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HomeMy WebLinkAboutCouncil Information Memorandum 09-16-2005CITY OF PLYMOU Dummy rib COUNCIL INFO MEMV September 16, 2005 UPCOMING MEETINGS AND EVENTS Planning Commission September 21 meeting agenda.......................................................... Page 3 Housing & Redevelopment September 22 meeting agenda ................................................. Page 4 September, October, and November Official City Meeting Calendars ................................. Page 5 Tentative list of agenda items for future City Council meetings ........................................ Page 11 FOR INFORMATION ... News Articles, Releases, Publications, etc. Invitation to groundbreaking ceremonies for the Vicksburg Crossing housingproject..................................................................................................................... Page12 Star Tribune "West" Edition story about new transit stations in the west Metro ............... Page 13 Plymouth Community Library newsletter.......................................................................... Page 14 News release announcing appointment of David Gaither as Governor Pawlenty's Chiefof Staff....................................................................................................................... Page 18 Hennepin County budget message with transportation section noted; submitted by Councilmember Bildsoe................................................................................................. Page 19 Invitation to Home Free 25th Anniversary Open House ..................................................... Page 27 Staff Reports Administrative approval of a site plan for a RE/MAX office building .............................. Page 28 Minutes Elm Creek Watershed Management Commission August 10 meeting ............................... Page 34 Draft minutes of the Park & Recreation Advisory Commission (PRAC) September8 meeting.......................................................................................................... Page 40 Correspondence Update on the Great River Energy 115kV transmission line project .................................. Page 45 Letter to residents regarding planned overnight construction work on the City underground water reservoir at Vicksburg and Schmidt Lake Road .......................... Page 47 Letter from Community Development Director Anne Hurlburt to resident Jake Ziebarth regarding local regulation of group homes ..................................... Page 48 PLANNING COMMISSION AGENDA WEDNESDAY, SEPTEMBER 21, 2005 WHERE: BLACK BOX THEATER Plymouth Creek Center 1480034 th Avenue North Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA* A. Approve the September 7, 2005 Planning Commission Meeting Minutes. 6. PUBLIC HEARINGS A. Provident/Waterford, LLC. Site plan amendment, conditional use permit, and variances for improvements at the Waterford Plaza Shopping Center located at 10200 6th Avenue North. (2005070) B. Ascension Evangelical Lutheran Church. Conditional use permit to allow kindergarten classes for property located at 15870 46th Avenue North. (2005098) C. Carlson's Piano World. Conditional use permit amendment to allow 25 percent accessory enclosed retail in the I-2 (General Industrial) zoning district and an interim use permit to allow reduced parking for property located at 13810 24th Avenue North. (2005101) D. WCL Associates, Inc. Conditional use permit to allow over 50 percent office use and an interim use permit for reduced parking for property located at 9600 54th Avenue North. (2005102) 7. NEW BUSINESS 8. ADJOURNMENT 3 AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, SEPTEMBER 22, 2005 7:00 p.m. WHERE: Plymouth Towne Square 1550037 th Avenue North Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA* A. Approval of the August 18, 2005 HRA Minutes B. Plymouth Towne Square. Accept Monthly Housing Reports 3. PUBLIC HEARING A. Section 8 Program. Public Housing Agency Five Year Plan and Annual Plan and proposed changes to the Administrative Plan 4. NEW BUSINESS A. Plymouth Towne Square. Presentation by Center for Energy and Environment regarding the Moisture Inspection Report B. Plymouth Towne Square. Proposed 2006 Budget 5. ADJOURNMENT OFFICIAL CITY MEETINGS September 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Oct 2005 S M T W T F S 1 RIG7:00HTS PM HUMAN COMMISSION, 2 ? J Aug 2005 S M T W T F S 1 Plymouth Creek Center Conference Room 2 1 2 3 4 5 6 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 31 23 24 25 26 27 28 29 30 31 4 5 6 7 8 9 10 LABOR DAY -City Offices Closed 7:00 PM SPECIAL COUNCIL MEETING: BUDGET STUDY SESSION; Conf. Rm. 2, Plymouth Creek Center lower level 7:00 PM PLANNING COMMISSION, Black Box Theater, Plymouth Creek 11:30 AM TRANSIT STATION 73 GROUNDBREAKING CEREMONY, Southeast Comer of Highway 55 and County Road 73 7:00 PM PARK & RECREATION ADVISORY COMMISSION (PRAO) Center Classroom, Plymouth Creek Center (this meeting only) 11 12 13 14 15 16 17 7:00 PM YOUTH ADVISORY COUNCIL, Plymouth Creek Center, lower level Conference Room 2 8.00 PM REGULAR COUNCIL MEETING (SPECIAL START TIME THIS MEETING ONLY), 8:30 PM -8:30 PM COMPREHENSIVE PLAN OPEN HOUSE, Plymouth Creek Center, Plymouth Room Black Box Theater, Plymouth Creek Center 18 19 20 21 22 23 24 4:30 PM VICKSBURG CROSSING GROUNDBREAKING, Hwy. 55 8 Vicksburg Lane 0:30 PM -8:30 PM COMPREHENSIVE PLAN OPEN HOUSE, Plymouth Creek Center, Plymouth Room 7:00 PM PLANNING COMMISSION, Black Box Theater, 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Plymouth Town Square 9:00 AM -3:30 PM PLYMOUTH CLEAN-UP DAY, Public Works Maintenance Facility Plymouth Creek Center Autumn Art Fair 10:00 AM - 5:00 PM and Plymouth on Parade 1:00 PM 25 26 27 28 29 30 7:00 PM YOUTH ADVISORY COUNCIL, Plymouth Creek Center, lower level Conference Room 2 11:45 AM PLYMOUTH BUSINESS COUNCIL, Sheraton Minneapolis West 12201 Ridgedale Drhe, Minnetonka 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT), Plymouth Creek Center 7:00 PM REGULAR CITY COUNCIL MEETING, Black Box Theater, Plymouth Creek Center modified on 9/15/2005 OFFICIAL CITY MEETINGS October 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 Sep 2005 Nov 2005 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 2 3 4 5 6 7 8 ROSH HASHANAH 7:00 PM PLANNING 7:00 PM HUMAN RIGHTS COMMISSION, rCenter BEGINS AT COMMISSION, Conference Room 2 SUNSET Black Box Theater, Plymouth Creek Center 9 10 11 12 13 14 15 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE(EQC), Plymouth Creek GnNr 7:00 PM REGULAR CITY YOM KIPPUR BEGINS AT 7:00 PM PARK & RECREATION ADVISORY Cles.roomA - COUNCILSUNSET COMMISSION(PRAC), 7:WPM YOUTH ADVISORY COUNCIL,Pymeulhl— MEETING, Black Box Theater, Plymouth Creek Center Classroom Curler, I_ Iwel Co,, eo. Reem2 Plymouth Creek Center COLUMBUS DAY (OBSERVED), Public Wa DlvHbn clog 16 17 18 19 20 21 22 7:00 PM PLANNING 7:00 PM HOUSING 6 REDEVELOPMENT AUTHORITY (HRA), COMMISSION, Plymouth Town Square Black Box Theater, Plymouth Creek Center 23 24 25 26 27 28 29 7:00 PM -9:00 PM 7:00 PM 7:00 PM-9:Do PM COMPREHENSIVE COMPREHENSNE PLAN OPEN HOUSE, Plymouth REGULAR CITY PLAN OPEN HOUSE, Plymouth Creek C -w. Plymouth COUNCIL Creek Center, Plymouth Room MEETING, Black Room 7:00 PM YOUTH ADVISORY COUNCIL, Plymouth Creek Center, Box Theater, PIymOUth Creek Center 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT). I— level Coherence Plymouth Creek Cerner Room 2 30 31 DAYLIGHT SAVINGS ENDS - set clocks back 1 hour modified on 9/15/2005 117. OFFICIAL CITY MEETINGS November 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 7:00 PM PLANNING COMMISSION, Black Box Theater, 7:00 PM HUMAN RIGHTS COMMISSION, Plymouth Creek Center Conference Room 2 Plymouth Creek Center 6 7 8 9 10 11 12 7:00 PM YOUTH ADVISORY COUNCIL, Plymouth Creek Center, lower level Conference Room 2 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center Classroom A 7:00 PM PARK & RECREATION ADVISORY COMMISSION (PRAC), Plymouth Creek Center Classroom A VETERANS DAY (OBSERVED), CityOffices Closed 8:00 PM REGULAR COUNCIL MEETING (SPECIAL START TIME THIS MEETING ONLY), Box Theater, Plymouth Creek Center 13 14 15 16 17 18 19 7:00 PM PLANNING COMMISSION, 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Plymouth Town Square Black Box Theater, Plymouth Creek Center 20 21 22 23 24 25 26 7:00 PM YOUTH ADVISORY COUNCIL, Plymouth Creek Center, lower level Conference Room 11:45 AM PLYMOUTH BUSINESS COUNCIL, Sheraton Minneapolis West 12201 Ridgedale Drive, Minnetonka 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT), Plymouth creek Center City Offices closed THANKSGIVING THANKSGIVING HOLIDAY HOLIDAY 7:00 PM REGULAR CITY COUNCIL MEETING, Black Box Theater, Plymouth Creek Center 27 20 29 30 Oct 2005 Dec 2005 S M T W T F S S M T W T F S 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 31 modified on 9/15/2005 q Tentative Schedule for City Council Agenda Items September 27, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level • Presentation of Minnesota Recreation and Parks Association Award of Excellence for Sponsorships and Partnerships • Approve variance for signage for CVS Pharmacy located at 4140 County Road 101. ICON Identity Solutions. (2005060) • Consider preliminary plat for four single—family lots for property located at 1010 Harbor Lane North. Calhoun Development. (2005078) • Approve rezoning from FRD (Future Restricted Development) to B -C (Business Campus) preliminary plat, site plan, and variances for construction of a town office condominium building at 18240 State Highway 55. Mohagen/Hansen Architectural Group. (2005086) • Approve variances to the front and rear setbacks for a six -unit townhome structure on property located at 5106-5128 Yuma Lane North. Ryland Homes. (2005090) • Consider rezoning from RSF-1 (Single Family 1) to RMF -2 (Mulitple Family 2), preliminary plat and site plan for 28 townhouse dwellings to be called "Bassett Creek Crossing" and one existing single-family dwelling on property located at 10 Zachary Lane. Charles Cudd Company. (2005093) • Approve variance for impervious surface coverage for property located at 1824 East Medicine Lake Boulevard. Tom Conn. (2005106) • Consider revised special assessment policy • Consider layout for reconstruction of County Road 101 between 12th Avenue and 30th Place North (5102) (Tabled from September 13) • Rescind Resolution No. 93-448 and authorize no parking from 4520-4550 Arrowood Lane October 11, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level October 25, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level • Receive third quarter Financial Report November 8, Regular, 8: 00 p.m., Black Box Theater, Plymouth Creek Center lower level November 22, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level H Note: Special Meeting topics have been set by Council; all other topics are tentative. The Plymouth Housing and Redevelopment Authority invites you to the groundbreaking for F-.-� Monday,' September 19, 2005 4:30 p.m. 55 d X k _b I n PI mouth Southwest Corner of Highway anurg Vicksburg Crossing is a 96 -unit independent senior apartment project that consists of 1, 1+ den, and 2 bedroom units. This project is adjacent to the Shops at Plymouth Creek, which will have a Lowe's Home Improvement Store, Michael's Crafts, Walgreen's and many other commercial businesses. startribune.com Close window Last update: September 12, 2005 at 4:34 PM More ways to grab a spot and a hop a bus Published September 14, 2005 NEW PARKING Minnetonka and Plymouth commuters will get almost 800 more parking spots in two three-level garages to be finished next year. MINNETONKA Metro Transit, which operates the great majority of the bus services around the Twin Cities, will build a three-level parking garage at the southwest intersection of Interstate Hwy. 394 and County Road 73. The new ramp, which will cost $8 million, will increase the amount of parking in the vicinity from 480 spaces at surface lots to 1,046 spaces at lots and in the ramp. PLYMOUTH Plymouth Metrolink, the city's commuter bus service, started construction this month on a three-level, 280 -spot parking ramp at the southeast corner of Hwy. 55 and County Road 73 in Plymouth. It will cost $4.8 million and be built on an existing park-and-ride lot. GROWING DEMAND The new parking is needed, officials say, to meet the demand from more and more west -suburban residents commuting by bus. Planners say the increase is caused by population growth, increased traffic congestion, higher gas prices and high parking fees in Minneapolis. About 90 percent of the spots are filled each day at the seven park-and-ride lots along I-394 from Wayzata into Minneapolis. Planners expect the number of commuters from the corridor to rise from more than 4,000 now to 7,000 by 2030. SCHEDULE The Plymouth ramp is expected to be done next June. Construction probably will start in Minnetonka next spring and should be finished later in 2006. The bus services will provide alternate parking lots nearby for commuters during construction. Ben Steverman 1� of the Plymouth Library Member Newsletter Principal Librarian To Retire Cathy Fischer, Plymouth's Library Manager, Retires September 16 Since the Plymouth Library opened 10 years ago, its patrons have had the great fortune to have Cathy Fischer as its manager and Principal Librarian. Now, after a long and rewarding career with the Hennepin County Library, Cathy will retire on September 16. Cathy has enjoyed her time with the library. "It's