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HomeMy WebLinkAboutCouncil Information Memorandum 03-30-1989t ;yof PLYMOUTH+ CITY COUNCIL INFORMATIONAL MEMORANDUM March 30, 1989 RECYCLING CASH DRAINING March 30: No Winner Next Week: $200 Cash Award UPCOMING MEETINGS AND EVENTS..... 1. COUNCIL MEETING -- Monday, April 3. Regular City Council meeting in City Council Chambers. 2. TOWN MEETING -- Approximately 6,100 notices for the April 10 Town Meeting for Area 2 residents were mailed on March 27. A copy of the notice and agenda is attached. (M-2) 3. MEETING CALENDARS -- Meeting calendars for April and May are attached. (M-3) FOR YOUR INFORMATION.... 1. HENNEPIN COUNTY RESOURCE RECOVERY FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT SEIS -- We have been notified by the Metropolitan Council that they have formally determined that the final SEIS for the Resource Recovery Transfer Stations, including the one in Plymouth, is adequate. This action was not unexpected. The Metropolitan Council also took note of Mayor Schneider's March 14 letter commenting on the City's concern that the final SEIS was not adequate. 2. CHANGES TO TELEPHONE/VOICE MAIL SYSTEM -- On Monday, March 27 several modifications to the voice mail system were made. The changes are initially scheduled on a one month trial. With the exception of two incoming trunk lines, incoming calls are once again routed to the receptionist switchboard. If the caller is using a touch tone telephone, the receptionist enters the caller into the voice mail system and to the extension of the person they are calling. If the caller is not using a touch tone telephone, the receptionist enters the caller directly to the extension and not into the voice mail system. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL NENORANDUM March 30, 1989 Page 2 Two trunk lines remain available for calling from outside the City telephone system and reaching the voice mail system directly. By dialing 559-2574 a caller can bypass the receptionist and reach the auto attendant of the voice mail system. Frequent callers to the City are being informed of this number. 3. MINUTES: a. Plymouth Safety Committee, March 22, 1989. (I -3a) b. HRA, March 23, 1989. (I -3b) 4. DEVELOPMENT SIGNAGE -- On Friday, March 31, development signs will be placed at the following locations: Northeast corner of Highway 55 and Revere Lane. Subway Sandwich Shop is requesting approval of a Conditional Use Permit in order to have a Class II restaurant within Waterford Park Plaza (89018). Southwest corner of Highway 169 (old C.R. 18) and Schmidt Lake Road. C. G. Rein Company is requesting approval of a Land Use Guide Plan amendment to reclassify approximately 6 acres from CL (Limited Business) to CS (Service Business). (89004) Both requests will be heard by the Planning Commission at their April 12, 1989 meeting. 5. NORTHWEST HUMAN SERVICES COUNCIL ADVISORY POSITION -- Attached is memo from Milt Dale on the commission vacancy to the Northwest Hennepin Human Services Council Advisory Commission as a Plymouth representative. The Plymouth Post and Sailor newspapers have been given a copy of the memo and asked to publicize the vacancy. (I-5) 6. CONFERENCE/ SEMINAR REPORT -- Laurie Rauenhorst attended the annual conference of the Municipal Clerks and Finance Officers Association from March 14- 17. A copy of her report is attached. The attachments referenced in the report are available for review in the Administration office. (I-6) 7. LINDQUIST v. CITY OF PLYMOUTH --Attached for the Council's information is a copy of the Stipulation dismissing the complaint against the City. The lawsuit involved an injury to a person who was in the bleachers attending a hockey game at the Wayzata Ice Arena. The allegations against the City were that the City's inspection of the construction of the bleachers was inadequate. Jim Thomson advises that the Plaintiff's attorney agreed to dismiss the case against the City since it was demonstrated that the City's inspection the bleachers was unrelated to the injury and because the City would be immune from liability even if the allegations had been proven. (I-7) CITY COUNCIL INFORMATIONAL NEMORANDUM March 30, 1989 Page 3 8. SPRING WATERMAIN FLUSHING SCHEDULE -- Watermain flushing will begin April 5 and continue through May 4. Attached is a schedule showing the dates and locations for each area of the City. (I-8) 9. RABIES INCIDENT -- Attached is a report from the Police Department on a cat bite incident at the Busch Rose Gardens. The cat was eventually caught and tested by the University of Minnesota for rabies. The test turned out positive for rabies virus. (I-9) 10. CORRESPONDENCE: a. Letter to Dolly Reveling, West Medicine Lake Community Club, from Joe Ryan, on a complaint received by the City from a resident concerning the placement of two signs identifying the location of the Community Club. (I -10a) b. Letter to City Council from Paul Rhodes, 12200 61st Avenue North, regarding his request for an amended RPUD Conditional Use Permit to allow construction of a deck within the sideyard setback. Mr. Rhodes is appealing the decision of the Planning Commission denying his request. (I -Ob) c. Letter to Mrs. Robert Thoren, 4385 Trenton Lane, from Paul Buharin, Medicine Lake Lines, in response to Mr. Thoren's inquiry for service expansion. (I -10c) James G. Willis City Manager JGW:jm attachments March 20, 1989 Dear Plymouth Resident: SUBJECT: TOWN MEETING, Area 2 CITY OF PLYMOUTI+ �A' Plymouth is a developing community and there are many actions underway or in the planning stage which could impact upon you. In order to maintain open communication channels with residents of the community, I have scheduled a Town Meeting for residents of your area on April 10, 1989. In order to keep the meetings on an informal basis while dealing with specific topics of interest to you, the Town Meeting will be for the area shown on the map below. On the reverse side of this letter you will find the agenda topics for this meeting. Following reports on these topics, questions