HomeMy WebLinkAboutCouncil Information Memorandum 12-18-1987CITY Or
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CITY COUNCIL INFORMATIONAL MEMORANDUM
December 18, 1987
UPCOMING MEETINGS AND EVENTS.....
1. COUNCIL MEETINGS -- No additional Council meetings are scheduled for
the remainder of this calendar year.
2. HOLIDAY SCHEDULE -- City offices will be open for business on
Thursday, December 24, and Thursday, December 31. Depending upon
the volume of activity, we will permit departments to allow
employees to leave early on both days. The City Center will be
closed, of course, on December 25 and January 1.
3. JANUARY CALENDAR -- The January calendar of meetings and events is
attached. -
FOR YOUR INFORMATION.....
1. COMMUNITY RESIDENTIAL SURVEY - The City's residential survey is now
being conducted by Decision Resources, Inc. It is anticipated that
the survey will be completed by December 21. Dr. Bill Morris and
Diane Traxler will then begin tabulation of the data and the
preparation of a report to be submitted to the City Council. For
planning purposes, I have tentatively scheduled their presentation
for the City Council at the January 25 special Council meeting.
2. 1980 CITY COUNCIL MEETING SCHEDULE - Attached is a revised 1988 City
ouncil meeting schedule, dated ecember 16, 1987. The schedule has
been changed in three areas to reflect Council direction:
1. Budget Study Session II has been changed from Monday,
September 12 to Tuesday, September 13 as September 12 is the
Rosh Hashanah holiday.
2. Language has been added under Joint Council/Commission
dinner meeting to read, "to be scheduled at .least annually
for each commission."
3. Language has been added under Council/Staff dinner/study
meeting indicating, "written agenda to be provided to
Council one week before meeting for advance approval."
Unless directed otherwise, this will be become the meeting schedule
we will follow for 1988. (I-2)
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 18, 1987
Page two
3. PLYMOUTH METROLINK - NOVEMBER REPORT --
displaying our average daily ridership
commuter, internal circulator and total
November. The second table displays the
each service area compared with the target
order to have a successful project.
Shown below is a table
for the commuter/ reverse
system for each week of
year to date averages in
which we must achieve in
MONTHLY
PLYMOUTH METROLINK
DAILY RIDERSHIP AVERAGES BY WEEK BY SERVICE TYPE
NOVEMBER 1987
Total
System
SERVICE TYPE
Commuter/
Internal
Total
TARGET
370
Reverse Commuter
Circulator
System
WEEK OF:
- 20%
- 3%
11/2 - 11/6
394
29
423
11/9 - 11/13
381
47
427
11/16 - 11/20
391
24
415
11/23 - 11/25
413
36
449
11/30
411
24
435
-----------------
MONTH LONG
------------------
-------------
----------------
AVERAGE
398
32
430
YEAR TO DATE
Item
Commuter/
Reverse Commuter
Internal
Circulator
Total
System
YEAR TO DATE
RIDERSHIP AVERAGE1
372
45
417
TARGET
370
56
432
% OVER/(UNDER)
TARGET
+ .5%
- 20%
- 3%
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 18, 1987
Page three
A number of observations are in order:
1. Internal circulator ridership in November remained at the same
average as last month, with a daily ridership of 32 passengers.
In November, 1986 we had an average daily ridership of 50
passengers.
2. Ridership for the commuter/reverse commuter portion of the
service jumped from 396 passengers per day in October, to 430
passengers per day in November. Last year at this time,
ridership averaged at 446 passengers per day.
3. In terms of our system -wide ridership target of 432 passengers
per day, we are below our goal by 15 with a total system average
of 417 passengers per day.
DAILY RIDERSHIP
AVERAGES
BY MONTH
FOR
CALENDAR
YEARS
1984
- 1987
SERVICE TYPE
Commuter/
Internal
Total
Reverse
Commuter
Circulator
System
MONTH:
1984
1985
1986
1987
1984
1985 1986
1987
1984
1985
1986
1987
January
330
307
351
429
21
51
40
47
351
358
391
476
February
310
292
350
394
25
50
47
49
335
342
394
442
March
307
311
338
397
25
56
64
53
332
367
402
450
April
301
295
354
365
27
55
44
49
331
350
398
414
May
295
298
332
350
27
36
35
36
322
334
367
386
June
276
314
349
358
41
53
64
54
317
367
413
412
July
277
297
328
345
42
52
62
52
319
349
390
397
August
266
292
328
345
47
57
73
54
313
349
401
399
September
275
322
354
348
32
42
33
33
307
364
387
381
October
276
312
384
365
36
55
40
32
312
367
424
397
November
271
311
396
398
35
57
50
32
306
368
446
430
December
265
320
412
39
52
56
304
372
468
-----------
YEAR LONG
-----------------------
----------------------
-----------------------
AVERAGE
287
306
356
372
36
51
51
45
321
357
407
417
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 18, 1987
Page four
4. LOCAL PLYMOUTH NEWSPAPERS - The City Council has requested data with
respect to the service area and circulation of Plymouth's local
newspapers, the Post, Sailor and Weekly. Attached is a map which
shows the service area for each. A narrative description of the
service area, number of households and circulation is provided
below:
1. Plymouth Post - The service area for the Plymouth Post
includes the Robbinsdale and Osseo School Districts. It is
estimated that there are approximately 10,000 households
between the two districts. The Post is a paid subscription
newspaper with 1,800 Plymouth subscribers.
2. Sailor - The service area for the Sailor newspaper includes
all of School District 284 and School District 270. The
Sailor is a free newspaper which is sent door to door to
the approximately 13,000 households in the service area.
3. Wayzata Weekly - The service area for the Wayzata Weekly is
identical to that for the Sailor, including Independent
School Districts 284 and 270. The service area is estimated
to consist of a total of 13,000 households. The Weekly is a
free newspaper available for pickup at apartment buildings,
drug or grocery stores, banks, gas stations, etc. Less than
500 papers are sent via paid subscription to homeowners in
Plymouth.
It should be noted, while the numbers above were provided by the
newspapers, there is a high margin of error in that the newspapers
do not appear to keep statistics by municipality, but by total
circulation. (I-4)
5. FIRE STATION NO. 3 - REMODELING OF FIRE STATION NO. 1 - hack Borman
of Borman Associates, architects for these projects, plans to
present schematic drawings of both the new Fire Station No. 3 and
remodeling of Fire Station No. 1 on January 4. At that meeting, the
Council will be asked to review the final designs, the architect's
estimates for the construction budgets for both projects, and
finally, approve the final design. Upon approval of the final
design, the architects will prepare the final plans for bidding. It
is anticipated that the final working drawings, plans and specifi-
cations will be presented to the Council on February 22 in order
that bids may be received around March 15. We anticipate awarding
contracts for both projects on March 21.
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 18, 1987
Page five
6. MINUTES:
a. Plymouth Safety Committee, December 16, 1987 (I -6a)
7. DEPARTMENT REPORTS -- The Police Department monthly activity report
for November is attached. (I-7)
8. CITY ATTORNEY BILLING -- The City Attorney's client summary for
services performed during the month of November is attached. A
detailed listing of the bill is on file in the City Manager's
office. (I-8)
9. RESPONSES TO AREA 8 TOWN MEETING FEEDBACK FORMS -- Staff responses
to Resident Feedback forms from the Rovember 9 Town Meeting are
attached. (I-9)
10. BUILDING INSPECTION NEWSLETTER -- Attached is a copy of the Building
Inspection newsletter distributed to building contractors and
developers who perform work within the City. Topics covered
include: The new 1988 building permit fee schedule, revisions to
Sewer Availability Charges, code requirements for central vacuum
systems and safety glazing, and building permit application
checklists. (I-10)
11. REQUEST FOR MEDIATION SERVICES BY MAINTENANCE EMPLOYEES -- As
reported to the Council earlier this month, we have agreed to go to
mediation with the maintenance group. Attached is a copy of the
mediation meeting notice from the Bureau of Mediation Services.
