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Council Information Memorandum 07-08-2005
CITY OF PLY Dumm COUNCIL INF y July 8, 2005 UPCOMING MEETINGS AND EVENTS Youth Advisory Council July 11 meeting agenda................................................................. Page 3 Park & Recreation Advisory Commission (PRAC) July 14 meeting agenda ....................... Page 4 July, August, and September Official City Meeting Calendars ............................................ Page 5 Tentative list of agenda items for future City Council meetings ........................................ Page 11 FOR INFORMATION ... News Articles, Releases, Publications, etc. Star Tribune story about Canada goose population management programs ....................... Page 12 Star Tribune Plymouth—related articles from the Wednesday "West Edition": Trends in population growth for second—tier west suburbs .................................... Page 15 Request for comments in response to proposed changes in the Minnesota Campaign Finance and Public Disclosure regulations........................................................ Page 17 Elm Creek Watershed Management Commission July 13 meeting notice and agenda ....... Page 20 Bassett Creek Watershed Management Commission 2006 budget and levy ...................... Page 23 Correspondence from Northwest Suburbs Cable Communications Commission (NSCCC): Letters to area Congressional representatives regarding legislation to permit telephone companies to avoid local franchising processes ..................... Page 34 Memo from Assistant Executive Director Mike Johnson concerning video streaming and indexing of city council meeting ........................................... Page 43 Summary of comments expressed during recent local meetings about proposed future expansion of the Plymouth Community Library .......................... Page 51 Staff Reports Plymouth pond maintenance policy implementation update .............................................. Page 56 Report on completion of the first round of 2005 alcohol and tobacco compliance checks.................................................................................................................................. Page 57 Update on meetings in response to complaints about the Vicksburg Lane/Highway 55 improvements project..................................................................................................... Page 61 Hennepin County Adult Correctional Facility Population Report ...................................... Page 62 CITY COUNCIL INFORMATION MEMO July 8, 2005 Page 2 Correspondence Letter to residents regarding a proposed interim ordinance that would prohibit development applications and zoning and subdivision approvals in the neighborhood of the Plymouth Shopping Center....................................................................................... Page 63 Letter to John Young regarding rear yard drainage problems at 18420 29th AvenueNorth...................................................................................................................... Page 64 Letter to residents regarding a request for rezoning, preliminary plat, and site plan for Lifestyles Properties (2005033)............................................................................ Page 65 Letter to residents regarding a request for comprehensive plan amendment, rezoning, preliminary plat, site plan, and variance for Lundgren Brothers Construction, Inc. (2005045).............................................................................................. Page 66 YOUTH ADVISORY COUNCIL JULY 119 2005 6:45 PM CONFERENCE ROOM 2, PLYMOUTH CREEK CENTER Time Allotment 1. Presentations: a) 6:45-6:50 2. Approvals: 6:50-6:55 a) Agenda b) June 6 meeting minutes 3. Special Items and Guest Speakers: a) YAC Meeting Schedule 6:55-7:10 b) 4. COMMITTEE UPDATES: 7:10-7:15 a) General Committee information b) Ad hoc Web planning Committee 5. Future agenda items 7:15-7:20 a) b) 6. Adjournment 7:20 7. Additional Materials: a) July, August, and September 2005 Official City Meeting Calendars b) Wayzata School Board meeting schedule for academic year 2005-2006 Regular Meeting of the Park and Recreation Advisory Commission Plymouth Creek Center July 14, 2005, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. S. Unfinished Business a. b. 6. New Business a. Review Plymouth Creek Center operations b. Review 2007 rental fees c. Review 2006-2010 CIP 7. Commission Presentation 8. Staff Communication a. 9. Adjourn Next regular meeting - August 11, 2005 o\staff\eric\prac\agend as\2005\3uly05.doc LI OFFICIAL CITY MEETINGS July 2005 Jun 2005 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Aug 2005 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 N 3 4 5 6 7 8 9 CITY OFFICES 5:15 PM MUSIC CLOSED IN PLYMOUTH, Hilde INDEPENDENCE Performance DAY Center 10 11 12 13 14 15 16 7:00 PM REGULAR CITY COUNCIL 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek 7:00 PM PARK& RECREATION ADVISORY COMMISSION (PRAC), MEETING, Black Box Theater, Center Conference Room A, Plymouth Creek Center Plymouth Creek Center 17 18 19 20 21 22 23 7:00 PM PLANNING 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), COMMISSION, Plymouth Town Square Black Box Theater, Plymouth Creek Center 24 25 26 27 28 29 30 11:45 AM PLYMOUTH �BUINESSCOUNCIL, sheaton Minneapolis wast 12201 Ridgedab Drive, 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON Minnetonka TRANSIT (PACT), Plymouth Creek Center 7:00 PM REGULAR CITY COUNCIL MEETING, Black Box Theater, Plymouth Creek Center 31 modified on 7/7/2005 OFFICIAL CITY MEETINGS August 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 5:30 PM 7:00 PM NATIONAL NIGHT PLANNING OUT COMMISSION, Black Box Theater, Plymouth Creek Center 7 8 9 10 11 12 13 7:00 PM REGULAR CITY COUNCIL MEETING, Black Box Theater, 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center 7:00 PM PARK 8 RECREATION ADVISORY COMMISSION (PRAC), Conference Room A, Plymouth Creek Center Plymouth Creek Center 14 15 16 17 18 19 20 7:00 PM PLANNING COMMISSION, 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Plymouth Town Square Black Box Theater, Plymouth Creek Center 21 22 23 24 25 26 27 1:00 PM YOUTH ADVISORY COUNCIL, LOCATION TO BE ANNOUNCED 7:00 PM REGULAR CITY COUNCIL MEETING, Black Box Theater Plymouth Creek Cantor 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT), Plymouth Creek Center SPECIAL COUNCIL MEETING (IMMEDIATELY FOLLOWING REGULAR MEETING) BUDGET STUDY SESSION, Black Boz Theater, PCC 28 29 30 31 Ju12005 Sep 2005 S M T W T F S S M T W T F S 1 2 1 2 3 3 4 5 6 7 8 9 4 5 6 7 8 9 10 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 18 19 20 21 22 23 24 24 25 26 27 28 29 30 25 26 27 28 29 30 31 modified on 7/7/2005 Sunday OFFI Monday Aug 2005 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 CIAL CITY MEETINGS September 2005 Tuesday Wednesday Thursday Friday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 7:00 PM HUMAN RIGHTS COMMISSION, Plymouth Creek Center Saturday 3 4 5 6 7 8 9 10 1. LABOR DAY - City Offices Closed 7:00 PM SPECIAL COUNCIL MEETING: BUDGET STUDY SESSION; Conf. Rm. 2, Plymouth Creek Center lower level 7:00 PM PLANNING COMMISSION, Black Box Theater, Plymouth Creek 7:00 PM PARK & RECREA ION ADVISORY COMMISSION (FRAC) Classroom, Plye putt, beak Camar this m eena only) Center 700P SPECIAL COUNCIL MEETING: BUDGET STUDY SESSION (IF NEEDED); Cont. Rm. 2, Plymouth Creak Center I.—, level 11 12 13 14 15 16 17 6:45 PM YOUTH ADVISORY COUNCIL, Plymouth Creek Center 7:00 PM REGULAR CITY COUNCIL MEETING, Black 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Plymouth Town Square 9:00 AM -3:30 PM PLYMOUTH CLEAN-UP DAY, Public Works Box Theater, Maintenance Plymouth Creek Facility Center 18 19 20 21 22 23 24 7:00 PM Autumn Art Fair PLANNING and Plymouth COMMISSION, on Parade Black Box Theater, Plymouth Creek Center 25 26 27 28 29 30 6:45 PM YOUTH ADVISORYCOUNCIL, Plymouth Creek Center 11:45 AM PLYMOUTH BUSINESS COUNCIL, Sheraton Minneapolis West 12201 Ridgedale Drne, Minnetonka 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT), Plymouth Creek Center 7:00 PM REGULAR CITY COUNCIL MEETING, Black Box Theater, Plymouth Creek Center modified on 7/7/2005 1 Tentative Schedule for City Council Agenda Items July 26, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level • Award bid for Station 73 project (3125) • Award bid for Bass Lake Lift Station • Adopt whistleblower policy August 9, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level August 23, Regular, 7:00 p.m., Black Box Theater, Plymouth Creek Center lower level (Following completion of the agenda, Council will adjourn to a budget study session) • Recognize two firefighter retirees and administer oath of office to two new firefighters September 6, Special, 7:00 p.m., Conference Room 2, Plymouth Creek Center lower level • Budget study session September 8, Special, 7:00 p.m., Conference Room 2, Plymouth Creek Center lower level • Budget study session Note: Special Meeting topics have been set by Council; all other topics are tentative. startribune.com Close window ............ _... . _____ Last update: July 6, 2005 at 6:41 AM Canada geese making a honking mess Mary Lynn Smith Star Tribune Published July 6, 2005 Goose poop may seem a trivial matter -- until you do the math. One Canada goose produces about 2 pounds of dung a day. That's nearly 600 pounds a week from a flock of just 40 birds. Consider the fact that the Twin Cities area has about 17,500 of these giant birds, and you have a heck of a lot of goose droppings on trails, golf courses, parks, beaches and corporate grounds. Faced with the prospect of that much excrement underfoot, the metro area has been fighting an unusually successful 20 -year battle against an urban goose population that reached a peak of 25,000 in 1994. But now one of the most popular and effective goose relocation efforts may be running out of places to send Minnesota's unwanted goslings. And debates fueled by animal-rights activists could turn up the heat on programs that kill adult geese and use the meat to stock local food shelves. In response, other goose control efforts are moving to center stage. Border collies are being used to harass geese (sometimes with wolf decoys for longer scare times). Landscapes are being redesigned to be less hospitable. "I think people see the need to control geese," said John Moriarty, Ramsey County's natural resource manager. "But they don't want to see it happening." Without some sort of controls, metro goose guru Jim Cooper estimates, the Twin Cities would host more than 300,000 giant Canada geese. Instead, the Twin Cities is one of the few major metro areas in the country to reduce an out -of -whack goose population, said Bryan Lueth, urban area wildlife manager for the DNR. Even with the numbers down, some park officials say, people have become less tolerant of the birds and the mess they leave behind. "It's difficult to putt a ball through 100 geese on the green," said Larry Gillette, wildlife manager for the suburban Three Rivers Park District. And few people want to lie on a beach that's littered with droppings, let alone swim in the nearby water, he said. The increased number of geese in the metro area also can damage water quality. Fecal material washing into the lakes has the potential to increase bacteria levels and make the water unsafe for swimming. It also could raise phosphorous levels and potentially create algae blooms. Back from the brink Ironically, the giant Canada goose -- one of at least 11 subspecies -- was thought to be extinct for nearly 30 years. Then in 1962, a biologist discovered the elusive bird in Rochester, said Steve Wilds, regional migratory bird chief for the U.S. Fish and Wildlife Services. 1*Z The plan to reintroduce the bird to its natural range was successful. Maybe a little too successful. Urban life was agreeable to the big bird. Predators were few. Grass was well -manicured for easy walking and fertilized for good goose nutrition. And water -- from rivers to lakes to man-made ponds -- was abundant. "Water and grass. That's about all they need," Wilds said. "No one dreamed they would take over the cities." But what one man may curse, another man revels in. "Some people don't care if there's green stuff squishing between their toes on the beach, said Lueth of the DNR. There's a wide range of tolerance for the large waterfowl, he said. And there's a wide range of beliefs about what's an appropriate way to reduce the nuisance, Lueth said. Vadnais Heights officials recently announced they will try a roundup for the first time this year, prompting a letter from animal-rights activists urging they abandon the plan and a couple of phone calls issuing threats. "I don't think anyone should get excited about us taking less than 1 percent of the geese in this city," said city administrator Gerry Urban. "We're not against wildlife in this community. But we certainly would like to control it." Cooper, a retired University of Minnesota professor who helped develop and oversees the state DNR's urban goose management program, will add Vadnais Heights to more than 50 other metro cities and county parks where he collected geese this year. He expects to gather 3,500 to 4,000 geese this year. The adults are slaughtered and most of the youngsters are shipped out of state before they learn to fly. The reason: Geese return to nest in the place they learned to fly. Iowa officials expect to take in 1,500 to 2,000 Minnesota goslings this year, but have indicated they may have enough birds to stock state hunting areas and may not need any more geese. "I think there will be a solution, but it likely won't make everyone happy," Cooper said. "It wouldn't be good to abandon this program." Geese Peace Sure it would, said Michael David Feld, national program director for Geese Peace. Cities from Boston to Rockford, Ill., are adopting what his organization bills as more humane and more effective goose control. The multipronged approach includes oiling the eggs to prevent them from hatching and using border collies to persuade geese to move elsewhere. And that's where the debate between the two sides begins. Cooper said that he has experimented with other control methods but that "removing the geese is one-quarter as expensive and four times more effective," he said. Nah, Feld said. Volunteers are eager to be outdoors in search of nests to oil the eggs. "They'll even bring their own corn oil," he said. "When the geese have no goslings, they have no reason to stay." Border collies, buoyed with special yellow life jackets that give them endurance in the water and an official working -dog look, can scare off the remaining birds, Feld said. In Minnesota, Bill Johnson and John Kellner don't outfit their border collies with life jackets, but the for -hire I� dogs have spent a decade driving geese from golf courses, gated communities, businesses and housing complexes. Wildlife officials argue that dogs can help with the problem but that they cannot cure it. "It's like blowing the leaves into your neighbor's yard," Lueth said. Well, sure, Kellner said. But the idea is to drive the geese into an area where they would be less of a nuisance. "What we're doing is actually shrinking the habitat." Some communities, however, are resigned to living with the honkers. In Rochester, Silver Lake is a haven for 40,000 geese, said city park superintendent Roy Sutherland. "It's a tremendous tourist attraction," he said. "They're fat and they're sassy. And here's a bit of trivia: They poop 22 times a day." Thus, a love -hate relationship for the bird, he said. A proposal to ban feeding geese was voted down. Instead, "We pray for a half-inch of snow," Sutherland said. "We can then bring out the [snow] sweeper." And the trails get cleaned. For a while. Mary Lynn Smith is at mismith�startribune com. INSIDE For a Rochester artist, creating with a, uh, unique medium is a dung deal. B5 G Copyright ZW: Star Tribune. All rights reserved. id startribune.com Close window Last update: July 1, 2005 at 3:10 PM Second -ring west suburbs ripening Published July 6, 2005 Population estimates released by the U.S. Census Bureau last week show that the western suburbs seem to be growing, but not all communities are sharing equally in the growth. Maple Grove continues to be one of the metro area's fastest growing cities, adding 1,651 residents to bring its population to 58,628 in 2004. That's a 2.9 percent increase over 2003. But some smaller west -metro boom towns are growing at a much faster rate than Maple Grove. Carver, for example, grew nearly 10 percent in one year, adding 186 residents to reach a total of 2,061. Medina, too, is booming, increasing 9.5 percent in one year. Other cities with substantial growth rates from 2003 to 2004 are Chanhassen (3.9 percent), Chaska (4.9 percent), Eden Prairie (1.9 percent), Greenfield (1.7 percent), Minnetrista (7.7 percent), Osseo (2.8 percent), Plymouth (1.2 percent) and Victoria (4 percent). A few older, inner -ring suburbs lost substantial numbers of people from 2003 to 2004. Minnetonka led Twin Cities suburbs by losing 416 residents. But when expressed as a percentage of its large population, Minnetonka's loss doesn't stand out among cities with slight population declines. Minnetonka lost 0.8 percent of its population from 2003 to 2004. Hopkins and St. Louis Park both lost about 0.6 percent of their populations. Other west suburbs saw their populations remain stable or rise only slightly. Populations changed very little in Corcoran, Deephaven, Excelsior, Greenwood, Independence, Long Lake, Maple Plain, Medicine Lake, Minnetonka Beach, Mound, Orono, Shorewood, Spring Park and Tonka Bay. A few cities barely missed symbolic milestones: Plymouth, with 69,797 residents in 2004, failed to break 70,000. Minnetonka, with 50,077, stayed above 50,000. And Chaska once again failed to surpass Chanhassen's population. Chaska got a little closer to its larger neighbor to the east, with a 2004 population of 21,694, and grew slightly faster than Chanhassen, population 22,977. Chaska could still overtake Chanhassen, though. Chaska recently annexed the rest of Chaska Township for a large housing development, so it expects more growth in coming years. To look at the census figures for Minnesota cities, go to www.startribune.com/317. Population estimates prepared by the Metropolitan Council, to be released this month, might differ from the federal numbers because the agencies use different methodologies. Police dispute update Here's the latest on the financial dispute over South Lake Minnetonka Police service: Last week, Shorewood's City Council directed its attorney to study ways to dismantle the four -city department if Excelsior did not agree to a proposed settlement by June 30. Though it considered the agreement at a special meeting, Excelsior decided not to act on it by the end of the month. If approved by all four cities, the agreement would have cut Excelsior's share of the police budget from 29.5 to 25.5 percent. Excelsior officials said that's still too much money based on its size, population and property tax base. Both Shorewood and Greenwood councils approved the proposed agreement last week. Tonka Bay, the fourth member of the shared department, had already approved the deal. Fighting for rights Plymouth is looking for a high school student to sit on its Human Rights Commission. The commission, which meets once a month, works on issues related to human rights and discrimination. It also has an annual human rights workshop for high school students. Applicants must be under age 21. To apply by the July 29 deadline, call 763-509-5080 or go to www.ei.plymouth.mn.us. Contact the writer at 612-673-7168 or bsteverman(a,startribune.com. C Copyright 2005 Star Tribune. All rights reserved. VAO Minnesota Campaign Finance and Public Disclosure Board REQUEST FOR COMMENTS Possible Adoption of New and Amended Rules Governing Requirements and Procedures, Minnesota Rules, Chapters 4501, 4503, 4511, 4512, and 4525. Subject of Rules. The Campaign Finance and Public Disclosure Board (the Board) requests comments on its possible adoption of new rules and amendments to existing rules governing the reporting of securities by public officials, multicandidate political party expenditures, the reporting of contributors who receive a political contribution refund receipt, public subsidy agreements, rules and regulations for the electronic submission of documents to the Board, loans and the reimbursement of expenses by political committees, the value of a donation in kind, reporting of contributions to the Board, the reporting of expenditures to the Board, the reporting of Loans to the Board, the filing of a complaint with the Board, the acceptance of gifts by officials, the reimbursement by a political committee to an individual for the use of an automobile, the reporting of lobbyist disbursements, and the classification of noncampaign disbursements. The Board is considering new rules and amended rules that: • Define "Fair Market Value" for a political committee, political fund, or principal campaign committee calculating the value of an in-kind donation. • Provide a method to calculate the value of an automobile used to benefit a political committee, political fund, or principal campaign committee. • Provide that the cost of running a transition office for a winning gubernatorial candidate is a non -campaign disbursement. Provide standards for multicandidate political party expenditures. • Allow a first time candidate to receive a 10% increase in the campaign expenditure limit during all years of the election cycle. • Provide a procedure for determining the maximum amount of outstanding loan(s) a principal campaign committee may have during a calendar year. • Provide a procedure under which unpaid reimbursements to political committees, political funds and principal campaign committees are converted to loans. 