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HomeMy WebLinkAboutCity Council Packet 03-23-1987 SpecialCITY OF PLYMOUTH A G E N D A SPECIAL COUNCIL MEETING MARCH 23, 1987 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 7:30 P.M. 2. INVOCATION 3. ROLL CALL 4. CONSENT AGENDA 5. MINUTES Approval of Minutes of the Regular Council meeting of March 16, 1987 6. PETITIONS, REQUESTS AND COMMUNICATIONS A. Approval of final plans and specifications for 1987 neighborhood park projects B. Disbursements for period ending February 28, 1987 C. Garbage haulers license renewals D. Resolution authorizing Mayor and City Manager to execute recycling contract for 1987 E. Approve plans and specifications and advertise for bids, Project 648, Groves Office Park Area Improvements F. Receive preliminary engineering report and set public hearing, Project 660, Wood Creek Addition drainage improvements G. Receive petition for vacation of easements and set public hearing: 1) Outlots B and C, Heritage West Addition 2) Outlots A, C, and E, Vicksburg West Addition H. Bond reduction for Timberton Addition (83054) I. Award contract for purchase of Dump Truck for Central Equipment Division. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS A. Public and capital improvement project status report B. Status of water treatment plant C. Report on Council chamber sound system D. Traffic study proposal, West Medicine Lake Drive from 26th Ave. to Highway 55, Project 663 E. Schmidt Lake Road Extension: Centex Homes Corporation, review engineering report, timing of project, and approvals needed F. Sewer system evaluation proposal from Donohue and Associates for infiltration/inflow analysis of Amber Woods Area G. Report on status of Property and Liability Insurance H. Communications Coordinator Work Program Responsibilities I. Report on quarterly meetings with individual Councilmembers. J. Legislative Update K. Discussion of Parkers Lake Dedication S. ADJOURNMENT M I N U T E S REGULAR COUNCIL MEETING MARCH 16, 1987 A regular meeting of the Plymouth City Council was called to order by Mayor Schneider at 7:30 p.m. in the City Council Chambers of the City Center at 3400 Plymouth Boulevard on March 16, 1987. PRESENT: Mayor Schneider, Councilmembers Crain, Sisk, Vasiliou, and Zitur, Manager Willis, Assistant Manager Boyles, Public Works Director Moore, Community Development Coordinator McConn, Park Director Blank, City Attorney Thomson, and City Clerk Brandt ABSENT: None PRESENTATION Mayor Schneider presented Sara McConn, former Community Development Coordinator, with a plaque in honor of her years of service to the City. CONSENT AGENDA MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt the consent agenda deleting Item 9-A. Motion carried on a Roll Call vote, five ayes. MINUTES MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to approve the minutes of the March 2 Regular Council meeting as submitted. Motion carried on a Roll Call vote, five ayes. PUBLIC HEARINGS Mayor Schneider opened the public hearing at 7:39 p.m. No one chose to speak and the hearing was closed at 7:39 p.m. E:+ PRESENTATION Item 4 CONSENT AGENDA Item 5 MINUTES - REGULAR MEETING, MARCH 2, 1987 Item 6* PUBLIC HEARING - STREET VACATION Item 7-A MOTION was made by Councilmember Vasiliou, seconded by RESOLUTION NO. 87-173 Councilmember Crain, to adopt RESOLUTION NO. 87-173 AUTHORIZING STREET VACATION THE VACATION OF CERTAIN STREET RIGHT-OF-WAY, LARCH HEIGHTS LARCH HEIGHTS LAGOON LAGOON 2ND ADDITION, LARCH LANE ADJACENT TO LOT 7, BLOCK 3. Item 7-A Motion carried on a Roll Call vote, five ayes. Regular Council Meeting March 16, 1987 Page 73 Mayor Schneider opened the public hearing at 7:40 p.m. PUBLIC HEARING - EASEMENT VACATION No one chose to speak and the hearing was closed at 7:40 p.m. Item 7-B MOTION was made by Councilmember Vasiliou, seconded by RESOLUTION NO. 87-174 Councilmember Zitur, to adopt RESOLUTION NO. 87-174 AUTHORIZING EASEMENT VACATION THE VACATION OF CERTAIN DRAINAGE EASEMENT, SNYDER'S LAKEVIEW SNYDER'S LAKEVIEW ADDN. ADDITION, LOT 4, BLOCK 2. Item 7-B Motion carried on a Roll Call vote, five ayes. Mayor Schneider opened the public hearing at 7:41 p.m. PUBLIC HEARING - EASEMENT VACATION No one chose to speak and the hearing was closed at 7:41 p.m. Item 7-C MOTION was made by Councilmember Crain, seconded by RESOLUTION NO. 87-175 Councilmember Zitur, to adopt RESOLUTION NO. 87-175 AUTHORIZING EASEMENT VACATION THE VACATION OF PONDING AND DRAINAGE EASEMENT, GROVES OFFICE GROVES OFFICE PARK PARK ADDITION, OUTLOT "A". Item 7-C Motion carried on a Roll Call vote, five ayes. PETITIONS, REQUESTS AND COMMUNICATIONS Coordinator McConn reported that the Planning Commission recommended approval of the request. However, staff is recommending that there be no median on the roadway and the traffic circle be eliminated because of the cost of maintenance, survivability of plantings, liability and need. The petitioner is also proposing a unique street name which is not in the City's street name system. A complete overview of the proposed PUD amendment was provided. Peter Jarvis, BRW, representing United Properties, stated their request that the street be named Parkers Lake Parkway is because of the proximity to Parkers Lake and identity with the area. They are also requesting that the trails be located within easements rather than outlots, which will have no impact on the right-of-way. The homeowners association will maintain the landscaping along the parkway and trails. He requested that the Council consider a pavement width of 20 ft. for each traffic lane of the median divided roadway. Discussion followed on how many passes a snowplow would have to make to clear the wider parkway versus the width recommended by the City and snow storage. In response to Councilmember Siks, Coordinator McConn stated that, typically, at this stage of a PUD the plan includes the number of lots, building footprints, and interior roadway layout. This petition, however, is identifying high and low density areas but buildings and interior roadways are not REVISED RPUD REQUEST UNITED PROPERTIES Item 8-A Regular Council Meeting March 16, 1987 Page 74 included. The petitioner states this is to keep them from having to modify the plan through the Planning Commission and Council in the future as this develops. Staff's concern is that, if each area develops at its high range, it would exceed the 1,147 maximum unit count. This is why the Planning Commission recommended that development be at the mid -point of the range to stay within the 1,147 and that adjustments be made according to each phase is approved to keep the nummber at 1,147. The private open space is not shown in each development area and this should be seen to determine if this is a PUD. They expect that a three or four story building will be part of the high density area adjacent to the community playfield which is a concern because of all the lights and intense use of the playfield. Regarding the issue of easements versus outlots, the policy is that trails shall be in dedicated outlots in residen- tial areas for maintenance and ownership by the City. Director Blank stated the ordinance requires a property owner to maintain their lawn up to the curb. If they do not, the City will hire a contractor to maintain it and charge the owner through their taxes. With regard to the playfield lighting, there are a number of unknowns, one of which is the type of ballfield built. Director Moore stated they do not anticipate any water supply problems. The land use is very close to the projected sewer flow but the plan, at the mid -point of the density range, is within the limit allowed. The original plan had more higher density units which would produce less flow while the lower density will generate more sewer flow. The end of the develop- ment could result in vacant land because of lack of sewer flow availability, if the development is not closely monitored as it goes along. Attorney Thomson stated the City can legally restrict any future development if they over develop the property, particularly since the developers are now aware of this constraint. Councilmember Sisk stated his concern with the fact that the consultant has stated he has always had to amend projects four or five times and this could be awkward. Mr. Jarvis stated the market place will change over the six to ten years of development necessitating amendments. He believed the sewer flow was a nonissue and this is the first time he heard that the project could be shut down if over developed,which they do not plan on doing. Director Moore stated that, because of all the density ranges and housing types they are proposing, he cannot tell for sure what types of sewer flow problems may occur in the future. Regular Council Meeting March 16, 1987 Page 75 With regard to the traffic circle, Director Moore stated the City's traffic consultant recommends eliminating the circle and making it a "T" intersection as it will control traffic better and because the traffic volume in this area does not warrant a special design. Because the park has not been designed yet, a driveway may be required at this intersection which would not fit into the circle intersection. Director Blank stated they expect park access will be to the east end of the park. MOTION was made by Councilmember Sisk, seconded by Councilmember Vasiliou, that the petition be deferred for redesign so as to address concerns eliminating the flexibility of design and producing a plan with footprints, eliminating the circle inter- section, and addressing proposed outlots. Councilmember Crain stated the Council would be fooling itself if it thought a developer could put together a plan showing the exact nature of development taking place over four to six years. He too is concerned about the circle intersection but is comfortable with proceeding with the plat with additional modification as recommended by the Planning Commission. Councilmember Vasiliou agreed and stated her concern with the circle intersection as well and that she doesn't believe the park traffic should be routed through the neighbhorhood. Councilmember Zitur stated he wants the access to the park to be to the east to accommodate the residents in the area. Motion failed, one aye. Mayor Schneider and Councilmembers Crain, Vasiliou, and Zitur voted nay. MOTION was made by Councilmember Crain, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 87-176 APPROVING REVISED RESIDENTIAL PLANNED UNIT DEVELOPMENT PRELIMINARY PLAN/PLAT AND CONDITIONAL USE PERMIT FOR UNITED PROPERTIES FOR PARKERS LAKE DEVELOPMENT STAGE B, PARKERS LAKE NORTH PROPERTY NORTHWEST OF COUNTY ROAD 6, AND NIAGARA LANE (87006) (MPUD 83-1). MOTION was made by Councilmember Crain, seconded by Mayor Schneider, to amend the resolution by deleting "Items 24-H" from condition #1. Motion carried, five ayes. RESOLUTION NO. 87-176 REVISED RPUD, PRELIMIN- ARY PLAN/PLAT & C.U.P. UNITED PROPERTIES PARKERS LAKE DEVELOPMENT STAGE B Item 8-A Regular Council Meeting March 16, 1987 Page 76 MOTION was made by Councilmember Crain, seconded by Council - member Sisk, to amend the resolution by changing condition #16 to read as follows: "The total numerical mid points of the density in all areas must equal 1,147 units. If a final Plat is developed above or below the mid point of a density range included in this preliminary plat, then the density ranges in other areas must be changed so that the density of the land platted, plus the mid point of all other areas, equals the maximum number allowed -- 1,147 units. With each application for residential plan/plat approval, the petitioner shall submit an accounting of the number of units remaining, by area, along with the number of units that have been developed. Any reduction or increase in the number of units from the estab- lished range and maximum number of units shall require an amend- ment to the PUD. Similarly, each final plat request shall include a status report stating the level of sanitary sewer demand for all areas developed to date and the balance of capacity remaining in this PUD." Motion carried, five ayes. MOTION was made by Councilmember Crain, seconded by Councilmember Vasiliou, to amend the resolution by changing condition #15 to read as follows: "A public sidewalk shall be provided along the south of 18th Ave. and 22nd Ave.; no credit is applied toward park dedication requirements." Motion carried, five ayes MOTION was made by Councilmember Crain, seconded by Councilmember Vasiliou, to amend the resolution by changing condition #8 to read as follows: "Driveway access shall be limited to internal public roads and restricted from Vicksburg Lane, County Road 6, and the residential areas along Niagara Lane." Motion carried, five ayes. Discussion followed on the easement versus outlot and Mr. Jarvis stated he is uncomfortable with being at the Council's mercy in the future regarding setback requirements. MOTION was made by Councilmember Crain, seconded by Councilmember Vasiliou, to amend the resolution by adding the following to condition #14: "Consideration for building setback distances will be given at the time of final plat and take into account site design and landscaping." Motion carried, five ayes. Regular Council Meeting March 16, 1987 Page 77 MOTION was made by Councilmember Crain, seconded by Councilmember Sisk, to amend the resolution by changing condition #6 from "Environmental Assessment Worksheet" to Environmental Impact Statement". Motion carried, five ayes. MOTION was made by Councilmember Sisk, that the renaming of the roads be according to the developer's needs. Motion failed for lack of a second. Mr. Jarvis stated that he had asked staff for clarification of some utility issues and he has not heard back as yet. He is hesitant to agree to approving the Engineer's Memo as it stands unless he knows he can appeal it if the problems cannot be worked out at a staff level. He also requested Council feedback on the 20 ft. versus 24 ft. road width for each traffic lane of the median divided roads. Director Moore stated that, if they wish to propose a 20 ft. road instead of 24 ft., there is no problem; however, there would be a problem with an 18 ft. road. MOTION was made by Mayor Schneider, seconded by Councilmember Crain, that condition #26 be added as follows: "18th Avenue and the north/south street which have a 16 ft. wide median can have a roadway width of 20 ft. on each side of the median." Motion carried, five ayes. Main motion as amended seven times carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Zitur, seconded by Councilmember Crain, to adopt RESOLUTION NO. 87-177 APPROVING FINAL PLANS AND SPECIFICATIONS FOR PROJECT 712, PARKERS LAKE PHASE II. Motion carried on a Roll Call vote, five ayes. Howard Hunt, representing John Schuett, stated this was a difficult project to put together financially and this is the reason he is asking the support of the Council. One request is relief from the extension of the sewer which is at a greater than normal depth and, therefore, more expensive. They are also asking that Outlot A not be deeded to the adjacent property but that easements be granted over it. Director Moore stated that, if an easement is granted, there is no problem and no need for a separate outlot. RESOLUTION NO. 87-177 FINAL PLANS & SPECIFI- CATIONS, PARKERS LAKE PARK PHASE II Item 8-B FINAL PLAT, COACHMAN TRAILS (85022) Item 8-C Regular Council Meeting March 16, 1987 Page 78 Coordinator McConn stated that when outlots are created they sometimes go tax forfeit and then the City's problem is to maintain them. Mr. Hunt stated the neighbors would want the property if this should happen. Discussion followed on what "over depth" means. Director Moore stated normal is 10 to 12 ft. and the estimated cost is not unusual. There is an existing contract stating that the developer will install the sewer. Manager Willis stated that, prior to 1973, the City entered into an agreement that these properties be provided with sewer and that the developer pay for it. It was expected that this development would have taken place years ago and the sewer would have been installed then. Because of the potential failure of the septic systems, they would benefit from the sewer and should be assessed. He believes the developer has the obligation of extending the sewer to the property line per code and the assessment committee should meet to determine benefit to the Williams Woods property. If there is benefit, there may be a case for reimbursing the developer for a fraction of the over depth expense. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-178 APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR COACHMAN TRAILS FOR JOHN SCHUETT, OAKWOOD INVESTMENT COMPANY (85022). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-179 SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR COACHMAN TRAILS FOR JOHN SCHUETT, OAKWOOD INVESTMENT COMPANY (85022) with the following change in Item 1: "Item 24-B is being changed to allow Outlot A to remain with an easement provided for access to the property owners of the Williams Woods Addition." Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-180 ADOPTING ASSESSMENTS, PROJECT 641, WATERMAIN AREA, COACHMAN TRAILS in the amount of 15,815.40. Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 87-178 FINAL PLAT & DEV. CONTRACT, COACHMAN TRAILS (85022) Item 8-C RESOLUTION NO. 87-179 SETTING CONDITIONS FINAL PLAT, COACHMAN TRAILS (85022) Item 8-C RESOLUTION NO. 87-180 ADOPTING ASSESSMENTS WATERMAIN, COACHMAN TRAILS, PROJECT 641 Item 8-C Regular Council Meeting March 16, 1987 Page 79 MOTION was made by Mayor Schneider, seconded by Councilmember Zitur, directing staff to research outlots in the Williams Woods Addition and the over depth and sewer extension issues and report back to the Council Assessment Committee. Motion carried, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-181 APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR SUOMALA ADDITION FOR PAUL AND DOROTHY SUOMALA (86076). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-182 SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR SUOMALA ADDITION FOR PAUL AND DOROTHY SUOMALA (86076). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-183 ADOPTING ASSESSMENTS, PROSECT 718, STREET, SANITARY SEWER AND WATERMAIN LATERAL, SUOMALA ADDITION in the amount of $33,047.55. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 87-184 APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR DEERWOOD GLEN PLAT TWO FOR GUY HOBMAN, PARKLANDS DEVELOPMENT (86084) (RPUD 85-4). Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 87-181 FINAL PLAT SUOMALA ADDITION 86076) Item 8-D* RESOLUTION NO. 87-182 SETTING CONDITIONS FINAL PLAT SUOMALA ADDITION 86076) Item 8-D* RESOLUTION NO. 87-183 ADOPTING ASSESPENTS SUOMALA ADDITION PROSECT 718 Item 8-D* RESOLUTION NO. 87-184 FINAL PLAT & DEV. CONTRACT, DEERWOOD GLEN PLAT TWO (86084) Item 8-E* MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-185 Zitur, to adopt RESOLUTION NO. 87-185 SETTING CONDITIONS TO BE SETTING CONDITIONS MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR DEERWOOD DEERWOOD GLEN PLAT TWO GLEN PLAT TWO FOR GUY HOBMAN, PARKLANDS DEVELOPMENT (86084) (86084) RPUD 85-4). Item 8-E* Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-186 Zitur, to adopt RESOLUTION NO. 87-186 ADOPTING ASSESSMENTS, ADOPTING ASSESSMENTS PROSECT 730, SANITARY SEWER AND WATERMAIN AREA, DEERWOOD GLEN DEERWOOD GLEN PLAT PLAT TWO in the amount of $34,170. TWO, PROSECT 730 Item 8-E* Motion carried on a Roll Call vote, five ayes. Regular Council Meeting March 16, 1987 Page 80 MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-187 Zitur, to adopt RESOLUTION NO. 87-187 AUTHORIZING REDUCTION OF BOND REDUCTION SITE PERFORMANCE GUARANTEE FOR LUNDGREN BROTHERS CONSTRUCTION LUNDGREN BROTHERS COMPANY FOR MISSION PONDS (A-338) to $7,000. MISSION PONDS (A-338) Item 8-F* Motion carried on a Roll Call vote, five ayes. Dale Simonson, attorney representing Dave Johnson, stated this SITE PLAN & VARIANCE is the plan which was sent back to the Planning Commission for OAKWOOD SQUARE (86138) revision to try and improve the traffic flow and to eliminate Item 8-G some of the variances. Progress has been made and all of the variances have been eliminated with one exception, that of a 7 ft. variance for the parking to front lot line along Highway 101. A change to add a left turn lane for traffic to go behind the building was made. He totally disagrees with the Engineer's recommendation that there be no left turn into the parking lot via the 14th Avenue access) which would make customers drive around the building to get to the lot. The Planning Commission has deleted this from their recommendations and asked that the Council follow. He doesn't believe the Planning Commission's recommendation that a chain link fence be added was a good one but they can live with it. Councilmember Vasiliou stated the entrance at 14th Avenue with left turns would be a problem because drivers stop to decide which tura to make and the back up will flow onto Highway 101. Discussion followed on access, parking, construction of a median, and traffic flows. MOTION was made by Councilmember Zitur, seconded by RESOLUTION NO. 87-188 Councilmember Crain, to adopt RESOLUTION NO. 87-188 APPROVING SITE PLAN & VARIANCES SITE PLAN AND VARIANCES FOR DAVID C. JOHNSON FOR OAKWOOD SQUARE DAVID JOHNSON FOR 86138) deleting condition 412. OAKWOOD SQUARE (86138) Item 8-G MOTION was made by Mayor Schneider, seconded by Councilmember Vdsiliou, to amend the resolution to add condition #12 back in. Motion carried, four ayes. Counci1member Zitur voted nay. MOTION was made by Mayor Schneider, seconded by Councilmember Zitur, to add condition #13 as follows: "If the driveway access to Highway 101 opposite 14th Avenue causes vehicles to stack onto Highway 101 so as to cause a potential traffic safety hazard and problems, the Developer, at their expense, shall retain a traffic consultant to analyze the problem and propose solutions. The traffic consultant's recommendation shall be submitted to the City for approval before implementation. The cost of the necessary traffic analysis and any cost to implement a solution will be the responsibility of the Developer. Upon notification from the City that a traffic problem exists, the Developer shall have their traffic consultant complete the analysis and submit it to the City within sixty days. Upon failure of the Developer to submit the traffic analysis within the 60 day period or failure to implement the recommendation within the time period specified by the City Council, the median will be extended at the Developer's expense." Regular Council Meeting March 16, 1987 Page 81 Councilmember Vasiliou stated her concern that 60 days is too long and who is to determine when a problem exists. Attorney Thomson stated staff shouldn't make that decision, they should tell the Council if they believe there is a problem and the Council should make the final decision. Motion carried, four ayes. Councilmember Vasiliou voted nay. Motion as twice amended carried on a Roll Call vote, four ayes. Councilmember Vasiliou voted nay. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-189 Zitur, to adopt RESOLUTION NO. 87-189 ADOPTING ASSESSMENTS, ADOPTING ASSESSMENT PROJECT NO. 731, SANITARY SEWER AND WATERMAIN AREA, STONE HILL STONE HILL ADDITION ADDITION, LOT 1, BLOCK 1 in the amount of $199,342.20. PROJECT 731 Item 8-H Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-190 Zitur, to adopt RESOLUTION NO. 87-190 ADOPTING ASSESSMENTS, ADOPTING ASSESSMENT PROJECT NO. 732, DEFERRED ASSESSMENTS, PROJECT 205, STONE HILL STONE HILL ADDITION ADDITION in the amount of $5,959.63. PROJECT 732 Item 8-H Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-191 Zitur, to adopt RESOLUTION NO. 87-191 ADOPTING ASSESSMENTS, ADOPTING ASSESSMENT PROJECT 733, DEFERRED ASSESSMENTS, PROJECT 505, STONE HILL STONE HILL ADDITION ADDITION in the amount of $23,936.75. PROJECT 733 Item 8-H Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Crain, seconded by RESOLUTION NO. 87-192 Councilmember Zitur, to adopt RESOLUTION NO. 87-192 GRANTING OF R ILROAD SPUR EASEMENT AN EASEMENT FOR RAILROAD SPUR CROSSING, 13TH AVENUE AND CHICAGO 13TH AVENUE NORTHWESTERN RAILROAD. Item 8-I Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-193 Zitur, to adopt RESOLUTION NO. 87-193 REDUCING DEVELOPMENT BOND, BOND REDUCTION, WEST WEST MEDICINE LAKE TERRACE (80008) to $1,792. MEDICINE LAKE TERRACE 80008) Motion carried on a Roll Call vote, five ayes. Item 8-3-1* MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-194 Zitur, to adopt RESOLUTION NO. 87-194 REDUCING DEVELOPMENT BOND, BOND REDUCTION, WEST WEST MEDICINE LAKE TERRACE 2ND ADDITION (80008) to $1,100. MEDICINE LAKE TERRACE 2ND ADDN. (80008) Motion carried on a Roll Call vote, five ayes. Item 8-3-2* Regular Council Meeting March 16, 1987 Page 82 MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-195 Zitur, to adopt RESOLUTION NO. 87-195 ACCEPTING BID, CLEANING, ACCEPTING BID REPAIRING, AND PAINTING PLANT WATER TOWER from Tenyer Coatings, PLANT WATER TOWER Inc. of Badger, Minnesota in the amount of $167,480. Item 8-K-1* Motion carried on a Roll Call vote, five ayes. Director Moore stated the project's consulting engineer is still WATER TREATMENT PLANT reviewing the bids and is recommending that the award of this PROJECT 431 contract be deferred. The City has up to 90 days in which to Item 8-K-2* award the contract. SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, DEEP WELL DEEP WELLS 8 AND 9 MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-196 Zitur, to adopt RESOLUTION NO. 87-196 ACCEPTING BID, CITY CENTER ACCEPTING BID, CITY BUILDING HUMIDIFICATION SYSTEM from Doody Mechanical, Inc. in CENTER HUMIDIFICATION the amount of $39,699. PLANS & SPECIFICATIONS SYSTEM 1987 UTILITY EXT. EXTENSIONS AND BERG 2ND ADDITION UTILITIES. Item 8-K-3* Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-197 Zitur, to adopt RESOLUTION NO. 87-197 APPROVING PLANS AND PLANS & SPECIFICATIONS SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, DEEP WELL DEEP WELLS 8 AND 9 NOS. 8 AND 9 PUMPING FACILITIES, PROJECT NO. 625. PROJECT 625 Item 8-L-1* Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-198 Zitur, to adopt RESOLUTION NO. 87-198 APPROVING PLANS AND PLANS & SPECIFICATIONS SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, 1987 UTILITY 1987 UTILITY EXT. EXTENSIONS AND BERG 2ND ADDITION UTILITIES. Item 8-L-2* Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-199 Zitur, to adopt RESOLUTION NO. 87-199 REVISION OF SPECIAL REVISION OF SPErIAL ASSESSMENTS, LEVY NO. 9713, PROJECT NO. 404, SUNRISE ASSESSMENTS, LEVY NO. HILLS/SKYLINE HILLS ADDITION. 9713, PROJECT 404 Item 8-M* Motion carried on a Roll Call vote, five ayes. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS Pat Murphy, Administrator of the Union City Mission, stated it is their intent to keep the chapel no matter what they do with the rest of the buildings. The purpose of their proposal is to develop a master plan on how the buildings can be renovated and which will have to be replaced. Councilmember Crain stated the Housing and Redevelopment Authority's concern was that things were happening fast at the Mission and they wanted to encourage them to undertake a long range plan. Regular Council Meeting March 16, 1987 Page 83 MOTION was made by Councilmember Zitur, seconded by RESOLUTION NO. 87-200 Councilmember Crain, to adopt RESOLUTION NO. 87-200 AUTHORIZING AUTHORIZING REQUEST FOR SUBMISSION OF CITY OF PLYMOUTH GRANT APPLICATION TO HENNEPIN YEAR XIII CDBG FUNDING COUNTY FOR INCLUSION IN THE URBAN HENNEPIN COUNTY COMMUNITY Item 9-A DEVELOPMENT BLOCK GRANT APPLICATION FOR YEAR XIII. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember ORDINANCE NO. 87-04 Zitur, to adopt ORDINANCE NO. 87-04 AMENDING PORTIONS OF CHAPTER AMENDING CHAPTER IV, IV, BUILDING, HOUSING AND CONSTRUCTION REGULATIONS OF THE BUILDING CODE PLYMOUTH CITY CODE SECTION 400, BUILDING CODE. Item 9-B* Motion carried on a Roll Call vote, five ayes. Manager Willis reported on the status of legislation affecting LEGISLATIVE UPDATE the City including fiscal disparities and the Hennepin Soil and Item 9-C Water Conservation District special legislation. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-201 Zitur, to adopt RESOLUTION NO. 87-201 APPROVING JOINT JOINT AGREEMENT BETWEEN COOPERATIVE AGREEMENT FOR RECREATIONAL SERVICES BETWEEN THE PLYMOUTH & WAYZATA FOR CITIES OF WAYZATA AND PLYMOUTH. RECREATIONAL SERVICES Item 9-D* Motion carried on a Roll Call vote, five ayes. Councilmember Vasiliou stated the original intent of the PARKERS LAKE DEDICATION dedication ceremony was to have a puppet theater which should be Item 9-E the priority. She expressed concern with a possible lack of parking at the dedication and suggested a shuttle bus from local businesses and churches. Discussion followed on the proposed events and possible areas for sponsorship. Councilmember Zitur stated again his concern with the amount of food which will be dropped considering there are geese in the park which the City is trying to get rid of. Mayor Schneider noted that the City will not be paying for the event but supplying support staff only. Councilmember Vasiliou will work to arrange funding sources for dedication and will provide periodic status reports to the Council on her efforts. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 87-202 Zitur, to adopt RESOLUTION NO. 87-202 APPROVING AGREEMENT PARKERS LAKE H USE BETWEEN DELANO ERICKSON ARCHITECTS AND THE CITY OF PLYMOUTH. CONTRACT Item 9-F* Motion carried on a Roll Call vote, five ayes. Regular Council Meeting March 16, 1987 Page 84 OTHER BUSINESS Director Blank reported on the status of the trail connection on the west side of County Road 61 and possible future crosswalks at 34th and 37th Avenues. The meeting adjourned at 12:10 a.m. City Clerk CITY OF PLYMOUTH 6- A 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: March 19, 1987, for March 23 Cityg unciMeeting TO: James G. Willis, City Manager FROM: Eric Blank, Director of Parks and Recreation SUBJECT: APPROVAL OF FINAL PLANS AND SPECIFICATIONS FOR THREE NEIGHBORHOOD PARKS SUMMARY: The attached resolution approves the final plans and specifica- tions for the construction of Amhurst, Rolling Hills and County Road 61 neighborhood parks. It also authorizes the consultant to proceed to the formal bid stage on this project. BACKGROUND: On February 23, 1987, the City Council approved the concept master plans for the Amhurst, Rolling Hills and County Road 61 neighbor- hood park projects. The City's consultant, Barton-Aschman, has now completed the final plans and specifications on these projects and is ready to proceed to the bidding stage. I have attached for Council's review copies of the construction details, layout and grading plans for each of the three park sites. At the time of the preparation of this staff report, the consultant had not finished the final cost estimates on these projects. It is expected that cost estimates will be prepared and available for the Council's review at or before the City Council meeting on the 23rd. As was reported at the time that the concept plans were approved, we know that the cost is going to be pushing the limits of our original target budgets on these projects. Accordingly, we will be preparing the bid documents in such a manner that we can delete those appropriate items in order to keep our costs in line with our target budget. I've also included for Council review a blow-up detailed drawing of the trail which will be the entrance to the park on the northeast corner of the County Road 61 site. The consultant representing Heritage Ridge has agreed that they will, at the time of final platting, deed the section of property containing the trail over to the City as part of the park. I believe we have made an honest effort in designing this trail to mini- mize the impact on the residential area lying to the north. The top of the hill will necessitate approximately a two foot cut through the berm with about a 10% grade down to the manhole location where the trail runs north heading to the bottom of the hill. This section of trail will have approximately a 12117 grade. No retaining walls will be required to construct this section of path. The estimated cost of this section of trail is $14.50 per foot for a total cost of approximately 5,800. Larry Decker from Barton-Aschman Associates will be available along with me at Monday night's Council meeting to answer any questions the Council may have regarding any of these projects. March 19, 1987, for March 23 Council Meeting APPROVAL OF PLANS AND SPECS FOR THREE NEIGHBORHOOD PARKS Page 2 I recommend the City Council approve the final plans and specifications for Amhurst, Rolling Hills and County Road 61 neighborhood parks and authorize staff and the consultant to proceed to solicit bids on this project. As per state law, bids will be advertised for 21 days, with a bid opening scheduled for April 15. If everything is in order, we would anticipate the Council awarding contracts at their April 20th meeting, allowing construction to begin on approximately May 1st. iJI ITY- ' Eric J. lank, Director Parks and Recreation nP Attachments CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on t e day of 19 The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - APPROVING FINAL PLANS AND SPECIFICATIONS FOR AMHURST, ROLLING HILLS AND COUNTY ROAD 61 NEIGHBORHOOD PARKS WHEREAS, the consultant firm of Barton-Aschman has prepared the final plans and specifications for Amhurst, Rolling Hills and County Road 61 neighborhood parks; and WHEREAS, the Director of Parks and Recreation has recommended approval of the final plans and specifications for these parks; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the final plans and specifications for Amhurst, Rolling Hills and County Road 61 neighborhood parks are hereby approved as presented at the March 23 City Council meeting, and further, that the consultant is authorized to proceed to advertise for bids for the construc- tion of these three neighborhood parks. The motion for the adoption of the foregoing Resolution was duly seconded band upon vote being taken thereon, the following votedin avor thereof:' ine following voted against or abstained: Whereupon the Resolution was declared duly passe an a opte h1 Za0 a Q z Oz 0=) a FMO O O cn r U ZF- 0 lz h1 i! U Q Q QE+ lz st I I I i! 11 Ne $ AIR O,6_— —_ r A 04.11 h A a ro Z tocr CY 0) rIS@ j P O v toJ h A a ro Z tocr t 0111 ION N 0 oih a 0111 ION N 0 it 9 Ti p./ I1., I f• a 3'°I-[' b d 96 BS6 , 0 1 Or sig 1 Wryf \ (gra m t oil I 94 E6 w® I Sly I a For;, c , I ! + ^ CL N I J f- ----- t o'o 8 v iSi L ZO 2 1 P s 1 If3 vn lilt IP E 3 [sio f 1p.S. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: Friday, March 20, 1987 for the City Council meeting March 23, 1987. TO: James G. Willis, City Manager FROM: Dale E. Hahn, Finance Director SUBJECT Disbursements I hereby recommend for payment the attached listing of disbursements for the following funds: Norwest Bank - Metrowest General Fund $ 687,573.42 Construction Fund 57,381.41 Utilities Fund 531,454.75 Special Assessment Fund 180,318.35 Metropolitan Bank - Plymouth Housing & Redevelopment Authority $ 35,722.07 GRAND TOTAL FOR ALL FUNDS $ 1,492,450.00 Above totals are for the period ending February 28, 1987. 2:1190 LC' . da:t2_ Dale E. Hahn I HEREBY APPROVE THE ATTACHED LISTING OF DISBURSEMENTS AND RECOMMEND SAME FOR PAYMENT. James G. 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M II to Ib rL u fu Cu fL, 1 u ru 0 Lj: C, 0'- CO3 " D, r ru: J, U, CM3 0 0 0 0 0 2 0 0 I Pr aq It j cl, Lw fu rL, M j ru A Ln 40 L nj I -C f n,j rL- OI Li Ci rk rL j j 4 Lr t C- r A L"4 I C, a M. rIl N 21 N 41C t-) rn rn M v M M i r4i r1i M j ru A Ln 40 L nj I -C f n,j rL- 0"02 0 n. rL j j 4 cr Lrl M M i r4i r1i M j ru A Ln 40 3w z 0"02 0 M M i r4i r1i ruit Ln 40 3w 0"02 z rL j j 4 Ir Ln 40 3w w z m 4 Lrl CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meetinq of the City Council of the City of Plymouth, Minnesota, was held on the day of 19 The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING FEBRUARY 28, 1987. WHEREAS, a list of disbursements for the period ending February 28, 1987 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Norwest Bank - Metrowest General Fund $ 687,573.42 Construction Fund 57,381.41 Utilities Fund 531,454.75 Special Assessment Fund 180,318.35 Metropolitan Bank - Plymouth Housing & Redevelopment Authority $ 35,722.07 GRAND TOTAL FOR ALL FUNDS $ 1,492,450.00 Above totals are for the period ending February 28, 1987. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the 0 owing voted in avor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. DATE: TO: FROM: SUBJECT CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO March 20, 1987 James G. Willis, City Manager Sharon Reisinger, Clerk/Typist GARBAGE HAULERS LICENSE APPLICATIONS The City of Plymouth is in receipt of 1987 Garbage Haulers License Applications from the businesses listed on the attached resolution. All fees, insurances, and bonds have been received as required for licensing. Attached is a resolution for Council consideration which would approve the license applications. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - APPROVING 1987 GARBAGE HAULERS LICENSE APPLICATIONS WHEREAS, applications for Garbage Haulers Licenses have been received from: Baldy Sanitation Inc. 5906 Henry Street Maple Plain, MN 55359 Cleanway Sanitation Inc. P.O. Box 220 Long Lake, MN 55356 Eden Prairie Trashtronics 6331 Industrial Dr. Eden Prairie, MN 55344 Hilger Transfer, Inc. 8550 Zachary Lane N. Maple Grove, MN 55369 Block Sanitation Inc. 6741 - 79th Avenue N. Brooklyn Park, MN 55445 Crosstown Sanitation 10110 - 38th Ave. N. Plymouth, MN 55441 Gallagher's Service, Inc. 1691 - 91st Ave. N.E. Blaine, MN 55434 Nistler Rubbish Removal 21203 Horseshoe Trail Hamel, MN 55340 Browning-Ferris Ind. of MN P.O. Box 1440 Minneapolis, MN 55440 Dave's Sanitation 4072 Hamel Road Hamel, MN 55340 G.D. La Plant Sanitation P.O. Box 334 Buffalo, MN 55313 Randy's Sanitation, Inc. Route 3, Box 342 Delano, MN 55328 Robbinsdale Transfer Co. Scherer Sanitation Waste Mgmt. of Blaine 5232 Hanson Court P.O. Box 272 P.O. Box 9 Crystal, MN 55429 Delano, MN 55328 Circle Pines, MN 55014 RESOLUTION NO. 87 - Page Two Waste Technology 410 - 11th Avenue S. Hopkins, MN 55343 Woodlake Sanitary Service 4000 Hamel Road Hamel, MN 55340 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that a Garbage Haulers License be approved for the above named applicants for a one year period ending March 31, 1988. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 17, 1987 for the Council Meeting of March 23, 1987 F TO: James G. Willis, City Manager through Fred G. Moore Director of Public Works FROM: Dick Pouliot, Project Coordinator SUBJECT: 1987 Recycling Contract Attached is a resolution which will authorize the Mayor and City Manager to sign a contract for Recycling services with WASP, Inc, or Super Cycle, for a one year period beginning in April of 1987. The new contract (copy attached) would provide for twice per month pickups at the curbside versus once per month and would extend pickups to multi -family apartment buildings versus maximum of four-plex. The cost for Recycling services in 1987 would increase to $4,200 per month for up to 120 tons and $30 per ton for each ton collected over 120 tons, as opposed to last year's contract which was 2,250 per month for up to a base tonnage of 80 tons. In addition the new contract proposes to deduct from the money due the contractor an amount of 10 for every missed pickup and an additional payment of $50 for each complete City pickup made without any misses. It is hoped that this will eliminate the largest source of complaints with last year's contract. i f2/ J Q'IRichardJ. Pouliot J. RJP:kh Attachments: Resolution Copy of Contract CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: its adoption: introduced the following Resolution and moved RESOLUTION NO. 87 - AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A CONTRACT WITH WASP, INC./SUPER CYCLE FOR RECYCLING SERVICES WHEREAS, the City of Plymouth desires to continue its Recycling Curbside Pickup Program for another year; and WHEREAS, the City of Plymouth desires to expand and improve the Recycling Program through twice per month pickups, and to multi -family apartment buildings; and WHEREAS, the amount to be paid for Recycling services is within the amount previously budget by the City Council for Recycling services. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the Mayor and City Manager are hereby authorized to enter into a contract with WASP, Inc./Super Cycle for Recycling Curbside Pickup Services for one year beginning April 1, 1987. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. 0 CITY OF PLYMOUTH AGREEMENT FOR RECYCLING SERVICES THIS AGREEMENT made and entered into this day of , 1987 between the CITY OF PLYMOUTH, a Minnesota municipal corporation ("City"), and , ("Contractor"). GENERAL: The City of Plymouth proposes to continue curbside pickup of recycled material in the platted and concentrated residential areas of the City, including single family homes through four plex buildings, as well as multiple family apartment buildings by subscription. The City proposes to do the advertising and promotion and to contract for the pickup and disposition of the material. The containers to be used are large refuse bags printed with the City Logo, etc., which are intended to motivate people and provide them with an identity and sense of unity with the recycling program. A new container must be left each time one is taken due to it's condition, etc. Accordingly, the City and the Contractor agree as follows: 1. Definitions 1.1 "Recyclable materials" mean newsprint, unsorted glass, unsorted aluminum, steel and "tin" cans, corrugated cardboard, motor oil, car batteries, and other materials as mutually agreed upon by the City and Contractor. 1.2 "Recycling collection" means the picking up of all recyclable materials accumulated in containers at single-, double-, triple-, and quadruple -dwelling unit residential properties located within the City of Plymouth's platted and concentrated areas as identified in Exhibit A and the transporting of the recyclable materials to a site where they can be processed for the marketplace as determined by the contractor. Multifamily apartment buildings will have recyclable materials picked up on a subscription basis. 1.3 "Dwelling unit" means a separate residential dwelling place with a kitchen. 2. Services to be Performed 2.1 The contractor shall collect all recyclable materials in the City twice each month during the duration of this contract. Collections shall be made on the first through fourth Tuesday, Wednesdav and Thursdav of each month, as shown on Exhibit A. Such collection shall include collection of recvclable materials from all residential properties or dwelling units in the City, multiple family apartment buildings will be by subscription only. 2.2 The contractor shall not be required to make regular collections on New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, or Christmas Day; provided, however, that collection occurs on the routes reasonably in advance thereof or thereafter in the opinion of the City Manager and the schedule shall be completed regardless of the holiday. 2.3 The term of this contract shall be from April 1, 1987 through March 31, 1988. The first month's collection dates shall be on the first through fourth Tuesday, Wednesday and Thursday, of April 1987. Collections will be on the first through fourth Tuesday, Wednesday and Thursday of each month thereafter. 2 0 Drop -Off Site 3.1 The Citv of Plymouth also requires that at least one drop-off site for the residents of Plymouth be serviced during this program. The dropped -off recyclables will be picked up on the first through fourth Tuesday, Wednesday or Thursday of each month. In the event that once/week pick-ups at the drop-off center are insufficient for the quantity of material, in the opinion of the City Manager, then additional pick-ups will be made as needed. Additional drop-off sites may be added and will be serviced from on at least a weekly basis. 4. Preparation for Collection 4.1 All occupants of residential properties or dwelling units in the City shall separate and place recyclable materials in paper bags, cardboard boxes, or bundles, as instructed. If improperly packaged a notice will be left, but recvclables taken unless flagrantly in violation of packaging instructions. The City will be notified of this address if flagrant violation is occuring. 4.2 Containers shall be placed upon the boulevard area of the street for collection. Containers shall be placed for collection by 8:00 a.m. on the scheduled day of collection. 4.3 All recyclable materials placed for collection shall be owned by and the responsibility of the occupants of residential properties until they are handled by the contractor. Upon handling the recycling materials by the contractor, the recyclable materials with the exception of containers which are reusable, become the property and responsibility of the contractor. 0 5. Contractor's Equipment 5.1 All vehicles shall be painted and marked uniformly and shall be identified on both sides of the cab. Broom and shovel in good usable condition shall be placed and maintained on each truck for pickup of any dropped material. No spilled or dropped material will be left without cleanup. 5.2 The contractor shall make all collections of recyclable materials utilizing closed receptacles or vehicles with closed tops so constructed that their contents will not spill therefrom. All receptacles and vehicles shall be kept clean and as free from all offensive odors as possible and shall not be allowed to stand in any street, alley, or other place longer than is reasonably necessary to collect recyclable materials. 5.3 The contractor shall keep all equipment used in the performance of the work in good operating condition and in a clean, sanitary condition and, if necessary, shall thoroughly disinfect each vehicle before the next monthly collection. Equipment is subject to periodic inspection by the City. 6. Contractor's Operations 6.1 The contractor shall establish and maintain an office with continuous supervision for accepting complaints and customer calls. The office shall be in service during the hours of 8:00 a.m. until 4:30 p.m. on all days of collection as specified in this contract. Address and telephone number of such office and any changes therein shall be given to the City in writing. The address of this office as of the execution of this contract is: The telephone number is 6.2 Complaints on service will be taken and collected by the City. The City will notify the contractor of all complaints it receives. The contractor is responsible for all corrective actions. A record of all such complaints will be catalogued by the City. All complaints shall be answered by the contractor courteously and promptly. 4 6.3 Whenever the City or a resident notifies the contractor of locations which have not received scheduled service, the contractor is required to service such locations before 7:00 p.m. of the same day when notified prior to noon. When notified after noon, the contractor shall service such locations not later than 10:00 a.m. of the following day. 6.4 The contractor's employees shall handle all containers with reasonable care to avoid damage, and shall immediately clean up and dispose of any contents thereof which may be spilled. Contractor will not be obligated to collect unseparated materials which are flagrently in violation of the City's packaging instructions. 6.5 The contractor's employees shall evaluate the condition of containers for possible reuse. If reusable, they will be left with the resident for the next month's collections. In the event the container is determined to be unserviceable for another month, then a new container furnished by the City will be left with the resident and the old container collected and recycled. Containers will be exchanged on a one for one basis as determined by condition at collection time. Number of new containers furnished will be reported monthly along with contractor's monthly summary report. Every effort will be made by contractor's employees to prevent empty containers from being blown away by the wind. 7. Pavment 7.1 The City will compensate the contractor for the collection of recyclable materials from dwelling units in the platted and concentrated areas of the City. During this contract, the City will pay the contractor on a monthly basis, in the sum of $4,200 per month. Payment will be made after receipt of contractor's monthly report. Beginning with the April collection, the City will pay $30/ton for each ton collected over a 120 ton/month base. This payment will be in addition to the above stated $4,200/month. 5 7.2 Adjustments to the amount owed to the contractor for service as stipulated in 7.1 will be made as a result of the $10.00 per each missed pickup or the $50 per complete pickup without any missed pickups noted in 14.3 and 14.4. 8. Filing of Reports 8.1 The contractor shall submit a monthly summary of the quantity and kinds of all recyclable materials collected and the primary purchaser(s) of the recyclable materials. Monthly summaries shall be submitted no later than the 15th day of the month following the month for which the report is submitted. A weight ticket showing tons of recyclables collected shall accompany each report. Weight ticket must meet requirements of Metropolitan Council verification for tonage rebate program. 9. Access to Records 9.1 The contractor shall provide access any of their duly authorized representatives papers, and records of the contract which contract for the purpose of making an audit, excerpts and transcriptions. 10. Insurance to the City, Hennepin County, or to review any books, documents, are directly pertinent to this other examination and preparing 10.1 Comprehensive general liability insurance insuring against liability imposed by law for bodily injury or death, in the sum of not less than $200,000 each individual, $600,000 each occurrence, and against liability for property damage of not less than $50,000 for each occurrence will be required. A copy of proof of insurance will be provided to the City prior to the first collection day. 0 1 10.2 Workers' compensation insurance and employers' liability insurance as required by law will be required. A copy of proof of insurance will be provided to the City prior to the First collection day. 10.3 Automobile liability and property damage insurance, including coverage for non -owned and hired vehicles, in limits as for comprehensive general liability coverage above will be required. A copy of proof of insured will be provided to the City prior to the first collection day. 10.4 The City shall be named as an additional insured in these policies for coverage needed only for work as specified in this agreement, which shall provide that the coverage may not be terminated or changed by the insurer except upon 30 days' written notice to the City Clerk. 10.5 No policy shall contain any provisions for exclusions from liability other than provisions for exclusion from liability forming part of the standard basic unamended and unendorsed form of policy, except that no exclusion will be permitted in any event if it conflicts with a coverage expressly required in this contract, and in addition, no policy shall contain any exclusion from bodily injury to, or sickness, disease, or death of any coverage under the contractual liability endorsement of the liability of the contractor under this agreement. Compliance by the contractor with the foregoing requirements to carry insurance and furnish certificates shall not relieve the contractor from liability assumed under any provisions of this contract. 11. Performance Bond 11.1 This contract shall not be in effect until the contractor shall have executed and delivered to the City Clerk a performance bond in the sum of 2,500 and executed by a corporate surety company authorized to do business in the State of Minnesota to secure the faithful performance of this contract by said contractor conditioned that the contractor shall well and truly perform 7 and carry out the covenants, terms, and conditions of this agreement in strict accordance with its provisions. This contract shall be subject to termination by the City at any time if said bond shall be cancelled or the surety thereon relieved from liability because of failure to pay the premium or termination of the period of the bond without renewal thereof. 12. Indemnification 12.1 The contractor shall idemnify and hold harmless the City and its officers, agents, and employees from and against all claims, damages, losses, or expenses, including attorney fees, for which it may be held liable, arising out of or resulting from the assertion against them of any claims, debts, or obligations in consequence of the performance of this agreement by the contractor, his employees, agents, or subcontractors. 13. Termination 13.1 The Citv shall have the right to terminate this contract in the event of breach thereof by the contractor and a continuing breach shall not be deemed to be waived because not followed by prompt termination. This contract shall terminate, and neither party nor the officers of the City shall be liable for further performance after such termination, if it shall become invalid by reason of any present or future law other than ordinance of the City. 13.2 The work shall be done with forces which are adequate to insure the satisfactory collection and disposal of said materials at all times and failure to perform shall not be excused except for severe adverse conditions of weather, or "acts of providence". 13.3 Upon failure of the contractor to fulfill any of the provisions of the contract, the City Manager may be authorized to hire such persons, or assign City employees and equipment, as may be necessary, to do such work and the cost and expense thereof may be charged and deducted from monies due the contractor, collected from the contractor, or collected by recourse to the contractor's bond. 1.1 14. Penalties 14.1 Failure by the contractor to conform with the provisions of this Agreement may result in the termination of this Agreement and/or cash claims by the City of damages of up to $2,500. Minor infringements and informalities of contract provisions shall not be considered subject to penalty. The City shall infrom the contractor of such failures in writing and the contractor shall have 30 days from the date of notice to correct such failures before peanity may be invoked. 14.2 In the event of such failures, the contractor agrees to pay, in addition to the actual damages sustained by the City as a result thereof, the reasonable attornev's fees incurred by the City in pursuing any of its rights under the Agreement. 14.3 Failure by the contractor to pick up Recyclables which were set out to be picked up on the correct date and time shall result in a charge of 10.00 for each such missed pickup. Such charges shall be deducted from the monthlv fees owed the contractor for services. 14.4 In the event that the entire scheduled area of the City is picked up without any missed pickups as noted in 14.3, then the City shall pay the contractor an additional $50 for each occurrence. Since twice/month pickups are scheduled, this payment would equal $100/month if there were no missed pickups in any one month. This payment would be added to the monthly payment to the contractor for services. 15. Non -Discriminatory Practices 15.1 Minnesota Statutes, Section 181.59, which prohibits discrimination on account of race, creed, or color in the performance of public contracts, is made a part of this agreement with the same force and effect as if set out herein verbatim. 9 16. Successors and Assigns 16.1 The contractor binds itself jointly and severally, its successors, executors, administrators, and assigns to the City in respect to all covenants of this agreement, except that the contractor shall not assign or transfer any part of its interest in this agreement or sublet as a whole nor shall the contractor assign any monies due, or to become due, without the City's written consent. 17. Whole Agreement 17.1 This agreement embodies the entire agreement between the parties including all prior understandings and agreements and may not be modified except in writing signed by all the parties. 