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HomeMy WebLinkAboutCity Council Minutes 03-18-1998ADOPTED MINUTES REGULAR COUNCIL MEETING MARCH 18, 1998 A regular meeting of the Plymouth City Council was called to order by Mayor Tierney at 7:00 p.m. in the City Center, 3400 Plymouth Blvd., on March 18, 1998. COUNCIL PRESENT: Mayor Tierney; Councilmembers Black, Bildsoe, Wold, Johnson, and Preus. Councilmember Spigner arrived at 7:05 p.m. ABSENT: None. STAFF PRESENT: City Manager Johnson, Assistant Manager Lueckert, City Engineer Faulkner, Community Development Director Hurlburt, Public Safety Director Gerdes, Finance Director Hahn, Park and Recreation Director Blank, City Attorney Knutson, and City Clerk Ahrens. Item 3 Plymouth Forum Wes Clemens, 5615 Evergreen Lane, represented the Plymouth Civic League. He thanked the Council for authorizing the purchase of a portable performance stage. Councilmember Spigner arrived at 7:05 p.m. Item 4-A Townhome Association of the Year The City Council recognized Chelsea Woods Homeowners Association for receiving an award from the Minnesota Chapter of the Community Associations Institute as the top medium sized community association in Minnesota. Mayor Tierney presented the plaque to Tom Severinghaus, Manager, and Art Steltzer, Association President. Item 4-B Appointment to Board of Peace Officer Standards and Training Public Safety Director Gerdes was recognized and congratulated on his appointment by the Governor to Chair the Board of Peace Officer Standards and Training. Councilmember Johnson recognized Officer Kevin Pregler and canine Dallas for recent life-saving work in Golden Valley. Item 5 Approve Agenda Councilmember Wold requested that Item 9-A be moved to Item 8-a on the agenda since there are many people present for it. Mayor Tierney requested that a report on the Job Fair, the National Cities Meeting, and the Transportation Alliance be added to the agenda. Councilmember Johnson Adopted City Council Minutes March 18, 1998 Page 2 requested the addition of discussion of the county -proposed communications tower. Councilmember Bildsoe requested the addition of Item 9-1) on money. Motion was made by Councilmember Johnson, seconded by Councilmember Bildsoe, to approve the agenda with the addition of all requested items. Motion carried, seven ayes. Item 6 Consent Agenda Manager Johnson noted that additional information was distributed on Items 6-A and 6-Y. Items 6-0, 6-S, 6-T, and 6-Y were removed from the Consent Agenda. Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to approve the consent agenda as amended. Councilmember Black entered a "nay" vote on Item 6-17, noting that she is concerned about wetlands in the area. Motion carried, seven ayes. Item 6-A Approve Minutes Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt minutes of the March 11, 1998 Special Council Meeting with the amendment on Page 6 distributed at the meeting. Motion carried, seven ayes. Item 6-B Approve Disbursements Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-164 APPROVING DISBURSEMENTS FOR THE PERIOD ENDING March 6,1998. Motion carried, seven ayes. Item 6-C Renew Garbage Hauler Licenses Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-165 RENEWING GARBAGE HAULER LICENSES. Motion carried, seven ayes. Item 6-D Goff Homes, Inc. Final Plat for Rockford Estates 3rd Addition (98010) Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-166 APPROVING FINAL PLAT FOR GOFF HOMES, INC. FOR PROPERTY LOCATED SOUTHEAST OF I-494 AND ROCKFORD ROAD (98010). Motion carried, seven ayes. Adopted City Council Minutes March 18, 1998 Page 3 Item 6-E Reduction in Financial Guarantee Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-167 REDUCING REQUIRED FINANCIAL GUARANTEE, FRENCH RIDGE PARK ADDITION 94159). Motion carried, seven ayes. Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-168 REDUCING REQUIRED FINANCIAL GUARANTEE, ROUNDS ADDITION (95035). Motion carried, seven ayes. Item 6-F Len Busch Roses. Site Plan Amendment for Two Greenhouses (98009) Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-169 APPROVING SITE PLAN AMENDMENT FOR LEN BUSCH ROSES LOCATED AT 4045 CO. RD. 101(98009). Motion carried, six ayes ; Black nay. Item 6-G Caliber Development Corporation (98005) Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-170 APPROVING CONDITIONAL USE PERMIT FOR CALIBER DEVELOPMENT CORPORATION FOR PROPERTY LOCATED AT 13705 26TH AVENUE NORTH (98005). Motion carried, seven ayes. Item 6-H Baker Partners, Inc. PUD General Plan Amendment for the Plymouth Collection (98014) Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-171 APPROVING PLANNED UNIT DEVELOPMENT (PUD) GENERAL PLAN AMENDMENT FOR BAKER PARTNERS, INC. FOR A MASTER SIGN PLAN FOR THE PLYMOUTH COLLECTION IN THE NORTHWEST QUADRANT OF I-494 AND ROCKFORD ROAD (98014). Motion carried, seven ayes. Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt ORDINANCE 98-6 AMENDING CHAPTER 21 OF THE CITY CODE TO AMEND SECTION 21655.12 FOR PROPERTY LOCATED IN THE NORTHWEST QUADRANT OF I-494 AND ROCKFORD ROAD (98014). Motion carried, seven ayes. Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-172 APPROVING FINDINGS OF FACT FOR AMENDING THE ZONING ORDINANCE TEXT FOR PROPERTY LOCATED NORTHWEST OF I-494 AND ROCKFORD ROAD (98014). Motion carried, seven ayes. Adopted City Council Minutes March 18, 1998 Page 4 Item 6-I Carlson Real Estate Company. Conditional Use Permit (98021) Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-173 APPROVING CONDITIONAL USE PERMIT FOR PLYMOUTH TOWN CENTER FOR RESTAURANTS WITH ON -SALE LIQUOR AND GENERAL AND PERSONAL SERVICE ESTABLISHMENTS LOCATED NORTH OF 35TH AVENUE AND EAST OF VICKSBURG LANE (98021). Motion carried, seven ayes. Item 64 Award of Bids for Lawn Maintenance 1998-1999 Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-174 APPROVAL OF AWARD OF BIDS FOR LAWN MAINTENANCE 1998-1999. Motion carried, seven ayes. Item 6-K Award of Bid for Re -Roofing of Original Section of City Hall Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-175 AWARD BID TO DALBEC ROOFING INC. FOR CITY HALL ROOF REPLACEMENT. Motion carried, seven ayes. Item 6-L Funding for West Medicine Lake Park and Opticon Controllers Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-176 TRANSFERRING FUNDS FROM GENERAL FUND TO GENERAL CAPITAL PROJECTS FUND. Motion carried, seven ayes. Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-177 TRANSFERRING FUNDS FROM PARK DEDICATION FUND TO GENERAL CAPITAL PROJECTS FUND. Motion carried, seven ayes. Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-178 TRANSFERRING FUNDS FROM GENERAL FUND TO BUILDING AND EQUIPMENT REVOLVING FUND SEMAPHORE CONTROLLER RESERVE. Motion carried, seven ayes. Item 6-M City Code Amendment Revising Various Permit Fees Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt ORDINANCE 98-7 AMENDING THE CITY CODE SECTIONS RELATIVE TO PERMIT FEES. Motion carried, seven ayes. Adopted City Council Minutes March 18, 1998 Page 5 Item 6-N Authorization to Support Grant Application Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to authorize the City Manager to sign a grant application to implement a runaway unit to deal the problems of runaway youth in northwestern suburban communities. Motion carried, seven ayes. Item 6-P Approve Date Changes for June 17 Regular City Council Meeting Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-179 CHANGING THE DATE OF THE SECOND REGULAR CITY COUNCIL MEETING IN JUNE FROM JUNE 17, 1998 TO JUNE 24, 1998. Motion carried, seven ayes. Item 6-Q CDBG Funding Allocation and Application Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-180 AUTHORIZING SUBMISSION OF THE CITY OF PLYMOUTH'S APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND APPROVING THE ALLOCATION OF SAID FUNDS FOR PROGRAM YEAR 1998. Motion carried, seven ayes. Item 6-R Goose Relocation Project Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to authorize the Director of Public Safety to enter into an amended contract with the University of Minnesota for the annual relocation of Canada geese within the City of Plymouth. Motion carried, seven ayes. Item 6-U 1998 Street Reconstruction Project - Phase 1, City Project No. 8001 Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-181 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, 1998 STREET RECONSTRUCTION PROJECT — PHASE 1, CITY PROJECT NO. 8001. Motion carried, seven ayes. Item 6-V Change Orders, City Project No. 7010 Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-182 APPROVING CHANGE ORDER NO. 2, CHANGE ORDER NO.3 AND AUTHORIZING REDUCTION IN RETAINAGE AMOUNT, VICKSBURG LANE STREET RECONSTRUCTION PROJECT, CITY PROJECT NO. 7010. Motion carried, seven ayes. Adopted City Council Minutes March 18, 1998 Page 6 Item 6-W Wetland Mitigation and Replacement Plan, Creekside Estates Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-183 APPROVING WETLAND MITIGATION AND REPLACEMENT PLAN, CREEKSIDE ESTATES 97122), SEI/a, SEl/a, OF SECTION 36, T118N, R22W. Motion carried, seven ayes. Item 6-X Report from Environmental Quality Committee, Erosion Control Policy Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to receive the report from the Plymouth Environmental Quality Committee on the City's existing Erosion Control Ordinances and Policies. Motion carried, seven ayes. Item 6-Z Revised Construction Cooperative Agreement, Project 1008 Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-184 APPROVING REVISED COST SHARING AGREEMENT, FORD ROAD/SHELARD PARKWAY INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 1008. Motion carried, seven ayes. Item 6 -AA Award Contract, Project No. 4002 Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-185 RESOLUTION AWARDING BID, COUNTY ROAD 9 LANDSCAPE IMPROVEMENTS, CITY PROJECT NO. 4002. Motion carried, seven ayes. Item 6 -BB Authorizing "No Parking" Signs Installation Motion was made by Councilmember Preus, seconded by Councilmember Johnson, to adopt RESOLUTION 98-186 AUTHORIZE THE INSTALLATION OF "NO PARKING" SIGNS ON ZACHARY LANE — 3611, AVE. TO CO. RD. 10 (BASS LAKE ROAD), CITY PROJECT NO. 5030. Motion carried, seven ayes. Item 7-A TGI Friday's of Minnesota, On -Sale Liquor License City Clerk Ahrens presented the staff report on the application of TGI Friday's of Minnesota, Inc., d/b/a TGI Friday's, 4120 Berkshire Lane, for an on -sale and Sunday intoxicating liquor license. Mayor Tierney opened the hearing. No one appeared, and the hearing was closed. Adopted City Council Minutes March 18, 1998 Page 7 Motion was made by Councilmember Spigner, seconded by Councilmember Preus, to adopt RESOLUTION 98-187 APPROVING ON -SALE INTOXICATING AND SUNDAY LIQUOR LICENSES FOR TGI FRIDAY'S OF MINNESOTA, INC., D/B/A TGI FRIDAY'S, 4120 Berkshire Lane. Motion carried, seven ayes. Item 9-A Referendum on Activity Center and Field House Proposal Park Director Blank presented the staff report on the proposed referendum on an activity center and field house. He said that seniors have requested programs and facilities for the elderly in the community since 1983. In January 1995, the City Council appointed a Recreation Sports Task Force which was charged with considering the recreation sports needs of Plymouth youth for 15 to 20 years in the future. In October 1995, a group of senior citizens requested that the City Council undertake a similar needs assessment relating to seniors, and a second Task Force was established. The findings of the senior citizen study were that the elderly population will grow dramatically by the year 2010. From 1996 to 2010 the number of individuals 65 and over is projected to grow from 2,543 to 4,260. The number of individuals 85 and over may grow from 115 to 595, and the number of individuals 60 and over may grow from 5,400 to 10,056 during the same period. The Task Force also considered existing senior programs in the community. There are 2,136 current senior participants with a current need of facilities/space for 3,528 participants. Based on growth projections, a future need to serve 6,560 participants was estimated. Director Blank described several benefits of centralizing senior programs and services into one facility: improve distribution of information to seniors, improve the efficiency of transportation services, allow better nutrition programs, reduce isolation among seniors, create a sense of pride and community, and reduce administration and overhead costs for many programs. The report concluded that "many current participants in Plymouth senior activities have been long time residents of Plymouth. They have contributed greatly to the social fabric of Plymouth in many ways. From helping build schools, churches, libraries and parks, to volunteering as firefighters and care givers; they have enriched many lives. They believe and hope that a centralized senior facility will enrich their later years in life and allow them to continue to contribute to the hopes and dreams of Plymouth citizens as we begin the next century." Director Blank explained the current condition of senior programs within the community. The Plymouth Senior Club has about 175 participants which meets at the West Medicine Lake Community Club. The Over 55 Club has 60 members and meets at the St. Mary of the Lake Church. Neither location has Adopted City Council Minutes March 18, 1998 Page 8 sufficient space for this use. He said there is also insufficient space for younger seniors to participate in senior programs and activities that are not associated with a club. The Plymouth Rockers have 60 members and currently practice in a small room at St. Mary of the Lake Church. He said that senior programs are offered at various churches, parks, ice center, city hall, and other buildings in the community, but it is a consistent