Loading...
HomeMy WebLinkAboutCity Council Packet 05-08-1989 BOEr? c )IT, Y 0 PLYMOUTR 1959 BOARD OF REVIEW MAY 8TH 7:30 PM MEMO CITY OF PLYMOUTH 3400 PLYMJiTIlf BaMEVARD, PLYMDUM, MINNESOTA 55447 DATE: May 8, 1989 TO: Plymouth Board of Review FROM: Scott L. Hovet, City Assessor SUBJECT: 1989 BDARD OF REVIEW SUMMARY: Transmitted herewith for your review is a report on the 1989 assessment. The report introduces you to what has been done, statistical measurement of our work and general information which will, hopefully, make your task as a Board of Review member easier and more enjoyable. I invite you to read through the information and then feel free to ask questions and give your comments on the methods used, the values and the results obtained. 1- TABLE OF CONTENTS DESCRIPTION SUMMARY........................................................... 2 INTRODUCTION TO '89 ASSESSM3NT.................................... 3 ASSESSING STAFF ................................................... 5 1989 ASSESSNETr STATISTICS ........................................ 6 LOCAL BOARD OF REVIEW AUTHORITY ................................... 8 SPRING SALES RATIO STUDY .......................................... 11 189 LAKESHORE STUDY ............................................... 15 r 0 1989 BOARD OF REVIEW SUMMARY This past year, again, there were some changes in estimated market values of properties located in Plymouth. These value changes range from reductions in some condominium valuations to substantial increases in large co mrcial and industrial properties. Typical valuation changes are as follows: pruperty? Percept Chanae 1 Residential Homestead (Varied neighborhoods) +0% to +15% Residential Non -Homestead (Apartments) 0% Residential Lakeshore 0% Co v ercial & Industrial +3% to +10% Exceptions to the above market value changes would include new construction, quartile areas, reappraisals, and/or other market adjustments. On April 21, 1989 estimated market value notices were mailed to all Plymouth property owners. We have noticed a slight decrease in phone call activity received by the division since this mailing. We are experiencing between 10 and 20 phone calls per hour within the division. It should be pointed out that state law provides that the assessment shall be an annual assessment with all property in the taxing jurisdiction be revalued to its market value every January 2nd. The annual assessment this past year put a real burden on our staff. Scare overtime was required this year from September 1st through the end of February because of the volume of new building permits that were issued during the calendar year of 1988. This does not include the 4,250 quartile parcels that had to be reviewed and reappraised. With additional improvements to our Telxon unit and to our ccoputer system for property appraisal, certain workloads were increased. Also, other work areas were needed for proofing valuations being returned frau the computer, correcting coding of field data entry information, and interpretation of various printed reports were a major part of our workload. Our computerization of the assessing function in Plymouth is, perhaps, the most progressive and sophisticated that exists in the State of Minnesota. The excellence and quality of the 1989 assessment is a direct result of this computerization. The assessment just completed for 1989 represents a good many hours of staf f research and time. I feel confident that the 1989 assessment is fair and well equalized through the city. Respectfully submitted, itt'ZI! 11 & 4t Scott L. Hovet, CAE City Assessor and Staff SH/je 2- The 1989 Assessment affects all the property owners of Plymouth. As required by current state law, the Assessor is required to reassess all property every year. State Statute reads: "All real property subject to taxation shall be listed and assessed every year with reference to its value on January 2 preceding the assessment." This has been done and the owners of property in Plymouth have been notified of any change. Minnesota State Statute 273.11 reads: "All property shall be valued at its market value." It further states that "in estimating and detemining such value the Assessor shall not adopt a lower or different standard