next meeting. (6.B) Report on March S meeting with Northwest Hennepin Human Services Council (NIVHHSC) Commissioner Renquist reported on the March 5 meeting with NWHHSC. The question still remains as to what benefits the Plymouth Human Rights Commission receives from this agency as they duplicate work and efforts from those cities who have their own human rights commissions. Motion was made by Commissioner Renquist, and seconded by Sandy Hewitt, to draft a letter thanking the NWHHSC, but indicating that the City would not be a member. Sandy Hewitt would be responsible for drafting the letter for the April 4 meeting. With all members voting in favor but Commissioner Broxey, the motion carried. Commissioners Broxey and Alexander recommended that the commission invite Valerie Jones, Director of NWHHSC, to the April 4 meeting. They requested Ms. Jones' appearance be prior to the consideration of the draft letter which would remove Plymouth from the NWHHSC. New Business (7.A) Claudelle Carruthers — Consider request to be a friend of Montgomery, Alabama The request by Commissioner Carruthers to be "A Friend" of Montgomery, Alabama was tabled to the April 4 meeting. (7. B) Recommended Proclamation for "Days of Remembrance " Motion was made by Commissioner Renquist and seconded by Commissioner Clark to request the Council to issue this proclamation. Motion carried. Human Rights Commission Minutes March 7, 2002 Page 5 of 5 Announcements and Articles No discussions took place on the announcements or articles. Adiournment There being no further business to come before the Commission, motion was made by Commissioner Alexander and seconded by Commissioner Clark to adjourn the meeting at 8:20 p.m. Motion carried. Next Meeting: April 4, 2002 6:00 p.m. Student Subcommittee (Medicine Lake Room) 7.•00 p.m. Regular Meeting (City Council Chambers) 74 7'0,dssrrv- x,07 a<. -e . 3 -un le-�c-,p-ejOC A"V"-A� 441.1- N O 0 N Q IT 3 c c 0 o n, - o 'v, o dq c c N A °q — c � y � o 0 0 C/1 G u L'. R N A E O U � c A A d 'O N C - w v w < �i y V - N u G � u .a c C 3 we o�v c nui U � w � c �'> Q � F L G G a w N O 0 N Q IT From Fire Chief Richard C. Kline The Plymouth Fire Department is committed to providing a professional emergency service delivery system. I am extremely proud of the dedication, hard work, and sacrifice exhibited by our firefighters in the performance of their duties. A philosophy of continuous improvement exists within the Plymouth Fire Departruimi as we strive to offer innovative solutions for the challenges of today and fiiture emergency sen -ice delivery. A highlight that reinforces our progressive 1 ad ership was recognition by th-It International -association of Flee Chiefs for our D -,- : PFD Organizational Structure Fire Chief I Fre Captain II I Fire Captain Safety Education District Chief I I District Chief I I District Chief Pre -Plan i Safety Investigation Captain I ! Captain Captain Lieutenants I Lieutenants Firefighters i Firefighters Plymouth Firefighters Plymouth Firefighters are highly trained, dedicated professionals. They have earned State Certification in Firefighter I and II, Emergency Medical First Responder, and Hazardous Materials Operations. Many firefighters take additional medical and rescue courses through the state's community college system. Firefighters maintain a high level of proficiency through training drills that are conducted 10-13 times each month. Serving on the Plymouth Fire Department takes commitment. During the first two years after joining, new recruits must commit an average of 12 hours per week until their required training is completed. In 2001, the average Plymouth Firefighter worked 491 hours. Twenty percent of these hours were committed to training. Technical Services provided by the Plymouth Fire Department ■ Fire Suppression • Vehicle Extrication ■ Hazardous Materials Response ■ Radiological Monitoring ■ Water and Ice Rescue • Disaster Response and Preparedness Planning ■ Fire Prevention Education THE DUTY CREW PROGRAM The Duty Crew Program is a variation of the organizational style of the traditional paid -on -c -all - department. Rather than responding to fire calls by page out, firefighters schedule themselves to work blocks of time during the city's peak times of calls for service. Firefighters staff one fire station and respond to calls, participate in training sessions, perform maintenance activities, and present public education programs, all while serving on the Duty Crew. Piloted in 1998, the Duty Crew Program has reduced response time, guaranteed staffing levels, increased training activities, and expanded public safety initianves. In 2001, the program was expanded to operate 15 hours per day, five days a week -Monday through Ftzday, 6.