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Council Information Memorandum 12-01-2000
Dummy DECEMBER 1, 2000 1. COUNCIL MEETING SCHEDULE. MONDAY, DECEMBER 4,11:45 AM RIBBON CUTTING CEREMONY FOR PLYMOUTH METROLINK FLEET, in front of City Administrative Offices. Memo from Acting Transit Administrator George Bentley is attached. (M-1) MONDAY, DECEMBER 4, 7: 00 PM MONDAY, DECEMBER 11, 7:00 PM TUESDAY, DECEMBER 12, 5:30 PM TUESDAY, DECEMBER 12, 7.: 00 PM TUESDAY, DECEMBER 19, 7: 00 PM 2. TUESDAY, DECEMBER 5, 7: 00 PM 3. WEDNESDAY, DECEMBER 6, 7: 00 PM TRUTH IN TAXATION HEARING, Council Chambers TRUTH IN TAXATION HEARING RECONVENED (IF NEEDED), Council Chambers SPECIAL COUNCIL MEETING, Topic: Fire Department Task Force Report, Council Chambers SPECIAL COUNCIL MEETING, Board and Commission Interviews, Lunch Room REGULAR CITY COUNCIL MEETING, Council Chambers CHARTER COMMISSION, Bass Lake Room PLYMOUTHADVISOR Y COMMITTEE ON TRANSIT (PACT), Bass Lake Room CITY COUNCIL INFORMATION MEMO December 1, 2000 4. THURSDAY, DECEMBER 7, 7:00 PM S. MONDAY, DECEMBER 11, 7: 00 PM HUMAN RIGHTS COMMISSION, Medicine Lake Room YOUTH ADVISORY COUNCIL, Medicine Lake Room Page 2 • 6. WEDNESDAY, DECEMBER 13, 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE, Council Chambers 7. 8. 9. 10. THURSDAY, DECEMBER 14, 7: 00 PM THURSDAY, DECEMBER 14, 7: 00 PM PARK AND RECREA TION AD VISOR Y COMMISSION (PRA C), Council Chambers PUBLIC SAFETYAD VISORY BOARD, Public Safety Library A List of future Regular Council Meeting agenda items is attached. (M-9) November, December, and January Calendars are attached. (M-10) 1. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a) Results of a recent legal services expense survey conducted by the City of Minnetonka. (I -]a) b) City news release announcing winners of the Picture Plymouth Photo Contest. (I -1b) c) Star Tribune news stories and map concerning affordable housing in the Metropolitan area. (I -1c) 2. CUSTOMER SERVICE REPORTS a) Summaries of service counter visits and telephone calls at City offices. (I -2a) 3. CORRESPONDENCE a) Thank -you letter to Mayor Tierney from Optical Solutions Chair and CEO Darryl Ponder for Mayor Tierney's visit at a recent open house at the company. (I -3a) 4. LEGISLATIVE ITEMS a) Association of Metropolitan Municipalities AMM FAX News. (I -4a) 1 2-05- 1005 2: 1 1 Pt 1 FROt I Date: November 28, 2000 To: Mayor Joy Tierney Plymouth City Council Dwight Johnson, City Manager Fred G. Moore, Director of Public Works From: George Bentley, Acting Transit Administrator Subject: Ribbon Cutting Ceremony for New Buses Plymouth Metrolink proudly announces the arrival of the first ten buses of our new public transit fleet. By Friday of this week, these units will be striped with our new logo and name and be ready to hit the streets soon. To celebrate these new vehicles, we ask you to join us for a ribbon cutting ceremony with local newspaper and TV cameras on Monday, December 4, 2000 at 11:45 a.m. This is the first of three deliveries over the next few months which will integrate three new vehicle styles chosen for their capacity, comfort and dependability. The new vehicles will replace existing units and provide the capacity needed for service enhancements. To provide ample photo opportunities for our guests from the press, and a chance for you to test the comfort of our new vehicles, we have planned the following: 11:45 a.m. — Plymouth City Hall, ribbon cutting 12:00 noon - Ride the bus to Four Seasons Mall 12:15 p.m. — Additional photos at Park & Ride 12:45 p.m. — Return to Plymouth City Hall Please call me at 763-509-5521 if you have questions or comments. P. 2 M-� Tentative Schedule for City Council Non -Consent Agenda Items December 19 • Presentation of Citizen Academy Graduates (Sgt. Mike Goldstein) • Presentation of Special Recognition for 2000 "Make A Difference Day" • Presentation on the "Where's Wicky" contest (Public Safety Education Specialist Sara Cwayna) • Recognition of Award to Public Safety Education Specialist Sara Cwayna for her work on the "Lester & COnnie" Project • Presentation of Crosswalk Grant • Hearing—Plymouth Boulevard Street lighting • Hearing—TIF amendment for Olympic Steel District • Hearing -3.2 Malt Liquor Application for Sky Ventures, LLC d/b/a Pizza Hut, 1415 Co. Rd. 101 • Adopt 2001 Budget and Tax Levy • Study of Elmhurst/Elmhurst Gateway neighborhoods (Elmhurst is located between 23'd and 26`h Avenues from West Medicine Lake Drive west to roughly Larch Lane. Elmhurst Gateway is located between Chicago Northwest tracks and 18`h Avenue from West Medicine Lake Drive west to Forestview Lane) • Set public hearing to consider adoption of a official map in future street north of Highway 55 and east of Medicine Lake Drive. City of Plymouth. (20179) • Approve request for proposals for engineering consultants • Discuss meeting with legislators January 9 • Oath of Office to six firefighters (City Clerk Sandy Paulson) • Study Area E January 23 • Oath of Office to Steven Thomas, Police Officer OFFICIAL CITY MEETINGS December 2000 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jan 2001 1 2 Nov 2000 S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 31 3 4 5 6 7 8 9 7:00 PM TRUTH IN TAXATION 7:00 PM CHARTER 7:00 PM PACT - Bass Lake Room 7:00 PM HUMAN HEARING, COMMISSION, RIGHTS Council Chambers Bass Lake Room 7:00 PM PLANNING COMMISSION, Council Chambers COMMISSION - Medicine Lake Room 10 11 12 13 14 15 16 7:00 PM TRUTH IN TAXATION HEARING (RECONVENED F NEEDED), Council Chambers 7:00 PM YOUTH DVISORY COUNCIL, Medicine Lake Room 5:30 PM SPECIAL7:00 COUNCIL MEETING TO REVIEW FIRE DEPT. ASK FORCE REPORT, Council Chambers 7:00 PM SPECIAL COUNCIL MEETING TO INTERVIEW BOAR DrCOMMISSION CANDIDATES, Lunch Room PM EOC, Council Chambers 7:00 PM PRAC, Council Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public Safety Y Library 17 18 19 20 21 22 23 7:00 PM 7:00 PM 7:00 PM HRA - REGULAR PLANNING Medicine Lake COUNCIL COMMISSION, Room MEETING, Council Hanukkah begins at sunset Council Chambers Chambers 24 25 26 27 28 29 30 CHRISTMAS 7:30 AM LOCAL HOLIDAY - City BUSINESS Offices closed COUNCIL, Radisson Hotel 31 modified on 12/1/2000 P� - ( 0 OFFICIAL CITY MEETINGS January 2001 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 NEW YEAR'S 7:00 PM 7:00 PM DAY - City PLANNING HUMAN Offices Closed COMMISSION, RIGHTS Council COMMISSION - Chambers Medicine Lake Room 7 8 9 10 11 12 13 7:00 PM 7:00 PM 7:00 PM EQC, 7:00 PM PRAC, YOUTH REGULAR Council Council ADVISORY COUNCIL Chambers Chambers COUNCIL, MEETING, Medicine Lake Council Room Chambers 14 15 16 17 18 19 20 MARTIN LUTHER KING JR. BIRTHDAY 7:00 PM PLANNING COMMISSION, 7:00 PM HRA - Medicine Lake iRoom (Observed) - City Offices Closed Council Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public Safety Library 21 22 23 24 25 26 27 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PACT - Bass Lake Room 28 29 30 31 Feb 2001 Dec 2000 S 111 T W T F S S M T W T F S 1 2 1 2 3 3 4 5 6 7 8 9 4 5 6 7 8 9 10 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 18 19 20 21 22 23 24 24 25 26 27 28 29 30 25 26 27 28 31 modified on 12/1/2000 OFFICIAL CITY MEETINGS February 2001 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Mar 2001 S M T W T F S 1 2 3 1 7:00 PM HUMAN RIGHTS 2 ? J 2:00 PM - 7:00 PM FIRE & ICE FESTIVAL, Jan 2001 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 9 10 COMMISSION - Parkers Lake 14 15 16 17 18 19 20 21 22 23 24 25 26 27 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Medicine Lake Room 28 29 30 31 25 26 27 28 29 30 31 4 5 6 7 8 9 10 7:00 PM 7:00 PM 7:00 PM PRAC, YOUTH PLANNING Council ADVISORY COMMISSION, Chambers COUNCIL, Council Medicine Lake Chambers Room 11 12 13 14 15 16 17 7:00 PM REGULAR COUNCIL 7:00 PM EQC, Council Chambers 7:00 PM HRA - Medicine Lake Room MEETING, Council Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public Safety Library 18 19 20 21 22 23 24 PRESIDENTS 7:00 PM DAY - City PLANNING Offices Closed COMMISSION, Council Chambers 25 26 27 28 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM PACT - Bass Lake Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 12/1/2000 f 14600 Minnetonka Boulevard Minnetonka, MN 55345 952-939-8266 Fax 952-939-8248 November 21, 2000 Dwight Johnson City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth MN 55447-1448 RE: Legal Services Expense Survey City Attorney's Office Providing prosecution services for the cities of Minnetonka, Minnetrista and St. Bonifacius Desyl L. Peterson Direct Dial: 952-939-8262 e-mail: dlpeterson@ci.minnetonka.mn.us Thank you for responding to our request for information about your city's legal expenses. Enclosed for your information is the results of that survey. There are 