HomeMy WebLinkAboutCity Council Packet 03-30-1987 SpecialDATE:
TO:
FROM:
SUBJECT
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
March 26, 1987
Mayor & City Council
James G. Willis, City Manager
CITY COUNCIL/CITY STAFF STUDY MEETING AGENDA
SUMMARY: The City Council has scheduled a Council/staff study meeting
for Monday, March 30, 1987 commencing at 6:00 p.m. The dinner will be
preceded from 5:30 to 6:00 p.m. by an Executive Session with the City
Council and City Attorney, and dinner from 6:00 to 6:30 p.m. I am
attaching the agenda for the City Council/City staff study meeting
together with reference materials with respect to each aqenda item. A
special meeting is also scheduled for 7:30 p.m. to discuss insurance
matters.
Representatives from the firm of Strgar-Roscoe-Fausch will be present
at the meeting to discuss the City's Thorouqhfare Guide Plan with the
City Council. Strgar-Roscoe-Fausch will describe the manner in which
the Thoroughfare Guide Plan integrates with the rest of the City's
Comprehensive Plans to provide adequate transportation facilities to
meet traffic demands at community "build out".
The second item scheduled for discussion is the LA -1 Land Inventory.
We have prepared various graphics (a few of which are attached) show-
ing the amount of LA -1 and other residential land available in the
community. I am hopeful that as a result of our discussions, the
Council can agree on a position with respect to the LA -1 land inven-
tory question.
Attached for Council information is a copy of the April 13 Town Meet-
ing agenda for Area 5. In hopes of keeping discussion on a more
general basis, we have modified the agenda to include a brief
discussion of the respective guide plans under each topic. We have
also made the agenda more generalized with respect to street improve-
ment projects. The Council should determine whether or not other
modifications are needed for future Town Meetings.
At the March 16 meeting, City Council members expressed concern about
City regulations on the hauling of fill within the community. Attach-
ed for Council information is a memorandum from Building Official doe
Ryan describing the City's existing requirements and new control
measures under consideration. Either doe or Blair, or both, will be
present at the March 30 meeting to discuss this matter further.
CITY COUNCIL/CITY STAFF STUDY MEETING AGENDA
March 26, 1987
Page two
At Councilmember Zitur's suggestion, I have added a fifth item to the
agenda entitled, "Other Council Concerns". This is intended to be an
open forum for Councilmembers to share information or general
concerns with one another.
OGW:Jm
attach
CITY COUNCIL/CITY STAFF STUDY MEETING AGENDA
6:00 - 6:30 Dinner.
6:30:
March 30, 1987
6:00 p.m.
I. Thoroughfare Guide Plan
II. LA -1 Land Inventory
III. Enhancements to Town Meeting format and agenda
IV. Existing regulation of fill related hauling
V. Other Council concerns
TOWN MEETING AGENDA
AREA FIVE
April 13, 1987
7:30 p.m.
I. THOROUGHFARES
A. Thoroughfare Guide Plan
B. Capital Improvement Program
C. New County Road 9
I. PARKS
A. Comprehensive Park and Trail Plan
B. French Regional Park
C. Rolling Hills, Schmidt Lake, and Swan Lake Neighborhood Parks
D. Zachary Park
E. Trails
I. HOUSING & DEVELOPMENT
A. Comprehensive Land Use Guide Plan
B. Plymouth Ponds
C. RDC Properties
D. Plymouth Professional Building
E. Deerwood Glen
F. Wild Wings
G. Proposed Centex Development
V. PUBLIC SAFETY
A. Police Activity Report
B. Fire Service Improvements
V. OTHER ITEMS
A. Public Transportation feedback
B. City Council meetings on cable television channel 7
C. Solid Waste Recycling Program
D. New Water Treatment Plant and Wells 8 and 9
BUILDING PERMITS ISSUED FOR NEW SINGLE FAMILY DWELLING UNITS
YEAR DETACHED ATTACHED TOTAL
1981 446 46 492
1982 384 105 489
1983 644 165 809
1984 589 107 696
1985 633 111 747
1986 723 114 837
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
March 26, 1987 MEMO
DATE:
TO:
James G. Willis, City Manager
FROM:
Joe Ryan, Building Official C*
REGULATIONS ON FILL AND HAULING
SUBJECT
At the March 16, 1987 City Council meeting, members of our City Council
requested information relating to the current provisions of our codes and
ordinances with respect to grading requirements. Attached is a permit
packet which includes a grading application form, grading plan
requirements, and a copy of our erosion and siltation control policy.
