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HomeMy WebLinkAboutCouncil Information Memorandum 02-20-1987CITY COUNCIL INFORMATIONAL MEMORANDUM February 20, 1987 UPCOMING MEETINGS AND EVENTS..... 1. EXECUTIVE SESSION -- The City Council will meet in Executive Session with the City Attorney at 6:00 p.m. immediately prior to the February 23 Special Council Meeting to discuss pending litigation. 2. SPECIAL COUNCIL MEETING -- Monday, February 23, 7:30 p.m. Special City Council meeting in the City Council Chambers. 3. PLANNING COMMISSION -- Wednesday, February 25, 7:30 p.m. The Planning Commission will meet in the City Council Chambers. Agenda attached. (M-3) 4. REGULAR COUNCIL MEETING -- Monday, March 2, 7:30 p.m. Regular City Council meeting in the City Council Chambers. 5. TOWN MEETING/AREA 4 -- Monday, March 9, 7:30 p.m. The Town Meeting for Area 4 will meet in the City Council Chambers. Agenda attached. (M-5) 6. BOARD OF ZONING ADJUSTMENTS AND APPEALS -- Tuesday, March 10, 7:30 p.m. The Board of Zoning Adjustments and Appeals will meet in the City Council Chambers. 7. PLANNING COMMISSION -- Wednesday, March 11. The Planning Commission Forum will begin at 7:15 p.m., with the regular Planning Commission meeting following at 7:30 p.m. in the City Council Chambers. 8. HOUSING AND REDEVELOPMENT AUTHORITY -- Thursday, March 12, 6:30 p.m. The Housing and Redevelopment Authority will meet in the City Council Chambers. 9. SPECIAL STUDY COMMITTEE -- Thursday, March 12, 7:00 p.m. Chairman Davenport and members of the Special Study Committee will meet in the City Center office area Large Conference Room. The Committee will also be meeting on April 9 and April 23. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM February 20, 1987 Page two 10. PARK AND RECREATION ADVISORY COMMISSION -- Thursday, March 12, 7:30 p.m. The Park and Recreation Advisory Commission will meet in the City Council Conference Room. 11. REGULAR COUNCIL MEETING -- Monday, March 16. The City Council Forum will begin at 7:00 p.m., with the regular City Council meeting following at 7:30 p.m. in the City Council Chambers. 12. MARCH CALENDAR -- A revised meeting calendar for March is attached. M-12 FOR YOUR INFORMATION..... 1. TENNANT SANITARY SEWER EASEMENT -- On Friday, February 13, Fred Moore received from the Tennant Company, the executed easement for sanitary sewer across their property. This easement was qranted by Tennant Company promptly following their resolving title matters with previous owners of a portion of the property. The City now has in its possession the necessary easements required to proceed with the extension of the Pike Lake Interceptor sewer southerly to Bass Lake Road as previously authorized by the City Council. Fred Moore tells me that Bonestroo, Rosene, Anderlik, and Associates, Consulting Engineers for this project, will have the final plans and specifications prepared for this project for Council approval on March 2. With the approval of the plans and specifications and the authorization to solicit bids, we will be in an excellent position to proceed with the construction of this project late sprinq. 2. SENATE FILE 304 -- Attached is a copy of Senate File No. 304 jointly authored by Senators Jude, Schmitz, Ramstad, Novak, and Weqscheid. The purpose of the legislation is to respond to our earlier concern about the inequity in the existing tax laws as they relate to transit funding. At present, the statutes allow for a maximum 2 - mill property tax levy for transit purposes. Through adjustments provided for under the statutes, the 2 mills actually become something just over 3 mills. However, when a community becomes eligible for transit tax feathering, the amount levied is reduced on the basis of a municipal mill, not upon on the basis of the adjusted inflated mill. Senate File 304 would remedy this matter by providing that feathering would be equal to either 25% of the Auditor's mill rate for the tax levy provided for in Clause A, or 37.5% of the Auditor's mill rate for the tax levy provided for in Clause A. Also attached is a letter I wrote to Senator's dude and Ramstad thanking them for their support of Plymouth's position on this matter. (I-2) 3. MANAGEMENT INFORMATION SYSTEM REQUEST FOR PROPOSALS -- Management Information System Request for Proposals have been distributed to some 15 vendors. In addition, a Bidder's Conference was conducted on Tuesday, February 17. Nine individuals representing seven CITY COUNCIL INFORMATIONAL MEMORANDUM February 20, 1987 Page three vendors were present. Based upon the nature of the comments, it appears that response to our RFP will be positive with as many as seven firms submitting proposals. The deadline for proposals is March 13, 1987. 