24 cities in the Stanton Group Five, and 19 responded to the survey. The notes at the end of the survey indicate that these numbers may not be comparing the same things. I think that next year I will divide the expenses into just two categories: prosecution and civil, and ask that all cities deduct costs for public improvement projects and reimbursed costs. I may also ask the cities to report the hours of legal service provided, to the extent that this is available. Let me know if you have other suggestions. These raw numbers also do not take into account circumstances that are unique to individual cities. For example, some in-house attorneys perform duties that are not reflected in the legal costs of cities who contract for legal services. As an example of this, Bloomington assigns one of their attorneys to significant lobbying duties during the legislative session. Cities may also have unusual costs in one year. Doing this survey on an annual basis should show these spikes in expenses and give a better perspective. Thank you for your cooperation. If you have questions or comments, please call. Sincerely, Desyl . Peterson Minnetonka City Attorney Encl. www. ci. minnetonka. mn. us Survey of Legal Costs Total Costs city 1998 pop.1999 actual 1999 per cap. 2000 budget 2000 per cap. Apple Valley 42,617 $301,008 $7.06 $327,760 $7.69 Bloomington 87,370 $934,575 $10.70 $1,195,614 $13.68 Brooklyn Center 28,515 $343,664 $12.05 $215,000 $7.54 Brooklyn Park 62,499 $683,390 $10.93 $620,130 $9.92 Burnsville 57,578 $386,721 $6.72 $360,000 $6.25 Coon Rapids 61,260 $324,169 $5.29 $340,778 $5.56 Cottage Grove 30,094 $170,093 $5.65 $233,500 $7.76 Eagan 59,021 $310,834 $5.27 $346,000 $5.86 Eden Prairie 49,287 $315,898 $6.41 $306,000 $6.21 Edina 47,113 $290,384 $6.16 $272,000 $5.77 Lakeville 37,303 $286,363 $7.68 $250,526 $6.72 Minnetonka 52,176 $387,598 $7.43 $387,280 $7.42 Plymouth 61,620 $298,987 $4.85 $322,000 $5.23 Richfield 34,470 $206,737 $6.00 $225,200 $6.53 Roseville 34,194 $169,544 $4.96 $144,200 $4.22 St. Louis Park 43,967 $312,144 $7.10 $333,000 $7.57 Shoreview 26,378 $123,738 $4.69 $110,000 $4.17 White Bear Lake 25,744 $106,714 $4.15 $113,300 $4.40 Woodbury 35,720 $192,306 $5.38 $209,596 $5.87 Averaqe 46,_154 $323,414 $7.01 $332,204 $7.20 Prosecution Costs city 1998 pop. 1999 actual 1999 per cap. 2000 bud et 2000 per cap. Apple Valley 42,617 $170,342 $4.00 $177,400 $4.16 Bloomington 87,370 $311,671 $3.57 $413,200 $4.73 Brooklyn Center 28,515 $170,727 $5.99 $175,000 $6.14 Brooklyn Park 62,499 $202,083 $3.23 $211,380 $3.38 Burnsville 57,578 $207,825 $3.61 $220,000 $3.82 Coon Rapids 61,260 $114,133 $1.86 $117,287 $1.91 Cottage Grove 30,094 $104,266 $3.46 $162,500 $5.40 Eagan 59,021 $171,000 $2.90 $153,000 $2.59 Eden Prairie 49,287 $163,585 $3.32 $130,000 $2.64 Edina 47,113 $168,428 $3.57 $160,000 $3.40 Lakeville 37,303 $141,051 $3.78 $146,664 $3.93 Minnetonka 52,176 $257,104 $4.93 $258,940 $4.96 Plymouth 61,620 $193,057 $3.13 $206,000 $3.34 Richfield 34,470 $137,510 $3.99 $135,000 $3.92 Roseville 34,194 $96,425 $2.82 $100,080 $2.93 St. Louis Park 43,967 $141,276 $3.21 n/a Shoreview 26,378 $61,082 $2.32 $55,000 $2.09 White Bear Lake 25,744 $68,460 $2.66 $66,200 $2.57 Woodbury 35,720 $129,244 $3.62 $163,096 $4.57 Average 46,154 $158,383 $3.43 $160,566 $3.48 General Civil Costs city 1998 pop.1999 actual 1999 er ca . 2000 budget 2000 per cap. Apple Valley 42,617 $110,740 $2.60 $114,360 $2.68 Bloomington 87,370 $437,188 $5.00 $570,614 $6.53 Brooklyn Center 28,515 $75,047 $2.63 $22,000 $0.77 Brooklyn Park 62,499 $121,478 $1.94 $166,000 $2.66 Burnsville 57,578 $150,613 $2.62 $140,000 $2.43 Coon Rapids 61,260 $204,404 $3.34 $215,491 $3.52 Cottage Grove 30,094 $52,635 $1.75 $60,000 $1.99 Eagan 59,021 $120,903 $2.05 $173,000 $2.93 Eden Prairie 49,287 $152,313 $3.09 $176,000 $3.57 Edina 47,113 $57,563 $1.22 $112,000 $2.38 Lakeville 37,303 $78,591 $2.11 $103,862 $2.78 Minnetonka 52,176 $127,047 $2.43 $128,340 $2.46 Plymouth 61,620 $75,996 $1.23 $100,000 $1.62 Richfield 34,470 $69,227 $2.01 $90,200 $2.62 Roseville 34,194 $73,119 $2.14 $40,920 $1.20 St. Louis Park 43,967 26,378 $98,214 $20,279 $2.23 $0.77 n/a $10,000 $0.38 Shoreview White Bear Lake 25,744 $32,400 $1.26 $47,100 $1.83 Woodbury 35,720 $25,943 $0.73 $46,500 $1.30 Average 46,154 $109.668 $2.38 $121,915 $2.64 Redevelopment/TIF/Bond Costs city 1998 pop. 1999 actual 1999 per ca 2000 bud et 2000 er ca Apple Valley 42,617 87,370 $7,676 $115,766 $0.18 $1.33 $91,800 $1.05 Bloomington Brooklyn Center 28,515 $27,307 $0.96 $15,000 $0.53 Brooklyn Park 62,499 $358,002 $5.73 $240,000 $3.84 Burnsville 57,578 $28,283 $0.49 Coon Rapids Cottage Grove 61,260 30,094 $3,784 $0.13 $11,000 $0.37 Eagan 59,021 Eden Prairie 49,287 Edina 47,113 $64,393 $1.37 Lakeville 37,303 $28,063 $0.75 Minnetonka 52,176 $3,447 $0.07 Plymouth 61,620 $4,000 $0.06 Richfield 34,470 Roseville 34,194 St. Louis Park 43,967 Shoreview 26,378 White Bear Lake 25,744 $1,568 $0.06 Woodbury Average 35,720 46.154 $58,390 $1.27 $89,450 $1.94 Notes: Population: Population estimates as of 7/1/98, listed in 1999 Stanton Report. Coon Rapids: Bond attorneys, capital expenditures and technology expenses e)cluded. Cottage Grove: Legal fees paid by developers and for public improvements excluded. Eagan: Legal fees paid by developers and for public improvements excluded. Minnetonka: Capital & technology costs, reimbursed costs, and public improvements excluded. Plymouth: Fees for four types of matters totaling $14,488 excluded. St. Louis Park: The "general civil' costs were directly related to the EDA. A total of $333,000 for all services included in the 2000 budget. White Bear Lake: Fees for three types of matters totaling $8589 excluded. -f` (a Eminent Domain Costs city 1998 pop. 1999 actual 1999 per Eap. 2000 budget 2000 per cap. Apple Valley Bloomington 42,617 87,370 $69,950 $0.80 $120,000 $1.37 Brooklyn Center 28,515 Brooklyn Park 62,499 Burnsville 57,578 Coon Rapids 61,260 Cottage Grove 30,094 $9,408 $0.31 Eagan 59,021 Eden Prairie 49,287 Edina 47,113 Lakeville 37,303 Minnetonka 52,176 Plymouth 61,620 Richfield 34,470 Roseville 34,194 St. Louis Park 43,967 Shoreview 26,378 White Bear Lake 25,744 $4,286 $0.17 Woodbury Average 35,720 46,154 $27,881 $0.60 $120,000 $2.60 Other Costs city 1998 pop. 1999 actual 1999 per cap. 2000 budget 2000 per ca . Apple Valley 42,617 $12,250 $0.29 $36,000 84 $0• Bloomington Brooklyn Center 87,370 28,515 $70,583 $2.48 $3,000 $0.11 Brooklyn Park 62,499 $1,827 $0.03 $2,750 $0.04 Burnsville Coon Rapids 57,578 61,260 $5,632 $0.09 $8,000 $0.13 Cottage Grove 30,094 59,021 $18,931 $0.32 $20,000 $0.34 Eagan Eden Prairie 49,287 Edina 47,113 Lakeville 37,303 $38,658 $1.04 Minnetonka Plymouth 52,176 61,620 $25,934 $0.42 $16,000 $0.26 Richfield 34,470 $3,200 $0.09 Roseville 34,194 St. Louis Park 43,967 $72,654 $42,377 $1.65 $1.61 $45,000 $1.71 Shoreview 26,378 White Bear Lake 25,744 Woodbury35,720 46,154 $37,119 $32,597 $1.04 $0.71 $16,744 $0• 36 Average Notes: Population: Population estimates as of 7/1/98, listed in 1999 Stanton Report. Coon Rapids: Bond attorneys, capital expenditures and technology expenses e)cluded. Cottage Grove: Legal fees paid by developers and for public improvements excluded. Eagan: Legal fees paid by developers and for public improvements excluded. Minnetonka: Capital & technology costs, reimbursed costs, and public improvements excluded. Plymouth: Fees for four types of matters totaling $14,488 excluded. St. Louis Park: The "general civil' costs were directly related to the EDA. A total of $333,000 for all services included in the 2000 budget. White Bear Lake: Fees for three types of matters totaling $8589 excluded. X = Average X = Average F121Q 10- d) a 4 8- U) O 6- 420 4-- 2- 0 0.00 20.00 40.00 60.00 80.00 100.00 city population (000's) 16.00 14.00 a 12.00 m °L 10.00- 8.00- 6.00-- -2 0.008.006.002 4.00- 0 0 N 2.00 0.00 0.00 20.00 40.00 60.00 80.00 100.00 city population (000's) fic ♦ 16.00 14.00 a 12.00 m °L 10.00- 8.00- 6.00-- -2 0.008.006.002 4.00- 0 0 N 2.00 0.00 0.00 20.00 40.00 60.00 80.00 100.00 city population (000's) T- ib CITY OF PLVMOUTR News Release For Immediate Release Contact: November 28, 2000 Helen LaFave, 763-509-5090 Winners of Picture Plymouth Photo Contest Announced Plymouth resident Martha L. Johnston was named the grand prize winner in the Picture Plymouth Photo Contest. Her photo, "Sunrise over Medicine Lake," took top honors among the 114 photos entered in the contest. The City of Plymouth sponsored the contest. Four other Plymouth residents were recognized with first place prizes in the each of the four categories of competition. They were: Category Winner Photo Caption Nature Gail Klugman Walk Along West Medicine Lake Road Events Lisa Gudmundson Vertin Baby Ballerinas: 3-4 Year Old Ballet Class at Kimberly Lane Elementary People Jeff Nehring Parkers Lake: Boy and Canoe Cityscape Matt Pastick Rainbow Over Plymouth Judges also awarded honorable mentions to Plymouth residents Terry O'Connell and Dolores Sommers. Judges were Plymouth Mayor Joy Tierney, Plymouth Sun -Sailor Editor Sally Thompson and City of Plymouth Staff Member and Local Photographer Sheila Langer. "We were so pleased with the response to the contest this year. The number of entries has nearly doubled from the first year. The quality of the entries was wonderful. The judges had a difficult task," said Communications Supervisor Helen LaFave. The grand prize winner will be printed in the city newsletter, Plymouth News. They also will be posted on the city of Plymouth Web site, www.ci.plymouth.mn.us. "The caliber of the entries was very high. Many that were not named winners will likely show up in city of Plymouth publications. They not only speak volumes about the pride people have in Plymouth, they also showcase the talent of people who live and work in our community," said LaFave. -30- PLYMOUTH ABeautifufPfaceToLive 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 ®o�.