1 q • Establish reporting requirements for a political committee, political fund, or principal campaign committee that is disclosing receipts and expenditures to the Board. • Provide a standard for public officials reporting securities to the Board on their Statement of Economic Interest. • Update the procedure to notify a lobbyist of the failure to file a report with the Board so that the procedure reflects current statutory requirements. • Clarify the reporting categories used by a lobbyist when disclosing lobbying disbursements to the Board. • Provide a method for public officials to use gifts provided to a metropolitan governmental unit. • Provide that complaints filed with the Board must be in writing. • Provide standards and procedures for the electronic filing of documents with the Board. Persons Affected. The amendments to existing rules and adoption of new rules would likely affect political committees, political funds, and principal campaign committees if those committees receive in-kind donations, or if they need to calculate the value of an automobile used to benefit the committee. Additionally, political party units that make multicandidate political party expenditures will be affected by the proposed rules, as will first time candidates that sign the Public Subsidy Agreement. The proposed rules will affect principal campaign committees that borrow money, as well as political committees, political funds and principal campaign committees that do not pay outstanding reimbursement requests in a timely manner. All political committees, political funds, and principal campaign committees that submit reports of receipts and expenditures to the Board are potentially affected by rules regulating the reporting of receipts and expenditures to the Board. Also potentially affected by this set of new and amended rules are public officials that submit a Statement of Economic Interest to the Board, and public officials who may use a gift provided to a metropolitan governmental unit. Lobbyists that report lobbying disbursements may be affected by the amendment to rules regulating disbursement categories. Individuals who file a complaint with the Board, and individuals that wish to submit documents to the Board electronically will also be affected by the amendment to existing rules or the adoption of new rules. Statutory Authority. Minnesota Statutes, section 10A.02, subd. 13, authorizes the Board to adopt rules to carry out the purposes of Minnesota Statutes, Chapter 10A. In addition, Minnesota Laws 2005, Chapter 156, Article 6, Section 3, requires the Board to adopt rules regulating the electronic submission of documents to the Board and to ensure that the electronic filing process is secure. Public Comment. Interested persons or groups may submit comments or information on these possible rules in writing or orally until further notice is published in the State Register that the Board intends to adopt or to withdraw the rules. The Board does not contemplate appointing an advisory committee to comment on the possible rules. Rules Drafts. The Department does not anticipate that a draft of the new and amended rules will be available before the publication of the proposed rules. Agency Contact Person. Written or oral comments, questions, requests to receive a draft of the rules when it has been prepared, and requests for more information on these possible rules should be directed to: Jeff Sigurdson, Campaign Finance and Public Disclosure Board, Suite 190, Centennial Office Building, 658 Cedar Street, St. Paul, MN, 55155. By phone: (651) 296-1720 or toll free 1-800-657-3889, or email: jeff.sigurdson@state.mn.us. TTY users may call the Department at 800-627-3529. Alternative Format. Upon request, this Request for Comments can be made available in an alternative format, such as large print, Braille, or cassette tape. To make such a request, please contact the agency contact person at the address or telephone number listed above. Note: Comments received in response to this notice will not necessarily be included in the formal rulemaking record submitted to the administrative law judge when a proceeding to adopt rules is started. The agency is required to submit to the judge only those written comments received in response to the rules after they are proposed. If you submitted comments during the development of the rules and you want to ensure that the Administrative Law Judge reviews the comments, you should resubmit the comments after the rules are formally proposed. Dated: June 16, 2005 Jeanne Olson, Executive Director Campaign Finance and Public Disclosure Board � 9 elm creek Watershed Management Commission ADMINISTRATIVE OFFICE TECHNICAL OFFICE 3235 Fernbrook Lane Hennepin County DES Plymouth, MN 55447 417 North 5th Street PH: 763.553.1144 Minneapolis, MN 55401-1397 FAX: 763.553.9326 PH: 612.596.1171 e-mail: judie@jass.biz FAX: 612.348.8532 e-mail: Ali.Durgunoglu@co.hennepin.mn.us July 6, 2005 Representatives Elm Creek Watershed Management Commission Hennepin County, MN Dear Representatives: A regular meeting of the Elm Creek Watershed Management Commission will be held on Wednesday, July 13, 2005 at 11:30 a.m. in the Emergency Operations Center (downstairs) at Maple Grove City Hall, 12800 Arbor Lakes Parkway, Maple Grove, MN. Please use the FAX response below to confirm whether you or your Alternate will be attending this meeting. Or e- mail your attendance to judie(o),,iass.biz . Thank you. Regards, Judie A. Anderson Executive Secretary JAA:tim Encls Encls: Minutes cc: Alternates HCES TAC BWSR Agenda John Barten Clerks Met Council MPCA Treasurer's Joel Jamnik Crow River News DNR Report Please return to FAX number 763/553-9326. No cover sheet is required.) ❑ I will ❑ No one from our community will (please check one) be attending the regular meeting at 11:30 am on Wednesday, July 13, 2005. Signed J:\Elm Creek\Meetings\Meetings05Vu1y noticempd CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS elm creek Watershed Management Commission ADMINISTRATIVE OFFICE TECHNICAL OFFICE 3235 Fernbrook Lane Hennepin County DES Plymouth, MN 55447 417 North 5th Street PH: 763.553.1144 Minneapolis, MN 55401-1397 FAX: 763.553.9326 PH: 612.596.1171 e-mail: judie@jass.biz FAX: 612.348.8532 e-mail: Ali.Durgunoglu@co.hennepin.mn.us AGENDA July 13, 2005 1. Call to Order. 2. Approve Agenda. 3. Consent Agenda. a. Minutes of June Meeting.* b. Treasurer's Report and Claims.** 4. Action Items. a. Project Reviews - see page 2. 5. New Business. a. Correspondence. b. Deadline for complete applications.** C. Channel Study. 6. Old Business. 7. Project Reviews - see page 2. 8. Other Business. a. Watershed Boundaries. b. Commissioner Handbook. 9. Adjournment. in meeting packet available at meeting CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS i 7. Project Reviews. (Also see Status Report.*) A = Action item E = enclosure provided R = will be removed a. 2001-013 The Preserve and Hidden Oaks at Elm Creek WCA application, Champlin. b. 2003-053 Weber WCA Violation, Hassan. C. 2004-001 Three Rivers Estates, Hassan. d. 2004-042 Northdale Blvd., James Road Utility Project, Hassan e. 2004-046 Maple Creek Restoration, Maple Grove. f. 2004-050 Walgreen's, Maple Grove. g. 2004-054 City County Federal Credit Union, Maple Grove. A j h. 2004-061 Creekview Townhomes, Medina. A i. 2004-065 Thunder Addition, Hassan. R j. 2004-069 MG Medical Campus, Maple Grove k. 2004-076 Fairview Health Services, Maple Grove. 1. 2004-078 Hedgestone, Corcoran. E m. 2004-082 Baumeister 3rd Addition, Corcoran. n 2005-012 Fieldstone Meadows, Maple Grove. R o. 2005-017 Hartwood Trails, Hassan. P. 2005-018 Fieldstone 6' Addition, Maple Grove. q. 2005-020 Roberts Development, Rogers E r. 2005-024 Prominence Woods, Maple Grove S. 2005-026 Larson Wetland Violation, Corcoran. t. 2005-027 The Grove/Rupert Property, Maple Grove. R u. 2005-028 CSAH30 & CSAH 116 Intersection, Corcoran. A E v. 2005-030 Heritage - Edge Water Cowley Lake, Rogers. W. 2005-032 Scherber Addition, Hassan. X. 2005-033 CSAH 30 and 101, Corcoran/Maple Grove. y. 2005-037 Reimers 2' Addition (Mystic Ridge), Rogers. E Z. 2005-038 Jubert Lake WCA - Saari Property, Corcoran. aa. 2005-039 Minnesota RV, Dayton. E ab. 2005-042 Tollefson Concept Plan, Maple Grove E ac. 2005-043 Chris Hudok, Corcoran. R ad. 2005-045 Villas at Rivers Edge, Rogers. ae. j 2005-046 Maple Creek Estates North, Maple Grove. af.2005-047 Rush Creek Meadows, Corcoran. E ag. 2005-048 Rogers Marketplace, Rogers. ah. 2005-049 Nottingham 11th and 12th Additions, Maple Grove. E ai. 2005-050 South Teal Crossing, Maple Grove. aj. 1 2005-051 Johnson's Grove, Maple Grove. E/R ak. 2005-052 Hassan New Horizon, Hassan. al. am an. ao. ap. aq. ar. as. at. au. ay. aw. ax. ay. Bassett Creek Water Management Comm 2006 Budget and Levy June 2005 The Joint and Cooperative Agreement establishing the Bassett Creek Water Management Commission (BCWMC) sets forth the procedure required to adopt the annual budget. Article VIII, Subdivision 3, provides that each member agrees to contribute each year to a general fund to be used for administrative purposes and certain operating expenses. Half of the annual contribution of each member is. based on assessed valuation of property within the watershed and the other half on the ratio of area of each member within the watershed to the total area of the Bassett Creek watershed. Subdivision 5 of Article VIII further provides: "On or before July 1 of each year, the Board shall adopt a detailed budget for the ensuing year and decide upon the total amount necessary for the general fund." Budget approval requires a two-thirds vote (six Commissioners). Further, the Secretary "shall certify the budget on or before July 1 to the clerk of each member governmental unit, together with a statement of the proportion of the budget to be provided by each member." Each of the nine members then has until August 1 to file an objection to the budget. The budget proposal for 2005 was prepared by a Budget Committee consisting of John O'Toole .. (BCWMC! and Committee Chair), Mayor Linda Loomis (Commission Treasurer), Michael Welch, Bill Yaeger, and Ginny Black. The Commission's technical advisor provided information on engineering - related items. The approved 2005 budget is enclosed. Although the flood control project is completed, budget for inspecting the project and to create a reserve fund for future maintenance has been included. Since 2001,. much of the work carried out by the BCWMC has been directed toward preparation of the State -mandated "second generation plan." The plan was approved by the Minnesota Board of Water and Soil Resources on August 25, 2004, and adopted by the BCWMC on September 16, 2004. The year 2006. budget of $414,700 was adopted by seven commissioners voting in favor of the budget and -two voting against the budget at the BCWMC meeting on June 16, 2005. Specific items in the budget are discussed below. 1. Engineering services are budgeted at $170,000 in 2006. Many of the individual items are reduced from the 2005 budget. The Commission is considering adding an executive director who. would be assigned some of the administrative tasks covered by the engineering budget in -the past. These are: plan review costs ($65,000), Attendance at Commission Meetings ($8,000), Surveys and -Studies ($15,000), Water Quantity ($7,500), Watershed Inspections ($13,000), and Annual Inspections ($8,500). Water Quality monitoring is budgeted for $38,000. Municipal Plan Review is budgeted at $15,000. Water Quality expenditures, which for many years have been directed at examining methods for improving water quality in Bassett Creek and its several sub -drainage basins, will now be concerned largely with monitoring water quality.. 2. Planning services are not budgeted for in 2006. 3. Routine Legal services are budgeted at $13,500. 4. Financial Management is budgeted for $1,200 for services provided by the Deputy Treasurer at the City of Golden Valley. 5. Liability Insurance, Auditing and Bonding is budgeted at $7,500. 245891 1. 6. Secretarial services, including mailing and copying, are budgeted at $27,000. 7. Public Relations are budgeted as follows: Publications/Annual Report ($3,000), Website improvements ($4,000), Watershed Outlet Monitoring Program (WONT) ($10,000), Citizens Assisted Monitoring Program (CAMP) ($4,500), the Hennepin Conservation District River Watch Program ($2,000), Watershed Partners ($5,000), and Public Communications ($3,000). 8. Demonstration Projects budget was reduced to $1,000. Criteria for use of these funds were adopted by the BCWMC at its May 19, 2005 meeting. 9. Erosion/Sediment (Maintenance Project) is budgeted at $25,000. 10. Long -Term Maintenance (Flood Control Project) is budgeted at $25,000. 11. They Contingency item is not budged for in 2006. 12. Total Maximum Daily Load (TMDL) Studies was added to the 2005 budget in the amount of $35,000 in anticipation of a State mandate to prepare TMDL studies on impaired waters within the watershed. The budget amount of $35,000 was again included in the 2006 budget for TMDL studies. 13. Permit Review Fees are being considered by the Commission to cover the expense of reviewing development plans for non-public entities. It is estimated that these fees will be approximately $30,000. At its June 16, 2005 meeting, the Commissioners also considered the assessment on the cities. The 2006 assessment was adopted by seven commissioners voting in favor and two voting against to levy $385,875 for the 2006 fiscal year, as compared .with the $367,500 adopted in 2005, based on the; following: Funding Needs: 2006 Administrative Budget.......................................................................................::......$414,700 Funding Source: Proposed 2006 Assessment..:......................................................................................:.......$385,875 PermitReview Fees................:.............................................................................................. $30,000: Assessment proposed for 2006 Capital Projects (Hennepin County)...........................:......$598,310 The detailed levy for 2006 by communities is also enclosed. 4,1171,ya J(ZZE?2JAI_d.Z - Linda Loomis, Treasurer Enclosures: 2006 Budget 2006 Assessments 245891. 2 2006 Operating Budget Bassett Creek Watershed Management Commission - June 2005 Item Amended 2004 Budget Final 2004 Expended Budget Balance Year- End 1/31/05 (over) / under 2005 Budget Expected 2005 Balance (over) / under 2006 Budget ENGINEERING Expected incassessments in 2005 ______________________________________- 367,500.00 me in 2005 Expected interestrestincome Transfer from construction account for CIP in 2005 ._________________ _________________ (Medicine Lake T$on�s, Notthwoocf WiitT%&'Twin Lakes -- --------------- Plan Reviews 100,000.00 96,900.78 3,099.22 100,000 0.00 65,000 Commission Meetings 10,000.00 9,432.37 567.63 10,000 0.00 8,000 Surveys and Studies 20,000.00 19,473.10 526.90 15,000 0.00 15,000 Water Quality /Monitoring 10,000.00 7,867.94 2,132.06 30,000 0.00 38,000 Water Quantity 5,000.00 4,385.57 614.43 7,000 0.00 7,500 Inspections Watershed Inspections 10,000.00 11,872.21 (1,872.21) 11,000 0.00 13,000 Annual Inspections Municipal Plan Review 8,000.00 10,122.20 3,142.50 (2,122.20) (3,142.50) 8,000 0 0.00 0.00 8,500 15,000 Subtotal Engineering $163,000.00 $163,196.67 ($196.67)1 181,000.00 $0.00 $170,000.00 PLANNING 2nd Generation Plan Engineering / Consulting 45,000.00 39,719.08 5,280.92 8,000 0.00 0.00 Legal 2,000.00 4,041.90 (2,041.90) 0 0.00 0.00 Administration 5,000.00 8,658.87 (3,658.87) 1,000 0.00 0.00 Capital Improvements Plan Implementation 0.00 0.00 1 8,000 0.00 0.00 Subtotal Planning $52,000.00 $52,419.85 ($419.85)1 $17,000.00 $0.00 $0.00 Legal 13,000.00 12,192.85 807.15 13,000 0.00 13,500 Financial Management 1,000.00 1,000.00 0.00 1,000 0.00 1,200 Audit, Insurance & Bond 7,000.00 6,540.00 460.00 7,000 0.00 7,500 Executive Director 78,000 Administrative Services 27,000.00 38,361.95 (11,361.95) 27,000 (5,000.00) 27,000 Public Relations Publications / Annual Report 3,000.00 3,151.60 (151.60) 3,000 0.00 3,000 Website 4,000.00 4,063.00 (63.00) 4,000 0.00 4,000 WOMP 10,000.00 6,719.75 3,280.25 10,000 0.00 10,000 CAMP 4,000.00 4,984.62 (984.62) 4,000 0.00 4,500 River Watch Program 1,500.00 150.00 1,350.00 1,500 0.00 2,000 Watershed Partners 5,000.00 5,000.00 0.00 5,000 0.00 5,000 Public Communications 0.00 0.00 3,000 0.00 3,000 Demonstration Projects 1,000.00 0.00 1,000.00 1,000 0.00 1,000 Erosion/Sediment (Channel Maintenance) 50,000.00 50,000.00 (1) 0.00 25,000 (1) 0.00 (1) 25,000 (1) Long -Term Maint. (Flood Control Project) Contingencies 25,000.00 5,000.00 25,000.00 (2)1 57.60 0.00 1 4,942.40 25,000 (2) 5,000 0.00 (2) 1 5,000.00 1 25,000 (2) 0 Subtotal $156,500.00 $157,221.37 ($721.37)1 134,500.00 $5,000.00 $209,700.00 TMDL Studies $35,000.00 (3) 0.00 (3) $35,000.00 (3) Subtotal TMDL Studies $35,000.00 $0.00 $35,000.00 GRAND TOTAL $371,500.00 $372,837.89 ($1,337.89) $367,500.00 $0.00 $414,700.00 (1) Will be transferred to Channel Maintenance Fund (2) Will be transferred to Long -Term Maintenance Fund (3) Will be transferred to a TMDL studies fund For information (Hamimstrauve Account) Financial Information Audited fiscal year 2004 fund balance at January 31, 2005106,800.00 Expected incassessments in 2005 ______________________________________- 367,500.00 me in 2005 Expected interestrestincome Transfer from construction account for CIP in 2005 ._________________ _________________ (Medicine Lake T$on�s, Notthwoocf WiitT%&'Twin Lakes -- --------------- _ 6,400.00 7,910.04 Transfer from construction account for CIP in 2006 •--- -- --- - - - -- - --- ---- -- - (Medici_n_eL_ake_T_n_-_L_ak_e_F_I_e_r_bic_%d_e_,_Pa_r_k_e_rs&We_s_t_wo_o_dL_ake_s} 2,021.00 Estimated funds available for fiscal year 2005 49 Estimated expenditures for fiscal year 2005 (minus __________________________________________________________________. 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HTxty69- N 60. 0 LL > E CL > 0 a CL 0 0 3 C: 'a w M: 0 L) a) :2 lei (D r- 4) C: E 0 Ct o a) G G a) '00 -J j lo 0 � 12 12 1 z IL W co LO Co CN 41 0 E 0 —0 rn LO ;t4 Bassett Creek Watershed Management Commission Water Quality Activities Proposed 5 -Year (2005 — 2009) Plan June 2005 The current Commission plan for water quality monitoring includes continuing the Bassett Creek biotic index monitoring on a 3 -year cycle and lake monitoring on a 4 -year cycle by working with the Three Rivers Park District: 1. 2005 Water Quality Budget Recommendations • General Water Quality Activities This task includes review of water quality information and previous studies as requested by BCWMC, watershed cities, or other regulatory agencies. Estimated Cost: $5,000 • Detailed Lake Monitoring of Northwood, Sweeney and Twin Lakes. (4 year cycle) Monitoring will be performed at each lake on six to twelve occasions for selected parameters by Three Rivers Park District (Hennepin Parks). Selected parameters include total phosphorus; soluble reactive phosphorus, total nitrogen, pH and chlorophyll a. Phytoplankton, and zooplankton will be analyzed by Barr. An aquatic survey will be performed on two occasions. Estimated Cost: $25,000 2005 TOTAL: $30,000 2. 2006 Water Quality Budget Recommendations • General Water Quality Activities. This task includes review of water quality information and previous studies as requested by BCWMC, watershed cities, or other regulatory agencies. Estimated Cost: $5,000 ::ODMA\PCDOCS\DOCS\245728\1 1 • Detailed Lake Monitoring of Medicine Lake: (4 year cycle) Medicine Lake monitoring is currently performed annually at one site by Three Rivers Park District and Plymouth. The detailed monitoring program includes monitoring two locations at Medicine Lake on six to twelve occasions for selected parameters by Three Rivers Park District (Hennepin Parks). Selected parameters include total phosphorus, soluble reactive phosphorus, total nitrogen, pH and chlorophyll a. Phytoplankton, and zooplankton will` -be analyzed by Barr. An aquatic survey will be performed on two occasions. Estimated Cost: $20,000 • Bassett Creek Biotic Index Monitoring (3 year cycle) An assessment of the benthic invertebrates found in a stream provides a long-term assessment of its water quality. During 1980, 1983, 1991, 1995 and 2000, benthic invertebrates were collected from Plymouth Creek, the Sweeney Lake Branch, the North Branch and the Main Stem of Bassett Creek to evaluate its water quality and to detect changes in water quality over time. The same six stations in previous surveys will be monitored. Hilsenhoffs Biotic Index will be used to evaluate existing water quality and to assess changes. Estimated Cost: $15,000 2006 TOTAL: $40,000 3. 2007 Water Quality Budget Recommendations • General Water Quality Activities This task includes review of water quality information and previous studies as requested by BCWMC, watershed cities, or other regulatory agencies. Estimated Cost: $10,000 • Detailed Lake Monitoring of Crane and Westwood Lakes (4 year cycle)` Monitoring will be performed at each lake on six to twelve occasions for selected parameters by Three Rivers Park District (Hennepin Parks). Selected parameters include total phosphorus, soluble reactive phosphorus, total nitrogen, pH and chlorophyll a. Phytoplankton, and zooplankton will be analyzed by Barr. An aquatic survey will be performed on two occasions. Estimated Cost: $25,000 2007 TOTAL: $35,000 :ODMA\PCDOCS\DOCS\245728\1 2 4. 2008 Water Quality Budget Recommendations. • General Water Quality Activities This task includes review of water quality information and previous studies as requested by BCWMC, watershed cities, or other regulatory agencies. Estimated Cost: $10,000 • Detailed Lake Monitoring. of North and South. Rice. (4 year cycle) Monitoring will be performed at each lake on six to twelve occasions for selected parameters by Three Rivers Park District (Hennepin Parks). Selected parameters include total phosphorus,. soluble reactive phosphorus, total nitrogen, pH and chlorophyll a. Phytoplankton .and zooplankton will be analyzed by Barr. An aquatic survey will be performed on two occasions. Estimated Cost: $25,000 2008 TOTAL: $35,000 5. 2009 Water Quality Budget Recommendations • General Water Quality Activities. This task includes review of water quality information and previous studies as requested by BCWMC, watershed cities, or other regulatory agencies. Estimated Cost: $10,000 • Detailed Lake. Monitoring of Northwood,. Sweeney and Twin. Lakes. (4 year. cycle) Monitoring will be performed at each lake on six to twelve occasions for selected parameters by Three Rivers Park District (Hennepin Parks). Selected parameters include total phosphorus, soluble reactive phosphorus, total nitrogen, pH and chlorophyll a. Phytoplankton, and zooplankton will be analyzed by Barr. An aquatic survey will be performed on two occasions. Estimated Cost: $30,000 2005 TOTAL: $40,000 ::ODNU\PCDOCS\DOCS\245728\1 3 Summary of Water Quality Activities - Recommended 5 -Year (2005 — 2009) Plan Bassett Creek Water Management Commission June 2005 2005 General Water Quality Activities $5,000 Monitoring of Northwood, Sweeney and Twin Lakes (4 -year cycle) $25,000 Total. 2005. $30,000. 2006 General Water Quality Activities $5,000 Detailed Monitoring of Medicine Lake (4 -yeas cycle) $20,000 Bassett Creek'Biotic Index Evaluation (3 -year cycle) $15,000 Total. 2006: $40,000. 2007 General Water Quality Activities $10,000 Monitoring of Crane and Westwood Lakes (4 -year cycle) $25,000 Total. 2007 $35,000. 2008 General Water Quality Activities $10,000 Monitoring of North and South Rice Lake (4 -year cycle) $25,000 Total, 2008. $35,000. 2009 General, Water. Quality. Activities. $10,000. Monitoring of Northwood, Sweeney and Twin Lakes (4 -year cycle) , $30,000 Total. 2009'i $40,000. (l) Medicine Lake and Parkers Lake monitoring is currently performed annually -by Three Rivers Park: District and Plymouth. (2) Wirth Lake monitoring is currently performed by Minneapolis Park and Recreation Board. (3). Monitoring program assumes that sampling will be performed for the BCWMC by Three Rivers Park District; phytoplankton, and zooplankton parameters and the final report will be prepared by Barr Engineering. (4) North and South Rice Pond monitored on 4 -year cycle. (5) Northwood, Parkers, Sweeney and Twin lakes, monitored on 4 -year cycle. (6). Crane and Westwood lakes monitored on 4 -year cycle: (7). The following lakes are participating in the 2004 CAMP program: •. Northwood Lake •. Parkers Lake •. South Rice Lake •. Sweeney Lake Westwood Lake (8). Biotic Index monitoring will be performed on a 3 -year cycle. (9) Water quality reports will include lake and stream monitoring performed by the BCWMC and data from other programs including CAMP, WOMP and River Watch (10) Sunset Hill Pond (Cavanaugh Lake) and Lost Lake were eliminated from the BCWMC's lake monitoring program. ::ODMA\PCDOCS\DOCS\245728\1 4 2006 Water Quantity Program Bassett Creek Watershed Management Commission (BCWMC) June 2005 For the 2006 fiscal year, the current lake and stream gauging program is proposed to be continued. The readings have proved valuable to the communities for planning future development and as documentation of the response of surface water bodies to above normal and below normal precipitation. The lake gauging program will encompass Medicine Lake, Sweeney Lake, Parkers Lake, Westwood Lake, Crane Lake (Ridgedale Pond), and Northwood Lake. Two readings per month will be taken during the period April 1, 2006 through September 30, 2006. One reading per month will be taken during the period October 1, 2006 through March 31, 2007. The 2006 stream gauging program will consist of periodically reading stages or gauging the stream at the new tunnel entrance, at the Theodore Wirth Park/T.H. 55 outlet structure, at Highway 100 (main stem), at Wisconsin` Avenue, at Sweeney Lake, at Medicine Lake, at Winnetka Avenue (north branch), at 26th Avenue (Plymouth Creek fish barrier), and at other selected locations if periods of high flow occur.. ::ODMA\PCDOCS\DOCS\245727\1 2006 Watershed Inspection Program Bassett Creek: Watershed:Management Commission (BCWMC) June 2005 1. Erosion Control Inspection For the 2006 fiscal year, the current watershed construction site inspection program is proposed to be continued. The inspections have been valuable for correcting erosion and sediment control practices which are not in conformance with BCWMC policies. The inspections also verify that sites are developed in accordance with approved plans. The proposed plan consists of inspecting active construction sites in the watershed once every month. Erosion control inspections will begin April 2006 and extend through October 2006 . Selected sites may be inspected on two-week intervals to verify that requested erosion control modifications have been completed. Critical work such as wetland or creek crossings and work adjacent to lakes and sensitive wetlands will be inspected as necessary. The new also be conduit inlet in Minnea olis will a p inspected for accumulation of debris. We recommend BCWMC staff coordinate the inspection with respective con , tacts from each city. Following each inspection, a letter listing construction projects and the improvement needed for, effective erosion control will be sent to the inspection department at each city where improvements are required. 