A mediation session has been scheduled between AFSCME and
maintenance representatives and the City for Tuesday, January 5,
1988 at 9:00 a.m. (I-11)
12. NOTICE OF CLAIM -- A Notice of Claim filed by Jim Yunger, d/b/a The
Gym, was received on December 16. Mr. Yunger's claim is for flood
damage to his facility between July 23 and August 15, 1987. A copy
of the Notice is attached. (I-12)
13. CONFERENCE/ SEMINAR REPORT -- A conference/seminar report from Helen
a ave on her attendance at the Service Minnesota Conference on
December 2 is attached. (I-13)
14. PER CAPITA SPENDING SURVEY ON METROPOLITAN PARKS & RECREATION
AGENCIES -- Attache2 is a survey conducted by the St. Paul Division
of Parks and Recreation which compares 1988 per capita spending in
various metropolitan parks and recreation agencies. The budget
figures represent 1988 operating budgets less any expenditures for
new buildings or other large capital items. (I-14)
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 18, 1987
Page six
15. OF INTEREST.... The attached articles are provided for the Council's
information:
a. "Golden Valley cites 109 tree problems" - New Hope/Golden Valley
Post, December 10, 1987. (I -15a)
b. "Subsidies Wane So Ingenuity Is In for Low -Income Housing" -
all Street Journal, December 2, 1987. I -15b
16. CORRESPONDENCE:
a. Letter to Jerry Fischer, Orchids Limited, from City Manager,
thanking Mr. Fischer for patience and understanding as the City
sought to resolve concerns regarding connection to the City's
sewer system. A letter from Mr. Fischer to the City Manager is
also attached. (I -16a)
b. Letter from Mayor Schneider responding to an inquiry by Darren
DeMatthew, 11440 - 41st Avenue No., concerning a County library
building in Plymouth. (I -16b)
c. Letter from Dr. Carroll Vomhof, Director, District 281 Community
Education, responding to Eric Blank's letter on building
scheduling concerns with the the school district. (I -16c)
d. Letter from Becky Reeves, 17035 - 13th Avenue North, to Mayor
Schneider, on a recreation center in Plymouth. (I -16d)
e. Letter of appreciation from Marion Usset to Plymouth Police
Department for assistance at medical emergency. Plymouth
Officer Dan Twaddle and Sergeant Ted Larson responded to the
call. (I -16e)
f. Letter of appreciation from Mercin Pronty to Plymouth Police
Department for assistance at medical emergency. Plymouth
Officers Greg Oly, Dave Thompson, and Joel Franz responded to
the call. (I -16f)
James G. Willis
City Manager
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1988 CITY COUNCIL MEETING SCHEDULE
(12/16/87)
Budget Study Sessions - 7:00 p.m.
May 23 Budget Objectives/Orientation
Sept 6 Budget Study Session I
Sept 13 Budget Study Session II
Sept 26 Budget Study Session III
Joint Council/Commission Dinner Meetings - 5:30 p.m.
To be scheduled at least annually for each commission.
* Council/Staff Dinner/Study Meetings - 5:30 p.m.
Written agenda to be provided to Council one week before
meeting for approval.
Apr.
REGULAR
SPECIAL
TOWN
MEETINGS
OPEN
MONDAY
HOLIDAY
BUDGET _I
STUDY
SESSIONS
i
1988:
JANUARY
4
11, 25
---
---
18
I
i
---
FEBRUARY
MARCH
1
7, 21
8, 22
28
---
14 (Area 9)
29
---
15
---
---
--- �(
APRIL
4, 18
25*
11 (Area 10)
---
---
---
MAY
2, 16
+10
9 (Area 1)
---
30
23
JUNE
6*, 20
27*
13 (Area 2)
---
---
---
JULY
18
25*
---
11
4
---
AUGUST
1, 15
22*
---
29
---
---
SEPTEMBER
19
---
---
---
5
6, 13, 26
OCTOBER
3, 17
24*
---
10, 31
---
---
NOVEMBER
7, 21
28*
14 (Area 3)
---
---
DECEMBER
5, 19
---
---
12
26
---
1988
MEETINGS 20 12 5 6 6 4
Budget Study Sessions - 7:00 p.m.
May 23 Budget Objectives/Orientation
Sept 6 Budget Study Session I
Sept 13 Budget Study Session II
Sept 26 Budget Study Session III
Joint Council/Commission Dinner Meetings - 5:30 p.m.
To be scheduled at least annually for each commission.
* Council/Staff Dinner/Study Meetings - 5:30 p.m.
Written agenda to be provided to Council one week before
meeting for approval.
Apr.
25
City Manager
June
6
1987 Auditor's Report
June
27
Park and Recreation
July
25
Public Works
Aug.
22
Community Development
Oct.
24
Finance
Nov.
28
Public Safety
+ Board of Review - 7:30 p.m.
Tuesday, May 10
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MINUTES
PLYMOUTH SAFETY COMMITTEE
December 16, 1987
PRESENT: Gary Smith, John Wenner, Mark Peterson, John Ward, Russ Elzy,
Steve Herwig, Lyle Robinson, John Sweeney, Frank Boyles
ABSENT: Tim Oie,
ALSO PRESENT: Gary Pout!, Eric Luetgers, Stan Scofield, and Dan Campbell,
Safety Committee members -elect; Dave Drugg, North Star Risk
Services; Dave Volker, Employee Benefit Administration;
James G. Willis, Bobbi Leitner and Judy McMillin
I. OLD BUSINESS
A. APPROVAL OF NOVEMBER MEETING MINUTES
Dave Volker recommended that the November 19 minutes be amended with
regard to the status of the Respirator Program. He advised that
the statement, "all city departments are in compliance with OSHA
standards" is incorrect in that the Police Department has not been
included in the program. He recommended an appendice be added to
the program which would include respirator requirements for the
Police Department.
The committee approved the minutes as amended.
B. REPORT ON SAFETY ACTIVITIES
1. Follow up on Toro Trailer Modifications -- Mark Peterson
reported on the status of the trailer modifications. Mark
advised that City mechanics are presently modifyinq one of the
trailers. He stated that once modifications for this trailer
are complete and a written certification received by Dave's
Trailer Sales, that the two remaining Toro trailers will then be
scheduled for modifications. Frank Boyles asked Mark to check
with the City mechanics on the schedule for completing the
modifications to all the trailers and convey that information
before the next meeting.
2. Convex Mirrors -- Frank Boyles advised that Jim Kolstad intends
to have 8" convex mirrors installed on both the driver's door
and passenger's door of one -ton and dump truck vehicles. The
mirrors will not be mounted on the front corners of vehicles as
discussed previously because of the problem of vibration and
snowplowing operations would tend to break the mirrors off in
this location. Committee members recommended that City pick up
trucks used to pull trailers also have the mirrors installed.
Frank stated he would ask Jim Kolstad to provide him with a
complete listing of city vehicles which have or will have the
mirrors installed and the date for completing all installations.
PLYMOUTH SAFETY COW11TTEE
December 16, 1987
Page two
3. Strobe Lights:
= �o_,
a. Bury & Carlson Plant -- The committee reviewed the survey
results of surrounding communities on the problem of vehicle
clearance at the Bury and Carlson asphalt plant. Frank stated
that of the six cities surveyed, two cities, Crystal and St.
Louis Park, reported a problem with vehicle clearance at the
plant. However, they do not remove their strobe lights, but
rather back the vehicles under the hopper. He also noted that
the ramp under the asphalt hopper is concrete and therefore
difficult to alter. Frank stated that until a change can be
made to the ramp which would allow sufficient clearance for
vehicles with strobe lights, he would recommend Plymouth
vehicles back under the hopper. By following this procedure,
strobe light removal would not be necessary. Frank stated he
would also send a letter to Bury and Carlson asking their
assistance in eventually solving this problem.
b. Strobe for Traffic Control -- Frank stated he had been advised
by Jim Kolstad that the strobe lights and 4 -way flashers
previously wired to be inoperable when a vehicle is not running,
are now being rewired to be operable. Frank stated that with
the strobes and 4 -way flashers being operational at all times,
vehicle operators will have to be mindful to turn off all lights
at the end of the work day. Gary Pouti questioned whether
vehicle batteries are routinely checked. Gary had a battery go
dead on him once. Frank asked if this was a common occurrence.
Because committee members indicated it was not, the issue will
be dealt with on a case-by-case basis.
4. 26th & Olive Lane - Sight visibility at intersections -- Frank
advised that a report has been prepared by Blair Tremere on the
policy issue of how the City should deal with sight obstructions at
intersections. The report is currently being reviewed by the City
Attorney and will then be forwarded to the City Council for action.
Frank will keep the committee updated on its status.
5. New Bucket for Skid -Steer Loader -- Mark Peterson advised that the
smaller dirt bucket for the skid -steer loader would better suit the
needs for park maintenance assignments. He stated that the smaller
bucket would be placed on order for purchase.
6. Newspaper Warning Regarding Skating on Ponds -- The committee
reviewed the press release sent to local newspapers warning of thin
ice conditions on city ponds used for ice skating. Dave Drugg
recommended future notices be reviewed by the City Attorney before
publication.
7. Signs for Lower Level Parking Lot -- Frank Boyles stated that "no
parking" signs had been installed in the lower level parking lot
along the northwesterly curb line. The signs were required because
of the occurrence of two accidents last year when City employees
backed vehicles from the center stall of the parking lot into
vehicles inappropriately parked along this curb.
PLYMOUTH SAFETY COMMITTEE -�
December 16, 1987
Page three
II. NEN' BUSINESS
A. Review of Vehicular & Personal Injury Accidents
Three vehicular accidents were reviewed by the committee. All three
accidents were determined non -preventable. Memorandums to City
supervisors will be prepared conveying the committee's findings and
recommendations. One personal injury accident was deferred to the
January meeting. An incident of chlorine qas exposure to fire-
fighters while fighting a fire at Advance Machine Company was
reviewed. The committee also reviewed two vehicular glass breakage
incidents.
