HomeMy WebLinkAboutCity Council Minutes 08-27-2013 SpecialAdopted Minutes
Special Council Meeting
August 27, 2013
Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the
Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on August 27, 2013.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Johnson, Bildsoe, Stein, Wosje
arrived at 5:10 p.m.), and Black (arrived at 5:25 p.m.).
ABSENT: None.
STAFF PRESENT: City Manager Callister, Park and Recreation Director Evans, Deputy Park
and Recreation Director Northway, Ice Arena Manager Abel, Public Works Director Cote,
Assistant City Engineer Renneberg, Finance Manager Bursheim, Accounting Supervisor Berg,
Utilities Manager Newberger, Human Resources Manager Kone, Police Chief Goldstein,
Community Development Director Juetten, Fire Chief Kline, Deputy Fire Chief Springer, and
City Clerk Engdahl.
Budget Follow -Up Items
City Manager Callister discussed with the Council the list of budget follow-up items that were
requested from the August 20 Study Session. He stated one item that was was buckthorn
removal. The majority of the Council supported allocating $140,000 to this project. However,
because the City is subject to 3% levy limits, if that's added to the budget, the tax levy would
exceed 3%. The park replacement, capital, and street reconstruction levies were increased by
3%. The proposed budget before the Council this evening is at a 2.5% tax levy. Staff is seeking
direction on funding the removal of buckthorn. Park and Recreation Deputy Director Northway
provided information on the cost and how much buckthorn could be removed depending on
whether contractor and/or ICW crew are performing the work.
Councilmember Willis stated he supports budgeting $140,000 for this program with the work
initially starting with a contractor so we have a more robust program. Additional revenue could
possibly be found before the Council adopts the budget in December or the Council could delay
the hiring of a police officer and a Street Department maintenance employee.
The majority of the Council couldn't support allocating $140,000, but could support allocating
50,000. Staff is to determine the best way to spend those funds in terms of who performs the
work and the amount of removal that can be done.
The Council discussed the membership to the Association of Metropolitan Municipalities, and it
was agreed to leave the funding in place for one more year. Councilmember Johnson volunteered
Adopted Minutes 1 of 3 Special Meeting of August 27, 2013
to serve as the City's representative on their board. She mentioned possible funding that the City
is entitled to for the 494 Corridor Services, and the Council asked staff to research this and
provide a report back to the Council.
The Council discussed the fees at the ice arena, and Ice Arena Manager Abel stated that staff is
looking at increasing the fees for winter 2014.
A brief discussion was held on the social service funding requests that are currently in the
proposed budget. Councilmember Bildsoe requested a breakdown of the services and number of
households and/or residents that these services provide. Staff should also include the amounts
that the Housing and Redevelopment Authority gives.
2014-2018 Capital Improvement Program
Public Works Director Cote went through the proposed CIP.
A discussion was held on the improvements to the Hilde Performance Center at a cost of $1.4
million. Currently, this amount doesn't include a veterans memorial but possibly could. The
Council stated a study session would be scheduled to discuss the proposed improvements to the
Hilde Performance Center. After the CIP was prepared, requests were received to add or modify
some projects. The Council discussed the items below in the list and gave direction as noted:
1. Modify retaining wall on the west side of County Road 101 north of 3rd Avenue to give it
a similar appearance to the County Road 101 retaining walls north of County Road 6 —
Only two members of the Council supported this, therefore, it won't be included in the
CIP.
2. Improve the drainageway located east of Holly Lane and north of 30th Avenue — This
won't be included in the CIP. Staff was directed to do an educational piece on this
request.
3. Participate in a street lighting Project on Peony Lane between 45th Avenue and Schmidt
Lake Road, which would be a partnership with Wayzata School and the Plymouth
Community Foundation — This will not be included in the CIP. Staff was directed to send
a letter to the Plymouth Community Foundation thanking them and to suggest another
project.
4. Improve the drainage ditch west of Dunkirk Lane south of 19th Avenue and replace
existing private wooden bridges — This won't be included in the CIP.
5. Reconstruct an existing parking lot in the Parkers Lake watershed using porous pavement
as a demonstration project — Council directed staff to get estimates so this can be
reviewed further.
6. Move the Kilmer Park Pond and Storm Restoration to 2016 to coincide with street
improvements in the area proposed for that year — Council supported this change.
7. Change the water quality pond in Bass Lake Watershed to an alum treatment plant —
Council directed staff to come back with a feasibility project.
Adopted Minutes 2 of 3 Special Meeting of August 27, 2013
8. Expand the Public Works Maintenance Facility (2015 project) — Council directed staff to
provide a report on what the specific needs and costs are.
9. Improve the drainageway located north of 24th Avenue west of Dunkirk Lane — This
won't be included in the CIP. Staff should do an educational piece with residents.
10. Reverse the sequencing of Vicksburg Lane improvements due to recent railroad crossing
grade change — Council supported this change.
Set Future Study Sessions
Mayor Slavik stated this item would be placed on tonight's regular agenda.
Adjournment
Mayor Slavik adjourned the meeting at 6:57 p.m.
i
Engdahl, Ci* Clerk
Adopted Minutes 3 of 3 Special Meeting of August 27, 2013