HomeMy WebLinkAboutCouncil Information Memorandum 05-11-1989CITY OF
PLYMOUTR
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 11, 1989
RECYCLING CASH DRAWING
May 11: NO WINNER
Next Week: $400 Cash Award
UPCOMING MEETINGS AND EVENTS.....
1. SCHEDULE FOR CITY COUNCIL DIAL -A -RIDE SAMPLER ON MONDAY, MAY 15
The Plymouth Dial -A -Ride vehicle will pick-up Councilmembers on the
following schedule in order that you will arrive at Plymouth City
Center at 6 p.m. for the Board of Review meeting:
Virgil Schneider - 5:10 p.m.
Bob Zitur - 5:15 p.m.
Jerry Sisk - 5:30 p.m.
Lloyd Ricker - 5:40 p.m.
Maria Vasiliou - 5:45 p.m.
As the Council will recall, the purpose of this "sampler" is to
provide you with firsthand knowledge of how the system works in
order that you might feel more comfortable in responding to
questions you may receive from the public.
As part of the May 15 agenda, the City Council will receive a status
report from Frank Boyles on the newest portion of the Plymouth
transportation system -- the Plymouth Dial -A -Ride system.
2. BOARD OF REVIEW -- Monday, May 15, 6:00 p.m. The Council will
reconvene as the Board of Review in the City Council Chambers.
3. PLYMOUTH FORUM -- Monday, May 15, 7:00 p.m. Plymouth Forum in City
Council conference room.
4. COUNCIL MEETING -- Monday, May 15, 7:30 p.m. Regular City Council
meeting in City Council Chambers.
5. COMMUNITY CENTER PUBLIC MEETING -- Tuesday, May 16, 7:30 p.m. A
public meeting on proposed revenues and expenditures for the
community center will be held in the City Council Chambers. A copy
of the meeting notice is attached. (M -y)
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 11, 1989
Page 2
6. PLANNING COMMISSION -- Wednesday, May 17. Planning Commission Forum
begins at 7:15 p.m., with special Planning Commission meetinq
following at 7:30 p.m. Agenda attached. (M-6)
7. CALENDARS -- Meetings calendars for May, June and July are
attached. The May calendar has been revised to show the change of
meeting date for the Board of Zoning from May 22 to May 23, and the
rescheduling of the May 18 HRA meeting to June 1. (M-7)
FOR YOUR INFORMATION....
I. COMMUNITY CENTER OPERATING REVENUE AND EXPENSE FORECAST - Eric Blank
and I have prepared a forecast of anticipated revenues and expend-
itures for the proposed Community Center. With respect to revenues,
we recognize that the City Council has not begun to address the
question of specific fees or fee structures. Nonetheless, we have
made our projections based upon the assumptions noted. The operat-
ing expenditures are predominately attributable to personnel costs
which to some extent will be variable depending upon the use of the
facility. In any event, based upon these projections, we are fore-
casting that on an annualized basis in 1990 the operating expendi-
tures of the center would exceed revenues by between 5146,000 and
$185,000. We have also calculated the tax impacts of these taxes on
houses of various values. These two scenarios, therefore, reflect
that the fees would cover between 80 and 73 percent. These
materials are currently available for public review, and will be
distributed at the public meeting Tuesday evening. (I-1)
2. PARK TOUR -- The Park and Recreation Advisory Commission annual park
tour is scheduled for Wednesday, May 24. The bus will leave the
City Center at 5:15 p.m. Council members and Planning Commissioners
have been invited on the tour. If you plan to attend, please let
Nancy Pederson, Park and Recreation Secretary, Ext. 266, know by
May 22.
3. BUILDER AND DEVELOPERS MEETING _- Building Division staff will meet
with Plymouth builders and developers on Thursday morning, May 18,
in the City Council chambers. Items for discussion include erosion
control, building permit checklist requirements, an update on 1988
Uniform Building Code, and modifications to the automated permit
system. A copy of the meeting notice is attached. (I-3)
4. NORTHWEST CITIES - MAYOR'S FORUM -- The Northwest Cities Production
for May includes a Mayor's Forum discussing Light Rail Transit.
Attached is the background information prepared for Mayor
Schneider. (I-4)
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 11, 1989
Page 3
5. HENNEPIN COUNTY RECYCLING TASK FORCE -- A report from Dick Pouliot
on the May 8 Hennepin County Recycling Task Force meeting is
attached. Dick reports that the following recommendations to the
County Board were adopted by the Task Force:
1) Recommendation that a proposed processing center be leased
and a contract in place for operation of a site not later
than July 1, with activities for the center to begin no
later than January 1, 1990.
2) Recommendation that the County Board support the general
principle as outlined in a proposed made by the Minneapolis
City Council which would establish parity prices for
recyclable materials (copy attached).
(I-5)
6. AFFIRMATIVE ACTION PROGRAM --- Under the Minnesota Human Rights Act,
Section 363.073, adopted in 1988, all local governments with 20 or
more full-time employees are required to have an affirmation action
program on file and certified by the State. Without the State
certification, local governments are ineligible to receive state
aids or funds which are in excess of $50,000.
Attached is a copy of the City's Affirmative Action Program which
we recently submitted to the State Department of Human Rights for
certification. Once the program has received state certification,
steps will be taken for its implementation. (I-6)
7. JUDGES TRAINING FOR SCHOOL DISTRICT ELECTIONS -- For the first time
the City has assisted with school district elections. New
legislation requires that school districts conduct elections in
accordance with state election law, as the City has done for many
years. In accordance with the law, Laurie Rauenhorst was designated
the training officer for District 284 by the County Auditor and
conducted a training session for the 30 election judges appointed to
work the I.S.D. 284 school district election on May 16. We will
also have the City Center switchboard open until the polls close at
8:00 p.m. on election day for voter registration verification, as
requested by Districts 281 and 270.
8. COMPLAINTS -- Attached are public safety department follow up
reports to a noise complaint involving Herb's Union 76 service
station, and a complaint of dogs running at large in the
neighborhood of 12500 block of 58th Avenue. (I-8)
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 11, 1989
Page 4
9. DEVELOPMENT SIGNAGE -- On Friday, May 12, a development sign will be
placed at the following location:
South of 45th Avenue North and East of West Medicine Lake
Drive. Craig Scherber is requesting approval of a Land Use
Cu—ide Plan Amendment, Stage Growth Amendment, Rezoning and
Preliminary Plat. The Land Use Guide Plan Amendment is to
reclassify approximately 10 acres from LA -3 (high medium density
residential) to LA -2 (low medium density residential). The
Stage Growth Amendment is to remove approximately 35 acres from
the post 1990 service area. The rezoning is from FRD (Future
Restricted Development) to R-2 (low density multiple residence)
district. The preliminary plat is for the creation of 41 single
family lots. (89025)
This request will be heard by the Planning Commission at the
Wednesday, May 24 meeting.
10. CORRESPONDENCE:
a. Letter to City Council from William and Doris Bullard, 2025
Xanthus Lane, regarding the Reiser Farm Mooney Lake project.
(I -10a)
b. Memorandum from Blair Tremere on the status of the adult
residential care facility project. (I -10b)
c. Letter responding to Stephen and Carolyn Ruff, 125 Black Oaks
Lane, on problems they have experienced with the use of a
Wayzata zip code. (I -10c)
d. Letter to Beth Docherty, 3905 Evergreen Lane, from Fred Moore,
on her request for stop or yield signs at the intersection of
37th Avenue and Evergreen Lane. (I -10d)
e. Copy of letter to the Editor, Plymouth Post, from Joan Demeules,
12065 - 48th Avenue North, on the Community Center. (I -10e)
f. Letter to Val Krisko, from Lisa Cohen, Energy Assistance
Program, for her assistance in working with the Energy
Assistance Program. (I -10f)
g. Letter to TwinWest Chamber Members from David Olson, Chamber
president, on the May 16 Public Community Center meeting.
(I -log)
h. Letter to Mayor Schneider, from Donald Wegmiller, President
Health One Corporation, on the status of contract negotiations
between Health Employers, Inc., and the Minnesota Nurses
Association. (I -10h)
May 2, 1989
�l- S
CITY OF
PLYMOUTR
•.Di�w 01 �� 04w" , Re - . WKS
Dear Sir/Madam:
As the City Council proceeds with planning for the corm ity center, the next
step is to discuss projected operating costs and revenues of the facility. A
public meeting has been scheduled for 7:30 p.m. on Tuesday, May 16 in the City
Center Council Chambers to review and discuss these data. You are encouraged
to attend, ask questions and offer your camments.
While we would like to recover all of the City's operating costs for the
proposed community center, we know that this will not be possible. Therefore,
sane level of property tax subsidy will be required.
City staff is preparing a forecast of the estimated revenue a camminity center
may reasonably be expected to generate as well as projected operating costs.
These data will be available for review at the Parks and Recreation Department
in the City Center beginning Thursday, May 11.
The five person Special Camminity Center Architectural Committee, appointed by
the City Council, will facilitate the meeting. Committee members are:
Councilmember Jerry Sisk (Chair), CouncilnEnter Lloyd Ricker, PRAC Chairperson
Barb Edwards, Public Works Director Fred Moore and Parks and Recreation
Director Eric Blank. City Manager Jim Willis is an ex -officio member.
