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Council Information Memorandum 07-07-2000
Dummy JULY 79 2000 1. COUNCIL MEETING SCHEDULE: NOTE: Ward 1 Councilmember Tim Bildsoe is available to meet with residents and receive their comments in the Council Conference Room, beginning at 6:00 PM prior to Regular Council meetings. TUESDAY, JULY 11, 7: 00 PM TUESDAY, JULY 25, 7: 00 PM 2. MONDAY, JULY 10, 7: 00 PM REGULAR CITY COUNCIL MEETING, Council Chambers REGULAR CITY COUNCIL MEETING, Council Chambers FERNDALE NORTH OPEN SPACE TASK FORCE, Mooney Lake Room 3. THURSDAY, JULY 13, 7:00 PM PARKAND RECREATIONADVISORY COMMISSION (PRAC), Council Chambers 4. WEDNESDAY, JULY 19, 7:00 PM PLYMOUTHADVISOR Y COMMITTEE ON TRANSIT (NOTE DATE CHANGE THIS MONTH) (PACT), Hadley Lake Room S. WEDNESDAY, JULY 19, 7:00 PM 6. THURSDAY, JULY 20, 7:00 PM 7. THURSDAY, JULY20, 7: 00 PM PLANNING COMMISSION, Council Chambers HOUSING AND REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room PUBLIC SAFETYAD VISORY BOARD, Public Safety Training Room 8. WEDNESDAY, JULY 26, 4: 30 PM CITYEMPLOYEE SUMMER EVENT, Parkers Lake Park CITY COUNCIL INFORMATION MEMO JULY 7, 2000 9. A List of future Regular Council Meeting agenda items is attached. (M-9) 10. July, August, and September calendars are attached. (M-10) Page 2 1. NEWSARTICLES, RELEASES, PUBLICATIONS, ETC. a) City news release announcing fall session for Citizens Public Safety Academy. (I -I a) b) Letter from Park Director Eric Blank announcing the first meeting of the Ferndale North Open Space Task Force on Monday, July 10, 2000. (I -1b) c) Metro area cities report on performance measures, produced by the City of Minnetonka. (I -1c) d) Letter from Metropolitan Council Comprehensive Supervisor Richard Thompson outlining the process and status of the City of Plymouth Comprehensive Plan Update. (I -1d) e) Notice from Chief Judge Daniel Mabley of the completion of qualification for Louise Speck to serve on the Charter Commission. (I -1e) 2. STAFF REPORTS a) Bassett Creek Water Management Commission budget and levy information. (I -2a) 3. CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE a) Letter from Community Development Director Anne Hurlburt to Daniel Faltesek regarding the Plymouth Marketplace development at Highway 55 and Vicksburg Lane. A copy of Daniel's original letter is also attached. (I -3a) A status report on the most recent correspondence is attached. (I--3) July 25 M _ Tentative Schedule for City Council Non -Consent Agenda Items • Presentation on 1999 Audit Report • Consider Request for Speed Humps on Urbandale Lane, south of County Road 6 • Possible Charter Amendment to Change Mayor Term of Office from 2 to 4 Years • Set Ballot Language on Charter Amendment relating to Mail Ballot Special Elections A - l() OFFICIAL CITY MEETINGS July 2000 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Aug 2000 1 Jun 2000 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 31 2 3 4 5 6 7 8 INDEPENDENCE DAY -City Offices Closed 7:00 PM PLANNING COMMISSION, Council Chambers 5:15 PM MUSIC IN PLYMOUTH, City Center Amphitheater 9 10 11 12 13 14 15 7:00 PM FERNDALE NORTH OPEN SPACE TASK FORCE, 7:00 PM REGULAR COUNCIL MhambersEETING, Council C 7:00 PM PRAC, Council Chambers Mooney Lake Room 16 17 18 19 20 21 22 7:00 PM PACT - Hadley Lake Room 7:00 PM HRA - Medicine Lake Room 7:00 PM PUBLIC SAFETY ADVISORY BOARD Public Safety 1 raining Room 7:00 PM PLANNING COMMISSION, Council Chambers 23 24 25 26 27 28 29 4:30 PM CITY EMPLOYEE SUMMER EVENT, Parkers 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM REGULAR COUNCIL MEETING, Chambers Council Lake Park 30 31 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room modified on 7/7/2000 M- ( 1) OFFICIAL CITY MEETINGS August 2000 Sunday I Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 Ju12000 S M T W T F S 7:00 PM EQC, Medicine Lake 6:00 PM HUMAN 1 Room RIGHTS 2 3 4 5 6 7 8 COMMISSION, 9 10 11 12 13 14 15 7:00 PM West Medicine 16 17 18 19 20 21 22 PLANNING Lake Park 23 24 25 26 27 28 29 COMMISSION, Council 30 31 Chambers 6 7 8 9 10 11 12 7:00 PM 7:00 PM PRAC, REGULAR Council COUNCIL Chambers MEETING, Council Chambers 13 14 15 16 17 18 19 7:00 PM YOUTH 7:00 PM PLANNING 7:00 PM HRA - Medicine Lake Room ADVISORY COMMISSION, COUNCIL, Medicine Lake Room Council Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public Safety Training Room 20 21 22 23 24 25 26 7:30 ALOCAL BUSICOUNCIL, 7:00 PM PACT - Hadley Lake 7:00 PM COUNCIL BUDGET Radisson Hotel Room STUDY SESSION, 7:00 PM Public Safety REGULAR Training Room MEETING, Council Chambers 27 28 29 30 31 8:00 AM Sep 2000 S M T W T F S COUNCIL SEAT 1 2 FILINGS OPEN 7:00 PM 3 4 5 6 7 8 9 COUNCIL BUDGET STUDY 10 11 12 13 14 15 16 SESSION, Public 17 18 19 20 21 22 23 Safety Training Room 24 25 26 27 28 29 30 modified on 7/7/2000 OFFICIAL CITY MEETINGS September 2000 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Aug 2000 Oct 2000 1 2 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 LABOR DAY - 7:00 PM 7:00 PM EQC, 7:00 PM City Offices REGULAR Medicine Lake HUMAN Closed COUNCIL Room RIGHTS MEETING, COMMISSION - Council Chambers 7:00 PM PLANNING Medicine Lake Room COMMISSION, Council Chambers 10 11 12 13 14 15 16 7:00 PM YOUTH ADVISORY COUNCIL, 5:00 PM COUNCIL SEAT FILINGS CLOSE 7:00 PM PRAC, Council Chambers Medicine Lake Room PRIMARY ELECTION DAY - Polls are open 7AM-8 PM 17 18 19 20 21 22 23 7:00 PM PLANNING COMMISSION, 700 PM HRA - Medicine Lake Room