4. PLYMOUTH METROLINK - JANUARY REPORT -- Shown below is a table displaying our average daily ridership for the commuter/reverse commuter, internal circulator and total system for each week of January. The second table displays the year to date averages in each service area compared with the target which we must achieve in order to have a successful project. MONTHLY PLYMOUTH METROLINK DAILY RIDERSHIP AVERAGES BY WEEK BY SERVICE TYPE JANUARY 1987 Total System SERVICE TYPE Commuter/ Internal Total TARGET 370 Reverse Commuter Circulator System WEEK OF: - 16% + 10.1% 1/5 - 1/9 424 52 476 1/12 - 1/16 441 50 491 1/19 - 1/23 427 43 470 1/26 - 1/30 ----------------- 423 42 465 MONTH LONG ------------------ ------------- ---------------- AVERAGE 429 47 476 YEAR TO DATE Item Commuter/ Reverse Commuter Internal Circulator Total System YEAR TO DATE RIDERSHIP AVERAGE 429 47 476 TARGET 370 56 432 S OVER/(UNDER) TARGET + 15.9% - 16% + 10.1% CITY COUNCIL INFORMATIONAL MEMORANDUM February 20, 1987 Page four A number of observations are in order: a. The targets for Plymouth Metrolink for 1987 have been increased as follows: Commuter/Reverse Commuter - 10%; Internal Circulator - 0%; and Total System - 10%. b. Internal circulator ridership in January averaged 47 passengers per day, a decrease from last month's average of 56. However, this is still above the 40 passengers per day average estab- lished in January 1986. c. The commuter/ reverse commuter portion of the service continued its upward trend in January with an average of 429 persons per day. This is considerably above the 351 posted in January 1986. d. The total system target of 432 passengers per day was exceeded by 44 at 476 passengers per day. January continued to be another record-setting month for the system -wide monthly average. e. Attached are graphics prepared by Medicine Lake Lines which illustrate the growth of Plymouth Metrolink ridership since the inception of the project in October 1983 through January 1987. (I -4e) DAILY RIDERSHIP AVERAGES BY MONTH FOR CALENDAR YEARS 1984 - 1987 SERVICE TYPE Commuter/ Internal Total Reverse Commter Circulator System MONTH: 1984 1985 1986 1987 1984 1985 1986 1987 1984 1985 1986 1987 January 330 307 351 429 21 51 40 47 351 358 391 476 February 310 292 350 25 50 47 335 342 394 March 307 311 338 25 56 64 332 367 402 April 301 295 354 27 55 44 331 350 398 May 295 298 332 27 36 35 322 334 367 June 276 314 349 41 53 64 317 367 413 July 277 297 328 42 52 62 319 349 390 August 266 292 328 47 57 73 313 349 401 September 275 322 354 32 42 33 307 364 387 October 276 312 384 36 55 40 312 367 424 November 271 311 396 35 57 50 306 368 446 December 265 320 412 ------- 39 52 56 304 372 468 YEAR LONG -------------------- -- ----------------------- AVERAGE 287 306 356 429 36 51 51 47 321 357 407 476 CITY COUNCIL INFORMATIONAL MEMORANDUM February 20, 1987 Page five 5. ARTICLE -- "DEVELOPERS RAID BUILDINGS IN SEARCH OF TENANTS" -- Attached is a copy of the article from City Business Newspaper written by Anthony Neely. (I-5) 6. MINUTES: a. Attached is the minutes from the February 4, 1987 Plymouth Safety Committee meeting. (I -6a) b. Attached is the minutes from the February 11, 1987 Planning Commission meeting. (I -6b) 7. CORRESPONDENCE: a. Attached is a copy of a letter to Mr. Dick Foster, Bonestroo, Rosene, Anderlik & Associates, Inc., from Fred Moore regarding Wells No. 8 and 9, City Project No. 625. (I -7a) b. Attached is a copy of a letter to Plymouth Residents and Community Groups from the Plymouth Community Awards Committee regarding the 14th Plymouth Community Awards program. (I -7b) James G. Willis City Manager JGW:dma attach. PLANNING COMMISSION MEETING AGENDA WEDNESDAY, FEBRUARY 25, 1987 M-3 WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 2. ROLL CALL 3.* APPROVAL OF MINUTES 4. PUBLIC HEARINGS 7:30 P.M. Planning Commission Minutes, February 11, 1987 A. United Properties. Revised Planned Unit Development Preliminary Plan/Plat and Conditional Use Permit for Parkers Lake Development Stage B: Parkers Lake North Property northwest of County Road 6 and Niagara Lane. (87006) 'S. OTHER BUSINESS Development Streamlininq 6. ADJOURNMENT 9:00 P.M. M —< TOWN MEETING AGENDA AREA FOUR March 9, 1987 I. THOROUGHFARES A. East Medicine Lake Boulevard from 26th Avenue to 36th Avenue North B. County Road 9 improvement between County Road 18 and I-494 C. Zachary Lane improvements, 36th Ave. to County Road 9 D. 13th Ave. and County Road 18 improvements I . PARKS A. Hennepin County regional trail along East Medicine Lake Boulevard from 36th Avenue to 13th Avenue B. French Regional Park I. PUBLIC SAFETY A. Public Safety Report B. Fire Service Improvements V. OTHER ITEMS A. Public Transportation feedback B. City Council meetings on cable television channel 7 C. Water Treatment Plant and Wells 8 and 9 D. Solid Waste Recycling Program M� W C r--41 V4 ;.4 cz ca r-100 cz cn • L� N N oo CO 'o co �o� M b N N W PC rz H H 44 H O _r� 00 U U LL' 10 r N N C7 W '7a Z rri r �n rn o N V W zoW -L� [� W U £ WA O U O c*1 Cn Hf� UO c'l k• �n...ao�N • �D W W n U) 0000 aOw Ow -� "+ Lr)U O U r� N U O U N H H 7� I� H H C W aH0 w �o-H0 H PCI z M oda N M O•• O pq n U V] UO C4 v] cn c U � p,� v W a U�PCI z Ur i c a z0 Pa a L) C4 to wH mow= HMS o8oU M 0W uo� N � z 'L)0u NU n H H ^ n H A Pi 6^ H H R+ o f 14 A U U M A U E-4 z Q O FA U U U A O U C7 U �p� F+ u C7 Es HN O W O 0 � � O � to � � OU CFn rw P4 U El f2+ R U W �O -1:1'� 00 N N 2/2/87 (REVISOR J JCR/JM 87-0797 Senators Jude, Schmitz, Ramstad, Novak and Wegscheid introduced— S. F. No. 304 Referred to the Committee on Transportation 1 A bill for an act 2 relating to taxation; providing for computation of the 3 metropolitan transit tax reduction for certain cities 4 and towns; amending Minnesota Statutes 1986, section 5 473.446, subdivision 1. 7 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 8 Section 1. Minnesota Statutes 1986, section 473.446, 9 subdivision 1, is amended to read: 10 Subdivision 1. (TAXATION WITHIN TRANSIT TAXING DISTRICT.] 