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HomeMy WebLinkAboutCity Council Packet 03-20-1989CITY OF PLYMOUTH A G E N D A REGULAR COUNCIL MEETING MARCH 20, 1989 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. FORUM 7:00 P.M. I. CALL TO ORDER 7:30 P.M. 2. INVOCATION 3. ROLL CALL 4. CONSENT AGENDA 5. MINUTES - Approval of Minutes of the Regular Council meeting of March 6, 1989, and Special Meeting of March 13, 1989 6. PUBLIC HEARINGS A. Public Improvement Hearing on street lighting in Freunds and Freunds 2nd Additions 7. PETITIONS, REQUESTS AND COMMUNICATIONS A. Sandra Bebault/Sandra's Home Beauty Boutique. Conditional Use Permit at 10921 36th Avenue North 89003) B. Award of property and general liability insurance C. Review and approve preliminary layout of County Road 6 road improvement project. D. Fire Station III, Change Order No. 3 E. Application of West Medicine Lake Community Club for amusement license for annual carnival, July 28/30 F. Approval of 1989-1991 Labor Agreement between the City and Law Enforcement Labor Services, Inc. Local 18 representing police officers REGULAR COUNCIL MEETING March 20, 1989 Page 2 G. Renewal of garbage hauler licenses H. Disbursements for period ending February 28, 1989 I. Award of Bid: 1) Tree and stump removal contract 2) Acquisition of Gang Mower J. Approve plans and specifications and advertise for bids for Plymouth Creek Park parking lot, Project 910. K. Resolution revising Erosion and Siltation Control Policy L. Resolution authorizing execution of Northwest Hennepin Human Services Council Joint Powers Agreement 8. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS A. Public and Capital Improvement Project Status Reports B. Position write-up for Commissioners C. CCR Reports 9. ADJOURNMENT It M I N U T E S REGULAR COUNCIL MEETING March 6, 1989 The regular meeting of the Plymouth City Council was called to order by Mayor Schneider at 7:30 p.m. in the City Council Chambers of the City Center at 3400 Plymouth Boulevard on March 6, 1989. PRESENT: Mayor Schneider, Councilmembers Ricker, Sisk, Vasiliou, and Zitur. City Manager Willis, Assistant Manager Boyles, Community Development Coordinator Dillerud, Public Works Director Moore, Park Director Blank, Finance Director Hahn, Public Safety Director Carlquist, City Attorney Thomson, and City Clerk Rauenhorst ABSENT: None PRESENTATIONS Niel Nielsen presented to the City historical documents related Presentation of to Plymouth, dating back to 1858. Mayor Schneider thanked Mr. Historical Documents Nielsen and announced that these documents will be on permanent Item 4-A display in the City Center. Mayor Schneider presented Certificates of Appreciation to the Certificates of following volunteers for service to the City: Plymouth Advisory Appreciation to Committee on Transit - Dale Knudson, Richard M. Maki, Dennis Volunteers Jacobson, Peggy Galarneault, Tad Jude, Nancy Holter, Barbara Item 4-B Roberts, Nina Marie Sawyer; Plymouth Development Council - Bob Burger; New Hope/Plymouth Athletic Association - Jeff Herstein; Plymouth/Wayzata Fooball Association - Greg Baufield; Plymouth/ Wayzata Softball Association - Pepper Asche; Plymouth/Wayzata Baseball Association - Bob Losinger; Plymouth/Wayzata Basketball Association - Gordie Engel; Wayzata/Plymouth Soccer Club - dim Erickson; Plymouth Athletic Association - Carol Beach; and School District 284 Hockey Association - Charlie LeFevere. Mayor Schneider presented a $100 check to representatives of the Recycling Winner Sagamore Bldg. 7 Homeowners Association for the "It's Not Trash, It's Cash" contest. Mayor Schneider proclaimed the week of March 5-12 as Volunteers Proclamations of America Week. Item 5 Mayor Schneider proclaimed the week of March 12-18 as Girl Scout Week. Regular Council Meeting March 6, 1989 Page 61 CONSENT AGENDA Final Plat for Shiloh Pines, Item 9-C, was removed from the Consent Agenda. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt the Consent Agenda as amended. Motion carried on a Roll Call vote, five ayes. MINUTES MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to approve the minutes of the February 27 Regular Council Meeting. Motion carried on a Roll Call vote, five ayes. PUBLIC HEARINGS Public Works Director Moore explained the project for proposed sanitary sewer for the south and east sides of Mooney Lake north of County Trunk Highway 6, Project No. 834. He stated that it is possible to provide sewer service to the three property owners requesting service without any of the other properties along County Road 6 being provided service, however, it is the most costly option. A petition has been received requesting that no properties, except the original three petitioned properties, be included in the protect, as well as a letter from Milton and Myrtle Mahowald, 18820 County Road 6, objecting to extension of service to their property. Mayor Schneider opened the public hearing at 7:53 p.m. Orville E. Miller, 18630 County Road 6, stated he is one of the three owners requesting service. He continues to desire service and will support the project by either of the proposed methods. Speaking for the three petitioners, Mr. Miller stated that the estimated cost for topsoil seeding and sodding is over 16% of the estimated total project cost. He requested that the Council consider allowing the three petitioners to do this work and excluding it from the contract. Mrs. LeRoy Welch, 18430 County Road 6, stated that she and her husband are in favor of the proposed service to their property. Bill Balcom, 1525 Troy Lane, stated he is no opposed to the original three petitioners receiving service, but does not want service extended to his property. Don Hennings, 18220 County Road 6, stated he does not want service extended to his property. Consent Agenda Item 6 Minutes Item *7 Proposed Sanitary Sewer for south and east sides of Mooney Lake Protect No. 834 Item 8-A s Regular Council Meeting March 6, 1989 Page 62 Marshall Masko, 18520 County Road 6, stated that after reviewing the Engineer's Report he continues to be interesting in receiv- ing service. He concurred with Mr. Miller's request that the seeding and sodding be excluded from the contract and handled by the three petitioners. Mr. Masko also requested that project costs be allocated on an affected acreage basis. Alan J. Noble, 18210 County Road 6, stated he does not want service extended to his property. Mayor Schneider closed the public hearing at 8:05 p.m. MOTION was made by Councilmember Sisk, seconded by Councilmember Project No. 834 Vasiliou, that Project No. 834 be referred to the Special Referred to Special Assessment Committee. Assessment Committee Item 8-A Director Moore recommended that all other portions of the project be deleted, except that portion from Urbandale Lane to Xanthus Lane. He stated that the City could work with the three affected owners to enter into an agreement outlining extension of service, as well as assessment method. MOTION to amend was made by Councilmember Ricker, seconded by Councilmember Zitur, that Project No. 834 only include the three properties requesting service. Motion to amend carried, five ayes. Main motion, as once amended, carried on a Roll Call vote, five ayes. Mayor Schneider opened a public hearing at 8:10 p.m. on special assessment of 1988 removal and destruction of diseased trees, Roll 1. No one appeared. The hearing was closed at 8:10 p.m. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 89-139 Zitur, to adopt RESOLUTION NO. 89-139 ADOPTING ASSESSMENT, 1988 ADOPTING ASSESSMENT REMOVAL AND DESTRUCTION OF DISEASED TREES, ROLL 1. 1988 DISEASED TREES ROLL l Motion carried on a Roll Call vote, five ayes. Item 8-B Mayor Schneider opened a public hearing at 8:10 p.m. on vacation of drainage and utility easements on Lot 1, Blk 1, Groves Office Park 2nd Addition. No one appeared. The hearing was closed at 8:10 P.M. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 89-140 Zitur, to adopt RESOLUTION NO. 89-140 AUTHORIZING THE VACATION VACATION OF DRAINAGE OF CERTAIN DRAINAGE EASEMENTS IN LOT 1, BLOCK 1, GROVES OFFICE EASEMENTS IN GROVES PARK 2ND ADDITION. OFFICE PARK 2ND ADDN. Item 8-C Motion carried on a Roll Call vote, five ayes. Regular Council Meeting March 6, 1989 Page 63 Mayor Schneider opened a public hearing at 8:11 p.m. on amending Resolution No. 77-665 authorizing the vacation of Lancaster Lane between 8th Avenue North and 10th Avenue North. No one appeared. The hearing was closed at 8:11 p.m. MOTION was made by Councilmember Ricker, seconded by Council - member Zitur, to adopt RESOLUTION NO. 89-141 AMENDING RESOLUTION NO. 77-665 AUTHORIZING THE VACATION OF LANCASTER LANE BETWEEN 8TH AVENUE NORTH AND 10TH AVENUE NORTH. Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 89-141 VACATION OF LANCASTER LANE BETWEEN STH AND 10TH AVE. Item 8-D Community Development Coordinator Dillerud stated the Planning A.O. Poppelaars Commission recommended preliminary plat approval including Preliminary Plat variances for lot width and length of cul-de-sac for A.J. 88139) Popplaars at the northwest quadrant of Forestview Lane and 18th Item 9-A Avenue North 88139). A.O. Popplaars stated that he has worked with staff to develop this parcel while retaining natural amenities. He agreed with the recommendations of the Planning Commission. MOTION was made by Councilmember Zitur, seconded by Council - member Ricker, to adopt a resolution approving the preliminaryplatforA.J. Poppelaars for Ponderosa Woods (88139). Mayor Schneider asked whether the purpose of the lot width variance requests was to save trees or to increase the number of units. The Council needs to establish a basis for the variances per ordinance standards. Mr. Popplaars stated that he had received information from staff approximately three months ago that the minimum lot width could be 80% of the required 110' on a cul-de-sac. Coordinator Dillerud stated that at the building set back line there is no provision for the 80% or any other waiver. The 80% factor applies to the front property line yard width on cul-de- sac and curved street lots. He verified that the developer has reduced the amount of altered contours through less grading. Dan Popplaars explained that the only variance they asked for before the Planning Commission was for cul-de-sac length. Mr. Popplaars stated that prior to the Planning Commission meeting, Coordinator Dillerud informed him that the proposed lot widths were not in compliance with City standards. A Planning Commissioner identified the need for the lot width variances and Mr. Popplaars then initiated the explanation for the additional variances. Regular Council Meeting March 6, 1989 Page 65 MOTION was made by Councilmember Zitur, seconded by Councilmember Ricker, to adopt RESOLUTION NO. 89-143 APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR ROBERT PIERCE/B & H SUPPLY INC. FOR SHILOH PINES (88025). Motion carried on a Roll Call vote: Ricker, Zitur, Schneider ayes; Sisk and Vasiliou nays. RESOLUTION NO. 89-143 ROBERT PIERCE/B & H SUPPLY INC., FINAL PLAT, SHILOH PINES 88025) Item 9-C MOTION was made by Councilmember Zitur, seconded by RESOLUTION NO. 89-144 Councilmember Ricker, to adopt RESOLUTION NO. 89-144 SETTING SETTING CONDITIONS TO CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO FINAL BE MET PRIOR TO FILING PLAT FOR ROBERT PIERCE/B & H SUPPLY INC. FOR SHILOH PINES (88025) LOCATED AT THE WEST END OF 29TH AVENUE NORTH AND"SOUTH OF COUNTY Item 9-C ROAD 24 (88025). Motion carried on a Roll Call vote: Ricker, Zitur, Schneider ayes; Sisk and Vasiliou nays. MOTION was made by Councilmember Zitur, seconded by Councilmember Ricker, to adopt RESOLUTION NO. 89-145 ADOPTING ASSESSMENTS, PROSECT NO. 928, WATERMAIN AREA - SHILOH PINES. Motion carried on a Roll Call vote: Ricker, Zitur, Schneider ayes; Sisk and Vasiliou nays. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-146 AUTHORIZING REDUCTION OF SITE PERFORMANCE GUARANTEE FOR SCHUETT INVESTMENT COMPANY 85022). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-147 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR GLORY OF CHRIST LUTHERAN CHURCH 86083). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-148 REIMBURSING DEVELOPER FOR REQUIRED STREET CONSTRUCTION WILD WINGS ADDITION (84057). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-149 REDUCING DEVELOPMENT BOND, BASS LAKE WOODS ADDITION (84075). Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 89-145 ADOPTING ASSESSMENTS SHILOH PINES PROSECT NO. 928 Item 9-C RESOLUTION NO. 89-146 REDUCTION OF FINANCIAL GUARANTEE SCHUETT INVESTMENT CO. 85022) Item *9-D RESOLUTION NO. 89-147 RELEASE OF FINANCIAL GUARANTEE GLORY OF CHRIST CHURCH 86083) Item *9-E RESOLUTION NO. 89-148 REIMBURSING DEVELOPER WILD WINGS ADDITION 84057) Item *9-F RESOLUTION NO. 89-149 REDUCING DEVELOPMENT BOND BASS LAKE WOODS ADDN. 84075) Item *9-G Regular Council Meeting March 6, 1989 Page 66 MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-150 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, WELL NO. 10 WATER MAIN, STEEPLECHASE 7TH ADDITION WATERMAIN, CITY PROJECT NO. 814. Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 89-150 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 814 Item *9-H MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 89-151 Zitur, to adopt RESOLUTION NO. 89-151 AUTHORIZING AMENDMENT OF INCLUDE "QUICK -TAKE" RESOLUTION NO. 88-828 TO INCLUDE "QUICK -TAKE" IN THE IN PROCEEDINGS FOR CONDEMNATION PROCEEDINGS FOR 10TH AVENUE/SOUTH SHORE DRIVE - PROJECT NO. 648 STREET AND UTILITIES, CITY PROJECT NO. 648. Item *9-I Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 89-152 Zitur, to adopt RESOLUTION NO. 89-152 AUTHORIZING AMENDMENT OF INCLUDE "QUICK -TAKE" RESOLUTION NO. 88-829 TO INCLUDE QUICK -TAKE" IN THE IN PROCEEDINGS FOR CONDEMNATION PROCEEDINGS FOR C.S.A.H. 6 STREET AND UTILITITES, PROJECT NO. 250 City Project NO. 250. Item *9-3 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-153 AWARD OF BID FOR PRINTING PLYMOUTH ON PARADE. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Sisk, seconded by Councilmember Ricker, to approve the production priority for 1989 cable programming: 1. First priority is completion of the 1-5 minute water restriction and conservation spot for use on Channel 37. 2. Second priority is to update the Council prologue. 3. Third priority is animal control in Plymouth, specifically the City's leash and scooper laws and pet owners' responsibilities. 4. Fourth priority is this years' construction projects to advise residents in advance of inconveniences they may incur as a result of capital improvements scheduled for the coming year, and the Capital Improvements Program. 5. Fifth priority is the building/planning application process dealing specifically with residential projects, such as remodeling and additions. RESOLUTION NO. 89-153 AWARD OF BID FOR PLYMOUTH ON PARADE Item *9-K Approval of 1989 Cable Program Topics Item 9-L Regular Council Meeting March 6, 1989 Page 67 6. Sixth priority is a Fire Department piece for both a recruitment and public information tool. 7. The final priority is the community center describing the services which will be available to the community. This program will be completed only if the Council elects to proceed with the project. Motion carried, four ayes, Vasiliou nay. 1989 Water Restriction MOTION was made by Councilmember Ricker, seconded by Publicity Councilmember Zitur, to approve the 1989 water restriction Item 9-M publicity as outlined in the memos dated March 2 and February 21, 1989 relating to Water Conservation Restrictions. Councilmember Vasiliou stated that the proposed flyers and other information going out in the sequence suggested, have the potential for confusion to residents, as well as residents not being aware of where to obtain information on changes in restriction/ban status. Mayor Schneider noted that residents will be informed to listen to WCCO AM for changes. Councilmember Ricker stated that no matter what measures are taken, there will always be some confusion. However, he noted that the number of residents penalized for violating the sprinkling ban in 1988 was very few compared to the total number of customers. Motion carried, four ayes, Vasiliou nay. Councilmember Vasiliou stated that the proposed revisions to sewer and water area/REC charges seem very substantial. Manager Willis explained the 15% increase is based on the increased cost within the sewer and water construction industry during 1988 of 5.1% and the expected Land Use Guide Plan revisions, which the City Council will consider later this year, decreasing the total number of connections to our utility system. MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 89-154 Zitur, to adopt RESOLUTION NO. 89-154 SETTING WATER AND SANITARY REVISIONS TO SEWER AND SEWER AREA AND RESIDENTIAL EQUIVALENT CONNECTION CHARGES. WATER AREA/REC CHARGES Item 9-N Motion carried on a Roll Call vote, four ayes, Vasiliou nay. Regular Council Meeting March 6, 1989 Page 68 Public Safety Director Carlquist presented an update on the deer Deer Study Update study. He noted that the number of deer/car collisions Item 10-A continues to be high in the City and showed the locations of the greatest number of accidents. Director Carlquist explained the Swareflex Reflectors which were installed on a section of County Road 10 in 1986. He believed that the data suggests that these reflectors may help prevent nighttime collisions. The trend shows the deer herd in Plymouth is increasing. Councilmember Zitur mentioned the recent media attention to Lyme Disease, which can be spread by deer as tick carriers, and stated that he is in favor of considering methods for limiting the number of deer in the City. Manager Willis stated that the Public Safety Director has Additional Police presented written responses to Councilmembers' questions dealing Manpower with additional police manpower. Manager Willis recommended Item 10-B that the Council approve the hiring of two additional sworn police officers. MOTION was made by Councilmember Sisk, seconded by Councilmember Vasiliou, to authorize staff to hire two additional sworn police officers as currently contained in the 1989 budget. Councilmember Zitur stated that not all of the Council's questions have been adequately addressed. Councilmember Ricker stated that he believes completing the police accreditation program is one of the most important priorities for the department and the City as a whole. Motion failed on a Roll Call vote, Sisk and Vasiliou ayes; Ricker, Zitur, Schneider nays. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to authorize the City Manager to hire one additional police officer at this time, that on or before November 1, 1989, the City will enter into an agreement with the Commission on Accreditation for Law Enforcement Agencies in an effort to have the department accredited, and that the Police Chief will assign the necessary personnel to ensure timely completion of the accreditation program. Director Carlquist stated that he supports the accreditation program but needs a skilled person devoted full-time to coordinating the project. Manager Willis stated that staff will provide additional information and justification during the 1990 budget process for the request of additional manpower. It is anticipated that there will be a desire to have someone devoted full-time to the accreditation program until accomplished. I Regular Council Meeting March 6, 1989 Page 69 Councilmember Vasiliou stated that she could not support the hiring of only one officer because she feels it is a compromise and she supports the Public Safety Director's recommendation to hire two additional officers. Councilmembers Zitur and Ricker and Mayor Schneider stated that the documentation presented justifies the hiring of only one officer; not two. Motion carried on a Roll Call vote, four ayes, Vasiliou nay. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 89-155 APPROVING A POLICY RELATING TO THE REMOVAL OF BASKETBALL STRUCTURES WITHIN STREET RIGHTS-OF-WAY. Motion carried on a Roll Call vote, four ayes, Vasiliou nay. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt ORDINANCE NO. 89-10 RELATING TO PUBLIC SAFETY, AND ADDING A NEW SUBSECTION TO SECTION 800 OF THE PLYMOUTH CITY CODE relating to structures in the street. Motion carried on a Roll Call vote, four ayes, Vasiliou nay. MOTION was made by Councilmember Ricker, seconded by Mayor Schneider, to approve the City Manager's 1989 Performance Objectives. MOTION to amend was made by Councilmember Vasiliou, seconded by Councilmember Ricker, to delete the words "through weekly Manager's memos" in Item No. 5. Motion to amend carried, five ayes. MOTION to amend was made by Councilmember Vasiliou, seconded by Councilmember Sisk, to revise the weighting procedure so that each Councilmember would score the Manager based on his/her individual scores, rather than a weighted Council average. Councilmember Vasiliou stated this would retain the importance of each item to each Councilmember and would ensure that each member's views are accurately reflected. Councilmember Sisk agreed that averaging could camouflage individual opinions. Councilmember Ricker stated that a weighted average is simpler than using both individual and combined averages, and the results at year-end are the same regardless of the method used. RESOLUTION NO. 89-155 POLICY RELATING TO REMOVAL OF BASKETBALL STRUCTURES WITHIN RIGHT-OF-WAY Item 10-C ORDINANCE NO. 89-10 AMENDING CITY CODE RELATING TO STRUCTURES IN RIGHT-OF-WAY Item 10-C City Manager Performance Objectives 1989 Item 10-D Regular Council Meeting March 6, 1989 Page 70 Motion to amend failed, Sisk and Vasiliou ayes; Ricker, Zitur, and Schneider nays. Main motion as once amended carried on a Roll Call vote, four ayes; Vasiliou nay. Councilmember Zitur commended the street crews for their work during the recent snow storm. Councilmember Ricker requested that this be done in writing and posted at the garage. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to schedule a special Council meeting for 5:30 p.m. on Monday, March 13, for the purpose of consideration of the proposed community center and its financing. Motion carried, five ayes. Manager Willis explained the Metropolitan Council's position that the supplemental Environmental Impact Statement for the proposed Waste Transfer Station now adequately responds to the City's concerns. If the County decides to make application to the City for site plan approval and a conditional use permit, the City may wish to readdress its concerns. Councilmember Sisk observed the responses to the public hearing input by the Mayor were not substantive. The Mayor agreed. The meeting was adjourned at 10:45 p.m. City Clerk Street Crews Special Council Meeting Waste Transfer Station M I N U T E S SPECIAL COUNCIL MEETING March 13, 1989 A special meeting of the Plymouth City Council was held on March 139 1989 in the City Council Chambers of the City Center at 3400 Plymouth Boulevard. PRESENT: Mayor Schneider, Councilmembers Ricker, Zitur and Sisk. ABSENT: Councilmember Vasiliou STAFF PRESENT: Manager Willis, Assistant Manager Boyles, Park and Recreation Director Blank, Public Works Director Moore, Finance Director Hahn Mayor Schneider called the meeting to order at 5:31 p.m. Manager Willis outlined the content of his March 10, 1989 memorandum. He reviewed the community costs, expected revenue sources for construction, construction management issues, operating costs and analysis and timing. Five resolutions were included with the report and recommended for City Council approval. He outlined the purpose and impact of each resolution. MOTION was made by Councilmember Zitur, seconded by Council - member Sisk to adopt RESOLUTION NO. 89-156 PERMANENT IMPROVEMENT REVOLVING FUND - APPROPRIATIONS. MOTION was made by Councilmember Zitur, seconded by Council - member Sisk to adopt RESOLUTION NO. 89-157 COMMUNITY CENTER - CITY MANAGER TO NEGOTIATE ARCHITECTURAL SERVICES AGREEMENT. MOTION was made by Councilmember Zitur, seconded by Council - member Sisk to adopt RESOLUTION NO. 89-158 COMMUNITY CENTER - CONSTRUCTION MANAGEMENT SERVICE DIRECTION. MOTION was made by Councilmember Zitur, seconded by Council - member Sisk to adopt RESOLUTION NO. 89-159 COMMUNITY CENTER - PRELIMINARY,OPERATING EXPENSES AND REVENUE FORECAST REQUEST Proposed Community Center - Potential Project Scope & Financing RESOLUTION NO. 89-156 PERMANENT IMPROVEMENT REVOLVING FUND - APPROPRIATIONS RESOLUTION NO. 89-157 COMMUNITY CENTER - CITY MGR. TO NEGOTIATE ARCHITECTURAL SERVICES AGREEMENT RESOLUTION NO. 89-158 COMMUNITY CENTER - CONSTRUCTION MGMT. SERVICE DIRECTION RESOLUTION NO. 89-1.59 COMMUNITY CENTER - PRELIMINARY OPERATING EXPENSES & REVENUE FORECAST REQUEST Special Council Meeting March 13, 1989 Page 72 MOTION was made by Councilmember Zitur, seconded by Councilmember Sisk to adopt RESOLUTION NO. 89-160 COMMUNITY CENTER - ARCHITECTURAL SELECTION COMMITTEE ROLE. Councilmember Zitur stated that the issue has been studied sufficiently and it is time now to act. His research shows that there are very few opposed to the community center. Most residents desire the community center and it is time to proceed with the project. Mayor Schneider reviewed that the Permanent Improvement Revolving (PIR) Fund is the source of the funding for the proposed community center project. He thanked Councilmember Ricker and City Manager Willis for assembling these funds and described the Permanent Improvement Revolving Fund. Councilmember Ricker stated that he would like to put the discussion of how we are going to finance and whether we are going to build a community center behind us by action on these resolutions. Mayor Schneider stated that the PIR fund could be used for any legal government purpose. Some have asked that the fund be used for a one-time property tax relief program. He stated he does not believe this appropriate. Instead, the funds should be used to finance the construction of capital facilities such as a community center, Fire Station I, or public safety building. Councilmember Sisk stated that at some point the Council will have to talk about component parts of the community center including size. He stated that a portion of the space should be used for a teen center. He recommended that since such a discussion would be lengthy, that the City Council meet with the architects at a separate time to discuss these details. He further recommends that the staff negotiate with BWBR to determine appropriate fees. He would like to see the staff use input from other firms to determine the appropriate fees quoted rather than accepting the 8 percent figure which was heretofore included in the proposals. Mayor Schneider asked how a fee schedule will be calculated. Manager Willis stated that the complexity of the building architect. Mayor Schneider accomplished the fee payment buildings. fees are based upon the cost and and responsibilities of the asked how School District 284 in their most recent school RESOLUTION NO. 89-160 COMMUNITY CENTER - ARCHITECTURAL SELECTION COMMITTEE ROLE Special Council Meeting March 13, 1989 Page 73 Manager Willis stated that all three firms used 8 percent as their fee guideline and this appears to be "standard" for the industry given a project of our type. Councilmember Sisk stated that he believes we can get something less than 8 percent on a project of this magnitude. This would result in a great savings to the City. Mayor Schneider stated that a construction manager should be able to help the City on the fee schedule issue. Councilmember Ricker suggested that a motion be made to this effect. Councilmember Sisk asked that the Manager be directed to negotiate fees to the lowest level for the community center, recognizing that the project cost must be understood first. Councilmember Ricker stated that if 8 percent is used by all firms, then it must be a standard. Councilmember Sisk inquired whether there was a firm with which the City could do better in terms of fees. Manager Willis stated that a letter had been received from Mr. Daniel Tully, suggesting that the City may wish to consider two firms moving parallel in proceeding with this project through the design development phase. The letter suggests that S1 million may be saved in current fees and another S1 million in construction funds. There is a possibility that the cost could be more to duplicate the work, but that there may be some savings on a first cost basis. Mayor Schneider stated that he is confident that the Manager will negotiate the best fee possible for the City. Councilmember Sisk stated that he wants to see if other firms are interested in talking about fees. He believes that construction management is also needed on the project. Councilmember Ricker stated that the cost management of the project would be part of the construction costs. He stated that it would be most appropriate to put direction to the staff in a resolution to obtain a lower architectural fee. MOTION made by Councilmember Sisk, seconded by Councilmember Ricker to amend the resolution approving the selection of the project architect to the effect that the City Manager be directed to receive bids for architectural services both from BWBR and Tully to confirm that we have received the best possible value. Special Council Meeting March 13, 1989 Page 74 Councilmember Ricker questioned whether this meant an additional fee for Tully. Councilmember Sisk stated that it is not believed a fee would be involved but would provide for a better perspective on what costs actually should be. The second firm provides leverage against the other. Councilmember Ricker stated that he is still having difficulty setting a figure from which to work in determining the architectural fee. Mayor Schneider stated that he has a problem with the second firm because of the length of time required to negotiate the lengthy contract. Councilmember Sisk stated he felt two firms will provide a contrast in fees. Motion to amend failed on a Roll Call vote, Ricker, Zitur and Schneider nays; Sisk aye. Councilmember Zitur stated that he has visited Fire Station I and is pleased that the resolutions would provide additional funding to assist in the remodeling of Fire Station I. He is also concerned that the public safety building have sufficient funding as the need is certainly there. He suggested that the Mayor consider initiating advisory committees for Fire Station I and the public safety building. He also saluted Councilmembers Ricker and Sisk for their excellent work on the Architectural Committee. Councilmember Ricker expressed his gratitude to Councilmember Sisk for his work on this proposal. Councilmember Sisk called the question. Motion carried on a Roll Call vote for Resolution Nos. 89-156, 89-157, 89-158, 89-159, and 89-160, four ayes. Mayor Schneider asked that the City Council meet on Wednesday, March 15 at 4:00 p.m. in a work session with the architects to discuss various detailed community center issues. He conveyed this date to the press and asked that it be announced publicly. Manager Willis stated that he did not believe there is a need for a committee for the Fire Station I or public safety building. Councilmember Ricker stated that he would be interested in seeing a committee on Fire Station I as he is concerned that the $800,000 additional allocation not be considered automatic but an amount available only if justified as a cost effective improvement to the facility. u Special Council Meeting March 13, 1989 Page 75 Councilmember Sisk asked whether a smaller committee might be possible. Mayor Schneider suggested that a small committee consisting of Councilmember Ricker and Zitur act as the subcommittee on Fire Station I. The Council concurred on the subcommittee composition. The Council elected not to create a public safety building committee and asked that the staff deal with this issue. The meeting adjourned at 6:30 p.m. E MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 13, 1989, For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM Fred G. Moore, Director of Public Works SUBJECT: PUBLIC HEARING FOR INSTALLATION OF STREET LIGHTS FREUNDS ADDITION AND FREUNDS 2ND ADDITION ACTION REQUESTED: Attached is a resolution for City Council consideration after the public hearing which would order the street lighting improvement. If the Council should decide not to order the improvement, a motion would deny the request. BACKGROUND: The City Council has established a public hearing on the proposed installation of a street light within Freunds Addition and Freunds 2nd Addition for March 20, 1989. This public hearing was established after a petition was received signed by 100% of the property owners within the area. Even though 100% of the property owners signed the petition, a public hearing is required because the wording to waive rights to a public hearing and special assessment hearing were not included in the petition. Northern States Power Company has prepared a proposed plan for installation of one street light. The estimated cost that will be billed monthly to the residents within the area is $.77 per lot per month. RECOMMENDATIONS AND CONCLUSIONS: Unless new information is presented at the public hearing, I recommend that the City adopt the attached resolution ordering the improvements. 1 Fred G. Moore, P.E. FGM:rcj:kh attachments: Resolution Preliminary Engineering Report CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1989. The following members were present: , The following members were absent: its adoption: introduced the following Resolution and moved RESOLUTION NO. 89 - ORDERING PROJECT - STREET LIGHTING FREUNDS ADDITION AND FREUNDS 2ND ADDITION WHEREAS, Resolution No. 89-119 of the City Council, adopted the 27th day of February, 1989, fixed a date for a public hearing with respect to street lighting improvements in Freunds Addition and Freunds 2nd Addition; and WHEREAS, the proposed project includes the installation of ornamental residential street lights in Freunds Addition and Freunds 2nd Addition; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon the 20th day of March 1989, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council Resolution adopted February 27, 1989. 2. The City Engineer is hereby designated as the engineer for this improvement. He shall coordinate the work which will be done by Northern States Power. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. 1tXx Y Yx kxlY PRELIMINARY ENGINEERING REPORT ORNAMENTAL RESIDENTIAL STREET LIGHTING SYSTEM FREUNDS ADDITION AND FREUNDS 2ND ADDITION Attached to this report is a petition received from property owners in Freunds Addition and Freunds 2nd Addition. The project consists of the installation of ornamental street lights for the plat with the lights to be placed at the locations shown on the attached map. There is one (1) light at a monthly cost of $13.46 per light for a total cost of $15.46 per month, including contingencies at $.10 per lot. The project would be billed on a monthly basis to all the lots in the addition, a total of 20 lots, which results in an estimated cost of $.77 per lot per month. The rate quoted above is dependent upon the operating cost for Northern States Power Company under contract franchise with the City of Plymouth. The lights will be their standard "traditional" post top unit mounted on a fiberglass pole and the wiring will be underground from the transformer. The project is feasible and should be undertaken as outlined above. Reg. No . Fred G. 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( 17) n. u 19) FREUND'S ?ND Ilk 13 i A 11 „ t T7 „o „o f fo 1 .09-.5,]7. :•.DSS. ,j. , .". •OA. 06 MOG'46' s 34TH AV N $: a 6 • ,. ro o r 5 c L tto f, j•5,. 54 ff 1 ItoHTe• R ADD. 5 6 2}s /— (20). (21) - (22) Z _ (N) — (25) < a (5) ADD. a ,. s 2x Im m I m ID 110 1 IV Ito F 1 i i7 Y bl 00 27f oo , S ( 6) (28) VAC. w. i) Y g(29) s is ' (27) faefeo) 1 po( p .*792-7 1, y\ SI .f C AT E S T}}' ' Y )o 9f s7oSL 3i2o/9D T)• R 33RD AVE19 m 81 16 62Z91 w i5 PLYMOUTHI 0 j o p° o ,Sty t3) 7 CREEKSlDEy - 13 2 r , 76 e 54 m the un3 rsig:Ieu resi J_lts -)r 3- t'r: L.ve:rae North, do her -by request S`1 lilty .council t0 install a str( :Lt li6ti1t 20 )ut ridway }Jet-,;, nn "1 ne 11 1L: i &i1C and JyCaSiOre Lane. 00 131ZO T-4 3 Ay, —,to I) 210. 316 X3.3 3`ff' 4m N 13115 JPNo OCA ;2, 305_ - ___ --- - ----------------------- - - - - - _--._ _._. . a4l . a — .. ool 5 r YV\ _ r 0 0 3031-12 s. EB . 1989 74-* lixiff CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 13, 1989, For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM: Community Development CoordinatorCh r E illerud through Community Development Director Blai mere SUBJECT: SANDRA BEBAULT. CONDITIONAL USE PERMIT FOR COSMETOLOGY HOME OCCUPATION AT 10921 36th AVENUE NORTH (89003) ACTION REQUESTED: Adopt the attached Resolution approving the Conditional Use Permit with conditions as recommended by the Planning Commission. BACKGROUND: At its meeting March 8, 1989, the Planning Commission by unanimous action adopted a recommendation to approve this application for a Home Occupation Conditional Use Permit. PRIMARY ISSUES AND ANALYSIS: The Planning Commission in its recommendation action added three conditions in addition to those that had been recommended by staff, as follows: 1. Hours of operations shall be from 9:00 a.m. to 8:00 p.m. Monday through Saturday. 2. The Conditional Use Permit only authorizes a single "operator." 3. Access to the parcel shall only be from 36th Avenue North while this Conditional Use Permit is in effect. RECOMMENDATION AND CONCLUSION: I recommend adoption of the attached Resolution approving the Conditional Use Permit consistent with the recommendations of the Planning Commission. ATTACHMENTS: 1. Resolution Approving the Conditional Use Permit 2. Location Map 3. Planning Commission Minutes of March 8, 1989 CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 89 - APPROVING A CONDITIONAL USE PERMIT FOR SANDRA A. BEBAULT FOR A HOME OCCUPATION AT 10921 36TH AVENUE NORTH (89003) WHEREAS, Sandra A. Bebault has requested a Conditional Use Permit for a Home Occupation to operate a cosmetology salon of 225 square feet from the residence at 10921 36th Avenue North; and, WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for Sandra A. Bebault, for a Conditional Use Permit for a Home Occupation to operate a cosmetology salon of 225 square feet from the residence at 10921 36th Avenue North, subject to the following conditions: 1. The permit is subject to all applicable codes, regulations and Ordinances, and violation thereof shall be grounds for revocation. 2. The permit is issued to the Sandra A. Bebaultas operator of the facility and shall not be transferable. 3. The site shall be maintained in a sanitary manner. 4. There shall be no signage allowed on the property relative to the use. 5. There shall be no outside display, sales, or storage of merchandise or related materials. 6. The permit shall be renewed annually to assure compliance with the conditions. 7. A copy of the current State license shall be provided prior to issuance of the Permit and shall be kept on file with the City. see next page) Resolution 89- 8. Compliance with applicable Building and Fire Code requirements shall be verified by the City prior to Permit issuance. 9. All parking shall be off-street in designated areas which comply with the Zoning Ordinance. 10. Hoiirs of operations shall be from 9:00 a.m. to 8:00 p.m. Monday through Saturday. 11. The Conditional Use Permit only authorizes a single "operator." 12. Access to the parcel shall only be from 36th Avenue North while this Conditional Use Permit is in effect. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. ffilklqVIN 11 livr/, 40:004AM44, M ® ® ® E ARI IsTAONs: SENtOA M i 6N SCHOOL".., I. .fie i - M ® ® ® E CITY OF PLYMOUTH PLANNING COMMISSION MINUTES MARCH 8, 1989 The Regular Meeting of the Plymouth Planning Commission was called to order at 7:30 p.m. MEMBERS PRESENT: Chairman Richard Plufka, Commissioners John Wire (arrived at 7:35 p.m.), Hal Pierce, Dennis Zylla (arrived at 7:43 p.m.), Michael Stulberg, Larry Marofsky, and Joy Tierney (arrived at 7:33 p.m.). MEMBERS ABSENT: None. STAFF PRESENT: Community Development Coordinator Chuck Dillerud, Associate Planner Al Cottingham, and Secretary Jayne Warner. MINUTES MOTION by Commissioner Stulberg, seconded by Chairman Plufka, to table approval of the Minutes from the February 22, 1989 Planning Commission meeting until later in the meeting as there were only three commissioners present. Vote. All ayes. MOTION carried. Chairman Plufka introduced the request of Sandra A. Bebault for a Conditional Use Permit to operate a beauty salon in her home located at 10921 36th Avenue North. Coordinator Dillerud provided a brief overview of the Staff Report dated March 2, 1989. Sandra Bebault stated that she was familiar with the Staff Report and the conditions required and she had no questions. Commissioner Stulberg asked Petitioner how many customers she would have in an average day. Sandra Bebault stated that she could have a maximum of two customers at one time but she could not give a specific number, because it would depend upon whether it was a cut or a perm, etc. MOTION TO APPROVE VOTE - MOTION CARRIED SANDRA A. BEBAULT 89003) Planning Commission Minutes March 8, 1989 Page 55 Commissioner Stulberg asked the Petitioner how many cars she anticipated would be parking in her driveway at one time. Sandra Bebault responded that she thought there would be a maximum of two cars in the driveway at one time. Commissioner Marofsky inquired as to hours of operation. Sandra Bebault stated she would open at 9:00 a.m. but was not sure of a closing time. However, she did not anticipate being open past 10:00 p.m. Commissioner Pierce asked if there was a turn around in Petitioner's driveway, and whether it was double wide. Ms. Bebault indicated the driveway was plenty wide and there would not be a need to back out of it. Coordinator Dillerud indicated that there was a single pass to the street. Chairman Plufka inquired if the driveway could be moved at some point in the future so that access could be onto 35th Place. Coordinator Dillerud stated that the driveway could be moved in the future. Ms. Bebault stated that the driveway can be moved to that it has access onto 35th Place, but that as long as they live there, access will stay on 36th Avenue North. Chairman Plufka opened the Public Hearing. Shari French, 3600 Ximines Lane, Plymouth, Minnesota indicated her concern as far as street access and parking. Ms. French was also concerned about the hours of operation, number of customers, number of employees, signagq, and whether the Conditional Use Permit would run with the property or the Petitioner. Chairman Plufka stated that the Conditional Use Permit is issued to Petitioner, not the property. Coordinator Dillerud stated that the Conditional Use Permit would be renewed annually. Chairman Plufka also indicated that there is no signage, no parking problems, and there is no limit on the hours of operation. Planning Commission Minutes March 8, 1989 Page 56 Commissioner Marofsky indicated that no more than one person other than residents may be employed under a home occupation Conditional Use Permit. Ms. French stated she was concerned that there would be three or more employees. Chairman Plufka closed the Public Hearing. MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Wire, to recommend approval of the Conditional Use Permit subject to the 9 conditions, and in addition, add the following two conditions: (10) Hours of operation will be from 9:00 a.m. to 8:00 p.m. Monday through Saturday; and 11) The beauty salon shall be a one operator salon. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Pierce to add a condition as follows: (12) At all times for the duration of the Conditional Use Permit, driveway access will be onto 36th Avenue North. Roll Call Vote. Chairman Plufka, Commissioners Wire, VOTE - MOTION TO AMEND Pierce, Stulberg, Marofsky and Tierney ayes, Commissioner CARRIED Zylla abstains. MOTION carried. Ms. Bebault requested that the hours of operation be from 9:00 a.m. to 9:00 p.m., Monday through Saturday. MOTION by Commissioner Pierce, seconded by Commissioner MOTION TO AMEND Tierney to amend the hours of operation to 9:00 a.m. to 9:00 p.m., Monday through Saturday. Commissioner Marofsky indicated that by amending the hours to 9:00 p.m., there may still be customers present after 10:00 P.M. Chairman Plufka stated he was not in favor of the motion. Coordinator Dillerud indicated the difficulty of enforcing hours of operation. Roll Call Vote. Chairman Plufka, Commissioners Wire, VOTE - MOTION FAILED Marofsky and Stulberg nays, Commissioner Tierney aye, Commissioners Zylla and Pierce abstained. MOTION failed. Roll Call Vote on original MOTION as amended. Chairman VOTE - MOTION CARRIED Plufka, Commissioners Wire, Pierce, Stulberg, Marofsky and Tierney ayes, Commissioner Zylla abstained. MOTION carried. Chairman Plufka indicated to Petitioner that enforcement of hours of operation would be conducted by the City of Plysriouth, not the Planning Commission. Cha rman Plufka also Planning Commission Minutes March 8, 1989 Page 57 stated that this matter would be brought before the City Council on March 20, 1989. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Tierney to approve the Minutes of, the February 22, 1989 MINUTES Planning Commission meeting. Roll Call Vote. Chairman Plufka, Commissioners Pierce, VOTE - MOTION CARRIED Stulberg, Marofsky, Tierney ayes, Commissioners Wire and Zylla abstained. MOTION carried. COMPREHENSIVE PLAN P an with respect to the corridor west of I-494 from Highway UPDATE 55 orth to the City limits. Assoc1 to Planner Cottingham provided an overview of the corrido in question with respect to guiding and Physical Constrain s. Chairman Plu ka dated the LA -2 guiding beyond the MUSA line is appro riainicte but questioned the appropriateness of LA -3 and IP gui 'ng along the freeway. Commissioner Marofs stated his concern with the IP guiding and questioned acces to I-494 via Fernbrook Lane or Schmidt Lake Road, and whethe or not the road system is designed for IP guiding. Commissioner Pierce Indic ed agreement with LA -4 guiding because a residential area w Id be nice as it would back up on the golf course. Commissioner Wire made a stat ent with regard to tax increment financing. MOTION by Commissioner Marofsky, sec nded by Commissioner MOTION TO APPROVE Pierce to have Staff provide an analy is of reguiding the LA -3 a quarter mile west of the I-494 co idor from the Soo Line Railroad and north to the existing UD to LA -2, and the property west to LA -1, including the IP nd. Commissioner Zylla questioned whether or not e developer of the RPUD (Lake Camelot Estates) land tha is still undeveloped knows about the reguiding. Associate Planner Cottingham stated that the develop r may not be aware of the reguiding but indicated that it wou be in favor of the changes as proposed. R"" C'" Vote. All ayes. --LOTION ease`' VOTE - MOTION CARRIED MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 for City Council Meeting March 20, 1989 TO: James G. Willis, City Manager FROM : Dale E. Hahn, Finance Director LW SUBJECT: AWARD OF PROPERTY AND LIABILITY INSURANCE ACTION REQUESTED: The City has received one proposal for property and liability insurance. This proposal is from the League of Minnesota Cities Insurance Trust (LMT), in conjunction with St. Paul Fire and Marine for EDP equipment, and Hartford Insurance for Boiler and Machinery. The LMCIT is the only company that would provide quotations for property and liability with the, large deductible amounts we requested. Our experience with the League's' program over the last two years has been very positive and I recommend City Council award the contract for the 1989-1990 property and liability coverages to the LW -IT, St. Paul Fire and Marine, and Hartford Insurance. BACKGROUND: Again this year, the LMCIT is the only insurance carrier that would provide a quotation for property and liability coverages for the City of Plymouth. Since the City had moved toward assuming higher deductible levels for the various insurance coverages, no other insurance companies find it profitable to insure the City. The City's insurance agent, Don Kuplic, has provided quotations from the LW -IT with six different options. These options are shown on Exhibit I. As a result of the increased deductible amounts assumed by the City, we have been paying more out-of-pocket costs to settle claims. When these additional costs are offset against the premium savings, the total insurance cost is still considerably less than the 1986/1987 policy with CNA. Shown below are the cost comparisons of the League's insurance policies for the last two years compared to the previous policy with CNA insurance: Total Premium Claims Paid Including Reserves: Liability Automobile Property Less: Premium Rebates Total Insurance Cost CNA LVEIT LMT 198611987 1 7 1 88 19$$f 1989 261,236 156,953 132,387 700 13,131 10,200 7,134 15,787 23,161 1,256 4,000 4,027 270,326 189,871 169,775 0- 5,572) 15,990) S 270,326 S 184,299 S 153,785 Page 2 Award of Property and Liability Insurance As shown in the schedule, the City's decision to increase the retention levels from $25,000 per occurrence and $100,000 annual aggregate to $50,000 per occurrence and $200,000 total aggregate was very cost effective for the 1988/1989 year. PRIMARY ISSUES AND ANALYSIS: Exhibit I, shows a comparison of our present policy to the proposed policy with exactly the same deductible levels. At the bottom of Exhibit I are five other options for different deductible levels of insurance. The only option that presents any additional premium savings is Option 5. Our present insurance has a $5,000 per occurrence deductible and a 30,000 annual aggregate deductible for the property. Option 5 would increase the property coverage to the same level as the liability coverage which is 50,000 per occurrence and $200,000 annual aggregate. I don't believe it would be a prudent decision to increase our property deductible to this high level because of the potential magnitude of loss at any one building or facility. RECOMMENDATIONS AND CONCLUSIONS: If the City were to continue the insurance coverage at its current level, the premium would go from the present $132,387 to $148,532. While this is a substantial increase, it reflects about a 7 percent increase in premium due to inflation and approximately 4.5 percent due to increases in the City exposures such as new buildings, new equipment, and increased City activity. The addition of the Parkers Lake Pavilion, the new water treatment plant and additional lift stations contribute to a large portion of the additional exposure. I believe the City has assumed as high a retention level as possible without seriously exposing itself to major potential losses. The City still retains the claims analysis and insurance company attorney expertise by awarding the contract in this manner. This saves on litigation costs and staff time. I am therefore recommending the City Council award the contract for the 1989/1990 insurance coverages to the League of Minnesota Cities Insurance Trust for $136,598 and to St. Paul Fire and Marine for $1,682, and Hartford Insurance for $10,252 for a total of 148,532. EXHIBIT I Shown below is a comparison of our present policy compared to the proposed policy with the same deductible levels: WITH SAME DEDUCTIBLE LEVELS Present Proposed Policy Poli 1. Property $ 28,866 31,895 Building and Contents per schedule Extra Expense Lift Stations Voting Devices and Booths Miscellaneous Equipment at Athletic Fields 2. Boiler and Machinery (Hartford Insurance) 7,185 10,252 3. Inland Marine Floaters 6,532 7,178 Contractors Equipment Miscellaneous Equipment Miscellaneous Property Equipment on Fire Trucks 4. Crime 3,128 3,862 Employee Dishonesty Money and Securities Depositors Forgery Counterfeit Currency Public Officials Bond 5. General Liability 56,771 63,451 6. Automobile 19,447 20,844 7. Electronic Data Processing Policy 2,390 1,682 St. Paul Fire and Marine) 8. Public Officials and Police Professional 8,06 9.368 Liability TOTAL S 132,387 1_11R,532 Present and Proposed Deductible Levels: Property $5,000/30,000/1,000 Liability $50,000/200,000/1,000 OPTIONAL DEDUCTIBLE PROGRAMS 1. Property $5,000/30,000/1,000 Liability $25,000/100,000/1,000 171,724 2. Property $5,000/30,000/1,000 Liability $50,000/100,000/1,000 158,611 3. Property and Liability Combined 25,000/100,000/1,000 165,860 4. Property and Liability Combined 50,000/100,000/1,000 149,735 5. Proferty and Liability Combined 50,000/200,000/1,000 136,861 CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of City Council of the City of Plymouth, Minnesota was held on the of , 1989. The following members were present: The following members were absent: its adoption: iar day introduced the following Resolution and moved RESOLUTION NO. 89 - AWARDING THE CONTRACT FOR INSURANCE FOR THE 19891990 INSURANCE PROGRAM WHEREAS, effective at 12:00 Midnight on March 31, 1989, all current insurance policies will expire; and WHEREAS, the City has previously solicited quotations for the necessary insurance coverages; and WHEREAS, the City received a quotation from the League of Minnesota Cities Insurance Trust for $136,598, St. Paul Fire and Marine for $1,682, and Hartford Insurance for $10,252 for the coverages and limitations set forth in the Finance Director's memo dated March 16, 1989; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, that the City Council award the contract for all insurance coverages as indicated in the Finance Director's memo, to the League of Minnesota Cities Insurance Trust for $136,598, St. Paul Fire and Marine for $1,682, and Hartford Insurance for $10,252. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. LT C MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: APPROVAL OF PRELIMINARY LAYOUT OF COUNTY ROAD 6 ROAD IMPROVEMENT CITY PROJECT NO. 829 ACTION REQUESTED: Adoption of the resolution approving the preliminary layout for the improvements to County Road 6 from Fernbrook Lane to County Road 101 with direction given to the County for revisions to the proposed plans. BACKGROUND: On March 13, 1989, the City Council held a public information meeting on the proposed improvements to County Road 6 between Fernbrook Lane and County Road 101. This is a joint project between the Hennepin County Department of Transportation and the City of Plymouth with Strgar-Roscoe- Fausch, Inc. being the consulting engineer designing the project. The proposed improvements would widen the existing county road to a four lane facility with a fifth center lane which would act as a dual left turn lane, or provide protected left turns at the major intersections. There is also a pedestrian trail proposed along the north side of the roadway west of Niagara Lane. At the meeting, 11 property owners spoke with regard to the project and the attached petition was also presented. All property owners were speaking in opposition to the project and the following is a summary of the comments made: 1. All properties along County Road 6 should be purchased because without this, safety factors are not being considered. 2. Opposition to the proposed medians was expressed since they would limit access to some driveways to right in/right out only. 3. There is no need to improve County Road 6. 4. There is no need for a bike/pedestrian path along the roadway. 5. A guard rail should be provided for safety along the south side of the roadway west of Juneau Lane. Also, a privacy fence should be installed adjacent to the existing house at the southwest corner of Juneau Lane and County Road 6. The trail and wall should also be moved further from the property line. Ap SUBJECT: APPROVAL OF PRELIMINARY LAYOUT OF COUNTY ROAD 6 ROAD IMPROVEMENT March 16, 1989 Page Two 6. There is an existing drainage problem at 15925 County Road 6 that needs to be corrected. 7. A fence adjacent to the property at the northwest corner of Fernbrook Lane and County Road 6 should be installed to eliminate headlight glare from turning traffic. The City has requested Hennepin County to undertake this project to eliminate existing unsafe conditions along County Road 6 and also to provide adequate capacity for the projected traffic with the completion of the County Road 6/I-494 Interchange. The City was required to construct the interchange because of development within the area. This development will cause air pollution problems at the Highway 55/1-494 Interchange. This was specifically a requirement of the Pollution Control Agency for the approval of the Prudential Northwest Business Campus and also the development of the Minneapolis Workhouse property. The roadway, as proposed, is designed to meet the short term needs (traffic projected within two years after the completion of the County Road 6 Interchange) and for the 20 year planning period. In order to do this, a four lane divided roadway is required. In addition, because of the numerous driveways and street intersections to the existing road which cannot be eliminated, a dual left turn lane is required to accommodate access to a majority of the adjacent properties. Because of traffic signals which will be installed at the major intersections, there is the need for limited raised medians to provide these protected left turn lanes. Attached is a memorandum from Strgar-Roscoe-Fausch, Inc. which addresses the proposed improvements to County Road 6. As indicated in that memorandum, traffic has more than doubled between 1977 and 1987. Within two years of the opening of the County Road 6 Interchange (1992) it is expected that traffic will again increase by approximately 90%. Because of the existing capacity, limitations on Highway 55 or Highway 12 traffic will not divert to either one of these facilities since they will also be at capacity. Although the project will have a negative impact on the adjacent properties, this is one of our "minor arterial streets" within our traffic system. This road improvement is required because of the growth and development within Plymouth and the surrounding area. This project does have more affect on the adjacent properties than the improvements made previously to County Road 9 and the proposed improvements to County Road 10. The reason for this being that the residential properties which are immediately adjacent to the roadway were developed before the City adopted our Comprehensive Thoroughfare Guide Plan in 1972. Because of the adoption of the Thoroughfare Guide Plan, the City was able to eliminate residential access to both County Road 9 and County Road 10 in a majority of the areas as development has been undertaken over the past 17 years. SUBJECT: APPROVAL OF PRELIMINARY LAYOUT OF COUNTY ROAD 6 ROAD IMPROVEMENT March 16, 1989 Page Three A separate trail is provided for along the north side of County Road 6 from Highway 101 to Niagara Lane. This trail is similar to the trail recently constructed along new County Road 9, Fernbrook Lane, Highway 101 and Sunset Trail. Because of the traffic volumes which will be on County Road 6 (over 20,000 vehicles per day) adequate safety is not provided by requiring bicyclists/pedestrians to walk -in the traveled portion of the roadway. The trail provides access for the residential areas both north and south of County Road 6 to the retail shopping area at County Road 6 and Highway 101, the Oakwood School, Parkers Lake Park and the north/south trails leading to the Luce Line Trail and other trails which are a part of the City's overall trail plan. RECOMMENDATIONS AND CONCLUSIONS: The improvement of County Road 6 to a four lane facility is required and the fifth center lane is necessary to provide reasonable access to the adjacent properties. In order that the roadway can be improved in conjunction with the development of the County Road 6 Interchange, the detailed plans and specifications for the project need to be prepared. There are several items which the adjacent property owners addressed which should be accommodated as part of the project. It is my recommendation that the City Council adopt the attached resolution approving the preliminary plan for the County Road 6 Improvements. That resolution includes items which the County is requested to revise in the plan as presented to the City. Fred G. Moore, P.E. FGM:kh attachments: Resolution Petition Memorandum CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1989. The following members were present: , The following members were absent: XXX its adoption: XXX 7Yx f introduced the following Resolution and moved RESOLUTION NO. 89 - APPROVING PRELIMINARY LAYOUT COUNTY ROAD 6 FROM FERNBROOK LANE TO COUNTY ROAD 101 CITY PROJECT NO. 829 WHEREAS, Layouts No. 1 and 2A, City Project No. 829 showing the proposed improvement of County State Aid Highways No. 6 and Vicksburg Lane from Fernbrook Lane to County Road 101 has been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED: That said Layouts No. 1 and 2A be in all things approved and that Hennepin County is hereby authorized by the City to acquire all rights-of-way, permits and/or easements required for said improvement in accordance with said Layouts No. 1 and 2A subject to the following: 1. Shorten proposed concrete medians (except between Vicksburg Lane and Niagara Lane) wherever possible in order to provide access to the adjacent driveways, but still providing safety for the protected left turn lanes at the major intersections. 