„ www.d.plymouth.mn.us news freetime travel homezone cars.com workavenue shopping communities Metro / Region Nation / World Business Sports Variety Opinion Fun & Games Talk 6 W ., l' X a ATE ��� �� ±�`1EXCLUSIVE - IPO company file(:, METRO/REGION =� 9 Print this page _Suburbs told to add affordable housing or risk items Find related losing funds David Peterson and Duchesne Paul Drew Related item(s) Star Tribune n Policymakers Thursday, November 30, 2000 urge people to lobby for Suburbs that don't do enough to increase affordable housing will be penalized, the hou ng Metropolitan Council decided Wednesday. If communities ignore the housing deficit, they'll El Graphic: risk losing funds for transportation projects, starting next year. Poverty sinhl cts And the council signaled that it plans to take the same aggressive approach when handing out money for communities' other needs, such as parks and open space. The council's decision came on the same day that: . A council task force, made up mainly of suburban mayors, issued a report in which the mayors acknowledged that their cities and others need to expand affordable housing. e The U.S. Census Bureau released figures that underscore how segregated the Twin Cities area is by income. For example, some suburbs and exurban cities such as St. Michael have as little child poverty as such affluent enclaves as Grosse Pointe, Mich., or Scarsdale, N.Y. Meanwhile, kids in households within the Minneapolis school district have one of the higher poverty rates among comparable U.S. central cities, the figures show. The Met Council, the lead planning agency for the core seven -county area, has been criticized in the past for relying too much on incentives to get its goals advanced and not enough on penalties for those failing to comply. On Wednesday, however, it took a concrete step toward the latter. It voted to link decisions on who gets up to $160 million every two years in federal transportation funds on who is approving sometimes controversial affordable -housing projects. About 350 points of the 1,400 -point transportation funding evaluation system could relate to so-called "smart growth" topics, and 100 of the 350 on affordable and senior housing. Council officials left themselves some wiggle room in terms of the details, partly because there are parts of the region -- notably Dakota County -- that have been highly praised for affordable -housing efforts even as individual communities within the county have been criticized for not doing enough. It's tricky to penalize the one while sparing the other. Because of that, advocates for affordable housing were cautious in their approval. "We're holding our breath that the final form of this is meaningful and has significant impact," said Russ Adams, executive director of the Alliance for Metropolitan Stability, a coalition of groups favoring transit, affordable housing and social justice. But Caren Dewar, the Met Council's director of community development, said the step the council did take is "very big" and is not the last: The next step will be to link other kinds of funding the council provides to local communities to their track record in supplying affordable housing. "We have limited funds," she said, "and they need to go to those who are doing the right thing." The council's motion doesn't say how a community's affordable -housing efforts will be judged. But one guidepost is likely to be whether a community has agreed to participate in the council's Livable Communities program, which involves negotiating with the council on goals for affordable housing. Most cities, and all but a handful of the larger ones, do participate. The mayors' move Earlier in Wednesday's meeting, the task force of mayors convened by the council released its Page 1 T Retum to top Page 2 26 -page report full of recommendations as to how to increase the supply of affordable housing. The problem, they said -- in the words of Plymouth Mayor Joy Tierney -- is that "many, many good workers cannot afford housing," especially in suburbs. In Plymouth, she said, just since 1993 the share of housing units that could be purchased for $100,000 or less has sunk from 35.6 percent to 10.6 percent. The mayors will seek funding from the Legislature -- perhaps $115 million per year, Tierney said. Met Council Chairman Ted Mondale said the mayors' report represents a "huge shift in this region," away from a debate over whether suburbs need to increase their affordable housing to how to get that done. Minneapolis Mayor Sharon Sayles Belton, a co -chairwoman of the task force, said the report provides "a blueprint for a strong, shared legislative agenda," one that would address all kinds of obstacles to affordable housing. The mayors conceded that one big obstacle can be their own city councils and citizens. New Hope Mayor Peter Enck said the key will be to emphasize that the issue is "housing for the work force" and not for "'those people' who will do something adverse to our city." Accordingly, the report includes a chart showing that child-care workers, school bus drivers, travel agents and people in many other occupations earning the median salary for their job category cannot comfortably afford the average monthly rent for a two-bedroom apartment (just over $800). The report emphasized that suburbs will not accept affordable or subsidized housing unless it's done well and integrated seamlessly into market -rate housing developments, as was done at Minnetonka's West Ridge, near the Ridgedale Shopping Center. It agreed with complaints of the homebuilding industry that cities' own rules make it tough to provide affordable housing. For example, cities often impose setback and street -width requirements that eat up valuable land and push up prices. It also agreed that some cities' fees imposed on developers might be considered "excessive," seeing as how they vary so widely from one jurisdiction to the next. At the same time, though, they said the state needs to step up to the plate, now that the federal government has withdrawn much of its housing subsidies. The mayors said they will "support the efforts of those advocating that the state dedicate 1 percent of its general fund to affordable housing, which would provide around $230 million per biennium." The mayors' report will be available on the Met Council's Web site, http://www.metrocoun cil.org, or by calling the Regional Data Center, 651-602-1140. Poverty rankings In a related development, the Census Bureau released updated estimates on poverty by school district that will be used to allocate federal funding for high -poverty schools. The figures showed that Orono, with a 1.74 -percent poverty rate among school -aged children, is the most affluent district in the state. It ranks 246th nationally among more than 14,000 school districts. The highest -poverty districts tended to be in northern Minnesota, primarily in and around Indian reservations. Highest of all was tiny Pine Point, in eastern Becker County, 59.49 percent. "I'm not surprised. I'm not surprised at all," said Superintendent Neil Trottier, adding that the effects of the community's poverty are evident in his classrooms. "A lot of it is daily challenges," he said. "Basically you do one day at a time." David Peterson can be contacted at david.apetersonnastartribune.com Duchesne Paul Drew can be contacted at 612-673-7111 or ddre ,startribune.com © Copyright 2000 Star Tribune. All rights reserved. I Page 1 Poverty and school districts The US. Census Bureau today released its latest estimates of poverty rates within school district boundaries. The statewide map, based on 1997 data, shows the range of economic prosperity in Minnesota school districts. The inset map of the Twin Cities metropolitan area captures the wide disparities among Minneapolis, St. Paul and their suburban neighbors. The percentages measure the portion of school children, ages 5 to 17, living in impoverished households. These poverty estimates are used to determine districts' Trtle I grants. Percent of 10. 