Committee review of the above accidents resulted in the following
recommendations or items for follow-up:
1. Reflectorized Safety Vests -- The committee recommends that
Public Safety personnel wear reflectorized safety vests whenever
working at or on high volume roadways such as I-494, County
Roads, 6, 9, 10, 15, and 18, or at least during low visibility
periods caused by: rain, snow, ice, twilight, fog, cloudiness,
etc. Dick Carlquist will be asked for input on this matter.
2. Backhoe Window and Latch -- Because of the number of times the
side window has been broken on this vehicle, a better cushion
should placed on the door or better latch provided. In
addition, only tempered glass which meets Department of
Transportation standards should be used. dim Kolstad will be
advised.
3. Windshield Damage -- Dave Drugg recommended the City investigate
using the "Novas" method for repairing rock chip damage to
windshields rather than having the entire windshield replaced.
B. Proposed Consent Agenda -- The committee reviewed the Consent
Benda proposal presented by Frank Boyles. The consent agenda will
consist of a list of personal injury and vehicular accidents which,
based upon a determination by the Safety Coordinator, will not
require full-scale committee review. The committee will review the
list and will vote by majority vote to accept the consent agenda.
Accidents may be removed from the consent agenda either at the
request of a committee member or through committee motion before or
during a Safety meeting. The Consent Agenda proposal was approved
by the committee as submitted. The proposal will be finalized and
distributed to committee members.
The meeting adjourned at 9:15 a.m.
PLYMOUTH POLICE DEPARTMENT
MONTHLY REPORT
JANUARY THROUGH NOVEMBER
MONTH 1987
CLASS I
(MURDER I CSC I ROBBERY ASSAULT (_BURGLARY1 THEFT L AUTO THEFT ARSON
1986 0 4 11 I 167_ 238 I 882 I 75 I 3-___l
1987 I 0 I 16 _ I 6 I_ 210 j`. 285--___]_ 1,078_x130______ 15 �(
TOTALS 1986 1,380
1987 1,740 +26%
CLASS II
FORGERY EMBEZZEL STOLEN WEAP PROSTI SEX GAMB OFFENSES LIQ. DISORDERLY
ICOUNTERFEITIFRAUDI MENT IPROPERTY VANDALISMIOFF. TUTION OFF. NARCILING FAM/CHILDID.W.I.l_LAW _ CONDUCT _1 OTHER
1986 28 1 106 4 2 556 I 5 I 0 I 35 190 1 0 21 1369 I 94 1_ 611_ 430
1987 53 ( 1271 4__j - 22 640 7 I O I _23 1108 I O I 26 1407 I 86 I _ 35 -1 554 I
TOTALS 1986 1,801
1987 2.092 +16%
CLASS III
FATAL PERSONAL PROPERTY SNOWMOBILE MEDICAL SUICIDE NATURAL ANIMAL
( ACCIDENT INJURY I DAMAGE I ACCIDENT DROWNING I EMERGENCY I SUICIDE I ATTEMPTS I DEATH I BITES I FIRE_l
1986 I 3 I 168 _- -818-1-- �- - 1 --�-- I 667 I 2-L- 33 ..-1- --16 _.1- -4L--1-- 237]
1987 I 1 I 158 -1 _ 850 L_ 0 i 0_ - 174 I 6 I 17�__j _j _303
TOTALS 1986 1,991
1987 2,156 + 8%
CLASS IV
ASSIST
ANIMAL FALSE LOCK OTHER WARRANT TRAFFIC FIREARM SUSPICION MISSING LOST PUBLIC
IDOMESTICIDETAIL ALARMSIPROWLERI OUTS IAGENCYISERVED IDETAIL IVIOLATIONJINFORMATIONIPERSON IFOUNDINUISANCEI MISC.I
1986 I 258 11379 1058 I 70 11448 I 4Q8_L 300 1 1836_ 39 1178 1 28 184_1 1413_ 1 1050 I
1987 I 269 11571 11331 I 67 11442 I 426 I 289 11942 I 69 I 1327 I 83 1253 11412 11247
TOTALS 1986 10,649
CRIMINAL OFFENSES CLEARED 1986 32%
1987 11,728 +10%
1987 31%
HAZARDOUS VIOLATIONS 1986 4,418 1987 5,398 +22%
TOTAL NUMBER OF INCIDENTS 1986 15,821
NONHAZARDOUS VIOLATIUNS 1986 5,032 1987 4,769 - 5%
1987 17,716 +12%
PLYMOUTH POLICE DEPARTMENT
MONTHLY REPORT MONTH NOVEMBER 1987
CLASS I
I-MURDER_1 JSC f ROBBERY_I ASSAULT 1 BURGLARYTHEFT 1 AUTO THEFT 1 ARSON-]
1986 1 ° --..1_ ._.1 _ ' ( -- '-I--- 9 --�- 79 J -- 3
1987
TOTALS 1986 113
1987 146 +29%
CLASS II
FORGERY EMBEZZEL STOLEN WEAP PROSTI SEX GAMB OFFENSES LIQ. DISORDERLY
COUNTERfEITJFRAUU MENT IPR°PERTY VANDALISM jOFF �1TUTIUN LOFF.1 NARCILINGIFAM/CHILD D.W.I.1LAW CONDUCT UTHER I
1986 °.-----1_-- �i_1lL.._o 1_-37____1---�__I_ o _J.r s_-1-.- 5--1-0-1-__ 5
1987 I 5 --1---20 1 ° ° 39 I 6 1 - 1 -.._1 - - 37
TOTALS 1986 134
1987 160 +19%
CLASS III
FATAL PERSONAL PROPERTY SNOWMOBILE MEDICAL SUICIDE NATURAL ANIMAL
L ACCIDENT _INJURY __L_DAMAGE _L_ACCIDENT j DROWNING I EMERGENCY I SUICIDE I ATTEMPTS-l__DEATH _L BITES f FIRESI
1986 1 1--I__i21 115 i °_---._( o __1 _.__ 60 .. I _.0. I . .3..___.l. -__.-----_j.. - _2_ _.1_.- 24 1
1987 L° - --1--t s ._l l 0 1- --- - ---° -- - _1.--_-_9_.... _l_ ._ .. ??.. I D
TOTALS 1986 227
1987 226 - %
:LASS IV
ASSIST
ANIMAL FALSE
LUCK OTHER WARRANT
TRAFFIC FIREARM SUSPICION MISSING LOST
PUBLIC
IDOMESTICIDETAILIALARMSIPROWLERI OUTS IAGENCYISERVED
jDETAILJYIQLATIONLINFORMATION1PERSON ]FUUNDjNIS ANCEI
MISC. 1
1986 I�17_ 1_ 121- L-1 14 -1
- 3 - __ 1- 1441 31 -_L-23 _j-
159 _L .5. _ . I _ _ 86 1 O _l > > 1
83. 1
- - 99
1987 I 24--j- .105 j _114 .j
__$___L 121 l_ 46__A -- 26---1
-148- _ 1 . ___3____ ]_-,- 115___ _�� 9 _ j 21 1
100 -�
-- -$g
TOTALS 1986 902
CRIMINAL OFFENSES CLEARED 1986
29%
1987 929 +
3%
1987
35%
HAZARDOUS VIOLATIONS
1986 363 1987 489
+35% TOTAL NUMBER OF INCIDENTS 1986
1,376
NONHAZARDOUS VIOLATIONS
1986 298 1987 462
+55% 1987
1,461
+ 6%
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al
LeFEVERE, LEFLER, KENNEDY, O'BRIEN & DRAWZ
a Professional Association
2000 First Bank Place West
Minneapolis, Minnesota 55402
Telephone: (612) 333-0543
k,
Page 1
December 10, 1987
-
C L I E N T S U M M A R Y
66 City of Plymouth
MATTER #
MATTER NAME FEES DISB
TOTAL
A5242699
Project 853 Vicksburg Lane
74.50 6.50
$81.00
*110
General
5,034.00 431.61
$5,465.61
111
Prosecution - Court Time
7,153.50 113.95
$7,267.45
111A
Prosecution -Office Time
3,227.25 46.2.6
$3,273.51
1024
Codification
52.50
$52.50
1883
Robert Middlemist 6th Addition
900.00 174.55
$1,074.55
1949
Veit & Company Vs. City
45.00
$45.00
3281
Swan Lake - Project 455
1,239.75 247.73
$1,487.48
3729
Dunkirk Lane - Project 408
37.50
$37.50
3845
Neutgens, K. M.
