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HomeMy WebLinkAboutCouncil Information Memorandum 03-10-1989CITY OF PUMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM March 10, 1989 RECYCLING CASH DRAWING March 9: $ 200 Winner Mrs. George Kreatz 16010 - 14th Avenue No. Next Week: $100 Cash Award UPCOMING MEETINGS AMD EVENTS..... I. SPECIAL COUNCIL MEETING -- Monday, March 13, 5:30 p.m. Special Council meeting in in City Council Chambers. Discussion of the proposed community center and public safety building projects, including potential project scope and financing. 2. PUBLIC INFORMATION MEETING -- Monday, March 13, 7:00 p.m. Public information meeting will be held in the City Council Chambers regarding the reconstruction of County Road 6 between Fernbrook Lane and Highway 101. 3. PLANNING COMMISSION STUDY SESSION -- Wednesday, March 15, 7:00 p.m. A Planning Commission study session will be held in the City Council Chambers. Agenda attached. (M-3) 4. HRA MEETING RESCHEDULED -- The March 16 HRA meeting has been rescheduled to Thursday, March 23. 5. MEETING CALENDARS -- Meeting calendars for March and April are attached. M-5 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM March 10, 1989 Page 2 FOR YOUR INFORMATION...... 1. PLYMOUTH METROLINK - JANUARY REPORT -- Shown below is a table for January 1989 displaying our average daily ridership for the commuter/reverse commuter, internal circulator and total system for each week. Also is a table on year to date averages in each service area compared with the target which we must achieve in order to have a successful project are also provided. MONTHLY PLYMOUTH METROLINK DAILY RIDERSHIP AVERAGES BY WEEK BY SERVICE TYPE JANUARY 1989 Total System SERVICE TYPE Commuter/ Internal Total TARGET 413 Reverse Commuter Circulator System WEEK OF: - 14% + 17% 1/2 - 1/8 440 38 480 1/9 - 1/15 545 37 589 1/16 - 1/22 509 41 557 1/23 - 1/29 493 41 538 1/30 - 1/31 494 36 531 ----------------- MONTH LONG ------------------ ------------- ---------------- AVERAGE 496 39 539 YEAR TO DATE Item Commuter/ Reverse Commuter Internal Circulator Total System YEAR TO DATE RIDERSHIP AVERAGE 496 39 539 TARGET 413 45 458 % OVER/(UNDER) TARGET + 20% - 14% + 17% CITY COUNCIL INFORMATIONAL MEMORANDUM March 10, 1989 Page 3 A number of observations are in order: 1. The 1989 targets for Plymouth Metrolink were calculated at 5 percent over the 1988 year-end commuter/reverse commuter average, and equal to the 1988 average for the internal circulator ridership. 2. Internal circulator ridership in January averaged 39 passengers per day, an increase from last month's average of 35. 3. The commuter/reverse commuter portion of the service lumped from 409 passengers per day in December, to 496 passengers per day in January. This is the highest monthly average recorded. DA11-Y R A%ERA(£5 BY HDM Fat 0"ILEMUAR Wffi 19% - 1989 SERVICE T IE Commuter/ Internal Total Reverse Caemuter Circulator System MMM: 1984 1985 1986 1987 1988 1989 1984 1985 1986 1987 1988 1989 1984 1985 1986 1987 1988 1989 January 330 307 351 429 433 496 21 51 40 47 34 39 351 358 391 476 467 539 February 310 292 350 394 426 25 50 47 49 38 335 342 394 442 464 March 307 311 338 397 418 25 56 64 53 44 332 367 402 450 462 April 301 295 354 365 408 27 55 44 49 34 331 350 398 414 442 May 295 298 332 350 392 27 36 35 36 39 322 334 367 386 431 June 276 314 349 358 409 41 53 64 54 41 317 367 413 412 451 July 277 297 328 345 361 42 52 62 52 41 319 349 390 397 429 August 266 292 328 345 377 47 57 73 54 55 313 349 401 399 432 September 275 322 354 348 396 32 42 33 33 34 307 364 387 381 436 October 276 312 384 365 430 36 55 40 32 31 312 367 424 397 465 NDvember 271 311 396 398 437 35 57 50 32 33 306 368 446 430 472 December ---------- 265 ---------------------------------- 320 412 391 409 39 52 56 49 35 304 372 468 440 464 1'EAR LONG -------------------------------- ----------------------------------- AM90CE 287 306 356 374 408 4% 36 51 51 45 38 39 321 357 407 419 451 539 CITY COUNCIL INFORMATIONAL MEMORANDUM March 10, 1989 Page 4 2. CONCESSION STAND REPORT FOR ZACHARY AND PARKERS LAKE PARKS - Councilmember Vasiliou asked to be provided a copy of the concession report for the 1988 season. Attached is a copy of that report which we originally provided the Council on August 18, 1988. The agreement between the City and the vendor provided that the City was to receive 15% of the net sales. The vendor complied with that commitment. (I-2) 3. CELEBRATE MINNESOTA 1990 GRANT REJECTED - The Council may recall that we applied for a "Celebrate Minnesota 1990" grant to assist us in relocating the old log cabin at the Hennepin County Workhouse site to the Parkers Lake Park site. We have just been notified by the Department of Trade and Economic Development, the agency responsible for coordinating the Celebrate Minnesota 1990 Grant Program, that because of "limited grant funds available, we are not able to offer you a grant this year." Based upon this notification, It is our intent not to proceed with the project at this time. 4. RESIGNATIONS - Public Safety Director Dick Carlquist has forwarded to me the resignations of two of his Community Service Officers, Jane Laurence Cooper and Dave Phillips. Jane is resigning effective March 17 to join the St. Paul Police Department as a Police Officer. Dave is resigning effective March 14 and will be serving as the Deputy Sheriff with the St. Louis County Sheriff's Department. Jane was with the City for seven years and Dave Phillips for three. We will miss them, but are pleased that they have achieved success in being selected for sworn public safety service. 5. DEVELOPMENT SIGNAGE -- On Friday, March 10, a development sign was installed at: 4000 Annapolis Lane North. Trammell Crow Company is requesting approval of a conditional use permit for a Class II restaurant (Pizza Hut) with carry -out only and no eat -in dining. This request will be heard by the Planning Commission at the March 22, 1989 meeting. 6. MINUTES: The following minutes are attached: a. Plymouth Safety Committee, February 22, 1989 (I -6a) b. Planning Commission meeting and Comprehensive Plan Study/Dinner meeting of February 22, and Planning Commission Study Session, March 1, 1989. (I -6b) c. Wayzata/Plymouth Area Chemical Health Commission, February 3, 1989. (I-60 7. NORTH HENNEPIN HUMAN SERVICES COUNCIL -- The 1988 annual report of the Northwest Hennepin Human Services Council is attached. CITY COUNCIL INFORMATIONAL MEMORANDUM March 10, 1989 Page 5 8. HENNEPIN COUNTY REPORT ON PROPERTY TAX EQUITY -- Attached is a Property Tax Equity Report the Hennepin County Board will be providing the County's legislative delegation as part of its overall effort to highlight inequities in the State's property tax system. 9. DEPARTMENT REPORTS -- The Fire Department's monthly activity report for February is attached. (I-9) 10. CORRESPONDENCE: a. Letter from Michael A. Schiks, Program Director, Hazelden Pioneer House, explaining concerns with the City moratorium for residential -based care facilities. (I -10a) b. Memorandum from Dick Carlquist providing an update on snowmobile complaints. (I -10b) James G. Willis City Manager JGW:Jm attachments PLANNING COMMISSION STUDY SESSION AGENDA WEDNESDAY, MARCH 15, 1989, 7:00 P.M. CITY COUNCIL CHAMBERS WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 ' 1 ' 1 1 1► ►1' 1. COMPREHENSIVE PLAN UPDATE A. Discussion of Staff analysis of LUGP directions that have been suggested at previous two meetings. B. Discussion on CL, CN and CS Guiding by Staff. C. Review the Guide Plan for the area west of Vicksburg Lane and north of County Road 24 and Highway 55. 2. ADJOURNMENT (pc/ac/3-15:jaw) 019 M-3 r N N D W LL ^ N .:••I N Q i 0 cO M p n CE w Z r N N ~ D CY) 1? Q� D Qf tG Q 1 w N 'n^ VI , ^ OP _J 2 r W 1..1 J 1 a v�mN CN r' Q f Z m O t` '4 a O N C O Y 2 N A10 M O I V O N N Q 0 N LL O M T— T— N M 0 z L7 H \ Q Z C7 LLJx W WHLf) U /�/1 D � a � a C14W �o O M��o O OD NxP':o M Q +�•rdM::CI- O C) CL D In U O 0 U) E a �n U o Z ' zrD O C .. C .. r- Z 1� H PA M 'r � z r, V 3 0� (10 Lf) Z N ¢� r +�cYQcO CO In o a � E-, T— cn a. (N a M: N Q LU LU F- co r- N N � J ' U m d Z_ a ' b i 0 0 Cn CD O U O W C Z CD C`7 u� z a• t\ � M O m In (��'' .. LJ CD H Q t\ C U -w w J Of� a�o�v LO .1 �o OOWFU- N CO�� C-D,� T—co avo CN LL- N x N Of 10 N co Z N F > u¢ O Z N W r w to N N N W Z ; a a Q ? n NCC Q N LL z Z tD ^ O t` N N I N ���N � N �to^oma N N Ln � Qf t0 H xMa.