10 VA EXECUTED as of the day and year first above written. ATTEST: City Clerk NAME OF COMPANY SIGNATURE DATE STATE OF MINNESOTA ) SS. COUNTY OF HENNEPIN ) CITY OF PLYMOUTH Mayor Virgil Schneider City Manager, James G. Willis The foregoing instrument was acknowledged before me this day of 19 by: Notary Public RECYCLING PICK C/P AREAS CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 17, 1987 For Council Meeting of March 23, 1987 _ v TO: James G. Willis, City Manager, through Fred G. Moore, Director of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Advertisement for Bids Groves Office Park Area Project No. 648 We have received the final plans and specifications for the above project and would recommend that the Council adopt the attached resolution which approves these plans and specifications and orders advertisements for bids, with bids to be received on April 17, 1987. Sherman L. Goldberg, P.E. SLG:kh Attachment: Resolution Map CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS GROVES OFFICE PARK - STREET AND UTILITY IMPROVEMENTS PROJECT NO. 648 WHEREAS, pursuant to a resolution passed by the City Council on January 12, 1987, the City's Consulting Engineer, Strgar-Roscoe-Fausch, Inc., has prepared plans and specifications for the improvement of the 13th Avenue/County Road 18 Intersection and the County Road 18/Highway 55 frontage road by the installation of watermain, storm sewer and street improvements and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published once, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on Friday, April 17, 1987, at which time they will be publicly opened in the Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Manager and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. i_ T RD I MT OLIVET q r rH ? w mLUTHCH. •o a 3 4 38 H Z 9Tn I JG ST. JOSEPH CH.Q 1 J H o tH K ACE a W 7D WAY 34 TH -4 aJ 1 PILGAI i a Q i Q M TTM CH 7 H PV 1 by FO TL w N PLA HAV TH AVE NO. O fA AVE. a t PL NORTH' 4 J 0 ARMSTRONG PLYMOUTH 35xZ 4 4 34 TH AV ` NO a Y a SR. HIGH OW r JR HIGH W2 J 33R0 W ( 3-4 34 K N = J 33 i Q W 34 TH AVE. 72 N J 1L N zo AV 111l Z 2 3 BCR Z X 23 n LUTIEIIANVEH. 3 A 0 W I 4r 30Ty St EL l liw29THAVE. 1 J Sryr as J fJE o T Av c A8TH4 28 TH AVE. a CL J CL0 i7T. oto PL'vLd 0 0 O 0 IVofa5> 03 Z 3. u J . qT MEDICINE 127 n LUTu H CH. Z ICK Z d 26 rc 2 aAV TH H 4 Sk AVE. i a lllTH AVE I 24 1H AVE NO H AVE a L A KE i Z o IRN! O a ra , VIL N7 A I INDUST IAL PARK BLVD. J W 9 u FICIN Kz r w z EAS• CE VOETECH OC 0p4Lv r ` P mWATER TOW F CIR I Y WORD OF LIFE Q 6CH. Z)' Z C Av v N TH SCHOOL NOOr. 17 C x R 6TH AVE n 1 A P t r-TN PROJECT AREA - g° 4V i aVd00p OTA A• S 9 W Z I TH AV NO 12TH E. LA. W> II H AVE N 97 O N WQ 10TH AVE. N0. TH AVF J TH I s W EN T D. NO 6 ` ZI T Y x W PD Wto PARKWAY T J WINDEMERE O CO 6T moo- - 36— N0TMAVC ATH. C I UTH. C LCM. k 2 03 o f P a Y p a j i TRE i y! 0 1V W J Y Y CHRIST SUNSET TRAIL WAYZATA EAST Q W MEMORIAL CN. oo W JR2HIGH IST AVE. NO. z Y J i RRCAIH u i c SU CH. Q a d j d IY W HILL ELEMVIDGEMOU11- IL J yi T MAPWtInSED: 7-86 qcLo' F CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 16, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager, through Fred G. Moore, Director of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Public Improvement Hearing Wood Creek Addition — Drainage Improvements Pursuant to a resolution adopted by the City Council, the consulting engineer has completed and is submitting his report for the drainage improvements for the Wood Creek Addition. The report addresses the problem caused by erosion from storm water winding its way through the Wood Creek Addition, and eventually under East Medicine Lake Drive to Medicine Lake. Three alternatives are provided arranging in cost from 25,750 to $60,062. I would recommend that the Council adopt the attached resolution ordering a public hearing for the proposed improvements. Sherman L. Goldberg, P.E. SLG:kh Attachments: Report Resolution CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the Citv_ Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - RECEIVING REPORT AND CALLING HEARING ON DRAINAGE IMPROVEMENT WOOD CREEK ADDITION - PROJECT NO. 660 WHEREAS, pursuant to Resolution of the Council adopted October 6, 1986, a report has been prepared by Bonestroo, Rosene, Anderlik & Associates, Inc. with reference to the improvement of drainage improvements in the Wood Creek Addition by the installation of drainage facilities, including the drainage ditches identified as points 152-153; 154-155; as identified in the City of Plymouth's Comprehensive Storm Drainage Plan dated 1980 by the installation of storm sewer pipe, ditch improvements and necessary appurtenances, and this report was received by the Council on March 23, 1987. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The Council will consider the improvements of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Law of 1953, Chapter 398 as amended) at an estimated total cost of the improvement of $60,062. 2. A public hearing should be held on such proposed improvement on the 4th day of May, 1987 in the Council Chambers of the City Hall at 3400 Plymouth Boulevard, Plymouth, Minnesota at 7:30 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 13, 1987 For Council Meeting of March 23, 1987 _ TO: James G. Willis, City Manager, through Fred G. Moore, Director of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Vacation of Drainage Easements for Ponding Outlots "B" and "C" Heritage West Addition The developers of the Heritage West property have requested that certain drainage easements be vacated to fit into their overall Development Plan. We would recommend that the City Council adopt the attached resolution establishing a public hearing on April 20, 1987. Sherman L. Goldberg, P.E.j'j` SLG:kh Attachments: Resolution Map CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of , 1987. The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - ORDERING PUBLIC HEARING ON THE PROPOSED VACATION OF DRAINAGE EASEMENTS FOR PONDING OUTLOTS "B" AND "C" - HERITAGE WEST ADDITION WHEREAS, pursuant to M.S.A. 412.851, John Karos has petitioned the City Council for the vacation of the following drainage easements for ponding: The Drainage Easement for Ponding that lies within Outlots B and C in Heritage West, according to the recorded plat thereof. AND, WHEREAS, the City Council has reviewed said request and found the same to be in order; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should, and hereby does, establish the date of April 20, 1987 at 7:30 p.m. in the Council Chambers, Plymouth City Center, 3400 Plymouth Boulevard, as the time and place for the public hearing of said petition and directs the administrative staff to publish notice of said hearing as provided by law. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. H W v 7:/7Tt91H I z.; N 1, 3Rl1 :3jCim33tt !k+t:f:Y1' GI£ 57:7:53 :!r•7:.Ll ili - O O L'fti61 M >w •y••f Jq/c J•7MfY r Y 7 _ N Z i s .- •! oo> • 1- rts s, w / .1 f foL+ circ, O 00 tcuj H i. J ? lL;w 1 S1 i'i S 4 M \ \1 c W N •may- r ,y @, ++Z. o"^ ori yam\ • 1 M ti4\`. / /J // ^tv./ / ti vw• ' S •- ,Y''" 1.2 I ,., ,. _ _, C S/ t N pl ` ; • ; . ;;ro:,Y Iia+us °c\ tt co L-_===- \\ •, i ate. ail I N'..-,. I . r l\\\ \\ i aE nc 4 L0v. N i \' I L ` o : • N 111 '\\y 1\ ' ••` ,ASt / / w y O 0 CD O syr 9 c A l 0 a s CL W: i 000ai • E " 7 r O 1 o c y O = x O ti ~ 81 J r • Z O l e r2 \ 4 ` _ c 7 • s_ON 3NVa3 WnlN3X 4 t a.t /• Ali /• •.r r9 J• as1Y MN J -+) hti - 1 :rl Its ALqLAINr * : Fin SATHRE-BERG0UIST, INC. 106 SOUTH BROADWAY WAYZATA, MN. 55391 TELEPHONE 612-476-6000 HERITAGE WEST 2ND ADDITION DESCRIPTION FOR VACATION OF DRAINAGE EASEMENT The Drainage Easement For Ponding that lies within Outlots B and C in HERITAGE WEST, according to the recorded plat thereof. Dated: March 10, 1987. r CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 13, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager, through Fred G. Moore, Director of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Vacation of Drainage Easements Vicksburg West 2n.d Addition Outlots "A", "C" and "E" Lundgren Brothers Construction, Inc. has requested that certain drainage easements be vacated to fit into their overall Development Plan for Steeplechase and Fox Run Additions. We would recommend that the City Council adopt the attached resolution establishing a public hearing on April 20, 1987. Sherman L. Goldberg, P.E SLG:kh Attachments: Map Resolution Petition CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - ORDERING PUBLIC HEARING ON THE PROPOSED VACATION OF DRAINAGE EASEMENTS OUTLOTS "A", "C" AND "E" - VICKSBURG WEST 2ND ADDITION WHEREAS, pursuant to M.S.A. 412.851, Lundgren Brothers Construction, Inc. has petitioned the City Council for the vacation of the following drainage easements: The 50.00 foot Drainage Easement that lies within Outlots A, C and E in Vicksburg West 2nd Addition, according to the plat thereof on file or of record in the office of the Registrar of Titles. AND, WHEREAS, the City Council has reviewed said request and found the same to be in order; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should, and hereby does, establish the date of April 20, 1987 at 7:30 p.m. in the Council Chambers, Plymouth City Center, 3400 Plymouth Boulevard, as the time and place for the public hearing of said petition and directs the administrative staff to publish notice of said hearing as provided by law. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. 1 1 P O. P j o w a 1° z a 30) r Q \ i o Sy19) 15, 'x( 31 j 3 9° loss \ fit, C-1) '7 20 ) 5' cr v ti , o a1 a m x(32)5 I 6ti o° ` °' 1 0`2 J 2 16 17.74' (2 1) t8 o P, O• I 'sr y i — elf 22) e° 6 . (33)b1 . 5 1,. 31.88' t6 7 O ' 'J•. -,? 6 11.YS• ` (34) If 6 6 14 O2 N6/^ ^' app o09 386 IVE. N.•etc r ) 14) , ° Na l J ? G q9 7 73 -Do s \ of N73° O 2 Z4 80A0 15) A g5 °z 215 5z A'89°d8'// 349.0,4549 I 9°Z 1 4.33 3 133) ti (d) ,-20.88 7j 30 0 295.0/ N79ry/ J Y7 e Xoselr,ea/ /101, pry c—zT, OUTLOT 74A- 34.99„ /I90/ )q8°3o 35 Vtic'onrrooseaa 5,) 3 () aOb r 1`+y` ? 5) 2 '' r s ( 516 ,", 0' 00 z?2.92- 96°0Z /9 ti 20 t h _ Al u) r CX 71 6 s (c 3) I-) s 4 See De&I, OUTL01 8 (1701 117. 15 ib.71 111.5. p. LUnDGR(n a°«°BROS:INC. 935 EAST WAYZATA BOULEVARD • WAYZATA, MINNESOTA 55391 • (612) 473-1231 March 6, 1987 Ms. Sara McConn Plymouth Community Development Coordinator 3400 Plymouth Blvd. Plymouth, MN. 55447 Re: STEEPLECHASE 3RD ADDITION final plat and final plan; STEEPLECHASE 4TH ADDITION final Plat and final Plan. Dear Ms. McConn: The plats and construction plans for subject subdivisions are in substantial conformance with the approved preliminary plat and PUD preliminary plan for Vicksburg West, and comply with all applicable conditions of prior approval. In accordance with your letter of February 24, 1987, we have replaced preliminary plat Outlot H with a trail corridor between the southernmost lots on Zanzibar Lane. In conjunction with and because of this application, we herewith also petition for the vacation of the platted 50 -foot wide drainage easement across portions of Outlots A, C and E, Vicksburg West 2nd Addition. Until the development of Steeplechase 4th Addition, this easement will be replaced with a drainage easement over all of Outlots J, K, G and F, Steeplechase 3rd Addition. If you have any questions or require further information, please call. Very Truly Yours, LUNDGREN BROS. CONSTRUCTION Michael A. Pf aum MAP/ak ,. WR 6 1n5I SAT HRE-BERGGlUIST, INC. 106 SOUTH BROADWAY @ WAYZATA, MN. 55391 TELEPHONE 612-476-6000 VICKSBURG WEST 2ND ADDITION DESCRIPTION FOR VACATION OF DRAINAGE EASEMENT The 50.00 foot Drainage Easement that lies within Outlots A, C, and E in VICKSBURG WEST 2ND ADDITION, according to the plat thereof on file or of record in the office of the Registrar of Titles. Dated: March 5, 1987. r CITY CSF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 18, 1987 for Council Meeting of March 23, 1987 17 TO: James G. Willis, City Manager, through Fred G. Moore, Director of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Bond Reduction We have received a request from the developer for a bond reduction to reflect completed work in their development. The Citv has made inspections of the work and I recommend that the attached resolution be adopted. This development is: 1. Timberton Addition (83054) Sherman L. Goldberg, P.E. SLG:kh Attachment: Resolution CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - REDUCING DEVELOPMENT BOND TIMBERTON ADDITION (83054) WHEREAS, in accordance with the development contract dated December 16, 1983, Timberton Company, developer of Timberton Addition (83054) has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the development bond to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH that the bonding requirements are reduced as follows: ITEM ORIGINAL AMOUNT NEW AMOUNT Street Construction Sanitary Sewer Watermain Storm Sewer Boulevard and Drainage Swale Sod Pond or Ditch Construction Street Signs (Pd. 1-2-85 Receipt #560) Street Sweeping and Storm Sewer Cleaning Park and Trail Improvements Site Grading and Drainage Improvements Maintenance of Erosion and Sediment Control Plan Design, Administration, Inspection, As-Builts TOTAL 38,400 0- 55,050 0- 57,170 0- 33,790 0- 8,000 1,000 1,000 1,000 300 0- 2,500 1,500 0- 0- 22,000 0- 2,000 1,000 26,425 100 246,635 4,600 That the letter of credit required be reduced from $29,054 to $4,600 to reflect the completed work. FURTHER BE IT RESOLVED that the street construction and concrete curb and gutter was previously accepted as of November 18, 1985, and the sanitary sewer, watermain and storm sewer construction was previously accepted as of November 4, 1985 for continual maintenance subject to the one year guarantee by the developer. The one year guarantee has now expired and the 10% retainer that was provided in lieu of the required maintenance bond is hereby released. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 18, 1987 TO: Jim Willis, City Manager through Fred Moore, Director of Public Works FROM: Jim Kolstad, Public Works Superintendent X RK - SUBJECT PURCHASE OF L8000 FORD DUMP TRUCK The Hennepin County Cooperative purchasing group which the City of Plymouth is an active member has solicited and received bids for Heavy Duty Dump Trucks. The low bid for the Heavy Duty Dump Trucks was awarded on January 12, 1987 to Boyer Trucks. Contract number is 7530. The unit that was bid is a single axle L8000 Ford Diesel Truck at 34,474.50 each. Funds were budgeted within the Central Equipment fund for the purchase of a dump truck in 1987. Therefore it is my recommendation that the City Council approve the purchase of this unit through Hennepin County under Contract #7530 for the sum of $34,474.50 cr CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: its adoption: introduced the following Resolution and moved RESOLUTION NO. 87 - AUTHORIZING THE PURCHASE OF 1) ONE SINGLE AXLE FORD L-8000 DIESEL DUMP TRUCK WHEREAS, the 1987 Central Equipment Budget contemplates the purchase of a dump truck; and WHEREAS, on December 16, 1986 pursuant to State Statute, the Hennepin County Cooperative Purchasing Group received and publicly read aloud sealed bids for the purchase of heavy duty dump trucks under Hennepin County Contract No. 7530; and WHEREAS, the Hennepin County Board, upon recommendation of the County Purchasing Manager, has awarded this bid to the lowest responsible bidder, Boyer Trucks on January 12, 1987. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should and hereby does authorize the purchase of a heavy duty dump truck under the conditions and specifications of Hennepin County, Contract No. 7530. FURTHER, that the City Manager is hereby authorized to issuse a purchase order in an amount not to exceed $34,474.50 from Account No. 602-531-921 for the purchase of this vehicle. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. 7. A CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 17, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager, through Fred G. MooreDirector of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Project Status Report Attached you will find project status reports for all of our current public improvement projects. Sherman L. Goldberg, P.E. SLG:kh Attachments: Correspondence Payment Schedule PUBLIC IMPROVEMENT PROJECTS APPROVED PAYMENTS From 02-09-87 to 03-23-87 Report No. 28 Payment Date Date of No. Rec'd Contractor Project Approval Amount 5 & 2-11-87 Alexander Const. Co. 1986 Streets (Proj. 225, 2-25-87 43,958.53 Final 304,324,403, 427, 459, 501,503, 504,505, 530, 539 & 616) 13 & 2-6-87 C.S. McCrossan Niagara Lane 3-3-87 90,968.35 Final Proj. 625) 2 3-4-87 Anderson Bros. Const. Co. Fernbrook Lane 3-5-87 38,351.12 Proj. 544) 2 3-16-87 Layne -Western Co, Inc. Deep Well No. 8 3-16-87 27,517.70 Proj. 625) 1 3-16-87 Layne -Western Co, Inc. Deep Well No. 9 3-16-87 21,537.45 Proj. 625) Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612.636-4600 March 18, 1987 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Engineers & Architects Attn: Mr. Sherman L. Goldberg City Engineer Re: Project Status Report Our File No. 70 Dear Sherm, Otto G. Bonestroo, P.£. Ruben W. Rusene, Y.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson, P.E. Listed below is the project status of current projects: Glenn R. Cook, P.E. Keith A. Gordon. P.E. Thomas E. Noyes, P.L. Richard W. foster. P.E. Robert G. Schunicht, P.E. Marvin L. Sorvalu, P.E. Donald C. Burgardt, P.£. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Ted K. Field, P.E. Michael T. Rautmann, P.E. Robert R. PJefferle, P.E. David O. Loskotu. P.E. Thomas W. Peterson, P.E. Michael C. Lynch, P.E. Karen L. Willis, P.E. James R. Maland, P.E. Kenneth P. Anderson. P.E. Keith A. Bachmann, P.E. Murk R. Rolfs, P.E. Robert C. Russek, A.I.A. Thomas E. Angus, P.E. Scutt L. Young. P.E. Charles A. Erickson Leo M. Puwelsky Harlon M. Olson Susan M. Eberltn Project 542 - Olive Lane - ACG, Inc. Project status unchanged since February report. Project to remain inactive until restoration work can begin in late May or early June. Project 544 - Fernbrook Lane - Anderson Brothers No work has taken place during the past month. Utility work anticipated to start in late May. Project 431 - Water Treatment Plant The plans and specifications for the water treatment plant are nearing comple- tion. The process and architectural portions of the plans will be submitted to the City for review on March 20th. The supervisory control specifications will be submitted for review by April 1st. The plans and specifications are scheduled for approval by the City Council on April 6th with a bid date of May 12th. The recommendation for award is scheduled for presentation to the City Council on May 18th. The scheduled award date is one week later than the originally scheduled award date of May 11th. Project Well No. 8 & 9 Well No. 8 has been bailed and test pumping will be starting week of March 23rd. The contractor has set the 30" casing at Well No. 9 and has drilled the well to 248 feet. c' Page 1. R gBI caro 2559e City Q ymo N 30 Year anniversary City of Plymouth March 18, 1987 Plymouth, MN Re: File No. 70 An April 10th bid date has been set for the pumping facilities for Well No. 8 and 9. Project 0908-007 - Pike Lake Interceptor Sewer, Phase II Bid date set for March 27, 1987. Project - 1987 Utilities & Berg 2nd Addition Bid date set for April 10, 1987. If you have any questions, please contact this office. Yours very truly, BON STR00, ROSENE, ANDERLIK & ASSOCIATES, INC. Harlan M. Olson HMO:li Page 2. 