Also included is a "catch all" provision of our City Code which prohibits
persons from disturbing the peace between late evening and early morning
hours, together with a memo dated March 10, 1987 by Community Development
Director, Blair Tremere, addressing specific areas where improvements could
be made to our present grading/fill permit procedures.
The Building code sets forth rules and regulations which govern excavation,
grading, and earthwork construction, however, cities can adopt ordinances
and policies to administer control.
I will be in attendance of the meeting on March 30, 1987 to discuss these
issues with our City Council.
Please contact me should you have any further questions.
cc: Community Development Director, Blair Tremere
file
GNS APPS I Com." 10',
DA;_:
APPL. I CA! 'S NAN,- :
ADDRESS:
OWNER'S NAME:
ADDRESS:
SITE ADDRESS:
LEGAL DESCRIPTION:
DESCRIPTION OF WORK:
NUMBER OF CUBIC YARDS TO BE MOVED:
PERW.:T NUNBEP.:
PHONE #:
CITY:
PHONE #:
CITY:
BOND REQUIRED: $
I hereby acknowledge that I have read this application and state that theinformationiscorrectandagreetocomplywiththeCityofPlymouthsCodes
and the State of Minnesota Laws.
OWNER: Signature of Permittee:
FEE: $
PLAN CHECKING FEE S
GRADING PERMIT FEE
TOTAL FEE i
APPROVED Y
GRADING AND EXCAVATINC REQUIREMENTS
1. Information on plans shall be drawn to scale upon substantial
paper or cloth and shall be of sufficient clarity to indicate
the nature and extent of the work proposed and show in detail
that they will conform to the provisions of this Code and all
relevant laws, ordinances, rules and regulations. The first
sheet of each set of plans shall give the location of the work
and the name and address of the owner and the person to whom
they were prepared.
2. The plans shall include the following information:
A. General vicinity of the proposed site.
B. Property limits and accurate contours of existing ground
and details of terrain and area drainage.
C. Limiting dimensions, elevations or finish contours to be
achieved by the grading, and proposed drainage channels
and related construction,
D. Detailed plans of all surface and subsurface drainage
devices, walls, cribbing, dams, and other protective
devices to be constructed with, or as a part of, the
proposed work together with a map showing the drainage
area and the estimated runoff of the area served by
any drains.
E. Location of any buildings or structures on the property
where the work is to be performed and the location of
any buildings, or structures on land of adjacent owners
which are within fifteen (15) feet of the property or
which may be affected by the proposed grading operations.
F. Specifications shall contain information covering
construction and material requirements.
3. Or, any additional information that may be required by the
Building Inspector.
7/20/71
EROSION AND SILTATION CONTROL POLICY
Resolution No. 64-760
October 23, 1954 (Supersedes Res. No. 77-163, March 26, 1977; Res. No. 81-276,
April 27, 1981)
1. Findings and Declaration of Policy
The City Council finds that erosion continues to be a serious problem and
that rapid changes in land use from agricultural and rural to non-agricul-
tural and urbanizing uses, construction of housing, industrial -commercial
development, streets, highways, recreation areas, schools, public utilities
and facilities, and other land -disturbing activities have accelerated the
process of soil erosion and sediment deposition. The control and manage-
ment of surface runoff and erosion and sedimentation benefits both the
developer and the public.
2. Erosion and Sediment Control Plan
For the purpose of alleviating harmful or damaginq effects of on-site ero-
sion and siltation on neighboring downhill or downstream lands and waters
in the City of Plvmouth and adjacent communities during and after develop -
Wt adequate controls of erosion and sedimentation of both a temporary and
permanent nature shall be provided by the developer during all phases of
land -disturbing activities. Plans and specifications for such controls
shall be submitted to and approved by the City Engineer. Said plans and
specifications will be a part of the development contract and compliance
will be assured by the development bond. No development shall be permitted
until said plan is approved by the City Engineer.
3. Required Control Measures
The following control measures are required for an erosion and sediment
control plan:
a. The plan shall be suited to the topography and soils so as to create the
least erosion potential.
b. The land shall be developed in increments of workable size on which ade-
quate controls of erosion and siltation can be provided and maintained
during the construction period. Operation shall be staged so that the
area being developed is not exposed for long periods of time without
stabilization.
c. Temporary vegetation and/or mulching shall be used to protect the areas
exposed during the development. No area shall be left denuded for a
period longer than S days on critical erosion areas from initial grading.