37.50
$37.50
3846
Johnson Inverse Condemnation
52.50
$52.50
3888
Police Officer Negotiations
1,785.00
$1,785.00
3984
Parker's Lake Park
168.75
$168.75
4339
Project 609 Stroman V. City
37.50
$37.50
Page 2 December 10, 1987
C L I E N T S U M M A R Y
66 City of Plymouth
MATTER # MATTER NAME FEES DISB TOTAL
4598 Perl Land Registration
232.50 $232.50
4770 Foster Land Acquistion-Project 431
232.50 18.90 $251.40
5248 Project 648 - Eminent Domain
6.00 $6.00
5322 Project 762 - Eminent Domain
240.00 $240.00
-----------------------------------------------------------------------------
TOTAL: $20,556.25 $1,039.50 $21,595.75
* Retainer + 966.00
TOTAI, $22,561.75
-7-=G
CTY O'
p I
December 10, 1987 1 LY11bUTH
Mr. Chris Mings
4200 Minnesota Lane North
Plymouth, Minnesota 55446
Dear Mr. Mings:
At the November 9 Town Meeting you raised a question concerning the posted
speed limit on Minnesota Lane. Speed limits within the State of Minnesota are
established in accordance with State law or traffic studies conducted by the
Minnesota Department of Transportation. The State law establishes speed
limits within residential areas at 30 miles per hour. The only way to vary
from this speed limit is to request the Minnesota Department of Transportation
to undertake a traffic study.
On all other residential streets within the City, which are similar to
Minnesota Lane, the posted speed limit is 30 m.p.h. If a traffic study is
undertaken, it would be my opinion that it would indicate that the proper
speed limit is 30 m.p.h. in accordance with the State law. If traffic is
traveling faster than this, the study could indicate that the speed limit
should be raised.
The City of Plymouth has only requested traffic studies on major roadways
within the City and not on residential streets. If the speed limit is to be
changed on residential streets, it should be changed Statewide and not on one
local roadway within a City; this is done to maintain similar speed limits
throughout the state as you travel from one community to the adjacent
community. This is especially necessary within the Metropolitan area.
If you feel strongly about requesting a speed limit lower than 30 m.p.h., I
would suggest you contact your State Legislatare.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
C -1Y0-
December 10, 1987 PLYMOUTH.
Joyce Johns
14610 40th Place North
Plymouth, Minnesota 55446
Dear Ms. Johns:
At the November 9 Town Meeting you requested answers to questions concerning
the improvements to County Road 9 between Vicksburg Lane and I-494. Although
the City of Plymouth would like to see improvements to this roadway in 1992,
Hennepin County, who has the responsibility to improve the roadway, has not
included it within their plans. The City of Plymouth is working to have the
County change their plan to conform with the City's plan.
Generally, the first preliminary plans for a road improvement are developed
approximately two years before the construction is anticipated. These plans
do not give the exact details of the road construction but indicate it's
general alignment and the width of the roadway. The detailed plans of the
construction are not available until approximately three to four months before
construction begins.
I would suggest that you periodically contact the City or the County to
receive an update on the schedule for improvements to County Road 9. It is
the practice of the City to hold a public information meeting once the
detailed plans are received from the County.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
December 10, 1987 PL��Ilou E
Linda Ohme
15615 46th Avenue North
Plymouth, Minnesota 55446
Dear Ms. Ohme:
At the November 9 Town Meeting you raised a question concerning
improvements to Dunkirk Lane between Highway 55 and County Road 9.
Presently, this is a gravel roadway.
When new streets or existing streets are improved within the City of
Plymouth, the adjacent properties pay the cost of the improvement. The
portion of Dunkirk Lane, which you refer to, cannot be developed since
City sewer and water is not available. In accordance with the City's
adopted plans these urban services will not be available until sometime
beyond 1992.
Because the adjacent property owners cannot sell their land for
development for several years I am sure they would not be interested in
paying the cost to improve Dunkirk Lane. A few years ago the City did
improve Vicksburg Lane from Highway 55 to County Road 47. This
improvement was done in order to provide north/south access west of 1-
494.
Since the land along Dunkirk Lane will probably not develop into urban
uses for at least ten years, it is very unlikely that the property
owners, which will pay the cost, will support any improvement.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
December 10, 1987
C1YCX,
-
PLYMOUTH
Mr. Lester Raskob
14816 County Road 6
Plymouth, Minnesota 55441
Dear Mr. Raskob:
At the November 9 Town Meeting you requested additional information on
improvements to County Road 6 between Xenium Lane and Highway 101. As you are
aware, this is a County Road and the Hennepin County Department of
Transportation is responsible for improvements to this street.
Because of development within Plymouth the City is proposing to construct an
interchange on I-494 at County Road 6. In order to construct the interchange
it will require improvements on County Road 6 from approximately Fernbrook
Lane to Xenium Lane. With the exception of this small segment of County Road
6 the City of Plymouth has no definite plans going westerly to Highway 101.
We have requested Hennepin County to program improvements on their road
system, but as of this time they have made no definite commitments on any
improvement project.
With or without any improvements on County Road 6 the traffic volumes will
continue to increase. County Road 6 is a major arterial street providing
access from western Hennepin County to the industrial area within Plymouth and
then easterly into Golden Valley and the City of Minneapolis. As the traffic
continues to increase without any road improvements, the congestion along the
roadway and traffic accidents will increase. This congestion will make it
more difficult to access driveways to single family homes. With or without
any road improvement, property values are affected simply by having frontage
and access on County Road 6. In my opinion, if the roadway is improved to
provide adequate capacity for the traffic, it will keep property values from
deteriorating.
The City has prepared a preliminary plan for the improvement of County Road 6.
We did this in order to convince the County that a road improvement is needed.
If you would like to look at this preliminary plan, please contact me and we
can arrange a meeting.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800
BUILDING INSPECTION NEWSLETTER
CITY OF PLYMOUTH, MINNESOTA
BUILDING INSPECTION DIVISION
DEPARTMENT OF COMMUNITY DEVELOPMENT
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
December, 1987
The purpose of this periodic newsletter is to provide another means of communication
among the Building Inspection Division, contractors, and developers who are involved in
construction work in the City of Plymouth. The content will be designed to outline
topics of general interest as provided not only by the City but also by the development
community. We believe that by bringing items to your attention in written form as well
as verbally, we will improve the quality of service to provide you, as well as the
quality of work you provide the citizens of Plymouth.
Let us hear from you! If you have questions or comments, please call Building Official
Joe Ryan at 559-2800, or drop us a note.
BUILDING PERMIT FEE SCHEDULE
The City Council adopted the building fee schedule published in the 1985 edition of the
Uniform Building Code (UBC). The new schedule became effective in two phases, the
first phase beginning January 1, 1987.
The first phase represented 50% of the increase for all building permits issued after
January 1, 1987. The second phase will become effective on January 1, 1988 and repre-
sents the remaining 50% increase. This will be the total adoption of the 1985 IJBC fee
schedule.
Permits issued through close of business on December 31, 1987 will be subject to the
current fee schedule. Enclosed is a copy of the adopted Building Permit Fee Schedule
for the years 1987 and 1988.
SEWER AVAILABILITY CHARGES (SAC)
The Metropolitan Waste Control Commission has approved the sewer availability charge
rates for 1988. The base SAC unit will increase from $525.00 to $550.00, beginning
January 1, 1988.
Other 1988 rates for base SAC units can be found in the enclosed reserve capacity
charge form, provided by the Metropolitan Waste Control Commission.
CENTRAL VACUUM SYSTEMS
Recently our office informed installers of central vacuum systems of our enforcement
policy concerning the penetration of central vacuum pipes through residential fire
walls.
Paoe t%so
The Building
Code, states in
part, that "In the one - hour
occupancy separation h-t�,,..
the Group R
Division 3 and H
occupancy, the separation mai
be limited to the: i,stn'.
tion of materials approved
for one-hour fire resistant
construction on the oa;c,rl-
side . . . .
. " This Section
refers to the required fire
separation between the
portion of a
residential structure
and the garage.
The Building Code further states that, "Copper or ferrous pipes or conduits may pene-
trate the walls or partitions, (a fire rated wall) providing fire stopping is provider"
in accordance with the first paragraph of this Section." This is stating that onl\
non-combustible penetrations may be made through fire resistive wall construction.
Our office requires that all penetrations of garage/dwelling separation walls be of the
materials stated above for a length of at least 18 -inches on the garage side. If ar
elbow is required within this 18 inches, you could use materials such as no -hub pipe.
with steel covered couplings, automotive tail pipe material, or other non-combustihlr
pipe coverings.
SAFETY GLAZING
Many contractors have made inquiries regardinq the requirements concerning the place-
ment of safety glazing in residential homes.
The Building Code states that safety glazing must be installed in the follo%�ino
hazardous locations:
1. Glazing_ in fixed and sliding panels of sliding-type doors other than wardrobe
doors.
2. Glazing in storm doors.
3. Glazing in shower and bathtub doors and enclosures.
4. Glazing, operable or inoperable, adjacent to a door in all buildinqs and %ith-
in the same wall plane as the door whose nearest vertical edge is within 12 -
inches of the door in a closed position and whose bottom edge is less than 60 -
inches above the floor or walking surface.
5. Glazing in fixed panels which have a glazed area in excess of 9 sq. ft. and
the lowest edge is less than 18 -inches above the finished floor level or walk-
ing surface within 36 -inches of such glazing.