If you have any questions about the meeting, please contact Parks and
Recreation Director Eric Blank at 559-2800 ext. 265.
We cordially invite you to attend the May 16 meeting and offer your camients.
Sincerely,
14"IT v4k,
Jerry Sisk, Chair
Special Community Center Architectural
Selection Committee
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
FOR IMMEDIATE RELEASE FOR HARE INFORMATION:
Eric Blank, 559-2800 ext. 265
Plymouth city officials will hold a public meeting on Tues., May 16 at
7:30 p.m. in the City Center Council Chambers, 3400 Plymouth Blvd., to discuss
projected operating costs and revenues of the proposed community center.
Citizens are encourage to attend, ask questions and offer comments.
While the City Council would like to recover all of the operating
expenses for the proposed facility, this will not be possible. Therefore,
some level of property tax subsidy will be required.
City staff is preparing a forecast of the estimated revenue a com ni ty
center may reasonably be expected to generate as well as projected operating
costs. This information will be available for review at the Parks and
Recreation Department in the City Center beginning Thurs., May 11.
The five person Special Co m mnity Center Architectural Committee,
appointed by the City Council, will facilitate the May 16 meeting. Committee
members are: Counci]member Jerry Sisk (Chair), Councilmember Lloyd Ricker,
Parks and Recreation Commission Chair Barb Edwards, Public Works Director Fred
Moore and Parks and Recreation Director Eric Blank. City Manager Jim Willis
is an ex -officio member.
The meeting will be shown live in Plymouth on cable TV channel 37.
-30-
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, May 17, 1989
CITY COUNCIL CHAMBERS
WHERE: Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the
Planning Commission and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or
petitioner so requests, in which event the item will be removed from the
consent agenda and considered in normal sequence on the agenda.
PUBLIC FORUM
1. CALL TO ORDER
2. ROLL CALL
3.* CONSENT AGENDA
4.* APPROVAL OF MINUTES
5. PUBLIC HEARINGS
7:15 P.M.
7:30 P.M.
April 26, 1989
A. Ryan Construction/Rockford Road Plaza. Land Use Guide Plan
Amendment, Planned Unit Development Concept Plan located at 4325
Vicksburg Lane North (89014)
B. Independent School District #284. Greenwood Elementary School
Addition Site Plan/Conditional Use Permit located at 3635 State
Highway 101 (89019)
C. Independent School District #284. Sunset Hills Elementary School
Addition Site Plan/Conditional Use Permit located at 13005 Sunset
Trail.
D. United Properties Development Company. Conditional Use Permit for
Carabone's Italian Restaurant at Parker's Lake Towne Centre located
at the southeast intersection of Vicksburg Lane and 22nd Avenue
North (89022)
0111MM-10FUM
A. Select Metals Inc. Site Plan and Variance located at 14920 27th
Avenue North (88100)
7. ADJOURNMENT 10:30 P.M.
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May 11, 1989
COMMUNITY CENTER OPERATING BUDGET/FEES-REVENUES COMPARISON
ESTIMATED EXPENSES
PERSONAL SERVICES ....................................................$461,270
MATERIALS & SUPPLIES ...................................................75,000
CONTRACTUAL SERVICES ..................................................330,650
r A D T T A T r)TTTT AV _ _ _ _ _ _ . _ _ _ _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.500
TOTAL........................................................... 74 420
ESTIMATED REVENUES*
Family Memberships -Res 300 x $250 =
$75,000
-Non Res 15 x $375 =
5,625
Individual Memberships -Res 350 x $110 =
$38,500
Non Res 20 x $165 =
3,300
Daycare Membership 50 x $100 =
$5,000
plus daily fee of 0.75 per child =
$3,000
(Mon -Fri 9am-4pm only, except holidays)
General Admission (90,000 visitors @ $2.67 ea) _
$240,300
Adults 18 & over $3.00
Youth 2-17 $2.50
Children under 2 free
(See attachment on comparable fees)
SUB -TOTAL
$370,725
Ice Time & Skate Sharpening
$210,000
($232,000 four other rinks average)
Pool Rental (special times only)
$2,500
Swim Lessons
$5,000
Great Hall (60 rentals x $400) (Brk Pk $22,000)
24,000
Racquetball (4 hr x 3 courts = 12 hr x $5/hr =
$60/day x 365) _
$21,900
Brooklyn Park $20,000, 2 courts
Eden Prairie $40,000, 3 courts
Gym/Track
2,000
Teen Center (10 coin operated games)
$15,000
Dance/Aerobics
9,125
.50 per visit charge part of class fee
at 50 per day
Food Vending (net revenue)
$18,000
Arts & Crafts
$8,000
.50 each visit in class fee (20 students
per day per room)
Multi-purpose (two rentals per week @ $25 each)
$2,600
Locker Rental 150,000 x .25
$37.50
0
TOTAL
$726.350
$688.850
Tax Support Required
<$146.070>
<$185.570>
*Note: The user or membership fees have NOT been formally established and are
only preliminary for fiscal forecasting.
COMPARABLE FEES
YMCA
Family
Family
YMCA
Individual
Individual
BROOKLYN CENTER
Family
Individual
General Admission
Adult
Youth 15-17
Children
EDINBOROUGH PARK (EDINA)
Family
Individual
Non -Edina
Family
Individual
Daily Rate
BUNKER HILLS WAVE POOL
Daily
18 & over
17 & under
$408 reg plus $95 1st year
$720 health center plus $125 1st yr
$288 reg plus $95 first year
$420 health center plus $125 1st yr
$228.00
$127.00
$2.50
2.00
$1.75
$150.00
$112.00
$200.00
$150.00
2.50
$4.00
$3.00
EDEN PRAIRIE
Family $150.00
Individual $80.00
Tax
Support
$100,000
$148,000
$185,000
PLYMOUTH COMMUNITY CENTER
ESTIMATED PROPERTY TAX SUPPORT
Annual Tax Support by Home Value (S1,000's)
80 90 100 120 140 160 180 200
$ 2.24 $ 2.66 $ 3.08 $ 3.92 S 4.76 $ 5.60 S 6.44 S 7.27
$ 3.32 $ 3.94 $ 4.56 $ 5.80 $ 7.04 S 8.29 S 9.53 S1O.76
$ 4.14 $ 4.92 $ 5.70 $ 7.25 $ 8.81 S10.36 $11.91 513.45
1X--'
�w�
C ITV OF
PLYMOUTF+
April 24, 1989
TO: Builders and Developers in Plymouth
FROM: Joe Ryan, Plymouth Building Official (Z)"--
rr' Ia k�. --q::- 3
You are invited to attend a meeting with the Plymouth Building Division Staff on
Thursday, May 18, 1989 beginning at 7:30 a.m. at the Plymouth City Center Council
Chambers at 3400 Plymouth Boulevard, Plymouth, Minnesota.
The items
for discussion are
listed below. If you have a
specific question you
would like
addressed, please
write it down and return it to
the Building Division
before May
12, 1989. We will
answer as many questions as time
allows.
If you plan to attend, please let us know before Friday, May 12, 1989, by calling
Tammy Ward at 559-2800, Extension 223.
INTRODUCTION:
EROSION CONTROL:
CHECKLISTS:
USE:
1988 UNIFORM BUILDING CODE UPDATE:
AUTOMATED PERMIT SYSTEM MODIFICATIONS
QUESTIONS:
Joe Ryan, Building Official
City Engineer,
Bob Burger, President; Plymouth
Development Council
Joe Ryan, Building Official
Plans and Surveys
Inspections
Code Deficiencies
Scott McLellan, Code Consultant; Minnesota
State Building Codes and Standards
Division
Joe Ryan, Building Official
Joe Ryan, Building Official
ADJOUF411E TT - 9:30 A.M.
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800
Light Rail Transit
Information for lkiyors I Forum
Thursday, May 11, 1989
I. History
Z LA
A. 1964: MnDOT initiates an analysis of alternative transit
technologies
B. 1967: Met Council & Metropolitan Transit Council (MTC) continue
analysis of these alternative transit technologies
C. 1970: MTC conducts a series of studies to determine which form of
transit would be best suited as the backbone of the regional transit
system.
D. 1975: Legislature prohibits further study of fixed rail systems due
to the infeasibility of the heavy rail systems being proposed at the
time.
E. 1980: 1) First LRT conference hosted by state & regional agencies
to discuss possibilities for Twin Cities metro area. 2) Legislature
authorizes feasibility study of light rail transit in the metro
area. 3) First report including an LRT option among the
transportation alternatives examined (Hiawatha Ave.) is prepared by
City of Mpls. & MnDOT.
F. 1981: Met Council submits LRT feasibility study to the Legislature
recommending further study of University Ave. corridor.
G. 1982: Met Council initiates study of bus & LRT alternatives for
University Ave. & southwest corridor.
H. 1983: Environmental Impact Statement (EIS) completed for Hiawatha
Ave. corridor, recommending LRT as preferred alternative.