absolutely the best job in the world and I wouldn't have done anything Membership Monday, October 10 differently," she says. Of all the things she has enjoyed about the work, spending her days with the staff and volunteers is what she will miss the most. Cathy adds, "Plymouth is my home library." She will definitely still be around. Before coming to Plymouth where she was charged with starting up the. entire library and its programs, she'd already had an impressive career. Her first job out of college was at the St. Open House This fall you will be asked to renew your membership in the Friends of the Plymouth Library. In addition to receiving a reminder in the mail, the Friends will host a membership Open House on Monday, October 10 at the Library. How does the library benefit from your membership? In addition to the two sculptures and the murals in the Children's Area, the Friends also support programs and services such as • Children's Read to Win program during the summer ■ Adult author appearances • Teen volunteer program . ■ Materials in the Early Literacy Center ■ Various live programs and workshops for youth How do you benefit from membership in the Friends? ■ Hennepin County Library's Events 8 Issues newsletter is mailed to your home monthly. ■ You receive advance notice of our book sales, with pre- sale events for members only prior to the two big sales of the year. ■ Check It Out, the Plymouth Friends' newsletter, which is filled with library information and free coupons for use at our book sales, is also mailed to you. ■ You also have the opportunity to take an active role in a diverse, fun -loving group of people who genuinely enjoy working together for the benefit of the library. So, when your renewal request arrives in the mail, please take the opportunity to support a valuable, important community resource by returning your membership form with your dues. Paul downtown library. From there, she started with the Hennepin County Library system as one of the original staff members at the Southdaie Popular Library. She moved on to the Excelsior branch where she was agency manager and children's librarian. Then she served once again at the Southdale Library working as the government documents librarian. ■ Continued - see page 2 Upcoming FPL Book Sales It's Never Too Early Since the stores are already reminding us the gift shopping season is close at hand, here's another reminder and thought. Books! Whether it's a bargain from the stacks or a special auction purchase, books make a great gift. You can select from numerous nonfiction and fiction paperbacks and hardcover books that have been donated by community members or have been withdrawn from library circulation. Prices will be fifty cents for paperbacks and one dollar for hardcover. At the bag sale, we supply the bag and for $3 you can fill it up with all the hardcover or paperback items that will fit inside (sorry no boxes). We will have only one fall book sale. The next chance is December 3 for our Better Book Sale. October BIG Book Sale Friday, Oct. 14 Friends Preview from 6:00 to 8:00 p.m. Saturday, Oct. 15 Public Sale from 10 a.m. to 4 p.m. Monday, Oct. 17 $3 Bag Sale from 10 a.m. to 4 p.m. ■ Volunteers Needed - see Page 2 Help Wanted Friends of the Plymouth Library Newsletter Page 1 Friends of the Plymouth Library (FPL) is a nonprofit organization that helps support and promote the Plymouth Library. Our mission is to organize activities that raise funds to purchase equipment and promote library programs. FPL volunteers also assist Library staff in maintaining building resources and equipment. For information: call FPL at 952-847-5825, or visit www.hcLib.org Board Members: President LuAnn Svendsen Anuradha Jha Vice President Nancy Johnson Treasurer Michelle Brown Secretary Janet Munson Web Karina Hou Directors May Carhart Cheryl Gibbons Ruth Horvath Susan Leeper Becky Peay Susan Sigal Principal Librarian Cathy Fischer Copyright 2005 Friends of the Plymouth Library. All rights reserved Meet Our Board Members Anuradha Jha Incoming Plymouth Friends president, Anu Jha will be sharing presidential duties with current president LuAnn Svendsen until the grand re- opening of our new, improved and enlarged Plymouth library. At that time, the gavel will pass to Anu who has the experience, vision and leadership skills that we will need. A nate of India, Anu and her husband came to the USA more than twenty years ago to attend graduate school in Virginia. They were there two years before settling in the Twin Cities. A resident since 1990, Anu loves Plymouth and considers it home. She thinks of the library as a Cathy Fischer Retires Continued from page 1 When she came to Plymouth, in addition to her duties as library manager, she was also responsible for the Children's Readmobile. During her career, the library has seen lots of change — from card catalogs and date stamps to computers and barcodes. Cathy says her favorite change has been the advent of the Internet. "For smaller libraries it provides much better service for customers." When she started, complex reference requests were passed along to Southdale, and with the Help Wanted Fall Book Sale sanctuary and is looking forward to watching it grow. Staying home to raise her two sons has not meant actually staying at home. She has traveled widely and has an impressive resume of volunteer projects including leading parent and women's support groups, and teaching art and literature appreciation programs in the public schools. Ann believes that volunteering is important both for herself and for young people. Her sons have been avid library users and volunteers. Anu's older son will be leaving for Duke University soon to study biomedical engineering. Her younger son will be starting his freshman year at Wayzata High School. When she finds time for hobbies, Anu enjoys reading, cooking and gardening. Internet, they can be handled anywhere instantly. She adds that the Internet has changed the role of the librarian as well to be more of teacher, helping patrons learn to find information on their own. Though Cathy will be retired, she'll still be around the library both as a patron and filling in on staff occasionally as a part-time substitute. She will continue to volunteer with the Friends of the Plymouth Library both as part of the board and in planning special events such as the spring fashion show. An avid history buff, Cathy will be expanding her activities to include becoming active in the Plymouth Historical Society. Volunteers needed for a variety of times: Cathy will spend the rest of the • Friday, Oct. 14: setup from 8:30 a.m. until all books are out; staff for Friends preview sale from 6:00 to 8:00 p.m. • Saturday, Oct. 15: various positions and times during public sale 10:00 a.m. to 4:00 p.m. • Monday, Oct. 17: various positions and times during bag sale 10:00 a.m. to 4:00 p.m. Volunteers who help with setup and during the sale are eligible to pre -shop. Even if you can only be there for an hour any time during the sale, it would be a huge help. Contact Susie Sigal at 763-551-7901 to let her know the times you can work. summer and fall fitting in all the golfmg the weather permits and planning for a "big milestone" reunion of her close-knit high school class of just 52 students. As the weather turns she'll move on to her indoor pursuits such as scrapbooking and learning bridge. She's also looking forward to being able to spend more of her winters as a snowbird in warmer climates like Scottsdale, Arizona and Austin, Texas. There will be an open house to celebrate her achievements on Thursday, September 15 from 4:00 to 7:00 p.m. at the library, and a special program starting at 5:30 p.m.. 0 Changes In Your Life? We're updating our regular volunteer list. If you would like to update your information, be added, or be removed contact Susie Sigal at 763-551-7901. Fashion Show Volunteers are needed to participate in a variety of planning committees for our fundraising Fashion Show Saturday, May 13, 2006 at the Plymouth Creek Center. This event is co-sponsored by the City of Plymouth and will feature guest speakers. Proceeds from the event will go towards creating a Plymouth history section in the newly expanded Plymouth Library. We also need help soliciting sponsorships and donations from area businesses. Contact Karina Hou for more information at 763-442-8859. Page 2 Friends of the Plymouth Library Newsletter FriendNolunteer Profile Carole Rutherford Friends volunteer Carole Rutherford will be celebrating her tenth year of volunteering right along with Plymouth Library. Since the library opened, she's worked nearly every Wednesday. She's such a regular fixture, that when she wasn't on the schedule, coworkers who didn't realize it sent a search party to her home to make sure she was alright. Carole adds, "The people are wonderful. A real caring bunch." �Alhile in the beginning she mostly helped tidy and dust the shelves, she has for some time been working in the back rooms unloading, checking in and putting in reserve the many boxes of materials requested from other libraries. She also fills in .on other days as needed. Carole is still amazed at how busy the library continues to be, and especially at the volume and variety of books its patrons request — occasionally there are even materials from libraries outside the United States. Though it's detailed work, she enjoys it and says, "It's an excellent program to have and allows people like me, who want to, to contribute." Carole also volunteers for the City of Plymouth from time to time. One for the Knitters Book Discount and Author Talk Tuesday, Sept. 13 Do you live to knit? Maybe you've been knitting for years or have just started learning this newly popular handicraft. Either way, you won't want to miss this special event at the Plymouth Library on Tuesday, September 13, at 7:00 p.m. featuring the authors of the book For the Love of Knitting: A Celebration of the Knitter's Art. The program, sponsored by the Friends, will feature editor Kari Cornell and contributor Betty Christiansen, who will speak about the process of writing the book and will read excerpts from it, as well as answering audience questions. According to Library Journal, the book "is a richly illustrated collection of writing and historical source materials touching on the craft of knitting. It includes a fascinating selection of paintings, old photographs, commercial art, magazine and old pattern book covers depicting knitting through the ages, as well as an excellent selection of essays and stories relating to the craft." Copies of the book will be for sale at the event with a special discount for Friends members. Proceeds benefit the Plymouth Library. Community Conversation Results Continued from page 4 What They Asked For - More! • More room for more books • More room for teens • More computers for Internet and word processing for student/community use • More room for programs such as book sales, meetings and author/children's events • More time to enjoy the library — have it open on Sundays, too • More room for audio/video/emerging media • An easier -to -use after-hours book return service that's also easier on the books • More parking • More square footage in general whether building out, up or down When, Where, How? With the results of the conversations, the needs assessment continues incorporating staff requirements for administrative facilities and space. At the same time, the County is conducting a feasibility study of the current property the library sits on to determine how much the square footage can increase based on city zoning and budgetary considerations — the goal is to maximize it with this renovation. With the results of the feasibility study, budget and needs assessment, the architect will present drafts and drawings that will be posted to the Hennepin County website for public and commission review and comment. With the approved design and budget, the proposed close, construction and re -opening plans can be made and published - watch the Friends newsletters and construction updates for more information. Friends of the Plymouth Library Newsletter 16 Page 3 Friends of the Plymouth Library 1570036 th Ave N Plymouth, MN 55446 Return Service Requested I ONE FREE BOOK Cut out and redeem for I one (1) free paperback or hardcover book I (excluding silent auction) I Valid only at the Friends Preview Sale I IFriday, Oct. 14, 2005 6:00 p.m. to 8:00 p.m. L I x j1,F2- 1�lltllil!!Jslit13ii13is�1!lt�Ii!ltJ�l!'i1t171ili�i�111!ll3�S'C1 Library Expansion Planning Continues Thanks to the community and Friends members in attendance, Hennepin County experienced first-hand Plymouth's commitment to and passion for its library and programs, and appreciation of the staff who make it possible. Here's a snapshot of who was there and suggestions made. If you weren't able to make it, you can still submit your suggestions using the green comment cards available at the library. Who Came: • 40 attendees Friday and 20 attendees Saturday. • From the Plymouth City Council, Sandy Hewitt, Jim Willis and Tim Bildsoe. • From Hennepin County, Commissioners Mark Stenglein and Penny Steele. • Wayzata School Board member Carter G. Peterson. • Saturday also saw a TV camera from a local news station. What Happened: Plymouth Library Principal Librarian Cathy Fischer gave a short history of where the library started and how important the expansion is to continue supporting the community. Hennepin County Library staff responsible for the renovation facilitated introductions and Q&A sessions. All comments were noted on large memo pads for use in the needs assessment/feasibility study/planning process — the conversations are a key part of these. How They Feel about the Library Now: • One of the Plymouth City Councilmen feels the library is a gem that fits into the Downtown Plymouth area and businesses. • Commissioner Mark Stenglein is amazed at the heavy and continuous use it gets that even on a Tuesday afternoon the lot will be full. • General consensus from the Q&A is that there's a lot of appreciation for the Tibrary as it is now. It's a beautiful building and well organized. The staff is accessible, friendly and helpful. The programs are meaningful and add value. 