Safety glazing is also required in a window which is adjacent to a bathtub. Although
there is no enclosure around a bathtub as the generally accepted definition of
"enclosure" implies, the hazardous condition created by the glass adjacent to the tub
warrants the installation of safety glazing.
The potential for serious injury to a person using the tub exists in the event of an
accidental fall.
--7-- \ 0
Page three
CHECKLIST INFORMATION
Over the last year, our Department, with the help of our Development Council, produccci
a number of checklists intended to help you, help us serve you better.
Two of the checklists identify the required information which constitutes a complete
application for a new single family building permit. These checklists are used during
the plan review stage. It is important that you are familiar with this information;
and, that you distribute the materials to those individuals who are involved in the
preparation and design of your building plans, certificates of survey, and permit
applications.
We review only those building permit applications which are received in a completed
form. All incomplete building permit applications are returned for additional
information.
Other checklists outline the requirements to be met prior to obtaining required inspec-
tions by our office, as well as to identify various Code provisions, policies, and pro-
cedures which are commonly overlooked by contractors during the subsequent phases of
construction.
These checklists should be distributed to Job superintendents, lead carpenters, and
individuals involved in requesting inspections.
The checklists are available for your use at the Information/Service Counter at
Plymouth City Hall.
S E A S O N S G R E E T I N G S!!!
Joe, Scott, Pat, Diane, Arnie, Kevin, Don, Mike, Chris
CITY OF PLYMOUTH
COMMUNITY DEVELOPMENT DEPARTMENT
BUILDING DIVISION
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
559-2800/Extension 222
TWO PHASE SCHEDULE FOR
BUILDING PERMIT FEES
The following are the Building Permit fees adopted by the City Council and they are
from the 1985 Uniform Building Code. The fee schedule is in two phases and the
effective dates are listed.
The following Building Permit fees shall be effective beginning January 1, 1987.
Total Valuation Fee
$1.00 to $500.00 $12.50
$501.00 to $2,000.00 $12.50 for the first $500.00
plus $1.75 for each additional $100.00
or fraction thereof, to and including
$2,000.00
$2,001.00 to $25,000.00 $38.75 for the first $2,000.00
plus $7.50 each additional $1,000.00 or
fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00 $211.25 for the first $25,000.00
plus $5.50 for each additional $1,000.00 or
or fraction thereof, to and including
$50,000.00
$50,001.00 to $100,000.00
$348.75 for the first $50,000.00
plus $3.75 for each
additional $1,000.00 or
fraction thereof, to
and including $100,000.00
$100,001.00 to $500,000.00
$536.25 for
the first $100,000.00
plus $3.00 for each
additional $1,000.00 or
fraction thereof, to
and including $500,000.00
$500,001.00 to $1,000,000.00
$1,736.25
for the first $500,000.00
plus $2.75 for each
additional $1,000.00 or
fraction thereof, to
and including
$1,000,000.00
$1,000,001.00 and up• $3,111.25 for the first $1,000,000.00
plus $2.25 for each additional $1,000.00 or
fraction thereof.
Pace tIAo
SChedule of Buildinc_ Fens
Phase II
The following Buildinc Perrr:it fees s`all be effective heeinnino Oa-Ijar. 1, 1° -.
Total Valuation
$1.00 to $500.00
$501.00 to $2,000.00
$2,001.00 to $25,000.00
$25,001.00 to $50,000.00
$50,001.00 to $100,000.00
$100,001.00 to $500,000.00
$500,001.00 to $1,000,000.00
$1,000,001.00 and up
bldg(fees)1-2
FeC
$15.00
$15.00 for the first $500.00 plus
$2.00 for each additional $100.00 or fraction
thereof, to and including $2,000.00
$45.00 for the first $2,000.00 plus
$9.00 each additional $1,000.00 or fraction
thereof, to and including $25,000.00
$252.00 for the first $25,000.00 plu-,
$6.50 for each additional $1,000.00 or fraction
thereof, to and including $50,000.00
$414.50 for the first $50,000.00 plus
$4.50 for each additional $1,000.00 or fraction
thereof, to and including $100,000.00
$639.50 for the first $100,000.00
plus $3.50 for each additional $1,000.00 or
fraction thereof, to and including $500,000.00
$2,039.50 for the first $500,000.00
plus $3.00 for each additional $1,000.00 or
fraction thereof, to and includinq
$1,000,000.00
$3,539.50 for the first $1,000,000.00
plus $2.00 for each additional $1,000.00 or
fraction thereof.
November 25, 1987
To All City Managers:
This is to inform you that the Metropolitan Waste Control Commission
has acted to increase the SAC rate from $525.00 to $550.00 effective
January 1, 1988. Also, the SAC rate for the communities that do not
have interceptors was increased from $310.00 to $350.00 effective
January 1, 1988.
The 1988 revised Reserve Capacity Charge (SAC) Manual is enclosed for
your information. The only changes to the manual were the new SAC
rates as described above, and some adjustments of the parameters used
for SAC determinations.
Under separate cover we are forwarding to the office in your city that
issues building permits, a copy of this letter, the SAC manual, and a
supply of monthly reporting forms.
Reminder: The SAC refund program is still available to the com-
munities during 1988 and 1989. If you have not already done so, you
should inform the Commission, by City Council Resolution, as to your
community's decision regarding participation in this program.
If you have any questions, please contact the Planning Department.
Your fine cooperation in the past has been greatly appreciated.
Sincerely, `
Louis J. Breimhurst
Chief Administrator
LJB:SLS:jlw
Enclosure
cc: Building Inspection Department
350 Metro Squore Bu is ' So n-. - 3.j,
Municipality
Month of
RESERVE CAPAC:TY C',iA <G:
MONTHLY REPCF.T
Re -._t to: Me.:ccc__tan W2StE Can_..,_
35C Mecrc Souare
St. Rs ,. Minnesota 551C_
BUILDING CC) `aECTIC': TOTAL
ITEM TYPE OF UNIT PERMIT I PERMIT SAC UNITS I CHARGE
I SAC UNITSI SAC UNI'S I I
A Single Family House I $550.00
I I (Per attacned Form MWCC 86A) I
(Ea. Housing Unit =
Duplexes 1 SAC Unit)
I I (Per attached Form MWCC 86A) I
Townhouses (Ea. Housing Unit
Condominiums 1 SAC Unit)
I (Per attached Form MWCC 86A) I
I I (Ea. Housing Unit c
B I Apartments 1 SAC Unit)
L I (Per attached Form MWCC 86A)
C Public Housing
1. Single Family
I I (Per attached Form MWCC 86A',
(Ea. Housing Unit c
2. Duplexes 1 SAC Unit)
I Per attached Form MWCC 86A) I
RESERVE CAPA',IT1
CHARGES
$550.00
I
$550.001 i
I
$440.00 j
I I $412.50
` 1 $412.50
I 1 (Ea. Housing Unit c
3. Townhouses 1 SAC Unit) ` $412.501
I (Per attached Form MWCC 86A) ( I I I
(Ea. Housing Unit =
I 4. Apartments 1 SAC Unit) $330.001
(Per attached Form MWCC 86A) I I
D Commercial 6 Institutional ( $550.001
(Per attached Form MWCC 86C)
E Industrial , , $550.00
(Per attached Form MWCC 868 162)
�1 Sub -Total Reserve Capacity Charges i
l-1 Demolition Credit:
F I Unused SAC credit from previous month S
' G SAC credits from current month $
(Per attached Form MWCC 86D)
Sub -Total Reserve Capacity Credits S
H I Net Reserve Capacity Charges or Credits
(If Item H is creditbalance, stop here and carry forward to next month).
Administrative Fee (1: of Net Charges) subtract $( )
Total Amount Due $ $
' CERTIFICATION
I certify that the above is true and correct to the best ofi
my knowledge and represents the activities for the month
indicated above.
Name
Title White Copy - Return to MWCC
Date I Yellow copy - Municipality Copy
T-� 1
1
ism
BUREAU OF MEDIATION SERVICES
btate of Minnesota
December 15, 1987
IN THE MATTER OF:
AFSCME 14
-and-
City of Plymouth
CASE NO. 88 -PN -464 MAINTENANCE TRADES
RECEIPT OF MEDIATION PETITION
AND MEETING NOTICE
A request for mediation services in the above -captioned matter
has been received by this agency. Pursuant to the Public
Employment Labor Relations Act of 1971, as amended, you are
hereby notified of the following mediation meeting being held for
purposes of resolving this matter:
DATE: Tuesday, January 5, 1988
TIME: 9:00 a.m.
PLACE: City Hall, Plymouth, MN.
Both parties to this matter have a legal obligation to be present
at this meeting and to make good faith efforts to resolve the
dispute. Accordingly, each party must vest its representatives
to mediation meetings with the authority to negotiate in good
faith, the ability to identify unresolved issues, and to set
forth the positions, of that party with respect to each issue in
dispute.