2. Provide a guardrail along the south side of the roadway from approximately Niagara Lane to Juneau Lane. 3. Provide a privacy fence along the top of the proposed retaining wall on the south side of the roadway west of Juneau Lane. The proposed retaining wall and trail should also be moved as far as possible from the property line. 4. Provide retaining walls around existing substantial trees in order to minimize the removal of trees wherever possible. FURTHER, that final construction plans shall be presented to the City for approval before a construction contract is awarded. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: , The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. XX)f XX f XXX SRFSTRGAR-ROSCOE-FAUSCH, INC. CONSULTING ENGINEERS TRANSPORTATION CIVIL STRUCTURAL PARKING LAND SURVEYORS File No. 0881101 MEMORANDUM TO: Fred G. Moore, P.E. Director of Public Works FROM: Robert B. Roscoe, P.E. Timothy D. Phenow, P.E.1 DATE: March 15, 1989 SUBJECT: C.S.A.H. 6 (C.R. 101 TO FERNBROOK LANE) JUSTIFICATION OF PROPOSED TYPICAL ROADWAY SECTION PURPOSE At the Public Information Meeting for the referenced project held on March 13, 1989, several comments and questions were raised concerning the need for the proposed improvement and in particular whether the two-way left turn lane is needed in addition to the four through lanes. This memo is provided to document the need for the roadway improvement as proposed and also respond to some of the other issues raised regarding safety and pedestrian/bicycle traffic. TRAFFIC VOLUMES At the Information Meeting the existing traffic volume stated was 13,000 vehicles per day. This figure came from the 1987 traffic flow map which identifies volumes of 13,100 from C.R. 101 to Vicksburg, 12,400 from Vicksburg to Fernbrook and 13,000 from Fernbrook to I-494. These are the most recent counts available from the County at this time. Traffic volumes reported by Hennepin County are typically obtained using road tube counters, or if there are existing signalized intersection, some of the signal systems are capable of maintaining a continuous traffic count internally. Suite 150, One Carlson Parkway No -'A, Minneapolis, Minnesota 55447 612/475-0010 FAX 612/475-2429 As an indication of past traffic volumes and the rate of growth on C.S.A.H. 6, we have tabulated data from recent past Hennepin County flow maps. I-494/Fernbrook Fernbrook/Vicksburg Vicksburg/C.R. 101 1987 13,000 12,400 13,100 1985 10,500 11,500 111700 1982 7,500 8,100 9,400 1977 5,400 7,050 7,250 These figures represent more than a 6 percent growth in traffic per year during the period 1977 to 1987. As part of the "C.S.A.H. 6/I-494 Area Roadway System Funding Feasibility Study" prepared by Strgar-Roscoe-Fausch, Inc. for the City in May, 1987, a traffic analysis was completed which projected volumes on C.S.A.H. 6 of 30,400 between I-494 and Fernbrook Lane and 24,500 between Fernbrook Lane and Vicksburgfortheyear2010. Hennepin County has had a County wide trafficforecastprepared (Hennepin County Traffic Forecasts, September, 1980 by BRW, Inc.) which projects volumes for C.S.A.H. 6 in the year 2010 as follows: Fernbrook Lane to Niagara Lane Vicksburg Lane to C.R. 101 30,800 20,500 This represents an annual growth rate of only 3.7 percent near Fernbrook Lane and 1.6 percent near C.R. 101. Using straight line growth between the Hennepin County forecast years the following Average Daily Traffic (ADT) is projected for one year after completion of C.S.A.H. 6 (1992). Fernbrook Lane to Niagara Lane 24,500 Niagara Lane to Vicksburg 22,500 Vicksburg Lane to C.R. 101 17,100 It is important to note that while existing traffic on C.S.A.H. 6 may be at 13,000 ADT to 14,000 ADT, as soon as the new C.S.A.H. 6/I-494 interchange is open, there will be a significantincreaseintraffic. That increase is reflected in the 1992 traffic volume projections shown above. 2 ROADWAY DESIGN SECTION The safe movement of traffic on any roadway is dependent on several factors such as: Volume of traffic Number of lanes Number of and spacing of intersections Signalization and coordination of signals Introduction of left and/or right turn lanes Number and spacing of driveways Horizontal and vertical alignment Potential for added conflicts such as pedestrians or bicyclist All of these factors must be considered in the design of a particular roadway. From a general planning standpoint, however, traffic volumes (ADT) or projected volumes can be used as a guide to considering roadway improvements. A two lane roadway without numerous cross streets and driveways can accommodate as many as 15,000 vehicles per day, before serious capacity problems occur. But planning and design should occur well before this volume is reached. In the case of C.S.A.H. 6, many "band aid" measures have been taken already to accommodate the existing 13,000 vehicles, such as turn lanes, bypass lanes and temporary signals. The next level of roadway design is a four lane undivided roadway section. Again several factors determine how much traffic can be carried on this type of facility without forced and unsafe movement but generally up to 25,000 vehicles per day is considered a good planning figure. Left turning vehicles which must wait for gaps in approaching traffic severely reduces the capacity. The next level of design is a four lane roadway divided by a median. This section reduces or eliminates numerous left turning movements from the through lanes. With the divided roadway section, protected left turns are introduced at appropriatelyspacedintersections. A divided roadway section can be expected to carry 20 percent or more traffic than the undivided section in the same corridor. Using these general planning figures as a guide, portions of C.S.A.H. 6 (just west of Fernbrook) would be at capacity shortly after the roadway is completed if only a four lane undivided section is constructed. 3 In addition, for that type of facility to carry 25,000 vehicles, it is assumed there is adequate spacing of intersections and minimal (if any) driveways. It is nearly impossible for many residents to get in and out of their driveways now and with in excess of 20,000 vehicles per day, a four lane undivided roadway will not improve that condition for the residents. Given the numerous driveways on C.S.A.H. 6, a divided roadway would restrict residents to "right in -right out" access only and result in many U-turns at the intersections. For this reason a four lane roadway with a center two-way left turn is being proposed. This proposal compares in overall width to a four lane divided section, but without the raised median will provide enough pavement for left turns in either direction. This proposed section will allow the four lanes of through traffic to flow freely. At traffic volumes of up to 30,000 vehicles by the year 2000 this is very important. There are several other benefits to be obtained by providing a section that allows through traffic to move as freely as possible. o Smooth flowing traffic is safer (left turning vehicles stopped in through lanes cause more frequent rear end type collisions). o Air pollution is less for free flowing traffic. Idling traffic produces up to 10 times more carbon monoxide as a moving vehicle. o If the existing or projected traffic on C.S.A.H. 6 is not accommodated, people will attempt to use other routes. The C.S.A.H. 6/I-494 Roadway System Funding Feasibility Study indicated that if vehicles which are projected to use C.S.A.H. 6 are diverted to T.H. 55, that facility will be over capacity. Also, C.R. 101 south to T.H. 12 is projected to be over capacity in 5 to 10 years. RECOMMENDATIONS 1. It is recommended that C.S.A.H. 6 from C.R. 101 to Fernbrook Lane be constructed to a typical 74 foot width to provide for four lanes of through traffic and a center two way left turn lane or median with left turn lane at signalized intersections. This recommendation is based on: Existing and projected traffic volumes Number of cross streets and driveways Traffic safety Air quality 4 2. It is recommended that off roadway pedestrian/bicycle facilities be provided. With the proposed roadway section, there will be no separate shoulder (as there is now in some areas) for walkers, runners, bicyclists and children to travel without being in the roadway. As traffic continues to increase, this becomes a much greater safety hazard. 3. It is recommended that a boulevard area or buffer area be provided between the curb and the trail. This boulevard will provide a space for: Utilities (overhead or underground) Mailboxes Signs Hydrants Snow storage Buffer to traffic The minimum width of this boulevard should be 5 feet but 10 feet or more would be much more desirable. From a grass maintenance and aesthetic standpoint as well, the greater the width the better. This boulevard area also could be landscaped and planted with trees more effectively with a greater width. RBR/TDP/jal 5 March 4, 1989 Plymcuth City Council Plymouth, Mn In re"erence to the City of Plymouths plan to widen and improve County Road # 6, we the undersigned object to the plans as presented and drawn by the city planners office. Although a widening of County Road 6 may be imperative for the management of traffic, we feel the extensive defacing of our personal properties, land and trees to accomodate a boulevard and bike path is inappropriate to re-aining our property values and esthetic quality of our homes. We per.ition the city of Plymouth to show our displeasure of the widening of the highway, bike path and boulevard and to further petition the City of Plimouth to leave our property untouched. Respectfully submitted, The residents adjacent to County Road #6. SIGNATURE ADDRESS 7, C) Ver r _ a 14 NI, kU Z llor E M z TELEPHONE li y 7 3 Z C Tyv PAGE 2 CONTINUED PLYMOUTH CITY COUNCIL: RE: COUNTY ROAD 6 IMPROVEMENTS CITY PROJECT NO. 829 Signature Address r-3 -3- Y GTy. c^77 r s4l spa o jik, 1414 `1 z --;, c vlS . to Telephone 71173 -.37 Z 2 y 3-371& dr 71 4 73- X73-/3 79 475-2l6c7 y?s -,z">et sG 41 73 —Gl 7/-5' X73- 6c:q a y 3 - 7 t - y73-o fZ Y73 - PAGE 3 CONTINUED PLYMOUTH CITY COUNCIL RE: COUNTY ROAD 6 IMPROVEMENTS CITY PROJECT NO. 829 Signature Address Telephone 0 March 4, 1989 Plymouth City Council Plymouth, Mn are:. or; t.. _ - ;xf e •,e•e-;l,:ce:, erst-,n6 :ir ti. - t'le-d wo i;. e of the to:a'- , etiti,n: 1•1yr- oatr. City - roject n 829. In reference to the City of Plymouths plan to widen and improve County Road # 6, we the undersigned object to the plans as presented and drawn by the city planners office. Although a widening of County Road 6 may be imperative for the management of traffic, we feel the extensive defacing of our personal properties, land and trees to accomodate a boulevard and bike path is inappropriate to retaining our property values and esthetic quality of our homes. We petition the city of Plymouth tc show our displeasure of the widening of the highway, bike path and boulevard and to 'Further petition the City of Plymouth to leave our property url-ouched. Respectfully submitted, The residents adjacent to County Read #6. ADDRESS 4 Z' e( 4r-ti_e_ TELEPHONE yrr-')g5 5 g-+Scy el7S-/.. 473 •- 4767_ 7j -117D C 1D xrtll CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM Fred G. Moore, Director of Public Works SUBJECT: PROPOSED CHANGE ORDER NO. 3 FIRE STATION NO. III CITY PROJECT NO. 615 ACTION REQUESTED: Adopt the attached resolution approving Change Order No. 3 for Fire Station No. III. This change order adds $26,611 to the existing approved contract. BACKGROUND: Because of changes required by the State Building Code Department, revisions had to be made to the plans for Fire Station No. III. The City Council has previously approved changes which deleted approximately 35,800 from the contract. Attached is proposed Change Order No. 3 which adds $26,611 to the contract for the additional work required. The deletions were previously made in order that the overall contract amount would be approximately the same with the required changes. With this change order, the project is still approximately $10,000 below the original contract amount. A summary of the proposed changes is detailed in the attached change order. RECOMMENDATIONS AND CONCLUSIONS: It is recommended that the City Council adopt the attached resolution approving Change Order No. 3 for Fire Station No. III. Fred G. Moore, P.E. FGM:kh attachments: Resolution Change Order CITY OF PLYMOUTH Pursuant to due call and notice thereof, a the City of Plymouth, Minnesota was held on the 1989. The following members were present: _ The following members were absent: adoption: X C)Y meeting of the City Council of day of , introduced the following Resolution and moved its RESOLUTION NO. 89 - APPROVING CHANGE ORDER NO. 3 CONSTRUCTION OF FIRE STATION NO III CITY PROJECT NO. 615 WHEREAS, Change Order No. 3 has been prepared providing for the following: 1. Delete fire extinguishers added by Change Order No. 2. 2. Revisions to basement and first floor corridor areas to comply with building code requirements. 3. Provide masonry walls at Stairway B. 4. Modify mechanical system. 5. Provide tamper switch for P.I.V. 6. Revise dryer vent system. 7. Delete fire dampers. AND WHEREAS, Change Order No. 3 for Fire Station No. III, City Project No. 615 is recommended for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that Change Order No. 3 for Fire Station No. III, City Project No. 615 by adding $26,611 is recommended for approval Original Contract Amount $1,356,400 Previous Change Orders - DELETE (35,761) THIS CHANGE ORDER NO. 3 - ADD 26,611 REVISED CONTRACT AMOUNT.......... $1,347,250 The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. i CHANGE I)itillilxltillll to: ORDER OWNCR Ll ARCI 1111 C -I Ll A/A 1)O( UNI/ Nl (;701 C0NVRA (:UR Ia III:I_I) 01111 R Sheet A] Make revisions to first floor and basement as I,I\OII( I: Plymouth Fire Station III UIIAN(l 0I\'D]_IZ NUMkLIZ: Three (3) rl,nn1..11(I1(••,•,I Plymouth, Minnesota schedule as indicated by highlighted areas. INH IATlON DAT[: March 7, 1989 O (C/nllr,l( Il,r):Plymouth, Minnesota 4. Sheet A7 -Make revisions to basement reflected ceiling F Arcllrrr(:r's I>r.OlrcT NC): 1083.3 Terwisscha Construction Or\I IT\;(:-I I'() I\': Complete Construction P.P. 2 Bast Willmar Avenue Cont) Willmar, MN 56201 rl 1.11111 Ill Illi `1.111'11 11\- Ili 1111 1111• ( 1\\ 111'1 .11111 .\11 11111'1 I. L___ CON11\'A('I I)ATf: July 20, 1989 1'ul.l ,Ino rlill'l If.d If) 111.11'(• Ill• I1,11()win1r (11,111.1le" in 111iti Uoiflr.lc l: QQ4 NI•I ( 11.1111',1' Il\ lit(•Vir 111`,1\, ml Ihorl/1'd (ILII„;(• OIflol. . . . .. . .... ... .. . .. . . . . .. .. ... .. .... $ 35,761.00) l.. Fire Extinguishers, added by item 414C of change order 412, XVX YDQ)1 v,, x)) Illl• l( flint I l ,Illll) ((xIKX•Xxnkx1V1MxKxxYX will he (11117e'l"e l) (dX-XtiYYxx1Mit XLY4, dated 1/11/89 , were part of the contractors original bid. Therefore, to cancel out the add in change order 412, we will I Ill. (:1)illl.l(I hil)(• %rill Ill•(IIK pi O(Ix'p(Ihil['}''x 1{ (IIII( II.III)('(I) by deduct that amount by this change order. Arch requested) 368.00) 2. Proposal request 418, dated October 10, 19885 plus ammendment to proposal request 418. Dated December 22, 1989 and January 19, 1989 include the following items: A. Proposal request number eight (8) Code requested Sheet A] Make revisions to first floor and basement as indicated by highlighted areas. 2. Sheet A2 -Make revisions to second floor and room finish schedule as indicated by highlighted areas. 3. Sheet A6 -Make revisions to reflected ceiling plans as indicated by highlighted area. 4. Sheet A7 -Make revisions to basement reflected ceiling plan as indicated by highlighted areas. 5. Detail sheets 1/20, IA/20/12/20 - Revise door schedule and frame type schedule as indicated on attachments. Cont) rl 1.11111 Ill Illi `1.111'11 11\- Ili 1111 1111• ( 1\\ 111'1 .11111 .\11 11111'1 I. 1'•11.1111(1• III III1. 1 11111 t,11 1111 II II III/.111 ••. Iwl;,ttli-II11.111 111 •II 111(11111; ,111\' ,II IIll1t lilt -fit III 1111' ( )IIII.1(t titllil 'If i 11(111.111 111111•. V\\1 11 1V1 p111v11 IIIII^, l. 1114' 1,11)',11 LII (( 111111.11 ! lIt1U (111x 1{'!1]1 A llY`i {I 1111'V1A',1 .. . . • . . . . . . . . . . . . . . . . . . ... . 1,356,400.00 QQ4 NI•I ( 11.1111',1' Il\ lit(•Vir 111`,1\, ml Ihorl/1'd (ILII„;(• OIflol. . . . .. . .... ... .. . .. . . . . .. .. ... .. .... $ 35,761.00) I hill If, Illi~ (.11.11114. Oldof %\.,I. ......... !, 1111• r( ()I111.11I "llllll (((INIXKXXxI+' 1,320,639.00 XVX YDQ)1 v,, x)) Illl• l( flint I l ,Illll) ((xIKX•Xxnkx1V1MxKxxYX will he (11117e'l"e l) (dX-XtiYYxx1Mit XLY4, 26,611.00 lyIlli, (h,u114 Onl(r......................................................... Ill(. flow I( I01111.14 1 `,11m) 1SX {X `}XX'1C1 I5'1C1 X (inl lu(linl; Illi', (ILull;l Oldef will I)(• ... $ 1,347,250.00 I Ill. (:1)illl.l(I hil)(• %rill Ill•(IIK pi O(Ix'p(Ihil['}''x 1{ (IIII( II.III)('(I) by 0 Days. 1111. 1,.11(• 40'ItIb"I.11l!i.11 ( (ll plelio ll .1'. of t1w (I'lle (11 11lis cll:llll;(• Oldel Illl•r1'hiw k YeT-1-b SI ot I/ ml'll-(,/•y Atlllulrized: Bearman .& Associates Inc Terwisscha_ Construction City of Plymouth R1 I II I I ( 1 ( ()\ I RA(. I ()I: ( )WNI K 222 _North._2nd_ Street-__ __ RR_..);-s-t W lima% Avenue 3400 Plymouth Blvd 1,111•,. A111h1',\ A(Itln'a Minneap lis--,-.1IN---55401 ::____ Willmar,_ _MN 56201 Plymouth, MN 55447 11:\II Il.\I! DAII- V.\ 11%1( 11.\11 `:I r:'nl rlI `,^:'I (It:i 11 I' \I'!'!I I'1'1t I IIl III 1?! IA' t\l \+. '.I II:(.1 I^, 1 / _'1IIPIL G701 "978 6. Detail 1/A8. Add guard rail as indicated on revised detail.. 7. Detail 1/A5 -Provide 2" rigid insulation exterior of north and south foundation walls of room 119 apparatus room ) from grade to top of. footing. 8. Electrical - modify mechanical. as indicated on sheets M2, M3, M5, and M7. B. The following is a clarification of and change to detail drawing E PR 8 Al, issued as a part of the December 22, 1988 ammendment to proposal. request 418. 1. Add one additional smoke detector in room #210 (total of three detectors - two in room 41210 and one in room 207) 2. Add simplex catalog 412098-9667. 3. Interconnect so activation of any one detector sounds two remaining detectors. (code requirements) C. Proposal. Request number 8 (8) ammendement city and Code requested Architectural Work 1. Delete wall, door 41207 and hollow metal frame at second floor between corridor 217 and lieutenants office 207 2. Delete wall, doors 41210A, 210B and hollow7:metal frames at second floor between cooridor 217 and physical fitness room 210. Mechanical Work 1. Sheet M3, Delete revisions to sprinkler system plan 413/M3 shown as proposal request 418 work. Works shall be per original contract documents w.r.t ducts and diffusers this area. 2 Sheet M5 - Delete revisions to thermostat location indicated on plan 2/M5 shown as per proposal request 418 work. Work shall be per original contract documents w.r.t. thermostat location this area. 3. Sheet M7 - Delete revisions to registers, grilles, diffusers, and ducLwork south of Grid 2 only, as shown per proposal request 118. Work shall be as per original contract documents this area w.r.t. ducts, and diffusers this area. Electrical Work 1. Add to or modify electrical work as indicated on at attached drawings 41EPR8a1 and 41EPR1a2. Total of divisions #0200 - 1600 for all items cited in and pertaining toVroposal request 118 and its amendments including all contractor overhead and profit I.- + 15,496.00 3. Proposal request 1110, dated 10-11-88, provide for the following work: A. At stair B in lieu of aluminum curtain wall system and steel column support of steel stairs, provide 4" face brick and 8" CMU construction as indicated on revised drawings 4/A3, 5/A3. 