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Home My WebLink AboutCouncil Information Memorandum 09-27-1991IV F PUMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM September 27, 1991 UPCOMING MEETINGS AND EVENTS.... 1. CITY COUNCIL MEETING SCHEDULE FOR OCTOBER: OCTOBER 7 7:00 P.M. REGULAR COUNCIL MEETING City Council Chambers OCTOBER 21 6:30 P.M. PLYMOUTH FORUM City Council Chambers 7:00 P.M. REGULAR COUNCIL MEETING City Council Chambers -------------------------------------------------------- 2. MEETING WITH NORTHWEST BOULEVARD RESIDENTS -- Monday, September 30, 7:00 p.m. A second meeting with residents to review the proposed landscaping plan for Northwest Boulevard between 56th Avenue and 54th Avenue will be held in the City Council chambers. A copy of the letter inviting residents to attend is attached. (M-2) 3. LEAGUE OF MINNESOTA CITIES REGIONAL MEETING -- Monday, September 30, 2:30 p.m. The League of Minnesota Cities' regional meeting will be hosted by the City of Lakeville at Brackett's Crossing Country Club, 17976 Judicial Road, invitation attached. (M-3) 4. TWINWEST POLITICAL AWARENESS SERIES -- Wednesday, October 2, 5:00 P.M. Members of the TwinWest Political Awareness group will hold a reception for legislators, county commissioners, city council and school boards members at French Regional Park. A postcard notice from the Chamber is attached. If you plan to attend, please contact Laurie on Monday, September 30. (M-4) 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATION MEMORANDUM September 27, 1991 Page 2 5. PLYMOUTH CIVIC LEAGUE RECOGNITION LUNCHEON -- Tuesday, October 8. The Plymouth Civic League will host a luncheon at the Radisson Conference Center (formerly Scanticon) to recognize contributors to the 1991 Music in Plymouth program. A copy of the invitation is attached. If you desire to attend, please let Laurie know by October 3. (M-5) 6. MEETING CALENDARS -- City Council calendars for September and October are attached. Also attached are City Center calendars for September - December. (M-6) FOR YOUR INFORMATION..... 1. REDISTRICTING -- The Council was previously advised that the deadline for completing reprecincting was November 3, 1991. The Minnesota Court of Appeals has suspended this deadline until further order of the court. The Court will decide whether to accept or revise the district boundaries established by the legislature. Because city precinct boundaries cannot cross legislative district boundary lines, the Council should not proceed with official adoption of new precinct boundaries until a court decision is made. We have drafted proposed new precinct boundaries based on the redistricting plan adopted by the legislature for your review. Attached are the following: 1) A copy of the proposed precinct map; 2) The number of eligible voters by proposed precinct based on the 1990 census data; 3) A map reflecting the U.S. census data by area of the city; and 4) The current precinct map; 5) Information from the Secretary of State's office on the redistricting process. We're providing this redistricting proposal for Council comment prior to formal consideration of the matter. In the event that the Court revises the legislative district boundaries, we would revise this proposal. Please retain these maps for future use. 2. MAIL BALLOT ELECTION REPORT -- The attached report on the administrative aspects of the recent Mail Ballot election was prepared by Laurie Rauenhorst to be shared with other City Clerks. The report contains cost information requested by councilmembers, and may contain other statistics of interest to the Council. The election cost totalled $32,014, or $2.29 per voter for the 13,982 voters returning ballots. CITY COUNCIL INFORMATION MEMORANDUM September 27, 1991 Page 3 3. PROPOSAL PLYMOUTH COMMUNITY LIBRARY -- Attorney Bob Lindahl was in contact with Judge Kevin Burke's clerk, Thursday, regarding the Court's order with respect to the quick take of the Cavanaugh parcel. The Judge has not yet signed the order, but was told that it was to be signed within the next day or two. As soon as I have received the official document with respect to this matter, I will advise the Council. 4. EURASIAN WATER MILFOIL - MEDICINE LAKE -- Attached is a memorandum from Eric Blank on the identification of additional milfoil on the east side of Medicine Lake. (I-4) 5. TASK FORCE FOR OUTDOOR TRASH CONTAINER SCREEN - MEMBERS APPOINTED -- At a September 4 Council Meeting, the Council appointed three members to the task force with direction that the staff select representatives from the remaining groups invited to have representatives on the task force. That task has now been completed. The members of the task force are as follows: Greg Dumonceaux - Caliber Development, Edward Albro, Howard Gangstead, Richard Hollerud, Walter Schuelke, Gregg Tarara, Jill Wightman, John Weller, Jeff Crees - Browning-Ferris Industries, Vince Driessen - Ryan Construction Co. 6. NORTHWEST BOULEVARD ALIGNMENT ISSUE -- Attached for Councilmembers is a letter and supporting materials from Fred Moore to Cecil Strauss of the DNR, responding to concerns raised in her May 20 letter. Fred and the staff have spent a considerable amount of time with me on this issue, along with our consultants, in an effort to develop a fair and balanced response to the issues raised by the DNR. The DNR has plans to hold a public meeting on the impacts of the AD and AE alignments. Copies of Fred Moore's letter, including attachments, are being sent to four of the area residents who have been active in expressing neighborhood concern with respect to this alignment issue. 7. DEVELOPMENT SIGNAGE -- On Friday, September 27, development signs were placed at the following locations: 1. Southeast corner of 36th Avenue North and Kilmer Lane (91017). Richard Koepp is requesting approval on a Conditional Use Permit for a U -Haul rental and outside storage of rental vehicles. 2. Northeast corner of 7th Avenue North at Harbor lane (90093). Carlson Real Estate Companies has requested approval of a Preliminary Plan/Plat for a 30 -lot and one outlot subdivision; rezoning of a portion of the site from the FRD (Future Restricted Development) to R-2 (Low Density Multiple Residence) District; and from R-lA (Low Density Single Family Residential) CITY COUNCIL INFORMATION MEMORANDUM September 27, 1991 Page 4 District to R-2 (Low Density Multiple Residence) District; and, variance from the Zoning Ordinance required minimum lot width at the minimum required building setback; and variance from the Subdivision Ordinance requirement for a minimum 30 -foot rear lot line. These requests will be heard by the Planning Commission at their Wednesday, October 9 meeting. 8. PLYMOUTH METROLINK -- On Wednesday, October 2, an Eighth anniversary celebration is planned for Metrolink riders. Hot cider, pop and cookies will be served at both park and ride lots. Attached is the flyer being distributed to riders on the event. (I-8) 9. METROLINK RIDERSHIP -- July and August ridership statistics for the Plymouth Metrolink transit system are attached. (I-9) 10. MINUTES• a. Planning Commission, September 11, 1991. (I -10a) b. Park and Recreation Advisory Commission, September 12, 1991 (I -10b) c. Summary of Northwest Hennepin Human Services Council Executive Board meeting. (I -10c) d. Elm Creek Watershed Management Commission, August 14, 1991. (I -10d) 11. MINNEHAHA CREEK WATERSHED DISTRICT - Attached is a copy of the Annual Report of the Minnehaha Creek Watershed District for 1990. (I-11) 12. NEWS ARTICLE -- "Boom County, Bust Budget," appeared in the September 25, 1991 Wall Street Journal. 13. CORRESPONDENCE: a. Letter from Marlys Jacobs, 6367 Lawndale Lane, to Mayor Bergman, commenting on bow -and -arrow deer hunting and traffic concerns on County Road 47. (I - 13a) b. Letter from Suzanne and John Coyne, 5515 Sycamore Lane, concerning the proposed landscaping plan for Northwest Boulevard from 56th Avenue to 54th Avenue. (I -13b) c. Letter to Senator Dave Durenberger, from City Manager, requesting support to reform the Superfund statute to protect local governments from liability. (I -13c) CITY COUNCIL INFORMATION MEMORANDUM September 27, 1991 Page 5 d. Letters to the Bass Lake Improvement Association, and Gleason Lake Homeowners Association, from Bob Pemberton, Risk Management Coordinator, regarding the DNR permit for aeration devices. (I -13d) e. Letter from Craig Freeman, responding to City Manager, regarding the 1991 Street Reconstruction Program. Fred Moore and I have scheduled a meeting with Craig to review his concerns and the City's long range street reconstruction program. (I -13e) f. Letter from Ellen Olsen, 1506 Weston Lane, thanking Mayor Bergman for the opportunity to address the Council regarding a drainage concern. (I -13f) g. Memo from Bob Zitur to City Manager on various subjects. (I -13g) h. Letter from Lee Brown, Police Commissioner - City of New York and President - International Association of Chiefs of Police to Senator Joseph Biden. This letter encourages Senator Biden to delete the, "Police Officers Bill of Rights," from national crime legislation. This legislation, information regarding which has previously been provided to the Council, is being actively supported by our own Congressman Jim Ramstad. Congressman Ramstad continues to believe that police officers need special protection not available to other citizens. (I -13h) i. Letter from Thomas Hoben, Rider, Bennett, Egan & Arundel, to Mayor Bergman, regarding the conditional use permit application for Maas Motors, Inc. (I -13i) j. Letter of appreciation form Dennis Lacina, Minnesota Driver and Vehicle Service Division, for the use of the City Center conference room for a Deputy Registrar review school. (I -13j) k. Letter to Vivian Starr, President, Lake Camelot Homeowners Association, from David Price, attorney representing Keith Harstad, in response to inquiries made by homeowners in the Lake Camelot Estates area. (I -13k) 1. Letter to Richard Zedjlik, REDEVICO, Inc., from James Bjorgan, regarding the status of the Parkside Apartments fence installation and replacement of an evergreen tree. (I-131) James G. Willis City Manager PIN Mr. and Mrs. FirstName LastName Address SUBJECT: CONSTRUCTION OF NORTHWEST BOULEVARD 56TH TO 54TH AVENUES CITY PROJECT NO. 106 Dear Mr. and Mrs. LastName: You were previously invited to a meeting on August 12, 1991 to provide your ideas regarding the proposed landscaping plan for Northwest Boulevard between 56th and 54th Avenues. The City's consulting engineer and landscape architect has used suggestions from the residents in attendance at that meeting to prepare the attached schematics for a landscaping plan. We want you and your neighbors to review this proposed plan to confirm if it meets your expectations, and as we agreed, we want to schedule another meeting with you prior to the plan being submitted to the City Council. You are invited to a meeting at 7:00 p.m. on Monday, September 30, to provide us your views on the attached landscaping plan. The meeting will be held at the Plymouth City Center, 3400 Plymouth Boulevard. A cost estimate for the trees, shrubs, and fence as indicated in the plan is also attached. If you have any questions regarding this meeting, please contact me at 550- 5011. Thank you. Sincerely, James G. Willis City Manager JGW:kh enclosure cc: Mayor and City Council Fred Moore, Director of Public Works ciM SEP 2 7 '91 elm W 2C'�A 3400 PLYMOUTH BOULEVARD. PLYMOUI H. MINNESOTA 55447. TELEPHONE (612) 550-5000 1/PIN/Mr./and/Mrs./FirstName/LastName/Address ////The attached letter was sent September 13, 1991 to the following list of people 1/03-118-22-41-0082/ Mr./and/Mrs./Michael/Dering/ 13035 56th Avenue No. Plymouth, MN 55442 1/03-118-22-44-0012/ Mr.///Eber/Lusty/ 5530 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0011/ Mr./and/Mrs./Dennis/White/ 5525 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0010/ Mr.///John/Coyne/ 5515 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0009/ Mr./and/Mrs./Michael/Beckman/ 5505 Sycamore Lane No. Plymouth, MN 55442 1/03-118-22-44-0026/ Mr.///Kraig/Kutz/ 13005 55th Avenue No. Plymouth, MN 55442 1/10-118-22-11-0004/ Mr./and/Mrs./Douglas/Becker/ 5405 Sycamore Lane No. Plymouth, MN 55442 1/10-118-22-11-0005/ Mr./and/Mrs./Vincent/Schultz/ 5415 Sycamore Lane No. Plymouth, MN 55442 1/10-118-22-11-0006/ Mr.///Richard/Buretta/ 5425 Sycamore Lane No. Plymouth, MN 55442 1/10-118-22-11-0022/ Mr./and/Mrs./Alan/Hubbell/ 12935 54th Avenue No. Plymouth, MN 55442 CIM SEP 2 7 '91 '21 SRI ice•: Q W LL CL a rW ¢U 02 2U U ciM SEP 27 CSM SEP 20'91 ■, 'N -aA-HjjS �hhl � '! cc § $ () 2! / ` a LU ■» a < {\ •!� 2 \ ) 0, LU 2! uj �� § !4 0/ � / � | •. ( � k@• ) ' L {; /k j ?{ I I � � � I | �-3A,_ k Qm SEP 27'1 ] CIM SEIP2§'1 i� ( � .2 NORTHWEST BOULEVARD PLYMOUTH CITY PROJECT NO. 106 54TH AVENUE NORTH AREA COST ESTIMATE FOR LANDSCAPE AND FENCE PLAN INCLUDING 28 PERCENT ADDITIVE FOR ENGINEERING, ADMINISTRATION AND CONSTRUCTION INSPECTION: PLANTINGS $ 13,000 WOOD FENCE $ 15,100 BRICK COLUMNS $ 7.100 TOTAL $ 35,200 SSTRGAR-ROSCOE-FAUSCKRF.A...W,0N INC CONSULTING ENGINEERS ■ ayM ■ SMCnntAL ■ t'AWNG ■ LAND SUrfMRS Suite 150, One Carlson Parkway North Minneapolis, Minnesota 55447 612/475-0010 FAX 612/475.2429 SRF No. 0901468 September 12, 1991 )-A\-'z ciM SEP 27 '91 CIM SEP 20'91 NORTHWEST BOULEVARD PLYMOUTH CITY PROJECT NO. 106 55TH AVENUE NORTH AREA COST ESTIMATE FOR LANDSCAPE AND FENCE PLAN INCLUDING 28 PERCENT ADDITIVE FOR ENGINEERING, ADMINISTRATION AND CONSTRUCTION INSPECTION: PLANTINGS $ 12,700 WOOD FENCE $ 16,300 BRICK COLUMNS $ 8.500 TOTAL $ 37,500 SSTRGAR-ROSCOE-FAUSCH,RFTLANSPOKWM INC - CONSULTING CONSULTING ENGINEERS ■ Q'YM ■ SMCWRAL ■ PAMNC ■ LAND SURVMRS Suite 150, One Catison Parkway North Minneapolis, Minnesota SS447 612/475-0010 FAX 612/475.2429 SRF No. 0901468 September 12, 1991 h. Z2 - cIM SEP 27'91 CIM SEP 2 0 '91 August 27, 1991 Dear City Official: M. 3 I wish to extend a cordial invitation to attend the League of Minnesota Cities' regional meeting hosted by the City of Lakeville Monday, September 30, at Brackett's Crossing Country Club, 17976 Judicial Road. We believe the LMC has saved the best for the last regional meeting of 1991. The afternoon program will begin at 2:30 p.m. and conclude at 5 p.m. It will focus on personnel issues, including pay equity/comparable worth, veterans preference in hiring and fed- eral withholding information (W2's versus 1099's, along with the defined contribution plan for elected officials.) The presentation regarding pay equity/comparable worth is especially important now because the law calls for compliance by December 31, 1991. Personnel from the Internal Revenue Service will make a presentation on payroll withholdings. You are urged to include among your attendees the person or persons responsible for your fire department payroll because the July 1 law regarding Social Security and Medicare will affect salaries earned by firefighters. The social hour and dinner will begin at 6:15 p.m., followed by the evening session. LMC President Pete Solinger will discuss the League's goals for the coming year. Included will be a League video on 1991 legislative decisions, their effect on cities and future implications. A discussion on the future of property tax relief funding will follow. The meeting will conclude with door prizes, including a free registration to the 1992 annual conference June 9-12 in Bloomington. We extend a special invitation to you to tour our new City Hall at 20195 Holyoke Ave. Tours will be available all afternoon, beginning at 1:30 p.m. and continuing through 4:30 p.m. A map that points out the location of City Hall and Brackett's Crossing, along with detailed directions for reaching Brackett's, is printed on the reverse side of this letter. To reach City Hall from 1-35, exit on Highway 50. From Cedar Avenue, take 202nd Street west. To make reservations for your city, please return the enclosed registration form as soon as possible. The first 150 people to register will receive a special commemorative gift. If you must cancel any registrations, please notify Vicki Ennenga (469-4431, extension 203) by September25. Your city will be billed for those who do not attend and did not cancel their reservations prior to that date. We look forward to seeing you on September 30. CIM SEP 27 ,y l Si rely, aAz___ t/ M yor Duane aun CIM SEP 2 0'9I CSM SEP 1 � - Enclosures CIM SEP 06'91 i i tv, AUGG J " f 91 City of Lakeville 20195 Holyoke Avenue • P.O. Box 957 • Lakeville, MN 55044 • (612) 469-4431 • FAX 469-3815 BRACKETT' S 0 cr 0 V 7 FROM THE NORTH_ TAKE 1-35W TO THE 185TH ST EXIT TURN RIGHT ON 185TH STREET GO A LITTLE OVER t MILE TURN RIGHT ON JUDICIAL ROAD (JUDICIAL ROAD LEADS TO BRACKETT'S CROSSING) •tol ok ST. WJ o � _ 72nd o 175th ST. a o > 3 � � i n t7 — 18 th o ST. W. a Q' d Y C � d � 205th Co. Rd. 70 210th ST. W 215th Counly i Road 42 MA CITY HALL CIM SEP 27 '91 FROM THE SOUTH TAKE 1-35M TO THE COUNTY ROAD 70 EXIT CiM SEP 20'91 TURN RIGHT AND THEN A OUI CK LEFT ON CiM SEp 13'5 KENRICK AVENUE (FRONTAGE ROAD) GO APPROX. 2 S 1/2 MILES NORTH TURN LEFT ON t85TH STREET (CO RD 64) GO A LITTLE OVER t MILE TURN RIGHT ON JUDICIAL ROAD ( JUDICIAL ROAD LEADS INTO 0110 AUG -3f,3'G 1 BRACKETT'S CROSSING) 160th ST. W. a c 0 a 0 0 Y 0 3 � 1901h ST. W. a Q . 7 > C Q . > w � c 202nd Q D >.4- v o = � U 212th ST. W. ST. W. MA CITY HALL CIM SEP 27 '91 FROM THE SOUTH TAKE 1-35M TO THE COUNTY ROAD 70 EXIT CiM SEP 20'91 TURN RIGHT AND THEN A OUI CK LEFT ON CiM SEp 13'5 KENRICK AVENUE (FRONTAGE ROAD) GO APPROX. 2 S 1/2 MILES NORTH TURN LEFT ON t85TH STREET (CO RD 64) GO A LITTLE OVER t MILE TURN RIGHT ON JUDICIAL ROAD ( JUDICIAL ROAD LEADS INTO 0110 AUG -3f,3'G 1 BRACKETT'S CROSSING) - ' ^ i-------'-------------------'-------- ' ` . � -T-\/vU B—=�� ' r x A w o s n OF COMMERCE ' Reception for Members of the TwinWest z Political Awareness Series ' Time: 5:00 - 6:00 p.m. > Date: Wednesday, OctoberZ;L 1991 � ' Place: French Regional Park, 12615 Ct. Rd. 9 ' . 5:00 - 6:00 p.m. Reception with TwinWest area leqjslators, county commissioners, city council. and school board members and members of the TwinWest Politiaal Awareness Series. Come to meet TwinWest members who have signed up for the course and take the opportunity to network with other TwinWest area elected officials. 6:00 - 8:00 p.m. (optional) Pros and Cons of Public Service: moderated by Deb Frenzel; featured quest soeaker Brooklyn Park mayor Jesse Ventura. PLEASE R.S.V.P TO TWINWEST BY TUESDAY. OCT. 1 �.~ ~ «�� x / � am SEP 27 ,91 September 17, 1991 Mr. James G. Willis City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Willis: The Plymouth Civic League The Board of Directors of the Plymouth Civic League invites you to attend our Tuesday, October 8, Civic League Luncheon. At our luncheon, we want to recognize your firm's contribution as a Golden Guarantor to the 1991 Music in Plymouth program. In recognition of your generous support, we want to present to you a framed poster, autographed by our Guest Conductor Bruce Hagen. With this in mind, we invite one or two members of your firm to be our guests for lunch at 12:00 noon, in the Plymouth Room, at the Radisson Conference Center (formerly Scanticon). Please call me with the names of the individuals who will be in attendance by Thursday, October 3. My phone number is 559-3099. On behalf of the Board of Directors, we wish to thank you for your outstanding support for Music in Plymouth and look forward to seeing you on October 8. Sincerely, t Barbara J. Willis President BW:kec ciM SEP 27 '91 am SEP 20'91 COUNCIL CALENDAR: OCTOBER October 1991 October 14 7:00pm **CHARTER COMMISSION rA Lr 14-27 October 21 PLYMOUTH FORUM October 15 'TUESDAY; October 22 6:00pm "League of Women Voters - Candidates Forum October 16 IWEDNESDAY October 23 7:00pm "Plymouth Advisory Committee on Transit 7:00pm PLANNING COMMISSION October 17 ITHURSDAYI October 24 6:30pm HRA 11 IOctober 18 FRIDAY October 251 October M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *Revised Meeting/Event **New Meeting/Event Novemner M T W T F S S 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 CIM SEP 27 +91 25 26 27 28 29 30 •7 9/26/1991 P COUNCIL CALENDAR: SEPT. 30 - OCT. 13 Sentember-October 1991 September 30 2:30pm LMC Regional Meeting - Lakeville 7:00pm **NW BLVD Neighbors RE: Landscaping October 71 October 1 ,, TUESDAY I October 8 12:00pm **Plymouth Civic League Luncheon -Radisson/ Plymouth 7:00pm BOARD OF ZONING October 2 JWEDNESDAYJ October 9 5:00pm **TwinWest Reception - French Regional Park 11 6:45pm PLAN. FORUM 7:00pm PLANNING COMMISSION October 3 THURSDAY I October 10 11 7:00pm PRAC October 4 FRIDAY October 11 11 1 5eptemoer M T W T F S S *Revised Meeting/Event **New Meeting/Event V/VIVVVI M T W T F S S 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *Revised Meeting/Event **New Meeting/Event V/VIVVVI M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 cIM SEP 27 '91 9/26/1991 COUNCIL CALENDAR: OCT. 28 - NOV. 10 October -November 1991 October 28 October 29 IOctober 30 DAY November 4 Cust. Counter Open to 7 PM Absentee Voting w �� rrtla Y.7 /.ITT►Tt1TT l /TZ'9'R1T/�:� DAY. November 5 ffELEC77ON DAY - Polls Open 7 AM - Close 8 PM ES DA November 61 October 31 ITHURSDAY1 November 7 Halloween **AMM Membership Meeting - Edinburgh Golf Club I November 1 DAY November 81 October M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *Revised Meeting/Event **New Meeting/Event Nuvetnuut M T W T F S S 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 CIM SEP 27'91 25 26 27 28 29 30 9/26/1991 COUNCIL CALENDAR: NOVEMBER November 1991 f ` ` Lc , 11 - 24 November 13 6:45pm PLAN. 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H LU 0 D a Lu Q � z 0$0 gNSO�G T— t— r r r co �) N N co f� n co f N L �3 N 01 I co C2 N N N ch CD r N CrnM ) -N �3 OD U) cl N 0 ¢ m to A N N U) Di�r My C/)1C% N Ng fir, CD 7 - LO r r N L� ^ V o Z z0C05 0 VJ „� w ¢ Q U WrT� w E En w C, x 3 ogo co Lo O W r Nu U \) Q � ,�o? H LU 0 D a Lu Q � z 0$0 gNSO�G T— t— r r r co �) N N n co f N L �3 10N -N N a O Q z� U I M O - N N O U 3 z��Lii. �+0 iii z az E C-4 0) } a 0 � Z r CO I T- N IM N 3 N cg SEP 27 VV T t0 IN N Cl) LL r co �) N N n co f N L �3 10N -N N LO N 0) N O z� �aoN I M O - N N 3 N cg SEP 27 VV N M 3 z N 3 N cg SEP 27 VV REPORT ON MAIL BALLOT ELECTION A special referendum election was held in the City of Plymouth on September 3, 1991, under authority of Minnesota Statutes Section 204B.45 and the Secretary of State's Rules 8210.3000 regarding Mail Balloting. Other sections of election law, particularly the absentee ballot procedures, were used when the Mail Balloting sections did not address a specific issue. Plymouth had a population of 51,000 (34,007 registered voters) at the time of the election. We were the first city in Hennepin County to conduct an election by mail ballot and the largest city to conduct an election by mail to date in the State of Minnesota. The Plymouth ballot question involved a change in the local election from odd to even years. An ordinance was adopted by a majority of the City Council to accomplish this through a one- year extension of the Mayor's and Councilmembers' terms in December, 1990. They cited increased voter turnout and decreased costs as reasons for the change. Opponents primarily objected to the extension of terms in order to accomplish the change. Shortly after adoption of the ordinance, a citizens' group was formed - The League of Plymouth Voters. This group presented the City Council with a petition signed by over 3,500 residents asking that the ordinance be repealed, or that an election be held on this question. The City Council did not repeal the ordinance, and the City Attorney advised that it was not legal for a statutory city to conduct an election on this question. A group then was successful in getting legislation adopted which provided that if a city changes its local election year, citizens have 180 days in which to submit a petition calling for a special election on the question. The City Attorney advised that the petition previously submitted by the League of Plymouth Voters qualified as the petition calling for a special election. This legislation became effective in late May, and on June 3 the City Council adopted a resolution approving mail balloting in the City of Plymouth. This resolution must be adopted 90 days before the mail ballot election; therefore, an election date of September 3 was established by the Council. Marge Christianson, Hennepin County Elections Supervisor, and Joe Mansky, Secretary of State Elections Division, answered questions and assisted in developing and approving the administrative process for this election. Blaine City Clerk Joyce Twistol also provided a significant amount of information on the administrative process since she had conducted an election by mail ballot in 1990. CIM SEP 2 7 zi i =' 3", - Page 2 ELECTION CALENDAR June 3 Council adopts resolution authorizing mail balloting in the City (90 days before election) June 17 Council adopts resolution setting Sept. 3 election and establishes the ballot question July 17 Publish and post notice of mail ballot election process Aug. 2 Absentee ballots must be ready Aug. 5 Council appoints election judges Aug. 13 Voter registration closes (21 days before election) Aug. 14 Publish and post notice of election Aug. 14-16 Ballots mailed (18-20 days before election) Aug. 21 Publish and post sample ballot Aug. 31 Open 1-3 p.m. for absentee voting Sept. 2 Open 5-7 p.m. for absentee voting Sept. 3 ELECTION DAY Sept. 4 Canvass election results SUPPLIES Two quotes were obtained for ballot printing and other materials. Poucher Printing submitted the low quote. Our considerations in developing the materials were to: 1) Meet state law requirements with respect to language and print size; 2) Have information preprinted on envelopes where possible to reduce labor preparation costs, i.e. return address on outer envelope and City address on ballot envelope; 3) Reduce postage costs: a. Use preprinted Business Reply envelopes for returned ballots, and cpm SEP 27.91 ;;LJ Page 3 b. Use ballot materials of a size that would ensure each voter's ballot materials could be mailed for the one ounce, first-class postage rate -- Ballot secrecy envelope No. 6 3/4; Outer mailing envelope No. 11; and Ballot Return Envelope No. 10. Instructions and the ordinance text were printed two-sided on an 8 1/2" x 11" sheet. The final proofs were approved and the ballots materials were ordered on July 22. We received all supplies on August 1. Postage accounted for 40 percent of our total election cost. If we had paid regular first-class outgoing and return postage, our total postage cost would have been $19,724. However, we used outgoing first-class presort which saved about $1,360. We also applied for the BRMAS Program through the postal service to obtain a Business Reply barcode which saved another $5,528. The BRMAS approval process was quite extensive with drafts from the printer sent to me, approved by the County, reviewed by the post office, sent back to the printer, etc., etc. In the end, we received approval of the BRMA rate and the City paid $.31 return postage only for those ballots returned to the City. PREPARATION OF BALLOT MATERIALS From August 5 through 8, City staff members wrote precinct numbers on the return ballot envelopes based on the number of registered voters in each precinct. A crew of 18 election judges worked a total of 371 hours from August 6-9 to complete the process: Stuffing, Applying labels, and presorting by zip code. (Blaine estimated that it took five election judges 8 days to do their mailing preparation.) This preparation did not have to be done by election judges, but we did so for integrity of the process as well as the reasonable cost of $5.50 per hour. Each voter received: 1) A ballot; 2) An instruction sheet; 3) The ordinance text to be voted on; 4) A ballot secrecy envelope; 5) A ballot return envelope; and 6) An outer mailing envelope. A problem that we had to address was the time between the close of registration (21 days before the election) and the date ballots had to be mailed (18-20 days before the election). The requirement that ballots be mailed one to three days after the close of registration clearly was not written with larger cities in mind. It is not possible to obtain the labels from the Secretary of State, apply them to envelopes, complete the c+M SEP 27 '91 Page 4 stuffing, precinct numbering, postaging, and mail all ballots out within three days for over 34,000 voters; much less, a larger community. Hennepin County worked with the Secretary of State's office to establish a cut-off date which was 1 1/2 weeks before the registration deadline. We received labels of all registered voters as of the cut-off date; thereafter through the registration deadline, we manually typed labels for the new voters. We mailed ballot materials to 34,007 voters on August 14. If we did not have all ballots ready for mailing on August 14, we were prepared to hold them until the complete mailing was ready. This would avoid the problem of processing returned ballots while the outgoing mailing is being completed. As in a regular election, we mailed ineffective notices to residents attempting to register after the registration deadline. Our next concern was how to comply with the absentee ballot requirement (which applies to mail balloting) that the City must maintain a record of ballot return envelopes retained. The log must contain the voter's name, address, and precinct number, the agent's name (if any), and the date the ballot was received by the clerk. With this quantity of ballot envelopes, the log could not be kept by hand or word processor as we do in a regular election. Another method was used. We obtained a voter registration printout by precinct. Each day upon receipt of the mail, election judges date stamped each envelope. The envelopes were then sorted by precinct and put in alphabetic order by voter last name. Judges then date stamped next to the voter's name in the printout to indicate that a ballot envelope was received on that date. The log of ballots received is public information. The printout was run without voters' birth dates to alleviate data privacy concerns. Because of the daily work involved with updating the ballots received, it would have been difficult to make this available to the public without slowing the process. No one asked to see the log. To comply with election law, the ballots had to be secured from the time of receipt until election day. Upon receipt, ballots were immediately placed in a conference room specifically reserved for ballot storage. This room was rekeyed for the election, with the City Clerk and Deputy holding the only keys. Only the Clerk, Deputy, and election judges were permitted entry to this room through election day. Having the ballots in a secured room meant that they could be filed into the previous days' ballots each day after date stamping and recording in the printout. Election judges worked over 200 hours on this C1%1 27 . Page 5 preparation process. If we had not been able to alphabetize the returned envelopes, it would have added many hours to our election day ballot processing. The printout log was also used to note all undeliverable ballots returned to the City by the Postal Service. Each of these registrations must be challenged. VOTER QUESTIONS All voter questions regarding the election were routed to five staff members who were briefed on the election process and voting requirements. Two of the five staff members logged each call they received as follows. It would be fair to say that the following numbers could be doubled. I didn't get a ballot. (most weren't registered) 81 What does notice of ineffective registration mean? 3 Ballot or envelope missing or extra in envelope. 8 What is the issue? 15 How do I get election results? 17 I'm not registered; how do I vote? 65 Spoiled ballot or envelope - need replacement. 28 Absentee ballot needed. 10 Threw away ballot; thought it was junk mail. 1 Voting instructions are inadequate. 7 Didn't have ballot witnessed; can I get it back? 3 I want to be an election judge for this election. 10 Can my spouse serve as my witness? 128 Who can be a witness? 6 Received ballot for someone no longer living here. 7 What hours is the City open for voting? 4 What does "accept/reject" mean? 4 When do ballots have to be returned? 4 Do I return my ballot to my precinct? 