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HomeMy WebLinkAboutCouncil Information Memorandum 12-08-1989s.r s CITY OF PUMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM December 8, 1989 RECYCLING CASH DRAWING December 6/7: No Winner NEXT WEEK: $200 UPCOMING MEETINGS AND EVENTS..... 1. GET ACQUAINTED SESSIONS -- The schedule for the Council Get Acquainted Sessions is attached. Sessions will be held Monday, December 11 from 1:30 - 4:30 p.m.; Wednesday, December 13, 8 - 11 a.m.; Friday, December 15, 12:30 - 3 p.m.; Monday, December 18, 4 - 7 p.m.; and Wednesday, December 20, 8:30 - 11 a.m. 2. NEXT COUNCIL MEETING -- Monday, December 18, 7:30 p.m. Regular City Council meeting. 3. BOARD OF ZONING -- Tuesday, December 12, 7:00 p.m. The Board of Zoning Adjustments & Appeals will meet in the City Council chambers. Agenda attached. (M-3) 4. PLANNING COMMISSION -- Wednesday, December 13. Planning Commnission Forum beginning at 7:15 p.m., with regular Commission meeting following at 7:30 p.m. Council Chambers. Agenda attached. (M-4) 5. PARK & RECREATION ADVISORY COMMISSION -- Thursday, December 14, 7:30 p.m. The Park and Recreation Advisory Commission will meet in the City Council chambers. Agenda attached. (M-5) 6. CALENDAR -- The December meeting calendar is attached. (M-6) 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM December 8, 1989 Page 2 FOR YOUR INFORMATION.... 1. DEERWOOD HAVEN SECOND ADDITION - Last Monday evening, Mr. Bernie Barr appeared before the City Council with respect to a building setback problem he has encountered in his development. During his presentation he stated that he had been "blackmailed" into signing a letter in order to obtain a building permit for another lot within the development which had a similar setback condition. Blair Tremere sought to explain the background on this former lot, which involved an error on the part of the City in granting a permit for a structure which encroached within the setback area. That specific matter was handled administratively and resulted in the letter to which Mr. Barr referred. I am attaching for your information a copy of the letter in question. As noted at the meeting, the problem involved in the first instance last March was handled administratively by Building Official Joe Ryan so as to avoid further inconvenience to Mr. Barr and the person to whom he had already sold the house. However, at that same time, the letter in question was drafted to ensure that Mr. Barr under- stood that requirements previously imposed on the plat by the City Council would thereafter be followed unless the PUD plan was amended. I was not involved in any of the discussions last March, nor was I aware of the letter in question until Mr. Barr brought it up at the Council Meeting Monday night. It seems to be, however, that the Building Official exercised reasonable discretion in grant- ing the variance administratively on the former instance, given the circumstances involved, while at the same time advising Mr. Barr of his need to comply with the ordinance thereafter, or have the PUD amended. (I-1) 2. CANDIDATE FINAL REPORT STATEMENTS -- Attached is a response from City Attorney Thomson to the City Clerk regarding Candidate Statement of Receipts and Expenditures. He lists the filing dates (the dates shown on the Secretary of State's information you previously received was incorrect) and notes that a report must be filed by January 31 of each year until a "final report" is filed. A candidate can file a final report when all debts have been settled and total assets are $100 or less. Also listed are the permitted methods of disposing assets. Please contact Laurie if you have questions on the status of your reports. (I-2) 3. PLYMOUTH DIAL -A -RIDE SURVEY - In July the City Council directed that a questionnaire be administered to Dial -A -Ride passengers to determine the effectiveness of the service. In October, Dial -A -Ride drivers distributed some 75 surveys to daily passengers for a one week period. Only 13 completed questionnaires were returned. Whether the low response rate means a lack of concern on the part of passengers or in the effective survey distribution, I am not sure. CITY COUNCIL INFORMATIONAL MEMORANDUM December 8, 1989 • Page 3 Laurie Rauenhorst has assembled the attached comments with respect to the passenger survey. Frank Boyles has asked that Morley Bus Company follow-up on a number of points (see attached letter). I will provide the Council with a copy of Morley's written response to these inquiries. (I-3) 4. COUNCIL DIRECTIVES -- A report from Dick Carlquist on the status of Council directives is attached. (I-4) 5. COMMISSION ATTENDANCE RECORDS -- City Board and Commission attend- ance records are attached for the Council's information. (I-5) 6. MINUTES a. Plymouth Safety Committee, November 22, 1989. (I-6) 7. D.A.R.E. PROGRAM -- Attached is an update from Dick Carlquist on the start up of the DARE program in the four participating elementary schools. (I-7) 8. ASSOCIATION OF METROPOLITAN MUNICIPALITIES -- A bulletin from the AMM on a legislative contact program, vacancies on the Transpor- tation Advisory Board, and various legislative priorities for 1990 is attached. We need to have a member of the Council interested designated as the City's Legislative Contact Person. This person will need to be able to make legislative contacts, and possibly testify before legislative commissions. (I-8) 9. N.W. HENNEPIN HUMAN SERVICES COUNCIL -- Attached is a municipal contribution schedule provided by the NWHHS Council. Also included is a letter of appreciation from Patricia Wilder for the City's support in helping to restore County funding levels to the services council. (I-9) 10. HISTORICAL SOCIETY - OLD FASHIONED CHRISTMAS -- The Plymouth Historical Society will hold an "Old Fashioned Christmas" this Sunday, December 10 at the Plymouth Historical Society Building and Plymouth Creek Park. Information on the event is attached. (I-10) 11. LIGHT RAIL TRANSIT -- A newsletter from the Regional Transit Board giving an update on light rail transit development is attached. (I-11) 12. U.S. WEST RATE INCREASE PLAN -- Suburban Rate Authority Counsel Glenn Purdue, is recommending to member SRA cities not to take action by resolution on the proposed U.S. West "Incentive Regulation Plan." U.S. West filed its petition with the Minnesota Public Utilities Commission on October 30, 1989. The petition review process will involve a six month hearing process. Mr. Purdue recommends that no aciton be taken until further investigation of the plan has been completed. A copy of his letter is attached. (I-12) CITY COUNCIL INFORMATIONAL MEMORANDUM December 8, 1989 Page 4 13. WASTE TRANSFER SITES -- Recent newspaper articles on waste transfer sites for Bloomington and Brooklyn Park are attached. (I-13) 14. NATIONAL LEAGUE OF CITIES REPORT -- A memorandum from Virgil Schneider on his attendance at the National League of Cities meeting is attached. (I-14) 15. BZ CORRESPONDENCE -- I have received the following correspondence on City departments or employees: a. Letter of Commendation to Police Office Dave Digatono, from Dick Carlquist, for outstanding service provided in the investigation, follow-up and arrest of four burglary suspects. (I -15a) b. Letter of appreciation to Rick Busch, Recreation Specialist, from Ronald Kohls, New Hope -Plymouth Athletic Association, on the fall soccer program. (I -15b) 16. CORRESPONDENCE: a. Letter to Thomas and Anita Vogel notifying them to remove a basketball structure in the public right-of-way, pursuant to the Council policy governing placement of basketball structures. This structure was recently discovered by Tom Vetsch, Street Supervisor, and the property owner was given 14 days to remove the structure. (I -16a) b. Letter from Hennepin County Commissioner Randy Johnson, responding to City Manager's letter on yard waste composting facilities. (I -16b) c. Letter to Hennepin County Commissioner Tad Jude, from City Manager, on the development of a Materials Recovery Facility. (I -16c) d. Letter commending Ronald Olson, 3345 Niagara Lane, from Dick Carlquist, for his action in reporting a suspicious vehicle parked in a neighbor's driveway. (I -16d) e. Letter. to Society Steering Committee, Parish of St. Joseph, from City Manager, on their development of a domestic assault intervention forum in 1990. (I -16e) f. Letter to Fred Lips, 14405 - 38th Avenue North, from Frank Boyles, in response to Mr. Lips' resident feedback form on extended office hours. (I -16f) g. Correspondence from Bob Zitur. (I -16g) CITY COUNCIL INFORMATIONAL MEMORANDUM December 8, 1989 Page 5 h. Copy of letter to Baton Corporation, from James BTorgan, Frank B. Hall & Co. regarding a trespass and landscaping screening concerns with Parkside Apartments. (I -16h) i. Postcard from Tom and Janet Dahler, 2845 Zanzibar Lane, to City Council, on property taxes. (I -16i) James G. Willis City Manager GET ACQUAINTED SESSIONS Room December 13 Frank Boyles/ 8:00 - 11 a.m. Laurie Rauenhorst/ Helen LaFave SESSION II Dale Hahn City Center Council Conf. Scott Hovet Room Joe Ryan December 15 12:30 - 3 p.m. Blair Tremere/ Chuck Dillerud SESSION III Dan Faulkner/ Fred Moore City Center Council Conf. Eric Blank/ Room Mary Patterson December IS 4:00 - 7:00 p.m. Dick Carlquist SESSION IV Lyle Robinson City Center Council Conf. Room December 20 James G. Willis December 11 Bob 1:30 - 4:30 p.m. James G. Willis SESSION IJames Tom G. Willis City Center James G. Willis Council Conf. Jim Thomson Room December 13 Frank Boyles/ 8:00 - 11 a.m. Laurie Rauenhorst/ Helen LaFave SESSION II Dale Hahn City Center Council Conf. Scott Hovet Room Joe Ryan December 15 12:30 - 3 p.m. Blair Tremere/ Chuck Dillerud SESSION III Dan Faulkner/ Fred Moore City Center Council Conf. Eric Blank/ Room Mary Patterson December IS 4:00 - 7:00 p.m. Dick Carlquist SESSION IV Lyle Robinson City Center Council Conf. Room December 20 Jim Kolstad 9:30 - .11 a.m. Bob Fasching SESSION V Tom Vetsch Public Works Garage Mark Peterson/ Dan Heitke I. The Community II. City Government III. Roles and Relationships IV. City Attorney - Overview - Holmes & Graven V. Administration, Communications Personnel, Transit, City Clerk VI. Finance, Risk Management, Computer System VII. Assessing VIII. Building Inspection IX. Planning, Housing & Redevelopment Authority (HRA), Community Development Block Grants (CDBG) X. Engineering XI. Park and Recreation XII. Police/Civil Defense XIII. Fire/Fire Prevention XIV. Equipment Maintenance XV. Sewer & Water Maintenance XVI. Street Maintenance XVII. Park Maintenance and Forestry AGENDA BOARD OF ZONING ADJUSTMENTS AND APPEALS Tuesday, December 12, 1989 7:00 p.m. 1A-3 WHERE: Plymouth City Center Council Chambers 3400 Plymouth Blvd. Plymouth, MN 55447 1. CALL TO ORDER 7:00 p.m. 2. ROLL CALL 3. APPROVAL OF MINUTES October 10, 1989 4. NEW BUSINESS A. Kent Stennes of Miles Homes, Inc. Variance to allow a 48 square foot directional sign versus the 4 square feet allowed for property located at 4700 Nathan Lane. (12-01-89) 5. OTHER BUSINESS A. Review information of incorporation in our Board of Zoning handouts explaining the powers of Board and the Boards' feelings towards what is reasonable use of the property, etc. 6. ADJOURNMENT 10:00 P.M. PLANNING COMMISSION MEETING AGENDA WEDNESDAY, December 13, 1989 CITY COUNCIL CHAMBERS WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. l; 7:15 P.M. 7:30 P.M. November 29, 1989 A. Sammoui/Heritage West. Conditional Use Permit to amend RPUD Plan as to setbacks located at 13115 38th Avenue North (89100) B. Richard Whiting. Conditional Use Permit for a Radio Antenna located at 5780 Rosewood Lane North (89104) C. Comprehensive Plan 1. Land Use Guide Plan/Map 2. Sanitary Sewer Element 3. Transportation Element A. DeVries/Wild Wings Addition. Lot Division/Lot Consolidation and Variance located at 4925 Valley Forge Lane/10805 49th Ave (89101) Regular Meeting of the Park and Recreation Advisory Commission December 14, 1989, 7:30 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action 5. Unfinished Business a. Comprehensive Park & Trail Plan update - George Watson b. C. d. e. 6. New Business a. New plats - none b. C. 7. Commission Presentation 8. Staff Communication 9. Adjournment Next Regular PRAC Meeting January 11, 1990 M—LS5 i0 N N E 0 C2 � 0 LL N of r aD C7 O f r N C7 O } O C7 O � N f•7 3 Z j N W w M O Q N M 2 r CO Ln N Cn O N N D ^ r N N N 00 W m 5W U w D a 00LO N LL N O 0 N O 0 N 0 OD x O r CD N 01 � 3 N N UJ O n N N O 2 O O r N N H rn x \ ' Y Y r'I } 2 \ � b Q� (0 M O N a) N M Q Q cr LL LO CN 01) r- 00 N N LD N 2 s w Q Z W O Q W 3 F -E Q M: 0_ L Q U O O 00 I� a N = NW Q moa_ Q Un U C) (n 1-4 O W •'CSM O z n U M Z W O Z Z (i./ CN C'3 Z QO Z U) LL - LU a D o 0 V- V LO m N as �-A O U a N o�0 CL 2 W ¢moo Q H� 00 C) C-) CM LL- W M , Li N 0 F40 n� •• JOO W ~ J ^ O= } U q m C7 C7 00 C -D C Fq p: O W F- U CN \'J Q Q Z N M CITU OF PLYMOUTI+ March 1, 1989 Mr. Bernie Barr Lowry Hill Construction 6150 Hemlock Lane North Plymouth, MN 55442 RE: LOT 4 BLOCK 2 DEERHAVEN SECOND ADDITION (11310 57TH AVENUE NORTH) Dear Mr. Barr: Recently you submitted a building permit application to our office for the proposed construction of an attached single family dwelling located at the property referenced above. During our review process, it was noted that the placement of the proposed dwelling on the property was less than the setbacks referenced on the site plan approved by the Plymouth City Council as part of the final plat amendment for "Deerhaven Second Addition". You have since inquired whether any administrative consideration could be given to approve the proposed location on the lot in question without the need to make formal application for a Planned Unit Development -(PUD) Amendment. The Plymouth Zoning Ordinance permits the Zoning Administrator to authorize minor changes in the location, placement and height of structures after the PUD Final Site Plan has been adopted considering no major change, in use or provisions of open space have occurred. Your request for a reduced setback on Lot 4, Block 2, Deerhaven Second Addition, is approved per the location referenced on the certificate of survey dated February 28, 1989 by Carlson and Carlson Inc., subject to the following: All future construction must be in accordance with the setbacks referenced on the approved site plan for Deerhaven Second Addition, specifically, a 35 foot minimum from the nearest point of each building to 57th Avenue right-of-way line, 50 foot minimum, from nearest point of each building to Deerwood Lane, Zachary Lane and County Road 10 right-of-way lines. Please be informed that our office will not be able to process any building permit applications for units proposed on your platted outlots until such time municipal sewer and water are physically made available, and the outlots are replatted. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA. � 'n?, TELEPHONIE (612; 559-2900 The signature line on the bottom of this letter is provided for your co -signature. Please complete the signature block and return to me so that I have confirmation that you fully understand, and will conform with the conditions set forth. - Please contact me at 559-2800, Extension 222 should you have any further questions. Sincerely, tR�y a Building Official cc: Blair Tremere, Community Development Director File / rA-- ee.--x� 3 3 - ��- Signature Date JAMES J. THOMSON, JR. Attorne, at Law Direct Dial (612) 337-9209 December 4, 1989 Ms. Laurie Rauenhorst City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 HOLMES & GRAVEN CHARTERED 470 Pillsbury Center, Minneapolis, Minnesota 55402 (612)337-9300 Re: Candidate Statement of Receipts and Expenditures Dear Laurie: The following information is submitted in response to the ques- tions contained in your November 20 memo: 1. A Candidate ("Candidate" includes "Committee") who receives contributions or makes disbursements of more than $750 in a calendar year must submit an initial report within 14 dalys after receiving the contribution or making the d 4sbursement. The Candidate must continue to make the following reports to the City Clerk (filing officer) until a final report is filed: (a) if a Candidate's name appears on the ballot, a report must be made 10 days before the primary and 30 days after a general or special election; and (b) a report must be made by January 31 of each year following the year when the initial report was filed. 2. The report referred to in 1(b) must be filed every year until a final report is filed. 3. A "final report" may be filed when all debts have been settled and all assets in excess of $100 in the aggre- gate have been disposed. A final report cannot be sub- mitted until the assets are $100 or less. 4. The following are permitted expenditures (methods of disposing assets): (a) salaries, wages and fees; (b) communications, mailing, transportation, and travel; Ms. Laurie Rauenhorst December 4, 1989 Page 2 (c) campaign advertising; (d) printing; (e) office or other space rental, equipment purchase or rental, furnishings and incidental supplies; (f) charitable contributions of not more than $100 annually per charity; (g) other expenses that are reasonably related to the conduct of election campaigns. (Such expenses need not be related to the Candidate's own campaign.) (h) expenditures to provide information tc constituents, even though not related to the conduct of an election. As I mentioned to you on the phone, the information sheet provided by the Secretary of State's office that was attached to your memo is inaccurate. The legislature adopted an amendment to Minnesota Statutes, Chapter 211.A in the 1989 Session. The amendment changed some of the time periods for filing campaign financial reports. Please let me know if you have any further questions. Sincerer"lyJ, mes Thomson, Jr. JJT/amm PL100-32 December 5, 1989 Joe Morley Morley Bus Company 7434 Washington Avenue Eden Prairie, MN 55344 SUBJECT: DIAL -A -RIDE PASSENGER SURVEY RESULTS Dear Joe: Attached for your information is a copy of the Dial -A -Ride survey results as prepared by Laurie Rauenhorst, our City Clerk. I am disappointed that the drivers were only able to collect 13 surveys to begin with. On the basis of the limited amount of survey results, it is essential that we followup on the following: 1. Can steps be taken to assure that callers are placed on hold only during the time they are being scheduled through the computer. In other words, add lines and persons to answer the lines during peak call periods. 2. What step will be taken to improve the dispatcher "helpfulness" rating. 3. What would the costs be to extend service hours four hours during weekday evenings. Where could existing service hours be cut back to pay for the additional hours. Please provide a proposal. 4. What will you do to reduce and eliminate late pickups? Please provide me with your written response to these questions no later than December 31 in order that we can examine what steps should be taken to improve the Dial -A -Ride service, based upon the results of this survey. Let me know—if yoy¢ have questions. C F�,&yls As stant City Manager FB:kec cc: Mayor & City Council 400; PLY[000TH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 �-3 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: November 29, 1989 TO: Frank Boyles, Assistant City Manager FROM: Laurie Rauenhorst, City Clerk#— SUBJECT DIAL -A -RIDE PASSENGER SURVEY RESULTS On duly 10, 1989, the City Council directed that a questionnaire be administered to Dial -a -Ride passengers to determine effectiveness of the service. Morley Bus Company drivers administered the questionnaire during the month of October. Of the 75 surveys distributed, 13 were returned. We don't know if the 13 responses are representative of all Dial -a -Ride passengers. However, the survey brought several new points to light and verified some of the concerns we were already aware of. The comfort and cleanliness of the Dial -a -Ride vehicles were rated very high, along with friendliness of the drivers. All respondents were satisfied with the amount of time it takes to get to their destination. This may mean the dispatchers are doing a good job of "zone scheduling" by not resulting in excessive traveling time for each rider. The most frequent origin for each trip was "home in Plymouth". The most frequent trip destination was "within Plymouth - but not home", with three indicating downtown Wayzata. Nine of the respondents primarily use the service for getting to and from work, two for school, and three for shopping. The Dial -a -Ride service currently runs from 6:00 a.m. to 6:00 p.m. on weekdays. Six individuals requested the service be extended later in the evening. Extension to 10:00 p.m. was the most common. On weekends the service currently runs from 9:00 a.m. to 5:00 p.m. Three individuals requested the service start earlier, 8:00 a.m. was most common. Four individuals requested the service run later, with two requesting extension to 7:00 p.m., one requesting 8:00 p.m., and one requesting 10:00 p.m. Areas for consideration appear to be the following: 1. Ten responders indicated that they get through to the dispatcher when scheduling a ride, but are then put on hold. This seems extremely high out of 13 responses. 2. The dispatchers were rated lower than the drivers, although the lowest dispatcher ratings were "somewhat helpful". __3 Dial -a -Ride Survey Results Page 2 3. The most common requests for extended hours of service were an additional four hours on weekday evenings, and an additional one hour in the morning and two hours in the evening on weekends. Seven individuals did not request additional hours of service. 4. Two responders have called Morley or the City regarding a problem with service. One indicated the problem was not resolved promptly. 5. Ten responders were under the age of 35; only one was over 65. The vast majority use Dial -a -Ride primarily for work; one-half do not have another means of transportation. This provides valuable insight into needs of the user, if it is an accurate representation. 6. Riders suggested more vans and drivers, better scheduling, and a policy change to wait longer for riders. All seem to be attempts to address the problem of inaccurate pickup times. This is the overall problem that is expressed through the surveys. Attached is a summary of the survey results. �3 PLYMOUTH DIAL -A -RIDE PASSENGER SURVEY RESULTS TO SERVE YOU BETTER WE NEED YOUR OPINIONS ABOUT DIAL -A -RIDE. PLEASE HELP US MAKE THE SERVICE BETTER BY TAKING A MOMENT NOW TO FILL OUT THE SURVEY AND RETURN IT TO THE DRIVER. YOUR ANSWERS WILL REMAIN CONFIDENTIAL. 1. How would you rate the Dial -A -Ride vehicles for passenger seating comfort? (Circle one) Very Good 10 Good 3 Satisfactory 0 Poor 0 Very Poor 0 2. How would you rate the Dial -A -Ride vehicles for exit and entry comfort? (Circle one) Very Good 10 Good 3 Satisfactory 0 Poor 0 Very Poor 0 3. Considering vehicle interior, how would you characterize the cleanliness of the vehicles? (Circle one) Very Good 8 Good 4 Satisfactory 1 Poor 0 Very Poor 0 4. About how dependable is Dial -A -Ride service: (Circle one) Very Dependable 4 Dependable 7 Sometimes Dependable 2 Rarely Dependable 0 Never Dependable 0 5. How would you rate the driver's friendliness? (Circle one) Very Friendly 12 Sometimes Friendly 1 Neither Friendly or Unfriendly 0 Sometimes Unfriendly 0 Unfriendly 0 6. When you telephone to arrange a ride: (check all that apply) 6 I get through to a dispatcher the first try. 10 I get through but am put on hold. 0 The phone is busy. 7. Generally, how helpful are the dispatchers? (Circle one) 6 Very Helpful 5 Helpful 2 Moderately Helpful 0 Not Very Helpful 0 Never Helpful 8. Thinking about your trip origins and destinations, show your most frequent trip destination and origin on the list below. Under the "0" column, put a check mark indicating the location which you most commonly get on the bus, i.e., the origin of your trips. Under the column labeled "D," place a check mark indicating the location which you most commonly get off the bus, i.e., your destination. 0 D 10 1 Home in Plymouth Ridgedale Maple Grove - In Town Golden Valley Shopping Center New Hope K -Mart 1 3 Downtown Wayzata 1 5 Within Plymouth but not my home 3 Other Carlson Company - 1; work - 2 9. Dial -A -Ride operates from 6 a.m. to 6 p.m. Monday through Friday and 9 a.m. to 5 p.m. Saturday and Sunday. Should additional hours be added? If so, please specify: Weekdays: Add service from: Weekends: Add service from: No Response: 7 6:00 p.m. to 6:30 p.m. - 1 6:00 p.m. to 8:00 p.m. - 1 6:00 p.m. to 10:00 p.m. - 3 6:00 a.m. to 11:30 p.m. - 1 6:00 a.m. to 9:00 a.m. - 1 8:00 a.m. to 9:00 a.m. - 2 5:00 p.m. to 7:00 p.m. - 2 5:00 p.m. to 8:00 p.m. - 1 5:00 p.m. to 10:00 p.m. - 1 S3 10. Have you ever called Morley Bus Company or the City of Plymouth about a complaint about the service? _ 2 Yes 11 No If no, go to question 11. If yes, was the problem resolved: YES NO 1 1 Promptly 1 To your satisfaction 1 Courteously 11. What is the one change that would most improve Plymouth Dial -A -Ride? Please explain. 1. When a customer gives a time of pick up, (i.e. 8:00 a.m.) the driver should wait at least until that time before leaving. Not driving by at 7:54 a.m. and the custoemr is not there yet, so he decides to leave. This has been a big problem of mine. Sometimes I cannot get there until exactly my pickup time. Please put this to note! 2. I think you should put 30 minutes between rides, then your rides will be on time. Also it will be worth it to me for $2.00 to extend the hours to 11:30 p.m. 3. Maybe getting radios that work for the drivers so they can call in. 4. Try not to squeeze so many in a certain time zone. 5. More vans, rides. 6. Better pick up scheduling by dispatch. 7. That all the drivers know where they are going, so we can be on time. 8. Service to points other than Plymouth. 9. Add more drivers - so you're not 45 minutes late! 10. More vans. 11. Do more advertising, alot of people don't know about Dial -a -Ride. No Response: 2 �3 12. Thinking about the length of time required to get to your destination each time you ride the bus, is each trip (check one) 0 Too Long 13 About Right 13. What is your primary reason for using Dial -A -Ride? 9 Work 2 Doctor/Dentist 1 Restaurant 1 Friend 2 School 3 Shopping Other 14. Is your age: 3 Under 18 4 18-24 Years 3 25-35 Years 1 36-45 Years 46-54 Years 1 55-64 Years 1 65 + 15. Sex: Male 5 Female 8 16. Do you have another means of transportation without Dial -A -Ride? Yes 6 No 7 THA14K YOU FOR SHARING YOUR OPINIONS! WE WILL PROVIDE RIDERS WITH A SUMMARY OF THE RESULTS. RETURN THIS SURVEY TO YOUR DRIVER AND RECEIVE A 50� DISCOUNT ON YOUR NEXT DIAL -A -RIDE TRIP. -7- 1A MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 5, 1989 TO: James G. Willis - City Manager ,I FROM: Richard J. Carlquist - Public Safety Director` SUBJECT: STATUS OF PENDING DIRECTIVES As you have requested, I am sending you this memo concerning resolved and unresolved directives. When appropriate I will include target completion dates. 