0 More on Results - see page 3 FOR EVIMEDIATE RELEASE: Contact: Brian McClung September 15, 2005 (651) 296-0001 GOVERNOR PAWLENTY APPOINTS DAN McELROY TO OVERSEE REFORM EFFORT, NAMES DAVID GAITHER CHIEF OF STAFF St. Paul — Governor Tim Pawlenty announced today that Chief of Staff Dan McElroy has accepted a cabinet—level appointment to oversee the Pawlenty Administration's "Drive to Excellence" and other administration government reform efforts. "Dan McElroy's leadership in our office and the Department of Finance has helped Minnesota become a leader in so many areas," Governor Pawlenty said. "When it comes to good ideas and figuring out how to put them to work for the good of Minnesota, there is no one better than Dan. Our Drive to Excellence program is reshaping the way state government works to make it more efficient, effective and customer—friendly. I'm pleased Dan is willing to take the reigns of this enormous challenge. It will mean real results for state government." McElroy's new position will report to the Governor with responsibilities throughout state government. "Governor Pawlenty has made it very clear that his administration is not about just managing state government, but changing it," McElroy said. "I'm excited about the challenge the Governor has put in front of me. It's not often that we have the opportunity to rethink and reorganize government to make it work better. I'm looking forward to tackling the job." Governor Pawlenty also announced that State Senator David Gaither will become Chief of Staff for the Office of the Governor. Gaither, 48, was elected to the Minnesota Senate in 2002 and represents portions of Plymouth and Minnetonka. He serves on the Commerce, E-12 Finance, Capital Investment and Jobs, Energy and Community Development committees. Gaither is also the founding principal of Corporate Talent, a company specializing in organizational dynamics and executive search, and has more than 20 years of diverse business experience. Gaither served on then—Governor—elect Pawlenty's transition team in 2002, assisting in the identification and placement of Cabinet officers in the Pawlenty Administration. "Senator Gaither is well—known around the Capitol as a hardworking, thoughtful and energetic leader," Governor Pawlenty said. "He has the skills to help us move forward as we build a better Minnesota and hold government accountable for results." "Governor Pawlenty is a visionary leader," Gaither said. "I'm honored to have the opportunity to join his team." Gaither is a resident of Plymouth. He attended Wayzata High School and the University of Minnesota, majoring in economics. He and his wife, Susan, have three children. —30— IS Hennepin County > Budget Transmittal Letter - 2006 Budget Your Conn orlon to www. .us I Hennepin County, Page 1 of 8 Text-Nav I Site Map I September 1, SEARCH Advanced Search Enter Keywords) m Home > Your County Government > About Hennepin > 2006 Budget > Budget Transmittal Letter - 2006 Budget Budget Transmittal Letter - 2006 Budget September 13, 2005 Hennepin County Board of Commissioners 2400 Government Center Minneapolis, Minnesota 55487 Honorable Board Members, I am pleased to present to you the proposed 2006 Hennepin County budget and to discuss some of the 2005 results and on-going efforts. The proposed 2006 Hennepin County budget totals $1,865,362,957 including a net property tax levy of $535,828,910. That is an overall proposed budget increase of 5.77 percent, and a 3.97 percent increase in the net property tax levy. ADDING VALUE DURING TRYING TIMES The high quality programs, services and opportunities provided by Hennepin County government contribute to making this a place where people choose to live and work. Over the last few years, however, we have been challenged to maintain the quality of our programs with reduced resources. Beginning with mid -year adjustments in 2003 and continuing with the 2004 and 2005 budgets, the County had to address the loss of $100 million in state and federal funding. The County has been forced to eliminate programs and vendor contracts, restructure services, reassign, and in some cases lay off, employees as we eliminated 750 positions. These reductions have resulted in a need to focus service delivery in order to derive the greatest value from each public dollar that is spent. Whether it be the County's "traditional" functions—roads and bridges, libraries, health, human services and public safety—or our services that go beyond the traditional—affordable housing, multi -cultural services for immigrants, community redevelopment initiatives—the County endeavors to provide services as cost-effectively as possible. The effort to increase value during these challenging times not only calls for creativity and foresight, but prudent decision making in the allocation of our scarce resources. Evidence that the County is providing good value for the public dollar comes from the rating agencies who evaluate the County each time we issue debt. In June the County received word that we have maintained our Triple A credit rating from the major bond rating firms. Among other things, this top rating demonstrates that the county is effectively managing the public's money. In addition, the high rating helps reduce future costs as we continue to be able to issue bonds at lower interest rates. RELATED LINKS County Links View All Budget 2006: Proposed Budget Hearing Schedule DEPARTMENT Budget & Finance CONTACT INFORMATION E -Mail obf.internet@ co.hennepin.mn.us Location Government Center (I http://www.hennepin.us/vgn/portal/intemet/hedetailmaster/0,2300,1273_140153039-141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget THE 2006 BUDGET At the beginning of the budget process, County Administration generally directed departments to submit 2006 budget requests with a property tax requirement at or below 2% more than their 2005 levels. Because of compensation changes and rising health care, energy and other costs, the net result is that during 2006, departments must achieve sufficient cost savings to absorb approximately $9.0 million in increased expenses without additional property tax funding. The overall strategy behind the development of the 2006 budget proposal is controlling costs at all levels of county government and maintaining the financial health of the county. We are striving to bring down the cost of doing business without losing quality and the ability to serve our customers. The customer comes first and it is our responsibility to make sure that our citizens receive the best value for their tax dollars. The proposed 2006 Hennepin County budget totals $1.87 billion with a net property tax levy of $535.8 million. The proposed property tax level is an increase of 3.97% compared to 2005. This is the lowest proposed percentage property tax increase among the seven metropolitan counties. If approved, the 3.98% increase would result in a county property tax increase of $48 on a median -value home in Minneapolis and a $47 increase on a median -value suburban home. It is important to emphasize that changing demographic factors are driving county business. Hennepin now has more than 1.1 million residents and growth is expected to continue through at least 2030. In addition, the population is growing older as the baby boomers move into their 60's and beyond, placing greater demands on our service delivery system. Further, our population continues to become more racially and ethnically diverse which presents challenges and opportunities to county departments to provide relevant services for our residents. It should also be pointed out that the increase in the property tax levy is not the only cause of rising homeowner property taxes. Other factors, often the result of state legislation, are also causing taxes to increase. There is a continuing shift in the property tax burden from commercial and industrial properties to residential. In 2001, commercial and industrial properties represented 34% of the county's tax base, but in 2006, they will provide only 21.5% of the tax base. In addition, cost shifts from state government to local government have resulted in extra costs to the county. Further, the limited value phase-out continues, albeit at a slower pace. The proposed 2006 budget includes: • Provision of limited additional funding to areas needing more resources, especially Public Safety and Human Services. • Funding to cover the rapidly rising cost of energy. The costs of heating and cooling county facilities and fueling the county fleet are on the rise. The cost of energy at the Hennepin Energy Center, for example, has almost tripled since 2002. • After two years of no cost -of -living adjustments, the proposed budget provides funding for employee cost -of -living increases and to accommodate some of the rising expenses relating to employee health care and public employees retirement. • Continued funding for the bituminous -overlay program to continue catch-up on needed road maintenance. • Provision of $24.4 million in additional funding to implement the electronic health records system at Hennepin County Medical Center. The new comprehensive system will simplify the registration, scheduling, patient monitoring, record keeping and delivery of medicines at the hospital and help to bring HCMC to Page 2 of 8 http://www.hennepin.us/vgn/portal/intemet/hedetailmas�te O,2300,1273_140153039_141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget the community's best -practice standard for health records. • Provision of continued funding for Medical Center, Community Works, and Transportation capital projects. • Continuation of funding for the affordable housing program throughout the county. Given the recent state budget circumstance, it is possible that the county will face additional state reductions. We must make sure that the county has sufficient financial flexibility to address future uncertainties. PROVIDING SERVICES OF VALUE Working smarter, innovating service delivery, implementing program changes that will result in improved outcomes—these are all ways in which we are working to transform service delivery in order to provide more value for the public dollar. Our aim is to serve customers better, at a lower cost and with improved results. In short, Hennepin County government is working to add value in everything that we do so that our citizens realize benefits in a demonstrable way. The following are a few examples of services proposed in the 2006 budget that that maximize the value of the public dollar investment. Public Safety The number one priority in the public safety area is keeping our community safe. We are adding value by addressing public safety issues geographically—working with specific communities to help ensure the safety of our residents. Hennepin County is partnering with the Minneapolis Downtown Business Council to increase law enforcement, reduce crime and foster safety in the so-called downtown "SafeZone Area". Deputies from the Sheriff's Office are assisting Minneapolis and Metro Transit police with high-profile patrols. In addition, County probation officers are providing additional supervision of offenders living downtown. In Brooklyn Park and Brooklyn Center, the County is supporting activities designed to improve the interaction between the community police departments and immigrant and minority populations. Because of their expertise in dealing with different cultural groups, the county's Human Services and Corrections staff have provided training for the police officers in the northern suburbs. As indicated by this new effort, poverty and crime are no longer strictly inner-city issues. The suburbs, especially the first -ring suburbs, are now also asking for our help. We are providing that help, but we are also looking for the root causes of the problems. Our goal is to prevent young people from entering into a life of crime in the first place. Another example of integrating probation, police and other services is an effort in the Jordan neighborhood of North Minneapolis in response to community concerns. In partnership with the City of Minneapolis and the Jordan Area Community Council, Hennepin County has established a new probation office in the Jordan neighborhood as part of our strategy to put more supervision services into the neighborhoods. All of our public safety departments are working together to address crime in our communities. For example, Community Corrections is redesigning operations aimed at a higher level of supervision for high- risk offenders and earlier intervention for juveniles. Our criminal justice system is based upon the concept that people must pay the consequences for the crimes they commit. However, we need to keep in mind that the offenders will one day be coming back into the community and it is our responsibility to help them succeed on