-ao�n W OOf O M O n� r N M Q � �No+roMo F N M C ao e0- N Of � N N w ^ ^ O N ry 00 r a m N y co)rr o n a N M p Of P- oo Of W •' O ^ NOf N N D � H C t0 ^ O n f N N 7 to t0 y eN- N M-3 Q r p D Q LO N 00 N N Q p c LL r00- I� r- N N � Q Z N Q crE W r --i W X: a W LLJ CL ~ U O Mme.. CO r- a ^ C -A _ N p OLO (ia Lij C) LD^M p c0o LU m 10- L/ O L r- N Z Q o p IV �lL W � O , H 4 O Q M M W LO r- m r� r- N U O } Z _ U' O F- OU W d p O I W i 0 Z O W N a� =¢rte —� W O LLJ z 0 O 2! CD M � LU N O a M p Z D N � r- N ZACHARY PARKERS LAKE Concession Report Actual Sales vs. City (15%) TOTAL ACTUAL SALES = $ 704.56 2,842.96 2,637.98 $ 6,185.50 JUNE Actual Sales City $ 2,017.67 $ 310.75 771.29 115.69 $ 2,842.96 $ 426.44 Cz JULY Actual Sales City $ 2,637.98 $ 395.70 $ 2,637.98 $ 395.70 TOTAL CITY - $ 105.68 426.44 395.70 $ 927.82 MAY Actual Sales City $ 440.05 $ 66.01 264.51 39.67 $ 704.56 $ 105.68 TOTAL ACTUAL SALES = $ 704.56 2,842.96 2,637.98 $ 6,185.50 JUNE Actual Sales City $ 2,017.67 $ 310.75 771.29 115.69 $ 2,842.96 $ 426.44 Cz JULY Actual Sales City $ 2,637.98 $ 395.70 $ 2,637.98 $ 395.70 TOTAL CITY - $ 105.68 426.44 395.70 $ 927.82 = U(D., MINUTES PLYMOUTH SAFETY COMMITTEE February 22, 1989 PRESENT: Gary Smith, Bob Fasching, Tom Nelson, Craig Bechtold, John Ward, Joel Franz, Eric Luetgers, Dan Campbell, Stan Scofield, Frank Boyles ABSENT: Gary Pouti ALSO PRESENT: Dave Drugg, North Star Risk Services; Dave Volker, Employee Benefit Administration; Kathy McGrew and Terry Schwerm, City of Minnetonka; Sue Gottwald, Judy McMillin I. OLD BUSINESS A. APPROVAL OF JANUARY 11, 1989 MINUTES Dave Drugg stated that item I.B.9 of the the minutes should be amended to reflect that the Dakota County Institute "may" construct a drivers training course at its facility. Dave stated the course Is dependent on whether legislative monies would be made available for its construction. The committee approved the January 11 minutes as amended. B. Report on Safety Activities I. Annual Inspection of City Facilities -- Bob Fasching reported that the new doors panic hardware for the water plant had been received and installed. With completion of this item, all items from the July building safety inspection report have now been acted on or completed. 2. Fire Station III Fitness Facilities -- Frank Boyles advised he had met with Dick Carlquist and Lyle Robinson to begin discussions on facility guidelines and training program for Fire Station No. 3. Using the Inver Grove Heights guidelines provided by Dave Volker, they are studying the following areas: 1) type of program levels to offer; 2) employee fitness evalua- tion; 3) building access and security; 4) allowing extended family members to use the facility and equipment; 5) type of fitness equipment to install; and 6) continuing maintenance of fitness equipment. Frank advised he would contact the YMCA for their recommendation on the type of equipment, rules and programs they would recommend. John Ward suggested that U.S. Swim & Fitness also be contacted. 3. Supercycle Operations -- Frank stated he had communicated the committee's concerns with the Supercycle operations at the public works garage to Dick Pouliot. A memorandum from Dick Pouliot advises that he and Jim Kolstad had met with the vice president of Supercycle to discuss the concerns. Dick Pouliot recommended that future concerns or complaints about the operation at the public works site should be directed to Jim Kolstad, who will notify Dick Pouliot for follow up with Super- cycle officials. PLYMOUTH SAFETY COMMITTEE February 22, 1989 Page 2 The committee discussed Dick Pouliot's memo. Several committee members questioned the effectiveness of the vacumn operation for the glass clean up, noting that the vacumn to be used will not pick up large pieces of glass. Members also commented that the area being used by Supercycle was not previously a storage area for gravel and pea rock as noted by Dick, but was maintained as a grassy area and therefore should be restored as such. Committee members also recommended that the area used by Super- cycle be fenced to alleviate the problem of paper debris over the public works site. One member also inquired why the site is used by Supercycle on Fridays. Frank said he would further investigate and advise the committee. 4. Specifications for New Trail Construction -- The committee reviewed the language to the City Engineering Guidelines for new trail construction. The new provision requires that all trees, stumps, brush, etc., are to be cleared out within two feet of the edge of the trail. Exception would be only hardwood trees or others that a plan shows to remain. Frank stated that with this amendment, together with the Park Maintenance division's inspection of existing trails for unseen tree stumps prior to the mowing season, should help to resolve the problem of mower damage. 5. County Road 9 and Larch Lane -- The Committee was advised that Hennepin County Department of Transportation had been contacted on the reinstallation of the fire station location signs on new County Road 9 and Larch Lane. The signs had been located on old County Road 9 prior to the construction of new County Road 9. However, the signs were not reinstalled when new County Road 9 was completed. 6. Truck Driver Training -- Frank advised that final arrangements for the training program are being completed. An instructor from the Dakota County Institute is establishing a test route within the City for the program which typifies various hazards City truck drivers encounter. Once the route is established, administration of the program will begin, with 29 City truck drivers participating. 7. Back-up Light Disabling Mechanism on Squad Cars -- Frank advised he had been informed by Jim Kolstad that the backup disabling toggle switches on city squad cars are light activated when engaged. Joel Franz noted the problem was that when the backup switch is first turned on it is dim, and does not become brighter until the brake is stepped on. Tom Nelson advised there is the possibility with the new police vehicles, that the disabling switch may have to be eliminated. Frank Boyles stated that if the switch is not eliminated on the new police vehicles, that it will continue to be identifiable either through light or audio means. PLYMOUTH SAFETY COMMITTEE February 22, 1989 Page 3 8. Snowplowing at Public Works Garage Kolstad has initiated the practice garage site plowed before employees out for plowing. Z LPc�.. -- Frank advised that dim of having the public works respond to the first call 9. Seat Belt/Harness System for Fire Engines -- Stan Scofield stated that discussions had been held with dim Kolstad on modifying the seat belts on Engine No. 21. However, for liability reasons, Oim Kolstad advises the City cannot perform the work, and recommends an outside firm be hired to complete the work. Frank stated he would follow up on this matter and report back to the committee. 10. Emergency Lights on Fire Inspector Vehicles -- Frank stated that because issues involving the installation of emergency lights on fire inspector vehicles were still being evaluated, this item would be deferred until the next meeting. Tom Nelson noted a problem with lights being installed on fire vehicles. He stated that fire department personnel rather than public works mechanics had installed a light on Fire Vehicle No. 10. Because of this installation, the vehicle's circuits were overloaded. Tom advised that a memorandum from public works had been conveyed to the Fire Department last summer requesting that all light/equipment installations on fire vehicles be accomplished by public works mechanics. Stan Scofield stated he would remind fire department personnel to coordinate future installations with the Public Works depart- ment. II. NEW BUSINESS A. Consent Agenda -- The Committee approved the consent agenda. Consent items include three personal injury accidents and one vehicular accidents. Two personal injury accidents were determined non -preventable, and one preventable. The vehicular accident was determined preventable. A report and recommendation will be forwarded to the City Manager. B. Review of Vehicular Accident -- The committee reviewed one vehicular accident, determining the accident to be non -preventable. A report on the Safety Committee's findings and recommendations will be forwarded to the City Manager. C. Risk Management Coordinator -- Frank advised the committee on the status of the Risk Management Coordinator position. (Post Note: Taud Hoopingarner has been hired as the