problem that senior citizens are always the second users of the buildings. Use of the buildings for senior programs is always limited by the primary use of the buildings. He said that it is difficult for seniors to use the schools for programs because their program hours during the day conflict with school hours. Director Blank said that about half of Plymouth seniors volunteer time to the community. In 1996, 112 volunteers provided over 12,000 hours of volunteer service to the community. Park Director Blank explained that the Youth Sports Task Force report ranked a number of facilities by immediate, short-term, and intermediate needs. The facilities included in the immediate needs category (two ice rinks, two swimming pools, one gym) have been completed. The short-term needs included redevelopment of the old Wayzata High School sports fields which is budgeted in the Capital Improvement Program for 1999. The Greenwood School sports fields project is on track, and the third item in the short-term category is the multi-purpose field house which is under consideration this evening. Director Blank said that there are over 7,500 annual registrations for youth soccer, with over 2,200 participants in baseball, 500 in softball, 800 in youth football, 200 in adult soccer, and 1,800 in adult softball. This equates to about 13,000 people participating in active organized sports in the community. In 1997, over 4,700 games took place on outdoor facilities, with more than 54,000 registrations for recreation classes. Director Blank showed the site plan for the proposed activity center and field house proposal. The facilities are proposed to be located on 21 acres along 34a' Avenue, immediately west of Park Place Apartments, in Plymouth Creek Park. He said that Plymouth Creek Park was originally called Central Park. It is located in the geographic center of the City, and its intent was to house City Hall, the post office, a downtown area, and facilities unique to the community. If this project proceeds, approximately 90 acres of Plymouth Creek Park will remain in a natural state. The activity center would have a footprint of 15,000 square feet. It is proposed to have a walkout level that would be only partially finished at this time with the remaining area available for future expansion. The adjacent field house would be an air dome over an artificial turf soccer field. The dome Adopted City Council Minutes March 18, 1998 Page 9 would be up about six months of the year, and would serve as an indoor training facility for a number of sports. The site includes areas for outdoor gardens and other senior activities. Construction of 300 parking stalls is anticipated with room for an additional 50 to 100 future stalls. Director Blank said the architect has not drawn plans for the activity center, but it is envisioned as a series of multi-purpose rooms, the largest of which would hold 350 people, with a catering kitchen. He said that staff has listed over 200 functions that could take place in the building. It is anticipated that the large meeting room would be available for public rental. The activity center would contain no locker rooms, gyms, teen center, or children's area. The field house would include a small office, restrooms, and a lounge area, but no gym or locker rooms. He introduced Del Erickson, project architect, and Sara Middlestadt, Senior Citizen Coordinator. City Manager Johnson said that the estimated cost of the project is $4.0 million for the activity center and $3.6 million for the field house, which includes a contingency for design and bidding. If the project moves ahead and the voters approve the project, the project would be bid as one package. Some existing City funds could be applied to this project, including up to $2.2 million from the Community Improvement Fund, $1.3 million from the Capital Improvement Fund, and up to $200,000 from Park Dedication Funds. The bond issue would be a General Obligation Bond which would be paid back by property taxes on the market value of property. He presented several bond issue alternatives that had been requested by the Activity Center Committee, noting that the City Council has expressed a desire to maintain a minimum $5 million balance in the Community Improvement Fund: Alternate Bond Issue Tax on Balance in Net Savings to Amount Average Community City compared Home Improvement to Alternate 1 Fund 1 3,970,000 16 per year 5,000,000 2 4,500,000 18 per year 5,500,000 60,000 3 5,000,000 20 per year 6,000,000 1$120,000 He pointed out that there is an economic advantage for the City to have a higher bond issue. City Manager Johnson said that the net operating costs for the total project are estimated at $148,000 per year. This would all be attributable to the Activity Center, as the fees would be established for the Field House so that all operating expenses are covered by revenues. The Activity Center will also Adopted City Council Minutes March 18, 1998 Page 10 generate some revenue, but it would not be sufficient to cover all operating costs of the facility. The annual impact of operating costs for the taxpayers would be about $4 per year. He said that even if levy limits are continued by the legislature, staff has identified that the General Fund no longer needs to contribute $125,000 for worker compensation; this amount can be absorbed by the Risk Management Fund. He summarized that the City does not have a consolidated space for senior citizens, no good indoor space for recreation programs that are non -athletic in nature, no home for the Fine Arts Council, and no central place for community meetings. The Field House will also meet needs that are currently unmet in the community. He said that the economy is currently very strong, employment is strong, and interest rates are near historic lows. If these structures are going to be added, now is a good time to do so. Councilmember Preus asked whether "operating expenses" will include everything inside and outside of the structures. City Manager Johnson explained that fees will be established for the Field House to cover all costs in and around the building, including landscape and maintenance. Councilmember Preus asked why the Activity Center and Field House are being proposed as a joint project. Park Director Blank stated that the Field House was proposed for the 34I' Avenue location, and the Activity Center was originally proposed adjacent to the Life Time facility. Both projects were in the 1998 Capital Improvements Program. The architect did not believe that the Activity Center could be constructed on the Life Time site and the Council concurred that too many trees would be impacted. Consideration was then given to moving the Activity Center. Some cost savings will be realized by locating the two facilities on the same site. Councilmember Preus asked how much would be saved by making