the outside. Offenders who are unemployed are three times more likely to return to prison than those with jobs. The Offender Employment Status Training Program is developing relationships between Corrections staff and Page 3 of 8 �,t http://www.hennepin.us/vgn/portal/intemet/hedetailmaster/0,2300,1273_140153039_141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget employment counselors in the community. These relationships and the training that participants receive are helping more offenders keep jobs and stay out of prison. Another important priority is the development of young people in the county. Several county departments are working to develop a multi-year strategic plan aimed at youth development. The goal is for kids to have safe places to go, with positive development opportunities. Recently, the County board approved a partnership with the Annie E. Casey Foundation. In several large urban areas, the foundation's juvenile detention alternatives initiative has demonstrated that the number of children who are detained can be reduced without jeopardizing public safety. This approach focuses on creating more effective, community- based alternatives to juvenile detention for children who do not pose a significant risk to public safety. The emphasis is on early intervention to keep the young people on a positive track and out of the criminal justice system. Community Corrections has also embarked on a "peer youth jury" project at Patrick Henry High School in North Minneapolis. This pilot project is based on a Washington D.C. restorative justice model in which kids sit on a peer jury and mete out sanctions for fellow classmates who have been truant or have committed behavioral infractions. Human Services The Human Services and Public Health department is also working on the development of our youth by emphasizing prevention and early intervention as a youth strategy. Our School Success Initiative is supported by services from many departments, including the County Attorney's Office, in collaboration with the schools and parents. As pointed out in a 2004 Minneapolis Star Tribune editorial, Hennepin's "strong, successful anti -truancy programs have reduced the numbers of prospective truants by using social workers... meeting with parents ... and warnings ... to make sure kids show up for school." Ensuring that these young people succeed in school is surely much better than waiting until a kid ends up in child protection or the juvenile justice system. Dealing with generational poverty is another Hennepin County priority for 2006. As we have noted on several occasions, we do very well in dealing with situational poverty, but we do not do as well with generational poverty. What is needed is a holistic approach to break the pattern of poverty, crime, teen mothers, etc. This means that we must deal with families as a whole, not just the children. Two initiatives that are underway are the NorthPoint Gateway Project and the Families in Dysfunctional Systems (FinDS) program. The FinDS program targets 25 multi -generational families in North Minneapolis who keep surfacing again and again in the criminal justice system, generating considerable Human Services and Corrections costs. The program will investigate how these families make decisions about crises and how they respond to the multiple services they use to meet their needs. FinDS also will provide adult coaches for families to try to move the families from continual crises to more stability. The NorthPoint Gateway Project involves 300 Minnesota Family Investment Program (MFIP) families that use county programs the most, especially human services, economic assistance, criminal justice and health care. We need to learn how to serve these families and the community better. We are working closely with North Minneapolis community groups, nonprofits, churches and others because we realize that, in the end, the solutions must come from within the community itself if they are to effectively address the problem. With the demand for almost every service increasing, the county must Page 4 of 8 0 http://www.hennepin.us/vgn/portal/intemet/hcdetailmaster/0,2300,1273_140153039_141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget balance the demand for services with its ability to pay for them. This means that necessary programs, especially those relating to human services, must be run as efficiently, effectively and economically as possible. Our Human Services and Public Health department has created a diversionary work program to assist people in finding work. This new program was created not by adding positions, but by reassigning 40 positions from within the department and it was accomplished without state resources. The results have been terrific. Forty percent of the participants have not gone back on welfare. Special Projects and Partnerships As I have stressed in past budget messages, public and private partnerships are key to our success. Our new partnership with the University of Minnesota is linking services within county departments to the resources of the schools within the university. Just last week, the county and the University jointly sponsored a community forum on generational poverty. An upcoming County/University policy forum will deal with the special problem of boys and reading. As our collaboration develops, I am certain that we will discover more and more opportunities to strategically work together. We all recognize that teens who become parents are less likely to finish high school, are more likely to live in poverty and require public assistance. Hennepin is partnering with the Broadway School in North Minneapolis to lower teen pregnancies, especially repeat teen pregnancies. In addition, the Human Services and Public Health department is working with eleven suburban middle- and junior -high schools to reduce bullying and other forms of violent behavior. So far, the program is garnering rave reviews. The African American Men Project is a partnership between the community, non -profits, faith -based organizations and government. The project seeks to strengthen the social and economic conditions of black men between the ages of 18 and 30 living in the county. The project has targeted key areas for improvement, including housing, education, family and employment. The project is the first of its kind in the nation aimed at transforming the lives of young African American men. Another collaborative is the American Indian Families Project --a partnership between the American Indian community and the county. The project is based on the premise that solutions rest within the strengths and assets of the American Indian community. The partnership is working to improve the quality of life for American Indian families. Working closely with the American Indian community, we are recruiting more native families for foster care and adoption. In the past year, 90 percent of foster care placements and 80 percent of adoptions of American Indian kids were with native families. Libraries One of the county's most popular operations is the Hennepin County Library system. The Library consistently ranks in the top 10 library systems among those serving populations of more than 500,000 in the nation. Residents checked out more than 12 million books, videos, CDs and books on tape last year. In addition there were more than three million searches at the Library's electronic data bases. For added convenience, wireless Internet service is now available at all 26 suburban libraries. These figures exemplify the Library's success in reaching out to residents and providing services of value to our citizens. In order to continue superior library service into the future, the Library has initiated a 10 year planning effort to look at the larger issues affecting libraries and develop programs and facilities to address these issues. One of the elements of the planning effort is to investigate how Page 5 of 8 http://www.hennepin.us/vgn/portal/intemet/hcdetailmastr/0,23 00,1273_1 40153 03 9141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget the Library can support other County functions and programs. The planning effort will include an analysis. of existing library buildings and investigate new potential locations, based upon service requirements and demographic data. Projections indicate, for example, that between now and 2020, 135,000 new residents will be added to the county, many of which will be in the 2nd and 3rd ring suburbs, some of which are not well served with library facilities. Technology Hennepin has been ranked one of the top 10 counties in the United States in terms of implementation of technology to better serve our citizens in the 2004 Digital Counties Survey. Continuing the trend in recent years, the 2006 budget includes additional funding for technology, with a top priority being expansion of e -government for greater customer convenience. Hennepin's new and improved Web site is proving popular and successful with the public. Statistics show increased usage since the redesign took place in 2004. The complexity of customer transactions is being reduced through use of the county Web site. We estimate that an on-line transaction costs the county 15 to 25 cents, while a face-to-face transaction costs us $10 to $20. This is a great example of reducing costs through technology. There are also savings for citizens and businesses who use our Web site: convenience, no driving to service centers, no waiting in line, no postage stamps, and the ability to make transactions 24 hours a day, seven days a week. Residents are able to pay their property taxes on-line by credit or debit cards and they are doing so in larger and larger numbers. Citizens also can perform information searches, find out where to vote and even report potholes on County roads—all online. In the near future, residents will be able to pay for licensing services with their credit cards at the six county service centers at Brookdale, Eden Prairie, Maple Grove, Ridgedale, Southdale and at the Government Center. In addition, the County will soon be opening a new service center in the old Sears building in South Minneapolis for the convenience of our citizens in that part of the County. Technology is also important in providing the basic accounting and reporting information that is required to efficiently run the complex organization that makes up county government. The new enterprise business intelligence and reporting system (BI) will be coming on line during 2006. The BI system will improve data -driven decision making by linking information systems more efficiently. The new system will provide access to data to help staff make better business decisions. It also will provide information for consistent, accurate reporting of results so staff will have the kind of information they need, when they need it. Health The health care system in the county is vital to all of us. The Hennepin County Medical Center is the centerpiece of the county's health care system. HCMC is one of the premier teaching and research hospitals in the nation. For the eighth year in a row, U.S. News & World Report has ranked HCMC as one of the nation's best hospitals. Although the medical center is the state's largest provider of care to the indigent, it derives 95% of its revenue from patients and insurance. Based upon the recommendations of consultants and the HCMC Governance Task Force, the county sought legislation relating to the governance of the hospital. The 2005 Minnesota Legislature passed the legislation. The county is evaluating the implication of proposed changes and will not be a position to implement them until 2007, at the earliest. Page 6 of 8 CZ4_. http://www.hennepin.us/vgn/portal/intemet/hcdetailmaster/0,2300,1273_140153039_141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget There has been a very positive development in the last year at HCMC. The Medical Center's financial performance has improved significantly. It was not long ago that the McKinsey consulting group projected HCMC to lose $35 million by the end of 2005. Instead, the Medical Center showed a $14 million profit for 2004, and expects to show a modest surplus for 2005. The Medical Center has begun a strategic/master facility planning effort that is designed to identify market opportunities and provide the framework for setting priorities relating to the operating and capital budgets for the hospital. The results of this planning effort should enable the county to increase the value of HCMC to the community for the foreseeable future. Also in the health area, the services of the NorthPoint Health & Wellness Center are being reshaped to meet clients needs in North Minneapolis. Health statistics indicate that the Near North community has significant health disparities, including high rates of HIV/AIDS, obesity, diabetes and teen pregnancy, and a lack of childhood immunizations. A capital project is underway to expand and remodel the health center in order to increase client services and enable Northpoint to better address these health disparities and improve efficiency at the health center. Transportation In the transportation area, traffic congestion is increasing throughout the county. During 2004 the Urban Mobility Report found that Twin Cities motorists spend more time sitting in traffic than drivers in other U.S. cities of similar size, with each commuter wasting an average of more than 42 hours a year in traffic delays. Spending on our roads and bridges has lagged and our county road system is suffering. Our goal has been to overlay more than 100 lane miles each year with a new bituminous surface. Unfortunately, we have not achieved that goal in recent years because of financial constraints. In fact, in 2003, only 76 lane miles were overlaid. The approved 2005 budget included funding so that 100 lane miles can be overlaid, thereby beginning the process of catching up. The proposed 2006 budget continues this effort by allocating additional resources to the Transportation department for the overlay effort. Housing, Community Works & Transit The Affordable Housing Incentive Fund program serves families and individuals at or below 50% of the area's median household income. New housing creates a foundation for families on which to build stability and self-reliance. For 2006, another $4 million in affordable housing funding is proposed to continue this important effort. Hennepin Community Works projects are also helping revitalize neighborhoods by providing more livable spaces for new housing, better transportation and a diverse tax base. The 2006 budget also includes funding for several Community Works projects including transit -oriented development projects to redevelop and facilitate new development along transit corridors in several communities, including Richfield, Minnetonka, St. Louis Park, Robbinsdale and Brooklyn Park. CONCLUSION In conclusion, the proposed 2006 budget is fair while at the same time being fiscally responsible. • It stabilizes our organization after major reductions over the past few years. • It provides for a moderate increase in property taxes, while preserving our strong financial standing. Page 7 of 8 Z57 http://www.hennepin.us/vgn/portal/intemet/hedetailmaster/0,2300,1273 140153039 141... 