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HomeMy WebLinkAboutCouncil Information Memorandum 08-09-19914)�----� CITU OF PLYMOUTF+ CITY COUNCIL INFORMATIONAL MEMORANDUM August 9, 1991 UPCOMING MEETINGS AND EVENTS.... 1. CITY COUNCIL MEETING SCHEDULE FOR AUGUST: AUGUST 19 5:00 P.M. COUNCIL STUDY SESSION City Council Conf. Room The Council will meet with the Public Safety Building Committee to review the design/development drawings of the proposed public safety building. Polson Architects will make a presentation to the full Council at the 7:00 p.m. Council meeting. It is anticipated that the Council will approve the design/development phase of the project that evening and authorize the architects to proceed with the preparation of final plans and specifications. 6:30 P.M. PLYMOUTH FORUM City Council Chambers Maryann McCoy of Ethical Practices Board has been contacted to discuss implementation of the Elections and Ethics Reform Act of 1991. 7:00 P.M. REGULAR COUNCIL MEETING City Council Chambers 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATION MEMORANDUM August 9, 1991 Page 2 2. NORTHWEST BOULEVARD - MEETING WITH HOMEOWNERS TO DISCUSS LANDSCAPING -- We have scheduled a meeting for Monday, August 12 at 7 p.m. in the City Council Conference Room to meet with ten residential property owners living adjacent to Northwest Boulevard. The purpose of this meeting will be to provide the residents an opportunity to suggest alternatives to the landscaping plan developed by the City. The landscape architect with Strgar Roscoe Fausch will also be present, along with City staff members. Attached is a copy of the letter I have sent to the homeowners inviting them to this meeting. (V --Q) 3. DEVELOPMENT COUNCIL -- Wednesday, August 14, 7:30 a.m. Development Council meeting in the Council conference room. Agenda attached. (M-3) 4. PLANNING COMMISSION -- Wednesday, August 14. Planning Commission Forum at 6:45 p.m., with regular Commission meeting following at 7:00 p.m. Agenda attached. (M-4) 5. OPPORTUNITY WORKSHOP GROUNDBREAKING -- Tuesday, August 13, 3:30 p.m. A groundbreaking ceremony for the Opportunity Workshop facility. A copy of the invitation is attached. (M-5) 6. PRIVATE STREET TASK FORCE -- The first meeting of the Private Street Task Force is scheduled from Tuesday, September 10, at 7:00 p.m. Attached is a copy of the letter mailed to task force members. (M-6) 7. MEETING CALENDARS -- City Center and Council calendars for August and September are attached. (M-7) FOR YOUR INFORMATION..... 1. PROPOSED PLYMOUTH COMMUNITY LIBRARY -- Bob Lindahl of Holmes and Graven has informed me Judge Burke has not yet signed the order approving our petition and the Quick Take order on the library site acquisition. The attorney for Mr. Cavanaugh has been requested by the judge to review the draft order documents which confirm the understandings reached by the parties in the court last month. The 90 day notice of Quick Take has expired, however, we will not be able to take possession of the land until after the judge has issued his order and further we have made our deposit with the court of the appraised value of the property. CITY COUNCIL INFORMATION MEMORANDUM August 9, 1991 Page 3 2. RESIGNATION OF BLAIR TREMERE -- Blair Tremere, our Community Development Director since June, 1978, has given me his resignation effective August 31. During the 13 years Blair has been with Plymouth, he has provided his department and indeed, the entire City organization, with a lot of thoughtful and insightful leadership. Blair has guided development applications through the planning process over these years; developments which now are some of the finest in the Twin Cities. At this juncture, Blair informs me that he has no immediate concrete plans, but that he anticipates pursing both educational and professional opportunities which are available to him. 3. MEETING WITH REPRESENTATIVES FROM TIMBERTON DEVELOPMENT -- Recently Blair Tremere, Joe Ryan and I met with Mr. Art Davies of Timberton and their consultant, Stephen Xlossner, dealing with concerns they had regarding possible building code violations. Mr. Davies had previously been in contact with us indicating that several of the units appeared to have construction defects, some of which may be related to noncompliance with building codes. The attached letter from Joe Ryan seeks to address those specific concerns. We anticipate that representatives of Timberton will review the information in Joe's letter and get back to us in order that we can work out any code related problems which may exist. (I-3) 4. G.O. BOND SALE RECOMMENDATIONS -- A letter from Springsted Incorporated confirming recommendations for the issuance of $4,900,000 General Obligation Improvements Bonds, Series 1991 A is attached. Dale Hahn and I will accompany a Springsted representative to New York on Wednesday to meet with Moody's Investors Service regarding this issue and the bond rating. (I-4) 5. MUNICIPAL LEGISLATIVE COMMISSION - 1992 PROPOSED BUDGET & DUES -- Attached is a copy of the 1992 proposed budget and dues structure as adopted by the MLC Board of Directors at its July 31, 1991 meeting. (I-5) 6. POLICE OFFICERS BILL OF RIGHTS -- Attached is an "Action Alert" from the League of Minnesota Cities on a U.S. House Bill, "Police Officers' Bill of Rights." According to the LMC, the bill would "pre-empt and obstruct local procedures and practices and overturn local collective bargaining agreements unless they conform to these new requirements." I have sent a letter (attached) to Representative Jim Ramstad, who is coauthor of this bill, stating my concerns. (I-6) 7. PROPERTY TAXES & CITY TAX CAPACITY VALUATION -- Two memos from Scott Hovet are attached for the Council's CITY COUNCIL INFORMATION MEMORANDUM August 9, 1991 Page 4 review. The first memo addresses the statutory impact to the City's tax capacity valuation. The second memo discusses the increasing trend by taxpayers throughout the metropolitan area, including Plymouth, seeking abatements and property tax appeals. (I-7) 8. WAYZATA PUBLIC SCHOOLS RESIDENTIAL SURVEY -- The Wayzata District has provided the attached graphics which assist in interpreting the community survey results. (I-8) 9. CENSUS REPORT -- Attached is the first in a series of census reports published by the Hennepin County Census Analysis Center. (I-9) 10. MINUTES• a. Planning Commission, July 24, 1991. (I -10a) 11. NEWS ARTICLES• a. "HUD finds rents soaring; taxpayers likely to get bill," Star Tribune, June 15, 1991. (I -11a) b. "St. Paul considers ordinance targeting absentee landlords," Star Tribune, July 22, 1991. (I-llb) 12. CUSTOMER SERVICE LINE -- Documentation on calls received on the Customer Service Line is attached. (I-12) 13. PLYMOUTH EMPLOYEES: a. Note of appreciation from Dawn Cordes to Police Officer Dale Duerkson. (I -13a) b. Letter of appreciation from Plymouth resident to Plymouth police. (I -13b) c. Letter from Lt. Shirleen Hoffman, Community Services Bureau, Minneapolis Police Department, to Plymouth Police Department. (I -13c) d. Letter of appreciation from the LaFortune family to Police Department. (I -13d) e. Letter sent to City employees from Mayor Bergman providing information of Plymouth Jaycees membership. (I -13e) 14. CORRESPONDENCE: a. Letter responding to Amy Meyer, 4660 Trenton Circle, from Dan Faulker, regarding the request for four-way stop at Trenton Circle and 45th Avenue. (I -14a) CITY COUNCIL INFORMATION MZHORANDUM August 9, 1991 Page 5 b. Letter from Joanne Schroeder, 5230 Vicksburg Lane, to Mayor Bergman, on the City's recycling fee. (I -14b) c. Letter to Peter Solinger, President, League of Minnesota Cities, concerning the League's dues structure. (I -14c) d. Letter to Pat Raskob, 2562 Holy Name Drive, Wayzata, from City Manager, regarding sanitary sewer to property in Medina. (I -14d) e. Letter to Maple Grove resident from Dick Carlquist, regarding community mediation proposal concerning nuisance complaint at 16910 County Road 47. (I -14e) f. Letter to Pamela Soderquist, Stuart Management Corporation (for Summer Place and Summer Creek Apartments), from Dick Carlquist, responding to complaint concerning police officer response to reported crimes at the apartment complexes. (I -14f) g. Letter to Darrell Gonyea, City Manager, regarding completion dates for the project. (I -14g) Blue and Gold Company, from the Phase I and Phase II North Central trunk sewer James G. Willis City Manager PIN Mr. and Mrs. FirstName LastName Address SUBJECT: CONSTRUCTION OF NORTHWEST BOULEVARD 56TH TO 54TH AVENUES CITY PROJECT NO. 106 Dear Mr. and Mrs. LastName: The City Council awarded a contract for the construction of Northwest Boulevard between 56th Avenue and the north property line of the Bass Lake Playfield at the August 5 City Council meeting. Action on awarding a contract for the continuation of Northwest Boulevard southerly to 54th Avenue was deferred for up to 90 days. During this 90 day period we plan to submit additional data to the DNR in support of the Council's decision to construct Northwest Boulevard along the AD alignment. As part of the City Council action on awarding a contract, no action was taken on the proposed landscaping plans which were presented to you last week. The City Council directed that an additional meeting be held with the property owners abutting Alignment B to receive your specific input into the proposed landscaping plan. You are invited to a meeting at 7:00 p.m. on Monday, August 12, 1991 to provide your input into the proposed landscaping plan. The meeting will be held at the Plymouth City Center, 3400 Plymouth Boulevard. In addition to at least one City Councilmember and City staff, the City's consulting engineer and their landscape architect will be present at the meeting. If you have any questions regarding this meeting, please contact me at 550- 5011. Thank you. Sincerely, i \ James G. Willis City Manager JGW:kh cc: Mayor and City Council Fred Moore, Director of Public Works GIA AUG 9'91 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE 1,6',2) 550-5000 1/PIN/FirstName/LastName/Address ////The attached letter was sent August 7, 1991 to the following list of people 1/03-118-22-41-0082/ Michael and Roberta/Dering/ 13035 56th Avenue No. Plymouth, MN 55442 1/03-118-22-44-0012/ Eber/Lusty/ 5530 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0011/ Dennis and Ruby/White/ 5525 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0010/ John/Coyne/ 5515 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0009/ Michael and Rita/Beckman/ 5505 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0026/ Kraig/Kutz/ 13005 55th Avenue No. Plymouth, MN 55442 1/10-118-22-11-0004/ Douglas and Donna/Becker/ 5405 Sycamore Lane No. Plymouth, MN 55442 1/10-118-22-11-0005/ Vincent and Kay/Schultz/ 5415 Sycamore Lane No. Plymouth, MN 55442 1/10-118-22-11-0006/ Richard/Buretta/ 5425 Sycamore Lane No. Plymouth, MN 55442 1/10-118-22-11-0022/ Alan and Vicky/Hubbell/ 12935 54th Avenue No. Plymouth, MN 55442 C94 AUG 9'91 V1_ • CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 29, 1991 TO: Plymouth Development Council FROM: Bob Burger, President SUBJECT: AUGUST 14 DEVELOPMENT COUNCIL AGENDA The next meeting of the Plymouth Development Council will be held on Wednesday morning, August 14, at 7:30 a.m. in the Plymouth City Council Conference Room. The following items are scheduled for discussion. You may wish to bring up other items as well: I. Status Reports: 1. Springsted Study - Jim Willis 2. Erosion Control Policy Task Force - Joe Ryan 3. 1992-1996 Capital Improvement Program - Fred Moore 4. Community Library - Jim Willis 5. County Waste Transfer Station - Blair Tremere 6. Northwest Blvd., Medina Road, Schmidt Lake Road - Fred Moore II. Development Climate in Plymouth - Bob Burger III. City Council Relations - Bob Burger IV. Possible Zoning Ordinance Amendments - Blair Tremere 1. Exterior Lighting 2. Screening of Trash Containers 3. Planned Unit Development Standards CIM AUG 4'91 M� 3 PLYMOUTH DEVELOPMENT COUNCIL Page 2 V. Other Business I hope to see you at the meeting. cc: James G. Willis, City Manager Blair Tremere, Director of Planning & Community Development Fred Moore, Director of Public Works Joe Ryan, Building Official Dick Carlquist, Director of Public Safety Frank Boyles, Assistant City Manager S.F. 8/13/91 CIM AUG 9'91 PLANNING COMMISSION MEETING AGENDA WEDNESDAY, August 14, 1991 CITY COUNCIL CHAMBERS WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. PUBLIC FORUM 6:45 P.M. 1. CALL TO ORDER 7:00 P.M. 2. ROLL CALL 3.* CONSENT AGENDA 4.* APPROVAL OF MINUTES 7/24/91 5. PUBLIC HEARINGS A. United States Postal Service. Site Plan, Conditional Use Permit and Variances for a new post office building located at the south side of 45th Avenue North and west of Highway 169 (91041) B. Hartford Investments Inc. Preliminary Plat, Site Plan for a 72 unit rental complex, Rezoning from FRD to R-2, and a Conditional Use Permit for attached housing located at the intersection of 44th Avenue North and Fernbrook Lane (91044) C. Lowry Hill Construction Company. Preliminary Plat and Rezoning from FRD to R -1A for a 54 lot single family development located at the northeast corner of Holly Lane and County Road 9 (91047) D. John Henning. Amended Preliminary Plat, Final Plat and Subdivision Variances for Sunset Valley Homes 2nd Addition located north of Sunset Trail at 3rd Avenue North (91051) E. Graybow Daniels. Amended Site Plan and Conditional Use Permit for outdoor storage at 2400 Xenium Lane (91058) F. Robert Walz. Conditional Use Permit for a Home Occupation for a travel agency at 9600 -17th Avenue North (91061) 6. NEW BUSINESS A. Tim Reese. Division of Platted Property, Subdivision Variance and Shoreland Overlay District Variances in Elmhurst Addition located at 2365 Hemlock Lane and 2360 Ives Lane (91053) 7. OTHER BUSINESS 8. ADJOURNMENT CIM AUG 9'91 OC f -%-car ^to Coe ^^e-%00'�' C 4 . )•� Ota :7•! C4 •4 Ory ••1 C4 '�•� a_ Coe ^^e-%00'�' C c a 00 QC •t c�. as ©(' _ :Do( C-a ---0 a_ �-\-�5 Opportunity Workshop is pleased to announce the groundbreaking ceremony for its newest location, %VoPfL-SGt�. nter designed to provide training and employment for 95 adults with mental retardation and similar conditions. Tuesday, August 13, 1991 3:30 p.m. Nathan Lane and 51st Amnue NMh man Business Parr, Plymouth, Minnesota CIM AUG 9'91 Mr. and Mrs. FirstName LastName Address SUBJECT: PRIVATE STREET TASK FORCE Dear Mr. and Mrs. LastName: I wish to thank you for agreeing to serve on the private street task force established by the Plymouth City Council. I am enclosing a copy of the membership list of the task force along with the "charge" for the task force adopted by the City Council. I am establishing the first meeting for the task force for Tuesday, September 10, at 7:00 p.m. at the Plymouth City Center, 3400 Plymouth Boulevard. Please call me (550-5080) if you are unable to attend the first meeting of the task force. One of our items at the first meeting will be to determine future meeting dates. Approximately two weeks prior to this meeting I will also send you information which the City Council has previously received concerning private streets within the city. If you have any questions regarding the.task force or additional information which you desire, please do not hesitate to contact me. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh enclosure CC: James G. Willis, City Manager CM AUG 9'91 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 1/Mr./and/Mrs./FirstName/MidInitial/LastName/Address ///The attached letter was sent August 8, 1991 to the following list of people: I/Mr.///Scott/H./Dake/ 11510 49th Avenue N. Plymouth, MN 55442 I/Mr.///Thomas//Fischer/ 12110 61st Avenue N. Plymouth, MN 55442 1/Ms.///Deb//Frenzel/ 2775 Upland Lane Plymouth, MN 55447-1920 1/Ms.///Bernadette/J./Klein/ 1840 Troy Lane Plymouth, MN 55447 I/Ms.///Jennifer/L./Martin/ 10320 28th Avenue N. Plymouth, MN 55441 1/Mr.///Earl//Peterson/ 14875 19th Avenue N. Plymouth, MN 55447 I/Mr.///William//Pritchard/ 14725 41st Ave. N. Plymouth, MN 55446 1/Ms.///Beverly//Romfo/ 14215 44th Place N. 15 Plymouth, MN 55446 \'�C CIM AUG 9'91 4 PRIVATE STREET TASK FORCE Name Telephone Number Scott H. Dake R. 553-0322 11510 49th Avenue N. 0. 340-2219 Plymouth, MN 55442 Thomas Fischer 12110 61st Avenue N. Plymouth, MN 55442 Deb Frenzel 2775 Upland Lane Plymouth, MN 55447-1920 Bernadette J. Klein 1840 Troy Lane Plymouth, MN 55447 Jennifer L. Martin 10320 28th Avenue N. Plymouth, MN 55441 Earl Peterson 14875 19th Avenue N. Plymouth, MN 55447 William Pritchard 14725 41st Avenue N. Plymouth, MN 55446 Beverly Romfo 14215 44th Place N. #5 Plymouth, MN 55446 Fred Moore Director of Public Works R. 559-8759 R. 559-4493 O. 559-9336 R. 473-9687 O. 368-3609 R. 593-5237 R. 476-2573 R. 557-0751 0. 544-7333 R. 550-1470 0. 546-3800 0. 550-5080 7/91 CIM AUG 9'9 1 PRIVATE STREET TASK FORCE CHARGE June 17, 1991 (As Adopted by City Council) Objective The Private Street Task Force is to independently reexamine what, if any, responsibility the City should have in private street maintenance and make recommendations to the Council on this subject, including the type of responsibility the City should have, if any, which streets qualify for city assistance, conditions and costs of such assistance, statutory authority for city actions, and the method for implementing task force recommendations. Composition The Task Force will consist of four residents whose homes are served by private streets, and four residents whose homes are served by public streets. An effort will be made to achieve geographic representation in the community. The Task Force will receive staff support from Fred Moore, Director of Public Works, who will be a Task Force member. Process The following is a proposed outline of the process the Task Force may wish to use to accomplish their objectives: 1. Review previous reports, minutes, and correspondence from Special Assessment Committee inquiry on this question. Receive report from Public Works Director and/or Special Assessment Committee members on this topic. Interview private street interests as appropriate. Review annual city street maintenance costs. 2. Answer the following questions: a. Does the property owner living on a private street have any claim on public funds for street maintenance purposes? b. If so, where should such funding come from? C. Define the legal authority for such funding? 3. Tentatively identify alternatives which the City could consider with respect to private streets. 4. Determine what data is needed to evaluate the alternatives and how that data can be secured. CIM AUS 9,91 A_ PRIVATE STREET TASK FORCE CHARGE June 17, 1991 Page 2 5. Obtain necessary information. 6. Refine alternatives available and determine advantages/ disadvantages of each. 7. Select one or more alternatives to propose to City Council. S. Determine action plan for implementation, identifying funding required, if any, source, statutory authority, etc. 9. Prepare draft report to City Council. 10. Finalize report and present to City Council. 11. Implement report of recommendations as directed by Council. Timeframe Complete report for presentation to the City Council by December 31, 1991 in order that adequate preparations can be made if legislative action is required. Next legislative session scheduled to begin January 6, 1992. CIM AUG 9'91 ti > a c 2 c 5 a c z yj �--k - --7 N A IW CO Nu- CV Wp N N �pN m a N Of ID NN pO CO to N O oaM M �— �-- N M U N O W T M N O C'7 A 4) x x�� E SIC cnga L) N�'' O CO r— N `O N z z z ° o 00 � o � CD N � N NCO M O N co r N N �.�$ 9:6. i• �z pL J z � •> x M z 8� V _ UH U ° o 0 C*4 o O R i CO U V .