1 Angry about election or process 6 "Process is too complicated and expensive - explain better who is an eligible voter." "Damn foolishness - I'm a professional and I can't figure it out." "My wife and I couldn't make heads or tails out of it." "Instructions - too much verbage." "It's stupid to need a witness." (many, many calls) "This is a stupid election." As noted, the most often asked question was, "Can my spouse serve as my witness?" The instructions to Mail Ballot Voters should include a statement that a spouse who is an eligible voter may serve as a witness. ,,Im SEi' 27 '91 Page 6 BALLOTS RETURNED BY DATE 8/14 Ballots Mailed 8/19 3,485 8/20 2,098 8/21 1,227 8/22 824 8/23 691 8/26 941 8/27 855 8/28 594 8/29 562 8/30 1,178 9/3 1,165 + 699 returned in person on 9/3 We received over 500 ballots through the mail after September 3, even though we picked up the mail as late as 4:30 p.m. (the last delivery) on election day. Election day, September 3, was the day following Labor Day. This may have accounted for some of the late ballots received. UNDELIVERABLE BALLOTS Ballot materials for 5,196 voters were returned to the City by the Post Office as "Undeliverable". Letters were sent to all voters whose forwarding address indicated they had moved within the City - about 625. The letter instructed voters on how they could register and vote at their new address. Following the election, I randomly selected bundles of "undeliverable" ballot materials totaling 1,795 envelopes (35 percent of the total undeliverables) and sorted them by the reasons indicated by the post office: Forwarding order expired 558 Attempted not known 73 Moved - left no address 82 No such address 5 Temporarily away 9 Deceased 1 Moved within the City 234 Moved within the County 463 Moved within the State 110 Moved out of the State 244 No reason listed �1 TOTAL 1,795 CIM SEP 27 '31 Page 7 I then sorted these same 1,795 undeliverables by housing type, finding that 60 percent were apartment type units: Single family home 712 Apartment 1.083 TOTAL 1,795 A major problem with logging the 5,196 undeliverable ballots was that there was no indication of the precinct number on the outside of the envelope. In other words, an election judge had to use the precinct finder to locate the precinct number for each of the 5,196 voters. A possible solution to this problem would be for the precinct number to be printed adjacent to the voter's name on the mailing label. When an undeliverable envelope is returned, the judges could immediately identify it by precinct. Another problem was that undeliverable ballots included residents who were "temporarily away." This could pose a serious problem if a mail ballot election were held in the winter months when many residents are away. ELECTION DAY We had three functions occurring on election day at the City Center: 1) One polling place to serve the entire community was staffed by election judges for unregistered voters to cast their ballot and for voters to return their ballots in person; 2) Election judges were accepting/rejecting the ballots received during the previous two weeks; and 3) Several election judges completed logging in and alphabetizing the ballots received in the mail on September 3. It took a significant amount of space to have these things all happening in the same building. The polling place was set up so that voters returning ballots were stopped at the entrance. Each voter signed a sheet (which many objected to) so we would have a log of the number of ballots received to compare with the actual number of ballots at 8:00 p.m. The ballot envelope was then checked by two judges of different political parties, accepted or rejected and initialled, and dropped in the ballot box. We received 699 ballots in this way on election day. The unregistered voters went through a regular voting process, first registering, then receiving and voting their ballot and envelopes, and having their envelope witnessed by an election judge. Two election judges of different political parties were seated at this ballot box as well. They accepted or rejected and initialled each ballot and dropped it in the ballot box. Only 38 persons voted this way on election day. At 8:00 p.m., this ballot box was opened and the number of ballot envelopes was compared to the number of new registration cards. The ballots were then counted by precinct and totals were presented to the Clerk. qM SEP 27 '91 Page 8 The other ballot box was opened at 8:00 p.m. compared to the number of signatures on the envelopes were sorted by precinct and added other election judges had accepted/rejected. and the total number log. These ballot to those which the We hired 40 judges to accept/reject and count ballots. The judges arrived at 12:00 noon and I conducted a one-hour training session. We covered the accepting/rejecting process and the counting process to be used. The counting process was familiar to most judges because they had used it in a paper ballot election, but the accepting/rejecting process was not. Only a few of the judges had ever worked the absentee precinct and most had no knowledge of how to accept/reject the ballot envelopes. I provided copies of the election law regarding the requirements and then placed a sample of each type of ballot envelope error I could develop on the overhead projector. I made it clear that the judges were "judges" and could make decisions in their DFL -IR pairs regardless of what was discussed. All judges felt it would be fair to develop a consensus of whether to accept or reject a ballot envelope depending on the type of error made. A lot of discussion took place and consensus was developed for each scenario. Many judges later stated to me that they felt comfortable accepting and rejecting ballot envelopes in this manner because they knew there was consistency between precincts. In our absentee precinct during a regular election the judges use consensus, and this seemed to work well in this election. I also described the ballot tracking system and summary sheet to be used. The judges used the following summary sheet and it worked very well. Number of Ballot Envelopes received from City Clerk: (DFL) (IR) (DFL) (IR) (DFL) (IR) Each time additional ballots were presented for that precinct (total received from the previous weeks, total received in the mail on September 3, or total dropped off in the polling place), the total number of ballots was verified and initialled by two judges. TOTAL BALLOT ENVELOPES RECEIVED cim SEP 27 '91 Page 9 Judges then accepted or rejected each envelope and matched the sum with the total ballot envelopes received. ACCEPTED BALLOT ENVELOPES REJECTED BALLOT ENVELOPES The judges logged the reason each envelope was rejected and matched that total with the total number of rejected envelopes. No Voter Signature No Witness Witness not Eligible voter or Official Other There were no challengers present for any of the accepting and rejecting process. As the return envelopes were either accepted or rejected, the judges placed either an MB (mail ballot) or AB (absentee ballot) next to the voter's name on a new registration printout. The judges then opened the accepted envelopes, removed the secrecy envelope, and placed them in a ballot box. These ballot boxes remained locked until 8:00 p.m. The judges also explained on their summary sheet the reason for any discrepancy between the number of accepted envelopes and the number of secrecy envelopes. Quite a few couples put two secrecy envelopes in one ballot envelope and then both signed and witnessed the outer envelope. Also, a few return envelopes were empty. At 8:00 p.m., the judges opened the ballot boxes, and counted the ballots using the counting process established for paper ballots. It took literally hours to just open the secrecy envelopes; then more hours for two judges to initial the back of each ballot. An electric envelope opener helped, but this part of the process was very time consuming! Most precincts had completed counting at 1:00 a.m. All counting was completed at 3:30 a.m. cim SEP 27 '91 Page 10 The judges reported the following: Yes No Blank Defective Most of the 31 defective ballots received City-wide were declared defective becasue the voter signed the ballot. In the Willmar Hospital referendum conducted by mail, they noted that some voters checked the outer envelope boxes "accepted/rejected". In Plymouth many voters did the same. Not being able to accept/reject ballots until election day was a BIG problem. Judges were still accepting/rejecting ballots for the larger precincts at 1:00 a.m. We could have started earlier than noon; however, the majority of judges could not have continued working that long. This concentrated "paperwork" was much more difficult for the judges than working in the polls. Some judges had to leave early because they couldn't continue; many others indicated they would never work this type of election again. A related problem is that all the processing done on election day in a mail ballot election is considered "counting" and judges cannot leave until counting is completed. We have many judges who are willing to work a half day, but cannot work a full day because of personal health or family commitments. The City provided an evening meal for all judges. pm SEP 27 '91 o -;L_ Page 11 • • • The mail ballot election cost the City about $32,014. The itemized list which follows does not include regular full-time personnel cost or costs for exempt employees: Personnel - Temporary Salaries Temporary - Election Judges $ 7,346 Overtime - Regular Employees $ 649 Social Security - Election Judges $ 274 $ 8,269 Materials and Supplies Office Supplies (date stamps/stamp pads only; other supplies from precinct boxes) $ 141 Publications (Legal notices) $ 165 Changing locks on ballot room $ 35 Printing - Poucher Printing $ 9,580 40,000 ballots; 120,000 envelopes, 40,000 instructions Postage (outgoing and return) $12,745 Labels - Secretary of State $ 681 $23,347 Contractual Misc. $ 10 Meals for Election Judges $ 388 $ 398 TOTAL COST: $32,014 $32,014 = 13,982 voters = $2.29 per voter Blaine experienced a 13 percent turnout in their 1990 election, at a total cost of $28,000. This is higher than their cost for an election in the polls. Although Plymouth experienced a higher voter turnout of 41 percent, we experienced an identical cost relationship between an election conducted by mail and in the polls. The mail ballot election in Plymouth cost $32,014, compared to about $26,000 for a paper ballot election in the polls. After a review of elections conducted by mail ballot in the City of Luverne, the City of Glenwood, Lake of the Woods County, and Willmar Hospital District, the following conclusions have been made by the Secretary of State or the administrators conducting the elections: 1) Mail elections have been successful in raising the level of voter participation in special elections. GIM SEP 27 '91 Page 12 2) From the standpoint of the local election administrator, the mail election process eliminates the need to arrange for polling places and to obtain a larger number of election judges. 3) Mail ballot elections are cost effective. I don't believe these conclusions can be uniformly applied to all mail elections conducted in larger communities. The voter turnout in Plymouth was 13,982, or 41 percent of the registered voters. This is a good turnout for a special election; however, this issue was very controversial. A petition signed by over 3,500 residents was submitted to the City Council early in the year on this same issue, the state legislature was successfully lobbied for a law change in the spring of 1991, and three political campaign committees -- 1) League of Plymouth Voters; 2) Taxpayers for Voting Rights; and 3) Yes Committee for Election Referendum -- were active on this referendum question. Final financial reports have not been submitted by the groups, but to date they received a combined total of $8,918 for action on this issue. Leaflets, signs, and newspaper ads abounded in the City. These may have been responsible for the voter turnout; not solely the process used. As already shown, the cost for a mail ballot election exceeds the cost for a regular election conducted in the polls in a larger community. My final comment is that a mail ballot election is extremely labor intensive for a larger community. It is much easier to arrange for polling places and obtain a larger number of judges than to administer a mail ballot election. In a regular election, preparation is spread over several months, with one very long, hectic day - election day. During the mail ballot election, staff members and I felt as though we were conducting an election every day for the month prior to the election. Each voters' ballot envelope was handled at least 11 times: 1. Stuffed, 2. Date Stamped when received at the City 3. Sorted by precinct 4. Alphabetized 5. Date Recorded in printout 6. Alphabetized into the previous days' ballots 7. Accepted or Rejected 8. AB or MB entered in printout for voting history 9. Ballot envelope opened 10. Secrecy envelope opened 11. Counted The time and labor demands on the Clerk, staff members, and election judges in a mail ballot election are significant. GIM sip 27,91 .. ZL Page 13 This report is not meant to be an endorsement for or against the mail ballot process as an alternative to a regular election in the polls. Mail balloting is new in the State of Minnesota and has little experience in larger communities. These comments and statistics are offered to assist local election administrators in knowing what to expect when considering a mail ballot election. Laurie Rauenhorst Plymouth City Clerk (612) 550-5014 September 26, 1991 FIM SEP 27 '91 -=• vZ.. M LZ OS wta 00 w O dP to N O m r4 N to m co r n to w w to o to H rn r rn m OD V m m m 0o ri V to ri w N w ri m rl V N V rn m m m m ri H m m m 14 N ri to OD N w w a dP w to N O N w V rl ri In N N h m m Ot If O0 OD wN m m N N N V N O O w m In r N .a rl N i O1 O Cl) r V m m V ri N N N ra N V w t0 w It V N rl N r O O r N N O 0h 0D V Ot rd V V 14 M r O w OD r r4 w .i N m m ri ri N N N N N m 93 ri Ot 00 O N OD N in rl Ot Ot m OD r H m H M O N OD V N N r/ N m N V OD ri N V V V m m N w r It m <n r rt rl r N to m V O to m x N O1 V Ot It OD V in N N If m V w Y r N N N Ot IF N N W m0 O r♦ m W V r/ 0 N V V w ri O H dP O r/ N 01 m m V N r HO N V w w w Nm w N r r+ rr m N O r to N O 00 V H r 0% V dP m 00 V OD •-I w m N m H h w N CD V m H ri rl N w w O O m V co .a N r4 O m V N N rt V m N V O co r/ r m rt ra N m r N m N V r N m N ri N w O ra r O w It 00 M V m r/ h m .-1 dP N m m ri Ot N co N rl w to rl ri v r O O rn m O rl + m e to to v w m r N w rn OD to m w N rl V m H 13 r Ot Ot O V O N V V N co V Ot V rl N m dP r m r r V N N V ra ri ri 0% w r N N OD w co r r o ri to .1 M m to O N m V ri to V .0 r- %0 w co co w N to m 11 H in O m ri m m N h V m rt V m O m m N N O m N m O O to V IP O N V N N w w w rt V Ot in N m r rl O C N V m ri rl N N co r O O ri N N V In w w m m V r V dP m N w r N V ri to r1 N r/ w m Ot N to tb W co D7 V rl V OD O m O h N m w V ri O co N m m dP w N at r OD m N V ri N Ot to Ot m r 1 O r/ V V N ri 1 r! N r OD '1 co m V Ot O N OO r ri V w ri H M OD OD m O r rl rl m w V ri N ri 01 r tom o ao .+ m ri m o rl N rl rl to ri pp qq 14 O 9 V Y H 7 btb yN14 a 0 V + 01 V O i q go 0 44 O � H C N C y of q 0 Z y Opo D 0 V) V] 14 U) t-7 H I 0 0 q y 0 O D [�Nr1 O pD .yl U pG w Op V n IA C O 0 N 0 4C1 .1 �p1 mul 6D p rym7. a O U O N 0 41 N p �+ O 0 O p, p� 6 tt..GG r► r► +> q p Z Z > O r 0 2 MbGl Z � In nW, .07{ f+f In 6j [M� 0 0 apt Cpl p rh 71 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: September 24, 1991 TO: James G. Willis, City Manager FROM Eric J. Blank, Director of Parks & Recreation SUBJECT: EURASIAN WATER MILFOIL - MEDICINE LAKE Tom Sack of the DNR called me today to notify me that they have identified an additional 67 acres of milfoil on the east side of Medicine Lake. This infestation runs approximately from the north Harty's site to the south Harty's site along the eastern shore line. Tom was asking for a decision from me in a relatively short time as to whether or not the City wishes to proceed with treating this area. I will be talking with John Barton as soon as possible to clarify Henn. County Parks' position, and I will also talk to the City of Medicine Lake. It has come to my attention that there may be possible funding through Henn. Co. for this type of treatment program. As more information becomes available on the subject, I will let you know. EB/np aM SEP 2 7 '91 =-�o September 27, 1991 CITY OF PLYMOUTH+ Sir FirstName LastName Address Dear Sir LastName: I am enclosing a copy of supplemental information which has been submitted to the Department of Natural Resources (DNR) concerning the City's permit application for Northwest Boulevard/Schmidt Lake Road. This material includes additional information on topics as requested in their letter to the City dated May 20, 1991. As I believe you are aware, DNR will be holding a public information meeting as part of their permit process. I will keep you informed of the date of this meeting when it is established by DNR. If you have any questions on the enclosed material or the permit application process, please do not hesitate to contact me. At your request, I would be willing to meet with you and other representatives to review the material. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM: do enclosure CIM SEP27'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 1/Sir/FirstName/LastName/Address 1///The attached letter was sent to the following people on September 27, 1991. 1/Mr./John/Stemper/ 12925 54th Avenue Plymouth, MN 55442 1/Mr./Brian/Sykora/ 4970 Quinwood Lane Plymouth, MN 55442 1/Mrs./Sue/Coyne/ 5515 Sycamore Lane Plymouth, MN 55442 1/Mr./David Barstdad/ 12915 54th Avenue Plymouth, MN 55442 ciM SEP 27 '91 Plymouth Metrolink Route 91, 92 and 93 Passengers ■ Emighth Riding Home With Metrolink e e ra ion C Help us celebrate our 8th year of providing quality public transit with the people who made it all possible - YOU! Wednesday, Oct. 2 Park and Ride Lots For all afternoon trips • Hot cider • pop • Cookies Refreshments will be served at both park and ride lots. Updated schedules will also be available. 1'1 -&MOUTH AIL= METROLINK cim SEP 27 '91 WEEK OF: 07/01 - 07/05 07/08 - 07/12 07/15 - 07/19 07/22 - 07/26 07/29 - 07/31 TOTAL: DAILY AVERAGE RIDERSHIP PLYMOUTH METROLINK SOUTHWEST DAILY RIDERSHIP BY SERVICE TYPE JULY 1991 COMMUTER REVERSE COMUTER TOTAL SYSTEM 936 194 1130 1479 295 1774 1398 295 1693 1332 256 1588 -9-u 13-$ 1089 6056 1218 7274 275 55 330 YEAR TO DATE AVERAGE 314 61 375 CIM SEP 27'91 METROLINK SOUTHWEST DAILY RIDERSHIP AVERAGES BY MONTH FOR CALENDAR YEARS 1984-1991 COMMUTER/ REVERSE COMMUTER MONTH: 1984 1985 1986 1987 1988 1989 1990 1991 January 330 307 351 429 433 496 427 432 February 310 292 350 394 426 461 420 404 March 307 311 338 397 418 467 417 377 April 301 295 354 365 408 405 364 381 May 295 298 332 350 392 388 367 361 June 276 314 349 358 409 362 372 343 July 277 297 328 345 361 356 360 330 August 266 292 328 345 377 376 352 September 275 322 354 348 396 383 407 October 276 312 384 365 430 441 398 November 271 311 396 398 437 433 389 December 265 320 412 391 409 398 352 --------- YEAR LONG ------------------------------------------------------- AVERAGE 287 306 356 374 408 414 373 375 * Effective April 1, 1990 Plymouth Metrolink providers changed from Medicine Lake Lines to Metropolitan Transit Commission. The passenger numbers for Medicine Lake Lines for the period 1984 - 1989 do not reflect transfers, while the 1990 Medicine Lake Lines figures includes transfers. Metropolitan Transit Commission figures reflect all fares whether cash or convenience. c►m SEP 27 '91 PLYMOUTH METROLINK SOUTHWEST DAILY RIDERSHIP BY SERVICE TYPE AUGUST 1991 WEEK OF 08/01 - 08/02 540 112 642 08/05 - 08/09 1342 285 1627 08/12 - 08/16 1398 269 1667 08/19 - 08/23 1392 239 1631 08/26 - 08/30 1392 2-51 1643 TOTAL: 6064 1156 7210 DAILY AVERAGE RIDERSHIP 276 52 328 YEAR TO DATE AVERAGE 309 m 369 aM SEP 27 '91 METROLINK SOUTHWEST a79 DAILY RIDERSHIP AVERAGES BY MONTH FOR CALENDAR YEARS 1984-1991 COMMUTER/ REVERSE COMMUTER MONTH: 1984 1985 1986 1987 1988 1989 1990 1991 January 330 307 351 429 433 496 427 432 February 310 292 350 394 426 461 420 404 March 307 311 338 397 418 467 417 377 April 301 295 354 365 408 405 364 381 May 295 298 332 350 392 388 367 361 June 276 314 349 358 409 362 372 343 July 277 297 328 345 361 356 360 330 August 266 292 328 345 377 376 352 328 September 275 322 354 348 396 383 407 October 276 312 384 365 430 441 398 November 271 311 396 398 437 433 389 December 265 320 412 391 409 398 352 --------- YEAR LONG ------------------------------------------------------- AVERAGE 287 306 356 374 408 414 373 369 * Effective April 1, 1990 Plymouth Metrolink providers changed from Medicine Lake Lines to Metropolitan Transit Commission. The passenger numbers for Medicine Lake Lines for the period 1984 - 1989 do not reflect transfers, while the 1990 Medicine Lake Lines figures includes transfers. Metropolitan Transit Commission figures reflect all fares whether cash or convenience. elm SEP 27 '91 PLYMOUTH METROLINK NORTHEAST DAILY RIDERSHIP JULY 1991 WEEK OF: 07/01 - 07.95 1068 07/08 - 07/12 1568 07/15- 07/19 1632 07/22 - 07/26 1453 07/29 - 07/31 225 TOTAL: 6657 DAILY AVERAGE RIDERSHIP 303 YEAR TO DATE AVERAGE 312 DAILY RIDERSHIP AVERAGES BY MONTH MONTH: 1990 1991 January --- 331 February --- 318 March --- 297 April --- 318 May --- 307 June 243 310 July 263 303 August 284 September 266 October 294 November 301 December ------------------- 278 ----- YEAR LONG AVERAGE: 276 312 CIM SEP 27'91 PLYMOUTH METROLINK NORTHEAST DAILY RIDERSHIP AIIGIIST 1991 08/01 - 08/02 547 08/05- 08/09 1425 08/12 - 08/16 1495 08/19 - 08/23 1508 08264 - 08/30 1527 TOTAL: 6502 DAILY AVERAGE RIDERSHIP 295 YEAR TO DATE AVERAGE 310 DAILY RIDERSHIP AVERAGES BY MONTH 1991 January --- 331 February --- 318 March --- 297 April --- 318 May --- 307 June 243 310 July 263 295 August 284 September 266 October 294 November 301 December ------------------- 278 ----- YEAR LONG AVERAGE: 276 310 ciM SEP27'91 ciM SEP27'91 PLYMOUTH TRANSIT DIAL -A -RIDE DATA SUMMARY - MONTH OF August, 1991 Cash Received ------ Non -Cash Fares -------- ------ Rides ------- Card Cards Bill Under No Senior/ Date Rte Fares Sales Recvd Transf. Later b Canc Show Requlr Student Chldrn TOTAL Miles --------------- Hours -------- --- 08101/91 70 -------------- 32.50 0.00 ------------------------------ 1.00 1.00 0.00 0.00 -------- 7 ---------------------------- 5 30 0 0 30 2b1 12.00 08/01/91 71 20.50 0.00 5.00 ' 0.00 10.00 1.00 4 0 26 0 0 26 224 12.00 08/01/91 72 22.50 0.00 4.00 0.00 0.00 0.00 2 0 25 0 0 25 237 12.25 Thursday ------- --- 75.50 --------------- 0.00 10.00 ----------------------------- 1.00 0.00 1.00 13 --------- 5 ----------------------------- 81 0 0 81 722 --------------- 36.25 08/02191 70 32.50 0.00 2.00 3.00 0.00 0.00 7 4 33 it 0 33 249 12.25 08/02/91 71 27.50 0.00 4.00 0.00 0.00 0.00 4 0 28 0 0 28 231 12.00 08/02/91 --- 12 18.50 20.00 5.00 0.00 0.00 0.00 4 --------- 2 ----------------------------- 23 0 0 23 190 --------------- 12.00 -------- Friday -------- --- --------------- 78.5'(1 --------------- 20,00 ------------------------------- 11.00 ------------------------------- 3.00 0.00 0.00 15 --------- b ----------------------------- 84 0 0 84 670 --------------- 36.25 08/03/91 70 15.00 0.00 5,00 0.00 0.00 0100 b 0 20 0 0 20 192 --------------- 8.50 -------- --- Saturday -------- --- --------------- 15.00 --------------- 0.00 ------------------------------- 5.00 ------------------------------- 0.60 0,0{1 0.00 --------- 6 --------- ----------------------------- 0 ----------------------------- 20 0 0 20 192 --------------- 8.50 OB/'05191 7il 46.35 01.010 2.00 5.00 0.00 3.00 6 6 47 0 0 47 249 i2.00 08/05/91 71 26.00 0.00 6.00 0.001 0.00 0.00 4 2 2; 0 0 27 225 i2.00 O 05/91 72 25.50 01,00 1.00 0.00 0.00 0.00 5 0 22 0 0 22 19? --------------- 12.25 -------- --- Monday -------- --- --------------- 101.85 --------------- 0.00 ------------------------------- 9.00 ------------------------------- 5.00 0.00 3.00 --------- 15 --------- ----------------------------- 14 ----------------------------- 96 0 0 96 667 --------------- --------------081Gbi91 36.25 08106191 70 59, 510 0. 00 fi, 00 1.00 0.00 0.0{1 11 3 50 0 450 247 12.5() 08/06/91 71 30,00 0.00+ 5.00 1.00 0.00 0.00 4 1 31 0 0 31 228 12.00 08106/91 72 21.00 0.00 1.00 0.00 0.00 0.00 B 1 ----------------------------- 21 0 0 21 177 --------------- 12.00 -------- Tuesday -------- --- --- --------------- 110.50 --------------- 0.00 ------------------------------- 6.00 ------ ------------------------- 2.00 0.00 0.00 --------- 24 --------- 5 ----------------------------- 102 0 0 102 652 --------------- 36.50 08/07/91 70 39.50 0.00 2.00 7.00 0.00 2.00 4 5 44 0 0 44 233 12.25 08/07191 71 22.25 0.00 4.00 0.00 0.00 0.00 6 1 25 0 0 25 246 12.25 08/07/91 72 20.00 0.00 3.00 0.00 0.00 0.00 3 6 ----------------------------- 21 0 G 21 222 -------------- 12.25 -------- --- Wednesday -------- --- --------------- 81.75 --------------- 0.00 ------------------------------- 9.00 ------------------------------- 7.00 0.00 2.00 --------- 13 --------- 12 ----------------------------- 90 0 0 90 701 --------------- 36.75 08/08191 10 51.50 0.00 9.00 0.00 0.00 0.00 6 3 54 0 0 54 251 12.50 OB/08191 1i 27.50 0.00 3.00 0,00 0.00 1.00 4 4 28 0 0 28 213 12.00 06/OB/91 72 26.50 0.00 1.001 0.00 0.00 0.00 3 1 24 0 0 24 169 12.'5 -------- Thursday -------- --- --- --------------- 105._0 --------------- 0. (it" ------------------------------- 1:.00 ------------------------------- 0.00 0.00 1.00 --------- 13 --------- ----------------------------- 8 ----------------------------- 1Gb 0 0 106 --------------- 713 --------------- 30./5 ciM SEP27'91 ciM SEP 27 '91 PLYMOUTH TRANSIT DIAL -A -RIDE DATA SUMMARY - MONTH OF August, 1991 Cash Received ------- Non -Cash Fares ------- ------- Rides -------- Card Cards Bill Under No Senior/ Date Rte Fares Sales Recyd Transf. Later 6 Canc Show Regulr Student Chldrn TOTAL Miles Hours 08/09/91 70 47.50 0.00 0.00 4.00 0.00 1.00 5 8 47 0 0 47 245 12.25 08/09/91 71 19.50 10.00 4.00 ' 0.00 •0.00 1.00 3 3 23 0 0 23 227 12.25 06/09/91 72 16.00 10.00 3.00 0.00 0.00 3.00 4 1 24 0 0 24 245 12.25 Friday -------- --- 85.00 --------------- 20.00 7.00 ------------------------------ 4.00 0.00 5.00 12 -------- 12 ---------------------------- 94 0 0 94 717 --------------- 36.75 06/10191 '10 36.00 0.00 0.00 2.00 0.00 6.00 3 6 39 0 0 39 17B 9.25 Saturday -------- --- 36.00 --------------- (+.00 0.00 ------------------------------- 2.00 0.00 6.00 3 --------- 6 ---------------------------- 39 0 0 39 17B --------------- 9.25 08/12/91 70 10.00 10.00 1.00 4.00 0.00 0.00 B 3 35 0 0 35 195 12.00 08/12/91 71 27.75 0.00 2.00 0.00 0.00 0.00 7 1 27 0 0 27 244 12.00 08)112191 72 26.10 0.00 2.00 1.00 0.00 0.00 6 4 25 0 t+ 25 176 12.25 -------- Monday ------- --- --- --------------- 63.85 --------------- 10.00 ------------------------------- 5.00 ------------------------------- 5.00 0.00 0.00 --------- 21 --------- ----------------------------- B --------------------------- 81 0 0 81 --------------- 615 -------------- 36.25 08/13/91 70 71.50 0.00 1.00 4.00 0.00 0.00 5 0 58 0 0 58 240 12.25 08/13/91 71 18.50 10.00 4.00 0.00 0.00 0.00 10 2 20 0 0 20 252 12.00 OB/13/91 12 26.50 10.00 2.001 0.00 0.00 0.00 2E 0 0 28 223 --------------- 12. UO -------- Tuesday -------- --- --- --------------- 116.50 --------------- 20.00 ------------------------------- 7.(',0 ------------------------------- 4.00 0.00 0.00 --------- 17 --------- ----------------------------- 4 ------------------------------ 106 0 0 106 715 --------------- 36.:25 OB/14/91 70 49.50 0.00 2.00 0,00 0.00 3.00 8 2 48 0 0 4B 228 12.00 08/14/91 71 25.00 0.00 12.00 0.00 0.00 4.00 7 1 37 0 0 37 210 12.25 08/14/91 72 25.00 0.00 3.00 0.00 0.00 0.00 5 2 26 0 0 26 236 12.25 -------- --- Wednesday -------- --- --------------- 99.50 --------------- 0.00 ------------------------------- 17.00 ----------------------------- 0.00 0.00 7.00 --------- 20 --------- ----------------------------- 5 --------------------------- 111 0 0 111 -------------- 674 --------------- 36.50 OEiIS/91 70 31.50 0.00 4.00 2.00 0.00 0.00 7 3 34 0 0 34 232 12.00 08/15191 71 21.00 0.00 2.00 0.00 0.00 0.00 B 1 20 0 0 20 221 12.00 08/15191 72 25.50 10.00 1.00 0.00 0.00 2.00 4 2 34 0 0 34 1.133 12.00 -------- Thursday -------- --- --- --------------- 78.00 --------------- 10.00 ------------------------------- 13.00 ------------------------------ 2.00 0.00 2.00 --------- 19 ------- --------------------------- 6 ----------------------------- BB 0 0 Be --------------- 686 --------------- 36.00 0$116191 70 40.`0 0.00 3.00 3.00 0.00 0.00 8 1 44 0 0 44 211 12.25 08/16/91 71 17.50 0.00 1.00 0.00 0.00 0.00 10 1 i8 0 0 1B 164 12.25 06/16191 12 20.50 0.00 4.00 0.00 0.00 0.00 1 4 24 0 0 24 210 -------------- 12.00 -------- Friday -------- --- --- --------------- 7C2.50 --------------- O.Ov -------------------------------- 8.00 ------------------------------- 3.00 0.00 0.00 --------- 19 --------- ----------------------------- 6 ----------------------------- B6 0 0 B6 605 --------------- 36.50 ciM SEP 27 '91 PLYMOUTH TRANSIT DIAL -A -RIDE DATA SUMMARY - MONTH OF August, 1991 Cash Received ------- Non -Cash Fares -------- ------ Rides -------- Card Cards Bill Under No Senior/ Date Rte Fares Sales Recvd Trans4. Later 6 Cant Show Regulr Student Chldrn TOTAL Miles Hours (18/17/91 70 22.00 0.00 1.00 6.00 0.00 2.00 3 4 26 0 0 26 178 8.25 Saturday -------- --- 22.00 --------------- 0.00 1.00 ------------------------------- 6.00 0.00 2.00 3 --------- 4 26 ---------------------------- 0 0 26 178 --------------- 8.25 08/19/91 70 57.00 0.00 4.00 1.00 0.00 0.00 0 2 49 U 0 49 229 12.25 08/19/91 71 26.00 0.00 5.00 0.00 0.00 0.00 7 0 26 0 0 26 249 12.00 08/19/91 -------- --- 72 14.00 --------------- 0.00 6.00 0.00 0.00 0.00 4 5 19 0 0 19 170 12.25 Mondav -------- --- 91.00 --------------- 0.00 ------------------------------- 15.00 ------------------------------- 1.00 0.UO 0.00 --------- 11 --------- 7 ----------------------------- 94 ----------------------------- U 0 94 --------------- 648 --------------- 36.50 08/20/91 70 55.50 0.00 2.000 2.00+ 0.00 0.00 10 2 49 U 0 49 226 12.00 08/20/ 91 71 24.00 0.00 4. 0-5 0.00 0.00+ 0.00 5 1 26 0 0 26 229 12.00 08/20/91 72 20.50 20.00 5.00 0.000 0.00 0.00 4 C, 23 0 0 23 220 12.00 -------- --- Tuesday -------- --- --------------- IOfi.0+0 --------------- 20.0:+ ------------------------------- 11.00 ------------------------------- 2.00 0.00 0.00 --------- 19 --------- 3 ----------------------------- 98 --------------------------- 0 0 98 --------------- 675 --------------- 36.00 08/21/91 70 50.0 0.000 2.00 3.00 0.00 2(00 6 4 51 0 U 5f 231 12.00 08,`21/91 71 18.50 0.00 10.+0 4.00 0. K'- 0.00 5 3 31 0 0 31 211 12.01+ 08,'21/91 -------- --- 72 16.50 --------------- 0.00 6.00 00.00 0.00 0.00 6 20 0 0 20 204 12.00 Wednesday -------- --- 85.00 --------------- 0.00 ------------------------------- 18.00 ------------------------------- 7.00 0.00 2.00 --------- 17 --------- 9 ----------------------------- 102 ----------------------------- 0 0 102 --------------- 646 --------------- 36.00 08/22/91 70 29.00 0.00 1.00 2.00 0.00 1.00 8 4 32 0 0 32 223 12.00 08/22/91 71 29.50 0.0+0 3.00 0.00 0.00 2.00 4 0 32 0 0 32 185 11.75 08/22/91 -------- --- 72 20.50 --------------- 0.00 3.00 ------------------------------- 0.00 0.00 0.00 2 --------- 0 21 0 0 21 283 12.25 Thursday -------- --- 79.00 --------------- 0.00 7.00 ------------------------------- 2.00 0.00 3.00 14 --------- 4 ----------------------------- 85 ---------------------------- 0 0 65 --------------- 691 --------------- 36.00 08/23/91 70 25.50 0.00 1.00 1.00 0.00 1.00 5 7 27 U 0 27 212 12.(+1) 08/23/91 71 19.00 0.00 1.00 0.00 0.00 0.00 6 0 19 0 0 19 206 12.00 08/23/91 -------- 72 --- 16.50 --------------- 0.00 5.00 ------------------------------- 0.00 0.00 0.00 5 --------- 1 20 ----------------------------- .0 ..'- U 20 198 12.00 Friday -------- --- 61.00 --------------- 0.00 7.00 ------------------------------ 1.00 0.00 1.00 16 --------- 8 66 ----------------------------- 0 0 66 --------------- 616 --------------- 36.00 0-/24/91 -------- 70 25.00 0.00 2.00 0.00 0.00 0.00 1 0 27 0 0 27 218 8.25 Saturday -------- --- --- --------------- 25.00 --------------- 0.00 ------------------------------- 2.00 ------------------------------- 0.00 0.00 0.00 --------- 1 --------- 0 ----------------------------- 27 ----------------------------- 0 0 27 --------------- 216 --------------- --------------Ob-ifb"91 8.:'S 08.1, if b" 91 70 46.510 0.0i0 0.00 0.00 0.00 0.00 4 1 49 0 {0 49 238 12.00 0$<L 170 r1 [i.'.Q l0."i", 11.00 0. 011.i 0.iPi+ 0.00 S 2 20 0 0 i0 099 12.fi1 ciM SEP 27 '91 ciM SEP 27'91 PLYMOUTH TRANSIT DIAL -A -RIDE DATA SUMMARY - MONTH OF August, 1991 Cash Received ------- Non -Cash Fares -------- ------- Rides -------- Card Cards bill Under No Senior/ Date Rte Fares Sales Recvd Transf. Later 6 Cant Shaw Regulr Student Chldrn TOTAL Miles Hours 08126/91 72 16.50 0.00 6.00 0.00 0.00 0.00 2 2 21 0 0 21 188 11.75 -------- --- --------------- -------1----------r------------ --------- ----------------------------- --------------- Monday 85.50 10.00 8.00 0.00 0.00 0.00 15 5 90 0 0 90 625 35.75 08/27/91 70 30.50 0.00 1.00 3.00 0.00 0.00 4 7 2B 0 0 28 203 12.25 OB/27/91 71 17.00 0.00 4.00 0.00 0.00 2.00 6 3 21 0 0 21 225 12.00 08127/91 72 25.00 0.00 4.00 0.00 0.00 0.00 2 1 ----------------------------- 27 0 0 27 190 --------------- 12.00 -------- Tuesday -------- --- --- --------------- 72.50 --------------- 0.00 ------------------------------- 9.00 ------------------------------- 3.00 0.00 2.00 -------- 12 --------- 11 ----------------------------- 76 0 0 76 618 --------------- 36.25 08128/91 70 50.50 0.00 0.00 1.00 0.00 0.00 2 0 39 0 0 39 246 12.00 OB12819i 71 30.00 0.00 3.00 3.00 0.00 1.00 4 3 33 0 0 33 248 12.25 08/28/91 72 20.50 0.00 3.00 0.00 0.00 0.00 i i 22 0 0 22 221 --------------- 12.00 -------- --- Wednesday -------- --- --------------- 101.00 --------------- 0.00 ------------------------------ 6.00 ------------------------------- 4.00 0.00 1.00 --------- 7 --------- ----------------------------- 4 ----------------------------- 94 0 0 94 715 --------------- --------------0Bi29i91 36.25 0 B 12' 9 i 9 1 70 39.50 0.00 2.00 1_00 0.00 0.00 7 3 40 0 0 40 237 12.25 06'2q/91 71 22.00 10.00 5.00 ir. 00 0.00 0.01+ 3 0 24 0 0 24 231 12. CIO' 48119191 72 3%2.50 0.00 1.00 0,00 0.00 0.00 17 0 0 19 223 --------------- 11., -------" Thursdav -------- --- --- --------------- 94.ii0 --------------- 10.00 ------------------------------- 8.00 ------------------------------- 3.00 0.00 0.00 --------- 13 --------- ----------------------------- 4 ----------------------------- 93 0 0 93 691 --------------- 36.25 08130/9/ 1, 35.00 0. 00 2.00 6.00 0.00 0.00 7 2 40 0 0 40 265 12. Of, 08130/91 71 16.50 0.00 3.00 0.00 0.00 3.00 4 0 19 0 0 19 202 12.25 08/30191 72 19.50 0.00 5.00 0.00 0.00 0.00 2 1 23 0 0 23 97 12.00 Friday -------- --- 71.00 --------------- 0.00 10.00 ------------------------------ 6.00 0.00 3.00 13 -------- 3 ----------------------------- B2 0 0 B2 564 --------------- 36.25 08131/91 70 20.50 0.00 0.00 6.00 0.00 3.00 2 2 23 0 0 23 145 8.50 Saturday -------- --- 20.50 --------------- 0.00 0.00 ------------------------------- 6.00 0.00 3.00 2 --------- 2 ----------------------------- 23 0 0 23 145 --------------- 8.50 ciM SEP 27'91 PLYMOUTH TRANSIT DIAL -A -RIDE DAIA SUMMARY - MONTH OF August, 1991 Cash Received ------- Non -Cash Fares -------- ------- Rides -------- Card Cards Bill Under No Senior/ Date Rte Fares Sales Recvd Transf. Later b Canc Show Regulr Student Chldrn TOTAL !files Hours -------- ----------------------------------------------------------------------------------------------------- TOTALS 2039.45 120.00 222.00 ' 79.00 '0.00 44.00 353 161 2146 0 G 2146 15537 841.00 PLYMOUTH TRANSIT Total days in month = 27 Total Passengers on 22 weekdays Total Passengers on : weekend days Total Passengers per Hour Total Hiles per Fassencer 21011, or 91 per day, 135, or 2? Per- dar 2146 ciM SEP 27 '91 == c_-7 -------------------- PLYMOUTH DIAL -A -RIDE -------------------- 1991 MONTHLY COST SUMMARY -------- less Revenue --------- Cash Coupons Value of Equals Subsidy/ Recovey Total Rides/ Service Miles/ Miles/ Total Cost fares SubmittedTransfrs TOTAL Deficit Passenger Pass. Ratio Hours Hour Miles Hour Pass. -------------------- Jan-91 18086.13 2135.65 354.00 114.00 2603.65 -15482.48 2,288 $6.77 14.4% 882.25 2.6 17,321 19.63 7.57 Feb -91 16400.00 1777.00 366.00 66.00 2209.00 -14191.00 1,985 $7.15 13.51 800.00 2.5 14,948 18.69 7.53 Mar -91 17245.63 1927.75 358.00 79.00 2364.75 -14880.88 2,125 $7.00 13.7% 841.25 2.5 15,241 18.12 7.17 Apr -91 17763.25 2028.05 449.00 61.00 2538.05 -15225.20 2,319 $6.57 14.31 866.50 2.7 16,057 18.53 6.92 May -91 17184.13 1966.55 523.00 92.00 2581.55 -14602.58 2,406 $6.07 15.02 838.25 2.9 15,845 18.90 6.59 Jun -91 15103.37 1911.80 279.00 55.00 2245.80 -12857.57 2,057 $6.25 14.9% 736.75 2.8 13,871 18.83 6.74 Jul -91 17066.25 2275.85 278.00 72.00 2625.85 -14440.40 2,192 $6.59 15.4% 832.50 2.6 15,596 16.73 7.11 Aug -91 17240.50 2039.45 222.00 79.00 2340.45 -14900.05 2,146 $6.94 13.6% 841.00 2.6 15,537 18.47 7.24 ----------------------------------------------------------------------------------------------- --------------------- Accumulated Totals 136089.25 16062.10 2829.00 618.00 19509.10 -116580.15 17,518 $6.65 14.3% 6,638.50 2.6 124,416 18.74 7.10 r CIM SEP 27 '9 1 CITY OF PLYMOUTH PLANNING COMMISSION MINUTES September 11 1991 The Regular Meeting of the City of Plymouth Planning Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Chairman Richard Plufka, Commissioners Michael Stulberg, Barb Stimson, Scott Syverson, Michael Wigley, and Dennis Zylla. MEMBERS ABSENT: None STAFF PRESENT: Coordinator Charles Dillerud, City Engineer Dan Faulkner, and Senior Clerk/Typist Denise Hutt. *MT NI ITFC Motion by Commissioner Zylla, seconded by Commissioner Stulberg to approve the Planning Commission Minutes of August 28, 1991. Vote. 6 Ayes. MOTION carried on a 6-0 vote. Chairman Plufka introduced the request of Sherwood Perl for a Preliminary Plat for 7 residential lots and 1 outlot. Variances from: the minimum lot width at the from setback line, front yard setback, side yard setback, minimum lot area in the R -1A Zoning District, minimum lot area and lot width in the Shoreland Management Overlay District located northwest of the Luce Line Trail and west of Juneau Lane (extended). Coordinator Dillerud reviewed the August 30, 1991 staff report. Chairman Plufka introduced Sherm Goldberg representing the petitioner. Mr. Goldberg stated that the City is not owner of Outlot A and that it was noted in a Court Order. Mr. Goldberg stated that if the plat is not approved, the City would not get Outlot A. Mr. Goldberg stated if they have to decrease the number of lots, they would lose about 1/3 of the land. Chairman Plufka introduced Sherwood Perl, the petitioner. MOTION TO APPROVE VOTE - MOTION CARRIED SHERWOOD PERL (91037) CIM SEP 27 '91 Planning Commission Minutes�_- September 11, 1991 Page 157 Mr. Per] stated he still owns 12 platted lots and would agree to dedicate Outlot A to the City if they approved the requested 7 lots. Mr. Perl stated that the City Council approved on a 5-0 vote, in 1983, for 7 building lots and that if they had to reduce the number of lots to five or six, the plat would not be financially feasible. Chairman Plufka asked Mr. Goldberg if he would like to see a decision on this now or have it tabled. Mr. Perl stated he wanted the request acted on at this meeting. Chairman Plufka opened the Public Hearing. Chairman Plufka introduced Paul Engelman of 14705 12th Avenue North. Mr. Engelman stated he had some concern about the minimum setback and the affect on his property; but, does feel that lot size is consistent with the surrounding residential area. Mr. Engelman stated concern with the encroachment of wetlands area and the Luce Line Trail. Mr. Goldberg stated that they do have a tree plan. Chairman Plufka discussed the variance standards and questioned if the request meets the standards to have variances. Chairman Plufka closed the Public Hearing. Commissioner Stulberg asked what has changed since this request was approved by the City Council in 1983. Coordinator Dillerud stated that the Zoning Ordinance for the R -1A Zoning District has not changed, and the only possible change may have been that we did not have Shoreland Management Overlay concerns to contend with at that time. Commissioner Stulberg asked if anything in the plat has changed since the prior approval. Coordinator Dillerud stated that little as changed that he is aware of. Chairman Plufka questioned why this is before the Planning Commission since it was previously approved. Mr. Goldberg stated that it is the same request as previously approved in 1983, and was told by staff that he must resubmit the application. CIM SEP 27'91 Planning Commission Minutes September 11, 1991 Page 158 Coordinator Dillerud stated the petitioner had to resubmit since the previously approved request had not been acted upon within two years, and there have been Zoning Ordinance changes, at least involving Shoreland Management. Chairman Plufka noted that the only differences in Resolution 83-266 and the proposed resolution is the variances regarding lot width and side yard setbacks, and the issue regarding the Shoreland Management Overlay District. MOTION by Commissioner Stulberg, seconded by Chairman MOTION TO AMEND Plufka to recommend approval of the Rezoning, Preliminary Plat and Variances per the staff report approval resolutions but adding a condition #10 to the resolution stating that the approval is for a Preliminary Plat configured exactly at the one approved in 1983 only. Roll Call Vote on Main motion. 