9% saltool children 2029% in FoWY 30°% and over Metro area school districts POOREST SCHOOLS (bottom 10) 338. Cass Lake 2957% 339. Win E -Mac 29.85% 340. Minneapolis 30.08% 34L Nett Lake 31.31% 342. Waubun 31.38% 343.Onamia 3323% 344. Browns Valley 37A3% 345. Hill City 3785% 346. Red Lake 43.67% 347. Pine Point 59A9% Star tribune graphic RICHEST SCHOOLS (top 10) L Orono 1.74% 2. Minnetonka 186% 3. Rockford 2.32% 4. Edina 2.46% S. St Michael-Abertvil6e 2.76% 6. St Anthony -New Brighton 323% 7. New Prague 3.33% 8. Byron 358% 9. South Washington Co. 3.69% 10. Eden Prairie 391% sources: Us. Ge^sus bureau a^tl Minnesota Department of Children, families and Learning 1231 fIlE1R0 �:�EGI00 Published Thursday, November 30, 2000 �� 1 �., h y Policymakers urge people to lobby for affordable housing startribune.com Metro Maria Elena Baca / Star Tribune Some of the state's top policymakers urged people at a town meeting on affordable housing Wednesday evening to lobby political leaders to make the issue a legislative priority. About 250 people gathered in the pews at St. Mark's Episcopal Cathedral in Minneapolis. The walls were decorated with 1,700 children's faces drawn by members of area churches to represent the 1,700 homeless children in the metro area. Members of the panel -- which included Sen. Roger Moe, DFL -Erskine; Rep. Tom Pugh, DFL -South St. Paul; Sen. Ed Oliver, R-Deephaven; Rep. Barbara Sykora, R -Excelsior, and Dean Barkley, Minnesota's planning commissioner -- said that specifics of the upcoming legislative session have not been determined. Affordable housing does not rank high in the party caucuses' priorities -- which include education, transportation and tax reform -- but it is intertwined with other issues, they said. In response to policy questions from moderator Jan Smaby, director of the Hennepin County Community Corrections Department, the legislators talked about how to change tax policy to encourage development of new affordable housing units and trickle-down tax savings from landlords to renters. They discussed easing zoning and building codes to make it easier to rehabilitate existing housing units, and improving skills training to help people increase their wages. Sykora noted that permits, zoning restrictions and codes add to the cost of housing. "The more mandates on the construction industry, the harder it is to build affordable housing," she said. Republicans and DFLers agreed that state and local governments should have a role in creating and maintaining affordable housing, but that ideally government would be joined by business and nonprofit organizations. "I wish everybody had the wage where they could buy a house or rent a house," Moe said. "But that's not the real world." Barkley said that although state government has allocated a record $180 million for affordable housing, it can't do the job alone. If people want affordable housing to rise on the Legislature's list of priorities, they need to lobby hard, the panelists said. "If you don't, the debate is going to go on without you," Pugh said, adding that people will help determine the fate of the expected budget surplus. "Unless we hear that, the chants to give it all back on the Capitol steps will be very strong, and the urge to give it all back will be very strong too." Page 1 Patrick Kelly, a student at the University of St. Thomas and a member of the audience, said affordable housing is a human -value issue. "If you don't have shelter, food, security, then education, transportation don't mean anything," he said. Andrea Blumer was the last to speak. She told the panel that she and her four children had been living in a shelter. Rising rent, day care costs, full-time work and accumulating bills were the issues that had driven her into the shelter. "There's always going to be people who work the jobs for lower wages, and we're going to have to have housing too," she said. startribune.com Maria Elena Baca can be reached at mbaca ,startribunexom © Copyright 2000 Star Metro Tribune. All rights reserved. Page 2 SERVICE COUNTER VISITS FOR ONE WEEK PERIOD 1986 2nd quarter 953 3rd quarter 690 4th quarter 677 1987 1 st quarter 849 2nd quarter 832 3rd quarter 670 4th quarter 804 1988 1 st quarter 853 2nd quarter 1,180 3rd quarter 894 4th quarter 1989 lstquarter 1,278 2nd quarter 1,406 3rd quarter 1,203 4th quarter 1,047 1990 lstquarter 1,474 2nd quarter 1,725 3rd quarter 1,191 4th quarter 1,538 1991 1st quarter 1,444 2nd quarter 1,338 3rd quarter 1,194 4th quarter 946 1992 1st quarter 1,575 2nd quarter 1,046 3rd quarter 1,402 4th quarter 1,373 1993 1 st quarter 2nd quarter 3rd quarter 1,417 4th quarter 1,280 1994 1 st quarter 1,167 2nd quarter 1,493 3rd quarter 994 4th quarter 794 1995 lstquarter 1,160 2nd quarter 1,254 3rd quarter 765 4th quarter 1996 1 st quarter 1,103 2nd quarter 1,190 3rd quarter 1,058 4th quarter 1997 1 st quarter 654 2nd quarter 800 3rd quarter 810 4th quarter 1998 1st quarter 583 2nd quarter 728 3rd quarter 650 4th quarter 1,458 2000 1 st quarter 902 2nd quarter 530 3rd quarter 893 4th quarter 929 PHONE CALLS FOR ONE WEEK PERIOD 1986 2nd quarter 4,534 3rd quarter 3,848 4th quarter 3,391 1987 1st quarter 4,311 2nd quarter 4,648 3rd quarter 4,069 4th quarter 3,315 1988 1 st quarter 3,639 2nd quarter 4,942 3rd quarter 4,156 1989 1 st quarter 4,901 2nd quarter 5,235 3rd quarter 4,593 4th quarter 2,284 1990 1st quarter 2,181 2nd quarter 2,142 3rd quarter 1,607 4th quarter 1,544 1991 1st quarter 1,613 2nd quarter 1,406 3rd quarter 1,389 4th quarter 1992 1st quarter 1,265 2nd quarter 1,907 3rd quarter 1,795 4th quarter 1,617 1993 1 st quarter 2nd quarter 3rd quarter 1,295 4th quarter 1,294 1994 1st quarter 1,154 2nd quarter 1,699 3rd quarter 1,058 4th quarter 898 1995 1st quarter 1,502 2nd quarter 1,117 3rd quarter 1,148 4th quarter 1996 1st quarter 1,282 2nd quarter 1,154 3rd quarter 1,234 1997 1st quarter 1,002 2nd quarter 1,108 3rd quarter 554 4th quarter 1998 1 st quarter 485 2nd quarter 707 3rd quarter 641 4th quarter 422 !!�2000 1 stquarter 412 2nd quarter 604 3rd quarter 664 4th quarter 436 89ficol selffliells Fiber -To -The -Nome November 20, 2000 / Ms. Joy Tierney Mayor City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dear Mayor Tierney: Thank you for taking time out of your busy schedule to visit us during our recent Optical Solutions open house. We were thrilled with the large turnout and happy to see so many of our customers, business partners and Plymouth neighbors. Having you attend was a special honor and I want you to know personally that I appreciate the support. It meant a lot to all of us to know that the Mayor of Plymouth took time to visit. We are very excited about our leading role in bringing the power of fiber optics to the home. Fiber optic based products such as our FiberPath TM system will have dramatic impacts on society in such diverse areas as education, health care, civics, family communication, banking, shopping and entertainment. To work on something so new and with such impact creates a great work environment and attracts good people. As a result, we have grown from 80 employees to over 214 in just under 12 months. Please don't hesitate to contact me directly if you have any questions about Optical Solutions and please feel free to visit us any time. You have an open invitation. W re , arryl P er Chairman and Chief Executive Officer Optical Solutions 16305 36th Ave. North, Suite 300,. Minneapolis, MN 55446-2698 USA Telephone 763.268.3300 Fax 763.268.3301 www. opticalsolutions.com No.0 Z9 Z888 13:ZZ:53 Via Fax -> AMM FAX HEWS Noveinber 27 - December 1, 2000 61Z+589+5868 Laurie Ahrens Page 881 Of 881 Governor's St. Cloud meeting survey results available 0 n November 13 the Governor hosted a meeting in St Cloud to discuss the "Big Plan". As pari of the meeting, the approximately 300 attendees responded to a survey The attendees answered a series of questions by using an electronic keypad A series of answers were displayed and the attendee selected the appropriate response. The following is a summary of some of the results. A more complete report can be found at the Department of Finance's web site www finance state mn us - Most of the respondents were local government officials. County, town and school officials were