° U) r" T* U r„ � ,� N r - r r CD r LA N �--k - --7 N A IW CO Nu- CV Wp N N �pN m a N Of ID NN pO CO to N O M CcMRt� u- toTMR r N NCltO�'1� CIM AUG 9'91 I �-'k---� III o� 00 CIM AUG 9'91 T CD n r N N cn a a m LL N f r N M 3 N 0, 0 N O � � 60 it) r A :t N N CC N N to C') v N O co U) r r N N ..i z Z pM {L NOft0Ne4i u z zo zo �°°��� w.av a aN a� �aua Ea E a a a� ��RN 8� T OCQ Lf) ulNOf� •� r T �O N ~ N O o I JJZ O a V�o M amw 4:K � -j M � N Or t` r- r N u �oO A O tia "a w z go N O T `o C4 M N r co r N III o� 00 CIM AUG 9'91 �A-_T COUNCIL CALENDAR: AUGUST 12 - 25 August 1991 August 12 : MONDAY j August 19 ** 7:00 p.m. NW BLVD Neighbors RE: Landscaping 5:00pm COUNCIL STUDY SESSION (Council Invited) 6:30pm PLYMOUTH FORUM 7:00pm REG. COUNCIL MEETING August 13 �D August 20 3:30pm Opportunity Workshop Groundbreaking** August 14 WEDNESDAY August 21 7:30am DEVELOPMENT COUNCIL 6:45pm PLAN. FORUM 7:00pm PLANNING COMMISSION 7:00pm PACT August 15 THURSDAY August 22 6:30pm HRA August 16 FRIDAY " August 23 August 17 1 SATURDAYj August 24 August 18 SUNDAY August 25 August M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *Revised Meeting/Event **New Meeting/Event September M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 8/9/1991 City, AUG 9'91 )_\ - -1 COUNCIL CALENDAR: AUG. 26 - SEPT. 8 August -September 1991 August 26 MO 7:00pm CHARTER COMMISSION (City Council Invited) DAY I September 2 LABOR DAY - CITY OFFICES CLOSED Customer Counter Open 5-7 PM Absentee voting August 27 Council Candidate Filings Open TUESDAY September 3 if SPECIAL MAIL BALLOT ELECTION August 28 7:00pm PLANNING COMMISSION WEDNESDAY September 4 ;Qppm SPECIAL COUNCIL MEETING,,..:............ 10 August 29 1;. THURS_DAY I September 5 August 30 FRIDAY September 6 August 31 Customer Counter Open for Absentee Voting SATURDAYj 1 -3 PM 20 September 7 September 1 SUNDAY I September 8 August M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *Revised Meeting/Event **New Meeting/Event September M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 8/9/1991 C/M AUG 9'91 COUNCIL CALENDAR: September 1991 �Al SEPT. 9 - 22 September 9 MONDAY> > September 16 6:30pm PLYMOUTH FORUM 7:.... REG,.:COUNCII. MEETING September 10 TUESDAY ' September 17 Council Candidate Filings Close 7:00pm BOARD OF ZONING 7:00pm **Private Street Task Force September 11 IWEDNESD&Yj September 18 6:45pm PLAN. FORUM 7:00pm PLANNING COMMISSION September 12 THURSDAY < September 19 7:00pm PRAC September 13 FRIDAY : < September 20 September 14 SATURDAY''''' September 21 September 15 SUNDAY'` September 22 September M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *Revised Meeting/Event **New Meeting/Event October M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 CIM a►1r. 0101 8/9/1991 M - COUNCIL CALENDAR: SEPT. 23- OCT. 6 September -October 1991 September 23 7:00pm CHARTER COMMISSION MONDAY'. September 30 September 24 TUESDAY October 1 September 25 7:00pm PLANNING COMMISSION JWEDNESDAY October 2 September 26 THURSDAY: October 3 September 27 FRIDAY ' October 4 September 28 SATURDAY j October 5 September 29 SUNDAY .: October 6 September M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 October M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *Revised Meeting/Event **New Meeting/Event 8/9/1991 CIM 9'91 3 July 31, 1991 Mr. Arthur Davis 15810 26th Avenue North Unit C Plymouth, MN 55447 lip CITY OF PLYM0UTR SUBJECT: Timberton Development 15505 26th Avenue North, 15625 26th Avenue North Dear Mr. Davis: 15606 26th Avenue North, 15620 26th Avenue Per our meeting of July 25, 1991, I researched various code provisions and permit related records concerning the properties referenced above. Enclosed are copies of the Building Permits issued for the original construction of each building. In reference to Mr. Klossner's letter of April 9, 1991, there were three issues raised concerning potential building code deficiencies noted as part of his inspection investigation of the properties in question. They were as follows: • The venting of mechanical bathroom exhaust fans into attic spaces. • Combustion air duct works located with attic spaces. • Attic bypass openings from the floor system serving units having lofts. The City of Plymouth adopts by reference the Minnesota State Building Code which includes the adoption of the Uniform Building Code and other code related documents which set forth requirements for mechanical systems and the design of energy conservation systems for buildings. Until July 16, 1990, there have been no changes or amendments relative to any of the code provisions of the State Mechanical Code since its initial adoption date of July 1, 1972. Periodic amendments to the State Building Code and the State Energy Code have occurred since their original adoption dates of July 1, 1972 and January 30, 1976, respectfully. Taking into consideration the effective dates of building permit issuance, I offer the following in response to Mr. Klossner's concerns. 0 Mechanical exhaust systems - Section 1345.1350 Subpart 5 of the Mechanical code states: Exhaust systems shall the air in a manner whereby the discharge from the system will be prevented from contaminating the breathing inside the building or reentering any occupied area. • Section 1205(a) of the 1982/1985 Uniform Building Code states in part: In lieu of required exterior openings for natural ventilation, a mechanical ventilating system may be provided. In bathrooms, water CIP4 AUG 9'91 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (6121 550-5000 closet compartments, laundry rooms and similar rooms a mechanical ventilation system connected directly to the outside, capable of providing five air changes per hour, shall be provided. • Combustion air ducts within attic spaces - Section 1345.1540 Subpart 2 of the Mechanical Code states in part: Outside air to the appliance area for proper fuel combustion shall be provided by openings to the outside of the building or to spaces freely communicating to the outside of the building. • Attic bypass areas - There is no provision contained within the State Building Code or Energy Code that I am aware of which require the need for solid blocking within the truss floor system located directly below the wall partitions which separate the loft space from the adjoining attic spaces. Please contact me at 550-5031 should you have any further questions concerning this matter. Sincerely, Joe jan' Building Official cc: File b>bu/jr/davis CIM AUG 9'91 16655 West Bluemound Road Suite 290 Brookfield, WI 53005-5935 (414)782-8222 Fax: (414) 782-2904 2739 Second Avenue S.E. Cedar Rapids, IA 52403-1434 (319)363-2221 Fax: (319) 363-6999 August 6, 1991 Mayor Kim M. Bergman Members, City Council Mr. James Willis, Manager Mr. Dale Hahn, Finance Director City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 SPRINGSTED PUBLIC FINANCE ADVISORS 85 East Seventh Place Suite 100 Saint Paul, MN 55101-2143 (612)223-3000 Fax: (612) 223-3002 6800 College Boulevard Suite 600 Overland Park, KS 6621 1-1 533 (913)345-8062 Fax: (913) 345-1770 222 South Ninth Street Suite 2825 Minneapolis, MN 55402-3368 (612)333-2363 4 \ 1 A AU 'Jog -1 AUG ` 1 Vii^ ��n�FKL�1k kt�i !c �f Re: Confirming Recommendations for the Issuance of $4,900,000 General Obligation Improvement Bonds, Series 1991A Introduction These recommendations will confirm the actions adopted by the City Council at its Council meeting of July 22. At that time, the Council passed a resolution authorizing the publication of notice of sale for the issuance of $4,900,000 General Obligation Improvement Bonds in order to finance ongoing improvement projects undertaken by the City. The City has accumulated a number of projects to be included in this bond issue for which project costs have already been expended. Some of those costs go back more than two years and thus are subject to new regulations published by the Treasury which are scheduled to take effect September 7, 1991. In essence, this regulation states that recovery of funds expended prior to the receipt of bond proceeds may not be recoverable unless a resolution of intent was passed indicating the need for the City to recover those funds. While this requirement takes place effective September 7, it also limits the ability to recover funds for a period not exceeding September 7, 1989. Thus, it is imperative that the City issue (settle) this bond issue prior to the effective date of the new regulations. A more detailed discussion of the regulations will be discussed later in these recommendations. The Project Attached as Appendix I is the composition of the bond issue. The City has or will incur costs for six separate projects totaling $4,788,070, to which has been added allowance for discount bidding and issuance and miscellaneous costs for a total bond issue of $4,900,000. The projects will be assessable over five, seven and ten years, requiring equal payments of principal. For purposes of projections herein we have utilized an interest rate of 8%. One project, the 1990 street reconstruction project will be assessed in 1991 for first collection in 1992. All other projects are expected to be assessed in 1992 for first collection in 1993. c1m, Er” '>>'91 City of Plymouth, Minnesota August 6, 1991 Appendix II sets forth the expected stream of assessment income assuming the assessments are certified on or about October 1, 1991 and October 1, 1992. This projection of income does not take into consideration any prepayments, deferments or delinquencies and we assume that payments of assessments will be paid over their normal term. To the extent the assessment income differs from that herein estimated, adjustments may be necessary to provide for the payment of debt service of the bonds issued. Should prepayments be received, those funds should be invested at eligible rates and drawn down on the same basis as if the original assessments were paid over their normal term. Bond Issue Cash Flow Based on the projection of assessment income, we have developed Appendix III which demonstrates the cash flow for this bond issue. Columns 1 through 7 show the years and amounts of principal and estimated interest due on these bonds, Including a 5% overlevy. This overlevy is required by Minnesota Statutes and is a protection to the City and the bondholder in the event that 100% of income is not received. To the extent a surplus is developed in the debt service account, the overlevy requirements may be reduced and/or eliminated. Column 8 is the projection of assessment income as developed in Appendix 11. Note herein that the assessment income is expected to be generated through the year 2002. For structuring purposes of repayment of debt, we have scheduled the final payment of the maturity of this issue for February 1, 2002. In so doing, we have eliminated a potential principal payment of $80,000 which would have become due and payable in 2003 and blended the payment throughout the maturity schedule. This will save the City interest expense and make the issue more attractive to underwriters. Column 9 shows a net requirement which represents the tax levy differential between projected assessment income and 105% of debt service requirements. This net tax levy required is a direct result of the fact that interest has not been capitalized in the issue and that approximately $2,646,000 of assessments will not be filed until 1992 and thus the City will be required to pay interest on the obligations until such time as revenues are generated from those assessments. It is anticipated, however, that through a combination of investment earnings and available funds on hand, this tax levy will not be required. You will note also that the total projected income as shown in column 8 is more than the total principal and interest that is expected to be due and payable on these bonds as shown in column 6. While the levy is required pursuant to Statute, in all actuality, a tax levy for this issue will not be required. We recommend the bonds be dated September 1, 1991 and mature each February 1 from 1993 through 2002. The first payment on these bonds will be an interest payment due August 1, 1992 in the estimated amount of $255,872. This payment will come from the first-half collections of assessment income. The next payment will be a principal and interest payment due February 1, 1993 consisting of a principal payment of $200,000 and interest in the estimated amount of $139,566. This payment will be made from the second -half collections of assessments, together with the surplus of first-half collections. This same payment sequence will continue throughout the life of the bond issue. Allowance for Discount Included in the principal amount of the issue is a provision for discount bidding in the amount of $61,250. The discount, representing $12.50 per $1,000 of bonds issued, provides the underwriters with all or part of their profit and/or working capital for purchasing the issue and permits them to reoffer the bonds at or close to the reoffering scale. This is a very successful marketing tool for cities in the State of Minnesota, and we recommend its use herein. CIM AUG 9'91 Page 2 LA City of Plymouth, Minnesota August 6, 1991 Prepayment Option We recommend bonds maturing on or after February 1, 1999 be subject to payment in advance of their stated maturity on February 1, 1998 and any date thereafter at a price of par and accrued interest. This call feature, representing $1,020,000 of bonds, will permit the refinancing or restructuring of this issue should substantial prepayments be received and/or future market conditions warrant such a course of action. With the inclusion of the allowance for discount bidding this call feature should not impair the marketability of these bonds. Moody's Rating Also included in the principal amount of the issue is a provision for a rating application to Moody's Investors Service of New York. We will provide Moody's with the necessary data upon which they will make their rating analysis and make the application on your behalf. The City is currently rated "Aa -1" and we anticipate this rating will at the least be reconfirmed with this issue. Bid Process Springsted Incorporated has joined with Capital Guaranty Insurance Company, a municipal bond insurer, to offer a surety bond service to underwriters in lieu of putting up a good faith check in order to bid on the bonds. The program is called "Sure -Bid" and we have allowed for its use in the Official Terms of Offering, attached to these recommendations. We believe that the use of this bidding option will help garner more bids for the bond sale, since it has the potential to make it easier for an underwriter to bid. There is no cost to the City for this service, nor does Springsted Incorporated have a financial interest in the use of Sure -Bid. For underwriting firms which have been approved and have entered into a reimbursement agreement with Capital Guaranty and have elected to use Sure -Bid instead of physically delivering a good faith check with their bid, Capital Guaranty will put up a surety bond, guaranteeing the amount of the good faith check to the City if the purchaser does not deliver such check to Springsted by 3:30 P.M. the day after the sale. We believe that we will not have to invoke the surety bond on your behalf and will forward the good faith check from the purchaser as soon as we receive it. This is a new product in the municipal bond industry developed by Springsted and Capital Guaranty. Therefore, for your bond sale, you will most likely receive some bids which are accompanied by a good faith check and some which are covered under Sure -Bid. Springsted will be in constant touch with Capital Guaranty to monitor the underwriters which have been admitted to this program and, if Sure -Bid is used, Springsted will follow through after the sale, to make sure you receive your good faith amount from the purchaser. Global Book Entry The City, in the past, has issued its bonds in Global Book Entry form. Due to the nature of the settlement requirements of this issue and in an effort to continue to reduce some of the costs involved in bond issuance, the City will again utilize a "global book entry" system for this issue. The global book entry system provides for computerized registration of bonds rather than the printing of physical bond certificates. The benefits to the City include the elimination of bond printing costs and reduced registration expense over the life of the issue. Registration costs for registered bonds would typically be $10-12,000 over the life of the issue, including annual registrar fees which are subject to increase over the years. 9'91 Page 3 City of Plymouth, Minnesota August 6, 1991 Federal Arbitrage - Rebate These bonds are subject to federal arbitrage regulations, however, the City does not anticipate issuing more than $5 million of tax-exempt bonds during 1991 and, therefore, can qualify as a small issuer, exempt from the reporting and rebate requirements. Also, the City may designate these bonds as "qualified" bonds under the Tax Reform Act of 1985, making the bonds more attractive to banks as investors in these bonds. The City currently has a reasonable expectation that bond proceeds will be expended within three years from the date of issue and, therefore, the reinvestment of bond proceeds may be made at market rate and not limited by the yield on the bonds. To the extent such bond proceeds are not expended within three years, the rate of reinvestment must be restricted to a yield equal to that on the bonds after a three year period. As noted earlier, the U.S. Treasury has proposed regulation generally applicable to bonds closed after September 7, 1991 which will significantly atter the ability of issuers to utilize tax-exempt bonds to reimburse themselves for expenditures made prior to issuance. Federal Arbitrage - Reimbursement The U.S. Treasury has proposed regulations generally applicable to bonds closed after September 7, 1991 which will significantly alter the ability of issuers to utilize tax-exempt bonds to reimburse themselves for expenditures made prior to issuance. While the proposed regulations have not yet been adopted, they will nevertheless govern bonds issued after September 7th unless the regulations are withdrawn or modified. We do not anticipate a withdrawal or modification. There are three major areas of the proposed regulations which set forth the following restrictive provisions. 1. They prohibit bonds issued after September 7, 1991 from being used to reimburse expenditures made before September 8, 1989 or to reimburse expenditures paid on projects which have been in service for more than one year upon the date of issuance. 2. They restrict the conditions under which bonds issued after September 7, 1991 may be used to reimburse expenditures made after September 8, 1989 and before September 8, 1991. There must be "objective evidence" that at the time the expenditures were made the issuer intended to reimburse itself from the proceeds of a borrowing and that the expectation was reasonable based on historical finance practices. The reimbursement must occur within one year of the expenditure or within one year from the time a property or project was placed in service, if later. 