1. We have a very limited inventory of logo and lettering for our police squads. The pending directive lists a target completion date of 12/01/89. It appears the Council, especially councilmember Ricker, would like to have input into future lettering and design on our marked squads. At this time I can tell you that we will definitely have to order new lettering, logos and striping. When the new squads are put into service sometime in the late spring of 1990, I will contact you regarding this matter. In the meantime, so this matter does not fall through the cracks, I would suggest leaving it as a pending directive and changing the target completion date to 06/01/90. 2. The City Council will definitely be involved in all phases of the Fire Station 1 planning process. The December 18th council agenda will have the schematic design approval stage as an agenda item. I would suggest changing the target completion date from the proposed 01/01/90 to 02/01/90. Also, the last sentence describing the directive, i.e. "the Public Safety Director and Fire Chief are to determine and make recommendations for a Fire Station 1 needs, etc." should be deleted. 3. I spoke with Fred Moore today regarding the status of the outdoor lighting at Fire Station 3. To the best of his knowledge, he stated that councilmembers Sisk and Zitur were the only ones complaining about the lighting at Fire Station 3. He does not know of any neighbors registering a complaint. Fred stated that he was looking at some possible modifications that would direct the light more towards the ground than presently exists. -7--y James G. Willis December 5, 1989 Page 2 Apparently the councilmembers felt that the present state of the outdoor lighting at Fire Station 3 could be a nuisance to adjacent properties. As stated previously, to the best of my knowledge we have not had any complaints from adjacent property owners. I leave this to your discretion whether it should remain as a pending directive. 4. The publicity involving the amendment to our false alarm ordinance is complete. We have sent letters to every alarm permit holder regarding the change in the ordinance. Future Plymouth on Parade issues, cable television and the newspapers have, or will, publicize this change. I believe that this pending directive could safely be moved from the list. That's all!! RJC/sb Al N M H Aj C X 00 v 00 rl L U) a a cn 00 oo ro rl O cn G a�' 'roi m 00 •� ro O O a. 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OLD BUSINESS A. APPROVAL OF OCTOBER 25, 1989 MEETING MINUTES The Committee approved the October 25, 1989 meeting minutes as submitted. B. REPORT ON SAFETY ACTIVITIES 1. Neenah Manhole Cover Lifter -- Bob Pemberton reported that the correct size Neenah lifter had been received on November 7, 1989. The lifter was purchased at a cost of $400. Bob Fasching stated that usage of the lifter is at the preference of individual employees. At this time, he would not require the lifter's usage as mandatory. The committee recommended that sewer and water employees be strongly encouraged to use the lifter, especially beginning next spring when jetting of sewer lines commences. Questions arose about whether the city should invest in equipment anymore unless there is an assurance it will be used so money is not wasted. 2. Safe Driver Award Program -- The committee reviewed the study on motor vehicle mileage by selected city departments. In addition to showing yearly and monthly department mileage, the study also showed the monthly average emergency hazardous driving mileaqe per employee group. Bob Pemberton recommended that for employees qualifying for the monthly hazardous driving average, a special recognition program be established in the form of a monthly department drawing. The committee discussed the effectiveness of recognizing high exposure/hazardous driving versus overall high volume driving (9,000 miles per year). After considerable discussion, the committee concluded that the most effective safety reenforcement effort, would be for the committee to recognize safety efforts for various departments or employee groups on a periodic "surprise" basis. This reenforcement program will be implemented. 3. Rear Window Protective Devices -- Bob Pemberton reported that rear window protective devices will be fabricated at the public works garage for installation on four pickup trucks. The four trucks selected for the test, were identified as vehicles which are used most commonly for carrying loads. PLYMOUTH SAFETY COMMITTEE November 22, 1989 Page 2 Bob Fasching suggested that the window devices be further investigated prior to installation. He stated that some Public Works employees are not in favor of their installation, noting that there has been no previous accident experience with vehicle loads coming through the rear window. Z Frank stated he would like Bob Pemberton to ask Dave Volker and Dave Drugg to investigate accident experience for other munici- pal maintenance departments. If the accident statistics support the need for the rear window devices, then it would be appropriate to proceed to evaluate what preventive efforts, if any, are appropriate. Joel Franz suggested that the investi- gation also include the type of loads being carried. John Ward stated that an option to the rear window device, would be the use of a cargo net which would protect both the vehicle driver and other vehicles. He advised that there is a "leaky load" statute which requires loads to be secured. Frank stated that the state law should also be investigated. 4. Defensive Driving Course -- Bob Pemberton reported on the defensive driving courses held on November 15 and 16 for City employees. He advised that employee feedback received on the course content was good. Committee members recommended that safety concepts from the course be reenforced to employees through articles in the Rock Reports. A suggestion was made that the instructor be changed for the next offering. 5. Report on City Vehicle Inspections -- Bob Pemberton stated that on November 2 all city vehicles, with the exception of marked Police and Fire emergency vehicles, were inspected. He reported that deficiencies found during the inspection could have been avoided had vehicle operators followed the vehicle inspection policy. Frank asked that Bob Pemberton send a memo to supervisors and employees encouraging them to conduct the basic vehicle checks contained in the vehicle inspection policy. 6. Temporary Employee Training Revisions -- Bob Pemberton reviewed the revisions to the Public Works Park Maintenance Temporary Employee Training Manual. The Committee recommended that the temporary employee training session scheduled for April or May, 1990 be videotaped for future training purposes. Frank noted that a number of safety-related videotapes have been produced and are available to City supervisors. He asked Bob to index the videotapes and distribute the index to supervisors. 7. Excavation/Shoring Issues a. Building/ Plumbing Inspectors -- Bob Pemberton advised that Joe Ryan confirmed that city inspectors do not enter excavations which eliminates their exposure to below grade hazards. PLYMOUTH SAFETY COMMITTEE (( -- November 22, 1989 `P Page 3 b. City -let contracts -- Bob Pemberton advised that liability portions of city contracts regarding excavation safety and city -let purchase orders with respect to one time and/or occasional Jobs are being reviewed. c. Fire Department -- Installation of shoring equipment on utility truck no. 21 is being accomplished. The shoring materials should be completed by the next meeting. II. ACCIDENT REVIEW A. Consent Agenda. The committee approved the Consent Agenda. The consent agenda contained one vehicular accident which was determined non -preventable. A report and recommendation will be forwarded to the City Manager. B. Personal Injury Accidents. The committee reviewed four personal injury accidents. Three accidents were determined non -preventable. One accident report was withdrawn from committee consideration because the injury could not be related to a specific work activity and in most likelihood was the result of a pre-existing condition. C. Vehicular Accident -- The committee reviewed one vehicular accident. The accident was determined to be non -preventable. A report and recommendation will be forwarded to the City Manager. IV. OTHER BUSINESS A. Safety Committee Rotation. Safety the end of 1989 include Streets, Center, and Maintenance Supervisors to these divisions asking that representatives before December 31. The meeting adjourned at 9:45 a.m. Committee member terms expiring Park Maintenance, Fire, City Frank will send a memorandum employees select replacement MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 5, 1989 P �1 TO: James G. Willis - City Manager FROM: Richard J. Carlquist - Public Safety Direct6r SUBJECT: DARE UPDATE We are currently installing the DARE instructors in the four elementary schools that will be participating in the DARE program starting in January. I was with Officer Craig Lindman yesterday when we met with the principal and faculty at Zachary Lane Elementary. Darrel Anderson participated with installing Susan Gottwald at Greenwood Elementary, at the same time. Today, Karen Forslund and I met with the principal and faculty from Pilgrim Lane Elementary. Greg Oly and Darrel Anderson will meet with the principal and faculty at Gleason Lake Elementary tomorrow, December 6th. The purpose of these meetings is twofold. First, it is a chance to get to know each other and discuss the overall program and mutual expectations. Secondly, a formal agreement is signed by the principal, the teachers involved, the DARE officer, and myself for each of the participating schools. The success of the DARE program is, in large part, due to the commitment of those in the "trenches" that will be working together to provide drug abuse prevention education. RJC/sb ozo fro as ociation of metropolitan municipalities B U L L E December 6, 1989 TO: AMM Member Cities FROM: Vern Peterson, Executive Director RE: LEGISLATIVE PRIORITIES, LEGISLATIVE CONTACT SYSTEM, TAB, ETC. 1. LEGISLATIVE CONTACT PROGRAM FOR 1990: The Legislative Contact System first initiated for the 1988 Legislative Session and expanded for the 1989 session has been designated as a high priority by the AMM Board for the 1990 Session which convenes on February 12th. This program under the leadership of AMM Vice -President Larry Bakken and Boardmember Gloria Vierling is expected to be a major component of the AMM's Legislative Lobbying strategy for the 1990 session. As you may know, the primary objective of the Legislative Contact System is to get member city officials directly involved in the AMM's lobbying effort by having them contact local Legislators on key city issues in a timely fashion prior to and throughout the session. The first step in the process is for each member city is to designate a Legislative Contact Person or to confirm that your 1989 contact person will again serve in that capacity. The AMM office will be in direct contact with each city Manager/Administrator in the next week or two to solidify the contact list. This program is essential for Metropolitan Area Cities and we hope you will give this matter your urgent attention. Attached is a brief description of the duties and job description for a Legislative Contact Person. 2. VACANCIES ON THE TRANSPORTATION ADVISORY BOARD (TAB): There are two city vacancies on TAB as a result of the recent city elections. Cities within the Metropolitan Area are allocated ten (10) positions on this very important advisory board and the AMM is responsible for making these nominations. <To be eligible for nomination, you must be a Mayor or a Councilmember. -1- 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 The TAB's regular meeting is the third Wednesday afternoon of each month (usually from 2:00 to about 4:30 P.M.) in the chambers of the Metropolitan Council. The TAB provides general advice to the Metropolitan Council, RTB and MNDOT on Transportation matters and one of its most important function's is to annually determine FAU projects funding priority. While recommendations/volunteers are wanted from throughout the metro area, the officials previously serving in these two positions were from Coon Rapids (Anoka County) and Roseville (Ramsey County). The AMM Board is soliciting nominations for these vacancies via this bulletin and written nominations should be forwarded to the AMM office, to my attention, by no later than Thursday, December 21st. 3. VACANCY ON Ti-� TECHNICAL ADVISORY COMUK1i EE (TAC) : The AMM also has eight appointees to the TAC and there is now one vacancy due to the recent resignation from TAC of Charles Siggerud, Director of Public Works for Burnsville. The major function of TAC is to provide technical assistance and advice to the Transportation Advisory Board on all facets of regional transportation planning. The TAC meets monthly at the Metropolitan Council Offices and members usually also serve on at least one TAC Subcommittee. The person to be appointed by the AMM Board to replace Mr. Siggerud must be at a city department head level such as a City Engineer, Director of Planning, Director of Public Works or Director of Community Development, etc. THE AMM BOARD IS SOLICITING NOMINATIONS FOR THIS VACANCY VIA THIS BULLETIN. NOMINATIONS SHOULD BE FORWARDED IN WRITING TO THE AMM OFFICE, TO MY ATTENTION, BY NO LATER THAN THURSDAY, DECEMBER 21ST. 4. 