evenly represented (22/0) while city officials comprised 26% of the total. Private sector representatives accounted for 8% of the respondents. - Of the respondents, 29% were from A;11.11News Fox is foxed to all AAAI city managers and administrators, legislative contacts and Board members. Please share this fax with your mayors, rvancilmembers and staff to Aeep them nberost ;f impor- tant metro city issues 145 University Avenue West St. Paul, JIN 55103-2044 Phone: (651) 215-4000 Fos: (651) 231-1299 E-mail: amm�gmm145.org the metropolitan area. More than a third (37%) of the respondents were from central Minnesota - The respondents identified roads and highways as the most under -funded public activity - The linking of the state budget growth to the rate of economic growth was the most preferred guideline to develop the state budget - The respondents view the purpose of state aid to pay for mandates and assist/equalize less wealthy com- munities - General purpose aid was favored over targeted (categorical) aid - If the local government revenue base was expanded the respondents favored by a slight margin payment in lieu of property taxes and a local sales tax over several other options IN 0 association of Metropolitan Municipalities AMM and the Pollution Control Agency (PCA) Continue Phase II Storm Water Permit Meetings 0 n Tuesday, Nov 21 the second �f meeting of the AMM -PCA working group on storm water permit- ting met The meeting included presentations by PCA and the Board of Water and Soil Resources (BOWSR) regarding the federal guidelines and state water planning law The ensuing discussion raised several issues regarding the permit process For example, the work group will need to study the role of the water management organizations and watershed districts in the permit process Methods to measure water quality progress and the role of the various state agencies in the permit process are other topics under study The work group will meet again in January with a goal of completing its work by the end of 2001 Mayor's Housing Task Force to present Report to Metropolitan Council On Wednesday, Nov 29, 2000 members of the Mayor's task force will present its final report to the Metropolitan Council. The report recommends several actions to be taken by cities, the M.e:ropolitan Council, and the Ler- slature Among the recommender. city actions are the following - Work with other cities to raise the visibility and support for affordable housina - Ensure that zoning and subdivision regulations are compatible with the housing goals of the comprehensive plan - Review development and permit fees The report should be posted within the next two weeks on the Metropoli- tan Council's web site It is also anticipated that a series of meetings to discuss the report will be sponsored by the task force and hAotronolitan Council n DATE: December 1, 2000 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager Dale Hahn, Finance Director Laurie Ahrens, Assistant City Manager SUBJECT: 2001 Proposed Budget and Tax Levy We are pleased to present the proposed 2001 Budget for the City of Plymouth. The 2001 budget is designed to make progress toward the City Council's goals and priorities while limiting the tax impact on residents and businesses. The city taxes on the average valued home (valued at $231,300 after 9% appreciation) will increase by $15.05 (3.05%). The taxes on an average business property ($1,050,000 after 5% appreciation) will decrease by $59.45 (4.71%). This difference in appreciation rates between residential and business property will result in a shift toward residential property picking up a bigger portion of the total tax pie. The City's overall tax rate is proposed to be 15.32 compared to 16.43 in 2000. This total rate is comprised of a tax capacity rate of 14.48, plus market value tax rates of .00417% for the Open Space Bond issue and .00796% for the Activity Center/Field House debt service. In December 1998, the City Council adopted an ordinance requiring a two-thirds majority vote of all members of the Council to adopt a tax levy resolution that increases the City's tax rate over the prior year. The tax rate means the quotient derived by dividing the City's tax levy by the City's net tax capacity. Since the tax rate would not increase from 2000 to 2001 under the proposed budget, a simple majority vote would be sufficient for adoption of the proposed tax levy. Some of the major initiatives in the proposed 2001 budget include proposals to improve Fire Department response, increase funding for street reconstruction, increase water quality education efforts, and to initiate a surface water utility fee to fund water quality 1 projects and programs. We are also introducing for the first time a budget correction factor that acknowledges an ongoing statistical job vacancy rate in a time of a general labor shortage. I. The 2001 Budget Process The City Council's goals and priorities are the starting point for the annual budget process, and several adopted council goals have a major impact on this proposed budget. The Council's primary goals adopted in early 2000 were identified as follows: • Comprehensive Plan Implementation • Open Space Acquisition • Traffic, Speeding, Pedestrian Safety • Water Resources Plan Implementation • Millennium Garden • Housing • Targeted Redevelopment The City Council adopted an additional list of priorities: • Conduct Town Meeting • Liquor Compliance Procedures • Citizen Education • E -Government • City Center Streetscape • Fire Station 4 These goals were considered while preparing the proposed budget. The proposed 2001 budget contains significant amounts in several areas to proceed with these initiatives. Ideas for the 2001 budget also began with input from employees through the annual budget survey. City employees were asked if they felt their work group has enough people to provide service, if any new equipment is needed, if there are areas in which cost savings might be realized, and if there are any new services the City should consider. Employees identified many ideas which were forwarded to department managers. They analyzed the requests as the department budgets were developed and new initiatives were formulated. As in 2000, we continued a process to streamline the budget preparation process. With minimal inflation in most areas, staff was encouraged not to adjust every line item, but to focus only on those needing either an increase or a decrease. Explanations and justifications were provided for any changes to line items. 2 Areas where significant cost increases have been identified, such as fuel, oil and employee benefits have been specifically increased in an across-the-board fashion to ensure consistency. The General Fund continued service budget showed an increase of 2.9%. The continued service spending increase in the General Fund was 4.2% in 2000. New 2001 budget initiatives included thorough justifications. Department managers identified requests required to continue existing service levels, as well as those requests which represent an increase or major improvement in service levels. Department directors also prioritized all requests for increased services. Meetings about the 2001 budget submission were held with all supervisors and department directors. Careful scrutiny was given to the continued service budget before any consideration was given to requests for increased service. This proposed 2001 budget is the culmination of many hours of discussion and several full budget drafts. The budget continues our program budget format. Each department submitted its budget by program, and allocated personnel, material, and other costs to each program. A departmental summary page shows total expenditures across several years, as well as the number of employees in each department. II. Factors influencing the City's tax base and budget Legislative actions. For the first time in several years, there were no significant tax reforms or class rate changes enacted by the Legislature in 2000. State mandated property tax levy limits, which have been in place for all but three of the last 28 years, expired this year and do not apply to the 2001 tax levy. Property values and Growth. For taxes payable in 2001, Plymouth's market value is projected to increase by 11.5%, with 3.0% attributable to new construction and 8.5% to appreciation. The following table shows 2000 tax capacity value compared to the projected 2001 tax capacity value: Total Tax Capacity for Payable 2000 and 2001 The changes in tax capacity have an impact on the actual taxes paid by Plymouth homes and businesses. For taxes in 2001, the average selling price of a home in Plymouth is 3 2000 2001 Actual Actual Real Property: Tax Capacity $92,674,414 $103,469,755 Personal Property: Tax Capacity 1,317,784 1,301,885 Total Tax Capacity 93,992,198 104,771,640 Fiscal Disparity Contribution (14,189,577) (16,277,388) Tax Increment 379,690 579,599 $79,422,931 $87,914,653 The changes in tax capacity have an impact on the actual taxes paid by Plymouth homes and businesses. For taxes in 2001, the average selling price of a home in Plymouth is 3 $231,300. This compares with a 2000 value of $212,200 (adjusted for appreciation of 9%). The table illustrates the differences in the tax capacity and taxes paid by this average value home. Estimated Tax Burden on Average Home 2000 versus 2001 2000 Average home value — $212,200 Homestead: $76,000 @ 1%= 760 $136,200 @ 1.65%= 2,247 Total Tax Capacity City Tax Rate Subtotal Mkt. Value Levy: $212,200 @.00449% (Open Space Bonds) $212,200 @ .00888% (Activity Center Bonds) Total City Tax The average $1,000,000 business increased in value by 5% in 2000. The following table shows the difference in 2001 taxes payable: Estimated Tax Burden on $1,000,000 Business 2000 Business value — $1,000,000 $150,000 @ 2.40%= 2001 $850,000 @ 3.40%= 28,900 Average home value — $231,300 32,500 Less Fiscal Disp. Homestead: Net Tax Capacity Value 21,552 $76,000 @ 1%= 760 15.48% Subtotal $155,300 @ 1.65%= 2,562 Mkt. Value Levy 3007 Total Tax Capacity 3,322 15.48% City Tax Rate 14.47% $465.53 Subtotal $480.89 Mkt. Value Levy: $231,300 @.00417% (Open Space 9.53 Bonds) 9.65 $231,300 @.00796% (Activity Center 18.84 Bonds) 18.41 $493.90 Total City Tax $508.95 The average $1,000,000 business increased in value by 5% in 2000. The following table shows the difference in 2001 taxes payable: Estimated Tax Burden on $1,000,000 Business 2000 Business value — $1,000,000 $150,000 @ 2.40%= 3,600 $850,000 @ 3.40%= 28,900 Gross Tax Capacity Value 32,500 Less Fiscal Disp. -10,948 Net Tax Capacity Value 21,552 City Tax Rate 15.48% Subtotal 3,336.28 Mkt. Value Levy $1,000,000 @.00449% (Open Space Bonds) 44.90 $1,000,000 @.00888% (Act Center Bonds) 88.80 Total City Tax $3,469.98 2001 Business Value — $1,050,000 $150,000 @ 2.40%= 3,600 $900,000 @ 3.40%= 30,600 Gross Tax Capacity Value 34,200 Less Fiscal Disp. -11,520 Net Tax Capacity Value 22,680 City Tax Rate 14.47% Subtotal 3,283.16 Mkt. Value Levy: $1,050,000 @.00417% (Open Space Bonds) 43.79 $1,050,000 @.00796% (Act Center Bonds) 83.58 Total City Tax $3,410.53 External Cost factors. For the first time in several years, staff is observing several unusual increases in certain costs that are becoming noticeable as an influence in the overall budget and tax levy. First, labor shortages in certain positions caused the City to agree to or even initiate above average salary and wage increases for those positions. Also, the overall health insurance premium costs are currently increasing at a double digit rate. Health insurance costs are shared between the employees and the City. Second, certain fuel, oil, and natural gas costs increased sharply. Natural gas was increased by 10 percent in all affected budgets. Related costs such as asphalt were also impacted. 4 Asphalt costs were increased more than 15 percent in the 2001 budget. Even though gasoline prices have moderated somewhat recently, asphalt costs have not. III. Major Budget Proposals Fire Service Delivery. The Plymouth Fire Department has experienced difficulty with adequate daytime response to fires as well as a more general problem with recruiting and retaining firefighters. An interdepartmental Fire Service Task Force was created and has been meeting for the past three months to study this issue and provide recommendations. The proposed budget includes an increased amount of $160,000 for new fire initiatives to address these staffing issues. While the final Task Force report is not yet written, several significant changes to Fire Department operations are recommended in 2001. A major recommendation is to add a full-time Captain position in the Fire Division as well as a full-time Fire Prevention Officer in the Community Development Department. Both personnel would be made consistently available to fill duty crew schedules during weekdays, but would also serve to increase our efforts in such areas as training, recruiting, fire prevention, and fire pre- planning. Other Task Force recommendations include • amending policies and hiring practices for the duty crew • establishing a multi -disciplinary hiring and recruitment team with involvement of a marketing professional • streamlining the selection process • encouraging employees who are members of other fire departments to respond to daytime fires • increasing efficiency of training and communications with firefighters through e-mail accounts and computers in the fire stations • increasing hourly paid -on-call wages based on market • increasing benefits for firefighters (tuition reimbursement and child care) • developing a performance pay system and means of rewarding longevity at 5 -year tenure • expanding the duty crew to cover the 6 a.m. to 9 a.m. period • renewing the program to reduce false alarms and increase penalties for repeat false alarms • investigating automatic mutual aid with Minnetonka and West Metro departments • seeking an upgrade of the City's ISO fire rating • studying options for down payment and/or rental assistance for firefighters • including firefighters in City employee recognition events Street Reconstruction funding. The City Engineering Division, with the help of new software, recently completed a detailed analysis of the condition of all of the City's E streets and modeled the best approach for long-term maintenance and reconstruction of them. The results indicate that the City should increase the levy for street reconstruction by $100,000 in 2001 and 6% each year thereafter for the next ten years. An unusual number of the City's streets were built in the 1980's, our highest growth decade, and just before the City improved its construction standards. Many of these streets will need reconstruction during the next decade, and a moderate increase in funding now will help prevent large increases in taxes or assessments later. Water Quality programs and funding. Plymouth recently adopted a Surface Water Management Plan. The plan calls for significant capital expenditures and operating items to improve the water quality of Plymouth's lakes and streams over the next ten years. As requested by the City Council, the 2001 budget proposes a new utility fee to fund water quality programs and projects. The new Surface Water Utility Fee is estimated to cost the average resident about $1.75 per month and be instituted next summer. The fee would also apply to commercial, industrial, and other non-residential properties. The fee would be generally based upon the proportionate amount of runoff from various properties. The fee is estimated to bring in about $500,000 in revenue in 2001 and $1,000,000 in 2002 when the fee would be in place for the entire year. For 2001, it is proposed that the $500,000 in new revenue be used to replace the existing Water Resources fund levy ($328,000), fund new water quality educational efforts ($67,000), and provide about $105,000 for future capital projects. The additional funds to be received in 2002 would also be allocated to a combination of operating programs and capital expenses. The Water Resources fund supports such activities as our contributions to the several watershed districts and drainage maintenance projects. The new water quality education program follows closely the priorities established by the City's Environmental Quality Commission and includes brochures, billboards, videos, additional "Environmental Extra" in the City's newsletter, grants, recognition programs, and other similar activities as well as an accompanying increase in staff time. Finally, it is anticipated that future projects for Medicine Lake and Parkers Lake will require more than is currently provided in the Capital Improvement Budget, and the proposed Surface Water Utility Fee will also allow the City to accumulate more funding for this purpose. General Fund Surpluses/Correction Factor For several years, the City's General Fund has finished with larger than normal surpluses. Some surplus is beneficial and expected, since the City budgets $150,000 per year in contingency funds which are normally not needed. Moderate surpluses help the City maintain our policy of having the equivalent of 40% of our General Fund in cash reserves. This is necessary since the City does not receive any property tax revenue until July each year. However, surpluses have significantly exceeded our cash flow reserve needs for several years. The two main reasons for these surpluses have been building permit fees exceeding estimates and salary savings due to vacancies in various positions 6 throughout the City. Our strategies for dealing with surpluses next year and in the future include: 1. Providing a $200,000 expenditure correction in the General Fund to specifically account for salary savings due to budgeted positions becoming vacant at various times throughout the year. 2. Increasing the estimated revenues for building permits by 22.6%. 