will be entertained regarding these or other matters. If you have questions about other issues you do not choose to raise publicly, the Resident Feedback Form you receive at the meeting may be used. Your particular concern will then be reviewed and a personal response provided. I encourage you to join Councilmembers Ricker, Sisk, Vasiliou, Zitur and myself at 7:00 p.m., April 10, 1989, at the Plymouth City Center. We are anxious to meet you and look forward to this opportunity to meeting informally to discuss matters of mutual interest. If you have any questions about the Town Meeting, please feel free to call your City Clerk, Laurie Rauenhorst, at 559-2800, ext. 204. Sincerely, Virgil Schneider Mayor 1989 TOWN MEETIN SCHEDULE 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 �&-Q�. TOWN MEETING AGENDA AREA 2 April 10, 1989 7:00 p.m. I. CAPITAL IMPROVEMENTS A. Streets B. Sewer C. Water D. Buildings II. PARKS A. Neighborhood Parks B. Trails C. Community Center III. DEVELOPMENT A. Parkers Lake Planned Unit Development B. Shiloh Pines C. Plymouth Meadows D. Reiser Addition IV. PUBLIC SAFETY A. Police/Fire Report B. Police/Fire Alarm Permits C. Neighborhood Watch Program D. Animal Control V. OTHER ITEMS A. Public Transportation - Plymouth Metrolink/Dial-a-Ride B. Local Government Cable Access Channel 37 C. Solid Waste Recycling Program D. Even/Odd Sprinkling Restrictions effective May 1 through Sept. 30 E. The Property Tax Picture y N N N N Q1 �O C — O ^ N O f N z a y N n 0) 00 r� a !02 N Q C x N Of t0 f+7 O O F N M a. Of = 3 N N U cc Q ^ N � H N IC O n N N j 0 Of U) No N Q C Q LO N N N Q LL r r— N CN Q Z cr W = CL U O g CY) �^ ODM I� � N N = �o D �7no LO Oui Z r -i ,�CD MLUo o c¢C: LO l� NJ i - CO Z Q o IV LU LL - O H D � O W M , L^ a J O l� m ^ r— N _J CL C7 U � Z } C1 OU W CL Q C:) n W O Z Cl? W cV O ¢rte WCL �¢ =.. =D= =Q� -j = W O WF- Z = O O 03 ¢n WO = C7 C7 O Q M Q Z Z) U) N T N N O t0 fh O u N f+) z to N m w O N 2 z a M 0 � N N a) 00 r� Q u) N N 2 N N r m Of r W O Of O w i0 M O P N z to N m w O N 2 z a M 0 � N N a) 00 r� Q u) N N O m N f z N O 0 m y � N Q Of r O Of O 10 C,2 gf J N a O OO N Q F O m N f z N O 0 m y � N Q D Q M O CD N N Q CC LL. N LO r- N Q Z U wM: cr- :D�a ww wa 00<oLO <� Qmoa a: � mi C) Cl. LD U U (A O o ui Ur M U M z .. LLJ Oo¢ QF— CM r- LL_ a E r- CV a M z Z o Q LL -X LU o ¢o M O m r- N M MCN J 3 J 3 a o U � U-i--�iwi _ Z O a t > w Cl- Z LLJ ¢ N W Q� O O) C) LL- � M LL.. �LU� Z d' •• C) �� o n ►-� O V) -j �� Md =O �J^ �O N CD SHU QM ���Vr QM V, �� ppm ���� N m� N V- N i Q 0 Z � V N 4M MINUTES PLYMOUTH SAFETY COMMITTEE March 22, 1989 PRESENT: Gary Smith, Bob Fasching, Tom Nelson, Craig Bechtold, John Ward, Joel Franz, Eric Luetgers, Dan Campbell, Stan Scofield, Frank Boyles ABSENT: None ALSO PRESENT: Dave Volker, Employee Benefit Administration; Randy Lehtola, Judy McMillin I. OLD BUSINESS A. APPROVAL OF FEBRUARY 22, 1989 MINUTES The Committee approved the February 22, 1989 minutes. B. Report on Safety Activities I. Fire Station III Fitness Facilities -- Frank Boyles gave a status report on the proposed fitness training program and associated fitness facility guidelines. Areas discussed include: - Establishing equipment training program for users. The program will include the requirement of statement from an employee's doctor as to the employee's fitness ability to participate in the program. - Establishing a waiver program similiar to the waiver proqram used for recreation program participants. - Determining the type of fitness program and program levels to offer. Frank will contact the YMCA for suggestions and recommendations for an aerobics program. - Establishing a building security access system. The committee suggested that a magnetic card system such as the "gasboy" card system used at the public works gas pumps be investigated. This system would also provide a record of employee entry to the facility. Dave Volker suggested that the "Unicam" mechanical lock system also be checked into. - The fitness program would be offered to City employees only. - Developing an ongoing maintenance program for the fitness equipment. - Ensuring that rules and regulations for the use of facility are clearly posted. 3c%� PLYMOUTH SAFETY COMMITTEE March 22, 1989 Page 2 Installing a telephone within the fitness facility for emergency purposes since the City cannot guarantee the minimum number of persons which will use the facility at any time. 2. Truck Driver Training -- The committee was advised that the truck driver training and evaluation will be held on March 27 and 28. Frank stated he would be interested in receiving feed- back from employees participating in the training. 3. Seal belt/harness system for fire engines -- Frank advised he had sent a memorandum to Jim Kolstad indicating that Lyle Robinson would be identifying fire vehicles which are either not equipped with seat belts or the belts are of insufficient length to allow firefighters to "buckle up" with air packs and gear on. Once Lyle has identified the vehicles, Jim Kolstad is to arrange to have a third party contractor make the required modifications to the vehicles. The committee discussed the installation of seat belts versus a harness system. A concern with seat belt installation is that a firefighter using a seat belt and wearing a Scott airpack, could receive injury to the lower back area because of the additional weight on his back if involved in an accident. The committee suggested that a combination seat belt/harness system be used if feasible and also that the free end of the belt be located so that it is easily accessible. Frank stated he would convey the committee recommendations to Jim Kolstad. 4. Excavation Policy meeting with Sewer & Water employees. Bob Fasching advised that on March 8, a meeting with sewer and water employees was held to review the City's excavation policy and proper excavation procedures as a result of the City's November 8 excavation experience. 