2. Flood Control Project Inspection For the 2006 fiscal year, the flood control project inspection program is proposed to be completed.. The inspection program was implemented during 2002 and will cover flood control project features designed and constructed by the Corps of Engineers and features designed and constructed by the BCWMC and cities. The objective of the inspection is to address erosion, settlement, sedimentation, and structural issues. In accordance to the Bassett Creek Flood Control Project Operation and Maintenance Manual, except as noted, the following project features require annual inspection: Minneapolis. •. New Tunnel and Conduit (Double Box Culvert) - inspect double box culvert every five years (2004, 2009, 2014 ...), dewater and inspect tunnel every 20 years •. Old Tunnel (not included in BCWMC inspection program) •. Open Channel ::ODMA\PCDOCS\DOCS\245727\1 Golden Valley • Highway 55 Control Structure & Ponding Area • Golden Valley Country Club Embankment (Box Culvert, Overflow Weir, and downstream channel) • Noble Avenue Crossing • Regent Avenue Crossing • Westbrook Road Crossing • Wisconsin Avenue Crossing • Minnaqua Drive Bridge Removal Crystal •. Box Culvert and Channel Improvements (Markwood Area) • Edgewood Embankment with Ponding • Highway 100/Bassett Creek Park Pond • 32nd Avenue Crossing • Brunswick Avenue Crossing • 34th Avenue Crossing • Douglas Drive Crossing • Georgia Avenue Crossing •. 361 -Hampshire Avenue Crossing • Channel Improvements Plymouth •. Medicine Lake Outlet Structure •. Plymouth Fish Barrier (not required by Corps) :ODMA\PCDOCS\DOCS\245727\1.__ Northwest Su6ur6s Ca6Ce Communications Commission 6900 Winnetka Avenue North Brooklyn Park, MN 55428 (763) 536-8355 TO: NORTHWEST SUBURBS CABLE COMMISSIONERS AND NWCT BOARD MEMBERS FROM: GREG MOORE DATE: JULY 1, 2005 RE: LETTERS TO CONGRESS REGARDING FEDERAL LEGISLATION WHICH WILL ALLOW TELEPHONE COMPANIES TO AVOID THE LOCAL FRANCHISE PROCESS AND: MEMO FROM MIKE JOHNSON REGARDING TECHNOLOGY THAT ENABLES CITIES TO STREAM AND INDEX CITY COUNCIL MEETINGS. a Enclosed you will find letters we sent to Congressman Ramstad and Sabo regarding legislation which allows telephone companies to avoid the local franchise process. I will also be sending this letter to our Senators. As I write this memo there are even more bills of this ilk being introduced in both the United States House and Senate. I believe the letter should be self-explanatory. As I receive additional information I will send it along to you. What is apparent from all these bills is that the telephone industry has convinced many in Congress that local government -is an -obstacle to competition. I have heard that the telephone companies are willing to pay the equivalent of franchise fees and PEG. The telephone companies argue that it takes too long to get franchises, which of course moves much faster than a typical FCC process. Probably the real issue is the same issue we fought at the state level these past couple of years. That is, phone companies want to be able to cherry pick. I have enclosed an article which I believe represents the true intentions of the phone companies. Brooklyn Center * Brooklyn Park • Crystal • Golden Valley • Maple Grove • New Hope 9 Osseo * Plymouth • Robbinsdale NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION 6900 Winnetka Avenue North Brooklyn Park, NIN 55428 763-536-8355 The Honorable Martin Sabo Marquette Plaza 250 Marquette Ave. Suite 225 Minneapolis, MN 55401 And House of Representatives 2336 Rayburn House Office Bldg. Washington, DC 20515 Dear Congressman: There has been a lot of interest recently regarding reconsideration of current communications law. In fact, the House Energy and Commerce Committee's Telecommunications and Internet Sub -Committee has held several hearings regarding those issues, most recently "How Internet Protocol -Enabled Services are Changing The Face of Communications: A View From Government Officials," in April. The Northwest Suburbs Cable Communications Commission and other cities were represented at that hearing by Mayor Kenneth Fellman, who testified on behalf of local governments and their organizations -the National Association of Telecommunications Officers and Advisors (NATOA), the National League of Cities, the United States Conference of Mayors and the National Association of Counties. It has been reported that certain members of Congress are under the impression that local governments are slowing the progress of broadband deployment. Based on what they have been told, they believe that local government's franchising of video services and oversight of the public rights-of-way are actually impeding the ability of huge telephone companies from providing services within communities. While it is true that service providers are required to comply with the law, we do not believe that the law makes that process too cumbersome or too burdensome for these companies, nor do we agree that it is slowing the progress of broadband deployment. Some members have suggested that perhaps the telephone companies should be granted a national franchise so as to avoid this "difficulty." What I believe you are not being told is the truth about the success of local government oversight and the franchise process as established under current law. The Northwest Suburbs Cable Communications Commission has transferred the franchise twelve times since 1981.We have granted two competitive franchises in 2000 (unfortunately the economic downturn precluded these competitors form going forward) and we negotiated with a telephone company in 2002 to serve our area. These processes were completed within three to four months. Much of the time to complete the process is directly related to the new entrants wanting a different, more favorable, franchise than the incumbent. Brooklyn Center • Brooklyn Park • Crystal • Golden Valley • Maple Grove • New Hope • Osseo • Plymouth • Robbinsdale Some have inquired whether the concept of franchising is really about meeting legitimate needs of the community, or if it is just about money. Of course the money is important and local government can't deny that. In fact, in the northwest suburbs of Hennepin County, our cable franchise agreement generates $2.5 million annually. Those revenues are used to provide community programming including Channel 12, public access and government access.. Without these revenues, community television could not exist. But, it is not only about the money. In the northwest Hennepin County area, we use the franchise to ensure that all of our residents are appropriately served, thereby protecting against economic redlining, and ensuring the best possible service within our community. The franchise also allows us to require the provision of eight PEG channels to serve our community. We also require the provision of facilities (services, bandwidth, etc.) for the provision of an institutional network within our community. As contemplated by federal law, that network provides critical communications and redundancy that meets local government communications, public safety and homeland security needs. Further, in the northwest Hennepin County area, we have adopted customer service standards that exceed the federal guidelines, helping to ensure that subscribers in the northwest Hennepin County area are not without proper recourse in the event of a dispute with their cable service provider. Why should a competing video service provider using public rights-of-way to deliver their services be treated differently? Why should the residents of northwest Hennepin County be denied the protections of my office which they've come to depend upon? The federal government does not have the resources to enforce a federal system beyond one similar to that contained in Title VI of the Communications Act, which properly recognizes the role of local government in protecting its communities' unique needs and interests while simultaneously protecting its property and resources. If local franchising is weakened or lost, it will be much more difficult to protect consumers and promote nondiscriminatory broadband deployment for our constituents. Sometimes it is easy to forget that like any business, local government has to manage its resources in the best interest of its stockholders — its citizens. Despite contrary claims by industry, all communications providers in the public right-of-way, those using Internet Protocol and those using other technologies, are using this public property for private gain. Local govenvnent has long leveraged this use of the public's property for the purpose of placing social obligations back on those who make such use. Many also question whether the use of Internet Protocol (IP) for the delivery of services somehow transfonns that service into something other than cable service. Such a question relates to whether it is the nature of the service (i.e., phone or video) and not the technology used (i.e., analog, digital or IP) that should control its treatment. The Northwest Suburbs Cable Communication Commission believes that like services should be treated alike — whether the video is delivered using IP or is delivered digitally likely doesn't matter to the viewer. Social obligations do not change because of the use of a new technology. As the FCC has recognized, the provision of E-911 service over a phone — whether it is using IP technology or not — is an important public interest obligation this nation has long supported. Similarly, if video is 2 Z ( 0 delivered to the home, no matter the technology used, the subscriber has the same reasonable expectations, and the provider should have the same reasonable obligations. As you consider modification to our communications laws, I strongly urge you and other members of Congress to please: Respect local governments's rights to have franchises with police powers to enforce them, and to charge for the use of public property by private providers; Recognize the expertise local governments bring to overseeing public interest obligations such as public safety, consumer protection and prohibition of economic redlining; and Consider that 1P technology does not change the product that is delivered to the consumer and that the public interest obligations of communications service providers have also not changed. We would be happy to discuss these matters with you or your staff, or provide additional information as necessary. Sincerely, Greg Moore, Executive Director Northwest Suburbs Cable Communications Commission cc: NATOA HQ NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION 6900 Winnetka Avenue North Brooklyn Park, MN 55428 763-536-8355 The Honorable Jim Ramstad 1709 Plymouth Road S. #300 Minnetonka, MN 55305 BE House of Representatives 103 Cannon House Office Bldg. Washington, DC 20515 Dear Congressman: There has been a lot of interest recently regarding reconsideration of current communications law. In fact, the House Energy and Commerce Committee's Telecommunications and Internet Sub -Committee has held several hearings regarding those issues, most recently "How Internet Protocol -Enabled Services are Changing The Face of Communications: A View From Government Officials," in April. The Northwest Suburbs Cable Communications Commission and other cities were represented at that hearing by Mayor Kenneth Fellman, who testified on behalf of local governments and their organizations -the National Association of Telecommunications Officers and Advisors (NATOA), the National League of Cities, the United States Conference of Mayors and the National Association of Counties. It has been reported that certain members of Congress are under the impression that local governments are slowing the.progress of broadband deployment. Based on what they have been told, they believe that local government's franchising of video services and oversight of the public rights-of-way are actually impeding the ability of huge telephone companies from providing services within communities. While it is true that service providers are required to comply with the law, we do not believe that the law makes that process too cumbersome or too burdensome for these companies, nor do we agree that it is slowing the progress of broadband deployment. Some members have suggested that perhaps the telephone companies should be granted a national franchise so as to avoid this "difficulty." What I believe you are not being told is the truth about the success of local government oversight and the franchise process as established under current law. The Northwest Suburbs Cable Communications Commission has transferred the franchise twelve times since 1981.We have granted two competitive franchises in 2000 (unfortunately the economic downturn precluded these competitors form going forward) and we negotiated with a telephone company in 2002 to serve our area. These processes were completed within three to four months. Much of the time to complete the process is directly related to the new entrants wanting a different, more favorable, franchise than the incumbent. Brooklyn Center - Brooklyn Park - Crystal - Golden Valley - Maple Grove - New Hope - Osseo - Plymouth - Robbinsdale Some have inquired whether the concept of franchising is really about meeting legitimate needs of the community, or if it is just about money. Of course the money is important and local government can't deny that. In fact, in the northwest suburbs of Hennepin County, our cable franchise agreement generates $2.5 million annually. Those revenues are used to provide community programming including Channel 12, public access and government access. Without these revenues, community television could not exist. But, it is not only about the money. In the northwest Hennepin County area, we use the franchise to ensure that all of our residents are appropriately served, thereby protecting against economic redlining, and ensuring the best possible service within our community. The franchise also allows us to require the provision of eight PEG channels to serve our community. We also require the provision of facilities (services, bandwidth, etc.) for the provision of an institutional network within our community. As contemplated by federal law, that network provides critical communications and redundancy that meets local government communications, public safety and homeland security needs. Further, in the northwest Hennepin County area, we have adopted customer service standards that exceed the federal guidelines, helping to ensure that subscribers in the northwest Hennepin County area are not without proper recourse in the event of a dispute with their cable service provider. Why should a competing video service provider using public rights-of-way to deliver their services be treated differently? Why should the residents of northwest Hennepin County be denied the protections of my office which they've come to depend upon? The federal government does not have the resources to enforce a federal system beyond one similar to that contained in Title VI of the Communications Act, which properly recognizes the role of local government in protecting its communities' unique needs and interests while simultaneously protecting its property and resources. If local franchising is weakened or lost, it will be much more difficult to protect consumers and promote nondiscriminatory broadband deployment for our constituents. Sometimes it is easy to forget that like any business, local government has to manage its resources in the best interest of its stockholders — its citizens. Despite contrary claims by industry, all communications providers in the public right-of-way, those using Internet Protocol and those using other technologies, are using this public property for private gain. Local government has long leveraged this use of the public's property for the purpose of placing social obligations back on those who make such use. Many also question whether the use of Internet Protocol (1P) for the delivery of services somehow transforms that service into something other than cable service. Such a question relates to whether it is the nature of the service (i.e., phone or video) and not the technology used (i.e., analog, digital or IP) that should control its treatment. The Northwest Suburbs Cable Communication Commission believes that like services should be treated alike — whether the video is delivered using IP or is delivered digitally likely doesn't matter to the viewer. Social obligations do not change because of the use of a new technology. As the FCC has recognized, the provision of E-911 service over a phone — whether it is using IP technology or not — is an important public interest obligation this nation has long supported. Similarly, if video is 2 delivered to the home, no matter the technology used, the subscriber has the same reasonable expectations, and the provider should have the same reasonable obligations. As you consider modification to our communications laws, I strongly urge you and other members of Congress to please: • Respect local governments's rights to have franchises with police powers to enforce them, and to charge for the use of public property by private providers; • Recognize the expertise local governments bring to overseeing public interest obligations such as public safety, consumer protection and prohibition of economic redlining; and • Consider that IP technology does not change the product that is delivered to the consumer and that the public interest obligations of communications service providers have also not changed. We would be happy to discuss these matters with you or your staff, or provide additional information as necessary. Sincerely, Greg Moore, Executive Director Northwest Suburbs Cable Communications Commission cc: NATOA HQ 3 q C) FEB -07-2005 15:11 NW COMMUNITY TELEVISION 7635331346 P.02/04 FEB. 7.2005 3:03PM NO.351 P.2/4 Phone firms'. cable TV plans hit local obstacle Tiy Paul Davidson, LISA TODAY The phone companies, forging ahead with bold plans to jump into the cable TV business, are hitting a speed bump: local governments. Most cities say the regional Bells must obtain local franchises. Those franchises typically require cable TV providers to wire an entire community - not just the wealthiest areas, with the most lucrative customers - and pay a 5% fee on revenue. But SBC Communications and Verizon want to install fiber-optic networks in the public areas they already cover,"'hey insist' ey s •lou n't have to negotiate franchise , t agreements tooffer pay seances to consumers. Thelf o • 'erings, they say, are fundamentOly di erent from traditional came services that must strike franchise deals. The battle is pivotal. Franchise requirements could delay or add huge costs to the phone companies' plans. And franchise fees are typically passed on to subscribers. "It creates a number of problems for the business case," Legg Mason analyst Blair Levin says. Franchise agreements can take months to negotiate. Drat could slow the phone companies in their race against cable providers to offer packages of voice, video and data services. SBC has said it plans to spend about $d billion to offer cable TV, voice and broadband to 8 million homes it serves iR the West and Midwest by the end of 2007. Verizon, which serves much of the East Coast, has announced plans to connect 1 million homes this year, 2 million next year and about 9 million by 2009. Verizoes goal is to run fiber directly to homes; SBC plans to string fiber to neighborhood hubs, using copper wire from there to the homes. BellSouth has said it, too, will upgrade its network for video. Federal law generally requires phone companies to obtain franchises for video services that use the public right�of way. SBC and Verizon say their existing arrangements with local governments for their phone networks should suffice. Most of those agreements, though, do not impose franchise fees, says Marilyn Mohrman- is o the.Na on eague OTCIT,es. The phone companies also note that, unlike the cable companies, they're not the first pay- TV entrants in their markets, so their revenue is more uncertain. Verizon is lobbying to change the law. Meanwhile, it's negotiating with about two dozen cities to strike franchise deals. "We're going to follow whatever the law requires," says spokesman Eric Babe. SBC is taking a more aggressive stance that is based largely on the fact that its video services will be transmitted as data packets over an Internet -based network, . The Federal Communications Commission recently ruled that Internet -based phone services, such as Vonage, should not be subject to state regulation because they are FEB -07-2005 15:11 NW COMMUNITY TELEVISION FEB. 7.2005 3:03PM *_Jk 7635331346 P.03/04 NO.351 P.3/4 technologically similar to email. SBC argues that the FCC ruling suggests the same logic should apply to video services. "What we're really talking about isn't a whole lot different than what Vonage faced," says SBC Senior Vice President Dorothy Atwood, SBC's Internet -based TV offering will be different from cable, she says, letting subscribers choose camera angles of a sports event or click to see player statistics. . Similarly, she says, cable companies' Voice over Internet Protocol (VOID) services escape the regulation that burdens the Bells' traditional phone services. The FCC ruling does not free Internet -based video services from franchise obligations. But the agency could issue such a decision in the future, says FCC spokesman Mark Wigfield. Yet some city officials say a pay-TV service is a pay-TV service, "There's nothing magical about putting something in Internet protocol," Mohrman-Gillis says. "If you use the right-of-way, you need to compensate cities for rent," Many cash-strapped cities are hunting for new revenue sources. "Franchise fees are significant sources of revenue," says Steven Stovall, city councilman in Llano, Texas, Cable TV companies say it would be unfair to let the phone companies off the hook. "We should have the same playing field," says Brian Dietz of the National Cable & Telecommunications Association. The stakes are especially high for SBC, which doesn't want to have to p ans to targ n o ig -spen mg customers, 70% of "middle -w "The last time I looked, that was called redlining," says Mohrman-Gillis, complaining that it denies lower-income residents the benefits of new communications services. Atwood counters that SBC's small phone rivals for years have cherry -picked only its most -profitable customers. "We're engaged in a strategy of 'build to success,' because this is a rislcy investment," she says. SBC's projected 15% return on investment would fall to 10% if it had to blanket entire towns, Levin says. Not all cities are adamant about the need for franchises. Little Rock would rather SBC serve at least part of its town than abandon it altogether. "We need to foster an environment that allows competition to occur," says Michael Keck of the Little Dock board of directors. Northwest Suburbs Cable Communications Commission Northwest Community Television Memorandum TO: Commissioners and Board members FROM: Mike Johnson/Assistant Executive Director DATE: 7/l/05 RE: Video Streaming & Indexing of Council Meetings Attached you will find an article that appeared in the Minneapolis Star Tribune on June 18ffi about City Council meetings on the web. We first started talking about video streaming about 5 years ago when I did a presentation to the board about the technology. The technology itself has improved a lot since then and many residents in the northwest suburbs are now hooked up to high speed internet. Trying to watch video streaming on a 56k dial-up line would not work well. There are still limitations to video streaming. You are generally looking at a smaller picture on your screen in order to see higher resolutions. And if you are allowed to switch to a full screen image it does get fuzzy looking. As you read the Star Tribune article you will notice that they mention this. I believe they will overcome some of these issues over time as the pipeline grows and the technology improves even more. On the other hand there are many benefits to video streaming because it ultimately puts the viewer in charge. They see what they want to see at the time they want to view it. They can also review it again and again. 1. q 3 There are basically two types of video streaming. 1. Live video streaming This allows you to stream a video signal live as it converts (encodes) the audio/video signal as it is produced. 2. Encoded clips video streaming This allows you to store clips on a media server which enables viewers. to :pick and choose what they want to. view. You are basically setting up and index for ;the viewer. In terms of a city using the technology they may use both methods. If you want.to present your council meetingslive :they can be streamed on the, web; as it is taking place: Encoded Clips allows you to put the viewer in the driver seat. You can have each agenda item at a city council meeting as a distinct separate clip and that would allow them to pick which agenda item they would like to :see. On May 25t we met with Charles Blanchet of a company called Granicus. They have a unique product called "Minute Maker" which allows a city clerk to take minutes and basically set the index points from the agenda to signal a new agenda item. This is done as the meeting is taking place so there is minimum post meeting work to be done in order to make it an indexed meeting., This can be viewed on the web the next day with indexed points for choosing the item on the :agenda that you would like to view. I have also attached a couple of pages about Granicus to this memorandum. 