6 Ayes. MOTION carried on VOTE - MOTION CARRIED. a 6-0 Vote. Chairman Plufka introduced the request by OPUS Corporation OPUS Corporation for an Amended Planned Unit Development Plan and (91039) Conditional Use Permit for "Bass Creek Business Park" to modify the westerly 1,050 feet of the proposed landscaping berm along the north property line adjacent to the City of Maple Grove located at the northwest quadrant of County Road 10 (Bass Lake Road) and State Highway 169. Coordinator Dillerud reviewed the August 31, 1991 staff report. Commissioner Stulberg asked if the proposed plan provides as good of screening as the prior plan did. Coordinator Dillerud responded affirmative, but by a different method. Chairman Plufka introduced Bob Worthington, representing the Petitioner. Mr. Worthington stated he concurs with the staff report. Mr. Worthington stated that Opus Corporation held a neighborhood meeting in December, 1990 with Maple Grove residents to go over the landscape plan, and that revisions were made to the landscape plan after that meeting. Chairman Plufka opened the Public Hearing. Chairman Plufka introduced Brad Bagley of 6129 Eagle Lake Drive. Mr. Bagley asked what is the proposed height of the berm. MA SEP 27 '9' Planning Commission Minutes September 11, 1991 Page 159 Coordinator Dillerud stated the amended berm would be 4 foot lower than the previous berm, but still 16 feet above ground elevation on the Maple Grove side. Mr. Bagley stated that at the resident's meeting they were told that it would take about 15 years before vegetation would be 100% effective. Coordinator Dillerud stated that the parking area has to be completely bermed. He also stated the their plan shows no trees at the top of the berm, and the City does not have an ordinance regarding the screening of buildings. Mr. Bagley stated his concern that the vegetation would not hold the grade. City Engineer Faulkner stated that the berm is designed to hold the vegetation now planted with mesh screening. Chairman Plufka stated there is no requirement that buildings be totally screened. Mr. Bagley questioned whether the lights would show through the screening. Coordinator Dillerud stated no lights should be seen, at eye level at the property line - the usual standard. Chairman Plufka closed the Public Hearing. Commissioner Zylla asked when they would submit a Site Plan for the site adjacent to the berm. Mr. Worthington stated he did not know for sure, but that it would be within the next five years. MOTION by Commissioner Wigley, seconded by Commissioner MOTION TO APPROVE Zylla to recommend approval for Amended Planned Unit Development Conditional Use Permit and Plan to modify the westerly 1,050 feet of.the proposed landscaping berm along the north property line adjacent to the City of Maple Grove located at the northwest quadrant of County Road 10 (Bass Lake Road) and State Highway 169, subject to all conditions listed in the August 31, 1991 staff report. Roll Call Vote. 6-0 Ayes. MOTION carried on a 6-0 vote. VOTE - MOTION CARRIED Chairman Plufka introduced the request by Ver -Tech, Inc. VER -TECH, INC. (91048) for an amended Site Plan and Conditional use Permit for outside storage and a Conditional Use Permit for a Waste Facility for recycling purposes located at the southeast corner of Medina Road and Vicksburg Lane. CIM SEP V '91 Planning Commission Minutes \ �� September 11, 1991 Page 160 Coordinator Dillerud reviewed the August 30, 1991 staff report. Chairman Plufka introduced Rick Williams representing the petitioner. Mr. Williams stated he concurs with the staff report, but would like the file to show that Mr. Recycling occupies about 4,400 square feet, not 23,618 as noted in the staff report. Chairman Plufka opened the Public Hearing and noted a letter received from Jerry Hagberg of 15900 29th Avenue North. Chairman Plufka introduced Kurt C. Schneider of 15905 27th Place North. Mr. Schneider was concerned as to what was being stored at the facility and if it is hazardous. Mr. Williams stated that the materials at the recycling center are tin, aluminum cans, newspaper, and plastic. They may add stretch wrap to program. The outdoor containers contain newspaper and crushed glass, and are stored in 8' high steel containers with a canvas tarp that is always in place. Chairman Plufka asked if the glass is already broken up, and where the plastic bottles are stored. He also questioned if any materials are dumped outside. Mr. Williams stated plastic bottles are stored inside the facility and that the glass is already crushed when placed in the outside container. Mr. Williams -also stated that all materials are dumped inside the facility, and are sanitized and processed daily. Commissioner Stulberg asked how long this has been going on without the enclosure. Mr. Williams stated that the glass recycling has been in process for at least one year, and the newspaper recycling for about six months. Chairman Plufka closed the Public Hearing. Coordinator Dillerud stated that no complaints had been filed regarding the use., but a potential competitor had advised staff of the violation. He also noted that the standards of the Zoning Ordinance are very specific with respect to hazardous materials in sewers, and if there is a problem, the Conditional Use Permit may be revoked at any time. I�Im SEP 27 '91 Planning Commission Minutes September 11, 1991 Page 161 MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Syverson to recommend approval of the request by Ver -Tech, Inc. for an Amended Site Plan and Conditional Use Permit for outside storage and a Conditional Use Permit for a waste facility for recycling purposes located at the southeast corner of Medina Road and Vicksburg Lane, subject to all conditions in the August 30, 1991 staff report. Roll Call Vote. 6 Ayes. MOTION carried on a 6-0 vote. VOTE - MOTION CARRIED Chairman Plufka introduced the request by Fred Smith for FRED SMITH (91060) Preliminary Plat for a 10 lot single family subdivision including Variance from the minimum lot width at the front setback line, and the Rezoning of a 5.614 acre parcel of land from the FRD (Future Restricted Development District) to the R -1A (Low Density Single Family Residential District) located at 17325 County Road 24. Coordinator Dillerud reviewed the August 30, 1991 staff report. Chairman Plufka introduced Gary Gabriel representing the petitioner. Mr. Gabriel stated he concurs with the staff report. Chairman Plufka opened the Public Hearing. Chairman Plufka introduced George Jakucki of 3045 Jewel Lane North. Mr. Jakucki questioned what the distance is from his property line to the proposed lots; what the value of the proposed lots are; and, is the development comparable to Shiloh development. Mr. Gabriel stated the distance from the back of envelope on Lot 5 is 25' and that Lot 5 is 120' deep (ordinance standard). Lot sizes are 18,500 square feet (ordinance standard). Mr. Gabriel also stated that home value would be comparable to the Shiloh development. Chairman Plufka introduced Neal Bailey of 3030 Kimberly Lane North. Mr. Bailey stated his concern with the variance and the expansion of County Road 24, and questioned if there would be a berm along County Road 24. Mr. Gabriel stated that there are no plans of a berm. Chairman Plufka introduced Ethel Macki of 17335 County CIM SSP 27'91 Road 24. Ms. Macki presented a letter to the petitioner. DIM 27'93 Planning Commission Minutes =-ACC' September 11, 1991 Page 162 Chairman Plufka introduced Wayne Menge of 3190 Kimberly Lane North. Mr. Menge stated he was concerned with the speed limit of 50 m.p.h. along County Road 24. City Engineer Faulkner stated that the County is aware of this proposed development and he will forward the speed concern. City Engineer Faulkner suggested that residents send letters to the City to request a speed study. Chairman Plufka introduced Roxane Shingley of 3170 Kimberly Lane North. Ms. Shingley stated that she also is concerned with the speed limit and traffic along County Road 24. Chairman Plufka introduced Elaine Bailey of 3030 Kimberly Lane North. Ms. Bailey stated her concern with Lot 4, and how it affects the backyard of her property. Chairman Plufka closed the Public Hearing. MOTION by Commissioner Zylla, seconded by Commissioner MOTION TO APPROVE Stimson to recommend approval of the request by Fred Smith for the Preliminary Plat for a 10 lot single family subdivision including Variance from the minimum lot width at the front setback line, and the Rezoning of 5.614 acre parcel of land from the FRD (Future Restricted Development District) to the R -1A (Low Density Single Family Residential District) located at 17325 County Road 24, subject to all conditions listed in the August 30, 1991 staff report. Roll Call Vote. 6 Ayes. MOTION carried on a 6-0 vote. VOTE - MOTION CARRIED Chairman introduced the request by Select Metals for a SELECT METALS (91063) Conditional Use Permit and Site Plan Amendment for outside storage for a trash enclosure located at 14920 26th Avenue North. Chairman Plufka waived the overview of the August 31, 1991 staff report. Chairman Plufka opened and closed the Public Hearing as no one was present to speak on the issue. MOTION by Commissioner Stimson, seconded by Commissioner MOTION TO APPROVE Wigley to recommend approval of the request by Select Metals for a Conditional Use permit and Site Plan Amendment for outside storage for a trash enclosure, subject to all conditions in the August 31, 1991 staff CIM SEP 27'91 report. Roll Call Vote. 6 Ayes. MOTION carried on a 6-0 Vote. VOTE - MOTION CARRIED Planning Commission Minutes September 11, 1991 Page 163 Chairman Plufka introduced the request by Ron Splett Construction Company for John Splett for a Planned Unit Development Plan and Conditional Use Permit Amendment for a three season porch in "Cimarron Ponds" located at 1160 Black Oaks Lane. Chairman Plufka waived the overview of the August 31, 1991 staff report. Chairman Plufka opened and closed Public Hearing as no one was present to speak on the issue. MOTION by Commissioner Stulberg, seconded by Commissioner Syverson to recommend approval of the request by Ron Splett Construction Company for John Splett for a Planned Unit Development Plan and Conditional Use Permit Amendment for a three season porch in "Cimarron Ponds" located at 1160 Black Oaks Lane, subject to all conditions in the August 31, 1991 staff report. Roll Call Vote. 6 Ayes. MOTION carried on a 6-0 vote. Chairman Plufka introduced the request by Hollydale Golf Inc. for an Amended Conditional Use Permit and Site Plan to allow construction of a 30' x 70' garage for the storage of golf carts located at 4710 Holly Lane North. Chairman Plufka waived the overview of the August 31, 1991 staff report. Chairman Plufka opened and closed Public Hearing as no one was present to speak on the issue. Coordinator Dillerud stated he had received an anonymous phone call objecting to this request. MOTION by Chairman Plufka, seconded by Commissioner Wigley to recommend approval of the request by Hollydale Golf Inc. for an Amended Conditional use Permit and Site Plan to allow construction of a 30' x 70' garage for the storage of golf carts located at 4710 Holly Lane North, subject to all conditions listed in the August 31, 1991 staff report. Roll Call Vote. 6 Ayes. MOTION carried on a 6-0 Vote. Chairman Plufka called for a recess at 8:55 p.m. The meeting reconvened at 9:00 p.m. MOTION by Chairman Plufka, seconded by Commissioner Stulberg to recommend approval of the request by Ryan Construction for a Site Plan for the construction of a 52,748 square foot office/manufacturing/warehouse facility located north of 6th Avenue between Xenium Lane and Sycamore Lane (west of Baxter). RON SPLETT CONSTRUCTION COMPANY (91069) MOTION TO APPROVE VOTE - MOTION CARRIED. HOLLYDALE GOLF INC. (91073) MOTION TO APPROVE VOTE - MOTION CARRIED. MOTION TO APPROVE RYAN CONSTRUCTION (91075) c1m SEP 27 '91 Vote. 6 Ayes. MOTION carried on a 6-0 vote. VOTE - MOTION CARRIED Planning Commission Minutes September 11, 1991 Page 164 Chairman Plufka introduced the request by Jerry Fischer JERRY FISCHER (91077) for a Site Plan for a 42 foot by 48 foot greenhouse building located at 4630 Fernbrook Lane. Chairman Plufka introduced Jerry Fischer, the petitioner. Mr. Fischer stated there is controversy over whether a greenhouse is considered agriculture. Mr. Fischer stated he contacted the U.S. Dept. of Agriculture, and he presented to the Commission a letter from U.S. Dept. of Agriculture. - Chairman Plufka asked Coordinator Dillerud if the greenhouse were an agriculture use, what would be the difference. Coordinator Dillerud stated if it was considered agriculture, the petitioner would not need a Site Plan. Mr. Fischer stated he could not afford the costs for site improvements that are required with a Site Plan, such as the fire hydrant. Coordinator Dillerud stated an approach may be to change the City's definition of agriculture. Commissioner Stulberg stated the petitioner may want to withdraw his application, and request the City to change their ordinance. MOTION by Chairman Plufka, seconded by Commissioner Zylla MOTION TO AMEND that the Planning Commission should and hereby does find that the request by Jerry Fischer is not necessary because the use is agriculture in nature and does not need a Site Plan. If the City Council does not agree, staff is to prepare the necessary changes to the ordinance. Commissioner Stulberg stated that there are two other requests that have come through that had to have a Site Plans. (Dundee and Len Busch), and felt that we need to deal with the ordinance first. He stated he would like to recommend approval as presented and have the City Council deal with the agriculture issue. Roll Call Vote. 4 Ayes. Commissioners Wigley and VOTE - MOTION CARRIED Stulberg voted Nay. MOTION carried on a 4-2 Vote. Chairman Plufka introduced request by Hartford Investment HARTFORD INVESTMENT Company for continued consideration of Preliminary Plat COMPANY (91044) for 2 lots and 1 outlot, Site Plan for 72 units of rental townhomes, Rezoning from FRD (Future Restricted Development) District to R-2 (Low Density Multiple Residence) district and Conditional Use Permit for attached housing for "Fernbrook Townhomes" located southeast of Fernbrook Lane and 44th Avenue North elm SEP 27 '91 Planning Commission Minutes `QST September 11, 1991 Page 165 Coordinator Dillerud reviewed the September 5, 1991 memo and the July 30, 1991 staff report. City Engineer Faulkner reviewed the proposed access road and stated that his recommendation for an access road would be as in the original proposal or alternative private access to Fernbrook Lane at 44th Avenue North. City Engineer Faulkner stated that a traffic count (24 hour) was conducted west of Fernbrook and west of Juneau lane (3 day count), and it was concluded that the traffic generated on 44th Avenue North is basically from homeowners in that area. Commissioner Wigley asked City Engineer Faulkner when Schmidt Lake Road is suppose to go through. City Engineer Faulkner stated that should completed next year from Northwest Blvd. to Orchid Lane. Chairman Plufka introduced Brian Lubben and Jack Brandt representing the petitioner. Mr. Brandt stated that five different access roads have been discussed, and they would be agreeable to any access road that the Planning Commission would suggest. Mr. Brandt stated that the developer has agreed to have a covenant for their townhomes covering many other issues raised by adjoining property owners. Chairman Plufka introduced Kevin Begin of 4300 Fernbrook Lane North. Mr. Begin submitted a letter and stated it would be inappropriate for a private road at 44th. Drainage could run off on his property. Coordinator Wigley asked Mr. Begin if he approved of the access road south of the wetland area. Mr. Begin stated he is opposed to that because of the economic impact on his property. Chairman Plufka introduced Fred Stelter of 14505 43rd Avenue North. Mr. Stelter stated the Kingsview residents would prefer to see the access road moved to the south end of the site and would like a buffer of trees along Fernbrook. Chairman Plufka introduced Steve Gayle of 14324 44th Avenue North. Mr. Gayle stated he feels the access road should be moved to the south. CIM SEP 27 '91 Planning Commission Minutes September 11, 1991 Page 166 Chairman Plufka introduced Dan Hughes of 4405 Harbor Lane North. Mr. Hughes stated that he was concerned with the traffic and children's safety and stated that the traffic study may be incorrect. Chairman Plufka introduced Luke Komarek of 14510 44th Avenue North. Mr. Komarek stated he is concerned with traffic, and that it is generated by through traffic. Chairman Plufka introduced Randy Nord of 4420 Harbor Lane North. Mr. Nord stated he concurs with everyone else's concerns. Chairman Plufka introduced Barry Wegener of 14520 44th Avenue North. Mr. Wegener stated he concurs with everyone else's concerns. Chairman Plufka introduced Jerry Fischer of 4630 Fernbrook Lane North. Mr. Fischer stated he uses Juneau Lane and 44th Avenue consistently. Chairman Plufka introduced Ron Weber of 4340 Harbor Lane. Mr. Weber stated he would not like to see the access road located south of the wetlands, as he would lose the buffer on his property. Chairman Plufka stated he was told that you create traffic hazards with t -intersections, and the safest are controlled 4 -way intersections. City Engineer Faulkner concurred with that. He stated as long as there is sufficient spacing at a t -intersection, it is a workable intersection. Commissioner Wigley stated he agrees with City Engineer Faulkner. MOTION by Commissioner Wigley, seconded by Commissioner MOTION TO APPROVE Syverson to recommend approval of the request by Hartford Investments Inc. for Preliminary Plat, Site Plan for a 72 unit rental complex, Rezoning from FRD to R-2, and a Conditional Use Permit for attached housing located at the intersection of 44th Avenue North and Fernbrook Lane, ,91 subject to the conditions of the July 30, 1991 staff CIM SEP2? report. ROLL call vote. 6 Ayes. MOTION carried on a 6-0 Vote. VOTE - MOTION CARRIED Planning Commission Minutes S-1; September 11, 1991 Page 167 Chairman Plufka introduced the request by Lowry Hill LOWRY HILL CONSTRUCTION Construction Company referred from the City Council (91047) Meeting of September 4, 1991 for reconsideration of Approval of a 54 lot single family Preliminary Plat, Variance to permit a 1,050 foot cul-de-sac street length versus 500 feet, and Rezoning of a 39.8 acre site from the FRD (Future Restricted Development District) to the R -1A (Low Density Single Family Residential District) located at the northeast corner of Holly Lane and County Road 9. Chairman Plufka introduced Bernie Barr and Tom Berquist representing the petitioner. Coordinator Dillerud informed the Planning Commission that the City Council has requested that they reconsider their previous recommendation concerning these application following comments by Richard and Karla Blevins (adjoining property owners to the east) and realtor Mary Weinzerel, representing Mr. and Mrs. Blevins. Chairman Plufka stated the Planning Commission could table this request and have the petitioner redesign the Plat, or they could approve as it was previously approved at the Planning Commission Meeting of August 14, 1991. MOTION by Commissioner Wigley, seconded by Chairman Plufka MOTION TO APPROVE to recommend approval of the request by Lowry Hill Construction Company for a 54 lot single family Preliminary Plat, Variance to permit a 1,050 foot cul-de- sac street length versus 500 feet, and Rezoning of a 39.8 acre site from the FRD (Future Restricted Development District) to the R -1A (Low Density Single Family Residential District) located at the northeast corner of Holly Lane and County Road 9, as previously recommended. Chairman Plufka introduced Karla Blevins of 16440 Old Rockford Road. Mrs. Blevins stated she was at the Planning Commission Meeting of August 14, 1991, but did not speak as she felt she did not have enough time to prepare. Mrs. Blevins stated she was not aware that Black Oaks Lane would show on the plat as extending south on her parcel. Chairman Plufka introduced Dick Blevins of 16440 Old Rockford Road. Mr. Blevins stated he did receive notice of the Public Hearing for August 14, 1991, but was not aware that Black Oaks Lane would show on the plat as going through his parcel. Mr. Blevins stated that he thought Black Oaks Lane would be a cul-de-sac. He also stated that if Black Oaks Lane was to go through his parcel that it would be a detriment to him and not economically feasible when he elm SEP 27 '91 Planning Commission Minutes September 11, 1991 Page 168 would develop his parcel, as it would cut down on the number of buildable lots. Mr. Blevins requested that if the Planning Commission approved the request as proposed he would be assured he would not be forced to pay for development of Black Oaks Lane through his parcel. Coordinator Dillerud and City Engineer Faulkner stated that Black Oaks could potentially expand south to Rockford Road if and when the Blevins property is proposed to be platted. Chairman Plufka introduced Mary Weinzerel of 18820 County Road 24. Ms. Weinzerel stated she felt it was unfair to the Blevins that Black Oaks Lane may possibly extend on to their parcel. Mr. Berquist stated that the extension of Black Oaks Lane shown on the requested plat was a request of the City. Mr. Berquist stated that Mr. Barr wanted Black Oaks Lane shown as a cul-de-sac and their preference would be that Black Oaks Lane be a permanent cul-de-sac. MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO CALL THE Wigley to call the question. QUESTION Vote. 6 Ayes. MOTION carried on a 6-0 Vote. VOTE - MOTION CARRIED ROLL Call Vote on the main Motion. 6 Ayes. MOTION VOTE - MOTION CARRIED carried on a 6-0 Vote. Chairman Plufka introduced the appointment of a Planning TASK FORCE FOR OUTDOOR Commission member to the Task Force for outdoor trash TRASH CONTAINER container screening. SCREENING Commissioner Plufka declined to appoint a Commissioner as DEFER there were no volunteers and deferred it to when they appoint a new Planning Commission Chairman. Mr. Nord questioned what happened to changes already CONTINUED DISCUSSION OF agreed to by developer HARTFORD INVESTMENT INC. (91044) Coordinator Dillerud stated that changes agreed to by developer had already been noted and were included in the recommendation. Chairman Plufka asked staff to work with developer to see that agreed to changes would be presented to the City Council. Mr. Gayle asked a that a memo be generated to the City Council stating that the Planning Commission overlooked some changes agreed to by the developer. c+M SEP 2� Planning Commission Minutes September 11, 1991 Page 169 MOTION by Chairman Plufka, seconded by Commissioner Stulberg that a memo be generated that lists the agreed changes and is presented to the City Council along with the staff report. Roll Call Vote. 6 Ayes. MOTION carried on a 6-0 vote. Mr. Nord asked what is proposed for Empire Lane south of the Hartford site. Coordinator Dillerud stated that would be up to Kevin Begin to propose when he develops his property. Commissioner Stimson stated she agreed with the Engineering Department and the traffic study. Meeting Adjourned at 10:45 p.m. .i MOTION TO APPROVE VOTE - MOTION CARRIED s \vb Minutes of the Park and Recreation Advisory Commission Meeting September 12, 1991 Page 32 Present: Chair Freels, Commissioners Anderson, Gutzke, Johnson, Waage, Wahl, Watson; staff Bisek, Blank, Busch and Pederson Absent: 1. CALL TO ORDER Chair Freels called the September meeting to order at 7 p.m. in the Council Conference Room. 2. APPROVAL OF MINUTES A motion was made by Commissioner Wahl and seconded by Commissioner Gutzke to approve the minutes of the July 11 meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. See item 5-b. b. Staff. Rick Busch showed a short videotape of a t -ball game in action that was filmed by a news crew from Channel 11. He then briefly explained his work history with Plymouth Park and Recreation to the new commissioners, which began in January, 1980. He stated that Plymouth has the largest unofficiated adult sports program in the metro area. He schedules all of the 5,000 to 6,000 youth athletic and adult sports games and practices on the Plymouth fields, and he is the liaison to the youth athletic associations. He supervises the instructional programs such as tennis, golf, ice skating, t- ball/softball/baseball, and soccer. He informed the commissioners that over 200 adult softball teams played on Plymouth fields this summer, which consisted of eight teams per field per night. This program produces approximately $80,000 in revenue for the City. Due to budget cuts this year, Rick explained that we chose to reduce the number of field attendants assigned to our parks. Instead of one attendant per park, it was one per two or three parks. So far this has worked out well, but Rick's concern is that a program participant or spectator may get injured some time when no attendant is on duty, which means that the building that houses the phone may not be open. To alleviate this situation, staff is attempting to have phones installed at outside locations at all major athletic complexes. Rick announced that the August employee of the month was Deb Balzer, our golf instructor. She has been working for the Park and Recreati6n Department for two years, and this past summer, she taught 287 individuals the basics of beginning and advanced golf. Her schedule consisted of Monday through Thursday and Sunday lessons. Mary stated that the September employee of the month was Danielle Roskop, a day camp counselor who has been with the program since its inception three years ago. Day camp consisted of seven, week-long "Discovery" sessions from mid-June to the end of July for kids in grades K-6, followed by three, week-long "Explorer" sessions in August for kids in grades K-3. CIM SEP 27 '91 September 1991 PRAC Minutes Page 33 Mary was pleased to say that injuries to anyone, and now activities. Fall classes begin summer programs went well, with no staff is busy planning winter's the week of September 16. 4. REPORT ON PAST COUNCIL ACTION There was nothing to report on this item. 5. UNFINISHED BUSINESS a. Review of 1992-96 CIP. Director Blank reviewed the 1992-96 parks capital improvement program stating that 192 will be a year of finishing up projects begun late this year, as well as constructing some trails funded with MSA money. The Plymouth Creek Park tennis courts will also be reconsidered in '92. Phase I development of West Medicine Lake City Park has been backed up to '93, with plans to write a federal/state grant to help fund it. This means that Phase II will be postponed until 1994. Also delayed until 1994 is the improvement of the trail on Zachary Lane from County 9 to County 10. This project will be constructed along with the widening of Zachary Lane. Commissioner Waage expressed concern about delaying the trail along Zachary, in light of the residents living in Harrison Hills who addressed the park commission earlier this year. Director Blank indicated he appreciates that concern, but that it would not be economically feasible to go ahead with the trail and then have it all torn up when the City widens Zachary to four lanes in 1994. Commissioner Johnson commented that he supports staff's plan to seek other funding for the development of West Medicine Lake city park. A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER WAHL TO ACCEPT THE 1992-96 PARKS CIP AS PROPOSED BY STAFF. THE MOTION CARRIED WITH ALL AYES. Director Blank informed the commissioners that the Council will be considering some type of community survey when they begin their budget deliberations. Possibilities could include hiring an outside source, or placing a questionnaire in the city newsletter, Plymouth News. Commissioner Wahl asked if HUD money was going to be used to help fund the 10th Avenue park. Director Blank responded that it would be possible to use those funds and PRAC could make that recommendation if they so chose. A MOTION WAS MADE BY COMMISSIONER WAHL AND SECONDED BY COMMISSIONER WAAGE THAT THE CITY COUNCIL USE HUD FUNDS TO HELP BUILD THE 10TH AVENUE PARK. THE MOTION CARRIED WITH ALL AYES. A resident living north of County 9 and west of 494 attended the PRAC meeting and asked if there were any plans to construct a trail from the area where he lives over to the new Target/Rainbow Foods shopping center. Director Blank responded that the City is pushing the County to upgrade and widen County Road 9 west of 494, at which time the trail would be constructed. Staff suggested that the resident contact the County highway department for more information. CIM SEP 27'91 S: LC»O September 1991 PRAC Minutes Page 34 b. Review of Field Rental Policy. Director Blank indicated to the Commission that the City has had a policy of charging groups for field rental for tournaments since 1981. This policy has been approved by the City Council, and both youth and adult groups are charged. The reason the policy is being reviewed at this time is because the City Council directed staff to look into it after the Wayzata Youth Soccer Association asked to have their fees waived this past summer. The Council did reduce the fee for this group by half. As part of reviewing the policy, Mary did a survey of other metropolitan communities (Anoka, Blaine, Coon Rapids, Eagan, Fridley and Maple Grove) which revealed that our fees are the highest for running a tournament of this type (soccer tournament requiring 10 fields for three days with a total of 106 games being played). Blaine charged $98 less than Plymouth for running the same tournament. Each community had a different method for charging (some rented fields by the hour, by the day, or charged each person participating a flat rate). Some communities did not have field attendants or lights, and in some cases, lights were part of the overall rental fee. Mary stated that the trend in the metro area and nationally is to charge fees for field use during tournaments. She explained to the Commission that it costs approximately $1,000,000 to build one playfield and about $70,000 to $80,000 to maintain it annually. There are two or three tournaments a year put on by youth associations with several more involving adults. The revenue produced per year is about $10,000 in tournament charges. John Danielson, representing Wayzata -Plymouth Soccer, stated that running the youth soccer tournament is a very difficult, time consuming job, although it is also very rewarding for the kids involved. However, after subtracting their expenses from their revenue, they made only $100, which was to be used for scholarships. He would prefer that the City drop the charges completely, and if that is not possible, to at least make the charges more in line with the costs. It was also commented that youth sports programs do not make money. Chair Freels commented that the City Council has directed staff to find ways to make money to cover the costs of field maintenance, and he was surprised that they had waived half the fee for this soccer tournament. Libby Fairchild proposed that the athletic associations be asked to do some of the maintenance. Director Blank stated that this could be a consideration. Commissioner Johnson asked Mr. Danielson what the soccer teams had to pay to participate in the league, and he was informed that the fee was $175, which covers things such as insurance, scholarships, uniforms, officials, and the tournament. When asked if the soccer association seeks sponsors for the tournament, Mr. Danielson stated that the businesses are reluctant to give, although they do take out ads in the tournament booklet. elm SEP 27 '91 September 1991 PRAC Minutes Page 35 Greg Baufield, representing youth football in the Plymouth -Wayzata - Orono -Hopkins -Minnetonka area, spoke out against the $5 field maintenance fee that was enacted by the City Council this past December and went into effect in January. It charges each child participating in youth sports if they live in a community that does not provide facilities, such as Hamel, Corcoran, Medina, etc. His association chose to avoid paying the fee by not playing any of its games in Plymouth, which he explained is very upsetting to the kids' parents, because the majority of the players are from Plymouth. He believes that charging children to play on Plymouth fields is completely out of line, based on the lease agreement the City has with District 284 for the use of Oakwood and Wayzata East Jr. High. He commented further that according to the lease agreement, a committee was to have formed consisting of a representative from PRAC, the Director of the Parks Department, the head of the Wayzata East athletic department, and the Director of Community Education. This committee was to establish certain policies, decide on how the facilities would be used, and discuss things such as this $5 field maintenance fee. He doesn't believe this committee has ever met, and he feels it should. Director Blank confirmed that the committee had never formed. Rick Busch stated that so far in 1991, the City has collected $2,500 in field maintenance fees from the other youth associations, excluding the Wayzata -Plymouth soccer association, which hasn't paid yet, but intends to. Vv b . Commissioner Watson stated she is against charging the $5 fee, because it seems to be creating very bad feelings toward the City, and doesn't come close to covering the costs to maintain even one field. She agrees that some charges are appropriate, such as field striping, lights, and attendants, but beyond that, she believes the City should be covering the everyday field maintenance expenses. Commissioner Wahl agreed that no field maintenance fees should be charged to youth associations, and he suggested that the .City research getting contributions from the other communities that do not provide similar facilities. Chair Freels informed the newest commissioners that the PRAC members in office in 1990 chose not to take a position on field maintenance fees out of concern that even mentioning it would prompt the City Council to act on it. But now that it has been implemented, he too feels it is inappropriate and is in favor of dropping it. A MOTION WAS MADE BY COMMISSIONER GUTZKE AND SECONDED BY COMMISSIONER WATSON TO RECOMMEND THAT THE CITY COUNCIL RESCIND THE $5 FIELD MAINTENANCE FEE. Discussion followed that perhaps the motion should include an effective date. Commissioner Gutzke withdrew the first motion and introduced a second MOTION RECOMMENDING THAT THE CITY COUNCIL RESCIND THE $5 FIELD MAINTENANCE FEE EFFECTIVE JANUARY 1, 1992. THE MOTION WAS SECONDED BY COMMISSIONER WATSON. MOTION CARRIED WITH SIX AYES. COMMISSIONER WAAGE ABSTAINED, BECAUSE SHE WAS NOT PRESENT DURING THE MAIN DISCUSSION. ciM SEP 27 '9t September 1991 PRAC Minutes Page 36 Director Blank said that he would to the October meeting in reference Baufield. Eric's recollection was more to the use of the buildings th research the lease agreement prior to the committee mentioned by Greg that the lease agreement referred an it did to the use of fields. There was additional discussion at this point on the charges assessed to youth associations putting on tournaments. Director Blank stated that PRAC needs to decide if they favor no fee, charging a flat rate to use the fields, with extra charges for special services, such as field striping, lights, field attendants, etc. He reminded the commissioners that the youth soccer tournament is the largest tournament held in Plymouth, with the most games being played on the most fields over a relatively short period of time, usually two or three days. If any rain occurs delaying games, the impact on the fields is even greater, and a lot of damage to a soccer field can occur. Commissioner Watson asked if we could charge a damage deposit and Rick stated we do charge adult groups a damage deposit, but so far, we do not charge the youth associations. Director Blank stated that any decision made on tournament charges must cover all youth associations using fields - football, soccer, baseball, softball etc. Currently, soccer/football groups are charged more, because they are using larger areas of turf and more expenses are incurred. Chair Freels suggested tabling this item until the October meeting, and requested that staff compile some information for PRAC on what we currently charge youth groups and what expenses the City incurs when a tournament is run on Plymouth fields. Rick said that he would send each commissioner a copy of our current field rental policy which is updated on an annual basis, usually in January and is presented to the City Council for their approval. 