5. Sight Obstruction at 26th & Olive Lane -- Frank stated that Myra Wicklacz had advised that no action to date had been taken on the sight obstruction at 26th and Olive Lane. Myra will be contacting the property owner in early April to request removal of the intersection sight obstructions. II. NEW BUSINESS A. Review of Vehicular Accidents. The Committee reviewed three vehicular accidents. Two accidents were determined preventable and one non -preventable. A report on the Safety Committee's findings and recommendations will be forwarded to the City Manager. M 3a. PLYMOUTH SAFETY COMMITTEE March 22, 1989 Page 3 The committee's review of the accidents resulted in the following recommendations or items for follow-up: 1) Because of limited maneuverability and mobility of the 950 loader in snow removal operations in the City Center parking lot area, the committee recommends that smaller equipment, such as the skid -steer loader, be considered, especially around the City Center flower garden area. The use of smaller equipment may also help to reduce curb damage caused by the use of larger equipment. 2) The committee recommends that maintenance employee input be solicited when developing plans for parking lot configurations for City facilities. Their input in the lot configuration will assist in the determining the ease and safety of parkinq lot maintenance. 3) The backing of the larger vehicles into the public works garage (i.e. dump trucks) should not be attempted unless a spotter is available to direct the vehicle operator. 4) Committee members again expressed concern with the overcrowded conditions at the Public Works facility. Because of the past record of vehicular accidents at the site due in part by the overcrowded conditions, the committee recommends that planning for expansion of the maintenance facility be undertaken. The committee also recommends that maintenance employees have the opportunity to provide input in the planning of the facility. B. Risk Management Coordinator -- Frank informed the committee of the hiring of Taud Hoopingarner as Risk Management Coordinator. Taud will begin employment on April 3, 1989. III. OTHER BUSINESS - Dave Volker advised of proposed legislative changes to the Minnesota right -to -know law. One proposal requires employers to provide safety training to employees about the processes involved in their jobs. A second proposal requires public safety employees (police officers, firefighters, EMTs, etc.) to be notified if a person dealt with in an accident situation has been diagnosed with HIV or hepatitis. - Stan Scofield advised the committee that employee right -to -know training in "HazMat" could be provided by himself or Kevin Leur. The meeting adjourned at 9:20 a.m. Z 3b MINUTES OF REGULAR MEETING HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA MARCH 23, 1989 The Regular Meeting of the Housing and Redevelopment Authority was called to order by Commissioner Gutzman on March 23, 1989 at 6:45 p.m. at the City Center Council Chambers in the City of Plymouth, Minnesota. PRESENT: Chairman Neils (arrived at 6:55 p.m.), Vice Chairman Crain (arrived at 6:50 p.m.), Commissioner Ludovissie, Commissioner Gutzman (left meeting at 8:00 p.m.), and Commissioner Palmer. ABSENT: None STAFF PRESENT: Assistant Manager Boyles, Community Development Director Tremere, Community Development Coordinator Dillerud, Housing Specialist Dale, and City Clerk Rauenhorst APPROVAL OF MINUTES MOTION was made by Commissioner Ludovissie, seconded by Commissioner Palmer, to approve minutes for the January 26, 1989 meeting. MOTION carried on a Roll Call vote, three ayes (Palmer, Ludovissie, Gutzman). Commissioner Gutzman introduced Commissioner Ken Palmer, appointed to the Housing and Redevelopment Authority by the City Council in February. PUBLIC HEARING FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR XV Housing Specialist Dale stated that a public hearing has been scheduled and published to receive citizen input as to possible programs eligible for funding with CDBG funds. He explained that the following projects are funded with Year XIV CDBG money: 1. Rehabilitation of Private Dwellings $102,428 2. Scattered Housing Program 23,706 3. Child Care Assistance Payments 25,000 TOTAL $151,134 All three projects have been funded at various levels for several years. Director Tremere stated that public hearing notices were also sent to various human service organizations serving the community that may be eligible for CDBG funding. This was done at the direction of the City Council following consideration of the 1989 budget. Staff recommends the following funding for CDBG Year XV: HRA Minutes March 23, 1989 Page Two 1. Rehabilitation of Private Dwellings $ 80,000 2. Child Care Assistance Payments 25,000 3. Scattered Site Home Ownership 24,854 4. Northwest Hennepin Human Services Planning 5,000 TOTAL 133,854 Commissioner Crane arrived at 6:50 p.m. Director Tremere recommended that since the City is the responsible agency for the funds and there is a time factor on the expenditure, the Authority consider establishing a time by which Northwest Hennepin Human Services must demonstrate it is able to obtain funding from the other communities and sources within the NWHHA area. This is a planning program and there should be a contribution from the other communities involved. In response to a question by Commissioner Ludovissie, Director Tremere stated that the Union City Mission staff is aware of the available funding, but elected not to seek CDBG funding this year. Vice Chairman Crane opened the public hearing at 6:50 p.m. on Community Development Block Grant Program Year XV Funding. Linda Dieleman, 11705 45th Avenue, stated that she is a volunteer, appointed by the City Council, to the Northwest Hennepin Human Services Advisory (NWHHS) Council. She described a proposed program for runaway children and potential runaways. She stated that no organization provides shelter for runaway youth in the northwest Hennepin area. The goal of the proposed program is to return runaways to their families. The proposed program is patterned after "The Bridge", a Minneapolis program for runaways which