3. Allowing hiring employees in advance of retirements in the Police Division (approved by Council in July). It should be noted that Council has also approved a policy this year for the use of any General Fund surplus revenues that may occur in the future. IV. Other Budget Proposals Web Site Redesign. The amount of $25,000 is proposed in the budget for Web site restructuring and redesign. This would cover costs of a consultant to work with our Communication, Information Technology, and various department staff members to restructure the site. Our existing Web site went on-line in 1996, and a significant amount of information has been added to the site since that time. The site is in need of a "facelift," as well as more significant structural changes for easier navigation by our customers. In addition to developing new templates and graphics, there is need for technical expertise to develop internal interfaces which will allow us to automate and decentralize some Web maintenance and updating of information while still maintaining City Web design standards. E -Government. The budget proposes an amount of $25,000 for e -government. This initiative is largely for research and development to create a long-term Web development plan. We need to analyze our existing business processes and identify the routes we will take to add on-line services in the future. Ultimately, this plan will lay the groundwork for future changes in the way we do business. Our first significant project in this area will be launched this fall with our on-line Recreation Program Registration. Future initiatives would include many of the items discussed with the City Council at its June study session. Funding for Other Agencies. The attached spreadsheet shows the social service and arts funding requests and staff recommendations for 2001 funding. The proposed 2001 budget includes funding in the amount of $112,000 for human or social service agencies, an increase of $9,000. Most of the increase ($8,000) is to support a senior chore service program as a part of our senior programs offered in the Activity Center. One program, the West Suburban Mediation Council, would be decreased by $2,000 due to the relatively small number of residents served. The Plymouth Civic League is proposed to receive a $5,000 increase due to the loss of corporate sponsors. The Fine Arts Council and Plymouth Rockers are each proposed to receive a small increase in funding. Council salaries. The budget includes the increase for Council salaries which was approved early in 2000 ($15,000). This change is scheduled to become effective January 1, 2001. Legal Services. The Legal Services budget has been increased by $30,000 to comply with a new state mandate requiring one additional court appearance for DWI offenses. Risk Management Fund/Workers Compensation. The budget proposes charging user funds $50,000 for anticipated Workers' Compensation losses. Our Workers' Compensation claims have increased during the last year, and the Fund will not be able to sustain its fund balance without these charge backs. V. Budget Overview A. Estimating the Tax Levy Rate City revenues from all sources in the General Fund will be $18,662,827, a 6.7% increase from 2000. Of this amount, $12,943,567 (69%) comes from property taxes. We propose a 2001 tax rate estimated at 14.48 plus a market value rate of .00417% for the Open Space Bonds and a market value rate of .00796% for the Activity Center/Field House bonds, for a total estimated rate equal to 15.32 compared to 16.43 for 2000. Plymouth's overall tax levy will increase by 3.87% in 2001. This compares to an increase of 7.1% in 2000, 9.7% in 1999 and 5.9% in 1998. The City's overall proposed tax rate will decrease by 1.11 to an estimated 15.32. Even though the City's proposed tax rate is expected to decrease, new legislation was passed that requires cities to pass a resolution if their tax rate would increase based upon the tax base for the previous year (2000). For Plymouth, that hypothetical tax rate would be 13.92, or approximately $508,828 less than is proposed to be levied for 2001. Hennepin County has indicated that practically all cities will need to pass this resolution. Plymouth held a public hearing on September 26, 2000, and passed the resolution. The following table compares the tax levy by fund for 2000 and 2001: 8 SPECIAL LEVIES 1995 Open Space Bonds 218,700 (') 0.32% 2001 2001 Act. Center/Field House Bonds 2000 2000 Tax Proposed Proposed Tax HRA Tax Levy Capacity Rate Tax Levy Capacity Rate GENERAL PURPOSE LEVIES 25,735 -0.03% 25,735 -0.03% General Fund $12,150,549 15.30% $12,943,567 14.72% General Fund HACA (740,243) -0.93% (762,904) -.87% Infrastructure 1,139,373 1.43% 1,240,000 1.41% Infrastructure HACA (538,658) -0.68% (789,169) -0.90% Recreation Fund 435,283 0.55% 471,638 0.54% Capital Improvement Levy 300,000 0.38% 300,000 0.34% Capital Improvement HACA (300,000) -0.38% (300,000) -0.34% Act. Center/Field House-Oper 148,000 0.19% 0.00% Water Resources Fund 272,718 0.34% 0.00% Water Res Fund HACA (272,718) -0.34% 0.00% Total General Purpose 12,594,304 15.86% 13,103,132 14.90% SPECIAL LEVIES 1995 Open Space Bonds 218,700 (') 0.32% 224,175 (') 0.29% Act. Center/Field House Bonds 432,083 (Z) 0.63% 428,261 (4) 0.56% HRA 464,344 0.58% 483,178 0.55% HRA HACA 25,735 -0.03% 25,735 -0.03% Total Special Levies 1,089,392 1.51% 1,109,879 1.37% TOTAL ALL LEVIES $13,683,696 17.37% $14,213,011 16.27% LESS: Fiscal Disparity (714,965) -0.90% (806,761) -0.92% Fiscal Disparity25( ,833) -0.03% 28,046 -0.03% $12,942,898 16.43% $13,378,204 15.32% TAX CAPACITY VALUE $79,422,931 $87,914,653 MARKET VALUE $4,863,051,500 $5,422,290,800 (I)Equals Market Value Rate of .00449% (2)Equals Market Value Rate of .00888% (3)Equals Market Value Rate of .00417% -Est. (4) Equals Market Value Rate of .00796% -Est. 9 B. Proposed Expenditures The 2001 budget proposes total General Fund expenditures of $18,662,827. This represents an increase of 6.7% over the 2000 adopted budget. The chart below lists proposed expenditures in all major operating funds: C. Recommended New Staff The 2001 budget recommends the addition of several new positions. These positions are needed to keep pace with the City's growth or to meet key City goals. The City's permanent work force would increase by 6 full-time positions and four additional full- time positions would be created by adding hours to existing employees or consolidating temporary salaries. Several of the positions have offsetting revenue or contractual cost reduction. Proposed New Full -Time Positions Building Inspector. The budget recommends the funding of an additional building inspector at an annual cost of $43,390. This division has had record numbers of permits during the last two years, with more growth forecast for the next several years. The division has had some problems maintaining its customer service standards. This position is budgeted to begin on March 1, 2001. Systems Administrator. An additional Systems Administrator position is included in the proposed budget in the Information Technology Division. This position will help support the web page update and the e -government initiatives. The annual cost of this position is $67,908. This position is budgeted to begin on April 1, 2001. 10 2000 2001 General Fund $17,493,824 $18,662,827 Recreation Fund 1,029,835 1,097,038 Transit Fund 3,407,140 3,454,601 Facilities Management Fund 713,753 793,388 HRA Funds 2,308,888 2,846,630 Water Fund 3,200,569 3,559,956 Sewer Fund 5,567,117 5,441,616 Solid Waste Fund 709,500 777,232 Risk Management Fund 540,109 582,927 Central Equipment Fund 2,237,414 1,933,626 Water Resources Fund 369,718 578,000 Field House Fund 246,000 270,000 Design Engineering Fund 315,000 315,928 Employee Benefit Fund 1,666,500 1,775,000 Ice Center Fund 793,000 836,400 Information Technology Services Fund 1,257,177 1,525,364 C. Recommended New Staff The 2001 budget recommends the addition of several new positions. These positions are needed to keep pace with the City's growth or to meet key City goals. The City's permanent work force would increase by 6 full-time positions and four additional full- time positions would be created by adding hours to existing employees or consolidating temporary salaries. Several of the positions have offsetting revenue or contractual cost reduction. Proposed New Full -Time Positions Building Inspector. The budget recommends the funding of an additional building inspector at an annual cost of $43,390. This division has had record numbers of permits during the last two years, with more growth forecast for the next several years. The division has had some problems maintaining its customer service standards. This position is budgeted to begin on March 1, 2001. Systems Administrator. An additional Systems Administrator position is included in the proposed budget in the Information Technology Division. This position will help support the web page update and the e -government initiatives. The annual cost of this position is $67,908. This position is budgeted to begin on April 1, 2001. 