1990 AMM LEGISLATIVE SESSION PRIORITIES: Tree Ai'Li 73card In carts January will establish the final legislative policy priorities for the 1990 session which begins on February 12th. Straw ballots were sent to all member cities in October, as you may recall, giving you as member city officials, the opportunity to provide input into the priority setting process. The ballots were collected at the policy adoption meeting on November 2. The seven highest policy priorities as chosen by the member city officials are: 1) Property Tax Reform/Relief, 2) Land Use Planning Law, 3) Tax Increment Financing, 4) Comparable Worth, 5) Levy Limits and Truth in Taxation 6) Motor Vehicle Excise Tax -2- (transfer from general revenues to transportation financing, and 7) Solid Waste. The AMM's Legislative Coordinating Committee reviewed the results of the membership straw vote on November 14th. and decided to recommend five top priorities for the Board to consider. The Committee is recommending the same priorities as the member officials except it dropped MVET and Levy Limits and Truth in Taxation. The Committee dropped these two since it is extremely unlikely these issues will be considered in the short session. We will advise you after the Board has acted in early January. The AMM was very successful from a lobbying standpoint during the last session by focusing most of our time and energies on a selected number of highly important items. 5. UPDATE ON ENHANCED LOBBY EFFORT FOR THE 1990 SESSION: There was a ;grief discussion and report at the membership meeting on November 14th. about the need to strengthen and enhance the AMM's professional lobbying efforts during the coming session. As you know, the AMM is very concerned about the 'bottom line' with respect to the amount of taxes paid by the metro area taxpayers and the amount that is returned in the form of state aids and programs, etc. There will probably be strong efforts made during the next session to 'transfer' more metro resources to greater Minnesota and the AMM may need additional full time lobby help (another staff person or contact lobbyist?) to protect the legitimate needs and interests of AMM member cities. The Legislative Coordinating Committee and Board of Directors are currently 'wrestling' with this question and trying to determine the most acceptable and effective means to assure equitable treatment of the metro area by the Legislature. Your thoughts, concerns and suggestions are most welcome and we will keep you informed as the Board moves toward a solution. On behalf of the Board and Staff, we want to wish you a Joyous Holiday Season and a Prosperous New Year.! DISTRIBUTION NOTE: This bulletin has been mailed individually to member Mayors, Councilmember and Managers/Administrators. -3- JOB DESCRIPTION: LEGISLATIVE CONTACT PERSON PRIMARY OBJECTIVE Assist the AMM staff in providing effective lobbying on various city issues by contacting legislator(s) in a timely fashion through calling and one on one meetings as appropriate. POSITION RESPONSIBILITIES Meet with AMM Legislative Coordinating Committee (LCC), Legislative Coordinator, Executive Director, and Director of Legislative Affairs at least once per session for issue briefings and operation discussion. Thereafter, meet as needed. Brief City Council on AMM priority policies and get official city endorsements of such policies. Inform AMM Staff as to City and Legislator positions on AMM policies. Develop sub contact system on an issue basis within contact city using various council or staff persons that may have a unique interest in a particular topic or a unique relationship with a key legislator. Contact Legislators or cause contacts to be made by others to discuss AMM priority policies prior to the start of the session. Make or cause to be made follow up contacts with legislators when asked to do so by the AMM staff or the LCC. Continually and as appropriate, make staff aware of progress of contacts especially pro or con comments by legislators on the subject issues. Participate in calling chains of city contact persons as developed by the Legislative Coordiantor. DESIREABLE QUALIFICATIONS An official that has an existing rapport with the targeted legislator. An official that has freedom to make contacts during the day. * Used for 1990 municipal contribution requests. Metropolitan Council Population Estimates. * The City of Plymouth contributes funding to both the NWHNSC and the West Hennepin Human Services Planning Scard and distributes its total contribution between the two organizations. Plymouth decided to allocate the funds in this manner since both organizations serve residents of the city. Estimated population of all 15 cities is 280,111. Corcoran and Hanover are the only two member cities not presently included. 76 MUNICIPAL CONTRIBUTION TO THE NWHNSC CITY 1987 1988 1989 1990 1990 Pop. Ct. Pop. Contri- contri- Per bution bution Capita Requests Request --------------------------------------------------------- Bk. Ct 29,555 29,420 $5,911 $6,472 0.22 Bk. Pk 52,392 53,842 $10,478 $11,845 0.22 Champ 13,251 14,500 $2,552 $3,190 0.22 Cry 25,009 24,900 $5,002 $5,478 0.22 Cay 4,247 4,295 $849 $945 0.22 G.V. 21,527 21,318 $4,305 $4,590 0.22 Hass 1,961 1,981 $392 $435 0.22 M.G. 33,4.19 35,882 56,690 $7,894 0.22 N.H. 22,785 22,944 $4,557 $5,048 0.22 Osseo 2,761 2,707 $552 $590" 0.22 Plym 43,834 47,800 541383 $5,497 0.115 Robb 14,528 14,588 $2,906 s3,209 0.22 Rogers 706 ------- 715 ------- 5141 ------- $153 ------- 0.22 ---- TOTAL 256,015 274,893 s48,577 $5513C0 * Used for 1990 municipal contribution requests. Metropolitan Council Population Estimates. * The City of Plymouth contributes funding to both the NWHNSC and the West Hennepin Human Services Planning Scard and distributes its total contribution between the two organizations. Plymouth decided to allocate the funds in this manner since both organizations serve residents of the city. Estimated population of all 15 cities is 280,111. Corcoran and Hanover are the only two member cities not presently included. 76 NORTHWEST HENNEPIN December 6, 1989 Dear Plymouth City Council Members: HUMAN SERVICES COUNCIL I want to thank you for your support of the Northwest Hennepin Human Services Council during our recent funding struggles. Through the combined efforts of member cities, businesses, churches, schools, human service agencies and individuals, we were able to restore our Hennepin County funding for the Council at the 1989 level. As the Council enters the 18th year of serving the Northwest Community, we are grateful to find ourselves in the company of such friends and supporters. Again, thank you for your support. We look forward to working with you in meeting the human service needs of our residents in 1990. (e pe tfull submitted, Pat icia S.ilder, Executive Director Northwest Hennepin Human Services Council PSW/vg BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue N. • Brooklyn Park, MN 55428 (612) 493-2802 NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL THANK YOU FOR YOUR SUP PORT . NORTHWEST HENNEPIN HUMAN SERVICES COIJNCILS FUNDING FROM HENNEPIN COUNTY WAS RESTORED BY THE COUNTY BOARD ! ! ! YOUR HARD WORK AND SUP PORT MADE A DIFFERENCE'.!! The Northwest Hennepin Human Services Council is the human service planning, researching, and coordinating agency for the Northwest Hennepin area. Our agency: * speaks on behalf of Northwest Hennepin area residents * works on initiatives to develop needed services in our communities * informs the community about available human services and human service issues * coordinates and plans for an effective and cooperative human services system * assures that consumers and other area residents have a voice in decision making through a citizen participation process. We also administer the: * Northwest Hennepin Surplus Commodities Program * Community Outreach Forums to explore options for low-income individuals * Northwest Hennepin Emergency Services Program- for one time loans for people in crisis. Through collaborative endeavors the Council strives to create cost-effective and quality human services to meet the needs of people living in our community. We look forward to working with you in 1990. HAPPY HOLIDAYS:!! BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue N. • Brooklyn Park, MN 55428 ("612) 493-2802 NORTHWEST HENNEPIN MEMO TO: MEMO FROM: DATE: RE: Executive Board Staf f November 21, 1989 HUMAN SERVICES COUNCIL Eel 1990 Telephone Survey Municipal Questions, Agenda Item #/0 - The /a• The 1988 Telephone survey assessed northwest community residents' opinions and perceptions of human services. In addition, several cities requested a poll of issues particular to their city government and city services be asked as well. Copies of the 1988 Telephone Survey are available in each city's Municipal Profile for your review. The 1990 Telephone Survey is scheduled for completion by May 15, 1990. Staff has begun reviewing the 1988 survey and plans to finish the survey instrument by January 26, 1990. 1988 questions regarding city governments included the following topics: rating of city services, e.g., snow plowing, street repair enforcement of city codes, e.g., garbage disposal recycling information property tax increase senior housing satisfaction in contact with city employees awareness of duties of Mayor, City Council, etc. education in school district community development incentives cable television mandatory housing inspections community center public parks and recreation BOARD ACTION REQUIRED: Review the listing above or the 1988 Telephone survey for the addition or deletion of topics. Proposed topics/questions must be received at the January Board meeting on January 10 to be included in the 1990 Telephone Survey. Staff will develop the questions from the topics suggested. For further information or to submit topics/questions, please notify Susan Rest. BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue N. * Brooklyn Park, MN 55428 (612) 493-2802 PLYMOUTH CITY SERVICES QUESTION #50. How much first-hand contact have you had with the Plymouth City Staff - euite a lot, some, very little, or none? QUITE A LOT: 2% SOME: 9% VERY LITTLE: 8% NONE: 81% QUESTION #51. From what you have seen or heard, how would you rate the job performance of the Plymouth Cit Staff _ excellent, good. only fair, orop or? EXCELLENT: 4% GOOD: 58% ONLY FAIR: 8% POOR: 1% DON'T KNOW: 29% QUESTION #52. Does your household Currently receive cable television? YES: 18150 NO: 69% REFUSED TO ANSWER: 133% QUESTION #53. City Council meetings and other informational oroarams about city activities are televised on cable television. how freouentiv do you watch these oroarams = very frecuently, occasionally. or never? VERY FREQUENTLY: 1% OF THOSE HAVING CABLE TELEVISION OCCASIONALLY: 22% OF THOSE HAVING CABLE TELEVISION NEVER: 69% OF THOSE HAVING CABLE TELEVISION DON'T KNOW: 8% OF THOSE HAVING CABLE TELEVISION QUESTION #54. Do You think the City of Plymouth should provide more senior housing? YES: 43% NO: 18% DON'T KNOW: 39% QUESTION #55. Do you think the City of Plymouth should provide madatory inspections of all houses every 3 years? YES: 17% NO: 74% DON'T KNOW: 8% page 14 PLYMOUTH CITY SERVICES I amog ing to read You a list of Plymouth city services. for each one please tell me whether You would rate the quality of the service as excellent. good, only fair, or Door? OUESTION #36. Snow Plowing QUESTION #27. Police Protection QUESTION #38. Fire Protection QUESTION #39. Street Repair and Maintenance QUESTION #40. Street Lighting QUESTION 041. Garbage Pickup OUESTION #42. Animal Control QUESTION #43 Water Pressure 0UESTION #44. Drainage and Flood Control QUESTION #45. Park System ONLY DON'T EXCELLENT GOOD FAIR POOR KNOW 40% 43% 5% 3% 9% 39% 48% 2% 1% 10% 44% 36% 3% 1% 16% 23% 51% 10% 6% 100/0, 17% 58% 11% 6% 8% 25% 49% 13% 4% 8% 25% 43% 180,10 3% 11% 18% 45% 20% 5% 12% 17% 40% 22% 090' 21% 47% 33% 5% 0% 1E% OUESTION #46. In general do you feel that the City of Plymouth enforces its codes fairly and consistently? YES: 761D NO: 15% DON'T KNOW: 8% QUESTION X47. Would you favor or oppose an increase in city or•coerty taxes if it were needed to maintain existing cit services? FAVOR: 57% OPPOSE: 20% DON'T KNOW: 23% QUESTION 048. How much do you feel you know about the work of the Mayor and City Council = a creat deal, a fair amount, very little, or none at all? A GREAT DEAL: 0% NONE AT ALL: 44% A FAIR AMOUNT: 3% DON'T KNOW: 12% VERY LITTLE: 4119.' QUESTION #49. From what you know. do you approve or disapprove of the iob the Mayor and City Council are doing? APPROVE: 74% DISAPPROVE: 6% DON'T KNOW: 20% page 13 OLD FASHIONED CHRISTMAS IN PLYMOUTH WHEN: SUNDAY - DECEMBER 10TH 2:00 - 5:00 PM WHERE: PLYMOUTH HISTORICAL SOCIETY BUILDING AND PLYMOUTH CREEK PARK 3605 FERNBROOK LANE PLYMOUTHS MN WHAT: - VISIT WITH SANTA - OLD