6. NEW BUSINESS There was no new business to discuss. 7. COMMISSION PRESENTATION1 Chair Freels asked if airy commissioners would be available to attend the October 7 City Council meeting to represent PRAC. Mark Wahl volunteered. Commissioner Anderson was asked to chair the October 10 PRAC meeting, because Chair Freels will be out of town. 8. STAFF COMMUNICATION Director Blank indicated that work is proceeding on the two ndw playfields, and that work is expected to begin the week of September 16 on six trail segments located in various parts of the city. 9. ADJOURNMENT The meeting adjourned at 9:37 p.m. CSM SEP 27 '91 Summary of The Northwest Hennepin Human Services Council Executive Board meeting 1) Plymouth is still in need of an alternate for the Executive Board. If possible it is encouraged when the Executive Board member is an appointed citizen, that the alternate be an employee or Council member of the city. uzifv 2) We heard a presentation from the staff of The Point Northwest, for runaway youth. It opened in June of this year. In the first three months they served 65 families. This number is expected to rise dramatically wit'1 the beginning of the school year and increased outreach with local school districts, police departments, and human service agencies. A few statistics from the presentation were as follows; a) 70% were girls b) 14-16 year olds made up 80% of the referrals c) 80% were white d) 70% were runaways e) 2/3 could have been placed in foster homes in the community f) 5% were from Plymouth g) 50% were physically or sexually abused 3) New salary guidelines that were mandated by the State of Minnesota, for the staff of The Northwest Hennepin Human Services Council, were approved. Tata for analysis came from a 1991 pay equity analysis study. For further questions please contact me at # 550-0020. I do have an answering machine so feel free to leave a message and I will return your call. I also attended the kickoff party for the Point N.W. on September 12, 1991. It was an exciting event attended by city and county personnel, community members and the media. Everyone feels that the outlook for the success of this program is extremely high. Continued support from the cities of Northwest Hennepin County and the business community are essential to this program. cim SEP 27 '91 �� 1 i:A elm creek - Watershed Management Commission EXECUTIVE SECRETARY Judie Anderson 3030 Harbor Lane Plymouth. MN 55447 Phone 612/553-1.144 TECHNICAL ADVISOR Hennepin Conservat on District '2450 Wayzata Bou evard Minutes Minnetonka MN 55343 Phone 612544-85'2 August 14, 1991 I. The regular monthly meeting of the Elm Creek Watershed Management Com- mission was called to order at 3:10 p.m., Wednesday, August 14, 1991, at Ply- mouth City Hall, Plymouth, MN, by Chairman Fred Moore. Those present were: Jack Bittle, Champlin; Tony Ruppert, Corcoran; Steve Peaslee, Hassan; Ken Ashfeld, Maple Grove; Larry Elwell, Medina; Fred Moore, Plymouth; John Barten, Hennepin Parks; Carolyn Dindorf and Mitch Johnson, HCD; Will Hartfeldt, attorney; and Judie Anderson, Execu- tive Secretary. II. Ashfeld moved and Peaslee seconded a motion to approve the minutes of the July 10, 1991 meeting. Motion carried. III. Ashfeld moved and Peaslee seconded a motion to approve the Treasurer's Report and pay the bills. Motion carried. IV. Reports from the District Office. A. Water Quality Monitoring. 1. Lakes Monitoring. Samples were collected July 16 from Fish, Jubert, and Weaver Lakes and the Mill Pond. Transparency increased slightly in July at the three sites previously monitored; Jubert had a trans- parency of 0.7. Weaver Lake was oxygenated down to 12'; Fish Lake to 15'; and the Mill Pond to 5'. Total phosphorus in Weaver Lake was 253 ug/L at the bot- tom; Fish Lake tested 76 ug/L at the surface and 453 ug/L at the bottom; Ju- bert tested 349 and 1638 ug/L and the Mill Pond showed 452 and 496 ug/L, re- spectively. 2. Stream Monitoring. Fecal coliform samples were collected on July 16. Four sites exceeded the 200 colonies per 100/ mL guideline. Site 5 showed 481 colonies/100 ml; Site 7 had 493 colonies; Sites 3 and 4 were only slightly higher than the guideline. Runoff for water year through July 16 has been 5.31". No new water quality data has been received since the last re- port. Dindorf did field inspections of Sites 5 and 7 and also investigated a feedlot located on 101st Avenue where the south fork of Rush Creek crosses the road in Maple Grove. Runoff from the feedlot flows directly into the creek without filtering through vegetation. Ashfeld moved and Peaslee seconded a motion directing HCD to collect samples upstream and downstream of that loca- tion to determine the impact to the creek. Motion carried. cim SEP 27 '91 Minutes August 14, 1991 page 2 B. Leaking Septic System. Robert Derus from the City of Corcoran spoke to Dindorf re concern that a citizen's septic system may be leaking. Peaslee moved and Ashfeld seconded a motion directing HCD to collect samples at the site and to write a letter to the City requesting that it take any ac- tion necessary to correct the situation. Motion carried. V. Proposed Rules for Metropolitan Local Water Management. The Board of Water and Soil Resources has compiled the rules and will send out summaries next week. Six public meetings have been scheduled beginning in September. Anderson will transmit copies of the summaries to the Commissioners and staff. VI. Wetlands Mapping. Peaslee and HCD staff met July 12 to discuss wetlands ordinances and mapping. They are investigating the implications of acquiring wetlands. Joel Settles from HCD is planning to meet with BWSR and cities that may be interested in a wetlands program. VII. Communications. A. The Commissioners were notified of a hydrographic work report from the DNR re Wetland 27-288 in Rogers. No action was required. B. The Commissioners also were informed of a memo from the DNR announcing a stream maintenance grant. Applications must be received prior to November 30, 1991, and can be obtained from Anderson or HCD. VIII. Project Reviews. A. 86-037 Joe Raskob, Medina. No information. B. 87-034 Shadow Creek 3rd Addition, Maple Grove. HCD reports that the site has been regraded and now conforms to the plan approved by the Com- mission. C. 88-017 Gerald Dykhoff, Medina. No information. D. 90-022 Shadow Creek 5th Addition, Maple Grove. HCD approved the erosion and sediment control plan with minor revisions requested by Hennepin Parks. E. 91-005 Veit Contracting, Hassan. No information. F. 91-009 Mohawk Estates 2nd Addition, Medina. HCD recommends that approval be conditioned on as -built surveys of cut and fill being submitted to the Commission and seed and mulch being placed on the banks and other dis- turbed areas within 72 hours of grading. HCD was requested to convey the Com- mission's concerns that building sites be shown on the lots prior to approval. Action tabled. G. 91-014 Fine Line Homes, Corcoran. The owner proposed a single family home adjacent to the south fork of Rush Creek and is requesting a re- view because the alternate septic system site is located on the opposite bank of Rush Creek. In order for the septic pipe to cross the creek, it must meet ciM SEP 27 '91 Minutes August 14, 1991 page 3 all appropriate provisions of the state building code and the builder must re - grade the channel and stream banks to the original grades. HCD will inform the owner that the Commission will require this project to come back to it for approval if the alternate site is chosen. IX. Other Business. A. Crow River Monitoring. The Commissioners discussed the possibili- ty of monitoring the Crow River. HCD found that the USGS collects water qual- ity samples on the Crow River at Rockford. Samples are probably being taken at the treatment plant there. Dindorf will determine the costs to perform sampling and also see if other sites are being sampled. B. Inclusion of Dayton. The Commissioners signed a retroactive reso- lution to include all of Dayton in the ECWMC. That action was approved on May 9, 1985. C. Model Floodplain Ordinances. Moore signed Resolution 91-02 to adopt the revisions to the floodplain ordinances as approved at the July 10, 1991 meeting. D. Stream Blockage. HCD staff walked the creek between Elm Road and County Road 47 and found a fallen tree in the creek and several logs across the banks. None of these sites caused water to be blocked to a higher level upstream than downstream. Staff also found a delta in the stream channel formed by deposits of sediment from a gully. The degree of blockage was not apparent in photos taken by the staff. Johnson reported that the gully is well developed, showing a degree of maturity beyond the current land uses in the watershed. No action. Respectfully submitted, Judie A. Anderson Executive Secretary JAA:tim \o('4. ciM SEP 27 '91 MINNEHAHA CREEK WATERSHED DISTRICT ANNUAL REPORT FOR 1990 August 1991 =_ 0 ciM SEP 27 '91 = �1 I. INTRODUCTION This Annual Report of the Minnehaha Creek Watershed District provides a summary of the major activities of the Board of Managers during 1990. Any person wishing additional information is encouraged to contact any individual Manager. II. THE MANAGERS AND MEETING INFORMATION As of December .1990, the Managers of the Minnehaha Creek Watershed District were as follows: Robert D. Erickson Thomas Maple, Jr. Clarkson W. Lindley C. Woodrow Love Richard R. Miller James R. Spensley John E. Thomas 2470 Cedar Point Drive Wayzata, MN 55391 19685 Lakeview Avenue Excelsior, MN 55331 15500 Wayzata Boulevard Wayzata, MN 55391 P. O. Box 524 Excelsior, MN 55331 5340 Hollywood Road Edina, MN 55436 5117 Chicago Avenue Minneapolis, MN 55417 6326 Smithtown Road Excelsior, MN 55331 The officers for 1990 were: James R. Spensley President C. Woodrow Love vice President John E. Thomas Secretary Clarkson W. Lindley Treasurer Term Expires March 8, 1993 Term Expires March 8, 1991 Term Expires March 8, 1992 Term Expires March 8, 1992 Term Expires March 8, 1991 Term Expires March 8, 1993 Term Expires March 8, 1992 During 1990, twelve regular meetings were held by the Managers on the third Thursday of every month at 7:30 p.m. In order to make the meetings of the Managers more accessible to all residents of the District, the Managers met in odd -numbered months at the St. Louis Park City Hall, and in even -numbered months at the Wayzata City Hall. The Board held two special meetings, in January and March. The Managers provided copies of minutes of all meetings and reports to interested citizens and to public officials throughout the District. Copies of the 1989 Annual report were filed with the Minnesota Board of Water and Soil Resources, the Department of Natural Resources, the Boards of County Commissioners of Hennepin CIM SEP 27 '9 1 and Carver Counties, and with State Senators and Representatives from the area within the District. During 1990, the Managers continued to work with other organizations concerned with water resource issues. The Managers exchanged information with other governmental units affected by the programs and policies of the District, and honored requests to attend meetings of municipal, county, and state officials, as well as meetings of interested citizens. _ Manager Love served as the liaison to the Lake Minnetonka Conservation District, the Eurasian Water Milfoil Task Force, and the Board of Managers heard reports from the Executive Director of the Lake Minnetonka Conservation District concerning this problem weed, and other issues concerning Lake Minnetonka. The Board participated in the activities of the Metropolitan Area section of the Minnesota Association of Watershed Districts, and in the deliberations of the annual state-wide meeting of the Association. Managers Maple and Spensley represented the District in respect to these activities. To expedite the District's work, standing committees were established in the following areas: Complaints and Violations, Finance, Rules and Policies, and Plans and Programs. Meetings of the committees were scheduled on an "as necessary" basis with the Complaints and Violations Committee meetings scheduled monthly. III. PERMIT APPLICATIONS The District acted on 178 permit applications during 1990. Each application received a detailed review to determine compliance with the District rules. Applications included, among other things, projects involving: dredging, shoreline erosion protection, stream and lake crossings, wetland and floodplain alteration, and stormwater management plans for site development, and after -the -fact sand blanket permits. Prior to Board action on an application, District staff spent considerable effort working with city staff and/or the applicant to bring some of the proposed projects into compliance with District rules. A summary of the permits reviewed by the Board in 1990 is attached to this report as Appendix A, showing the project location and type of application received. All permits issued by the District require compliance with applicable municipal ordinances and, if the permit involves docking on Lake Minnetonka, the applicable ordinances of the Lake Minnetonka Conservation District (LMCD). In addition, permits issued by the Watershed District require compliance with applicable rules of the Minnesota Department of Natural Resources. The Board of Managers also took action as necessary on complaints, permit violations, and activities which had been undertaken without a required District permit. The Board ordered -2- ciM SEP 27'91 restoration as required and took action to collect outstanding Rule J fees. IV. HYDROLOGIC DATA COLLECTION During 1990, the District continued its Hydrologic Data Collection Program. This is a comprehensive program, which, along with data from other agencies, has formed a long-term data bank for use in managing the water resources of the District, particularly Lake Minnetonka, and .the Minneapolis City lakes. The data is available through the STORET system, a data bank maintained by the MPCA and made available to various agencies. There were no major changes in the water quality of Lake Minnetonka during 1990. Stream quality in the District also remained essentially unchanged from the prior year. V HEADWATERS DAM AND CONTROL STRUCTURE (GRAY'S BAY) AND LAKE MINNETONKA ELEVATIONS/MINNEHAHA CREEK FLOWS During 1989, the District operated the Headwaters Control Structure at Gray's Bay under the management policy and operational plan as reapproved by the Department of Natural Resources in March 1986. The District's application to renew the permit for the control structure remained pending before the DNR in 1990. Lake levels in Lake Minnetonka remained low during 1990. Lake Minnetonka reached its highest elevation on August 3, 1990 recorded at 927.43 feet. Due to the low lake level, no discharge from the Headwaters Control Structure occurred. The Managers continued to rely heavily on the municipalities along Minnehaha Creek to record creek elevations and flows and report the data to the District. The District prepared monthly summaries of this data during the open water season and made the summaries available to interested municipalities and citizens. The assistance of each of the municipalities is invaluable to the District in making the necessary operational adjustments to accomplish the management objectives of the Headwaters Control Structure. VI. OTHER DISTRICT PROJECTS AND CONCERNS 1. Lake Minnetonka Conservation District Management Plan. The Board actively participated in the efforts of the Lake Minnetonka Conservation District (LMCD) to develop a Comprehensive Management Plan. The Board reviewed and provided comments to the LMCD Management Plan. The proposed LMCD Management Plan includes recommended changes in the composition of the LMCD Board, and funding for LMCD projects and activities from member organizations, -3- ciM SEP 27 '91 increased enforcement and protection of water quality and public safety enforcement issues on the Lake. Manager Love continued to serve as the District's liaison to the LMCD. 2. Augmentation Wells. The District continued its opposition to the use of augmentation wells to increase the level of Lake Minnetonka. The proposals to use augmentation wells involve pumping groundwater into the Lake. While maintaining a posture of proceeding cautiously, the Board remained open to citizen input. From January through April the Board held monthly policy meetings to receive citizen input and discuss ongoing proposals and requests to use augmentation wells. The proponents, principally marina owners, stressed the impact low water levels in Lake Minnetonka were having on recreational use of the Lake, residential and commercial property tax values, and the overall property tax base. The Board continued to stress its principal responsibility is to protect the Lake and aquifer from potential harm. 3. Dredging Level Limitations. The Board considered and discussed participation in a proposed Interagency Agreement between the District, the Minnesota Department of Natural Resources (DNR), and the Lake Minnetonka Conservation District. The Interagency Agreement proposes to establish a dredging standards for all dredging on Lake Minnetonka. Proponents of a standardized dredging level advocate its adoption in order to establish criteria against which each signator can evaluate permit applications. Some members of the Board supported standardization in principle, while others remained opposed. Members of the Board who are opposed to a standardized dredging level believed a standardized depth contradicts the concept of requiring an applicant to demonstrate that the proposed dredging demonstrates a minimal impact solution. 4. 509 Stormwater Management Plans. The District continued to pursue approval of its 502 Stormwater Management Plan. In 1990 the District submitted its 509 Plan to the Metropolitan Council, Minnesota Pollution Control Agency (PCA), DNR, and the Department of Health for review and comment. During 1990, the Metropolitan Council, PCA and DNR completed their review and provided the District with comments. The Board of Water and Soil Resources has not completed its review. Concurrent with pursuing approval of its 509 Plan, the District worked with Hennepin and Carver Counties towards agreement on a Capital Improvement Program Financing Agreement (CIPFA). Approval of the CIPFA would provide a process for financing capital improvements to allow work on various watershed projects and establish a process for County Board review of fund and levies each year as the 509 plan is updated. -4- cim SEP27'91 5. Stormwater Management Plans. The District continued its efforts to work with municipalities to develop and submit stormwater water management plans to the District for approval. Manager Spensley met with several municipalities in an effort to encourage support and efforts for developing stormwater management plans. The District currently has plans from the cities of Wayzata, Hopkins, Spring Lake Park and St. Louis Park under review. = 6. Dredqihq Licenses. In 1989 the Board of Managers enacted a rule requiring dredging contractors to obtain licenses from the District prior to dredging in the beds, banks or shores of protected waters or wetlands within the District. License applicants are required to be bonded and to meet minimum insurance requirements. During 1990, six (6) dredging contractors received licenses from the District. 7. Other. The District continued Phase I of a monitoring program begun in 1989 to abate non -point source pollution of Long Lake. The District began this project in cooperation with the Cities of Orono and Long Lake, Hennepin County, and other interested parties, pursuant to a Clean Water Partnership Grant from the Minnesota Pollution Control Agency. Phase I of the project will be completed in 1991. VII. 1991 BUDGET As required by law, the Managers held a duly noticed public hearing on September 20, 1990, concerning the proposed budgets for the District's Administrative Fund, Management Planning Fund, Water Maintenance and Repair Fund, and Survey and Data Acquisition Fund. Following the public hearing, the Managers adopted the 1991 budgets for these funds and certified tax levies to Hennepin and Carver counties for collection. VIII. FINANCIAL RECORDS The financial records of the District are kept by a certified public accountant. All financial transactions are recorded in the minutes of the District's meetings. The Treasurer of the District maintained separate records for the following four funds in 1990: (1) The Administrative Fund; (2) The Management Planning Fund; (3) The Water Maintenance and Repair Fund; and (4) The Survey and Data Acquisition Fund. Records for each of these funds include the dates and amounts of all expenditures, the names of individuals receiving payment, and the purposes for which payment is made. -5- CIM SES' V 191 The official depository for the District is the Wayzata State Bank in Wayzata, Minnesota. The 1990 financial statements of the District were audited by a Certified Public Accountant. A copy of the audit is filed with the State Auditor for the State of Minnesota upon completion. A copy of the Treasurer's report for calendar year 1990 is attached as Appendix B. (173)DAJ Respectfully submitted, James R. Spensley, President Board of Managers of the Minnehaha Creek Watershed District -6- ulm SEP 27 '91 l k 1990 PERMIT APPLICATIONS MUNICIPALITY TYPE OF PERMIT B= STORMWATER MANAGEMENT E= DREDGING C= FLOODPLAIN ALTERATION F= SHORELINE IMPROVEMENT D= WETLAND ALTERATION G= STREAM AND LAKE CROSSING am SEP 27 '91 APPENDIX A B C D E F G TOTAL CHANHASSEN 5 5 DEEPHAVEN 1 3 4 EDINA 2 1 1 1 5 EXCELSIOR 2 2 4 GOLDEN VALLEY 1 1 GREENWOOD 1 1 2 HOPKINS 2 1 3 INDEPENDENCE 0 LAKE TOWN TWP. 1 1 LONG LAKE 1 1 MAPLE PLAIN 0 MEDINA 3 3 NIINNETONKA 6 1 1 3 11 MINNEAPOLIS 2 1 3 MINNETONKA BE 1 1 2 MINNETRISTA 2 1 1 4 MOUND 2 6 14 22 ORONO 3 5 18 26 PLYMOUTH 6 6 RICHFIELD 0 ST. BONIFACIUS 2 2 ST. LOUIS PARK 7 1 1 9 SHOREWOOD 2 2 21 25 SPRING PARK 3 3 3 9 TONKA BAY 3 2 5 10 VICTORIA 1 1 2 WAYZATA 6 1 10 17 WOODLAND 1 1 TOTALPERMITS 64 4 1 26 82 1 178 PERNIIT APPLICATION CATEGORIES B= STORMWATER MANAGEMENT E= DREDGING C= FLOODPLAIN ALTERATION F= SHORELINE IMPROVEMENT D= WETLAND ALTERATION G= STREAM AND LAKE CROSSING am SEP 27 '91 APPENDIX A MINNEHAHA CREEK, WATERSHED DISTRICT Page t of 5 December 31, 1990 bank balance TREASURER'S REPORT ------------ 49,658.78 ------------ 103,612.45 ----------- 20,163.03 ------------ 19,273.53 DECEMBER 31, 1990 12,707.79 3,274.78 6,832.45 1.330.03 1,270.53 Available for Investment 180.000.00 Survey 96,780.00 ------------ +._18,833.00 ------------ Mist. Total cash and investeent and Data ------------ S 49,658.78 Administrative Planning Maintenance Acquisition Total Fund --------=--------------- Fund ------------ Fund ------------ Fund ------------ December 20 1990 bank balance S 189,792.65 S 47,542.08 S 103.034.77 s 20.049.79 1 19.166.01 Rule J Payments 1.865.00 1,865.00 Interest Earned Checking/sayings 1,064.60 266.16 577.68 113.24 107.52 Bank charge (14.461 f14.46) ------------------------ ------------ ------------ ------------ 192,707.79 49,658.78 ------------------------ 103,612.45 ------------ 20,163.03 ------------ 19,273.53 ------------ December 31, 1990 bank balance ------------ 192,707.79 ------------ 49,658.78 ------------ 103,612.45 ----------- 20,163.03 ------------ 19,273.53 December 31, 1990 bank balance 12,707.79 3,274.78 6,832.45 1.330.03 1,270.53 Available for Investment 180.000.00 46,384.00 96,780.00 ------------ +._18,833.00 ------------ 18,003.00 ------------ Total cash and investeent ------------ S 192,707.79 ------------ S 49,658.78 $ 103,612.E5. t 20.163.03 1 19,273.53 See Accountant's Compilation Report ciM SEP 27 '91 APPENDIX R MINNEHAHA CREEK WATERSHED DISTRICT STATEMENT OF REVENUE. EXPENDITURES AND FUND BALANCE COMPARED WITH BUDGET CALENDAR YEAR 1990 CURRENT PERIOD AND PERIOD TO DATE ADMINISTRATIVE FUND Period Acct. Current ended Prorated no. Period 12/31/90 budget REVENUE Paee 2 of 5 1990 budget Tax settlements $ $ $ 125,000 125,000 Hennepin County 98,880.20 Carver County 2.011.45 Minn Homestead Credit 19,344.99 Rule J payments 1,865.00 4.826.62 Dredging licenses 7.500.00 Interest and other 266.16 1,127.12 ---------- -------- ------- ----------- 2.131.16 133,690.36 125,000 125,000 EXPENDITURES Administration Sec., Suo. & Mailings A-1 3,854.29 24,806.00 15,000 15,000 Insurance A-2 1,864.00 2,500 2,500 Accounting b Audit A-3 654.20 8,518.55 7,000 7,000 Eng. Permit Review A-4 1,401.22 39,495.21 40.000 40.000 Eng. Compl. & Viol. A-5 3,091.09 18,774.94 8,000 8.000 Eng. General A -SA 3,445.11 12.173.68 16,000 16,000 Legal General A-6 615.08 39,898.19 25.000 25.000 Legal Gayle's Marina 574.90 21.098.73 Legal Casco ove Hm Assoc 516.10 1,748.30 Legal Kangas Violation 75.00 3.304.20 10.000 10.000 Legal Hagberg Violation 2,922.04 7.537.88 Mgr. Per Diem & Exp. A-7 1,340.96 6,304.28 Publications A-8 --------- ------- 1.500 ------- ---------- ----------- 18,489.99 185,523.96 ---------- 125,000 -------- $125,000 ------- ------- ACTUAL CASH TAX SETTLEMENTS -------- over (under) prorated budget $ (4.763) EXPENDITURES <over> under Revenue $(16.358.83)<51.833.58) FUND BALANCE, (Deficit) December 31, 1989 122,983.171 FUND BALANCE (Deficit) December 31. 1990 $ <74,816.75) See Accountant's Compilation Report MINNEHAHA CREEK WATERSHED DISTRICT STATEMENT OF REVENUE. EXPENDITURES AND FUND BALANCE COMPARED WITH BUDGET CALENDAR YEAR 1990 CURRENT PERIOD AND PERIOD TO DATE MANAGEMENT PLANNING FUND REVENUE Tax settlements Hennepin County Carver County Minn Homestead Credit MPCA Contri Long Lake CP MPLS Contri Water Sampling Interest and other EXPENDITURES Legal services Engineering services Engineering Long Lake CP Data Collection Mgr. per diem & exp. Sec., sup. L mailings Publications Accounting and Audit Contingency Reserve ACTUAL CASH TAX SETTLEMENTS over (under) prorated budget EXPENDITURES <over> under Revemue FUND BALANCE, December 31. 1989 FUND BALANCE December 31. 1990 Period Current ended Period 12/31/90 s s 192,689.54 304.20 37,697.89 13.226.45 1.978.80 577.68 4, 217. '20 577.68 250.114.08 4.075.00 6,558.41 256.78 151.60 873.38 100.00 12,015.17 Prorated budget Pace 3 of 5 1990 budget 243,200 $ 243.200 243,000 243,200 13,345.00 50.000 50.000 69.250.18 100.000 100.000 45,817.15 24,209.50 24,000 1,614.33 2,500 12,861.65 9,000 12.500 2,300.00 2,200 43,000 169,397.81 $243,000 $(11.437.49) 80.716.27 53,881.01 $ 134,597.28 24,000 2.500 9.000 12,500 2,200 43,000 243,200 $ (12,508) See Accountant's Compilation Report CIM SEP 2 7 '91 MINNEHAHA CREEK WATERSHED DISTRICT STATEMENT OF REVENUE. EXPENDITURES AND FUND BALANCE COMPARED WITH BUDGET CALENDAR YEAR 1990 CURRENT PERIOD AND PERIOD ENDED MAINTENANCE FUND Page 4 of E Period Current ended Prorated 1990 Period 12/31/90 Budget budget ---------- ---------- --------- --------- REVENUE Tax settlements s s 35.500 s 35.500 Hennepin County 12,677.05 Carver County 3.797.36 Minn Homestead Credit 2,480.14 Interest and other 113.24 976.99 ---------- ---------- --------- --------- 113.24 19.931.54 35,500 35.500 ---------- ---------- --------- --------- EXPENDITURES Engineering Dam and Control Structure Maintenance Reserve for Future Control Structure Maintenance Municipally Initiated Cooperative Projects Board Initiated Cooperative Projects 35,500 35.500 ---------- ---------- --------- --------- s 35.500 s 35,500 ---------- ---------- _________ _________ EXPENDITURES (over) under Revenue s 113.24 19,931.54 FUND BALANCE, December 31, 1989 58.231.49 FUND BALANCE December 31. 1990 s 78.163.03 See Accountant's Compilation Report C1M SEP 27'91 MINNEHAHA CREEK WATERSHED DISTRICT STATEMENT OF REVENUE. EXPENDITURES AND FUND BALANCE COMPARED WITH BUDGET CALENDAR YEAR 1990 CURRENT PERIOD AND PERIOD ENDED SURVEY AND DATA ACQUISTITIONS FUND REVENUE Tax settlements Carver County City of Mpls-HEC-2 Contri Interest and other EXPENDITURES Mpls HEC -2 lover $3M to be reimbursed) Engineering Glen Road Study Engineering Precip recording Lake elev monitoring EXPENDITURES (over) under REVENUE FUND BALANCE, December 31, 1989 FUND BALANCE December 31. 1990 U Current Period 107.52 107.52 390.00 50.00 440..00 1332.48) S Period Ended 12/31/90 .52 19,095.62 1.220.80 ----------- 20,316-94 21,482.10 4,400.52 600.00 1.176.06 27,658.68 1 7,341.74) 31.175.27 S 23.833.53 Page S Of S See Accountant's Compilation Report ciM SEP 27 '91 Boom County, Bust Budget w S 912s191 By DAVID BERGMAN DuPage County, west of Chicago, has been the site of some of the most rapid and substantial growth in Illinois. This growth was encouraged by residents and political leaders, in the firm belief that it would bring about a higher quality of life. Eco- nomic growth would, it was hoped, so boost the county's tax base that government could cut the tax rate and still collect greater and greater revenues to pay for better schools, public services and roads. Instead, despite the years of growth, lo- cal property tax rates have steadily in- creased. To understand why, Dalip Bammi, director of the county's regional planning commission, conducted a study this spring. The study's results suggest a causal relationship between new develop- ment and increases in local property tax levies. Nonresidential development had more than three times the impact of resi- dential development. This finding, if true, challenges fundamental beliefs, held by lo- cal government officials across the coun- try, about the value of development. De- velopment, especially commercial and in- dustrial development, places burdens on public infrastructure and services that are not repaid by the increased value of the land. The study examined local taxation from 1986 through 1989, three years of steep tax rate hikes and employment growth. The fact that both tax rates and employment jumped at the same time is startling—the relationship was exactly the opposite of what county officials and most social sci- entists would have expected. The principal explanation offered by the study for tlVs paradox is that the new residents attracted by job growth demanded not only more services, but better—and thus more expen- sive—services. For instance, as more and more educated people were drawn to Du - Page County by its perceived quality of life, they demanded higher quality educa- tion for their children—which means at- tracting high-quality teachers, at higher salaries. And because urbanization raised the cost of living in DuPage, teacher sala- ries had to rise again to keep pace. Teacher salaries in DuPage are now among the highest in the region. By placing so much emphasis on the cost of services, however, the DuPage study may have missed the most impor- tant reason that the cost of government has increased faster than the county's re- sources. Many of the enterprises springing up in places like DuPage are "post-indus- trial"—the back offices of financial serv- ices firms or depots for the shipping and consolidation of manufactured goods. Un- like the factories of the past, these enter- prises may not add enough value to the land they occupy to offset the burden they place on public capital. This is particularly true of retail development—malls and shopping centers—which require new roads and more costly maintenance of ex. isting roads. Because post-industrial operations do not need to concentrate in any one specific place—as factories needed to be situated on a rail line—they can seek cheap land on the periphery of the community, which re- quires the county to build expensive infra- structure to reach out to those low-density areas. In the past, much of the cost of new development—particularly the cost of roads and highways—was subsidized by the federal government. The end of reve- nue-sharing has shifted these costs back from the nation at large to local citizens. Curiously, the belief that development is lucrative may be one of the reasons it isn't: As cities and counties compete for development, they are tempted to subsi- dize it either through tax abatements or through publicly financed capital spending. Industry has been able to pay fewer and fewer of the costs it imposes—the differ- ence is made up by the public. Interestingly, the DuPage study did not call for further increases in property taxes or even taxes on new developments to off- set their costs. But a reading of the study does suggest that an unequal local tax sys- tem has evolved, by which—through abate- ments and direct subsidies—the burden im- posed by new development is being paid not be the beneficiary of the development but by local landowners. Irate local tax- payers would do well to focus on equality of taxation as much as on the amount of taxation. Across the country, developers have been able to thwart growth management movements by arguing that development is the only way to check rises in property taxes. If the association between taxation and development suggested by the DuPage study is confirmed, a powerful new argu- ment for managing growth may be emerg- ing. Mr. Bergman is editor of Public Invest- ment News, a quarterly published by the American Planning Association in Chi- cago. , ciM SEP 27'91 L �y-70'-7'b Vicksburg Lane's speed limit to be subject of MnDOT study The Plymouth City Council is requesting that a speed study be conducted on Vicksburg Lane, between Schmidt Lake Road and County Road 47, near the site of an Aug. 23 pedestrian fatality. Elizabeth Marie Hirschey, 13, was struck and killed by a car while crossing the street in 5700 block of Vicksburg Lane. Police said driving speeds did not contribute to the accident. The Minnesota Department of Transportation (MnDOT) last conducted a speed study at the site in 1980, according to a city memo. As a result of that study, the posted speed was set at its current limit, 50 mph. No deer hunting season this year to begin a 109 -clay, bow -and -arrow deer hunting A proposal tabled indefinitely by the Plymouth Ci - season this week has been Council. 