10 Forestry Maintenance Worker. A new maintenance worker is proposed in the Forestry division. This position will be primarily assigned to assist with the many median plantings occurring throughout the City as well as the new Millennium Garden. The annual cost of the position is $28,072, with the position slated to begin on May 1, 2001. Recreation Program Coordinator. A Program Coordinator is proposed to be added in the Recreation division at an annual cost of $41,070. This will be offset by a reduction of $14,400 in temporary salaries. A modest increase in recreation revenue ($7,500) is also anticipated for 2001 related to this new position. The position would be hired on July 1, 2001. Recreation program participation has increased by 85 percent over the past 11 years, and during that time no new full-time staff has been added. This position will likely be assigned to coordinate teen programming, existing and new special events, and new growth areas in recreation. Fire Captain. A full-time administrative position of Fire Captain is proposed to provide assistance to the Fire Department in training, duty crew scheduling, recruitment, and allow for some expansion of the duty crew concept. The Fire Captain will be expected to help fill the daytime duty crew schedule on a regular basis to assist with daytime response. The exact salary costs have not yet been identified. Fire Prevention Officer. A full-time Fire Prevention Officer is proposed to be funded beginning May 1, 2001. This person would be assigned to the Community Development Department as a part of our Building Inspection division, which also includes fire inspection. This individual would also be expected to be assigned regularly to daytime duty crew shifts, and would conduct fire prevention and pre -planning visits to Plymouth business properties. Pre -planning leads to an advance plan to fight a fire in a major commercial or industrial building and can help the Fire Department quickly implement a sound, prepared strategy at a fire scene to save lives and property. New full-time positions resulting from consolidations or increased hours. Environmental Officer. It has been determined that an additional 24 hours of staff time per week is needed to accomplish the water quality education functions proposed by the Environmental Quality Commission. It is likely that we will combine these duties with an existing part-time position to create one new full-time position. Activity Center Maintenance Worker. A full-time maintenance worker is proposed for the Plymouth Creek Center at an annual cost of $42,108. The current budget funds 70% of a full-time position Twenty percent of this position will be charged to the Field House ($8,422). Street Maintenance Worker. An additional street maintenance worker is proposed at an annual cost of $31,455. This full-time position will replace current seasonal workers and will be offset by a reduction in temporary salaries of $27,000. We are finding that it is 11 I becoming increasingly difficult to hire seasonal employees, and the net cost of this new position is $4,455. Ice Arena Maintenance Worker. It is proposed that an existing, experienced 32 hour per week employee be made full-time. Design Engineering Intern- An intern is proposed to assist with the Street Reconstruction Program. E. Overview of Other Funds The 2001 budget makes recommendations in funds other than the General Fund. These include: Recreation Fund. General tax support of the Recreation Fund will increase by $36,355, primarily due to the new Program Specialist beginning on July 1. The Plymouth Fine Arts Council will make decisions on expenditures for arts groups. Transit Fund. This budget includes a $282,000 increase for additional transit routes and service. Facilities Management Fund. This fund is an internal financing fund similar to the Central Equipment Fund. Major expenditures planned for the Facilities Management Fund include reconstructing the parking lot at Fire Station 3 ($72,000), concrete pad with security for Fire Dept. training ($12,000), floor finish at the maintenance garage ($17,300), and replacement rooftop air handling equipment at City Hall ($90,000). Housing and Redevelopment Fund. The 2001 HRA budget contains no significant changes affecting the tax levy, but shows a large increase in overall spending due to the porting in of Section 8 clients into the City. Water Fund. Contractual meter reading has been increased ($8,000), and new utility billing software is proposed for implementation in 2001 ($14,000). Sewer Fund. This fund contains half of the increase in contractual meter reading ($8,000), as well as half of the new utility billing software ($14,000), both mentioned with the Water Fund. Solid Waste Fund. The 2001 budget contains no significant changes in proposed expenditures from the previous year. Bids have been received for a new recycling contract which indicate only a small price increase. No change in the recycling fee on the utility bill is proposed. 12 ti Risk Management Fund. The budget includes the continuation of the Employee Wellness program and the Employee Fitness Incentive Program. Increased workers compensation costs will be recovered from other operating funds as indicated above. Central Equipment Fund. Expenditures of $888,080 are recommended for replacement equipment according to the master schedule for replacement. Water Resources. The 2001 budget proposes a new primary funding source for water resources -- the Surface Water Utility Fee. This new fee is anticipated to generate about $1 million annually ($500,000 in 2001), and the water resources levy would be discontinued. Design Engineering. This unit manages the annual street reconstruction program in- house, and continues to generate a surplus each year. The surplus is transferred to the street reconstruction fund to offset the cost of future projects. The 2001 budget proposes the addition of an intern ($11,831). Ice Center Fund. This fund is again projected to be self-supporting with fees and rental charges, and will again provide its share of the outdoor maintenance costs. The budget proposes increasing an Ice Center maintenance position from 32 to 40 hours per week, at an increased cost of $10,045. An amount for retained earnings which will be reserved for future building renovation and equipment replacement is also projected. Information Technologies Fund. The budget proposes a capital outlay of $332,700 for moving to "Enterprise Data Storage". In the past year our data storage has grown to nearly 500 GB primarily because of increased digital photography, imaging and GIS. This technology allows storage of all data on one device and not stored on multiple servers as has been the case. It will allow for higher performance, highly reliable storage and redundancy, and ease of backup. The City is also moving to the "Thin Client" technology. This will be a move from robust workstations to robust servers. In the future, major upgrades will take place at the server level, and not require the level of workstation upgrades that we have seen in the past. It will provide faster response times, and easier ongoing upgrades. It will also allow more remote access to City systems. The proposed capital outlay is for planned upgrades, and funds are available within the reserve account. Activity Center Fund. The proposed 2001 budget incorporates this program into the General Fund. Field House Fund. The operating costs of the field house are anticipated to be fully covered by rental revenue. 13 VI. Conclusion We believe that the 2001 budget makes significant progress on the City's key needs, especially for fire department response, street reconstruction, and water quality programs as well as other goals identified by the City Council earlier this year. The tax impact on residents will be less than the rate of inflation and most businesses should see a slight reduction in City taxes. 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