this a joint project. Director Blank estimated that $30,000 to $50,000 would be saved due to the savings of combined management of the two facilities. Some of the existing City Hall staff could move to the new building, and parking would be shared. City Manager Johnson noted that a similar cost would be saved if two bond issues were needed rather than one. Marty Guritz, 735 Windemere Drive, spoke on behalf of Plymouth seniors. She said that a center is needed for senior activities, as many activities have Adopted City Council Minutes March 18, 1998 Page 11 been turned away from other facilities. She has volunteered for many senior programs, and for the past ten years she has transported and stored craft supplies for the Plymouth Handicrafters. Ms. Guritz said that a facility would draw more participants and more projects. The Woodcarving Group is also in need of a larger space. A center is needed in order to provide senior dining, which is especially important for those who live alone. She said that volunteer drivers, Dial -a -Ride, and the Plymouth Flyer would be able to transport seniors to the center. She concluded that programs are needed to accommodate all age groups in the City, and seniors would assure that the center would be a success. Patti Doten, 11380 36th Place North, said that Plymouth has many senior volunteers and the number would increase with a senior center. She said the Plymouth Senior Club is in need of an adequate facility. It has also been difficult to find a consistent meeting place for the senior exercise program. The Story Time Players is a self-supporting group, but needs a place to rehearse and store costumes and props. The Plymouth Rockers are also in need of rehearsal and storage space. Georgann Wenisch, President of the Plymouth Fine Arts Council, urged the City Council to support the project. She said the arts program in Plymouth is expanding and needs a location in which to offer classes and exhibit. The community band and community theater is also in need of storage space. She supports a multi-purpose use of the Activity Center. Tom Moriarty, 2745 Garland Lane, represented the Wayzata Soccer Club in support of the project. He said that 54 hours per week is currently booked by their organization in School District 284 gyms. The Field House would allow the gyms to be available for other uses in the community, including more adult activities. Henry Willegalle, 1525 Juneau Lane, said he has been a Plymouth resident for 19 years and serves as the Ward 2 representative to the Park and Recreation Advisory Commission. He requested that the Council support the project. He believes that Plymouth has been lax in addressing the needs of senior citizens who are fragmented throughout the community. An Activity Center would provide space for community meetings, fine arts events, and a possible future family resource center. He supports holding a special election in May. Mary Norton, 16615 14'h Avenue, represented the Wayzata Boosters. She requested information on what people would be charged to use the facilities. She commented that the Parkers Lake field has beautiful restroom and concession facilities, but they are seldom open. She said that staff had indicated that the facilities are not open due to funding constraints. Ms. Adopted City Council Minutes March 18, 1998 Page 12 Norton said the Booster Association believes that additional discussion should be held on the purpose of the Field House and why this site was selected. She encouraged the Council to conduct an open forum on the project prior to the special election. Kevin Whitaker, 3345 Niagara Lane, said he is not opposed to an Activity Center, but believes the decision should be delayed until an analysis of whether the property north of Cub Foods would be more appropriate for the facility. He believes that location would be a more logical location, and could alleviate the parking problem at the LifeTime facility. He said that the 34`x' Avenue location is a concern because of the increase in traffic and the 300 to 400 children in the adjacent apartments. Danielle Steele, 14835 38th Avenue North, said that Plymouth is a great place to live because the natural areas are well preserved and property values keep increasing because structures are placed in appropriate areas. She highly supports an Activity Center for Plymouth, but believes there could be a better location than 30 Avenue. She believes that a Field House is an inappropriate structure in the park and a wetland area. A more appropriate location would be next to a school or non-residential area. Lance Cole, 14325 15'x' Avenue North, represented the Plymouth Wayzata Youth Baseball Association, and indicated they strongly support the Activity Center and Field House. He said the number of children served is currently limited due to the existing facilities. Mayor Tierney noted that a letter of support was also received from Kathleen Thompson on behalf of the Plymouth Wayzata Youth Baseball Association. Bunny Thomson, 4242 Goldenrod Lane, stated that as the exercise leader for the seniors, she has dealt with the dilemma of trying to find a location for the seniors to meet. She said that seniors need a place to share their lives and traditions, and an attached field house will allow for interchange of youth and seniors. Paul Vincent, 12800 34th Avenue North, represented the Plymouth Soccer Association in support of the field house. He said the Association has a membership of more than 2,400 youth in Plymouth and additional indoor and outdoor space is needed. He said there has also been a tremendous growth in adult soccer and space is needed for this as well. Park Director Blank responded to resident comments. He explained that Parkers Lake has a small concession operation which the City was not able to operate at a profit with paid staff. It has been offered free of charge to youth Adopted City Council Minutes March 18, 1998 Page 13 associations, and he extended the invitation to any interested associations. Director Blank said that while specific rental fees have not been recommended for the Field House, he is confident that 100 percent of the operating expenses will be covered by rentals. Fees in similar facilities range from $80 to $270 per hour. City Manager Johnson said that the property located north of Cub Foods is private land, with an estimated purchase price of $200,000 to $250,000 per acre. If this site were purchased for the facilities, it could equate to $3 million in additional project cost. In addition, the change from private property to a public facility would result in an estimated $200,000 loss in property taxes each year. He said that traffic counts conducted on 34th Avenue are 4,000 to 5,000 vehicles per day. It is estimated that about 1,000 additional trips would be generated by the facilities. The roadway is designed to handle this