City's Risk Management Coordinator. Taud will begin employment with the City on April 3, 1989). PLYMOUTH SAFETY COMMITTEE �Pck..J February 22, 1989 Page 4 D. Other Safetv Activities - First Aid Training Classes - CPR classes were held during the month of February for City employees. Park Maintenance employees recommended, that because of park maintenance winter work activities, future CPR classes should be scheduled during the month of March. - Heart Attack Prevention Program, March 15 and March 22 - In conjunction with the Hennepin County Health Department, the city will sponsor a Heart Attack Prevention Program for City employees. - Smoking - Effective February 14, 1989, smoking in city vehicles and in city buildings with the exception of the apparatus floors of Fire Stations 1 and 2, and the first and second level vestibules of the City Center, is prohibited. One committee member recommended that chewing tobacco also be prohibited in city vehicles. IV. OTHER BUSINESS A. Lion's Park -- Mark Peterson advised he had further studied the the rink flooding operations at Lion's Park and the associated ice problem in the "cul-de-sac" area off of 14th Avenue. Mark stated that based on physical observation of the area, and with the limited vehicular traffic in this area, he would recommend the ice rink flooding operations remain status quo. B. Watermain Repair Video -- Frank advised that in November 1988, Dave Volker had videotaped City employees repairing a watermain break at 8th Avenue and Highway 101. The purpose of the video was to review the excavation and compare actual procedures followed against the City's Excavation policy. Frank advised that based on a review of the video, a number of the policy guidelines were met, however there remains areas for improvement. Frank stated that Bob Fasching would be scheduling a meeting with Sewer and Water maintenance employees to review the City's Excavation policy and proper excavation procedures to follow. C. Sight Obstruction at 26th & Olive Lane -- Eric Luetgers requested a follow up to the status of the sight obstruction at this location. Frank indicated he would check with Myra Wicklacz and report back at the next meeting. The meeting adjourned at 9:30 a.m. Uto CITY OF PLYMOUTH COMPREHENSIVE PLAN STUDY/DINNER SESSION MINUTES FEBRUARY 22, 1989 The Comprehensive Plan Study Session began at 5:30 p.m. MEMBERS PRESENT: Chairman Plufka, Commissioners Pierce, Zylla, Marofsky, and Tierney. MEMBERS ABSENT: Commissioners Stulberg and Wire. STAFF PRESENT: Community Development Director Blair Tremere, Community Development Coordinator Chuck Dillerud, Associate Planner Al Cottingham, and Planning Secretary Jackie Watson. Director Tremere suggested for a a future meeting that staff bring a draft of the Land Use Guide Plan incorporating the suggestions made thus far by the Planning Commission. He also suggested that staff could bring some recommendations and analysis for consideration. Associate Planner Al Cottingham discussed the handout on driving neighborhoods, and used a wall map to point out the relationships to adjoining cities. He reported that no other community adjoining Plymouth has a driving neighborhood concept. He questioned whether the Commission wished to continue with this concept of incorporating area in adjoining cities in Plymouth driving neighborhoods. Commissioner Marofsky suggested that the current definition works only with the use of driving neighborhoods extending across the highways into other communities. Coordinator Dillerud asked how far out should we extend the driving neighborhood concept. He commented that it doesn't look as though the neighboring communities go along with our concept. Chairman Plufka commented that in many cases people do not cross a highway to shop. Commissioner Marofsky said that most thoroughfares were well established in the 1970s and that it is not always practical for shopping areas to be in the center of a neighborhood. A location on the fringe can be just as practical. Commissioner Tierney said she agreed with Commissioner Marofsky and suggested the Commission look at the second map showing shopping areas on the fringes of driving neighborhoods. She said she did not feel this threw the driving neighborhood out of sync. Commissioner Marofsky suggested using the major highways as boundary lines for the driving neighborhoods with shopping areas on the fringes. He included using County Road 47, which will eventually be a major highway. Chairman Plufka suggested that the Planning Commission's primary goal right now is to come to the City Council with some suggestions, and that the Commission should focus on Associate Planner Cottingham's work, and determine if the guiding is appropriate using the driving neighborhood concept. He said that more shopping should not necessarily be guided if it is already adequate. Even though a major shopping center is not anticipated in Plymouth, Chairman Plufka mentioned that some neighborhood shopping areas may draw more people that just a neighborhood center. U.16 Planning Commission Minutes February 22, 1989 Page 38 Coordinator Dillerud questioned the Commissioners as to whether they are more comfortable with the second map showing the redefined driving neighborhoods. Commissioner Marofsky said he agreed with this plan. Director Tremere read the definition of the Community Structure Concept. He told the Commission that there are still many segments of the community that are not developed, but that a good portion is developed, and it is necessary to look at the undeveloped areas. He suggested the Commission think in terms of planning areas or planning units rather than neighborhoods. Commissioner Zylla recalled that the Commission had planned to leave the community structure concept in place at their meeting two weeks earlier. He felt that the Commission should modify some definitions in the concepts, adjust lines, and get away from the centrally located shopping area. Chairman Plufka restated the City Council's directive to look at the plan and see if there are glaring areas needing change. Associate Planner Cottingham suggested that the Commission look at the northwest quadrant and redefine some retail areas for this section. Chairman Plufka felt it was too soon to deal with the northwest quadrant simply because this area would not be ready for development in the near future. He said the Commission should focus on the areas that are ready for development in the next few years. He said he is ready to make some suggestions to staff. Chairman Plufka suggested that the Commission make comments and observations to the staff and then the staff can create the language. Director Tremere discussed the CS/CN study done by staff and.the original intent of these areas. The uses in the CS/CN areas have melded by virtue of many uses being permitted as a conditional use. Director Tremere used the map to show the Commissioners the areas of undeveloped land that need to be focused on. He suggested the Commission hone in on these areas because the Stage Growth Plan will expire in the next year. Director Tremere also questioned whether the Commission wanted to accommodate the market in its demands or wait until the market comes to the plan. Chairman Plufka said he has seen Plymouth as three different communities. First there were the temporary seasonal dwellings; then the large lots; and at present the demand is for smaller lots with large houses. Director Tremere asked if the Commission desired to change guiding along the primary thoroughfare corridors. He commented that this is the direction staff is looking at. Commissioner Marofsky replied that they need to look at the definitions of the Guide Plan text because they are what will dictate the guiding. Chairman Plufka stated again that staff should listen to the Commissioner's suggestions and then draft the language to fit their suggestions. The Commission can then change the language if they are not satisfied and can also look at the map to see then if it is consistent with the definitions. T ub Planning Commission Minutes February 22, 1989 Page 39 Chairman Plufka suggested the following agenda for the next meeting: 1. Discuss the CL/CN/CS definitions. 2. Review the Guide Plan for the area bounded by Highway 169, Schmidt Lake Road, Zachary Lane, and the City Limits. 3. Review the Highway 55 corridor from Highway 169 to West Medicine Lake Drive. 4. Review the I-494 corridor from Highway 55 north to the City limits. 