features 24 hour crisis intervention, family programs with therapy and counseling, crisis intervention, and outreach for prevention. Chairman Neils arrived at 6:55 p.m. Kevin Anderson, Northwest Hennepin Human Services Planner, stated that it is important at the planning stage of the program to have involvement from all 15 communities in the northwest Hennepin area to demonstrate commitment to the program. Mr. Anderson stated that the NWHHS Council is seeking funding to develop a program model and seek community support for a runaway program. Commissioner Crain asked why NWHHS is requesting $10,000 (25% of their requested funding for program planning) from the City of Plymouth, and whether the program will serve the entire City. Kevin Anderson stated that they are asking for a substantial commitment, hoping that within the next several weeks funding will be forthcoming from other communities. No other cities have yet committed funds. A separate request will be made for operating funds. Mr. Anderson stated that the program will serve the entire City of Plymouth. Commissioner Ludovissie questioned the possible duplication of services of "The Bridge". HRA Minutes March 23, 1989 Page Three Kevin Anderson stated that part of need for and duplication of services. zr- a the planning process is to determine the Sue Nelson described the purpose and services of the West Suburban Mediation Center program and requested consideration of CDBG funding. She described the mediation, conciliation, information and referral, and public education components of the program. Housing Specialist Dale stated that the City verified that the West Suburban Mediation program is not. eligible for CDBG funding, per federal and county guidelines. Chairman Neils closed the public hearing at 7:38 p.m. MOTION was made by Commissioner Crain, seconded by Commissioner Gutzman, to adopt RESOLUTION NO. 89-02 RECOMMENDING ALLOCATION OF YEAR XV COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS. Commissioner Crain asked about the computerization proposed as part of the $80,000 Rehabilition funding. Director Tremere stated that connection to the City system is critical and it The �utgministrative cost related to the administration of housing programs. tion would be for an amount up to $10,000. Discussion was helu the $5,000 funding recommendation for Northwest Hennepin Human Services. via_ '^r Tremere stated that $5,000 was deemed a more reasonable amount from the City of .,, mho'% -support for the program. mouth than the requested $10,000 to Motu. -*ied on a Roll Call vote, five ayes. MOTION was maoc nominate Gerry Neils Inmissica-ter Crain, seconded by Commissioner Gutzman, to firman fox 1989. Motion carried on a Roll Call vote, _+ -P ayes. Gerry Neils was elected on a voice ballot, four '-'-Neils abstained). MOTION was made by Commis i .. man, seconded b '- nominate Dave rrte{- t1u aai n for i98S� y Commissioner Neils, to Mori -an carried on a Roll Call vote, five 3..Ye:5. Dave Crain was elected on a voice ballot, fOOL" ayf-s 4Cr'ain : abstai MOTION was made b ned). n lnate StP h y Commissioner Gut"Ir.' } St"W4�rder� ,by, Commissioner Crain, to P" en Ludovisste as Sec:cet,art�-i�'�.�s�.�rcr for 1989. HRA Minutes March 23, 1989 Page Four Motion carried on a Roll Call vote, five ayes. Stephen Ludovissie was elected on a voice ballot, four ayes (Ludovissie abstained). Commissioner Gutzman left the meeting at 8:00 p.m. Commissioner Crain noted the discussion which was held during budget consideration regarding the relationship between the City and HRA and staff time. He questioned the rationale and necessity of having five staff members present at the meeting. Director Tremere stated only one was overtime eligible. Chairman Neils stated the annual CDBG hearing warranted the attendance by key administrative staff members. ADMINISTRATIVE MOTION was made by Chairman Neils, seconded by Commissioner Crain, that the $5,000 allocated to Northwest Hennepin Human Services (NWHHS) be contingent upon that agency securing the other $35,000 from other communities and sources within the NWHHS area, and that those funds be secured prior to July 1, 1989, or the City will reconsider the allocation and the possible reallocation to other eligible CDBG activities. Motion carried on a Roll Call vote, four ayes. The meeting was adjourned at 8:10 p.m. City Clerk _. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 23, 1989 TO: Frank Boyles, Assistant City Manager FROM: Milt Dale, Housing Specialist SUBJECT: DESCRIPTION OF POSITION AVAILABLE ON THE NORTHWEST HENNEPIN HUMAN SERVICES (NWHHS) COUNCIL ADVISORY COMMISSION A position is now available on the Northwest Hennepin Human Services (NWHHSS) Council Advisory Commission as a Plymouth City representative for that portion of Plymouth north of Highway 55. Advisory Commissioners are appointed for two year terms in charge with promoting and initiating the establishment of needed human services, coordinating services and reducing duplication of services, and promoting effective community awareness of services in special needs groups. Members will be selected by the Plymouth City Council on the basis of their interest, concern and availability to become actively involved in the Northwest Hennepin Human Services Advisory Commission's planning and coordinating activities. NWHHS Council is represented by citizens from 15 Northwest Hennepin communities. Citizens interested in applying should contact Laurie Rauenhorst at Plymouth City Hall at 559-2800, Extension 204. (hr/md/boyles.l:jaw) - LO CITY OF PLYMOUTH CONFERENCE/SEMINAR REPORT DATE OF CONFERENCE: March 14 - 17, 1989 LOCATION: Alexandria, Minnesota EMPLOYEE ATTENDING: Laurie Rauenhorst, City Clerk TOTAL COST: $300 PURPOSE OF CONFERENCE: Municipal Clerks and Finance Officers Association Annual Conference DESCRIPTION: Performance Evaluation and Appraisals - This session dealt with selection, training, and evaluation of employees. The most important aspect in selection Is attitude. The following attributes make up attitude and should be