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Council Information Memorandum 12-14-2007
DUMMY CITY OF PLYMOUTH rib COUNCIL INFO MEMO December 1412007 UPCOMING MEETINGS AND EVENTS Robbinsdale School Board Member Anniversary Celebration 12/17/07 ............................... Page 1 Planning Commission Agenda 12/19/07................................................................................ Page 2 December 2007 & January, February 2008 Official City Meeting Calendars ....................... Page 3 Tentative List of Agenda Items for Future City Council Meetings ....................................... Page 9 INFORMATION News Articles, Releases, Publications, Etc ... Plymouth Metrolink's 500,000th Rider, News Release....................................................... Page 11 Civic Christmas Celebrations, Stam & Trib........................................................................... Page 14 MEETING MINUTES EQC Committee Minutes, 10/24/07.................................................................................... Page 16 EQC Committee Minutes, 11/14/07..................................................................................... Page 19 STAFF REPORTS Fire -Rescue Incident, 12/07/07, 11765 26t' Ave.................................................................. Page 22 Fire -Rescue Incident, 12/08/07, 320 Trenton Lane.............................................................. Page 23 Engineering Active & Pending Public Improvement Projects, Revised 12/11/07 ............... Page 24 CORRESPONDENCE Letter from U.S. Dept. of Housing & Urban Development RE: Consolidated Plan End -of -Year Review, 2006 Program Year............................................................................................ Page 27 Letter from Gary Goldestky RE: Plymouth Police Citizens' Academy ................................ Page 30 ro r-4 Page 1 PLANNING COMMISSION AGENDA WEDNESDAY, DECEMBER 19, 2007 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA* A. Approve the December 5, 2007 Planning Commission Meeting Minutes. B. H & G Management Services. Approve site plan amendment and variance to allow a detached accessory building for Pirtek located at 11350 State Highway 55. (2007005) C. Janese Evans. Approve variances to allow a porch addition at 5445 Ximines Lane North. (2007108) 6. PUBLIC HEARING 7. NEW BUSINESS 8. ADJOURNMENT Page 2 OFFICIAL CITY MEETINGS December 2007 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jan 2008 J y Nov 2007 S M T W T F S S NI T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 31 2 3 4 5 6 7 8 2:00 PM -5:00 PM OLD FASHIONED CHRISTMAS - Plymouth Historical Society Building Truth in Taxation Hearing 7:00 p.m. Council Chambers CHANNUKAH BEGINS AT SUNSET 100 0ON G MEETING, Council Chambers CHARTER COMMISSION ANNUAL MEETING 7:00 PM, Medicine Lake Room 9 10 11 12 13 14 15 7'.00 PM TRUTH IN TAXATION MEETING - CONTINUED (IF NECESSARY), c"r"' cnamoors 5:30 pm Council Study Session Multiple Animal Licenses, TIF, Outlots Medicine Lake Room 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EOC). Medicine Lake Rooms A 8 B REGULAR COUNCIL MEETING. Council C- 16 17 18 19 20 21 22 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 23 24 25 26 27 28 29 CHRISTMAS EVE, City Offices closed CHRISTMAS DAY, City Offices closed 30 31 New Years Eve Event Plymouth Ice Center 6-9pm modified on 12/14/2007 Page 3 OFFICIAL CITY MEETINGS January 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S Dec 2007 S M T W T F S NEW YEAR'S DAY (City OffIce closed) 7;0OPM PLANNING I COMMISSION I MEETING, County Chambers 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 600 PM SPECIAL COUNCIL MEETING- Update wdh City Manager -Medicine Lake Room 7.00 PM REGULAR COUNCIL MEETING, caumil chomwrs 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EOC), Medicine Lake Rooms A 8 B 7:00 PM PARK 8 REC ADVISORY COMMISSION (PRAC), Council Chambers 13 14 .15 16 17 18 19 Board 8 Commission Inlermews 6:30 pm Medicine Lake Room 7.00 PM PLANNING COMMISSION MEETING, Council Chambers 20 21 22 23 24 25 26 MARTIN LUTHER KING JR. BIRTHDAY (Observed) - City Offices Closed 7D0 PM REGULAR COUNCIL MEETING, Counni chamc.rs 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Metlicine Lake Room A 7:00 PM HRA MEETING Medicine Lake Room 27 28 29 6:00 PM SPECIAL COUNCIL MEETING - Priorities - Goals 6 Pr Medicine Lake Room 30 31 Feb 2008 S bl 1 W F F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 modified on 12/14/2007 Page 5 OFFICIAL CITY MEETINGS February 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Mar 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 2:00 PM -7:00 PM FIRE 810E FESTIVAL, Parkers Lake ,Ian 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14'15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 4 5 6 700 PM PLANNING COMMISSION MEETING, Council Chambers 7 7:00 PM HUMAN RIGHTS COMMISSION, Parkers Lake Room 8 9 10 11 12 T.00 PM REGULAR COUNC I MEETING. couna Chambers 13 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC). Medicine Lake Rooms A 8 B 14 - 7.00 PM PARK 8 REC ADVISORY COMMISSION (PRAC), Council Chambers 15 16 17 18 PRESIDENTS DAY - City Offices Closed 19 20 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 21 22 23 24 25 26 530 PM SPECIAL COUNCIL MEETING - Rental Licensing - Medicine Lake Room 27 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Metlicine Lake Room A 28 7:00 PM HRA MEETING Medicine Lake Room 29 7.00 PM REGULAR COUNCIL MEE TPIG. CoW,cn .114 7:30 AM STATE OF THE CITY MEETING Plymouth Creek Center modified on 12/14/2007 Page 7 