3. They prohibit reimbursement from bond proceeds of expenditures made after September 8, 1991 unless: a) the issuer declares in the public record official intent to reimburse expenditures with bond proceeds and describes the nature of the borrowing, the project for which the expenditures would be made, and identifies the source of debt service funds. b) a reimbursement is made before the later of one year after the date the expenditure was made or one year after the date on which the project was placed in service. c) the expenditure was incurred with respect to a property or project which has a reasonably expected economic life of at least one year. CIM AUG 9.91 Page 4 City of Plymouth, Minnesota August 6, 1991 The expenditures representing preliminary expenditures for professional fees or studies, at which time the expenditure were made were not expected to exceed 10% of the total project costs are exempt from the time limitations but are not exempt from the declaration of intent. It is primarily due to these restrictive Treasury regulations that the City is proceeding with the issuance of bonds in an amount sufficient to recover all prior expenditures and utilizing the global book entry form which will accelerate the settlement process. It is anticipated that these bonds will be able to be settled prior to the September 7 deadline and thus the City will be in compliance with the new proposed regulations. Sale Date and Time We recommend these bonds be offered for sale on Monday, August 19 with bids received in the offices of Springsted Incorporated at 1:00 P.M. Subsequent to the receipt of those bids we will tabulate the results and present them to the City Council for consideration of award at 7:00 P.M. the same evening. A representative of Springsted Incorporated will attend the sale and the Council meeting to provide recommendations as to the acceptability of bids received. Proceeds should be available no later than September 5. Respectfully submitted, SPRINGSTED Incorporated mmr CIM AUG 9'91 Page 5 Z "'1 APPENDIX I CITY OF PLYMOUTH, MINNESOTA 1991 IMPROVEMENT BOND FINANCING COMPOSITION OF ISSUE Project 5 -Year No. Description 715 34th Ave./Annapolis Ln. 001 1990 Street Reconstruction 010 Medina Rd. - Brocton Ln. to CR 24 040 NW 17th 102 1991 Street Reconstruction 106 Northwest Blvd. - 54th Avenue to 89,200 56th Avenue Subtotal Allowance for Discount Issuance/Miscellaneous Costs Total Bond Issue Assessments Amount 5 -Year 7 -Year 10 -Year $ 631,600 $ $ 631,600 $ 2,175, 850 1,628, 350 547,500 1,010,400 1,010,400 89,200 89,200 814,120 253,330 560,790 66.900 66.900 $4,788,070 $2,037,780 $1,642,000 $1,108,290 49,000 62,930 26.808 21,585 14.537 $4,900,000 $2,064,588 $1,663,585 $1,122,827 Assessments require equal annual payments of principal with interest of 8% on the unpaid balance. Project 001 will be assessed in 1991 for first collection in 1992. 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Cdr► OOOOCACAO/OOOO J U L C4 >- Cn CL CD 3 0 L J T r T r T r T T T N N Q CD H- - CL +r ++ L (C H C cm cm (--( ++ CD V =E CO C4 -4 m O O > > C t U to r -i O 2 LL > H co < < 0•4 H im%- 9'91 _-O OFFICIAL TERMS OF OFFERING $4,900,000 CITY OF PLYMOUTH, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1991A (BOOK ENTRY ONLY) Sealed bids for the Bonds will be received by the City Manager or his designee on Monday, August 19, 1991, until 1:00 P.M., Central Time, at the offices of SPRINGSTED Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. DETAILS OF THE BONDS The Bonds will be dated September 1, 1991, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 1992. Interest will be computed on the basis of a 360 -day year of twelve 30-1ay months and will be rounded pursuant to rules of the MSRB. The Bonds will mature February 1 in the years and amounts as follows: 1993 $200,000 1997 $780,000 2000 $370,000 1994 $855,000 1998 $455,000 2001 $140,000 1995 $800,000 1999 $370,000 2002 $140,000 1996 $790,000 BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bond Certificates made to the public. The Bonds will be issued in fully registered form and one Bond Certificate, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the City to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibUity of DTC; transfer of principal and interest payments to beneficial owners by participants wig be the retponsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the Bonds, will be required to deposit the Bond Certificates with DTC. OPTIONAL REDEMPTION The City may elect on February 1, 1998, and on any day thereafter, to prepay Bonds due on or after February 1, 1999. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are caged for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC wig determine by lot the amount of each participant's interest in such maturity to Page%� 9-01 be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par and accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its kA faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance various improvement projects in the City. TYPE OF BID Bids shall be for not less than $4,838,750 and accrued interest on the total principal amount of the Bonds. Bids shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $49,000, payable to the order of the City. If a check is used, it must accompany each bid. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the bids. The Financial Surety Bond must identify each bidder whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to a bidder using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Tana, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted bid, said amount will be retained by the City. No bid can be withdrawn after the time set for receiving bids unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional bid will be accepted. AWARD The Bonds will be awarded to the bidder offering the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each bid, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any bid or of matters relating to the receipt of bids and award of the Bonds, (ii) reject all bids without cause, and, (iii) reject any bid which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. CIM AUG 9'91 Page 11 :i---k-A Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT The Bonds will be delivered without cost to the purchaser within 40 days following the date of their award. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Holmes & Graven, Chartered of Minneapolis, Minnesota, and of customary dosing papers, including a no -litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement and the Official Bid Form or for any additional Information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting an Official Bid Form therefor, the City agrees that, no more than seven business days after the date of such award, it shah provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter executing and delivering an Official Bid Form with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated July 22, 1991 BY ORDER OF THE CITY COUNCIL /s/ Laurie Rauenhorst City Clerk Clh, AUG 9'91 Page 12 (MUNICIPAL LEGISLATIVE COMMISSION MEMORANDUM TO: Operating Committee FROM: Bob Renner, Jr. DATE: 1992 Proposed Budget and Dues Structure RE: August 2, 1992 1500 Northland Plaza 3800 West 80th Street Bloomington, Minnesota 55431 (612) 893-6650 Pursuant to Article 11, Section 3 of the MLC Joint Powers Agreement, all parties to the Agreement shall receive a proposed budget by August 1 of the year preceding the budget year. Please find attached a copy of the 1992 proposed budget and dues structure as adopted by the MLC Board of Directors at its July 31, 1991, meeting. This proposed budget and dues structure is tentative, and changes may be made depending upon the 1992 membership. The final 1992 budget will be adopted at the October 23, 1991, Board of Directors meeting, to be held at the Shoreview Community Center. Member Cities: Bloomington. Brooklyn Park. Burnsville. Eagan. Eden Prairie. Edina, Inver Grove Heights, Maplewood, Minnetonka, CIMS AUG 9'91 Plymouth, Roseville. Shoreview, White Bear Laze. Woodbury MUNICIPAL lsoo Northland Plaza FGIT SLAI'7E 3800 West 80th Street L ML( Bloomington. Minnesota 55431 COMMISSION (612) 893-6650 1992 BUDGET PROPOSAL AS ADOPTED AT THE JULY 31,1991, BOARD OF DIRECTORS MEETING REVENUES: Membership Dues* $134,911 Interest Earnings 2,000 Meeting Reimbursement 3,500 TOTAL REVENUES $140,411 EXPENSES Professional Services: Messerli & Kramer $105,000 Legislative Lobbying Expense $ 12,000 Meeting Expenses $ 3,500 Audit $ 1,100 Supplies $ 1,000 Special Projects $ 17,811 TOTAL EXPENSES $140,411 * See attached page for dues structure. haf.aO Member Cities: Bloomington. Brooklyn Park. Burnsville, Eagan, Eden Prairie. Edina, Inver Grove Heights, Maplewood, Minnetonka, Plymouth, Roseville, Shoreview, White Bear Lake. Woodbury CIM AUG 9'91 PROPOSED 1992 DUES STRUCTURE (IDENTICAL TO 1991 DUES STRUCTURE) AS DISCUSSED AT THE JULY 31,1991, OPERATING COMMITTEE MEETING $.30 $12, 000 cap Bloomington $12,000 80,460 Brooklyn Park $ 12,000 55,294 Burnsville $ 12,000 50,225 Eagan $12,000 44,058 Eden Prairie $ 11,335 37,786 Edina $12,000 44,943 Maplewood $ 9,048 30,163 Minnetonka $ 12,000 47,727 Plymouth $ 12,000 51,390 Roseville $ 10,342 34,474 Shoreview $ 7,226 24,087 White Bear Lake $ 6,972 23,240 Woodbury 5,98 19,961 TOTAL $134,911 ' Based on 1989 Metropolitan Council Data HAF.AS2 CIM Aur, 9'91 mr- FIT11 E League of Minnesota Cities 183 University Avenue East St. Paul, MN 55101 August 7, 1991 Z M TO: Mayors, Managers, and Clerks FROM: Donald A. Slater, Executive Director SUBJECT: Police Officers Bill of Rights — ACTION ALERT City officials must contact the House members of Minnesota's Congressional Delegation during the current congressional recess to urge thea to oppose legislation that would restrict local authority to conduct internal police investigations. Call your congressman's local office and request a face-to-face meeting on these issues. Please contact Ann Higgins at the League office to let us know what position taken the House member representing your city took. BACKGROUND ON THE LEGISLATION The proposal, HR 2946, will be offered as an amendment to the House version of major anti-crime legislation when the House Judiciary Committee meets in early September (when congress returns from the August recess). The bill, termed the 'Police Officers' Bill of Rights" would pre-empt and obstruct local procedures and practices and overturn local collective bargaining agreements unless they conform to these new requirements. Police officials are alarmed that such measures will interfere with and seriously hamper their ability to enforce discipline and to respond to allegations of police misconduct or infractions of department policy. This unwarranted intrusion by the federal government into local labor relations and internal affairs would impose complex requirements on the conduct of such investigations. Provisions would also extend new legal rights to law enforcement officers not available to other city employees. Representative Jim Ramstad (3rd Congressional District) is a \ co-sponsor of HR 2946 and serves on the House Judiciary Committee. 1 Provisions establishing a federal "Police Bill of Rights" were added earlier last month to the final Senate version of anti-crime legislation, which has already been approved by the full Senate. CiM AUG 9'91 over Mayors, Managers, Clerks Page 2 August 7, 1991 To date, there have been no hearings on the proposal in the House. NO hearings were ever held on these issues prior to action by the Senate. HR 2946, introduced by Rep. Tom Campbell (R -CA), would require cities to comply with a complex set of requirements for conducting investigations of police officers for alleged misconduct or other disciplinary related matters. If the city is found to have failed to abide by such federally mandated standards in the conduct of local internal investigations, the city would be subject to lawsuits for monetary and other damages, as well as full reinstatement of the police officer under investigation or subject to disciplinary action. ILLUSTRATE LOCAL POLICE DISCIPLINE PROBLEMS Explain the impact this bill would have on the authority of the police chief in your city to investigate allegations of misconduct in the department or to address effectively local labor relations and police personnel issues through the collective bargaining process if such measures are put into effect. No need for these far reaching restrictions has been established. No facts have been presented which indicate that the federal government must act to protect the rights of police officers who face discipline or internal investigations of allegations of misconduct. No law enforcement management or city officials charged with the responsibility of overseeing the police conduct have been given an opportunity to testify on these issues. Further, HR 2946 would permit police officers under investigation to sue the city for violation of any requirements for the conduct of inquiries into allegations of misconduct. The National League of Cities Board of Directors has unanimously adopted a resolution calling on Congress and the Administration to oppose such far reaching and ill-advised provisions which directly intrude and intervene in internal police department procedures. NEW STATE LAW TAKES EFFECT The 1991 Minnesota State Legislature enacted similar requirements (Chapter 334) at the state level; these provisions became effective on August 1. The League opposed such restrictions and sought to modify them during legislative hearings because of concerns that some of the proposed restrictions could shield from sanctions officers who abuse their position and violate the public trust. Cera AUG 9'91 Mayors, Managers, Clerks Page 3 August 7, 1991 Some cities in Minnesota have already experienced difficulties with proceeding under terms of these new requirements. Less trust and more adversarial relationships are emerging as well as more formality and written (rather than oral) communications, more hearings, etc. At the very least, Minnesota congressmen should be urged to use Minnesota and other states that have such state laws in place as a "laboratory" in the coming year to study the effects of such measures on the ability of law enforcement agencies to deal with disciplinary and other issues of police misconduct. OTE0KR CONTACTS House leadership must also hear from city officials, regardless of whether you are from their district. Members of congress need to learn specifically how the bill will affect local law enforcement ability to investigate allegations of police misconduct or use of excessive force as well as their ability to deal effectively with labor-management and personnel issues. Please write or fax the following members: Sponsor of HR 2946: Rep. Tom Campbell, 313 Cannon Bldg., Washington, D.C. 20515 202-225-5411; Fax: 202-225-5944 Chair, House Judiciary Committee: Rep. Jack Brooks, 2449 Rayburn Bldg., Washington, D.C. 20515 202-225-6565; Fax: 202-225-1584 Chair, Subcommittee on Civil and Constitutional Rights: Rep. Don Edwards 2307 Rayburn Bldg., Washington, D.C. 20515 202-225-3072; Fax:, 202-225-9460 Chair, Subcommittee on Crime and Criminal Justice Rep. Charles Schumer Subcommittee Office: 362 House Annex Two, Washington, D.C. 20515 202-225-2406 (subcommittee); Fax: 202-225-4183 Speaker of the House: Rep. Tom Foley 1201 Longworth Bldg., Washington, D.C. 20515 202-225-2006; Fax: 202-225-7181 over CIM AUG 9'91 RESOLUTION OPPOSING AIPOLICE BILL OF RIGHTS- LEGISLATION (HR 2946) WHEREAS, the U.S. Congress is considering adoption of legislation that would pre-empt state and local laws and require cities to impose federal standards on the conduct of internal investigations of police misconduct by the city while providing police officers subject to such discipline the right to sue cities for monetary and other damages, including full reinstatement; WHEREAS, these provisions restrict the authority and ability of the Police Chief to investigate allegations of police misconduct or use of excessive force; WHEREAS, definitions provided in the legislation are so unclear that interpretations could prevent any measures without the need for formal hearings; WHEREAS, restrictions raise the issue of whether police officers would no longer be subject to normal supervision; WHEREAS, provisions raise the conduct of such disciplinary investigations to the level of criminal proceedings; WHEREAS, 'Police Officers Bill of Rights" imposes the will of the federal government on matters that are clearly state and local labor relations issues; WHEREAS, some states, including Minnesota, have adopted similar requirements, while others have rejected such legislation; WHEREAS, the legislation directly interferes with local processes governing provision of police services; WHEREAS, provisions appear to disallow local appointment of civilian review boards and require that the entire investigative file be open to the police officer under investigation while not providing personnel file information on such officers to those investigations; WHEREAS, congress has failed to hold any hearings or to investigate the views of police officials and others who whould be adversely affected by such restrictions; and WHEREAS, this proposal is unrelated to local government effosts to fight crime, control drug abuse and reduce violence, therefore should not be included in federal anti-crime legislation; NOW, THEREFORE, BE IT RESOLVED, that the City of opposes the federal imposition of a "'Police Officers Bill of Rights"' or other similar legislation. BE IT FURTHER RESOLVED, that the City of urges Congress to hold hearings on this issue in both the House and Senate to solicit views of city officials charged with ensuring the public safety of our neighborhoods and the responsibility for management of local police department affairs. Signed: Mayor, City of Councilmembers: CIM N& g'91 HOUSE IiMERS OF KENNBSOTA CONGRESSIONAL DELEGATION 1 CD Representative Tim Penny 202-225-2472 202-225-0051 (fax) Local offices: Mankato: 507-625-6921/Rochester: 507-281-6053 2 CD Representative Vin Weber 202-225-2331 202-225-0987 (fax) Local offices: *New Ulm: 507-354-6400 John Meeks, District Director Marshall: 507-532-9611/Willmar: 612-235-6820 3 CD Representative Jim Ramstad 202-225-2871 202-225-6351 (fax) Local office: Bloomington 612-881-4600 Heather Renner, Field Rep. 4 CD Representative Bruce Vento 202-225-6631 202-225-1968 (fax) Local office: St. Paul 612-224-4503 Kate Seng, Staff Director 5 CD Representative Martin Sabo 202-225-4755 202-225-4886 (fax) Local office: Minneapolis 612-349-5110 6 CD Representative Gerry Sikorski 202-225-2271 202-225-4347 (fax) Local office: Coon Rapids 612-780-5801 7 CD Representative Collin Peterson 202-225-2165 202-225-1593 (fax) Local offices: *Detroit Lakes: 218-847-5056/St. Cloud: 612-259-0559 8 CD Representative James Oberstar 202-225-6211 202-225-0699 (fax) Local offices: *Duluth: 218-727-7474 Tom Reagan, Staff Director Brainerd: 218-828-4400/Chisholm: 218-254-5761 *main office C1M AUC a g August 2, 1991 Congressman James Ramstad U.S. Representative CITU OF PLYMOUTf+ 504 Cannon House Office Building Washington, D.C. 20515 Dear Jim: I am compelled to write you regarding HR2946. According to an Action Alert from the League of you are reported to be a coauthor of this bill. interest and regard for local government, and I would not sign -on to such a bill unless you were needed. T' �0 Minnesota Cities, I know of your am sure that you convinced it was I would appreciate your sharing with me the types of problems which this bill proposes to alleviate which cannot be addressed by current in-place safeguards to protect the rights of police officers. It is my fear that this bill will add only another layer of "rights" for public safety personnel which are not available to other citizens at large, not to mention other public employees. My basic underlying concern is that I have yet to be convinced that these additional safeguards are needed, much less required. You are aware that police officers in Minnesota have collective bargaining agreements which provide for arbitration of disputes, including disciplinary matters. In addition, a large proportion of our police officers are veteran's of military service and therefore have protected rights under Veteran's Preference legislation. And finally, of course, they have the remedies available in the courts as do other citizens. Jim, I just don't see the problem you and your colleagues are seeking to correct! Yours truly, James G. Willis City Manager CK 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 AUG 9'91 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: August 7, 1991 TO: James G. Willis, City Manager FROM: Scott Hovet, City Assessor wtt SUBJECT: CITY TAX CAPACITY VALUATION STATUTORY IMPACT The total estimated market valuation of the City continues to grow, yet the City's taxing capability is declining due to legislative action. First is a listing of the overall City market value, this is followed by the percent growth of that value from the prior year assessment. Next is the City's taxing capacity for the same assessment years, followed by the percent of change in our taxing capacity for those collectible years as listed: ASSESSMENT YEAR MARKET VALUE 1989 $2,438,235,900 1990 2,657,688,500 1991 2,759,981,400 GROSS TAX CAPACITY 1989 $67,480,530 % GROWTH (FROM PRIOR YEAR) +7.35% +8.57% +4.23% COLLECTABLE % CHANGE TAX YEAR --- 1990 1990 72,869,801 +7.98% 1991 *Before 1991 76,031,803 +4.34% 1992 (Prior Year) After 1991 71,303,364 -6.63% 1992 (Current Year) It should be noted that the City's 1991 estimated market value grew by 4.23%. *Before Legislative changes our tax capacity for collectible 1992 would have grown by 4.34%. Due to statutory changes in property classification percentages, the City will lose 6.63% of it's taxing authority from the prior year. 9 CIM AUG 9 August 8, 1991 Tax Capacity Impact Page 2 There are 3 primary reasons for this change. First, the most notable change is in the calculations of residential homestead taxes in 1992 under the revised 3 tier system. Demonstrated as follows: 1991 TAX CAPACITY 1st $68,000 of Value @ 1% Next $42,000 of Value @ 2% Over $110,000 of Value @ 3% ($140,000 House = $2,420) 1992 TAX CAPACITY 1st $72,000 of Value @ 1% Next $43,000 of Value @ 2% Over $115,000 of value @ 2.5% ($140,000 House = $2,205) 55% or 8,144 out of 14,755 single family homes are valued in excess of $110,000. This alone amounts to $1,750,000 loss in tax capacity. Second, commercial and industrial property in Plymouth is 48.3% of our tax base. The Legislature has dictated that the tax capacity calculation on commercial/industrial property be reduced over three years from 5.061% down to 4.95% and for collectible tax year 1992 down to 4.75%, a $1,000,000 loss in our tax capacity. Lastly, our loss to the Fiscal Disparities pool (contribution) is increasing from $12,525,000 to $13,673,000, another $1,148,000 tax capacity loss. These are the three major reasons that our tax capacity, even though we are experiencing market value growth, is being reduced. The Legislature has also increased our HACA (Homestead Credit) Aid to help offset some of our lost tax capacity. cc: Dale Hahn, Finance Director CIM AUG 9'911 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: August 8, 1991 TO: James G. Willis, City Manager 4 FROM: Scott Hovet, CAE, City Assessor SUBJECT: ABATEMENTS AND PROPERTY TAX APPEALS The increasing trend in property tax reduction being sought by taxpayers through the abatement (correction) or tax court petition filings are on the increase throughout Hennepin County. This trend is also being felt in Plymouth. Abatements are a property tax correction that is sought by property owners to reduce the amount of taxes owed for an improper classification (homestead) or a reduction in valuation. Court case tax petition growth is occurring at an alarming rate. Attached is a listing of each city in Hennepin County of the growth in court case appeals that have been filed. The City has 595 commercial, industrial and apartment properties. 