Pursuant to the provisions of M.S. 179A.18, the Mediation Period
in this matter commenced on 12/10/87 and ends on 1/25/88
KB:jt
Sincerely yours,
xc :'�
Jerry Serfling
Frank Boyles
Ken Boxell
City Clerk
Mediation Scheduler
Chairman, City Council
(612)649-5421
1380 Energy Lane • Suite #2 • St. Paul, MN 55108-5253
An Equal Opportunity Employer
\Q—
W ILLEKE & DANIELS
ATTORNFI SANI) (_o 1 N1 IJ)K� AT LAA
SUITE 3i0
1201 MARQUETTE AVENUE
MINNEAPOLIS, MINNESOTA 55403-2455
DONALD C. WILLEKE
JOHN H. DANIELS, JR.
ROBERT R. NARDI
WILLIAM C. WHITE
December 15, 1987
NOTICE OF CLAIM
Plymouth City Clerk
5800 Plymouth Boulevard
Plymouth, MN 55447
TELEPHONE
(612) 3i1 -71w
Re: Notice of Claim by James Yungner, d/b/a The Gym, 2855 Glacier
Lane, Plymouth, Minnesota
Our File No. 6475-06
Dear Clerk:
As provided by Minn. R. Civ. P. 4.03(e)(2) and Minn. Stat. § 466.05,
Subd. 1, this letter will provide you with notice of the claim for damages
and reimbursement by James Yungner, doing business as The Gym, within
the city limits of Plymouth. The Gym is a large physical fitness facility,
catering to the serious body builder, which consists of a large floor space
filled with an extensive array of weights, exercise machines and other
equipment. Their claim results from events occurring between July 23 and
August 15, 1987, at 2855 Glacier Lane.
On July 23, 1987, a very heavy rainfall throughout the Twin Cities
metropolitan area, including Plymouth, lead to street flooding around the
building occupied by The Gym. This flooding was accompanied by
uncontrolled storm and sewer backup of the Plymouth municipal drainage
systems. Notwithstanding extensive efforts to stem the flood waters, the
entire ground floor area of Mr. Yungner's building was flooded by water and
sewage coming from internal backup of the drainage systems. Extensive
documented damage to the interior of the building resulted.
Immediately after the waters subsided, employees and patrons of The
Gym combined efforts to move the weights and exercise equipment, remove
all the carpeting and damaged plaster and baseboards, clean and sanitize the
area and replace the damaged fixtures. Subsequently, on August 3 and 4,
1987, further flooding occurred. Both of those days were clear and without
rain, so the flooding presumably was the result of some blockage of the
municipal storm and sewer drainage systems. Internal building structures
__17- \ �Z.
Plymouth City Clerk
Page 2
December 15, 1987
and fixtures already repaired from the damage of July 23, 1987, were
redamaged.
On both August 3 and 4, 1987, as a remedial measure and in an effort
to minimize and avoid further flood damage, The Gym hired a private
company—Roto Rooter—to provide pumping services. Multiple pumping
trucks diverted the water directly from the overflowing municipal system on
the street in front of the building. The expense for these pumping services
alone exceeded $2,000.
The costs of materials and repairs for the damages resulting from the
three separate occasions of flooding total approximately $15,000. In
addition, the interruption of business operation from July 25 through
August 7, 1987, resulted in an estimated loss of revenue exceeding $18,000.
As a consequence of the functional failure of the municipal storm and sewer
systems as outlined, Mr. Yungner and The Gym have suffered direct losses in
excess of $35,000.
If you or anyone on behalf of the City of Plymouth would wish to
discuss this claim, or to receive greater specification or documentation of
the damages, please contact this office.
Very truly yours,
WILLEKE be DANIELS
Robert G. Davis
RGD:cvs
cc: Mr. James Thompson, Plymouth City Attorney
Mr. James Yungner, The Gym, Inc.
CERTIFIED MAIL - Return Receipt Requested
CITY OF PLYMOUTH
CONFERENCE/SEMINAR REPORT
DATE OF SEMINAR/CONFERENCE: December 2, 1987
LOCATION: St. Louis Park - Sheraton Park Place
EMPLOYEE ATTENDING: Helen LaFave, Communications Coordinator
TOTAL COST: $50
PURPOSE/THEME OF SEMINAR/CONFERENCE:
The conference introduced the State of Minnesota's Department of
Administration's Strive Toward Excellence in Performance (STEP) program to
other public bodies.
Conference attendees were encouraged to adopt the STEP philosophy in their
work place.
DESCRIBE BENEFIT TO EMPLOYEE/CITY:
The conference provided public sector employees with a model for
implementing change with a positive, team -oriented approach. I have
recommended to the Assistant City Manager that this program be reviewed at a
department head staff meeting to explore its application for the City. See
attached memo.
NOTE: A copy of seminar/conference educational materials should be retained
in appropriate department for not less than 10 working days following
the employee's return.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: December 11, 1987
TO: Frank Boyles, Assistant City Manager
FROM: Helen LaFave, Communications Coordinator
SUBJECT CONFERENCE -- SERVICE MINNESOTA:. TAKING STEPS TO SATISFY YOUR PUBLIC
On December 2, at your request, I attended a half-day of the Service
Minnesota Conference in St. Louis Park. The following is a summary of the
conference.
ROLES OF STEP
Strive Toward Excellence in Performance (STEP) is a program of the State of
Minnesota's Department of Administration. It provides assistance to State
departments on two levels.
1. STEP staff members work to help state departments implement change.
2. STEP also works on a "for fee" basis to conduct management
analyses for departments.
STEP PHILOSOPHY
More than anything, STEP seems to be a philosophy of management. It
operates on a six -point philosophy.
1. Closer contact with the customer will provide a better
understanding of the customer's needs: This method creates an
awareness that public sector employees have direct or indirect
customers. It gives employees a different perspective of their
jobs, permitting an examination of about how services are provided
to the customers. New systems to meet customer's needs may be the
result.
2. Increased employee participation taps the knowledge, skills and
commitment of all state workers: This approach comes from the
Japanese management style of relying on employees' expertise to
identify and solve problems. It overcomes some of the shortcomings
of the decision making in traditional hierarchical work cultures.
3. Increased discretionary authority gives managers and employees
greater control over and accountability for a bottom line: Good
service delivery requires that people confronted with the
day-to-day issues surrounding customer service have the authority
to solve customer problems as they surface. This approach is als4
intended to take full advantage of the knowledge and experience of
CONFERENCE -- SERVICE MINNESOTA: TAKING STEPS TO SATISFY THE PUBLIC
December 11, 1987
Page 2
employees by giving the manager the authority to respond to
suggestions that make the overall system more effective.
4. Partnerships allow the sharing of knowledge, expertise and other
resources: The use of partners is voluntary and the partners may
come from any sector - public, private or academic. Partnerships
allow knowledge, expertise and other resources to be shared.
5. State-of-the-art productivity improvement techniques will enhance
productivity: Government in general has been slow to use the
latest productivity improvement techniques. This approach is
intended to speed up the discovery and use of newer processes,
materials and equipment.
6. Improvement work measurement provides a base for planning and
Implementing service improvements and giving workers information
about their performance: The concept of work measurement is not
new, but is not used uniformly in government services, where
measure are more difficult to define and quantify. The data is
used as a basis for planning and implementing services.
HOW STEP OPERATES
STEP seeks projects on a quarterly basis. All proposals must have the
backing of top management.
Submitters of accepted proposals are invited to a five-day training
session. At the training, they learn the six STEP methods. In addition,
they identify customers, discuss particulars of the project, establish
visions, identify obstacles and identify who they need to work on their team
to overcome obstacles.
After the training, submitters finalize their proposals. Final proposals
are reviewed by the STEP Steering Committee. If accepted, then a STEP staff
person works with the department as a liaison, providing support and
guidance.
RESOURCES
A three ring binder entitled "STEP is You: A Guide for Managing Change" was
given to conference participants. It contains more detailed information on
STEP. STEP .Assistant Director Fred Grimm and STEP Project Coordinator Judy
Plante mentioned that they are available to answer questions City staff
members may have as they embark upon making changes using the six STEP
methods. They may be reached at 296-8034.
HL:kec
METRO AREA PARKS SURVEY ON PER CAPITA BUDGET EXPENDITURES
TOTALS: $ 89,901,116 2,356,584 - -----
AVERAGES: $ 3,329,671 87,281 $38.15
TOTAL
PER CAPITA
CITY
1988 P&R BUDGET
POPULATION
EXPENDITURE
+-------------+---------------------+------------------+-------------+
ANOKA
$
1,880,300
16,000
$117.52
BLOOMINGTON
$
2,701,650
84,289
$32.05
BROOKLYN PARK
$
1,800,000
55,000
$32.73
BURNSVILLE
$
2,417,000
42,500
$56.87
COTTAGE GROVE
$
968,727
21,000
$46.13
EAGAN
$
730,000
41,000
$17.80
EDINA
$
1,509,852
46,000
$32.82
FOREST LAKE
$
55,000
5,000
$11.00
GOLDEN VALLEY
$
1,855,010
22,000
$84.31
HENNEPIN PKS.