Council Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public Safety Training Room 24 25 26 27 28 29 30 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PACT - Hadley Lake Room Rosh Hashanah begins at sunset modified on 7/7/2000 News Release PLYMOUTR For Immediate Release Contact: July 3, 2000 Mike Goldstein, 763-509-5129 Plymouth Citizens Public Safety Academy set for fall; applications being accepted If you find the work of police officers and firefighters interesting, apply to be part of the Citizens Public Safety Academy that the Plymouth Police and Fire Departments will offer this fall. The academy gives people who live or work in Plymouth a chance to learn about public safety services. The interactive academy will cover diverse topics, including fire operations, crime lab, emergency response team, investigations, auxiliary services and dispatch. Students also will gain insight into the challenges facing these professions. The academy will feature: • Classroom instruction on methodologies, laws, equipment and technologies; • Field experience; and • Personal interaction with department members. The eleven -week course will meet on Tuesday evenings from Sept. 12 through Dec. 5, 7 - 9 p.m. Class size is limited to 25-30 students. Interested persons, 18 years old or older, may call 763-509-5169 for an application. Applications must be postmarked by Sept. 1. The application process will include a criminal history check on each applicant. "It's great opportunity for people who are curious about law enforcement and the fire service. They'll come out of this with a much better idea of the role we play in the community. It's about as behind -the -scenes look at public safety as a person can get without actually working in the field. The other thing people enjoy is that the academy is interactive. They don't just listen to lectures, they get a chance for some hands-on experience. Judging from the response of past attendees, it's safe to say that people will find it both interesting and fun," said Sgt. Mike Goldstein. The goal of the academy is to create a lasting partnership between public safety officers and the class participants, according to Goldstein. If you have questions about the academy, call Sgt. Mike Goldstein, 763-509-5129. -30- PLYMOUTH A Beautifu(Pface To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 @P— Wp« www.ci.plymouth.mn.us July 5, 2000 I r) CITY OF PLYMOUTI+ Dear Ferndale North Open Space Task Force Member: The first meeting of the Ferndale North Open Space Task Force has been scheduled for Monday, July 10, at 7 p.m. The meeting will take place in the Park and Recreation large conference room (Mooney Lake Room) at City Hall. Listed below are members of the task force: Chair Eric Blank, Director of Parks and Recreation Mark Peterson, Superintendent of Parks Ellie Singer, Park and Recreation Advisory Commission Marlin Sjaarda, citizen member of Open Space Task Force Eric Berg, Ferndale North resident Anne Johnson, Ferndale North resident Diane Kroupa, Ferndale North resident Mark Poppitz, Ferndale North resident The purpose of the task force is to discuss the long term management care of the open space property. Please take the time to familiarize yourself with the property prior to the first meeting. If you have any questions, please feel free to call me at 509-5201. Thank you for your time and interest in volunteering for this work. Sincerely, Eric J. Blank, Director Parks and Recreation EB/np � cc: t ity Council City Manager Park and Recreation Advisory Commission PLYMOUTH A Beau tif of Place To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 ®-�^> •�� www.d.plymouth.mn.us 14600 Minnetonka Boulevard Minnetonka, MN 55345 612-939-8200 Fax 612-939-8244 To: Steve Sarkozy Mark Bernhardson Curt Boganey Jerry Splinter Dwight Johnson Tom Hedges Greg Konat Chris Enger Gordon Hughes Samantha Orduno Michael McGuire Barry Johnson Ryan Schroeder Michael McCauley Roger Fraser Jim Willis Terry Schwerin Mark Sather Bill Burns Charlie Meyer Al Madsen Tom Lawell Bob Ericson Date: July 5, 2000 Subject: Performance Measures Dear Managers: Geralyn R. Barone, Acting City Manager 952. 939.8216 gbarone@cL minnetonka. mm us City of Roseville City of Bloomington City of Brooklyn Park City of Coon Rapids City of Plymouth City of Eagan City of Burnsville City of Eden Prairie City of Edina City of Richfield City of Maplewood City of Woodbury City of Cottage Grove City of Brooklyn Center City of Blaine City of Inver Grove Heights City of Shoreview City of White Bear Lake City of Fridley City of St. Louis Park City of Maple Grove City of Apple Valley City of Lakeville In January of this year, City Manager Dave Childs asked for your assistance in responding to a request for information about your city. The information was used for the second year of the organizational component of the city's performance measurement system. Many of you have requested that a copy of the final document be provided to you. Attached is that document. i I thank you again for providing the valuable information to us. If you have anyestiaiis regarding`our project here in Minnetonka, please give me a call. Lr; +" �f V Sincerely, NN. Geralyn Barone cn Acting City Manager Minnetonka... where quality comes naturally :�' S r (C MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DAVID M. CHILDS, CITY MANAGER DATE: APRIL 14, 2000 RE: PRESENTATION OF SECOND YEAR REPORT ON MINNETONKA'S ORGANIZATIONAL PERFORMANCE