11 For the purposes of sections 473.401 to 473.451 and the 12 metropolitan transit system, except as otherwise provided in 13 this subdivision the regional transit board shall levy each year 14 upon all taxable property within the metropolitan transit taxing 15 district, defined in subdivision 2, a transit tax consisting of: 16 (a) an amount up to two mills times the assessed value of 17 all such property, as adjusted under sections 273.13, 18 subdivision 7a, 272.64, 275.49, or any other laws, based upon 19 the level of transit service provided for the property, the 20 proceeds of which shall be used for payment of the expenses of 21 operating transit and paratransit service and to provide for 22 payment of obligations issued by the commission under section 23 473.436, subdivision 6; 24 (b) an additional amount, if any, as the board determines 25 to be necessary to provide for the full and timely payment of 1 2/2/87 (REVISOR ) JCR/JM 87-0797 1 1 its certificates of indebtedness and other obligations 2 outstanding on July 1, 1985, to which property taxes under this 3 section have been pledged; and 4 (c) an additional amount necessary to provide full and 5 timely payment of certificates of indebtedness, bonds, or other 6 obligations issued or to be issued under section 473.39 by the 7 council for purposes of acquisition and betterment of property 8 and other improvements of a capital nature and to which the 9 council or board has specifically pledged tax levies under this 10 clause. 11 The county auditor shall reduce the tax levied pursuant to 12 clause (a) of this subdivision on the taxable value of all 13 property within statutory and home rule charter cities and towns 14 that receive full peak service and limited off-peak service by 15 an amount equal to the tax levy that would be produced by 16 applying a rate of -@75 -mills -on -the -property equal to 25 percent 17 of the auditor's mill rate for the tax levy provided in clause 18 (a). The county auditor shall reduce the tax levied pursuant to 19 clause (a) of this subdivision on the taxable value of all 20 property within statutory and home rule charter cities and towns 21 that receive limited peak service by an amount equal to the tax 22 levy that would be produced by applying a rate of-9-�5-mitts-on 23 the -property equal to 37.5 percent of the auditor's mill rate 24 for the tax levy provided in clause (a). The amounts so 25 computed by the county auditor shall be submitted to the 26 commissioner of revenue as part of the abstracts of tax lists 27 required to be filed with the commissioner under section 28 275.29. Any prior year adjustments shall also be certified in 29 the abstracts of tax lists. The commissioner shall review the 30 certifications to determine their accuracy and may make changes 31 in the certification as necessary or return a certification to 32 the county auditor for corrections. The commissioner shall pay 33 to the regional transit board the amounts certified by the `4 county auditors on the dates provided in section 273.13, 35 subdivision 15a, clause (3). There is annually appropriated 36 from the general fund in the state treasury to the department of 2 2/2/87 (REVISOR ) JCR/JM 87-0797 1 revenue the amounts necessary to make these payments in -fiscal 2 pear -198? -and -thereafter. 3 For the purposes of this subdivision, "full peak and 4 limited off-peak service" means peak period regular route 5 service, plus weekday midday regular route service at intervals 6 longer than 60 minutes on the route with the greatest frequency; 7 and "limited peak period service" means peak period regular 8 route service only. 9 Sec. 2. (EFFECTIVE DATE.] 10 Section 1 is effective for taxes levied in 1987 and 11 thereafter, payable in 1988 and thereafter. 3 .:::. AI* r CITY OF PLYMOUTR February 19, 1987 Senator Tad dude 235 State Capitol Building St. Paul, MN 55155 Senator dames Ramstad 136 State Office Building St. Paul, MN 55155 Dear Tad and dim: r-- 2 -- Thank you for co-authoring Senate File No. 304 which will bring consistancy in calculating the method of raising a mill and "feathering" a mill for transit purposes. Common sense and equity both support the legislation. It is gratifying for us to know that our Senators are listening to our concerns and convert those concerns to action. Thanks again for all your help.' If there is any support we can provide for Senate File No. 304, just let us know. Yours truly, James G. Willis City Manager JGW:dma cc: Mayor and City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 "u>• ,4n. .:::. AI* r CITY OF PLYMOUTR February 19, 1987 Senator Tad dude 235 State Capitol Building St. Paul, MN 55155 Senator dames Ramstad 136 State Office Building St. Paul, MN 55155 Dear Tad and dim: r-- 2 -- Thank you for co-authoring Senate File No. 304 which will bring consistancy in calculating the method of raising a mill and "feathering" a mill for transit purposes. Common sense and equity both support the legislation. It is gratifying for us to know that our Senators are listening to our concerns and convert those concerns to action. Thanks again for all your help.' If there is any support we can provide for Senate File No. 304, just let us know. Yours truly, James G. Willis City Manager JGW:dma cc: Mayor and City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 i;Th o u !i, Li n CO U-1 CO IJII Cl 0 i -'.l :T:700 y f, z-yjt� PLITICRPIH ME-MLIH( PASSENGER SLR -NARY PERC12TE A.11. PERCIVE P.M. PERCENT PERCENT' PERC UTi YEAR CM WTEK ------------------ C HADGE --------- REV. (7x1. --------- CHANGE --------- REV. (7x1. --------- (RANGE INTERNAL --------- --------- C MIGE --------- TOTAL --------- C HAICE --------- 1984 63,064 5,645 4,364 11,982 85,055 1985 66,977 6.27. 