of value because the same is to serve as a basis for taxation nor shall he adopt as a criterion of value the price for which such property would sell, or in the aggregate with all the property in the town or district but he shall value each article or description of property by itself, and at such sum or price as he believes the same to be fairly worth in money," The statute says all property shall be valued at market value not mLay be valued at market value. This obviously means that no factors other than market (such as economics, personalities or politics) shall affect the Assessor's value and the subsequent action by the Board of Review. Market value has been defined many different ways. Simply stated, it is "the highest price estimated in terns of money which a property will bring if exposed for sale on the open market by a seller who is willing but not obligated to sell, allowing a reasonable time to find a purchaser who is willing but not obligated to buy, both with knowledge of all the uses to which it is adapted and for which it is capable of being used." The real estate tax is an ad valorem tax which is based on the value of property and not on the ability of the property owner to pay. The values placed on all real estate in Plymouth are based on the amount of land and the improvements upon the land, while no consideration is given to who owns the land. The 1989 Assessment (not the 1989 taxes) reflects an approximate average increase of 6% overall valuation over 1988 (excluding new construction, quartile adjustments, and/or market adjustments). This process was aided a great deal by the use of our city ccRputer system. During this past year, our staff has gathered property data onto a computer field sheet or the Telxon unit which, in turn, was entered and calculated by the cuter system. Adjustment have been made in land values, depending on the area of the city. Those areas of the city that equal 25% of all existing properties have been physically reviewed during 1988 and represent over 4,200 parcels, excluding 1,561 building permits. This is commonly referred to as the "quartile". In the areas of reinspection, new items that previously were not on our records were added, or where applicable, deleted. This year, again, a preliminary sales study was analyzed, prior to placing a final value on each property inspected. 3- INIRfJXMON M Tim 1989 ASSESSMENT ( cont . ) In accordance with the results of this sales study, certain areas of the city, certain styles of houses and certain sizes of houses were adjusted in value, either lower or higher than the original value, to more properly reflect actual market values. Commercial and industrial,ProPerties were increased approximately 3% in valuation. These areas represent over 700 parcels. There were 75 commercial/industrial/apartment properties physically inspected this year. The value we place on property is accomplished only after we have conducted thorough studies in the market place. Costs of replacement are checked with builders in the area, as well as cost manuals that are available, which are put together by experts in the field of building and appraising. Sales of property are constantly analyzed to see what is happening in the market place. The assessor does not create value, he only measures its movements. Assessing property values equitably is partly science, partly judgement, partly ccmmmication skills, and largely a mystery to many property owners. Acid to that the fact that property construction, financing and ownership are more complex today than ever before and the task becomes more difficult. Training cannot tell us how to find the "perfect" value of a property, but training can consistently produce the same estimate of value for identical property by different assessors. That, afterall, is a working definition of equalization. The following pages contain information that, hopefully will inform you and make your job, as a member of the Board of Review, a more productive one. 4- ASSESSING STAFF NAME CLASSIFICATION DUTIES P Scott Hovet, CAE ASSESSOR Adminstration Appraisal Review Tax Court Defense Comm/Ind. Appraisal Sue Mauderer, RES APPRAISER Computer Coordinator Residential Appraiser Condominiums Green Acres