2. We are working on setting up a meeting in the Fall so you can see exactly how this product works. We would also like to invite all the city clerks from your cities to see a more detailed demonstration later on in the day. In addition to council meetings you can also stream other pre - produced shows that may be helpful to your residents. Examples: > Explaining how property taxes are figured out. > Snow plowing plan. > Public Safety information. Another benefit of streaming is that you can also retrieve a report in terms of how many "hits" there were to a specific meeting or agenda item or general informational program that you put on the web. I hope this provides you with a brief overview of what is currently happening with video streaming as it relates to city government. I believe a demonstration of this technology will be very useful and make it much more understandable. If you have any questions, please feel free to contact me at 763-533-8196 (ext 224) or mjohnson(cr�,nwct.org cc: Greg Moore / Executive Director startribune.com Last update: June 18, 2005 at 11:07 PM City councils stream the Web Anthony Lonetree Star Tribune Published June 19, 2005 Close window Talk to Jeff Renner about the possibility of the city of Savage offering webcasts of its City Council meetings and he gets a little excited. "This thing with the Internet has been a dream of mine for three years," said Renner, video production coordinator for the Scott County community. Armed with survey results revealing a stunning level of interest in the council's cable -TV broadcasts -- 88 percent of subscribers had watched during the past six months -- Renner is taking the first steps in what he hopes is Savage's move into webcasting, the new frontier of citizen access to government. St. Paul, too, is hoping to soon join a small number of Minnesota cities -- Minneapolis and Bloomington among them -- that have opened their City Council meetings to a worldwide Internet audience via free streaming video. Nationally, the webcasting of meetings by major cities is "pretty common these days," said Libby Beaty, executive director of the National Association of Telecommunications Officers and Advisors. She was unaware, however, of any lists documenting all the cities that had taken the step. Oddly enough, New York City is not yet one of them, Beaty said. For political junkies at home, those known to tune in to the cable -TV repeats of council broadcasts, the new technology mirrors the move from vinyl record albums to compact discs in a significant way: indexing. Rather than sit through a bum track on a record, or in this case, that endless street assessment discussion, a viewer can skip right to the good stuff with a few clicks of a mouse. The tradeoff with a cable -TV broadcast, however, is that many viewers will find themselves tracking the council proceedings on fuzzy little windows on smaller computer screens. But Savage City Council Member Janet Williams said that bringing the meetings to the Web could fit well with her city's emphasis on open government: "The more the people know, and the more they understand, the less problems you have." Excitable group Recent interviews would suggest that, as a rule, city telecommunications people are a proud, enthusiastic bunch. "I am thrilled you called," Renner said in response to a reporter's voicemail message. "I am not ashamed to say it." The contact followed a recent survey by Decision Resources Inc. that showed, among other things, the high percentage of cable viewers who had tuned in to a council broadcast sometime in the previous six months. Bill Morris, of Decision Resources, said that the viewership level, attained without a backdrop of community strife, was the highest seen in the 22 communities in which his firm conducted surveys in the past year, and rivaled the numbers reported when Jesse Ventura was mayor of Brooklyn Park. Savage "seems to have a real good linkage with the public out there," Morris said. This month, Bloomington saw its biggest week yet of Web -based viewing, when a June 6 discussion on the city's smoking ban helped spur 191 hits on the streaming broadcast. Mind you, that was in a city of 85,000 people, but it was up from the average of 60 to 100 hits a week. After upfront hardware costs of about $9,500, Bloomington now spends about $200 a month for a dedicated DSL line to make meetings and other government programming available on the Internet, said communications administrator Diann Kirby. That June 6 webcast also reveals the video limitations of the Web -based format. Some of the letters on people's nameplates, for example, bled into one another. But even a Web viewer could feel the tension in the room when a smoking ban critic followed up testimony about financial hits caused by the ban by asking the council point blank: "How do you feel about us losing our businesses?" "This is a hearing," Council Member Heather Harden said. "That means we listen." When laughter broke out, Harden continued: "Don't be sarcastic. I meant that from the heart." It was an exchange worth seeing again, without having to rewind a tape or sit through the five hours of cable -TV broadcast time that preceded it. Getting ready In St. Paul, Mike Reardon, the city's cable communications officer, said that his department plans to test-drive live video streaming of the July 6 and July 13 City Council meetings. He wants to make webcasting a part of his 2006 budget. He will seek an allocation of about $45,000 for the Web -based programming, he said, out of a total city video communications budget of about $1 million. St. Paul may have bugs to work out, however. While speaking by phone, Reardon tried to pull up a previous webcast of Mayor Randy Kelly's 2005 State of the City address, and the website wasn't cooperating. But the benefit of such an expenditure is clear, Reardon said last week: "We get the city's message out to the world." In Lakeville, Jeff Lueders, the city's cable coordinator, said his community has been reluctant to move to webcasting because it would be paid for by cable franchise -fee revenues, which officials contend should be devoted to cable broadcasting. But Renner, of Savage, has invited Lueders to sit in on a meeting this week with a vendor who may deliver that city's webcasts. And Lueders, like any good telecommunications whiz, says even though it is not his community, he is excited just the same. Anthony Lonetree is at alonelre�rtribune.conz. SITE REVIEW What can you find on some of these council sites? Are they easy to view? Reviews of a couple of local sites on PAGE B9. C��.Copyriht 2005 Star Tribune. All rights reserved. uramicus, Ine. lknr n,. soludon forcreating,managing, and d-11str5.buttin..g+ mry and archdihred strearnal-ing media for Granicus improves local government's external and internal access to public meetings, training, cable content, plus much more. Your streaming media files are made available live over the Internet, and as searchable archives that can be used for efficient long-term record keeping. Streaming with Granicus improves public access beyond the limitations of your cable broad- cast. The availability of searchable archives allows not only any meeting, but also any section of a meeting to be retrieved at anytime using a simple keyword search. In addition, documents like; staff reports, agenda's, and minutes can be synchronized and linked to your audio/video archive, all of which will be available through the City's or County's web site. - Live Streaming 24/7 Scheduled archiving of meetings and programmin,£ The Nitmbers Speak 01a Automatic publishing of streaming to th 85% of requests are for archived streaming media using indexing or search. Requests are Automated indexing of meetings�buy averaging 2,000/month. —City of Cerritos, Papulation 55,000 Web based search of au t t C �• Byword Link locum a by agenda item 40% compounded increase in Internet access" V purchases for the next four years. 0. Prw44 ed' distribution of streaming content — Forbes.com s"control and administration .' \grated minutes annotation tool for the Clerk's Office :f Integrates well with your existing enterprise architecture In today's saturated environment of information delivery, utilizing cable broadcast alone to distribute your audio/video content is not enough. As competition from satellite television and dish providers eats into to the local cable market, cities and counties are slowly loosing their ability to engage their citizens and other stakeholders. However, with the increasing number of households utilizing Internet access Public Information Officers can recapture their citizens and stakeholders outside of the city or county limits. Realizing the 91,enefifts From the eek" office to the depart ent, age n -di save "Y:. g .'"' and s 3 money ,aa , 'r Fr" ;v'; e� V+»�: t^ ' fl" 4`ns -, Local government. Our end-to-end solution provides substantial savings foryour entire staff, expands access to public meetings, and creates new possibilities in delivering audio/video content for internal training and public education. Improve Communications and Save Money Make meetings available live over the Internet for citizens and all government departments Create searchable digital archives, saving research/access time Workflow automation through software, saves staff time Synchronize and link documents to the audio and video record Include staff reports, agendas, minutes, and more Publish to public or internal web sites Expand Government Media Delivery Deliver public education content Public service announcements Training video, on -demand Simple Technology Solution Easy to integrate into existing infrastructures Out-of-the-box software for ease of use Centralized or shared infrastructure Decentralized content management tools Maximize cost savings through automation and flexibility Intelligent routing to maximize bandwidth utility XML based integrations Supporting Success, creating man-hours 24/7 technical support 0 24/7 system monitoring r� Onsite user training Opportunity with, Fumictionality A streaming media solution, which offers gcrvernment w gencies substantial and Immediate returns on their as Well �!:nI,s improvin..g on zill levels. Web Access, Quick Searches Granicus greatly improves external and internal access to your public meetings. Our end-to-end solution makes meetings available live over the Internet, and then saves them as searchable archives that can be used for efficient long-term record keeping. Streaming with Granicus improves public access beyond what can be provided through cable broadcast. The availability of a searchable audio/video archive allows users to select any meeting, at anytime, using a simple keyword search. In addition, documents such as staff reports, agenda's, and minutes can be synchronized and linked to your audio and video archives, available through the public or internal web site. Deliver More, Add Benefits Granicus' systems added benefits improve internal knowledge transfer and access of media for your staff and agency departments. And improves public relationships, while ensuring a high level of satisfaction and maximizing the return on investment. Other agencies use the Granicus solution to deliver public education content, public service announcements, and video on demand training. Staff Time, Media Automation The Granicus solution delivers usefulness for your agency and does it in a way that minimizes your overall cost. Our solution integrates easily with your current infrastructure and audio/video equipment instead of replacing or duplicating it. Additionally, the storage and distribution of your streaming content is offloaded to the Granicus MediaCenterTm eliminating your need to invest in additional dedicated bandwidth and servers, which are necessary to support streaming. By automating the process that would normally be done manually, the Granicus MediaManagerTM software minimizes the impact streaming has on your staff's time, and eliminates the need for the IT staff to be on hand during meetings. Agenda items can be indexed in real-time, and archives are automatically published to the City's/County's web site minimizing the involvement of your Webmaster. Because meeting archives are readily available on the Internet, the need for the clerk's office to retrieve and prepare meeting records will also diminish over time. At Granicus, we recognize that a great product is only part of what keeps our clients satisfied. 24/7 technical support, onsite user train- ing, and an end-to-end solution consolidate responsibility for the solution's success in one organization, thus ensuring a high level of satisfaction. Opportunity with Functionality A streaming media solution, which offers government agencies sub- stantial and immediate returns on their investment, as well as improving communications on all levels. Plymouth Library Community Conversations Summary June 9 & 11, 2005 Nearly 60 community members joined Hennepin County Library staff at two meetings to discuss the renovation and expansion of the Plymouth Library. Hennepin County Commissioners Penny Steele and Mark Steinglein spoke about the importance of Hennepin County Libraries. Three members of the Plymouth City Council, staff from the city planning department, three Library Board members, a representative from the Wayzata School Board, and four members from the Communities in Collaboration Council were in attendance. Audiences answered four questions: What do you like about the current library; What do you want from your library that you're not getting now; How is the world changing and how will that affect libraries; and How should the library change to meet your future needs? Responding to the first question, the audience said that they liked the library staff, the warm atmosphere, the library's current location, youth and adult programming, volunteer opportunities, the lobby as a gathering place, the artwork, and wireless Internet access. The second question, "What do you want from your library that you're not getting now?" elicited the most responses. • More space everywhere • Larger collection with more space to display it • More and better designed parking facilities • Better teen area with more seating and study space • Larger, more flexible meeting room • A homework area for kids, with space nearby for parents • Comfortable seating in the kids area where adults and children can sit together • More senior services • Expanded hours • More copiers • More study rooms with improved soundproofing • Larger quiet study area • Increased number of individual study carrels • Comfortable seating throughout the library • Exhibits of local history materials • Coffee shop • A book drop that is closer to the street • More materials in the world language collection • Increase the number of computers and add more space around them • Handicapped accessible in all parts of the library • Larger and more welcoming lobby area • Wider aisles • Larger bike rack • Drive -up window to pick up reserves and return materials The third and fourth questions concerned future library needs. The audience suggested that the library offer more literacy and ESL classes, act as a site for University of Minnesota classes for seniors, and promote library services and programs more aggressively. L. Lenroot-Ernt, Capital Projects Coordinator 6-27-05 *fit Plymouth Community Conversations June 9&11,2005 What do you like about the current library? • The librarians • Foyer works well as a greeting/gathering place • It's current location • Love the art - Display it better and integrate it into the renovated library's design • The proximity of the new books display to the kids' area. Easy to browse while the children are in the children's area • The natural light - We could use more of it • The kids' area is close to the information desk and the service desk • Library has become a part of the community • Atmosphere is very special - friendly, warm. • The staff - make sure they're reassigned to Plymouth when it reopens • Wireless internet access • Access to periodicals online • Comfortable for kids - Use all current aspects - Layout, statues, computers, story time • Staff knows the kids' names • Variety of summer programming for kids • Youth Services staff • Safe place • Volunteer opportunities • Activities and programs for kids and adults • Keep space for the Recycled Reads (Ongoing used books sale in the lobby) • Tax forms distribution 1 L. Lenroot-Ernt, Capital Projects Coordinator 7-5-05 • Wooden shelves - Gives the library a warm and comfortable feel • Convenient • Easy to find things - Can get in and out quickly • Friendly - it's small enough to know the staff • Staff's helpfulness - their willingness to show you something extra • Service • Youth services librarians - Linnea Christensen shares programming information, resources • Website access from home • Why do we need to expand? o Cathy Fischer explained that the level of business, need for additional space, circulation statistics, need for more workroom space including the book drop limitations were all factors to consider for expansion • Display cases offer opportunities for volunteer involvement • The lobby space is useful, including the "Recycled Reads" space for used book sales and the community bulletin board. • Staff working in the community to promote the Library's services What do you want from your library that you're not getting now? • A coffee shop would be a good addition • Cozy reading area (off the coffee shop) • Wireless internet access - - Add a higher speed connection - 11G • Room to look at community notices on the bulletin boards • Book drop closer to the street • More space • Larger collection and more space for it • More materials in the world languages collection to match community demographics. Add more Chinese language materials, for example. • Larger meeting room with moveable walls o More flexible space o More space for book sales o More space for author programs o More space for voting • More statues like the two in the children's area • Better teen area o More seating & study space o More space for them to move around • Collaboration with other community -county organizations • Collaboration between public & private organizations o Selling best sellers • More space in the kids' area for computers • Comfortable seating in the kids area for parents and kids to sit together • Create a homework area for kids and space nearby for parents • Crawl sign outside the library advertising library events • More senior services o Have a senior ombudsman in the library once a week • Collapsible stage in the meeting room • Better sight lines in the meeting room • Drive -up window to pick up reserves & return materials • Fits in with the Plymouth neighborhood • Community feel & ties o Incorporate Plymouth history into the design o Make the library more welcoming for all parts of a growing, diverse population in Plymouth. For example, include the colors and flags from our patrons' countries of origin o Photographs to mirror the community • Space to store books between book sales • Handicapped accessible • Expanded hours o Early opening, 6:00 - 7:00 a.m. for patrons to stop on the way to work • More of everything • More meeting spaces • More copiers • Careful attention to the flow of the library. How do people move through the building? z L. Lenroot-Ernt, Capital Projects Coordinator 7-5-05 • More "classics" in the collection • Long waiting lists for popular • Study rooms that are books soundproofed better o Lois LT provided • Move the study rooms away information about book from the quiet study area club packages • Quiet reading areas o Amy R. discussed need o More areas to sit and to find additional read funding for the collection • More stack space • Promote the idea of book clubs donating their selections to the • More books library to shorten the popular • Lobby area books waiting lists o Larger • More comic books o More attractive • Add the series, "World of • Sound insulation Magic" • Likes the Ridgedale layout • Local (i.e., Plymouth) reviews where there is total separation of books tailored to the of children's area from the rest community - Something like of the library - This helps with Amazon.com. Include kids' and noise issues teens' reviews • Sunday hours year round • More art like the current • More individual study carrels statues and murals • Space where students can work • Exhibits of local history together on projects materials • Separate adult & juvenile • A larger bike rack to nonfiction accommodate the extra bike • Space to work with business traffic in the summer reference materials like • No cell phones sign in the entry Morningstar and move the (Plymouth has one on the copier closer library door) • Space for community meetings • "Please keep voices subdued" with tables and chairs for 50- sign 100 people • Lessons on computer use • Comfortable chairs - Easy to • Better outdoor lighting get out of for patrons with • More and better spaced accessibility problems computers • More space for people to move around • Wider aisles • Garden area similar to the Wayzata Library • Parking lot that is designed better. o Don't want to cross in- coming traffic when entering the library o More parking space o Easier to enter • Community feel L. Lenroot-Ernt, Capital Projects Coordinator 7-5-05 3 How is the world changing and how will that affect libraries? • People are more isolated. Will drive-through windows increase the isolation? • Library is the hub of the community. Make the meeting room larger and more flexible • Make the library more child - friendly o Plan services for "fragile readers" • Literacy and ESL classes in the library for a diverse population • Readmobile services to seniors • Multicultural discussion groups • Library as a site for the University of Minnesota classes for seniors o Osher Lifelong Learning Institute (OLLI) • Great Decisions program • Digitize the library collection so patrons can read material off- line 4 L. Lenroot-Ernt, Capital Projects Coordinator 7-5-05 How should the library change to meet your future needs? • Extra space for kids and teens near adult spaces • Keep in mind the tax dollar implications for expansion o People can read at home • Make the library "boy -friendly" to encourage boys to use the library • Balance the collection to take boys' and girls' needs into account • Promote the library as a legitimate source of information. For example publicize "Ask -A -Librarian" more • Communicate more effectively what the library is doing MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: June 27, 2005 TO: Doran Cote, Director of Public Works FROM: Shane Missaghi, Water Resources Engineer SUBJECT: PLYMOUTH POND MAINTENANCE POLICY IMPLEMENTATION UPDATE WATER QUALITY POND AGREEMENTS The City has developed a petition process to dissolve existing Water Quality Pond Agreements between the City and a development or homeowners association. Currently, there are 159 contracts that cover 227 water quality ponds. So far, we have had 11 petitions requesting to dissolve their water quality pond agreements, with two duplicate petitions and one ineligible application. All of the petition applications reviewed so far have had existing easements. However, in almost all cases, access to the pond for future maintenance has not been readily available. In most cases there are obstructions such as trees or steep slopes that prevent access on the existing easement. A letter is sent to all applicable petitioners, informing them that they are required to provide access to the pond and identifying options for them to provide the access before the City can proceed with the process to dissolve their agreement. Currently, staff is working on resolving the first case of requiring access for future maintenance. POND INVENTORY Three summer water resources interns have been hired to help the Engineering staff inventory the characteristics of the water bodies. Over 800 natural basins and 227 -water quality ponds have been identified and assigned a unique number. Field inspection of these ponds has already begun. Data is gathered on structures, sediment deltas, pond depths, easement, and other relevant factors. POND EVALUATION AND MAINTENANCE SCHEDULE An evaluation and selection process has been established to prioritize both water quality ponds and the natural basins. The water quality ponds are prioritized based on their storage volume loss (sedimentation), their proximity to other water resources, and their watershed's Treatment Deficiency Priority (as identified in the Water Resources Management Plan). The natural basins will be prioritized based on the degree and type of water flow obstructions and number of other variables such as damage structures and street flooding. After completion of the inventory the water bodies will be ranked and a maintenance schedule developed. MAINTENANCE Drainage maintenance activity will continue at a level similar to the past few years as the inventory is being completed. Additionally, the City has received a 75 K grant from the Board of Water and Soil Resources to assist in restoration of a ditch in the Minnehaha Watershed District. The City also anticipates receiving funding from the Bassett Creek Watershed Commission to assist in restoring portions of Plymouth Creek. Both of these projects supplement the City's other drainage maintenance activities. Agenda Number: CITi� OF PLYMOUTHS' CITY COUNCIL STAFF REsPORT k y, TO: Laurie Ahrens, City Manager FROM: Captain Joel Franz THROUGH: Michael S. Goldstein, Chief of Polic SUBJECT: ALCOHOL AND TOBACCO C PLIANCE CHECKS DATE: July 6, 2005 1. BACKGROUND: The Police Department conducts two rounds of compliance checks each year for licensed alcohol and tobacco establishments. 