FASHIONED SLEIGH -HAY RIDE - HOT CIDER AND COOKIES - SEE OLD FASHIONED CHRISTMAS TREES - MAKE CHRISTMAS DECORATIONS - STORY TELLER - STROLLING CAROLERS - SEE OLD FASHIONED TOYS Co -Sponsored by Plymouth Historical Society and Plymouth Pari & Recreation Dept. -s::-Ic7 NOVEMBER 1989 VOLUME VI NUMBER 3 QLD FASHIONED CHRISTMAS IN PLYMOUTH On Sunday, December 10th from 2:00 - 5:00 pm the Plymouth Historical Society and Plymouth Park & Recreation Department are co -sponsoring the third annual "OLD FASHIONED CHRISTMAS IN PLYMOUTH". The purpose of the event is to provide some old fashioned Christmas spirit and activities for families in Plymouth. Children can visit with Santa and Mrs. Claus will be right there to help the Elves hand out candy canes. A sleigh/hay ride pulled by Belgian horses with bells jingeling will be giving rides ($.50 a person), hot cider and cookies will be provided, story teller, carolers and making Christmas decorations are other activities for the children. On Saturday, December 9th starting at 9:00 am we will decorate the two old fashioned Christmas trees and building. We are looking for help in decorating and bringing items that could be borrowed for the day to add some more old fashioned Christmas spirit. They can be items as follows: • Old fashioned antique ornaments • Old fashioned toys to put under the tree • Poinsettias • Evergreen roping If you can help or bring decorations, please call Virginia Ohman - 559-2456 or Gary Schiebe - 473-4889. Attached is a flyer describing the event so bring your friends,_ relatives, neighbors and kids ages 9 months to 90 years young. We had a great time last year and this year it will be even better. We thought you might be interested in some of the specific volunteer help and businesses involved to help the Plymouth Park and Recreation Department and Plymouth Historical Society put on this event: Santa Mrs. Claus Elves Story Teller Singers Strolling Carolers Hay Ride - Phil Collins - Mable Swanson - Girl Scout Troop 486 - Bob Gasch - Armstrong Chamber Singers - John Uhrich and friend - Firstar Metro Bank - Plymouth - Bunker Hill Stables 1 A NOVEMBER 1989 VOLUME VI NUMBER 3 QLD FASHIONED CHRISTMAS IN PLYMOUTH On Sunday, December 10th from 2:00 - 5:00 pm the Plymouth Historical Society and Plymouth Park & Recreation Department are co -sponsoring the third annual "OLD FASHIONED CHRISTMAS IN PLYMOUTH". The purpose of the event is to provide some old fashioned Christmas spirit and activities for families in Plymouth. Children can visit with Santa and Mrs. Claus will be right there to help the Elves hand out candy canes. A sleigh/hay ride pulled by Belgian horses with bells jingeling will be giving rides ($.50 a person), hot cider and cookies will be provided, story teller, carolers and making Christmas decorations are other activities for the children. On Saturday, December 9th starting at 9:00 am we will decorate the two old fashioned Christmas trees and building. We are looking for help in decorating and bringing items that could be borrowed for the day to add some more old fashioned Christmas spirit. They can be items as follows: • Old fashioned antique ornaments • Old fashioned toys to put under the tree • Poinsettias • Evergreen roping If you can help or bring decorations, please call Virginia Ohman - 559-2456 or Gary Schiebe - 473-4889. Attached is a flyer describing the event so bring your friends,_ relatives, neighbors and kids ages 9 months to 90 years young. We had a great time last year and this year it will be even better. We thought you might be interested in some of the specific volunteer help and businesses involved to help the Plymouth Park and Recreation Department and Plymouth Historical Society put on this event: Santa Mrs. Claus Elves Story Teller Singers Strolling Carolers Hay Ride - Phil Collins - Mable Swanson - Girl Scout Troop 486 - Bob Gasch - Armstrong Chamber Singers - John Uhrich and friend - Firstar Metro Bank - Plymouth - Bunker Hill Stables Cutter - Bob Paylor Wreaths, Trees & Garland - Dundee Nursery Candy Canes - Tad Jude Cider - New Market, Country Store, Janssen's Food Village Cookies - Plymouth Historical Society EUM DONATION Edith Hopperstad has been providing the record keeping of artifact donations to the museum for many years. She would like to retire and find someone who would take over this interesting task. Please call Edith at 473-3427 to volunteer your services or if you know of someone who could help. Thanks. MAILING AND MEMBERSHIP LIST All of the people who have previously signed our guest book have been added to the mailing list. You will have to pardon us if we didn't get your name or address exactly correct. If you have any additions or corrections, please call Gary Schiebe at 473-4889. if anyone would like to become a member of the Plymouth Historical Society, please feel free to call Jack or Mary Malmstedt at 473-4493. The annual dues are Individual $5.00, Family $7.50 and Lifetime $100.00. R E G I O N A L TRANS I TBOARD ANEW— --- — -- ` - November 29, 1989 G� MICHAEL J. EHRLICHMANN Chair Light Rail Transit Progress Report Light rail transit is a highly visible issue in the region and I would like to bring everyone up to date on its progress. As you may recall, in 1989 the legislature gave the Regional -Transit Board the responsibility of coordinating the development of a light rail system for the metropolitan area. In addition, the Joint Light Rail Transit Advisory Committee was developed to ensure input from the counties of the region. The committee is comprised of: two Anoka County Commissioners, one Carver County Commissioner, one Dakota County Commissioner, three Hennepin County Commissioners, two Ramsey County Commissioners, one Washington County Commissioner, two Metropolitan Transit Commissioners and 'one representative from the Minnesota Department of Transportation. This committee has worked diligently over the .past months to complete the LRT. Development and Financial Plan. Hours of study, compromise and negotiation have gone into this plan. The committee will make final recommendations to the RTB for the plan on December 6, 1989. , The plan must include: *A staging plan for LRT development covering five, ten, and twenty year periods. *A LRT financing plan. Here is a timeline for the plan: December 6 Recommendation from Joint LRT Advisory Committee December 8 -January 2 RTB reviews plan December 18 RTB Public Meeting to receive comments on plan January 2 RTB adopts plan January 3 -February 14 Metropolitan Council reviews plan February 15 Plan submitted to the legislature In order to receive comments on the plan from local communities and interested individuals, the RTB is holding a public meeting on December 18. Written comments on the plan will be received through December 20,1989. After we submit the.plan to the legislature, we will start io work on the LRT Coordination Plan which is due to the legislature on July 1, 1990. To assist in directing our LRT efforts, we have hired David Minister as the RTB Manager of Light Rail Transit Development. Minister, a Civil Engineer, is a twenty year transit veteran who has worked on major transportation planning and design projects in San Francisco, New York City, Denver, Los Angeles, Tucson, .Sacramento and Santa Clara County. He has worked on light rail transit, highways, high occupancy vehicle lanes, heavy rail, busways and commutet rail. He is moving his wife and four children to the Twin Cities this spring. The legislature spelled out our challenge and a strong partners on ey players has moved this project forward. LRT is. becoming a reality. — 230 EAST FIFTH STREET, SE`IENTN F OOF. ST. PAUL, MN 55101 292-8789 Pri: ted on recyc A peper. O SUBURBAN RATE AUTHORITY 1500 Northland Plaza Building 3800 West 80th Street Minneapolis, Minnesota 55431-4409 (612) 893-6726 TO: SRA City Managers and Directors FROM: Glenn Purdue, SRA Counsel DATE: December 1, 1989 RE: U. S. West "Incentive Regulation Plan" T \ a_ On October 30, 1989, U.S. West filed a petition with the Minnesota Public Utilities Commission proposing an "incentive regulation plan" as to telephone rates and equipment moderniza- tion. The plan calls for authority to increase rates by up to one and one-half percent over the next four years, shared earn- ings above the cap with ratepayers on a 50/50 basis and installa- tion of additional digital switching equipment. This type of proposal is authorized under a new law passed by the 1989 Minne- sota Legislature. Your municipality may have received from U.S. West a brief summary of this plan and a proposed resolution endorsing it. It is important to note that your city is under no obligation to act on this proposed resolution. We strongly recommend that no action be taken until further investigation has been completed. The October 30, 1981 filing date commenced a six month hearing process before the Commission. Interested parties are given the opportunity to intervene and comment on the plan in that hearing. We believe that it is in the best interests of SRA members for the SRA to intervene. This will enable the SRA to be fully apprised of all information relative to the plan and to partici- pate to the extent warranted. The proposed modernization aspect of the plan, standing alone, has significant impact on the metro tier system. The Commission staff is presently reviewing the possibility of a study of the tier system arising out of the Extended Area Service docket. This includes a staff request of U.S. West to compute the tele- phone rate to metro customers if the tier system were completely eliminated. The U.S. West proposed modernization plan would affect rate design by, in our view, further reducing the distance of call -cost correlation underlying the tier system rate design. Accordingly, we recommend that SRA members take no action by resolution on the U.S. West plan. If you have any questions, please contact Jim Strommen (337-9233) or me (893-6726). � Bloomington hoping to keep trash - facility out Stili, council extends permit By Kevin Duchschere Staff Writer Bloomington City Council members made it clear Monday night that they don't want a county garbage -han- dling station in their city. Nevertheless, they voted unanimous- ly to extend a conditional -use permit for a proposed transfer site in the city until Dec. 19, in the hopes that Hen- nepin County and a developer will agree on terms that would locate the garbage station in Dakota County. Council members agreed to the ex- tension after 90 minutes of convolut- ed discussion that often had council members and the audience shaking their heads in exasperation. Meanwhile, Hennepin County Com- missioner Randy Johnson charged that the developer of an alternative garbage site in Burnsville, R.B. McGowan Co. Inc., has not present- ed a proposal. with necessary and complete specifications. "I would like to report to you we have a written contract ... that is not the case," Johnson said. He said that McGowan had delayed transmitting important information on the Burns- ville site to Hennepin County and said that the county would need as- surances that permits to transfer gar- bage would not be removed by Dako- ta County or the city of Burnsville. Developer Mike McGowan denied that his company had delayed prog- ress or made inaccurate statements to Hennepin County and said that the company would absorb the costs of any changes in the site required by Dakota County or Burnsville per- mits. Council members, who seemed oth- erwise inclined to cut off the condi- tional permit, finally decided to ex- tend it for two weeks to give both sides time to reach an agreement. Council Member Neil Peterson said that denying the extension would send the matter to the Metropolitan Council, effectively taking the city out of the decision-making process. "We're playing a poker game ... if we turn this thing down and close the door, that's a real risk," he said. _.' k3 �t 12-A QO County lets first transfer station bid Brooklyn Park is site location By John Rajkowski The missing link to how Hennepin County will dispose of its solid waste in the 1990s began to materialize last week when the county boad approv- ed a bid for construction for the first of four transfer sta- tions. ' The county has spent more than five years starting up curbside collection programs, and the downtown Minneapolis ',incinerator. Now those two links in the solid -waste chain are firmly in place, with the incinerator starting its burn- . . ers last week. The four transfer stations, however, won't all be • operating for at least two years. In fact, one site has yet to be determined. The stations are required to get garbage that isn't recycled from the : curbside into the incinerator. Garbage trucks will drop off • their loads at the stations for : transfer to the incinerator. A. vei. F v r r:. ° TheInst station planned' for +completion will be the Brook, lyn Park station at, 8100 Jef- ferson Highway N. The Brooklyn Park bid was awarded to Knutson Construe - tion Co. at $6.76 million, which was slightly under the coun- ty's estimate. } } In other transfer. station ac- tion, the county approved $320,000 to Kraus -Anderson } Co. for the testing required during construction of the four + stations. Kraus -Anderson has been contracted to do soil 1 testing and other tests neces- sary for quality control during the construction. The board also