COMPONENT OF THE PERFORMANCE MANAGEMENT PROGRAM. Introduction At the April 17, 2000 work session the City Manager will present the results of the second phase of the City's Organizational Performance Management Program to the City Council. The Organizational Performance Component The program outline and the performance criteria and standards for the Organizational Performance Component were established by the Council in January, 1999. The outcomes presented in this report represent the second year of the Organizational Performance Component and are based on the same criteria used in 1999. The Organizational Performance Component includes two main types of performance indicators. One relates to the City Council's analysis of how well the City Staff and City organization have performed in achieving the City of Minnetonka's nine Strategic Goals. The other type of indicator includes ten comparative measures of how Minnetonka's outcomes in various categories compare with other similar communities. In seven of these categories, the comparative communities used are the 24 Twin Cities suburban communities with populations between 25,000 and 100,000. To gather data for the analysis, reports from multiple sources were used including: the Citizen's League, the Minnesota Taxpayer's Association, the League of Minnesota Cities, and the Stanton Survey, as well as copies of the annual budgets and annual financial statements of each of the 24 cities. In addition, some information was gathered by directly surveying each of the cities. The remaining three comparative measures used data which was drawn from community surveys completed by Decision Resources, Inc. From 1997 through March of 2000. The cities used for these three comparative measures also included suburban communities, although several were smaller than the 25,000 population threshold used in the first seven comparative measures. In addition, several of the cities in the 25,000 to 100,000 range did not undertake a survey with Decision Resources during the PMS Organizational Component Page 2 relevant time period and thus cannot be included in the analysis of these measures. Nevertheless, the questions asked and the methodology used were consistent among the surveyed communities and provide a sound basis for comparison of resident attitudes toward their city services. The Results The attached report includes results of the comparative measures for the 10 organizational performance categories. You will note that Minnetonka generally scored well in all categories. These charts also identify those cities where scores in an individual category exceeded Minnetonka's score in that category. Identifying these cities allows staff to seek out and focus on those successful practices used in other communities to enable improvements in future years. Because a key purpose of this Performance Management Program is to measure Minnetonka's comparative performance and to provide a list of communities to study for improvement efforts, the communities with rankings lower than Minnetonka in each category have not been identified in this report. Clearly, a goal of this work is to promote positive support for improvement efforts in the City of Minnetonka, not to single out other communities who for any number of reasons may not have scored well in various categories. Also included in the report is an aggregation of all of the rankings from each of the ten categories. For example, Minnetonka had the following placings in the 10 categories: 1, 1, 6, 1, 7, 11, 8, 4, 2, 4. In comparison with 1999 the city improved it's score in four categories, stayed the same in four categories, and decreased in one category. These rankings total 46 points which, when divided by ten categories, yield a final score of 4.6. Last year, the only city with a better aggregate score was Plymouth. In their case, however, there is no resident satisfaction information since they did not participate in the Decision Resources Surveys. This year, Minnetonka edged out Plymouth to achieve first place in overall performance. Plymouth was followed by White Bear Lake in third and Shoreview in fourth. The "grade" for Minnetonka's performance in these 10 performance categories is calculated by using the formula established in January 1999 prior to the tabulation of the data for these performance categories. This formula assigns grades of A, A-, B+, B, B-, or C+ to the top half of the 24 cities surveyed. As a result, Minnetonka's score increased from an "A-" in 1999 to an "A" in 2000. Even with an overall score of 'A" there is still an opportunity to improve next year by focusing on several of the individual scores. PMS Organizational Component Page 3 Achievement of Strategic Goals As noted, the other part of the Organizational Performance Component relates to the rating by the City Council on how well the City organization and City staff have performed in achieving the City's nine Strategic Goals. The attached report also includes the aggregated City Council rankings and accompanying "grade" for each Strategic Goal. The average score for performance in the area of the City's Strategic Goals is an "A-" which is the same as in 1999. The Report Card and Performance Pay The procedure that was established provides for an "overall grade" for the City that weights the 10 performance categories and the Strategic Goals. In this case, the grade for the 10 performance categories is "A" and makes up 5/6 of the final