traffic volume. Manager Johnson noted that if the Council decides to proceed with the project, one of the three alternative ballot questions should be selected for a special election on May 19. Staff proposes a public information process, including meetings and a brochure sent to each residence. He said the City Attorney has suggested a minor clarification to the ballot language to indicate that more than one building will be constructed, even though the buildings will be connected. Councilmember Wold spoke in favor of the proposal as Chair of the Activity Center Committee. He appreciated that the seniors understood the City's priorities in getting an ice rink in place before pursuing an Activity Center. He read a multi -page list of events that can be held at the Activity Center, in addition to the uses by the seniors and Fine Arts Council. He said that seniors currently provide 12,000 hours of volunteer time each year to the community. When other communities have constructed similar facilities, the amount of senior volunteer hours has increased. He said that the Field House is also needed. The ice rinks are both booked solid for the upcoming summer. These needs are great today and will only increase. Councilmember Black said that traffic issues were mentioned by several speakers. She asked if stop signs will be proposed in the future at Harbor Lane and 34th Avenue and/or traffic signals at Fernbrook Lane and 34th Avenue. City Engineer Faulkner said that both intersections are a distance from the project area. The planned Fernbrook Lane improvements will include a traffic signal at 34th Avenue and Fernbrook Lane. The traffic flow at Harbor Lane and 34th Avenue is not currently a problem, but stop signs could be considered Adopted City Council Minutes March 18, 1998 Page 14 in the future. A traffic signal or all -way stop may be needed at 30 Avenue and Plymouth Blvd. in the future. Community Development Director Hurlburt added that the City Center traffic studies projected the likely need for a traffic signal at 34` h Avenue and Plymouth Blvd. This study did not include these proposed facilities in the projections. Councilmember Black said she had received many phone calls supporting the project. Councilmember Preus asked if there is anything to prevent the Council from putting more details in the ballot language and the public information to be distributed. City Attorney Knutson responded that the City Council can generally put as much detail as desired in the ballot language. He cautioned that the information should be factual and clear. Councilmember Black expressed some concern with including estimates in the ballot language because the amounts can change. However, she would support including as much information as possible in the public information distributed prior to the election. Councilmember Wold supported full disclosure through a public hearing and information mailings to include the consequences of a "yes" and "no" vote. He supports disclosing and explaining the estimates and financial issues clearly on the pre-election materials. Councilmember Preus appreciated the scrutiny that Councilmember Wold has given this issue. Because he received comments from residents that information was missing on the previous two ballot issues, he believes that as much detail as possible should be provided. Councilmember Spigner asked for an opinion on how precise the ballot language can be. City Attorney Knutson responded that the statute requires certain minimal information, and the Council can add other accurate information as desired. The Council could legally indicate an estimated impact on taxes on the average value home. Adopted City Council Minutes March 18, 1998 Page 15 City Manager Johnson asked if the City could face liability if, for example, estimated information turned out not to be true based on an interest rate change. Attorney Knutson said that type of situation would not likely result in legal liability. However, it could cause concern for residents and the Council if estimates change in the ballot language because the ballot language may not be accurate on election day and could not be amended. Councilmember Spigner said that she fully supports the projects but is uncertain of which of the three financing options to select. She also supports full disclosure through public information pieces on the issue. Councilmember Wold was thanked for his work and persistency on this issue. Councilmember Bildsoe said that he supports the $4.5 million general obligation bond issue option. Interest rates are at historic low rates, and he favors retaining a higher balance in the Community Improvement Fund. He noted that $4.5 million would be the maximum to be borrowed, and the Council could later approve a lower amount. Councilmember Spigner asked why Councilmember Bildsoe does not support the $5 million option. Councilmember Bildsoe said that he was advised at the Activity Center Committee meeting that past discussions indicated that project debt would not exceed $4.5 million. This is what has been disclosed to date, and he supports approving the bond issue at that potential maximum amount. Councilmember Black said she will also support the $4.5 million option with the understanding that this would be a maximum amount and could be reduced later. She cited the ice arena overruns and said that this would give the Council some comfort for contingency. Motion was made by Councilmember Wold, seconded by Councilmember Johnson, to adopt RESOLUTION 98-188 ORDERING A SPECIAL ELECTION ON THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS AND APPROVING THE BALLOT QUESTION in the amount of $3,970,000 and amending the ballot language to clarify buildings" as suggested by the City Attorney, with a May 19 election date. Adopted City Council Minutes March 18, 1998 Page 16 Substitute motion was made by Councilmember Preus, seconded by Councilmember Bildsoe, to adopt the identical resolution except to substitute 4,500,000 for $3,970,000 general obligation bonds. Councilmember Preus said that the rationale for his substitute motion relates to Councilmember Bildsoe's previous comments. Councilmember Johnson said that there is solid need for the project, and she believes that the multi -generational use of the project is the key to gaining community -wide support. She believes that some residents may ask why the City is proposing a $4.5 million bond issue when only $3,970,000 is needed; however, the $4.5 million option could be viewed as the more conservative approach. She also understands the need for contingency and the desire to retain Community Improvement Funds. Councilmember Preus noted that the project will cost more than any of the bond issue alternatives, so the City is not suggesting a bond amount higher than needed for the project. Other funding sources for this project are the Community