approved $10,000 for a transportation cost analysis to determine how ='.much i rvil4•Vost to`,haul�Oar- .. A. Vbage - � - h .Burnsville" station site instead of the Bloominton site. Bloomington city officials have opposed the county for at least five years regarding its plans to build a station in the central part of the city. i Bloomington has often sug- gested the Burnsville site as more appropriate, Now the county has entered into nego- tiations -with Burnsville devel- oper Michael McGowan to do just that. McGowan's plan also includes plans for a marina and an amphitheater at the Burnsville landfill site. w CITY OF PLYMOUTH - 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: December 4, 1989 TO: TO FILE FROM: Virgil Schneider, Mayor SUBJECT N,%TIONAL LEAGUE OF CITIES MEETING HELD IN ATLANTA, GEORGIA SATURDAY, NOVEMBER 25 - THURSDAY, NOVEMBER 30. I. WORKSHOPS A. Measuring Productivity and Evaluating Services. - Encourage ideas from employees - Be slow to criticize if a new idea does not work out. - Be innovative (i.e. computer access to the public in high pedestrian areas such as shopping center, where the public could get general information about local government. - It seems very difficult to measure productivity in the public sector, but it is a must. B. Cable & Telecommunications: New Applications Poor workshop for Plymouth. More applicable to County, i.e. example was given on court proceedings via cable rather than in person, thereby significant savings in transporting of prisoners. Panelists provided information on their products reqarding interactive cable t.v. City application might be the public taking part in hot issues, applying for a building permit, applying for a business license, or sending a message to city hall. Panelists agreed that city will never fill a single channel - too cost prohibitive. C. Council -Manager Relations: Understanding Roles and Responsibilities This workshop was as good as the cable t.v. workshop was bad. Audiotape of workshop purchased by Lloyd and is available in Jim Willis' office. This was a good refresher course for me and excellent for newly -elected officials. Larry Bakken, Golden Valley Councilmember, was moderator. He did a good Job. General questions that should be answered by the City Council is: Where is the City going, and the City Manager's responsibility would be the options of getting the city there. There was considerable discussion on the "do's" and "don'ts." December 4, 1989 Page 2 - D. Drugs and Your City It was generally agreed among the panelists that the supply side of drugs should be more or less the responsibility of the federal government. The demand side should be the responsibility of the state and local governments. Panelists agreed that random sampling of city employees would be good to set an example for the private sector. I would carry that further and suggest random sampling of all public sector employees - federal, state, local, education, military, etc. E. Conflict Resolution: It Takes Two to Tangle Discussed different techniques and approaches used to resolve disputes. Two of the most effective seem to be third party faciliator and the lapse of time. II. GENERAL SPEAKERS - Atlanta Mayor Andrew Young, Atlanta Mayor -elect Maynard Jackson, and Jack Kemp, Secretary of U.S. Department of HUD. III. OVERALL OBSERVATIONS: This was my first National of League of Cities meeting. I regret not having attended several years ago. I found the workshops and discussion groups informative. I also found the interaction and dialogue with other elected officials stimulating. Some of their problems were very similar to Plymouth's problems, and others very different. November 28, 1989 Officer J. David Digatono Plymouth Police Department CITY OF PUMOUTR SUBJECT: COMMENDAT ION Dear Officer Digatono: It is my pleasure to present you with a commendation award. This is the department's second highest award. It is given to you for your outstanding service provided recently in the investigation, follow-up and arrest of four burglary suspects. On November 11th you were called to investigate a burglary at a residence in which thousands of dollars worth of electronic equipment, sporting goods, jewelry, and miscellaneous items were stolen. Information regarding a suspicious car that was in the area during the time of the burglary was given to you by a nearby resident. After completing your tour of duty on November 11th, you returned to work at approximately 5:45 p.m. to follow-up on this case. After notifying the on -duty sergeant of your intention to conduct surveillance in another city of the suspicious vehicle, you were assigned an unmarked police vehicle. Approximately two hours later you observed the suspect vehicle return to the address you had under surveillance. Twenty minutes later another vehicle pulled up in front of the same residence. There were several individuals associated with both of the vehicles that you observed. A short time later, both of the vehicles left the residence. You decided to follow them. Since you had an unmarked police car you were able to transmit your observations to both our agency as well as neighboring police departments. The two vehicles drove to a storage facility in a neighboring city. At this time, you parked your police car and got out on foot to obtain a closer view. You observed the four male parties going in and out of the storage facility and loading items into one of the vehicles. From your vantage point you could see a number of items that appeared to belong to the burglary victim in Plymouth. 3400 PLYD, OJTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 -E --,s Officer J. David Digatono November 28, 1989 Page 2 Approximately a half hour later the suspects left the storage facility. You advised the Hennepin County Sheriff's radio of your findings. Emergency radio channel 3 was used to coordinate other police departments in the arrest of the suspects. The vehicles were stopped by Brooklyn Park police officers. One of the suspects was identified as a juvenile and was subsequently released to his mother after questioning. The other three suspects were booked at Hennepin County Jail. A search warrant for the storage facility turned up additional property that, more than likely, was stolen from other victims in our area. Your efforts and initiative were outstanding and certainly worthy of recognition by presenting you a commendation award. Along with this award is a distinct medal that is to be worn with your uniform. There are a handful of officers who have achieved the commendation medal. You should feel proud to join them in wearing this distinct recognition. Congratulations for a job well done! Sincerely, IZI— Public Safety Director Plymouth Police Department RJC/sb cc: James G. Willis - City Manager Personnel File Department of Public Safety Plymouth Police Department Commendation Award Awarded To J. DAVID DIGATONO In recognition of outstanding service displaying a level of accomplishment significantly above that expected of an officer. Presented by 4227 XYLON AVENUE NORTH • NEW HOPE. MN 55428 • 533-9392 Rick Busch Park and Recreation Department City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Rick, November 11, 1989 On behalf of the NHPAA Soccer Committee, I want to thank you and your staff who worked so hard to provide and maintain the facilities for our fall soccer program. Please extend our thanks to all who were involved with our program. I would also like to thank you for putting together the fall schedule for our program. For your information we had 631 children participating in our soccer program this past fall. This breaks down to 49 teams in 8 different divisions and 193 games to be scheduled in an 8 week period. Once again I would like to thank you for helping to make our fall soccer program such a success. Sincerely yours, NEW HOPE/PLYMOUTH ATHLETIC ASSOCIATION Ronald C. Kohls 1989 Fall Soccer Chairman 4227 %YLON AVENUE NORTH • NEW HOPE. MN 55428 • 533-9392 Rick Busch City of Plymouth Park & Recreation Department 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Rick, November 11, 1989 Below please find the final number of youth players we had in our fall soccer program by community. New Hope 205 Plymouth 359 All Others 67 Total 631 I will forward to you within the next two weeks the number of players we had in our summer soccer program. Sincerely yours, NEW HOPE/PLYMOUTH ATHLETIC ASSOCIATION /�i�iYv� ��'��� Ronald C CKohls 1989 Fall Soccer Chairman CITY OF PLYMOUTH November 29, 1989 Thomas and Anita Vogel 3410 Sycamore Lane Plymouth, MN 55441 Dear Mr. and Mrs. Vogel: The Plymouth City Council recently became aware that numerous residents had constructed basketball structures within the public right-of-way, generally at the edge of street paving. The location and orientation of these basketball structures necessitates the use of the street for playing basketball. This practice interferes or potentially interferes with the movement of traffic and place individuals using the street right-of-way for playing basketball at risk. In order to reduce the potential risk to pedestrians and motorists and reduce the City's liability with respect to the use of such structures, the City Council adopted a policy (attached) relating to the placement of basketball structures on March 6, 1989. The policy states that "In those cases where a basketball structure is located in the right-of-way which is not in conformance with this policy, the City Clerk shall notify the property owner, in writing, to remove the basketball structure within 14 calendar days of said notice. If the structure is not removed within the 14 calendar day period, the City shall remove the structure at its expense. This letter, as required by the policy, is your 14 day notice that your basketball structure must be removed by December 13, 1989, or the City will have no alternative but to remove the structure commencing December 14. You will receive no further notice of this action. Please call me if you have any questions. Sincerely, Laurie Rauenhorst City Clerk cc: Tom Vetsch, Street Supervisor Frank Boyles, Assistant City Manager 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800 POLICY GOVERNING PLACEMENT OF BASKETBALL STRUCTURES IN STREET RIGHT-OF-WAY March 6, 1989 Resolution No. 89-155 Background The City Council has become aware that numerous residents have constructed basketball structures within public right-of-way, generally at the edge of street paving. The location and orientation of these basketball structures necessitates the use of the streets for playing basketball. This practice Interferes or potentially interferes with the appropriate movement of traffic and place individuals using the street right-of-way or playing basketball at risk. Policy In order to reduce the potential risk to pedestrians and motorists and reduce the City's liability with respect to the use of such structures, the following procedures are hereby established: 1. Construction or placement of basketball structures within the public right-of-way shall not be permitted after March 6, 1989. 2. In those cases where basketball structures are known to exist in the public right-of-way on the date of this policy, based upon a survey conducted by the City in 1988/1989, the property owners shall either: a. Remove the basketball structure from the public right-of-way on or before dune 1, 1989; or b. Apply for a one-year permit in order that such a structure may be maintained so long as the existing property owner owns the property. 3. If a homeowner with a basketball structure located within the right-of-way desires a permit for such a structure, the homeowner may make an application to the City Clerk on or before April 1 of each year. As part of the application process, the property owner shall agree in writing to defend, hold harmless and indemnify the City for any and all injuries arising out of the existence of the basketball structure. The fee for the annual permit shall be $10. The permit shall be accompanied with a copy of the homeowner's insurance policy in the amount of $600,000 naming the City as an additional insured with respect to the placement of a basketball structure in the right-of-way. Upon receipt of the application, the City Clerk shall determine whether or not it meets the intent of this policy and if so, issue a permit for the year requested. A sticker shall be issued to the property owner to affix to the basketball hoop base signifying that it is currently permitted. -34- POLICY GOVERNING PLACEMENT OF BASKETBALL STRUCTURES IN STREET RIGHT-OF-WAY Page 2 For each subsequent years' license, the City Clerk notify the property owner 30 days prior to the expiration date of the insurance policy. This date shall become the new anniversary date of the license. So long as the original homeowner renews the permit in accordance with this policy, the basketball structure shall be allowed to remain in the street right-of-way. 4. If a permit once issued expires for any reason, or if the ownership of the property changes, the City Clerk shall, upon notification, direct that the basketball structure be removed from the street right-of-way. 5. In those cases where a basketball structure is located in the right-of-way which is not in conformance with this policy, the City Clerk shall notify the property owner, in writing, to remove the basketball structure within 14 calendar days of said notice. If the structure is not removed within the 14 calendar day period, the City shall remove the structure at its expense. -34a- RANDY JOHNSON TIN"PHONE COMMISSIONER ?