Tentative Schedule for City Council Agenda Items January 8, Special, 6:00 p.m., Medicine Lake Room • Update with City Manager January 8, Regular, 7:00 p.m., Council Chambers • Appoint 2008 Deputy Mayor • Appoint 2008 City Council Secretary • Designate 2008 Official Newspaper • Appoint 2008 Official Depositories • Public Hearing on Amending Park Dedication Fees • Approve request of Plymouth Lions Club to conduct lawful gambling at Broadway Bar and Pizza, 13705 27`x' Avenue North • Award 2008-2009 public tree and stump removal contract • Hearing on applications for On Sale Liquor and Sunday Liquor Licenses from Applebee's Restaurants North LLC d/b/a Applebee's Restaurant, 3500 Vicksburg Lane, #100 • Hearing on applications for Wine and On -Sale 3.2 Malt Liquor Licenses from Pizza Three Brothers LLC d/b/a Umbria La Cucina Italiana, 3195 Vicksburg Lane N. #103 • Approve preliminary plat and final plat for "Medicine Lake Business Park" for property located at 975 Nathan Lane North. Duke Realty; L.P. (2007107-F) • Approve site plan amendment and variance to allow a detached accessory building for Pirtek located at 11350 State Highway 55. H & G Management Services. (2007005) • Approve variances to allow a porch addition at 5445 Ximines Lane North. Janese Evans. (2007108) • Approve issuance of revenue bonds in conjunction with the City of Golden Valley for Hammer Residences January 15, Special, 6:30 p.m., Medicine Lake Room • Board and Commission interviews January 22, Regular, 7:00 p.m., Council Chambers • Project hearing on 2008 Street Reconstruction Project for West Medicine Lake Area (8101) • Project hearing on 2008 Mill and Overlay Project for Niagara Lane between Highway 55 and County Road 6 (8109) • Oath of Office to Firefighters • Announcement of Fire and Ice Festival on February 2 • Approve appointments to City boards and commissions January 29, Special, 6:00 p.m. Medicine Lake Room • Discuss 2008 Goals and Priorities Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 9 February 12, Regular, 7:00 p.m., Council Chambers February 26, Special, 5:30 p.m., Medicine Lake Room • Discuss Rental Licensing Ordinance and Point of Sale Inspection February 26, Regular, 7:00 p.m., Council Chambers Page 10 City of Plymouth News Release For Immediate Release Contact: December 10, 2007 Bernie Maciej 763-509-5535 Plymouth congratulates Metrolink's 500,0001h rider When Sam Macalus stepped off the bus at Plymouth's Station 73 park and ride on Friday afternoon he got a big surprise. Plymouth Transit Coordinator Bernie Maciej was waiting for him with a congratulatory sign and a bag of goodies. Until Maciej walked up to shake his hand, Macalus had no way to know that he was the 500,000 Plymouth Metrolink rider in 2007. Ridership on the transit system operated by the City of Plymouth has seen steady increases in the past three years, said Maciej. This is the first time, however, that it has passed the half -million mark in one year. The Plymouth Advisory Committee on Transit (PACT), a citizen advisory group to the City Council, wanted to celebrate the milestone, so a prize bag with Plymouth souvenirs and a month's free bus passes was put together for the 500,000`h rider, said Maciej. Macalus, a University of Minnesota student and Maple Grove resident, has commuted to campus on Plymouth Metrolink since last year. "It's really nice to be able to get downtown so fast," Macalus said. "It's faster than driving, and I'm never stuck in traffic," he added. Plymouth Metrolink offers commuter, reverse commuter and Dial -A -Ride services. The year-old Station 73 facility, located at the southeast corner of Hwy. 55 and Co. Rd. 73, provides free parking in a covered ramp. A heated, monitored waiting area Page 11 provides both comfort and security for commuters. The City also contracts for two other park and ride parking lots. Operating funds for the Metrolink system come from the Metropolitan Council and rider fares. Learn more about the Plymouth Metrolink services at the City's web site under the "Services" tab at www.ci.plymouth.mn.us or call 763-509-5535. F'3 Page 12 Photo and caption to accompany Plymouth Metrolink's 500,000t" rider story. monthof �1J �VrJI �rl �rj J! Patty Doten, member of Plymouth's Advisory Committee on Transit (PACT) was on hand to congratulate Sam Macalus of Maple Grove as the 500,000tn rider when Plymouth's Metrolink transit service celebrated the milestone of serving a half -million riders in one year. Page 13 The hap -happiest season of all StarTribune.com Minneapolis - Paul, 14innes-ota ra Click to Print The hap -happiest season of all http://www.printthis.clickability.com/pt/cpt?action—cpt&title="[`he4 h... 1 2� PRINTTHIS Powered by roadcabilfty SAVE THIS I EMAIL THIS I Close A metrowide trend to return to the good old days of civic Christmas celebrations downtown is delighting kids but tiptoeing near the boundaries for church and state. By David Peterson, Star Tribune Last update: December 9, 2007 - 8:44 PM "Santa saw me!" 7 -year-old Joseph Grant told his mom after the jolly old elf made his way down the chilly main street of Savage to take his seat in a store and hoist children onto his lap. Kids circled a giant Christmas tree as their parents shivered around a pair of fires, producing s'mores. Motorists pulling off the nearby highway paused, confused by the blocked -off street where teams of horses raced up and down with families in wagons. With its first Winterfest in the city's reviving downtown recently, Savage joined a growing list of suburbs -- especially those creating or restoring traditional town centers -- that have started, enhanced or transformed civic Christmas celebrations. It's a classic American melange of community, capitalism and religion. Organizers know they're on delicate terrain. "We're not targeting it as 'Christmas,"' said Lori Anderson, head of the Savage Chamber of Commerce. "We want everyone to feel welcome. But part of downtown is churches ... so when the choir from the Catholic church decided to jump in, I didn't tell anyone what to sing or not to sing." The city with perhaps the most celebrated new town center -- St. Louis Park, for decades the heart of the region's Jewish population -- has no ceremonial tree -lighting. In neighboring Edina, however, the mayor lights a tree at 50th and France. Often officials and participants are motivated by their own memories of childhood Christmases in village squares. And some cite a longing for the traditional comforts of community in the wake of Sept. 11, 2001. "That event really touched us as to how we are all vulnerable," said Linda Walton, president of the Chamber of Commerce in Chanhassen, where a growing holiday gathering includes carols sung around a bonfire. Most are also about business. City officials in Savage bemoan the fact that many people in newer suburban subdivisions don't even know there is a downtown Savage. And Shakopee merchants, reviving the tradition of a giant Christmas tree downtown, are waging a battle with discount behemoths out on the highway that bypasses the historic town center. "That is what we are competing against," said Lauri Glenn, executive director of the city's Downtown Partnership. "We are trying to get people to remember that we have a downtown ... and we'd like them to check it out as well as the 'big box.' Downtowns have that quaint little historic feel that you don't get Page 14 1 of 3 � 12/10/20 fhc'hap-happiest season of all http://www.1)rinttliis.cIickabiIity.com/pt/cpt7action=cpt�X,title-The- h... with Costco or Wal-Mart." That thinking is what links a small-town festival like Savage's -- hoping for a couple of hundred and drawing at least twice that -- with a city like St. Paul, which drew 1.7 million people to a revived Rice Park celebration featuring a tree with 60,000 lights. "The hope is that people seeing these things say to themselves, 'I didn't realize downtown St. Paul was so beautiful, let's come back another time,"' said Sue Gonsior, spokeswoman for the Capital City Partnership. It's tricky, though, to revive Christmas traditions while sidestepping the religious roots. And cities deal with that in differing ways. Some, while promoting the events on city websites, take care to distance themselves. Belle Plaine labels its tree -lighting as a "chamber event." Edina referred all inquiries to the 50th and France business group. "It is not a city activity," a spokeswoman stressed. Downtown Stillwater this year switched from a Victorian Christmas theme to "Hometown for the Holidays," a subtle move that simultaneously makes it more American, while putting less emphasis on Christmas. Chaska this year staged its third "Multicultural Holiday Celebration" in City Square Park, sponsored by the city's Human Rights Commission and the high school's Diversity Club. In neighboring Chanhassen, Walton said, "we have transitioned from a 'Christmas' tree to a 'holiday tree."' Whether the terminology change is enough, however, is debatable. Mendota Heights, a traditionally Catholic community with a growing Jewish population, is a case in point. The city helped create a new town center, with a publicly owned village green surrounded by shops and living units. "We wanted that park to be where people would gather," said City Council Member Sandra Krebsbach. Mendota Lights, organized by the project's developer, Ross Fefercorn, is in its second year. It's a privately staged event that bills itself as the city's "official" holiday tree -lighting and features the mayor and a Catholic school choir. "We see ourselves as 'more than one' religious community," Krebsbach said. "I'm sure you'll find a menorah at City Hall. As city officials, we are merely invited to come." Even so, Rabbi Morris Allen of Beth Jacob Congregation in Mendota Heights, feels uneasy. The city is adjusting to changing demographics, he said, and has become "basically a very tolerant little community." Still, he said, cities need to be cautious about civic festivals in the Christmas season. To cast it as a "holiday" celebration, as Mendota Heights does, doesn't quite cure the problem, he said: Jewish holidays comparable in magnitude to Christmas take place in the autumn, not December. "It's a fine line," he said. "Everyone is entitled to celebrate who they are. But the public square needs to be a place of celebration for everyone." David Peterson • 612-673-4440 © 2007 Star Tribune. All rights reserved. Page 15 2 of 3 12/10/2007 12:20 PM City of Plymouth Environmental Quality Committee (EQC) October 24, 2007 MEMBERS PRESENT: Chair Kathy Osborne, Commissioners Terrie Christian, Peggy Willenberg, David Pellinger, Sally Strand and Tawnia Johnson MEMBERS ABSENT: Commissioner Carlos Gutierrez STAFF PRESENT: Director of Public Works Doran Cote, Solid Waste Coordinator Kris Hageman and Office Support Representative Patty Hillstrom OTHERS PRESENT: Councilmember Ginny Black GUEST SPEAKERS: Tim Goodman, Tim Goodman and Associates and Jean Buckley, City of Bloomington 1. CALL TO ORDER — 7:07 P.M. 2. PUBLIC FORUM There was no one in attendance to speak at the public forum. 