I. 1985: Transit Service Needs Assessment is completed. This report
serves as the foundation planning document for regional decision
making on transit alternatives and priorities.
Draft EIS for SW corridor/University Ave. LRT routes is prepared.
The Regional Transit Board (RTB) & Met Council recommend that
University Ave. be the first priority candidate for LRT. RTB also
authorizes a preliminary engineering study of the University Ave.
corridor.
Legislation is enacted requiring.' the RTB to complete an assessment
of transit service needs & markets in the metro area before any
further LRT planning is done.
J. 1986: Met Council adopts Long -Range Transit Study. It analyzes
priorities among corridors for potential transit capital
improvements.
`"1
K. 1987: Legislature gives primary responsibility for LRT development
to county regional transit authorities (CRRAs).
RTB retains LRT planning authority for in the Midway corridor. The
Council & MIC are allowed to cooperate with CRRAs in LRT planning,
design & operation.
RTB and Ramsey County Regional Rail Authority initiate the Midway
Corridor Planning Analysis.
L. 1988: The Legislature puts MnDOT in charge of appropriating funds
for CRRAs.
Hennepin County Regional Rail Authority adopts a comprehensive LRT
system plan which recommends implementation of LRT in five
corridors. (See Figure 2)
M. 1989: Ramsey County Light Rail Comprehensive Plan is expected to be
completed in the fall.
Anoka County Light Rail Comprehensive Plan is expected in the
spring.
Hennepin County preliminary engineering for its Stage I LRT system
is to be completed late in the year. (See Figure 2)
The Dakota County Light Rail Comprehensive Plan is expected to be
completed late in the year.
II. Hennepin County Comprehensive LRT System Plan
A. 20 Year Plan: The long range view of how LRT will service Hennepin
County. It reflects expected growth in population & employment
concentrations. (See Figure 1)
1. Includes 5 corridors & a downtown segment located underground
a. Northwest Corridor to 85th Ave. N. with possible future
extensions.
b. Northeast Corridor serving NE Mpls. with extension to the
north to be coordinated with Anoka County Regional Railroad
Authority
c. University Corridor serving the University of Minnesota with
extension to the east to be coordinated with the Ramsey
County Regional Railroad Authority
d. Hiawatha Corridor through the Minneapolis -St. Paul
International Airport to the Mall of America site in
Bloomington.
e. South Corridor through Richfield and into Bloomington, with
extension to the south to be coordinated with the Scott &
== 1
Dakota County Regional Railroad Authorities, and with
possible extensions along the I-494 corridor
f. Southwest Corridor through Hopkins to Eden Prairie & with an
extension to Chaska to be with coordinated with the Carver
County Regional Railroad Authority
(These corridors were determined to be technically feasible
by the Met Council because each met one or more of the
following criteria: significant relief of traffic
congestion; potential transit patronage; service to transit
dependents; cost effectiveness)
2. The proposed corridors come together in downtown Mpls. The
downtown segment is proposed to be under ground.
3. The LRT maintenance facility will be located along the Hiawatha
Corridor between I-94 and Franklin Ave.
4. Length (miles): 50.8 miles
5. Capital Cost (1988 $ Million): $825
6. Daily Ridership Range Year 2010: 87,200-114,000
7. The HCRRA has also expressed an interest in the post -20 year
development of LRT. The Plymouth corridor is an example of a
potential future aligmnent.
B. Stage 1 Plan: From the Twenty Year Plan, a Stage I System Plan is
recamnended for implementation. It includes the University
connector & initial segments of the other 4 corridors contained in
the 20 Year Plan. (See attachment)
1. Includes 5 corridors
a.
Northwest
b.
Southwest
c.
University
d.
Hiawatha
e.
South
2. Length (miles): 29.1 miles
3. Capital Cost (1988 $ Million): $497
5. Daily Ridership Range Year 2010: 70,000-91,300
III. System Financing for Stage I
A. Cost: $497 million
1. Three sources of funding have been identified. They will
provide about 64 percent of the funds needed to construct the
Stage I system.
a. Property tax levy of up to 1 mill for Hennepin County will
yield about 44 percent
b. Motor Vehicle Excise Tax of 6 percent will provide about 14
percent
c. Tax increment financing through agreements between the HCRRA
and cities will provide about 6 percent
2. other revenue sources that are candidates to be used to retire
bonds include:
a. Hiawatha Special Funding
b. I -35W Reconstruction Funds
c. Urban Mass Transportation Administration Capital Grant
d. Private Sector Development Related Payments
e. Other private sector contributions
IV. The Issues
A. The capital costs associated with LRT are enormous and are only
estimates. Will the system really increase transit use or just add
another major cost to our already expensive transportation system?
B. Will LRT ridership be undermined because the Twin City metro area is
unlike other metro areas where LRT has been implemented, in the
respect that:
1. Our metro area is comparatively small from population comparison
perspective.
2. Our metropolitan area is spread out, reducing density
considerably.
3. Congestion problems in our area are mild or non-existent when
compared with other areas. That fact coupled with the fact that
the automobile is being accommodated (i.e. not becoming
substantially more expensive to use) makes one wonder if
there will be sufficient consumer motivation to use the
expensive LRT system.
C. Like the existing transit (i.e. bus system), LRT will
disproportionately serve residents of the central cities and
developed first ring suburbs. Will those communities be expected to
pay in proportion to the benefit received or will the developing
suburbs once again be called upon to subsidize these extraordinary
capital expenditures?
D. Have we really exhausted the search for all transit solutions,
leaving LRT as the only viable remaining alternative or are we just
jumping at the latest toy on the block?
E. Both the 20 year plan and Phase I Plan show that LRT is primarily
for service to and frau the central business district. In light of
the fact that these areas are already well served, what are we
really gaining? Also, how does LRT serve suburb to suburb traffic?
V. Where other northwest suburbs are caning frau:
- Golden Valley: Has not officially adopted a position. The City
Council has heard some negative feedback on it but is holding off
co ranting on whether its in favor or against it.
- Robbinsdale: An article in the May 4, 1989 Star Tribune's Conymmity
Section indicated that Robbinsdale may let LRT go through if the county
helps improve two intersections. (See attached article.)
- Brooklyn Park: Has adopted a position in favor of LRT
- Brooklyn Center: No official position. However, the Council's
feeling is that it will not serve suburban employment centers (like
Brookdale). Unless it does, it will be missing a major opportunity for
ridership.
VI. Plymouth Position
A. No Council adopted position to date. Concerns of the city are:
1. LRT only if it's demonstrated that all other options have been
exhausted.
2. Funding source which is responsive to benefit received.
3. Enhanced emphasis on community based transit programs to serve
internal city needs, linkages between cities (the wheel) and
linkages to LRT (spokes).
4. If LRT must be tried, do so on a small scale to see if the
enormous public investment can be justified by ridership and
that operating costs are as low as claimed.
5. According to the Public Attitudes and Opinions Toward LRT, a
survey prepared for the RTB in Feb. 1989: Generally, the public
believes that LRT is a modern form of mass public
transportation. Beyond that, they have very little specific
information or knowledge about what a LRT system is like or how
it would operate.
47 percent indicated that they were knowledgeable about LRT.
However, when asked what they thought LRT was most like,
respondents felt that it was most like the monorail at the
state zoo and least like the streetcar system that the area
had until about 1950.
Even though respondents state a modern mass transit system is
needed, the acceptance of LRT is not because they will use it,
but rather for "others to use." In other words, the majority
state that they do not, or may not use public transportation,
but they believe that they will be able to drive on highways
that are less congested because others will use LRT.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: May 8, 1989
TO: James G. Willis, City Manager through Fred G. Moore, Director of
Public Works
FROM: Richard J. Pouliot, Project Coordinator
SUBJECT: RECYCLING TASK FORCE MEETING
The Hennepin County Recycling Task Force, chaired by Commissioner Mark Andrew,
met at 8:00 a.m. in St. Louis Park City Hall. Vern Genzlinger gave an update on
the efforts of Hennepin County to obtain a processing center on the efforts
being taken for temporary newspaper storage to be used later to test the burn
facility and also showed a two minute news clip from Channel 5 showing that
newspaper can be used for reprinting new newspapers.
Actions taken by the board were:
1. Recommend to the County Board that the proposed processing center
be leased and a contract in place for operation of the site no
later than July 1, with activities to begin no later than January
1, 1990.
2. Recommend to the full board that they support the general
principle as outlined in a proposal made by Kathy O'Brien from the
Minneapolis City Council which would establish parity prices for
recyclable materials (copy attached).
Solutions to the immediate problems being posed by the cities were not
discussed, i.e. cities are left to fend for themselves as far as extension of
recycling collections after May 31. It was pointed out that a new processing
center would merely substitute for the activities being conducted at the Rice
Street Plant owned by Ramsey County and that regardless of where recyclables are
processed, markets will still have to be found in order to solve the current
glut. This situation will be further aggravated by a three week shutdown by
Waldorf Paper Company for plant modifications in the near future.