2559e 7-6. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Status Report Water Treatment Plant Wells No. 8 and 9 The consulting engineer is approximately one week behind with the preparation of the Plans and Specifications for the Zachary Lane Water Treatment Plant. They were to have the Preliminary Plans and Specifications completed by March 17, but this work will not be done until approximately March 25. Even though they are slightly behind, the schedule will still permit the City to receive bids and award a contract before June 1. The consultant has completed the necessary Preliminary Plat, Site Plan and Conditional Use Permit for the property proposed for the Water Treatment Plant. The Planning Commission will be holding a public hearing on this proposed use on March 25. This item should then come before the City Council for their consideration at the April 6 meeting. The contractor drilling Wells No. 8 and 9 is also behind on his proposed project schedule. They lost a weeks time last week because of breakdown of the equipment, getting the necessary parts to repair the equipment and place it back in operation. Attached is a letter from our consulting engineer to the contractor reminding them of the April 15 completion date, and suggesting that they begin a 24 hour per day operation to ensure that the wells are completed within the schedule. The contractor began this longer working schedule on March 16th. Fred G. Moore, P.E. F GM: kh Attachment: Letter Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612-636-4600 March 11, 1987 Layne Western Company 2105 Daniel Street Long Lake, KN 55356 Attn: Mr. Tom "bore Re: Wells No. 8 b 9 Plymouth, A(N Project No. 525 File Nos. 70229 b 7-1031 Dear Tum, Engineers & Architects Urlu G Ronr,lrro, P. L Robert W. R.rrnr. Y I J—ph C ArJarld. Y L AradJwd A. Lrn.brr,, P L. RrAwd£. TwArrY.L. James C. U/aan. P. C. , 0 Glenn R Co A, P L r Arah A GwJur. l• I It . 6 non.. Pt Mw Mrd W. Iwa. Y.£ Robert G. &Arm. M. P L Mar nw L. Sones/.. P L Done d C. en,a,.R. P. £ Jerry A. Sowdur. P.t Alwt A. Ilanu.n. Y L Ted X. Fuld, P MaAnd T Rrrrnwna. P £. Rubrrl R YJr//rrb. Y L Merit U. LwAwr. Y L IAanw W. Yererww, Y L MnAaN C. Lyn. A. Y L. Arrra I WdA., P L Jumrf R. Mrlard. P L. Ae."th P .1rJr.xw. P L ArdA A O.,h,-- Y I Murk R RulJ" P L Ruben C. Ileum .i 1.4 IAwnm £ Ars.,. I' I. 5.:.'t L 1 urnj, P I I.— M Yap- Wes hada' Af I11„n S.W..N Owd'm This letter is to re:nini y,,l that both ;Jells 3 & 9 must be completed by April 15, 1987. After April 15, 1987, liquidated damages of $200.00 per day for each project will he charged in accordance with the contracts. There is considerable :Icu.)nnt of work remaining, especially on Well No. 9. :Je, therefore, suggest that: worti proceed on a 24 hour basis. Yours very truly, BONESTRcO, ?OSENE, A': '.L1K ;l ASSOCIATES, INC. Richard W. Foster RWF:li cc: Mr. Fred Moore IN 244le a •, s i esti 2 Gam% 30 Year CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Status Report on Council Chamber Sound System I am still awaiting the report from George Torline, the Video Producer of the live broadcast of the City Council meetings. George is going to do some experimentation with buffering of the microphones at the City Council table. The purpose of this is to reduce the amount of noise from paper shuffling" as Councilmembers review and consult their written informational materials. George will also prepare a report on enhance- ments that he feels could be undertaken to the system. After George's report is complete an acoustical analysis will be made of the Council room. The purpose of this analysis is to increase the audio sound level within the room itself. Fred G. Moore, P.E. FGM: kh CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Traffic Study West Medicine Lake Drive from 26th Avenue to Highway 55 City Project No. 663 At the March 2, 1987 Council meeting the City Council received the Traffic Safetv Evaluation of West Medicine Lake Drive from 26th Avenue to Highway 55. This evaluation was undertaken at the recommendation of the Park and Recreation Advisory Commission. Attached is a copy of the February 26th Staff Memorandum with regard to that traffic analysis. The City Council concurred that a further feasibility study was needed on the four possible alignments and directed that we receive a proposal from our consulting engineer. Attached herewith is the proposal from Strgar-Roscoe-Fausch, Inc. dated March 16, 1987. The study would be undertaken in accordance with our standard agreement at the contract hourly rates with a maximum not to exceed $5,000. I would recommend that the City Council adopt the attached resolution authorizing the study. Fred G. Moore, P.E. FGM:kh Attachments: Memo Proposal Resolution CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1987. The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 87 - AUTHORIZING ENGINEERING FEASIBILITY STUDY WEST MEDICINE LAKE DRIVE TRAIL FROM 26TH AVENUE TO HIGHWAY 55 CITY PROJECT N0. 663 WHEREAS, the need exists for a pedestrian trail along West Medicine Lake Drive from 26th Avenue to Highway 55; and WHEREAS, because of existing conditions an Engineering Feasibility Study needs to be undertaken to determine the advantages and disadvantages of four alternate locations; and WHEREAS, the City's Traffic Consultant, Strgar-Roscoe-Fausch, Inc., has prepared and presented a Scope of Services and Cost Estimate to undertake such study. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That Strgar-Roscoe-Fausch, Inc. is authorized to undertake the Engineering Feasibility Study as outlined in their proposal dated March 16, 1987. FURTHER, that the cost of said study shall not exceed $5,000, and funds for the study are allocated from the Park Dedication Fund. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. STRGAR-ROSCOE-FAUSCH, INC. CONSULTING ENGINEERS TRANSPORTATION CIVIL STRUCTURAL ENGINEERS LAND SURVEYORS March 16, 1987 Mr. Fred G. Moore, P.E. Director of Public .Works CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Fred: RE: PROPOSAL FOR ENGINEERING FEASIBILITY STUDY WEST MEDICINE LAKE DRIVE TRAIL FROM 26TH AVENUE TO HIGHWAY 55 CITY PROJECT NO. 663 Based on your request of March 5, 1987, we are pleased to submit this proposal for professional engineering services for a Feasibility Study to address the construction alternatives and costs for the above referenced corridor. The scope of the study will address the cost of constructing a trail and the implications and costs of separating the vehicular traffic from the pedestrians/bicyclists as discussed in the Traffic Safety Study prepared by our office dated January 7, 1987. We understand this study will not be a full Engineering Feasibility Study but more a preliminary study to evaluate the costs and advantages and disadvantages of the alternatives presented in the Traffic Safety Study. The Scope of Work which we feel is needed to provide a meaningful and effective study is as follows: 1. Prepare a corridor Base Map from existing City, County or State files or records (maps, aerials, half sections, as- builts, etc.). 2. Perform a field reconnaissance survey to review and document physical roadway geometry, shoulders, lane widths, access, slopes, etc. (not a detailed or accurate design survey). 3. Prepare trail alignment layout and alternatives to separate vehicular traffic from pedestrian/bicyclist traffic. 630 Twelve Oaks Center, 15500 Wayzata Blvd., Wayzata MN 55391 (612) 475-0010 Mr. Fred G. Moore, P.E. - 2 - March 16, 1987 4. Review trail construction alternatives and costs such as embankments, retaining walls, bridges or decks. 5. Prepare construction cost estimates for each of the trail and roadway alignment alternatives considered. 6. Analyze the . alternatives and prepare a memorandum summarizing the costs and advantages and disadvantages of each of the alternatives. 7. Meet with City staff to review and discuss the preliminary findings and recommendations. 8. Prepare a final Report Memorandum and meet with the City staff and/or other City officials and make presentation of the findings and recommendations of the study. We estimate the cost to perform these services would be approximately $5,000.00. We will not exceed this amount without your approval. If you have any questions concerning this proposal, please feel free to call. We are prepared to proceed with this study at your direction. Very truly yours, STRGAR-ROSCOE-FAUSCH, INC. Robert B. Roscoe, P.E. Senior Vice President RBR/j al B o B CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: February 26, 1987 For Council Meeting of March 2, 1987 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Traffic Study West Medicine Lake Drive From 26th Avenue to Highway 55 City Project No. 663 At the October 20, 1986 Council Meeting the City Council authorized our traffic consultant to undertake a safety evaluation of West Medicine Lake Drive from 26th Avenue to Highway 55. The safety evaluation was with regard to pedestrian/bicycle traffic along this portion of the roadway. The Park and Recreation Advisory Commission had requested the study be undertaken. The study was completed and the Park and Recreation Commission received the study at their January 1987 meeting. The City's adopted Trail System Plan proposes a trail throughout this area, but it has not yet been constructed. The study concludes that based on the existing traffic, there is a high probability of conflict between pedestrians/bicyclists and vehicles sharing the existing roadway. Attached is a copy of the study. The study indicates three alternate alignments for West Medicine Lake Drive to reduce the conflict between pedestrians and vehicles. The fourth alternative is to upgrade the existing roadway, but provide for a separate pedestrian trail. Because of the existing roadway features in order to construct a trail on the existing alignment, it would require the construction of many retaining walls and guard rails to separate the vehicles from the pedestrians. The study further recommended in order that a determination can be made on the most feasible road alignment an Engineering Feasibility Study needs to be done on the four alternate roadway locations. This study would take into account each alternate impact on the proposed West Medicine Lake Park and the existing properties along the alignment. At their February 12th meeting PRAC recommended that the additional study be undertaken. The study would be a continuation of the existing study and performed by our traffic consultant in accordance with the terms of our standard Engineering Services Agreement. Memo: James G. Willis February 26, 1987 Page Two If the City Council concurs with the recommendation of PRAC, it is recommended that the Council adopt a motion authorizing the additional study and the funding of the study from the Park Dedication Fund. Fred G. Moore, P.E. F GM: kb Attachment: Study I CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Schmidt Lake Road Nathan Lane to Zachary Lane City Project No. 904 The City's adopted Thoroughfare Guide Plan indicates the need for a Minor Arterial" street between County Road 18 and Interstate 494 South of the Soo Line Railroad. This street has been designated as Schmidt Lake Road within the Thoroughfare Guide Plan. Portions of the roadway have been constructed. One portion of the roadway, which has not been constructed, is that portion between approximately Nathan Lane on the East and Zachary Lane on the West. At the present time this portion of Schmidt Lake Road is not included within our Five Year Capital Improvements Program (CIP). Centex Homes is considering a development on the property along both sides of the proposed alignment of Schmidt Lake Road. Although the entire roadway would not need to be constructed to serve this development, at least the Westerly portion starting at Zachary Lane would need to be constructed. Based upon a petition from Centex Homes, our consulting engineer updated the Preliminary Engineering Report for this project. Attached is a copy of that updated estimate indicating that the estimated cost of the project is approximately $1,500,000. The Easterly portion of the project must encroach upon a Department of Natural Resources Protected Wetland. The construction will require a permit from DNR and the U.S. Corps of Engineers. Also, an Environmental Assessment Worksheet (EAW) will need to be prepared for the project. Although the portion of the roadway that would be necessary for the Centex Homes Development could be constructed without encroaching in the Wetland, and therefore, not needing a DNR Permit, or an EAW; I would not recommend that this be approved until we have a firm commitment through permits for the entire roadway_. The first step in obtaining these necessary permits will be the preparation of the EAW, the Alternate Alignments Studies, and the Needs Study for this "Minor Arterial" street Memo: James G. Willis March 19, 1987 Page Two in accordance with our Thoroughfare Guide Plan. Since these studies will involve traffic engineering consideration, it would be my recommendation that they be undertaken by our traffic consultant, Strgar-Roscoe-Fausch, Inc. Because of the proposal by Centex Homes, these studies should be undertaken at this time. If the City Council concurs with this recommendation, I will receive a proposal from our traffic consultant for a Scope of Services and the Cost Estimate to undertake this work. Fred G. Moore, P.E. FGM:kh Attachment: Updated Estimate V 0- Nl N g1, Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612-636.4600 December 18, 1986 Mr. Sherman L. Goldberg City Engineer City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Engineers & Architects Re: Preliminary Report Cost Updates Project 904, 49th Ave. Addendum Our File No. 70236 Dear Sherm, Otto G. Bonestruo, P.E. Hubert W. Rwene, P.E. Joseph C. Anderhk. P.E. BradJurd A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson, P.E. Glenn R. Cook, P.E. Keith A. Gordon, P.E. Thomas E. Noyes, P.E. Richard W. Paster, P.E. Robert G. Schunirht, P.E. Marvin L. Surva/a, P.E. Do maid C. Burgardt, P.E. Jerry A. Bourdon, P.L. Mark A. Hanson, P.E. Ted K. Field, P.E. Michael T Rautrnann, P.E. Robert R. PJrJJrde, P.L, David O. Loskom, P.E. Thomas W. Peterson, P.E. Michael C. Lynch, P.E. Karen L. Willis. P.E. James R. Maland, P.E. Kenneth P. Anderson. P.E. Keith A. Bachmann, P.L. Mark R. Rol/s, P.E. Ruben C. Russek, A. LA. Thomas E. Angus, P.L. Scott L. Young, P.L. Charles A. Erickson Leu M. Puwrlsky Harlan M. Olson Susan M. Eberlin Attached to this letter are revised cost estimates from the preliminary report for Project 904, dated February 20, 1980. Forty-ninth Avenue is now renamed Schmidt Lake Road. The attached project costs are based on the estimated quantities presented in the Appendices for Project 904, with revised unit prices that would be antici- pated for 1987 construction. The estimated quantities are based on the orig- inal preliminary design parameters presented in the 1980 report. A comparison of costs is listed below: 119le Page 1. 30 Year Anniversary 1980 Report 1986 Update Appendix No. 1, Part 1 - Grading 681,863 791,280 Appendix No. 1, Part 2 - Paving 212,305 1991210 Appendix No. 2, Part 1 - Sewer 113,133 1241175 Appendix No. 2, Part 2- Sewer 13,233 13$56 Appendix No. 3 - WaterMain 99,034 121,634 Appendix No. 4, Part 1 - Storm 21,598 22,130 Appendix No. 4, Part 2, Alt. 1 - Storm 47,786 51,273 Appendix No. 4, Part 2, Alt. 2 - Storm 135,295 162,060 41%3't4,tA1 1,485,318 Please note that all of the new 1986 cost estimates are higher than the 1980 estimates, except Appendix No. 2, Part 2, which is for bituminous surfacing and curb. The lower cost for this item is related to the somewhat volatile price of oil which has decreased from $200.00/ton to $150.00/ton. As in the original report, the attached cost estimates do not include easement and right-of-way acquisition costs. 119le Page 1. 30 Year Anniversary Subsequent to the submittal and acceptance of the Addendum Report for Project 904, we have partially completed the construction plans for the project and have submitted applications for a DNR construction permit across the wet- lands. This permit was received, but has since expired. In addition, the new right-of-way alignment recommended in the 1980 Report has been surveyed and described. The street cost estimates are based on the assumption that all the unsuitable material within the proposed roadway be removed prior to constructing the road. An alternative method to complete muck excavation is installing geotex- tile fabric and surcharging. During design of this project, both methods and costs should be reviewed to determine the most feasible construction technique. If you have any questions, please contact me at your convenience. Yours very truly, BONE S00 ROSENE, ANDERLIK & ASSOCIATES, INC. James C. Olson jJCO: li Page 2. 