3. APPROVAL OF AGENDA The agenda for the October 24, 2007, EQC meeting was approved with the addition of an update on organics collection. Councilmember Black will email information from the PCA road map meeting that was held on October 12, 2007, to the EQC. 4. CONSENT AGENDA There were no items on the consent agenda. 5. PUBLIC HEARING There was no public hearing scheduled for the meeting. 6. GENERAL BUSINESS A. COMMERCIAL SECTOR AND MULTI -FAMILY RECYCLING OPPORTUNITIES FOR INCREASED ABATEMENT Solid Waste Coordinator Hageman introduced Tim Goodman stating that he completed a report for Hennepin County about commercial sector recycling. She invited Mr. Goodman to the EQC Page 16 Environmental Quality Committee Minutes October 24, 2007 Page 2 meeting to share information about the study and report on the current state of things with commercial recycling. Solid Waste Coordinator Hageman also introduced Jean Buckley, Public Works Project Coordinator, for the City of Bloomington. She said Ms. Buckley will report on commercial sector recycling in the City Bloomington. Mr. Goodman reported that Hennepin County desired a better quantification of commercial recycling because the method they were using was done in 1992 and had not been updated. He said the commercial recycling numbers are very fuzzy because there are no requirements for commercial generators or haulers to report the numbers. He said he was hired by Hennepin County to contact the ten cities with the largest volume of recycling and find out how they track commercial recycling. Mr. Goodman presented the findings of his study to the EQC. Ms. Buckley explained the design review process for new businesses in the City of Bloomington and how recycling fits into this process. She said she does not know the tonnage of materials collected but she knows that 80% of businesses in Bloomington recycle. Ms. Buckley stated that residential homes and businesses are required to recycle in the City of Bloomington and explained how the ordinance is enforced. Mr. Goodman felt that the huge resurgence in environmental awareness with the issue of climate change and global warniing will help with commercial recycling efforts in the future. He said businesses are starting to get in the groove with being green businesses. After the information was provided by the two speakers, Councilmember Black asked the EQC to make recommendations in order to move forward. The following recommendations were made by the EQC: Chair Osborne felt strongly that the EQC should recommend an ordinance requiring mandatory recycling for residential and businesses to the City Council. Residential and Multi -Family Dwellings • Require mandatory recycling • Implement a dual sort system • Accept as many materials as there are available markets • Provide the opportunity for organics collection to residents (include as option on bid) Commercial • Require mandatory recycling (don't include in RFP) • Determine required recyclables based on materials appropriate for the business and markets available • Include recycling in design review process for new businesses Public Works Director Cote questioned the legality of requiring commercial haulers to provide single or dual sort service by ordinance and stated that he would check with the City attorney. Page 17 Environmental Quality Committee Minutes October 24, 2007 Page 3 He will provide the answer to Solid Waste Coordinator Hageman and she will include the information in a summary. Solid Waste Coordinator Hageman stated that incentives for green fleets could be included in the RFP review process. Councilmember Black suggested that discussion of this item be placed on the 2008 EQC Work Plan. Public Works Director Cote informed the EQC that the City must now contact partner communities that are included in the recycling contract and craft an RFP that works for everyone. Chair Osborne inquired about asking current haulers in the City if they are willing to provide organics collection prior to the new contract and if the EQC should consider bins for organics collection. Solid Waste Coordinator Hageman replied that she could contact the current licensed haulers and inquire about their interest and capability for organics collection and stated that it would have to be determined if City dollars would be used to help cover the cost of containers or if the City would take advantage of Hennepin County grant money. Chair Osborne asked if the City would provide bins for organic collection with the new contract. Councilmember Black replied that bins are provided by the hauler in communities currently providing organics collection and she felt, at this initial stage, that the City work with haulers that provide yard waste service in the City to begin collection of household organic materials. Chair Osborne suggested that the City contact Randy's and ask if they are willing to start collection of organic materials with existing customers without funding from the City for bins. MOTION by Commissioner Christian, seconded by Commissioner Pellinger, recommending inclusion of the EQC's recommendations in the RFP for recycling service. Vote. 6 Ayes. MOTION approved. 7. REPORTS AND STAFF RECOMMENDATIONS 8. FUTURE MEETINGS —November 14, 2007 9. ADJOURNMENT With no objection, the meeting adjourned at 9:35 p.m. Page 18 City of Plymouth Environmental Quality Committee (EQC) November 14, 2007 MEMBERS PRESENT: Chair Kathy Osborne, Commissioners Tawnia Johnson, Sally Strand, David Pellinger, Terrie Christian, Peggy Willenberg and Carlos Gutierrez MEMBERS ABSENT: None STAFF PRESENT: City Engineer Bob Moberg and Office Support Representative Patty Hillstrom OTHERS PRESENT: Councilmember Ginny Black and Brian Vlach, Three Rivers Park District 1. CALL TO ORDER — 7:00 P.M. 2. PUBLIC FORUM There was no one in attendance to speak at the public forum. 