Following the adjournment of the task force, a separate meeting was held with
the County Recycling Coordinator and the Municipal Recycling Coordinators. Some
of the questions asked indicated the County was receptive to amended funding
contracts for increased costs involved from new Recycling contracts etc. If a
shutdown becomes necessary, causing a city's total tons collected to reflect
less funds as a result of a lower percentage from the County, they would be
receptive to prorating the amount collected on a monthly basis prior to the
shutdown in order to determine what percent of the waste stream would have been
diverted had the shutdown not occurred.
RJP:kh
By
RESOLUTION
y,vComm.
Referred to ------
of the Date
CITY OF MINNEAPOLIS
Whereas the State of Minnesota, the Metropolitan Council, the County of
Hennepin and the municipalities within Hennepin County are committed to
residential recycling as a primary means of landfill abatement;
Whereas newspaper composes approximately 70% of the residential
recyclable waste stream;
Whereas the market value of newspaper has collapsed to the extent that
it has rendered residential recycling programs financially unviable under
current contractual arrangements between municipalities and recycling
contractors;
Whereas it is imperative that the County of Hennepin make extraordinary
provisions to ensure that residential recycling programs which provide for
the collection of newspaper as well as other recyclable materials be
sustained unless/until it is determined that newspaper should be included in
the mixed residential waste stream for central processing,
Therefore Be It Resolved by The City Council of The City of
Minneapolis:
That The City of Minneapolis recommends that the County of Hennepin and
the municipalities of Hennepin County support the following actions:
That Hennepin County clarify its municipal recycling program grant
funding guidelines to explicitly provide that the costs to dispose of
unmarketable recyclable materials are eligible program expenditures.
That Hennepin County amend its municipal recycling program grant
funding guidelines as follows:
The current funding provisions shall remain intact, but, in addition,
the County shall adopt the following interim funding provision:
1) The County shall establish a base value per ton for mixed
residential recyclable materials.
2) The County shall determine monthly the actual market
value per ton for mixed residential recyclable materials.
_ZS7
3) The County shall recommend to all municipalities that they
amend contracts with residential recycling contractors to pay
to the contractors, in addition to the fees required under
the original contract terms, the amount that the base value
of mixed residential recyclable materials exceeds the actual
market value determined and announced by the County each month
for all tons of mixed residential recyclable materials
collected.
4) The County shall reimburse the municipalities for 100% of the
cost of the excess payments made to the recycling contractors.
5) This provision shall be in effect until the actual market
value of mixed residential recyclables exceeds the base value
of mixed residential recyclable materials for three
consecutive months or until the County designates the
destination of all mixed residential recyclable materials to a
County recyclables processing center.
That the County of Hennepin explore with other metropolitan counties
the option of entering into joint powers agreements for the construction and
operation of a central recyclables processing facility and the marketing of
recyclable materials delivered to such facility.
That the County of Hennepin construct a central recyclables processing
center alone or in cooperation with other metropolitan counties as soon as
possible.
That the County of Hennepin explore with Ramsey County and other
interested municipalities the acquisition of recycling equipment for
possible publicly -provided collection efforts.
That the County of Hennepin recommend to the State Legislature that the
5
State expend funds to encourage development of new markets for recyclable
. materials and to construct and operate facilities and transportation systems
to receive and deliver to markets recyclable materials.
That the County of Hennepin recommend to the State Legislature that the
State provide incentives and/or grants to manufacturing companies that use
recycled materials instead of virgin materials in their manufacturing
processes.
That the County of Hennepin monitor the market conditions for newspaper
and determine by January 1, 1991 whether newspaper should be collected
separately for recycling or included in the mixed residential waste stream..
PASSED. 19
APPROVED 19
NOT APPROVED
VETOED
ATTEST
City c;.M
v.louaenr of Coy -ell
Mayor
CITY OF PLYMOUTH
AFFIRMATIVE ACTION PLAN
MAY, 1989
TABLE OF CONTENTS
AFFIRMATIVE ACTION PLAN
I. INTRODUCTION .............................................. 1
II. DESCRIPTION OF COMMITMENTS ................................ 1
III. EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT ............. 1
IV. ASSIGNMENT OF RESPONSIBILITY FOR AA PLAN .................. 3-4
V. DISSEMINATION OF POLICY ................................... 5
A. Internal Dissemination
B. External Dissemination
VI. ORGANIZATION CHART ........................................ 6
VII. WORKFORCE AVAILABILITY AND UTILIZATION ANALYSIS........... 7-8
Work Force Analysis ..................................... 9-14
Availability Analysis ................................... 15
VIII. GOALS AND TIMETABLES ...................................... 16-19
IX. PROBLEM IDENTIFICATION AND CORRECTIVE ACTION .............. 20-21
X. MEASURES TO FACILITATE IMPLEMENTATION ..................... 22-24
XI. AUDITING AND MONITORING ................................... 25
XII. AFFIRMATION ACTION FOR DISABLED PERSONS ................... 26-29
XIII. DEVELOPMENT AND EXECUTION OF AA PROGRAMS .................. 30
XIV. APPENDICES
-i-
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I. INTRODUCTION
Pursuant to Minn. Stat. § 363.073, subd. 1, the City of Plymouth (the City)
must adopt and submit an Affirmative Action (AA) Plan to the Minnesota
Department of Human Rights (the Department) for approval in connection with
its commitments with the State of Minnesota. To fulfill this requirement,
and in furtherance of its commitment to Equal Employment Opportunities
(EEO), the City has adopted the following AA Plan.
II. DESCRIPTION OF COMMITMENTS
The City has commitments from the State of Minnesota to annually provide
local government aid, municipal state aid, police and fire aid. The
approximate dollar value of these annual commitments are $2,000,000.
III. EQUAL. EMPLOYMENT OPPORTUNITY POLICY STATEMENT
This statement is to affirm the City's commitment to providing equal oppor-
tunity to all employees and applicants for employment in accordance with
applicable EEO/AA laws, directives and regulations of federal, state and
local governing bodies or agencies thereof, specifically including Minn.
Stat. § 363. In order to promote its policy of providing equal opportunity,
the City:
1. Will not discriminate against or harass any employee or applicant
for employment because of race, color, creed, religion, national
origin, sex, disability, age, marital status, or status with regard
to public assistance (Protected Class Members).
2. Will ensure that personnel actions are free of discrimination
including, but not limited to, hiring, upgrading, promoting, demot-
ing, transferring, recruiting or recruitment advertising, selec-
tion, layoffs, disciplinary action, termination, rates of pay or
other forms of compensation and selection for training, including
apprenticeship.
3. Will support employment decisions which further the principles of
equal employment opportunity.
4. Will evaluate the performance of its management and supervisory
personnel, in part, on the basis of their efforts to achieve the AA
objectives set forth herein. Any employee of the City who does not
comply with the City's EEO policies as set forth in this Statement
will be subject to disciplinary action.
-1-
5. Has appointed Frank Boyles, the City's Assistant City Manager, to
manage the EEO Program. His responsibilities will include monitor-
ing all EEO activities and if required by federal, state or local
agencies, reporting the effectiveness of the AA Program. The City
Manager will receive and review reports on the progress of the
City's AA program. If any employee or applicant for employment
believes he/she has been discriminated against, please contact
Frank Boyles, 559-2800, Ext. 203.
THE CITY OF PLYMOUTH
Date: May 15, 1989
*Cit
. Willis
nager
-2-
IV. ASSIGNMENT OF RESPONSIBILITY FOR AA PLAN
A. The City's EEO/AA Coordinator is Frank Boyles. The EEO/AA Coordinator
may appoint an assistant for help in implementing the responsibilities
set forth herein. The EEO/AA Coordinator is responsible for admin-
istration of the AA Plan. His duties shall include the following:
1. Develop the City's EEO/AA Policy Statement and the Affirmative
Action Plan.
2. Ensure that the City's administrative staff and those in hiring
positions are aware of the City's AA responsibilities.
3. Inform the City's department heads and supervisors that it is their
responsibility to take action to prevent the known harassment of
protected class employees and job applicants.
4. Periodically discuss the City's commitment to its EEO policies with
department heads and supervisors.
5. Update the City's AA Plan in accordance with Department of Human
Rights requirements.
6. Establish affirmative action goals and objectives.
7. Ensure that employees are provided equal opportunity as it relates
to City -sponsored training programs, recreational/social
activities, benefit plans, pay and other working conditions without
regard to Protected Class Member status.
8. Inform managers and supervisors that qualified minorities and women
are to be given equal opportunities for transfers and promotions.
9. Periodically audit the City's training, hiring and promotion
practices to remove any known impediments to the attainment of the
City's EEO goals and objectives.
10. Maintain required EEO reports and records to evaluate the
effectiveness of the City's AA Plan and make them available to
appropriate enforcement agencies upon request.
11. Maintain and evaluate the City's progress toward meeting its EEO/AA
goals and objectives.
12. If required by appropriate enforcement agencies, identify problem
areas in the City's AA Plan and recommend solutions to such
problems or remedial actions that can be taken.
-3-
L0
13. Coordinate the implementation of any remedial actions that may be
required by the Department and make a good faith effort to meet
compliance requirements and goals.
14. Serve as liaison between the City and applicable governmental
enforcement agencies.