5,709 1. U. 4,868 11.57. 18,003 50.3% 95,557 12.3;< 1986 80,367 20. M. 5,872 2.97. 4,459 -8.4% 15,809 -12.2% 106,507 11.5.E Total Percentage Increase (Decrease) 1984 -1986 27.47% 4.07. 2.27. 31.9% 25.2% cD y w 5 'o y fD Ai tC � �' • � 5' ^ c. cr •C w a o m nD b R 0 oQ >0�o 0 c _ w o �� o��.. C a. aq (n ,o�w O110R 4 wo' -B� w•o -, y C < w �. � • 0 �'w0 0O (�D p ^w�i b ¢. 0 :3fD w A 5 (D ry O O p. 'O' �• (C' �• w w ::3 O C a 0 rD (L — w z O 7D 11-• m n T.' 0 v`,' to N w O Q y cn 1, b O R Q O �. O' O' ?w• n OC vwi• ? 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PRESENT: Steve Herwig, Gary Smith, Mark Peterson, Russ Elzy, Tim Ole, John Ward, John Wenner, John Sweeney, Frank Boyles ALSO PRESENT: Ron Garritt, CNA Insurance Companies; and a Golden Valley Utility Supervisor ABSENT: Lyle Robinson I. OLD BUSINESS A. Approval of January meeting minutes The January meeting minutes were approved as submitted including the January 7 breakfast meeting and January 14 regular meeting. B. Review of revised Vehicular and Personal Injury Accident Review Program guidelines Frank Boyles stated that the Vehicular and Personal Injury Accident Review Program guidelines had been revised in accordance with the January meeting discussion. Specifically, "if the Manager reflects the Committee's recommendations, he may direct the Committee to re -review the accident considering specific factors. The Safety Coordinator will advise the Committee of the Manager's approval or rejection of the Committee's recommendations." C. Report on safety activities 1. Traffic Warning Device Policy -- Frank Boyles stated that he had sent additional materials on the Traffic Warning Device Policy to Scott Sayer of Warning Light Inc. Mr. Sayer is to review these materials and to submit his recommendation in the near future. Frank Boyles will provide a report on Mr. Sayer's recommendation at the March meeting. 2. Respirator Program update -- Mark Peterson, Jim Kolstad, Tom Vetsch, and Bob Fasching have met with Frank Boyles and Dave Volker to review a draft Respirator Program. From that meeting, supervisors are conducting an inventory of the type of jobs requiring respirators, the type of respirator required, the frequency and duration of the job, and the employees performing the job. In addition, an inventory is being prepared showing the current respirators in stock and those which will be needed. Once these materials are assembled, a meeting will be held with a respirator manufacturer, the Fire Chief, and Dave Volker to determine: a. The specific number and type of respirators required b. A date for which employees can be tested to establish respirator seal and arrangements can be made for the necessary respirator training and maintenance program PLYMOUTH SAFETY COMMITTEE February 4, 1987 Page Two An update of this program will be provided on the March meeting agenda. II. NEW BUSINESS A. Review of personal injury/ vehicular accidents The Committee reviewed ten accidents, six of which were personal injury and four involving vehicles. A memorandum will be prepared to the City Manager with respect to each and recommendations made to supervisors accordingly. Committee members recommended that the memorandum of invitation to Safety Committee meetings be revised to clarify the intent of the review to reduce apprehensiveness of vehicle operators. The same information should be orally provided at the meeting and the Committee recommendations should be summarized before the employee leaves the meeting. B. Report on Accident Investigation training - Mark Peterson, Russ Elzy, Gary Mark, Russ, and Gary reported that this training session seemed to be directed for those just establishing a program. While some of the content was useful, the concepts discussed have already been implemented at Plymouth. They suggested the slide presentation from the Kodak Safety and Accident Investigation presentation. Mark Peterson will call and ask whether the presentation is available for showing at an upcoming meeting. C. Review of 1986 accident statistics Frank Boyles reviewed tl Committee members. To e we retain records of botl involving City employees tables assembled for the provides a profile of v calendar year 1986. A tot amounting to an estimated estimated vehicular damac based upon the damage est Thirteen of the accidents Ice, snow, and obstructe e 1986 accident statistics with Safety hance Plymouth's employee safety efforts, vehicular and personal injury accidents for each calendar year. Attached are Plymouth Safety Program. The first table �hicular accidents which occurred during al of 25 vehicular accidents were reported $9,238 in damage. This compares with 1985 E! amounts of $5,897. These figures are imates contained in the accident reports. involved collisions with other vehicles. I views, i.e. trees at the intersection, were contributing factors for five accidents. Five of the accidents occurred during the day. Four accidents occurred while City vehicles were snow plowing, one while a police squad was protecting an accident scene, and three others when police employees were responding to a medical emergency vehicular pursuit or roadblock. Divisions recording zero preventable accidents for 1986 include City Center (office), Street Division, Sewer and Water Division, Equipment Center Division, and Park Maintenance Division - permanent full-time employees only. PLYMOUTH SAFETY COMMITTEE February 4, 1987 Page Three The second table shows on -the -Job personal