09/14/2005 Hennepin County > Budget Transmittal Letter - 2006 Budget • It provides limited funding for moderate employee cost -of -living increases and rising employee health care costs. • It restores funding to some areas that have been cut too deeply. • It focuses on better outcomes and efforts to solve complex problems. • It is focused on increasing efficiency in order to reduce costs and provide greater value for the public dollar. • And it provides flexibility for the future in this time of uncertainty. I would like to thank all of the Hennepin County employees for their dedication and commitment to providing excellent service to our community. After two years of no cost -of -living increases, the proposed budget attempts to redress that situation in order to treat our employees fairly and provide them with competitive compensation benefits—within our ability to do so. County employees work hard every day to make Hennepin a better place and it is these 11,000 employees who provide the valuable services that our citizens support with their hard-earned tax dollars. The 2006 budget is designed to improve those services with a modest increase in the level of support. I would also like to personally thank those employees that are retiring from the county. A total of 202 employees elected to take the retirement/resignation incentive package that was offered in 2005. This cost-saving program helps the county to reduce future costs and thereby Improve overall cost -efficiency in the delivery of our programs. In addition, I would also like to thank the Budget Office and county departments for all their work in helping us make difficult resource - allocation decisions. Finally, I want to thank the members of the County Board, and elected and appointed officials, for providing strong leadership in the trying times. Once again you have demonstrated how good public stewards respond to adversity by dealing with the problems while providing for opportunities in an effort to deliver high quality county services at modest cost to the taxpayer. Respectfully submitted, Sandra L. Vargas County Administrator Printer -Friendly Version Home I Your County Government I Licenses, Certificates, & Registration I Employment & Volunteering I Health, Housing, & Social Services I Law, Public Safety, & Courts I Environment, Property, & Transportation Copyright @ 2004 Hennepin County, Minnesota I www.Hennepin.us Accessibility Policy I Contact Hennepin County I Security/Privacy Statement REFERENCE County Board Meetings Departments & Agencies Newsroom Office Locations Ordinances Phone Directory Reports, Plans, & Studies Page 8 of 8 02 Z http://www.hennepin.us/vgn/portal/intemet/hcdetailmaster/0,2300,1273_140153039-141... 09/14/2005 z 694 ALMy611A PM9 O)JUJ 9uiaip9W Y o -u G) °v m coil p ffi p o=rtn 3 m 3 v O Z mol a (;I �. 1�J (Dy 1W ° U. a m w �7 < i 0 CO)o CD E m 5' c0 3m �cflo Z-0 D -u:3 0 FT N CW O O _p cD U rn Z (15 c > � CD cY) co o � � � m � 0 O E n C- -Fi _> _ CO F 11I O o0o 0 0 _ E LL_ CD 0 CD C3_) 0 1 LO ULL 0 .�O LO N U) M N E -0 co ti O �O � �= c> ctS N Lu i ID LOC — C- CD N � I—Q F o 1�J U. > O > (Lll O CIto i CO)o CD E U Oto �_ •U C01 O 0 NLO e r > (Lll O E U Oto �_ •U L U) Lo Co s ®Cj > B Eu E 00° co ® �>NO. U a) o 0 1p 21 6-1 �n cu O Y to m CO b9 LL s U L N T 0 .V �`n co L- �2 — Ow (®i ca 76 U Lu ° L' E T m cu N ,fid. M EL Q. DATE: September 14, 2005 TO: Plymouth City Council FROM: Shawn Drill, Sr. Planner SUBJECT: Re/Max Office Building in Plymouth City Center (2005105) For Your Information... Attached is a copy of a site plan that was recently administratively approved to allow construction of a new 30,000 square foot Re/Max office building next to TCF Bank in City Center. The site plan was approved administratively because 1) the office use is permitted in the CC -R district, 2) the site plan complies with all zoning requirements (i.e., no variances were requested), and 3) the site is not within 200 feet of residential property. Please let me know if you have any. questions. My direct line is 509-5456. 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I I I! fW Fa -0) 4 !d I 4 Q of 0 a a. a I r 46 74 DI ©B elm creek Watershed Management Commission ADMINISTRATIVE OFFICE 3235 Fernbrook Lane Plymouth, MN 55447 PH: 763.553.1144 FAX: 763.553.9326 E-mail: iudieftass.biz MINUTES August 10, 2005 TECHNICAL OFFICE Hennepin County, DES 417 North 5"' Street Minneapolis, MN 55401-1397 PH: 612.596.1171 FAX: 612.348.8532 E-mail: Ali. Durgunoglu@co.hennepin.mn. us I. The regular monthly meeting of the Elm Creek Watershed Management Commission was called to order at 11:32 a.m., Wednesday, August 10, 2005, in the Emergency Operations Center, Maple Grove City Hall, 12800 Arbor Lakes Parkway, Maple Grove, MN, by Chairman Jim Merickel. Present were: Deric Deuschle, Champlin; Elwyn Manthei, Corcoran; Doug Baines, Dayton; Danny Nadeau, Hassan; Jim Merickel, Maple Grove; Madeleine Linck, Medina; Fred Moore, Plymouth; Paul Kangas, Rogers; James Kujawa and Ali Durgunoglu, Hennepin County Department of Environmental Services (HCES); John Barten, Three Rivers Park District; Jason Westbrock, Barr Engineering; and Judie Anderson, Executive Secretary. Also present: Brian Robideau, Schoell & Madson, for project 2005-057; and Laura Brinkman, Plymouth. II. Motion by Moore, second by Manthei to approve the agenda as revised. Motion carried. III. Motion by Moore, second by Deuschle to approve the Consent Agenda. A. Minutes of the July meeting. B. August Treasurer's Report and Claims. Motion carried. IV. Action Items. A. 2004-076 Fairview Health Service Center, Maple Grove. Staff approved the erosion and sediment control plan administratively. The stormwater management plan was submitted separately and reviewed by Staff. In their Findings dated August 2, 2005, Staff recommended approval of the revised stormwater management plan. Motion by Moore, second by Merickel to approve this recommendation. Motion carried. This item will be removed from the agenda. B. 2005-024 Prominence Woods, Maple Grove. Staff received and rejected an incomplete application. Their Findings dated July 7, 2005 outlined the issues that must be addressed before a recommendation can be made. Revised plans were received and reviewed by Staff. In Findings dated August 8, 2005, Staff determined that the applicant had addressed all the Commission's concerns and recommended approval. Motion by Deuschle, second by Nadeau to approve this recommendation. Motion carried. This item will be removed from the agenda. C. 2005-043 Chris Hudok Lot Division, Corcoran. Staff received an application for wetland delineation on May 18, 2005. Staff visited the site and did a slide review on the wetlands. Staff disputed an area designated as a non -wetland and has provided a wetland determination to the applicant. Final ruling on the wetland delineation is pending a decision by the City and the applicant on the easements around the wetlands and the floodplains. The floodplain impacts and mitigation will be reviewed as a separate project. Staff Findings dated July 21, 2005 were included in the meeting packet. Applicant has submitted the documents requested in the Findings. Motion by Merickel, second by Deuschle to approve the floodplain mitigation plan. Motion carried. This item will be removed from the agenda. D. 2005-050 South Teal Crossing, Maple Grove. This site is located along Pineview Lane just north of CR 30 adjacent to DNR pubic water #27-275W (Teal Lake). Because the density is <2 units per acre site plans were reviewed for erosion and sediment control only. Staff has administrative approval authority for this review and is waiting for SWPPP revisions and details prior to approval. Motion by Linck, second by Moore to notify the applicant that if this information is not received prior to August 18, 2005, (the initial 60 -day review period) the project will be denied. Motion carried. CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPPL�,E� GROVE - MEDINA - PLYMOUTH - ROGERS J" Minutes elm creek Watershed Management Commission August 10, 2005 page 2 E. 2005-051 Johnson's Grove, Maple Grove. This is a two -acre site located south of CR 30 at Norwood Lane. Staff will review for E&SC and has administrative approval authority. Findings dated July 19, 2005 were enclosed in the meeting packet. Motion by Linck, second by Moore to notify the applicant that if revised plans are not received prior to August 18, 2005, (the initial 60 -day review period) the project will be denied. Motion carried, Kangas abstaining. F. 2005-054 Industrial Boulevard Extension, Rogers. The City is extending Industrial Boulevard east from the Veit Co. entrance to the Edge Water Parkway intersection. The project also includes the extension of Hynes Road and Birch Road into Industrial Boulevard and Aspen Drive and Basswood Lane into Hynes Road. Site designs and hydrology were reviewed by Staff. In their Findings dated August 4, 2005, Staff recommended approval pending receipt of pond design modifications to meet NURP standards and inclusion on the plans of pond outlet details. Motion by Moore, second by Nadeau to approve Staff recommendations. Motion carried, Deuschle abstaining. G. 2005-055 White Oak Acres, Maple Grove. This is an 8.85 -acre single-family residential development proposed just east of Troy Lane between 78th and 79th Avenues. In their Findings dated August 10, 2005, Staff recommended approval of this project conditioned that the revised pond and post -development nutrient load meet Commission standards. Motion by Moore, second by Deuschle to approve Staff recommendations. Motion carried. H. 2005-057 Maria Meadows, Hassan. This parcel is 21 acres currently in agricultural production. The proposed plan calls for five single-family lots with associated infrastructure. Two wetland impacts totaling 14,000 SF are proposed. Two mitigation areas, one restoration area and upland buffers will account for 17,000, 8,960, and 17,020 SF, respectively, of NWC and PVC. Staff noticed the WCA application and received no comments. In Findings dated August 9, 2005, Staff recommended approval contingent on their approval of the E&SC plans. They further recommended the Commission accept the wetland replacement plan and set $15,000 replacement and$10,000 cash monitoring sureties. Motion by Moore, second by Nadeau to approve Staff recommendations. Motion carried I. 2005-062 Taryn Hills, Plymouth. This is a 238 -acre development proposal located east of Vicksburg Lane North, west of Camelot States Estates and divided by CR 47. The site is proposed for 575 residential units (219 single family and 356 town home units) and approximately seven acres of commercial development. Located on the hydrologic divide between Shingle Creek and Elm Creek, the majority of the site is within the Elm Creek watershed. In their Findings dated August 9, 2005, Staff recommended approval of this project. Motion by Moore, second by Deuschle to approve Staff recommendation. Motion carried. This item will be removed from the agenda. [Nadeau departed 1:00 p.m.] J. 2005 -063125th Avenue and East French Lake Road Street Improvements, Dayton. The proposed project will improve approximately 12,300 feet of 125th Avenue, extending from Fernbrook Lane to one-half mile south of 125th Avenue on East French Lake Road. The project entails reconstructing the stretch from an existing narrow gravel surface to a wider bituminous surfaced rural section roadway throughout the area. Urban section will be used in small selected reaches where a full rural section is not possible due to physical constraints adjacent to the right of way. Approximately 2.2 acres of impervious coverage will be added as a result of the improvements. Stormwater management will be provided by utilizing wide bottom ditches and ditch checks to promote infiltration. Copies of the WCA Notice, project narrative and Staff comments to the City Engineer were included in the meeting packet. In their Findings dated August 9, 2005; Staff recommended approval of the revised plans. Motion by Moore, second by Deuschle to approve Staff recommendation. Motion carried. This item will be removed from the agenda. V. New Business. A. Correspondence. 