detected In the interview: ability to get along with others (compatible disposition), honest, sense of responsibility, willing to work, follows directions, loyal. A person's personality is the collection of habits they acquire to deal with life. Therefore, personality can be changed. The supervisor helps to guide employee in shaping their vocational personality. The following considerations should be given when approaching a performance evaluation: 1. Know what you want to achieve before the evaluation 2. Let the employee know exactly how to prepare for the evaluation 3. Keep record of good and bad performance 4. Listen carefully to employee during review 5. Ask fact finding questions during the review 6. Go over written evaluation 7. Focus on performance 8. Stroke good performance - not just at review time 9. Be specific in criticism 10. Critique behavior; not the person 11. Be fair 12. Don't be the therapist 13. Explain the performance expectations in advance 14. Talk about goals often 15. Use review to assess supv. ability (fair exchange) Dealing with Decision Makers - In this session we evaluated our decision- making strength. Since department heads, managers, and council members generally score as very high decision makers, we discussed the down -side to being a decisive decision maker and how to deal with this type of individual. The flaw is that this type of person will react to the point of reflex to being told what to do or to having a decision made for them. The key is not to trick or force them to accept a decision, but rather when they react, to let them make a decision. T U Sexual Harassment - This was an excellent presentation (handout attached). In addition, staff should never refer to behavior as "sexual harassment", but Instead should describe the behavior. "Sexual harassment" is a legal determination and loose use of the term could open up defamation of character charges. Election Law Update - There is still no indication of the effect on cities of the state-wide voter registration system. The Secretary of State's office indicated that it is going ahead with installation at the rate of 8 counties per month. The equipment provided each county (1 terminal, 1 printer, 1 phone line) is totally inadequate for Hennepin County. My questions, which are yet unanswered, are how the additional equipment in Hennepin County will be paid for, and to what extent the County will expect each City to enter their own registration changes. Minneapolis wants to continue handling the registration system totally in-house. Bloomington and several other cities indicated they do not want the additional information, or resulting work and equipment, and want the County to continue the complete operation. Other sessions included Understanding Difficult People, Legislative Update, and meetings with Cities by size. The clerks from Hennepin County met on several occasions to discuss common Issues, the most important of which was the Optical Scan maintenance contract. We shared concerns of the contract that was previously offered and each clerk shared their City's perspective. We decided that all clerks in Hennepin County should meet prior to the meeting with BRC representatives scheduled for 1:00 p.m. on March 22, to list our common demands for the contract. This meeting is scheduled for 10:00 a.m. on March 22 at Edina City Hall. I also questioned the type of minutes indexing used in various cities. Minneapolis is the only city (of cities over 10,000 population) that has an automated system. All other cities represented at the conference indicated that they are using paper/card filing index system. The Minneapolis system was designed in-house. Coon Rapids is also developing an in-house system, but it is a low priority project and they have no idea when the program may be ready. Frank, I'd like to discuss this with you in a couple of weeks. STATE OF MINNESOTA COUNTY OF HENNEPIN PERSONAL INJURY DISTRICT COURT FOURTH JUDICIAL DISTRICT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Valerie J. Lindquist, ) Plaintiff, v. Independent School District No. 284, District 284 Youth Hockey Association, City of Plymouth, and Stadiums Unlimited, Inc., STIPULATION DISMISSING COMPLAINT AGAINST DEFENDANT CITY OF PLYMOUTH Court File No. PI 89-2194 Defendants. ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Plaintiff and Defendant City of Plymouth through their respective counsel stipulate as follows: 1. The Complaint is dismissed without prejudice as to Defendant City of Plymouth. 2. The stipulating parties are to bear their own costs, disbursements and attorneys fees. Dated this 13th day of February, 1989. DePARCQ, HUNEGS, STONE, KOENIG & REID, P.A. Peter W. Rilev (91 65) 565 Northstar East 608 Second Avenue South Minneapolis, MN 55402 (612) 339-4511 ATTORNEYS FOR PLAINTIFF LeFEVERE, LEFLER, KENNEDY, O'BRIEN & DRAWZ a Professional Association James V. rhomson,(Jr;(145300) 20 0 F'rs Bank P1 East nneap is, MN 55402 (612) 333-0543 ATTORNEYS FOR DEFENDANT CITY OF PLYMOUTH r 7A v� FLUSHING SCHEDULE SPRING 1989 April 5-6-7 Industrial areas along I-494 both sides south of Highway 55. April 10 Maple Creek, Maple Dell, & 25th Avenue Dunkirk to 101 Steeple Chase, Fox Run Ponderosa & Willow Ponds. 17th & 18th off Fernbrook, Parkers Lake, Harbor to Niagara off Co Rd. 15. April 11 Fazendin Park, Sunny acres, Queenland and 101 Candelight Terrace and Meadowood. Niagara to Vicksburg between Co. Rd. 15 & 9th Avenue and Cimarron East. April 12 Shiloh, Seven Ponds and Seven Ponds east. Vicksburg and Birch Briar, Birchwood, Cimarron Ponds and Zanzibar, 14th Avenue off Co. Rd. 6. April 13 Greentree, 30th Avenue. and 30th Place off 101 Hughes Johnson, and Ambur Woods. 