injury accidents for calendar year 1986. A total of 38 accidents were reported. Of those, 11 were OSHA recordable. Eight of those involved lost work days. Accidents involving lost work time occurred in the Police Department, Park Maintenance Division, Sewer and Water Division, and Recreation Division. Four of the accidents resulted in back -related injuries. Temporary employees were involved in eight accidents, six in Park Maintenance and two in Recreation. The final three tables supplied reflect the dollar and cents losses associated with these accidents for each year since 1980. On a division -by -division basis, personal injury has been most expensive in the Police Department at $60,300, followed closely by the Fire Department at $47,559. On a year -by -year basis, accident costs vary precipitously. For example, a single accident occurring in 1984 resulted in total accident costs for that year of $50,619. By contrast, personal injury accidents in 1986 have resulted in costs of only $930. Records are also maintained regarding the cost of personal injury accidents by body part injured. Over the last six years, the most expensive accidents have resulted from back injuries for a total of $59,634. The second most expensive accident type, based on data from the last six years, is leg/foot injuries for a total of $52,940 in losses. $44,500 of this loss is attributable to one accident. The final table displays lost work days as a result of Worker's Compensation related accidents. The City has experienced three bad years in this respect: 1981 involved 82 lost work days; 1984, 224 lost work days; and 1985, 152 lost work days. By contrast, 1986 entailed eight lost work days and a total insurance company cost of $1,330. Based upon this data, our 1987 Safety Training Proqram will concentrate on snow plowing and Public Safety vehicle usage. We will also concentrate on temporary employee usage of City vehicles and possible personal injury which they could be involved in. Finally, training will be provided on safe lifting in hopes of reducing costs associated with back -related injuries. On a day-to-day basis, the Safety Committee reviews both personal injury and vehicular accidents and makes recommendations to appropriate supervisors regarding revisions in procedures, equipment, or personnel protective equipment to reduce future similar accidents. The City is blessed with employees who exercise care and concern in their daily work operations. This fact, together with our aggressive Safety Program, combine to make Plymouth's Accident Program one of the most effective on the municipal level, based upon the comments received by our Worker's Compensation and liability insurance company, Loss Control Technicians. PLYMOUTH SAFETY COMMITTEE February 4, 1987 Page Four II. OTHER BUSINESS Frank Boyles distributed a memorandum from dim Hanson which suggested that, in the future, if information is known about hazards on City property which could affect City employees, let the affected employees know so they can be alert for possible problems. The specific incident was the recent news release on pipe bombs in the Four Seasons area of the community. IV. ADJOURNMENT The meeting adjourned at 10:00 a.m. Z- (b CITY OF PLYMOUTH PLANNING COMMISSION MINUTES FEBRUARY 11, 1987 The Regular Meeting of the Plymouth Planninq Commission was called to order at 7:30 P.M. MEMBERS PRESENT: Chairman Steigerwald, Commissioners Wire, Stulberg, Zylla, Plufka, Mellen and Pauba MEMBERS ABSENT: None STAFF PRESENT: Community Development Coordinator Sara McConn Sr. Engineering Technician Bob Johnson Planning Secretary Grace Wineman *CONSENT AGENDA MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Wire to adopt the Consent Agenda as submitted. VOTE. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED *MINUTES MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Wire to approve the January 28, 1987 Minutes as submitted. Vote. 6 Ayes. Commission Plufka abstained. MOTION VOTE - MOTION CARRIED carried. PUBLIC HEARINGS Chairman Steigerwald introduced the request by Craig Scherber, Kings North Corporation and requested an overview of the January 27, 1987 Planning Staff Report by Coordinator McConn. Chairman Steigerwald requested an overview of the Pine Ridge - 53rd Avenue Traffic Study and accompanying memorandum by City Engineer Sherm Goldberg, dated February 11, 1987, by Sr. Engineering Technician Bob Johnson. These materials were distributed to the Planning Commission at the beginning of the meeting. Technician Johnson reviewed the emergency vehicle response time; traffic under winter driving conditions; and, established that the report makes no specific determination on a need for the thru-street; and, the City Engineer states that even though the City is in favor of the continuous street proposal, the cul-de-sac plan can be accepted. -38- CRAIG SCHERBER KINGS NORTH CORP. PRELIMINARY PLAT AND VARIANCE FOR "PINE RIDGE" (86147) Page two Planning Commission Minutes February 11, 1987 Commissioner Plufka inquired whether the Subdivision Unit Project (SUP) designation would expire after a length of time? Coordinator McConn stated if development had totally ceased for a number of years the designation could be revok- ed; however, there have been seven additions to the "Wind Ridge" Development since 1977, and it is therefore within reason to review this proposal accordingly. Chairman Steigerwald introduced Mr. Tom Loucks, representing the petitioner. Mr. Loucks introduced