119le APPENDIX NO. 1 SCHMIDT LAKE ROAD STREET CONSTRUCTION COST ESTIMATE PART 1 - GRADING AND BASE - SCHMIDT LAKE ROAD 32,000 Cu.Yds. Common excavation @ $1.60/C.Y. 55,000 Cu.Yds. Muck excavation @ $2.00/C.Y. 61,000 Cu.Yds. Common borrow @ $4.50/C.Y. 6,000 Cu.Yds. Select granular borrow @ $6.00/C.Y. 3,250 Cu.Yds. Subgrade excavation @ $1.80/C.Y. 13,100 Ton Class 4 aggregate sub -base @ $5.50/Ton 6,600 Ton Class 5 100% crushed aggregate base @ $7.50/Ton 10 Acres Seeding with topsoil & mulch @ $2,500.00/Acre Total Estimated Construction 5 % Contingency 15 % Design, Inspect., Admin., etc. 5 % Capitalized Interest TOTAL PART 1 ESTIMATED PROJECT COST Al -1 P -1067e 51,200.00 110,000.00 274,500.00 36,000.00 5,850.00 72,050.00 49,500.00 25.000.00 624,100.00 31,205.00 655,305.00 98,295.75 753,600.75 37,680.04 791,280.79 APPENDIX NO. 1 - CONT'D PART 2 - SURFACING. CURB AND GUTTER - SCHMIDT LAKE ROAD 1,500 Ton 2331 Bituminous base course mixture @ $15.00/Ton 22,500.00 1,500 Ton 2341 Bituminous binder course mixture @ $16.00/Ton 24,000.00 1,500 Ton 2341 Bituminous wear course mixture @ $17.00/Ton 25,500.00 225 Ton AC -1 Bituminous material for mixture @ $150.00/Ton 33,750.00 1,800 Gals. Bituminous material for tack coat @ $1.50/Gal. 2,700.00 6,500 Lin.Ft. B618 Concrete curb and gutter @ $6.50/L.F. 42,250.00 750 Sq.Yds. Sod with topsoil @ $2.00/S.Y. 1,500.00 2 Acres Seeding with topsoil and mulch @ $2,500.00/Acre 5,000.00 Total Estimated Construction 157,200.00 5 % Contingency 7,860.00 165,060.00 15 % Design, Inspect., Admin., etc. 241759.00 189,819.00 5 % Capitalized Interest 90490.95 TOTAL PART 2 ESTIMATED PROJECT COST $199,209.95 Al -2 P -1067e APPENDIX NO. 2 SCHMIDT LAKE ROAD SANITARY SEWER COST ESTIMATE PART 1 - NORTHEAST DISTRICT 4 80 Lin.Ft. 10" Sanitary sewer 24'-26' in pl. @ $36.00/L.F. 2,880.00 250 Lin.Ft. 10" Sanitary sewer 22'-24' in pl. @ $32.00/L.F. 8,000.00 300 Lin.Ft. 10" Sanitary sewer 20'-22' in pl. @ $30.00/L.F. 9,000.00 300 Lin.Ft. 10" Sanitary sewer 18'-20' in pl. @ $28.00/L.F. 8,400.00 100 Lin.Ft. 10" Sanitary sewer 16'-18' in pl. @ $26.00/L.F. 2,600.00 150 Lin.Ft. 8" Sanitary sewer 18'-20' in pl. @ $22.00/L.F. 3,300.00 225 Lin.Ft. 8" Sanitary sewerr 16'-18' in pl. @ $20.00/L.F. 4,500.00 250 Lin.Ft. 8" Sanitary sewer 14'-16' in pl. @ $18.00/L.F. 4,500.00 325 Lin.Ft. 8" Sanitary sewer 12'-14' in pl. @ $16.00/L.F. 5,200.00 600 Lin.Ft. 8" Sanitary Sewer 1'-12' in pl. @ $15.00/L.F. 9,000.00 70 Lin.Ft. Jack or auger 10" sanitary sewer @ $200.00/L.F. 14,000.00 8 Each Standard manhole @ $1,000.00/Each 8,000.00 62 Lin.Ft. Manhole depth greater than 8' dp. @ $80.00/L.F. 4,960.00 2 Each 10" x 4" Wye branches @ $75.00/Each 150.00 4 Each 8" x 4" Wye branches @ $50.00/Each 200.00 20 Lin.Ft. 4" CISP riser for service line @ $25.00/L.F. 500.00 60 Lin.Ft. 4" CISP service line @ $8.00/L.F. 480.00 1 Each Cut into existing manhole @ $500.00/Each 500.00 1,000 Lin.Ft. Type B improved building material @ $3.00/L.F. 3,000.00 750 Lin.Ft. Improved pipe foundation per 6" depth increments @ $3.00/L.F. 2,250.00 2,580 Lin.Ft. Mechanical trench copaction @ $1.50/L.F. 3,870.00 2,650 Lin.Ft. Sanitary sewer television inspection @ $1.00/L.F. 2,650.00 Total Estimated Construction 97,940.00 5 % Contingency 4,897.00 102,837.00 15 % Design, Inspect., Admin., etc. 15,425.55 118,262.55 5 % Capitalized Interest 5,913.13 TOTAL PART 1 - NORTHEAST DISTRICT 4 124,175.68 A2-1 P -1067e APPENDIX NO. 2 - CONT'D PART 2 - NORTHEAST DISTRICT 5 475 Lin.Ft. 8" Sanitary sewer 12'-14' in pl. @ $16.00/L.F. 7,600.00 1 Each Standard manhole @ $1,000.00/Each 1,000.00 6 Lin.Ft. Manhole depth greater than 8' in pl. @ $80.00/L.F. 480.00 300 Lin.Ft. Improved pipe foundation per 6" depth increments @ $3.00/L.F. 900.00 475 Lin.Ft. Mechanical trench compaction @ $1.50/L.F. 712.50 Total Estimated Construction 10,692.50 5 % Contingency 534.62 11,227.12 15 % Design, Inspect., Admin., etc. 1,684.07 12,911.19 5 % Capitalized Interest 645.56 TOTAL PART 2 - NORTHEAST DISTRICT 5 13,556.75 TOTAL PART 1 - NORTHEAST DISTRICT 4 $124,175.68 TOTAL PART 2 - NORTHEAST DISTRICT 5 13,566.75 TOTAL ESTIMATED PROJECT COST $137,732.43 P -1067e A2-2 APPENDIX 3 SCHMIDT LAKE ROAD WATER MAIN COST ESTIMATE 3,275 Lin.Ft. 12" DIP Cl. 52 water main @ $22.00/L.F. 72,050.00 160 Lin.Ft. 8" DIP Cl. 52 water main @ $16.00/L.F. 2,560.00 80 Lin.Ft. 6" DIP Cl. 52 water main @ $12.00/L.F. 960.00 45 Lin.Ft. Jack or auger 12" DIP Cl. 52 water main @ 150.00/L.F. 6,750.00 2 Each 12" butterfy valve and box @ $900.00/Each 1,800.00 4 Each 8" Gate valve and box @ $500.00/Each 2,000.00 2 Each 6" Gate valve and box @ $400.00/Each 800.00 3,200 Lbs. Cast iron fittings @ $1.00/lb. 3,200.00 1 Each Cut into exist. 16" plug @ $300.00/ea. 300.00 1 Each Cut into exist. 12" plug @ $250.00/ea. 250.00 3,510 Lin.ft. Mechanical trench compaction @ $1.50/l.f. 5,265.00 Total Estimated Construction 95,935.00 5% Contingency 4,796.75 100,731.75 15% Design, Inspec., Admin., Etc. 15,109.76 115,841.51 5% Capitalized Interest 5,792.07 TOTAL ESTIMATED PROJECT COST 121,633.58 A3-1 P -1067e APPENDIX NO. 4 SCHMIDT LAKE ROAD STORM SEWER COST ESTIMATE PART I - NEW HOPE OUTLET 130 Lin.ft. 36" RCP -A storm sewer, 0'-8' deep @ $64.00/l.f. 8,320.00 80 Lin.ft. 15" RCP storm sewer, 0'-8' deep @ $24.00/l.f. 1,920.00 2 Each Manhole catch basin w/cstg. @ $1,000.00/ea. 2,000.00 2 Each Standard catch basin w/cstg. @ $750.00/ea. 1,500.00 2 Each 36" RCP -A flared end @ $800.00/ea. 1,600.00 2 Each 15" RCP flared end @ $400.00/ea. 800.00 20 Cu.yds. Rip rap in place @ $50.00/c.y. 1,000.00 210 Lin.ft. Mechanical trench compaction @ $1.50/l.f. 315.00 Total Estimated Construction 17,455.00 5% Contingency 872.75 18,327.75 15% Design, Inspec., Admin., Etc. 21749.16 21,076.91 5% Capitalized Interest 1,053.84 TOTAL ESTIMATED PROJECT COST 22,130.75 A4-1 P -1067e APPENDIX NO. 4 (CONT'D) PART II - SHINGLE CREEK ALTERNATE I 80 Lin.ft. 36" RCP -A storm sewer, 0'-8' deep @ $64.00/l.f. 5,120.00 120 Lin.ft. 27" RCP storm sewer, 0'-8' deep @ $36.00/l.f. 4,320.00 200 Lin.ft. 24" RCP storm sewer, 0'-8' deep @ $33.00/l.f. 6,600.00 250 Lin.ft. 18" RCP storm sewer, 0'-8' deep @ $26.00/l.f. 6,500.00 50 Lin.ft. 12" RCP storm sewer, 0'-8' deep @ $22.00/l.f. 1,100.00 5 Each Manhole catch basin w/cstg. @ $1,000.00/ea. 5,000.00 3 Each Standard catch basin w/cstg. @ $750.00/ea. 2,250.00 1 Each 36" RCP -A flared end w/trash guard @ $800.00/ea. 800.00 1 Each 27" RCP -A flared end w/trash guard @ $500.00/ea. 500.00 10 Cu.yds. Rip rap in place @ $50.00/c.y. 500.00 700 Lin.ft. Mechanical trench compaction @ $1.50/l.f. 1,050.00 400 Lin.ft. Channel excavation @ $8.00/l.f. 3,200.00 1 Each Outlet control structure SC -P16 @ $3,500.00/ea. 3,500.00 Total Estimated Construction 40,440.00 5% Contingency 22022.00 42,462.00 15% Design, Inspec., Admin., Etc. 6,369.30 48,831.30 5% Capitalized Interest 2,441.56 TOTAL PART II, ALT. I ESTIMATED PROJECT COST 51,272.86 P -1067e A4-2 APPENDIX NO. 4 (CONT'D) PART II - SHINGLE CREEK ALTERNATE II 120 Lin.ft. 42" RCP storm sewer, 0'-8' deep @ $62.00/l.f. 7,440.00 375 Lin.ft. 36" RCP storm sewer, 0'-8' deep @ $48.00/l.f. 18,000.00 175 Lin.ft. 36" RCP -A storm sewer, 0'-8' deep @ $64.00/l.f. 11,200.00 200 Lin.ft. 24" RCP -A storm sewer, 0'-8' deep @ $33.00/l.f. 6,600.00 250 Lin.ft. 18" RCP -A storm sewer, 0'-8' deep @ $26.00/l.f. 6,500.00 100 Lin.ft. 12" RCP storm sewer, 0'-8' deep @ $22.00/l.f. 2,200.00 6 Each Manhole catch basin w/cstg. @ $1,000.00/ea. 6,000.00 4 Each Standard catch basin w/cstg. @ $750.00/ea. 3,000.00 1 Each 42" RCP flared end w/trash guard @ $650.00/ea. 650.00 8 Cu.yds. Rip rap in place @ $50.00/c.y. 400.00 1,220 Lin.ft. Mechanical trench compaction @ $1.50/l.f. 1,830.00 11,000 Cu.yds. Common borrow to raise street grade @ $5.50/c.y. 60,500.00 1 Each Outlet control structure SC -P16 @ $3,500.00/ea. 3,500.00 Total Estimated Construction 127,820.00 5% Contingency 6,391.00 134,211.00 15% Design, Inspec., Admin., Etc. 20,131.65 154,342.65 5% Capitalized Interest 7,717.13 TOTAL PART II, ALT. II ESTIMATED PROJECT COST 162,059.78 TOTAL PART I - NEW HOPE OUTLET $22,130.75 TOTAL PART II - SHINGLE CREEK - ALT. I 51,272.86 TOTAL ESTIMATED PROJECT COST - ALT. I ......... $73,403.61 TOTAL PART I - NEW HOPE OUTLET 22,130.75 TOTAL PART II - SHINGLE CREEK - ALT. II 162,059.78 TOTAL ESTIMATED PROJECT COST - ALT. II ..........$184,190.53 P -1067e A4-3 7. F CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 For Council Meeting of March 23, 1987 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Sewer System Evaluation Proposal I/I Analysis Amber Woods Area During periods of heavy rain the City experiences overloading in some portions of our sanitary sewer system. This is the result of rain/ground water entering the sanitary sewer system. The sanitary sewer systems are not designed to handle or accomodate storm water. One of the areas especially subject to the sewer overloading is the Amber Woods/Hughes Additions. This area is located North of County Road 24 and West of Highway 101. This area contains approximately 200 homes and is served on our sanitary sewer system by a pumping facility. Since this is a relatively small area and is well defined with regard to our sanitary sewer system, it is proposed to conduct a detailed study in this area to determine the cause of the additional flow, infiltration/in- flow (I/I), and proposed solutions to eliminate the problem. Attached is a proposal from Donohue and Associates to undertake this study. This consulting engineering firm is designated in the City's Consultant Selection Policy" for this type of specialized engineering analvsis. The work which would be undertaken would include: 1. Physical survey of sanitary sewer system. 2. Smoke testing. 3. Building inspection. 4. Report and recommendations. The estimated cost of the study would not exceed $19,100. Memo: James G. Willis March 19, 1987 Page Two Before the Citv can correct the sanitary sewer overloading within this area, this type of study, to define in detail, the cause of the problem, and then present alternate solutions along with their related cost must be undertaken. Funds for this study would be provided from the Operating Budget of the Sewer Fund. It is recommended that the City Council adopt the attached resolution authorizing Donohue and Associates to undertake the study. Fred G. Moore, P.E. FGM:kh Attachments: Proposal Resolution CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day_ of 1987. The following members were present: The following members were absent: its adoption: introduced the following Resolution and moved RESOLUTION NO. 87 - AUTHORIZING I/I STUDY AMBER WOODS/HUGHES ADDITIONS WHEREAS, portions of the City's Sanitary Sewer Svstem are subject to excessive flows caused by Infiltration/Inflow (I/I); and WHEREAS, one of these areas is the Amber Woods/Hughes Additions which is a defined area served by a sewer pumping facility; and WHEREAS, an I/I Study needs to be undertaken of this area to define the problem and propose solutions to correct the excessive flows; and WHEREAS, the City's "Policy for Consultant Selection" designates Donohue and Associates as a consulting engineer to perform this specialized work. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That Donohue and Associates is herebv authorized to undertake the I/I Study of the Amber Woods/Hughes Additions in accordance with their proposal dated March 10, 1987. FURTHER, that the cost of said study shall not exceed $19,100, and funds for the study shall be allocated from the City's Sewer Fund. (Account 502-511-810). The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. i al Donohue March 10, 1987 City of Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Fred G. Moore, P.E. Director of Public Works Re: Sewer System Evaluation Proposal Basin 21 Dear Mr. Moore: rM1011,1}213 S AR 1987+. cry of Plymoutj ti As you requested during recent discussions, we are pleased to submit this proposed agreement to provide engineering services to conduct a sewer system evaluation survey in a portion of the City's sanitary sewer system. Hereinafter, the City of Plymouth will be referred to as the City, and Donohue & Associates, Inc., will be referred to as the Engineer. SCOPE OF SERVICES The services the Engineer proposes to provide for this project will include a sewer system evaluation survey (SSES) in Basin 21 as shown on the sanitary sewer base map contained in the City's Infiltration/inflow analysis, dated June, 1982. Specifically, the SSES will be conducted to identify the location, flow rate and cost of correction of infiltration and inflow sources within the basin. The engineering services to be provided will consist of five (5) separate elements as follows: 1. Physical survey and records review. 2. Smoke testing. 3. Technical memorandum. 4. Building inspection. 5. Report. Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 Engineers & Architects 612-425-2181 Donohue City of Plymouth March 10, 1987 page 2 Stormwater flooding, sewer line lamping, preparatory cleaning and internal television inspection of the sewer system are described as optional services, however, at this point we do not anticipate these services will be required. Specifically, the Engineer agrees to perform the following: Element 1 - Phvsical Survev and Records Review Under this element, the Engineer agrees to conduct the necessary engineering inspections in order to appraise the inflow potential at manholes in Basin 21. More particularly, the Engineer agrees to: 1. Physically inspect those accessible manholes in Basin 21 approximately 59 manholes). Manhole inspections will be designed to record location, size, type of construction, depth from top of manhole to sewer invert, structural condi- tion, groundwater height, location of visible sources of infiltration/inflow and special problems or conditions that exist. 2. Review manhole locations to identify manhole covers subject to flooding or surface water inflow. 3. Evaluate other inflow sources such as the frame/masonry in- terface of each manhole. 4. Complete a manhole inspection report form for each manhole and summarize the forms as a portion of the sewer system evaluation survey report. 5. Review flow records, past reports including the City's 1982 Infiltration/Inflow Analysis Report, and records documenting infiltration/inflow conditions in the sanitary sewer system. Element 2 - Smoke Testing Under this element, the Engineer will utilize smoke tracing me- thods in Basin 21, (approximately 12,200 ft) to locate and iden- tify sources of infiltration/inflow such as roof, yard and area drains which may be directly connected to the sanitary sewer system. The Engineer will assist the City with the preparation of an announcement for notifying those located in the test area of the study and precautions to be taken. The pricing provided in this proposal is based on the assumption that individual an- nouncements will not be distributed by the Engineer. Donohue City of Plymouth March 10, 1987 page 3 Element 3 - Technical Memorandum At the conclusion of the physical inspection and smoke testing elements, the Engineer will prepare a brief Technical Memorandum to identify the sources of clearwater located. The analysis of Elements 1 and 2 will provide justification for further investi- gations such as building inspections. Estimates of inflow from sources identified during the first two elements will be compared to total Basin 21 inflow as measured during the 1982 infiltra- tion/inflow analysis. This comparison will provide an estimate of the unidentified inflow remaining in Basin 21 and will provide the information necessary to plan the next phase of system inves- tigations. Element 4 - Building Inspections Under this element, the Engineer will evaluate buildings in Basin 21 for the presence of clearwater sources such as sump pumps, roof drains or other sources. Data from Element 3 will assist in determining the actual extent of building inspection. The Engineer will inspect up to 200 residences in Basin 21, to determine whether foundation drains, sump pumps, or other build- ing conditions are contributing I/I to the sanitary sewer system. The Engineer will make one attempt to gain entry to each of the estimated 200 buildings in Basin 21. A notice will be prepared by the Engineer and distributed by the City to the residences immediately prior to the inspections in an effort to gain entry to as many buildings as possible during the inspection period. Generally, the analysis of clearwater potential can be completed without having to enter each and every building. A representa- tive sample can supply sufficient detail. Element 5 - Report Under this element, the Engineer will prepare an analysis of the data gathered under Elements 1 through 4. More particularly, the Engineer will: 1. Summarize the field activities performed and present the results of each inspection element. 2. Prepare an analysis showing the location, condition and esti- mated rate of flow of each defined source of infiltration/in- flow. 3. Estimate the cost for each rehabilitation project and rank the individual rehabilitation projects in unit cost order for cost-effectiveness evaluation. Donohue City of Plymouth March 10, 1987 page 4 4. Prepare a cost-effectiveness analysis of rehabilitation ver- sus transportation and treatment of infiltration/inflow. The transportation and treatment costs will be based on the City's I/I report. The cost will be adjusted to 1987 costs. This evaluation will identify a specific list of rehabilita- tion projects which should be undertaken by the City. The probable construction cost will also be provided. 5 Based on the inspections completed, provide recommendations as to which sanitary sewer lines appear in need of further internal inspection utilizing closed circuit TV inspection or other field tasks to identify additional clearwater sources. 6. Estimate the cost to the City for conducting any further investigations of the sewer system which may be proposed. 7. Present optional approaches to accommodate private property clearwater sources. Typical approaches might include in- stallation of additional storm sewer, the use of small diame- ter storm conduits, or the use of low pressure storm sewers. The purpose of this evaluation will be to provide the City with alternatives to handling primarily foundation drains and sump pumps. An estimate of the extent of these types of sources will be developed during Element 4. 8. Present the results of the sewer system evaluation survey, Elements 1 through 4, in a report to the City for review and approval. Fifteen copies of the report are anticipated. OPTIONAL SERVICES The use of additional sewer system investigation techniques may be warranted to adequately identify I/I sources. We do not anti- cipate the need for any of these optional services for this pro- ject at this time, however, we present them for information and review. It is possible that the initial Elements of this project would identify conditions that warrant use of one or more of these techniques. Element 6 - Storm Sewer Flooding This element is utilized to simulate runoff conditions in por- tions of the storm sewer and storm drainage systems adjacent to the sanitary sewer system. Flooding, with dye water, is conduct- ed to aid in locating points of direct connection between the storm and sanitary sewer systems. Generally, those portions of the storm sewer system and ditches which lie in close proximity and above the sanitary sewer system are considered for these tests. Generally, storm sections that smoke during smoke testing are flooded to determine the precise inflow source, rate and method of correction. Donohue City of Plymouth March 10, 1987 page 5 Element 7 - Flow Monitoring Flow monitoring is utilized to define the magnitude of the I/I problem. Continuous flow monitoring and isolation flow monitor- ing can be employed. a. Continuous Flow Monitoring Continuous recording flow meters capable of monitoring flows under surcharge flow conditions typically are installed for four to eight weeks. Meters are checked two times per week and recalibrated, if necessary. Existing pump stations such as the Amberwood Pump Station 6) in Basin 21 can be field calibrated and the existing elapsed time clocks can be read once daily during the moni- toring program and utilized as a metering installation. Continuous recorded flow data is then reduced and evaluated to further define the magnitude of the I/I problem. A con- tinuous recording rain gauge is generally installed during the flow monitoring period to correlate I/I to rainfall events. b. Isolation flow Monitoring Isolation flow monitoring is generally conducted with infil- tration weirs which are inserted directly into the sewer and an instantaneous reading is taken. The monitoring is con- ducted between the hours of 1 a.m. and 5 a.m. when the flow present can be assumed to be essentially 100% infiltration. These measurements are used to identify those portions of the system with the most severe infiltration problem. Element 8 - Internal Sewer Televising Under this element, portions of the sewer system would be tele- vised and all data recorded on videotape. A written analysis of each sewer would be prepared from the video tapes. Televising is undertaken to identify specific clearwater sources in the sewer - lines. Cleaning is generally performed prior to televising so that ob- servation of the pipe walls can be as clear as possible. If televising is undertaken, the City or Donohue could perform the sewer cleaning in advance of televising. Donohue City of Plymouth March 10, 1987 page 6 RESPONSIBILITIES OF THE CITY The scope of services and the estimated fees are based on the understanding that the City will provide the following at no cost to Donohue: 1. Assistance with the preparation and distribution of the smoke testing and building inspection public notifications includ- ing address labels and postage. The City will provide one employee to accompany the Engineer while performing the building inspection. 