$
8,861,815
1,026,476
$ 8.63
HOPKINS/MTNKA
$
3,090,436
54,000
$57.23
MAHTOMEDI
$
530,383
4,400
$120.54
MAPLEWOOD
$
980,360
29,000
$33.81
MENDOTA HTS.
$
162,980
8,750
$18.63
MINNEAPOLIS
$31,316,647
360,000
$86.99
MOUND
$
137,980
9,980
$13.83
MOUNDS VIEW
$
157,010
10,000
$15.70
NEW BRIGHTON
$
1,630,700
24,000
$67.95
NEW HOPE
$
1,353,024
22,933
$59.00
PLYMOUTH
$
1,565,900
44,000
$35.59
RICHFIELD
$
1,638,080
37,000
$44.27
ROBBINSDALE
$
803,082
14,000
$57.36
ROSEVILLE
$
1,713,820
38,000
$45.10
ST. LOUIS PK.
$
2,002,322
42,000
$47.67
ST. PAUL
$19,495,017
270,000
$72.20
STILLWATER
$
256,868
13,256
$19.38
WOODBURRY
$
597,695
16,000
$37.36
F-------------+---------------------+------------------+-------------+
TOTALS: $ 89,901,116 2,356,584 - -----
AVERAGES: $ 3,329,671 87,281 $38.15
%'()I.. I.I, Ne).
. I G b� U = 0% 1 d ce n Va I v o% i t r% s
-71
NE:yfltON1:-t�(li.Ui:.\' �':1L1,1'.1', \Illi\'[•;ti(1'f;\, OF;Cf•;;1St;'.-;}i 10, iJtii
Evergreens a major factor in reduced street visibility
By Sue Webber
Some of the big old trees and
shrubs in Golden Valley are living
on borrowed time -- not because
they're diseased, but because
they've grown so large that they're
obstructing intersections or side-
walks.
The Golden Valley City Council
Dec. l reviewed a list of 109 loca-
tions in the city where mature trees
are creating limited visibility. Ac-
cording to Lowell Odland, Golden
Valley city enginner, the problem
trees are located "all over the city.
They're in residential areas where
homes are 15 years old or more.
That's almost the entire city," said
Odland.
Many such trees, according to
Odland, "were planted when the
homes were built. They were cute
when they were three-foot trees.
Now the homes are 20 years old,
and the trees are 15 to 20 -feet wide
at the bottom and fill up the whole
corner."
"TILE TItEES are not necessari-
ly at intersections ... (hut) almost
all the trees causing problems at
intersections are pine trees. As
1pinc trees) get older, they geotv
horizontally, not vertically,"
Odland added.
He also said that the city occa-
sionally receives a request for a
stop sign at an intersection where
visibility has been diminished by
overgrown trees or bushes. "The
solution to that kind of problem is
not to put in a stop sign, but to
remove the visibility problem,"
Odland said.
Currently, the city notifies a
property owner in writing and
encloses a copy of the ordinance
when a complaint is received about
an overhanging tree or shrub. "trite
gel good cooperation from people
with shrubs, but little compliance
with evergreens on corners. We
know it's extremely hard to go in
and take out a tree that's been
Stan plate by Su Wbt.,
A GROUP of mature pine trees diminish visibility of the intersection of Pennsylvania and Olympia Aves. N.
growing for 20 years," Odland said.
"We do trim trees now, but not
unless there's an obvious violation
or an immediate hazard," Odland
said. A few trees have been
removed when agreements have
beam reached witii the property
owners, he added
"WF: [IAVEN'T been as vigilant
in enforcement as we should be. We
like trees, and we like shrubs,"
said Mayor Mary Anderson.
"The problem we've had in the
past is that we don't go back and
follow up." said Odland.
Bob Skarc, Golden Valley city
attorney, said the city must be
concerned about its liability in
cases where trees are obstructing
the sight line at. intersections. "if
we have in ordinance and make no
attempt to enforce it, a claimant
has a tetter basis for complaint,"
said Skare.
Odland suggested that the coun-
cil consider adopting the same
procedure it uses with trees that
have Dutch elm disease. Residents
with such trees receive a written
notice, followed by a second
notification staling that the city
will take action "It gives us the
right to remove the diseased tree
and charge if back to the residents
on their taxes," Odland saict.
THE COUNCIL asked that city,
staff draft a procedure to be used in
enforcing (tie city's ordinance.
K)BLIC 1 OItKS SITE:
In other action, the council ap-
proved the purchase of 6.4 acres of
vacant land at loth and
Mendelssohn Aves. N. from Opus
Corporation, at a price. of $56o,M).
The city already owns eight
acres of land on the north side of
that intersection that is used I)y the
city's public works department for
thedisposal osal of sand and dirt.
The new site will be used to store
sand, salt, sealcoat aggregate, oil
drums, and materials used by the
public works department for street
improvement. Eventually, (tie city
plans to construct a storage build -
int; at the site that can be used to
I
tore seasonal eyuipmenf.
['ABLE: ACHEEMENT
IN E'URTM%li action, the council
approved a one-year agreement
with Northwest Community Tele-
vision, for $:3,0910 in cablecasting
services beginning Jan. 5.
The agreement specifics that the
company will provide a director
and two camera operators to help
with the cablecasting of city coun-
cil meetings. A supervisor will help
train personnel and will be avail-
able to the city for help in resolving
problenis with the videotaping.
According to Jeanne Andre,
Golden Valley's administrative as.
sistant, the agreement "is con-
siel;•red experimental for both par-
ties. Northwest is just starting to
provide this service for Golden
Valley and Crystal."
PAGE 27
WEDNESDAY, DECEMBER 2, 1987
THE WALL STREET JOURNAL.
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--T--. \ mac,_
December 15, 1987
Mr. ferry Fischer
4630 Fernbrook Lane
Plymouth, MN 55446
Dear ferry:
Thank you for providing a copy of Adler's book, "We Hold These Truths." I
plan on reading it and hope others on both the staff and Council do
likewise. We appreciate your thoughtfulness in providing it to us.
Thank you also for your patience and understanding as we resolved your
concerns regarding connection to the City's sewer system. I regret that the
process was more difficult than you may have liked, but trust the final
result meets your needs.
We try continually in this operation to serve the public. At times we fall
short of meeting the expectations of individuals, but that does not mean
that we don't keep trying. We recognize that we bear a heavy responsibility
in trying to service occasionally divergent interests, yet try to do so in a
fair and even-handed fashion. When we fall short of our own objectives or
those of the community, it is obviously appropriate that our shortcomings be
pointed out in order that we may improve.
Best regards,
Cmes G. Willis
.C.y Manager
JGW:kec
cc: Blair Tremere, Director of Planning and Community Development
Fred Moore, Public Works Director
Mayor and City Council
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
12/14/87
Dear Jim Willis.
Jerry Lee Fischer
4630 Fernbrook Lane
Plymouth. Mn. 55442
I want to express my appreciation to you and the council for
taking the time to hear me out and address my concerns. I am sure I over-
reacted in my letters to Mr. Moore. Joe Ryan and members of the city council .
No malice was intended. I was <vfezy-concerned about the future of my livel, -,hood
and the well-being of my family.
I also would like to commend you on your ability to look past the
petty differences and frustrations that I'm sure always exist in matters similar to
these. You got right to the heart of the matter and offered suggestions and possible
solutions whereas before the problem seemed insurmountable. You also took the
time to listen. I admire that.
I would also like you to know that I have ueen getting quotes on the
work to be done and that permits will be drawn either this week or next. I shall
proceed as quickly as I can in bringing my greenhouse into compliance as concerns
a lavatory including running water and sewer.
With my deepest appreciation and r spect.
Jerry ee ischer
Greenhouse Address: 4630 North Fembrook Lane 9 Plymouth, Minnesota 55442 9 Telephone (612) 559-6425
December 10, 1987
Darren DeMatthew
11440 - 41st Avenue North
Plymouth, MN 55441
Dear Darren:
� a
CITY OF
PLYMOUTH+
Thank you for your letter. In it you asked several excellent questions
about the reasons the Hennepin County Library Board has given for not
building a library in Plymouth.
We share your confusion about the Library Board's requirement that Plymouth
provide a downtown site to be considered for a library. This criteria does
not appear in the Hennepin County Library Board Capital Improvement
Program (CiP). Apparently, the Library Board has not found the right retail
area in Plymouth for a library, but they have in Minnetonka and Maple Grove.
Plymouth has designated an area as its downtown site. It is located off of
Highway 55 on Plymouth Boulevard in the City Center area.
While the Library Board CIP criteria does not list a centralized retail area
as a prerequisite for building a library, it does say that the Library's
Boards objective is to serve as great a proportion of the Suburban Hennepin
County population as possible. It goes on to state that it plans to achieve
this by making community libraries available within a three-mile radius to
the using population.