Craig and Gary Scherber; Dave Putnam, Project Engineer; and, Phyllis Hanson, Landscape Architect. Mr. Loucks commented that he had not received the Traffic Study until 4:00 P.M. today. In reading it, he believes there is no clear recommendation made; and, no clear need for the thru-street. During the planning stage for this development, it was their opinion that traffic volume could triple with a thru-street and this would also impact the adjacent neighborhoods. He has re- viewed the Planning Staff Report and believes the alterna- tive for deferral should not be considered by the Commis- sion, in light of this traffic study. Commissioner Plufka explained that staff is instructed to provide all information and options in these reports to assist the Commission in making their recommendations. Mr. Loucks stated that the thru-street would negatively impact the lots to the south which are also impacted by the adjacent railroad track. He explained the development constraints which included the railroad tracks; the required ponding and drainage system; and, setbacks to the wetlands. They believe their plan is the best solution to the problems and will be an enhancement to the existing neighborhoods. In response to the Engineer's Memorandum, Mr. Loucks re- quested that 24.-A be deleted and that the most recent memorandum from the City Engineer override this condition. He is also concerned about 24.-H which states that grading and construction of utilities cannot begin until storm sewer is constructed within the Wind Ridge at Bass Lake 6th Addi- tion. Technician Johnson stated they could discuss further the final drainage design, but an outlet would need to be provided. Coordinator McConn stated that demonstration of drainage calculations would need to be provided with the Final Plat application. She noted that the thru-street design element for the Planning Commission consideration could be an alternative which would provide the access and circulation needed for the area; and, installation of additional storm sewer piping could be used to reduce the size of the sedimentation pond. Commissioner Stulberg inquired about the Storm Water Drain- age plans for the 1977 development plan. Coordinator McConn stated there were no detailed final design plans; this is the last area of development in the Wind Ridge Addition. Page 40 Planning Commission Minutes February 11, 1987 Discussion ensued regarding grading and drainage. It was confirmed that no grading will be allowed within the wetland area; the correspondence from the Department of Natural Resources (DNR) stated there is no encroachment into the protected wetlands with this development. Chairman Steigerwald opened the Public Hearing. Jones Adkins, 12530 54th Avenue North, stated his objections to this proposal are: 1.) Density; 2.) that it will nega- tively affect the property values for other homes in the area; 3.) that it will impact the wetland; and, 4.) the thru-street is not desired. Larry Bradford, 12625 54th Avenue North, agrees with Mr. Adkins. There have been many changes in this area since 1977, where many homes have been built along 54th Avenue North. He does not believe it is fair to build duplexes in an area where there are only single family homes. He asks that special care be taken of the wetlands and that there be no thru-street. He believes if this development is approv- ed with smaller homes of lesser value, berming and screening should be required. Chairman Steigerwald asked Mr. Bradford the dimensions of his lot. Mr. Bradford stated his lot is more than 18,000 sq. ft. Coordinator McConn stated this entire development was approved under the Subdivision Unit Project provisions, which allowed a minimum lot size of 11,000 sq. ft. She clarified for Mr. Bradford, that the 1977 plan was approved for single family residential units; the 1981 development proposal called for duplex units; and, the present proposal is for single family residential homes. Ralph Durand, 12000 53rd Avenue North, stated he has lived in his home since 1971. He requested that the Commission hear what the people are asking. He has observed that if there is a thru-street, there will be a substantial increase in traffic on Larch Lane; and, 53rd Avenue North is not built to carry increasingly heavy traffic. The residents have signed a petition and are speaking in opposition to the thru-street. Chairman Steigerwald stated the Commission takes into consideration all input from the residents; and, the fact that the City is constantly changing. Wayne Johnson, 11610 53rd Avenue North, agrees with most of the statements made regarding the changes which have occur- red between 1977 and today. Those residents who live on the lower end of 53rd Avenue North witness existing traffic and are in opposition to the thru-street. He stated there have been requests made for stop signs; there have been vehicular Page 41 Planning Commission Minutes February 11, 1987 accidents because of the curves and hills; and, he requests the Commission approve the development design with the cul- de-sacs. Mike Paxton, 13403 Timber Crest Drive, Maple Grove, stated he is moving to a home on 54th Avenue North and is concerned about the lot sizes where they abut 112 acre lots. He believes this can dictate the values of other properties and that the variance should not be granted. Chairman Steigerwald commented that recent development plans have shown smaller lots built with very expensive homes. Commissioner Plufka explained