1. Announcement of second round of NRICH (Natural Resource Incentives for Critical Habitat) funding. Application deadline is August 31, 2005. 2. Copy of article appearing in StarTribune by Kevin Duchschere and Mary Lynn Smith, "Cities' growth may be limited by sewage ruling." 3. Article on Minnesota Center for Environmental Advocacy website, "Court Of Appeals Rules New Discharges To Polluted Lakes And Rivers Must Meet Federal Water Quality Standards." [Kangas departed 1:15 p.m.] CHAMPLIN- CORCORAN- DAYTON - HASSAN- MAPLEGROVE- MEDINA- PLYMOUTH - ROGERS 2 < Minutes elm creek Watershed Management Commission August 10, 2005 page 3 B. Elm Creek Channel Study. The Technical Advisory Committee (TAC) met on August 3, 2005 to kick- off the project. Their report and enclosures listed the 45 reaches that will be analyzed. An additional 12 reaches will be considered for Task 2 analysis in the future. The first update from Bonestroo will be provided at the September meeting. VI. Old Business. A. Segments of the Commissioner's Handbook were distributed. B. Wetland Conservation Act. Performance standards will be developed for future projects and a five year plan will be requested from developers as part of the monitoring requirements. Staff was directed to write a standard re ratio of native v. invasive species required on replacement sites. C. Project Fee Schedule will be reviewed at a study session prior to the September meeting. It was scheduled for 10:00, September 14, 2005. Included will be a recommendation re deadlines for active status. D. Sewage Spill in Medina. Anderson contacted Metropolitan Council to learn when the lift station is scheduled to be taken off-line. They will advise when the conversion is complete. VII. Project Reviews. A. 2001-013 The Preserve and Hidden Oaks at Elm Creek combined WCA application, Champlin. The developer informed Staff that the buffer sign installation was completed before the June 30, 2005 deadline. Staff received the final report but the GPS points were in the wrong coordinate system. Staff contacted the surveyor. The City agreed to inspect the buffer markers. B. 2003-053 Richard Weber WCA Violation, Hassan. The Webers decided to restore all the wetlands on the parcel. The restoration plan issued by the DNR gave them until May 15, 2005 to complete the work. They requested an extension due to wet conditions last fall and this spring. Staff is working with the Webers and the NRCS to ensure compliance on WCA and FSA requirements for the restoration of the filled wetlands. NRCS has completed their Wetland Mitigation Project Agreement that gives the Webers one year to restore the impacted wetlands in order to continue their FSA eligibility on that farm. C. 2004-001 Three Rivers Estates, Hassan. This is a 144 -acre site located in the northwest quadrant of the intersection of Bechtold Road and CR 117. The applicant proposes to develop 33 single-family residential lots on the site. Site plans were approved at the Commission's June 2004 meeting. The applicant is working with the Township to utilize a wetland mitigation area to compensate for impacts on project 2004-042. Staff continues to work with the parties to complete the conditions for final WCA approval. D. 2004-042 Northdale Blvd/James Road Utility Project, Hassan. Hassan is improving the roadways and extending storm sewer, sanitary sewer and water along Northdale Boulevard and James Road. The Commission approved the plans at their November 2004 meeting pending recommendations of Staff. All of the recommendations have been resolved with the exception of the deed recording of restrictions and covenants for the mitigation site. Staff will follow Up. E. 2004-046 Maple Creek Restoration, Maple Grove. The City is proposing to regrade, armor and restore sections of Maple Creek between CR 10 and Elm Creek. This is an amendment to the City's approved stormwater management plan. City staff requested Commission review of the Maple Creek Drainage Study. Commission Staff has not completed the review. F. 2004-050 Walgreen's, Maple Grove. This is a 2.64 -acre commercial development located at the northwest corner of CSAH 30 and Dunkirk Lane. Based on the correspondence from the City staff, the Walgreens's pharmacy has been postponed and will likely be withdrawn to accommodate the additional needs of the Tri -care facility. G. 2004-054 City County Federal Credit Union, Maple Grove. This is a 2.3 -acre new branch office located on CSAH 30, east of Lawndale Lane. Complete plans and fees were received last September. The site is being replatted from four parcels into two parcels. The zoning will remain commercial/retail. Because there were no changes in the stormwater plan and no wetlands or floodplains were present, Staff gave contingent approval pending receipt of E&SC details on the plans. As of this date, the City has not issued a grading permit for this project. The applicant's agent informed Staff they will submit a new plan to the City. CHAMPLIN- CORCORAN- DAYTON - HASSAN- MAPLEGROVE- MEDINA- PLYMOUTH - ROGERS /� ro Minutes elm creek Watershed Management Commission August 10, 2005 page 4 H. 2004-061 Creekview Townhomes, Medina. This is a residential subdivision located on the north side of the Hamel Road and Elm Creek Drive intersection. Staff has been advised by the City of Medina that this project was formally denied in all aspects a few months ago. This item will be removed from the agenda. I. 2004-078 Hedgestone (EHLR property), Corcoran. The property is located west of CR 101 between Gleason and Hackamore Roads. 287 single-family residential lots are proposed on 218 acres. Complete plans were received November 30, 2004. WCA replacement plan approval was granted at the Commission's March 2005 meeting. The replacement plan decision was noticed March 17, 2005. Buffer requirements and financial sureties of $50,000 for replacement and $25,000 cash for monitoring were set at the April 2005 meeting but have not been received. J. 2005-008 Ace Retail/Medina Retail Phase 2, Medina. This is an existing commercial/industrial parcel proposed for renovations and reconstruction. The Commission approved an earlier version of this site plan. Since then the scope of the project has changed and it has been resubmitted for further review. Phase 1 will involve the renovation of one building into a hardware store. Phase 2 will demolish two buildings and a garage and construct a 6 -unit retail building. This work will also accommodate the extension and junction of Clydesdale Trail between CR 101 and the new Target retail complex to the west. The site is located west of CR 101 approximately one-quarter mile north of Highway 55. The area drains south into Elm Creek. Pond design and hydrology is proposed to be done by others according to the plans. Because no other information has been received, no recommendation can be made at this time. Findings dated August 1, 2005 were included in the meeting packet. K. 2005-012 Fieldstone Meadows, Maple Grove. This is a new site development located in the extreme southwest comer of Maple Grove near the intersection of CRs 47 and 101. The applicant has been contacted that their application is incomplete because no hydrology calculations were submitted. No new information has been received. L. 2005-018 Fieldstone 6th Addition, Maple Grove. Staffreviewed the plans for compliance to the overall stormwater management plan approved for this area by the Commission in 2002 and found one inconsistency for which they have requested clarification. Once this is resolved, Staff will approve the plans administratively. Additional information and approval from the City of Plymouth are still required. M. 2005-020 Roberts Development, Rogers. The Stormwater Pollution Prevention Plan (SWPPP) has been received, thereby fulfilling the lone condition for final approval. This item will be removed from the agenda. N. 2005-026 Larson Wetland Violation, Corcoran. A wetland basin was filled during grading activities at 20301 Larkin Road. A cease and desist and restoration order was issued by the DNR to restore the characteristics of the original wetland by May 15, 2005. The contractor has restored the basin to the original shape and hydrology condition and the natural regrowth of wetland vegetation (spike rush) has occurred. Staff recommended the DNR issue a rescind order to the cease and desist order. This item will be removed from the agenda. O. 2005-027 The Grove/Ruppert Property, Maple Grove. This plan proposes to merge two parcels totaling 208 acres located in the southeast quadrant of I-94 and future Highway 610 (currently 101 st Avenue). The site will consist of a large retail center and North Memorial Medical Center/Hospital. A list of Staff concerns were included in Findings dated April 27, 2005. A request to allow a lower phosphorus export value for the site was denied. In June Staff received a written request from the applicant to 1) divide the application into two parts (erosion control and stormwater management) and 2) extend the review period beyond the July meeting date. Revised plans for the Grove property connect the stormwater ponds in series to provide better rate and nutrient control. The ponding systems appear to meet the Commission's standards for both rate and nutrient control. In the case of the Ruppert property, runoff from land developed by the applicant will drain to a 40" culvert in the middle of the site while runoff from land developed by the City of Maple Grove will drain to a 24" culvert in the southwest comer of the site. Plans and computations for the pond and culvert were not received prior to the Commission's July meeting. Discharges to the 40" culvert appear to meet the Commission's standards for rate control. Four stormwater ponds treat runoff discharging to the culvert. Three of the ponds are connected in series and provide optimal treatment efficiency. Contingent approval subject to satisfactory review of the E&SC Plan was granted at the July meeting. In a draft of the Technical Evaluation Panel (TEP) report for the mitigation site in Corcoran dated July 12, 2005, panel members recommended the Commission, as LGU for Corcoran, to approve the site pending six items. At the July meeting the Commission granted contingent approval of the TEP findings and wetland replacement plan. The TEP finalized the findings and the contingent approval was noticed per WCA rules. No further information has been received. A copy of the final TEP report was included in the meeting packet. CHAMPLIN- CORCORAN- DAYTON - HASSAN- MAPLEGROVE- MEDINA- PLYMOUTH - ROGERS G Minutes elm creek Watershed Management Commission August 10, 2005 page 5 P. 2005-030 Heritage -Edge Water Cowley Lake, Rogers. This is a415 -acre parcel proposed for 1169 residential units in five phases of construction. A complete application was received May 16, 2005. At the June 2005 meeting, the Commission provided Staff the authority to approve Phase 1 grading plans provided the overall stormwater management plan would be reviewed for approval by the Commission in July. Staff approved Phase 1 grading plans and, at the July meeting, recommended approval of the stormwater management plan. The Commission approved the plans with the understanding that floodplain mitigation is necessary for Phases 4 and 5 and that E&SC must be reviewed and approved by the Commission on all future phases. This item will be removed from the agenda. Q. 2005-032 Scherber Addition, Hassan. This is a 40 -acre parcel located on Trail Haven Road near 113th Avenue proposed for seven single-family residential lots. A WCA exemption to fill 1,792 SF of a small existing wetland was received with the application. In July the Commission granted Staff administrative approval authority on this project. Site plans and the wetland exemption request were approved by Staff provided the final SWPPP is received prior to construction. he exemption was noticed per WCA rules. A copy of Staff Findings dated July 18, 2005 was included in the meeting packet. The SWPPP was received August 3, 2005.This item will be removed from the agenda. R 2005-033 CSAH 30 and 101, Corcoran/Maple Grove. Deuschle, member of the Technical Evaluation Panel, reviewed the plans and determined the project was eligible for wetland replacement under BWSR's Road Replacement Program. Deuschle signed the permit application and resubmitted it to the County to forward to BWSR for acceptance and credit withdrawal. Deuschle also reviewed the permit application, plans and SWPPP. This review was done on behalf of the regular technical staff to avoid conflict of interest. He found that this project adequately uses temporary and permanent erosion control to prevent loss of material during and after construction, and meets the standards set forth by the Commission. A copy of his comments were included in the meeting packet. This item will be removed from the agenda. S. 2005-037 Reimers 2nd Addition, Rogers. This site is located north of 129th Avenue near Basswood Lane and is proposed for 23 single-family residential lots and one large outlot. A complete application was received May 13, 2005. In their Findings dated June 3, 