grade. The grade for the achievement of the City's Strategic Goals is an "A-" and makes up 1/6 of the final grade. This year, the calculation of the final grade is an "A" which is up from an "A-" in 1999. This final grade becomes the basis of the organizational performance pay component of the program. This component was established in January with a pay schedule as follows: A = $300 A- _ $250 B+ _ $200 B = $150 B- _ $100 C+ or below = $0 Based on this formula, all full time employees who are not covered under a collective bargaining agreement who were employed by the City in 1999 and who were still employed as of April 1, 2000, will receive a lump sum payment of $300. This amount will be pro -rated for the regular (permanent) part-time employees and for those eligible employees who did not work for the City during the entire year in 1999. This performance pay amount is symbolic recognition of the exceptional performance of these approximately 100 city employees during the past year and is in keeping with the philosophy of the City in the implementation of this pay system and its belief in recognizing exceptional performance. I am proud to report this remarkable achievement by the Minnetonka City organization. Our outstanding staff members have made it happen and it has been an honor and a privilege to work with each and every one of them. 1; 1�. hyep Minnetonka s Performance Management System, Consists of Three Parts Measures to Mission; 'Vision, Goads; and 'xVaIw omen Tied to Compensation F �` �' f - I C-.. Key Indicators Comparative Cities Data Source Bond Rating A 24 Metro Cities (25,000 to 100,000 Population) T Moody's Investors Services Bonded Debt Per Capita A24 Metro Cities (25,000 to 100,000 Population) `►Annual Financial Statement Key Indicators(continued) City Share of Property Taxes (2000 Taxes Comparable Home) A 24 Metro Cities VData From Metro Counties Water/Sewer Rates (15,000 Gallons) A 24 Metro Cities `►Rate Survey (2000) 3 Year Average Expenditures Per Capita 24 Metro Cities VCitizen's League/Minnesota Taxpayer's Association Key Indicators(continued) Employees/1000 Residents A 24 Metro Cities Stanton Survey and 2000Budgets Worker's Comp. Experience Mod. Factor X24 Metro Cities X1999 Survey Quality of Life Rated as Good/Excellent 1 Metro Cities SulveVed (1997-2000) `IDecis ion Resources, Inc. Key Indicators(continued) Contact with City Employees Rated as Good or Excellent A21 Cities Surveyed (1997-2000) TDecis ion Resources, Inc. Perceived Value of City Services 15 Cities Surveyed (1997-2000) TDecis ion Resources, Inc. AComparative Cities Bloomington 877370 Brooklyn Park 627499 Plymouth 617620 Coon Rapids 617260 Eagan 59,021 Burnsville 573587 Minnetonka 52,176 Eden Prairie 497287 Edina 47,113 Maple Grove 46,181 St. Louis Park 437967 Blaine 431847 Apple Valley 42,617 Comparative Cities (continued) Lakeville 373303 Richfield 34,672 Roseville 349194 Maplewood 341771 Woodbury 351720 Cottage Grove 29,031 Brooklyn Center 28,515 Fridley 28,419 Inver Grove Heights 27,917 Shoreview 261378 White Bear Lake 25,744 f., " I C.." f _The Results Ratings from the Performance Categories are Aggregated to Produce Overall Ranking 10 Category Total (5../6 weight) 1 i th Category (1/6 weight) Report Card Moody's Bond Rating X - W- A2 V - A U- —Al T - Al S- Al R- Al Q - Al P - AA 0- —AA3 N - —AA3 M -- AA3 L - AA2 K - AA2 J - AA2 I - AA2 H - AA2 G - AA2 F - -A 1 E - AAll Minnetonka #1 D - Z Bloomington AAA A Plymouth a AAA Minnetonka AAA Source: Springsted, Inc. � Bonded Debt Per Capita 12/21/98. $25461 vm \q«�© »s©- >« $17361 V -,-$149 11 U , <w $1368 T <?>>»«<<:«:«z »»' $1340 s- $1281 R Q wm ©» m » ».« «« m $1112 P » m << , », $1104 O z : < gmO31 N «sc.xa»<»:• <. $10161 E K ©©» X01 d «tom $7 | : $742 H « « v»: za 72 1 G A »:2::xs $7171 F « $7161 E z > x $5091 D \\$347 n rieto n ka #1 Plymouth -=$283 Richfield -M$2601 . Minnetonka �. $0 $300 $600 $900 $1200 $1500 $1800 $2100 $2400 $2700 $3000 2000 Water/Sewer Rates 15,000 Gallons X $.$70.23 W .e -� $68.31 V �.�.. ...;_ .; s E $65.13 j U . _. .92 a $63 jT.. _::. �_ .:: $63.74 i S $62.78 R :� �. x _ $62.70 Q 5r� .. , $61.60 P .. �.. _$61.45 0 $60.12 N - k._ $58.80 M $58.651 ,.;. �. , $58.141 K `$55.65 : _ �� $53.55 $53.55 H l w - $52.381 G2 m ., $51.851 I F ; $51.50 Burnsville = $51.45 Edina w $49.65 Eden Prairie ,.,._., FY m $48.001 Minnetonka # 1 Fridley $48.00 /� Minnetonk a :< �: -k $45.75 i ----/' $0.00 $10.00 $20.00 $30.00 $40.00 $50.00 $60.00 $70.00 $80.00 l 3 Year Average Per Capita Expenditures (1996-1998) X $584 W $505 1 V U $451 T $450 1 S $4471 R $4391 P $413 1 O $4091 N,: $397 I M , $3801 L - ;�: $3671 K ,, $348 .a $341 .,.w, $318 Hx $312 Minnetonka $310 Shoreview $304 Coon Rapids Eagan N. $2837 Minnetonka 7th � Plymouth Blaine qIUMMME $273 $267 B+ White Bear Lake -'$258 1 $0 $100 $200 $300 $400 $500 $600 x W V U T S R Q P O N M L Minnetonka Eagan Roseville Plymouth Apple Valley Inver Grove Heights Cottage Grove Coon Rapids Blaine White Bear Lake Shoreview [e7 Employees Per 1000 Residents 1 2 3 4 5 6 7 Workers Compensation Experience Modification 12/31/99 P - 3FINKOOM, 1.27 01.161 N- 1.12 - M .06 L - ,,1.03 K—g; ria 0-98 QM 0.97 WO.961 H N, 0.93 Minnetonka - '0.9 Maplewood 0.891 Coon Rapids 0. 