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Home My WebLink AboutCouncil Information Memorandum 10-26-2007CITY OF PLYMOUTH COUNCIL INFO MEMO DUI`'ti`'n � October 26, 2007 UPCOMING MEETINGS AND EVENTS Youth Advisory Council Meeting Agenda October 29, 2007 ...................................................... Page 1 Community Action Partnership of Suburban Hennepin Open House November 7 .................... Page 2 Three Rivers Park District Trail Improvement Open House November 8 .................................. Page 3 October, November, and December 2007 Official City Meeting Calendars ................................ Page 5 Tentative Schedule for City Council Agenda Items................................................................... Page 11 INFORMATION News Articles, Releases, Publications, Etc ... City of Plymouth Work at Habitat for Humanity Project............................................................ Page 12 Twin West Directions (Nov 2007) Transportation Funding 101 ................................................Page 14 MEETING MINUTES Quarterly Meeting of the Suburban Rate Authority Meeting Minutes ....................................... Page 16 Plymouth Advisory Committee on Transit Meeting Minutes ..................................................... Page 21 Planning Commission Meeting Minutes................................................................................... Page 24 STAFF REPORTS Fire Dept — Monthly Report Sept 2007.................................................................................... Page 30 Engineering —Active & Pending Public Improvement Projects ................................................ Page 37 CORRESPONDENCE Letter to Property Owners Regarding City Project No. 7101/Sod & Final Lift of Asphalt .......... Page 40 Letter to Property Owners Regarding Home Occupation for Paul Weber for Ultra Care CleaningService Inc........................................................................................................... Page 41 YOUTH ADVISORY COUNCIL October 29, 2007 6:30 PM Parkers Lake Room Time Allotment 1. Call to Order 6:30 PM 2. Approvals: a) Agenda 6:30 6:35 PM b) October 15 meeting minutes 3. Discussion Items a) Work Plan 6:35 PM • Human Rights Youth Event - Topic • Intergenerational Event — Update from Vice Chair Gottwalt • Youth Service Awards — Bank Contacts • Youth Leadership Conference — Speaker/Date/Other Details b) Set Future Meetings 4. Adjournment 7:30 PM 5. Additional Materials: a) November, December 2007 and January 2008 Official City Meeting Calendars Page 2 of 2 Coinlnunity Action Partnership of Suburban Hennepin Annual Open House Wednesday No -sr. 7, 2007 4 to -7 P.M.. At the CAPRI office. 33 Tenth Ave. Hopkips Light hors "oeuvres u-411 be served. Last year, CommunityAction Partnership of Suburban Hennepin served over 41.000 people in 45 communities throughout suburban Hennepin County Findout more about our programs and services- Stop by our Open,House to learn how we improve the lives of your neighbors, emoioyees, constituents and friends_ Youwill have the chance to meet our Board, staff and some of . the people we have helped become self -sufficient - 10/19/2007 ( 2 ) -i nreeRivers PARK DISTRICT Three Rivers October 18, 2007 Park District Board of CITY OF PLYMOUTH Commissioners 3400 PLYMOUTH BLVD PLYMOUTH, MN 55447 Dear Neighbor, Sara Wyatt District 1 Three Rivers Park District is preparing plans for constructing one of the remaining trail segments of the Medicine Lake Regional Trail, which connects Elm Creek Park Reserve in Maple Grove with French Regional Park and the Luce Line State Trail in Plymouth. This portion of the trail (see enclosed map), which will run from County Road 10 to County Road Marilynn Corcoran 47, will be designed, constructed and managed consistent with the existing portions of the District 2 Medicine Lake Regional Trail, and will provide safe connections for walking, jogging, biking and in-line skating throughout our communities. I'd like to invite you to offer your comments through one of the following options: Mark Haggerty Open House Written comments District 3 Thursday, November 8, 2007 Three Rivers Park District 5 - 8 p.m. Attn. Medicine Lake Regional Trail Fish Lake Regional Park 3000 Xenium Lane 14900 Bass Lake Road, Maple Grove Plymouth, MN 55441 Dale Woodbeck Email comments District 4 mediaketraiI@ThreeRiversParkDistrict.org By way of background, Three Rivers Park District manages regional parks and trails serving nearly 6 million annual visitors in the Twin Cities metropolitan area, and operates sixty-five Rosemary Franzese miles of regional trail with an additional 85 miles planned. Each year the Three Rivers trail District 5 system serves over 2 million visitors and connects to over 200 miles of trails across the Twin Cities. These regional trails have been developed in partnership with citizens, local municipalities, Hennepin County, the Metropolitan Council and the State of Minnesota. Please contact our project manager, Kelly Grissman, at 763/694-7635, if you have questions Larry AppoinBlackstted chair specific to this project. Ap�.