HomeMy WebLinkAboutCity Council Resolution 1991-265CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a regular meeting
of the City Council of the City of Plymouth, Minnesota, was held
on the 6th day of May , 1921. The following members
were present: Mayor Bergman, Councilmembers Helliwell, Ricker.
The following members were absent:
Councilmember Helliwell introduced the following Resolution
and moved its adoption:
RESOLUTION NO. 91-265
AMENDING POLICY RELATING TO SELECTION, PERFORMANCE,
AND ORIENTATION OF PERSONS APPOINTED TO
BOARDS, COMMISSIONS, AND COMMITTEES
THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, hereby
amends the attached policy relating to selection, performance,
and orientation of persons appointed to boards, commissions, and
committees.
The motion for adoption of the foregoing Resolution was duly
seconded by Councilmember Ricker, and upon vote being taken
thereon, the following voted in favor thereof: Mayor Berms
Co ncilmembers Helliwell, Ricker, Vasiliou, and Zitur
The following voted against or abstained: None
Whereupon the Resolution was declared duly passed and adopted.
M
Resolution No. 91 -
April 1, 1991
(Supersedes Res. 81-31, Jan. 5, 1985; Res. 85-103,
Jan. 28, 1985; Res. 86-506, Aug. 18, 1986)
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This polity is
designed to accomplish the following:
1. Generally describe the function of each commission, the role
of the individual commissioners, and the time commitment
required for successful participation.
2. Acquaint applicants and incumbents with
performance standards against which their performance will
be annually evaluated by the City Council.
3. Concisely outline the legal and civic expectations of
commissioners and commissions.
4. Familiarize commissioners with the formal duties and
responsibilities of individual commissions with respect to
legal and procedural requirements.
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The format of the orientation
material and oral information
chairpersons and the City
1. Written material,
program consists of both written
provided by City staff, commission
Council to prospective member&
A. Summary of Position and resflonsibilities. This
document is a pamphlet made available to prospective
b, site visitations,
�c, reading all report mater; els to gain An and hemewerle.
neeessary for understanding Af
the issues before the commission.
9_.. Behavior confirms that the commissioner understands that the
role of the commission is advisory by statute and not policy
making.
IL, In all decisions the commissioner considers overall benefit
to the City, not parochial considerations.
fL,, The commissioner displays an understanding that Council may
take final action which varies from Commission
recommendations after consideration and deliberation.
Selection and ]►pnointment Process
Following is an outline of the appointment process and the way in
which the orientation program integrates with it:
The City Manager's office will maintain a record of all
council appointments to boards commissions and committees
and will notify the Council of• a) vacancies• and b)
existing members who do not wish to be reacnointed. An the
basis of this information the Council solicits applications
by advertisement or newspaper article.
2, Citizen inquires about position.
;z. This policy. "Information to ]Qplicannts" and an mer►
application form are and 11Of
-----t--`- provided to applicant.
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4. Following review of applications, the City Council
determines which candidates it wishes to interview and
interviews applicants and discusses the position and
expectations.
5. The Council selects and appoints. The Council may wish to
once more meet with the appointee to discuss expectations
and responsibilities.
6. The appointee meets with the chairperson of the commission,
and discusses in particular the rules and procedures
followed by the commission as well as techniques for
assuming the role of an active commissioner.
7. The appointee meets with staff. The appointee Mould be
provided with the written material at this stage and the
discussion with staff would include a brief overview of the
significance of the particular material as well as the
procedures and legal requirements.
applicants the time of application. it describes the
positions and responsibilities of all the commissions
and further summarizes the job description.
B. Introductory packet. Assembled by respective staff
liaison, and commissions, the packet consists of
information such as: a general overview of the legal
and procedural aspects of advisory commissions per
statutes, ordinances and policies; description of
agenda and staff report functions, format for
conducting public hearings, including basic
parliamentary procedures and approved "flog process"
relative to items of business before the advisory
commission and City Council. Also included are copies
of applicable ordinances, portions of the Comprehensive
Plan, a copy of the City's Goals and Objectives and
Criteria for development, a sample staff report, agenda
and minutes, and appropriate maps.
A. Conveyed to prospective commissioners by the Mayor and
City Council primarily at the interview and selection
stage of the appointment process. Special emphasis is
placed upon the expectations of the Council and current
commissioners for new commission members.
B. Provided initially and on an ongoing basis by the
Commission chairpersons, particularly about procedures
and participation in a group setting. A "buddy system"
is used to assign more experienced commissioners to
help orient and advise new commission members.
C. Provided by staff, particularly in answering questions
raised following review of the written materials and
with respect to technical information regarding
specific commission business.
Performance Standards for Soard and Commission members
At least annually, and normally in December, the Council will
review board and commission members on the following:
1. A minimum of 80 percent aai1UAI attendance at meetings and
work sessions.
2, Commissioners spend from 10 to 40 hours p2r month as neared
for commission ]RreFaration and meeting attendance.
Consistent active participation in meetings which
demonstrates completion ofj.
A, background research,
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