119 tax court petitions have been filed against the City, most of these are commercial and industrial. The amount of property tax revenue loss that the City is experiencing is growing each year. In 1988 we lost approximately $10,000. In 1989 our loss was close to $25,000. Our loss of taxes from all causes (abatements, exempt filings, delinquent taxes, valuation reduction from tax court appeals) will amount to approximately $100,000 in 1991. I am expecting about $150,000 to be refunded during the 1992 budgetary year. The magnitude of this problem is requiring assessors to be prepared to perform a fee appraisal on every commercial, industrial and apartment property in the City should they go all the way to trial. This is consuming more and more of my time and is next to impossible as there are 595 commercial, industrial and apartment properties to be assessed each year on the assessment date (January 2). 0114 AUGG 9'10) 1 August 8, 1991 James G. Willis Page Two Market values on many of our larger commercial properties are declining during this so called recession. Some examples of this are as follows: POTENTIAL (FUTURE) COMPLEX NAME 1991 VALUE SALE PRICE TAX LOSS Park Place $22,000,000 $15,500,000 $ 35,000 Apartments (Foreclosure) Plymouth Place $ 5,505,000 $ 1,100,000 $ 34,600 Hotel Carlson Marketing $10,265,500 $ 9,000,000 $ 10,000 (CVN/Litton) Holiday Inn $ 4,420,000 $ 2,400,000 $ 15,900 (Foreclosure) Scanticon Minneapolis $18,232,000 $15,000,000 $ 25,400 ($40,000,000 (Foreclosure) Construction Cost) These five larger taxpayers represent a possible reduction in market value and ultimately property tax that could have an impact in the budgetary process for the City. All five of these properties have filed tax court petitions and I am currently in the income discovery stage. I will keep you informed of the status of our progress. I think we are experiencing the "peak" of appeals as commercial/industrial values are stabilizing. Also, we are addressing 2 and 3 assessment years at one time. I also feel most major properties that may have experienced financial trouble have already surfaced. Attached for your information are two articles dealing with the magnitude of property tax appeals. The article "Appeals are Appealing" is from Monday, August 5, Minnesota Real Estate Journal. The article "Minneapolis tax appeals likely to raise rates for all" is from the August 7 Star Tribune. These articles very graphically describe the nature of the problem. There is not all bad news. The 1990 Legislature passed a statute where the City may re -levy losses of property tax revenue the subsequent year. This means that property tax revenue lost to the City in one year may be recouped the following year. C11M, AUG 0/'91 PETITION GROWTH COURT CASE APPEALS 1986 to 1991 MUNIC 4 CITY PAYABLE 86 PAYABLE 87 PAYABLE 88 PAYABLE 89 PAYABLE 90 PAYABLE 91 ------------------------------------------------------------------------------------------ 2 LOU0MIrai1TON 95 166 238 278 238 235 22 BROOKLYN CENTER 24 26 38 35 56 86 48 BROi.•VL'YN PARK 16 16 21 26 35 86 50 CHAMPLIN 1 3 3 2 3 3 14 CHA;NHAS.SEN I 1 1 1 52 CORCORAN 1 3 1 1 3 54 CRYSTAL 4 14 10 9 to 18 5.6 DAYTON 1 1 4 4 2 1 59 DEEPHAVEN 1 2 2 5 4 3 61 EDEN PRAIRIE 37 66 57 76 94 143 24 EDINA :4 41 65 76 77 118 63 EXCELSIOR 9 13 4 1 3 28 COLI -EN VALLEY 16 23 44 34 49+ 68 65 GREENFIELD 2 1 1 G-1REE NW0:0' 1 1 2 HANO�YER L6 }7y 6B H3SSA i 1 1 3 01 "iF.K I NS 3 13 18 25 33 41 7 t INDErENLENC 2 1 6 2 A. 1 722 1.ON G LAKE 1 5 6 11 10 4 74 1^ R.• T T 76 MA"PL_ ,ROVE 7 8 15 1$ 26 2,} i? m*PL1: P1 Ai i L 79 rEIICINE LAKE f 1 1 1 1 1 60 MEDINA 2 � 2 3 3 6 43 M►T. AIFFT 3 5 5 5 3 5 1 �:� ?I,d,+�F1'LLI`� , . �-�U 464 534 `97 7'7 1105 3=1 M;,�:Y_Ts _ A 39 49 86 17p, tg =i _hK.H riHLi fi 1 1 4 -� `!I!NP PTgTA 3 4 7 7 - ,: ; - 54 i = 6 Esu �,L !+.'NL iG J! 3 35 50 �t 38 0R -0N0 6 6 $ 14 19 88 05:Eu 2 5 4 7 2 40 PLYMOUTH 13 28 49 89 67 119 42? RICHF ELD 15 36 44 4p5 4i' 7' 44 11O B INSDA'i-E 4 6 8 8 8 14 90 ROCKFORD 1 1 1 92 ROGERS 1 3 2 3 5 3 26 SHOREWOOD 3 3 3 4 5 9 17 SPRING PARK 1 8 5 5 6 7 94 ST. ANTHONY 1 2 4 4 3 4 95 ST. BONIFACIUS 1 3 2 3 2 46 ST. LOUIS PARK 41 46 65 72 92 143 97 TONKA BAY 1 3 3 6 6 0. 99 NAYZATA 7 4 15 22 16 23 15 WOODLAND 1 2 1 2 47 7871166=======1424=======1621=======1824=======2651 �`� %79VVc nine puns to move several of the old Stagecoach Museum facades _ (above) to his new antique mail in Uptown (below). are appealing TAXES CHALLENGED IN RECORD NUMBERS he property tax shuffle. It seems most everybody who owns com- mercial/industrial properties is doing it — ap- pealing what they pay in taxes. And what that comes down to is appealing the value of one's property, which counties use in their formula to determine taxes. Real estate attorney Win Rockwell, of Minneapolis-based Faegre & Benson, says he spends most of his time appealing property values determined by city and county assessors. So does attorney Amy Grady of Larkin Hoffman Daly & Lindgren Ltd., Bloomington. Appealing the value of one's commercial or industrial property becomes important in times of recession, say attorneys and property owners. And when it comes to trying to make a profit on commercial buildings, especially office buildings, right now may be the toughest time in a long time. "Over the past three or four years, there's been a steady erosion of net effective rent;' says Rockwell, who represents several large property owners in the Twin Cities. "The amount of money a landlord has at the end of the day, after collecting rent and paying ex- penses, has declined" That's why the number of tax appeals con- tinues to increase statewide, Rockwell and others say. buildings will have to be carefully dismantl- ed, transported, refurbished and re- assembled. Kline has hired St. Paul -based Restoration Technologies Inc. (RTI) as contractor. "It's going to be one very complex, detailed drawing and spec;' says John Koch, president of RTI. "The buildings are very, very fragile. They'll have to be very carefully taken apart and put together again" Furthermore, it will be a tight squeeze: "We only have a 12`6" ceiling to work with;' Koch says. The project, expected to get under way in early August, will take about four weeks, he says. Cobblestone Antiques, owned by Bill Brantner, was expected to open Aug. I (with a grand opening planned for mid- September). Cobblestone is moving from 210 Third Ave. N. in the downtown Warehouse District. The move allows Cobblestone to ex- pand from about 17,000 square feet to 22,000 square feet initially and possibly more later, says Barbara Schneider, one of Cobblestone's managers. Cobblestone subleases space to about 60 antique dealers, which are con- sidered high-quality. (The Stagecoach facades will only be in Kline's shop). The Kline family sold its Lake Street auto and truck dealership to Ray Eliot in 1988 but continued on next page Qv. J;3 continued from previous page Tfae increase ii appeals in Hennepin Coun- ty, the county with the highest total property value in the state, continues to rise at a stag- gering rate: • In Hennepin County in 1986, the number of people filing for an appeal of their property values was 787. For payable 1991, which is through May, 2,651 appeals were filed, a six- year increase of 232 percent — or more than triple. • From 1990 to 1991, the number of appeals filed in Hennepin County increased by 45 percent. • The number of appeals filed in the city of Minneapolis (1,105) in 1991 is more than were filed in all of Hennepin County six years ago. While some of the appeals mentioned above may be for residential properties, the majority are for commercial/industrial pro- perties and apartments, says Roy Ellison, director of assessing for the city of Minneapolis. The effect of the appeals, coupled with assessors' acknowledgment of the drop in vacancies and rents, is being felt. The value Ball Property in downtown Minneapolis is expected to drop by $500 million in 1991, says David Bernier, Minneapolis city assessor. Downtown contains about $3.5 billion worth 0(property, he says. With such a turnaround in 6W- - Mir ial real estate economy, and with more than 3 million square feet of new office space corn_ Ing on line this year in four new office towers, Rockwell says real estate attorneys could be Spending most of their time on tax appeals fo a long time. "For investors, I see a dark picture for a number of years;' Rockwell says. Will there be turnaround soon? "Certainly not in the next 12 to 18 months" he says. Grady, of Larkin Hoffman, has seen a dramatic increase in the number of property tax appeals she's working on. Last year, she worked on 20 appeal cases. This year, she has about 75. ill A huge majority wnot make it to the Minnesota Max Court, a three-judge body that determines whether a property has indeed been assessed at too high of a value. Only 60 to 80 cases went to trial last year in Hennepin County, where more than 1x600 appeals were filed. Instead of going to trial, property '-7 r owners usually settle with the c 6unry or local assessing body out of court. "Often, you do come up with a middle ground with the county" Grady says. 'And I'll tell my client if I think it's worth if for them to settle out of court. I'll tell them you can save this figure on your next year's taxes by settl- ing. That can save them money on court costs" In many cases, an assessing department does not have the time to examine each pro- perty and determine its value. Therefore, it will automatically increase a property's assessed value based on the increased values of other, similar properties. "A building owner will say, 'But that doesn't take into account our lost tenants and lower rents: " Grady says. Assessors say they usually like to look at sale prices of buildings and base market values on those transactions. But assessors such as Bernier say there aren't many sales these days, aside from deeds in lieu of foreclosure. "I represented a building that was sold for a price way under the assessed market value:' Grady says. "So it's difficult right now to say that sale Prices can determine market values.. For six years, Grady has successfully negotiated tax appeals for the owner of a Bloomington hotel — which she would not name. Six years ago, the value of the hotel was $14 million. Now, it's $9 million. The owner received a $96,000 refund check this year, she says. Robert T. Rudy, senior tax attorney for Hennepin County, says assessing used to be a fairly uniform practice. "Values would go up by a certain percentage every year; he says. "Now, it's much more complicated than that" Rockwell and Grady acknowledge assessors have difficult jobs. If assessors jump on the idea that values are dropping enormously and drop the market values of the Properties they assess, cities and counties could pay for it in the long run. That's because there's a one year lag bet- ween the time a property is assessed and the time the property owner pays the taxes. In May of this year, property owners paid taxes based on assessments determined in January Of 1990. "If the market turns around in 1993, pro- Perty owners will be paying taxes determin- ed by the market values in 1992:' Rudy says. "Then counties would be getting much less than the market value. This has to level off soon" According to Hennepin County Tax records, some of the larger, most well -know buildings in the state did not increase in vol ue from last year to this year. Here are some examples, according to Hennepin County records, of what can hap- pen when a property's assessed market value decreases, stays the same, and increases: • IDS Center. In 1991, the market value was $160 million and taxes paid were $9.07 million. Both the value and taxes paid were down from 1990, when the assessed value was $174 million and the taxes paid were $9.2 million. Officials of the co-owner, BCE Development Corp., confirm they appealed the market value to the county. Multifoods Tower. The assessed market value remained the same from 1990 to 1991, wt taxes increased. In 1991, taxes were $10.5 nillion, compared to $9.83 million a year tarlier. Norwest Center. The assessed market slue in 1991 is $157 million. Last year, it was ;W million. Taus, subsequently, increased rom $7.88 million in 1990, to $8.86 million vs year. Of course, there is an irony to the whole arae ofdevaluing properties. "When you reduce the market value of a roperty, you reduce the taxes the owner must BY,' Rockwell says. "As a result, you in - "ease income potential, which in turn in- cases the value of the property" —John Mugford .oi Pbanon, reacted with Oised over and over !hued on page 16A Changing dirty needles for read a newscast pretty well," he said clean ones and bleach distri- in a 1969 interview. "I'm not Mike bution — that would discour- Wallace, but I can do a pretty good age practices that promote interview." the spread of AIDS. Page 7A. Reasoner continued on page 16A Harry Reasoner's defeat in a Minneapolis City Council race - _ sent him on to bigger and — better things. Page 17A. Minneapolis tax appeals likely to raise rates for all By Jon Jeter Staff Writer When Minneapolis Mayor Don Fra- ser delivers his 1992 budget plan today, he will propose higher proper- ty taxes to plug a $20 million finan- cial hole, created in part by a quiet but effective revolt by city taxpayers. A growing number of homeowners and business owners are challenging 'the city's estimates of how much their properties are worth. And in many of those cases, city assessors have reduced the properties' market value, and consequently lowered the owners' tax bills. But those lower bills may also drain the city's treasury of Nearly S3.6 mil- lion next year, a loss that will be passed along to all Minneapolis tax- payers in the form of a tax increase. "The taxes we thought we were going to get aren't flowing into the coffers," said Council Majority Leader Steve Cramer. "It's going to take a larger tax rate to generate the same amount of revenue. This is just sort of a new phenomenon that we haven't had to deal with before." Budget Director Mark Wetmore said, "This is clearly the lowest collection rate we've seen in the city in 10 or 15 years." He and others speculate that the re - Taxes continued on page 13A A cease-fire in Croatia The Yugoslav presidency proclaimed a cease-fire in Croatia Tuesday, soon after Croatian officials said they were attacking to recover vast territory lost to Serbian rebels. The announcement made no mention of negotiations be- tween Serbian and Croatian leaders. Page 2A ��r ��rr+:�. • .-C w Al A ♦ nCn rfomic conditions. At that time, some skid, the Fed could move to bring the Star Tribune New York corresPon- d�scount rate, which has held at 5.5 dueticle. a Meyers contributed to. this pFtcent since it was last cut April 30, r.• r " Faxes Continued from page 1A cessionwhich has driven property peals) now, even on lower -valued , driven taxpay- homes," Ellison said. values down, has also ers to protest when they believe that assessors overestimated A umber et J value of their property. appeal options are open to property owners, including a simple request for assessors to reconsider their esti- mate and formal appeals filed with Hennepin County. IT* number of appeals has grown si�iificantly in the pas five from 350 in 1986 to 737 in 1990 to 1.105 so far this year, said Roy Elli- son, director of assessments. Most of those petitions have n flied by business owners, particularly tl'ibse hit hard by vacancies in apart- ment and . office buildings. Taxes on tlwse buildings are based largely on the amount of rental income that they can generate. -,on some of the major commercial office buildings you will see drops of millions of millions of dollars," said Rip Rapson, Fraser's top aide. "They can be enormous, and we lose a sig- nificant proportion of that." paid while commercial properties represent about 47 percent of the chi's tax revenues, homeowners ap- pour to have joined business owners in challenging their properties' mar- ket values. • We're getting more residential (aP- ane Pejsa, a Realtor in the Ken- wood neighborhood, said she advised two homeowners to ask assessors to reconsider their homes' marketvalh les. She declined to say how m the assessors reduced their estimates but said the owners' tax savings were "significant." One of the homeown- ers treated her and several neighbors to an `elegant" boat ride down the Mississippi River, she said, "just to say thank you." The issue is only a portion of Minne- apolis' fiscal woes, generally regarded by city officials as the worst in more than and a Si i million ut in state aid. - The shortfall means that a callfor higher taxes and cuts in city services are all but inevitablen ra er'ss bud- get speech today. State ws the city to increase its pro er '. tax levy by about 10 pe is doubtful that either Fraser or the City Council would endorse an in- crease of that magnitude. cteay ive August 7 SPECIAL 16 Wipes 7 6 X 7.5 IN. '91 s ^—gn int added he lasso me believed it was 4n ingredient in an INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota MEMO TO: Members Secondary School Facilities Task Force FROM: David R. Landswerk, Superintendent of S ho is DATE: August 1, 1991 SUBJECT: SURVEY INFORMATION (ATTACHED) As background for the interpretation of community survey results which Bill Morris presented to the Task Force on July 16, I'm sending you some graphics you might find interesting. Taken in conjunction with Bill's remarks, the executive summary, and Sailor article you received, it should prove helpful in rounding out the picture of where our community stands on key issues. Again, many thanks for all your help. We'll get together sometime after tax statements are out in 1992. 