2. An individual to handle a citizen's information telephone to answer questions during the smoke testing and building in- spection elements of the study. 3. Available sewer system maps (i" = 200' scale) and construc- tion plans for the service area's sanitary and storm sewer systems. 4. Legal and physical access to manholes to be inspected and used as access for inspection equipment. Locate and expose such manhole covers which are not visible, not accessible or are completely or partially covered by soil or pavement sur- face. Restore all street and ground surfaces. 5. Available information with regard to problems within the system so that proper field procedures can be employed and necessary precautions taken during the sewer system evalua- tion survey. 6. If required, pumps and operating personnel to reduce flow, bypass sewage and otherwise handle flows in the sanitary sewer system, so that the inspection elements to be carried out by the Engineer can be properly completed. 7. The name of a person authorized to act as the City's repre- sentative to accept completed work during the course of the survey and provide appropriate liaison. 8. Licenses or permits at no cost. 9. Records from past studies including I/I, manhole inspection, sewer televising and sewer system rehabilitation results. Donohue City of Plymouth March 10, 1987 page 7 COMPENSATION Compensation for these services shall be on a per diem basis in accordance with the Engineer's hourly fees in effect at the time the services are performed. The Engineer will bill the City monthly for the actual services provided for the project by the staff members involved, plus other expenses incidental to the project such as meals, mileage, computer usage, technical equip- ment, printing and other direct expenses. The bill will provide a breakdown of services rendered according to the Engineer's standard job classifications and expenses incurred. The City agrees to pay the Engineer within 30 days of the billing date. An estimate of the price for each element of the study as de- scribed under the scope of services is provided below for inform- ation: Element Description Estimated Fee 1 Physical survey $ 3,400 2 Smoke Testing 3,500 3 Technical Memorandum 3,400 4 Building Inspection 2,900 5 Report 5,900 Total $19,100 The Engineer will notify the City if it is anticipated that the actual fee for services will exceed the estimated total. The Engineer agrees that the total fees for services described herein will not be exceeded without prior written approval of the City. GENERAL TERMS AND CONDITIONS All services will be performed in accordance with the Engineer's General Terms and Conditions, dated November 1, 1985, which are incorporated into this Agreement by reference. TIMING The Engineer can begin this project within 20 days following notice to proceed and expects to complete the services described within 10-14 weeks. AUTHORIZATION The receipt of a signed copy of this Agreement shall be consider- ed as authorization to proceed with the services described. The compensation and timing stated in this Agreement are valid until May 1, 1987. If authorization is not received during this time, Donohue City of Plymouth March 10, 1987 page 8 this agreement will be subject to review. We appreciate the opportunity to submit this Agreement for engi- neering services. If you have any questions, please contact us. Sincerely, DONOHUE & ASSOCIATES, INC. Darrell F. S neider, P.E. President PrX44C&, P.E. Donald E. Ze Project Manager JSK/lj r Enc: General Terms and Conditions dated November 1, 1985 CITY OF PLYMOUTH Mayor Clerk Donohue GENERAL TERMS AND CONDITIONS Effective November 1, 1985 1. Donohue will bill the Owner monthly with net payment due in thirty (30) days. Past due balances shall be subject to service charge at a rate of 1.0% per month. In addition, Donohue may, after giving seven (7) days written notice, suspend service under any agreement until the Owner has paid in full all amounts due for services rendered and expenses incurred, including a service charge on past due invoices. 2. The stated fees and scope of services constitute our best estimate of the fees and tasks required to perform the services as defined. This agreement, upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects involving conceptual or process development services, activities often cannot be fully defined during initial planning. As the project progresses, facts uncovered may reveal a change in direction which may alter the scope. Donohue will promptly inform the Owner in writing of such situations so that changes in this agreement can be renegotiated as required. 3. Costs and schedule commitments shall be subject to renegotiation for delays caused by the Owner's failure to provide specified facilities or information or for delays caused by unpredictable occurrences including, without limitation, fires, floods, riots, strikes, unavailability of labor or materials, delays or defaults by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acts or regulations of any governmental agency. Temporary delays of services caused,by any of the above which results in additional costs beyond those outlined may require renegotiation of this agreement. 4. Donohue will maintain insurance coverage for: Worker's Compensation, General Liability, Automobile Liability, Aviation, and Professional Liability. Donohue will provide specific limits upon request. If the Owner requires coverages or limits in addition to those in effect as of the date of the agreement, premiums for additional insurance shall be paid by the Owner. 5. Donohue and the Owner agree that the overall liability for the actual, alleged, or threatened discharge, dispersal, release, or escapement of pollutants, and the responsibility for the ownership and maintenance of any toxic, hazardous, or asbestos materials relating to the project, remain with the Owner. Donohue and the Owner acknowledge that Donohue's professional liability policy does not apply to claims arising out of the actual, alleged, or threatened discharge, dispersal, release, or escapement of pollutants. Therefore, the Owner agrees not to bring a claim against Donohue relating to the uninsured liability referenced above. Furthermore, the Owner agrees to indemnify and hold harmless Donohue for claims against Donohue by a third party for the uninsured liability referenced above. Donohue agrees to perform the services to the normal accepted standard of care, and to assume the liability resulting from a finding of gross negligence. 6. When Donohue, subsequent to execution of an agreement, finds that specialized equipment must be purchased to provide special services outside the scope of services, the cost of such equipment and/or special services will not be added to the agreed fees until the Owner has been notified and agrees. 7. The Owner agrees to provide such legal, accounting, and insurance counseling services as may be required for the project. 8. Termination of this agreement by the Owner or Donohue shall be effective upon seven (7) days' written notice to the other party. The written notice shall include the reasons and details for termination. Donohue will prepare a final invoice showing all charges incurred through the date of termination; payment is due as stated in paragraph 1. If the Owner violates any of the agreements entered into between Donohue and the Owner or if the Owner fails to carry out any of the duties contained in these terms and conditions, Donohue may, upon seven (7) days' written notice, suspend services without further obligation or liability to the Owner unless, within such seven (7) day period, the Owner remedies such violation to the reasonable satisfaction of Donohue. 9. Reuse of any documents pertaining to this project by the Owner on extensions of this project or on any other project shall be at the Owner's risk. The Owner agrees to defend, indemnify, and hold harmless Donohue from all claims, damages, and expenses including attorney's fees arising out of such reuse of the documents by the Owner or by others acting through the Owner. 10. Donohue will provide all services in accordance with generally accepted professional practices. Donohue will not provide or offer to provide services inconsistent with or contrary to such practices nor make any warranty or guarantee, expressed or implied, nor to have any agreement or contract for services subject to the provisions of any uniform commercial code. Similarly, Donohue will not accept those terms and conditions offered by the Owner in its purchase order, requisition, or notice of authorization to proceed, except as set forth herein or expressly accepted in writing. Written acknowledgement of receipt, or the actual performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to constitute acceptance of any terms or conditions contrary to those set forth herein. 11. Donohue intends to serve as the Owner's professional representative for those services as defined in this agreement and to provide advice and consultation to the Owner as a professional. Any opinions of probable project costs, approvals, and other decisions made by Donohue for the Owner are rendered on the basis of experience and qualifications and represent our professional judgment. 12. This agreement shall not be construed as giving Donohue the responsibility or authority to direct or supervise construction means, methods, techniques, sequence, or procedures of construction selected by contractors or subcontractors or the safety precautions and programs incident to the work of the contractors or subcontractors. 13. Donohue is an affirmative action employer and operates under Executive Order 11246. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 TO: James G. Willis, City Manager FROM: Dale E. Hahn, Finance Director hw— SUBJECT STATUS OF PROPERTY AND LIABILITY INSURANCE We are still waiting for premium quotations from several insurance companies. I cannot make recommendations for risk retention levels without premium comparisons. The City's insurance agent, Don Kuplic, has requested proposals with varying deductible amounts and I am hopeful that the increased deductible will show favorable reductions in premium cost. I have met with several claims processing firms who have expressed an interest in processing the City's General Liability Claims. The need for claims processing in the general liability area will not be determinable until the quotations from the various insurance companies have been fully analyzed. All of the mechanisms necessary for handling the various claims can be put into motion in a moments notice. I dislike waiting until the last minute to make these insurance decisions, however, because of the limited number of providers in the insurance industry, we are still vulnerable to their turn around time. I have solicited the opinion of a local Risk Management Consultant to assist in determining the City's risk retention levels. In addition, I have held a joint meeting with the Risk Management Consultant and Don Kuplic in an effort to reach concurrence on these levels. While it is opinion of both the risk management consultant and Don Kuplic that the City's retention level capability is higher than it has been in the past, the desire to assume these higher retention levels is still going to be dependent on the premium quotations. I recommend that the City Council hold a special meeting on March 30th to award the insurance contract. The Council has previously scheduled a study session on this date; the special meeting would be held in conjunction with the study session. I hope to have all the necessary detailed information in time for the council packet, but based on past experience I may have to personally bring it to the council meeting. Don Kuplic and I will be at the meeting on March 30th, at which time I will make my recommendations to Council. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 for City Council Meeting of March 23, 1987 TO: Mayor & City Council FROM: James G. Willis, City Manager SUBJECT COMMUNICATIONS COORDINATOR WORK PROGRAM RESPONSIBILITIES SUMMARY: The City's new Communications Coordinator, Helen LaFave, will assume her new responsibilities Monday, April 20. In order to provide direction and focus for this new position, Frank Boyles and I have prepared the attached listing of objectives for the position. We believe the responsibilities set forth encompass the objectives of the position as previously discussed with the City Council. I am sharing it with the Council at this point in order to: 1) indicate the direction and focus I see for this position in the year ahead; and 2) provide the Council with an opportunity to comment on whether or not they have concerns with respect to the work program that I have set forth. JGW:jm attach COMMUNICATIONS COORDINATOR RESPONSIBILITIES 3/13/87 First Year 1. Review existing City public relations efforts by each City depart- ment. Review the results of the most recent MDA development survey and residential questionnaires. Using this information, develop a draft statement of short- (0-12 months), medium- (12-36 months) and long-range (3-5 years) communications goals for the City. The goals should identify specific objectives for the respective periods. From that document, a detailed communications plan including types of communications, frequency, audience, purpose, subject matter and proposed budget should be prepared for review to give direction to our efforts. 2. Perpetuate the effectiveness of the "Plymouth on Parade" newsletter committee. Provide recommendations for expanding role of committee to accomplish communication goals and objectives set forth above. 3. Meet with departmental personnel in small groups to respond to their questions on the role of the Communication Coordinator, obtain input on communications goals and objectives, and advise of how Commun- ication Coordinator can help departments in achieving their desires. 4. Contact homeowner association presidents, civic groups, etc., to determine their perspective on what the City can do specifically to improve its communications with them. 5. Meet with video programmers and incorporate their input into the communications plan. Develop a production plan for cable television topics using departmental input, including 5 to 30 minutes pieces and 30 to 60 second spots. Identify areas for appropriate use of character generator and standards for acceptable cable channel 7 usage levels (i.e. video tape productions to character generator messages). 6. Provide day-to-day supervision of the City's part-time video producers. 7. Assume responsibility for administration and scheduling of City Cable channel 7, and of City cable television equipment. 8. Assume responsibility for preparation of all materials for Town Meet- ings. 9. Prepare specifications for "Plymouth on Parade" newsletter, and other printed materials, receive bids and recommend award. 10. Assume responsibility for Plymouth Customer Comment Card program, as well as the coordination of follow-up on citizen complaints/inquiries whether oral or written. 11. Assume responsibility for Communications budget. Consolidate communication expenditures for 1988 that have heretofore been located in various City budgets. CUMMUNICAIIONS COORDINATOR RESPONSIBILITIES 3/13/87 First Year Page two 1 12. Work with City departments as necessary to prepare speciality promotional pieces whether by video tape, radio, print, etc., 13. Assist in coordination of questionnaires to public including MDA development survey and residential questionnaire (Decision Resources, LTD.). 14. Attend weekly departmental staff meetings to remain up to date on issues of Council concern. 15. Complete an "all purpose" video or slide sound presentation about the City of Plymouth for use on cable channel 7, presentations before school groups, Homeowner Associations, and civic qroups. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 for City Council Meeting of March 23, 1987 TO: Mayor & City Council FROM: James G. Willis, City Manager SUBJECT REPORT ON QUARTERLY MEETINGS INDIVIDUAL COUNCILMEMBERS SUMMARY: During the past two weeks I have had the opportunity of meeting individually with each member of the City Council. These meetings are scheduled by the City Manager and held at least quarterly in accordance with the performance standards which have been established between the Council and myself. Attached are brief notes which I have made from my five separate meetings. JGW:Jm attach SUMMARY OF TOPICS COVERED IN MEETINGS WITH INDIVIDUAL COUNCILMEMBERS During the individual meetings held with Councilmembers, I asked the following questions: 1) Are you aware of any problems or concerns which are not adequately being addressed by the City Manager or the City staff? 2) Are you aware of any service area in which we are not meeting your expectations? 3) Do you have any citizen feedback which you'd like to share with me? 4) What are your views for the City's fiscal outlook for 1988/89? 5) Looking ahead to 1988/89, do you have any specific service objectives which you think need addressing? 