2005, Staff requested an approved wetland delineation, E&SC details and a SWPPP and nutrient analysis. These items were provided and reviewed by Staff. The Commission approved Staff findings and recommendations dated July 12, 2005, contingent upon final plans showing seed and mulch will be applied within 72 hours after completion of rough grading. This item will be removed from the agenda. T. 2005-038 Jubert Lake WCA-Saari Property, Corcoran. This review is for approval of a wetland delineation. Staff has field -verified the delineation with one small revision requested. Staff noticed the delineation as approved contingent upon elimination of an upland island area within wetland 3 in the delineation report. A copy of the Notice of Decision was included in the meeting packet. U. 2005-039 Minnesota RV, Dayton. This is a 35 -acre site bounded by 1-94 to the south, 113th Street to the east and Territorial Road to the north. The applicant is proposing to develop a sales/showroom facility, service department, 106 storage bays and camping sites within the parcel. A preliminary plat was received in May. This was a courtesy review. At this time this project is lacking an application and review fees. A formal application will be forthcoming when regional issues are clarified. V. 2005-042 Tollefson Concept Plan, Maple Grove. This site is located on approximately 40 acres in the southeast quadrant of Lawndale Lane and Elm Road. Elm Creek borders the east side of this site. This is a preliminary review of a concept plan requested by the engineer for the developer. Staff provided verbal preliminary comments to the engineer in their June 27, 2005 Findings. Final plans have not been received. W. 2005-045 The Villas at Rivers Edge, Rogers. This project was conditionally approved at the June Commission meeting. Since the approval, two revisions to the surface water management plan have been submitted. The first revision, approved in a June 27, 2005 letter, added a 12" RCP to drain the railroad right-of-way through the site. The second revision added two stormwater ponds to the southeastern portion of the site to treat 11 acres of drainage from the developed site. Two acres of the developed site will still drain to a City of Rogers regional pond which has been sized to accept the drainage from the Villas development. The second set of revisions was approved by Staff in a letter dated August 2, 2005. This item will be removed from the agenda. X. 2005-046 Maple Creek Estates North, Maple Grove. This project consists of several parcels comprising 25 acres that will be developed into 45 single-family residences. The existing site is a combination of agriculture, open grassland and farmstead. The project is proposing to provide rate and nutrient control with a single, CHAMPLIN - CORCORAN - DAYTON - HASS�AN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS 7 J X Minutes elm creek Watershed Management Commission August 10, 2005 page 6 centralized pond. Rate and nutrient control submittals are incomplete and the Erosion Control Plan needs improvement. Staff granted a 60 -day extension on July 22, 2005. Y. 2005-047 Rush Creek Meadows, Corcoran. Staff provided review and comment to the City re preliminary plans submitted by the applicant. A complete plan has not been received. Z. 2005-048 Rogers Marketplace, Rogers. This is a 1.45 -acre commercial site located at the southeast side of South Diamond Lake Road and Rogers Drive. The developed site will have about 1.05 acres of new impervious surface. The stormwater from this site will be directed to an existing MnDOT pond located at the northeast corner of Highway 101 and South Diamond Lake Road. Staff reviewed the erosion and sediment control plan and requested revisions. This project can be approved administratively. If this information is not received prior to August 12, 2005 (the initial 60 -day review period) Staff will inform the applicant the project is denied. AA. 2005-049 Nottingham 11th and 12th Additions, Maple Grove. These are the last two phases of the Nottingham subdivision approved by the Commission in 1997. They consist of 51 acres proposed for 65 single family homes. The Commission reviewed the E&SC plan and for consistency with the original stormwater management plan approved in 1997. Staff determined the site met these requirements and provided administrative approval in their Findings dated August 9, 2005. Barten noted that the Park District is concerned with runoff onto park property. Staff will advise the City and the developer of this concern. This item will be removed from the agenda. AB. 2005-053 Lakes Area Reality delineation, Corcoran. This preliminary wetland delineation report was reviewed prior to a survey of the boundaries at the request of the delineator. Staff is awaiting a request for review from the applicant. AC. 2005-056 Russell and Diana Straate, Corcoran. The Straates are requesting to construct an ATV track within a wetland behind their home. Staff continues to work with them to meet all WCA requirements. AD. 2005-058 Diamond Lake Village, Rogers. This is a proposed commercial/retail project along the east side of CR 101. To date, Staff has been involved in the WCA review but a formal application for review of the site plans has not been received. Until an application is received no further actions by Staff or the Commission is necessary. AE. 2005-061 Arrowhead Drive/Hackamore Road, Medina. This is a street and utility improvement project that will add less than one acre of new impervious surface. Staff reviewed and approved it under the General Permit. Email correspondence was included in the meeting packet. This item will be removed from the agenda. AF. 2005-064 Spring Meadow Estates, Corcoran. This is a wetland boundary determination. Staff has not completed the review. AG. 2005-065 Timbers at Elm Creek EAW, Maple Grove. This is a discretionary EAW provided to the Commission for review. Staff did not see any concerns necessitating a formal response. VIII. Other Business. Adjournment. There being no further business, motion by Baines, second by Manthei to adjourn. Motion carried. The meeting was adjourned at 1:32 p.m. Respectfully submitted, Judie A. Anderson Executive Secretary JAA:tim JAEIm Creek\Meetings\Meetings05\August Minutes.wpd CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS ?9 MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING September 8, 2005 Page 1 PRESENT: Commissioners Fiemann, Aamoth, Davis, Griwac, Krahulec, Mohagen, Pederson, Rezabek, Singer; staff Blank, Michaud, Pederson; Planning Commissioner Weir ABSENT: Commissioners 1. CALL TO ORDER Chair Fiemann called the meeting to order at 7:05 p.m. in the Plymouth Creek Center Conference Room. 2. APPROVAL OF MINUTES Commissioner Rezabek made a motion to approve the minutes of the July meeting. Commissioner Pederson seconded. Motion carried, all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. Regina Michaud, recreation supervisor, has been with Plymouth for the last four years. She deals with preschool education, recreation, fitness, summer playgrounds, concessions, skate park programs, all teen programs, adult health and fitness, martial arts, self-defense, and family oriented special events. A new program for preschoolers is Little Tigers martial arts. The summer playground program has been using the Black Box Theater for their Friday Adventures, and this has been well received. For teen programming, the newest most successful program was the Battle of the Bands. Six bands performed at Parkers Lake on Saturday, August 20. Attendance was estimated at 250. Michaud said she plans to have this event again next summer. We have also held band nights at the Black Box Theater with mixed success. Under adult education, a new gardening series was introduced this year. All of these classes have seen good attendance. We're offering belly dancing this year on Sunday afternoons. This is a new program, with two sessions of six classes being offered, both of which filled almost immediately. Coordinating with the police department, we offered self- defense for women and teens. Ages attending have been anywhere from 13 up to senior citizens. A special event taking place at the Plymouth Creek Center is Halloween at the Creek, sponsored by area churches and parks and recreation. This is a family oriented program geared for ages 2-12. The Plymouth on Parade is being combined with the Autumn Art Fair this year on September 24. Past Council members have been asked to be the grand marshals. Mascots from the Twins, Timberwolves, and Vikings will also be in the parade. About 90-95 units have registered so far, along with four school bands. A new program for winter - spring will be LAN parties (gaming parties). 4. REPORT ON PAST COUNCIL ACTION PRAC Minutes/September 2005 Page 2 a. There was no report on this item. 5. UNFINISHED BUSINESS a. Update of comprehensive plan. Blank discussed comprehensive plan meetings coming up on Sept 15 and 20 and the meetings in October on the 24th and 26th along with the overall timing schedule. The park plan was done back in 2000, so PRAC should only have to do some fine-tuning. The one area PRAC will need to focus on is youth athletics. We are near the peak population for youth in Plymouth. Rezabek said he has been hearing that for years. He said he lives near a townhome that is full of children. He's not confident that the demographers have the most recent figures. b. CIP update. Blank distributed an updated version of the CIP. What has changed since the last meeting is that we now know we will have less money, Blank. said. Housing projections for the next 24 months are down. This means less money will be available in the park dedication fund. New trail construction was scaled back in 2006, along with other projects. Blank reviewed the CIP line by line for each year from 2006-2010 and answered questions raised. Pederson asked about the new walls at Zachary and the plaza. Our design consultant has been placed on hold Blank said until after the discussion on the New Hope Little League Baseball request. The last payment on the acquisition of the 10th playfield would occur in 2008. We would take title to the property in October of 2008 according to our proposal. The CIP is scheduled for a public hearing in September or October. Singer asked about the dip in the park dedication fund in 2008. Blank explained it's due to the stall in housing starts. Housing starts should pick up again when northwest Plymouth begins developing following installation of sewer lines after 2008. Depending on how the comprehensive plan comes out, we may need a bond referendum in November of 2006 to help fund the acquisition of the Northwest Greenway, the 10th playfield, trails, etc., Blank said. The Wayzata School District is going out for a referendum this fall. If Robbinsdale chooses to go out for one in 2006, it would not be wise for the City to attempt one the same year. We are quite far behind in road reconstruction, so the general fund and taxes will go to that. We used to pay for all road reconstruction from the general fund, Blank explained. 6. NEW BUSINESS a. Plymouth New Hope Little League Baseball Request. Brian Johnson, Tim Tanner, and Jerry Sandler were present to discuss this issue. Blank said that three weeks before he was hired, a referendum had just passed which funded the building of six new playfields. These fields were constructed in 1980 and consisted of a system of ball fields and soccer fields. The soccer fields were 120 x 75, which is the international size. We did it this way, so that we could cut them in half to accommodate the younger age groups. We came up with a design that was called the oversized infield. Base pegs were installed at 60', 65', and 70' feet. We also put 300 -foot fences on these fields. Some weeks we would change the bases every night. These fields accommodate both youth and adults. Ball fields were numbered 1, 2, 3, 4, 5, and if there was a 90' field, it was numbered 6. Soccer fields were identified with the letters A or B. At Greenwood, we now PRAC Minutes/September 2005 Page 3 have all grass infields, and all were designed for Little League baseball. This was the first time we went age specific in the design. Blank explained that as we started to look at Zachary Playfield changes, we asked our consultants to do a prototype design. In considering the Little League's request, there are three areas to review — financing, parking and the ripple effect. Blank discussed the phases of the project and said that $172,000 is an estimate for the cost of the project, based on Scenario A as submitted by our consultant. The irrigation system is already budgeted. The lighting system was put in for adult softball, so the lighting would have to be changed at some point, but not now. It would cost roughly $200,000 to renovate the lighting. Parking is another issue. On Monday through Thursday evenings during the months of May, June and July, anywhere from 164-328 cars are using a lot designed for 175. When we need overflow parking, it is diverted to the elementary school and the church. Blank discussed the Arrowood Lane parking issue that ties into this discussion. This street has been signed NO PARKING for a number of years due to previous problems with overflow parking issues at Zachary Park. Some of the neighbors now want parking to be allowed again, while other do not. The third issue is the ripple effect of where teams go now if Zachary is reconfigured for use by the Little League. Once these fields are