Coodinator Mike Carroll, CMA APPRAISER Townhouse Appraisal Rural Appraisal Residential Appraisal Vacant Land Nancy Bye, CMA APPRAISER Residential Appraisal Mobile Homes/Sales 3CC" Coordinator Tax Increment Finance Dick Toy, CMA APPRAISER Residential Appraisal Sales Ratio Studies PC Applications Janice Olsson ASSESSMENT Sales Ratio Studies TECHNICIAN Abatements Appraisal Preparation Janet Evenson DATA PROCESSING Homesteads CLERK/TYPIST Property Divisions Clerk/Typist Data Entry CAE: Certified Assessment Evaluator Highest professional designation awarded by the International Association of Assessing Officers RES: Residential Evaluation Specialist Designation awarded by the International Association of Assessing Officers CNA: Certified Minnesota Assessor Awarded by the State Board of Assessors 5- 1989 ASSESSMENT STATISTICS Total City Parcel Count ... (01-02-88) ........................ 16,280 Total City Parcel Count ... 01-02-89) ........................ 17,040 Parcel Count Per Appraiser 1989 Assessment. (New Appraiser Added) 4,009 Parcel Count Per Appraiser 1988 Assessment .................. 4,528 Assessor's Industry Standard ................................ 2,500 1989 Total Estimated Market Value.. (Preliminary)....... 2,514,200,000. 1988 Total Estimated Market Value ....................... 2,289,300,000. 1988 to 1989 Total City Valuation Growth .................... 6.20% 1987 to 1988 Total City Valuation Growth .................... 16.51% 1988 Total Building Permits ................................. 1,561 1987 Total Building Permits ................................. 1,685 1988 Metropolitan Area Average Home Sale Price .............. 90,000 (Est.) 1988 Plymouth's Average Hcme Sale Price ..................... 136,500. 1989 Total Number of Hanesteads ............................. 13,009 (Est.) 1988 Total Number of Hcmesteads ............................. 12,612 1989 Mean" Sales Ratio Assessment Level) .................. 91.5% 1988 Mean" Sales Ratio Assessment Level) .................. 92.7% 1989 Coefficient of Dispersion (Assessment Accuracy)........ 7.20% 1988 Coefficient of Dispersion (Assessment Accuracy)........ 7.72% 1988 Total Number of Sales .................................. 1,418 1987 Total Number of Sales .................................. 1,150 M Residential 67.3% Icuftural 1.6% II Other 2.7% mpt (Non—Taxable) 5.8% Commercial/Industrial 22.6% 1989 ESTIMATED MARIM VALUE Residential 67.3 _ Ccamiercial/Industrial 22.6% Exempt (NON TAXABLE) 5.8% All Other 2.7% Agricultural 1.6% TOTAL ESTIMAiTED NAM= VALUE 1,795,119,000. 603,860,000. 153,487,000. 73,284,000. 41,937,000. 2,667,687,000. All other includes: Cc m ons, Open Land, Seasonal -Residential, Title II Ccmnerical Vacant Land 7- IACAL BOARD OF REVIEW AUIHO = Minnesota Statues Section 274.01 provides that the council of each city shall be or appoint a Board of Review. Assessments of property are made to provide the means for the measuring of the relative share of each taxpayer in the meeting of the costs of local government. It is the duty of the Assessor to assess all real and personal property except that which is exempt or taxable under sane special method of taxation. If the burden of local government is to be fairly and justly shared among the owners of all property of value, it is necessary that all taxable property be listed on the tax rolls and that all assessments be made accurately. Whenever any property that should be assessed is cmitted from the tax rolls, an unfair burden falls upon the owners of all property that have been assessed. If any property is undervalued in relation to the other property on the assessment record, the owners of the other property are called upon automatically to assume part of the tax burden that should be borne by the undervalued property. Fairness and justice in property taxation demands both completeness and equality in assessment. 