15. If required, serve as liaison between Protected Class Members and
the City.
16. If required, serve as liaison between the City and any minority
organizations, women's organizations and community action groups
concerned with employment of minorities and women.
17. Receive, ensure the investigation of, and to resolve all EEO
complaints.
18. Periodically inform management of developments in the EEO area that
may impact the City.
19. Periodically audit work sites to ensure compliance in the following
areas.:
(a) That all facilities maintained by the City for the use and
benefit of its employees are desegregated for both sexes or
comparable therefore;
(b) The proper display of EEO posters; and
(c) That qualified protected class employees' are afforded the
opportunity to participate in City sponsored educational,
training, recreational and social activities.
B. Each department head shall have responsibility for promoting the City's
Affirmative Action Plan including:
1. Acknowledge the City's EEO policies and AA Plan and convey this
information to employees in their respective department.
2. Be aware of areas of underutilization of Protected Class Members in
their respective department.
3. Incorporate AA objectives as part of the performance standards for
each supervisor within their department.
4. Periodically discuss the City's EEO policies with employees.
5. Carry out disciplinary actions as appropriate to implement the
provisions of the City's AA objectives.
6. Take actions to prevent harassment of employees placed through AA
efforts.
-4-
Z L0
V. DISSEMINATION OF POLICY
A. Internal Dissemination
1. The Policy Statement will be conspicuously displayed in areas of
the City's facilities available to employees and job applicants.
2. The Policy Statement will be included in the City's Personnel
Policy when such manual is updated.
3. Employees will receive a copy of the City's Policy Statement.
4. The AA Plan will be available for review by any employee or job
applicant by contacting the City Manager's office.
5. The City will inform all employees of its EEO/AA policies and
discuss the policy in orientation sessions.
6. Union representatives will be informed of the City's EEO/AA Policy
and asked to cooperate in its efforts.
7. The City will publicize its Policy Statement in the City newsletter
and Plymouth Rock (employee newsletter).
B. External Dissemination
1. The City Finance Director will send written notification of the
City's EEO/AA policies to vendors, subcontractors, and suppliers
who deal with the City.
2. When contacting employment recruitment sources, the City will
notify them of its EEO policy and encourage them to refer qualified
women and minorities to assist the City in achieving its
objectives.
3. The City will include the statement "Equal Opportunity Employer/
Contractor" or "Affirmative Action Employer/Contractor" on all
purchase order and contracts once the forms are reprinted.
4. The City will communicate to job applicants the existence of its AA
Plan if appropriate and make it available to job applicants upon
request.
VI. ORGANIZATION DIAGRAM
The Plymouth organization diagram is shown on the next page.
-5-
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VII. WORKFORCE, AVAILABILITY AND UTILIZATION ANALYSIS
Workforce/Utilization Analysis
In order to ensure that the City is in compliance with the State law, a
Work Force Analysis was conducted using numbers provided on table three
of the Standard Metropolitan Statistical Area for Minneapolis/St. Paul
obtained from the Minnesota Department of fobs and Training. By
analyzing that data, areas defined as underutilized under the law may
be identified.
The underutilization numbers are used to establish time tables for the
program.
1. Work Force Analysis
A work force analysis report is prepared annually. This analysis
contains job titles ranked from the highest paid to the lowest paid
within each department. For each job title the total incumbents,
by race and sex, and total incumbents, by the total males and
females, are listed. Determinations regarding race have been made
by observation. The City is in the process of establishing a
system to make this determination more accurate (self appraisal).
2. fob Groups
The establishment of "job groups" is part of the Affirmative Action
Program prepared to meet standards required by Revised Order No.
4. These job groups are used solely in the context of the
Affirmative Action objectives of such order. They have no meaning
for any other purpose.
(1) Administrators/Officials: Those persons who develop policy,
exercise responsibility for those policies, provide leadership
and supervision for a department or division. Will have a
college degree or equivalent combination of education and work
experience.
(2) Professional: Those people with at least a four year college
degree in a specific area or equivalent combination of
education and experience. -These people work with the
Administrators in developing and carrying out policy.
(3) Technicians: Those people who have at least two years of post
high school education, such as that which is offered by
technical schools. These people may also have on the job
training which qualifies them for the position.
-7-
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(4) Protective Service: All persons who have at least two years of
post high school education in the field of law enforcement,
regardless of experience level. Also included in this group
are Community Service Officiers who may or may not have post
high school education in the field of law enforcement.
(5) Administrative Support: All those who do office support type
work. May require secretarial school or equivalent on the job
training or experience.
(6) Skilled Labor: All persons specially trained in some type of
manual skill. May require technical degree or comparable level
of experience.
(7) Semi -Skilled Labor: Manual workers of low to moderate skill
level, having general knowledge of the processes involved in
their work. They exercise limited independent judgement and
usually receive on-the-job training. Includes utility and
street maintenance workers.
3. Availability Analysis
Availability data was developed for total minorities and total women
for each job group by using data in the Minneapolis -St. Paul
Metropolitan Statistical Area as reported in Affirmative Action
Information Research and Statistics Office, Minnesota Department of
Jobs and Training, July 1987.
Underutilization is considered to exist when there are fewer
minorities or women in a particular job group than would reasonably
be expected considering availability.
Under- or overutilization in any job group does not imply or admit
any form of discrimination.
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2
VIII. GOALS AND TIMETABLES
The City of Plymouth, in keeping with the Affirmative Action laws, has
developed a Goals and Timetable Chart which will show how the City will
attempt to eliminate underutilization in each job group. Definitions of
terms used in the chart follow:
A. Profile Number: The total number of employees in the given job
group.
B. Profile Percent: The percent of women or minorities currently
employed in that job group.
C. Availability Percent: The percent of women and minorities who are
qualified to perform the tasks in the given job group. These
numbers are taken from the SMSA Mpls/St. Paul Table III, MN
Department of Jobs and Training 1987.
D. Underutilized (Yes/No): Shows whether or not women or minorities
are underutilized in the job group. If there is underutilization
then the number of underutilized represented persons is listed.
E. Est. Year of Utilization: This represents the year by which the
City will make a good faith attempt to eliminate underutilization.
Since goals and time tables are based on availability and are only estimates
and not rigid quotas, it is possible that the goals may not be reached.
Department heads and supervisors will document good faith efforts and submit
such documentation to the City Manager's office.
Goals and Timetables Narrative
The City of Plymouth has established goals and timetables for job groups
that are underutilized.
Taking into account possible expansion, contraction and turnover, in the
city employee population and in the applicant recruitment area, the City
will solicit applications from qualified women and minorities.
The goals and timetable charts are found on the following pages.
-16-
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IX. PROBLEM IDENTIFICATION AND CORRECTIVE ACTION
A summary analysis of problem deficiency areas at the City of Plymouth
indicates the following:
- The work force composition is underutilized in various Job groups --
either for women or minorities.
- The City of Plymouth's Plan of Action is to make a good faith effort
to eliminate underutilization of females and minorities identified
In job groups.
A. SOB GROUP: SKILLED LABOR
No underutilization was found in this job group.
B. SOB GROUP: ADMINISTRATORS/OFFICIALS
Problem Identification:
Women were found to be underutilized in this job group. The City does
not anticipate any potential promotional or hiring opportunities at this
time or in the near future. However, the City will make a good faith
effort to hire three qualified women by 1993.
Corrective Action:
Recruitment for positions in this area will include contacting womens
organizations if or when job openings arise.
C. 00B GROUP: PROFESSIONAL
Problem Identification:
Minorities are underutilized in this job group. The City does not
anticipate any potential promotional or hiring opportunities at this
time or in the immediate future. However, the City will make a good
faith effort to hire qualified minorities by 1993.
Correction Action:
Listings of job descriptions and recruitment will encourage qualified
minorities by use of the job service listings and other appropriate
external services.
-20-
D. JOB GROUP: TECHNICAL
Problem Identification: Minorities are underutilized in this .fob group
area. The City anticipates few if any openings in this area in the near
future.
Corrective Action:
Listings of job description and recruitment will encourage qualified
minorities by use of job service listings and other appropriate external
services.
E. JOB GROUP: PROTECTIVE SERVICE
Problem Identification: There is an imbalance of minorities in this job
group. Openings are anticipated in this area.
Corrective Action:
The protective service is a very highly competitive field and when a
position is advertised, close to 200 applications are received. The
applicants must pass two tests. The City will ensure that such tests
are job-related and that the evaluation process is fair and equitable
for all persons.
F. JOB GROUP: ADMINISTRATIVE SUPPORT
Problem Identification: Minorities are found to be underutilized in
this group. The City anticipates occasional openings in this area.
Corrective Action:
Listing of job description and recruitment will encourage qualified
minorities to apply by use of job service listings and other appropriate
external sources.
G. JOB GROUP: SEMI -SKILLED LABOR
Problem Identification: Minorities are underutilized in this job group
area. We anticipate occasional openings in this area.
Corrective Action:
Listings of job descriptions and recruitment will encourage qualified
minorities to apply by use of fob service listings and other appropriate
external sources.