{� a.7i. to 9.00 pm. One full time Fire Captain was hired to manage the program. Hazardous Materials Response Team: Established in 1992, the Plymouth and Maple Grove Fire Department have partnered in a joint hazardous materials response team. The hazardous materials response team consi:rs of a group of highly trained firefighters who have received specific training to prepare them for the release of, or the potential release of, a hazardous substance. In 2001, fifteen members of the Plymouth Fire Department served on this joint team and participated in 402 hour of hazardous materials training activities during the year. All team members are trained to the technical and/or specialist level of hazardous materials response. Significant hazardous materials team responses in 2001 included the release of chemicals during a train derailment incident and a major chlorine leak. 2001 International Fire Chiefs Fire Service Award of Excellence Plymouth was one of seven departments nationwide that was recognized for its innovation in the delivery of fire services. Fire and Life Safety Programming Preventable injuries are the leading cause of death and injury for children 14 and younger. Kids are twice as likely to be killed or critically injured by a preventable injury than they are to be a victim or crime, drugs, or disease. National Life Safety Achievement Award: 1996-2001 Plymouth earned national recognition for its comprehensive fire and life safety programming and for having no fire deaths during a calendar year. Spotlight Award International City/County Management Association Plymouth's Duty Crew Program was recognized for its effective delivery of fire services. NEW INITIATIVE, 2001: Child Passenger Safety (CPS) Certification In 2001, seven fire personnel earned their National Child Passenger Safety Certification (CPS) and became CPS Technicians. In this capacity, firefighters assist Plymouth families with car seat checks and fitting stations. — - NEW INITIATIVE, 2001: Wrap Your Precious Ones With Care In December, PFD invited families to visit the fire station to purchase new, low cost children's car & booster seats and bike helmets. 130 families learned about injury prevention, purchased seats and helmets, and received instruction on proper use. Santa Claus, dressed in firefighter gear, was on hand to have his picture taken with the kids. The Department sold 167 car seats and 90 bike helmets and was recognized as having one of the state's most successful car seat distribution programs. NEW INITIATIVE, 2001: Adopt a Fire Hydrant Program To help ensure that fire hydrants are ready to use at all times, the Fire Department asked residents to "adopt" their neighborhood's hydrants. 243 families pledged to keep their hydrant free from snow & ice and a 3 -foot radius shoveled out around it all winter. In return, firefighters rewarded families with complimentary t -shirts and restaurant gift certificates. NEW INITIATIVE, 2001: Smoke Detector Program for Seniors Because senior citizens are one of the groups most likely to die in residential fires, firefighters helped seniors change the batteries in their smoke and carbon monoxide detectors; develop fire escape plans, and review the 9-1-1 system. Firefighters visited over 40 homes. NEW INITIATIVE, 2001: 9-11 Disaster Relief Fund FDNY T-shirt Sale PFD joined with other area fire departments to raise money for NY Firefighter families devastated by the September 11th, terrorist attack. The Departments sold commemorative FDNY T-shirts and Plymouth firefighters raised over $4,000 for the 9-11 Firefighter Disaster Relief Fund. COMMUNITY PARTNERSHIPS: The Plymouth Crime and Fire Prevention Fund (PC&FPF) In 2001, the PC&FPF, a non profit, civic organization that researches, develops, and supports special initiatives that promote safety in Plymouth awarded the Fire Department with its second thermal imaging camera. In 2000, the PC&FPF gave the Department its first camera. Both cameras are credited with helping the Department to minimize fire loss throughout the year. ONGOING PUBLIC EDUCATION INITIATB-ES ■ Smokebuster Program • $8.00 Bike Helmet and Safety Campaign ■ Low Cost Children's Car and Booster Sean ■ Fire Station Tours ■ October Open House Celebration ■ Pre-school & School -Age Programming • 4th and 511, Grade Fire Prevention Poster Contest • Residential & Business Fire Extinguisher Training • National Night Out