2. DISCUSSION: The Police Department has completed the first round of compliance checks for this year. The failure rate for our alcohol checks was slightly lower then last year but still higher then the average rate from the last several years. Tobacco compliance checks rates were the lowest we have ever had. We had six failures in the 54 checks we completed of licensed liquor establishments in this first round. That 11 % failure rate compares with a 13.5 % failure rate for all of last year. In the first round of tobacco checks we completed 47 checks and had three failures. This gives us a 6 % failure rate for this year compared to a 9.4 % failure for all of last year. So far this year the city has collected $6,000 in administrative fines, stemming from nine violations of alcohol and tobacco regulations by licensed businesses. In 2005, three liquor and six tobacco license holders qualified for a 5% discount on their license fee. These businesses signed up as Best Practices Businesses and have gone one year with no violations. Twenty one liquor and sixteen tobacco license holders qualified for the "Gold Star Best Practice Member" and received a 10% discount on their license fee for 2005. These businesses signed up as Best Practices Businesses and have gone three years with no violations. Attached to this report are on-going statistical summaries for all alcohol and tobacco license holders. U N O n Vl N 1(r, tr)N 00 �O Vl N Vl N N N "'� N C.4 Ql O _ - N O O «' O O p = p O C T N G.V " O _ O A R= t 00 C M o U � � '- r N A � R.N O 3 O ON O V O 19 U O F" y U 0 U t3 O � N Cl O O OO O O O N O � •� � O N � � N O O O O O x w �+ U � o O O O O U >1 0 0 0 0 0 V a� N tn N N atN N A N N N N N NN .� Cc .� N 'C ww U O C O 00 �O O 00 00 00 N O N OCD O O O O 00 :.i 00 T N G.V " O fi. O O A t C o U � � 0 A � O 3 O U 2 r- 0 0 'tC C O O Ln L O O tn bD C O O O 2 r- 0 0 ui U F— U o. uj Z Q Y U W U W U Z Q a m 0 U 0 U Q 0 ca J 0 Z 0 U J Q r a° Q 0 0 w CL oA "'a O v (n O M 0 O N M I- N tf) r u7 N r 't co (6 M r 0 Lf) O N m 0 O f- LO f` LO 0 (n r r () r r LL e (Y) r T T r r LO (.i r r Q) U L S O 00 O O r N (M (D I- 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r T r r N (N N N N N N N DATE: November 19, 2004 TO: K. Hoffinan, Office Support Rep. FROM: M. Bevins, Det. P.S.D. / B.A.T.F. SUBJECT: DISCOUNTS - ALCOHOL & TOBACCO LICENSE RENEWALS Kurt; The following LIQUOR businesses qualify for a 10% discount: Cellars Plymouth Liquors Holiday 10900 Hwy 55 Howie G's Ruby Tuesdays Colony Rainbow Station Co Davanni's Italiani's TGI Friday's Haskell's Vicksburg Liquor Doolittle's Marcello's Sid's MGM Holiday Fembrook Green Mill Radisson Lund's Rainbow Vinewood The following LIQUOR businesses qualify for a Paradise Liquors Joy of India SA Nathan Ln The following TOBACCO businesses qualify for a MGM Emporium Exceptionale Kwik Trip Sids Holiday 10900 Hwy 55 PDQ Star Holiday Co Rd 9 SA Nathan Ln Vicksburg Liquor Holiday Betty Crocker Grandma's The following TOBACCO businesses qualify for a Arkady's Holiday Cheshire Amoco Vinewood Walgreen's Vinewood Amoco Plymouth Blvd Freedom Valu Co Rd 10 cc J. Franz, Capt. P.S.D. 5% discount: 10% discount: Rainbow Co 24 Rainbow Vinewood Rainbow 10200 6"' Snyder Drug 101 5% discount: DATE: July 7, 2005 TO: Laurie Ahrens, City Manager FROM: <V Cote, P.E., Director of Public Works SUBJECT: VICKSBURG LANEMIGHWAY 55 IMPROVEMENTS CITY PROJECT NO. 4134 As we discussed, pursuant to several complaints regarding traffic control on the above referenced project, my staff has met with SRF Consulting Group, Inc. (SRF), the City's consultant on this project, to discuss our concerns regarding traffic control. Specifically, we advised SRF that the lane closures that have resulted from other contractors working in the area have not had adequate advance warning or canalization. In addition, the canalization that has existed on site recently has not been adequate and traffic control devices (barrels, cones, and signs) have been diminished since our contractor started construction. SRF has agreed to address these issues with our contractor and we will continue to monitor their efforts. Any concerns or comments you receive should be forwarded to me or Mr. Dan Campbell. cc: Dan Campbell City Council Request No. 05-043 y WEngineering\PROJECTS\2000 - 2009\4134\Memos\Laurie Complaints_ traffic 7 Tdoc iii — — DATE: July 7, 2005 TO: Laurie Ahrens,it Manager FROM: Anne Hurlburt, Community Development Director SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report Hennepin County Community Corrections staff has submitted their monthly report on average daily population for the month of June, 2005. The average daily population reported for the Plymouth facility was 545, less than the occupancy limit of 601 set by the Conditional Use Permit. The chart below shows the average monthly population since we began receiving reports in June of 1998. HCACF Monthly Population Report 700 600 500 c U 400 0 CUP Limit ■Average Count L 300 - d a 200 100 0 CO O co O O O O O O O O O r N O O O N O M M �t O O O O Lo O C 7 U C U N 7 N C U 7 N C U C 7 (1) 7 U N C U C U 7 N 7 U C 7 � p � p Month/Year SUBJECT: PROPOSED INTERIM ORDINANCE TEMPORARILY PROHIBITING DEVELOPMENT APPLICATIONS AND ALL ZONING AND SUBDIVISION APPROVALS ON COTTONWOOD LANE SOUTH OF HIGHWAY 55 (2005080) Dear Property Owner: The purpose of this letter is to inform you that the City of Plymouth is considering the adoption of an interim ordinance temporarily prohibiting the issuance of subdivision and zoning approvals in the residential area south of Highway 55 on both sides of Cottonwood Lane, which includes your property. The City is considering this ordinance because of the potential for development of incompatible land uses in the area. At the present time the City is reviewing a mixed use commercial/higher density residential development for the Plymouth Shopping Center and the vacant site to the east. Staff has also reviewed informal plans for redevelopment of property along Cottonwood Lane for low density residential use. If the City Council adopts the ordinance, the City could take the time to study the area and present recommendations about how future development and redevelopment for Planning Commission consideration and City Council action. The ordinance could be in effect for up to one year, but would end sooner if the . City completes its study sooner. The ordinance would not prohibit building permits for home maintenance or improvement. The City Council will consider this ordinance at their Tuesday, July 12, 2005 meeting. The meeting will begin at 7:00 p.m. Due to construction at City Hall, the City Council meeting will be held at Plymouth Creek Center, 14800 -34th Avenue North. You are invited to offer questions and comments concerning the ordinance at that time, or feel free to call me at (763) 509-5452 for more information. Sincerely, Barbara G. Senness, AICP Planning Manager 2005080propnotice PLYMOUTH Adding Quality to Life 3400 PLYMOUTH BOULEVARD • PLYMOUTH; MINNESOTA 55447-1462 + TELEPHONE (763) 509-5000 July 7, 2005 Mr. John Young 18420 - 29`h Avenue North Plymouth, MN 55447 SUBJECT: REAR YARD DRAINAGE PROBLEM Dear Mr. Young: As we discussed and as discussed with Mrs. Young, since it was discovered that the drain tile of unknown origin that existed in your back yard actually accommodates some drainage possibly from your neighbors and a ponding area westerly of your property, it would be my recommendation to the City Council that the City has an obligation to maintain that drainage system. To that end, as I indicated in my voice message to you last week, and as was discussed with Mrs. Young, we are preparing a drainage design that would connect the drain tile on the westerly side of your property with the catch basin on the easterly side of your property. It is hoped that this design will assist you in resolving some of your rear yard drainage issues that you and Mrs. Young indicated have existed in your yard for several years. Once our design is complete, we will meet with you to show you the design and to discuss the options available to you for your rear yard drainage issues. It is our hope that appropriate easements would be provided should the City Council agree to proceed with the resumption of the drainage system. Mrs. Young has graciously provided your proposed rear yard drainage design to assist our Design Engineer with his design in hopes of making accommodations for your system. If you have any questions or require any additional information, please feel free to call me. Again, thank you and your family for your patience in addressing this matter. - Sincerely, oran Cote, P.E. Director of Public Works cc: Mayor and City Council Ms. Laurie Ahrens, City Manager Ms. Anne Hurlburt, Director of Community Development Mr. James Renneberg Mr. Dave Taylor Mr. Scott Newberger t, 0:\Engineering\EROSDNG\CTAS\2005\Young_29th drainagelssues 7_7.doc PLYMOUTH adding Quality to Life 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 ® - NFf.YlI F. PPP%P www. c i . p I y mouth . m n . u s SUBJECT: REZONING, PRELIMINARY PLAT, AND SITE PLAN FOR LIFESTYLE PROPERTIES (2005033) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Lifestyle Properties for property located at the southwest comer of the intersection of Nathan Lane and Bass Lake Rd. (County Road 10), under File No. 2005033, for a rezoning from C-2 (Neighborhood Commercial), FRD (Future Restricted Development), and RMF -2 (Multiple Family 2) to RMF -4 (Multiple Family 4) for the portion of the property south of the creek. The applicant has also requested a preliminary plat to subdivide the property, a site plan showing 13, 12 -unit apartment -style buildings, a conditional use permit for multiple principal structures on a lot, an interim use permit for reduced parking, and a variance to allow a sidewalk outside the public right-of-way. All the existing structures on the subject property would be removed. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, July 20, 2005. Due to construction at City Hall, the Public Hearing will be held at Plymouth Creek Center, 14800 -34th Avenue North. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, ��✓�'v��'�„ x.11►�%`� Barbara G. Senness, AICP Planning Manager 2005033propnotice j S NO CM 0 Z July 8, 2005 SUBJECT: COMPREHENSIVE PLAN AMENDMENT, REZONING, PRELIMINARY PLAT, SITE PLAN, AND VARIANCE FOR LUNDGREN BROTHERS CONSTRUCTION, INC. (2005045) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Lundgren Bros. Construction, Inc., under File No. 2005045, for a comprehensive plan amendment, rezoning, preliminary plat, site plan, and variance for Taryn Hills, a development containing 575 residential units (219 single-family units and 356 townhouse units) and a roughly 7 acre commercial site, for 238 acres of land located east of Vicksburg Lane north and south of County Road 47. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, July 20, 2005. Due to construction at City Hall, the Public Hearing will be held at Plymouth Creek Center, 14800 -34th Avenue North. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, 1 uu 4r, IAA Barbara G. Senness, AICP Planning Manager 2005045propnotice UL PLYMOUTH Addirg Quality to Life 3400 PLYMOUTH BOULEVARf��L�FMCbJTH, MINNESOTA 55447-1482 + TELEPHONE (763) 509-5000 E,x £ SE- #X DATE: July 5, 2005 zu 3400 Plymouth Be T Plymouth, MI` ,re ?.c.. Cm`.T`SE E 7 S t qmg- ENE— � - r Mi. x;k � �E TO: Laurie Ahrens, City Manager FROM: Vote, P.E., Director of Public Works SUBJECT: JONQUIL, AND IVES DRAINAGE CHANNEL IMPROVEMENTS CITY PROJECT NO. 1044 As requested by the City Council, the following points summarize the significant activities related to the above referenced project: • Analysis and study of the channel began in 1990 due to erosion problems. • Construction of channel improvements began in August, 2002. • In October, 2002, staff presented the City Council with an update of the project noting concerns raised by adjacent residents regarding steep slopes (see attached staff report). The City Council directed staff to develop options to lessen the impacts to adjacent properties. • In May, 2003, staff presented four options to the City Council (see attached staff report). These options were again presented to the City Council June, 2003, at special session regarding this matter (see attached staff report). • This matter was before the City Council again in August, 2004 to discuss the steep slope concerns. The City Council gave staff direction to develop a cost sharing agreement with the residents at 5115 and 5125 Ives Lane for the installation of retaining walls. • In September, 2004, the City Council adopted a resolution providing for cost sharing on a retaining wall and to repair slope failure in the channel. The City Council approved $3,080 for the retaining wall and $8,000 for the channel slope repairs. The resolution set a not -to -exceed limit of $11,080. • In November, 2004, a letter was sent to residents indicating that the City's contractor would be performing the channel stabilization and constructing a retaining wall on 5155 and 5125 Ives Lane. The letter noted that disturbed areas would be repaired by the City's contractor. 0:\Engineering\PR0JECTS\2000 - 2009\1044\Memos\SummarizeltemsMem_1044.doc SUBJECT: JONQUIL AND IVES DRAINAGE CHANNEL IMPROVEMENTS Page 2 • Most of the work performed on the channel was done so by accessing a property on Jonquil Lane. The City contractor restored the areas of that property that were disturbed with sod. The City has paid the contractor $7,520 to date for the channel portion of the work. • To complete the work on the retaining wall the City's contractor had to access the property on an existing easement between 5115 and 5125 Ives Lane. The City's contract did not include restoration on these properties. The City has paid the contractor $3,080 to date for this portion of the work. • In the spring of 2005, the resident at 5115 Ives Lane began requesting the installation of sod in the disturbed areas of his yard. The resident was advised that the City's contract did not contemplate restoration on 5115 and 5125 Ives Lane. An estimate of $2,024 to sod the properties was provided by the City's contractor. • In June, 2005, a letter was sent to the resident at 5115 Ives Lane advising him that the City had less than $500 remaining in the project budget, and that it could be used to reimburse him and his neighbor for restoration costs that they may have incurred (see attached). • On June 27, 2005, the resident at 5115 Ives Lane submitted a receipt for grass seed ($28.96) and for retaining wall blocks that he and his neighbor purchased from the City's contractor claiming the costs were incurred as "restoration" (see attached). • On June 28, 2005, the resident at 5115 Ives Lane submitted a receipt for miscellaneous yard items ($236) claiming the costs were incurred as "restoration" (see attached). • Of the items requested for reimbursement, I believe the grass seed and seed mat could be considered as restoration. This would result in reimbursement to the resident at 5115 Ives Lane of $135.85 with no reimbursement to the resident at 5125 Ives Lane. • The City Council could consider providing both residents with equal reimbursement for all items submitted up to what remains in the budget for this project. This would result in reimbursement to both residents of $240 each. attachments WEngineeringTROJECCS\2000 - 2009\1044\Memos\SummarizeltemsMem_1044.doc Agenda Number: CITY OF PLYMOUTH CITY COUNCIL AGEt DA AEpURT DATE: October 3, 2002 for the Special City Council Meeting of October 8, 2002 TO: Dwight D. Johnson, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: John M. Hagen, P.E., Assistant City Engineer Ross A. Beckwith, Civil Engineer SUBJECT: JONQUIL/NES DRAINAGE SWALE PROJECT UPDATE CITY PROJECT NO. 1044 The purpose of this memorandum is to provide the City Council with an update of the Jonquil/Ives Drainage Swale Project (City Project No. 1044). BACKGROUND: The Jonquil/Ives drainage swale is located north of Schmidt Lake Road, south of the Canadian Pacific railroad tracks, between Jonquil and Ives Lanes (see attached project location map). The drainage ditch at Jonquil/Ives Lanes has been in need of a properly built drainage way for many years. The existing drainage way meandered through the drainage easement area around trees, planters, piles of yard waste, and other debris that had been added over the years. The City first looked at ways to improve the Jonquil/Ives drainage swale in 1990 when a consultant was hired to prepare a concept plan and a preliminary report on drainage improvements to the area. The concept plan would construct a ponding area just north of the existing 27 -inch pipe outlet (north of Schmidt Lake Road), a 12 -inch pipe to discharge the ponding area and handle smaller rain events, and an overflow drainage swale to handle the larger rain events. Erosion problems were identified at the northern end of the drainage swale in 1990 and in 1992. To address this, City crews placed rock along the north end of the swale on February 23, 1994 to help minimize further erosion of the side slopes. In the summer of 1994, the City was made aware of a planter installed within the drainage easement area at 5115 Ives Lane. The City hired a consultant to perform a computer modeling of the drainage swale to identify whether the planter posed a drainage problem. Based on the consultant's analysis, the planter did pose a drainage problem, and the owner was notified in writing to have the planter removed or modified so that the Y:\pw\Engineering\PROJECTS\2000 - 2009\1044\Memos\SpccialCouncilMtgmemo.doc SUBJECT: JONQUIL/IVES DRAINAGE SWALE PROJECT UPDATE CITY PROJECT NO. 1044 Page 2 distance from the planter to the rear property line was a minimum of 15 feet. The planter was not modified or removed by the owner, and was subsequently removed this summer by the City's contractor as part of the Jonquil/Ives Drainage Swale project. In the summer of 2000, a retaining wall that was installed within the drainage easement at 5135 Ives Lane collapsed, renewing the need to have a Jonquil/Ives drainage swale project. Other factors leading up to this construction project were a 27 -inch storm sewer apron buried by approximately 5 feet of sediment, long over due ditch cleaning and maintenance, and flooding of a property along the swale (5120 Jonquil Lane). The objective of the project was to expose the end of the buried storm sewer apron, remove the 5 -foot deep area of water ponding adjacent to this apron, and create a relatively flat, straight channel to carry the water from the apron to the pond at the north end. Over the past 2 -plus years, City staff have met with the 10 affected property owners collectively as a group, and numerous times individually or in small group settings to discuss the various options and alignments. The first meeting, on January 11, 2001, was attended by Council Member Black, the former Public Works Director, Fred Moore, and Senior Engineering Technician — Drainage, Darrell Johnson, and all of the affected property owners with the exception of 5105 Ives Lane. Two options were presented in general terms including an open swale and a pipe option. The open swale option would re-establish a defined open channel within the existing drainage easement. The pipe option that was presented was the one originally prepared by the City's consultant back in 1990. The topic of retaining walls was also discussed, and the City's position was that City would not be responsible for rebuilding private retaining walls that were built within the drainage easement. It was further presented at this January 2001 meeting that the costs associated with the pipe option would be assessed to the benefiting properties, in this case the 10 adjacent property owners of the existing open channel. The open swale option would be paid for by the City as routine maintenance of a drainage area. During the course of the meeting, the property owners made it clear that they did not support a pipe option solution, and clearly wanted the City to take care of the problems without assessing the improvements back to the residents. Since none of the residents in attendance were in favor of paying for the pipe option, the consensus was to have the City prepare a more defined plan for the open swale option. City staff collected field survey data in the summer of 2001, and completed a preliminary design of an open swale option in late fall of 2001. In December of 2001 and January of 2002, a preliminary plan showing the proposed ditch alignment to be constructed completely within the existing drainage and utility easement was presented to residents along the swale. The bottom of the proposed swale had a design slope that it had to follow in order to connect the apron with the pond. From the bottom of the swale, 2:1 slopes (2 feet horizontal to 1 foot vertical) were designed to minimize impact in Wpw\Engineering\PROJECTS\2000 - 2009\ 10"\Mc ros\SpecialCouncilMtgmemo.doc SUBJECT: JONQUIL/IVES DRAINAGE SWALE PROJECT UPDATE CITY PROJECT NO. 1044 Page 3 neighboring back yards. The steeper the side slopes of the swale, the more of the back yards would remain undisturbed; while the gentler the side slopes of the Swale, the further the swale would cut in to the existing backyards. A low to no maintenance slope would then be established for the homeowners by planting a short growing, native looking seed mixture along the swale's side slopes. In order to keep the project within the limits of the drainage easement, the northernmost 100 feet had only one alignment possible. The next task was to connect this alignment to the storm outlet end with as few bends as possible (bends in a drainage swale will lead to erosion in those areas over time as water's natural path is a straight line.) At the December 2001, and January 2002 meetings, the approximate limits of construction were roughly estimated in the field with the understanding that a more exact location would be staked in the months to come, with the trees that needed to be removed marked, and the residents notified prior to any removal of the trees. A preliminary schedule was also discussed which included tree removal in the winter, and the actual excavation of the swale occurring once the ground had a chance to dry up (sometime in late spring or summer). On February 26, 2002 a letter was sent to the homeowners explaining that trees would be marked for removal and if there were concerns, to contact the City by Friday, March 8. One resident (Brad and Virginia Kalin, 5115 Ives Lane) responded to this letter and a meeting was set up at his residence. Assistant City Engineer, John Hagen and Civil Engineer, Ross Beckwith met with Mr. Kalin, and at that time he asked that we do everything in our power to save the 4 trees outside his picture window. This concern led to a redesign of the swale alignment, and the centerline of the swale was shifted to the west in that area as much as possible to save these 4 trees and not kink the swale too much to introduce an erosion problem. This second design was then brought to a meeting on March 21, 2002 at the residence of Lorne and Cindy Pederson (5125 Ives Lane), Council Member Black, Ross Beckwith, John Hagen, Virginia Kalin and the Pedersons were all present. Those present agreed upon this design and a copy of the plan sheets was given to the Pedersons. These are the same plans that were used in construction of the drainage swale. Construction of the drainage swale began August 12, 2002. Once the project was completed, City staff received letters from the residences at 5115 and 5125 Ives Lane with concerns about the side slopes of the newly constructed drainage swale. City staff checked the slopes along the ditch. The current slope at 5115 Ives Lane was constructed at a 2.5:1 at the north end and a 6:1 at the south end of the lot. This is much more gradual than the planned 2:1 slope in that area. The increase in elevation of the lot to the north (5125 