Such period may be extended if satisfactory control measures are estab-
lished and remain in place. This determination will be wade by the City
Engineer.
9-
d. Sediment basins (debris basins, desiltinq basins, or silt traps) shall
be installed and maintained to remove sediment from runoff waters from
the land undergoing development. Storm sewer inlets shall be provided
with debris guards and microsilt basins to trap sediment and avoid pos-
sible damage from blockage. The silt shall be removed when necessary.
e. Permanent vegetation and structures shall be installed within 30 days
after completion of initial grading.
f. If the control measures required by items 3.a, 3.b, 3.c, 3.d and 3.e
are not installed or maintained by the developer, no additional build-
ing permits will be issued within the development until the necessary
measures are placed in control.
g. Erosion control practices shall follow the design criteria as shown in
U.S. Department of Agriculture Soil Conservation Services Urban Runoff,
Erosion and Sediment Control Handbooks.
4. Financial Guarantee
Before any grading is started on any site, all control measures as shown on
the plan shall be installed., A $2,000 per acre financial guarantee shall be
provided to the City to insure compliance during construction. $1,000 of
this amount shall be by cash deposit. The remaining amount shall be by an
exclusive letter of credit providing for withdrawal of the funds by the City,
within one work day. This financial guarantee will not be returned until
all the disturbed area has permanent vegetation re-established. The Citv
will use the guarantee for the penalty included in Item Sa and if any,
invoice for work performed by the City is not paid within 30 days.
S. Enforcement Measures
a. Developers will be given a 48 hour telephone notice when an unsatis-
factory condition exists that is determined to be a developer's respon-
sibility. After said 48 hour notice, the city will proceed to do the
work and invoice the developer. In addition to the actual cost incurred
by the City, the developer will be charged an additional 100% as a
penalty for not having adequate erosion control. If a timely payment is
not received, the City will proceed to draw on the financial guarantee.
b. Builders will be given a notice at the time of building permit issuance
that erosion control on the lot being built upon, and street cleanup of
any and all materials originating from the lot being built upon, are
their responsibility. No inspections will be approved if the street is
not clean and erosion control in place. In the event the City is
required to clean the street, the builder will be billed and payment
received prior to any further inspection or occupancy permit.
6. Street Cleaning
Included within the Development Contract shall be the requirement of a
contract for street cleaning within and immediately adjacent to the develop-
ment.
9a-
Plymouth City Code 2005.01 (Rev. 1979)
Section 2005 - Misdemeanors; Special
Provisions
2005.01. Making Unnecessary Noise. Subdivision 1. General Rule. No person, in
any public or private place, shall make, or assist in making, by any manner or
means, any loud, unpleasant or raucous noise or odor disturbing the others
unless the same be reasonably necessary to the preservation of life, health,
safety or property.
Sub d. 2. Noise in Residential Areas. No person shall, between the hours
of 10:00 P.M. and 7:00 a.m., congregate because of or participate in any party
or gathering of people from which noise emanates of a sufficient volume so as to
disturb the peace, quiet or repose of persons residing in any residential area.
a) A police officer may order all persons present other than the
owners or tenants of the building or place to immediately disperse. Any
person who shall refuse to leave after being ordered to do so by a police
officer shall be guilty of a violation of this Section.
b) Any owner or tenant of the building or place who has knowledge of
the disturbance and fails to immediately abate said disturbance shall be
guilty of a violation of this Section. (Ord. 79-16, Sec. 2.)
I Subd. 3• Unlawful Assembly on Private Property. No group of three or more
persons shall gather, assemble or congregate for arty purpose on private property
which is not owned by one of them or with regard to which one of them is not
legally entitled to possession without written permission of the owner of such
property or the person who is legally entitled to possess such property after
having been ordered to disperse.
2005.03. Obscene Literature. No person shall bring or cause to be brought into
the City, or shall buy, sell or cause to be brought or sold, or advertise, give
away, offer, show, exhibit, post, distribute, design, copy, draw, photograph, print,
etch, engrave, cut, carve, make, publish, or otherwise prepare, or assist in pre-
paring, or receive subscriptions for, any indecent or obscene picture, book,
pamphlet or magazine.
2005.05. Resisting a Public Officer. It is unlawful for any person to wilfullyresist, delay or obstruct a public officer in discharging or attempting todischargeadutyofhisoffice.
2005.07. False Statements. It is unlawful for any person to make a false
statement in an application for any permit or license from the City.