-21-
X. MEASURES TO FACILITATE IMPLEMENTATION
To facilitate progress toward AA goals, the City will continue the following
actions related to hiring, promotion, training opportunities, classification
recruitment and compensation.
A. Position Descriptions.
1. All regular full time positions in the City have a written fob
description. These descriptions are completed by the department
head and Assistant City Manager and include (a) ,fob title position,
(b) general description of the work, and (c) minimum qualifications
required to perform the work. Job descriptions are provided to all
employees and prospective applicants for review prior to
application.
2. Job descriptions shall be periodically reviewed to ensure they
accurately reflect position functions.
3. All position titles and job descriptions shall be made available to
personnel involved in the recruitment, selection or promotion
process.
B. Recruitment.
I. Job openings will be advertised to attract qualified applicants
including Protected Class Members.
2. When a position becomes available, the City will advertise the
position in the appropriate media. All new advertisements will
include the statement "The City of Plymouth is an Equal Opportunity
Employer". The City may add, at its discretion, the substitute
wording "Women and Minorities are Encouraged to Apply".
The City's Assistant City Manager will do the following to ensure proper
recruitment of qualified individuals.
I. Notify area recruitment resources of job openings.
2. In contacting recruiting resources, may utilize the organizational
listing guide provided by the Department of Human Rights in an
effort to develop contacts and seek referrals.
3. Continue to utilize the major newspaper in the Twin Cities and
appropriate professional magazines and newsletters for job
listings.
-22-
�D
4. Develop and implement any other appropriate recruiting practices
which will encourage qualified women, minorities and handicapped
persons to apply for positions opening within the City.
5. Ensure that the City's employment application only requires
information that is relevant to employee selection.
6. Prohibit any person or persons of hiring authority to consider race,
color, creed, religion, national origin, sex, age, marital status,
public assistance status, political affiliation, handicapped or
disability as a basis for rejecting any qualified individual
applicant for employment.
C. Promotion
I. To ensure tht promotion decisions are in accordance with EEO
principles, the Assistant City Manager or designee shall:
(a) Analyze existing selection procedures and factors to determine
their value as a measure of job success.
(b) Post or otherwise announce promotional opportunities.
(c) Ensure that women and minorities are not required to possess
higher qualifications than other applicants.
(d) Administer all appropriate tests under standardized and uniform
conditions and provide for impartial evaluations of test
results.
(e) Ensure that all job recruitment is open to all qualified male
and female persons unless that job is proven exclusive for one
sex on the basis of bona fide occupational qualifications set
forth in Title VII. and subsequent court decisions.
D. Selection and Hiring
1. The City shall evaluate its selection process to ensure that it is
free from bias.
2. Applications for employment will be reviewed to see if the applicant
meets requirements for the position. If the applicant does not meet
the requirements, they will be informed.
3. The City will carefully select those involved in the selection and
hiring process in an effort to eliminate bias in hiring practices.
-23-
E. Evaluation of gob Performance.
I. Protected Class Members shall not be subject to a probationary
period different in length from any other employee.
2. Performance evaluations shall be related to job performance.
3. Performance evaluations of department heads will be based, in part,
on their performance in implementing and adhering to the City's AA
Plans.
4. Each performance appraisal shall be in writing and shall be reviewed
with the employee and made part of their permanent personnel record.
F. Termination - Disciplinary Procedures.
I. The City's disciplinary procedures will not discriminate against
Protected Class Members.
G. Training.
1. Employee shall not be restricted from attending training programs,
courses, seminars or conferences because of Protected Class Member
status.
2. Training for supervisory staff shall acquaint them with the
provisions, goals and intent of the City's AA Plans.
-24-
XI. AUDITING AND MONITORING
In order to evaluate the implementation and progress of the City's
Affirmative Action Program, the following data shall be maintained by the
Assistant City Manager:
A. Applicant Flow Data/Placements
Data shall be maintained that indicates by job classification the total
number of applicants interviewed, as a result of advertising or
contacting referral sources, those offerred positions, and those hired.
B. Promotions.
Data shall be maintained regarding those employees who are promoted.
This data will include the job classification and EEO job category the
person moved from and moved to.
C. Terminations.
Data shall be maintained on all terminations, voluntary or involuntary
by job classification and EEO job category. The reason for termination
will be documented and be used to determine if a disproportionate number
of Protected Class Members are being terminated.
-25-
XII. AFFIRNATIVE ACTION FOR DISABLED PERSONS
The following shall be included in each of the City's contracts:
A. Affirmative Action Clause for Disabled Persons.
The City will not discriminate against any employee or applicant for
employment because of physical or mental disability in regard to any
position for which the employee or applicant for employment is
qualified. The City agrees to take affirmative action to employ,
advance in employment, and otherwise treat qualified disabled
individuals without discrimination based upon their physical or mental
disability in all employment practices such as the following: employ-
ment, upgrading, demotion or transfer, recruitment, advertising, layoff
or termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship.
The City agrees to comply with the rules and relevant orders of the
Minnesota Department of Human Rights issues pursuant to the Minnesota
Human Rights Act. The City agrees to post in conspicuous places, avail-
able to employees and applicants for employment, notices in a form to be
prescribed by the Commissioner of the Minnesota Department of Human
Rights. Such notices shall state the City's obligation under the law to
take affirmative action to employ and advance in employment qualified
disabled employees and applicants for employment, and the rights of
applicants and employees.
The City shall notify each labor union or representative of workers with
which it hs a collective bargaining agreement or other contract under-
standing, that the contractor is bound by the terms of Minnesota
Statutes section 363.073 of the Minnesota Human Rights Act and is
committed to take affirmative action to employ and advance in employment
physically and mentally disabled individuals.
B. Schedule for Review.
The Assistant City Manager shall review on a annual basis the job
requirements and qualifications to ensure they are fob related and
consistent with business necessity and the safe performance of the fob.
C. When physical and mental fob qualification requirements are applied in
the selection of applicants or employees for fob positions, the
requirements shall be fob related and be consistent with business
necessity and the safe performance of the fob.
-26-
D. Pre -Employment Medical Exams.
The City requires employees or applicants for employment to receive a
comprehensive medical exam. The information contained in this exam will
be kept confidential with the exception that (a) supervisors or managers
may be informed of possible work restrictions of disabled individuals
and any special accommodations which may need to be made in that persons
work areas, and (b) officials, employees, representatives or agents of
the Minnesota Department of Human Rights shall be informed if they
request such information.
E. Accommodations to Disabled Employees.
The City will make reasonable and appropriate effort to accommodate the
special needs of disabled employees or applicants unless such
accommodations would impose an undue hardship on the conduct of the
City's business. In determining its accommodation obligations, the City
may consider without limitation the following factors: 1) business
necessity, and 2) financial costs and expenses.
F. Compensation.
The amount of compensation offered to a disabled person who is hired or
promoted will not be reduced regardless of disability income, pension or
any other benefit that employee or applicant receives from another
source.
G. Outreach, Positive Recruitment and External Dissemination of Policy.
The Assistant City Manager will make periodic review of employment
practices to determine whether the required Affirmative Action for
employment and advancement of qualified disabled persons are being
followed. Based on the findings of such reviews, the City shall
undertake appropriate outreach and positive recruitment activities as it
deems appropriate if required.
H. Internal Dissemintation of Policy
To encourage internal support from supervisory and management personnel
and other employees, who may have had limited contact with disabled
persons in the past, and to encourage employee cooperation and
participation the EEO/AA Coordinator shall disseminate this policy
internally as follows:
1. Include it in the City's policy manual when such manual is updated.
-27-
2. Publicize the Policy in the City's newsletter or other appropriate
internal publication.
3. Explain to management and supervisory personel the intent of the
Policy and their responsibility for its effective implementation.
4. Require Department Heads to discuss the Policy with employees in
their respective departments.
5. Discuss the Policy during employee orientation and management
training programs.
6. Inform union officials of the City's Policy and request their
cooperation.
7. Post the policy on City bulletin boards, including a statement that
employees and applicants are protected from coercion, intimidation,
interference, or discrimination for filing a complaint or assisting
in an investigation of discrimination under the Minnesota Human
Rights Act.
8. If employees are featured in the City's policy manual or similar
Internal publications, include disabled employees if appropriate.
I. Responsibility For Implementation
The City has designated the Assistant City Manager to be the Director of
Affirmative Action activities.
His identity shall appear on all internal and external communications
regarding the City's Affirmative Action programs including the following
activities:
I. Develop policy statements, Affirmative Action programs and
internal and external communication techniques in an effort to
ensure these policies are being followed. In addition, super-
visors shall be advised that:
(a) In part, their work performance is being evaluated on the
basis of their Affirmative Action efforts and results;
and
(b) the City is obligated to prevent harassment of employees
placed through Affirmative Action efforts
-28-
2. In conjunction with department heads and disabled employees
identify problem areas in the implementation of the Affirmative
Action Plan and develop solutions.
3. Design and implement an audit and reporting system that will:
(a) Measure effectiveness of the City's Plan;
(b) indicate the need for remedial action;
(c) determine the degree to which objectives have been
attained;
(d) ensure that each department is in compliance with the
Minnesota Human Rights Act.