that all of the Wind Ridge development area is under the same Subdivision Unit Project standards. Coordinator McConn further explained the prev- ious Ordinance provisions for a Subdivision Unit Project which allows a minimum lot size of 11,000 sq. ft.; that the larger lots are next to the lake and portions of those lots are not buildable. Coordinator McConn confirmed for Chair- man Steigerwald that 15 of the 28 lots are 15,000 sq. ft. and under. Gay Varecka, 12210 54th Avenue North, stated she represents those who signed the petition; and, that the concern expres- sed regarding dangerous traffic is not exaggerated. She stated that all residents in the area oppose the thru- street. She emphasized that the petition does not address this development plan, they are rejecting the development of the thru-street. Commissioner Pauba noted that the majority of the traffic is generated by those people who live in this specific neighborhood. Frank Pinc, Larch Lane, stated it is most important to note that, if the City puts in the thru-street to align with 53rd Avenue North, there will a need to construct a retaining wall and to remove trees due to the topography of this area. If the City is to protect the wetlands, they should also protect the trees and hills. Chairman Steigerwald closed the Public Hearing. MOTION by Commissioner Stulberg, seconded by Commissioner NOTION TO APPROVE Plufka to recommend approval of the Preliminary Plat and Variances for Pine Ridge, subject to the conditions as listed in the January 27, 1987 staff report, adding a condition to change the Engineer's Memorandum by deleting 24.-A, and renumbering. As a point of discussion, the Commission gave direction that the petitioner discuss further plans for grading and construction of utilities with the Engineering Department prior to submission of the Final Plat application. Page 42 Planning Commission Minutes February 11, 1987 Commissioner Stulberg stated that in keeping with the original plan, he believes the thru-street would hurt this development and the surrounding neighborhoods. Commissioner Plufka stated that Mr. Pinc makes a very good point with his comments regarding the unique characteristics of the area and that they are well worth saving; a thru- street would cause more problems than it would solve. Commissioner Pauba is for the Motion but prefers the thru- street to improve circulation in this area. However, the proposal has benefit with the ponding and open space. Roll Call Vote. 7 Ayes. MOTION carried. Chairman Steigerwald requested the City Council consider the comments submitted now and previously about the hazardous traffic in this area. Chairman Steigerwald introduced the request by Ron Clark, Clark Construction Company and requested an overview of the January 27, 1987 staff report by Coordinator McConn. Commissioner Plufka confirmed the differences in building layout. Chairman Steigerwald introduced Laurie McRostie, Gair & Associates. Ms. McRostie stated she had no questions or comments and was available for questions from the Commission. Chairman Steigerwald opened the Public Hearing, as there was no one present to speak on this item, the Public Hearing was closed. VOTE - MOTION CARRIED RON CLARK CLARK CONSTRUCTION REVISED SITE PLAN CONDITIONAL USE PERMIT (87004) MOTION by Commissioner Pauba, seconded by Commissioner Wire MOTION TO APPROVE to recommend approval for the Revised Site Plan and Conditional Use Permit for Ron Clark, Clark Construction Company to construct a 224 unit apartment complex, subject to the conditions as listed in the January 27, 1987 staff report. Roll Call Vote. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED Chairman Steigerwald confirmed the adjacent property owners to the south understood the changes. NEN BUSINESS MOTION by Commissioner Stulberg, seconded by Commissioner *RYAN CONSTRUCTION Wire to recommend approval for the Site Plan for Ryan SITE PLAN Construction Company for the construction of an office/ (87005) warehouse, subject to the conditions as listed in the MOTION TO APPROVE February 4, 1987 staff report. VOTE. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED Page 43 Planning Commission Minutes February 11, 1987 Chairman Steigerwald introduced the request by Carlson Properties, Inc. to allow the expansion of parking facili- ties at the Carlson Companies headquarters building. Read- ing of the January 28, 1987 staff report was waived. Co- ordinator McConn stressed the need for the covenants which would make Carlson Companies responsible for converting office areas back to warehouse use prior to sale of this building. Chairman Steigerwald introduced Mr. Dale Kennedy, Carlson Properties, Inc., who stated that Carlson Companies growth has caused a shortage of office space at this time, and in converting the warehouse space, they need the additional parking as proposed. They had retained the site west of this building for future expansion which can be used for the parking they need. Chairman Steigerwald inquired if Carlson Companies agrees with the conditions of approval. Mr. Kennedy answered affirmatively to filing required documents on the property. He stated they see the present building being used as pro- posed for many years to come. He explained development plans by Trammell Crow for that property in Plymouth and Minnetonka. Commissioner Zylla stated that if and when Carlson Companies vacates this building, he has a hard time believing this space would be converted back to warehouse. It