3. APPROVAL OF AGENDA The agenda for the November 14, 2007, EQC meeting was approved with the addition of a discussion of a booth at the Environmental Fair. 4. CONSENT AGENDA A. APPROVAL OF OCTOBER 10, 2007, ENVIRONMENTAL QUALITY COMMITTEE MINUTES MOTION by Commissioner Strand, seconded by Commissioner Johnson, recommending approval of the October 10, 2007, Environmental Quality Committee meeting minutes. Vote. 7 Ayes. MOTION approved. 5. PUBLIC HEARING There was no public hearing scheduled for the meeting. 6. GENERAL BUSINESS A. CAPITAL IMPROVEMENTS PROJECT UPDATE Page 19 Environmental Quality Committee Minutes November 14, 2007 Page 2 City Engineer Moberg referred to the memo highlighting all of the projects that are currently in the Capital Improvement Program (CIP) covering the years 2007 to 2011, that was adopted by the City Council in March of 2007. He said there is currently a draft CIP for the years 2008- 2012 that is going through the review process and is scheduled for the December 11, 2007, City Council meeting for adoption. City Engineer Moberg reviewed the status of the current CIP projects with the EQC. Commissioner Christian expressed concern for a neighbor who was endangered when his property was subject to severe flooding. She felt this would be an opportunity to add a wetland restoration project to the CIP that would prevent future flooding of the property. She suggested using the savings ($196,000) from the BWSR grant awarded for the County 9 / County Road 61 Intersection Improvement. Councilmember Black questioned whether it would make sense to combine the project with the reconstruction of South Shore Drive. City Engineer Moberg replied that the initial analysis by staff would determine the feasibility of inclusion with the street project. MOTION by Commissioner Christian, seconded by Commissioner Strand, recommending that the area between the driveway and the impervious surface at 9909 South Shore Drive where the runoff cones across the road into the property at 9920 South Shore Drive be considered for restoration in conjunction with the 2009 Street Reconstruction Project on South Shore Drive. Vote. 7 Ayes. MOTION approved. B. APPENDIX 5E DRAFT SURFACE WATER MANAGEMENT PLAN GOALS AND POLICIES The EQC made the following edits and comments on Appendix 5E, Goals and Policies, of the draft Surface Water Management Plan: Table 7 - Water Quantity Policies • Policv 1.6 Add the wording "or modifiable" to the end of the last sentence • Policv 1.7 Replace the word "encourages" with "strongly promotes" • Policv 1.8 Add creeks and streams • Policy 1.9 Reconstruct wording • Policv 1.11 Replace the word "encourage" with "promote" Table 9 - Water Quality Policies • Policv 2.1 Combine No.'s 1 - 3 into one number • Policv 2.2 Remove wording "such as wet detention ponds or other appropriate BMPs" and reword entire paragraph • Policv 2.3 Add the word "negative" after the word avoid in the first sentence • Policv 2.5 Make language consistent with Policy 1.2 Page 20 Environmental Quality Committee Minutes November 14, 2007 Page 3 • Policy 2.9 Replace the word "encourages" with "promotes" and insert the word "negative" before water quality • Policy 2.10 Change wording to "The City will use innovative BMP's as an example for its citizens and developers" Regulatory Approach to Erosion Control • Replace wording "against reducing" with "in reducing" Table 11 — Erosion Control • Add policy prohibiting activities that allow eroded soils to leave the property. Table 14 — Wetland Policies • Policv 4.5 Add "and promote their restoration" at the end of the sentence • Policv 4.7 City Engineer Moberg will clarify this policy with Water Resources Manager Asche Table 25 — Recreation, Fish and Wildlife Policies • Policy 8.2 Add the wording "and riparian areas" after the word "wetlands" Table 27 — Groundwater Policies • Policv 9.5 Replace Water Conservation Plan with correct title • Policv 9.6 Replace word "encourage" with "promote and demonstrate" Table XX — Finance Policies • Policv 10.1 Rewrite this policy to strengthen the purpose of the Surface Water Utility Fee • Policv 10.2 Add watersheds as a finiding source 7. REPORTS AND STAFF RECOMMENDATIONS MOTION by Commissioner Willenberg, seconded by Commissioner Strand, recommending that the EQC participate in the Environmental Fair on March 20, 2008. Vote. 7 Ayes. MOTION approved. 8. FUTURE MEETINGS The next EQC meeting will be held on December 12, 2007. 9. ADJOURNMENT With no objection, the meeting adjourned at 10:10 p.m. Page 21 PLM 1VIOtTTk FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST DATE: December 7, 2007 TIME: 1:46 p.m. ADDRESS: 11765 26th Av. DETAILS: On Friday afternoon, December 7, 2007, the Department was dispatched to a house fire at 11765 26th Av. A caller from the house next door reported flames coming from the roof. First arriving police officers forced entry into the house, and checked for occupants. Captain 2 (Dreelan) reported heavy smoke and fire visible from side C of the building. Duty Crew Engine 21 (Magy, Walter, Larson, Alberti, Robins) established a water supply and, along with Captain 2, advanced a handline inside. Tower 11 (Evenson, Carlson, Kuss, Perbix, Andersen) advanced a second handline inside and raised the bucket for possible roof operations. Interior crews reported a working fire in the attic and soffit areas, and began pulling ceilings in the den and dining areas