5. Review the area west of Vicksburg Lane and north of County Road 24 and Highway 55. A question was raised by Linda Fisher in the audience as to when the Planning Commission would listen to input from developers. Chairman Plufka stated that once the Commission had completed their revisions there would be a Public Hearing for input from developers. The Public Hearing may be scheduled for sometime around the end of March. The next Study Session was scheduled for March 1, 1989, at 7:00 p.m. in the City Council Conference Room. Chairman Plufka called a recess at 7:20 p.m. so that the Planning Commission could set up for its Regular Meeting. PLANNING COMMISSION MINUTES FEBRUARY 22, 1989 The Regular Meeting of the Plymouth Planning Commission was called to order at 7:30 p.m. by Chairman Plufka. MEMBERS PRESENT: Chairman Richard Plufka, Commissioners Dennis Zylla, Larry Marofsky, Joy Tierney, and Hal Pierce. MEMBERS ABSENT: Commissioners John Wire and Michael Stulberg. STAFF PRESENT: Community Development Coordinator Charles E. Dillerud, Assistant Engineer John Sweeney, and Planning Secretary Jackie Watson. Chairman Plufka gave the audience an overview of where each of the Commissioners reside. Chairman Plufka explained that Item 5A on the Agenda was not a Public Hearing item and would therefore be moved to the end of the Agenda. *MINUTES MOTION by Commissioner Marofsky, second by Commissioner Zylla to approve the Minutes from the February 1, 1989, Special Planning Commission Meeting and from the February 8, . 1989, Regular Planning Commission Meeting. Vote. 4 Ayes. Chairman Plufka did not vote as he was absent from the February 8, 1989 meeting. MOTION carried. Chairman Plufka introduced the request by A.J. Poppelaars for a Preliminary Plat for Ponderosa Woods. Coordinator Dillerud presented the February 14, 1989, Staff Report. Coordinator Dillerud said that Commissioner Marofsky had brought an issue to his attention concerning the lot width of Lot 14. The Ordinance requires a 110 foot lot width. Staff subsequently reviewed the other lot widths and found additional deficiencies in lot width. The Kirkwood Lane cul-de-sac is over the Subdivision Code requirement and will also require a variance. Coordinator Dillerud stated the plat contains much woodland and wetlands and therefore some basis would appear to exist for design related variances to protect natural site features. -=-Ub MOTION TO APPROVE VOTE - MOTION CARRIED A.J. POPPELAARS, PRELIMINARY PLAT FOR PONDEROSA WOODS (88139) Z to b Planning Commission Minutes February 22, 1989 Page 41 Coordinator Dillerud said that the Park Director recommends a 15 foot easement on the northwest between Lots 5 and 6 to intersect with the public trail corridor. The developers do not wish to make this a public trail. Coordinator Dillerud stated that Lot 28 is 5 acres in the northeast section. There are two residences on the land. There is a garage structure that straddles the lot line with proposed Lot 26. He noted that fifteen of the 28 lots are substandard in width. Coordinator Dillerud suggested an alternative is to defer the matter for two weeks to allow the petitioner to redesign to reduce or eliminate lot width variances. Commissioner Tierney questioned whether the plat could be done as a PUD. Coordinator Dillerud stated this is a problem because a PUD Ordinance severly penalizes smaller parcels such as this, due solely to their size. Commissioner Pierce asked what the total deficiency was. Coordinator Dillerud stated that it was net 170 feet lot width deficiency over the entire plat (not including Lot 28). Chairman Plufka introduced Mr. Tony Poppelaars, the developer. Mr. Poppelaars discussed the two cul-de-sacs as they relate to reduced lot width. Only 4 houses will be seen from the street. This was done to preserve the natural site features. He stated he was upset over the lot deficiencies but thought that his interpretation of the lot size (80 percent of the width at the building line) was correct. Coordinator Dillerud explained the lot width regulations according to the Zoning Ordinance, and that the 80 percent standard was at the front lot line not the setback line. Mr. Popppelaars expressed his concern on the trail easement. He agreed with the 15 foot trail along the west line, and his responsibility for the blacktop. He said that the trail between Lots 5 and 6 would be within 10 feet of the residences and that construction would eliminate more trees rather than preserve them, and would be very expensive. He also felt the trail would increase the traffic flow within the cul-de-sac area of the development. Mr. Poppelaars introduced his son Dan Poppelaars to discuss the trail. Planning Commission Minutes February 22, 1989 Page 42 Commissioner Marofsky asked Dan Poppelaars why he felt the trail would increase the traffic on the cul-de-sac. Mr. Poppelaars suggested that there would be more traffic on the 18th Street access and people would prefer to park on the cul-de-sac where it would be safer. Commissioner Tierney asked if the Poppelaars would be agreeable to a trail smaller than 8 feet. Mr. Poppelaars said he would be agreeable to a type of walking path covered with woodchips. Commissioner Marofsky questioned whether the trail would be part of the Park dedication credit. Mr. Poppelaars said they would still object because of the loss of privacy for the residences. Dan Poppelaars said he disagreed with the wording of Condition #13. He suggested that the grading for Kirkwood Lane and the trail be done at the same time as the streets would be paved. Mr. Tony Poppelaars discussed the garage on Lot 28. He does not own Lot 28 and gave the easement for the garage to the owner when he purchased the property. The easement will dissolve if and when the garage falls down. Commissioner Tierney asked whether Lot 28 was included in the preliminary plat. Coordinator Dillerud answered in the affirmative. Coordinator Dillerud explained that when the Final Plat is . sought, the owners of Lot 28 will have to sign the plat and Development Contract also. Commissioner Marofsky asked if Lot 26 met the regulations at the setback? Coordinator Dillerud answered negative, that is one on which a variance is required. Commissioner Tierney said she agreed with the developers concerning the trail between Lots 5 and 6 and felt more trees would be destroyed than preserved. Chairman Plufka opened the Public Hearing. There was no one to speak on the issue. Chairman Plufka closed the Public Hearing. Coordinator Dillerud went over the plat and pointed out the lots which do not meet width requirements and their measurements. Coordinator Dillerud again explained the measurement at the setback line of each lot. He also passed out to the Commissioners and explained the Tree Preservati�)n Policy. Uko Planning Commission Minutes February 22, 1989 Page 43 MOTION by Commissioner Marofsky to table the request until staff could review further due to the new information. The motion died due to the lack of a second. MOTION by Commissioner Zylla, seconded by Commissioner Pierce to approve the Preliminary Plat subject to the 16 conditions listed. MOTION by Commissioner Zylla, seconded by Chairman Plufka to delete Condition 12. Commission Marofsky stated that the Comprehensive Plan required neighborhoods to have trails linking the trail system. He stated that if access to the public was denied, a trespass situation could arise. He stated that the public could use the 18th Street access but he felt that the trail between Lots 5 and 6 should not be eliminated. Chairman Plufka stated that access to that trail would only be used by 9 homes and he felt the cost to the developer would be burdensome. Roll Call Vote. 4 Ayes. Commissioner Marofsky, Nay. MOTION carried. MOTION to amend by Commissioner Zylla, seconded by Commissioner Pierce to amend Condition 13 stating that trail construction shall be completed as per Resolution 89-65, at the time of or prior to the paving of public streets and coordinated with other improvements during development. Roll Call Vote. 5 Ayes. MOTION carried. MOTION to amend by Commissioner Zylla, seconded by Commissioner Marofsky to combine Condition 15 and 16 and delete the second sentence of Condition 15. Add the sentence Relocation/removal of the garage structure shall be made a part of any platting approvals of the Outlot and for now, to be allowed by easement as part of the platting. Commissioner Marofsky suggested leaving the garage as a nonconforming