9th. 10th 11th 12th 13th Avenue both sides 101, Dunkirk and Garland, south of Co. Rd. 6 and 8th Avenue. west of 101 to Queensland and Burl Oaks. April 14 Pinecrest, Hadley Hills, and Ferndale North. Greentree West, Maple Creek 2nd Treehouse of Shenandoah, Vicksburg from 26th Avenue to Hwy 55 and Medina Rd. 32nd Avenue to Ranchview. April 17 Hawthorne Ponds, and Kingswood Farm, Cavanaugh, and start downtown Plymouth. Vicksburg from Co Rd 6 to 26th Avenue Chelsea Woods and Garland & Fountain, north of Co. Rd. 6, 19th Avenue to Hwy 101. April 18 Downtown Plymouth, Plymouth Creek and Quail Ridge. Imperial Hills and Annex, Merrimac & Olive north of Co. Rd. 6 1: 4S April 19 Amhurst, Oxbow, Woodale, Kingsview Heights west of Juneau and Tyrell Fernbrook from 55 to Co. Rd. 9, Fox Meadows, Park Place, Fox Glen, Cedar Ridge, and Glacier, north of Co. Rd. 9. April 20 Kingsview Heights east of Juneau and Kings North. Parkers Lake Estates April 24 Northwest Business Campus and Herritage Ridge. Co. Rd.d 15 from 494 to Zachary, including streets north & south. April 25 Xenium to Co. Rd. 9, Herritage Estates, 34th Avenue to Xenium, West Medicine to Co. 9. Westwood Ridge, Heritage West 2nd, and Co. Rd. 9 to Zachary Tower. Gleanloch areas, Beacon Heights both sides of 55. April 26 Sagamore, Co. Rd. 18 service drive, Deerwood Glen, Skyline Hills, Nathan Trails 2nd and Wildwings. Ivanhoe Woods and streets between Hwy 55 and 13th Avenue between Nathan Lane & Co. Rd. 18. Honeywell and Plymouth Shopping Center April 27 Nathan Trails, and Nathan Lane from 45th Avenue to 54th Avenue. Creekwood Heights, Chippewa Trails, West Minister, Rappaport. April 28 Zachary Lane from Co. Rd. 9 to 36th and Four Seasons from Union Terrace to Lancaster and 36th Avenue to Co. Rd. 9. Areas from Larch to Zachary and Co. Rd. 9 to 47th Avenue, including Schmidt Lake estates. May 1 Mission Hills 4th & 5th Lost Lake, Colony Hills, Wellington, Pheasant Hills. Areas between Larch to West Med. and from 45th to 58th and Swan Lake. May 2 Mission Hills, Mission Ridge, Mission Ponds, Wood Creek and 32nd Avenue from East Med. to Pilgrim, Tiburon. Bass Lake, Bass Lake Estates, Jamestown, Harrison Hills. May 3 East side of Medicine Lake from 32nd to 13th Avenue and Ridgecrest. Area north of Bass Lake, Pike Lake, and Lake Camelot. May 4 Plymouth Creekview, Tangletown, and West Med. from 26th to 55 and So. Shore Dr. from 55 to 11th Avenue. PLYMOUTH POLICE DEPARTMENT OATE/TIME REPORT MADE MESS KEY CONTROL NUMB tROt46, CONT. AGENCY' NCIC (DENT. CAG 03/23/89 0955 E C 1/ 8 19 10 I p ,,/ M,N 0,2,7 117 0 0/ DAY: S M T W T F S LNBR DATERE PORTED RPO TIME RPD TRP LOCATION GRID NOR (LGN) 12 1/ 0 , 3 , 2, 2 8; 9, / 1 6 1 1 2 / / / PLACE COMMITTED (PLC) m O L NOR HRD SQUAD OR BADGE (SBN) TINE ASIG. (TAS) TIME ARR. (TAR) TIME CLR. (TCL) T U/©/ 6 5/ 1 6 1 2/ 1 6 4 5/ 1 7 1 8/ LNBR ISN UOC. UCS ' ® /®/ /El LNBR ISN UOC U L / OFFENSE ED OR INITIAL COMPLAINT[) Animal Bite VICTIM (IF F IRIv', NA.',F. OF FIRM 6 NAME OF PROP-) OFFICER ASSIGNED ASSISTED BY Kul esa SUPR. APPROVED DE CTIVE ASST NED O O'.e i OCCUPATION IF VICTIA' I� A PERSON I sERSON REPORTING OFFENSE TO POLICE (D Carol Strommen FINDINGS, DISPOSITION OR LOSS ANIMAL MENTIONED: One grey cat DATE 6 TIME OCCURRED (NESS ADDRESS ADDRESS HRD Codes P Phone R - Radio A Alarm I In Person VVisual M - Mail T Other BUSINESS PHONE HOME A AZ �rn .. m M m O SCHOOL T�ADEPARENT'S NAMES IF JV VENICE BUSINESS ADDRESS BUSINESS PHONE HOME ADDRESS HOME PHONE 17;n5 ?Rth Av N 1 473-0723 On the above date and time, received dispatch from radio to contact a Ms. Strommen at her residence regarding cat bite. Upon contact, she indicated that she works at the Len Busch Rose Gardens on Highway 101. She indicated that a cat had recently been let loose by a fellow employee in the greenhouse area. She indicated that on the above date and time, she was going to take the cat to her home to make it her pet. She indicated that she had control of the animal and as she was exiting the greenhouse, the cat became very exited and began to bite her on the hand. I then requested if she had seen any medical attention at this point. She indicated that she had thoroughly washed and cleaned the bite, but had not contacted a physician. I advised her that she should contact a physician. I then made arrangements to meet the victim at the rose gardens in an attempt to capture the cat. While at the rose gardens, I viewed Ms. Strommen injuries, which included scratches on both hands, as well as puncture on the palm of her right hand, two punctures on her index finger on her right hand, a puncture on the thumb of the right hand, and a puncture on the index finger of her left hand. She indicated that she had contacted her physician before coming to the rose gardens and would be going in for further treatment. Ms. Strommen wishes that the quarantine of the animal be conducted at Corcoran Pet Center, as she has no facilities to house the cat away from her pet do In al --tempting to catch the cat, it became very clear that we would be unable to as the cat still was quite agitated, Ms. Strommen indicated the following day that she along with some of her fellow employees would catch the cat and place it in the animal carri which I had left for her. When the cat is captured, the quarantine period will then UCS DISPchegiA. Nothing further. Kulesa (gs) P - PPno ng ❑ U - Untounoed ❑ A • CLRD/Arrest Aoult ❑ A - Assist/Advised ❑ G • GJA/UTL ❑ C - E• c )CLRD. n J CLRD/Atresl Juv. ❑ R Ret, Otn. Acency ❑ O -Other ❑ ENTERED CJRS BY: PERSONS ARRESTED- SUS.?EC15— WITNESSES 6 ADDITIONAL DETAILED REPORT ( N CONTINUATIOry b"Lt I PLYMOUTH POLICE DEPT. NSE OR INCIDE VICTIM DATE OF DICTATION: 03/27/89 1433 HRS =_9 SUPPLEMENTARY/CONTINUATION REPOF DATE 8 TIME OCCURRED ASE N PREC NO ON THE ABOVE DATE AND TIME. WHEN MS. STROMMEN WAS BITTEN BY THE CAT, IT WAS NOT APPREHENDED AS IT COULD NOT BE CAUGHT NOR CORNERED, SINCE IT WAS IN A LARGE GREENHOUSE AREA. MS. STROMMEN, AS WELL AS MYSELF. ATTEMPTED TO CATCH THE CAT, BUT WE COULD NOT GET NEAR 1T. MS. STROMMEN THEREFORE FELT THAT ON THE NEXT DAY, 03/23/89, SHE WOULD BE ABLE TO CATCH THE CAT, AT WHICH TIME I INFORMED HER THAT UPON CATCHING THE CAT. SHE COULD CONTACT HENNEPIN COUNTY NON -EMERGENCY NUMBER AND REQUEST THAT SOMEONE PICK THE CAT UP, IMPOUND IT AT CORCORAN PET CARE CENTER. MS. STROMMEN FELT THAT SINCE HER HOUSE WOULD NOT BE SUITABLE FOR A QUARANTINE, THAT THE QUARANTINE