1 851 Lakeville 0.82 Burnsville 0.77 Eden Prairie 0.73 M innetonka Apple Valley - 0.691 Maple Grove 0.65 .0 0.2 0.4 0.6 0.8 1 1.2 1.4 The following cities are self-insured: Bloomington Eagan Edina St. Louis Park Plymouth Roseville Shoreview Edina Plymouth New Bri hton Minnetonka A B C D E F H I J K L M N O P Q- City Staff Rating 2000 pity Comparatives _3 -2 -1 0 OZSCORE Decision Resources, Ltd. 1 2 J Edina Shoreview Roseville Minnetonka E F G H J L N n Quality of Life 2000 City Comparisons 0.12738 -0.1365 -©.25423 -0;.30086 U -0.37197 E -0.41122 - -0.5682;i -0.84292 -0.88372. -1.27229 -1.35311 1.15861 852' j.. 389 078713 0.60917 D.2952; 12656; Minnetonka B+ -3 -2 -1 0 1 2 i:3ZSCORE Decision Resources, Ltd. th Value of City Services 2000 City Comparisons Plymouth Minnetonka C D E F G H J K L M N O 0.01226 -0.2.1985 -0.2909 -0.45437 -0.45437 -0.80175 -1.48628 -2.19997 -3 Decision Resources, Ltd. /�j///j�ll/j�/� ' iii! � ' ' : • .2 -1 0 MZSCORE 1 Minnetonka 2nd B+ 1 2 Our Goals Grade C) We will vigorously protect and manage our natural surroundings. [D We will work hard to maintain a feeling of safety and security. 0 We will support well-planned, reasonable development of the community. CI We will foster open communications. CI We will be careful stewards of our financial resources. I Strategic Goal Rankin Our Goals CI We will be responsible metropolitan citizens. D We will embody a proud past and a promising future. 0 We will encourage community involvement to strengthen our social fabric. 0 We will provide appropriate, effective, and exceptional City services. Grade B+ A- s � ' �.._.. L� C. communities we can m' Metropolitan Council Working for the Region, Planning for the Future June 29, 2000 I Anne Hurlburt, Community Development Director [� �,� J[1N , Q r �L City of Plymouth L, 3400 Plymouth Blvd CQ1 ..,F,,,, Plymouth, MN 55447-1482 �rH RE: City of Plymouth Comprehensive Plan Metropolitan Council District 1 (Saundra Spigner, 763-544-3049) Referral File No. 18208-3 Dear Ms. Hurlburt: The Metropolitan Council received Plymouth's comprehensive plan update for review on May 9, 2000 and found the plan complete for review on May 26, 2000. The Council's review is nearly complete. A draft staff report is being prepared and will be sent to you soon for review and response before it is sent to the Council for action. This is intended to help us to resolve any outstanding issues before Council action on the city's plan. Under the Laws of Minnesota 1995, Chapter 248, Article 18, the Council has 60 calendar days to review comprehensive plans and plan amendments submitted by local governments. Normally, our review of small plan amendments takes less than 10 days, and many comprehensive plan reviews are accomplished in less than 45 days. Unfortunately, the Plymouth comprehensive plan update commenced at a time when the normal Council action date falls near the Fourth of July. Because of the holiday, that meeting of the Council has been canceled. The next regular date for Council action on the plan falls on July 19, but that meeting has been moved to the city of Anoka to permit a tour of parts of Anoka County immediately before the Council meeting. Because of the tour and location of the meeting, the Council's agenda for that meeting has been shortened, leaving inadequate time for the Council to hear a presentation on the Plymouth plan. The next available date, July 26, is after the 60 calendar -day deadline for Council action. Under the above-cited law, an additional 60 days can be added to the review period by the reviewing entity after notice to the local governmental unit that advises of the need for the extension and why such an extension is needed. At this time, the Council advises the city of Plymouth that it is adding an additional 60 days to its review period for the Plymouth comprehensive plan update for the reasons discussed above. While this action officially extends the review period until September 22, 2000, we do not anticipate needing that full period. Indeed, the Council meeting scheduled for July 26 appears to be the most workable to ensure city staff attendance and Council action; and it is the date that has been scheduled for Council review and action on the Plymouth comprehensive plan. 230 East Fifth Street St. Paul, Minnesota 55101-1626 (651) 602-1000 Fax 602-1550 TDD/TTY 291-0904 Metro Info Line 602- 1SSS An Equat Opportunity Employer 4 Anne Hurlburt, Community Development Director June 29, 2000 Page 2 If you have any questions about this letter or the extension, please contact Phyllis Hanson, RLA, your sector representative, at 651-602-1566 or Jim Uttley, AICP, Principal Reviewer, at 651-602-1361. Sincerely, Richard E. Thompson, Supervisor Comprehensive Planning cc: Sherry Narusiewicz, MN DOT Metropolitan Division Saundra Spigner, Metropolitan Council District 1 Phyllis Hanson, RLA, Sector Representative Jim Uttley, AICP, Planning and Growth Management Department V:\library\commundv\referral\letters\OOletters\Plymouth O.doc r DANIEL H. MABLEY j C-1704 GOVERNMENT CENTER CHIEF JUDGE 6 300 SOUTH SIXTH STREET MINNEAPOLIS, MINNESOTA 55487 (612) 348-3561 FAX (612) 348-2131 STATE OF MINNESOTA FOURTH JUDICIAL DISTINCT HENNEPIN COUNTY DISTRICT COURT June 27, 2000 Mayor Joy Tierney City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Re: Plymouth Charter Commission Dear Mayor Tierney, The Court has received an Acceptance of Appointment and Oath of Office form from Louise Speck. Ms. Speck has now met all statutory requirements and is a duly qualified member of the Plymouth Charter Commission. Sincerely, Do Daniel H. Mabley Chief Judge DHM:dw Enclosure DATE: July 3, 2000 TO: Dwight D. Johnson, 11 City Manager FROM: Fred