use. Roll Call Vote. 5 Ayes. MOTION carried. MOTION to amend by Commissioner Zylla, seconded by Commissioner Tierney to add a condition stating that Lots 3- 7, 9-12, 14-15, 22-24 and 26 be granted with a variance for lot width but no area variances because of the unique physical constraints to design of the site created by the public interest in preserving extensive wetlands and woodlands found on this site. U 10 . MOTION TO TABLE MOTION DIED FOR LACK OF A SECOND MOTION TO APPROVE MOTION TO AMEND VOTE - MOTION CARRIED MOTION TO AMEND VOTE - MOTION CARRIED MOTION TO AMEND VOTE - MOTION CARRIED MOTION TO AMEND Planning Commission Minutes February 22, 1989 Page 44 Roll Call Vote. 4 Ayes. Commissioner Marofsky, Nay. MOTION carried. MOTION to amend by Commissioner Marofsky, seconded by Commissioner Pierce to add a condition restricting homeowners from cutting protected trees without City permission. Roll Call Vote. 2 Ayes. Commissioners Zylla, Tierney and Chairman Plufka, Nay. MOTION fails. MOTION by Commissioner Tierney, seconded by Commissioner Zylla to state that the walking path between Lots 5 and 6 be a 5 foot easement with 2 foot chip trail. Roll Call Vote. 2 Ayes. Commissioners Pierce, Zylla and Chairman Plufka, Nay. MOTION fails. Roll Call Vote on the MAIN MOTION as amended. 4 Ayes. Commissioner Marofsky, Nay. MOTION carried. Chairman Plufka introduced the request of Jack Swedlund for an amendment to the Staged Growth Element of the Comprehensive Plan located north of County Road 9, west of Vicksburg Lane. Coordinator Dillerud presented the February 14, 1989, Staff Report. Commissioner Marofsky asked if the remainder of the land north to the Oxbow development could be included. Assistant Engineer Sweeney answered in the affirmative. Commissioner Marofsky asked if the sewer would cross over other property. Coordinator Dillerud said it could and that an easement would be required. This would be the developers' responsibility and not the City's. Chairman Plufka introduced Mr. Jack Swedlund, the petitioner. Mr. Swedlund said he agreed with the resolution as stated. Coordinator Dillerud stated that unless a person petitions for amendment of the Staged Growth Line, no amendments have been previously made. Chairman Plufka opened the Public Hearing. Chairman Plufka introduced Mr. Bernard Barr of 11670 61st Avenue North. U b VOTE - MOTION CARRIED MOTION TO AMEND VOTE - MOTION FAILS MOTION TO AMEND VOTE - MOTION FAILS VOTE - MAIN MOTION WITH FOUR AMENDMENTS CARRIES JACK SWEDLUND AMENDMENT TO THE COMPREHENSIVE PLAN (89001) Planning Commission Minutes February 22, 1989 Page 45 Mr. Barr stated that his property is across the creek and he was told previously that he could not be connected to the interceptor until the Plymouth Creek School was connected. Coordinator Dillerud stated that Mr. Barr had requested an amendment to the Capital Improvements Program earlier and his petition was denied. He stated that Mr. Barr has not petitioned again. Chairman Plufka introduced Mr. Richard Blevins of 16440 County Road 9. Mr. Blevins stated that he thought trunk sewer development was not scheduled west of Vicksburg Lane until 1992. Coordinator Dillerud confirmed this. The current request by Mr. Swedlund is to serve his land from an existing trunk sewer line. He stated that there will also be a Public Hearing when Mr. Swedlund is ready to develop the land. Chairman Plufka introduced Mr. Lars Lodden of 3541 Idaho North, Crystal, MN. Mr. Lodden has property in this area and indicated his interest in being connected to the line. Chairman Plufka introduced Mr. Douglas Turbak of 9750 County Road 9, a lawyer representing Harold Berthiume who owns property adjoining that of Mr. Swedlund. Mr. Turbak said he just wanted his interest in the Swedlund . project to be a part of the record. Chairman Plufka closed the Public Hearing. MOTION by Commissioner Zylla, seconded by Commissioner MOTION TO APPROVE Tierney to approve the request to amend the Stage Growth Element as petitioned by Jack Swedlund. Roll Call Vote. 4 Ayes. Commissioner Marofsky, Nay. VOTE - MOTION CARRIED MOTION carried. Chairman Plufka introduced the request of Graham GRAHAM DEVELOPMENT/CSM - Development/CSM Corporation for Bass Lake Hills. RPUD FINAL PLAN/FINAL PLAT FOR BASS LAKE HILLS Coordinator Dillerud presented the Staff Report of February (88060) 15, 1989. Coordinator Dillerud discussed Condition 11 in regard to the 4 structures fronting West Medicine Lake Drive, and Condition 12 on the transfer of Outlot B to the City for park dedication requirements. T �b Planning Commission Minutes February 22, 1989 Page 46 Commissioner Marofsky asked if the calculations for parking included the driveways. Coordinator Dillerud answered in the affirmative. Chairman Plufka asked if the drivelane setback could be corrected by eliminating some parking. Coordinator Dillerud answered in the affirmative. Chairman Plufka introduced Dave Carland of CSM representing the petitioners. Mr. Carland stated that the petitioners have no overall problems with the resolutions. He stated that they can comply with Condition 5 and can relocate 10 parking stalls which would involve relocating 2 buildings. Mr. Carland stated that the 4 buildings located near the gravel on West Medicine Lake Road would not be built until Highway 61 is completed and West Medicine Lake Road is vacated. He asked the Commission to explore an alternate outlet for West Medicine Lake Road. Commissioner Zylla asked Mr. Carland if the language in Condition 11 "abandon" was a concern. - Mr. Carland said he understood that no building permits would be issued until West Medicine Lake Road was vacated but that it is a concern. Commissioner Marofsky stated that he felt it was a hardship for the developer to finish the berm and grading before starting to build the 4 buildings near the gravel road and the Outlot. Mr. Carland said he hoped for the vacation of the roadway before the completion of County Road 61 to 47th Avenue North. Chairman Plufka said that the Commission can recommend the completion of County Road 61 be given some priority. Commissioner Marofsky told Mr. Carland that the Planning Commission cannot give him a guarantee that West Medicine Lake Road will be abandoned. Commissioner Marofsky stated his concern about the parking on the southerly end of the development• and said there is a need for more parking in that area. He also expressed his concern that some garages could be blocked by parking. Commissioner Marofsky questioned the slope of the berm behind the building near the pond. Planning Commission Minutes February 22, 1989 Page 47 Bill Jensen of Suburban Engineering, the engineer for the development stated that none of the slopes were steeper than 3:1. Commissioner Marofsky questioned the drainage and grading on the south side. He stated that he felt more parking was needed in this area. Mr. Carland stated that the drainage met regulations and the he was comfortable with the amount of parking in this area. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Zylla to approve the request subject to the 13 conditions stated in the resolution. MOTION to amend by Commissioner Marofsky, seconded by MOTION TO AMEND Commissioner Zylla to add Condition 14 stating "The petitioner shall provide, relocate or add 8 additional offstreet parking spaces to the southerly area of 32 building units. Roll Call Vote. 3 Ayes. Commissioner Pierce and Chairman VOTE - MOTION CARRIED Plufka, Nay. MOTION carried. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Zylla to delete the last part of Condition 11 after the word "street." Roll Call Vote. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED MOTION by Commissioner Marofsky, seconded by Commissioner . MOTION TO AMEND Pierce to add Condition 15 stating "The petitioner shall secure approval with Graham Development with respect to signage." Roll Call Vote. 2 Ayes. Commissioners Zylla, Tierney and VOTE - MOTION FAILS Chairman Plufka, Nays. MOTION fails. Roll Call Vote on Resolution Setting Conditions to be Met VOTE - MOTION CARRIED Prior to Filing RPUD FinalPlat/Site as amended. 5 Ayes. MOTION Carried. Roll Call Vote on Resolution Approving Final Plat/Site Plan VOTE - MOTION CARRIED. and Development Contract. 5 Ayes. MOTION carried. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION Pierce to review the use of driveway space as part of parking stall count. Roll Call Vote. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED MOTION by Commissioner Pierce to require homeowners to get MOTION City permission to remove trees on their property. Planning Commission Minutes February 22, 1989 Page 48 MOTION died for lack of a second. MOTION DIED FOR LACK OF A SECOND Chairman Plufka reminded the Commission of the Study Session next Wednesday, March 1, 1989 at 1:00 p.m. on the Comprehensive Plan. Chairman Plufka asked for a volunteer to be the Planning Commission liaison on the Board of Zoning Ajustments and Appeals. Commissioner Tierney volunteered her services. Meeting adjourned at 10:18 S: to b CITY OF PLYMOUTH PLANNING COMMISSION STUDY SESSION MARCH 1, 1989 The Comprehensive Plan Study Session began at 7:00 p.m. MEMBERS PRESENT: Chairman Plufka, Commissioners Marofsky Stulberg, Tierney, Wire and Zylla. Commissioner Pierce arrived at 7:15 p.m. MEMBERS ABSENT: None STAFF PRESENT: Community Development Coordinator Charles E. Dillerud, and Associate Planner Al Cottingham Chairman Plufka opened the meeting. He referred Commissioners to the Metropolitan Development Guide that was sent out to the Commissioners in their last packet. He noted that Page 20-22 of the Guide talks about developing communities and things developing communities should look for in the development of them. Coordinator Dillerud discussed the handout on the items the Commission had discussed at previous meetings and his thoughts as to the commercial guidings. He pointed out the differences between the CS and CN guided areas and issues with them. He noted the CS guiding used to be used similar to a highway commercial zone, pointing out that these were areas that should not be adjacent to residential areas. He further stated that the CN areas were located in either walking distance or a five minute drive of all residences, and generally involved a multi - tenant building. Chairman Plufka stated that the CN and CC concept was brought about in 1955 with the philosophy of the corner grocery store and the central business district. He noted that currently these similar needs are not met within the City and that commercial centers are developing in the CS areas, which are really more neighborhood centers. He stated that there was not a need for the CC classification. Commissioner Tierney noted there seemed to be eight points of divergence between the CN/B-2 and CS/B-3 classifications. They are: auto sales/repair, commercial recreation, equipment rental, greenhouses and nurser_ys, motel/hotel, clubs, churches, and financial institutions. She stated there was a need for the separate classifications in order to keep uses out of some districts. Commissioner Marofsky stated there should not be a difference between CS and CN, and, uses should only be permitted within certain size commercial areas, thus limiting the size of the structure by the size of the land areas for different commercial areas. Mab Planning Commission Minutes March 1, 1989 Page 50 Commissioner Stulberg noted the definitions for CS and CN referred to free stranding structures in the CS area, and multi -tenant structures in the CN area. It was appropriate to have a clustering of uses within these categories. There was not a need for a change in the guidings, but the guided areas have maybe been confused over time, and should get back to what the Comprehensive Plan refers to as the difference. Commissioner Wire noted that the CN classification was adjacent to the residential areas, and that there should be the compatibility with the residential criteria for CN centers. He said he understood that these centers were smaller in size, and only to serve the neighborhoods - not like a Holiday Plus store which serves a larger area. Commissioner ' Pierce stated that the current trends are responding to the different life styles, and that traffic patterns change, and pedestrian traffic relatively doesn't exist. Commissioner Zylla said he felt there may be a need to preserve the CN and CS designations based on the impacts to residential areas by the commercial development. He suggested that the CS and CC classifications could be combined. He said he could support more commercial areas if they were done wisely, and in accordance with performance standards. Chairman Plufka stated there may be a need for a more generic commercial classification with three separate levels. He also suggested possibly redefining, but continuing to use, the CL, CN, CS and CC classifications. Commissioner Marofsky stated the CC guiding doesn't exist and that he felt more comfortable with performance standards, or with the C-1, C-2, C-3, approach. Commissioner Zylla noted that if the City is more prescriptive with the type of development we allow it shows developers that we are concerned with the type of commercial uses they propose. Chairman Plufka stated that he could see a CN center being similar in size and nature as the Rockford Square Center at County Road 9 and I-494; a CS area being more like the Holiday Plus store; and a CC area for facilities like Cottonwood Plaza, Four Seasons Mall, and the area around County Road 6 and County Road 101. Commissioner Pierce said that the service business district should be based on traffic generations, and keeping the traffic flows away from the residential areas. The Commission discussed the possibility of changing definitions and having small neighborhood centers, larger neighborhood centers and free standing neighborhood centers at different scales, based on the acreages. �� Planning Commission Minutes March 1, 1989 Page 51 Commissioner Stulberg noted that there were services being provided to residents that are not always retail services, and a zoning area needed to be designated for those. He did not want to become too prescriptive in defining all the uses and the exact location for them. He noted that the Commission did not do a good job with preplanning commercial locations. Downtown Plymouth is an example. The experts pick the locations. He noted that the Land -Use Guide Plan idea isn't "broken" its just the interpretation of the uses for it. He noted his concerns with political decisions for these things. Commissioner Marofsky suggested that the Commission should be looking at a cormnercial PUD district. Commissioner Zylla stated the CN classification should be preserved. He stated that we should have a generic commercial zoning with performance standards based on different locations. Commissioner Pierce agreed with Commissioner Zylla on an open commercial zoning, and use of a PUD approach for the development of it. Commissioner Wire stated that we should stay with what we have, or close to that, however, abandon the CC concept area. Commissioner Tierney agreed in staying close to what we currently have, and maintain the special guiding for the downtown area. Chairman Plufka stated that the CC guiding should be eliminated adjacent to City Hall and other guiding be inserted based on the MPUD plan for that area. Commissioner Marofsky stated that we should tighten up the distinction between the CN and CS areas, and get back to what the original intension was. Associate Planner Cottingham reviewed the guiding in the northeast corner of the City in the vicinity of County Road 10 and Highway 169. He pointed out that much of this area has had a preliminary plat approved and thus it would be very difficult to change the guiding in this area. Commissioner Marofsky stated that he felt there was a need for more commercial uses/service uses in the area of Schmidt Lake Road and Nathan Lane or Highway 169 since people in that general area would either need to drive south to the Holiday Plus area or north to the Bass Lake Road area in order to get some convenience shopping. Associate Planner Cottingham reviewed the I-494 corridor beginning at the north end of the City, and progressing southward along the interstate as far as the Soo Line Railroad, on the east side of the interstate. He pointed out that within M: Wb Planning Commission Minutes March 1, 1989 Page 52 this area there was only approximately 80 acres of land left guided LA -3 that did not have proposals approved at this time. He pointed out that Bass Lake Hills, even though it was LA -3 guiding, had single family homes adjacent to the freeway. Commissioner Zylla noted that it was his understanding that the Bass Lake Hills developer would have preferred his whole development as single family, however, he needed to maintain the density for the LA -3 area, and thus had to go out and find a multifamily builder. He noted