22-161 CIM AUG 9'91 m CIM AUG 9'91 CIM ALIG 9'91 Um AUG x'91 AU6 9'91 K c«s AUG 9'91 S-9 CIM AUG 9'91 77 O N m d =14 N Z u� ... c N N i • U) U i • uico o c J U) iN Q Qs c � N J .... ........................... ... o a }+ r C1 .O rm o �c CO O ........................ .... m CA m Q a co = a o eJo 0 c a c o O O O O O O O o 0 D CIM AUG 9'91 AUG 9'91 Nr d O L Cl)(D cc 0 0 r � Q U) ......... • memo C(z os L LN............ . ............ m U) < co . sow U) J v............... 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O O O Q C O 0 V O D • ciM AUG 9'91 CIM AUG 9'91 -' CIM AUG 9'91 • L U CID L C� 2 �j = N CIM AUG - 9'91 A = 9 U r 591 , 9 VI , circ AUG 9§91 MEN IMMOMMEN, IMMOMMEN 0 IMEMEN IMMEMEN, IMMOMMEN, 4m m db db 0 db 00 '1 01 �� � ''A N6G, al 1990 Census Report #1 HENNEPIN COUNTY POPULATION GROWTH & DISTRIBUTION July 1991 A Publication of: HENNEPIN COUNTY CENSUS ANALYSIS CENTER A Division of the Office of Planning & Development A-2308 Government Center Minneapolis, Minnesota 55487 :,,i„, NJG 9191 About HCCAC The Hennepin County Census Analysis Center (HCCAC) is a repository for census information about Hennepin County. Since 1980 the Center has been publishing census reports and providing special analyses to Hennepin County residents, businesspeople, government officials, and others who need to understand the changing face of Hennepin County. Census Reports As with past censuses, HCCAC is publishing a series of census reports. This is the first in the series. The remaining reports will be published as soon as possible after the data are made available by the Census Bureau. The reports will focus on census data at the minor civil division (city) level. The remain- ing reports in the series will include the following (anticipated publication dates are shown in parentheses after each). o Racial Characteristics (Summer 1991) o Age & Sex Distribution (Fall 1991) o Household Types & Living Arrangements (Winter 1991) o Income & Poverty Status (Spring 1992) o Housing Characteristics (Summer 1992) o Population Projections (Summer 1992) The bulletins may be purchased individually for $8 each or as a series for $56. Special Census Analyses HCCAC can also provide special analyses to those with special needs. to the past, HCCAC analysts have helped clients with a wide range of projects. These have included analyses of household size and education levels within owner -occupied housing valued over $80,000; ethnic origin of the Asian population, broken down by municipality and ability to speak English; and number of noninstitutionalized elderly below the poverty line in selected suburban cities. A wide range of other applications are also possible, including the relation of client data to census data and geo-location of client data. Most analyses, which are provided at cost to the requestor, can normally be completed within a few days. For estimates or more information, call us at the phone number below. For further information, contact: HCCAC Office of Planning & Development Government Center A-2308 Minneapolis, MN 55487-0238 Phone: (612) 348-7465 i lit AUG 9'91 POPULATION TRENDS 1860-1990 ' - 'MinM90 Hennepin Co 1,000, 1�IiaMtpoli *WK 00, H.nnepin Suburb: 10, {lop�nae trate) law 1970 IBRO IBRO 1900 1910 1920 1e30 IDW 1950 196D 49M 1990 Minneapolis 1860 2,564 Suburbs 10,285 Hennepin 12,849 Minnesota 172,023 1870 13,066 18,500 31,566 439,706 1880 46,887 20,126 67,013 780,773 1890 164,738 20,556 185,294 1,310,283 1900 202,718 25,622 228,340 1,751,394 1910 301,408 32,072 333,480 2,075,708 1920 380,582 34,837 415,419 2,387,125 1930 464,356 33,429 517,785 2,563,953 1940 492,370 76,529 568,899 2,792,300 1950 521,718 154,861 576,579 2,982,483 1960 482,870 359,982 842,852 3,413,864 1970 434,400 525,680 960,080 3,806,103 1980 370,951 570,460 941,411 4,077,148 1990 368,383 664,048 1,032,431 4,375,099 1990 CENSUS SNAPSHOT Hennepin County's population swelled during the '80s with the official count passing one million for the first time. Census results for 1990 show that the population jumped almost 10 percent from 941,411 in 1980 to 1,032,431 in 1990, the population equivalent of adding another Bloomington. Ari of the growth occurred in the County's suburbs with Minneapolis' population , finally stabilizing after 30 years of decline. This increase represents a reversal of the loss be- tween 1970 and 1980, when Hennepin lost about two percent of its population. THE HISTORICAL PERSPECTIVE Hennepin County's growth pattern contin- ues to diverge from Minnesota's population growth trend. Between 1860 and 1890 both the County and the state grew rapidly (9.3 percent annually for the County and 7 percent for the state). From 1890 to 1980 population growth slowed significantly, but Hennepin County's growth rate continued to exceed the state's. Population growth during the late 1800s was fueled by waves of immigrants settling here, but by the turn of the century migration had moderated, slowing the growth rate significantly. The early immigrants to Minnesota and Hennepin County, most of whom were from northern Europe, came for cheap and fertile land. Later, the development of the flour milling, logging, and mining indus- tries continued to attract settlers. Since the turn of the century, however, population changes in Minnesota and in Hennepin County have been affected more by births and deaths. Though now a much less significant factor, migration still affects trends in the County. Most of Hennepin's growth took place in Minneapolis until well into the 20th cen- tury. The non -Minneapolis portion of the county consisted largely of small farms, with the exception of the small growth centers of Hopkins and Robbinsdale. Min- neapolis' population continued to grow until it peaked in 1950 and then began a decline that lasted until the '80s. The popu- lation of Minneapolis now appears to have stabilized; the City lost less than 2,600 people (.7 percent) between 1980 and 1990. As the available land in Minneapolis was developed and became more expensive, the suburbs began to attract business and resi- dential development. The servicemen re- turning from World War H and the ready availability of GI housing loans ushered in an era of suburban development that began to meet the demand for housing that had been building throughout the war years. Population Growth & Distribution 1 x'91 'CT ssx N a 2,288,721 N MINNEAPOLIS ® REST OF HENNEPIN REST OF METRO The result—population in Hennepin's suburbs doubled and redoubled between 1940 and 1960. Suburban growth was fueled by a migration from Minneapolis made possible by a maturing freeway system that allowed easy commuting between the new residential areas in the suburbs and the central business district in Minneapolis. Though they developed primarily as bedroom communities for Minneapolis, the suburbs also began to develop their own commercial centers, such as the Bloomington strip along I-494 and the Southdale shopping mall. As these commercial areas grew and evolved into commuting destina- tions themselves, inter -suburban traffic began placing new demands on the area's transportation system. By the '70s the very high demand for suburban housing had abated somewhat, limiting suburban growth during that decade to less than one per- cent per year. In the '80s growth accelerated again as the baby boomers of the '40s and '50s began their own families, kicking off a baby "boomlet" that has continued into the '90s. To some extent, the pattern of development in Hennepin County has been a harbinger for the remainder of the seven -county metropolitan area. In terms of population dispersion, Hennepin is to the seven -county area what Minneapolis is to Hennepin. In 1960 Minneapolis was home to 55 percent of Hennepin County's population and 32 percent of the entire metro area. As suburban development has progressed over the past thirty years, Minneapolis' population has comprised less and less of Minnesota's, Hennepin's, and the metro area's population. Likewise, Hennepin's share of metro -area population, has declined from 56 percent in 1%0 to 45 percent in 1990. The pie charts at left, which show changes in population shares among metropolitan area counties since the 1960 census, illustrate how growth among the other metro counties has overshadowed growth in Hennepin County (the exception is Ramsey County, which because of its urban nature has not experienced the growth exhibited by the other metro counties). The rapid growth of the suburban/rural metro counties notwithstanding, Hennepin's growth 2 Hennepin County Census Report #1 CIP" AUG 9191 nevertheless accounted for a fourth of metro -area T- c( growth since 1960. In that same period, metro -area population growth has accounted for almost 80 percent of population growth statewide. Between 1980 and 1990 metro -area growth accounted for all of Minnesota's population growth, as the popula- tion outside of the metro area exhibited no growth for only the second time since 1860 and for the first time since the decade between 1940 and 1950. POPULATION DISTRIBUTION & DENSITY The progressive dispersion of the County's popu- lation is graphically captured in the series of maps at left. Each dot on the maps represents 100 people. The 1960 map shows the distinctly urban/ rural character of the Hennepin County of 30 years ago. Today, the ascendance of the suburbs in what used to be rural areas has made the picture much more diffused. The growth of Hennepin's suburbs has moved the County's center of population west and north. If you imagine Hennepin County as a plate on which residents are distributed by home address, the center of population is the point on which the plate balances. In 1960 the center of population was near the canoe rack at the north end of Lake of the Isles in Minneapolis. By 1990 the population center had shifted about two miles west/north- west to Turner's Crossroads and I-394 in St. Louis Park, near the site of the old Cooper Theater. That two-mile shift represents 7 percent of the County's width, a significant change in just 30 years. Not only has the population migrated westward in the past three decades, it has also dispersed somewhat. In 1960 two-thirds of Hennepin's population could be found within a 5.2 -mile radius of the population center point. By 1990 that figure had increased to 6.4 miles. Both circles and their associated center points are shown in the map at the top of the following page. Note that the 1960 circle includes only Minneapolis and the first -ring suburbs, while the 1990 circle extends to the eastern border of Wayzata and the northeast- ern corner of Eden Prairie and includes much of Minnetonka and Plymouth. Population Growth & Distribution — 3 cim, C%,JG 9,911 — C'� CENTERS OF POPULATION 1960 vs. 1990 POPULATION DENSITY 1960 vs. 1990 Iuru IF -1-A The graphic below left offers an alternative view of the County's changing population distribution. The two contour overlays depict population den- sity in 1960 and 1990. Population density is mea- sured in persons per square mile and reflects the concentration of population over a given land area. The 1960 contour clearly shows the extent to which Minneapolis once dominated Hennepin County's population "landscape." The 1990 con- tour illustrates how the landscape has begun to level, with the mountain in Minneapolis eroding and new peaks and ranges developing to the north and west. MUNICIPAL POPULATION CHANGE The distinguishing feature of the County's popula- tion change during the '80s was that Minneapolis' population remained level, while the suburbs grew by 94,000 (16 percent). Population counts for each Hennepin County municipality for each census since 1960 are detailed in the table on the next page. Recent growth in Hennepin County has been typical of American metropolitan development. The central city (Minneapolis) has matured as have the inner -ring suburbs of Crystal, Brooklyn Center, Golden Valley, Richfield, Robbinsdale, Edina, St. Anthony, and St. Louis Park. Of these, only St. Louis Park gained population during the '80s. The others remained stable. Yet these cities are not stagnant. Minneapolis, for example, continues to attract new jobs and re- mains the primary economic engine for the entire region. In addition, the population composition of Minneapolis and the inner -ring suburbs is chang- ing. The inner -ring suburbs lost population during the '70s due primarily to the aging of their popula- tions. As the children of the original residents matured and left home, household sizes dropped. Now, as their original settlers age into retirement and move on, these communities are beginning to "turn over" with younger families of child-bearing age beginning to move in. 4 Hennepin County Census Report #1 c� h AUG 9'91 MunicipaW 7960 7970 % Cha 1980 % Chg 1990 % Cha 34 -Yr Cha Bloomington 50,498 81,970 62% 81,831 0% 86,335 _ 6% 71% Brooklyn Center 24,356 35,173 44% 31,230 -11% 28,887 -8% 19% Brooklyn Park' 10,197 26,230 157% 43,332 65% 56,381 30% 453% Champlin' 2,093 4,704 125% 9,006 91% 16,849 87% 705% Chanhassen (part)'- 40 N/A 8 -80% 0 -100% N/A Corcoran 1,237 1,656 34% 4,252 157% 5,199 22% 320% Crystal 24,283 30,925 27% 25,543 -17% 23,788 -7% -2% Dayton (part)' 1,202 2,631 119% 4,000 529/6 4,392 10% 265% Deephaven' 3,286 3,853 17% 3,716 -4% 3,653 -20/6 11% Eden Prairie' 3,233 6,938 115% 16,263 134% 39,311 1429/6 1116% Edina' 30,482 44,046 44% 46,073 5% 46,070 0% 51% Excelsior 2,020 2,563 27% 2,523 -29/6 2,367 -616 17% Fort Snelling 898 624 -31% 223 -64% 97 -57% -89% Golden Valley 14,559 24,246 67% 22,775 -60/6 20,971 -8% 44% Greenfield 639 977 53% 1,391 42% 1,450 4% 127% Greenwood 520 587 13% 653 11% 614 -60/6 18% Hanover (part) 85 96 13% 248 158% 269 8% 216% Hassan 750 917 22% 1,766 93% 1,951 10% 160% Hopkins 11,370 13,428 18% 15,336 14% 16,534 8% 45% Independence 1,446 1,993 38% 2,640 32% 2,822 71% 95% Long Lake 996 1,506 51% 1,747 16% 1,984 14% 99% Loretto 271 340 25% 297 -13% 404 36% 49% Maple Grove' 2,213 6,275 184% 20,525 227% 38,736 89% 1650% Maple Plain 754 1,169 55% 1,421 22% 2,005 41% 166% Medicine Lake 323 446 38% 419 -6% 385 -8% 19% Medina 1,472 2,396 63% 2,623 9% 3,096 18% 110% Minneapolis 482,872 434,400 -10% 370,951 -15% 368,383 -1% -24% Minnetonka' 25,037 35,776 43% 38,683 8% 48,370 25% 93% Minnetonka Beach 544 586 8% 575 -2% 573 0% 5% Minnetrista' 2,211 2,878 30% 3,236 12% 3,439 6% 56% Mound' 5,440 7,572 39% 9,280 23% 9,634 4% 77% New Hope' 3,552 23,180 553% 23,087 0% 21,853 -5% 515% Orono' 5,643 6,787 20% 6,845 1% 7,285 616 29% Osseo' 2,104 2,908 38% 2,974 29/6 2,704 -9% 29% Plymouth 9,576 18,077 89% 31,615 75% 50,889 61% 431% Richfield 42,523 47,231 11% 37,851 -20% 35,710 -6% -16% Robbinsdale 16,381 16,845 3% 14,422 -14% 14,396 0% -12% Rockford (part) 43 162 277% 380 135% 440 16% 923% Rogers 378 544 44% 652 20% 698 7% 85% St. Anthony (part) 4,744 6,886 45% 5,619 -18% 5,278 -69/6 11% St. Bonifacius 576 685 19% 857 25% 1,180 38% 105% St. Louis Park 43,310 48,883 13% 42,931 -12% 43,787 2% 1% Shorewood 3,197 4,223 320/6 4,646 10% 5,917 27% 85% Spring Park 668 1,087 63% 1,465 35% 1,571 7% 135% Tonka Bay 1,204 1,397 16% 1,354 -3% 1,472 9% 22% Wayzata 3,219 3,700 15% 3,621 -2% 3,806 5% 18% Woodland 449 544 21% 526 -3% 496 -6% 10% COUNTY TOTAL 842,854 960,080 14% 941,411 -20/6 1,032,431 10% 22% ' Municipalities with boundary changes between 1960 and 1970 censuses. Populations shown are for 1990 boundaries. Population Growth 8 Distribution 5 Citi, AUG 9'91 �M[ v, The series of maps at left show the net growth of Hennepin County municipalities for the past three decades. The top three maps depict net growth in each decade, and the bottom map depicts net growth during the entire 30 -year period. Each dot represents an increase of 100 people. The munici- palities without dots are those that either lost population or remained stable. The '60-'70 map captures the end of the growth period for the first -ring suburbs and the begin- nings of growth in the second ring. The 70280 map shows the stabilizing of the first -ring suburbs and the continued growth of the second ring. The '80290 map shows the maturing of the second -ring suburbs as their growth accelerated. The '60-'90 map shows the general migration from Minneapo- lis and some of the older inner -ring suburbs to the newer, outlying growth areas. The new population centers of Eden Prairie, Maple Grove, and Plymouth (as well as suburbs in other metro -area counties) are to the '80s and '90s what Robbinsdale, Crystal, St. Louis Park, and Richfield were to the post -World War II era. They are experiencing the same in -migration of young families, in search of comparatively inexpensive land for their homes, good schools, and freedom from safety concerns. The migrants are further encouraged to move by the knowledge that, for now, the commuting trip is not too time-consum- ing (I-494 bisects each growth center community). With this influx has come a secondary wave of development and population growth as new businesses serve the newly formed neighbor- hoods, attracting employees, who in turn move into the community to be closer to work. The chart on the next page shows percentage population change between 1980 and 1990 for each Hennepin County municipality. The nature and substance of the population changes in Hennepin County's communities will be the subject of future HCCAC Census Reports, which will be published as data become available over the next few years. 6 Hennepin County Census Report #1 GIM AUG 9'91 Dayton (part) COUNTY TOTAL Tonka Bay Hanover (part) Hopkins Spring Park Rogers Minnetrists Bioominator Mound St. Louis Park Edina Robbinsdale Minnetonka Beach Minneapolis Deephaven New Hope Richfield Woodland Greenwood SL Anthony (part) Excelsior Crystal Brooklyn Center Golden Valley Medicine Lake Osseo Fort Snelling Chanhassen (part) -100% -50% 0% 50% 100% 150% Population Growth & Distribution 7 clP: NJG 9'9i CITY OF PLYMOUTH PLANNING COMMISSION MINUTES JULY 24, 1991 The Regular Meeting of the City of Plymouth Planning Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Commissioners Robert Beckers, Barb Stimson (arrived at 7:24 p.m.), Michael Stulberg, Scott Syverson, Michael Wigley, and Dennis Zylla. MEMBERS ABSENT: Chairman Richard Plufka STAFF PRESENT: Coordinator Charles Dillerud, City Engineer Dan Faulkner, and Planning Secretary Jackie Watson. *MTNIITFC Motion by Commissioner Zylla, seconded by Commissioner Wigley to approve the Planning Commission Minutes of July 10, 1991. Vote. 5 Ayes. MOTION carried. Acting Chairman Stulberg introduced the request of Deltak Corporation for a Site Plan and Conditional Use Permit Amendment for expansion to outside storage at 13330 -12th Avenue North. Acting Chairman Stulberg introduced Mr. John Nemec representing the petitioner. Mr. Nemec stated that he had problems with Item 26 and 27A of the Engineer's Memo and Condition No. 5 of the Staff Report. City Engineer Faulkner stated that the manhole just needed to be brought up to grade. Coordinator Dillerud stated that Condition 5 of the Staff Report is standard for all Conditional Use Permits regarding the Site Improvement Performance Agreement and guarantee. He said that a Site Improvement Performance Agreement will be drafted to ensure that site improvements are completed. The guarantee can be reduced or released as improvements are completed. MOTION TO APPROVE VOTE - MOTION CARRIED DELTAK CORP. (91052) It � AUG 91191 Planning Commission Minutes July 24, 1991 Page 128 Acting Chairman Stulberg opened the Public Hearing. The Public Hearing was closed as no one was present to speak on the issue. MOTION by Commissioner Zylla, seconded by Commissioner Beckers to recommend approval of the request by Deltak Corporation for a Site Plan and Conditional Use Permit Amendment for expansion to outside storage at 13330 -12th Avenue North subject to the conditions recommended in the staff report of July 10, 1991. Roll Call Vote. 5 Ayes. MOTION carried. —�-- \ C MOTION TO APPROVE VOTE - MOTION CARRIED Acting Stulberg introduced request of William LaTour for a WILLIAM LATOUR Preliminary Plat for 10 lots, Rezoning from FRD to R -1A, (91057) and Subdivision Code Variances for property located south of Greenwood School and west of County Road 101 (at approximately 35th Avenue North. Commissioner Zylla stepped down and removed himself from the discussion of this request. Coordinator Dillerud reviewed the July 10, 1991 Staff Report. Acting Chairman Stulberg introduced Mr. Bill LaTour, the petitioner. Mr. LaTour stated that agreed with July 10, 1991 Staff Report. Acting Chairman Stulberg opened the Public Hearing. The Public Hearing was closed as there was no one present to speak on the issue. MOTION by Acting Chairman Stulberg, seconded by MOTION TO APPROVE Commissioner Syverson to recommend approval of the request by William LaTour for a Preliminary Plat, Rezoning from FRD to R -1A and Subdivision Code Variances located south of Greenwood School and west of County Road 101 (at approximately 35th Avenue North extended) subject to all conditions in the July 10, 1991 Staff Report. Roll Call Vote. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED Commissioner Zylla returned to the table. Acting Chairman Stulberg introduced the request of Len LEN BUSCH ROSES Busch Roses for a Site Plan Amendment for construction of (91043) four additional green houses located north of Medina Road, west of County Road 101. Coordinator Dillerud reviewed the July 10, 1991 Staff Report. Gtr AUG OT 1 Planning Commission Minutes July 24, 1991 Page 129 Commissioner Zylla asked if the petitioner was in default of any conditions required from past approved applications. Coordinator Dillerud stated that Len Busch Roses has complied with all the conditions of the agreement. Commissioner Zylla asked if the next major screening project was due October 15, 1991. Coordinator Dillerud confirmed the date. Acting Chairman Stulberg introduced Mr. Pat Etzel representing the petitioner. Mr. Etzel stated that the screening will be done this year. Mr. Etzel stated that Len Busch Roses has been in business 25 years. He reviewed the lighting problems that went before the City Council and stated they have agreement with City for screening the greenhouses. Mr. Etzel stated this request is for the balance of original Site Plan and this request will complete the greenhouse expansion. Commissioner Wigley asked when the existing greenhouses would be screened. Mr. Etzel stated they met with the City Council and neighbors and simulated lighting with and without screening curtains several times. He said this test was viewed from the Amber Woods neighborhood. Mr. Etzel stated that four more houses will be screened in fall and four more will be screened the fall of 1992. This will bring the level of lighting back to 1985 levels. Mr. Etzel stated that the new greenhouses will automatically be screened. Acting Chairman introduced Mr. Bill Pritchard of Orrin Thompson Homes. Mr. Pritchard stated he was concerned with the glow on overcast nights from Amber Woods homes. He said that he recalled Len Busch Roses stating that the fabric being used for screening could be a problem. He asked Mr. Etzel if they are comfortable with the fabric. Mr. Etzel responded that there have been no problems with the fabric. Mr. Pritchard stated that the screening shields the roof and sides of the greenhouses but that the light emits from the ends of the greenhouses. He said pre -1985 conditions 00, AUG 9'91 Planning Commission Minutes \ C July 24, 1991 Page 130 were no light. He said the screening in place now is working. Acting Chairman Stulberg introduce Mr. Peter Pflaum of Lundgren Bros. Construction. Mr. Pflaum stated that he is concerned that the light can be seen from miles away. He stated that the high point of his property can see directly into the greenhouse site but will be screened by the Orrin Thompson development. Mr. Pflaum said there is no place in the country where a similar lighting situation occurs. He suggested that the Commissioners go to view this lighting before they vote on the request so they are aware of the situation which could cause a major lawsuit in the future. Acting Chairman Stulberg asked about the light emitting from the gables. Mr. Etzel stated that the gable ends would not be screened because the technology is not available. He said the berms will control the direct light from the gables and that the berm on the west will be supplemented with trees. Acting Chairman asked what future plans for Len Busch Roses are anticipated. Mr. Etzel responded that this application will complete the expansion of the greenhouses on this site because of the community concerns. Acting Chairman Stulberg asked if this expansion will support business growth for the next 10 years. Mr. Etzel responded that if more expansion is needed the business will expand elsewhere. MOTION by Commissioner Zylla, seconded by Commissioner Stulberg to recommend approval of the request by Len Busch Roses for a Site P1an.Amendment for construction of four additional green houses located north of Medina Road, west of County Road 101 subject to the conditions recommended in the staff report of July 10, 1991. Commissioner Zylla stated that even though he may not agree with some comments made here tonight he thinks the application is consistent with ordinance standards and it complies with the agreement made with the City Council. Commissioner Wigley asked if the Commissioners could make recommendations for additional conditions to be added to the Staff Report. Planning Commission Minutes July 24, 1991 Page 131 Acting Chairman Stulberg stated that recommendations can be made to the City Council. Coordinator Dillerud cautioned the Commissioners to be careful with recommendations which may conflict with the agreement without the benefit of the demonstrations of lighting witnessed by staff and the City Council. Commissioner Zylla stated Len Busch Roses is not in default of any conditions agreed to and should not be penalized. Commissioner Beckers stated that since the agreement has been made it cannot be changed by the Planning Commission. Roll Call Vote. 6 Ayes. MOTION carried unanimously. VOTE MOTION CARRIED Acting Chairman Stulberg introduced the request of Caliber CALIBER DEVELOPMENT Development Corporation for a Lot Division/Lot CORP. (91059) Consolidation and Variance for Cheshire Business Center located at 2600 Fernbrook Lane. Acting Chairman Stulberg waived the review of the July 10, 1991 Staff Report. Acting Chairman Stulberg introduced Mr. Gregg Dumonceaux representing the petitioner. Mr. Dumonceaux stated he is in agreement with the July 10, 1991 Staff Report. MOTION by Commissioner Wigley, seconded by Commissioner MOTION TO APPROVE Syverson to recommend approval of the request by Caliber Development Corporation for a Lot Division/Lot Consolidation, Amended Site Plan and Variance for Cheshire Business Center located at 2600 Fernbrook Lane, subject to all conditions listed in the July 10, 1991 Staff Report. Vote. 6 Ayes. MOTION carried unanimously. VOTE - MOTION CARRIED Acting Chairman Stulberg asked the Commissioners what PLANNED should be done regarding discussion on the Planned Unit UNIT DEVELOPMENTS Development issue. Commissioner Zylla asked that the discussion be delayed until Chairman Plufka is present since he is interested in the PUD issue. Acting Chairman Stulberg suggested that maybe a study session should be held so that the new Commissioners will be able to learn more about the subject. Commissioner Stimson stated that she would like to know what some of the current concerns are. Planning Commission Minutes July 24, 1991 Page 132 Coordinator Dillerud stated that increased density and lack of open space in the PUDs are some concerns. Coordinator Dillerud said that if small lots are approved, then some compensated open space should be given; some lots are as small as 10,000 square feet. Commissioner Zylla stated that some of the issues become so subjective. Bonus points are usually given and not needed because of the size of the lots. The lots keep shrinking. Coordinator Dillerud stated that sometimes open space is deeded to Homeowners Association and the buyer does not realize they are responsible to maintain the open space and they do not want to pay for the upkeep. He said open space then is not maintained and it looks unkept. Commissioner Stimson stated most single family detached home owners she has contact with dislike the Homeowner's Associations. Coordinator Dillerud stated that the PUD is a great tool if used properly. Acting Chairman Stulberg suggested that the PUD be eliminated and developers use conventional platting. He said that many developers buy the 40 acres required for a PUD and then try to get as many lots on the parcel as possible. Commissioner Zylla left the table at 8:08 p.m. Coordinator Dillerud explained that the thought was that the PUD would save the developer money which would trickle down to cheaper costs to the buyer, but it never has. Commissioner Beckers stated he would like staff to prepare some charts showing the benefits and disadvantages of the PUD, and what tools can be used to get to the key objectives. Coordinator Dillerud stated that a liaison is needed for the PRAC Board and asked for a volunteer. Commissioner Syverson stated he could be interested and would let the Commissioners know at the next meeting. The meeting adjourned at 8:30 p.m. t°'"� AUG 9'9� 4R t Saturday/June 15/1991 /Star Tdbune HUD finds rents soaring; `' #axpayers likely to get bill Washington Post Washington, D.C. The Department of Housing and Ur- ban Development reports rents still are soaring nationwide. HUD's findings, in a new national report on fair -market rents, could have widespread implications, cost- ing American taxpayers substantially more money and potentially pushing up rents. It also could give subsidized renters more choices of places to live, including luxury apartment complex- es in some neighborhoods, and could result in an unexpected windfall for landlords who house those renters. At issue are HUD's published fair - market rent levels for markets na- tionwide, which are used to deter- mine how much is appropriate to pay private landlords who participate in the federal rental -assistance program known as Section 8, a housing pro- gram that costs about $10.5 billion annually. Under the program, after fair -market rents are set, eligible families pay 30 percent of their income toward the monthly rent and the government pays the rest. Thus, as the rent levels increase, the amount paid by taxpay- ers usually also rises. If these new levels are approved by HUD after it considers public com- ments — and it appears likely the levels will be approved — taxpayers will pay significantly higher rents to the landlords who participate in the program. But the program's rising costs may further jeopardize the chances for housing assistance for the thousands of families on waiting lists to get help from the federal government. In most areas, it is now virtually impos- sible to get federal housing assistance unless it was obtained years ago. Given the extent of the need, some housing experts have questioned whether the HUD rent levels should be so high in many communities. While cities nationwide have report- ed high vacancy rates and falling rents, HUD decreased the fair -mar- ket rent levels in only two cities, Phoenix and Pittsburgh. "It illustrates that (HUD's) system is lousy," said Tom van der Yoort, a federal budget consulatant and for- mer Senate appropriations subcom- mittee staffer who worked closely with then -Sen. William Proxmire, D- Wis. "You're housing one family at $1,000 a month instead of two fam- ilies at $500 each." The increases in fair -market rent lev- els could also be a bonania for land- lords who will be able to gethigher rents from low-income subsidized renters than they would be able to get from moderate -income people rely- ing only on their own earnings to pay their housing bills. "It sounds like a landlord's field day," said Gordon Cavanaugh, gen- eral counsel to the Council of Large Public Housing Associations. But at least one landlord said hous- ing the very poor is more costly than it was in the past because of escalat- ing crime, excessive federal bureau- cracy and the aging of the 1960s -era buildings that were built to house low-income tenants. "Maybe we need a sharper instrument" to measure rents "as we enter more volatile times," said Conrad Egan, executive vice president of the National Hous- ing Partnership, the nation's largest landlord. HUD's fair -market rent calculations have caused considerable controver- sy in recent years, although generally critics have complained that the agency has set the levels too low, particularly for large and costly met- ropolitan areas. When fair -market rents are too low, housing specialists say, the housing vouchers or certificates given to sub- sidized renters by federal officials to secure a place to live become worth- less because landlords don't want to participate in the program. "People get a certificate and it's like Confed- erate money," Cavanaugh said. The central problem, it appears, is the lag between HUD's market sur- veys and its publication of new fair - market rent levels. In the past, the American Housing Survey was known as the Annual Housing Survey and was done each year, but it was renamed and con- verted into a once -every -four -years process to save money during the 1980s. um AUG 9'91 'Aly- 1-1212- 9 5t. Paul considers ordinance targeting absentee landlords By Anthony L.onetree Staff Writer It was a rowdy summer on St. Paul's Lawson Av. two years ago, as longtime residents sought to quiet drunken neighbors who hurled beer bottles at each other and rocks at cars outside the local VFW hall. Police were called when the seem- ingly nonstop partying in a duplex led to injuries and other damage, but residents said the duplex's owner also should be contacted to clamp down on his troublesome tenants. He also might want to make a few needed repairs, they said. But finding the landlord wasn't easy. Real estate records had to be researched, and neighbors learned that the duplex owner was more inclined to dodge their calls than to answer their complaints. This summer, the St. Paul City Council is considering an ordi- nance that would make it easier for police, housing inspectors and block club leaders to find and pressure evasive landlords. It is pats of a package of ordinances Landlords continued on page 5B aimed dlords continued from page 1B at improving dilapidated city orders filed by the city. housing. The package includes a rewritten city "nuisance ordinance" to allow for immediate orders forcing landlords to repair or demolish deteriorated -buildings. Currently, the city must wait a year before taking action. "This is a major statement for neigh- borhood stabilization," said City Council Member Janice Reitman, who helped guide the 40 -member panel that wrote the ordinances. "We Iwill no longer tolerate nuisance twildings." Reitman said the ordinances have the added benefit of not costing the city any money and of being spon- sored by a broad-based group repre- senting city residents, tenants, rental - property owners and housing and law enforcement officials. The group, called the 3PR (Property Rights, Property Responsibilities, Property Remedies) Committee, was designed to strengthen and clarify city housing laws, in turn easing en- forcement for inspectors and the Ramsey County Housing Court. Minneapolis, St. Paul and suburban officials have used a variety of tactics ,to remove blight and to punish slum- lords. Last September, the Minne- apolis City Council passed a law that requires landlords to license their property and holds them responsible for their tenants' unruly behavior. St. Paul enacted a nuisance ordi- nance four years ago, giving it the power to force building owners to repair or demolish vacant, decaying structures. The program resulted in the removal or the renovation and reuse of 628 vacant buildings through 1990, said Charles Votel; supervisor of nuisance building enforcement for the St. Paul Division of Public Health. The new ordinances proposed in St. Paul not only would remove the yearlong wait built into that law, but also would require landlords to: ■ Post a printed or typewritten no - Lice at the front door or another area that can be viewed from outside the building, giving the names and ad- dresses of the building owner and manager. 8 Present the same information, plus a, phone number for 24-hour service, to the tenants occupying their units. ■ Walk through the duplex or apart- ment with the tenant, documenting the condition of the unit on a new "rental housing disclosure form" be- ing developed by housing officials. The tour and disclosure form would be required for people who rent sin- gle-family homes orduplexes. People who own buildings with three or more units must disclose the status of their certificates of occupancy and allow tenants to examine any work Failure to heed the ordinances would be a misdemeanor, Reitman said. Jenny Anderson, a Lawson Av, block club leader, said that while she be- lieves the ordinances should speed the time it takes block clubs and neighbors to contact absentee land- lords, she has some concerns about whether the package is strong enough. She would like St. Paul to enact the Minneapolis ordinance, which had made it the landlord's responsibility to see that tenants "conduct them- selves in such a manner as not to cause the premises to be disorderly." A landlord's license can be revoked or suspended after three incidents of disorderly behavior, according to the ordinance. "Now that this is going into effect in Minneapolis, I am afraid that a lot of bad renters will flock over to St. Paul," Anderson said last week. However, Reitman said, St. Paul's proposed ordinances should provide enough protections for tenants and flexibility for the city to pressure ne- glectful landlords. She also said it was important to avoid extra costs in a tight budget year. Minneapolis is expected to spend $400,000 a year to administer its program. The requirement to post the names of owners and managers of rental properties is expected to help block clubs and housing code officials, who currently must use the more cumber- some method of checking tax rec- ords. Often, that search can be frus- trating, leading to faceless corpora- tions and people who claim to have sold their buildings, officials say. "It can be a bureaucratic nightmare," Reitman said. The proposed ordi- nance would require new owners to post their names and addresses at the building within 10 days of the pur- chase. Jim Sorbel, director of government relations for the Minnesota Multi Housing Association, representing owners, managers and builders of rental housing, said the ordinance goes beyond state law by requiring that the notice be seen from outside the building. "I would suspect that most owners are providing that infor- mation already," he said. Sorbel, who is a 3PR Committee member, said he's had some philo- sophical differences with other members, but that the process used and the ordinances created have been fair. Reitman said the committee will continue to fine-tune housing laws. "If we do not do things to give power and punch to the ordinances in the books, we will lose everything," she said. "'I AUG 9'91 Aging suburbs battle neighborhood decay, growing housing woes By Norman Draper Staff Writer This is the part of town where the old homes and hardscrabble yards are bunched. It's where some places are so small it's hard to imagine how anyone can live in them. It's where a rundown house, cracked, chipped and peeling, is hidden behind a thick- et of unkempt trees and shrubbery. This is not an urban story. It's a story set miles from downtown