The enclosed map (Exhibit 1) depicts which areas fall within the three-mile
radius. With the exception of the rural areas of Medina, Corcoran and
Dayton, it is clear that the least served urban Hennepin County community is
Plymouth.
Based upon this map, our census data shows that two-thirds of the community
geographically is not served by a community library. This represents almost
20,000 people, or nearly one-half of Plymouth's current residents. By 1992,
the unserved Plymouth population will be in excess of 23,000.
To get a complete picture of library service, area libraries must also be
considered such as Ridgedale and Southdale. These are the larger
centralized libraries. When we take into account the area served by both
the area libraries and the community libraries, the enclosed map (exhibit 2)
shows that:
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800
=- \\,f; b .
Darren DeMatthew
December 10, 1987
Page 2
1. Despite the addition of the Ridgedale Area Library, a large portion
of Plymouth is still unserved.
2. Even when the area library service is added to the community
library service area, 16 square miles, or just under one-half of
Plymouth, geographically, is unserved.
3. This unserved area includes a population of 15,000 people and
areas where Plymouth's growth is now concentrated.
As a short-term solution to serve Plymouth residents, the Hennepin County
Library has added a weekly stop of its Bookmobile at the Plymouth Center
Center, 3400 Plymouth Boulevard. It is parked in the far end of the parking
lot from 1:30 p.m. to 7:30 p.m. each Wednesday. The Library Board will
evaluate the circulation and use by Plymouth patrons by the end of May.
Consequently, we encourage you and all Plymouth residents to use the
bookmobile.
As far as your question concerning Medina, Medina is served by the Long
Lake, Wayzata and Ridgedale libraries.
Finally, a joint meeting between the Library Board and the City Council is
planned for spring. At this meeting, we will again present our request that
the County build a library to serve Plymouth residents.
Thanks again for your interest.
Scout Community Merit badge.
Sincerely,
Virgil Schneider
Mayor
VS:kec
Best of luck as you work toward the Boy
i
i'ellAll
Mayor Virgil Schneider
City Hall
Plymouth, Mn. 55446
Dear Mayor :
11440 41st Ave.N
Plymouth, Mn. 55441
11/;--/87
I'm writing to you about the issue on having a County library in our
city. Hennepin County wants a downtown site.
I read an article in the Plymouth Post newspaper dated 11/12/87 about
this issue. Why do we have to come up with a downtown site when cities that
have a Hennepin County library like Minnetonka and Maple Grove don't have
a downtown area or a downtown site planned out.
Does Medina have a County library? If so, how did they get one way
out there when it's still quite a rural area?
Where do you think would be a downtown site for Plymouth? Personally,
I think the downtown area of Plymouth stretches along Highway 55 in Plymouth.
When will the issue of a County library in Plymouth next come before
the City Council? I would like to know more about this issue.
I am writing to you about this because I am working on Citizenship
in the Community merit badge for Boy Scouts.
Thank you for your time and any information you can give me.
incerely Yours,
F
f
Darren DeMatthew
ROBBINSDALE AREA COMMUNITY EDUCATION CENTER
4139 Regent Avenue North
Robbinsdale, Minnesota 55422
(612) 535-1790
December 10,1987
Mr. Eric J. Blank, Director
Parks and Recreation
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Eric:
This is in response to your letter dated November 25 regarding:
1. My not returning your call.
Attached is a copy of your letter and my response which I
felt took care of that particular situation.
Your phone call was not returned because: a) as stated in
your November 25 letter, your phone message stated it could
be returned at my convenience, b) I felt my response to
your attached November 10 letter dealt with one of your
concerns, and c) knowing that I probably wouldn't get back
to you within a reasonable amount of time, I had my
secretary call your office to inform you of the probable
delay.
2. Cancellation of one of your programs on Saturday,
November 10, 1987.
My response to your November 10 letter, I felt, took care
of your concern. I do not like to cancel programs any more
than anyone else. We thought we had a plan by calling a
custodian. As I indicated, this failed. We now have a
substitute that will work in all of our buildings where we
employ building supervisors.
3. Cancellation of one of your programs on Monday,
November 16, 1987.
I share your concern and frustration. As you know, we have
attempted to eradicate this problem for years. We have had
some success, but as the November 16 incident points out,
we are not there yet. Because of this incident and one
other this fall, we are in the process of in -servicing the
cabinet, principals and others on the importance of
following district procedure in using district facilities.
INDEPENDENT SCHOOL DISTRICT 281
Robbinsdale Arra Schools
L"Mieg for a lifeti— of growing
Dr. Donna]. Carter
Superintendent
Mr. Eric J. Blank
Page 2
December 10, 1987
Eric, I've always taken personal pride
the City of Plymouth and District 281
insurmountable if we work in a spirit
two incidents have not diminished our
Sincerely,
Carroll G. Vomhof, Ed.D.
Director
Community Education and Facilities
pr
Enclosure: November 13, 1987, letter
c: Dr. Donna Jean Carter
Mr. James G. Willis
Ms. Pat Hoyt Neils
in the relationship between
staff. No problem is
of cooperation. I trust these
relationship.
y..
CITY OF .,_�..�.
PUMOUT
November 13, 1987
Carroll vomhof
Robbinsdale Community Education
4139 Regent Avenue N
Robbinsdale, NN 55422
Dear Carroll:
Marginal notes have been
made to insure a quick
response. In this case
I believe ycu prefer a
p:ornipt reply to formality.
I have been made aware that one of our classes was unable to meet on Saturday,
November 7, because the building attendant for Plymouth Junior High was ill.
I am concerned that steps are taken, so that this situation does not reoccur
in the future. Cancelled classes become a public relations problem, not only
for the school district, but also for our department, because we sponsor the
programs.
I look forward to hearing from you regarding a proposed solution to this
problem. We would be willing to help in any way we can.
Sincerely, /I / z, l P -7
Eric J. Blank, Director
Park and Recreation
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cc: Lisa Christenson
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3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559.2800 �u
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November 25, 1987
CITY OF
Dr. Carroll Vomhof PLYMOUTH+
District 281 Community Education
4139 Regent Avenue N
Robbinsdale, M 55422
Dear Carroll:
It has now been seven days since I contacted your secretary and left a message
that I would appreciate it if you could call me at your convenience to discuss
a matter of mutual concern. Having not received a call to date, I'm putting
my concern down on paper.
During the last two weeks, we have run into two unfortunate situations which
have caused a considerable amount of inconvenience for our public, and at the
same time, damaged the reputation of School District 281 and Plymouth Park and
Recreation Department.
The first incident took place on Saturday morning, November 10. Due to
illness of a District employee who was scheduled to open the building for a
program that morning, we discovered that there was no back-up plan for anyone
else to open the building in order for the program to continue. I would ask
that some type of contingency program be put in place, so that this does not
occur again at this location, or any other location where the public is
expecting to enjoy a program using District 281 facilities.
The second incident took place on Monday, November 16. We were contacted by
your department at approximately 1:45 in the afternoon and told that we would
not be able to hold a Jazzercise class at Plymouth Junior High that evening.
This necessitated us having to contact approximately 100 individuals prior to
class commencing that night at 7:00 p.m. It was our understanding that the
cooks at Plymouth Junior High failed to follow District policies and secure a
permit for the use of the cafeteria on that evening. We are to be given eight
days notice when a permit we have in hand has been cancelled, so that we can
make the appropriate arrangements with our clientele. I would ask that once
again, all of 281 District employees be informed it is their responsibility to
secure permits for facilities, so that these embarrassing situations do not
continue to occur.
I look forward to hearing your reply to my concerns in the near future.
Sincerely,
Eric J. Blank, Director
Parks and Recreation
EJB/np
cc: James G. Willis
Donna Jean Carter
Pat Hoyt Neils
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
December 7, 1987
To His Honor:
Virgil Schneider
Mayor, Plymouth, Mn.
Dear Mr. Mayor,
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There should be a Recreation Center in Plymouth. First of all it would bring
more business to the City of Plymouth. Second of all it would be a place to go
to in the summer time for children who have nothing to do in the summer. There
have been countless summers where people have had nothing to do. This center
would be good for Plymouth's people. It would bring out the talents of people.
What I mean by that is there is to many kids that haven't found there talent
yet and by building a Recreation Center they could find out what talents they
do and don't have.
I know that there is a number of beaches around here but there has been many
times when I've planned to go to the beach when it has been spoiled by rain.
This center would not only be good for the children of Plymouth, but for the
adults too. Some people are out of fobs so this would be a chance to get a job.
This center would be the life of the town. This would be a great relief to
people who have to drive for twenty minutes dust to get to a public Recreation
Center. Many people would be happy with a building like this. If you wish to
build such a building like this it should have a pottery class, drama class,
dance class, aerobics class, drawing class, language class, gym, indoor track,
and swimming pool. If you have the same feelings for building a Recreation
center or any comments, suggestions etc. call or write me.
Sincerely,
Becky Reeves
17035 13th Ave. No.
Plymouth, Mn.
Tel. 473-0369
P.S. I am a fifth grader at Oakwood School in Plymouth.
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