8" Masonry walls to have perlite core fill insulation at cavities. Provide 40" W Y 30"h alumuninum louvers above door 118C. Finish to be clear anod. with insect screen. See revised sheets A3, A4 and attachement SR -1 (Arch Requested) + 9,080.00 Modi.fy mechanical as indicated on revised sheets M7 sheet M8 at gravity roof vent schedule change unit 12 to 30 X 30 throat. Revise mechanical specifications section 15900 page 7 of 8: paragraph "normally closed intake damper shall open and close simultaneously with CRV-121 motor. (Arch Requested) + 1,270.00 Provide alternate cost for installation of. 2" insulated 7M" ,anels on 7/8" steel channels over 8" burnished block wa1 s e precast concrete sill at 3'0' A1'P below precast concrete si__ vide 4" face brick, membran Clashing and 8" burnished bloc tair. cons loll to be the same as indicated Jino,)tion and as detailedonreviseddrawing4/A3.ch requested) V61Q- go- f1 F1LY) total of items o Pquest 1110, overhead an ro c.0 ins enerE ' con rac or. - 10.00 i(. Proposal request 111 1 , dated Janiiary I 1 , 1989. Provide and install a tamper swatch on the yard P.I.V. Wire this alarm into the sprinkler system tamper alarm wiring and exterior alarm bell. Function would be if the P.I.V. is tampered with when it is in the normally open position, the alarm bell. would ring inside and outside of the building. Verify any U.L. requirements with the city. Make work conform to all applicable and governing codes. owner requested) + 1,069.00 6 $. Proposal request 1112, dated January 17, 1989. Make the following revision to the dryer vent system leading from room 11112 to the roof. "Make a 4" 0 dryer vent connection to A 6" 0 vent as required to raise the vent to the roof, thru the chase space between the sico wall beds in room 206. Terminate the vent 18" above the roof line, and cap with a weather hood. Provide flashing and storm collar as required. Mechanical. Engineer Requested) + 366.00 7 Q. Proposal Request 111.3, dated January 18, 1989. By direction of the state review offical, delete all fire dampers from the building. This deletion should include material and labor for all fire dampers, thru wall sleeves and brackets, access doors and covers. Mechanical Engineer Requested) - (302.00) Total of all items including in Change order 113, including the general. contractors overhead and profit = + 26.611.00 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 13, 1989 for Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM: Laurie Rauenhorst, City Clerk and Frank Boyles, Assistant City Manager SUBJECT AMUSEMENT LICENSE FOR WEST MEDICINE LAKE COMMUNITY CLUB ACTION REQUESTED: That the City Council consider the request of West Medicine Lake Community Club for: 1) An amusement license for their annual carnival, July 28-30. Attached is a resolution which approves the carnival subject to the same conditions which the Council has required in previous years to protect the rights of surrounding property owners; and 2) A parade conducted in conjunction with the carnival. The Council should give direction on whether it wishes to allow and/or participate in the parade. BACKGROUND : Annually over the last few years, the staff has met with representatives of the West Medicine Lake Community Club and neighbor- hood to mediate differences which have occurred as a result of the Club's operations. One result of these meetings has been a number of conditions placed on the Club's annual amusement license to regulate on --street parking, hours for outdoor and indoor activities, litter and trash, sufficient sanitary facilities, and enforcement of the license conditions and ordinance provisions. PRIMARY ISSUES AND ANALYSIS: West Medicine Lake Community Club has submitted two requests for their annual carnival, July 28-30, 1989. 1. The Club has submitted an application for an amusement license for the carnival. All fees have been paid and proof of insurances provided. The Club indicated that the conditions placed on their license in 1988 were too restrictive (see attached letter). In light of their financial difficulties, they are requesting that the Council consider extending the carnival outdoor hours each night. The 1988 hours of outdoor operation were limited to 8:30 p.m. Friday and Saturday and 6:00 p.m. on Sunday. This year the Club is asking that rides be approved until 10:00 p.m. each night with a cleanup curfew to 11:00 p.m. City ordinance provides that noise disturbing the peace and repose of residential areas should not occur after 10 p.m. nor before 7 a.m. AMUSEMENT LICENSE FOR WEST MEDICINE LAKE COMMUNITY CLUB March 13, 1989 Page 2 Residents have reacted to this request by opposing an extension in hours. Three of the neighbors by letter (attached) have related concerns about unacceptable noise levels and hours of disruption to the neighborhood during the 1988 carnival. They complain that the Club did not comply with the license conditions. They note instances of early morning set-up of carnival equipment and noise from after hours clean-up which violates Condition No. 2 of the license approval. The neighbors are recommending additional condi- tions including: That carnival set up (and presumably take down) be limited to normal daylight business hours. No outdoor sound amplification equipment. 2. The Club has also requested the City's approval of and participation in a parade. The City Manager has been contacted by a club member who indicated that the parade route would begin at Vision of Glory Church, move easterly along 26th Avenue North to West Medicine Lake Boulevard, south to 18th Avenue North and from there to the Club. There is no regulation in the City Code which requires licensing or permitting a parade. Section 1305, Subd. 3, of the City Code provides that the Police Chief, with the approval of the City Manager, may order the temporary closing off of any public street when it appears to be necessary to control vehicular or pedestrian traffic resulting from any large gathering, including a parade. Because of liability considerations the City has not heretofore closed public streets for any reason except for public health watermain break) or public safety (unsafe street surface). The closing" for parade purposes would amount to a squad car leading or following the parade. RECOMMENDATIONS AND CONCLUSIONS: The Council should consider and discuss the amusement license request of the West Medicine Lake Community Club in light of the neighbors' concerns. The Council may wish to adopt the resolution with new conditions to respond to the Club or neighbor concerns. The Council should also determine whether it wishes to allow a parade. If so, the Council should determine any restriction to be placed upon the parade and whether council members desire to participate. Attachments: Resolution 89- - Approving Amusement License West Medicine Lake Community Club Letter Resident Letters City Code, Section 1305.01, Subd. 3 Resolution 88-358 Pursuant to due City Council of day of present: call and the City CITY OF PLYMOUTH notice thereof, a meetinq of the of Plymouth, Minnesota, was held on the 19 The following members were The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 89 - APPROVAL OF AMUSEMENT LICENSE WEST MEDICINE LAKE COMMUNITY CLUB WHEREAS, application for an Amusement License has been received from the West Medicine Lake Community Club, 1705 Forestview Lane, in conjunction with the carnival scheduled for July 28 through July 30, 1989 in accordance with Chapter XI, Section 1100 of the City Code; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the Amusement License for West Medicine Lake Community Club be approved for the period from July 28 through July 30 subject to the following conditions: 1. West Medicine Lake Community Club will advise patrons of permissable and prohibited on -street parking locations. 2. The hours for outdoor activities are limited to 5:00-8:30 p.m. Friday; Noon to 8:30 p.m. Saturday; and Noon to 6:00 p.m. Sunday. Indoor activities to be limited to 8:00-11:00 p.m. on Friday; Noon to 11:00 p.m. on Saturday; and Noon to 11:30 p.m. on Sunday. West Medicine Lake Community Club is responsible for ensuring that cleanup, setup, dismantling and associated noise do not occur before or after these hours. 3. West Medicine Lake Community Club is responsible for litter and trash pickup on property and adjacent residential areas during and immediately after the carnival. 4. West Medicine Lake Community Club is responsible for providing sufficient portable sanitary facilities for audience expected. 5. West Medicine Lake Community Club will be responsible for hiring at their expense one off duty Plymouth police officer who will be present continuously between 9:00 p.m. and closing each night of the event and responsible for enforcement of the conditions of this resolution and other applicable ordinances or laws. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and a opte February 13, 1989 West Medicine Lake Comm `:y- 1705 B Forestview Lan 8t Plymouth, MN 55441 I. FEB Frank Broyles U Assistant City Manager CU1 City of Plymouth w; >, X Plymouth, MN 55447? Dear Frank, The West Medicine Lake Community Club has been active in the Plymouth area for over 40 years, in which our organization has actively contributed to our community in a variety of ways. Some examples of our involvement include monetary contributions to the Youth Hockey program, Wayzata Wrestling and senior citizens programs. Perhaps the greatest contributions we make to the community are the intangible ones --a place for friends to gather and share experiences, a place where families are cohesive with sound values and principles. In short, we think of our club as an asset to the community and a wonderful place to be. This year will bring on some changes for us. Faced with ever escalating operating costs and in need of asset improvement, we need to maximize the profit potential of every fund raising event we hold. We also have "new management," a group assigned to improve a not -so -bright financial position in spite of increasing costs. As president of our club, I assure you that we'll do everything in our power to keep our organization active for 40 more years, but we need your help. We've been holding an annual family carnival since the clubs inception. Last year, this event accounted for over one third of our total fund raising income, making it a very important event for us. This vear- wP want to make it even arander by aettim the community more involved with aarade We're planninq on d ea uring y ounce Me Police an epartments, marc ing bands Park _& Recr tion Department and anyone a se may want to represent our fine city of Plymou wa e w o e community to parti.cipa e, providing unorpeople of all ages and backgrounds! G) Obviously, we need your support for the parade, but equally we, need vour help with our carnival--Dermit. We've had to close our y r carniva vendor a significant deposit fee to ensure that they receive satisfactory sales levels due to the abbreviated ride hours. This year graciouslyoffered to waive their fee i we extend our ride hours to close a .m. Frank Broyles -Page Two withh,a clean-up curfew of 11 p.m. These additional two hours will prove e a i conal revenue and equally important, relieve our club of the deposit financial burden. The carnival will be held Friday, Saturday and Sunday, July 28th, 29th and 30th. Frank, we ask that you help us by extending the carnival hours to 10 p.m. We have a clean track record for the past several years, with police security on the premises throughout the entire event. And, I'm. sure you are aware that the city noise ordinance is until 10 P.M. Please help us make this event the best ever. While doing so, you'll also benefit the community by keeping the West Medicine Lake Community Club a pillar in our city, one that stands fulgent for all to enjoy. Best Regards, B Mary Eden Kochevar President MEK/lh cc:Frank Cleave -Area Resident Jay Nelson -Area Resident 1 N"l MAR F r uiiL.... March 1 198 Jay and Joan Nelson 1735 T ores cvie•i Gane Plymouth, mn. 55441 Plymouth City of ,`ices; Frank Boyles, Ass isiCant• Plymouth City Cotin (,i.1 3400 Plymouth Boulevard Plymouth, Mn. 55447 Re: West Merlici.ne lh? ).1ltlrlii;y ^lu?) .S?z:nmer Carnival. Dear Sirs; 9ith great {Ii.ssapiolrii.;nent 77e've real the West t4edicine Lake gin:-i;ii' C .af -_ '"-,;,,:,r , Nq ie;i:ing not only a parade complete with marching 'bands, fire trucks, floats, and the City Council and Mayor in op en cars as vall as greatly extended hours `(3r the anTival su:l ler carnival itself. All of this is pr000sel ?)y an of < iii zation lauding the values of family, home, and community. Tae cannot hel.p '.),.it i)oint out those very same values as they relate to the individuals in the community. We have the right to peace a,id quiet in our own homes an(! to live undisturbed by our neig'li)ors. '7e have discovered that these issues have drawn the imme(liate" r_o:i,lnunity together to resist these irn`ringe+nents on our individual rights as home owners. as August 3, 1083 ihefor-e our annual meeting with the Community Club and "Neighbors" we wrote in the attach.' i."; ;-'.r' 1: 1 { s'.;7 )r- a; it ;iitirl' e Jround had J been define:]. If established noise levels and agreements 2 COU1C1 be maiYltalrlc?:l :fur dispute `. - at rltl E?n?. `T'?le r rll4 issue was maintenance of the levels. To the r.el_ie a•l acent nei;h?aoorhood the parade was dropped fro.n the s s a n(r years ago. Always it brought +lith it ')Q'iti'. CJ .1;13 )rjri:'-`7l)dli;3 1_(li ci th,? -Irea in the rilorrlifit] i,oc,) soorl a ter t?1 e_ activities Of the night 'before. 7e do not know why the parade was dropped except only to assume that someone may have asked why anyone would parade do an a residental street to a audience of unhappy home owners. Paradf? '7F?1rM' Q;1 dpwntOLdtl ;;lai- ytreet8 riot 7 n quiet residential areas. For one quarter of the forty year clue history the we the 1;• l i.r i,` .Ir' i.r'.'::>r':; '•lava witnessed the clu! activities. The laqe not been a part of such a continutity. '"e ?leis of the cluh know that there are ro'-)lems in the neig'horhoorl '-gut they do not understand the problems. The clu'> ?residency is chazlge•l once every year so that year after year, `or. oae quarter of the club's history, we've relayed the sane grounrlwor.'r, as outlined in our August 3,1988 letter. Year after year., for one quarter of the club's history, we ha:l to cl-uh presidents to the neighborhood issue-; anal not the only the past a yr.ee lents hair_ Ui(-( _reasoning 'behind them. Tcr i.he new resident understood that the nine o'clock closing ti qe £or the outside activities ;vas to leave one hour for the grounds to clear for the 11:00pli. curfew we wouldn't he writing this letter. ^or the )a:;-: sr-n7eral_ yriars this arr.angeigear- has worked relatively well and allows the club to comply with the lgpr(l curfew. The 5:3p;a limit on sunday outside activities is to reesta-)l_i h some peace for the neighboor--3 A )F'ri.r d o` ai_rlost 48 continuous hours of neighborhood disruption with hardly a six hour over night break. In the past the hours the city has eSt-a,)Tished along with the cl_u'o's promise not to use outside sound a:nplicatiorl equit-)ment has resulted in a r_el.ai.ivel.y accepta')le arrangement. ^venthough, last year after the 5:91p;n suaday limn` wf-re still gathered outdoors talking in l.ou:l voices. Tf clearl-+ip ,-iere to en:] at 11:011Pm 3 at that ratr- 11:1ve le oc_atr?();,rs 1-: 3:1.7 in the morning. east year, as in years ),is'- ,,1e have ?-)een disturbef? by the early morning arrival and set up of the carnival_ equipment. If the ci.'r_y wend :o allow the clue) i, --'s re,luests the results would hardly ')e anythin<3 ')ut a re••7ersiorn to the sad old days of the early 1980's and before. It would also indicate a serious insensitivity to Cllose :,), r.1'3 lh., iV-' rl?qY C'ar? i7l_i1il. We ask that the city allow the carnival the hours a-0 conditions as eStaallS'le it •,-a,1-!3 '),1'3 ','E' dl$:.) rA,'•: th city to add a sixth and seventh con:lition to the oll .lis;:. 5.) Carnival equipment will 'oe rlc?li_ver_a1 and Set r1 11Qr5.ni normal daytime working hours. 7.) equip_nent will be allowed. It is unfortunate that the club is experiericing financial_ di`fic1jII-ies. -7,()vjeJe?r '.') '')rlr: ;ir11ecstari'Ii,1 ' }l(?,Sr difficulties are the result of chant; itj Ii: is un`ortilnate that the club, is unable co change to match ttia times. Their_ answer to the 1)rohl_L'n ;.s only to enlarge k heir present events and worsen the conditions. If the club were to look outside their normal range of activities for new sources of funds raised in ways, that would not result in hardship to individuals within the community the club may, as it desires, be able to continue f_or another forty years. It :VAY al:3o 1)Q to to so and regain its reputation as organization which can survive without causing harm to its neight)or_s and only benifit to its causes. ^ulgent is not so,iething we need in our bedroom windows. Sincere_ly; i 1 August 3, 1988 1735 Forestview Lane N. Plymouth, Mn. 55441 Plymouth City Offices Frank Boyles, Assistant City manager Plymouth City Council 3400 Plymouth Boulevard Plymouth, Mn. 55447 Re: Medicine Lake Com,nunity Clue; Nleighboorhood Nuisances. Dear Sirs; As requested in Frank Boyles July 25,1988 letter wo aro writing a list of issues prior to our ineetirig wit:. --rank- Boyles, r_ankBoyles, Dick Carlquist, and representatives of the Community Club. Let past documentation recall the history of the level of disturbances in the neighborhood. As has been noted before the situation has much improved in recent years. However, our street cannot yet be classified as a quiet suburban area. The issues in slightly different terminologies are as follows. 1. NOT_SF FROM INTERIOR CLUB ACTIVITII'S: Interior club act ivM17e' should ont be a'u'di1le within our homes. We have been instructed to call our co".121aints directly into the club at the time of distur:•3ance. RESULT: Compared to years ago noise entering our homes has Hoy%?,:v(r, as recently as last week telephone i') havf.? still been necessary. Noise reduction resulting from specific calla stilt s4 e.ns li•nit*1 although the frequency of the calls is reduced. It would s etevi that after these many years club administrators should know sound levels. (Established, if in no othe way, by the many evenings we did not call.) 2 2.NOISE FROM OUTDOOR CLUB ACTIVITIES: Disturbing noise fromoutdooractivitiesisgnnnratedanyoneof (3) ways. 1.) Outdoor gatherings. 2.) Parking lot noise; comming, going, horn honking, speeding cars, and loud talking or yelling, often 1 -ate at night. 