Minneapolis and St. Paul, in east Bloomington, the heart of suburbia. The specter of neighborhood decay is one the central cities have faced for a long time. But the notion of a suburb fraying rapidly and dangerously at the edges from old age is a relatively recent one. cities." In Bloomington, about 12,000 homes — close to half the city's total — were built before 1950. In some in- ner -ring suburbs, South St. Paul, for instance, the percentage of old homes is higher — more than a quarter of the homes there were built before 1939. Even farther out, in developing sub- urbs such as Brooklyn Park, Apple Valley and Eagan, the parts of the communities developed earliest are showing signs of doddering old age. That's a major concern of suburban governments for several reasons. As a community's housing begins to wear down, the property loses value and property tax revenues to the city drop. Blight can spread like a virus. Soon, the inevitable happens. The city gets a reputation as an undesir- able place to live, and prospective home buyers begin to look elsewhere. Actual numbers of rundown homes and apartment buildings in the sub- urbs are relatively small. In some suburbs, it's a matter of a few dozen it's easier to identify neighborhoods where such properties are concentrat- ed. It's a problem that has galvanized many suburbs into action. Through low-interest home -improvement Housing continued on page 5B /�`SlwrTribune/Monday/July 22/1991 Housing continued from page 1B aoans, outright purchase of dilapidat- ed homes and tougher housing in- spection ordinances, most suburbs are working hard to reverse the blighting process. Many think they have made substan- tial progress in staving off decay. But with so many homes entering old age at the same time, it's sometimes tough to tell whether a counity is making true progress, barely holding its own, or falling further behind as the years go by. In Bloomington, housing rehabilita- tion programs have been in place since the mid -'70s. Even so, a 1989 survey prepared by the city's Hous- ing and Redevelopment Authority found that the number of deteriorat- ing homes had more than doubled since 1978. That finding "came as kind of a shock to us," Boardman said. The 1989 survey sounded some danger signals. It noted that the number of low-income households with serious home -maintenance problems was probably growing, and that while most Bloomington homes are consid- ered to be in "average' condition, those homes are showing some signs of deterioration. Bloomington' spends about $600,000 annually to upgrade city housing and neighborhoods, but it's not enough, Boardman said. About 5200,000 more is needed to keep up with the need, he said. The news of the growing suburban housing problem is no revelation to South St. Paul. The city has been using state and federal housing funds to rehabilitate housing since .1975, said Branna Lindell, city housing and urban development executive direc- tor. A lot of that activity is concentrated in the south-central portion of the city, where more homes are showing outer signs of wear and possibly seri- ous problems within. Houses "that didn't look bad five years ago" are now starting to show their age, Lin- dell said. Like many other cities, South St. Paul makes low-interest loans avail- able to homeowners who want to repair their own. Like some, it tries to buy the worst properties, raze them and build anew on the site. But funding has diminished since the late '70s. As a result, Lindell said, . 5B ,.we still haven't got ahead of the game." In Brooklyn Park, the concern is large apartment buildings, many of which were built in the 1960s and Ips. In some of those buildings, such much-needed maintenance as the in- stallation of new roofs and boilers has been put off, allowing some de- cay to set in. Also, some apartment complexes no longer screen appli- cants, increasing the chances of prob- lem tenants, Datsko said. As the building quality has fallen, along with the number of prospective renters metro -wide, the vacancy rates in Brooklyn Park have headed the opposite direction. Vacancy rates in some Brooklyn Park complexes are near 30 percent — far higher than the metro average, Datsko said. The fear is that prospective apart- ment dwellers who might have be- come future homeowners are now forsaking Brooklyn Park for other communities with better apartment buildings. "If people hear that there are prob- lem apartments, they sometimes gen- eralize to think that all the city's housing is in bad shape," Datsko said. Two years ago, the city hired a building inspector who would con- centrate exclusively on apartments, he said. Another one will be hired this fall. In late 1989, Bloomington officials decided to focus much of their energy on a single neighborhood rather than scattered sites. The neighborhood, selected because of its high percentage of substandard homes and low-income families, is directly south of Kennedy High School in east Bloomington, and comprises about 16 square blocks and 180 homes. It is a patchwork of homes that are in good, average and bad shape. The city has repaved most of the streets within the area, and has worked with residents to figure out what they want most in the way of improvements. That turned out to be low-interest loans. About 10 home- owners have applied for the loans, Boardman said. By the end of the year, as many as three dozen homes in the neighborhood are expected to undergo some type of improvement. CIM U, "If there's one neighbor who's essen- "Quite frankly, there hasn't been tially a slob, it starts affecting the much of a perception that the sub- neighborhood to either side of the urbs have these problems," said property," said Jerrold Boardman, a Donna Datsko, Brooklyn Park senior Bloomington Housing and Redevel- planne;` "It's always been the central opment administrator. "And then if you get enough of those across the '/ P homes or a few apartment buildings city, then you start to see the quality scattered throughout the city. In oth- of the neighborhoods going down." ers — Bloomington, Brooklyn Park and South St. Paul, for example — Soon, the inevitable happens. The city gets a reputation as an undesir- able place to live, and prospective home buyers begin to look elsewhere. Actual numbers of rundown homes and apartment buildings in the sub- urbs are relatively small. In some suburbs, it's a matter of a few dozen it's easier to identify neighborhoods where such properties are concentrat- ed. It's a problem that has galvanized many suburbs into action. Through low-interest home -improvement Housing continued on page 5B /�`SlwrTribune/Monday/July 22/1991 Housing continued from page 1B aoans, outright purchase of dilapidat- ed homes and tougher housing in- spection ordinances, most suburbs are working hard to reverse the blighting process. Many think they have made substan- tial progress in staving off decay. But with so many homes entering old age at the same time, it's sometimes tough to tell whether a counity is making true progress, barely holding its own, or falling further behind as the years go by. In Bloomington, housing rehabilita- tion programs have been in place since the mid -'70s. Even so, a 1989 survey prepared by the city's Hous- ing and Redevelopment Authority found that the number of deteriorat- ing homes had more than doubled since 1978. That finding "came as kind of a shock to us," Boardman said. The 1989 survey sounded some danger signals. It noted that the number of low-income households with serious home -maintenance problems was probably growing, and that while most Bloomington homes are consid- ered to be in "average' condition, those homes are showing some signs of deterioration. Bloomington' spends about $600,000 annually to upgrade city housing and neighborhoods, but it's not enough, Boardman said. About 5200,000 more is needed to keep up with the need, he said. The news of the growing suburban housing problem is no revelation to South St. Paul. The city has been using state and federal housing funds to rehabilitate housing since .1975, said Branna Lindell, city housing and urban development executive direc- tor. A lot of that activity is concentrated in the south-central portion of the city, where more homes are showing outer signs of wear and possibly seri- ous problems within. Houses "that didn't look bad five years ago" are now starting to show their age, Lin- dell said. Like many other cities, South St. Paul makes low-interest loans avail- able to homeowners who want to repair their own. Like some, it tries to buy the worst properties, raze them and build anew on the site. But funding has diminished since the late '70s. As a result, Lindell said, . 5B ,.we still haven't got ahead of the game." In Brooklyn Park, the concern is large apartment buildings, many of which were built in the 1960s and Ips. In some of those buildings, such much-needed maintenance as the in- stallation of new roofs and boilers has been put off, allowing some de- cay to set in. Also, some apartment complexes no longer screen appli- cants, increasing the chances of prob- lem tenants, Datsko said. As the building quality has fallen, along with the number of prospective renters metro -wide, the vacancy rates in Brooklyn Park have headed the opposite direction. Vacancy rates in some Brooklyn Park complexes are near 30 percent — far higher than the metro average, Datsko said. The fear is that prospective apart- ment dwellers who might have be- come future homeowners are now forsaking Brooklyn Park for other communities with better apartment buildings. "If people hear that there are prob- lem apartments, they sometimes gen- eralize to think that all the city's housing is in bad shape," Datsko said. Two years ago, the city hired a building inspector who would con- centrate exclusively on apartments, he said. Another one will be hired this fall. In late 1989, Bloomington officials decided to focus much of their energy on a single neighborhood rather than scattered sites. The neighborhood, selected because of its high percentage of substandard homes and low-income families, is directly south of Kennedy High School in east Bloomington, and comprises about 16 square blocks and 180 homes. It is a patchwork of homes that are in good, average and bad shape. The city has repaved most of the streets within the area, and has worked with residents to figure out what they want most in the way of improvements. That turned out to be low-interest loans. About 10 home- owners have applied for the loans, Boardman said. By the end of the year, as many as three dozen homes in the neighborhood are expected to undergo some type of improvement. CIM U, -7- �o `if Controlling sprawl by controlling taxes 5*T Though perhaps inadvertent, Minnesota's 1991 tax law may give the biggest boost in almost 20 years to efforts to rein in the Twin Cities area's urban sprawl. The City Council of Lakeville — one of the fastest- growing suburbs — recently imposed a year-long moratorium on platting land for new residential development. The reason, said council members, was that the new law's ban on levying additional taxes for new homes will prevent city services from growing with the population. The ban on new platting — the process of dividing land into lots — won't stop Lakeville's growth. It's only temporary, and the Dakota County commu- nity currently has a six-year supply of previously platted lots available to builders. But the moratorium represents a significant policy shift for a city that once seemed hell-bent for growth. And several other municipalities on the leading edge of urban development — most with far smaller inventories of platted land — may take similar action. Not since the gasoline shortages of the early 1970s has anything shown greater poten- tial for slowing urban expansion. Like the fuel crisis, the tax -law crisis may ease and lose most of its initial sprawl -discouraging impact. But in the meantime the law should accelerate a trend already underway among cities like Lakeville to subject development proposals to tougher anal- ysis of their fiscal impact on the local tax base and demand for public services. And that should have a beneficial sprawl -controlling effect of its own. A main purpose of the 1991 tax law was to hold the line on excessive local government spending. But nothing puts more of a strain on public resources, or is more wasteful of them, than the haphazard growth that constitutes urban sprawl. If Minnesota's new tax policy also has the side effect of controlling that sprawl, it will fulfill its purpose beyond anything its sponsors could have hoped for. 0l1V 9'9 i 7- � --L--, CUSTOMER SERVICE LINE August 2, 1991 CONNIE MARTINEC, 18910 27TH AVENUE NORTH, 476-7009 PROBLEM: Caller received a bill from Central Curb Company for $10 for painting her address numbers on the curb. She did not authorize the work and wondered if the City had contracted with this company and if she was obligated to pay it. SOLUTION: City Engineer Dan Faulkner called Ms. Friday afternoon. He explained that the contract with the Central Curb Company. that while he is not a lawyer, he would she would not be obligated to pay for a she did not request. Martinec on City did not He also noted suspect that service which "'4 AUC 9'91 CUSTOMER SERVICE LINE August 5, 1991 DENNIS FEMRACK, 559-1785, EXT 2668 PROBLEM: Caller has noted that somebody is piling rocks and boulders on the west side of Northwest Boulevard near Medicine Lake. He has two concerns. They are: 1. Does this constitute illegal dumping and is this site becoming a dumping ground for area residents; and 2. He would like permission to take some of the boulders and use them for landscaping. SOLUTION: Have a CSO investigate the site to determine if it is on City right-of-way or private property and evaluate to see if this constitutes dumping. CIM AW 9,9 1 vyf e CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: August 6, 1991 TO: Steve Correll, Support Services Supervisor FROM: Helen LaFav, eCommunications Coordinator SUBJECT: CALL ON CUSTOMER SERVICE LINE l F�- MOF .01L4 10 Denni Femrack, 559-1785, ext. 2668, called the 24 -Hour Customer Service Line to inquire about some possible illegal dumping of boulders and rocks on the west side of Northwest Boulevard near Medicine Lake. Would you please have Warren investigate this. It seems we would first have to determine if the property is privately owned or if it is City right-of-way and then look at the question of whether this is illegal dumping. Also note that Mr. Femrack is interested in obtaining permission to take some of the boulders and use them for landscaping. Would you please have Warren advise him as to whether or not this is an acceptable request, or if he will have to discuss this with the property owner in the event that it is a privately owned property. Please advise me of action taken on this by Wednesday, August 14. HL:kec cc: James G. Willis, City Manager S.F. 8/15/91 �u� a o P civti f- V' 0111a 9'9 1 r I", AUG P'91 ic 3�06 xs I", AUG P'91 "'IfAUG 9 91 C of, C: • C4 C CO1: � 0C ClId AUG 9'91 MINNEAPOLIS POLICE DEPARTMENT Community Services Bureau 217 South Third Street Minneapolis Minnesota 55401-2112 (612) 673-3015 JOHN T. LAUX CHIEF OF POLICE Chief Dick Carlquist Plymouth Police Department 3400 Plymouth Blvd Plymouth MN 55447 Dear Chief Carlquist: August 7, 1991 ainneapolis city of takes On behalf of myself and the Minneapolis Police Department Community Services Bureau I would like to extend our warmest thanks for the assistance some of your department's police reserve officers offered to our department for this year's National Night Out Youth Kickoff Dance. With over 600 teenagers in attendance from almost all of the Twin City metro area communities the assistance with security was greatly appreciated. Furthermore, it offered an opportunity for these teenagers to interact with members of the law enforcement community in a very positive environment. Rest assured that the officers present from your department represented your department in only the most favorable light. The reserve officers in attendance from your department were Jeff Gottstein and Greg Rutherford. Please do us the favor of thanking them again for US. If we can ever be of any assistance to your department I hope that you will not hesitate to call me. Thank you again. Sincerely, Lt. Shirleen Hoffman Community Services Bureau Minneapolis Police Department SH/msb ...12) 673-2157 C*1 MG 9 91 _z CITY OF August 5, 1991 PLYMOUTH+ SUBJECT: INFORMATION ON PLYMOUTH JAYCEES MEMBERSHIP OPPORTUNITY Dear City Employees: Plymouth has many civic organizations that promote volunteerism. The Lions, Optimists, Rotary, Civic League, Historical Society, Woman of Today and Newcomers all do good work in our community. In addition, Plymouth also has a relatively new group that you may not be aware of -- the Plymouth Jaycees. The Jaycees recently asked that I share some information about their organization and let you know that they are seeking new members. The group meets at the City Center the first Thursday of the month at 7 p.m. Basically, the Jaycees initiate three types of projects: Community Development - Programs or projects run by the chapter for the direct benefit of the community. Individual Development - Self-help programs aimed at increasing the personal skills of individual Jaycees. Management Development - Management Techniques and officers' training to improve individual management skills. Just within the past month, the Jaycees have volunteered at Music in Plymouth, had a guest speaker who discussed self improvement and worked at a bicycle safety seminar for local children. As you can see, they make a valuable contribution to our city by committing time and energy to all types of community projects. They also help their members grow professionally. I encourage of you to consider joining the Jaycees. If you would like to learn more, call Char at 550-1744 or Martin at 550-0767. If you would like more information about other civic groups, pickup a handout at the front counter. Sincerely, Kim M. Bergman Mayor c'M AUG 9'9 1 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 T -\\AC- (6 August 5, 1991 CITY C PUMOUTR Ms. Amy Meyer 4660 Trenton Circle Plymouth, MN 55442 SUBJECT: REQUEST FOR "FOUR-WAY" STOP AT TRENTON CIRCLE AND 45TH AVENUE Dear Ms. Meyer: I am responding to your July 29, 1991 letter to me and carbon copied to Kim Bergman, Richard Carlquist, Jim Thomson, Jim Willis, and Fred Moore. As you correctly indicate, we have spoken over the past year or so concerning speeding traffic on 46th/45th Avenue and I have indicated that stop signs are not the proper means to control traffic speed. We have also spoken about the sight distance problem in the northeast quadrant of the easternmost intersection of Trenton Circle with 45th Avenue. We had talked about the possibility of regrading the front yard of that residential lot to provide for better sight distance for southbound and westbound traffic at that intersection. As your letter now indicates, you are requesting that stop signs be installed for eastbound and westbound traffic on 46th/45th Avenue at either intersection of Trenton Circle. While I would continue to agree that there is limited sight distance 'at the eastern intersection of Trenton Circle and 45th Avenue, I would not support stopping 46th/45th Avenue at either intersection of Trenton Circle to control speeding traffic. All residents that live along Trenton Circle have the option of using the western intersection of Trenton Circle and 46th Avenue to avoid the limited sight distance at the eastern intersection. In addition as I have previously indicated, 46th/45th Avenue is a designated collector street in the City's approved Thoroughfare Guide Plan which means it is designed to carry through traffic in this area. Placing a stop sign along this stretch of collector street is contrary to the City's network of moving traffic efficiently throughout the city. You also correctly mention that the City has constructed a public trail along the south side of 46th/45th Avenue last summer between Zachary Lane and Nathan Lane. This trail was constructed as part of the City's approved city-wide trail plan. While this trail may encourage pedestrian and bike traffic, it is once again part of the City's overall plan to provide a means for this type of movement throughout the city. CPO, AUC 9'9 1 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 -T.