1 a at a Sept. 4 meetiiingun ty � C mcil members unanimously y th to a limited dee not open portions of northwest Plym was the latest in a str- b�ing Saturday, Sept. 14. Bow hunting riments and proposals city officials have studied and ing of exile simmering public concerns about the to deal with siinm ed and rural northwest debatedto of a growing deer herd in wood Plymouth-Vasiliou said beginning a deer hunt this Councilmember Maria ough time «th educate people,, on the Saturday would not allow regulationsthe sPoi t- Tegulations and hazards ?47 CSM SJ? 27 '91 September 23, 1991 Mr. James Willis, City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Willis, We received your letter dated September 13, 1991 concerning construction of N. W. Boulevard from 56th Avenue to 54th Avenue, N. W. We will be unable to attend the September 30 meeting. After reviewing the plans we would like to make some comments. The overall plan looks quite good. If the council decides against the plan because of expense we would be willing to eliminate the brick columns in an effort to save some money. Also the 28% consulting fees seem quite high. The one thing we would ask is that the fence be built next to the walking path and not on the edge of our property. The reason for this is that the land slopes down from the path so that our property line is lower than the walking path. If the fence were built on the property line, it would not really give us the privacy we desire. In any event, we are willing to go along with whatever the majority of our neighbors want. Sincerely, zanne C yne ohn Coyne 5515 Sycamore Lane Plymouth, MN 55442 cc: Mayor and City Council Fred Moore, Director of Public Works =- \3 �- ciM SEP 27'91 September 19, 1991 Senator Dave Durenberger 154 Russell Senate Office Washington, DC 20510 RE: S. 1557 Dear Sen�r__Durenberger- - PLYMOUTH Building I am writing to let you know of the urgent need to reform the Superfund statute to protect local governments from unfair and devastating liability. The Toxic Cleanup Equity and Acceleration Act was recently introduced in the Senate (S 1557) by Frank Lautenberg (D - NJ) and Timothy Wirth (D -CO), and in the House (HR 3026) by Robert Torricelli (D -NJ) and David Dreier (R -CA). These bills will speed cleanups, restore the Superfund program to its original purpose, and protect local governments, small businesses, and individual citizens from overreaching lawsuits. I URGE YOU TO COSPONSOR THIS LEGISLATION AND TO SPEAK WITH FRANK LAUTENBERG TODAY AND WORK WITH HIM TO SPEED THIS LEGISLATION THROUGH CONGRESS! Local governments cannot wait 3 or 4 years for legislative relief. The best way to preserve the Superfund program is to eliminate the unintended consequences presently facing local governments - and to do so promptly. As a public service, many local governments arrange for the disposal of their citizens' garbage or sewage sludge. Although EPA does not sue local governments that have generated or transported these extremely low toxic wastes, corporate polluters have brought numerous lawsuits against local governments to make us subsidize their cleanup costs. These suits rest on the outrageous assumption that household garbage and dangerous chemicals are the same in terms of the threats they present to the environment and the costs of cleaning them up. If local governments have handled truly hazardous waste, then we must pay the consequences. But if we have merely helped dispose of our citizens' garbage or sewage sludge, Superfund liability should be irrelevant. If we are unfairly burdened with others' cleanup costs, we will not be able to carry out essential public services. Please help us restore rational and fair treatment of municipal waste under Superfund. Thank you for your attention to this critical issue, I look forward to your support. Yours truly, Jame SEP 27 '91 G. Willis �.City anager 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 r September 23, 1991 Thomas K. Therault Gleason Lake Homeowners Association 930 Garland Lane North Plymouth, MN 55447 SUBJECT: DNR PERMIT FOR AERATION DEVICES Dear Mr. Therault: Attached is a copy of a letter from the Minnesota Department of Natural Resources advising that our insurance certificates satisfy their financial requirements. Coverage of your homeowners association under the City's insurance policy is condition upon continuous compliance with all safety and inspection requirements set forth in the attached correspondence dated February 8, 1984. Variances from these requirements will not normally be considered. In any case, variances will only be considered prior to installation of the aerators. Once the aerators are in place we will expect that the association would be in continuous compliance with these requirements. Once the aerators are installed, I will receive a written report from you on a biweekly basis, verifying that the protective devices and warning lights are in place. My telephone number is 550-5103. The requirements are intended to protect the association, the City and the general public from the possibility of accidents associated with aerator operation. If you have any questions, please feel free to contact me. Thank you and members of the association for your desire to preserve the precious natural resources found in Plymouth. Sincerely, Robert J. Pemberton Risk Management Coordinator RJP:lk Attachment CC: Frank F. Boyles, Assistant City Manager Eric Blank, Park & Recreation Director Don Kuplic HOA File Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, MN 55155 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 CIM SEP 27'91 September 23, 1991 Frank Pinc Bass Lake Improvement Association 5345 Larch Lane North Plymouth, MN 55442 SUBJECT: DNR PERMIT FOR AERATION DEVICES Dear Mr. Pinc: i l-21 Attached is a copy of a letter from the Minnesota Department of Natural Resources advising that our insurance certificates satisfy their financial requirements. Coverage of your homeowners association under the City's insurance policy is condition upon continuous compliance with all safety and inspection requirements set forth in the attached correspondence dated August 7, 1979. Variances from these requirements will not normally be considered. In any case, variances will only be considered prior to installation of the aerators. Once the aerators are in place we will expect that the association would be in continuous compliance with these requirements. Once the aerators are installed, I will receive a written report from you on a biweekly basis, verifying that the protectivq devices and warning lights are in place. My telephone number is 550-5103. The requirements are intended to protect the association, the City and the general public from the possibility of accidents associated with aerator operation. If you have any questions, please feel free to contact me. Thank you and members of the association for your desire to preserve the precious natural resources found in Plymouth. Sincerely, Robert J. Pemberton Risk Management Coordinator RJP:lk Attachment cc: Frank F. Boyles, Assistant City Manager Eric Blank, Park & Recreation Director Don Kuplic HOA File Minnesota Department 500 Lafayette Road St. Paul, MN 55155 of Natural Resources y� 1 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 550-5000 September 19, 1991 Mr. Jim Willis City Manager City of Plymouth 3400 Plymouth, Minnesota 55447 Ci T'j.`_;,•, s� RE: 1991 Street Reconstruction Program Dear Jim: Thank you for your consideration in responding to my July 29, 1991 letter to the Special Assessment Committee about the above mentioned project. It is important I point out that the intention of my letter was not to pick apart the overall Program or second guess how cost was determined. I obtained the figures for the construction and assessments for Nathan Lane from the City Engineering Department in a meeting I had with them in June, 1991 and, reconfirmed that information the day before I wrote my letter. According to your letter both have changed. My clear intention was, and still is, to point out that Nathan Lane property owners will be unfairly assessed, if we are assessed as scheduled. As you pointed out in your letter "30q of the overall program costs would be assessed to the benefiting property owners", and it is quite clear that we are being assessed a great deal more than 30% of what we are benefiting. Based on your new figures of $157,989 construction cost, the total 309 assessment for Nathan Lane property owners should be $47,396.70 for what we benefit, not the new assessment figure in your letter of $149,677. We do not benefit from work done in other neighborhoods as they are residential streets we would seldom, if ever, use. However, residents from those neighborhoods use Nathan Lane as it is a major collector street in a commercial area. Therefore, it would be reasonable to assume that Nathan Lane property owners should be assessed something less than 30% of the cost of construction to Nathan Lane ($157,989). Instead, the proposed assessment is 3 times greater than 30%. Your statement that nobody likes to receive special assessments is not necessarily true. My family has been paying taxes in Plymouth since 1944 and we, as most knowledgeable tax payers, know the importance of paying our fair share for improvements to streets, sewers, schools, parks, ...ect. to improve our community and make it the —56 NATHAN LANE PLYMOUTH, MN 55441 TELEPHONE & FAX# 541-9443 J quality city we have, but nobody likes to be unfairly assessed disproportionately high to the amount of benefit they receive. Please feel free to call me if you wish to discuss this. 7ai CA. eeman cc: Mayor Councilmembers 0 September 12, 1991 bow O� PLYMOUTR FREEMAN'S, INC. 56 Nathan Lane North Plymouth, MN 55442 SUBJECT: 1991 STREET RECONSTRUCTION PROGRAM CITY PROJECT NO. 102 Dear Mr. Freeman: I am responding to your letter of July 29 addressed to the Special Assessment Committee and given to me by Councilmember Vasiliou regarding the 1991 Street Reconstruction Program. I am providing a copy of your letter to the councilmembers in the event they did not receive it previously. The City Council and I recognize your concerns which you directed to the proposed 1991 Street Reconstruction Program. In 1985 the City Council recognized the long term liability which the City has for maintenance, repair and reconstruction of our street system. Numerous streets were over 20 years old and routine maintenance was not cost effective. For this reason, the City Council directed and subsequently received a study of the entire system with a recommendation on a overall reconstruction program. The City initiated the first project in 1989 after adopting a long term financing policy. The financing policy provided, based upon the projected 20 year program, that 30Z of the overall program costs would be assessed to the benefiting property owners and the remaining 70Z would be paid from the City's Infrastructure Replacement Fund. The policy recognized that the cost to keep any segment of the system in a good condition could vary greatly depending upon the original design standards, soil conditions and age of the street. It is for this reason that the financing policy does not differentiate the 70Z/30Z split on individual segments. In your letter you go into detail on the estimated cost for the 1991 program and those associated with Nathan Lane. I will not try to analyze your cost approach but it does indicate why an overall policy was developed so that the cost of any segment, or how it might be combined with other segments, would not effect the proposed assessments to the adjacent properties. Also, as part of the process, the benefit for various types of properties had to be determined, i.e., single family, multiple family, commercial/industrial. The program, which was completed in 1989, only included single family homes, and therefore the benefit was determined '91 c,;, 27 ciM SEP 13'9 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Z JK;4J., N3 FREEMAN'S, INC. September 12, 1991 Page Two on a unit basis for each single family lot. The 1990 program included commercial, apartments and public facilities in addition to single family homes. The City Council's Special Assessment Committee spent considerable time in reviewing various methods of determining benefit. The following are some of the items which were considered: o Property value. o Traffic generation. o Lot area required per dwelling unit. o Front footage required per dwelling unit. After considering these and other methods, the committee made a recommendation and the City Council approved the method which was used in 1990. This method combines the City's zoning ordinance requirement of lot area per dwelling unit with a traffic factor. The City Council has given tentative approval for this same method for the 1991 program. As you are aware, some of the early cost estimates and estimated assessments which you received prior to the public hearing on the project were in error. The City had an incorrect number for the dwelling units in the Willow Grove complex. Using equivalent dwelling units in accordance with the adopted policy (the commercial, condominiums and apartments are converted to equivalent dwelling units) the estimated assessments for the property along Nathan Lane are $149,677. The engineer's estimate of the cost on Nathan Lane between the Highway 55 frontage road and Shelard Parkway is $157,989. The estimated assessments do not exceed the estimated cost. The City has retained a consulting engineering firm which analyzed the existing condition of Nathan Lane. As presented in the preliminary engineering report, approximately the southern 1/3 of the roadway required partial reconstruction, and the northern 2/3 would be overlaid with asphalt to provide additional structural strength. It is suggested in your letter that the southern 1/3 could be done by milling the surface down two inches, placing a fabric mat, and then relaying the asphalt wear course. This is not recommended by our consultant because of the unstable subsoils which are currently under the existing street. It is their recommendation that the unstable subsoils be replaced in order that after the street is reconstructed it will have a projected life of 20 years. Your letter also addresses the drainage ditch which provides drainage from the area north and west of the Willow Grove property. As you state in your letter, as part of the development of the Willow Grove complex, ,C the then existing drainage ditch was reconstructed within the property. CIM SEP 27 CIM SEP 13'91 FREEMAN'S, INC. September 12, 1991 Page Three As you also state, the drainage ditch adjacent to the property at the end of Quaker Lane was reconstructed approximately three years ago. Both segments of the ditch are functioning to provide proper drainage for the current "conditions. As part of the reconstruction program, concrete curb and gutter, along with a storm sewer system, will be added to Quaker Lane, Saratoga Lane and Union Terrace Lane. Portions of the existing open drainage ditch are to be enclosed in a storm sewer system as part of the project. Because of the additional storm sewer system, it is our consulting engineer's recommendation that additional excavation be done in the remainder of the open ditch all the way to Nathan Lane. It is their opinion that this is necessary to provide proper drainage from the new storm sewer system. The additional ditch excavation is not because of any improper work which you or the property owner at the south end of Quaker Lane performed. The cost for the additional storm sewer system is not proposed to be assessed against any of the properties along Nathan Lane. These properties have paid for a storm sewer system as part of the development. There is an additional assessment against the other properties which will receive the benefit from the new storm sewer system. In summary, the City Council has recognized the need to protect the public's investment in its extensive infrastructure system. We recognize that no one likes to receive a special assessment for improvements made in the City, but as part of the overall financing program it has become necessary. I would be pleased to discuss this matter with you further if you desire. Very Truly Yours, J es G. Willis Ci g Manager �JG:f m: do enclosure cc: Mayor Councilmembers Fred G. Moore, Director of Public Works cim SEP 27 '91 CIM SEP 13'91 CITY -OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: August 23, 1991 TO: Fred Moore, Public Works Director FROM: James G. Willis, City Manager SUBJECT: 1991 STREET RECONSTRUCTION PROGRAM - LETTER FROM CRAIG FREEMAN The attached letter has been received by Councilmember Vasiliou from Mr. Freeman, representing Freeman's Inc., and the Willow Wood Condominium project. I recognize that ultimately the matter of special assessments with respect to this project will be determined by the Special Assessment Committee and City Council. In the meantime, however, I want you to develop a draft response to this letter which indicates our recognition of his concerns. Obviously, the degree to which we can adequately respond to his communication at this time may reduce the issue from festering and/or other issues being created. I would like to review the draft response in order that it can be sent on behalf of the full City Council. JW:kec cc: S.F. 9/3/91 13 L - ciM SEP 271 Dim SEP 13'91 V 612 541 9443 a^� FREEMAN'S INC. 08/01/91 14:30 July 29, 1991 Special Assessment Committee City Council 'of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55441 Be: 1991 Street Reconstruction Program Dear Committee Membhrs: P02 It is our deep concern that the Special Assessment Committee (City Council), is not taking in to consideration all of the facts on the purposed assessment for Nathan Lane, for if they were, it becomes quite obvious that Nathan Lane Property Owners are being taken advantage of in as much as they are going to pay for more than they are going to receive in services for the above scheduled project. Nathan Lane was constructed as a major collector street in 1978 by W. E. Freeman with bituminous drive lanes, concrete curb and gutter, storm sewer, sanitary sewer and water, and 1()Ui was paid for by him. upon its completions it was dedicated to, and accepted by, the City. Each property owner on Nathan Lane has paid for his/her portion of the improvements through their purchase. And, because Nathan Lane is a major collector street in a commercial area, the entire city enjoys the use of it. No tax payer in this District, or any other District, was assess for these improvements. Now, by lumping Nathan Lane into the 1991 street project, the property owners on Nathan Lane are going to be assessed for the installation of the very same improvements in other part of the city, on local residential streets which will seldom, or never, be use by them. We understand the proposed $3.1 million construction is divided into four Districts. 70% The project will be paid through the general Real Estate Tax fund and 30% through special assessments. District 3 will receive approximate)Y $1.3 million in improvements. Nathan Lane's improvement will be approximately $147,(1(10. That is 4.7% of the total project cost, or 11.3% of the total cost of its district. 3o% of $3.1 million is $930,(10(1 total assessment. Pursuant to my meeting with the City Engineering Department in June of thin year, The city is purposing to assess Nathan Lane Owners approximately $17(1,0()(), or 18.3°z, of the , totalCIM SEP 27 91 project, and they will receive only 4.7% of the benefits. 3011 of the $1.3 million scheduled for this district $390,000 of which Nathan Lane property owners would be PRR..AAOI i ';7.7% Anr1 receive only 11 .3", of this districts iqu SEP 13'91 work. Nathan Lane, along with the Highway o55 frontage road, is considered to be a major collector t tree et ifinotthe CitofBthe Thoroughfare Guide Plan. Amajor frontage road repairs are scheduled totaebepaid for throughthrough Tax Funds and Nathan Lane is purposed owners. We feel most, if special assessments to the property not all, of Nathan Lane repaireshuld be paid for through the Tax Funds as is the Frontage o The 3()% assessment the City is purposing to assess Nathan Lane owners is greater NathanlLane�f Thi6the tisaunfair and l cost Of the scheduled improvement creates a hardship for Nathan OWnerBPa�eerty unlikelyrto useThe other fact of the matter is Nathan L neighborhood streets to the ext.et't that all other neighborhoods are likely fromth oNathan Lane, 1991 Street Project, Therefore, Nathan Lane should be separated and Nathan Lane owners should }1eetassessed otal something less than 30%, if anything at all, o improvements only to Nathan Lane. Also, we believe that less extensive repairs could be made to Nathan Lane to effectively increasing its life and drivability for many more Years andreducing the cost s reet of the scheduled repairs substantially• The scheduled to be reconstructed could be milled down 2 inches, a fabric mat laid in place, and a 2 inches of wear course relaid. The remainder of the roads cracks should be filled and the road seal coated with a tack coat and a rock wear coarse. The Beal coating may have to be done every few years. This should be normal maintenance for a major collector street. hHada�6eitt�aytnotehameineededdapYoperly major through the past 12 ye repairs. We feel, the action to include Nathan Lane in the 1991 Street Project, to tax Nathan Lane Property owners equal to the property owners in the rest of the district, and only a select group of Property Owners are scheduled to receive the majority the etiarbitrary, morally aCwners. and creates teses a a hardshipfortheNathanLaneProperty It is quite clear that the majority of the scheduled improvements for this district are in one neighborhood and it is too costly to divide the assessments just among the home owners in that neighborhood. The repairs to Nathan bane appear be added opert.ieshat andthe addingeasments litt.leould costbas8hared possible more taxable p to the project. This is wrong. SEP 27 '91 CIM ciM SEP 13'91 e is The drainage ditch at the end Laneand collection point for most of on the Ivanhoe Woods. At this time the watetherdrainageeditch is on surface, to the ditch. The property was dedicated to the Cite foraPheasroadnt eaSlls Additionement by Freeman when he built th 1960'x. In the early 1980's the City vacated the easement he North and gave the parcel to the PPe�ho owned thet owner totproperty instead of back to Mr. Freeman,at a City immediately to the south. We protested this awerenassured by Counsel meeting but to no avail. the City Staff that the arcel°andrbuildwould anever secondehomeable onoit. divided his new larger p With in a couple of years the home owner divided the lot an a second house was built on it. When we built the Willow Grove Condominiumsin theugh early 1980'8 it took over a year to work our way ays approval. One of he City Staff, Planning Commission and Counsel, the major stumbling blocks was the drainage ditchprove to tProject North of the project. The City would not to the North and until Freeman's had satisfieed theireighbors,nage would be the West of the project, improved by this development. Councilman Schneider (wry ho later became Mayor) drawings followthat ethesdrawingst have eto the engineering done inches we letter, and if we "even move �+ trcouee nselUforaan6approval." would have to return to the City as- built ditch was built to nd thepPriojectic pwas8accepted byithewag delivered to the City a as we suffered through two City. The Ditch worked YerY X11 100 year rains shortly after its construction. vacated parcel A house was built on the l to the North and the builder regarded the ditch to satisfy his particular water problems. This action wan,Qehadjacentphomesowners,ted at aandty Counsel meeting by Freema Condominium owners, but to no avail as the City allowed him to regrade the ditch. The house still stands vacant, the ditch is a mess and has not worked properly since. Now the City wants to �easses8the allditch the peopletthatkr� properly once again an complained about its alteram�intenanceagree but the responsibility be cleaned out as standard and cost of reconstruction should fall squarely on the City. Freeman's Inc. and st� Owners of c1ms�Q2i'9� IMAM eI.—s p 1'x'91 SIM 9 1506 Weston Lane Plymouth, MN 55447 September 21, 1991 Mayor Kim Bergman City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor Bergman, Thank you for the opportunity to address the Plymouth City Council regarding our water problem. It has indeed been frustrating to continually worry about the water backup and possible consequences. However, I feel that you are very sincere in your efforts to solve the problem. I know you are extemely busy and again I would like to thank you for your time. I am looking forward to hearing the results of the survey and possible solutions. Please keep in touch. Sincerely, CzL",_ Ellen Olsen 475-9027 -home 473-3675 -work CRA SEP 2T '9 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: September 26, 1991 TO: James G. Willis, City Manager FROM: Bob Zitur, Councilmember SUBJECT: FOR YOUR INFORMATION 1. With respect to Dan Faulkner's memo to you about the stop signs on Larch Lane and Old County Road 9, I noticed that Dan had two calls from people in the 41st Avenue area. I only received one call from a woman who inquired about the stop sign and I explained the situation to her as the constituents had informed me. It appeared that she understood. This street has been a "racetrack", but that wasn't the reason for my vote approving the stop sign installation, along with four other councilmembers. It was definitely a hazard trying to make a right turn onto Larch Lane from Old County Road 9 and not being able to see cars coming from the left because of the curve and high terrain from the south. I've had between 20-25 calls since the stop signs were put in thanking me and expressing gratitude to the other councilmembers for putting it in. I observed the church folks coming and going from Mt. Olivet on Sunday and they were coming from all directions and stopping. The new signs worked well. 2. Have the letters on the train whistle and the Pineview arm been written? I have received feedback from residents thanking me for addressing the issue about the loud blowing of the train whistle. It is one thing to blow it for safety, but the long loud blowing is unacceptable, and is of concern to me. 3. Have you heard that a reporter wants to look into any coziness with developers as they had a front page story on Medina and since so many signs were recently on the developers' property? I said to the constituent telling me, "I am busy enough doing my duties as a councilmember without keeping track of other councilmembers and city employees." ciM SEP 27 '9' Memo September 26, 1991 Page 2 4. I do not agree with Chief Carlquist's reasoning on the DARE Program accommodating Plymouth students at St. Bartholemew's in Wayzata and Holy Name School in Medina. I think that staff should work out something with the school district to bus these kids to the public schools or otherwise accommodate them since their parents are Plymouth taxpayers. We certainly are supplying the DARE Program to students from Orono, Wayzata, and Medina in the public schools whose parents do not pay taxes in Plymouth. There must be other private schools in Plymouth with a substantial number of Plymouth students who should get the same treatment. Lastly, I haven't seen any checks coming from the cities of Orono, Wayzata, and Medina to assist with the DARE Program. Have they all been recently contacted, Jim? Frankly, it seems to me that New Hope should be taking over Sunny Hollow School which is leased by the Robbinsdale District in their city. 5. With regard to Eurasian Water Milfoil and geese, I have had calls on the geese again - there are a number of them that have found their way to Schmidt Lake and other lakes in the City. I feel you should continue having money in the budget for geese relocation and Eurasian Water Milfoil. With all the houses for sale in Plymouth on and off the lakes (by the way, Mo Klingel's house which was used at the Board of Review with 300' of lakeshore still has not been sold; which is really scary in the real estate market) you need to address these items in the budget. If cuts have to be made, they can be made other places. 6. With regard to the playfields, I can't tell you the number of people who stop me in various supermarkets and at the YMCA and thank me for voting for the Bass Lake and Parkers Lake Playfields. There is real enthusiasm about these playfields and that they are being built now. 7. I am concerned about people who have water in their basements and the money that the City might spend to correct people's backyard problems. In my 65 years in Minnesota, I have never seen a fall that had so much rain. With Plymouth having so many ponds, lakes, and wetlands, everybody has some kind of a water problem somewhere. To try to correct all of this, unless there is a real necessity, I think is ridiculous. 8. Did you notice the terrible turnout in Minnetonka for their primary election? I'll stand by moving from odd to even election years any day. Anytime someone wants to change a elm SEP 27 '9' Memo September 26, 1991 Page 3 law, will we be running to the legislature? And then they make it retroactive! It seems to me that a resolution from the majority of one governmental body to the other would have been in order if the legislature is to change laws that are already in effect. In the future I hope that we have resolutions from the City Council when we want to go to the legislature so the legislature has something to go on. It still irritates me as a Councilmember that I was not invited to participate in the testifying in St. Paul on this issue. Three people and the City Manager did not receive any formal notice. I have had legislators who told me that they didn't know it was in the election bill when they voted or what it was about. I clearly hold the five legislators who represent Plymouth responsible for the discourtesy of not informing us. What can you expect when none of them live in Plymouth? I have had constituents tell me that they should pay for the election out of their 'warchests'. Please give me the figure of what this election cost the City. My constituents have been asking for the figures. I hope that the legislators will do something about new development paying its way in developing communities. I'd like to know what they did for us with 60% state funding going to Robbinsdale and only 15% going to Plymouth. What do these figures really mean? Are we being gyped? It appears that they are representing other interests than of the Plymouth constituents. cc: Mayor and City Council Press EttA SEP v '91 \3A r Honorable Joseph Biden Senate Judiciary committee 221 Russeil Senate Office Building Washington. DC 20510 Dear senator Bider.: THE POLICZ COMMISSI CITY OF meW YORK June 21, 1991 am writing to urge you, in the strongest possible terms, to delete the police officer's Bill of Rights, S. 1043, from the crime package which you have introduced. I urge you to take this action on behalf of the hew York City Police nepartment and on behalf of the International ,SSCCiation of Chiefs of Police, of which T_ am President. Law enforcement, by its very nature, is a matter of iccal concern, not federal concern. The Police Officer's Bill cf Rights would federalize local law enforcement and would uPsec Carefully balanced interests that have served law enforcement and the community well. For example, the Police Officer's sill of Rights would introduce federal rights of "discovery" into disciplinary proceedings within all police departments. we have made significant progress over the years toward professivnalizing =he pol4ce forces of our communi*-ies, by holding police officers to a high level of accountability for their misconduct. We have done this in large measure by developing disciplinary proceedings that are fair and balanced. 