3.) Unauthorizerl use of club grounds' this often takes the form of unauthorized use of grounds and equipment but also includes cars meeting in the parking lotlateintheevenings. RESULT: Organized outdoor gatherings no longer use sound amplification equipment, except for Jim Lupient picnics. (No provisions al)c)ui: sou,id amplification were mentioned in the the amusement license for this years carnival.) Thi; and the smaller number of outdoor activties this year has resulted in a quieter environment. We would still request that thesedr7i, ivii tNti tm,- t.,yt:, i.oii Suldays. Parking lot noise at closing remains a difficult problem. Given that as promised, announcements are still being made about noise before closing; perhaps the visible presence of the off duty police guard outside the door at closing time would be of somehel,,). As for unauthorized uses of the grounds it might be ac]vi3ar 'r_he r-;_,1 , 1Y) 12to >atrol the grounds at offhours, perhaps when they are returning home from eveningevents. Can we have the street posted as a crimewatch area? 3.) THE CLUB SHOULD BE CAPABLE __OF POLICING ITS OWN ACTIVITIES: Policing of club's activities by the clubs administration is the key to the issue and the point at which the club has been weakest in its abilities and or efforts. For instance, eventhough the Sunday carnival outdoor activities were to end at 6:OOPM people were still gathered outdoors at the picnic area after 10:30PM, four and one half hours later. RESULT: Everyone will agree that if the club recieved no complaints and if there were no need to complain that we'd all be much happier. As silly or obvious as the statement may sound the groundwork for resolution is in place. Acceptable nighttime sound levels have been set to the functioning satisfaction of the club and neighbors. Day time outdoor use of the club grounds must be allowed but abuse of the neighborhood with sound, tresspass, and over parking the facility is not acceptable. Acceptable noise levels at the time of patron departure can also be policed and has been policed by the club. In most instances standards have been set that all can live with. Now it is the club's obligation and duty to maintain these standar(is. 4.) SCHEDULE OF ACTIVITIES: Schedules of activities have Seen sent to the Nelsons and Cleaves. RESULT: These lists have been helpful for us to plan our social activities. It is still irritating to be forced to plan our activities arround the clubs agenda. To be able to count on sundays being free of events would make the'lists unnecessary and would remove the irritation of adjusting to the schedule of the club. As stated in earlier correspondence to the city, and unfortunately recently forgotten, we would like to be notified of all City meetings concerning the Club. We can then decide ourselves if the issues warrant our presence at those public meetings. As stated earlier the ground work for resolution of these problems has already been laid. If the club can find ways to police its own activities to levels that have been established to date there would be no need for those on either side of this issue to suffer greatly. We wish to thank the City Staff and the City Council for their patience, interest, and understanding concerning theseissues. Sincerely; ti L' 3 7(4N JfN h?N/3j4Y7 a2 J 0 0- ctctwk C A 4)1 n f C&&. t we rn [Nnu & e 04 kAl J v c, orae. a, Ll sores %ate , PQ,2r vc. b•wv s Pt) a Th L d¢ers we cel CP°°'v"' o `Ff autdrasr qn.nwa e k ,sum D unu[d„F,ke, p, yracaezne, 40 ., J I I fF, Mffir ns if vGe , gnat eo{r IA ofhvn s-c u eueti u%ouq 19e Pz ProdifLcirheschakCtrqe P ies CaSflt1 , we ue a.v IroYt . fie Frank Cleave 1730 Forestview Lane Plymouth, r2NI 55411.1 Feb. 25, 1989 Mr. Frank Boyles Assistant City Manager City of Plymouth Plymouth, Il1 55L47 Dear Mr. Boyles: I am -writing this letter in response to Mary Ellen Kochevar's request that the city vote to extend the hours of the 4est Medicine Lake Community Club's annual carnival. As I have stated for many years, if the Club did a better job of policing its rental activities during the other 51 weeks of the year, we would be more than i%alling to tolerate any inconveniences or disturbances that the three-day carnival might present. However, when some rentals make sleep impossible until 1:30 a.m. or later, it is very difficult to agree to anythin^ that, subjects us to even more frustration. During the past few years, the Club has indeed made some worthy efforts to help alleviate some of the or. -going problems. ,:till, there are far too many times when rentals cause unnecessary disturbances that could easily be avoided. Usually it's a simple matter of the Club not exercisinf: enough control over the neonle they, rent to. e very seldom have problems with club functions. In fact, I would -estimate that 90 percent of our complaints stem from Club rentals. Unfortunately, the Club building is used much more as a rental hall/bar than it is for cor-unity oriented activities. As far as the carnival itself is concerned, I must disagree that the Club has a clean track record for the past several years." Oddly enough, the carnival itself posed absolutely no problems for us last year. However, before and after the event there were some annoying disturbances that were totally unnecessary. First, most of the rides were delivered to the grounds between 12 to 1:30 a.m. on a work night. The ensuing noise was so loud that I think if you'll check your records you'll find that the Havaceks on the corner of Forestview and 18th Ave. called the city to complain. more) Secondly, the clean -un crew. on Sunday night was exceedingly noisy. Poly mother was visiting from out of town that weekend, and I can remember that she ia= amazed at how peaceful the carnival was. Unfortunately, she was also amaze^ at ho,,, long it took us all to get to sleep Sunday nilrht because of all the noise. I believe that the Havaceks also had some problems with some of the people who operate the rides that night. Both of these instances were totally avoidable and had absolutely nothing to do -ith the Club beim able to operate a profitable carnival. Simple comi:on sense, courtesy and adequate supervision would have prevented. both. Once the Club demonstrates that it can adequately supervise its activities, we ud.11 more than Madly drop any and all objections we may have regarding any Club function. Until that time, however, i -e must regretfully oppose any extension of the carnival hours. 3ircerely, Frank Cleave March 15, 1989 West Medicine Lake Community Club 1705 B Forestview Lane North Plymouth, MN 55441 Jim Willis City Manager City of Plymouth Plymouth, MN 55447 Dear Jim, Thank you for your time and concern regarding our annual carnival fundraiser. We want to make this year's event extra special by having a parade, and are formally submitting our request. Specifically, the parade will be held on Saturday, July 29th at 11 a.m. We would like the entire community to get involved, featuring Plymouth City council Members, The Mayor, Police and Fire Departments and anyone else who may want to join the festiv- ities. We're "officially" extending an invitation for your participation at this time. The proposed parade route is starting at The Vision of Glory Church on 26th Street proceeding to Medicine Lake Boulevard, turning South on Medicine Lake Boulevard to 18th, proceeding one block right on 18th to Forestview Lane, finishing left to the Club. Jim, we need your help and support in making this event the best ever. I'm looking forward to discussing this and any other concerns you may have at the Council meeting on March 20. Best Regards,, Judy Ca lson Vice President JLC/lh cc: Mary Ellen Kochevar J MAR 1 F 1989 Cf Y C4. V. V, C' amwft..i - ' . ' AJI 1 ri I lk CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 15, 1989 TO: Mayor and City Council FROM: James G. Willis, City Manager SUBJECT APPROVAL OF 1989-1991 LABOR A R EMENT BETWEEN THE CITY OF PLYMOUTH AND LAW ENFORCEMENT LABOR SERVICES, LOCAL 18, REPRESENTING POLICE OFFICERS 1. ACTION REQUESTED: Adoption of the attached resolution authorizing execution of the 1989-1991 Labor Agreement between the City of Plymouth and Law Enforcement Labor Services, Inc., Local 18, representing Plymouth Police Officers. 2. BACKGROUND: Since July we have been negotiating with Plymouth Police Officers to reach an agreement on 1989 wages and conditions .of employment. In November it became apparent that no progress was being made in our negotiation efforts. As a result, the union requested that the Bureau of Mediation Services initiate mediation to determine if progress could be made. Over the last two months we have met three times with the assistance of a mediator. The primary issue blocking progress had been police officer inclusion in the disability policy which now applies to all other city employees. With some modifications to the disability policy, we were able to reach an agreement on this issue. Following that, other issues became resolvable. A brief overview of the three-year contract is shown on the attached sheet entitled Final Position v.s. Contract Proposal - 1989-1991 Labor Agreement. As can be seen, wages for 1989 and 1990 have been increased between 3% and 5%, depending upon the police officer or investigator's step. In 1991 wages will be reopened for negotiation. A 16 -year step has been added which may be achieved by an officer with 16 years of service following the receipt of a satisfactory or better performance evaluation. The officer must receive a satisfactory or better evaluation every year to remain eligible to this increase. Clothing allowance has been increased by $25 for each of the first two years of the contract and by $20 for the last year. Insurance has been increased by $20 in 1989 and $20 in 1990. The insurance contribution r- APPROVAL OF 1989-1991 LABOR AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND LAW ENFORCEMENT LABOR SERVICES, LOCAL 18, REPRESENTING POLICE OFFICERS March 15, 1989 Page 2 issue will be reopened in 1990 if hospital, medical, surgical and dental premiums increase more than S50 per month. In 1991 insurance is also reopened. I believe that the agreement reached is an equitable one to both parties and provides for labor stability over the next two years. 3. RECOMENDATION: I recommend that the City Council adopt the attached resolution authorizing execution of the 1989-1991 labor agreement between the City of Plymouth and Law Enforcement Labor Services, Inc., Local 18, representing Plymouth Police Officers. A copy of the agreement is available in my office for review. 0W:kec attachment CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: — The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 89 - APPROVING AND AUTHORIZING EXECUTION OF A 1989-1991 LABOR AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND LAW ENFORCEMENT LABOR SERVICES, INC. LOCAL 18, REPRESENTING PLYMOUTH POLICE OFFICERS WHEREAS, the City Manager initiated negotiations with Law Enforcement Labor Services, Inc., Local 18, representing Plymouth Police Officers in July of 1988 for wages and conditions of employment for 1989, 1990 and 1991; and WHEREAS, the City Manager has advised the City Council in a report dated March 15, 1989, that agreement has been reached with respect to wages and conditions of employment. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does, approve the revisions to wages and conditions of employment as set forth in the manager's report dated March 15, 1989; and FURTHER, does hereby authorize the Mayor and City Manager on behalf of the City to execute and administer the agreement. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. FINAL POSITION V.S. CONTRACT PROPOSAL 1989 - 1991 LABOR AGREEMENT 1. WAGES UNION PROPOSAL: 5% across the board for 1989 and 1990. FINAL POSITION: Police Officer Investigator Police Officer Investigator 3/15/89 1990 A B C D 2297 2429 2556 2776 2940 2984 3.0% 3.0% 3.0% 5% 1991 E F G H 1989 3198 3170 3234 3332 5% 5% 3.7% Start 6 Mo. 1 Yr. 2 Yrs. 3 Yrs. 4 Yrs. 8 Yrs. 12 Yrs. A B C D E F G H 2230 2358 2482 2644 2752 2889 2991 3084 2854 2897 3019 3119 3213 3.0% 3.0% 3.0% 4.4% 3.9% 4.3% 3.5% 3.5% 1990 A B C D 2297 2429 2556 2776 2940 2984 3.0% 3.0% 3.0% 5% 1991 E F G H 2890 3033 3102 3198 3170 3234 3332 5% 5% 3.7% 3.7% Reopen for negotiations. UNION PROPOSAL: Add 16 year step. FINAL POSITION: 16 year step added at +$50 over "H Step" for each year. 1989 Police Officer 3134 Investigator 3263 1990 Police Officer 3248 Investigator 3382 FINAL POSITION V.S. CONTRACT PROPOSAL 1989 - 1991 LABOR AGREEMENT Page 2 2. HOLIDAY PAY UNION PROPOSAL: Pay overtime for any hours worked during City's 10 legal holidays. FINAL POSITION: Overtime paid only for duly 4, Thanksgiving, Christmas and New Years (status quo). 3. TIME OWED THE CITY UNION PROPOSAL: Reduce time owed the City from 46 to 36 hours. FINAL POSITION: Time owed the City reduced to 44 hours. 4. CLOTHING ALLOWANCE UNION PROPOSAL: Increase clothing allowance as follows: 1989 - $400 1990 - $425 1991 - $450 FINAL POSITION: Clothing allowance increased to: 1989 - $400 1990 - $425 1991 - $440 5. INSURANCE UNION PROPOSAL: Pay 100% of the health and dental insurance premiums. FINAL POSITION: Increase total City contribution from $195 in 1988 to $215 in 1989, $235 in 1990 (with reopener if premium increases more than 50) and 1991 - reopen. UNION PROPOSAL: Provide retiree insurance coverage at City cost. FINAL POSITION: No City contribution. 6. DISABILITY UNION PROPOSAL: Eliminate 90 day career cap or return to 1 day per month accrual to 100 days accrual, then 1/2 day per month. Employees to receive cash equivalent of 50% of accrued sick leave upon termination. FINAL POSITION: Police officers and investigators now included in general city employee short-term, mid-term, long-term program with modifications. FINAL POSITION V.S. CONTRACT PROPOSAL 1989 - 1991 LABOR AGREEMENT Page 3 7. INJURY ON DUTY UNION PROPOSAL: Eliminate 10 day waiting period for benefits. FINAL POSITION: Status quo, 10 day period remains. 8. EMERGENCY LEAVE UNION PROPOSAL: Do not deduct emergency leave from disability balance. FINAL POSITION: Emergency leave not reduced from disability balance but limited to 3 days maximum per year per person. 9. LIGHT DUTY UNION PROPOSAL: Provide light duty pay to police officers. FINAL POSITION: Evaluate on a case by case basis at management discretion. 10. RENEGOTIATION NOTIFICATION UNION PROPOSAL: Delete time limit for notification. FINAL POSITION: As proposed. 11. SINGLE APPEALS PROCESS MANAGEMENT PROPOSAL: Employee may either elect veteran's preference hearing or arbitration but not both. FINAL POSITION: As proposed. 12. OVERTIME MANAGEMENT PROPOSAL: Employees working 10 hour days do not receive two hours overtime each day. Overtime paid only for hours over 8 for employees on 6-3 schedule and for hours over 10 for employees working four 10 hour days each week. FINAL POSITION: As proposed. PLYkAOUT H, 3400 PLYMOUTH BLVD.. PLYMOUTH. MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: March 10, 1989 TO: dames G. Willis, City Manager FROM: Sharon Reisinger, License Clerk SUBJECT GARBAGE HAULER LICENSE APPLICATIONS The City of Plymouth is in receipt of 15 garbage hauler license renewal applications. Appropriate fees, insurance, and bonds have been received from each business. We have on file for each hauler the plan for separate collection of yard waste as required by the City Code. Each plan has been reviewed and approved by Recycling Coordinator Dick Pouliot. We received one complaint on February 10, 1989 that refuse was falling from the back of a Dave's Sanitation vehicle on Highway 101. The company was notified of this complaint, and no further incidents have been reported. Attached is a resolution approving the license applications for Council consideration. Att. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 . The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 89 - APPROVING 1989-90 GARBAGE HAULER LICENSE APPLICATIONS WHEREAS, applications for Garbage Hauler Licenses have been received from: Baldy Sanitation, Inc. Block Sanitation Inc. Browning-Ferris Ind. of MN 5906 Henry Street 6741 79th Ave. N. P.O. Box 1440 Maple Plain, 55359 Brooklyn Park, 55445 Minneapolis, 55440 Cleanway Sanitation P.O. Box 220 Long Lake, 55356 Gallagher's Service 1691 91st Ave. N.E. Blaine, 55434 Metro Refuse, Inc. 8168 W. 125th Ave. Savage, 55378 Waste Management 10050 Naples St. N.E. Blaine, 55434 Dave's Sanitation 4072 Hamel Road Hamel, 55340 G.D. LaPlant Sanitation P.O. Box 334 Buffalo, 55313 Randy's Sanitation Route 3, Box 342 Delano, 55328 Waste Technology 410 11th Ave. S. Hopkins, 55343 Haugen Haulers Route 2, Box 10613 Buffalo, 55313 Hilger Transfer 8550 Zachary Lane Maple Grove, 55369 Scherer Sanitation P.O. Box 272 Delano, 55328 Woodlake Sanitary Service 4000 Hamel Road Hamel, 55340 NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that Garbage Hauler Licenses be approved for the above-named applicants for a one-year period ending March 31, 1990. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. 7N# MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: Friday, March 17, 1989 for the City Council meeting March 20, 1989 TO: James G. Willis, City Manager FROM: Dale E. Hahn, Finance Director SUBJECT: Disbursements I hereby recommend for payment the attached listing of disbursements for the following funds: First Bank - Plymouth Office General Fund $ 783,194.76 Construction Fund $ 599,398.96 Utilities Fund $ 210,133.81 Metro Bank - Plymouth Office Housing & Redevelopment Authority $ 10,176.04 GRAND TOTAL FOR ALL FUNDS $ 1,602,903.57 Above totals are for the period ending February 28, 1989. 9. W-1-0-9 I HEREBY APPROVE THE ATTACHED LISTING OF DISBURSEMEN'T'S AND RECOMMEND SAME FOR PAYMENT. G. Willis CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of City Council of the City of Plymouth, Minnesota was held on the day of , 1989. The following members were present:_ The following members were absent: _ its adoption: the introduced the following Resolution and moved RESOLUTION NO. 89 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING FEBRUARY 28, 1989 WHEREAS, A list of disbursements for the period ending Feb. 28, 1989 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYNAUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: First Bank - Plymouth Office General Fund $ 783,194.76 Construction Fund $ 599,398.96 Utilities Fund $ 210,133.81 Metro Bank - Plymouth Office Housing & Redevelopment Authority $ 10,176.04 GRAND TOTAL FOR ALL FUNDS $ 1,602,903.57 The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. anemmn m.mo'''''e m.nmso.-rvn e.n n ao o-,namx-ol rnam^max o rvnam o rvrv^.rv .'rvnn..-lnnnln n.. a aaac av ea a mnam:n mso nnmm mso-nne n in n :n o lommm io a io iounrn jI i I I w I I P I j Mf I i I F I k II t I I P ZZ _ = W W 01'• H i I j I m <wz_< LUI ac im Y O NOCE Y 0 z {JI < F zl i 4 W Yi u It 04 W W z'. z z 1- Y Y, Y F I IzM :I« < z z z W I I c W Ui f9 m, m f z Yj N N rA Q W.; a 1- w M04WMM W W! 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A <' d_ o a a i oT ; ¢•n ma v Q C O n •n N Jf 1 I[1 71 N i0 W T nn nmmm 0 nmolmumu an n I i L I W kj i k I t I I I I 00 co O coW LL < JIoa o 1 I D IL W Z I I 2 j o m W 3 H I Ir I W I D M I i Yiu r i W ion N N i j I O: 2 w of 1-- ao 1- in E M S f wl.-% I- SIN u f- i I Q W kA I.- i< 0, - 0,y M }WIO j CLu LL QouO) ZP.- i N i O 10 I2iNN D ti Y w Y u IYj I i W x j zlu cs i I Ijtw E9 j If i I LUO_' IYEI I u E I Z I u M I In Ia iw i ... ... O r N n d p n m 1 O _..... C• ' .; v n.. rv I n h n ai ') y a a d i d d d V d O Q N N m m b b N i a e e II i I I A t j i f E- Z i I E o I Ic to E i V E- Wlla Ix U iI 1 E j i j i U x o oc i a e e lz0 0 z la c t IQ Ix2 C, Ix ED C4 0 m 4. u C; En r m U i ELI x u MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 15, 1989, for Council Meeting of March 20 TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT: 1989 TREE AND STUMP REMOVAL BID 1. ACTION REQUESTED: The attached resolution awards the 1989 Public Tree and Stump Removal Bid to Coolen Bros. Tree Service in the amount of $16,740. 2. BACK Each year the City Forester is responsible for marking and the subsequent removal of diseased trees on publicly owned lands. In accordance with City Council policies, the City Forester has solicited bids for this contract work. On March 1, bids from two contractors were opened. The bids submitted were as follows: Coolen Bros. Tree Service, $16,740 Pioneer Tree Service, $34,810 This work is based on a per tree basis for both removal and stump grinding. This bid is based on an estimate of the removal of 480 trees and the grinding of 2,000 inches of stump. Actual payment is based on trees that are removed and stumps that are ground. 3, REOCK4E DATIONS AND CCNCLUSIONS: For the past five years, the Coolen Bros. Tree Service has executed a diseased tree removal program satisfactorily for the City of Plymouth. Therefore, I recommend the City Council award the 1989 Diseased Tree and Stump Removal contract to Coolen Bros. Tree Service in the amount of $16,740. Eric J. Blank, Director Parks and Recreation EJB/np Attachments CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: The following members were absent: TCXX its adoption: TCTCTC I introduced the following Resolution and moved RESOLUTION NO. 89 - Awarding of Bid for 1989 Diseased Tree & Stump Removal from City owned lands WHEREAS, the Forestry Department will act on the 1989 Diseased tree and stump removal from City owned lands: AND, WHEREAS, In accordance with City ordinances, bid specifications were prepared and distributed and bid proposals received and opened on March 1, 1989 AND, WHEREAS, the following bids were received: Bidder Amount A Top Notch Tree Service No bid Coolen Bros. Tree Service $16,740.00 Pioneer Tree Service $34,810.00 Asplundh Tree Experts No bid AND WHEREAS, the bid of Coolen Bros. Tree Service is in conformance with City specifications for tree and stump removal and Coolen Bros. Tree Service is therefore declared lowest responsible bidder. NOW, THEREFORE, BE IT HERE BY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH MINNESOTA, that it should and hereby does accept the proposal of Coolen Bros. Tree Service in the amount of $16,740.00 further, that funds for this proposal are authorized from account No. 206-206-810.25-001. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: , The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. X7YX TC TCX DATE OF OPENING March 1, 1989 TIME OF OPENING 9:00 a.m. BID QUOTATION 1989 Public Tree and Stump Removal CONTRACT NAME OF BIDDING CONTACT PERSON BID BOND AMT. AMOUNT OF BID (LIST SECTI J_UMBER CO. & ADDRESS TELE. NO. TYPE BIDS IF APPROPRIATE) 1. A Top Notch Tree Dave Nordsgaard No Bid Service 588-6770 3221 Scott Ave. No. Golden Valley, MN 55422 2. Coolen Bros. Tree Joe Coolen Cashier check Sec. A 15,740.00 Service 1-682-4439 837.00 Sec. B 1,000.00 RR 1 Box 149A Buffalo, MN 55313 Total 16,740.00 3. Pioneer Tree Service Vern Peterson Cash Sec. A 32,530.00 17425 Co. Rd. 47 559-2317 1,752.00 Sec. B. 2,280.00 Plymouth, MN 55446 Total 34,810.00 4. Asplundh Tree Experts Keith Erickson No Bid 5112 Prescott Dr. 933-2300 Minnetonka, Mn 55345 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM : Fred G. Moore, Director of Public Works SUBJECT: AWARD OF BID 16 FOOT ROTARY MOWER ACTION REQUESTED: Adoption of the attached resolution awarding a contract to MTI, Inc. for the purchase of a 16 foot Toro Rotary Mower. BACKGROUND: The 1989 Budget provides $39,000 for the replacement of the existing large tractor/mower used for maintenance of the community playfields and the other large grass open areas within other parks or City property. Bids have been received and a tabulation of those bids is shown in the attached resolution. Two of the bidders, North Star Turf and Reinders Brothers, Inc., failed to supply a bid bond as required by State Statutes. The bid of North Star Turf also did not meet the minimum specifications as detailed in the attached memorandum for Mark Peterson. Of the two remaining bids, MTI, Inc. is the lowest responsible bidder bidding a Toro 580-D 16 Foot Rotary Mower. The mower bid meets the specifications and requirements. The low bid is less than one percent above the project purchase price as contained within the Central Equipment Budget Allocation. RECOMMENDATIONS AND CONCLUSIONS adopt the attached resolution. Fred G. Moore, P.E. FGM:kh attachments: Resolution Memorandum It is recommended that the City Council CITY OF PLYMOUTH Pursuant to due call and notice thereof, a the City of Plymouth, Minnesota was held on the 1989. The following members were present: _ The following members were absent: XX)C adoption: meeting of the City Council of day of , XXX introduced the following Resolution and moved its RESOLUTION NO. 89 - RESOLUTION AWARDING BID 16 FOOT ROTARY MOWER WHEREAS, the City Council has authorized the receipt of bids for the purchase of a 16 foot rotary mower for the City of Plymouth; and WHEREAS, said equipment is required to adequately provide City services; and WHEREAS, in accordance with State Statue, bid specifications were prepared and distributed and bid proposals received and opened on March 14, 1989; and WHEREAS, the following bids were received: COMPANY TOTAL BID MTI Distributing w/trade $39,316 Midwest Turf and Irrigation w/trade 44,500 Reinders Brothers, Inc. w/trade 46,950 North Star Turf w/trade 34,890 WHEREAS, the proposals of Reinders Brothers, Inc. and North Star Turf were nonresponsive bids since they did not provide bid bonds, nor did North Star Turf meet the minimum specifications. WHEREAS, the bid of MTI, Inc. is in conformance with the City's specifications for this equipment and it is recommended that it be accepted. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The bid of MTI, Inc. is declared the lowest responsible bidder. 2. That the City hereby accepts the bid in the amount of $39,316 and funds for this purchase are authorized from the Central Equipment Fund 602-602). The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. XX' X XXX I rxx MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 TO: Fred G. Moore, Director of Public Works FROM: M S. Peterson Su erintendent of Parks SUBJECT: RECOMMENDATION FOR PURCHASE OF ONE (1) 16 FOOT ROTARY MOWER On March 14, 1989, at 10:15 bids were received and opened for a replacement rotary mower. Bids were received from the following vendors. VENDOR TOTAL W/TRADE MTI Distributing $39,316 Midwest Turf and Irrigation 44,500 Reinders Brothers, Inc. 46,950 North Star Turf 34,890 Although North Star Turf, Inc. was low at $34,890 they, as well as Reinders Brothers, Inc., did not provide a bid bond as per specifications. As a result, they were ineligible to bid. Most importantly, North Star Turf did not meet specifications. The areas where they did not meet specifications were too numerous to mention, however, I will touch on some of the more important areas: 1. Uncut trimming radius of 18 inches left or right. The Jacobson leaves a six foot uncut circle. This results in sending a 72 inch riding mower along the route in addition to a trimmer. The Toro 580-D trims with 18 inches or less right or left, which could conceivably reduce or eliminate having to send another operator and machine along. This could free up the additional machine and operator for other duties. 2. Braking: The configuration of the Jacobson with the decks up causes the machine to become front heavy, causing the rear tires to lift off the road during quicker stops. This can result in a dangerous situation as the rear wheels are for steering. It is imperative that the machine be road worthy due to the size of our park system. These units are not trailerable. The Toro 580-D has been designed to transfer the weight evenly while transporting together with braking system, resulting in a smooth deceleration with no lift off. SUBJECT: RECOMMENDATION FOR PURCHASE OF ONE (1) 16 FOOT ROTARY MOWER March 16, 1989 Page Two 3. Transmission: The HR -15 has a manual transmission vs, a hydrostatic transmission on the Toro 580-D. During an eight hour day it becomes cumbersome to constantly shift while mowing. With the hydrostatic transmission foot operated mode it frees up the operator for a more productive day. 4. Cutting width: The HR -15 has a maximum cut at 15 foot vs 16 foot the Toro 580-D. Time is money and every additional foot of cut adds up overtime and can result in a cost savings. As an added note the sight visibility of the HR -15 during transportation is also questionable. With the decks up the operator's field of vision is partially obstructed which in terms of safety could have disastrous effects. The Toro 580-D has decks that retract back out of the view of the operator providing a safer road worthiness of the machine. I would recommend that we purchase the Toro 580-D as per specifications for $39,316. If you have any further questions, please contact me. MSP:kh cc: Jim Kolstad, Public Works Superintendent Eric Blank, Director of Parks and Recreation James G. Willis, City Manger N 7 S MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS PLYMOUTH CREEK PARK PARKING LOT CITY PROJECT NO. 910 ACTION REQUESTED: It is recommended that the City Council adopt the attached resolution approving the plans and specifications and authorizing the receipt of bids for the expansion of the existing parking lot at the Plymouth Creek Park. BACKGROUND: In January the City Council received the Preliminary Engineering Report and authorized the preparation of the plans and specifications for the expansion of the existing parking lot at the Plymouth Creek Park. Bonestroo, Rosene, Anderlik and Associates, Inc., the consulting engineer for the project, has completed the plans and specifications and the project is ready for advertisement for bids. An additional 93 parking spaces will be provided. RECOMMENDATIONS AND CONCLUSIONS: It is recommended that the City Council approve the plans and specifications and authorize the advertisement for bids. Bids would be received on April 11, 1989. Fred G. Moore, P.E. FGM:kh attachment: Resolution CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1989. The following members were present: , The following members were absent: illi its adoption 0 YAC l C C introduced the following Resolution and moved RESOLUTION NO. 89 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PLYMOUTH CREEK PARK PARKING LOT IMPROVEMENTS CITY PROJECT NO. 910 WHEREAS, pursuant to a resolution passed by the Council on January 23, 1989, the City's Consulting Engineer, Bonestroo, Rosene, Anderlik and Associates, Inc., has prepared plans and specifications for the parking lot improvements at Plymouth Creek Park and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published once, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on April 11, 1989 at which time they will be publicly opened in the Council Chambers of the Plymouth City Center Building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Manager and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. k MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: REVISIONS TO EROSION AND SILTATION CONTROL POLICY ACTION REQUESTED: Adopt the attached resolution amending the existing policy relating to erosion and siltation. BACKGROUND: In July, 1988, the City Council received a recommendation from the City Engineer on proposed changes to the Erosion and Siltation Control Policy. These recommendations were a result of City Council direction for amendments to the policy in order that developers would be more proactive in policing their own problem areas and not rely on City staff to notify them of work required. Attached is a copy of the proposed revised policy. The basic change is that the developer will be given a 48 hour telephone notice the first time when unsatisfactory conditions exist within a development during a construction season. Any problems thereafter during the same construction season, the City will not notify the developer but will contact their street cleaning contractor to have the condition corrected. Each time the City is required to call the street cleaning contractor, $100 will be deducted from the Financial Guarantee for nonperformance of the developer's obligation. The attached policy is in legislative format indicating the additions and deletions from the existing policy. The revisions were presented to the Plymouth Development Council at their August 24, 1988, meeting. The Development Council received the policy and stated they would get back to the City and respond to the proposed changes by their next meeting. The next meeting of the Development Council was not held until February 23, 1989. The policy was again reviewed by City staff and it was stated that it would be presented to the City Council for action at their March 20, meeting. The Development Council did not provide any requested changes to the proposed policy. RECOMMENDATIONS AND CONCLUSIONS: It is recommended that the City Council adopt the attached resolution amending the current Erosion and Siltation Control Policy. Fred G. Moore, P.E. FGM:kh attachmen,s: Resolution Proposed Erosion and Siltation Control Policy y CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1989. The following members were present: The following members were absent: XXX its adoption: XX7t q XXX introduced the following Resolution and moved RESOLUTION NO. 89 - AMENDING POLICY RELATING TO EROSION AND SILTATION CONTROL WHEREAS, the City by Resolution No. 81-276 on April 27, 1981, adopted a policy concerning responsibility and control of erosion and siltation; and WHEREAS, it is necessary to clarify and revise that policy; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should and hereby does revise the "Erosion and Siltation Control Policy" by adding and deleting as shown in legislative format in the draft policy as presented in the report from the Director of Public Works dated March 16, 1989. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. XXX X)!X XXX EROSION AND SILTATION CONTROL POLICY DRAFT Resolution No. 84-760 October 23, 1984 (Supersedes Res. No. 77-163, March 28, 1977; Res. No. 81-276, April 27, 1981) 1. Findings and Declaration of Policy The City Council finds that erosion continues to be a serious problem and that rapid changes in land use from agricultural and rural to non-agricul- tural and urbanizing uses, construction of housing, industrial -commercial development, streets, highways, recreation areas, schools, public utilities and facilities, and other land -disturbing activities have accelerated the process of soil erosion and sediment deposition. The control and manage- ment of surface runoff and erosion and sedimentation benefits both the developer and the public. 2. Erosion and Sediment Control Plan For the purpose of alleviating harmful or damaging effects of on-site erosion and siltation on neighboring downhill or downstream lands and waters in the City of Plymouth and adjacent communities during and after development adequate controls of erosion and sedimentation of both a temporary and permanent nature shall be provided by the developer during all phases of land -disturbing activities. Plans and specifications for such controls shall be submitted to and approved by the City Engineer. Said plans and specifications will be a part of the development contract or grading permit and compliance will be assured by the cl velopmer}t-cl financial guarantee. No development shall be permitted until said plan is approved by the City Engineer. 3. Required Control Measures The following control measures are required for an erosion and sediment control plan: a. The plan shall be suited to the topography and soils so as to create the least erosion potential. b. The land shall be developed in increments of workable size on which ade- quate controls of erosion and siltation can be provided and maintained during the construction period. Operation shall be staged so that the area being developed is not exposed for long periods of time without stabilization. c. Temporary vegetation and/or mulching shall be used to protect the areas exposed during the development. No area shall be left denuded for a period longer than 5 days on critical erosion areas from initial grading Such period may be extended if satisfactory coatr.,i •iiodsores are estab- lished and remain in place. This determination will be made by the City Engineer. D[:F.FT C d. Sediment basins (debris basins, desilting basins, or silt traps) shall be installed and maintained to remove sediment from runoff waters from the land undergoing development. Storm sewer inlets shall be provided with debris guards and microsilt basins to trap sediment and avoid pos- sible damage from blockage. The silt shall be removed when necessary. e. Permanent vegetation and structures shall be installed within 30 days after completion of initial grading. f. If the control measures required by items 3.a, 3.b, 3.c, 3.d and 3.e are not installed or maintained by the developer, no additional build- ing permits will be issued within the development until the necessary measures are placed in control. g. Erosion control practices shall follow the design criteria as shown in U.S. Department of Agriculture Soil Conservation Services Urban Runoff, Erosion and Sediment Control Handbooks. 4. Financial Guarantee Before any grading is started on any site, all control measures as shown on the plan shall be installed. A $2,000 per acre financial guarantee shall be provided to the City to insure compliance during construction. $19000 of this amount shall be by cash deposit. The remaining amount shall be by an exclusive letter of credit providing for withdrawal of the funds by the City within one work day. This financial guarantee will not be returned until all the disturbed area has permanent vegetation re-established and in subdivisions the $1,000 cash will be retained until after all building construction is completed. The City will use the guarantee for the penalty included in Item 5a and if any invoice for work performed by the City is not paid within 30 days. 5. Enforcement Measures a. Developers will be given a 48 hour telephone notice the first time when an unsatisfactory condition exists that is determined to be a developer's responsibility. If there are any future problems the same construction season, the City will immediately contact the street cleaning contractor. If an unsatisfactory condition still persists for an additional 24 hours, After-said-48-bee-r-Retlee; the city will proceed to do the work and invoice the developer. In addition to the actual cost incurred by the City, the developer will be charged an additional 100% as a penalty for not having adequate erosion control. If a timely payment is not received, the City will proceed to draw on the financial guarantee. During the same construction season, and for each time the City is required to call the street cleaning contractor, 100 will be deducted from the financial guarantee for non-performance of the developer's obligations. b. Builders will be given a notice at the time of building permit issuance that erosion control on the lot being built upon, and street cleanup of any and all materials originating from the lot being built upon, are their responsibility. No inspections will be approved if the street is not clean and erosion control in place. 19--t, -evept-44)e-4lty-3-s- roqui-red--to--elean--Vi twee ,--tbe--btA4eie-r--wi-1-1-- be- ++I-lam-and-Veyment r-ecaI-vod-p•r-i-o-r- -to- -&r -ft n-Ote-r flits pectri-mr- or- vccuperrcy -pen%-tom 9a- 6. Street Cleaning Included within requirement of adjacent to the the Development Contract or grading permit shall be the a contract for street cleaning within and immediately development. IM DATE: TO: FROM.- SUBJECT ROM: SUBJECT 1. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO March 15, 1989 James G. Willis, City Manager '' Frank Boyles, Assistant City ManagSr\ EXECUTION OF NORTHWEST HENNEPIN HUMA SERVICES COUNCIL JOINT POWERS AGREEMENT ACTION REQUESTED: Approval of Northwest Hennepin Human Services Council Joint Powers Agreement through adoption of the attached resolution. 2. BACKGROUND: In checking their files, representatives of the Northwest Hennepin Human Services Council found that an error had been made with respect to Plymouth's participation in the Northwest Hennepin Human Services Council. In 1984, the City first elected to participate in, and contribute to, the Northwest Hennepin Human Services Planning Council. Since this body is created through a Joint Powers Agreement, the City Council should have adopted a resolution authorizing the execution of the Joint Powers Agreement in 1984. For one reason or another, this never took place. All member cities have now executed a revised Joint Powers Agreement including Plymouth. It is therefore appropriate for the Council to adopt the attached resolution authorizing execution of the Joint Powers Agreement by the Mayor and City Manager. FB:kec CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: adoption: introduced the following Resolution and moved its RESOLUTION NO. 88 - AUTHORIZING THE EXECUTION OF A JOINT POWERS AGREEMENT FOR PARTICIPATION IN THE NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL WHEREAS, the City Council has been a participant in the Northwest Hennepin Human Services Council since 1984; and WHEREAS, representatives of the Human Services Council have learned of an oversight wherein the City did not execute the Joint Powers Agreement creating the Council and setting forth the responsibility of the Council participants. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does, authorize the adoption of the Northwest Hennepin Human Services Council Joint Powers Agreement by the Mayor and City Manager. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. s MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: March 16, 1989 For City Council Meeting of March 20, 1989 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: PROJECT STATUS REPORT BACKGROUND: Enclosed are the status reports provided by various consultants performing engineering service in the City: 1. Public Improvement Proiect Payment Approval from 2-6-89 to 3-20-89. 2. Strgar-Roscoe-Fausch, Inc. - Project Status Report 3. Boarman and Associates, Inc. - Project Status Report - Fire Station No. III - Meeting 2-7-89. 