that, currently, the market prefers single family detached homes, and he would convert the LA -3 area if possible. The Commission discussed options: leaving the guiding as is; splitting the LA -3 area east to west, with higher density to the west, and a lower density to the east; or lowering the density on the entire area. MOTION made by Commissioner Wire, seconded by Commissioner MOTION Zylla to direct staff to allow developers to develop at a lower density than the Guide Plan allows with no minimum density. Roll Call Vote. 3 Ayes. Commissioners Zylla, Stulberg, VOTE - MOTION FAILED Tierney and Chairman Plufka, Nay. MOTION Failed. MOTION by Chairman Plufka, seconded by Commissioner Zylla to MOTION direct staff to review the impact upon the City systems by changing the LA -3 to LA -2 on the land north of the Soo Line Railroad; east of I-494 and west of the County Road 61 corridor, except Bass Lake Hills. Roll Call Vote. 5 Ayes. Commissioners Stulberg and Wire, Nay. MOTION Carried. Commissioner Wire stated the reason he voted against the motion was that he felt that there was no reason to change the Guide Plan until the Commission looked more in depth at the locational criteria from the Guide Plan narrative. Commissioner Maraofsky excused himself from the meeting due to a client interest in the next area to be reviewed. Associate Planner Cottingham continued reviewing the guiding on the east side of I-494 south of the Soo Line Railroad, noting that this area has no proposals approved and the land is relatively vacant, except for a few single family homes. He reviewed the history of the LA -2 and LA -3 configuration on the east side of future Northwest Boulevard just north of County Road 9. VOTE - MOTION CARRIED MOTION by Chairman Plufka, seconded by Commissioner Zylla to MOTION have staff look at the impact to the City systems of changing the guiding of land from the Soo Line Railroad south to the Hennepin County Trail Corridor; east of the interstate; and west of future Northwest Boulevard from LA -3 to LA -2. Planning Commission Minutes March 1, 1989 Page 53 Roll Call Vote. 4 Ayes. Commissioners Wire and Stulberg, Nay MOTION Carried. Commissioner Wire reiterated his opposition to these motions due to the fact that the Commission has not established any criteria, nor looked at the impact on any City systems on the whole. Chairman Plufka stated that he did not propose to change the guiding further south and east of this area since he felt the LA -3 in this area was a buffer between the lower densities to the east and the large CN parcel located at the northeast corner of County Road 9 and I-494. Commissioner Zylla noted the large size of the CN parcel and, in light of discussions earlier in the meeting, stated that the Commission should be open minded on this size, and wait for staff's interpretation of the guided areas. Chairman Plufka stated he was not looking at this CN area, and would not be, until he was satisfied with the commercial classifications that are forthcoming. -J, -U\0 . VOTE - MOTION CARRIED MOTION by Commissioner Pierce, seconded by Chairman Plufka to MOTION direct staff to look at the reguiding of a portion of the LA -3 land on the east side of future Northwest Boulevard north of County Road 9 to LA -2, keeping an LA -3 buffer along Northwest Boulevard to allow for a continued buffering from the CN to the west. Roll Call Vote. 4 Ayes. Commissioners Wire and Stulberg,. Nay. VOTE - MOTION CARRIED MOTION Carried. Chairman Plufka identified this as a good stopping point for the meeting and that discussion would continue on this matter after their normal business at the March 8, 1989 meeting. Meeting adjourned at 10:20 p.m. pl/ac/pc3-1:jw WAY ZATAXLYMCtJ H AREA CHEMICAL HERLTH COMMISSION FEErFi'•_ARY Z, 1959 n MINUTES , ,1F , The meeting wss cal 1 sd to order- by President Pill Nelson at approximately -' :a.m. The January secretary's report was accepted. There was no treasurer's report. However-, Bill Nelson indicated that a `•a2()00 refund check was received from West Hennepin Human Services Planning Board, d, representing the balance of unused monies previously scheduled for the proposed national coif erence on community-based che'iT1ical abuse prevention survey, which has been tabled. * Tim KcCarthy presented the rough draft of the proposed request for document _ fundingCt.'cliT!E?ili_ �ct!i:cul.4lE=d to be Se'r"1't to t+!lSli!E=rem c:ni:j c:gt'lii=lcs 3.n the two communities. was discussion r ] the CAP public at i on, funded by '�'Thera leas .� t_' !� ci I'" Ci 1 f i + the i ! li=+r+~lly solicited advrrti:_ir"';;:_:1 and how the Commission should react to it. :c Doris Bowe reported that The Plymouth Fire ard Ice Festival is _=chc c'ul ed for Saturday, Feb. 4, 1989, from 2--5 p.m. The Commission has i. . t_: i::' 1t asked to distribute"PleaseDon't Do Nothing" 11tti_r tags. n It was reported that The West Hennepin i-il.i:ian Services Planning Board will present lent a briefing on the f i %dings of tite Hennepin County Task Force an Youth and Drugs, which met for two years 4. n j, r the leadership oi County Commissioner 5 <_i f %1 _. l v s n l 1= 1 1 . i i 'r.= event 1 tl scheduled for February 15. 193?, 9--, aT10 =.-. It t _ a Minnetonka 7nn_t_7ra C]ty Hall 1CQtti!Cll Chambers. Gary Swedberg presented: 1. A request ?or funding from WWJH AND i+i=JH for the eight grade Health classes' ,:Drug-free pledge pins students received after signing +_ h m pledge, and 2. 1 -,a used s t y' PTO s•pcnsc•red 1 i i [? poster t. t? i^ d is � 1 t� n wl �. l•_ J a+ t. v r- e'r'rl .=3 i'v U G d iG 1 L -i' (; i l_ f'i c! !'- .L par •1-ii+._/studant evening, which was developed to encc:ur age parents and children to discuss standard setting. 1. Wayzata SaniC_.r riiCh School has been selected as one of the 104) schools nation-wide for is site visit as a Drug --Fr f -_e School Award applicant. Therewsre 400 applications submitted for the a 3_lyd this year. The site visit is slated for l_ -ch i 2, 193, with v<:ri,-yrs members s l'f the Commission as participants. ''i•. The Wayzata Senior Hiah School Leadership Conference .is __hL-_1_d r. cr April 19, 9, i 98 ?. 5. El :c'fient Ery principals have reported that their T.A.T. te;-: ms (teachers/staff who have undergone specific training in early k - identification of children at risk) are a great success, and 6. A panel of students discussing drug use will be the focus of the ^ Parent Communication Network meeting at WWJH, February 23, 19B9. * A request for funding was made by Susan Fetterer for promotion of the Parents' Pledge project at Wayzata Senior High. The Commissicn voted to allocate $400. * Greg Lindberg led a discussion of studies and proposed legislation relating 'to the escalating use of drugs among pregnant women resulting in a high incidence of addicted/damaged newborns. * The Commission voted to approach the local newspapers for POblic Service Advertising space to promote chemical health ads taken from the "Newspaper Advertising Student Competiticn 1987-B8" booklet. The meeting was adjourned at 8:30 a.m. The next meeting will be held March 10, 1989, at The Depot in Wayzata. 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H aHaazHU- ZpIXxUMnZW>M aWH a cn a a wZ 4HaH0HUHwH<QHz W acz0 a •• Ln 0 a HWXO Hr4w>xrz w 0rz w H a) U) ••O a w 0QwUWHwz W0 aQ °w rn0aaa w 3wzHtn rzHO zHw>4> x tno� �LnrzaHa D<> r+Q�aQ Wzt�a��z•H �s� 3czxHw aw O O raaw L14 12� U)H czwawxwulcnxa x Harte W QUH O H cn < cn U<< w rz aHaaHoHawcn�HHHHrzxoO�o a H�:) 44Hwa w >c�wwa0a<c�zaUtnx0I= Ha Q aHz 1 44(()<H HaHxmxa2000wH aQHa H �H zzaHE -� � WaOHnUwwHzHamzzzzawna O 7:-x QO<oLr) H a<x004WXQ4 nHwwoHHHH<:'x< H * * hUrZ4PW den ..,,..,..;r House March 6, 1989 Plymouth City Council c/o Mayor Virgil Schneider City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mayor Schneider: T • \0 C4., On January 19, 1989, a Hazelden representative and an architect met with the City Planner, Engineer, Fire Marshal and Building Codes Inspector to discuss technical and procedural guidelines for our proposed building plans. On January 27, 1989, we received a letter from Mr. Al Cottingham, Associate Planner, informing us of a moratorium on all building or expansion of residential facilities in the City of Plymouth. I telephoned Mr. Dillerud who was quite helpful in providing me some additional background information on the moratorium. I also discussed the mora- torium with City Council member, Bob Zitur. Mr. Zitur suggested that I direct a letter to you and other City