G. Moore, P.E., Director of Public Works SUBJECT: BASSETT CREEK WATER MANAGEMENT COMMISSION 2001 BUDGET AND LEVY Attached is a letter and the budget information from the Bassett Creek Water Management Commission for 2001. The Joint Powers Agreement between the cities and this commission provides that each municipality has until August 1 to object to an item in the proposed budget and the cost sharing by each city. The proposed 2001 Budget is $341,500. The adopted 2000 Budget is $464,500. The major decrease is associated with the engineering and planning consulting for the preparation of the second generation Water Resources Management Plan by the commission. Although the budget is decreasing, the proposed assessment to the member cities is increasing from $235,000 to $275,000. The construction account for the flood control project which has been completed provided substantial funding to the 2000 Budget is not included in the 2001 proposed budget. Plymouth's portion of this levy for 2001 will be $134,436. In 2000 it was $112,007. I am requesting that this information be provided to the City Council in your manager's information memo. Unless a Councilmember requests that this item be placed on a Council agenda, staff will not be entering an objection to the 2001 Bassett Creek Water Management Commission proposed budget. attachments C\pw\Engineering\GENERAL\MEMOS\FRED\2000\BC_Budget _Lery. doc BASSETT CREEK WATER MANAGEMENT COMMISSION • Crystal • Golden Valley • Medicine Lake • Minneapolis • Minnetonka • New Hope • Plymouth • Robbinsdale • St. Louis Park June 23, 2000 Ms. Sandra Paulson City Clerk City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55428 Dear Ms. Paulson: Pursuant to Article VIII, Subd. 5 of the Joint and Cooperative Agreement which establishes the Bassett Creek Water Management Commission, the proposed budget for 2001 is hereby submitted to the municipality. Also included as part of the proposed budget is the proposed 2001 assessment as called for in Article VIII, Subd. 3, regarding the City's contribution to the Commission's general fund. The Joint and Cooperative Agreement provides that each municipality has until August 1 to object to items in the budget or to otherwise offer comments on items contained therein. Any comments should be directed to Mr. Lee Gustafson, Chairman of the Bassett Creek Water Management Commission. Mr. Gustafson's address is City of Minnetonka, 14600 Minnetonka Boulevard, Minnetonka, MN 55345. His phone number is 952-939-8239. Res tfully submitted, G� Tom Mathisen Secretary Bassett Creek Water Management Commission Enclosures c: David Hanson Ron Quanbeck 217622 Lee Gustafson, Chairman City of Minnetonka 14600 Minnetonka Boulevard Minnetonka, MN 55345 952-939-8239 952-939-8244 (fax) Charlie LeFevere, Attorney Kennedy & Graven 470 Pillsbury Center Minneapolis, MN 55402 612-337-9215 612-337-9310(fax) Leonard Kremer, Engineer Barr Engineering Company 4700 West 77`h Street Minneapolis, MN 55435 952-832-2600 952-832-2601 (fax) Bassett Creek Water Management Commission 2001 Budget and Levy The Joint and Cooperative Agreement establishing the Bassett Creek Water Management Commission sets forth the procedure required to adopt the annual budget. Article VIII, Subdivision 3, provides that each member agrees to contribute each year to a general fund to be used for administrative purposes and certain operating expenses. The annual contribution of each member is based on 50% on assessed valuation of property within the watershed and 50% on the ratio of area of each member within the watershed to the total area of the Bassett Creek watershed. Subdivision 5 of Article VIII further provides: "On or before July 1 of each year, the Board shall adopt a detailed budget for the ensuing year and decide upon the total amount necessary for the general fund." Budget approval requires a two-thirds vote (six Commissioners). Further, the Secretary `shall certify the budget on or before July 1 to the clerk of each member governmental unit, together with a statement of the proportion of the budget to be provided by each member." Each of the nine members then has until August 1 to file an objection to the budget. The budget proposal for 2001 was prepared by a Budget Committee consisting of Lee Gustafson (Commission and committee Chair), John O'Toole, Tom Mathisen, David Hanson (Commission Treasurer), and Ron Quanbeck. A representative of Barr Engineering Company advised on engineering - related items and the Commission attorney attended. The approved 2001 budget is enclosed. The flood control project is completed and only routine expenditures are now required in this area. In 2000, much of the work was directed toward preparation of the State -mandated "second generation plan." The year 2001 budget of $341.500 was adopted by six of the seven commissioners present with one opposing vote at the Commission meeting on May 18, 2000. Specific items in the budget are discussed below. 1. Engineering services are estimated at $193,500. Many of the individual items within the engineering allotment are estimated at a similar level as 2000. These are: Administrative costs ($100,000), Attendance at Commission Meetings ($7,500), Surveys and Studies ($25,000), Water Quantity ($7,000), and Watershed Inspections ($10,000). Municipal Plan Review is reduced to $7,000 since only one plan will remain to be reviewed in 2001. Water Quality expenditures, which for many years have been directed at examining methods for improving water quality in Bassett Creek and its several sub -drainage basins, will now be concerned largely with monitoring water quality, principally at the tunnel inlet; costs are estimated at $37,000. 