= \-\ c'— Ms. Amy Meyer August 5, 1991 Page Two So what is the answer to these concerns and potential problems. The real and/or perceived problem of speeding traffic in residential areas is one I hear about continually throughout the city. Traffic enforcement is one means of addressing this problem as you indicate in your letter, but the officer's time is limited as we are all aware. Perhaps a city-wide awareness campaign addressing the problem of residential speeders may have an impact on this city-wide and metro -wide problem. One option that you have per the City's policy on stop sign installations is to petition the City Council for a stop sign when the City Engineer recommends against the requested installation. Enclosed you will find a copy of the City's policy along with a copy of map plats showing the lots within 500 feet of the two intersections in question. As the policy indicates, you will need to obtain the signatures of at least 70Z of the residents within 500 feet of either of the intersections requested for an "All -Way" stop. I am also enclosing a petition that would be acceptable for your use in collecting the necessary signatures. If you have any further questions or need any clarification, please don't hesitate to contact me at 550-5071. Sincerely, Daniel L. Faulkner, P.E. City Engineer DLF:kh enclosures cc: Fred G. Moore, Director of Public Works Kim Bergman, Mayor Richard Carlquist, Director of Public Safety Jim Thomson, City Attorney Jim Willis, City Manager ;:►th' AUG 9'91 Mr. Peter Solinger President League of Minnesota Cities 183 University Avenue East St. Paul, MN 55101 Dear Pete: Last evening the City Council reviewed the matter of their continued participation in various organizations including the League of Minnesota Cities. At the conclusion of their discussion, they asked that I share with you, and through you the Board, their concern with respect to the League's dues structure. The League dues from Plymouth are projected to increase to $16,327 effective September 1, 1991 from $11,883 the previous year. This represents an increase of 37%. While I know that this increase was largely a result of the change in the City's population during the past decade, Councilmembers felt that it was too large under any circumstances, particularly this year. Next years' dues are anticipated to increase about 5% to $17,143. The Council believes that the League should examine its dues structure to better reflect a balance between the cost of providing its services to the individual member cities and the dues collected from those cities. The current dues structure for many of the smaller municipalities comes no way close to covering the cost of servicing those cities. The Council believes that a better balance point between the smaller and larger cities needs to be found with respect to the levying of dues. The Council believes the issue here involves equity as well as fiscal responsibility. They recognize the need for the League to develop a reasonable and rational dues structure, but believe that the current structure substantially discriminates against growing communities, as well as cities with larger populations which do not put a substantial additional workload upon the League or its staff to justify a differential in dues. The "dues shock" to growing communities should be specifically addressed. Perhaps the League could consider using annual population estimates of the statb or metropolitan council, as appropriate, to reduce the dramatic "dues shock" we are experiencing. C- 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 ` Mr. Peter Solinger August 8, 1991 Page 2 We would appreciate hearing from you after you and the board have had an opportunity to review this matter. Yours truly, G. Willis (Cnes Manager ec cc: Don Slater, Executive Director Mayor & City Council (".4 AUG 9'91 Mrs. Pat Raskob 2562 Holy Name Drive Wayzata, MN 55391 Dear Mrs. Raskob: Thank you for your letter of July 1, which we received today. I am sorry that the first letter apparently was lost in the mail. The Comprehensive Sanitary Sewer Plan for the City of Plymouth does not contemplate sanitary sewer service to any property in Medina, except for the Holy Name Church in accordance with an agreement approved in 1977. The Bridlewood and Churchill Farm plats are, in effect, the "end of the line" of sanitary sewer service for the western portion of Plymouth served by the Northwest trunk interceptor sewer. In order to consider extending sanitary sewer beyond the municipal boundary, it would be necessary for your community to request that our City Council ammend the Comprehensive Sewer Plan to accommodate serving a portion of Medina. That is a formal process which requires the engineers of both communities working together to determine whether or not it is feasible to extend the sanitary sewer into Medina. Part of,that feasibility depends on natural drainage. Whether or not your 60 acre farm would encompass all or part of the land which the engineers might deem to be appropriate for inclusion in Plymouth sanitary sewer system would be examined. The study would also involve determining the availability of sanitary sewer capacity in the sanitary sewer lines previously constructed. In the final analysis, the City Council will need to review and ultimately approve any change in the sanitary sewer plan for Plymouth. The Medina City Council would also be required to amend their plan. In turn, any amendment to either City's Sanitary Sewer Plan will have to be reviewed and approved by the Metropolitan Waste Control Commission and the Metropolitan Council before it would become effective. til;; 9,9i 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 550-5000 Mrs. Pat Raskob August 8, 1991 Page 2 If I can be of further assistance to you, please feel free to call me at 550-5011. Yours truly, (Ja4ies G. Willis City Manager JW: icec cc: Mayor & City Council Fred Moore, Public Works Director City of Medina Mr. & Mrs. R.J. Raskob 2295 Holy Name Drive Wayzata, MN 55391 CIAO ALIG 9 "c ; August 8, 1991 Maple Grove, MN 55369 CITY OF PLYMOUTR :i�- �a 1p-� SUBJECT: COMMUNITY MEDIATION PROPOSAL CONCERNING NUISANCE COMPLAINT AT 16910 COUNTY ROAD 47 Dear Mr. I have not heard from you since I corresponded with you on July 25th. As you recall, I suggested that community mediation is a possibility to address the above subject matter. Yesterday and today, I had occasion to talk to Dean Amsbaugh. I discussed the subject of community mediation with him, and whether he would be agreeable. In this morning's telephone conversation he stated that he has talked to several of his neighbors that have homes closest to his property. In one of the conversations he did mention community mediation. Mr. Amsbaugh was encouraged by that neighbor's remarks that it would be a good idea to go ahead with that type of process. The bottom line is simply that Mr. Amsbaugh is willing to participate with other neighbors in this type of forum. Please let me know your interest by August 15th. If I do not hear from you by that time, I will assume that you are not interested. I will then contact the names of the persons on the petition that I have and see if any or all would like to resolve this problem by mediation. Sincerely, Richard J. Carlq ist Public Safety Director Plymouth Police Department RJC/sb cc: James G. Willis - City Manager Mayor Kim M. Bergman City Councilmembers Jon Elam - City Administrator, City of Maple Grove Blair Tremere - Community Development Director C'M AUG 9'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 I August 7, 1991 CITY OF PLVMOUTI+ Pamela K. Soderquist Property Manager Stuart Management Corporation 300 Shepard Park Office Center 2177 Youngman Avenue St. Paul, MN 55116-3048 SUBJECT: COMPLAINT REGARDING POLICE OFFICER RESPONSE TO REPORTED CRIMES AT SUMMER PLACE AND SUMMER CREEK APARTMENTS Dear Ms. Soderquist: I am sorry that you have such a poor impression of Plymouth police officers who have responded to crimes occurring at Summer Place and Summer Creek Apartments. I have referred your letter to Lieutenant Tom Saba, who is in charge of our Internal Affairs investigations. He will be in touch. Also, I made a copy of your letter for the Mayor. I am not sure how much firsthand knowledge that you have regarding the police officers who have taken reports and/or the alleged suspects. For instance, did you talk with the officers in person? Lieutenant Saba will keep me abreast of his findings in that regard. The types of crimes occurring at your apartment buildings is also happening all over Plymouth and other suburbs. Underground garages in particular appear to be target areas for criminals who find easy pickings in the vehicles. Recently, I had our Community Relations Officer talk with residents of Summer Place on Saturday, July 20, 1991 on the subject of crime prevention. Only 20 persons showed up. When one considers that you have over 200 apartment units, that is not a good indication of widespread concern among your residents. At any one time, there are an average of five police officers assigned to districts in Plymouth. The City is 35 square miles, and over 50,000 population. With these limited resources, the only effective way that we can work is to have citizen involvement. We must work together. In short, we are unable to provide any ongoing surveillance to your properties when we have a duty to the rest of the citizens and property owners in Plymouth. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 M"hr AJO 9'91 S v-\ � Ms. Pamela K. Soderquist August 7, 1991 Page 2 Thank you for bringing this matter to my attention. I am concerned whenever our officers are perceived as rude and uncaring. Sincerely, Richard J Carlquist Public Safety Director Plymouth Police Department RJC/sb cc: James G. Willis - City Manager Lt. Tom Saba Mayor Kim M. Bergman Councilmembers cilli AUG . - \'A Dear Chief Carlquist: This letter is a formal complaint about the Plymouth Police Department. As the Managing Agent for two apartment communities in Plymouth, we are extremely upset with the indifference your patrol officers have displayed on the recent theft and vandalism incidents in our underground parking areas. The first break-ins exposed our residents to rude and uninterested police officers who did not thoroughly investigate the crime. Additional protection was requested and denied. Communication was nonexistent. Upon the second break-in by the same perpetrators, the same attitude was conveyed to our residents and on-site employees. Over twenty cars have been vandalized, and two have been stolen. We have been told by sources in the Police Department that the group of young adults committing these crimes may not only not be prosecuted, but may also receive a reward for giving information on the Stewart case. In the meantime, they continue to commit crimes to our building! As large taxpaying entities, SummerPlace and SummerCreek Apartments demand that the Plymouth Police Department protect our residents from this group of individuals who are causing serious damage and financial loss. We have taken many steps to have our residents help protect themselves from further incidents, but if we can only expect rude, uncaring and unresponsive protection from our local police, we will contact the Mayor for further assistance. Thank you for your immediate attention to this matter. Sincerely yours, UART MANAGEMENT CORPORATION Kill �MZ& Pamela K. Soderquist Property Manager ejb ltrcar.115 CIM ALG 9'91 Stuart Corporation r 300 Shepard Park Office Center • - 2177 Youngman Avenue St. Paul, Minnesota 551163045 F (612) 6913-0302 FAX (612) 695-0417 r August 5, 1991 ( Mr. Richard Carlquist Chief of Police City of Plymouth 3400 Plymouth Boulevard i Plymouth, Minnesota 55447 Dear Chief Carlquist: This letter is a formal complaint about the Plymouth Police Department. As the Managing Agent for two apartment communities in Plymouth, we are extremely upset with the indifference your patrol officers have displayed on the recent theft and vandalism incidents in our underground parking areas. The first break-ins exposed our residents to rude and uninterested police officers who did not thoroughly investigate the crime. Additional protection was requested and denied. Communication was nonexistent. Upon the second break-in by the same perpetrators, the same attitude was conveyed to our residents and on-site employees. Over twenty cars have been vandalized, and two have been stolen. We have been told by sources in the Police Department that the group of young adults committing these crimes may not only not be prosecuted, but may also receive a reward for giving information on the Stewart case. In the meantime, they continue to commit crimes to our building! As large taxpaying entities, SummerPlace and SummerCreek Apartments demand that the Plymouth Police Department protect our residents from this group of individuals who are causing serious damage and financial loss. We have taken many steps to have our residents help protect themselves from further incidents, but if we can only expect rude, uncaring and unresponsive protection from our local police, we will contact the Mayor for further assistance. Thank you for your immediate attention to this matter. Sincerely yours, UART MANAGEMENT CORPORATION Kill �MZ& Pamela K. Soderquist Property Manager ejb ltrcar.115 CIM ALG 9'91 Mr. Darrell Gonyea BLUE AND GOLD COMPANY c/o Gonyea Land Co. 9100 West Bloomington Freeway Minneapolis, MN 55432 SUBJECT: NORTH CENTRAL TRUNK SEWER CITY PROJECT NO. 015 Dear Mr. Gonyea: I am responding to your August 1, 1991 letter to me and following up on our subsequent telephone conversations regarding the Phase I and Phase II completion dates of our trunk sewer project. As we discussed, the City is bound by the terms of the contract between the City and our contractor, Glendale, Inc. The City would have the option of terminating the contract and getting a different contractor to complete the work if we felt that work was not proceeding in accordance with the contract document. As we can both appreciate, this would be a time consuming process and would not resolve anyone's concerns. It is my understanding that at the weekly construction meeting held on August 5, an acceptable solution was agreed upon by all effected parties. I am attaching a copy of the minutes of that meeting prepared by our engineer. John Leno of your company was in attendance at that meeting. As part of the terms of the mutually agreed upon solution, the City would need an extension to the temporary construction easements from Blue and Gold Company which would be effective until November 1, 1991. We appreciate your cooperation as we continue to construct the necessary utilities to serve this growing area of Plymouth. If you have any further concerns or questions, please do not hesitate to contact me. Thank you. Sincerely, n, �mes G. Willis �ty Manager JGW:kh cc: Fred G. Moore, Director of Public Works Daniel L. Faulkner, City Engineer CIM Q;jG 9'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 SCHOELL & MAOSON, INC. ENGINEERS • SURVEYORS • PLANNERS _ ---, SOIL TESTING • ENVIRONMENTAL SERVICES 105BO WAYZATA BOULEVARO • MINNETONKA, MN 55343-5482-; :•`>\ [612] 546-7601 FAX [612) 546-9065 i.' �� ? AUG n - -i ' „` �+• � � ;- -- August 5, 1991. Mr. James Willis, City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Subject: North Central Trunk Sanitary Sewer, City Project 015 Dear Mr. Willis: This letter responds to Blue and Gold Company's August 1, 1991, letter, as written by Darrel Gonyea, regarding the delays in completing the trunk sewer construction through their development. We wish to assure you that this matter has been receiving our attention and the attention of your engineering staff for some period of time - long before Mr. Gonyea's letter. We have been continually reminding the City's contractor that they are behind schedule and those delays have a serious impact and damage to the City and Blue and Gold Company. The issues of project scheduling and completion of the work through Blue and Gold Company's site have been discussed with Glendale Contracting, Inc., the City's contractor, since the pre - construction meeting. Nine weekly construction meetings have been held since June 3rd which were attended by representatives of the City, Schoell & Madson, Inc., Glendale, and Blue and Gold Company. In addition, the following special meetings were held: July 15 - 9:30 a.m., meeting at City Hall with City staff. Blue and Gold, Schoell & Madson, Inc. (Weekly construction meeting followed at 1:00 p.m.) July 16 - On-site meeting with Glendale, Blue and Gold Company, Weidema (Blue and Gold's contractor) and Schoell & Madson, Inc. AFFIRMATIVE ACTION 0 EQUAL OPPORTUNITY EMPLOYER Vh, AM 9'91 SCHOELL & MADSON, iNc. Mr. James Willis -2- August 5, 1991 July 18 - On-site meeting with Blue and Gold, Schoell & Madson, Inc. and Glendale. July 30 - 1:30 p.m. meeting at project trailer with Glendale and Schoell & Madson. 4:00 meting at City Hall with City staff, Blue and Gold, and Schoell & Madson, Inc. The project schedule and compliance with completion dates were discussed at each weekly meeting and were the focus of the special meetings. Minutes of the weekly meetings and of the July 30th special meetings are attached. The Phase 1 portion of the Blue and Gold Company site which was to be completed July 1, 1991, is just being completed. The Phase 2 portion, which was to have been completed August 1, 1991, will be completed by August 20th, according to Glendale's most recent schedule. Glendale was notified verbally at meetings and in writing of their non-compliance with the project completion dates. Our attached July 15, 1991 letter alerts them that the liquidated damages provision of $500.00 per day will be enforced. We have received an August 2, 1991 letter from Glendale in which they request completion time extensions. We will review the request and discuss it with the City staff. We had originally recommended to Blue and Gold Company that they attempt to negotiate a contract with Glendale, the City's contractor, for the grading and construction of the improvements on their site. We felt this would allow for some efficiencies in the construction and would eliminate the problem of coordination between two contractors. Mr. Gonyea requests in his letter that the City authorize Glendale or another contractor to hire the necessary equipment and manpower to complete the work. Based on the Contract Documents (Article 6 of General Conditions), the Contractor is solely responsible for the means, methods, techniques, sequences and procedures of construction, and the Owner and Engineer, therefore, cannot control the means, methods, etc. The Owner may terminate the contract if, among other reasons, the Contractor persistently fails to perform the work in accordance with the Contract Documents including, but not limited to, failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere to the progress schedule (Article 15 of General Conditions). Terminating the contract and getting a different contractor to complete the work, however, is a time consuming process which will not resolve the concerns of Blue and Gold Company. GIM AUG 9 'g 1 SCHOELL & MADSON, INC. Mr. James Willis -3- August 5, 1991 In summary, the City staff and Schoell & Madson, Inc. are aware of Blue and Gold Company's concerns and are attempting to get Glendale Contracting to complete the work as soon as possible. We would be happy to meet with you to address any other questions or concerns you may have. Very truly yours, SCHOELL & MADSON, INC. Kenneth Adolf, P.E. Project Manager KEA/cj encl. cc: Mr. Fred Moore Mr. Dan Faulkner Mr. Dan Campbell