1 The authority of the local board extends over the individual assessments of 1 real and personal property. The board does not have the power to increase or decrease by percentage all of the assessments in the district of a given class of property. Changes in aggregate assessments by classes are made by the County Board of Equalization. Although the local board has the authority to increase or reduce individual assessments, the total of such adjustments must not reduce the aggregate assessment made by the Assessor by more than one percent of said aggregate. If the total of such adjustments does lower the aggregate assessment made by t the Assessor by more than one percent, none of the adjustments will be allowed. This limitation does not apply, however, to the correction of clerical errors or to the removal of duplicate assessments. In reviewing the individual assessments, the board may find instances of undervaluation. Before the board can raise the market value of property, it must notify the owner. The law does not prescribe any particular form of notice except that the person whose property is to be increased in assessment must be notified of the intent of the board to make the increase. The Local Board of Review meetings assure a property owner an opportunity to contest the valuation that has been placed on his property or to contest or protest any other matter relating to the taxability of his propertyextent the tax - The board is required to review the matter and make any corrections that it deems just. 1989 BOARD OF REVIEW CITY OF PLYNOLMi MAY 8, 1989 - 7:30 P.M. Statistics for phone call coverage) AVERS Value Increases: Residential = -0-(Market adjustments & new construction.) Lakeshore = -0-(Mooney Lake reappraised.) Ccmme-rcial = +3% Industrial = +3% Apartments = -0- Number total Building Permits (Residential New and Remodel) 1561 Approximately 1400 houses sold in Plymouth last year. L 1989 Mid -Year Homesteads show as Non-Hcu estead on value notice. Notice is effective as of 01-02-89. Mid -Year Homestead is effective 06-01-89. Must own/occupy on or prior to 6-1-89 to qualify for mid -year Hmstd. Look up Homesteads in "Homestead Returned" screen. Scot t: Commercial -Industrial -Apartments - Major problems. SUE MAUDERER NANCY BYE MIRE CARROLL DICK Zt Y Chippewa Trails Bass Lake Estates Fox Run Bass Lake Heights Hadley Hills Bass Lake Woods Heritage Estates Creekwood Hills Hadley Woods Deerwood Estates Heritage West Harrison Hills 2nd Mission Trails Jamestown Palmer Creek Lake Park Heights Pinecrest Oakwood Shores Steeplechase Schmidt Lake Hills Swan Lake Windridge at Bass Lk. Westwood Ridge Zachary Hills Robt . Middle:nist 6th Maple Creek Rappaport Maple Creek 2nd Meadows of Bass Lake Pine Ridge at Bass Lk. Palmer Cove Golf Courses Blind & Disabled Green Acres Condominiums Lakeshore Mobile Hcmes 04-19-89 9- Amhurst Cedar Ridge Camelot Deerwood Glen Chelsea Woods Glen Echo Ponds Ci mvwron Humphrey Estates Elmhurst Quail Ridge Kingsview Hts. wild Wings Kingswood Farms Woodlands Oakdale Carlson Ctr. 6th Parkers Lk Farm Woodpointe Est. Silverthorne Sunset Valley Hanes Timberton St. Marys Tyrell Parkers Lake Parkers Lk. Condos Steeplechase Farms Sales Ratios Patio Homes PC Applications Townhouses Equalizing is done in today's procedures through ratio studies. Said studies compare the Assessor's value with that same property's sale price. This comparison gives us ratio indicators that are recognized at the county level and the State Ccomissioner of Revenues level. The ratio indicators must reach acceptable levels or they will trigger corrective action for general across- the-board adjustments by the County Assessor or the Commissioner of Revenue. These general corrections are essentially a "shotgun blast" type correction that affect the adequate value and inadequate value alike and, although they correct equalization across jurisdiction lines, they do just the opposite within a jurisdiction by increasing inequity. In Plymouth, this type of correction was done to Commercial/Industrial properties for the 1988 assessment. (+5% to building value.) Fortunately it has never been done to residential properties. The 1989 spring County places ou ratio is 93.2% jurisdictions at load. We want b ratio studies w Commissioner of any jurisdiction action, and then 2nd lowest of statistics.) sales study recently completed by our staff and Hennepin r overall median ratio at 91.5%. Hennepin County's median which puts Plymouth below the average and dictates that or above the median carry a slightly greater share of the be the leader in most other