Ives Lane) keeps the slope at a 2:1 to minimize the disruption of the backyard and allow enough existing ground for the shed to be relocated. NApw\Engineering\PR0JECTS\2000 • 2009\1044\Metras\SpecialCouncilMtgmemo.doc SUBJECT: JONQUIL/IVES DRAINAGE SWALE PROJECT UPDATE CITY PROJECT NO. 1044 Page 4 If the construction limits were extended out to the limits of the drainage and utility easement, the side slopes would extend anywhere from 7 to 35 feet further in to the backyard of 5115 Ives Lane, and 5 to 7 feet further into the backyard of 5125 Ives Lane. The four trees along the existing slope in the backyard of 5115 Ives Lane (that staff adjusted the design of the swale to save) would be lost, the side slope of the swale would begin within a few feet from the back of the house, and the side slopes would only be improved from 2.5:1 and 6:1 to 3:1 and 7:1. At 5125 Ives Lane, there would be greater impact to the existing backyard, further reducing the area to place the relocated shed, the side slope would be brought closer to the root mass of some larger mature trees, and the side slopes would only be improved from 2:1 to 2.5:1 or 3:1. Also at the request of the two residents, City staff also revisited the pipe option. Upon further review of the original 12 -inch pipe option concept, City staff determined that it would make more sense for the pipe option to include a 27 -inch pipe (connected to the existing 27 -inch pipe outlet on the south side of the project area, eliminating the need for a second pond at the existing outlet just north of Schmidt Lake Road), and a smaller overflow swale to carry the large rain events when the pipe is full as well as the backyard runoff from adjacent properties. The actual construction limits of the 27 -inch pipe option on the east side, from 5115 to 5145 Ives Lane, would not have been much different than those of the recently constructed swale, and in fact would extend further up the back yards in many instances. As a result, approximately 10 more trees would have to removed for the 27 -inch pipe option than the current swale option. Some of these trees are significant in size. In order for the overflow swale of the 27 -inch pipe option to be low enough to avoid future water damage to the walkout basement at 5120 Jonquil Lane, the alignment of the overflow swale would have to be separated from the alignment of the pipe. To accomplish this separation, the pipe was shifted slightly to the east, and the swale was shifted slightly to the west. This would have led to a little less final impacts to the back yards on the Ives Lane side, and greater impacts to the backyards on the Jonquil Lane side. Figures showing the impacts of the various design options and cross-sections at critical locations along the project will be presented and discussed at the Special Council Meeting on October 8, 2002 The estimated costs associated with installing the 27 -inch pipe option now (after the construction of the open swale) would be an additional $40,000. It should be noted that prior to any work performed on the project, the cost difference between the swale and the pipe options was approximately $25,000. The estimated cost of the swale option was $42,890 (actual bid was $41,338), and the estimated cost of the 27 -inch pipe option was originally $66,940. Throughout the entire project, City staff has taken into account the residents input in the design and construction of a drainage swale that has balanced these concerns with N:Ipw�Engineering\PROJECTS\:000 - 2009\1044\Mertns\SpecialCouncilMtgmemo.doc SUBJECT: JONQUIL/NES DRAINAGE SWALE PROJECT UPDATE CITY PROJECT NO. 1044 Page 5 engineering guidelines and the competing budgetary needs within the City to solve the critical drainage problems that have been present in this area for years. RECOMMENDATIONS AND CONCLUSIONS: Based on the limited benefit, the additional impacts, and the additional costs associated with the pipe option, City staff does not recommend the installation of a pipe option at this time. Jo M. Hagen, P.E. Assistant City Engineer attachment: Project Location Map NApw\Engineering\PR0JECTS\2000 - 2009\1044\Memos\SpecialCouncilMtgmemo.doc z U ry Q PROJECT i AREA R F S� /L /51 130 513 51 =I .J u l I M I LJ I PROJECT L OCATION MAP DATE: May 7, 2003 TO: Dwight Johnson, City Manager through Dan Faulkner, P.E., Public Works Director FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY CITY PROJECT NO. 1044 BACKGROUND: The drainage swale running through the backyards of approximately 10 houses between Jonquil Lane and Ives Lane north of Schmidt Lake Road has not been functioning properly for many years. Figure 1 provides a project location map. The drainage way was originally graded with the development that created the lots on both sides. On the north side of Schmidt Lake Road where the storm sewer ends and the swale starts, the storm sewer apron was found to be buried by over 3 feet of sediment. In addition, piles of debris placed into the swale over the years along with sediment had blocked natural drainage path forcing the water to meander, finding the easiest path to the pond approximately 400 feet to the north. Bonestroo Rosene Anderlik & Associates, Inc. (BRA), the City's consultant, prepared a concept plan and preliminary engineering report on drainage improvements in the area in 1990. The concept plan would have constructed a ponding area just north of the existing 27 inch pipe outlet (north of Schmidt Lake Road), a 12 inch pipe to discharge the ponding area and handle smaller rain events, and an overflow drainage swale to handle the larger rain events. This preliminary engineering report is attached to this memorandum. If this project had proceeded, the installation of the pipe was proposed to be assessed. In 1994, concern about the swale's capacity came to the City's attention due to a planter constructed in the drainage way. BRA analyzed the swale capacity and recommended that the planter be removed. A letter was sent to the homeowner directing that the planter be removed. The analysis and letter are attached to this memorandum. In 2000, wooden retaining walls near the pond collapsed, blocking flow. A neighbor on the Jonquil (west) side reported flooding in the basement and City personnel removed the Pw/engineering/projects/2000-2009/1044/memos/ Pipe&Wa110pcionsMcmo.doc SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 2 blockage. At a meeting in January 2001 between City staff and residents options to reestablish the swale or install a pipe were discussed. The pipe installation would have been assessed. The residents were not in favor of the pipe due to the cost to them. In addition it was indicated that the swale would require some areas of 2:1 side slopes. The City has been looking at options for this drainage way for several years and last summer a project to reestablish a Swale was completed. City staff met with the residents several times individually and in groups to explain the options for the work. The two options discussed last year were: Install a pipe and carry the water from the storm sewer to the pond with an overflow swale to carry water from yards and provide an overflow route. 2. Re -align and excavate the existing channel, exposing the buried apron and creating an open channel swale with 2:1 side slopes. The first option of installing a pipe required an assessment from the adjacent homeowners. It was originally stated that the residents would pay the difference between the cost of installing a swale and the cost of installing pipe. This difference was estimated at between $20,000 and $30,000. The residents were opposed to this option. The second option was then chosen and more meetings in the field were set up where City staff showed residents what the limits of the new swale would be in their yards and the impacts of the project. The reason for the 2:1 side slopes of the second option was to keep the project limits inside the existing drainage easement and minimize the impact of the swale on the adjacent backyards. As a result, two complete backyards, 5125 Ives and 5135 Ives, and two partial backyards, 5115 Ives and 5130 Jonquil, where the houses sit up high, were constructed steeper then 3:1 slopes in the drainage easement area. No areas are steeper then 2:1. The side slopes steeper then 3:1 extend for approximately 225 of the 400 feet along the east side and approximately 75 of the 400 feet along the west side. After the construction of the swale was completed this past Fall, some of the residents expressed concern about the Swale and requested reconsideration of the pipe option. Figure 2 shows the areas with slopes steeper than 3:1. Recently the City received a petition signed by 9 of 10 homeowners adjacent to the drainage swale. The petition asked the City to use the approximately $3.00 per month, that each home is charged every month to pay for surface water management, to construct the pipe option. The actual amount charged every month is $3.25 per household, which means $390.00 is generated annually from the 10 households adjacent to the drainage way. That fee is used to pay for cleaning up Plymouth's lakes, monitoring lake quality, improving ponds and drainage ways, conducting lake water quality studies, and educating the public about surface water quality. The Jonquil / Ives drainage swale constructed last year was paid for out of this fund. SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 3 A Council study session was held on October 8, 2002 with the adjacent homeowners which resulted in ordering the Engineering Department to develop a more detailed pipe option, a retaining wall option for those areas which currently have side slopes steeper then 3:1, and a landscaping or fence option also for those areas with side slopes steeper then 3:1. These four options were further explored with cost estimates and are explained in greater detail in the following sections. In addition, the options of diverting the water before it exits the 27' apron, and using a pipe as an overflow were brought up. These two additional options were considered, but dismissed after initial investigation. The option that would divert water from the existing 27 inch pipe that currently flows into the Jonquil/Ives drainage way to other storm sewer systems was determined to be not be feasible due to the extremely high costs associated with the placement of new pipe within existing built up areas. The overflow pipe option was dismissed since the likelihood of an overflow pipe becoming blocked or plugged is much greater than that of an open swale. This would ultimately increase the risk of flooding adjacent residential property. PIPE OPTION: A 27 inch round reinforced concrete pipe (RCP) currently empties into the swale. To continue this pipe for another 400 feet to the pond would require 3 manholes installed in the system. To accommodate storm water runoff from the yards and large storm events which the pipe could not handle, an overflow swale would still have to be constructed. This swale would be at a higher elevation than the current swale is, but still give the lowest house, 5120 Jonquil, 3 feet of vertical clearance from the bottom of the swale to the basement floor or 1.5 feet above the estimated 100 year frequency flow in the swale. The side slopes of the new swale would be 3:1. This option would require the City to obtain additional drainage easements from two residents as it would impact an area outside of the current drainage easement. In addition, approximately 14 more trees would be removed in the new construction limits in order to install the pipe and build the new swale. This option requires splitting the alignment of the overflow swale and the pipe at station 22+25 and moving the swale alignment to the west instead of following the property lines as it was built last summer. This is where the additional easement is required, 5120 and 5130 Jonquil Lane. Figure 3 shows the pipe construction limits and the swale construction limits. Two cross sections have also been attached to this memorandum showing the existing swale, temporary and permanent im.pacts of pipe option, and drainage and utility easement. Installing multiple pipes with smaller diameters was also looked at as a possible solution to stay within the necessary vertical clearance between the bottom of the swale and the corner of 5120 Jonquil. The problem is that in order to equal the cross sectional area of a 27 inch round pipe, it takes either 2-21 inch, 3-18 inch, 4-15inch, or 6-12 inch round pipes. Two big problems are associated with this. The fust is cost. It would double or triple the entire cost of the pipe, especially with the need for larger structures to accommodate these pipes. The second is the impact to homeowners when installing multiple pipes. The construction limits would quickly extend well outside the drainage easement limits and even encroach up to the homes. RETAINING WALL OPTION: The second option is to remove the newly created side slopes steeper than 3:1 by installing retaining walls along the slopes. All 2:1 side slopes SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 4 would be transformed into 3:1 slopes, and retaining walls varying from 3-5 feet in height would be constructed to make up the vertical difference. Any wall greater than 4 feet in height would require a split -rail fence to be installed at the top or constructed in two tiers, each with a height below 4 feet. The locations of these walls would be approximately the northernmost 225 feet on the east side and 75 feet on the west side. Future maintenance of the walls would be the responsibility of the property owners. Figure 4 shows the approximate locations of the proposed retaining walls. Estimated costs for this option including fence costs can be seen in the following section. LANDSCAPING OR FENCE OPTION: The third option to address the safety issue of the slopes is to install a fence or plant shrubs along the top of the slope as a boundary between the backyards and the 2:1 slope to discourage people from going past the top of the slope. The northernmost 225 feet along the east side and 75 feet along the west side would be candidates for this type of barrier. Approximately 38 shrubs at 8 feet on -center would be required along the top of the 2:1 slope or 300 feet of fencing could be installed. COSTS: The City has spent $66,607 to date on the newly constructed swale. If the pipe option were to be constructed, it would cost another $64,600. A comparison of the original costs and the costs of the different options is displayed on the following table. These estimated costs include an approximate cost for additional easement necessary for the pipe option. The information presented in the memo is based on the original construction plans. A topographic survey is necessary to more accurately identify impacts to individual properties and prepare a final design for construction. The cost to complete a topographic survey of the entire swale is included in the cost estimates for the project. Cost Comparison of Jonquil / Ives Drainage Way Options CONCLUSIONS: Staff feels the existing swale adequately transfers the drainage to the pond. However, new subdivisions or developments in the City are typically required to build side slopes of 3:1 or flatter or plant an approved ground cover that doesn't need regular maintenance. Although discouraged, 2:1 side slopes have been constructed by other projects. The preconstruction condition of the Jonquil/Ives swale included areas where near vertical conditions existed (where the timber wall failed) and limited space to construct the new swale at a 3:1 side slope. In -Place Pipe Retaining Fence Shrubs/ Swale (Costs Option Wall Option Option Plantings to Date Option Construction Costs $51,236 $47,500 $26,600 $6,300 $1,600 Total Project Costs 1 $66,607 $64,600 1 $34,600 1 $8,200 $2,000 CONCLUSIONS: Staff feels the existing swale adequately transfers the drainage to the pond. However, new subdivisions or developments in the City are typically required to build side slopes of 3:1 or flatter or plant an approved ground cover that doesn't need regular maintenance. Although discouraged, 2:1 side slopes have been constructed by other projects. The preconstruction condition of the Jonquil/Ives swale included areas where near vertical conditions existed (where the timber wall failed) and limited space to construct the new swale at a 3:1 side slope. SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 5 At this time the City has spent $66,607 to construct the swale and has not offered to pay for additional work on the swale. In the past the property owners have opposed paying for any work. Potential compromises include the City building and paying the entire cost of any of the four options or choosing an option the City is willing to pay for. If the property owners desire a more expensive option, they could pay the cost difference between options to have a more expensive option built. For example the City may decide to pay for the retaining wall option to establish 3:1 side slopes at an estimated cost of $34,000. If the residents want the pipe option, they could agree to pay the difference between it and the retaining wall option of $30,000 ($64,000-$34,000=$30,000). Before we would proceed with the work all the homeowners would need to agree to the assessments and waive their right to an assessment public hearing. Attachments: Project Location Map (Figure 1) 1990 BRA Concept Plan 1994 BRA Report 1995 Letter to the Kalins Existing Slopes Steeper Than 3:1 (Figure 2) Petition Pipe Option Map (Figure 3) Cross Sections Retaining Wall Option Map (Figure 4) ..Jvt IIviiv I PROJECT LOCATION MAP FIGURE 1 Agenda Number: C;�— DATE: June 2, 2003 for the Special City Council Meeting of June 10, 2003 TO:wight D. Johnson, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: John M. Hagen, P.E., Assistant City Engineer SUBJECT: SPECIAL COUNCIL MEETING OPTIONS FOR JONQUIL/NES DRAINAGE SWALE CITY PROJECT NO. 1044 BACKGROUND: The Jonquil/Ives drainage swale is located north of Schmidt Lake Road, south of the Canadian Pacific railroad tracks, between Jonquil and Ives Lanes (see attached project location map). The drainage ditch at Jonquil/Ives Lanes was in need of a properly built drainage way for many years. Last summer, a project was done by the City which restored proper drainage through the swale. A few of the homeowners were concerned about the steepened side slopes of the swale after it was completed, and asked to bring back discussion of installing a pipe through the swale. As a result, a Special Council meeting was held on October 8, 2002, with the residents living adjacent to the swale and City Engineering staff. At the conclusion of that meeting the Council directed the City Engineering staff to further explore possible options for the swale. The attached memo, which was mailed to the residents on May 21, 2003, explains the history and discusses possible options for the Jonquil/Ives drainage swale. CONCLUSIONS: As stated in the attached memo, the City Engineering staff recommends the following: Staff feels the existing swale adequately transfers the drainage to the pond. However, new subdivisions or developments in the City are typically required to build side slopes of 3:1 or flatter or plant an approved ground cover that doesn't need regular maintenance. Although discouraged, 2:1 side slopes have been constructed by other projects. The preconstruction condition of the Jonquil/Ives swale included areas where near vertical conditions existed (where the timber wall failed) and limited space to construct the new swale at a 3:1 side slope. 0AEngineerinSTROJECTS\2000 - 2009\1044\demos\2ndSpecialCouncilMigMennr.doc SUBJECT: SPECIAL COUNCIL MEETING OPTIONS FOR JONQUIL/IVES DRAINAGE SWALE CITY PROJECT NO. 1044 Page 2 At this time the City has spent $66,607 to construct the swale and has not offered to pay for additional work on the swale. In the past the property owners have opposed paying for any work. Potential compromises include the City building and paying the entire cost of any of the four options or choosing an option the City is willing to pay for. If the property owners desire a more expensive option, they could pay the cost difference between options to have a more expensive option built. For example the City may decide to pay for the retaining wall option to establish 3:1 side slopes at an estimated cost of $34,000. If the residents want the pipe option, they could agree to pay the difference between it and the retaining wall option of $30,000 ($64,000-$34,000=$30,000). Before we would proceed with the work all the homeowners would need to agree to the assessments and waive their right to an assessment public hearing. A61M. Hagen, P.E. Assistant City Engineer attachments: Project Location Map Memo 0:\Engincering\PR0JECTS\2000 - 2009\1044\Maros\2ndSpecialCouncilMtgMe mr.doc %.J U I I v l I L.J I PROJECT LOCATION MAP FIGURE 1 DATE: May 7, 2003 TO: Dwight Johnson, City Manager through Dan Faulkner, P.E., Public Works Director FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY CITY PROJECT NO. 1044 BACKGROUND: The drainage swale running through the backyards of approximately 10 houses between Jonquil Lane and Ives Lane north of Schmidt Lake Road has not been functioning properly for many years. Figure 1 provides a project location map. The drainage way was originally graded with the development that created the lots on both sides. On the north side of Schmidt Lake Road where the storm sewer ends and the swale starts, the storm sewer apron was found to be buried by over 3 feet of sediment. In addition, piles of debris placed into the swale over the years along with sediment had blocked natural drainage path forcing the water to meander, finding the easiest path to the pond approximately 400 feet to the north. Bonestroo Rosene Anderlik & Associates, Inc. (BRA), the City's consultant, prepared a concept plan and preliminary engineering report on drainage improvements in the area in 1990. The concept plan would have constructed a ponding area just north of the existing 27 inch pipe outlet (north of Schmidt Lake Road), a 12 inch pipe to discharge the ponding area and handle smaller rain events, and an overflow drainage swale to handle the larger rain events. This preliminary engineering report is attached to this memorandum. If this project had proceeded, the installation of the pipe was proposed to be assessed. In 1994, concern about the swale's capacity came to the City's attention due to a planter constructed in the drainage way. BRA analyzed the swale capacity and recommended that the planter be removed. A letter was sent to the homeowner directing that the planter be removed. The analysis and letter are attached to this memorandum. In 2000, wooden retaining walls near the pond collapsed, blocking flow. A neighbor on the Jonquil (west) side reported flooding in the basement and City personnel removed the Pw/engineering/projects/2000-2009/1644/memos/ Pipe&Wa110ptionsMcmo.doc SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 2 blockage. At a meeting in January 2001 between City staff and residents options to reestablish the swale or install a pipe were discussed. The pipe installation would have been assessed. The residents were not in favor of the pipe due to the cost to them. In addition it was indicated that the Swale would require some areas of 2:1 side slopes. The City has been looking at options for this drainage way for several years and last summer a project to reestablish a swale was completed. City staff met with the residents several times individually and in groups to explain the options for the work. The two options discussed last year were: 1. Install a pipe and carry the water from the storm sewer to the pond with an overflow swale to carry water from yards and provide an overflow route. 