Improvement Fund and Capital Improvement Fund. The City will have additional capital improvement needs in the future. He believes that it is wise to borrow money now when it results in a financial advantage to the City, rather than borrow in the future. Mayor Tierney preferred the $3,970,000 bond issue option. She believes the lower amount is more accurate and that the savings do not offset the residents' perception of the bond amount and impact on taxes. Councilmember Spigner supported the $4.5 million option. She believes that the voters will be educated on why this option was selected and will not be dissuaded from voting in favor of the project. Councilmember Bildsoe said that he believes the project will cost more than 7.5 million to build and that money should be preserved in the event of a cost overrun on this project or if needed for other replacement. This bond will be competitively bid, not negotiated. Motion to amend carried: Black, Bildsoe, Johnson, Preus, and Spigner ayes; Wold and Tierney nays. Councilmember Preus asked about the time frame for publishing the ballot language. He would like additional time to amend the ballot language. Attorney Knutson said the language must be submitted to the County Auditor 45 days prior to the election. Adopted City Council Minutes March 18, 1998 Page 17 Councilmember Johnson said that she believes the detailed information and estimates relating to the bond issue do not belong on the ballot, but rather in the City newsletter, brochure, and other forums. She said that there are many factors involved and it would be difficult to agree on finite language for the ballot if estimates and impacts are included. Assistant Manager Lueckert said that staff would welcome suggestions on what to include in the public information brochure. Councilmember Preus said that there is no question that there is a need for both facilities. It is important that this project be decided by the voters because they are the people who will pay for it, use it, and benefit from it. Motion carried, seven ayes. Item 8-b (6-0) Ordinance Prohibiting Trespassing Public Safety Director Gerdes described the proposed trespass ordinance. Motion was made by Councilmember Johnson, seconded by Councilmember Wold, to adopt ORDINANCE 98-8 PROHIBITING TRESPASSING Councilmember Spigner asked how the proposal differs from the City's existing trespass ordinance. Public Safety Director Gerdes explained that the City currently enforces state law relating to trespass, whereby an individual must be given warning and an opportunity to leave the premises each time a violation occurs. The proposed language would allow for written notification so that future violations in similar situations would not require continued warnings. Motion carried, seven ayes. Item 8-A Symmes Maini McKee Associates, Honeywell (98006) Community Development Director Hurlburt presented the staff report on the application of Symmes Maini McKee Associates for site plan amendment and conditional use permit for an office addition, installation of two cooling towers and the relocation of an underground fuel tank to an above ground location at Honeywell SSEC, 12001 Highway 55. The Planning Commission recommended approval on a 3 to 2 vote, with the primary issue being the concern of noise from the cooling towers. Adopted City Council Minutes March 18, 1998 Page 18 Tom Kukulski, 4356 56`l' Street Lane NW, Rochester, represented Symmes, Maini & McKee and was present for questions. Steven Kvernstoen and other Honeywell representatives were also present for questions. Eric Pearson, 1015 Kirkwood Lane North, said there was no development sign posted on the property as required by the zoning ordinance. He questioned the lab and office uses and manufacturing use as a conditional use. He said that in a Business -Campus District those uses are not permitted or accessory. Director Hurlburt said that to her knowledge a development sign was placed on the property. Notice of the public hearing was published and mailed and many people attended the hearing and called. She said that manufacturing is allowed as a conditional use per the zoning ordinance recently adopted by the City. Honeywell was a pre-existing facility at the time the zoning ordinance was adopted. The zoning ordinance specified that any use requiring a conditional use permit that was in existence when the ordinance was adopted was automatically considered to have received the conditional use permit. Staff has analyzed the percentage of the uses and does not feel it is a significant change for the site. Councilmember Black asked if the amount of steam coming from the towers could cause icing problems on Highway 55 or on neighborhoods streets. Director Hurlburt responded that the cooling towers would be located several hundred feet from any public streets and problems are doubtful. Mr. Kukulski responded that the adjacent hard surfaces are Honeywell parking lots and no problem is anticipated. Councilmember Spigner said that noise has been an issue for the adjacent neighborhood. She asked how the new towers would improve the noise problem. Mr. Kukulski responded that the two new towers are different than the existing towers. One of the reasons they were selected is less noise generated by the equipment and better acoustical performance. The overall contribution of the new towers is estimated to be a couple of decibels difference at the property line. Motion was made by Councilmember Preus, seconded by Councilmember Bildsoe, to adopt RESOLUTION 98-189 APPROVING A SITE PLAN AMENDMENT AND CONDITIONAL USE PERMIT FOR HONEYWELL SOLID STATE ELECTRONICS CENTER (SSEC) LOCATED AT 12001 STATE HIGHWAY 55 (98006). Adopted City Council Minutes March 18, 1998 Page 19 Motion carried: Bildsoe, Wold, Preus, and Tierney ayes; Johnson and Black nays; Spigner abstained. Item 8-B Lundgren Brothers Construction, Inc. Planned Unit Development Community Development Director Hurlburt presented the staff report on the planned unit development general plan amendment and preliminary plat requests of Lundgren Brothers Construction for Plum Tree East located north of Old Rockford Road, south of the Soo Line Railway, east of Peony Lane, and west of Holly Lane. She said the initial 21 acres has already been final platted. The applicant is now requesting a PUD Plan Amendment and preliminary plat approval for the remainder of the property. The original plan for this PUD included 110 single family homes and 45 to 90 multi -family homes for a range of 155 to 200 housing units. The original plan included a townhome area in the northerly area of the site, which is substituted by single family detached homes. The lot arrangement is changed in the balance of the plat to accommodate a new detached townhome housing type. Staff views the request as an improvement to the original plan, and it is recommended for