7bere is no need for a federally imposed right of discovery that could inevitably weaken the ability of police executives to discipline police officers for acts of serious misconduct. As a second example, Y would point to the serious potential of this federal legislation for altering carefully balanced collective bargaining agreements between police acencies and police unions. The Police Officer's Bill of Rights would unilaterally &iter existing collective bargaining agreements on such sensitive matters as 'investigative procedures regarding allegations of misconduct, the responsibility of the chief of police to discipline members of his force, and the composition and function of disciplinary panels. CIM SEP 27 '9' Ac a third examples I would cite the Bill's provisions regarding civil liability. At a time When state and local governments- are reeling'under fiscal constraints, it seems unwise to create federal rights of:police officers to recover pecuniary and other -damages against law enforcement agencies. Similarly, it seems totally inappropriate for the Congress to ...create federal rights of reinstatement for police officers, thereby overriding state laws on these matters. As the chief executive of one of the largest police agencies in the, country, I believe strongly that tha right to exercise discipline over. law enforcement officers, who are authorized to use deadly force and who on occasion abuse that privilege by engaging in various forms of misconduct, must remain with the chief executive of that department. Federally created rights of police officers would seriously impinge upon that necessary civilian control•oder the police. As a public- official# Y an also very troubled that the senate of the United States is on the verge of enacting such far reaching legislation without a public hearing, without consideration of the views of law enforcement executives, without listening to the opinions of state and local officials and legislators who have been carefully crafting the labor --management agreements and the disciplinary procedures that would now be abrogated by this federal legislation. In closing, I strongly urge You to delete the Police Officer's Hill of Rights from the crime package. This bill is unwise and untimely, particularly in light of the notoriaus police beatings we recently witnessed in Los Angeles. The Senate would be seriously abrogating itc responsibilties to the law enforcement community and the citizenry in general if it were to enact this hill without giving it the full public consideration that such sweeping legislation would properly deserve. sincrely, /f ; ee P. e n /// /cc POLICE COMMISSIcNER • CIM Sur V RIDER, BENNETT, EGAN & ARUNDEL ATTORNEYS AT LAW WILLIAM T. EGAN KEITH J. KERFELD YVETTE D. ANSEL 2000 LINCOLN CENTRE EDWARD M. ARUNDEL BRIAN A. WOOD. ANNE BRYANT WIGHT DONALD R.BACKSTROM ANN BARRY BURNS. DAVID T.KLAPHEKE 333 SOUTH SEVENTH STREET DAVID F. FITZGERALD BARRY F. CL EGG PAULA G. FORBES. LARRY R. HENNEMAN. DAVID M. BOLT AMY K. ADAMS JOHN P. FLATEN MARTHA M. SIMONETT DEBORAH C. ECKLAND MINNEAPOLIS, MINNESOTA 55402 DAYTON E. SOBY JANE S. WELCH JULIE J. BECKER DAVID J. BYRON STEPHEN P. WATTERS RANDALL H. LENTZ RICHARD J. NYG AARD LESLIE M. ALT MAN STEPHEN O. PLUNKETT J. DENNIS O-BRIEN. JEANNE H. UNGER JAMES A. CUNNINGHAM.. ALFRED SEDGWICK LOUISE A. OOVRE MARK A. SOLHEIM STEVEN J. KLUZ JILL FLASKAMP HALBROOKS MICHAEL M. SULLIVAN TELEPHONE (612) 340-7951 RICHARD H. KROCHOCK JAMES L. FORMAN JOHN M. BJORKMAN GENE C. OLSON ROGER R. ROE. JR.. JEFFREY D. CARPENTER KENNETH S. GUENTHNER DEBRA L. GROSSMAN RACHEL L. KAPLAN FAX (612) 375-0701 JEFFREY R. SCHMIDT. ROBERT B. JASKOWIAK GREGORY M. WEYANOT. JAN M. GUNOERSON ERIC J. MAGNUSON• JANETTE K. BRIMA/ER- RONALD B.LAHNER• ANDREA S. BRECKNER GENE F. BENNETT JOHN B. LUNSETH II WILLIAM J. EGAN (1926.1983) JOAN S. MORROW MARY E. PA WLENTY GENE H. HENNIG PATRICK J. ROONEY OF COUNSEL SHERYL RAMSTAD HVASS TIMOTHY J. PAWLENTY STUART W. RIDER, JR. WRITERS DIRECT DIAL NUMBER KEVIN C. DOOLEY M ARK W. SCHNEIDER• JACKIE VENCIL PRYOR NELL E. MATHEWS• KENNETH R. JOHNSON JOHN D. SAUNDERS LAURA TUBBS BOOTH DOUGLAS K. AMDAHL PATRICK J. SAUTER THOMAS G. ROCK PATRICIA A. BURKE TERRI L. GROEN .ALSO ADMITTED IN WISCONSIN DAVID B. DEAN JONATHAN N. JASPER ..ADMITTED 1N WISCONSIN ONLY September 24, 1991 340-7929 Mr. Kim Bergman Mayor City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 RE: Maas Motors, Inc. Our File No.: 6974/101 Dear Mr. Mayor: Thank you for coming to Maas Motors, Inc. last Friday to discussthe conditional use permit issues involved with the Maas Motors site. The meeting was helpful to us in clarifying our understanding of the issues and procedures involved with the conditional use application and review process. I hope the on-site meeting was also helpful to you, Mr. Willis and Mr. Dillerud in understanding the isssues facing Mr. Maas. In accordance with our discussion, Mr. Maas is proceeding to meet with Merila & Associates to finalize plans for submission to the city, along with an application and will contact Mr. Dillerud with a submission date next week. Thank you again for your time in this matter. Sincerely, RIDER, BENNETT, EGAN & ARUNDEL ,11111411Q11 TJH: rfv cc: Ron Maas SEP v ,9, co \3J DRIVER AND VEHICLE SERVICES DIVISION DRIVER LICENSE OFFICE TRANSPORTATION BUILDING 612 -296 -6911 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY SAINT PAUL 55155 September 23, 1991 City Administrator 3400 Plymouth Blvd Plymouth, Minnesota 55441 Dear Sir: On behalf of the Commissioner of Public Safety and myself I would like to take this opportunity to say thank you for the use of the city hall conference roomfor our annual Deputy Registrar Review School. We had many fine comments on the nice accomodations that you have provided us with. Thank You, Dennis Lacina Regional Supervisor Drivers License 2445 Fernbrook Lane Plymouth, MN 55441 AN EQUAL OPPORTUNITY EMPLOYER C'M SLp27'91 PRICE & BRUNS, LTD. Attorneys -at -Law 1900 Silver Lake Road, Suite 202 New Brighton, MN 55112 David A. Price* Steven H. Bruns* Stephen L. Madsen Ernest F Peake September 25, 1991 Ms. Vivian F. Starr, President Lake Camelot Homeowners Association 6060 Annapolis Lane North Plymouth MN 55446 Re: Our File No. 10240-418 Dear Ms. Starr: Telephone: (612) 636-1500 FAX (612) 636-8292 -ASO ADMITn3D IN WISCONSIN My client, Mr. Keith Harstad, has asked me to write this letter on his behalf in response to inquiries made by the homeowners in the area regarding Mr. Harstad's granting of easements over lots he owns in Lake Camelot Estates for the purpose of locating entrance monuments thereon and to explain his concern regarding the Amendment to the Declaration of Covenants, Conditions and Restrictions, which he believes is currently in the process of being approved by the homeowners and the first mortgagees. Mr. Harstad has asked me to report to you that he currently has transactions in the works regarding the sale of the lots over which the homeowners desire to have the easements for monumentation for two entrances into Lake Camelot Estates. He is, however, willing to grant the easements to the City of Plymouth or the Homeowners Association, whichever is appropriate, so long as he can do so without violating the transactions which are currently underway, and so long as he can get the cooperation of the buyers of those lots. Mr. Harstad is currently attempting to work out those details so that the easements can be granted and he believes he will be successful in doing it. Mr. Harstad also understands that the Homeowners Association has requested that he pay for the installation of the monuments. As you know, he is currently in a Chapter 11 bankruptcy and, as a result, he does not feel that he would be able to pay for such an improvement without the approval of the Bankruptcy Court and he doubts that the Bankruptcy Court would grant such approval. However, he has no objection to the City of Plymouth using the funds which it obtained through its draw on the Letter of Credit GSM SEQ 27 '91 Page 2 September 25, 1991 last spring to pay for the construction of the monuments. It is my understanding that the City of Plymouth was to complete certain improvements in the development which would hopefully cost substantially less than the Letter of Credit and that the difference would be refunded to Mr. Harstad. He has no objection to the City utilizing those funds for the additional purpose of installing the monuments and refunding the difference to him. Mr. Harstad also understands that the Homeowners Association has made inquiry regarding the problem with the Amendment to the Declaration of Covenants, Conditions and Restrictions and his desire to obtain certification from the Homeowners Association that the requisite number of homeowners and first mortgagees have executed the document, which is a precondition to its effectiveness. The purpose of this inquiry is to be able to properly disclose to his purchasers the kinds of restrictions that are currently effective against the lots he is selling. The original Declaration of Covenants, Conditions and Restrictions requires the joinder of the requisite percentage of owners and first mortgagees for an amendment. Mr. Harstad has no legal authority to waive or modify Any of these requirements, since the documents were filed in the chain of title and relied upon by numerous prior purchasers of the lots and by the mortgagees, over whom he has no control. Mr. Harstad is willing to assist in any way he can. It is our understanding that the Association is taking the position that the first mortgagees do not have to consent to the Amendment for it to be effective. This, at the very least, creates a legal conundrum. It puts both the buyers and sellers of lots in a position of being unable to discern what the rules really are. The purpose of our inquiry to the Association is to acquire enough information so that we may make an independent determination as to whether the Amendment is effective or not. Those seeking the amendments, of course, want to make sure the amendments are legally effective also or else further complications will develop for the present and future homeowners. t Page 3 September 25, 1991 If you have any questions or comments regarding this letter, please do not hesitate to contact me. Additionally, it would be greatly appreciated if you could let me know at your earliest convenience whether the proposal herein regarding the entrance monuments is acceptable to the Homeowners Association. Sincerely, PRICE & BRUNS, LTD. Davi Attorney at Law DAP/je cc: Keith Harstad Bruce Malkerson Kim Bergman CIM SEP 27 191 September 25, 1991 Mr. Richard Zejdlik REDEVICO, INC. 331 Second Avenue North Minneapolis, Minnesota 55441 Re: Parkside Apartments Plymouth, Minnesota Dear Mr. Zejdlik: Frank B. Hall & Co. of Minnesota, Inc. Northland Plaza 3800 West 80th Street, Suite 1100 Minneapolis, Minnesota 55431 We have several items of concern that we have expressed to you on numerous occasions which we seem unable to resolve. You were going to contact us regarding the installation of a fence, which you did not do. Secondly, we have questioned the replacement of a large evergreen tree. You were going to get in touch with us regarding that issue and we are still waiting to hear. We want very much to have these issues resolved and would appreciate a call from you so that we can get together and discuss our concerns. I look forward to hearing from you. Sincerely, James W. B jorgan Vice President ( Direct Telephone #612-893-6782) JWB/Ilf cc: Mr. Kim Bergman - City of Plymouth `\moi Telephone (612)835-5030 Telex 4310141 FAX: (612)893-6642 c`M SEP 2? g1 Established in 1862 t S CITY OF PLYMOUTH PLANNING COMMISSION MINUTES AUGUST 28, 1991 The Regular Meeting of the City of Plymouth Planning Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Chairman Richard Plufka, Commissioners Michael Stulberg, Robert Beckers, Barb Stimson, Scott Syverson, Michael Wigley, and Dennis Zylla. MEMBERS ABSENT: None STAFF PRESENT: Coordinator Charles Dillerud, City Engineer Dan Faulkner, and Planning Secretary Jackie Watson *MTNIITFC Motion by Commissioner Zylla, second by Commissioner Wigley to approve the Planning Commission Minutes of August 14, 1991. Vote. 6 Ayes. Commissioner Stulberg abstained. MOTION carried. Chairman Plufka introduced the request of Hans Hagen Homes, Inc. for an Amended MPUD Concept Plan, MPUD Preliminary Plan/Plat and Conditional Use Permit, Rezoning, and Subdivision Ordinance Variance for Seven Ponds 2nd Addition located at the southwest corner of Dunkirk Lane and State Highway 55. Coordinator Dillerud reviewed the August 14, 1991 staff report. Chairman Plufka asked if the road configurations for Medina Road and County Road 24 were identical to those previously approved by the City Council. Coordinator Dillerud responded that road configurations are as previously approved. Commissioner Zylla asked what the increased density means in the number of dwelling units. MOTION TO APPROVE VOTE - MOTION CARRIED HANS HAGEN HOMES, INC. (91062) CIM SEP 13'91 Planning Commission Minutes August 28, 1991 Page 147 Coordinator Dillerud responded that this application , increased the dwelling unit count by 15. Proposed is a total of 91 dwelling units. Four of the additional dwelling units are located in the northwest corner of the site, the remaining units are scattered throughout the site. Chairman Plufka asked how many units would be lost if the developer adhered to the 75 feet lot width. Commissioner Wigley asked how warehouse access in the industrial part of the site would be from Medina Road. Coordinator Dillerud stated that the southern triangle of the industrial site is shown to access onto Medina Road. He said that internal access is preferred and is a condition of the August 14, 1991 staff report, condition No. 15. Chairman Plufka introduced Mr. Hans Hagen representing the petitioner. Mr. Hagen handed out a sheet explaining 4 items which he disagrees with in the conditions of the staff report regarding the Preliminary Plat. Mr. Hagen stated that he preferred an easement of 10 feet rather than 15 feet for the trail in condition No. 4. He stated that Director Blank of the Park and Recreation Department has verbally agreed with this item. Mr. Hagen said that Director Blank told him his intention was to obtain a 10 foot easement from the developer of the site to the west, which would make the trail 20 feet wide when completed. Mr. Hagen stated he will come back for a variance for front yard setbacks when needed to preserve wetlands on a case by case basis. He said he is requesting a 20 foot side yard setback to streets on corner lots because of the wetlands on the site and to make the development economically feasible with regard to the corner lots. Chairman Plufka asked Mr. Hagen if he is requesting a 35 foot front lot setback and a side yard setback of 20 feet for all corner lots. Mr. Hagen responded in the affirmative for all corner lots throughout the development, except those on Medina Road. Mr. Hagen stated precedent was set in the Tyrell and Amhurst Additions as both have 20 foot side yard setbacks on the corner lots. CIM SEP 13'91 Planning Commission Minutes August 28, 1991 Page 148 Mr. Hagen stated between 8 and 10 acres of land are dedicated to the City for roadways. Commissioner Stulberg asked Mr. Hagen to point out the lots in the Tyrell Addition where there are 20 foot side yard setbacks. Commissioner Stulberg asked if the front yards on the proposed site will be on the cul-de-sac street and with the side yards on through street. Mr. Hagen responded in the affirmative. Commissioner Wigley asked what would happen to the abandoned old Medina Road land. Mr. Hagen responded that the abandoned roadway land once vacated, would be part of the abutting properties. Mr. Hagen stated that he is requesting that condition 14 be deleted regarding a temporary emergency access from 32nd Avenue to County Road 24. Mr. Hagen stated that this emergency access would result in the loss of a lot until the property to the west develops. He stated there is precedent to not require an emergency access. He pointed out in the Tyrell Addition, Minnesota Lane was approved without an emergency access, and there was no access until the site to the north is developed. Mr. Hagen stated he is requesting condition 16 be changed to a 70 foot lot width at the setback line. He said that some of his lots are below 70 feet. He will bring them up to 70 feet but requests 70 rather than 75 feet. He said that Harbor Place has less than 75 foot lot width at the setback. Mr. Hagen showed the Harbor Place cul-de-sac without an exit for emergency access and also lots with 70 foot width. He stated that wetlands and roadways present problems that require the reduced lot width. Mr. Hagen showed the Commissioners some slides of the type of homes that were built on 60 foot lots with 20 foot side yard street setbacks in Woodbury. He stated that the house is designed to fit the size of the lots. Commissioner Zylla asked if any of the proposed lots are 18,500 square feet as per R -1A standards. Mr. Hagen responded that there are very few because of economic reasons. He stated that the southeast quadrant that was previously approved has two 70 foot wide lots. ciM SEP 13 "1 Planning Commission Minutes August 28, 1991 Page 149 Coordinator Dillerud stated that some of the proposed lots are 10,000 square feet and some are over 18,500 square feet. Chairman Plufka opened the Public Hearing. Chairman Plufka introduced Mr. Michael Halbach of 3185 Kimberly Lane. Mr. Halbach asked where the additional 15 homes would be located on the plan. Mr. Hagen responded that some are in the northwest portion of the site, with the remainder scattered throughout the site. Chairman Plufka introduced Mr. Carroll Holmstrom of 17210 County Road 24. Mr. Holmstrom stated that he views the reduction of the lot sizes as a way for the developer to reduce the value of the houses to be built. He stated he is concerned with developments of small yards with large houses. He said the there is not enough room on smaller lots to plant shrubs and trees to provide privacy. Chairman Plufka stated that all houses must meet the Building Code, but the City does not, and can not, otherwise control house size and cost. Chairman Plufka introduced Mr. Arvin Olson of 17310 -32nd Avenue North. Mr. Olson stated that previous approved design was for homes of value of $200,000. He said the developer is now suggesting lower priced homes which may reduce the value of existing homes in the area. Chairman Plufka stated that the Planning Commission has no control over the price of homes in any development. Mr. Olson asked what would happen to the natural creek and trees behind his home near the pond. He said the trees are now marked. Coordinator Dillerud explained that the City Forester marks the trees which must be preserved. City Engineer Faulkner stated that there is a storm water drainage pond in this area where some piping will be installed underground for drainage. Chairman Plufka asked if the pond would be used for larger storage than the current volume. CIM SEP 13'91 Planning Commission Minutes August 28, 1991 Page 150 City Engineer Faulkner stated it would be maintained as it is now. He explained that calculations have not been done, and that development to the west, when proposed, may have an impact. Coordinator Dillerud stated that current wetland preservation regulations reduce the amount of allowable piping of runoff in wetlands. Chairman Plufka asked when the storm water drainage plans are refined. He suggested that Mr. Olson be notified when the Final Plat goes to the City Council. City Engineer Faulkner stated this is done at the Final Plat stage which goes directly to the City Council. Chairman Plufka introduced Jerry Theis of 16800 Highway 55. Mr. Theis stated he was concerned with the realignment of County Road 24 with regard to the intersection at State Highway 55. Chairman Plufka stated that the roadway remains as it was previously approved. Mr. Theis stated that County Road 24 currently does not line up with Dunkirk Lane and he asked when the rerouting would be done. City Engineer Faulkner stated there is no firm time frame for the intersection relocation. Mr. Hagen stated that the home values on this site will range from $150,000-$250,000, with the average site at $175,000. Chairman Plufka closed the Public Hearing. Coordinator Dillerud stated he would agree with the 10 foot easement request as long as it is agreeable to Director Blank. Coordinator Dillerud said he still prefers the standard setbacks but would concede some variance if the preservation of wetlands and vegetation could be demonstrated. Coordinator Dillerud stated that the emergency access would not be paved but would have a chained area at each end solely for emergency access. This would not cause the loss of a buildable lot. elm SEP 13'91 Planning Commission Minutes August 28, 1991 Page 151 Chairman Plufka asked Mr. Hagen if he still is opposed to condition No. 14 after the explanation that the emergency access would not be a completed street. Mr. Hagen stated that he thought the emergency access would be a blacktop road and was not opposed to condition 14 now that it was explained. MOTION by Commissioner Stulberg, seconded by Chairman MOTION TO APPROVE Plufka to recommend approval of the Amended MPUD Concept Plan for Hans Hagen Homes for Seven Ponds 2nd Addition, subject to the conditions listed in the August 14, 1991 staff report. Roll Call Vote. 7 Ayes. MOTION carried on 7-0 vote. MOTION by Commissioner Stulberg, seconded by Commissioner Beckers to recommend approval of the Preliminary Plat/Plan, Conditional Use Permit and Subdivision Variance for Hans Hagen Homes subject to the conditions listed in the August 14, 1991 staff report. MOTION to Amend condition 4 by Commissioner Stulberg, seconded by Commissioner Wigley to reduce the required trail easement from 15 feet to 10 feet subject to the approval of the Director of Park and Recreation. Roll Call Vote. 7 Ayes. MOTION to amend carried unanimously on a 7-0 vote. MOTION to Amend by Commissioner Stulberg, seconded by Chairman Plufka to recommend approval of 35 foot front setbacks with 20 foot side yard setbacks for corner lots. Commissioner Zylla stated that he is opposed to any deviation from setback even though this is a PUD, and he wants side yard setbacks of 15 feet preserved. Commissioner Wigley asked how many lots would be lost if setbacks were not reduced. Mr. Hagen responded that 6 or 7 lots would be lost. Roll Call Vote. 5 Ayes. Commissioners Zylla and Wigley voted Nay. MOTION carried on a 5-2 vote. VOTE - MOTION CARRIED MOTION TO APPROVE MOTION TO AMEND VOTE - MOTION CARRIED MOTION TO AMEND VOTE - MOTION CARRIED MOTION to Amend condition 16 by Commissioner Stulberg, MOTION TO AMEND seconded by Chairman Plufka to recommend that the lot width at the setback line be approved at 70 feet minimum on specific lots, subject to agreement between City staff and the developer. Roll Call Vote. 3 Ayes. Commissioners Zylla, Stimson and VOTE - MOTION CARRIED Wigley voted Nay. MOTION carried on a 4-3 vote. CIM SEP 13'9 0 Planning Commission Minutes August 28, 1991 Page 152 MOTION to Amend by Commissioner Zylla, seconded by MOTION TO AMEND Commissioner Wigley to change condition 9 as previously amended to require 15 foot side yard setbacks. Commissioner Zylla stated that he realizes that lots could be lost but he wants to see lot size preserved. Roll Call Vote. 2 Ayes. Commissioners Syverson, Beckers, VOTE - MOTION FAILED Stimson, Stulberg, and Chairman Plufka voted Nay. MOTION failed on a 2-5 vote. Roll Call Vote on MAIN MOTION. 4 Ayes. Commissioners VOTE - MOTION CARRIED Zylla, Stimson and Wigley voted Nay. MOTION carried on a 4-3 vote. MOTION by Commissioner Stulberg , seconded by Commissioner MOTION TO APPROVE Beckers to recommend approval of the Ordinance to Rezone and the Resolution Setting Conditions to be Met Prior to Rezoning the site from FRD to R -1A, B-3, and I-1. Roll Call Vote. 7 Ayes. MOTION carried on a 7-0 vote. VOTE - MOTION CARRIED Chairman Plufka introduced the request of Franchise FRANCHISE ASSOCIATES, Associates, Inc. dba Arby's Restaurants, for a MPUD Final INC. DBA ARBY'S Plat and Final Site Plan, and Conditional Use Permit for a RESTAURANTS (91064) Class II restaurant at the northeast corner of Highway 55 and Revere Lane. Chairman Plufka waived the review of the August 14, 1991 staff report. Chairman Plufka introduced Mr. Doug Kennedy representing the petitioner. Mr. Kennedy stated that signage would be a monument type sign and blended in a teal color compatible with the Waterford Park Plaza color scheme. He stated that they would be using about half of the signage allowable for the site. He stated that the proposed signage would be 18 feet high and that they need the individual sign to identify the location. Mr. Kennedy explained that the sign would be 96 square feet as permitted by ordinance. Mr. Kennedy stated that a leader board would be used to identify the specials. He stated that this type of sign does increase business, and the sign will be lighted. Chairman Plufka opened the Public Hearing. Chairman Plufka introduced Mr. Vince Driessen representing Ryan Construction Company. Mr. Driessen stated that he thought Arby's had presented a plan that blends with the current development at Waterford CIM SEP 13 "1 Planning Commission Minutes U August 28, 1991 Page 153 Park Plaza. He said that the pylon sign is no taller than the building and is about 96 square feet. He stated that the sign will look better aesthetically than other Arby's signs in the City. Chairman Plufka closed the Public Hearing. MOTION by Commissioner Zylla, seconded by Commissioner MOTION TO APPROVE Syverson to recommend approval of the request by Franchise Associates, Inc. dba Arby's Restaurants, located at the northeast corner of Highway 55 and Revere Lane, subject to all conditions listed in the August 14, 1991 staff report. Commissioner Beckers stated that he thought Arby's had gone the extra mile to create a more aesthetic sign package. Roll Call Vote. 7 Ayes. MOTION carried unanimously on a VOTE - MOTION CARRIED 7-0 vote. Chairman Plufka introduced the request of Ron Splett RON SPLETT CONSTRUCTION Construction for a RPUD Plan and Conditional Use Permit (91065) for a three season porch in Cimarron Ponds located at 1174 Weston Lane North. Chairman Plufka waived the review of the August 14, 1991 staff report. Coordinator Dillerud stated that this is the first time staff has recommended removal of the existing patio. Chairman Plufka introduced Mr. Ron Splett. Mr. Splett stated that he objected to the removal of the existing patio because there are patio doors at this point on the house. He said that some type of landing is needed here because of this exit from the home. Mr. Splett stated that the reason for placing the 3 season porch at this part of the home is because it would not fit on the existing patio because of setbacks. Commissioner Stulberg asked if Mr. Splett had any alternatives if the patio needed to be removed. Mr. Splett stated that if the concrete patio were removed and maybe substituted with gravel it would not create a satisfactory exit for elder persons. He said he plans to connect the existing patio by sidewalk to the proposed porch. Chairman Plufka open the Public Hearing. Chairman Plufka closed the Public Hearing and there was no one present to speak on the issue. c4m SEP 13V Planning Commission Minutes August 28, 1991 Page 154 MOTION by Commissioner Beckers, seconded by Commissioner Zylla to recommend approval of the request by Ron Splett Construction Company for a RPUD Plan and Conditional Use Permit for a three season porch in Cimarron Ponds located at 1174 Weston Lane North, and to delete condition 4 from the August 14, 1991 staff report. Commissioner Wigley asked if any of the 9 approved porches were granted variances for setbacks for the back yards. Coordinator Dillerud responded that some variances were granted but not in all cases. He said that the lots vary in shape and size in this PUD. Roll Call Vote. 7 Ayes. MOTION carried on a 7-0 unanimous vote. Chairman Plufka introduced the request by Peppermint Fence Preschool for a Conditional Use Permit to allow a preschool in the Plymouth Covenant Church located at 4300 Vicksburg Lane North. Chairman Plufka waived the review of the August 15, 1991 staff report. Chairman Plufka introduce Ms. Linda Hopkins. Ms. Hopkins stated that her request was for 9 months rather than 6 months because she cannot control construction. Coordinator Dillerud stated that he had no objection to extending the Conditional Use Permit for 9 months. Chairman Plufka opened and closed the Public Hearing as no one was present to speak on the issue. SyLtc'�" MOTION TO APPROVE VOTE - MOTION CARRIED PEPPERMINT FENCE PRESCHOOL (91072) MOTION by Chairman Plufka, seconded by Commissioner MOTION TO APPROVE Stimson to recommend approval of the request by Peppermint Fence Preschool for a Conditional Use Permit to allow a preschool in the Plymouth Covenant Church located at 4300 Vicksburg Lane North, and to extend the Conditional Use Permit until June 1, 1992. Roll Call Vote. 7 Ayes. MOTION carried unanimously on a VOTE - MOTION CARRIED. 7-0 vote. MOTION by. Chairman Plufka, seconded by Commissioner MOTION TO APPROVE Stulberg to recommend approval of the request by HONEYWELL, INC. (91050) Honeywell, Inc. for a Site Plan Amendment for installation of a cooling tower at the existing facility at 12001 State Highway 55. Vote. 7 Ayes. MOTION carried unanimously on a 7-0 vote. VOTE - MOTION CARRIED CAP SEP 1-3191 Planning Commission Minutes August 28, 1991 Page 155 MOTION by Chairman Plufka, seconded by Commissioner Stulberg to recommend approval of the request by Tyson Architects, Inc. for U.S. West for a Site Plan Amendment for a trash enclosure at 4120 Fernbrook Lane North. Vote. 7 Ayes. MOTION carried unanimously on a 7-0 vote. Commissioner Beckers stated that he will be moving to Kansas and that he appreciated the appointment to the Planning Commission by the City Council. He stated that he enjoyed his tenure on the Planning Commission. Chairman Plufka stated that he will be resigning from the Planning Commission effective October 1, 1991. Meeting adjourned at 9:43 p.m. MOTION TO APPROVE TYSON ARCHITECTS, INC. FOR U.S. WEST (91066) VOTE - MOTION CARRIED GAM SEP 13'91 til b UNAPPROVED CITY OF PLYMOUTH, MINNESOTA CHARTER COMMISSION SPECIAL MEETING MONDAY, AUGUST 26, 1991 I. Call to Order. Pursuant to due call and notice thereof a special meeting of the Charter Commission of the City of Plymouth, Minnesota, was held on Monday, August 26, 1991, in the conference room of the Plymouth City Center, 3400 Plymouth Boulevard, Plymouth, Minnesota. The meeting was called to order by the temporary Chair at 7:00 p.m. II. Roll Call. Upon roll call the following members were present: Tierney , Bobra, Foley, Pribble, Duntley, Bujold, Crain, Wirth, Speck, Schneider and Peterson; and the following were absent: Ford, Milner, Patterson and Singer. The Chair noted that each of the absent members had indicated their inability to attend prior to the meeting. Also present were David J. Kennedy, Commission Attorney and Acting Secretary. At the invitation of the Chair, the members present introduced themselves and described their reasons for serving on the Commission. Moved by Foley, seconded by Bobra that the tentative agenda prepared for the meeting be adopted. Motion carried without dissent. III. Adoption of Permanent By-laws. Kennedy pointed out that the temporary by-laws did not yet provide for the date of the annual meeting. Moved by Crain, seconded by Schneider that the temporary by-laws be amended to set the annual meeting at the time of the regular meeting in January. Motion carried without dissent. The Chair asked for further comments on the temporary by-laws. Pribble made a series of recommendations which were discussed by the Commission. Moved by Pribble, seconded by Foley that the by-laws be amended by removing all references to the term "home rule". Motion lost, four voting yes, six voting no by a show of hands. Moved by Tierney, seconded by Speck that Article II, Section 2 be amended in line two by inserting the phrase "for its approval" after the word "Commission" and before the word "an". Motion carried without dissent. GSM SEP 13'93 Z -kms b Bujold then noted that Mayor Bergman and Councilmember Vasiliou were present at the invitation of the Commission and moved that discussion of the by-laws be temporarily suspended to take up item V on the agenda. Seconded by Foley, motion carried. V. Appearance by City Council Members. The Chair announced that Mayor Bergman and Councilmember Vasiliou had responded to the Commission's invitation to appear and discuss their views on City operations and the need for a City Charter. Mayor Bergman addressed the Commission and responded to questions from members. Councilmember Vasiliou addressed the Commission and responded to various questions from the members. [*Note: These remarks and the ensuing colloquy are not paraphrased here. The presentations, questions and answers are on Commission tapes.] VI. Appearance by City Staff Members. The Chair announced that City Manager Willis, Assistant City Manager Boyles and City Planner Tremere had responded to the Commission's invitation to appear and discuss their views on City operations and the need for a City Charter. Willis, Boyles and Tremere each addressed the Commission and responded to questions from Commission members. [*Note: These remarks and the ensuing colloquy are not paraphrased here. The presentations, questions and answers are on Commission tapes.] The Chair then announced a recess at 8:55 p.m. The Commission recovened at 9:05 p.m. III. By-laws. The Commission then returned to a discussion of the temporary by-laws. Pribble moved, seconded by Crain, that Article II, Section 2 be amended in lines 6 and 7 by striking the words "appoint all committees, determine the agenda". Pribble agreed to an amendment moved by Schneider, seconded by Peterson, to strike only "appoint all committees". Motion carried without dissent. Pribble moved, seconded by Peterson, to amend Article II, Section 5, the last sentence, by striking the word "selection". Motion carried with some audible dissent. Pribble moved, seconded by Speck, that Article III, Section 7 be amended to read as follows: "The committees of the Commission are established and appointed by the Commission. Each committee must designate a Chair of the committee." Motion carried with some audible dissent. sib SE? 13'91 VA b Kennedy pointed out that in Article III, Section 2, line 3, the word "preceding" should be "succeeding" to avoid Friday meetings. It was agreed that that change be made. Moved by Speck, seconded by Schneider that the temporary by-laws as amended be adopted as the permanent by-laws of the Commission. Motion carried without dissent. IV. Election of Permanent Officers. The Chair announced that the Commission had agreed at its organizational meeting to elect permanent officers at this meeting, and asked for volunteers and nominations. Bujold nominated Tierney for the office of Chair. There were no other nominations. Duntley moved that nominations be closed, seconded by Pribble. The temporary Chair declared Tierney duly elected as Chair and assumed those duties. Crain nominated Schneider as Vice -Chair. There were no other nominations. Pribble moved that nominations be closed, seconded by Peterson. Motion carried. The Chair declared Schneider duly elected as Vice -Chair, and Schneider assumed those duties. Foley nominated Bobra as Secretary. There were no other nominations. Bujold moved that nominations be closed, seconded by Pribble. Motion carried. The Chair declared Bobra duly elected as Secretary, and Bobra assumed those duties. Crain moved, seconded by Bobra that pursuant to Article II, Section 5, paragraph (a) of the by-laws that the Commission Attorney be designated Acting Secretary. Motion carried without dissent. VII. Staffing and Financial Matters. The Commission then reviewed the proposed budget alternatives submitted prior to the meeting. After discussion, moved by Pribble, seconded by Foley, that the budget for Holmes & Graven performing all services for the balance of 1991 be adopted and that the Chair be directed to request the City Council to appropriate the sum of $3,543 to the Commission for that purpose. Motion carried. Moved by Schneider, seconded by Schneider, that consideration of the 1992 budget be taken up at the November 1991 regular meeting. Motion carried. VIII.Consideration of Committees. After discussion, moved by Duntley, seconded by Pribble to table discussion of committees. Motion carried. cim s p 1314 o - ,%-t b IX. Discussion of Work Program. A discussion ensued about formulating a work program. Bujold and Foley stressed that the primary issue to be decided before beginning to draft a Charter was whether the adoption of a charter should be recommended. Wirth and others stated their desire to have more information about how the City actually operates under the statutory plan B form. There was general agreement that a full understanding of the present system was essential to an informed decision on the need for a Charter. Moved by Wirth, seconded by Bobra that at the next meeting the City staff present an analysis and overview of the structure, functions, operations and administration of the present system of government in Plymouth. Motion carried. Willis agreed to make that presentation. There being no further business to come before the Commission, the Commission adjourned at 10:10 p.m. Respectfully submitted David J. Kennedy Acting Secretary c4m SEP 13'94 A OW SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION 3030 Harbor Lane • Plymouth, MN 55447 Telephone (612) 553-1144 Fax (612) 553-9326 M I N U T E S July 11, 1991 A meeting of the Shingle Creek Watershed Management Commission was called to order by Chairman Fred Moore on Thursday, July 11, 1991, at 1:00 p.m. at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Mark Maloney, Brooklyn Center; Gary Brown, Brooklyn Park; Bill Monk, Crystal; Gerry Butcher, Maple Grove; Perry Damon, Minne- apolis; Mark Hanson, New Hope; Gene Hakanson, Osseo; Fred Moore, Plymouth; Bill Deblon, Robbinsdale; Dale Claridge, JMM; Curt Pearson, attorney; and Judie Anderson, recording secretary. I. Minutes. Monk moved and Deblon seconded a motion to approve the minutes of the June 13, 1991 meeting. Motion carried. II. Treasurer's Report. Butcher moved and Hakanson seconded a motion to approve the Treasurer's Re- port. Motion carried. III. Approval of Claims. Damon moved and Hakanson seconded a motion to approve claims totaling $10,405.43. The claims were approved by roll call vote: ayes - Maloney, Brown, Monk, Butcher, Damon, Hanson, Hakanson, Moore, and Deblon; nays - none. IV. Correspondence. A. The Commissioners reviewed the Communications Log. No action was re- quired. B. Moore gave an update on the proposed rules for Metropolitan Local Water Management. The Task Force will meet on July 18. Informational meetings should begin in August. C. The Commissioners received copies of Claridge's June 20 letter to Metropolitan Council indicating the Commission's interest in participating in a citizen -assisted lakes monitoring program for Twin and Eagle/Pike Lakes. D. The Commissioners received a July 10 memo from Claridge re the Solid Waste Transfer Station, Brooklyn Park. Upon completion of the minimum one year testing requirements, JMM is requested to bring recommendations for future moni- toring to an upcoming meeting. Brown will also check into monitoring requirements under Brooklyn Park's conditional use permit. rim SEP 14'9, SCWMC Minutes July 11, 1991 page 2 E. In its June 26 letter the Department of Natural Resources responded to the Commission's resolution requesting them to include Shingle Creek and Eagle, Pike and Twin Lakes in their program to treat Purple Loosestrife. The DNR is de- veloping a priority list of infestations to be controlled in designated public waters within the limits of appropriations. The list should be completed by August 1. F. The Commissioners also received a June 4 memo from the Minnesota Board of Water and Soil Resources re metropolitan public ditch inventory. Claridge was directed to inform BSdSR *.'.,.at there are no public ditches under the jurisdiction of the Shingle Creek Commission. G. Anderson distributed copies of a notice of the 3rd Annual Minnesota Lake Management Conference which will be held October 27-29. V. Project Reviews. 91-9 Opportunity Workshop, Plymouth. Development of a seven acre indus- trial site consisting of a building and adjacent parking areas located west of TH169 in the northwest quadrant of the intersection of 51st Avenue and Nathan Lane, Plymouth. Brown moved and Damon second a motion directing the consultant to notify the City of Plymouth that approval of 91-9 is hereby granted conditioned on the applicant's meeting the conditions set forth in the consultant's report and recommendations, i.e., 1. Erosion control measures shall be used at catch basin inlets (e.g., hay or straw bales, rock filters, etc.) to prevent sediment from entering the storm sewer system during the development process. 2. Required drainage easements for ponding and access and for land adjacent to Wetland 578W shall be dedicated to the City. 3. The owner shall designate operation and maintenance procedures which will maintain the outlet control structures and a minimum permanent pool depth of two feet in the stormwater treatment ponds and assurance to the City, in the form of a recordable agreement, that the designa- ted operation and maintenance procedures will be faithfully executed. Motion carried. 