SHOULD BE CONDUCTED AT THE CORCORAN PET CARE CENTER. MS. STROMMEN DID CATCH THE CAT ON THE FOLLOWING DAY, BUT TRANSPORTED THE CAT TO CORCORAN HERSELF, AND INDICATED SHE WOULD PAY ALL COSTS CONCERNING THE IMPOUNDED CAT DURING THE QUARANTINE. UPON ASSISTANCE FROM MS. STROMMEN'S HUSBAND, THE CAT WAS EUTHANIZED BY CORCORAN AND TAKEN TO THE UNIVERSITY HOSPITAL, WHERE IT WAS TESTED FOR RABIES. THE TESTS TURNED OUT _POSITIVE FOR THE RABIES VIRUS. UNIVERSITY HOSPITAL CONTACTED THE CORCORAN PET CARE CENTER, WHO IN TURN CONTACTED MS. STROMMEN IMMEDIATE- LY. AT THAT TIME, MS. STROMMEN ALSO CONTACTED EMPLOYEES AT HER WORKPLACE CONCERNING THE FINDINGS OF POSITIVE FOR RABIES ON THE CAT. ON 03/27/89 1N CONTACTING CORCORAN PET CARE CENTER, WE LEARNED OF THE POSITIVE RESULT OF RABIES. ON THAT DATE, SERVICES ADMINISTRATOR STEVE CORRELL AND MYSELF TRAVELLED TO LEN BUSCH ROSES, WHERE WE SPOKE WITH RICK BERGERN, AS WELL AS THE OWNER LEN BUSCH. WE INDICATED THAT WE HAD FOUND OUT THE CAT HAD TESTED POSITIVE FOR RABIES AND WE WERE FOLLOWING UP TO MAKE SURE THAT ALL EMPLOYEES WHO HAD ANY CONTACT WITH THE CAT DID KNOW THIS INFORMATION. THEY IN TURN SUGGESTED WE SPEAK WITH MARK WHITMAN. IN CONTACTING MR. WHITMAN, THE SUPERVISOR OF THE BUILDING IN WHICH THE CAT LIVED. HE INDICATED THAT A NOTE HAD BEEN POSTED ABOVE THE TIMECARD RECEPTACLE AND THAT MOST EMPLOYEES BY WORD OF MOUTH HAD BEEN NOTIFIED OF THE SITUATION WITH THE CAT. HE INDICATED THAT MS. STROMMEN WAS UNDERGOING SHOTS AND THAT SHE WAS FREELY SPEAKING TO OTHER EMPLOYEES ABOUT THE SHOTS AND WAS INFORMING THEM THAT IF THEY HAD ANY QUESTIONS, THEY SHOULD CONTACT THEIR PHYSICIAN. I SFCtE TO MR. V�ITMAN AND RE-EMPHASIZED THESE POINTS REGARDING MAKING SURE THAT ALL EMPLOYEES WERE NOTIFIED OF THE SITUATION WITH THE CAT, AND ALSO THAT IF ANYONE GID HAVE QUESTIONS, THAT THEY SHOULD CERTAINLY CONTACT THEIR PHYSICIAN AND SPEAK WITH THEIR PHYSICIAN ABOUT POSSIBLE HEALTH RISKS. MR. WHITMAN ALSO MENTIONED ONE EMPLOYEE WHO HAD BEEN TERMINATED, A LYNNE WILLARD. MR. WHITMAN PROVIDED US WITH THE NAME AND ADDRESS. AND WE DID CONTACT MS. WILLARD AND ASSURE HER THAT THE CAT DID HAVE RABIES, AND SINCE MR. WHITMAN INDICATED THAT SHE HAD HAD SEVERAL CONTACTS WITH THE CAT, INCLUDING HOLDING IT AND PLAYING WITH IT, THAT SHE SHOULD CONTACT A PHYSICIAN. SERVICES ADMINISTRATOR CORRELL ALSO CONTACTED UNIVERSITY HOSPITAL AND WILL BE RECEIV- ING A REPORT OF THE RABIES TESTING THAT WAS DONE ON THE CAT. NOTHING FURTHP. KULESA (GS) Plymouth Police Department 3400 Plymouth Boulevard Plymouth, Minnesota 55447 REPORT OF DOG/ANIMAL BITE Case File #��c'r�G'� c/ Date/Time of Bite a� —�'j �SQ� Location` 612 ki -j jj VICTIM �4�o`JCG/� 5����n"��r� Phone (h) z 7_? --o7---.)3 (w) Address , 7�GJS �1 Ci ty vc State/m'W Zi p,5-57 Y7 Injury Description and Location on Body �.�� ���%/I`� jr;1/'{ ter lG'u�cli-mss J ��L�G' l ii6'C•%�r�� /P�� /1°�' %nc Medical Attention C G", < lr-J'L lr'� w.w Type of ANIMAL _Dog/Ca t Other-Year/Lic # Description ,; f -r;,, h s j, J"n Ci ty n ^ Where Vaccinated ti�,� S,..:rl �! (x,�!^ //1144Month/Year zj�� OWNER—, AA- Phone (h) Address Ci ty QUARANTINE NOTICE (w) State Zio In accordance with the City of Plymouth Code, Chapter IX, Section 915, this animal is to be impounded as herein required. Provided that if such animal is currently vaccinated against rabies infection, and in the instance of a dog bite if the bite occurred while on the premises of the dog owner, and when said dog is currently licensed, the Director of Public Safety or Animal Warden may permit the animal to be impounded on the premises of its owner provided that it is kept apart from members of the general public during such impoundment period. If under the circumstances, a dog is not currently licensed, the Director of Public Safety or Animal Warden may permit the owner of such dog to obtain a license therefor paying all fees required including late licensing fees. During the ten day quarantine period, the animal shall he inspected by a qualified officer or designated authority of the Plymouth Police Department to determine whether or not the animal has rabies. IF THERE IS ANY APPEARANCE OF SICKNESS OR IF THE DEATH OF THE ANIMAL OCCURS DURING THE QUARANTINE PERIOD, THE ViCTIM AND THE PLYMOUTH POLICE DEPARTMENT MUST BE NOTIFIED IMMEDIATELY. THIS QUARANTINE MUST BE RELEASED BY A QUALIFIED OFFICER OR DESIGNATED AUTHORITY OF THE PLYMOUTH POLICE DEPARTMENT./z- �� 1 Ll /.2 /4- ��— S r s /6 I�l✓� Fr"�7! �i� t;UARANTINE AGREEMENT: I understand the abGve order and hereby agree to impound this animal fat my orae an o serve the requirements given) (at the City pound) (at an appropriate facility as indicated) Signed Served By wne► /ot�ulan o Anima Inspection Date Condition Inspection Date Condition Official Official Date Quarantine Released Official Date Victim Notified Time Official Date March 29, 1989 Ms. Dolly Reveling West Medicine Lake Community Club 1705 Forestview Lane North Plymouth, MN 55441 Dear Ms. Reveling: CITY OF PLVMOUTF+ ------------ Recently, our office received a complaint concerning the placement of two freestanding directional signs which identify the location of the West Medicine Lake Community Club. An inspection performed on March 24, 1989 revealed the placement of both signs to be in violation of the Plymouth Sign Regulations, as they are located within City street right-of-way property. One of the signs is located at the intersection of 18th Avenue North and Forestview Lane, the other is located at the intersection of 18th Avenue North and West Medicine Lake Drive. Per your request, I spoke with Board Member Art Inkers concerning this matter. I informed Mr. Inkers that the sign regulations of the Plymouth Zoning Ordinance permits the installation of one off-site directional sign for the facility provided the sign is located on private property which abuts a collector or arterial road leading to the respective site. Mr. Inkers was of the assumption that both signs are considered to be existing, non- conforming signs which are grandfathered in the ordinance. I informed Mr. Inkers