4. Summary of Curbside Recycling Pickup for 1988. The attached graph shows a summary of the amount of material collected by our Curbside Recycling Program for 1988. The nine percent goal established by Hennepin County was exceeded for all months except January. The collection in January was previous to the revisions to the program where we went to weekly collections. For the year, we were able to recycle 21.2 percent of the residential waste stream and 27.7 percent of the total waste stream, including commercial/industrial. The only project where construction took place during the month was Fire Station No. III. That project is on schedule and is expected to meet the July completion date. T -- Fred G. Moore, P.E. FGM:kh attachments: Status Reports Approved Payment List Graph PUBLIC IMPROVEMENT PROJECTS APPROVE PAYMENTS FROM 2-6-89 TO 3-20-89 REPORT NO. 47 PAYMENT DATE NO. REC'D CONTRACTOR 5 1-23/89 Enebak Const. Co. 4 & 2/14/89 Northdale Const. Co., Inc Final 6 3/7/89 TerWisscha Const., Inc. DATE OF PROJECT APPROVAL AMOUNT T.H. 55 & Revere Ln 2/3/89 $211,813.06 Prof. 815) S.J. Groves Area II 10th Ave.) (Prof. 648) Woodcreek Addn. and 3/1//89 20,172.04 22nd Ave (Prof. 660 & 813) Plymouth Fire Sta. #3 3/7/89 56,535.00 Prof. 615) n SRFSTRGAR-ROSCOE-FAUSCH, INC. CONSULTING ENGINEERS TRANSPORTATION CIVIL STRUCTURAL PARKING LAND SURVEYORS File Nos. 0870858 -II 0870902 0880995 MEMORANDUM TO: Fred Moore, P.E. City of Plymouth t: FROM: Tim Phenow, P.E. Glenn Schreiner, P.E. Rick Brown, P.E.5 DATE: February 20, 1989 SUBJECT: CONSTRUCTION STATUS T.H. 55 AND REVERE LANE AREA - CITY PROJECT NO. 815 CONTRACTOR: ENEBAR CONSTRUCTION CO. Current construction status (work completed to date) is as follows: Grading (excluding surcharge area) 90% Grading (surcharge area) 95% Storm Sewer 95% Sanitary Sewer and Watermain 99% Class 5 Aggregate Base 60% Bituminous Paving 20% Landscape and Miscellaneous 5% Underground utility work in Revere Lane and the T.H. 55 North Frontage Road is substantially complete. The eastern portion of the new T.H. 55 North Frontage Road has been paved through the bituminous base course and is carrying traffic via temporary winter) connection to "old" Quaker Lane and T.H. 55. Further construction has been suspended for the winter. S. J. GROVES AREA II (10TH AVENUE) - CITY PROJECT NO. 648 CONTRACTOR: ENEBAR CONSTRUCTION CO. Grading in the Bassett Creek marsh area and in the mitigation project area ("Honeywell pond" vicinity) is approximately 95% complete, and the grading operation has been suspended for the winter. The Contractor is currently installing underground utility crossings and precast box culverts at Bassett Creek. No other work is proposed to be done until Spring. Suite 150, One Carlson Parkway North, Minneapolis, Minnesota 55447 612/475-0010 FAX 612/475-2429 Construction Status - 2 - February 20, 1989 C.S.A.H. 6 AND BRIDGE NO. 27676 - CITY PROJECT NO. 250 CONTRACTOR: RICHARD KNUTSON, INC. Current construction status (work completed to date) is as follows: Bridge 40% Grading 70% Storm Sewer 60% Sanitary Sewer and Watermain 60% Bituminous Paving 30% Landscaping and Miscellaneous 200 Stage I construction activities have been completed and traffic has been switched to the south half of the new roadway. The removal of the old bridge is substantially complete and the Contractor has shut down for the winter. TDP/GGS/SRB/jal M ARCHITECT'S OWNER FIELD REPORT ARCHITECT ^ CONSULTANT FIELD _ AIA DOCUMENT G711 ` r PROJECT: Plymouth Fire Station #3 FIELD REPORT NO.: #8 Project "A" CONTRACT: Terwisscha Construction ARCHITECT'S PROJECT NO.: 1083.3 DATE: 1/23/89 TIME: 10:30 a.m. WEATHER: Overcast TEMP. RANGE:33 degrees EST.% OF COMPLETION: 42% Overall CONFORMANCE WITH SCHEDULE(+,-): + 4 Weeks WORK IN PROGRESS: PRESENT AT SITE: Installing steel decking; Welding Terwisscha Construction on miscellaneous metal supports; Block J.D.R. Mechanical work is 97% completed; Exterior brick Spartan Mechanical work is just started; Plumbing rough -in in basement is 90% completed. OBSERVATIONS: 1. 1 revised the roof parapet framing with the Architect and the Contractor along grid line #8 of the masonry wall, between grid lines C and B, behind stairwell B, and have given the new information to the contractor on how this shall be framed out, and the relationship between the roof system and the parapet. 2. Contractor has asked that overhead door operator shop drawings be returned to him as soon as possible, so that they can be ordered. 3. The City needs to get the keying schedule approved immediately. This would be the responsibility of Lyle Robinson. The Architects will have no decisions to make in regards to this issue. 4. The contractor really needs to get the masons back on the job. We have had extremely good weather the last two or three weeks running, and it looks like we may have another two or three week stint coming up. While winter is in abatement, and the temperatures are 40 - 45 - 50 degrees during the day, the masons should be on the job. I realize that the contractor may think in the short run that it will be more expensive. However, I think based upon the costs of trying to move around the site and do this type of work around the perimeter of the building in the mud next spring, this would be an attractive short term expense, which I think in the long run would save him not only a lot of time, but a lot of money as well. I have asked the contractor to get his masons on the job as quickly as possible, so that we can get all of the exterior brick veneer on the building up at the same time, as we are finishing out the soaps in the walls that remain to be completed on the interior of the building. 5. Miscellaneous structural steel is to be delivered tomorrow, that would be the angle clips, etc., to complete the structural steel installation on the radius wall. 6. 1 noted that the ladder which serves the second floor as an access is not installed according to OSHA specifications, and should be reinstalled under OSHA guidelines. 7. PROGRESS SCHEDULING REPORT BY: Jon T. Rall AIA DOCUMENT G711 * ARCHITECT'S FIELD REPORT * OCTOBER 1972 EDITION * AIA * 1972 THE AMERICAN INSTITUTE OF ARCHITECT'S, 1735 NEW YORK AVE., WASHINGTON, D.C. 20006 PAGE: 1 OF: 3 PAGES 8. MASONRY WORK Interior block work stands at 98% completed. Exterior block work stands at 95% completion (less the blockwork on stair B from grade to parapet). Exterior brick work has just begun. Again, I wish to reiterate, we need to get masons on the job laying up brick and finishing up the blockwork right now. I think that it would be a gross error on the contractor's part not to have this done now, while the weather is decent, rather than waiting for the spring, when we know there won't be any bottom to the mud, and it will be impossible to move around the site. 9. STRUCTURAL STEEL Apparatus room framing is done. Mezzanine level and curtainwall framing is 90% completed. Roof joists and deck are 80% completed. Precast concrete plank and topping installation, including grout king is 100% done. Structural topping is 33% completed. 10. PLUMBING WORK Basement underground rough -in, is 95% completed. Basement plumbing rough -in is 90% complete. First floor rough -in for plumbing is 75% complete. Sprinkler system installation in the basement is 80% complete. 11. HVAC Rough -in on lower level is 80% complete. First floor rough -in is 70% complete. The rooftop units MA0002 and MAU119 are on the site, as well as the two big architectural louvers. 12. ELECTRICAL WORK Basement rough -in is 90% completed. First floor rough -in is 30% completed. Switch gear rough -in, and wire pulling is 90% completed. Some fixtures are stored on the site at this time, under lock and key in the van or in the basement of the building. 13. CONCRETE CAST -IN-PLACE Basement slab on grade is complete. 14. SCHEDULE FOR THE NEXT TWO WEEKS 1. Finish decking out all areas of roofs. 2. Finish angle bracing, and opening framing on curtainwall. 3. Start steel stud work on the interior of the building. 4. Start on parapet and curb framing and installation. 5. Start work on roof screen framing. 6. Continue mechanical and electrical rough -in work. 7. Pour second level topping. 8. Continue on exterior brickwork installation. 2 1s. ITEMS TO VERIFY Contractor requests status of overhead door operator shop drawings. Resolution of proposal requests #8 and #8A, plus item #2 of proposal request #10. 3. City approval of the keying schedule. cc: Fred Moore - City of Plymouth Chet Harrison - City of Plymouth Lyle Robinson - City of Plymouth Edean Landmark - Terwisscha Construction Company Dennis Edwards - Spartan Mechanical Jeff Landon - J.D.R. Mechanical Gary Page - Page Electric Dennis Goodno - BKBM Project Book/Project Files fc: DK/PM/JRO/MM/JB/File 3 B0/\I,1,MAN,-',z ASSOCIATES n R( I11 1 I i 1 II Il I L I. Il I N (. IN 1 L Il 101 1)1', 1 6 N MEMORANDUM PRESENT AT MEETING: Boarman & Associates Jon Rall City of Plymouth Chet Harrison Fred Moore CLIENT/FIRM NAME: City of Plymouth PROJECT: Plymouth Fire Station #3 Project "A" MEETING MINUTES #5 Page Electric Gary Page Spartan Mechanical Dennis Edwards Terwisscha Construction Edean Landmark DATE: 2/7/89 COMM.NO.: 1083.3 The following is a brief recap of topics, issues and events discussed at today's meeting, which is taking place on site, as opposed to at the engineering section of the City of Plymouth. If any party present at today's meeting, associated with the work, but not present, notes any inconsistencies, incorrect statements, or items which need to be amended or revised in the text of this meeting memorandum, they should notify this office in writing, as soon as possible, so that the appropriate action can be taken to revise or correct the text. Also note at today's construction meeting the fact that Chet Harrison will be leaving the City of Plymouth to take employment elsewhere. With Chet Harrison gone, the City will now establish the new client contact as Mr. Fred Moore, the Director of Public Works for the City of Plymouth. From this point forward, all contacts requiring owner approval, owner consent, or owner advisement or direction should be channeled through Mr. Fred Moore. 206 NORTH FIRST STREET MINNEAPOLIS, MINNESOTA 55401 612-339-3752 SUMMARY OF DISCUSSION I revised responses to Proposal Request #8 and if required, will meet with Spartan Mechanical, J.D.R. Mechanical, Midwestern Fire Sprinkler Company, and other contractors if and when I need additional explanations to resolve the pricing out of the items on Proposal Request #8. Proposal Request #10 - Great. I reviewed the new pricing information with Page Electric, Spartan Mechanical, & J.D.R. Mechanical and may require additional information from them to decide whether or not the proposal request pricing is fair and should be processed immediately into a change order. Change Order #2 - In looking through Change Order #2, the owner's representatives said they found a $9.00 error. Chet Harrison advised me that the mathematical error of $9.00 was corrected and that the change order was passed by council action and approved for $9.00 less than was originally written. Jon to verify and to change file copies. A. SECOND FLOOR ELECTRIC WATER COOLER The electric water cooler is still included in the scope of the work on the second (2nd) floor. This is clarification issued for Spartan Mechanical. Change Order #3 - Jon will get responses back as soon as possible from all contractors, subcontractors and vendors to Proposal Requests #11, #12, and #13 in addition to verifying the prices on Proposal Requests #8, #8A, and Amendment to #8 and #8A plus Items #1 and #2 of Proposal Request #10. B. FIRING RANGE STEEL The owner will handle separately, with Terwisscha Construction Company, outside of the scope of the contract, the handling and storing of sheet steel for the Firing Range in the lower level of the building. The sum to be negotiated between Terwisscha Construction Company and the City of Plymouth for this additional work will be billed directly to the City outside of the contract. The installation is to begin as soon as the City gives approval of a mutually agreed upon price. Contractor needs to get the cost for this additional work to the City as soon as possible. 2 C. TIME AND COST DELAY CLAIM Kelly Terwisscha is now handling the contractor's cost and time delay claim directly for Terwisscha Construction Company. Chet Harrison is asking for an immediate response from Terwisscha Construction Company to the City's position letter, date January 1989. All response should be directed attention Fred Moore, director of Public Works, City of Fridley. D. REVISED SCHEDULE The revised schedule, according to Edean Landmark, is still not ready at this time. However, he will be working on it this week, and should have it issued by the end of this week. All contractors, owner's representatives, and architects are advised to carefully review the revised schedule, and note any comments pro or con about the schedule. If anybody can see anything that needs to be changed, please notify Edean Landmark as quickly as possible. After subcontractors have received their schedule from Terwisscha Construction Company, they are asked to submit schedules for the completion of their own work, which will dovetail in to the general contractor's schedule. After this, I have asked that a short term key -line date schedule be addressed and discussed at each week's meeting to make sure that goals are being met as planned. E. CLIENT CONTACT CHANGEOVER As noted above, Fred Moore, the director of Public Works for the City of Fridley, will take over from Chet Harrison as the client contact. Fred Moore can be contacted at extension 250 of the City of Plymouth main number of 559-2800. The mailing address is 3400 Plymouth Blvd. F. NSP METERING The City needs to write letters to NSP stating that they will furnish NSP with a key (s key O keys) to read the meter inside the station so that they won't have to install a remote meter location at additional cost to the Owner. G. MEETING TIME CHANGE We will change the on-site meeting times from 9:00 a.m. to 9:30 a.m. Meetings will continue to be held on the first and third Tuesdays of each month through the duration of the project, unless otherwise noted. cc: Jon Rall - Boarman & Associates Chet Harrison - City of Plymouth Fred Moore - City of Plymouth Gary Page - Page Electric Dennis Edwards - Spartan Mechanical Edean Landmark - Terwisscha Construction Project Book/Project File fc: DK/PM/JRO/MM/JB/File 4 w q 7' 7 CJ CJ -1 —4 cd O cd .-i O O o\ 00 Gl c.a 1 w 11 Cd cd a d 7 OI P4 E cd0 n i N +1 In II cd 09 1! N 3 l- "O [t cd 00 LO +) tt N n O w 4) 01 d•M r -I 44 O II II C3 r1 cd ¢ Cd -4 E- H +) O a) O Q rl W 1 11 11 11 Cd cd U d C OI d In KT 3 K a V) e O a b C4 a C{ W 4- 0O Er o\o I O . i N 4- tr. r"+ 1 R r1 N c O Cd F, 11 1 ell In O V1 N O aj U w O O E- E- mm N O M to 1--t N In IT N M M ZT P4 E cd0 n i N +1 In II cd 09 1! N 3 l- "O [t cd 00 LO +) tt N n O w 4) 01 d•M r -I 44 O II II C3 r1 cd ¢ Cd -4 E- H +) O a) O Q rl W II 11 11 11 Ja) cd ti d C 4 In KT 3 K a 00-0 0 ti M F4 b 1!; I O . i C4 r"+ 1 E- +i r1 O O Cd F, F, 1 O H aj U w o M P4 E cd0 n i N +1 In II cd 09 1! N 3 l- "O [t cd 00 LO +) tt N n O w 4) 01 d•M r -I 44 O II II C3 r1 cd ¢ Cd -4 E- H +) O a) O Q rl W z R CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: March 13, 1989 for Council Meeting of March 20, 1989 TO: Mayor & City Council FROM: James G. Willis, City Manager SUBJECT BOARD/COMMISSION 30B DESCRIPTION 1. ACTION REQUESTED: Adoption of the attached board/commission ,job description for distribution to all incumbents. 2. BACKGROUND: At their February 27 meeting, the City Council directed that the draft board/commission job description be distributed to all board and commission chairpersons and members for comment. On February 28 the draft description was distributed requesting comments to City Clerk Laurie Rauenhorst no later than March 10. As of March 10 we have received three comments, each of which indicated the job description appeared to be acceptable. Barb Edwards recommended that additional performance criteria be added to the effect that: Commissioners remain aware of problems, unique circumstances or conditions in other communities which effect the commission's area of responsibility. Commissioners demonatrate a knowledge of national trends in the commission's area of responsibility. It is recommended that the City Council consider this input and adopt the job description with appropriate revisions. I will distribute the final description to existing board and commission members. JW:kec CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: February 28, 1989 TO: Board & Commission Members & Chairs FROM: Games G. Willis, City Manage! SUBJECT REVIEW OF DRAFT BOARD/COMMISSION JOB DESCRIPTION As part of this year's recruitment efforts to appoint new board and commission members and chairs, the City Council has directed that the staff prepare a job description. The purpose of the description is to better define the responsibilities of the position for board and commission applicants and incumbents. The Council has preliminarily reviewed the attached job description and is now requesting your input. Would you please review this job description and supply your comments to City Clerk Laurie Rauenhorst no later than Friday, March 10, 1989. Thank you. JW:kec cc: Laurie Rauenhorst, City Clerk S.F. 3/10/89 POSITION WRITE-UP Position Title: Volunteer Board & Commission Member Accountable To Mayor & City Council Primary Objective of Position Date February 1989 To identify and discuss issues within commission range of responsibilities, receive and consider public input and provide appropriate recommendations to the City Council in a fashion which will facilitate the input of concerned parties into the City's decision- making process both through the public hearing process and the individual input supplied by each commissioner. Major Areas of Accountability Regularly and thoroughly prepares for each agenda item under consideration. Thoroughly reads and reviews agenda materials supplied. Becomes familiar with the City Comprehensive Plans and other city documents relating to area of accountability. Conducts site visitations as appropriate. Solicits and receives input from affected parties and the general public. Contacts affected parties to solicit input and remains available for Meaningfully participates in consideration of agenda items. Actively listens to ensure a complete appreciation of each proposal and the respective positions of the petitioner, affected parties (businesses, residents, etc.) and the City staff. Participates in discussion of issue, including requestinq additional data and/or supplying personal perspective both from a city-wide perspective, as well as the commissioner's view of the impact of the proposal on the area contemplated. Disqualifies self from participation where actual or potential conflict of interest occurs. Participates in special study subcommittees or task forces to provide information for commission consideration. Assumes responsibility for accomplishing necessary research either by calling other communities, talking to appropriate individuals or requesting that the staff prepare appropriate research. Assumes a constructive and active role in the output of the task force. Serves as chair of commission or subcommittee if so assigned. Maintains close liaison between City Councilmembers and City staff to maximize cooperative relationships. 1 F 3 M V, N Major Areas of Accountability - Continued Discusses problems encountered within the scope of commission activities or with staff or Councilmembers to eliminate problem. Remains aware of and recommends areas for potential improvements in commission activities or standard operating procedures. Performance Criteria Regularly invests sufficient time and energy in conducting the necessary review of agenda materials, obtaining response to questions and visiting sites as necessary to be able to meaningfully participate in commission activities. Commissioners are expected to attend 100% of all meetings with an 80% minimum unless an excused absence has been previously arranged with the chair. Does not further an agenda of staff, Mayor, Councilmember or special interest group, but rather displays a perspective for the overall good of the community. Avoids conflict of interest and annually submits the conflict of interest disclosure form in accordance with City policy. Becomes fully familiar with City comprehensive plans, budgets, capital improvement programs and other documents necessary to have a basic understanding of the role of the City and the commission. Active participation at meetings demonstrates completion of background research, site visitation and homework necessary for understanding and deliberation of issues. Behavior conforms to that of commission standards and commissioner recognizes the role of the commission as advisory, not policy making. Commissioner recognizes that the City Council may take final action which varies from commission recommendations after further consideration and deliberation. Since much of the City's leadership has evolved through advisory commissions, the commissioner should make citizens feel represented and heard through their activities on the commission. - The commissioner is to be apolitical with respect to his/her commission duties. Qualifications Plymouth resident for two or more years. Prefer previous activity in civic organizations or interests. Must have an ability to detect differences between perception, fact and fiction. Should possess considerable ability to assimilate a diversity of facts and draw a conclusion and position therefrom. Qualifications - Continued A commitment to actively seek out the opinions of those proposing and affected by commission actions. An understanding of the precedential nature of commission decisions. A willingness to report problems to the chair or CCR in order that they can be resolved promptly.