changed, they will become more single -purpose, and limited to just certain users. The groups that are using them now would have to be shifted to other fields that are already scheduled by other teams. The logical place for them to go is Plymouth Middle School, but that also leads to displacement of any teams playing there. Tim Tanner said the Little League program is only about three years old. They came from the RAYBA (Robbinsdale Area Youth Baseball Association) program. They have seen 30% growth in the last three years. Sixty-five percent of the youth in the program are from Plymouth, with 31 % coming from New Hope. The remaining 4% are from other communities. The Zachary fields they are playing on are 20 years old and are sized for adult softball. They are proposing to shorten two of the 300 -foot fields into three 200 -foot fields, which would allow for the addition of a concession stand bringing in some much needed revenue for their program, plus expansion for permanent bathroom facilities. They also use two fields in New Hope. There are 20 other Little League programs in surrounding areas. They want to partner with the City, and they feel they can afford to fund the improvements themselves. The only thing that's holding them back is a plan. They are not asking for financial support. They just want an agreement to restructure these fields. Singer asked about their projected growth. They don't see it expanding much more. The gender breakdown is mostly boys. They have a few girls playing baseball, but most of them play softball. Singer asked about the cost of the lights and how that would be funded. They think they will be fine with the lights as they are now. Fiemann asked how many teams they have. They said 26 with 18 playing at Zachary. Singer asked if a concession stand were built, who would use it? Just the Little League, Blank said. Blank went on to say that if we redo the plaza, we will have to put the sewer pipe in now, so that if we construct a building there in the future, the sewer line will already be in. To alleviate the parking problem, the Little League proposes running shorter games and starting a little earlier. Most of their games end at or before 90 minutes. A team plays two or three games a week, typically. Occasionally they would play on Saturdays. They practice at a 10— PRAC Minutes/September 2005 Page 4 lot of fields in New Hope, Golden Valley, etc. Their season begins in early April with practices; games begin in early May and run through mid to late July. They propose to start games at 5:30. Our city park curfew states that no new innings may begin after 10 pm. Rezabek asked about the adult softball program and where they now play. Blank said all adult softball has moved to Elm Creek, except for co-rec, which plays at Plymouth Middle School. A question was raised about the maintenance of these fields, if they were changed to accommodate the Little League. Blank said Plymouth would continue to maintain it, out of the general fund. If these fields are redesigned, district tournaments could be held here, Sandler said. Rezabek feels this would be a win/win situation for everyone. Boundaries for participation in the Plymouth/New Hope Little League are the entire city of New Hope and the portion of Plymouth located in Dist. 281. They are not asking for exclusive use of Zachary, just the hours they specified on Monday through Thursday. There is $130,000 in the CIP for irrigation Blank said. No money has been proposed in the CIP for lighting changes. When the CIP was done, we didn't know about the Little League request. Our budget is based on Concept A, Blank said. It's $40,000 more to do Concept B. The Little League representatives liked Concept B better than A, but they would be happy with either one. Blank prefers Concept B as well. Pederson is concerned about the teams we would be displacing. He wanted to know if there are other options or other playfields with more wiggle room for them to transfer to. Blank said no. Every field we have is full. Little League representatives said Field 1 would remain as is for girls' softball, and field 4 would continue to be used by RAYBA. Fiemann said Zachary is busy every night of the week. Parking can be difficult at this complex. Rezabek asked if more parking could go in where the BMX course was proposed. Blank said this might involve cutting trees down, which the church is against. We may be able to pick up some parking at the water tower site; however, parking is also expensive to install. Davis asked about the new walls and plaza. Blank was hoping we would be in the design phase for that right now. This could be accomplished in a mild winter. Otherwise it's better to do it after the baseball season is over. It would make the most sense to design and bid the project as one, combining the walls, plaza and the Little League's request. Discussion then turned to other locations in Plymouth that might be suitable for the Little League to play their games. Pederson asked about the Schmidt Lake ball field's timetable. Blank said in the short term it could be ready in five years, long term 10 years. The cost to reconfigure the Zachary fields the way that the Little League would prefer is approximately $210,000. This is most like Concept B from our design consultant, and was the preferred choice of staff and PRAC. The Little League said they would do their best to come up with that amount. Blank said that if the Council thinks this is a good idea, and if the Little League can come up with 90-95% of the cost, the City may be able to come up with the remainder. Blank also commented that if the Little League can fit an hour in between their games, helping to clear out the cars, it would go a long way in helping their cause. We still have to deal with the issue of other teams that will be displaced because of this. Blank said we can put the plaza and walls project on hold for a few months, which would also give the Little League six months of fund-raising time. Fiemann is very concerned about the ripple effects. By next �s PRAC Minutes/September 2005 Page 5 month we will have more facts and figures from the athletic directors of Armstrong, etc., and Dan Lauer will also be invited to attend the meeting. 7. COMMISSION PRESENTATION Singer commented about the retaining ponds at Medicine Lake and how beneficial they are. She also has observed that police are patrolling on bicycles around Medicine Lake. Rezabek was very impressed with the water ski show that he attended in August. 8. STAFF COMMUNICATION Next month's meeting will be on the 13tH 9. ADJOURN The meeting adjourned at 9 p.m GREAT RIVER ENERGY' 17845 East Highway 10 - P.O. Box 800 - Elk River, Minnesota 55330-0800 - 763-441-3121 - Fax 763-241-2366 September 7, 2005 WO #18691 CITY OF PLYMOUTH ATTN: ERIC BLANK 3400 PLYMOUTH BLVD PLYMOUTH MN 55447 Subject: Update of Great River Energy's 115kV Transmission Line Project Plymouth Substation to Parkers Lake Substation Easement No. WH -PP -06 The purpose of this letter is to inform you that Great River Energy (GRE) will begin construction activities on the transmission line project along 1-494 between the Plymouth Substation, located north of Schmidt Lake Road, and the Parkers Lake Substation, located south of County Road 6. Construction activities will progress as follows: Tree Trimming and Removal Great River Energy's tree contractor will be Asplundh Tree Service. The general foreman will be Glenn Erickson. In the easement area, trees will be cut and removed from the premises. The stumps will be ground this fall or next spring as soil conditions dictate. Tree removal on this segment of line will occur as easement rights are obtained or early entry agreements are reached with property owners. Tree removal will begin mid-September in some areas. New Pole Setting Numerous locations will require concrete foundations to provide adequate support for the poles. These foundations will be poured beginning in. September with pole setting and conductor stringing to occur shortly thereafter. Again,- these activities will commence as easement rights are obtained or early entry agreements are reached with property owners. Condemnation In order to keep this project on schedule it has been necessary to file a Notice of Intent to proceed with condemnation on several properties. It is expected that, in most cases, the needed easement rights will be voluntarily granted to GRE prior to the condemnation hearing. Please keep in mind that GRE cannot begin construction on your property until permission is granted by you, the entity that you represent or the Court. Direct Dial (763) 241-2377 E -Mail gostrom@grenergy.com FAX (763) 241-6177 www.GreatRiverEnergy.com September 7, 2005 Page Two Post -Construction Right -of -Way Restoration GRE will repair or reimburse the appropriate party or parties for any construction damages to their property. Landscape restoration will occur next spring to take advantage of optimal seasonal conditions. This transmission line segment is one part of a multi -phase project, and a considerable amount of coordination will be required in order to keep area substations energized during construction. We appreciate your patience with us as we build this very important phase of the overall regional transmission project in Plymouth and Maple Grove. Please contact me at 763-241-2377 with your questions or concerns at any time during the project. Again, GRE cannot begin construction on your property until permission is granted by you, the entity that you represent or the Court. Sincerely, GREAT RIVER ENERGY Gary Ostrom, SR/WA Land Rights Supervisor CC: George Johnson, Dept. of Commerce G0 Jh\rAwestmetro\acq u\wh-pp\notifltrs\startconstdtrtoesmtparcels.doc q, V Direct Dial (763) 241-2377 E -Mail gostrom@grenergy.com FAX (763) 241-6177 Dear Resident/Land Owner: You are likely aware that the City is constructing an underground water reservoir for drinking water at the northwest corner of the intersection of Vicksburg Lane and Schmidt Lake Road. Part of this project includes overnight construction on three nights this summer. The first overnight construction occured on Monday, June 27, 2005 and the second occurred on August 24, 2005. The City is sending this letter to inform you that the last overnight construction event is scheduled to occur on September 23, 2005 beginning at midnight and continuing until between 7:00 and 8:00 am. As the project is dependent on good weather, rain could delay the overnight construction of the project by one or two days. No other overnight construction events have been approved or are anticipated. Building a six -million gallon water tank underground is a unique project requiring some unusual construction techiniques. A large amount of concrete is needed to construct both the floor of the reservoir and the roof structure. The floor structure requires 760 cubic yards of concrete and the roof structure would be constructed in two phases, each requiring approximately 670 cubic yards of concrete. This activity requires careful scheduling of concrete delivery trucks to the site to ensure proper set up and drying of the concrete. Therefore, due to the traffic delays anticipated during day time hours, the construction must occur at night. Efforts will be made to ensure the nighttime disturbance is minimized to the extent possible. We have worked with the contractorto design the construction site to avoid having trucks backing up during the process so the hazard signals would not produce irritating noise. Additionally, lights would be aimed directly into the construction area to minimize glare into adjacent windows, and the generators powering the lights are insulated to reduce the noise produced. Even with all our efforts, the construction activity may be an annoyance for the closest homeowners. We sincerely regret any imposition. If you have any general questions regarding the project, you can contact me at 763-509-5457. Specific questions regarding the construction of the project should be directed to Brian Young, Sewer and Water Supervisor, at 763-509-5992. Sincerely, Marie Darling, AICP Senior Planner 4-7 PLYMOUTH Adding Quality to Life 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 September 15, 2005 Sycamore Lane N. Plymouth, MN 55441 SUBJECT: Group Homes Dear Mr. We have received your letter and petitions regarding the group home located at , ., which is owned and operated by Meridian Services. As noted in the petitions, the City of Plymouth does not regulate residential facilities such as group homes. Residential facilities are entirely under the jurisdiction of the State of Minnesota. The City has no role whatsoever in their regulation. The petition raises an issue about distance between facilities, stating that Minneapolis and St. Paul impose a distance requirement between facilities. The Plymouth City Attorney has reviewed this matter and has advised the City Council that imposing a distance requirement is not within the legal_ .authority of the City. We will forward copies of your letter and petitions to the Hennepin County Health and Human Services Department and the Minnesota State Health and Human Services Licensing Department. Sincerely, Anne W. Hurlburt, AICP Community Development Director cc: Plymouth City Council and Planning Commission Gary Van Beuseckom, Hennepin Cty. Human Services and Public Health Dept. Rita Maguire, Minnesota Department of Human Services Licensing Petition signers PLYMOUTH Adding Quafity to Life 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000