that the information he had acquired was not accurate, and that per ordinance provisions one of the signs would need to be removed, the other to be placed on private property with the City obtaining written consent from the property owner. The property will be inspected again in ten (10) days from the date of this letter to ensure compliance. Failure to comply by removing the signs will be considered a violation of the City Ordinance, and legal action will be initiated. Violation of the City Ordinance is a misdemeanor. If you have any questions regarding this matter, please contact me at 559-2800, Extension 222. Thank you for your cooperation in this matter. Sincerely, Joe Rya Building Official 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 March 27, 1989 The City Council City of Plymouth 3400 Plymouth Blvd. MAR_ Plymouth MN 55447 To Whom it may concern: Reference File No. 89009 This letter is in regard to my request for amended RPUD conditional use permit to allow construction of a deck within the prescribed side yard setback located at 12200 61st Avenue North. Prior to my appearance before the City Council on April 3rd, I would like to aFeal thA �PriG;on_n_h�ty Planning Commission with — res�ect to thgir den�,cil-.Df-.-my—re uest. _ I would like to presenia number of facts that should be considered. 1. It was my understanding from my builder that a deck could be constructed on the west side of my home. This assumption was reasonable since the sliding glass doors were approved as a part of the home design. 2. Secondly, the drainage easement to the rear of my home to the lot line prevents any construction in this area. I would have been perfectly agreeable to have built the deck in this area, but cannot because of the easement. For this reason, I believe an exception should be granted. 3. Within my subdivision, Bass Lake Estates, I have counted only three homes with sliding glass doors on the side that currently do not have decks. In each case, decks could be attached to the rear of the home and wrap around to the sliding glass doors on the side. Addresses of homes in the area that have similar configurations are as follows: a) 11955 60th Ave. Sliding glass doors, deck on back b) 11975 60th Ave.Sliding glass doors, deck on side c) 6055 Kirkwood Sliding glass doors on side, no deck currently but attachable to rear d) 6060 Kirkwood Sliding glass doors on side, but deck attached to rear e) 6065 Kirkwood Sliding glass doors on side with wrap around to the rear f) 6015 Jonquil Deck attachable to rear g) 6040 Ives Lane Deck appears to extend to lot line on side of house h) 6070 Ives Lane Sliding glass doors on side, but . deck can wrap around to the rear In summary, I feel that I should be entitled to this variance so that my home can have the same features available to other homes in the area. I would be happy to build my deck to the rear, but since the easement is there I have no other option. The statement has been made that granting this variance will establish a precedent for other home owners. As you can see from the facts listed above, each homeowner has another acceptable option that is not available to me. The addition of this deck will add to the value of my home and in general continue to upgrade the value of the entire community. I respectfully request that the variance be granted based on these facts. Thank you for your attention to this matter. Sincerely, Paul DJv D A . Rhodes 12200 61st Ave. North Plymouth MN, 55442 C.C. Mayor Virgil Schnider Council Member Lloyd Ricker Council Member Jerry Sisk Council Member Maria Vasilou Council Member Bob Zitur r meD!//Oine `Ke MllEs frt - "-Wm� Y 835 DECATUR AVE. NO. • GOLDEN VALLEY, MN 55427 • (612) 545-9417 • FAX: (612) 591-9198 March 23, 1989 fir. Mrs. Robert Thoren 4385 Trenton Lane N. Plymouth, MN 55442 i" Dear Mrs. Thoren, I was unclear from your letter to Mayor Schneider whether you---Wdte referring to midday service or peak period service. However, we are examining your area for service expansion during both times. Since the access to your area was eliminated from Co. Rd. 9 we have been hard pressed to replace the service which was lost during the peak periods. Your area has traditionally been at the terminus of our routes because of sparse development. However, in recent years, the area between Zachary and Hwy 169, north of Co. Rd. 9 has become densely populated enough to support regular route service. approval from not only the RTB (our funding agency), but the I have been in contact with Regional Transit Board (RTB) staff since January In an effort to Initiate support for service extensions with greater bus frequency for your area. They have Indicated to me they will support this Idea if Medicine Lake Lines can show that there is an Interest in greater service by citizens of the area. Because the route proposed by Mayor Schneider is new service we would need approval from not only the RTB (our funding agency), but the Transportation Regulatory Board and the City of Plymouth as well. In addition peak period service we are proposing to the RTB, we also would like to reactivate the hourly midday service we formerly operated to the Four Seasons mall with extensions to your area at approximately 120 - 140 minute Intervals during the midday hours. Again, the essential requirement for approval is citizen support. Omega Travel Gray Line Minneapolis/St. Paul Consolidated Tours 646-8855 591-0999 645-8783 Mrs. Robert Thoren March 26, 1989 Page Two As Mayor Schneider indicated the Dial -A -Ride service has great potential to relieve some of the unmet transportation needs for Plymouth residents. I will continue to pursue the approvals necessary to implement the aforementioned service enhancements. While I am excited about the prospect of adding new service to your area, I would not expect we could gain all of the necessary approvals until late 1989. Please feel free to call me with any questions or comments. Sincerely, MEDICINE LAK LINES � 1 Paul D. B arin Director of Transit Planning cc: Mayor Schneider, City of Plymouth