will likely always be office even though it is inconsistent with the land use and planning for the area; but, conceptually, if someone came in with an office use for this building the City would be apt to let them continue that use. The use fits well and any future owner must prove there would be available parking. Commissioner Plufka stated that any new owner or interested party would need to understand the parking requirements for office use. MOTION by Commissioner Wire, seconded by Commissioner Stulberg to recommend approval for the Site Plan and Vari- ance for Carlson Companies, Inc., subject to the conditions as listed in the January 28, 1987 staff report. VOTE. 7 Ayes. MOTION carried. Commissioner Zylla stated his concern about the aesthetics of buildings. He inquired about the possibility of making design review recommendations regarding building architec- ture, such as acceptable exteriors. Perhaps this could be made part of the consideration of landscaping and other exterior amenities. CARLSON PROPERTIES SITE PLAN AND VARIANCE (86134) MOTION TO APPROVE VOTE - MOTION CARRIED Page 44 Planning Commission Minutes February 11, 1987 The Commission discussed the pros and cons of architectural controls. Commissioner Wire agreed with Commissioner Zylla; others expressed concern that consideration of aesthetics tend to be an individual's viewpoint. Coordinator McConn stated that the consideration of additional development requirements must be clearly defined and made part of the City's Zoning Ordinance. Commissioner Plufka concurred. This item is to be discussed further. OTHER BUSINESS Coordinator McConn inquired if any or all of the Commissioners would like to attend a Development Review Committee meeting to acquaint them with the early stages of development review. Coordinator McConn inquired when the Commission would like to schedule a tour of the City to see areas of development. The consensus was to schedule a tour on a Wednesday (off -meeting date), in the late afternoon (following the onset of daylight savings time). AnMIRNNFNT The meeting adjourned at 9:15 P.M. _-74, CITY OF February 19, 1987 PLYMOUTR Mr. Dick Foster Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, Minnesota 55113 Subject: Wells No. 8 and 9 City Project No. 625 Dear Dick: Recently the contractor started on the drilling of Well No. 9. The contractor did not confine his operation to the property owned by the City of Plymouth, but placed a pipe across the adjacent Forster property and also has driven equipment on the Forster property. Both I and Mr. Forster have talked to the contractor and informed him that he must confine his operation to the City owned property. In order that we can have assurance that the contractor will confine his operation to the City property without having constant reminders, I believe it is necessary for the contractor to install a temporary fence, such as a snow fence, along the property line. This fence should extend from Zachary Lane to Westerly of the new well. This fence will be beneficial to the contractor in order that their employees contain their operation to the proper location. The contractor will be liable for any damage to the Forster property. Please inform the contractor to have this fence installed immediately and please let me know when the fence is installed. If there are any questions, please contact me. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh cc: James G. Willis, City Manager 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 T -?b February 1987 Plymouth Community P.O. Box 41513 Plymouth, MN 55441 A wards FEB '12 1987 CITY Ut eoi`'@M To our Plymouth Residents and Community Groups: On April 21, 1987 at the Radisson Inn Plymouth several community organizations will sponsor the 14th Plymouth Community Awards which honors citizens in the catagories of: OUTSTANDING CITIZEN OUTSTANDING JUNIOR HIGH YOUTH OUTSTANDING SENIOR HIGH YOUTH OUTSTANDING SENIOR CITIZEN OUTSTANDING EDUCATOR DISTINGUISHED PUBLIC SERVICE AWARD This very special evening will begin with a poolside reception followed by the Awards Ceremony in the Radisson Theatre Playhouse. You as Plymouth residents and community groups are given the opportunity to recognize those citizens who are outstanding in their contributions to the city of Plymouth. Return the Nomination Form with the names of those outstanding citizens. In considering your nominees, think of outstanding citizens in the areas such as business success or innovation, social improvement, politics or service, scientific contributions, academic leadership or accomplishment, moral or religious leadership or other important contributions to the community. Nominees must live, work or attend school in Plymouth. After the Awards Committee receives your nominations, the candidates will be contacted for a personal interview. Deadline for nominations is March 15, 1987. Thank you for your interest in the Plymouth Community Awards. We feel that an event like this gives us all a sense of community pride and identity. If you have any questions concerning the nomination process, please call 559-5714. Mail your nominations as soon as possible. Sincerely, / Plymouth Community Awards Committee .Z--7&- rp)Plymouth Community Awards P.O. Box 41513 Plymouth, MN 55441 NOMINATION FORM DEADLINE MARCH 15, 1987 MAIL TO ABOVE ADDRESS CATEGORY: NOMINEES NAME ADDRESS PHONE RECOMMENDED BY: NAME /ORGANIZATION ADDRESS PHONE Explain why this citizen merits the nomination in the above category.