2005.09. Fire Alarm System and False Alarms. It is unlawful for any person to
tamper with or in any way interfere with arW element of any fire alarm system
within the City. It is unlawful for any person to give, or cause to be given,
any alarm or other emergency condition when no fire or emergency condition exists.
2005.11. Obstruction of Fire Hydrants. It is unlawful to park any vehicle in
such a way as to obstruct a fire hydrant. The stopping or parking of a vehicle
within 10 feet of a fire hydrant is an obstruction of the hydrant and a violationofthissubsection.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: March 10, 1987
TO: Building Official doe Ryan
FROM: Community Development Director Blair Tremere •
SUBJECT IMPROVEMENTS TO GRADING/FILL PERMIT PROCEDURES
My purpose here is to provide you with some thoughts that I have developed following
our experiences this season with fill and grading permits. Ideas that we have discus-
sed for several months have yet to be implemented and my concern is that the longer we
take to implement the improved requirements and procedures, the more prevalent the
problems will be. This memorandum, therefore, represents a focus of those items that
you can use as a guide; these items are not meant to be the sole measures that can be
taken; rather, they represent guidelines for you.
1. The Permit Application form needs to be upgraded and updated so it is fully
compatible with the input required by the Automated Permit Issuance System. A
permit application should also be very demanding for explicit information regarding
the responsible party, the land owner, the time period (commencement date and
completion date) and, an explanation as to how street cleaning and site maintenance
will be achieved.
2. Permits should not be issued until a complete application, including all supporting
materials, has been submitted and has been formally approved.
3. An inspection requirement and routine should be established so that, before any
grading or filling begins, a City Inspector will inspect the site to make sure
erosion control measures and any other preparatory steps have been taken. This
includes the posting of the Permit Card on the site in a protected manner.
The intent of this is to have a distinct step of approval by the City before work
commences.
4. The fob Card should be posted in a protected manner on every site and should be re-
tained on the site by the responsible party for the complete duration of the
activity.
5. When the grading/fill work has been finished, an inspection should be requested so
that the City can determine that the site has been properly restored and cleaned.
6. Establish procedures for field inspectors should include periodic inspection of
known sites so that verification can be made as to street cleaning and erosion
control.
Page two
Memorandum to Building Official
March 10, 1987
7. The administrative tracking of grading and fill permits can be enhanced by utiliz-
ing techniques already established in the Community Development Department. This
means that you should establish a system similar to that used for "Temporary Plan-
ning Files" whereby records other than the electronic files and the Automated Sys-
tem are kept in files identified by the Property Identification Number (PIN) for
the particular site. This will allow quick and accurate retrieval of information
such as the details of the approved plans; and, such as the details of the submit-
ted financial guarantees and agreements. It will also allow a good cross reference
to the Permit Number in case the card has not been retained on the site.
Once that system has been established, it would be advisable to establish a
computerized indexing of the manual system.
8. Procedures regarding the administration of financial agreements and guarantees
should be established similar to those now used for Site Improvements Performance
Agreements (SIPA). Al Cottingham can help you in this regard. One of the features
of the SIPA system is the requirement that financial guarantees be set to expire on
October 31st every year; also, it would be advisable to have a document that could
be a "short form" agreement explaining what the developers' obligations are and
what the purpose of the financial guarantee is. The language will be similar to
that now used in the SIPA.
f,
9. I expect that you should be able to implement most if not all these measures by
April 15, 1987 -- primarily because the framework already exists and it is
essentially a matter of adaptation. You do not need to re -invent the wheel.
10. Your careful analysis is required however, since there might be particular provis-
ions in the Ordinance or in the Code that would require extraordinary features in
the documents and requirements we want to establish.
11. You should also get together with Fred Moore to discuss ways that we can better co-
ordinate the City's efforts to monitor erosion control and grading/filling activi-
ties. Effective enforcement depends upon good information, and it seems to me we
have people who could be feeding in accurate information in a more timely manner,
except that they apparently do not know to whom they would feed that information.
There may also be a sense of low confidence in the system doing anything
effective.
I believe that we can enhance our efforts significantly through simple coordination
and better communication among all parties. I recall that Fred Moore was going to
act as the central information point, and, at least with developments where there
was Development Contracts, serve as the primary enforcement office.
The problems we have extend beyond grading activities by developers.
12. It would seem appropriate to plan for a training session among appropriate
employees to familiarize everybody with City Code requirements, policies, and regu-
latory procedures.
I want to know how you are progressing with this and therefore ask that you provide me
with a memo as each step is planned/implemented.
Please let me know if you have any questions on this.