� �G" 612-348-3088 ,� TDD 348-7708 g BOARD OF HENNEPIN COUNTY COMMISSIONERS 2400 GOVERNMENT CENTER MINNEAPOLIS, MINNESOTA 55487 December 4, 1989 James G. Willis, City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Jim: I received your November 29 letter objecting to my proposed resolution that encourages cities to be more cooperative in siting yard waste composting facilities. I agree with you that 47 separate yard waste compost facilities will be more expensive to operate than one or two. I also agree that 47 separate sites will be more difficult to monitor. The problem is that the cities have the authority to site such centralized facilities and the county does not. The cities have stubbornly refused to accept the idea of yard waste from other cities to be composted within their own borders. In view of this attitude by the cities, I think we should explore this possibility of allowing each city to handle its own yard waste on a local basis since after January 1 it can no longer be landfilled or incinerated. It is interesting to note that since the County Board began discussing this method of having the cities more directly involved in waste management, the amount of cooperation and willingness to explore alternatives seems to be sharply increasing. Thank you for writing. Very my y urs, l Randy Johnson Commissioner VC December 6, 1989 Commissioner Tad Jude Hennepin County Board of Commissioners A-2400 Government Center 300 South 6th St. Minneapolis, MN. 55487 SUBJECT: MATERIALS RECOVERY FACILITY Dear Comms ssiiones ,I1tde: For approximately two years, Plymouth has been encouraging your County Staff to acquire and develop a Materials Recovery Facility. Enclosed is a copy of the minutes of a meeting of City Recycling Coordinators, refuse haulers and County staff discussing how to implement commercial/industrial recycling. Although the residential programs appear to be running smoothly, there are no provisions being made for collection of recyclables from small to mid size commercial or industrial entities or from multifamily apartment buildings. It is our opinion that a central location provided for small companies to drop off recyclables directly, or for their refuse haulers to drop them off, would greatly enhance the commercial/industrial recycling effort. Haulers could be encouraged or required to pick up recyclables separately, providing there was a place to drop them off, without requiring that each garbage hauler market the materials themselves. If a Materials Recovery Facility were provided, especially for commercial drop offs, the amount of recyclable material recovered from the waste stream would be significantly higher. Last June it was further demonstrated that even residential programs were in jeopardy of the extremes of market fluctuations for recyclable materials. It is our understanding that the Materials Recovery Facility proposed by the County is in jeopardy because of opposition from some private sector persons who claim that there is no need for a County facility and that they are doing the job. We agree that the private sector is adequately handling the residential material at this time. However, the small commercial/industrial businesses, as well as multifamily apartments, are still not recycling and we believe this situation would change if a Materials Recovery Facility were provided by the County. We believe it is important that the County Board consider the recycling needs of the future in determining the adequacy of private sector facilities rather than relying on private sector facilities based on what is happening today. Commissioner Jude Dec. 6, 1989 Page Two Plymouth urges the Hennepin County Board to go forward with the Materials Recovery Facility to be used by both residential and commercial/industrial entities. Thank you. Sincerely, a es G. Willis it Manager JGW:sm cc: Mayor Schneider City Council Members Dale Ackman Dick Pouliot T- \ LO C_ MEETING 014 COMMERCIAL/INDUSTRIAL RECYCLING AUGUST 18, 1985 List of attendees is attached. Dick Pouliot stated that the purpose of the meeting was to update haulers on recycling in Hennepin County and to discuss alternatives for commercial/industrial recycling. Hennepin County Recycling Coordinator Carl Michaud said that the County has heard comments that it should get into commercial/industrial recycling. Michaud updated the attendees on County actions. He said the County has proposed that four transfer stations be built within one to two years. Sites under consideration are in Brooklyn Park, Plymouth, Bloomington, South Minneapolis. Michaud noted that the transfer stations would be used primarily for refuse transfer from smaller trucks to larger trucks. The transfer stations will also include an area designated for recycling. It currently is undefined what will be happening in the recycling area of the transfer station, but it will include some kind of drop-off areas for recycling, household hazardous waste, and yard waste. Michaud said that because recycling has momentum, the County may be interested in providing some sort of drop-off location for recyclables for the one to two year interim period while the transfer stations are being built. Michaud also noted that the County has formed a task force to look at recycling in Hennepin County and make recommendations for improvement. Robbinsdale Recycling Coordinator Jean Buckley reported on actions Robbinsdale has taken to encourage recycling. Robbinsdale has implemented a two-tiered rate system. People who recycle pay $9 per quarter less for refuse collection than non-recyclers. Residents are also limited to 60 gallons of garbage. Residents wishing to dispose of more must have prepaid stickers on each extra bag. Stickers cost 50¢ each. Robbinsdale has also passed an ordinance for commercial recycling, effective December 31, 1988. All commercial properties, including multi -family units and businesses that generate mixed waste must have a recycling program that is approved by the City. Initially, office paper and corrugated cardboard are the candidates for commercial recycling. In multi -family units, cart systems to separate recyclables are being considered. MEETING ON COMMERCIAL/INDUSTRIAL RECYCLING AUGUST 18, 1988 Page 2 Dick Pouliot reported on actions taken in St. Louis Park in regard to commercial/industrial recycling. The St. Louis Park hauler collects paper separately from other garbage at no extra charge. St. Louis Park plans to recycle other commercial/industrial waste in the future. Dick Pouliot outlined some alternatives for implementing commercial recycling. 1. The City or County could pass an ordinance requiring the City/haulers to pickup recyclables separately. 2. The City or County could pass an ordinance making source separation mandatory for commercial firms. 3. The City or County could provide voluntary incentives to haulers or firms. 4. The City or County could provide a facility for convenient drop-off of recyclables free of a tipping fee. 5. The City or County could hire a separate hauler to collect recyclables from commercial firms. Dan Scherer said any subsidy would need to be worked through the cities. Carl Michaud said haulers should not expect a subsidy from the County. All other alternatives Must be exhausted before a County subsidy is considered. The County is taking a user fee approach by charging $75 per ton for drop-offs at the transfer station. Dick Pouliot noted that the idea of a county subsidy may be highly unlikely, but he wanted to discuss it as a possibility so that the entire range of alternatives to spark commercial recycling are considered. Dick Pouliot asked the haulers if they would prefer to have the freedom to collect commercial/industrial recycling without accounting for volume by city. Chuck Kutter said it is hard for haulers to plan for commercial or Industrial recycling without leadership from the County. He suggested that the County establish something concrete for all haulers. He added that establishing an interim program for commercial/industrial recycling puts a hardship on smaller haulers because they may have to change the program after the transfer stations are built. --i-\hC_ MEETING 014 COMMERCIAL/INDUSTRIAL RECYCLING AUGUST 18, 1988 Page 3 Kutter suggested that the County establish a drop-off center and buy back recyclables at 10 to 15% less than market value. Jim Gencauski said that firms will only recycle if an ordinance mandates it, or if the cost of dumping mixed garbage is excessive enough to make recycling attractive. He suggested that the County offer a drop-off center and see how many haulers voluntarily use it. If there is no interest, the County will know that it either must legislate commercial/industrial recycling, or make the tipping fee high enough to make recycling attractive to haulers. Chuck Kutter said he agreed. He said that commercial/industrial recycling would take care of itself when tipping fees increase to $75 per ton. Jerry Sisk said that most discussion regarding recycling focuses on source separation. The crucial point is that there must be a market for these recyclable materials. He said the State, Met Council and County need to get Involved in ensuring that there is a market that pays for recyclables. Dan Scherer said that haulers are in a delicate position. Adding an extra truck or person to collect recyclables could make or break many small haulers. He said the County and Cities must be sensitive to this. Carolyn Smith said that the haulers must realize that city recycling coordinators are working under the state and county mandate that no recyclables go to landfills by 1992. She said that haulers should be charging the generators of the waste. Rick Hawkinson suggested that the County use subsidies to cover the hauler's costs through the interim period. He said many cities are not taking advantage of the subsidies. Carl Michaud said many cities are taking advantage of the subsidies. He also noted that the County task force is questioning whether the County needs to keep subsidizing city recycling programs once the $75 tipping fee goes into effect. Dick Pouliot said it is important to realize that while County may be picking up 50 to 80% of recycling program costs, the cities are still picking up 20% of the cost. He said that the haulers continue to charge the same for refuse collection services. Jerry Sisk said that this does not hold true in the commercial sector. As volume decreases in the commercial sector, the rates charged for refuse collection also decrease. MEETING Ow COMMERCIAL/INDUSTRIAL RECYCLING AUGUST 18, 1988 Page 4 Dennis Fields outlined a corrugated cardboard recycling program instituted by Rohn Industries in the spring of 1988. He said the program collects about 50 to 60 tons of cardboard per month. Rohn Industries reduces the cost of refuse collection for commercial/ industrial firms by eliminating a large volume of waste, i.e., cardboard, from the refuse collection bins. He said the program is working and now It's a question of who will collect recyclables - a recycling collector or a refuse hauler. He said the generators of commercial/industrial waste are willing to participate in a recycling program in order to save money or divert the material from a landfill as long as they break even. Usually generators see a 35 to 45% decrease in refuse collection costs. Sandy Roskowiak said haulers have problems storing cardboard. Without guarantees from the County, it is difficult for haulers to get into the recycling business. She said it was unfair to look at one person's operation and say he's doing it, why can't you. Sandy said she is excited about commercial/industrial recycling if the County gives a guarantee that there will always be a place to drop the material at no charge, despite fluctuations in the market. She said she would be particularly interested If the County established a buy-back program. Carl Michaud said that under the proposal of the drop-off center, it is assumed that the County and the hauler will share the risk. He added that the County has made a commitment to recycling at the transfer station. The question to deal with now is do we do something in the interim, while these transfer stations are being built. Dick Pouliot suggested initiating the $75 tip fee sooner than planned and using the extra funds to subsidize commercial/industrial recycling. Carl Michaud said he could bring that up at a public hearing. However, he hasn't heard of people who are willing to pay increased costs. Dennis Fields said that there is much more to be recycled than cardboard. Given the market, cardboard is probably the least desirable item. Haulers should look at other recyclables. He said every time haulers dump recyclable materials in landfills they are throwing away money. Dan Scherer said that the County and Cities seem interested in bending over backwards to provide a drop-off center for commercial/industrial recycling. He would like to see a convenient location for dropping yard waste. - - \ l_o C__ M`c 1114C ON COMMERCIAL/INDUSTRIAL RECYCLING AUGUST 18, 1988 Page 5 Dick Pouliot asked if it would be advantageous to haulers for