to extinguish the fire. Aerial 21 (Spencer, Stotts, Keith) and Engine 31 (Cooper, Sheldon) also assisted with interior operations. West Metro Engine 31 completed salvage work on the lower level of the house. The fire was declared under control 18 minutes following fire department arrival. Nineteen Plymouth fire personnel responded to the scene of this incident. RESPONSE TIME: Seven minutes. This call occurred during the Duty Crew's hours of operation. FIRE ORIGIN/CAUSE: The origin and cause of the fire are under investigation. ESTIMATED FIRE LOSS: $50,000. P.F.D. RESPONDING UNITS: Engine Companies: E-21, E-31 Ladder Companies: TW -11, A-21 Support Units: Rescue Companies: R-21 Chief Officers: C-1, C-2 Mutual Aid: West Metro, Wayzata ASSISTING AGENCIES: EMS: Yes Red Cross: No Salvation Army: No Public Works: Yes State Fire Marshal: No Henn. Fire Invest. Team: Yes SECTOR OFFICERS: Deputy Chief Hurr (Command), Captain Dreelan (Interior), Firefighter Marti (Accountability). Page 22 Ir" MOUTK FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST DATE: December 8, 2007 TIME: 7:26 p.m. ADDRESS: 320 Trenton Ln. DETAILS: On Saturday evening, December 8, 2007, the Department was dispatched to a house fire at 320 Trenton Ln. A caller from inside the house reported burn marks on the wall near an electric fireplace that would not shut off. Upon his arrival, Lieutenant 12 (Carlson) reported a working chimney fire on the lower level. Engine 11 (Weldon, Alberti, Johnson) advanced a handline into the house and extinguished a fire behind the wall around the fireplace. Engine 31 (Berg, Sheldon, Ricker, Foley, Evans) established a water supply for Engine 11 and checked for extension on the main level. Aerial 21 (Peterson, Friske, Larson) also assisted with interior operations. The fire was declared under control 18 minutes following fire department arrival. Sixteen Plymouth fire personnel responded to the scene of this incident. RESPONSE TIME: Thirteen minutes. This call occurred outside the Duty Crew's hours of operation. FIRE ORIGIN/CAUSE: The origin and cause of the fire are under investigation. ESTIMATED FIRE LOSS: $7,000. P.F.D. RESPONDING UNITS: Engine Companies: E-11, E-31 Ladder Companies: A-21 Support Units: Rescue Companies: R-31 Chief Officers: C-2 Mutual Aid: Golden Valley ASSISTING AGENCIES: EMS: Yes Red Cross: No Salvation Army: No Public Works: Yes State Fire Marshal: No Henn. Fire Invest. Team: No SECTOR OFFICERS: Lieutenant Carlson (Command), Firefighter Weldon (Interior). Page 23 Revised: 12/11/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj. or Proj. CIP Type of '' Manage Estimated No. Proj. Proj. Descp. r Consult Total Cost Current Notes Active Public Irr provemertt Projects! 1013 S Fernbrook Ln. -27th to 34th - Design & ROW & DC/BM SRF $5,741,000 SRF Consulting Group, Inc. designated as Construction engineer. Engineering Agreement approved. Begin Preliminary Design. Public Information meeting held 4/27/06. Representatives of four properties in attendance. Staff determined watermain replacement. Approval from Bassett Creek Watershed has been received. Right of way acquisition in progress. Final plan approval requested from MnDOT. City Council approves condemnation proceeding to acquire right-of-way on 11/28/06. Sixteen of twenty properties acquired. R/W condemnation hearing on 3/12/07. Right of entry set 3/27/07. Federal Highway Administration (FHWA) approval received. 5/24/07 - bid opening. FHWA contract approval required. Contract awarded to Eureka Construction on 6/27/07. Construction started on 7/16/07. Medians removed traffic shifted to center of road. Temporary traffic signal installed at Highway 55 and Fernbrook intersection. Widening started. Replacement of trunk water main is completed. Pond grading is completed. Storm sewer construction is underway. Still waiting for Xcel to complete pole r 4145 S S. Shore Drive Bridge Replacement RB BRA $350,000 Final plans have been submitted to MnDOT. 5102 S CR 101, CR 6 to CR 24 DC/BM Henn. $17,000,000 Preliminary layout of CR 101 approved by City Co. Council on 10/11/05. The plan is 30% complete. Met with Hennepin County 4/4/06. City staff will do engineering for watermain replacement. EAW comments received and approved by County. The plan is 90% complete. The County has sent out property acquisition letter to affected property owners. City working on watermain replacement plan. Condemnation has been initiated by the County. 5122 S CR 24, Olive Ln. to 32nd Avenue DC/BM Henn. $2,500,000 Co. Preliminary layout approved by City Council 6/14/05. Construction scheduled for 2008. Design in progress. Received Draft Layout 2/21/06. Met with Hennepin County design staff on 5/2/06. City staff will do design engineering for watermain replacement. Met with utility companies on 5/24/06. Received draft plan on 5/23/06. City watermain replacement plan completed and submitted to the County. Page 24 Page 1 CADocuments and Settings\lbaird\Local Settings\Temporary Internet Files\OLK181\Act_Pndng_Proj_Rpt_12_11_SHORT_FORM.xls Revised: 12/11/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Prod or Proj. CIP Type of Manage Estimated No, Proj. Proj. Descp. r Consult Total Cost Current Notes 6108 S Intersection Imp. - CR 47 & CR 61 RB $1.2 million Curb and gutter is complete and base course paving has been done. Grading work behind the curb will continue for a week or so. Intersection (including the new turn lanes) will be open for traffic for the winter once striping is complete this week. Next spring the concrete islands will be installed and the final lift paved. 