approval by the Planning Commission and staff. Director Hurlburt explained that a number of issues were discussed at the public hearing, many of which were similar to issues discussed at the preliminary approval. One of the major concerns was the potential impact of drainage on Hollydale Golf Course. She said that most of this property does not drain through Hollydale, and the runoff rate, rather than remain the same, will actually decrease. Councilmember Bildsoe said that he has toured the golf course and the course is very wet during certain times of the year. He is concerned about increased runoff and negative impact on the golf course. Through a citizen survey, residents have ranked a golf course very high, and it is important to preserve this asset. Councilmember Wold asked if islands are proposed in the cul-de-sacs and the date of the review deadline. Director Hurlburt responded that the cul-de-sac islands are part of the design. The review deadline is May 9. A 5n vote is required for approval. Marc Anderson, Lundgren Brothers, said that this amended plan will keep the density, roadway patterns, and wetlands identical, but will shift density from the northwest corner and spread it throughout the type. It also will allow a new product type to be constructed in the community. He explained that the "Life Style Series" is a maintenance -free product. The storm sewer issue has been Adopted City Council Minutes March 18, 1998 Page 20 discussed as a concern at the Planning Commission, and he said the storm sewer is over -designed for the project. Motion was made by Councilmember Spigner, seconded by Councilmember Johnson, to suspend the rules and extend the meeting to 10:30 p.m. Motion carried, seven ayes. Councilmember Bildsoe said that the Council is considering an amendment to something that was approved in 1995. Although he has concerns with the overall project, Lundgren Brothers could construct the previously approved design. It should have been addressed in 1995, but he would like an explanation of the runoff. Mark Anderson said there is runoff rate and runoff quantity. Whenever hardsurfacing is added through development, the runoff quantity is increased. He said there will be more runoff water, but the rate will be 90 percent less than the current runoff rate. The City Code allows for a 100 percent runoff rate. Councilmember Preus asked if the proposed changes would have any affect on the rate of the surface water runoff. Mark Anderson responded no. Councilmember Black asked if the amount of impervious surface would be increased or decreased under the new plan, as compared to the previously approved plan. Director Hurlburt estimated that the amount of impervious surface is probably decreased because they are at the low end of the number of units that could be built. Councilmember Black said that while it is true that the amount of water may be less than or equal to pre -development levels, the duration of runoff can be much longer. This can cause cumulative water problems in a watershed such as erosion. Ken Adolf, Schoell and Madson Inc., consultant to Lundgren Brothers Inc. He explained that the westerly portion of the site drains north into Elm Creek, the southerly portion drains to the southeast, and the balance of the site drains to the existing culvert under Holly Lane and then easterly to the golf course. He said that large ponds are proposed in the development to control the runoff rate. There is currently a 36" diameter culvert under Holly Lane, the City's Comprehensive Plan includes a 42" culvert in that location. He said the discharge from the property can be carried in a 12" pipe, and this is an Adopted City Council Minutes March 18, 1998 Page 21 indication of how much the runoff rate will be reduced. He said that no change in runoff is proposed from the plan approved three years ago. Dean Barkley, 2840 Evergreen Lane, represented Hollydale Golf Course. He said there are four golf course holes that are particularly sensitive to water flowing into the area. The Deziels' primary concern is the state of the egress of this water, including maintenance of the ditch under County Road 9. He said the Deziels do not oppose the Lundgren development, but want assurance that the culvert will be large enough and adequately maintained to avoid golf course flooding problems. Councilmember Johnson asked what can be done to address this concern. Councilmember Wold stated that this issue is not germane to the discussion but could be sent to a study session. Councilmember Black suggested that this issue falls under the purview of the Surface Water Management Plan. She offered to work with the Deziels to try to determine what can be done to improve the drainage situation under the City's Surface Water Management Plan. Motion was made by Councilmember Wold, seconded by Councilmember Bildsoe, to adopt RESOLUTION 98-190 APPROVING PLANNED UNIT DEVELOPMENT (PUD) GENERAL PLAN AMENDMENT FOR LUNDGREN BROTHERS CONSTRUCTION, INC. FOR PROPERTY LOCATED NORTH OF OLD ROCKFORD ROAD, SOUTH OF THE SOO LINE RAILWAY, EAST OF PEONY LANE, AND WEST OF HOLLY LANE (98003)9 ORDINANCE 98-9 AMENDING CHAPTER 21 OF THE CITY CODE TO AMEND RPUD 95-5 FOR PROPERTY LOCATED NORTH OF OLD ROCKFORD ROAD, SOUTH OF THE SOO LINE RAILWAY, EAST OF PEONY LANE, AND WEST OF HOLLY LANE (98003), RESOLUTION 98-191 APPROVING FINDINGS OF FACT FOR AMENDING THE ZONING ORDINANCE TEXT FOR PROPERTY LOCATED NORTH OF OLD ROCKFORD ROAD, SOUTH OF THE SOO LINE RAILWAY, EAST OF PEONY LANE, AND WEST OF HOLLY LANE (98003), and Adopted City Council Minutes March 18, 1998 Page 22 RESOLUTION 98-192 APPROVING PRELIMINARY PLAT FOR LUNDGREN BROTHERS CONSTRUCTION, INC., FOR PROPERTY LOCATED NORTH OF OLD ROCKFORD ROAD, SOUTH OF THE SOO LINE RAILWAY, EAST OF PEONY LANE, AND WEST OF HOLLY LANE (98003). Councilmember Black said that she will hesitantly vote in favor of the motion. She believes that there are unresolved issues. Motion carried, seven ayes. Item 8-C (6-S) Alcohol Compliance Checks Motion was made by Councilmember Bildsoe, seconded by Councilmember Johnson, to approve the proposed administrative penalties for alcohol violations resulting from 1997 compliance checks. Motion carried: six ayes; Black absent. Item 8-1) (6-Y) Consumption and Display Liquor Licenses Councilmember Spigner requested that staff provide a report on this item. Public Safety Director Gerdes said the Mayor, Councilmember Spigner, and he met with representatives of the West Medicine Lake Community Club and surrounding neighbors on March 14. Notes of the meeting were provided by resident Matt Abe. The residents requested that the consumption and display license period be amended to coincide with the 3.2 malt liquor license in July. That option was not possible. However, the group supported allowing the consumption and display license to move forward with the potential of adding