cities to pass ordinances so that all haulers must collect recyclables. He said, under this program, all haulers would be working with the same added cost and rates would likely remain more equitable. One hauler said that the success of Rohn Industries may compel other haulers present at the meeting to look at offering recycling pickup. He added that he thought recycling firms like Rohn would likely fill-in in the interim. Sandy Roskowiak said it is likely that she would not do anything with her hauling firm in the area of commercial/industrial recycling until the tipping fees increase. Dennis Fields said that haulers should take advantage of recyclables because there is money to be made. Fields said that Rohn Industries is willing to accept recyclables collected by haulers and handle marketing them. He said that Rohn Industries is very interested in cooperating with haulers. One hauler (unidentified) said that the best compromise would be to have either a publicly run or privately run site so that people can dump recyclable materials. He said the City would need to promote commercial/industrial recycling to the commercial/industrial sector. By making commercial/industrial firms aware of the option to recycle, the dynamics of the market will take care of itself. The Cities will create an atmosphere where haulers will want to be innovative. He said under such a system, the incentive to the hauler would be to offer separate recycling collections because if they don't do it, someone else will. Carolyn Smith asked if Ordinance 13 affects commercial/industrial recycling. She also asked if city recycling coordinators could get an ordinance from the County to make commercial/industrial recycling mandatory. Carl Michaud answered that the current ordinance does not specify what sector the 16% volume must come from. Dan Scherer said that the County's debagging program at the compost site is essential to the yard waste collection program. Dick Pouliot said Plymouth is looking at an ordinance, like the yard waste ordinance, to require separate collections of commercial/industrial recycling. However, it seems as though it would be more advantageous if haulers could travel from city to city to collect recyclables. MEETING ON COMMERCIAL/INDUSTRIA RECYCLING AUGUST 18, 1988 Page 6 Randy said that a convenient drop-off site is important. He said that if given a place to drop recyclables, he would be willing to take the risk of buying necessary equipment as long as the County does the marketing. He noted that he would like a drop-off center to be within a 15 minute drive. Carl Michaud suggested that everybody consider all the ideas discussed at the meeting. He suggested that city coordinators get together to discuss the issue of commercial/industrial recycling further. HL:kec attachment November 29, 1989 Ronald Olson 3345 Niagara Lane North Plymouth, Minnesota 55441 SUBJECT: CITIZEN COMMENDATION A4 � CITY OF PUMOUTR `�AA Dear Mr. Olson: In reviewing the burglary reports for November, I noticed that you were instrumental in clearing a burglary that occurred in your neighborhood. It is my understanding that you were witness to a suspicious vehicle that was parked in the driveway of your neighbor, who was burglarized. When a police officer was called to investigate the reported burglary, you provided information regarding the suspects, a description of the vehicle and the license number. Because of your alert actions we were able to make the arrest of four criminals and place the three adult subjects in jail! I understand that a substantial amount of stolen property was recovered when the criminals were arrested. A subsequent search warrant was issued for the storage facility in Brooklyn Park and more stolen property was recovered! Because of your alertness a crime has been cleared and the persons responsible will be punished.- Thanks for getting involved and making Plymouth a safer place to live. Sincerely, Richard J. Carl ist Public Sa ety Director Plymouth Police Department RJC/sb cc: James G. Willis - City Manager 3400 PLYMOUTH BOULEVARD, PLYMOUTH. 1,1INNFSOTA 5^447 TELEPHONE (612) 559-2800 December 5, 1989 Women in Society Steering Committee The Parish Community of St. Joseph 8701 - 36th Avenue North Minneapolis, MN 55427 Dear Ladies: Thank you for sharing your plans for developing a domestic assault intervention forum for next June 21. This year I have been attending meetings of an organization which normally meets on the third Thursday evening each month. I do not know if those meetings will continue in 1990 on the same schedule, but at this time I am presuming they will. If that is the case, I would not be able to join you on June 21. I would appreciate, however, receiving a copy of your final agenda in order that I could share it with members of the Plymouth City Council, as well as our Public Safety Department. Thank you for inviting me to your forum. Yours truly, -Y mes G. Willis C t Manager JW:kec JP,RD. PL_YtJ!OUTH_ MINNES0iA 55u41 TELEPHONE f612) 559 280 U 00 January 3, 1990 We are members of the Women in Society Group of Christian Social Justice Ministry of the Parish Community of St. Josephs of New Hope/Plymouth. One of the goals of our group is to assist victims of domestic assault. We extend an invitation to you and to members of your organization to attend the Domestic Assault Forum at St. Joseph's Parish Center, 36th and Boone Avenues North, on Thursday, June 21, 1990, at 7:30 p.m. Will you fill out and return the attached form. We are confident that your support will increase community awareness and will result in additional Domestic Assault Intervention Programs. Sincerely, THE P,%PISH COMMUNITY OF SAINT JOSEPH • 8701 36TH AVENUE NO. • MINNEAPOLIS • MN 55427 • 544-3352 D December 1, 1989 James G. Willis, City Manager Plymouth City -Center 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Willis: Attached is the letter that we are planning to send to organizations that will be involved in the Domestic Assault Intervention Forum to be held on June 21, 1990, at St. Joseph Parish Center in New Hope. We would like for you as a community leader to be one of our participants. Before we send the attached letter, we need to know if you can attend on that date. Please respond by December 15 to Mary Kennedy -Lamb at 544-3352 (work) or 545-6621 (home). We look forward to your participation. Sincerely, WOMEN IN SOCIETY STEERING COMMITTEE Alice Svigel Sandy Vieau Mary Kennedy -Lamb Attachment Nt0 e-, ,;c* COf."•,1'"tiTV OF SAINT JOSEPH • 8701 36TH AVENUE NO • MINNEAPOLIS • MN 55427 • 544-33)2 RESPONSE FORM DOMESTIC ASSAULT FORUM I will be able to attend the Domestic Assault Forum on Thursday, June 21, 1990, at St. Joseph's. I will not be able to attend. Name Address Phone Home Work Comments: -=-Nvp Mr. Fred Lips 14405 38th Avenue North Plymouth, MN 55446 SUBJECT: EXTENDED OFFICE HOURS Dear Fred: I am glad that you were able to attend our November town meeting. It was pleasant to chat with you about your concerns. In your resident feedback form you suggested that the City consider staying open after 4:30, or before 8 a.m. each day. Some years ago we experimented with an extended office hour program wherein each Monday night between 4:30 a.m. 7:30 p.m., each department in City Hall was available to the public. This experiment required that at least one person be present in each department to assure that we could respond to any resident concern which might arise. During the course of this experiment, we kept track of the number of customers serviced during these hours. We found that at the onset of the program there were enough customers to justify the program. After a few months the numbers dropped to unacceptably low levels, despite our attempts to publicize the program. In short, over time the number of customers did not justify the program. We will continue to monitor feedback forms like yours to see if there is a basis for recon 'dering the extended office hour program. in er /v f 7° /R� � v J Frac�les Ass' ant City Manager FB:kec :;-p_, PL','IviOUTH EOUt_EVARD. PL -'MOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 \ � �FORM RESIDENT FEEDBACK Please use this form if you have a question or concern which does not appear on the town meeting agenda to which you would like the City to respond and/or investigate. If you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: C—S-ri 0 f E-A P r r'5- y; 30 or< P; O o ACTION YOU DESIRE THE CITY TO TAKE: NAME OF CONCERNED RESIDENT: Fltcp LSPS ADDRESS OF RESIDENT: / y y as ?S--rA %ate /y - PHONE NUMBER: Sjr% Qt2 / g Z 8-- 1-/ �-77 wO1 K December 1, 1989 Betty Herbes, Mayor City of Crystal 4141 Douglas Drive No. Crystal, MN 55422 Dear Betty, I wish to thank you, your Councilmembers and City Manager for seeing to it that I got home from the airport in a Crystal van. Your city certainly had an excellent turnout for the National League of Cities convention. It's always good to be able to visit with the elected officials of a neighboring community when attending such a gathering. We certainly learned alot and our communities hopefully will be better in the future because of our attendance. Please extend my thanks to your public officials. I do realize and appreciate that we use your lock-up facilities in order to facilitate our domestic abuse project relative to mandatory arrest. Hopefully, someday we will be able to accommodate similar lock-up facilities. I hope to see you at the District 281 Governmental Affairs Committee. The very best holiday greetings to you. Sincerely, Bob Zitur Council Member 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE 1612) 559-2800 Dale Gustafson Councilmember City of Brooklyn Park 5800 85th Avenue No. Brooklyn Park, MN 55443 Dear Dale, As you requested, I am enclosing a Plymouth pin and background information about it for your collection. I am grateful for the work that you have done in the past. It certainly was great to see you at the National League of Cities convention. Your city had a marvelous turnout at the convention. Overall, there was a great turnout from all our suburbs in Hennepin County. We certainly have plenty to think about and where we're going with our communities in the future. Sincerely, Bob Zitur Councilmember cc: Mayor & City Council, Plymouth 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 December 1, 1989 Joy Tierney, President Plymouth -Wayzata League of Women Voters 17915 20th Avenue No. Plymouth, MPJ 55447 Dear Joy, -3-l" \ to �!s Unfortunately because of a prior commitment, I will not be able to attend the League of Women Voters meeting next week at Fire Station No. 3. Please extend my regrets to your members and give them the following message. The reason for my not attending your gathering tonight is that I will be attending a Community Action for Suburban Hennepin (C.A.S.H.) Board meeting this evening. For your information, the C.A.S.H. Board is made up of three County commissioners, three suburban elected officials appointed by the County commissioners, representatives from human services board, and low income representatives in the suburban area. We are involved in dealing with money designated for low income persons which comes from the federal government to the state and then to our board, and with various programs for low income persons. I was raised in a home where my mother was extremely active in the League of Women Voters. I therefore realize all the work that you do for good government. Thank you for inviting me and the best of the holiday spirit to each of you. Joy, thanks again for the work which you do for the City. Let's stay in touch. Sincerely, Bob Zitur Council Member 340(1 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 ft or December 1, 1989 Ms. Jar, Zejdl ik BATON CORPORATION 331 2nd Avenue North Minneapolis, Minnesota 55401 Re: Parkside Apartments - Plymouth, Minnesota Dear Ms. Zejdlik: Frank B. Hall & Co. of Minnesota, Inc. Northland Plaza 3800 West 80th Street, Suite 1100 Minneapolis, Minnesota 55431 -% DEC 4 1989 � CtTYOf f�L���ilTh I wish to again bring to your attention a couple of problems regarding the captioned. As you know, some of the apartments are occupied by people with pets who continue to trespass on our property. In spite of numerous pleas regarding this issue, the problem has not been resolved. It would be my suggestion that a fence be constructed to eliminate the possibility of animals trespassing on our property. Another issue of great concern is the large evergreen tree that was planted as a screen between the two properties that died over two years ago. In spite of our bringing its removal to your attention for some time, it was not removed until just last fall.- More importantly, however, there is still a hole where the tree was. Our question now is, when will a tree of similar size be planted? As mentioned, I have contacted you on numerous occasions regarding this issue. The only response we get is from the caretaker at the apartment buildings, who by her own admission, states she is unable to do anything about this. We would appreciate a meeting or at least a telephone conversation with you regarding these two issues. Sincerely, Ja es W. Bjorgan Vice President (Direct Telephone #893-6782) JWB/c j n cc: Virgil Schneider, Mayor Teleohone(6121,835-5030 Telex 4310141 FAX /A191R43-AA49 Fctahlichwl in MR9 .Av�-' 5 �9 toi r 0-7 C -57 S IY I/ *q,