2. Re -align and excavate the existing channel, exposing the buried apron and creating an open channel swale with 2:1 side slopes. The first option of installing a pipe required an assessment from the adjacent homeowners. It was originally stated that the residents would pay the difference between the cost of installing a swale and the cost of installing pipe. This difference was estimated at between $20,000 and $30,000. The residents were opposed to this option. The second option was then chosen and more meetings in the field were set up where City staff showed residents what the limits of the new swale would be in their yards and the impacts of the project. The reason for the 2:1 side slopes of the second option was to keep the project limits inside the existing drainage easement and minimize the impact of the swale on the adjacent backyards. As a result, two complete backyards, 5125 Ives and 5135 Ives, and two partial backyards, 5115 Ives and 5130 Jonquil, where the houses sit up high, were constructed steeper then 3:1 slopes in the drainage easement area. No areas are steeper then 2:1. The side slopes steeper then 3:1 extend for approximately 225 of the 400 feet along the east side and approximately 75 of the 400 feet along the west side. After the construction of the swale was completed this past Fall, some of the residents expressed concern about the swale and requested reconsideration of the pipe option. Figure 2 shows the areas with slopes steeper than 3:1. Recently the City received a petition signed by 9 of 10 homeowners adjacent to the drainage swale. The petition asked the City to use the approximately $3.00 per month, that each home is charged every month to pay for surface water management, to construct the pipe option. The actual amount charged every month is $3.25 per household, which means $390.00 is generated annually from the 10 households adjacent to the drainage way. That fee is used to pay for cleaning up Plymouth's lakes, monitoring lake quality, improving ponds and drainage ways, conducting lake water quality studies, and educating the public about surface water quality. The Jonquil / Ives drainage swale constructed last year was paid for out of this fund. SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 3 A Council study session was held on October 8, 2002 with the adjacent homeowners which resulted in ordering the Engineering Department to develop a more detailed pipe option, a retaining wall option for those areas which currently have side slopes steeper then 3:1, and a landscaping or fence option also for those areas with side slopes steeper then 3:1. These four options were further explored with cost estimates and are explained in greater detail in the following sections. In addition, the options of diverting the water before it exits the 27' apron, and using a pipe as an overflow were brought up. These two additional options were considered, but dismissed after initial investigation. The option that would divert water from the existing 27 inch pipe that currently flows into the Jonquil/Ives drainage way to other storm sewer systems was determined to be not be feasible due to the extremely high costs associated with the placement of new pipe within existing built up areas. The overflow pipe option was dismissed since the likelihood of an overflow pipe becoming blocked or plugged is much greater than that of an open swale. This would ultimately increase the risk of flooding adjacent residential property. PIPE OPTION: A 27 inch round reinforced concrete pipe (RCP) currently empties into the swale. To continue this pipe for another 400 feet to the pond would require 3 manholes installed in the system. To accommodate storm water runoff from the yards and large storm events which the pipe could not handle, an overflow swale would still have to be constructed. This swale would be at a higher elevation than the current swale is, but still give the lowest house, 5120 Jonquil, 3 feet of vertical clearance from the bottom of the swale to the basement floor or 1.5 feet above the estimated 100 year frequency flow in the swale. The side slopes of the new swale would be 3:1. This option would require the City to obtain additional drainage easements from two residents as it would impact an area outside of the current drainage easement. In addition, approximately 14 more trees would be removed in the new construction limits in order to install the pipe and build the new swale. This option requires splitting the alignment of the overflow swale and the pipe at station 22+25 and moving the swale alignment to the west instead of following the property lines as it was built last summer. This is where the additional easement is required, 5120 and 5130 Jonquil Lane. Figure 3 shows the pipe construction limits and the swale construction limits. Two cross sections have also been attached to this memorandum showing the existing swale, temporary and permanent impacts of pipe option, and drainage and utility easement. Installing multiple pipes with smaller diameters was also looked at as a possible solution to stay within the necessary vertical clearance between the bottom of the swale and the comer of 5120 Jonquil. The problem is that in order to equal the cross sectional area of a 27 inch round pipe, it takes either 2-21 inch, 3-18 inch, 4-15inch, or 6-12 inch round pipes. Two big problems are associated with this. The fust is cost. It would double or triple the entire cost of the pipe, especially with the need for larger structures to accommodate these pipes. The second is the impact to homeowners when installing multiple pipes. The construction limits would quickly extend well outside the drainage easement limits and even encroach up to the homes. RETAINING WALL OPTION: The second option is to remove the newly created side slopes steeper than 3:1 by installing retaining walls along the slopes. All 2:1 side slopes SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 4 would be transformed into 3:1 slopes, and retaining walls varying from 3-5 feet in height would be constructed to make up the vertical difference. Any wall greater than 4 feet in height would require a split -rail fence to be installed at the top or constructed in two tiers, each with a height below 4 feet. The locations of these walls would be approximately the northernmost 225 feet on the east side and 75 feet on the west side. Future maintenance of the walls would be the responsibility of the property owners. Figure 4 shows the approximate locations of the proposed retaining walls. Estimated costs for this option including fence costs can be seen in the following section. LANDSCAPING OR FENCE OPTION: The third option to address the safety issue of the slopes is to install a fence or plant shrubs along the top of the slope as a boundary between the backyards and the 2:1 slope to discourage people from going past the top of the slope. The northernmost 225 feet along the east side and 75 feet along the west side would be candidates for this type of barrier. Approximately 38 shrubs at 8 feet on -center would be required along the top of the 2:1 slope or 300 feet of fencing could be installed. COSTS: The City has spent $66,607 to date on the newly constructed swale. If the pipe option were to be constructed, it would cost another $64,600. A comparison of the original costs and the costs of the different options is displayed on the following table. These estimated costs include an approximate cost for additional easement necessary for the pipe option. The information presented in the memo is based on the original construction plans. A topographic survey is necessary to more accurately identify impacts to individual properties and prepare a final design for construction. The cost to complete a topographic survey of the entire swale is included in the cost estimates for the project. Cost Comparison of Jonquil / Ives Drainage Way Options CONCLUSIONS: Staff feels the existing swale adequately transfers the drainage to the pond. However, new subdivisions or developments in the City are typically required to build side slopes of 3:1 or flatter or plant an approved ground cover that doesn't need regular maintenance. Although discouraged, 2:1 side slopes have been constructed by other projects. The preconstruction condition of the Jonquil/Ives swale included areas where near vertical conditions existed (where the timber wall failed) and limited space to construct the new swale at a 3:1 side slope. In -Place Pipe Retaining Fence Shrubs/ Swale (Costs Option Wall Option Option Plantings to Date) Option Construction Costs $51,236 $47,500 $26,600 $6,300 $1,600 Total Project Costs $66,607 $64,600 1 $34,600 1 $8,200 1 $2,000 CONCLUSIONS: Staff feels the existing swale adequately transfers the drainage to the pond. However, new subdivisions or developments in the City are typically required to build side slopes of 3:1 or flatter or plant an approved ground cover that doesn't need regular maintenance. Although discouraged, 2:1 side slopes have been constructed by other projects. The preconstruction condition of the Jonquil/Ives swale included areas where near vertical conditions existed (where the timber wall failed) and limited space to construct the new swale at a 3:1 side slope. SUBJECT: OPTIONS FOR JONQUIL / IVES DRAINAGE WAY PAGE 5 At this time the City has spent $66,607 to construct the swale and has not offered to pay for additional work on the swale. In the past the property owners have opposed paying for any work. Potential compromises include the City building and paying the entire cost of any of the four options or choosing an option the City is willing to pay for. If the property owners desire a more expensive option, they could pay the cost difference between options to have a more expensive option built. For example the City may decide to pay for the retaining wall option to establish 3:1 side slopes at an estimated cost of $34,000. If the residents want the pipe option, they could agree to pay the difference between it and the retaining wall option of $30,000 ($64,000-$34,000=$30,000). Before we would proceed with the work all the homeowners would need to agree to the assessments and waive their right to an assessment public hearing. Attachments: Project Location Map (Figure 1) 1990 BRA Concept Plan 1994 BRA Report 1995 Letter to the Kalins Existing Slopes Steeper Than 3:1 (Figure 2) Petition Pipe Option Map (Figure 3) Cross Sections Retaining Wall Option Map (Figure 4) .Jui i ivi i L-/ i PROJECT LOCATION MAP FIGURE 1 Engineers & Architects June 20, 1990 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Daniel L. Faulkner Re: Palmer Creek Estates Drainage File No. 70 General Dear Dan: Pursuant to your request, we have completed our preliminary investigation of storm sewer improvements in the Palmer Creek Estates area. Transmitted herewith are the results of our investigation. The preliminary findings presented in this letter are based on information received from or reviewed with City Staff, including field survey data. The proposed storm sewer improvements are shown in Figure No. 1. The improvements consist of 12 -inch PVC pipe, a drainage swale, and a small ponding area. A preliminary plan and profile of the storm sewer system is attached. The storm sewer system is located north of Schmidt Lake Road and ea6t of Larch Lane, in Drainage Area SC -30. This system collects the stormwater runoff from a small drainage area encompassing portions of Hemlock Lane, Ives Lane, Goldenrod Lane, Schmidt Lake Road, and 50th Avenue North. The system begins at the outlet of an existing 27 -inch ACP storm sewer. ponding area approximately 100 feet in length will be excavated to receive stormwater runoff from the 27 -inch sewer. This ponding area gill then discharge into the 12 -inch PVC pipe, with the excess flow being conveyed overland in the drainage swale. The PVC pipe and drainage swale will discharge into an existing ditch .•hick will carry the runoff north and eventually to Bass Lake. 1214 West Venture Court 9 Mequon, WI 53092 9 414-241-4466 Cne 1 %7tt:r; r,.. �,. , r,—.. 1 '.'d:.iro. oc :^r,--�. eru✓.- .. A f r _ ! ... ' _ :E..,- :. . i Bones t roo losecn C +nye t PE C Dcnaks r 8urrar,t. PE. alt Tara � 7c s PE. bwrs 3 run. PE le Rosene t:C^aq = are '_ M'irk a-Wn;,r. -E ...sea. s -.. JS E Argus. _ ��:. .. .r i,., .l iene ^•3rt. lar^es : —"ser. ?E :ed X. Prekt. PE. ^cee.ve { Sar(crd. ?E +fires M 7crr). --� Anderlik & Glern R Caek. ?E. Michael T Rautmann. PE Dare! 1 Ezgertcn. ?E. terry D ?-rlsch. 'I' Trcrras 9 Ncyes. PE. Rocert R. NeNece. ?E. Yjr< Sed. PE. _ec;*Vr. PE ( Associates ROCerr G SChuntcm PE. David O Loskoza. PE. ^. Ic .. C3swell. PE CndNe: ' !:CRSCl Susar M E.`.erhn. CPA. .Thomas 'Al. ?'ter;On, PE s.'^ae' `,lamrez, PE .e0 •ll ?a•roe!sky 1711 \,l,cnae! C. Lyrrh, PE l!ara D �Aaflm P= -!an3r Y —,!scr Engineers & Architects June 20, 1990 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Daniel L. Faulkner Re: Palmer Creek Estates Drainage File No. 70 General Dear Dan: Pursuant to your request, we have completed our preliminary investigation of storm sewer improvements in the Palmer Creek Estates area. Transmitted herewith are the results of our investigation. The preliminary findings presented in this letter are based on information received from or reviewed with City Staff, including field survey data. The proposed storm sewer improvements are shown in Figure No. 1. The improvements consist of 12 -inch PVC pipe, a drainage swale, and a small ponding area. A preliminary plan and profile of the storm sewer system is attached. The storm sewer system is located north of Schmidt Lake Road and ea6t of Larch Lane, in Drainage Area SC -30. This system collects the stormwater runoff from a small drainage area encompassing portions of Hemlock Lane, Ives Lane, Goldenrod Lane, Schmidt Lake Road, and 50th Avenue North. The system begins at the outlet of an existing 27 -inch ACP storm sewer. ponding area approximately 100 feet in length will be excavated to receive stormwater runoff from the 27 -inch sewer. This ponding area gill then discharge into the 12 -inch PVC pipe, with the excess flow being conveyed overland in the drainage swale. The PVC pipe and drainage swale will discharge into an existing ditch .•hick will carry the runoff north and eventually to Bass Lake. 1214 West Venture Court 9 Mequon, WI 53092 9 414-241-4466 City of Plymouth Mr. Daniel L. Faulkner June 20, 1990 The total estimated cost for the proposed storm sewer improvements is $9,572. The estimate includes construction; contingencies; design, inspection, and administration; and capitalized interest during construction. It does not include right-of-way acquisition, easement acquisition, or utility relocation costs. Based on the information received from the City Staff, it does not appear that any easement acquisition will be required. An itemized cost estimate is attached. Please feel free to call me if you have any questions or comments concerning the findings of this investigation. Yours very truly, BONESTROO, ROSENE, ANDERLIK k ASSOCIATES, INC. Daniel J. Edgerton, P.E. DLE:lk Attachment STORM SEWER Clear & grub 12" PVC 12" CMP flared end Pond excavation Random riprap, Cl. IV Granular filter material Geotestile fabric, Type III Silt control fence, Plate DWG -5 Seed w/topsoil & mulch Sod w/topsoil STORM SEWER COST ESTIMATE UNIT UNIT PRICE QUANTITY TOTAL COST LS $500.00 1 $ 500.00 LF 15.00 250 3,750.00 EA 75.00 2 150.00 CY 6.00 180 1,080.00 CY 40.00 4 160.00 CY 25.00 2 50.00 SY 3.00 40 120.00 LF 3.00 50 150.00 AC 3,000.00 0.25 750.00 SY 3.00 280 840.00 TOTAL ESTIMATED CONSTRUCTION $7,550.00 +51 Contingencies 377.50 $7,927.50 +151 Design, Inspect., Admin. $1,189.13 9,116.63 +51 Capitalized Interest 455.83 TOTAL ESTIMATED COST $9,572.46 l PROPOSED 12" VC AND SWALE � �G XOND POSE \ �2 ING A E ISTING 'B,T RCP � J'ST O ir PALMER CREEK ESTATES STORM SEWER PLYMOUTH, MINNESOTA Q( J 0 O z w O O 0 SCALE: 1" = 200' C11QIM�I� • NGlIII�CI■ Bonottroo Aoaono Anderllk At Assoclatte• St...k 41,,,,..014 Date: 6/20/90 Fig. No. 1 Comm. 70 MEMORANDUM To Dan Edgerton From Mustafa Z. Emir Re Palmer Creek Estates Date : September 8, 1994 Bonestroo 0 Rosene Anderilk & Associates Engineers & Architects St. Paul, Minnesota I have conducted a H/H analysis of the situation at the above referenced site. I looked at three cases: without planters, with the existing planter, with two planters facing each other. The planters were 8 ft apart and 1 ft. high. In all cases, I used the limited cross sectional data provided from your previous work. I calibrated the model by using the 5 year flow and then concentrated on the 100 year flow, which was 79 cfs. My results show the following: Without the planters, the estimated depth of flow in this swale is 1.1 ft, with a top width of approximately 30 ft. There were no back -water effects observed anywhere. With one planter, the effects of the channel constriction were apparent and a back- water effect was observed upstream of the planter. The depth of the water upstream of the single planter is calculated to be 1.4 ft., with an estimated top width of 35-40 ft. With two planters, the flow restriction will cause relatively severe back -water effects, reaching depths of 2.3 ft upstream of the planters, and a depth of 1.2 ft through the planters. This means that during the 100 year storm, the planters would be completely under water, and the depth of flow upstream would be almost double the case without the planters, and almost 60% higher than the existing one planter case. In conclusion, I would recommend that the construction of this second planter should be strongly opposed, unless the above mentioned consequences are acceptable to the City and the property owners upstream from the planter builders. February 17, 1995 Cbriv OF PL N00+ Bradley and Virginia Kalin 5115 Ives Lane No. Plymouth, MN 55442 SUBJECT: REMOVAL OF WOOD PLANTER Dear Mr. and Ms. Kalin: As you may recall, some time ago last summer we discussed the need to remove or modify a recently installed wood planter in your back yard. The City became concerned about this regarding drainage issues when it was noted that the planter encroaches into a drainage easement area. Specifically, we are concerned about potential property damage during intense rainfall events. During our review of the situation, the City employed a private consulting engineering firm to perform computer modeling to identify whether or not the planter poses a drainage problem. On the basis of their information, a six inch rainfall event in a twenty-four hour period will equal a river of storm water approximately 30 feet wide and 1.1 feet deep. This river of water was calculated prior to the installation of the wood planter. With the planter factored into the calculations, the width of the river becomes five to ten feet wider and several inches deeper upstream. Since this may cause potepitial drainage related property damage to adjacent homeowners, the City must require the removal of the existing planter. The minimum allowable distance frotp the rear property line to the edge of the planter must be at least 15 feet. Please have this work completed prior to spring rains to prevent any potential drainage problems. Thank you for your cooperation. Please contact me at 550-5079 if you have any questions. Sincerely, Darrell Johnson Sr. Engineering Technician - Drainage cc: Fred G. Moore, Director of Public Works Daniel L. Faulkner, City Engineer We Listen • We Solve • We Care 3,1C0 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 J 3 / U / N w O r7 Oof ! Q (L / d �. L J N • O k / Z.6 z C Pw Q pp \ \ wd k� z `� F— irLu LLJ o m (n wap W ✓� \ W W J k W w La, ��n a �N � w� (Ar \ LLJ (!) S \� az p\' k J O Lo \pk ' _j J o y V O r' \ L O W O N o '� \ \ Lr) 06 k z 0 z \. O wzJ O 0 O \o N w LO Ar \ Jry4 ru4 '�� � I \ o }„> `� iS o \ �\ t^3 > w I \ Fy \ O LO O CA \ O On \ N LJ fy (J ORt6iQA�- CITIZEN PETITION .1 N - , Proposino the city of Plymouth proceed w" the 27 s _ , pipe option as the long term solution to the Ives lane and Jonquil- lane drainage and safety Issues. Due tQ the fact M that we as Plymouth city residents currently pay over; $3.00 per month for surface water management vire feet ? its is reasonable. to ask' the city to use these fees to pay r . ' :for the protect We also feet justified in asking this because the cost to the city for future maintenance ori this channel would be eliminated. / r . This petition Is supported by the following contiguous affected neighbors, with one signature per household.: Name- (printed) Signature Address { Lo CO3 y, r �s ifs c Ci�RcUy S(3STV�,S % 47 //.s -ZilcS Z-Af �C✓arGQ/r E� A'6 o=r'7." C�%/ff/2 4 �4•' i7 ©� �rP c. 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LO o k / Z'aw `-^ � w o \ LLJ o 1t a o Z C, n O U1w \ �S� W U k� W O Ul) o ,n V) V) J rR \ 4 a \ O �3\? 0k J Z _Z w C� Q zc� \ > p O L3 N -� ry o I i ° k �\ � Z 0 OF J \ Z M fn z I\ O W Z J O O du Ln W N�in x > LO ILO O a3 I o \ �` > w \ a \ o LO Ind o \ \ o \ 0 \ d W d' Proposed Minutes Adopted Minutes Special Council Meeting June 10, 2003 Page 1 of 3 Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 5:37 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on June 10, 2003. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Bildsoe, Neset, Black, and Stein. ABSENT: None. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Public Works Director Faulkner, Assistant City Engineer Hagen, Civil Engineer Beckwith, and City Clerk Paulson. Ives/Jonquil Drainage Issue City Engineer Hagen provided the background on the Jonquil/Ives drainage swale located north of Schmidt Lake Road, south of the Canadian Pacific railroad tracks, between Jonquil and Ives Lane. Last summer the City completed a project to restore proper drainage through the swale. A few of the homeowners were concerned about the steepened side slopes of the swale after it was completed and requested that there be a discussion again on installing a pipe through the swale. The Council conducted a special meeting on October 8, 2002, and at the conclusion of that meeting, the Council directed staff to further explore possible options for the swale. Upon further review, staff feels the existing swale adequately transfers the drainage to the pond. However, new subdivisions and developments in the City are typically required to construct side slopes of 3:1 or flatter or plant an approved ground cover that doesn't need regular maintenance. Although discouraged, 2:1 side slopes have been constructed by other projects. The preconstruction condition of the Jonquil/Ives swale included areas where near vertical conditions existed (where the timber wall failed) and limited space to construct the new swale at a 3:1 side slope. He stated currently, the City has spent $66,607 to construct the swale and has not offered to pay for additional work on the swale. Previously, the property owners have opposed paying for any work. He noted that potential compromises include the City building and paying the entire cost of any of the four options or choosing an option the property owners are willing to pay for. If the property owners desire a more expensive option, they could pay the cost difference between options to have a more expensive option constructed. Staff recommends before the City would proceed with any work, all homeowners would need to agree to the assessments and waive their right to an assessment public hearing. Civil Engineer Beckwith discussed the pipe option, retaining wall option, and the landscaping or fence option and all costs associated with the options. He explained the pipe option would involve obtaining additional drainage easements from two residents as it would impact an area outside of the current drainage system as well as removing 14 additional trees in order to install the pipe and construct the new swale. He stated the side slopes of the new swale would be 3:1. He stated the retaining wall option would involve removing the newly created side slopes steeper than 3:1 by installing retaining walls along the slopes. All 2:1 side slopes would be transformed into 3:1 slopes, and retaining walls varying from three to five feet in height would be constructed to make up the nrV /0TTV 0(ITTAT(`TT /('(T r S/7S/*,)nna Proposed Minutes Page 2 of 3 vertical difference. Any wall greater than four feet in height would require a split -rail fence to be installed at the top or constructed in two tiers, each with a height below four feet. Future maintenance of the walls would be the responsibility of the property owners. He stated the third option, which is landscaping or fencing, would address the safety issue of the slopes by installing a fence or planting shrubs along the top of the slope as a boundary between the backyards and the 2:1 slope to discourage people from going past the top of the slope. Public Works Director Faulkner stressed that the existing drainage system does adequately drain the water. He stated it would cost an additional $34,600 to construct a retaining wall with 3:1 slopes. He acknowledged that there are a few areas that need to be improved yet as well as filling some of the eroded areas. A resident asked why the retaining wall would need to be constructed at the hill. Civil Engineer Beckwith replied that would be necessary in order to obtain the 3:1 slope and the swale. Assistant City Engineer Hagen added that the footings of the wall would need to be designed even deeper if the wall would be brought closer to the swale. Mayor Johnson asked if the neighbors pursued the piping option, would they be able to get more of their backyards back. Civil Engineer Beckwith replied one would gain the 3:1 slope versus the 2:1 slope with the pipe option, but there would still need to be backyard drainage and the overflow swale. Councilmember Black stated 5115, 5125, and 5135 Ives Lane, are the properties that lost a good share of their backyards. She stated the only way to gain backyards is to construct the retaining wall that would go into the easement and backfill the area. City Engineer Hagen stated that in order to