future conditions on the 3.2 license. He read the language in the amended resolution which would allow additional conditions to be placed on the consumption and display license prior to July 1, 1998. Motion was made by Councilmember Spigner, seconded by Councilmember Preus, to adopt RESOLUTION 98-193 APPROVAL OF CONSUMPTION AND DISPLAY LICENSE, and RESOLUTION 98-194 APPROVING CONSUMPTION AND DISPLAY LICENSE FOR WEST MEDICINE LAKE COMMUNITY CLUB as revised. Motion carried, six ayes; Black absent. Item 8-E (6-T) Parking Lot Expansion at Plymouth Ice Center/LifeTime Fitness Councilmember Preus said he has received many complaints this year about the lack of parking at the Plymouth Ice Center/LifeTime Fitness. He requested a staff report on the proposed parking lot expansion. Adopted City Council Minutes March 18, 1998 Page 23 Park Director Blank explained that the proposal is to expand parking in two areas -- 45 new spaces east of the ice center and 54 new spaces south of Life Time Fitness overlooking the swimming pool. This would be an 18 percent increase to the parking on site and no tree loss would occur. Staff continues to study alternatives for additional parking if this parking expansion does not resolve the problem. Motion was made by Councilmember Preus, seconded by Councilmember Spigner, to adopt RESOLUTION 98-195 RECEIVING PRELIMINARY ENGINEERING REPORT, ORDER PREPARATION OF PLANS AND SPECIFICATIONS AND ADVERTISE FOR BIDS AFTER PLAN ARE COMPLETED FOR ADDITIONAL PARKING AT PLYMOUTH ICE CENTER/LIFETIME FITNESS, CITY PROJECT NO. 8012. Motion carried: six ayes, Black absent. Item 9-B Report on Job Fair, National League of Cities Conference/Transportation Mayor Tierney reported that 422 job applicants and 36 employers attended the recent Job Fair. Motion was made by Mayor Tierney, seconded by Councilmember Spigner, to direct staff to send a letter to the Job Fair steering committee recognizing their efforts on a successful Job Fair. Motion carried, six ayes; Black absent. Mayor Tierney provided information on the recent Congress of Cities meeting and her representation of the I-494 Corridor Commission on transit issues. Item 9-1) County -Proposed Tower Councilmember Johnson said that last night the Planning Commission considered the communication tower proposed by Hennepin County to be located at the workhouse site. She said the plan appears fine on paper, but she has concerns from viewing the computer-aided drafts about the current size and location. She asked if the Council would like staff to research other possible locations and propose alternative locations to the County. City Manager Johnson said that there may be other possible locations that staff could suggest to the County. Motion was made by Councilmember Black, seconded by Councilmember Johnson, to direct staff to cooperatively work with the county to explore alternatives to the proposed tower at the workhouse site. Councilmember Black said that she was present at the Planning Commission meeting and shares concerns about the proposal. She believes that it is Adopted City Council Minutes March 18, 1998 Page 24 worthwhile to explore other options. The County staff indicated that there would be $530,000 in additional cost to move the tower from its current site to another location. She would like to know if that cost would be borne by the County or how it would be paid. Councilmember Johnson said that Parkers Lake is a great asset to the City and other options should be explored. Motion carried, seven ayes. Item 7-D Money Councilmember Bildsoe said that tonight the Council voted to spend $7.5 million on a project. The taxpayers trust the Council each time a decision is made to expend funds. He feels that at the last Council meeting, the expenditure of $85,000 for a portable stage was unjustified. Motion was made by Councilmember Johnson, seconded by Councilmember Preus, to suspend the rules and continue the meeting to 10:40 p.m. Motion carried, seven ayes. Councilmember Bildsoe explained that he had called stage rental companies and a number of companies will rent the City a stage for the cost of $500 to 3,000, including the model the City is purchasing. He said the City could rent a portable stage for 25 years for the money that was spent. He would like the Council to reconsider the issue. Councilmember Preus said that had he been present at the last meeting, he would have voted against the stage purchase. He had previously asked for information on whether it would be economically best to buy or rent, and information was not provided that justifies the purchase. He would also like to reconsider the issue. Councilmember Wold said that he will not make a motion to reconsider. The information available at the time was used to make a decision, and he does not believe that the new information contradicts the information in the staff report. He suggested that the Council needs to be clear when setting the agenda so that individuals who are interested in an issue have the opportunity to participate. He believes it may not be procedurally appropriate to act on an item entitled "Money" when a more appropriate agenda title may have been Money spent on a portable stage." Councilmember Bildsoe said that his concerns are not solely directed toward the stage. His concerns relate to the trust placed in the Council by taxpayers on how their money is spent. Adopted City Council Minutes March 18, 1998 Page 25 Councilmember Johnson said that she supported the purchase of the stage because she believes there is a need for it, although she was disappointed in the lack of community support. She said that when the City makes purchases or enters into contracts, there may be a need to adopt a two-week wait period in order to allow the Council to reconsider items so there is no resulting penalty or legal problem with doing so. City Manager Johnson said that it is correct that the stage will not be a good economic deal. The staff report did not attempt to show that, but rather outlined the non -economic, intangible benefits to the community. It was a judgment call for the Council whether the intangible benefits justified the cost. Mayor Tierney asked the annual rental cost for a stage for Music in Plymouth. Councilmember Bildsoe said that the identical stage to that which the City is purchasing is $3,400 per year, with a better multi-year rate. Mayor Tierney said that a stage could be used 10 to 30 times during the summer, therefore, the purchase may be justified compared to the rental cost. She also said that the stage could be sold if it is unused in the future. Councilmember Preus said that he was uncomfortable with the insufficient information provided by staff on this item. Motion was made by Councilmember Johnson, seconded by Councilmember Bildsoe, to adjourn the meeting at 10:40 p.m. Motion carried, seven ayes. Lau 'e Ahrens City Clerk