areas, however, in equalization certainly don't want to be at or near the top. The levenue and the Hennepin County Assessor have mandated that falling below a 90.0% plateau will be forced into corrective everyone suffers. For the 1989 assessment, Plymouth is the 11 the major cities. (See next page for overall county Our coefficient of dispersion in this year's study is 7.20 % and is one of the lowest in Hennepin County for a jurisdiction of our size. (Anything under 10 is considered excellent.) This is a direct result of our computerization of the appraisal process and demonstrates our ability to administer fair and equalized valuations at both ends of the spectrum. Our price related differential during 1988 has fluctuated between 97 and 102. This also shows our ability to treat higher priced homes as equally as the lower priced homes. It is currently at 101. (100 is considered perfect.) 10- SPRING 198? RESIDENTIAL RATIO STUDY 4/11/89 MUNICIPALITY SALES MEDIAN MEAN COD MUNICIPALITY i SALES MEDIAN MEAN COD BLOOMINGTON 926 92.6% 93.2% 6.6 MEDINA 23 94.6% 93.41 7.3 BROOKLYN CENTER 261 91.8% 92.11 5.4 MINNEAPOLIS rBROOKLYN PARK 474 92.4% 92.5% 5.0 MINNETONKA 540 92.62 92.61 7.5 CHAMPLIN 178 95.21 94.61 7.4 MINNETONKA BEACH 14 91.4% 90.9% 4.8 CORCORAN 51 93.11 92.1% 6.1 MINNETRISTA 60 91.7% 94.2% 8.9 CRYSTAL 317 93.01 93.8% 5.7 MOUND 188 94.3% 93.91 7.8 DAYTON 32 93.7% 93.6% 7.1 NEN HOPE 214 92.11 92.71 5.4 DEEPHAVEN 46 91.51 90.2: 9.0 ORONO 119 91.6% 90.41 9.6 EDEN PRAIRIE 419 93.21 93.62 5.9 OSSEO 28 92.6% 93.31 10.0 EDINA 519 91.1: 90.B% 6.4 PLYMOUTH 474 91.5% 91.3% 7.2 EXCELSIOR 19 94.3'. 92.8% 5.6 RICHFIELD 373 92.61 92.91 6.1 GOLDEN VALLEY 276 92.7% 93.31 6.6 ROBBINSDALE 221 92.81 93.5% 6.9 GREENFIELD it 92.51 93.7% 5.5 ROCKFORD 1 104.31 104.31 0.0 GREENNOOD 13 93.01 92.61 6.2 ROGERS 3 93.0% 94.41 4.1 HANOVER 0 ST ANTHONY 57 92.61 92.7% 7.3 HASSAN 19 94.0% 93.1% 4.5 ST BONIFACIUS 11 92.9% 93.51 5.7 HOPKINS 97 94.6% 95.5% 6.7 ST LOUIS PARI: 595 91.9% 92.0% 7.3 INDEPENDENCE 24 93.31 93.11 6.B SHOREWOOD 73 92.1% 91.8% 10.4 LONG LAKE 28 92.01 91.7% 6.8 SPRING PARK 19 94.7% 96.1% 6.1 LORETTO 1 100.11 100.7% 0.0 TONKA BAY 23 91.11 93.3% 6.3 MAPLE GROVE 410 91.5% 91.7% 5.0 WAYZATA 27 91.51 89.61 12.2 MAPLE PLAIN 20 93.0% 93.3% 5.3 WOODLAND 9 91.31 91.8% 5.7 MEDICINE LAKE 7 93.61 92.41 5.8 HENNEPIN COUNTY 7,286 93.21 93.21 6.5 tCOUNTY FIGURES EXCEPT SALES) ARE MUNIC AVERAGES 11- ill- an @. •u Sales Ratio: (Assessment level) The ratio derived by dividing a property's sale price into the Assessor's estimated market value. Sales Ratio Analysis: Study of the relationship between the Assessor's values, sales prices and the deviations resulting from differences between the two. The purpose of such an analysis is to determine the efficiency, equity, quality and fairness of assessing activities of a particular neighborhood or jurisdiction. Coefficient of Dispersion: (Assessment Accuracy) In statistics, the measure of absolute dispersion to an appropriate average. A measure of relative dispersion. Sometimes referred to as an "index of assessment inequality". Under 10% is in the excellent range. Price Related Differential: (Assessment Difference) A statistic used to measure the assessment differences that may exist between higher priced properties vs lower priced properties. 100 points is ideal. Within 10 points of 100 is considered excellent. The following page discusses the methodology and our 1988 Equalization Sales Ratio Study. We are fortunate in Plymouth to have a very active market with numerous sales to be able to measure our assessment accurately. 12- MEMO CITY OF PLYMOUTH 3400 PLYMXTM BOULEVARD, PLYM7 M, MINNESOTA 55447 DATE: April 21, 1989 TO: Scott Hovet, City Assessor FROM: Janice Olsson, Assessment Technician SUBJECT: 1988 YEAR END SALES ANALYSIS (EXISTING KEEES) OVERALL SANS RATIO 1989 Estimated Market Values were used on all sales) SALE PRICE 4TnF # OF SALES MEAN RATIO SQ. FT., Ramblers 146 .913 $ 85.42 Splits 191 .921 ,915 96.31 Two Stories 139 .912 135.01 Perma Lease 25 .981 Condominiums 57 1.01 Townhouses _922 .874 TOTAL 650 .935 cc: Sue Mike Dick Nancy 13- 1989 ASSESSMENT AREAS WITH PERCENTAGE CHANCE'S TO VALUE Percentage 1989 Ratio hanc 2 -Year StudX MCCHIINII 2S Creek Place Condos -10% to Building 91.7 Trenton Place Condos +05% to Building 96.5 LAKESHORE Total values limited to 10% Increase Bass Lake 0% Changed Medicine Lake 0% Changed Schmidt Lake 0% to Land Lost Lake 0% to Land Mooney Lake +15% to Land Some parcels on Mooney Lake received substantial increases for the 1989 assessment. Scme in excess of +25%. 