make sure the wall would stay, it would need to be constructed deeper due to erosion over time. A resident requested that there be a cage around the end of the current pipe in order to discourage children from playing in the area. He also suggested that other neighborhoods be assessed for these drainage improvements when their drainage is going through this area. A resident stated the pipe really isn't an option, as out of 10 families, there are only four families who would support that option. One resident agreed and stated that she supports the pipe option, but doesn't feel this is a problem for the whole neighborhood. Councilmember Black stated the City has already paid $66,607 to correct the drainage problem, but to approve another option at this point would be a direct benefit to the adjacent neighbors most affected, and those costs should be assessed. A resident who lost a considerable amount of backyard, asked why the retaining wall couldn't be moved out further so he could gain more backyard. Councilmember Neset asked if it would cost less to construct a retaining wall for only those three properties that are most affected. City Engineer Hagen replied there would be no measurable cost savings. Councilmember Slavik asked if a property owner could lower the elevation of his land with proper nM)/rTTV rnnvlrr (_nTTATrTT /r-(-, (_ r%1')51')0na Proposed Minutes permits. Public Works Director Faulkner replied yes. Page 3 of 3 The Council asked residents if they would be in support of being assessed for one of the options addressed this evening. Three property owners stated they would consider an assessment if they would gain more backyards with the retaining wall option. One of the property owners who lost some of his backyard offered to work on a design and approximate cost since he has experience in this area. Councilmember Hewitt stated she would only be willing to send this item back to staff for further review if the three property owners who were most affected are willing to do a cost share arrangement with the City. Councilmember Black stated there really is no "win win" situation. The pipe option wouldn't give the three property owners any more of their backyards, and it moves the swale. The only option that could assist in giving them back more of their backyards is the retaining wall option. However, this borders the City performing private property work. She stated she is real hesitant in having staff spend more time on this. Mayor Johnson stated she would support a cost sharing arrangement with the neighborhood, as this is water coming from other areas of the City. She supports reviewing safety issues and funding a portion of this. Councilmember Stein stated he is reluctant to support a cost-sharing plan, but he would be supportive of one of the property owners assisting in the design work and would consider the resulting plan. Councilmember Slavik agreed with Councilmember Stein and stressed that this is still a private issue as the drainage issue has been repaired. She sympathizes with property owners who lost property within the City's easements, but stated she is not willing to use City funds to fix a private problem. Motion was made by Councilmember Neset, and seconded by Councilmember Stein, to review other options that would be neighborhood initiated for staff's review. With all members voting in favor, the motion carried. Future Study Session Topics Motion was made by Councilmember Slavik, and seconded by Councilmember Neset, to add Roger Scherer, who represents the Plymouth area on the Metropolitan Council, to the June 24 Special Meeting agenda be ig nning at 5:30 p.m. With all members voting in favor, the motion carried. Adjournment Mayor Johnson adjourned the meeting at 6:57 p.m. Sandra R. Paulson, City Clerk L++,,•// ter,; r,l,,,,,.,,,+L,.,,,, „o/„ to/nn"1rI no/RnT nPP/PTTV rnv/rr ('nTTMCH /(Y', (' Si�Si�nna r(or ibu Jy-e- f DATE: August 18, 2004 for the Budget Study Session of August 31, 2004 TO:Laurie Ahrens, City Manager through %, Daniel L. Faulkner, P.E., Director of Public Works FROM: Ross Beckwith, Assistant City Engineer SUBJECT: RETAINING WALLS AT JONQUIL/NES DRAINAGE SWALE CITY PROJECT NO. 1044 BACKGROUND: The Jonquil/Ives drainage swale is located north of Schmidt Lake Road, south of the Canadian Pacific railroad tracks, between Jonquil and Ives Lanes (see attached project location map). The drainage ditch at Jonquil/Ives Lanes was in need of a properly built drainage way for many years. During the summer of 2002, the City hired a contractor to restore proper drainage through the swale. A few of the homeowners were concerned about the steepened side slopes of the swale after it was completed, and asked to bring back discussion of installing a pipe through the swale. As a result, a Special Council meeting was held on October 8, 2002, with the residents living adjacent to the swale and City Engineering staff. At the conclusion of that meeting the City Council directed the City Engineering staff to further explore possible options for the swale. A second Special Council meeting was then held on June 10, 2003, which presented different options to the residents. At the conclusion of that meeting the City Council decided that any work requested to be done in the swale to improve the slope of the backyards would be initiated by the homeowners. Recently, the homeowners at 5115 and 5125 Ives Lane, met with two different contractors to discuss installing a retaining wall behind their homes to get a 3:1 slope in their backyards where the slope is currently steeper than that. The property to the north at 5135 Ives Lane was recently sold and a fence has been installed along the top of the slope, containing the flat portion of their backyard. This new property owner was not part of the original discussions concerning the installation of retaining walls, and has already taken action to remedy the situation. To date, the City has spent $66,607 to construct the swale originally, and an additional $2,500 last summer to add more rip -rap where the storm sewer pipe discharges into the swale. RETAINING WALLS: The homeowners have obtained quotes from Natural Endeavors and Sunram Construction on constructing retaining walls in their backyards. Natural Endeavors 0AEngineerinSVROJEClS\2000.2009\1044\Me=s\3rdReport MWaI1s1044.doc SUBJECT: RETAINING WALLS AT JONQUIL/NES DRAINAGE SWALE CITY PROJECT NO. 1044 Page 2 proposed wooden retaining walls and Sunram proposed modular block retaining walls. Based on the cost estimates and construction materials, Sunram Construction has a better bid package. At staffs request, the contractors were asked to prepare a quote for a wall which would provide a 3:1 slope (considered to be the maximum slope that is maintainable). Sunram bid three different retaining wall heights: a two -foot, four -foot and five-foot high wall, each 140 -feet long at costs of $6,160, $11,200 and $14,000, respectively. The swale and backyards were recently surveyed by City staff. In order to obtain a backyard with no slope greater than 3:1, staff verified that a two -foot retaining wall installed at the top of the slope would provide for a 3:1 slope. This two -foot wall would make up the vertical difference between the desired 3:1 slope and the existing 2:1 slope. A wall greater than two -feet in height would give the resident a flatter and potentially larger backyard, if it were installed closer to the swale, instead of at the top of the existing slope. A wall taller than two -feet would benefit the property owner above and beyond obtaining a 3:1 slope in their backyard. CONCLUSIONS: If the City provided a two -foot retaining wall for the 140 -feet as requested, these two homeowners would have 3:1 slopes in their yards. Due to the critical placement of a retaining wall in this drainage swale, it is recommended that any wall constructed be designed by a registered engineer to avoid the wall being undermined by large rain events. If as the residents are requesting, the wall is higher than four -feet, it must be an "engineered" wall and some type of fence, such as split -rail, must be installed across the top of the wall. Regardless of whether or not a retaining wall is constructed in this 2:1 slope area, some work will need to be done to correct slope failure, which has started to occur in back of 5115 Ives Lane. Either rip -rap or gabion baskets should be installed at the bottom of the slope where erosion and slope failure has taken place. Placing rip -rap or gabion baskets three -feet high for 140 -feet (the length of the wall) would cost approximately $8,000. If a retaining wall were to be constructed, it would be cost effective to add this additional stabilization work to the contract and have it all installed at the same time, by the same contractor. Therefore, a two -foot retaining wall with rip -rap or gabion baskets at the bottom of the slope could be constructed for approximately $14,000. The exact location of the wall, relative to the existing swale, would require further analysis as Sunram's proposal does not have that level of detail. Some fill material will also need to be provided either by City crews or a contractor. City crews could easily deliver fill material, but the residents would be responsible for having it placed and seeded. It is staffs recommendation that if two residents wish to proceed with a retaining wall project, the City would contribute $6,160 toward its installation and pay the cost of bank stabilization estimated to be $8,000. The City should also receive a release from the residents for future maintenance and responsibility of any retaining wall work. Attachment: Project Location Map 0:\EngineeringlPROJECrS\2000. 2009\1044\Mcrrios\3rdReport_RetWalls 1044.doc r So 2 PROJECT �lS� AREA l J 9�� ry U J J SCHMIDT PROJECT LOCATION MAP FlGURE 1 CITY OF PLYMOUTH RESOLUTION NO. 2004 - 'S APPROVING COST SHARING AGREEMENT FOR THE CONSTRUCTION OF A PRIVATE RETAINING WALL AT 5115 AND 5125 IVES LANE CITY PROJECT NO. 1044 WHEREAS, the City completed a public improvement project during the summer of 2002 consisting of improving the public drainage swale down the back property lines of residents living north of Schmidt Lake Road off of Jonquil Lane and Ives Lane; and WHEREAS, the City has a public drainage and utility easement over the entire area where the drainage improvement work was completed; and WHEREAS, some of the back yards of the properties on the east side of the channel improvement were steeper after the improvement than before and resulted in slopes steeper than 3:1; and WHEREAS, the City Council held a special meeting on June 10, 2003 to consider options addressing the residents' concerns with their steep slopes; and WHEREAS, at the June 10, 2003 meeting a motion was approved which required that any other improvement options would need to be neighborhood initiated for staff's review; and WHEREAS, two of the affected property owners located at 5115 and 5125 Ives Lane have obtained quotes for the construction of a retaining wall across their back yards to lessen the existing 2:1 back yard slopes and potentially obtain some additional back yard; and WHEREAS, the City Council discussed these retaining wall options at a special meeting on August 31, 2004; and WHEREAS, there is also a slope failure adjacent to the improved drainageway which is a City maintenance responsibility; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That: 1. Subject to the property owners at 5115 and 5125 Ives Lane signing an Encroachment Agreement for the construction of a private retaining wall in a public drainage and utility easement, the City would share in the cost of a two - foot high by 140 -foot long retaining wall at a cost of $3,080. 0:\Engineering\PR0JECTS\2000 - 2009\1044\ResoMppCostSharing_res.dm Page 2 2. That the City authorize the expenditure of a not -to -exceed amount of $8,000 to repair the slope failure in the drainageway adjacent to the properties at 5115 and 5125 Ives Lane. 3. Funding for these improvements will be from the Water Resource Fund at a not -to -exceed amount of $11,080. Adopted by the City Council on September 13, 2004. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk 0:tEngincuin&ROJECTSt2000 - 2009" 044lliuoiW ppCostSharing_ros.doc Agenda Number: DATE: September 9, 2004 for the City Council Meeting of September 13, 2004 TO: qaniel Vurie Ahrens, City Manager FROM: L. Faulkner, P.E. Director of Public Works SUBJECT: APPROVE NES/JONQUIL DRAINAGE SWALE IMPROVEMENTS AND RETAINING WALL CITY PROJECT NO. 1044 ACTION REQUESTED: Make a motion to adopt the attached resolution approving funding for City/property owners' cost sharing for the construction of a retaining wall, and funding for drainageway maintenance improvements at 5115 and 5125 Ives Lane. BACKGROUND: As discussed in the attached August 31, 2004 Council memo, the property owners living at 5115 and 5125 Ives Lane have obtained quotes for the construction of a retaining wall in their back yards adjacent to the drainage swale and have requested the City's participation in the installation of a wall. Staff has determined that a 3:1 slope, which is the steepest slope that is maintainable, could be obtained with the installation of a two -foot high wall across a portion of the property at 5115 and across the entire width of the property at 5125 Ives Lane. The low quote from Sunram Construction for a two -foot high, 140 -foot long retaining wall is $6,160. In addition, a four -foot high by 140 -foot wall would cost $11,200, and a five-foot high by 144 -foot wall would cost $14,000. These higher walls would enable the property owners to obtain additional flat space in their back yards. At the City Council Study Session it was suggested that the City participate in one-half the cost of the two -foot high wall option at a cost to the City of $3,080. The property owners have been made aware of this possible option and have indicated their desire to proceed with official Council action. Staff is recommending that this cost participation proposal be approved to resolve the steep slope concerns. It is further recommended that the property owners contract with the contractor and the City would reimburse the property owners our share of the retaining wall cost. As a condition of the City's participation, each property owner will be required to sign an Encroachment Agreement for the construction of the proposed retaining wall within the City's drainage and utility easement. The wall will belong to the property owners and if they desire to have a higher than two -foot wall, that additional cost would be paid in total by the property 09Enginming\PR01ECTS\2000 - 2009\1044\111emos\CC_App1 vesJonqui1_dmgswa1e_9-9.d0c SUBJECT: APPROVE IVES/JONQUIL DRAINAGE SWALE IMPROVEMENTS AND RETAINING WALL Page 2 owners. In addition, the contractor will need to obtain the required building permit and meet all required specifications. As indicated in the August 31, 2004 memo, a slope failure has occurred adjacent to the drainage swale abutting the two properties in question. This is a City maintenance responsibility which Sunram Construction has estimated they could repair at a cost of approximately $8,000. Staff will further evaluate the contractor's proposed solution to see if a less costly repair could be made without compromising its effectiveness. RECOMMENDATIONS AND CONCLUSIONS: It is recommended that the City Council approve the attached resolution authorizing the City's cost sharing in the construction of a retaining wall on two properties located at 5115 and 5125 Ives Lane in the amount of $3,080. This cost sharing agreement will be subject to the property owners signing an Encroachment Agreement for this privately owned wall to be placed in the City's public drainage and utility easement. Daniel L. Faulkner, P.E. Director of Public Works attachments: Memo Resolution O:\EngineeringTROJECfS\2000-2009\1044\Mems\CC ApplvesJonquil_dmgswale 9-9.doc CITY OF PLYMOUTH RESOLUTION NO. 2004-381 APPROVING COST SHARING AGREEMENT FOR THE CONSTRUCTION OF A PRIVATE RETAINING WALL AT 5115 AND 5125 IVES LANE CITY PROJECT NO. 1044 WHEREAS, the City completed a public improvement project during the summer of 2002 consisting of improving the public drainage swale down the back property lines of residents living north of Schmidt Lake Road off of Jonquil Lane and Ives Lane; and WHEREAS, the City has a public drainage and utility easement over the entire area where the drainage improvement work was completed; and WHEREAS, some of the back yards of the properties on the east side of the channel improvement were steeper after the improvement than before and resulted in slopes steeper than 3:1; and WHEREAS, the City Council held a special meeting on June 10, 2003 to consider options addressing the residents' concerns with their steep slopes; and WHEREAS, at the June 10, 2003 meeting a motion was approved which required that any other improvement options would need to be neighborhood initiated for staff's review; and WHEREAS, two of the affected property owners located at 5115 and 5125 Ives Lane have obtained quotes for the construction of a retaining wall across their back yards to lessen the existing 2:1 back yard slopes and potentially obtain some additional back yard; and WHEREAS, the City Council discussed these retaining wall options at a special meeting on August 31, 2004; and WHEREAS, there is also a slope failure adjacent to the improved drainageway which is a City maintenance responsibility; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That: 1. Subject to the property owners at 5115 and 5125 Ives Lane signing an Encroachment Agreement for the construction of a private retaining wall in a public drainage and utility easement, the City would share in the cost of a two - foot high by 140 -foot long retaining wall at a cost of $3,080. ge 2. That the City authorize the expenditure of a not -to -exceed amount of $8,000 to repair the slope failure in the drainageway adjacent to the properties at 5115 and 5125 Ives Lane. 3. Funding for these improvements will be from the Water Resource Fund at a not -to -exceed amount of $11,080. Adopted by the City Council on September 13, 2004. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on September 13, 2004, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand offs ally as such City Cler and the Corporate seal of the City this day of AAA WJ77"11 io Pity Clerk C:\Documcnts and ScuingAspaulson\Local Settings\Tcmporary Intemet Files\ )LKSSMppCostShming_res.doc November 8, 2004 CITY 0F PLYMOUTH - SUBJECT: JONQUIL/IVES DRAINAGEWAY REPAIR CITY PROJECT NO. 1044 Dear Resident: This letter is to inform you that the City's contractor, Sunram Construction, Inc., will be doing some repair work to the drainageway along your back property line either this year, under frozen conditions, or in the spring of 2005. The work will consist primarily of channel stabilization with some silt removal and minor channel widening, along with sloping the ditch banks back at a 2:1 slope (2 foot horizontal, 1 foot vertical). They will then place rocks along the slopes and ditch bottom similar to what had previously been done in other sections of the drainageway. In addition, the contractor will also be constructing a privately owned modular block retaining wall in the back yards of 5115 and 5125 Ives Lane. The contractor will be accessing the drainageway along the northerly property line of 5070 Jonquil Lane. All disturbed areas will be repaired by the contractor, although any disruption should be minimal. If you have any questions, please do not hesitate to contact me at 763-509-5520. Sincerely, Daniel L. Faulkner, P. E. City Engineer cc: Anne Hurlburt, Director of Community Development it Pl !MOUTH 'a�1€c°�'Sf��rq ����Ej �� z PT104d1LxuerslResidents—Inlo_I1-3_FORM.Jac 3400 PLYMOUTH BOULEVARD • Fj! 'MOUTH, MINNESOTA 55447-1482 - TELEPHONE (763) 509-5000 job CITY OF June _o.z0,,, PLYMOUT4 Mr. Brad Kalin 5115 Ives Lane North Plymouth, MN 55442 SUBJECT: JONQUIL AND IVES DRAINAGE CHANNEL IMPROVEMENTS CITY PROJECT NO. 1044 Dear Mr. Kalin: As we discussed, the City Council approved $11,080 for the above referenced project, of which less than $500 remains. The City had agreed to reimburse you and your neighbor for costs incurred restoring portions of your yards that may have been affected by this project. In order to reimburse you or your neighbor for those costs, you must provide me with receipts for any material, supplies, or labor costs you may have incurred. Reimbursement to you without receipts would be considered a gift which is a violation of State Statute. Unless I receive your receipts by the end of June 2005, I will consider this project complete, and the project will be closed out. If you have any questions or require any additional information, please feel free to call me at 763-509-5501. Sincerely, Doran Cote, P.E. Director of Public Works cc: Laurie Ahrens, City Manager Mayor and City Councilmembers Daniel K. Campbell, Sr. Engineering Technician O:\EEnngg��neering\PROJECTS\2000 -'_009\ 1044\Letters\Kalin_CostSharing_6_ 17. doe PLYMOUTH ;1.ddirg Quality to -Life 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 %AAAA/ ri nlvmnllih.mn.tls Sii � T✓rs �.r '`' vim' �y yyZ 7G3 yy3 99g9 - o MILLS <, AAIFAEr HIOU Lakeland Ave N Brookho far Park, MN 55443 (763)121-9668 Y,,, , f:a ;l, i e: !:,r.144 is Andrea A GkFl ,ti SE (ll 28.95 1 3214101740 �t11r (111. 1413000177 1 U OIL 1.39 t T 7413000177 nurLtP 011. 1.39 s T 7413000129 M110P OIL 1.39 • 1 4130Ui1171 1.39 o T 1413000177 1i•02. ANI KILLER 33.45 T 7092.300100 ;I1W Ut1. 1.39 *-1* 7413000159 ..((3i!iI �i. 40.74 2.65 43.39 - frit.! ,r.,,,r „<.rtE.rr�,E4t3217 ..x.39 Purchase ►p�Plrr, u�t ,i, 11, 5,.gver 13.39 0IANUE 0,00 tI!Ht `;ll;tbFP rr PEM' SOLO = 8 !��•/)i;'rl;, ii'i.Ulpjr 24 11 118 134 !lank You for 5hoPPi1)e uiih M, l is Flecll Fara I �i�llllllil �) III IIIIIIIIIIIIIIII�IIIIIIIIH unii 08/03/0 —b e 2 1 •^ f e.ro— 0 44'L l (� 4 J'4-- rc AC PC G 4e 4 y rer2.dq, k ves-4 e1N Oct A y an cp s �d%/t�Ta.l '?K,ISS 7W4 /SCP jjN o W//014.j-9 s o -or 1A -7 00 713 Ret A, r :..N.ONSC�....... ..75*i�•,. , ; �',,ra1aCrs.•--:,';,;-!CORCORANr MN 55AA ., :. \:� / 63): 420-2140 PHONE tq,.Yidu+¢riJ:aui;I�iiLii.. {�:• ...8: 1.::... ; i,,'.., [. ,r .. •� � � � :• ':;` L��L .. :.r :..•�, (763) 494-3951 FAX �J. /.:i: ni;,,�u`/r� �+ .�: i;:. :./;�,i1' a' �;P�Y•+'a'<�•�it`i''r "�=� 1' .+i"••� � '. '•ti ... ;, � •� • : ,r ALL TYFE9 � • .. ..a !t •. ;:i?\; li. ... :n �>•.ii :�1.1. �+: ;.�'.<t;l �i' �' :. ..?L,iu 4�•. � .:r�:..: y;:V . '_I �ii?•"FWW�; . S ,n.. �pI S.. ..a .., �;,,.: i;.:��•.� ?'fer`'•':•\ .'1',Tj "F':••-: p' f Aid- R! t{+'T"1 .. "\'::�' :�A•iti ''`(hY1rIr,Y�'t t�. �a�.:` I : :fir.p� ,v,:.:a '+�'�' w. ?_�::":! ii�. 1. .... .... :. ,v,.,,��, , '.ca•,it :i.a ,rM1t ' ¢.� "f d r • �!!{%u..:e 1' �..:. MAY 19, 2005 BRAD KALIN 5115 IVES LANE NORTH PLYMOUTH, MN 55442 RE; DRAINAGE & CHANNEL IMPROVEMENTS 5115 IVES LANE, PLYMOUTH SUNRAM JOB NUMBER 04-85 BELOW PLEASE FIND THE FINAL BILLING ON THE ABOVE REFERENCED PROJ MODULAR BLOCK RETAINING WALL PER QUOTE OF 12/8/04 LUMP SUM $2,341.00 PAYMENT RECEIVED LUMP SUM q3. TOTAL DUE MODULAR BLOCK PURCHASED 36 MODULAR BLOCK @ $5.50 EA 17 CAP@ $3.00 EA TOTAL NOW DUE ON PROJECT okA �A �oS1L IHCKie(2e� pv o� A`) t,Jaze 4 4r dled NSG -s 4vv- 1 N) DUE UPON RECEIPT PLEASE PAY FROM THIS INVOICE THANK YOU . '• ,�9�5'1 ilk SU r�.t .M.. ri . rtbRCORANI ._..._. r :. .• ;. .'. , : (763)420 -2140 PHOIM t:�:• (703) 494-3951 FAX Comm" NOWAT WCRK I MAY LORNE PEDERSON 5125 IVES LANE PLYMOUTH, MN 55442 RE: DRAINAGE & CHANNEL IMPROVEMENTS 5125 IVES LANE, PLYMOUTH SUNRAM JOB NUMBER 0485 BELOW PLEASE FIND THE FINAL BILLING ON THE ABOVE REFERENCED PROM MODULAR BLOCK RETAINING WALL PER QUOTE OF 1218104 LUMP SUM $3,606.00 PAYMENT RECEIVED LUMP SUM (2.606.00) TOTAL DUE $1,000.00 — MODULAR BLOCK RETAINING WALL INSTALLED SPRING 2005 9.00 S.F. @ $21.00 S.F. $ 189.00 vNAv� �l CJ Ikc.uV✓GiY �e-S rtv%n� c��2 n CUE UPON RECEIPT PLEASE PAY FROM THIS INVOICE THANK YOU DRAB S�I7-os" (S ✓'-->6 1-*c7f - V YOUR. OPINION COUNTS3 ENTER TO WIN $5000 WWW.HOMEDEPOTOPINION.COM 2808 00014 03229 06/27/05 SALE 11 DJN929 09:13 P14 078627695848 HOSE 022401003503 EDGNGEOIAMND 2 @ 8.50 021496000077 SEED MAT 3 @ 24.97 032247011624 PPSHAOV3# 032247019057 TBGSSN&SH2O# 042206003607 SPRINKLER 046878582712 BRSSHOFFCPLG 046878581036 FML.000PLG 046878581029 ML.000PLNG SUBTOTAL SALES TAX TOTAL XXXXXXXXXXXX6891 VISA AUTH CODE 095054/8149955 39.87 17.00 74.91 r'oa4s5 14.98 See- 45.00 em45.00 24.77 3.97 0.96 0.96 222.42 14.46 $236.88 236.88 TA p II�IGIINVNIIIIIIIiIIVlll�llllllll�llllilli I III 2608 14 03229 06/27/2005 1663 NOW HIRING SPECIALTY SALES ASSOCIATES. APPLY TODAY IN-STORE OR ON-LINE AT: CAREERS.HOMEOEPOT.COM/SPECIALISTS *wwwr.w*www*+.4�.*****+aw*w**+r.**ww,rwwiiwlY ENTER FOR A CHANCE TO WIN A $5,000 HOME DEPOT GIFT CARD! Your Opinion Counts' We would like to hear about your shopping experience. 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