7101 S 2007 Street Reconstruction Project - Hawthorne JR $3,620,000 Project is complete, with the exception of minor Ponds Area. punchlist items 7104 S 2007 Mill & Overlay - Vicksburg Lane DC 566000 Final Restoration, minor ped ramp work and hand work $418,300 for striping needs to be completed yet. October 1 is final completion date. Milling, paving, and striping has been completed. Assessment hearing to be held on 10/23 Only minor clean up items left to complete 7107 S 2007 Street Reconstruction Project - City View JR $4,245,000 Project is complete, with the exception of minor Acres punchlist items 8108 SS 28th Ave. Lift Station Upgrade RB/SN Bonestr $600,000 Additional survey shots required, Bonestroo to 00 obtain shortl . 3105 WR Plymouth Creek Pond RB/DA Wenck $900,000 Wenck is working on 50% plans which are to be submitted to the City before the end of December. 4135 WR CR 61/CR 9 Erosion Site DC BRA $350,000 Options and estimated costs received 10/27/05. Three options considered. Additional concerns raised by Three Rivers staff. Consultant directed to investigate drainage concerns south of County Road 9. Three Rivers requesting City to proceed with additional investigations south of County Road 9. Meeting held 7/26/06 to discuss downstream drainage issues with Three Rivers Parks staff. Three Rivers preparing draft agreement for review. The City has received funding through BWSR. Further funding discussions at City Council level are necessary. Agreement approved by Council on 8/14/07. Final Plans & Specs ordered. 6103 WR Repair Erosion - Wood Crk. DT/BM WENC $425,000 The final design has been completed. Trees K have been marked. Public meetings took place to review design with residents. Homeowner's Association (HOA) has approved the required easement. Two site meetings being held with HOA members week of 9/24 to ID valued trees and creek shaping. The City Council approved plans on 11/13/07and project is out for public bid. Plans are available at City Hall and bids are due on 12/14/07. 6113 WR Wickman Erosion Project RB $250,000 Project is complete. We will review again in ispring to see if additional seeding is required. Page 25 Page 2 C1Documents and Settings\lbaird\Local Setting s\Temporary Internet Files\OLK181\Act_Pndng_Proj_Rpt_12_11_SHORT_FORM.As Revised: 12/11/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj. or _ Proj, CIP Type of Manage Estimated No Proj, Proj. Descp. r Consult Total Cost Current Notes 7111 WR Mooney Lake Pump Project DT/BM WENC $250,000 Project included in MCWD CIP for 2007 K (permanent solution). Final design approved. Design bid and quotes were opened on 9/28/07. Dave Perkins Contracting is doing the work. Cooperative agreement with MCWD has been executed. The underground pipe is completed. Contractor is working on manholes and pump stations. Work is expected to be finished in 2 8101 S 2008 Street Reconstruction Project JR $8,100,000 Public information meeting held on 11/29/07. Preliminary Engineering Report will go to the Dec 11 Council meeting. Public Improvement Hearing will be on Jan. 22, 2008 8107 WR 26th Avenue Bridge Replacement JR Bonestr $250,000 Preliminary engineering report is completed. 00 Design will be done by Bonestroo. Pending;PubllcImprovementPmjeets W-2 W Watermain - Vicksburg Ln. - CR 47 to Schmidt $750,000 Dependent on development. Lake Road W-3 W Watermain - Cheshire Ln. - Glacier Vista to CR $370,000 Dependent on development. 47 BB ; Bud Broekema SS, Sanitary BM' Bob Moberg P Parks DC Dan Campbell W Water' DT Dave Taylor WR Water JR Jim Renneberg RB Ross Beckwith SN ` Scott Newberger, Unassigned Page 26 Page 3 CADocuments and Settings\lbaird\Local Setting s\Tem pora ry Internet Files\OLK181\Act_Pndng_Proj_Rpt_12_11_SHORT_FORM.xls DEC 12 20 Honorable Mayor Kelli Slavik City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mayor Slavik: U.S. Department of Housing and Urban Development Minneapolis Field Office 920 Second Avenue South, Suite 1300 Minneapolis, Minnesota 55402-4012 Subject: Consolidated Plan End -of -Year Review — 2006 Program Year HUD is required to conduct an annual review of performance by grant recipients. This is to report to you the results of our review. Additionally, the Secretary must determine that the grant recipient is in compliance with the statutes and has the continuing capacity to implement and administer the programs for which assistance is received. Report We congratulate you on your many accomplishments during this past year on the achievement of Department Objectives. In addition to the accomplishments below, the City's required audit under OMB Circular A-133 contained no findings. We conducted the required timeliness test for the Community Development Block Grant (CDBG) program and the City had .98 years of grant funds in its credit. This is well below the required 1.5 years. Other accomplishments for the program year were included in the City's CAPER and are being reiterated: * Seven households were provided with residential rehabilitation assistance; * Plymouth Towne Square provides 97 affordable rental units to 97 senior citizens; * Nine first-time homebuyers were provided zero -interest, deferred loans for downpayment, closing costs and mortgage principle reduction; * Tenant advocacy and tenant hotline services were provided to 200 households and * The City promoted initiatives for fair housing choice, testing, enforcement, information and referral. Background Information HUD's Office of Community Planning and Development has sought to establish partnerships with State and local governments. The focus of