(e) determine whether known disabled employees have had the
opportunity to participate in City sponsored educational,
training or recreational and social activities.
4. Serve as liaison between the City and the Minnesota Department
of Human Rights.
5. If required, serve as liaison between the City and organizations
for and of disabled, and arrange for the active involvement by
City representatives in the community service programs of local
organizations of and for the disabled.
6. Keep the City informed of the latest developments in Affirmative
Action.
7. If required, arrange for career counseling for known disabled
employees.
INO
XIII. DEVELOPMENT AND EXECUTION OF AFFIRMATIVE ACTION PROGRAMS
The City's Affirmative Action Plan shall be developed and executed as
follows:
I. Job qualification requirements reviewed shall be made available to
all members of management involved in the recruitment, selection,
and promotion process.
2. The City shall review its selection process, including training and
promotion, to ensure freedom from stereotyping disabled persons in a
manner which limits their access to jobs for which they are
qualified.
3. All personnel involved in the recruitment, selection, promotion,
disciplinary, and related processes shall be informed of the City's
commitments to its Affirmative Action program.
4. The City shall use available resources to continue or establish
on-the-job training programs for its employees where appropriate.
5718 18�
Dated: t
-30-
S\ t,- \I --^---
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 9, 1989
TO: Al Cottingham - Planning
FROM: Steve Correll - Police Departmeqf�!/
SUBJECT NOISE COMPLAINT - HERB'S UNION 76
On 05/02/89 at 6:52 P.M., Officer Levens was dispatched to take the report of a
noise complaint from Upon arriving. Officer
Levens received the complaint of work-related noise emanating from Herb's Union 76
at Highway 101 and County Road 6. stated that she had previously
send a letter to Assistant City Manager Frank Boyles on this matter.
On 05/05/89 I sent CSO Wagner to home to receive additional
information regarding the nature of the noise complaint. CSO Wagner's report (see
attached) states M110001Mis bothered by noise created by the repair business
being done at Herb's Union 76. states that the noise is a nuisance
when the Union 76 garage doors are open in the warm weather.
This memo is for your consideration and use when renewing Herb's Union 76 condition-
al use permit. If I can be of any further assistance, please let me know.
SC:gs
cc: Blair Tremere - Director of Planning and Community Development
Frank Boyles - Assistant City Manger
Richard J. Carlquist - Public Safety Director
PLYMOUTH POLICE DEPT.
OFFENSE OR INCIDENT
PLS
INT
2 %,
SUPPLEMENTARY/CONTINUATION REPOR
CURRED
ONGOING
SUPPLEMENT TO OFFICER LEVENS ICR. NOISE COMPLAINT:
05/08/89
I SPOKE WITH ABOUT AN ONGOING NOISE COMPLAINT !W HAS HAD WITH HERB'S
SERVICE STAT10 ON COUNTY R AO 6 AND HIGHWAY 101. COMPLAINANT STATES THAT THIS HAS
BEEN A PROBLEM SINCE LAST SPRING WHEN THE SERVICE STATION EXPANDED. THE NOISES
CONSIST OF BELLS RINGING WHEN CARS ENTER THE GAS PUMP AREA AND ALSO AIR TIRE WRENCH
NOISES. SWALSO STATED THAT THE CAR WASH DOORS STAY OPEN WHEN THERE IS A LOT OF
BUSINESS AND THE CAR WASH ITSELF MAKES QUIT A BIT OF NOISE. THE NOISES ARE ONLY BAD
WHEN THEY LEAVE THE GARAGE DOORS OPEN; THE GARAGE DOORS BEING THOSE THAT FACE SOUTH
TOWARDS HER HOME. jWWOULD LIKE THESE DOORS TO REMAIN CLOSED DURING BUSINESS HOURS.
NOTHING FURTHER.
C. WAGNER (GS - 05/09/89) 1
CC: S. CORRELL
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 8, 1989
TO:
Community Service Officers through Stev
SUBJECT Correll
FROM:
Frank Boyles, Assistant City Managr
DOG COMPLAINTS
I have received a complaint about two dogs running at large in the same
neighborhood. The dog owners:
� G
I. Mr. Swanson _ e� —
12510 - 58th Avenue North
2. Dr. George Oslund
12525 - 58th Avenue North
Would you visit these individuals and provide them with a copy of the
City's ordinances regarding keeping dogs under restraint at all times.
Please provide me with a summary of your actions in order that I may share
it with the City Council.
FB:kec
cc: S.F. 5/15/89
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Plymouth City Council
3400 Plymouth Blvd.
Plymouth, MY 55447
Re: Lundgren Bros. Reiser Farm Mooney Lake Project
Mayor Schneider, Councilmembers, and City Manager:
�,- 00,
2025 Xanthus Lane North
Plymouth, MN. 5541.7
May 5, 1989
t=:
In our March letter, we asked your support in preserving natural shoreline and
wetlands. Since then we have attended numerous meetings and are convinced much more
independent rese rch needs to be done on this project.
As proposed, the "upland pond" would not filter ran -off from the development. It
would have to be located between the homes and the lakeshore to be beneficial.
Green Tree ncnds are already "filtering" the upland area ---they are also
chemically treated ----how can such ponds be "beneficial" to lake quality'
The real purpose of the pond and lagoon is to increase property values.
Diverting water to the pond and lagoon has to have an effect on the lake levels.
These areas would lose water throupr: evaporation, as the lake does, and would
continually divert the same run-off that currently sustains Mooney Lake.
During high water levels, there is water in the lagoon—there is no need to take
risks with dredging. During dry years it is a waterfowl nesting area.
Tt is mis-leading to say dredging, to create open water, will improve the wetlands.
The existing wetlands are so small in comparison to the 118 acre lake. To remove an
acre of wetlands in this situation would have a detrimental effect on wildlife.
Mr. Sathre said the lake has no seal. What does that mean? Will we really know what
effect the dredging will have before it's too late?
Certainly fewer homes ---greatly reducing hard surfaces and creating more open space---
woald be a safer way to protect the fragile existance of the lake and help bring
development up to the standards of new construction nearby. There is no excuse for
set -back variances on a site this large other than financial gain.
Low density would also conserve city water and reduce sewer problems here. It's
unfair to ask current residents to cut their water use while new development grows
by "leaps and bounds".
Finally, the "park -preserve" access must be carefully designed around the needs of
wildlife --not for All Terain Vehicles and Snowmobiles currently in use in this
neighborhood.
Please don't risk destruction of the lake and natural habitat to "improve" it!
Sincerely,
William Bullard Doris Bullard
476-4839
_- � O b
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: May 11, 1989
TO: James G. Willis, City Manager
FROM: Blair Tremere, Community Development Director
SUBJECT: STATUS OF ADULT RESIDENTIAL CARE FACILTY PROJECT
You requested periodic reports as to the status of this project. I have
discussed it in detail with Chairman Plufka and he has advised that I submit
to the entire Commission the research we have compiled; I will do this at
their meeting on May 17. I expect that the Commission will have an
opportunity to discuss that material and hopefully will be able to report to
the City Council their finding by the first meeting in June. I will advise
you next week what I learn after discussing the subject in general with the
Commission.
(pl/bt/jw5-11:jw)
CITY OF
May 10, 1989 PLYMOUTH+
Stephen & Carolyn Ruff
125 Black Oaks Lane
Plymouth, MN 55391
Dear Mr. & Mrs. Ruff:
Your letter regarding the problems you have encountered receiving Plymouth
on Parade due to your 55391 zip code was forwarded to me.
Some time ago the residents of your area made a decision to be included in
the Wayzata 55391 zip code. This causes a problem when the City does a bulk
mailing to Plymouth zip codes. In order to get information to your area,
the City must mail it first class -- at a considerably higher postage rate.
Plymouth on Parade is one of the City's most important informational tools.
You correctly point out in your letter that it is a goal of the City to
Inform Plymouth citizens. In the past, you have not received this
publication because it is mailed at a bulk rate to Plymouth zip codes.
To rectify this situation, we will add you and the ten other people living
in your area to a special mailing list so that you receive each issue.
Also, I am enclosing the most recent issue.
Plymouth is a community that we are proud of. We encourage you to let
people know you live here by using it on your return address. Your mail
will still reach you and it will accurately represent the community of which
you are a part.
Thank you for bringing this matter to my attention.
Sincerely, ^
Helen LaFave
Communications Coordinator
HL:kec
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800
Q 9 CONTROL DATA
8100 34th Avenue South
Mailing Address/Box O
Minneapolis, Minnesota 55440-4700
April 26, 1989
Plymouth City Council
3400 Plymouth Blvd.
Plymouth, Minnesota 55447
Dear Mayor Schneider and Councilmembers:
Our family moved into our home at 125 Black Oaks Lane in 1984.
We are encountering problems because of our 55391 zip code. We
request that mail addressed to us with a Plymouth zip code be
forwarded. Specifically we need the information published in
"Plymouth On Parade"'especially notification of the youth
classes and details on recycling, a concept which we are
strongly committed.
There are ten families similarly affected on Black Oaks Lane.