91-10 Fernbrook Townhomes, Plymouth. Development of a multi -family housing complex consisting of 12 buildings on a 20 acre site located north of County Road 9 on the east side of Fernbrook Lane at its intersection with 44th Avenue North, Plymouth. Brown moved and Damon second a motion directing the consultant to notify the City of Plymouth that approval of 91-10 is hereby granted conditioned on the appli- cant's meeting the conditions set forth in the consultant's report and recommenda- cim SEP 1314 `1-k SCWMC Minutes July 11, 1991 page 3 tions, i.e., 1. Erosion control measures shall be used at catch basin inlets (e.g., hay or straw bales, rock filters, etc.) to prevent sediment from entering the storm sewer system during the development process. 2. A stabilized emergency overflow spillway shall be provided from the treatment pond. 3. Required drainage easements for ponding and access and for mainten- ance shall be dedicated to the City. 4. The owner shall designate operation and maintenance procedures which will maintain the outlet control structures and a minimum permanent pool depth of two feet in the stormwater treatment ponds and assurance to the City, in the form of a recordable agreement, that the designa- ted operation and maintenance procedures will be faithfully executed. Motion carried. VI. Other Business. A. Levels on Twin and Ryan Lakes. The Commissioners reviewed Claridge's July 10 response to the City of Robbinsdale's concerns re lake levels following recent rain events. Results of the hydraulic analysis showed that as a result of the Twin Lakes/Ryan Lake Outlet Improvements the 5.2" of rainfall which occurred over the six day period at the end of May would have caused peak elevations in Twin Lakes to be lowered by 1.0 feet while those downstream in Ryan Lake would be increased by 1.1 feet. Claridge also outlined some remedial options should the Commission decide that it is necessary to prevent flooding of low-lying homes adjacent to Ryan Lake. Brown moved and Butcher seconded a motion to receive the report and refer it to Robbinsdale's consulting engineer for review and comment. Motion carried. B. August Meeting Date. Butcher moved and Brown seconded a motion to change the August meeting date from Thursday, August 8, to Wednesday, August 7. Motion carried. Anderson will publish the appropriate notices. There being no further business before the Commission, Monk seconded a motion to adjourn. Motion carried. The meeting was p.m. Respectfully submitted, Judie A. Anderson Recording Secretary JAA:tim moved and Butcher adjourned at 2:20 CW1 SEP 1-344 North A) Conn c io, 9 Published for Community Leaders by North Memorial M Volume 1, Number 2 First Community Leadership Luncheon Heid The first Community Leadership Luncheon was held at North Memorial on Thursday, August 29, for leaders from the Robbinsdale community. Scott R. Anderson, President; John Milton, Vice President, Planning, Marketing and Development; Pat Lilja, MD, Medical Director, EMS; William Woyda, MD, Board of Trustees; and Joe Boston, Director of Development, met with the Mayor and leaders representing the Chamber of Com- merce, Jaycees, American Legion and local clergy. The purpose of the luncheons is to discuss areas of common interest, to improve communications and to build relationships between the medical center and the commu- nities we serve. North Minneapolis leaders will be invited to the next luncheon meeting which will be held in the fall. North Sets United Way Goal North Memorial's 1991 United Way Cam- paign, scheduled for October 3-18, has an ambitious goal of $100,000. Last years cam- paign raised nearly $97,000 for the United Way. North employees are strong support- ers ofthis organization, which provides funds for 392 health and human care programs through 138 participating agencies. Septemberl991 Party on the Roof was a Success Approximately 350 North Memorial imme- diate neighbors participated in the first an- nual Party on the Roof on July 14, atop North Memorial's parking ramp. Guests enjoyed refreshments, entertainment and a first- rate view of the Whiz Bang Days fireworks display. "A good time was had by all." Congratulations to Our Princess Congratulations to Jaimi Bredemus, North Memorial employee in the Telecommunica- tions Department, who was crowned a princess in the Miss Robbinsdale Whiz Bang Days Contest on July 14. She will accom- pany Miss Robbinsdale, Kacie Cassidy, to numerous parades and events throughout the coming year. Adopt -A -Highway North Memorial Medical Center joined forces with the Robbinsdale Jaycees in the Adopt - A -Highway project. Representatives ofboth organizations worked together on August 6, to pick up tray, and debris along Country Road 81 from _ . abott Avenue to Highway 100. They have agreed to do the clean-up three times a year, with the next scheduled date, October 12. Ca SEP 1341 Prostate Cancer Screening As part of Prostate Cancer Awareness Week, North Memorial will offer free prostate ex- ams to men over 40. The screening is in- tended to provide men with a preliminary exam to detect prostate cancer, which is the most common tumor and second leading cause of cancer death in American men. If detected in its early stages, it is potentially curable. The program is sponsored by the Prostate Cancer Education Council and several na- tional health groups. Screening dates are September23 through September28, atNorth Memorial's Westhall Place. Morning and evening appointments are available by call- ing 520-1770. Eye Glasses Recycled North Memorial employees have long been supporters of a program to provide eyeglasses to needy persons in other parts of the world. When employees get new eyeglass prescrip- tions, they bring their old ones to a drop box in the cafeteria area where they are picked up by church volunteer. What a great way to recycle glasses and provide a good service at the same time! North Expansion Plans On July 16, North Memorial received the go- ahead from the Robbinsdale City Council, pending approval of an environmental as- sessment worksheet, for a surgical expan- sion and attached parking ramp. The con- struction will take place across Abbott Av- enue to the west ofthe hospital building. The expansion will house additional surgical suites for Same Day Surgery, provide a fixed site for the Magnetic Resonance Imaging (MRI) system and alleviate parking problems with a 430 -car attached parking ramp. After final approvals are received, ground break- ing should take place in the spring of 1992, with completion targeted for the fall of 1993. S -VS Good News for Seniors Free transportation to medical appointments with North Memorial -affiliated physicians, is available to members of North's Response to Seniors, a free program for persons 55 and older. Since the program began in 1989, over 3,000 rides have been given through three participating providers: Senior Transporta- tion Program, Elder Express and Camden AdVANtage. For more information on this transportation service, contact Response to Seniors at 520-5954. Stop the Violence Committee Chaplain Greg Bodin, Manager of Pastoral Care, is North Memorial's representative to the Stop the Violence Committee which meets in North Minneapolis. This committee is a collaboration of organizations, institutions and individuals to develop comprehensive strategies and support positive activitiesto reduce violence and causes of violence in the African-American community. North Me- morial is pleased to join in this effort with the Boys' and Girls' Club; Council on Black Min- nesotans; Minneapolis Fire Department; Minneapolis Urban League; NAACP; Northside YMCA; Oak Park Neighborhood Center; Phyllis Wheatley Center; Pilot City Regional Center; The City, Inc.; Urban Coa- lition; Youth Diversion Project; YWCA; Ri- chard Jefferson, State Representative; Min- neapolis City Council Members Belton and Cherryhomes, and numerous other indi- viduals, organizations and congregations. The committee, which meets twice monthly, will be seeking funding from foundations and city, county and state governments, to utilize existing community programs in accom- plishing its mission. Published y Community Relations Task Team North Memorial Medical Center 3300 akdaie Nora, Robbins"s, Minnesota 55422 c* SEP 13 CUSTOMER SERVICE LINE September 5, 1991 NICHOLA, 475-997 PROBLEM: Recycling not picked up on Wednesday after the holiday. SOLUTION: Suggested that if there is a holiday, the people who pick up the recycling should cancel the pickups they would normally make on the holiday and continue the other pickups on their regularly scheduled days. Call was transferred to Marge Vigorin via voice mail for follow up. c alb a J E X - l' "_j�� ,,� -1� koala j c iz-61 �,M SE? 13'11 \ ('0 CUSTOMER SERVICE LINE September 5, 1991 RENEE ANDERSON, 1410 ROSEWOOD LANE, H• 544-0824, W: 471-8411 PROBLEM: Tap water is brown and dirty. SOLUTION: Call was transferred to Bob Fasching via voice mail for follow up. T \/V I" \/\/ E S -T- C C H A M B E R O F C O M ME R C E September 9, 1991 Mr. Frank Boyles City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Frank, On behalf of the entire membership of the TwinWest Chamber of Commerce, let me thank you for your efforts relating to the 1991 TwinWest Expo. No doubt, this year's event was the biggest success yet and your efforts, as well as your committee, produced significant dividends in the quality of the event. The TwinWest Chamber of Commerce is blessed to have many many volunteers to bring expertise to our organization. Frank, your personal attention to TwinWest Expo 191 is an example of that premier leadership offered by so many. Again, the Board of Directors and the entire membership thanks you for your efforts. Sincerely, Larry Anderson Chairperson of the Board Methodist Hospital SP t 10550 WAYZATA BOULEVARD ♦ MINNETONKA, MINNESOTA 55343 ♦ (612)540-023VM SEP 13'91 Crystal, Golden Valley, Hopkins, Medicine Lake, Minnetonka, New Hope, Plymouth, St. Louis Park =-1 (Zc", Kim REGK)NALTPANS(T BOARD MICHAEL J. EHRUCHMANN Chair September 9, 1991 Frank Boyles, Assistant City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Frank: Thank you for your letter of August 23 concerning our meeting on August 20. 1 sincerely appreciate the fact that you and the others at this meeting were willing to take the time to discuss transit issues. I'm absolutely confident that we share the same goals; namely to provide the highest quality and the most efficient service possible for citizens in the metropolitan area. As a regional agency the RTB of course, has the responsibility to provide transit for the entire area, there will be opportunities for possible conflict; however, I firmly believe that together we can move ahead and secure a level of funding that will allow us to meet all of our transit needs. At our board meeting on Tuesday, we announced times and dates of two meetings for the RTB concerning the Opt -Out communities. The first of these on October 3, will be a briefing on Opt -Out programs presented to our board by both the staff of the RTB and the Opt -Outs. The second meeting will be October 17, it will be a joint meeting of the RTB, the Opt -Out commissions and their staff. Locations have yet to be determined, when they are, you will receive a formal invitation to attend. I hope to see you there on the 17th. In the meanwhile, Greg Andrews, Sherry Munyon and myself are scheduling a meeting with each Opt -Out staff director and chair, for the purpose of furthering communication, identifying concerns and setting an agenda for the briefing on October 3, and the joint board meeting on October 17. Thank you for your continued interest in public transit. If I can provide any additional information, please don't hesitate to contact me. rega MichaelIIII Ehrlichmann, Chair i I i MJE:kag cc: Regional Transit Board Members Robert Roepke, Southwest Metro Transit Glenn McKee, Minnesota Valley Transit Authority Kim Bergman, Plymouth Transit James Dean, Maple Grove Transit Gary Laurent, Shakopee Transit Mears Park Centre • 230 5th Street • St. Paul, Minnesota 55101 Office 612/229-2701 • FAX 612/229-2739 An Equal Opportunity Employer ION SEP 13'91 August 23, 1991 Brett Smith 4940 Pineview Lane Plymouth, MN 55442 SUBJECT: TRAIN HORN Dear Mr. Smith: Thank you for your August 12, 1991, letter expressing concern about the train horn, especially during the evening hours. You would like the railroad to either: 1) Discontinue use of the train horn during the evening hours; or 2) Reschedule its trips so there is no railroad activity during the evening hours, say midnight to 6 a.m. I have checked with the City Attorney with respect to the first question. State statute does provide that a community may regulate the use of the train horn. As a practical matter, and because of liability concerns, it is unlikely that the City Council would ban train horns during the evening hours. While they are an inconvenience, the evening hours are a high hazard time at street/railroad crossings. The Council would be hard pressed to justify its action to prohibit the use of the train horn to the survivors of someone who lost his life as the result of an evening car -train collision. The other option is to reschedule the train so that it does not run between midnight and 6 a.m. Only Mr. Wencka and the railroad can confirm whether this is a realistic option. I understand he will be back in the office the week of August 26. By copy of this letter, I asking that he respond to your inquiry and share y w' me so I can keep the City Council apprised. S nce 1 Frank o es Assis t City Manager FB:kec cc: Mayor & City Council James G. Willis, City Manager S.F. 9/3/91 GiM SEP 13'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 August 12, 1991 Mr. Frank Boyles Assistant City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, I�H1 55447 Dear Mr. Boyles: I am writing this letter to express my disgust over the severity of the train horn. These horn blasts occur around the clock and almost always occur three to five times from 12:00 midnight to 6:00 a.m. Why are these nighttime schedulings and high decibel frequent horn blasts constant? For months, many neighbors and myself have experienced broken sleep patterns. We have jobs to go to during the day and cannot exist on four hours of sleep a night anymore. This is a quiet residential neighborhood and not a railroad terminal area. It seems to me that some scheduling or routing times may indeed be altered for peace of mind. I am addressing you on this matter to see what you can offer as a solution. Should no such solution be possible, I will be forced to seek other relief. Thank you. Sincerely, Brett Smith 4940 Pineview Lane Plymouth, MN 55442 (W) 544-0376 cc: Mr. Conrad Wencka Chief Transportation Officer Soo Line Railroad Company Box 530 Minneapolis, MN 55440 CIM SEP 13'91 Soo Line Railroad Company September 3, 1991 Mr. Brett.. -Smith 4940 Pineview Lane Plymouth, MN 55442 _1 Dear Sir: rR ✓x'00 Soo Line Building Box 530 Minneapolis, Minnesota 55440 (612) 347-8000 This letter is in response to your letter to Mr. Frank Boyles, Assistant City Manager, Plymouth, Minnesota, concerning train activity during night time hours and trains whistling for crossings. As information, the Soo is an Interstate Carrier, and is regulated by the Federal Railroad Administration, Department of Transportation. The Federal Railroad Safety Act requires that an engineer of a train crossing a public crossing at grade, sound the engine whistle. As Mr. Boyles states in his letter, State Statute does provide that a community may regulate the use of the train whistle. Engineers are required, as I stated above, by law, to sound the whistle over public crossings. Failure to do so could subject them to penalties under the Federal Railroad Safety Act. As for scheduling trains so they do not run during the midnight to 0600 hours is not a realistic option. As an Interstate Carrier we have obligations to our shippers to move their goods in a timely manner. Further, we would not be able to meet our commitments with other carriers, both in the U. S. and in Canada. I know that my response is not what you want to hear. I do want to assure you that the Soo wants to be a good neighbor, and speaking from experience, the train crews do not relish "blowing the whistle" and waking up the entire community. We will continue to strive to perform our business in the quietest manner possible consistent with railroad operations. Sincerely, C. M. Wencka M'q Chief Transportation Officer cc: F. Boyles, Asst. City Manager Plymouth, MN D. J. Hansen - Division Manager I SEP a J - c m SEP 13'91 September 9, 1991 Senator Paul Wellstone U.S. Senate Washington, D.C. 20515 7r�kg C. SUBJECT: NAM:�NG 9F NEW PLYMOUTH POSTAL STATION Dear Senato�t lstone : The City Council and I need your help in convincing the U.S. Postal Service to include the name "Plymouth" in the name of the new postal facility to be built here in Plymouth. I am attaching for your information correspondence on this topic. I know the naming of a post office facility may not be the most important thing on your agenda, however, it is important to our community and its community identity. We are requesting that the postal service identify the new postal station as either, "Plymouth - Annex," or "Plymouth - East." I have requested a meeting with Mr. Brown in hopes that this matter can be resolved promptly and hopefully, in a manner satisfactory to all parties concerned. In any event, I am asking for your support in urging Mr. Brown to ensure that Plymouth is part of the name and identification of the new postal facility. Thank you for your help. Yours truly, i Kim M. Bergman Mayor KB:kec attachment C'M SEP 13 '91 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 September 9, 1991 Senator David Durenberger 154 Russen Senate'Office Building Washington, D.C. 20510 SUBJE('T: NAMING OF NEW PLYMOUTH POSTAL STATION _ —/)& e, -C- Dear Senator Duratb1Srg : The City Council and I Postal Service to include new postal facility to be need your help in convincing the U.S. the name "Plymouth" in the name of the built here in Plymouth. I am attaching for your information correspondence on this topic. I know the naming of a post office facility may not be the most important thing on your agenda, however, it is important to our community and its community identity. We are requesting -that the postal service identify the new postal station as either, "Plymouth - Annex," or "Plymouth - East." I have requested a meeting with Mr. Brown in hopes that this matter can be resolved promptly and hopefully, in a manner satisfactory to all parties concerned. In any event, I am asking for your support in urging Mr. Brown to ensure that Plymouth is part of the name and identification of the new postal facility. Thank you for your help. Yours truly, Kim M. Bergman Mayor KB:kec attachment CIM SEP 13 $91 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 September 9, 1991 Congressman Jim R4mstad U.S. Representative 504 Cannon House Office Building Washington, D.C. 20515 SUBJECT: NAMIN F NEW PLYMOUTH POSTAL STATION Dear Congressm amstad: The City Council and I need your help in convincing the U.S. Postal Service to include the name "Plymouth" in the name of the new postal facility to be built here in Plymouth. I am attaching for your information correspondence on this topic. I know the naming of a post office facility may not be the most important thing on your agenda, however, it is important to our community and its community identity. We are requesting that the postal service identify the new postal station as either, "Plymouth - Annex," or "Plymouth - East." I have requested a meeting with Mr. Brown in hopes that this matter can be resolved promptly and hopefully, in a manner satisfactory to all parties concerned. In any event, I am asking for your support in urging Mr. Brown to ensure that Plymouth is part of the name and identification of the new postal facility. Thank you for your help. Yours truly, � j -L- im M. Bergman Mayor KB:kec attachment ciM SEP 13'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 S- k It � September 9, 1991 Mr. William J. Brown General Manager/Postmaster Twin Cities Division United States Postal Service 100 South 1st Street Minneapolis, MN 55401-9998 SUBJECT: NAMING OF NEW PLYMOUTH POSTAL STATION Dear Mr. Brown: The City Council has recently approved the site plan for the new postal facility here in Plymouth to serve the 55441 and 55442 zip code areas. We are excited that a new postal station will be built in our community to serve the ever growing needs of our businesses and residents. We continue to have concern with respect to the naming of the facility. The plan submitted to us indicated a continuation of your proposal to use "Medicine Lake" as the name for the facility. As I shared with you in my letter of March 8, copy attached, we strongly believe that the name "Plymouth" must be a part of this postal station identification. I would appreciate having an opportunity of meeting with you at your earliest convenience to discuss this matter. Yours truly, Kim M. Ber an Mayor KB:kec cc: City Council Post Office File CIM nnnn Pi YNA nl ITH Rnt)I FVARD PLYMOUTH MINNESOTA 55,147. TELEPHONE (612) 550-5000 SEP 13'91 CITY OF March 8, 1991 PUMOUTR Mr. William J. Brown General Manager/Postmaster Twin Cities Division 100 South 1st Street Minneapolis, MN 55401-9998 SUBJECT: NAMING OF PLYMOUTH POSTAL STATIONS Dear Mr. Brown: Thank you for your February 15, 1991 letter. I appreciate your commitment to work with the City of Plymouth to find a name for the new Plymouth station which will meet the needs of both the City of Plymouth and the United States Postal Service. As indicated in our earlier letter, the City is committed to the objective of fostering a sense of community identity in Plymouth. Historically, one of our problems has been that districts and other entities lying within the community take the name of geographic areas, physical landmarks, or political subdivisions which do not include the name Plymouth. This causes a great deal of confusion for our residents and undermines our community identity efforts. To get some ideas for the name of the new Plymouth station, I checked in the white pages of the Minneapolis/St. Paul telephone book. I see that the City of Bloomington, like Plymouth, has two branches. The first is called the Bloomington Branch, located at 9641 Garfield Avenue South. The second station is called Bloomington Branch Annex, which is located at 6701 West 101st Street. I suggest that Plymouth receive the same treatment and that the 3300 Plymouth Boulevard station be called Plymouth Branch, and the 45th Avenue and Nathan station be called the Plymouth Branch Annex. I believe this proposal is responsive to your concerns and ours. It is also consistent with previous postal service practices. ciM SEP 13'99 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 S! �% C... Mr. William J. Brown March 8, 1991 Page 2 I hope that you will give this proposal your positive consideration. Sincerely, Kim M. Bergman Mayor KB:kec CIM SEP 13'91 z-\ $a September 5, 1991 CIN OF PLYMOUTFF Congressman Torricelli 317 Cannon House Office Building Washington, D.C. 20515-3009 SUBJECT: SUPPORTING S.F. No. 1557 - LIMITING LIABILITY OF MUNICIPALITIES UNDER THE COMPREHENSIVE ENVIRONMENTAL RESPONSE, COMPENSATION AND LIABILITY ACT (CERCLA) Dear Congressman Torricelli: Enclosed please find a copy of a resolution adopted by the Plymouth, Minnesota City Council urging prompt enactment of S.F. No. 1557. The legislation, as you know, would have the effect of exempting municipalities and other persons from contribution actions under the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) on the basis that they are liable for generation or transportation of municipal solid waste. The legislation would not exempt municipalities from liability for waste containing hazardous substances in an amount in excess of that which would normally be expected to be found in waste generated by households. Your favorable support for the passage of this legislation is appreciated. Yours truly, JiJ es G. Willis Ci y Manager JW:kec cc: Congressman James Ramstad Sandra Garbrecht, American Communities for Cleanup Robert J. Lindall, Holmes & Graven Chartered Mayor & City Council GIM SEP 13'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 September 5, 1991 Senator Frank Lautenberg SH -506 Hart Senate Office Building Washington, D.C. 20510-3002 SUBJECT: SUPPORTING S.F. No. 1557 - LIMITING LIABILITY OF MUNICIPALITIES UNDER THE COMPREHENSIVE ENVIRONMENTAL RESPONSE, COMPENSATION AND LIABILITY ACT (CERCLA) Dear Senator Lautenberg: Enclosed please find a copy of a resolution adopted by the Plymouth, Minnesota City Council urging prompt enactment of S.F. No. 1557. The legislation, as you know, would have the effect of exempting municipalities and other persons from contribution actions under the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) on the basis that they are liable for generation or transportation of municipal solid waste. The legislation would not exempt municipalities from liability for waste containing hazardous substances in an amount in excess of that which would normally be expected to be found in waste generated by households. Your favorable support for the passage of this legislation is appreciated. Yours truly, J es G. Willis Ci y Manager JW:kec cc: Senator Dave Durenberger Senator Paul Wellstone Sandra Garbrecht, American Communities for Cleanup Robert J. Lindall, Holmes & Graven Chartered Mayor & City Council cua SEP 1.3 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 RESOLUTION NO. 91-523 CITY OF PLYMOUTH Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Plymouth, Minnesota, was held on the 4th day of September , 1991. The following members were present: Mayor Bergman, Councilmembers Helliwell, Ricker, Vasiliou, and Zitur The following members were absent: None A motion was made by Council Member Zitur adopt the following resolution: RESOLUTION NO. 91-523 SUPPORTING ENACTMENT BY THE UNITED STATES CONGRESS OF S.F. NO. 1557 LIMITING LIABILITY OF MUNICIPALITIES UNDER THE COMPREHENSIVE ENVIRONMENTAL RESPONSE, COMPENSATION AND LIABILITY ACT ("CERCLA") to WHEREAS, the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), commonly referred to as the Federal Superfund Law, codified as 42 United States Code, Section 9601, et seq., currently provides that any person, including a municipality, which generates, transports or disposes of solid waste in violation of federal law is jointly and severally liable for remediation of the disposal site; WHEREAS, federal courts have interpreted CERCLA as imposing such a joint and several liability upon municipalies which had very remote and minimal contacts with the disposal site, with the result that the municipality was unable to avoid lengthy and costly litigation over the cost of remediation and allocation of the remediation costs even though the waste generated or transported by the municipality was almost totally mixed municipal solid waste (basically, household waste), rather than hazardous substances; WHEREAS, continued interpretation of CERCLA in this manner could lead to municipalities bearing a much greater portion of the liability for clean up of Superfund sites than should properly be attributed to these municipalities if liability under CERCLA were based upon the strength and characteristics of the waste, or if based upon the volume of hazardous substances, rather than the volume of total waste; 00, SEP 13191 1 Resolution No. 91-523 WHEREAS, there is currently under consideration before the United States Senate, Senate File No. 1557, which would exempt municipalities and other parties responsible for generating or transporting waste which generally has the characteristics of household garbage from liability for cleanup of disposal sites; NOW, THEREFORE, be it hereby resolved by the City Council of the City of Plymouth, Minnesota, that the City Council support the adoption of said Senate File No. 1557 and that the city manager be directed to transmit a copy of this resolution to the authors of said legislation and to members of the Minnesota Congressional delegation, in order to assist in the possible passage of said legislation. The motion for adoption of the foregoing resolution was duly seconded by Councilmember Ricker and upon vote being taken thereon, the following voted in favor thereof: Mayor Bergman, Councilmembers Helliwell Ricker Vasiliou and Zitur The following voted against or abstained: None . Whereupon the resolution was declared duly passed and adopted. 2 CIM S ' 13,91 JIM RAMSTAD THIRD DISTRICT, MINNESOTA JUDICIARY COMMITTEE SMALL BUSINESS COMMITTEE SELECT COMMITTEE ON NARCOTICS ABUSE AND CONTROL Congrea of the "Id"Uniteb Otatvg DISABILITIES TASK FORCE COCHAIRMAN gouge of Rpregentatibeg September 3, 1991 Wagbington, OC 20515 Mr. James Willis City Manager 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Jim: WASHINGTON OFFICE 504 CANNON HOUSE OFFICE BUILDING WASHINGTON, DC 20515 (202) 225-2871 DISTIIICT OFFICE 8120 PENN AVENUE SOUTH, #152 BLOOMINGTON, MN 55431 J6121881-4600 Thank you for letting me know of your concerns about the "Police Officers' Bill of Rights Act of 1991," H.R. 2946. I am well aware of the dangerous, difficult, and often thankless work police officers perform daily, having accompanied officers on numerous warrants and other occasions. In my judgment, their commitment to protecting our safety certainly entitles each of them to basic fairness in investigations and disciplinary proceedings for alleged improper conduct. That's why I support this legislation. Among its provisions, the bill ensures law enforcement officers have the right to: be questioned at a reasonable hour, for a reasonable period of time, with reasonable rest periods; not be subject to threats, harassment or reward (other than offer of immunity) to induce the answering of any question; have access to evidence which will be used against them, as well as that which tends to negate the charges; and, of course, be free of threats of retaliation for exercising any of the rights afforded in the bill. It is just as important to note what the bill does not do. For instance, it's protections do not apply in the case of an investigation of criminal conduct by an officer, or where a nondisciplinary action is taken in good faith on the basis of an officer's employment related status. Moreover, the bill does not preclude summary punishment or emergency suspension for misconduct by an officer. As you may know, the Senate has already adopted a version of this legislation in its crime bill. The House Judiciary Committee, on which I am a member, will be voting on its version of a crime bill in September or October. At that time, I expect H.R. 2946 will be offered as an amendment to the omnibus bill. gEQ 131 PRINTED ON RECYCLED PAPER Pg. 2 Like you, I am disappointed H.R. 2946 has had no formal hearings. Unfortunately, the same can be said for the entire house crime bill, with the exception of a few subcommittee "oversight" hearings. Nonetheless, Congress has been alerted to the need for certain amendments, and I anticipate these refinements will be made in the full Judiciary Committee, where I will be supportive. Again, thanks for your input, as I appreciate hearing from you. Please contact me whenever I can be of assistance. S ' nce�rely, RAMSTAD Me er of Congress JR:ct QVI � 13191 0m-kgp September 9, 1991 Mr. Kurt Homan 17220 9th Avenue North Plymouth, MN 55447 rpc,TyF PLYMOUTFF SUBJECT: REHABILITATION GRANT - 17220 9TH AVENUE NORTH Dear Mr. Homan: This will confirm the meeting held Monday, September 9, 1991 concerning the kitchen cabinet portion of your Rehabilitation Grant. Attending the meeting were Councilmember Maria Vasiliou, City Manager James Willis, Community Development Coordinator Chuck Dillerud, Housing Specialist Milt Dale and you. As we promised, I have enclosed a listing of the kitchen cabinet components that we find to be the "plan" for your kitchen. Please review this list and confirm, within 24 hours the accuracy per your plan. rollowing your confirmation as to the components of your kitchen cabinet plan, two written quotations for the purchase of these components using either the Cirrus, Horizon or Nouveau grades of Merillat cabinets should be provided to the City within five working days. At least one of these quotations should be from Automated Building Components (ABC) of Excelsior. We expect a response from you in regard to the cabinet plan listing by 4:30 p.m., Thursday, September 12th. We then expect the two written quotations to be in our office by 4:30 p.m., Thursday, September 19, 1991. Those deadlines must be followed or we will be obliged to close out your grant at this time as per my earlier letter. Should you have any questions about this letter, you may contact either me or Chuck Dillerud at Plymouth City Hall. My phone number is 550-5056 and Chuck Dillerud's is 550-5059. Sincerely, Milt Dale bV Housing Specialist Enclosure: Listing of Approved Kitchen Cabinets cc: Maria Vasiliou, Councilmember Jim Willis, City Manager Chuck Dillerud, Community Development Coordinator GSM Sip 13'91 (hra/md/homan:dh) 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 ri ��q; � 001 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: September 9, 1991 TO: Kurt Homan FROM: Milt Dale, Housing Specialist SUBJECT: LISTING OF APPROVED KITCHEN CABINETS FOR KURT AND MARY HOMAN AS PER MEETING AT PLYMOUTH CITY HALL ON SEPTEMBER 9, 1991. (All catologue numbers are as per Merillat Product specification P8523 (403907) 9/90 for Cirrus model cabinets.) UANTITY DESCRIPTION CATALOGUE # Base Cabinet B21R Adj. Base Tray ABTK21 Base Cabinet B27 Adj. Base Tray ABTK27 Base Cabinet B27 Base Cabinet B30 Adj. Base Tray ABTK15 Drawer Bank BD18 Drawer Bank BD21 Drawer Bank BD24 Bread Board Installed (No #) Sink Base SB36 Tilt -out Tray Installed TOST End Filler EF34 Base Lazy Susan BLS36 Apron Drawer AD24 Desk Drawer DD15 Utility Cab UC182466L 12"D Adj. Shelves PSK18 Wall Cabinet W1230R Door Spick Rack DSR12 Wall Cabinet W1830R Wall Cabinet W2130L Wall Cabinet W2430R Wall Cabinet W2730 Wall Cabinet W182418L Wall Cabinet W332415 Wall Cabinet W3615 Wall Cabinet W3012 Microwave Cab MOS30 Wall Corner WC24R SEP 13'x" t Page Two Homan UANTITY DESCRIPTION CATALOGUE # 1 Fin Panel FHP84 4 Toe K Cover 8' TKC-L 1 Pnl Backer PB4X8 27' Crown Mldg. CM-O/C/FT 6' Wood Mldg. OCM/O/C/FT 5 Fin Panel BEP34 6 Fin Panel WEP30 2 Outside Uprights OU48 1 Shelf Kit SK30 (hra/md/homan.9-9:dh) S \%.,p Goi SEP 13'91 September 6, 1991 Mrs. Virginia Smith 17125 28th Place North Plymouth, MN 55447 CITY OF PLYMOUTR SUBJECT: FIRE DEPARTMENT RESPONSE TO FIRE ALARM CALL ON MAY 21, 1991 Dear Mrs. Smith: I am responding to your letter to Mayor Bergman dated July 18, 1991. I have enclosed a memo written to Fire Chief Lyle Robinson by Assistant Fire Chief Kevin Leuer concerning the Fire Department response to your home on May 21st. Please note that a transcript of the telephone conversation, with the 9-1-1 dispatcher, is included in the body of the memo. You will find that our firefighters were confused about the location of your home. This matter has been discussed with personnel involved in this incident. The Sumek Report did not look at whether there were problems associated with street numbering' in our city. The report addressed only equipment and personnel needs for the immediate future of the Department. When you read Assistant Fire Chief Kevin Leuer's memo, you will find that the response time to your call was better than normal for fire alarm calls where no smoke or fire is detected. Regardless of that observation, I am sure that will not make you feel any better about your perceived situation. In order to improve the overall response time to fire calls (whether they be actual or false) is to employ a full-time fire department. The cost of a full-time department would increase the Fire Department budget by approximately $2 million dollars. That is not a one time expense, but one that incurs each and every year and goes up from that point! The Fire Department members who responded to your home were no different than the fire department members found in your previous community (Long Lake). In both cases, they are volunteers who have other full-time positions. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Mrs. Virginia Smith September 6, 1991 Page 2 The bottom line to reducing the Fire Department a public policy consideration involving dollars. of the Nation's fire departments are volunteer. other cities share the philosophy of a lower cos of a volunteer fire department. Sincerely, Richard J. C rlquist Public Safety Director Plymouth Police Department RJC/sb cc: James G. Willis - City Manager Mayor Rim M. Bergman City Councilmembers response time is Over 90 percent Thus, it appears t to the citizens c m SEP 13'93 J MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 24, 1991 TO: Lyle C. Robinson, Fire Chief FROM: Kevin C. Leuer, Assistant Fire Chief SUBJECT: FIRE CALL ON MAY 21, 1991, 0903 HOURS AT 17125 28th PLACE NORTH I have researched the above incident involving the fire truck, tanker 31, responding to 28th Avenue instead of 28th Place. Tanker 31 was in service for a training detail at approximately 0900 hours. They received the fire call while in the vehicle travelling down the road. The truck immediately diverted from the training exercise to respond to the fire call. The driver, firefighter 1233, and firefighter #231 acting as the officer, checked the address while enroute to the incident. At some point, either while enroute to the incident or while the call was being dispatched, the firefighters misunderstood that it was Place instead of Avenue or did not correctly copy the information from our dispatch that it was on a Place instead of Avenue. The Hennepin County Sheriff's Tower did correctly dispatch the call and a transcription of the communications from the 911 telephone call to dispatch to the cancelling of all fire department units is as follows: Dispatcher Police and fire. Citizen Yes, my fire alarm just went off, I have no idea why, but it is ringing. Dispatcher Okay, do you see any sign of smoke or fire? Citizen No I don't. Dispatcher Okay, is this an electrical alarm, what type of alarm, are you just talking a smoke detector? Citizen Smoke detector. Dispatcher Oh, it's a smoke detector. Is it going off constantly? Citizen Yes. Lyle C. Robinson July 24, 1991 Page 2 Dispatcher Alright, what's your address? Citizen 17125 28th Place, Plymouth. Dispatcher Alright, we'll have someone come over and check it. Citizen Thank you. (Sound of tones) Dispatcher Attention Plymouth Fire, Station 3, for Plymouth Fire, Station 3. Report of a smoke detector sounding, no sign of smoke or fire, 17125 28th Place, 17125 28th Place. (Sound of tones) Dispatcher Repeating for Plymouth Fire, Station 3, resident at 17125 28th Place states the fire alarm is going off at her residence. No sign of smoke or fire, KDV531 (time) 0903. Fire Dept. Tanker 31 is in service. Dispatcher Plymouth tanker 31 in service, (time) 0904. Fire Dept. Plymouth engine 23 in service. Dispatcher Plymouth engine 23 in service, (time) 0906. Fire Dept. Plymouth base 3 in service with one (time) 0910. Fire Dept. Plymouth tanker 31 is on the scene, nothing showing. Dispatcher Tanker 31 on the scene, nothing showing, (time) 0911. Fire Dept. Plymouth base 2 in service with one, (time) 0912. Fire Dept. Plymouth tanker 31 to dispatch, (time) 0913. Dispatcher Plymouth tanker 31. Fire Dept. Cancel all other incoming units. Dispatcher Any other Plymouth fire units responding can cancel per tanker 31. Fire Dept. Plymouth engine 23 copies cancellation. Dispatcher (Time) 0913. Fire Dept. Engine 12 on 2 copies, (time) 0913. 3,9' SEP Lyle C. Robinson July 24, 1991 Page 3 This incident appears to be a case of human error. Although most people think firefighters should be, and are, invincible, they are still human. I am not making excuses for their error, but being in a truck enroute to one location and instantly being diverted to another location can be confusing, and to make a mistake between a Place or Avenue can, and unfortunately did, happen. The personnel involved in this incident have been talked to and you can be reasonably assured that they will not make that mistake again. The homeowner indicated that she felt there was a substantial time delay involving the fire truck going to the wrong location. There was an eight minute time lapse from the time of call to the first unit arriving on the scene. Considering that ours is a paid on call fire department, this is not beyond the norm. A one minute delay may have occurred by the truck responding to 28th Avenue instead of 28th Place. The homeowner is fortunate that firefighters were on fire apparatus and immediately available to respond. If this would have been a normal situation, given this date and time, the Fire Department response would have been substantially longer because personnel were not available to place trucks into service. This event occurring during a training resulted in a three to five minute faster response time than what would normally occur. In the original call the caller stated that there was no sign of smoke or fire, so the slight delay was not a critical factor in our response time to this incident. The time delay to be concerned with is when the base stations went into service with only one firefighter several minutes after the original call. What improvements could be made? If all of our firefighters had the Motorola Minitor II SV with the recording feature firefighters could listen to the call again just by pressing a button when in doubt of the address. Attached is all of the documentation associated with this call. If you need any further information, please let me know. KCL:ly attachments CIM SEP 13'91 M- \ SN -N September 9, 1991 Alan and Lonnie Tourville 12420 50th Avenue North Plymouth, MN 55442 Re: YOUR LETTER TO MAYOR BERGMAN REGARDING THE PENDING ASSESSMENT ON YOUR UTILITY BILLING Dear Mr. and Mrs. Tourville: I have been asked to respond to your letter to Mayor Bergman regarding the pending assessment on your utility bill. As you indicated in your letter, the outstanding balance has been carried forward from the previous owner of your property. The company that handled your closing should have escrowed funds from the seller to pay any outstanding utility balances from the sale proceeds. I recommend you contact them as soon as possible to determine if they did so, or if escrow funds are still available. I have spoken with Mr. Sulander, regarding your concern about the printed statement of the "pending assessment" wording. I'm sorry we failed to make clear that this was an outstanding balance against your property. We will be reviewing this procedure and attempting to clarify these balances in all future billings. Thank you for your comments and suggestions. Please feel free to contact me at 550-5101 if you wish to discuss this further. Sincerely, Dale E. Hahn Finance Director DEH:gk SEP 1991 cc: Mayor and City Council ell— James (t G. Willis, City Manager Daryl Sulander, Assistant Finance Director CAMSEP 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 August 30, 1991 Alan V. and Lonnie Tourville 12420 50th Avenue No. Plymouth, Minnesota 55442 612-550-0810 City of Plymouth Office of the Mayor 3400 Flymouth Blvd. Plymouth, Mn. 55447 ►� Q 1.+�`-�' Dear Mayor: .� I imagine you do not have time to devote to every outstandinj,-!'a� i bill and it's situation but I feel there is a flaw in your system and I have already spoken to your assistant Finance Director, Daryl E. Sulander, who would not acknowledge there was any reason for confusion on the bill in question. I am enclosing a copy of my past 3 billings- June, July, and August. You will note that I have a credit of $8.16 yet there is a "NOTATION" at the bottom of the "current month service charges" area that states"BALANCE PENDING ASSESSMENT 38.22". This wording means nothing to me. I thought it may mean there is something pending that may cause me an assessment but my primary concern is that you have billed me for an amount - which I take from the "AMOUNT NOW DUE" column. If at any time that amount becomes questionable, I will question it!. Also enclosed is a copy of the July 26th letter sent by Mr. Sulander which states that I owe you $43.22 for utilities. What's interesting is that it isn't my account number and when I dig out my past bill I find I have the $8.16 credit! So I call Mr. Sulander who explains that it is a bill from the previous owners - we bought the house on August 15, 1990 - almost a full year ago! He informed me that these bills are actually assigned to the house, not the owners, therefore we are responsible for the bill. I don't have a huge problem with this since it is not a huge amount. What I do have a problem with is that I never received a letter or any notification until now - except for the meaningless statement printed on my bill each month "balance pending assessment". This may say something to the person that plugged it into the computor but it certainly does not cause me to question anything - especially since I have a credit balance M Mr. Sulander feels that if I didn't know what it meant I should have called. I asked him if he understands and/or questions all the numbers and wording on his insurance policy (for example) or any other bill he receives. There are many things printed on many bills that mean something to the company but not necessarily to the customer. My real irritation was that we were not notified months ago - why wait to send a letter after one year? For many months we had the address and Phone number of the previous owners. We had the possiblility of being re-imbursed by them. They have moved in the 3'9� last 3 months and we no longer know how 66 contact them. �- Through out my conversation with Mr. Sulander, I must admit that he was polite - although not very sympathetic or understanding. In the end I told him I would pay this bill but I wanted him to acknowledge to me that it was not handled properly. He said he did not see any problem with the way it was handled and maintained that all along I should have questioned what the meaning of yourphrase was. I certainly feel I should have been notified by letter or telephone that I had this outstanding bill, long before the 11} months it took you. As a reasonably intelligent adult, I confidently tell you that I never found anything on my utility billings that raised suspicion or questions - especially when you actually show me credit balances. Please look at changing yoursystem. Respectfully, O GIM SEP 13'91 = W w A A P P ainpor-M it C3 o r- Iv Z !� -o•b O 6 f ', ~ Z f W J m WJ U m p �. Z to of s LC TO o wrj U. U -rT 0 T, M O O QCL p C7�rg M Z O J LL tL M U r 1 O ` fn .! • # Co z000M1 o Lf) V 1 �p v 0 Z W T Q a r e O sJ Z %O In 1 , r • Ln O 0 LO M a N Z � ` za -1 Q rn Z in i n a# w o 00 i d �c s ♦ :J o .O I..iG.N E 1 1 o Ix w # a[ < z oo -J (M J w% ►� J# d Q W d U- I.L. 1 .. V d r 0- In i w a 0# W a J tv 0 O M wwo#w u a I- W an d W W W 1 wz# dJ(nIn Pro fol 0r W Fu z I- uaOw oA�tr�t ui CL n Q W H Md zNM%0%0 it to a 1-x# oaLL. xnna •0 w -C LU # o # # # to 3 z # CJ r a-- ti O ON %0 �- r r w J cc 2 d j W M In ►+- x a w l7 N R7 4-9 " ►..I Q Z J CI N H M J I- w - tJ IL %9 a' >- W Q W u K3}.. 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I Iu • 41- ;r_ . bm in Mfr C% r.) lu t.-. it.; -cc fr f's to _7111; m gm SEP 13'� July 26, 1991 11-118-22-23-0041 TOURVILLE, ALAN V 12420 50TH AVE N PLYMOUTH, MN 55442 Dear Homeowner: Our utility billing records indicate the balance due for utility service at _ (?LAZO 5M It k known as account number 101115 _CZ is past due in the amount of �•� The unpaid charges may include charges for water, sewer,.recycling or street lighting. This notice is to inform you of the past due balance procedures. Plymouth City Ordinance procedures place past due, utility account balances as special assessments for collection with your tax statements in the following year. This process will begin in the month of Auguf�t. We would appreciate the opportunity of disc-issing your account with you, in order that a special assessment levy against your property will not be required. If you have any questions regarding the billing of this account, please contact Colleen Ledin at 550-5114 between the hours of 8:00 a.m. and 4:30 p.m. Sincerely, Daryl E. Sulander Assistant Finance Director city of Plymouth DES:gk 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 '* fv SEP 1311 t r � ry Our utility billing records indicate the balance due for utility service at _ (?LAZO 5M It k known as account number 101115 _CZ is past due in the amount of �•� The unpaid charges may include charges for water, sewer,.recycling or street lighting. This notice is to inform you of the past due balance procedures. Plymouth City Ordinance procedures place past due, utility account balances as special assessments for collection with your tax statements in the following year. This process will begin in the month of Auguf�t. We would appreciate the opportunity of disc-issing your account with you, in order that a special assessment levy against your property will not be required. If you have any questions regarding the billing of this account, please contact Colleen Ledin at 550-5114 between the hours of 8:00 a.m. and 4:30 p.m. Sincerely, Daryl E. Sulander Assistant Finance Director city of Plymouth DES:gk 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 '* fv SEP 1311 September 12, 1991 FREEMAN'S, INC. 56 Nathan Lane North Plymouth, MN 55442 SUBJECT: 1991 STREET RECONSTRUCTION PROGRAM CITY PROJECT NO. 102 Dear Mr. Freeman: I am responding to your letter of July 29 addressed to he Special Assessment Committee and given to me by Councilmember Vasili regarding the 1991 Street Reconstruction Program. I am providing a c py of your letter to the councilmembers in the event they did not receive it previously. The City Council and I recognize your concern which you directed to the proposed 1991 Street Reconstruction Program. In 1985 the City Council recognized the long term liability which the City has for maintenance, repair and reconstruction of lour street system. Numerous streets were over 20 years old and routine maintenance was not cost effective. For this reason, the City Council directed and subsequently received a study of the entire system with a recommendation on a overall reconstruction program. The City initiated the first project in 1989 after adopting a long term financing policy. The financing policy provided, based upon the projected 20 year program, that 30% of the overall program costs would be assessed to the benefiting property owners and the remaining 70% would be paid from the City's Infrastructure Replacement Fund. The policy recognized that the cost to keep any segment of the system in a good condition could vary greatly depending upon the or�ginal design standards, soil conditions and age of the street. It is fop this reason that the financing policy does not differentiate the 70Z/30% split on individual segments. In your letter you go into detail on the estimated cost for the 1991 program and those associated with Nathan Lane. I wil not try to analyze your cost approach but it does indicate why an erall policy was developed so that the cost of any segment, or how it might be combined with other segments, would not effect the propos d assessments to the adjacent properties. Also, as part of the process, the benefit for vari us types of properties had to be determined, i.e., single family, mu tiple family, commercial/industrial. The program, which was completed in 1989, only included single family homes, and therefore the benefit wa determined GIM SEP 13'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 FREEMAN'S, INC. September 12, 1991 Page Two on a unit basis for each single family lot. commercial, apartments and public facilities family homes. M, kFS- Z.... The 1990 program included in addition to single The City Council's Special Assessment Committee spent considerable time in reviewing various methods of determining benefit. The following are some of the items which were considered: o Property value. o Traffic generation. o Lot area required per dwelling unit. o Front footage required per dwelling unit. After considering these and other methods, the committee made a recommendation and the City Council approved the method which was used in 1990. This method combines the City's zoning ordinance requirement of lot area per dwelling unit with a traffic factor. The City Council has given tentative approval for this same method for the 1991 program. As you are aware, some of the early cost estimates and estimated assessments which you received prior to the public hearing on the project were in error. The City had an incorrect number for the dwelling units in the Willow Grove complex. Using equivalent dwelling units in accordance with the adopted policy (the commercial, condominiums and apartments are converted to equivalent dwelling units) the estimated assessments for the property along Nathan Lane are $149,677. The engineer's estimate of the cost on Nathan Lane between the Highway 55 frontage road and Shelard Parkway is $157,989. The estimated assessments do not exceed the estimated cost. The City has retained a consulting engineering firm which analyzed the existing condition of Nathan Lane. As presented in the preliminary engineering report, approximately the southern 1/3 of the roadway required partial reconstruction, and the northern 2/3 would be overlaid with asphalt to provide additional structural strength. It is suggested in your letter that the southern 1/3 could be done by milling the surface down two inches, placing a fabric mat, and then relaying the asphalt wear course. This is not recommended by our consultant because of the unstable subsoils which are currently under the existing street. It is their recommendation that the unstable subsoils be replaced in order that after the street is reconstructed it will have a projected life of 20 years. Your letter also addresses the drainage ditch which provides drainage from the area north and west of the Willow Grove property. As you state in your letter, as part of the development of the Willow Grove complex, the then existing drainage ditch was reconstructed within the property. CIM SEP 13'91 FREEMAN'S, INC. September 12, 1991 Page Three As you also state, the drainage ditch adjacent to the prope end of Quaker Lane was reconstructed approximately three Both segments of the ditch are functioning to provide prope for the current conditions. As part of the reconstruction program, concrete curb and gut with a storm sewer system, will be added to Quaker Lane, Sar and Union Terrace Lane. Portions of the existing open drain are to be enclosed in a storm sewer system as part of thi Because of the additional storm sewer system, it is our engineer's recommendation that additional excavation be do remainder of the open ditch all the way to Nathan Lane. Il opinion that this is necessary to provide proper drainage fr storm sewer system. The additional ditch excavation is not any improper work which you or the property owner at the so+ Quaker Lane performed. y at the ars ago. drainage er, along toga Lane age ditch project. onsulting e in the is their n the new ecause of th end of The cost for the additional storm sewer system is not proplosed to be assessed against any of the properties along Nathan Lane. These properties have paid for a storm sewer system as part of the development. There is an additional assessment against the other properties which will receive the benefit from the new storm sewer system. In summary, the City Council has recognized the need to protect the public's investment in its extensive infrastructure system. We recognize that no one likes to receive a special assessment for improvements made in the City, but as part of the overall financing program it has become necessary. I would be pleased to discuss this matter with you further if you desire. i Very Truly Yours, J es G. Willis Ci g Manager � m:do enclosure cc: Mayor Councilmembers Fred G. Moore, Director of Public Works c1M SEP 13'91 CITY -OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: August 23, 1991 TO: Fred Moore, Public Works Director FROM: James G. Willis, City Manager SUBJECT: 1991 STREET RECONSTRUCTION PROGRAM - LETTER FROM CRAIG FREEMAN The attached letter has been received by Councilmember Vasiliou from Mr. Freeman, representing Freeman's Inc., and the Willow Wood Condominium project. I recognize that ultimately the matter of special assessments with respect to this project will be determined by the Special Assessment Committee and City Council. In the meantime, however,, I want you to develop a draft response to this letter which indicates our recognition of his concerns. Obviously, the degree to which we can adequately respond to his communication at this time may reduce the issue from festering and/or other issues being created. I would like to review the draft response in order that it can be sent on behalf of the full City Council. JW:kec cc: S.F. 9/3/91 01M SEP 13'91 'a 612 541 9443 FREEMAN'S INC. 08/01/91 14:30 P02!� DJC July 29, 1991 Special Assessment Committee City Council 'of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55441 Re: 1991 Street Reconstruction Program Dear Committee Members: It is our Committee (City all of the fact for if they wer Property Owners they are going in services for deep concern that the Special Assessm Council), is not taking in to consid s on the purposed assessment for Nath i b Puite obvious that Nath nt ration n Lane, e , t ecom ,s q n Lane are being taken advantage of in as mch as to pay for more than they are going t receive the above scheduled project. Nathan Lane was constructed as a major collector street in 1978 by W. E. Freeman with bituminous drive. lanes, concrete curb and gutter, storm sewer, sanitary sewer and water, and 100 was paid for by him. Upon its completions it was dedicated to, and accepted by, the City. Each roperty owner on Nathan Lane has paid for his/her portion o the improvements through their purchase. And, because of Lane is a major collector street in a commercial area, the entire city enjoys the use of it. No tax payer in this District, or any other District, was assess for these improvements. Now, by lumping Nathan Lane into the '1991 street project, the property owners on Nathan Lane are going to be assessed for the installation of the very same improvements in other part of the city, on local residential streets which will seldom, or never, be use by them. We understand the proposed $3.1 million construction is divided into four Districts. 70% The project will be paid through the general Real Estate Tax fund and 30% through special assessments. District 3 will receive approximately $1.3 million in improvements. Nathan Lane's improvement will be approximately $147,000. That is 4.7% of the totall project cost, or 11.3% of the total cost of its district. 30% of $3.1 million is $930,000 total assessme t. qrc Pursuant to my meeting with the City Engineering Deartment in June of this year, The city is purposing to arse;s Nathan Lane Owners approximately $17(1,0O(), or 18.3% of the total i= protect, and they will receive only 4.79 of the ben fits. 30% of the $1.3 million scheduled for thie. dis iQM SEP13'91 $390,000 of which Nathan Lane property owners would be. MRRI-Aa01,1 '17.7` A4nd receive only 11.31, of this dietr ct.s work. Nathan Lane, alonmaonc�ollectorHighway street infrontage Cityroad, j is considered to be a m jor portion, if not all, of the Thoroughfare Guide Plan. A ma frontage road repairs are ischpuroosed°toebeapaidoforhthrough Tax Funds and Nathan Lan.l most, special assessments to the ai°�erty BlouldnbespaidePorethrough if not all, of Nathan Lane rep the Tax Funds as is the Frontage Road. The 30% assessment the City is purposing to assess Nathan Lane owners is greater than 100% of thistotalis cost and of the scheduled improvement to Nathan Lane• creates a hardship for N,anenounersane pa�eerty unlikelyrto useThe other fact of the matter is Nathan neighborhood streets to the extent that all other neighborhoods are likely separated fromth oNathan L 1991 Street ane. Therefore, project, Nathan Lane should be and Nathan Lane owners should}1eetassessedtal something less than 30%, if anything at all, o improvements only to Nathan Lane. Also, we believe that less extensive repairs could be made to Nathan Lane to effectively increasing its life and drivability for many more Years andreducing the costthes of the scheduled repairs substantially• The scheduled to be reconstructed could be milled down 2 inches, a fabric mat laid in place, and a 2 inches of wear course relaid. The remainder of the roads cracks should be filled and the road seal coated with a tack coat and a rock wear coarse. The seal coating may have to be done every few years. This should be normal maintenance for a major collector street. Had the itstreet notbeen havemaintained aproperly major through the past 12 Years repairs. We feel, the action to include Nathan Lane in the 1991 Street Project, to tax Nathan Lane Property owners equal to the property owners in the rest of the district, and only a select group of Property owners are scheduled to receive the dority improvements, is arbitrary, is l lY wrong and creates a hardship for the NathanLanePropertyOwners. • It is quite clear that the majority of the scheduled improvements for this district are in one neighborhood and it is too costly to divide the assessments just among the home owners in that neighborhood, The repairs to Nathan Lane appear be �opert.iesthat andthe addingassessments litt.lecould costbasshared possible more taxable p P to the protect. This iia wrong. cim SEP 13'91 S � a.;. The drainage ditch at ththenWatPrQforeQuaker Lanehand collection point for most of n the Ivanhoe Woods. At this time roepertyetherdrainageeditc is on surface, to the ditch. T p was dedicated to the City Pheasantroad Hillaeasement AdditionWinEhe North t e Freeman when he built the 1960'x. In the early 1980"s the City vartY owner to cated the ease en and gave the parcel to the prope ewho owned the tproperty Instead of back to Mr. Freeman, immediately to the south. We Protested this action at. a City Counsel meeting but to no avail- However, We were asabls red by the City Staff that the home ocel wn�rbuilddansecond ever behome eonoit. divided his new larger Pa With in a couple of years the home owner divided the of an a second house was built on it. When we built the Willow Grove Condominiums lay through early h 1City 1980.8 it took over a year to work our way vOne of Staff, Planning Commission and was thensel, for apr draina8e ditcht.o he the major stumbling bloc would not approve the project North of the project. The City to the N rth and until Freeman's had satthat their the edgrainage would be the West of the project,ho improved by this development. Councilman Schneider i specific ry later became Mayoi•pdithattwe followed that the smuch as 6nc es we thedrawingst have e to he engineering done a letter, and if we "even move a tree go would have to return to the City counsel for an appy val." lan The ditch was built to vdrti�epPio3eetpwas 8accepted b ithewas delivered to the City an as we suffered thr ugh two. City. The Pitch worked very I3�11 200 year rains shortly ed its construction. A house was built on the vacat&tisfy his ed parcel to the North and the builder regarded the ditc16 to avehemently protested water problems. This action Counsel meeting by Freeman no availnt astheeCityeall wed him Condominium owners, but the to regrade the ditch. The house still stands vacan , ditch is a mess and has not worked properly since. Now the City wants to repair asBessthe allditch the Peopletthatworks properly once again an on. We aree the itch eboVId complained about its aitergbut the responsibility be cleaned out as standard am�intenance and cost of reconstruction should fall squarely on the City. Freeman's Inc. and W-AFTEertf Owners f 0M SEP 1�91 September 3rd 1991 THE HOE • PLYMOUTH PL1 2NZ • TELEPHONE: (0752) 603300 �C. N.r�... __, c.., -�•. . _yy�.q�q.,ybVl�- 11�-:/•.�.As.aSt.1>.M•'S The Mayor City Hall Plymouth Minneapolis Minnesota Dear Mr Mayor, Plymouth Amateur Radio Club are putting on a Special Event Radio Station here at Plymouth Dome on Saturday September 14th from 0800GMT until 1700GMT, the callsign will be GBOPD. The purpose of the station is to introduce amateur radio to members of the public visiting the Plymouth Dome on that day, and we hope to make contact with radio hams in as many 'Plymouths' in the world as possible. To help us contact 'hams' in your area we should be grateful if you could forward a copy of this letter to your local newspaper and/or radio station to publicise the event for us. We shall be transmitting on phone on 14300, 21300 and 28550 on or after each hour, with a cw transmission on 14050 if conditions are poor. A special colour QSL card will be sent to all contacts with full details of the Dome and its exhibitions and displays. Plymouth is celebrating the 300th anniversary of the Royal Dockyard at Devonport & also the city's unique place in world history. Sir Francis Drake started his voyage around the world from here, and Sir John Hawkins, Frobisher, Cavendish, Raleigh, Grenville and many others all started epic voyages from here. The Pilgrim Fathers too, sailed from Plymouth to settle in America. In the 19th Century, half a million emigrants sailed from here to settle in New Zealand, Australia, Canada and South America. Plymouth Dome uses the latest techniques to tell the city's story past and present; from the sights, sounds and smells of a reconstructed Elizabethan street to radar, computer and satellite technology. Very many thanks in advance for your cooperation. For further information, my number is 0752 667241, or FAX 0752 223855. Yours sincerely, rtt� SEP.�3'91 P.N. Howell (GONAP) on behalf of Plymouth Dome and Plymouth Radio Club. September 12, 1991 CITU OF James E. Tiller PLYMOUTH+ Attorney at Law 145 Hamel Road Farmers State Bank Building Hamel, MN 55340 SUBJECT: ROBERT F. HUGHES APPEAL OF FIRE CODE COMPLIANCE'DECISION Dear Mr. Tiller: Your request to further appeal the Fire Code require ents of sprinkling the basement of the property located at 413 Highway 101 is scheduled for October 21, 1991. The hearing will be in front of the City Council and held during a regular Council meeting in the Chambers. Council meetings start at 7 p. . It is my understanding that you previously had a hearing on this subject with Fire Chief Lyle Robinson, Inspector Kevin Leuer, and Public Safety Director Dick Carlquist. These persons found that there were no mitigating circumstances which would preclude the need for installing sprinkler devices in the basement as required by the State Fire Code. The Plymouth City Council, acting as the Board of Appe ls, will render its decision to you sometime after the hearing date of October 21, 1991. This decision will be in writing an a copy sent to the Public Safety Director. If the finding by the City Council is not agreeable to you, a final appeal may be made to the State Fire Marshal. Any such appeal must be made within 14 days of the decision of the City Council. If I can be of further assistance to you on this matter, please do not hesitate to contact me directly at 550-5011. Sincerely, lcimyes G. Willis y Manager of Plymouth JGW/sb cc: Dick Carlquist - Public Safety Director Lyle Robinson - Fire Chief Kevin Leuer - Fire Inspector Mayor Kim M. Bergman City Councilmembers 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) SEP 13 1c MAIN OFFICE 145 HAMEL ROAD FARMERS STATE BANK BLDG. HAMEL. MINNESOTA 55340 JAMES E. TILLER ATTORNEY AT LAW (612) 478-6767 September 9, 1991 James G. Willis, City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 CORCORAN OFFICE BY APPOINTMENT FARMERS STATE BANK BLDG. CORCORAN. MINNESOTA 55340 In Re: Robert F. Hughes Appeal of Fire Code Compliance Decision Mr. Willis: Please consider this letter a formal request to appeal your decision to denying a variance to the fire code regarding sprinkling of the basement of 4130 Highway 101, Plymouth, MN. Please contact me to discuss the procedure for this appeal. Sincerely, DAME EhTILLER, ATT Nib AT LAW JET: ma Copy To: Lyle C. Robinson, Fire Chief/City of Plymouth Richard J. Carlquist, Public Safety Director/ City of Plymouth Robert F. Hughes 0 CO.0. 3's1 � v Greg Oly Plymouth Speed Skating Club 3353 35th Avenue South Minneapolis, MN 55406 SUBJECT: CITY COUNCIL ACTION WITH RESPECT TO LIGHTING ATIIPARKERS LAKE RINK Dear Greg: Earlier this year you asked that the City Council con ider a project to provide for permanent lighting at the Parke s Lake speed skating rink. At their July 22 meeting, the City Council authorized the city staff to request bids for this project. We are in the prdcess of preparing specifications which would provide for a two p le and three pole system. The two pole system is estimated o cost approximately $15,000, and the three pole system is esti ted at $24,000. Because of the substantial expense associated with this p oject, the City Council has suggested that the Speed Skating Club consider a fund-raising effort to assist the City in lighting improvements. In the absence of such assistance, it is not likely that the City Council will be able to proceed wi h this project once bids are received. I know that the Council would like to hear any comments you have with respect to this proposal. To that end, feel free to call me at 550-5013, or write a letter which I will convey to the City Council. X ncIli Fran Assi nt City Manager FB:kec cc: Eric Blank, Director of Park and Recreation Mayor & City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 September 12, 1991 Dr. David Landswerk Superintendent Independent School, 210 County Road 101 P.O. Box 660 Wayzata, MN 55391 CITY OF PLYMOUTFF District 284 N. SUBJECT: BUS ROUTE AND STOP ON VICKSBURG LANE IMMEDIATELY NORTH OF THE SOO LINE TRACKS AT APPROXIMATELY 50TH AVENUE NORTH Dear Dave: At their September 3 meeting, the City Council requested that the Minnesota Department of Transportation conduct a speed study of Vicksburg Lane between Schmidt Lake Road and County Road 47. The impetus of the study is the fact that development has changed this area radically in the ten years since the last traffic study was completed. The Council asked that the speed in this area be reestablished not to exceed 40 m.p.h. (presently 45). To further facilitate traffic safety, the Council asked that I send this letter to you requesting that your transportation safety department review the appropriateness of the bus stop just north of the Soo Line railroad tracks on Vicksburg Lane. The elevations of the roadway in the area are such that this stop may be obstructed for some users of Vicksburg Lane. While there may not be an appropriate alternative, it seems prudent to review this matter to maximize traffic safety in this area. Once you have completed your review of this matter I would appreciate receiving your thoughts in order that I can share them with the City Council. Let me know if we can be of any assistance. Sincerely, James G. Willis City Manager JW:kec 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 Q QW 130g1 Regular Council Meeting September 4, 1991 Page 13 MOTION was made by Councilmember Ricker, seconded by Mayor Bergman, to adopt RESOLUTION NO. 91-510 ADOPTING ASSESSMENTS, PROJECT NO. 125, SANITARY SEWER AND WATERMAIN AREA - AVONLEA. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 91-511 REQUESTING MINNESOTA DEPARTMENT OF TRANSPORTATION TO CONDUCT SPEED STUDY - VICKSBURG LANE, SCHMIDT LAKE ROAD TO COUNTY ROAD 47. Motion carried on a roll call vote, five ayes. Mayor Bergman requested that staff communicate to the Department of Transportation the problem during school days of crossing the railroad tracks going north and the problem with the school bus picking up children at that location. This is a very dangerous location because of the hills and speed of vehicles. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Zitur, to direct the City Manager to send a letter to Dr. Landswerk asking the school district to reconsider the bus route and stop at this location. Motion carried, five ayes. Director Moore stated the roadway was designed for 45-50 mph to meet state aid standards. MNDOT will look at sight distance. He stated that it is likely that the speed will be established at the speed at which 85 percent of the drivers are going. He stated it is possible that the speed limit could come back increased. Mayor Bergman suggested that a speed limit of 40 mph be recommended in a letter to the MnDOT. Councilmember Vasiliou stated that the addition of two new elementary schools in the immediate area should also be noted to the MnDOT. RESOLUTION 91-510 ADOPTING ASSESSMENTS PROJECT NO. 125 Item 7-L RESOLUTION _91-511 REQUESTING MNDOT TO CONDUCT SPEED STUDYI- VICKSBURG LANE, SCHMIDT LAK ROAD TO C.R. 4 7 Item 7'-M