officials explaining concerns about the moratorium, as well as our ideas for future expansion at Hazelden Pioneer House. This is a new process for us. It is our wish to work fully within the City of Plymouth guidelines. I want to formally thank the City of Plymouth on behalf of Hazelden Pioneer House. Since Hazelden acquired Pioneer House from the Union City Mission, we have appreciated the support of the Plymouth community. Community support has perhaps best been demonstrated by extensive local partici- pation in our annual "Easy Does It" 8K Race. This race draws over 600 runners annually from the local area, as well as other parts of the state, and has become an annual community celebration. We greatly ap- preciate this community involvement and look forward to a deepening positive relationship with the Plymouth community. As many of you know, Hazelden Pioneer House is the new facility situated near the north shore of Medicine Lake. We are surrounded by trees which screen us from view by neighborhood residents. Our long driveway serves to seclude us from the neighborhood. We have worked to beautify and maintain the Hazelden Pioneer House grounds in ways that contribute to the Plymouth community. We have worked in the past to be both cooperative and timely in response to any City requests or inspections. In short, we are committed to a growing positive relationship with the Plymouth community in our mission to provide chemical dependency rehabilitation services to youth. An Equal Opportunity Employer 11505 36TH AVENUE NORTH. PLYMOUTH, MINNESOTA 55441-2398 — (612) 559-2022 S 1 Oo.. , Plymouth City Council Page 2 March 6, 1989 We have also sought to share with the community some of our experience related to alcohol and drug abuse. An example of this is our 6 -year project with Armstrong High School. More than 550 students each year spend a morning at Hazelden Pioneer House. Hazelden Pioneer House patients volunteer, under supervision, to tell Armstrong students about their personal alcohol and drug problems. We believe this experience helps the youth of this community make responsible choices about alcohol and drug use. The Armstrong teachers involved with this project have told us that their students identify this experience as one of the highlights of the class. Programmatically, Hazelden Pioneer House is carefully structured. Our clients are scheduled from 6:00 a.m. until midnight. We are staffed around the clock. There are clear expectations for how clients use their free time. They are instructed that they must remain on our grounds or they will be discharged from the program. Clients who have left our program without our knowledge (AWOL) have averaged less than 1% over a 4 -year period. All other patients are provided transportation by either their parents or Hazelden back to their home or another facility. This has minimized client contact with the surrounding neighbors. We go about our business in a quiet way. This is an important part of our commitment to the Plymouth community. In other words we hope the City of Plymouth will carefully note our efforts to maintain positive community relations when considering our request to add on to our facility. It is our hope that the current moratorium be lifted soon to allow for consideration of our building proposal. Proposed Building Project The proposed building project is designed to meet the needs of our current population. The plan will add 11 beds, plus office space and meeting rooms. Four of these beds will be classified through licensure as detoxification beds. This does not mean we will be creating additional detoxification services. These beds will be utilized by Hazelden Pioneer House only for the medical needs of our clients. Currently our procedure is to transfer clients who come to us in need of medical services such as detoxification to our Center City location (60 miles away), where they are assessed and returned to Hazelden Pioneer House the next day. Since we work with youth, not that many of our clients have these medical needs, but for those who do, we wish to spare the anxiety and discomfort of the car ride to Center City. While Union City Mission (Hazelden Pioneer House is not affiliated with the Union City Mission) also provides detoxification services in the immediate vicinity, it serves an older age group, many of whom are brought by the police. This differs significantly from our clients who Plymouth City Council Page 3 March 6, 1989 are younger and who have agreed to enter a rehabilitation program. Through careful study we have found it is not effective for youth entering Hazelden Pioneer House to receive detoxification care at the Union City Mission. The additional seven beds requested will be an expansion of our existing services. Hazelden Pioneer House has developed a reputation in both the local and national community for providing effective and affordable chemical dependency treatment for youth. We have had professionals from around the world, including the Soviet Union, Japan and many European countries travel here to discuss our rehabilitation program. Our waiting list, particularly fo our evaluation services, is long at times. We wish to shorten that list by the addition of these beds. Staffing will be adjusted to ensure proper coverage. The remainder of the proposed building project is designed to upgrade our current meeting rooms for families and provide additional office space for our staff. Staff size has nearly doubled since the Hazelden acquisition of Pioneer House in 1981 (currently over 70 employees). This request is, again, to ensure quality treatment through increased client supervision. With the increase in staff, there is also need for expanded parking. Part of the building project includes a large meeting room (capacity 105) which we would make available to community groups upon request. This would hopefully be another way of demonstrating our appreciation for the support of the Plymouth community. Please note: we wish to build onto our existing structure. The new addition will be no more visible to the community than our current building. Our driveway will remain unchanged. We feel the impact on the community will be minimal. In summary, the proposed building project at Hazelden Pioneer House will give us the ability to better meet the needs of our current clientele. We are looking to the Plymouth community for their continued support in our work of addressing the alcohol and drug problems of youth. Please accept my invitation to phone me and I will personally conduct a tour for you and answer any questions you might have. Sincerely. �Q Michael A. Schiks Program Director c: Blair Tremir Chuck Dillerud MAS:lkm -3, -•\Oh CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 9. 1989 TO. James G. Willis - City Manager FROM: Richard J. Carlquist - Public Safety Director SUBJECT SNOWMOBILE UPDATE This past evening, I met with members of the Northwest Trails Snowmobile Club, including the president Bob Ford. We went over the complaints received this winter on snowmobiles and plotted them on a City map. There were a total of 42 complaints received so far. In one case, we noted that from all appearances and the analysis of the incident complaint reports, that one person or other persons living at the same residence were responsible for 10 calls. I spoke with one of the complainants last night by phone and identified the underlying reasons for the complaints. Apparently, there are renters living approximately three houses away from the com- plainant. The snowmobilers start their machines up late at night (in some cases we have received calls as late as 2:00 A.M.). The main complaint then is not trespassing or other illegal acts of snowmobiling; but, noise disturbance complaints. I will be personally contacting the source of all these problems to hopefully alleviate future calls. 1 do not believe that 42 complaints in our entire City is significant; especially when one analyzes the data further. For example, in one case we received a complaint of a young child driving a snowmobile on a City street. When we checked it out, we found the person to be 18 years of age. There have not been many trespassing or riding in areas that are prohibited, such as parks and school grounds. The Northwest Trail Snowmobile Club remains enthusiastic about helping us with posting of signs and resolving complaints. I guess it is a reality of life that one or two persons can ruin it for everyone else. RJC:gs