We have been told there was a controversy concerning this issue
when annexation took place, however six of the ten families did
not live here at that time. We can not speak for our entire
neighborhood but would presume that they would benefit from
receiving "Plymouth On Parade". Is it not the mission of city
government to service and inform all tax payers and encourage
good public relations?
Thank you for your attention to this matter.
Sincerely, ,
Seph n a d Carolyn Ruff
25 Black aks Lane
Wayzata, innesota 55391
475-3102
CITY OF
PLYMOUTI+
May 5, 1989
Ms. Beth Docherty
3905 Evergreen Lane
Plymouth, MN 55441
SUBJECT: INTERSECTION OF 37TH AVENUE NORTH AND EVERGREEN LANE
Dear Ms. Docherty:
I have reviewed your request for either stop or yield signs at the
intersection of 37th Avenue and Evergreen Lane which was submitted to
Public Safety Director Carlquist. As Director Carlquist has previously
responded to you, there is no history of accidents at this intersection.
If stop or yield signs were installed, they would be placed on 37th
Avenue and not on Evergreen Lane. Although vision at the intersection
is limited, it is adequate for the speed limit on residential streets
with low traffic volumes such as these. If signage were installed as
you are requesting, it would only encourage speeding on Evergreen Lane
since the motorists would no longer be required to be cautious of this
intersection.
I believe you are aware that under the traffic laws of the State of
Minnesota at an uncontrolled intersection such as this, the vehicle on
the right has the right-of-way. The other motorist is required to stop
or yield to the other vehicle. Since it depends upon the direction from
which vehicles are approaching the intersection which one has the right-
of-way, this requires any motorists to drive with caution within the
area. The law is very clear on who has the right-of-way and who would
be at fault if there were an accident at this intersection.
The installation of signs on our city streets must be in accordance with
"Manual on Uniform Traffic Control Devices for the State of Minnesota."
With regard to stop signs, the manual states as follows:
"Because the stop sign creates a substantial inconvenience to
motorists, it should be used only where warranted. A stop
sign may be warranted at an intersection where one or more of
the following conditions exist:
1. Intersection of a less important road with a main road
where application of the normal right-of-way rule is
unduly hazardous.
3400 PLYMOUTH BOULEVARD. PLYF✓OUT H. MINNESOTA 55447. TELEPHONE (612) 559-2800
\od
Ms. Beth Docherty
May 5, 1989
Page Two
4. Other intersections where a combination of high speed,
restricted view, and serious accident record indicates a
need for control by the stop sign.
Prior to the application of these warrants, consideration
should be given to less restrictive measures, such as a yield
sign where a full stop is not necessary at all times."
Since there is not a history of accidents at this intersection, there
are not high speeds within the area, and the placement of stop or yield
signs would only encourage speeding, I cannot recommend their
installation.
I wish to thank you for your time in requesting that we review this
intersection. Please feel free to let us know if you think that the
situation changes at some time in the future.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
cc: James G. Willis, City Manager
Richard J. Carlquist, Public Safety Director
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170' 127 13' /q 1 S 50A - .44 Ioo'
12065 48th Avenue North
Plymouth, MN 55442
April 28, 1989
Editor
Plymouth Post
8801 Bass Lake Road
New Hope, MN 55428
To the Editor:
I just read in the new "Plymouth on Parade" that the $8.3 million dollar
Community Center (January 1989, Plymouth Post) is now the $12 million dollar
Community Center! We'd better get this built fast before it costs us $25 million!
(Where did the extra $3.7 million come from?)
Why don't we write on our water bill EVERY month how we feel about this.
Someone might read it and tell our Mayor and Council!
Joan Demeules
cc Mayor and Council
energy assistance program
serving suburban hennepin
assistance 929-9474 administration 947-5615
_wait
hannepin
human
iarvicai
April 29, 1989
Val Crisco
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Ms. Crisco:
On behalf of West Hennepin Human Services Planning Board, we
would like to thank you for your assistance and cooperation in
working with the Energy Assistance Program.
By decentralizing our application process, which the use of
your facility has allowed, we were able to serve more households
at a lower cost than we would have otherwise been able to. In
addition, by decentralizing this service through the Suburban
Hennepin area, we have been able to use local volunteers, give
some community identity to the program and make the process more
convenient for approximately 135 households that applied at the
Plymouth City Hall.
We will forward a copy of the Energy Assistance Program
Annual report to show you how the program has impacted your
community. Please share it with the people at city hall.
Again, thank you for your cooperation.
Sincerely,
Lisa Cohen
Energy Assistance
Program Coordinator
LC/BR/ljs
cc: City Manager
Barbara Ritchie
Volunteer Coordinator
west hennepin human services planning board
4100 vernon avenue south, st. louis park, minnesota 55416
Twinwst*
CHAMBER OF COMMERCE
Woodside Office Park 10550 Wayzata Boulevard
Minnetonka, Minnesota 55343 (612) 540-0234
May 8, 1989
To: Plymouth Twin t Members
From: David 01 on
I
Re: Proposed Community Center Revenues/Expenditures Forecasts
Special Public Meeting
Tuesday, May 16th
7:30 p.m.
City Center Council Chambers
3400 Plymouth Boulevard
As the City Council proceeds with planning for the Community
Center, the next step is to discuss projected operating costs and
revenues of the facility. This meeting has been scheduled to
review and discuss this data.
Some level of property tax subsidy will be required to recover
the city's operating costs.
This meeting will be an excellent opportunity for you to find out
more about the community center and the impact it may have on
your property taxes.
If you have questions about the meeting, contact Parks and
Recreations Director Eric Blank at 559-2800 extension 265.
0
♦CCR!D!TED
*SERVING CRYSTAL, GOLDEN VALLEY, HOPKINS, MEDICINE LAKE, MINNETONKA, NEW HOPE, PLYMOUTH AND ST. LOUIS PARK
Health One Corporation
. 810 Filly-<GU'denih Avenue Nort!�•.
Minneapolis, Minnesota E542G-
6? 2-5 i 4 ?t'C'C"
Health One
May 10, 1989 /
Honorable Virgil Schneider
City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Virgil:
As you may know, 11 Twin Cities area hospitals represented by
Health Employers, Inc. (HEI) and Minnesota Nurses Association (MNA)
have been meeting since January 18 to negotiate a new master
contract. The current contract, signed in 1987, expires May 31.
As of May 5, 20 negotiation sessions have been held. The early
start of the negotiations and the intensive discussions recognize
the dynamic changes that continue to take place in health care. The
complicated issues involved in the master contract with MNA simply
take more time to discuss and resolve. Both sides have demonstrated
a genuine commitment to fairly resolve issues on which there are
honest differences.
The outcome of the negotiations will have an impact on the entire
community. For example, the latest proposal by the MNA would add
about $57 million to health care costs in the Twin Cities over the
next two years.
In 1984, MNA struck 16 metropolitan hospitals for more than six
weeks. The effects were far-reaching. Hospital operations were
reduced to 30 to 40 percent of their.normal level. In addition to
the 6,000 nurses affected by the strike, more than 8,000 other
health care employees were laid off.
Progress has been made on some issues in this year's negotiations.
In particular, the hospitals have offered proposals that deal with
one of the most difficult professional issues for nurses,
scheduling. For example, if a new contract is ratified by MNA
members, nurses who work two 12 -hour shifts on weekends will be paid
for the equivalent of 36 hours work and will accrue benefits,
vacation time and seniority on the basis of 36 hours.
=- � 0`�,
page two
On economic issues, however, the hospitals and MNA remain far
apart. On May 5, the hospitals proposed a two-year increase of 17.7
percent in wages and benefits. The latest MNA proposal calls for a
54 percent increase over two years. By comparison, wage increases
for nurses in comparable metropolitan areas in the country over the
last year have ranged from 4.5 percent to 8.5 percent. The U.S.
Labor Department's Employment Cost Index reported in April that
wages and salaries paid to workers in the private sector rose 4.2
percent in the preceding 12 months.
In putting forward a 17.7 percent increase and the creative
proposals on scheduling, the hospitals are directly addressing the
need to enhance the profession of nursing. If nursing is to
continue to attract and retain bright and dedicated people, then the
economic incentives and working conditions must be competitive with
other professions. The hospitals have reflected that goal in the
current contract negotiations.
Quality health care must also be affordable health care. The
hospital represented by HEI are strongly committed to reaching a
settlement that is fair to everyone, including nurses, other health
care providers and hospital employees, our patients and the
community at large.
Negotiation sessions are scheduled through May 15. A comprehensive
contract proposal will be offered by the hospitals on or before that
date. MNA has scheduled a vote May 17 to ratify a new contract or
authorize a strike.
We are prepared to work round the clock to avoid a strike. At the
same time, we have an obligation to the community, to our patients
and to other hospital employees to reach a contract settlement that
is fiscally responsible. Adding $57 million to health care costs at
a time when the community's priority is to control health care
inflation does not meet that test.
I hope this update is helpful
don't hesitate to call.
Sincerely,
Donald C. Wegmiller
President
HEALTH ONE CORPORATION
DCW/tap
If you have any questions, please