2. Planning, including preparation of the Second Generation Plan (mandated by the State law) and Plan implementation (largely water quality projects) is estimated to require $75,000 in 2001. Much of the work will be of an engineering and design nature with some legal assistance. Hiring of a facilitator in connection with public presentations is anticipated. 3. Routine Legal services are budgeted at $25,000. 4. Liability Insurance, Auditing and Bonding is maintained at $6,000 5. Secretarial services, including mailing and copying, are at $17,000. 217122 6. Public Communication is kept at $10,000. 7. The Contingency item remains at $15,000. At the Commission meeting on May 18, 2000, the Commissioners also considered the assessment on the cities. Six of the seven commissioners voted in favor to levy $275,000 for the 2001 fiscal year, as compared with the $235,000 adopted in 2000. The budget will be met as follows: 1. The levy of $275,000. 2. $66,500 will be taken from the construction account in repayment of monies spent several years ago from the General fund for construction -related activities. The detailed levy for 2001 by communities is also enclosed. David Hanson, Treasurer Enclosures: (1) 2001 Budget (2) 2001 Assessments 217122 2 Bassett Creek Water Management Commission Report of the Budget Committee 2001 Budget June 2000 Item 1999 Budget Unexpended 1/29/00 2000 Budget Unexpended 2000 (Estimate) Proposed 2001 Budget ENGINEERING Administration 90,000 28,018 90,000 100,000 Commission Meetings 7,500 -1,086 7,500 7,500 Surveys and Studies 25,000 -4,102 25,000 25,000 Water Quality Monitoring 17,000 189 60,000 37,000 Subwatershed Pians 179,213 -16,086 0 0 Water Quantity 7,000 -4,086 7,000 7,000 Watershed Inspection 10,000 -2,359 10,000 10,000 Municipal Plan Review 10,000 7,741 7,000 -7,000 7,000 Flood Control Project Coordination 0 5,752 0 2,000 0 Subtotal Engineering $345,713.00 $13,981.00 $206,500.00 ($5,000.00) $193,500.00 PLANNING 2nd Generation Plan Engineering / Consulting - 11,032 150,000 50,000 Legal - - 5,000 5,000 Administration - - 5,000 10,000 Plan Implementation 10,000 Engineering / Design - - 20,000 0 Legal - - 5,000 0 Administration - - 1,000 0 Subtotal Planning $ 0.00 $11,032.00 $186,000.00 $ 0•GO $75,000.00 Legal 30,000 -7,921 25,000 25,000 Audit, Insurance & Bond 6,000 -1,769 6,000 6,000 Secretarial 16,000 168 16,000 17,000 Public Communications 10,000 -10,000 10,000 10,000 Contingencies 15,000 -15,000 15,000 15,000 Subtotal $77,000.00 ($34,522.00) $72,000.00 $ 0.00 $73,000.00 Grand Total $422,713.00 ($9,509.00) $464,500.00 ($5,000.00) $341,500.00 For Information (Administrative Account) Cash and Investments, End of 1999 Fiscal Year (Audited)................................................................................................................................$186,703 Expected Income from Assessments during 2000.............................................................................................................................................$235,000 Expected Interest Income during 2000.................................................................................................................................................................$20,000 Transfer from Construction Account during 2000.................................................................................................................................................$85252 Total Funds Expected to be Available During 2000...........................................................................................................................................$526,955 Estimated Expenditures during 2000..................................................................................................................................................................$459,500 Estimated Cash and Investments on January 31, 2001.......................................................................................................................................$67,455 Budget Committee: Lee Gustafson (chair), John O'Toole, David Hanson, Tom Mathisen, and Ron Quanbeck 216204 c O .N cn .E O V W d W 1C� A� W O I— C-) U it W N N M� W a ct COCL U x RS m y .D C 0 0 U c 'a CD c m _ = U E E 0 0 O O (D v c c 'm ns 0 0 0 0 N M 7 7 ca > > N m m co (D Cl) (D R N N (D O O O tO (D (o O Lm O co - r` ao V' az N c C m O M f` O O to V c7 7 In E (n �' (n « 60 c'J `�' Ca N w O 0 LO r N ca Q O O V V CO7 QNJ V O N O C (D N " r` cc!O O O r O CD O E� (n (s» o co 0 Cl Vi W9 v> N vl� 7 Vi , fn N N O 64 U) N U) (" m 0 (q Zq a� q o� IT r0LOCOLo0r"r o m N v O C r U 04 > m a fW m m 0 0 CD 7 r. rn CO o y� L O O O ac O I� C? O O A' to N O CO tl7 V T N O C U Q MW Q •� Z i N CL N (O 0)O co N 42 to N M ^N` 001 'p N (O CA (D O N CD co r` co W N N QO ID 'a:� m N O W Y C N 7 m� (n rn c? r o .. o O C N O '7 Cl) W (t7 O to O 0 i U3 m > a O O O O O O O O O O r 0 0 0 0 0 0 O O O O U m N C7 n co N r` (D (D N O. (O v (7 v_ CO (U Ui M 6a,i1J cl O C .