1989 quartile area. See Lakeshore study page. GREEN ACRES (Agricultural) Taxable" land values remained unchanged on a county -wide basis to reflect leveling market values in the state's farm economy. 0% changed. n Space/Recreation) OCQ,F OCRJRSES ( C pe Land values remained unchanged on a county -wide basis reflective of current values of golf course properties. (Court case pending.) CCHMERCIAL.JINDUSTRIAL.JAPARIMEM Values increased approximately 3% to reflect current market conditions. RESIDENT Total values basically unchanged. (0%) South 1/2 Section 35 -10% 1 -14- 4-27-89 SMM 11:14 10 g 2im. A • r Total # Name of Average Increase to Average Parcel s Lakes #Sales Ratio Lot Value Lazed Value SP%FF 111 Bass 8 .894 54,400 0- 765 37 Gleason -0- N/A 28,000 0- N/A 48 Hadley 3 .986 45,300 0- 410 33 Lost 1 1.036 40,300 0- 695 169 Medicine 4 .886 53,300 0- 883 39 Mooney 2 .820 60,000 Qrtl * 737 49 Parkers 2 .855 29,000 0- 460 8 Pike 4 N/A 50,000 0- 700 11 Pomerleau 1 1.000 80,000 0- 367 61 Schmidt 3 .839 51,700 0- 1,068 566 Hennepin County Sales Study of all "RL" sales in Plymouth for 1989 assessment: Total # Sales Mean Ratio 10 905 A11 Mooney lakeshore properties were reappraised for the 1989 assessment. Approximately 40 properties were involved. Lot sizes range fiat 1/3 acre to 5.89 acres. Lot values range fiat 38,000 to 126,000. Lot value in- creases range from +$3,000 to +$40,000. Typical lot value increase was 10,000 to +$25,000. Total market values range fiat $92,700 to 402,000. Total market value increases range frau +1% to +27%. Typical market value increase was +5% to +17%. 15- I MEMO I CITY OF PLYMOUTH 3400 PLYMWM BaMEVARD, PLYMWM, MINiFSM 55447 DATE: April 19, 1989 TO: James G. Willis, City Manager FROM: Scott L. Hovet, City Assessor SUBJECT: 1989 VALUATION NXICFS The Assessing Staff is in the final stages of completing the 1989 assessment. Valuation notices will be mailed to all Plymouth property owners beginning on April 21, 1989. These market values are the basis for the taxes payable in 1990. Based upon approximately 1,400 sales transactions in Plymouth, most areas of the City did not have their market values changed for the 1989 assessment. There was little to no value increase in the City on residential properties for the 1989 assessment. This is fairly typical in comparison to municipalities similar to us in the Metro area. Vacant land and lakeshore properties remained relatively stable and were basically unchanged for the 1989 assessment. Score equalization was done across neighborhood lines. Apartment complex values remained unchanged over the previous year assessment. For the most part, Cctrmercial and Industrial property values were increased on the average of 3%. Due to legislative changes and large increases in residential property taxes payable this year in 1989, it is anticipated that my staff may receive more than the average number of property tax inquiries. I am expecting between 1200 to 1500 calls over the next 2 weeks. (aproximately 20 to 30 calls per hour). cc: Dale Hahn, Director of Finance Assessing Staff 16- Clerk's Notice to Post and Publish — HC 1163 ASSESSMENT NOTICE NOTICE IS HEREBY GIVEN, That the Board of Review of the CITY of PLYMOUTH in HENNEPIN County, Minn., will meet at the office of the CITY Clerk, in said CITY at7:.10o'clock —L.—M., on MONDAY , the 8TH day of MAY , 1989 , for the purpose of reviewing and correcting the assessment of said CITY for the year 1989. All persons considering themselves aggrieved by said assessment or who wish to complain that the property of another is assessed too low, are hereby notified to appear at said meeting and show rause for having such assessment corrected. No complaint that another person is assessed too low will be acted upon until the person so assessed, or his agent, shall have been notified of such complaint. Dated this 19TH day of APRIL , 198R Clerk of the CITY of PLYMOUTH