6) Do you have any suggestions which you think might assist me in improving my performance? Meeting with ferry Sisk, Friday, February 27 -- With respect to the six questions, ferry indicated that he was not aware of any particular problems or concerns which were not being adequately addressed by either the City Manager or staff. He had no particular concerns with our level of services which are being provided and citizen feedback he has been receiving_ is generally favorable. Looking ahead to 1988/89, he recognized that the City may be facing some fiscal pressure based upon the state budget and the Council will have to carefully evaluate its service priorities and levels of services offered to the citizens. He believes the Council should have budget priorities established before they review the City Manager's proposed budget. He thought my performance was good and he appreciated the fact that I offered my point of view and recommendations at Council meetings. Earlier last year, he thought I was too cautious in offering my point of view or recommendations. In other matters, he expressed his thought that some mechanism should be considered where the City could more actively be involved in determining the specific design, use of materials, and colors in certain projects. He noted that some communities take a more active posture in this area and he would like to see the feasibility of such an approach explored here in Plymouth. He also noted two areas where he had referred erosion problems to City Engineer Sherm Goldberg and effective follow up on those requests had been forthcoming. Meeting with Dave Crain, Tuesday, March 3 -- Dave did not believe there are any problems or concerns which were not being adequately addressed by the City Manager or the staff. Similarly, he had no problems with respect to service levels which are being provided. He did note that there are occasions when some things take a little longer to get accomplished than might be desirable, but recognizes this occurs in any organization. As an example: the time required to hire a Communications Coordinator was longer than was projected. In terms of citizen feedback, Dave indicates the feedback he has been receiving is essentially favorable. He thought if we had, had a normal winter with substantially more snow, he would have been ntt[INGS WIM INDIVIDUAL COUNCILMEMBERS Page Two able to better Judge the service level on citizen feedback on a more pragmatic basis as that has been an area of some concern with some residents. Looking forward to 1988/89 from a fiscal perspective, Dave recognizes that suburban communities may receive less State aid if monies are to be made available to the out -state communities. He thinks it may be difficult to maintain our present mill rate given the rapid growth in new construction which is going to be demanding services before all the residential value comes on line. Accordingly, he does not foresee major changes in service levels. He did note that the organized waste collection matter would require a good deal of attention and likely some revenue. The whole matter of waste management including recycling, is a task that we will not be able to avoid. He also thought we should be looking at the matter of water quality in our lakes as we continue to urbanize. He thouqht this matter is something that first should be discussed at a Council study session. With respect to my own current Job performance and ways in which I might improve, Dave indicated he was pleased with my performance. He noted there are a lot of different types of pressures which bear upon both me and the staff but, we appear to be responding to them appropriately. Dave also noted that we should be addressing the issue of aesthetic review in some fashion. ferry Sisk raised the same issue. Dave is primarily concerned about the materials and color with some consideration of design. He suggested that Golden Valley and Eden Prairie might be two cities which should be checked as he understands both of them do somethinq in this area. I indicated to him that I would follow up on both of those two communities. Meeting with Bob Zitur, Thursday, March 5 -- Bob reports that he has no problems or concerns regarding either my performance or that of any member of the City staff. He indicated it was his observation that staff members were diligent and hard working and that when he has requests, they are responded to promptly. He does believe that there needs to be an increased level of service with regard to snowplowing. He noted specifically his desire to see the City assume more responsibility for snowplowing as compared to hiring private contractors for regular residential street snowplowing. He is satisfied with the contract plowing on cul-de-sacs. With regard to citizen feedback, he noted that the only complaints were last year and dealt with snowplowing concerns. Other than that, he indicates that he is not frequently contacted by citizens with complaints. With respect to the fiscal outlook for 1988/89, Bob would like to see us "hold the line" with respect to property taxes insofar as possible. He recognizes that modest increases may be required because of certain activities, e.g. the proposed Fire Station No. III and hopefully, expanded snowplowing. With regard to service objectives for 1988/89, Bob again reiterated his desire to see the City assume more responsibility for snowplowing in residential areas as well as his desire that the Council examine the need for a Community Center. He also thought it would be desirable if citizen volunteers or others could take an interest in planting flower beds in several of the City parks as a beautification effort. With respect to his observations on how I might improve my performance, Bob noted that he had no specific MEETINGS WITH INDIVIDUAL COUNCILMEMBERS Page Three suggestions. He expressed his appreciation for the opportunity of meeting with me to review the agenda weekly as well as my serving as the "Devil's Advocate" on various points in order that he might more thoroughly examine and understand various points of view on an issue. With regard to other matters, he noted that he wished Councilmembers would, on a monthly basis, report on the meetings they had attended during the month involving groups or organizations in order that all members of the Council could benefit from the information shared. He also thought it would be desirable if Councilmembers shared their concerns fully with other members at the monthly study meeting. Meeting with Maria Vasiliou, Friday, March 6 -- Maria indicated that there was only one problem or concern which needs to currently be addressed by theCityManager. This issue involves a potential problem with Police morale. She has heard from some persons within the department that there are problems which need to be addressed. She believes that both Dick and I need to seek to understand whatever the concerns and/or perceptions of Police Officers may be in order that they can be hopefully addressed and resolved. She noted that some of the individuals have fear of retribution from either the Chief or myself with respect to these matters. I indicated to her that both the Public Safety Director and I would be looking into this matter inhopesthatwecouldseektounderstandanyproblemswhichmay, in fact, exist as well as assure the people within the department that we will try tofairlyrespondtotheirconcerns. I believe there is no basis for their fear of retribution. Maria noted that things must be going pretty well as she has received no developer complaints for the last two quarters. She indicated that she had no particular concerns with respect to the services or the level of those services we are currently providing. With regard to citizen feedback, she noted that she recently received positive comments on the responsiveness of personnel in the Water Department providing information needed by youngpeopleforschoolprojects. She also noted that she had received some negative feedback from some individuals within the Chelsea Woods Development as a result of the recent fire. The concern here, apparently, is that the City was not as helpful in addressing the concerns of the residents as theymighthavebeen. Looking ahead to 1988/89 on the fiscal horizon, Maria believes we will continue to have to rely upon our own sources for our revenues. She does not foresee additional State or Federal money and, therefore, recognizes that there will be increased pressure on the property tax. With regard to service objectives for 1988/89, she indicates her continued concern about what some of our present programs will be costing us. For example, she notes, with the continuation of our Park Building Program, we are incurring long-term operation and maintenance obligations which may create budgetarydifficultiesintheyearsahead. Her first priority for the allocation of resources remains in the public safety service area. She noted that previous citizen surveys taken by Decision Resources for the City indicate that the public is not desirous of having increased taxation and that we ought to be careful in starting new projects or programs unless we have a clear understanding of the public's desire for them and our ability to MEETINGS WITH INDIVIDUAL COUNCILMEMBERS Page Four finance them in the future. I believe this is a point which should be explored further as we prepare for our next citizen survey to be taken thisfall. She thinks there needs to be a clarification of the public safetymanpowerrequirementsand, hopefully, an agreement between the Officers of the department, the Chief, and myself. I noted that one of my objectives was to have a report to the Council by June 1st on manpower projections. With regard to suggestions on how I might improve my performance, Maria indicated that she thought I was doing a good job. She again expressed her view that it would be useful for myself to become better acquainted with any problems within the Public Safety Department in order that they could be properly resolved as soon as practical. With regard to other matters, she noted that as far as she is aware, it appears that people are being treated equitably in Plymouth regardless of their size or status and she believes this practice should be a continuing priority of all City staff. Finally, she noted that she did not want a potential problem within the Public SafetyDepartmenttospringboardintoadifficultsituationsimilartothatwhich occurred in the Fire Department several years ago. Meeting with Vir it Schneider, Monday, March 16 and March 18 Virgil noted that he felt both the City staff and I were handling_ our responsibilities on a day-to-day basis in an appropriate manner. He could not recall any problems or concerns he had which we were not currently addressing adequately. With regard to areas of service, he noted his continuing concern with respect to erosion control. He believes that builders, versus developers, do not yet recognize the seriousness of the erosion control problem or have a clear perception of the Council's position with respect to it. He believes the City staff (e.g. building inspectors) should red tag and/or stop work aggressively until the respective builders get the message. At the current time, he does not observe a serious erosion problem, but then again, we have not had heavy rains. He believes the problem is there, and the first heavy rain, will vividly demonstrate it. He also noted that police patrolling of neighborhoods could be increased, although he did not rate this as a high priority on the recent public safety survey. He would like to see the patrol cars, as they are moving around the community, to go through neighborhoods when not on emergency runs. With regard to citizen feedback, Virgil noted that when he receives inquiries he normally dictates a memo with regard to the specific concern. He is not aware of any underlying current of problems in the community which suggest a problem requiring attention. Virgil believes that our fiscal outlook must continue to be consistent. He believes that government must not continallyseektoraisetaxes, but rather live within its means even though this may mean a reduction or curtailment of certain services. He believes the City property tax rate should be increased only enough to cover inflation. He did note that if the legislature eliminates LGA, he would support additional ad valorem taxes to cover all, or most, of the resulting cutback. In terms of budgeting priorities, Virgil suggested that I schedule an agenda item prior to my formulating the proposed 1988-89 budgets in order that the Council could review their own priorities and share that information with me. He indicated that from his perspective, his own priorities had not shifted. MEETINGS WITH INDIVIDUAL COUNCILMEMBERS Page Five With regard to 1988-1989 service objectives, Virgil noted that it might be appropriate to consider the possibility of adding additional equipment in order that we could do more of our own residential snowplowinq. He indicated he was not interested in adding additional manpower, but rather using the existing manpower in the public works and/or park maintenance departments for snow and ice control. He still believes it is good economics for the City to work with private contractors to undertake a portion of our snowplowing and particularly to have them available in the case of very substantial snowfalls which are far beyond our capacity to handle. With respect to how I might improve my performance, the Mayor indicated that he was satisfied with my current level of performance. He noted that it was his expectation that I should always feel free to voice my recommendation at Council meetings, particularly when I believe the Council might be making a decision which would be adverse to the community's interest. Finally, the Mayor noted that he thought it would be appropriate for the Council to review the Communications Coordinator program that I was contemplating. I told him that I was preparing that topic for discussion at the forthcoming meeting. JGW:jm CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 19, 1987 for City Council Meeting of March 23, 1987 TO: Mayor & City Council FROM: dames G. Willis, City Manager SUBJECT LEGISLATIVE UPDATE (or notes from the "Sausage Factory") The high drama of the current week in the legislature has been focused on the Endotronics/Iron Range economic issues. Still, other matters are going through the legislative process. S.F. 353/H.R. 373 This bill has been championed by the Hennepin Conservation District. As originally submitted, the bill would have applied solely to Hennepin County and would have effectively given to that agency substantial new powers. Among these powers, which are particularly objectionable, would be to make determinations with respect to certain land uses within municipalities if they determined, in their judge- ment, that such land uses might present a potential threat to under- ground aquifers. This bill created substantial opposition, parti- cularly from the watershed management organizations. The Shingle Creek Commission has gone on record in opposition to the original bill. The Bassett Creek Commission is expected to do so on Thursday. Late Wednesday afternoon, I attended a "mark up" session called by Senator dude and Representative Darby Nelson, the authors of the bill. At that meeting, a new draft was circulated which substantially altered the original concept. The bill was expanded to include the entire metropolitan area and not just Hennepin County. The revised bill was drafted as an amendment to the present Surface Water Manage- ment Program Act. This bill is one which was adopted in 1982 mandat- ing the preparation of watershed management plans. It also qave birth to the requirement that watershed management organizations be estab- lished to carry out the planning required in order that the plans could be generated. While the revised bill is an obvious improvement over the one initially proposed, it still creates concerns. In the first instance, it provides that counties may adopt ground water plans or delegate that task to a soil and water conservation district. No other agency is defined as "responsible unit" to undertake such a study. This effectively eliminates watershed management organizations from this role. Whether or not they have an appropriate role in undertaking such a study, is a question that I am not prepared to answer. It is clear, however, that the Hennepin Soil and Water Conservation District (Hennepin Conservative District) believe that it should have the responsibility. LEGISLATIVE UPDATE March 19, 1987 Page two or notes from the "Sausage Factory") Another concern has to do with the practical integration of the new concepts into the current surface water management act. Watershed management organizations are clearly responsible for the preparation and ultimately the adoption of surface water plans. Municipalities, in turn, are responsible for having their comprehensive plan surface water element consistent with the watershed plan. These plans are to be updated each five years after 1990. No one objects to studies which will promote the preservation of our underground water resources. For that reason, I have indicated to Senator Jude, Representative Nelson, and representatives of the Hennepin Soil and Water Conservation District, my view that while the basic objective of their proposal is admirable, the process is in need of refinement. I have suggested that the Soil and Water Conservation District continue its already established study of the ground waters of Hennepin County and permit the watershed management organizations and municipalities of the County to work with them during the next several months to develop a legislative proposal which could be enacted in the next session of the Legislature. This memo is dictated on Wednesday evening and is therefore going to be out of date prior to Monday. I attended a meeting of the Senate Environment and Natural Resources Committee meeting on Wednesday afternoon at which the new bill was introduced, but I did not have an opportunity to testify. The bill is being held over for additional hearing either Thursday morning between 10:00 - 12:00 or on Friday. A hearing is scheduled before a House Committee on Thursday after- noon. I plan to attend the hearing and offer my comments. I would prefer to discuss this matter in more detail with the Council on Monday evening. JGW:jm 1. <' . CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March, 19, 1987 TO: City Council FROM: Virgil Schneider, Mayor; and Maria Vasiliou, Councilmember SUBJECT DISCUSSION OF PARKERS LAKE DEDICATION At the end of the Council meeting Monday evening, we would like the Council to discuss the use of ballons and food at the Parkers Lake Dedication and how the Council sees the appropriate use of these items. VS:MV:Jm