- to Z L0 U to cm (A (» Lo (fi 6% O Q x w H c 7 N y Y m (c m (0 a O � m a � a fn U c .c (a .2= c 5 J N a w c_ 3 E o Q O U _c c7 � � 2 Z a. V (n f- a ct COCL U x RS m y .D C 0 0 U c 'a CD c m _ = U E E 0 0 O O (D v c c 'm ns 0 0 0 0 N M 7 7 ca > > N m m co (D Cl) (D R July 6, 2000 C I TV O F PLYMOUTR Daniel Faltesek 1503032 d Avenue North Plymouth, MN, 55447 RE: Plymouth Marketplace development at Highway 55 and Vicksburg Lane (20040) Dear Mr. Faltesek: Thank you for your letter dated June 24, 2000. A copy of your letter was provided to the City Council at their meeting on June 27, 2000. At this meeting, the City Council approved the proposed "Plymouth Marketplace" development. I would like to take this opportunity to respond to the issues you raised regarding traffic and pedestrian access. The City reviews traffic and pedestrian access as part of all new development applications. In this case, the developer was required to complete a traffic study as part of the development application. The developer has proposed the main entrance to the Plymouth Marketplace development on Vicksburg Lane at 35th Avenue and a secondary access on 36th Avenue west of Zanzibar Lane. The traffic study found that the secondary access and the connection through the site is very important because it takes some vehicle trips off of the critical section of Vicksburg Lane between 35th Avenue and Highway 55. In order to provide safe, convenient pedestrian access, the developer has provided sidewalks and brick -patterned concrete crosswalks throughout the development. Additionally, the developer is required to relocate the existing trail on Vicksburg Lane and construct a new trail on the south side of 36th Avenue. The developer is required to relocate the existing Vicksburg trail in order to accommodate additional turn lanes on Vicksburg Lane. When the developer begins construction of the required improvements on Vicksburg Lane, they will be required to work with the City to provide a new crosswalk at Vicksburg Lane and 35th Avenue that is clearly visible to motorists. If you have any additional questions, please contact Kendra Lindahl, principal staff reviewer, at (763) 509-5453. Sincerely, Anne W. Hurlburt, AICP Community Development Director Copy: Mayor Tierney Kendra Lindahl, principal reviewer PLYMOUTH A Beautiful Place To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 www.d.plymouth.mn.us Daniel Faltesek 15030 32nd Ave. N. Plymouth, MN 55447 -77 June 24, 2000 The Honorable Joy Tierney Mayor, City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor, As part of the Boy Scout merit badge "Citizenship in the Community," I attended a meeting of the Plymouth City Planing Commission on June 7, 2000. At this meeting, plans for the development to be known as "Plymouth Market Place" were presented. As a frequent pedestrian and 13 -year resident of the Plymouth City Center area, I found plans for the addition of a grocery store, bank, and three restaurants were interesting. (This was labeled as Agenda item 6E at the June 7, 2000 meeting.) Yet, in the plans I feel that traffic levels, and impacts of this traffic are underestimated in the plans for this development. This is due to high speed limits, and a distinct lack of carefill courteous driving. Traffic -accidents in this area are already frequent, and dangerous. As a walker, I have seen existing traffic issues up close and personally. A major new development would bring more traffic, more congestion, and an even more dangerous environment for walkers. Presenters before the Planning Commission remarked that this project would bring "life to the street." Currently, we have very little life on the street. The number of pedestrian who walk for transportation is small, and current areas are not attractive or user friendly for pedestrian traffic. The popular Plymouth branch of the Hennepin County Library is an excellent example. The high speed, high-tension driving style exhibited by the drivers in this area is not conducive for bringing "life to the street", or encouraging any more pedestrians. The Plymouth Boulevard and 36th Avenue intersection, is another example. Before Lifetime Fitness was at this location, traffic was manageable, and crossing was possible quickly and easily. Now that Lifetime Fitness is in place, traffic problems have escalated due to a cascade of inattentive drivers in significant numbers. Street crossing is nearly a life -and -death game at some times. This proposed new addition will increase traffic in an already busy area. This could be hazardous for people trying to walk into this new area. The idea that seven lanes of traffic could span Vicksburg Lane is of major concern. The more lanes of traffic there are, the more difficult street crossing is. A prudent strategy to perpetuate life coming to the street would be to create more alternate entrances. If Dunkirk, Highway 55, or 36th Avenue were developed as alternatives, fewer lanes could be needed, for example. Perhaps the people planning this development should regularly walk the area, without police escort or obvious city markings. Experiencing present Plymouth street life could be extremely important in realistic and successful Market Place planning. I urge you and the City Council to carefully weigh traffic in your decision making. How can life be brought "to the street" if life can not get across the street? Sincerely, v Az�:Z Za-Aiic- Daniel Faltesek Q > C7 C) 2 ON r 'd C7 o � •v C7 x O � 4=. .CA N M M M M M got oEn cq� o '� N 0 Cd 40 rn a. 0- o — tx U �. 0 0 0 0 .� 00 G* -- O N O O O O O O O O O O O O O O O O O O O O O O -- ,A O A�O O O �O O O O O O O O O O kn O n to O A�O O O �O O x U r o U z cd o O 0 Q > C7 Cd w r 'd C7 o � •v C7 x O .-+ N M M M M M N a