our partnership has been to work with communities to ensure that our joint efforts result in housing and community development www.hud.gov espanol.hud.gov Page 27 programs and policies that benefit and serve low and moderate income persons. These efforts occur within the framework of the statutes we administer and the regulations and emerging policies that are designed to improve program performance. The provisions of the Housing and Community Development Act of 1974, as amended, and the National Affordable Housing Act of 1990, require the annual submission of performance reports by grant recipients receiving federal assistance through programs covered under these Acts. Additionally, these Acts require that a determination be made by the Secretary, that the grant recipient is in compliance with the statutes and has the continuing capacity to implement and administer the programs for which assistance is received. Traditionally, these determinations were made through the review of annual reports submitted by grantees for each individual program receiving assistance. With the implementation of the Consolidated Planning Regulations of January 5, 1995, the Department will be making a comprehensive performance review of your overall progress at least annually, as required by the statutes and section 91.525 of the regulations. The review consists of analyzing your consolidated planning process; reviewing management of funds; determining the progress made in carrying out your policies and programs; determining the compliance of funded activities with statutory and regulatory requirements; determining the accuracy of required performance reports; as well as evaluating your accomplishments in meeting key Department objectives. This assessment not only meets the mandates of the statutes, but it also provides a basis for working together collaboratively to help you achieve housing and community development goals. One critical outcome of this collaboration should be the development of a more comprehensive, effective, and concise Consolidated Plan and improved performance in achieving specific goals that correspond to the activities outlined in your forthcoming Action Plan. Public Access This report must be made readily available to the public within 30 days of receipt of your comments. There are several ways the report can be made available to the public. You can assist us in this regard by sharing HUD's report with the media; with a mailing list of interested persons; with members of your advisory committee; or with those who attended hearings or meetings. HUD will make this information available to the public upon request and may provide copies of future report to interested citizens and groups. Conclusion As a result of our analysis, we have determined that your overall progress is satisfactory and that the City has the continuing capacity to implement these programs. WWW.hud.gov espanol.hud.gov Page 28 If you have any questions about this matter, please do not hesitate to contact Elizabeth Wise, CPD Representative at (612) 370-3019, ext. 2285 or at elizabeth.h.wise@hud.gov. Sincerely, Zk.V' Alan L. Joles, U for Office of Community Planning and Development De ter Sydney Fiel Office Director cc: Patty Shaffer, HRA Specialist www.hud.gov espanol.hud.gov Page 29 Healthcare Professionals Helping Healthcare Since 7989 Mayor Kelli Slavik City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dec. 11, 2007 RE: Plymouth Police Citizens' Academy Dear Mayor Slavik, I just completed the Plymouth Police Citizens' Academy and found this experience very interesting and informative. The professionalism and dedication of all presenters was very apparent and impressive! As a result of this experience, I plan to fill out an application for the Plymouth CERT program. I believe Plymouth is very fortunate to have such well-trained police officers and firefighters. I suspect that people in many other American cities "wish" that their police and fire departments would develop the professionalism that the citizens of Plymouth routinely experience from our police and firefighters in the wide spectrum of situations that require response for public safety considerations. I was very impressed with the quality and quantity of activities that the police perform regularly. For example, during my ride -along with Officer Dave Anderson I was very impressed how he expertly multi -tasked a variety of activities while listening to the radio and regularly using the computer, e.g., ticketing a speeder, responding to a domestic disturbance, checking on a stalled car, serving as perimeter back-up for a silent alarm issue, searching for someone walking on highway 169, responding to a complaint of excessive noise in a townhouse (that was only audible with your ear touching the dividing wall between units), constantly running license plates and assisting a father and his 13 year-old son who were in dispute regarding a variety of parent -child - school issues. This intervention stopped the child from running away from home and secured all parties' agreement to continue family counseling. As a result of my experience, I hope the Plymouth Police Citizens' Academy continues as a program for people that live or work in Plymouth and desire to better understand public safety issues in our city. Sincerely, Gary Goldetsky, Psy.D., LP Executive Vice President Cc: Chief Goldstein Captain Webb Page 30 nLli4.1 }L6L�w'�:. - _ .....,.� "I$�u.7La'8.�'�bkY�iT�ik#�.kt�"�'..�::.. }` z �•,�.4GS�skidtlu`°'2iii.al+t&iu`,L.i§a';w �n?i�...5...1v�:-r:K3 '.u��i'ss:.I.Y:iva.Rs. s..sis