�ointed Sincerely, Joan Peters, Vice Chairsj�C Appointed ## LLL c Cris Gears Superintendent Cris Gears Superintendent Administrative Center, 3000 Xenium Lane North, Plymouth, MN 55441-1299 Information 763.559.9000 • TTY 76 ( 3 ) 19 • Fax 763.559.3287 • www.ThreeRiversParkDistrict.org Medicine Lake Regional Trail Segment County Road 10 to County Road 47 LEGEND Existing Paved Trail Project Boundary Fish Lake Regional Park Lakes (4) 0 260 520 780 1,040 feel OFFICIAL CITY MEETINGS October 2007 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 COLUMBUS DAY (OBSERVED), Public Works Division closed 9 7:00 PM REGULAR cDUNCIL MEETING, coNRu1 cn,mnala 10 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EOC), Medicine Lake Rooms A 8 B 11 7:00 PM PARK 8 REC ADVISORY COMMISSION (PRAq, Council Chambers 12 13 12:00 PM -4:00 PM FIRE DEPARTMENT ANNUAL OPEN HOUSE, Fire Station III 14 15 6.30pm YOUTH ADVISORY couNCIL. coundl Chambers 16 6:30 PM VOLUNTEER RECOGNITION EVENT, Plymouth Creek Center 17 18 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room A 19 20 21 22 23 ;5.30 prn;CoUncil Sludy: 5essidniC:omV'ehensivE ::P1jLIi:MEdicine Ldke,:- Room;:": REGULAR COUNCIL MEETING, 1oueCM1amu¢n 24 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 25 26 27 28 29 6.3o P.M YOUTH ADVISORY COUNCIL, Padels Lake Room 30 31 --Sep 5:30 PM -830 PM HALLOWEEN ON THE CREEK, Plymouth Creek Center 2007 S M P W -I F S Nov2007 S N1 T BVI F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 modified on 10/26/2007 ( 5 ) OFFICIAL CITY MEETINGS November 2007 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 00 2007 Dec 2007 S M T W T F S S M 1 W T F S 7:00 PM HUMAN 1 RIGHTS COMMISSION, Medicine Lake Room 1 2 3 4 5 6 7 8 9 10 11 12 13 2 3 4 i 6 7 8 14 1-5 16 17 IS 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 31 23 24 2; 26 27 28 29 30 3] 4 S 6 7 8 9 10 DAYLIGHT 7:00 PM PARK & REC SAVINGS ENDS - A COMMISSSSIIOONN (P RAC), Set clocks back 1 Council Chambers hour 11 12 13 14 15 16 17 VETERANS DAY (OBSERVED), City 5:30 PM SPECIAL COUNCIL MEETING - water and Sewer Comp 7:00 PM ENVIRONMENTAL QUALITY COMMnTEE 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Offices Closed Plan, Medicine Lake (EOC), Metlicine Lake Medicine Lake Room A Rom Rooms A 8 B TGO PM REGULAR COUNCIL MEETING, co��ua cnemeen 18 19 20 21 22 23 24 6:30 P.M. YOUTH THANKSGIVING THANKSGIVING AOVISORY COUNCIL. HOLIDAY (City HOLIDAY (City Offices closed) Offices closed) 25 26 27 28 29 30 6,00 PM SPECIAL COUNCIL MEETING - 7 00 PM PLYMOUTH ADVISORY City Manager AnnualCOMMITTEE Performance Redew, ON TRANSIT (PACT), Medicine Lake Room 7.00 PM REGULAR COUNCIL MEETING, C.—I Chambers Medicine Lake Room A modified on 10/26/2007 ( 7 ) OFFICIAL CITY MEETINGS December 2007 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jan 2008 % ` Nov 2007 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 1112 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 31 2 3 4 5 6 7 8 2:00 PM -5:00 PM OLD FASHIONED CHRISTMAS - Plymoun Historical Society Building Truth in Taxation Hearing 7:00 p.m. Council Chambers CHANNUKAH BEGINS AT SUNSET 9 10 11 12 13 14 15 700 PM TRUTH IN TAXATION MEETING CONTINUED IIF NECESSARY), C.—I cnameara 5:30 pm Council Study Session Multiple Animal Licenses, TIF, Outlols Medicine Lake Room REGULAR COUNCIL MEETING, Lwncil L�amOan 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Medicine Lake Rooms A 8 B 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 16 17 18 19 20 21 22 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Metlicine Lake Room A 23 24 25 26 27 28 29 CHRISTMAS EVE, City Offices closed CHRISTMAS DAY, City Offices closed 30 31 New Years Eve Event Plymouth Ice Center 6 - 9pm modified on 10/26/2007 �9) Tentative Schedule for City Council Agenda Items November 13, Special, 5:30 p.m., Medicine Lake Room • Discuss water and sewer elements of the Comprehensive Plan November 13, Regular, 7:00 p.m., Council Chambers • Surface Water, Parks, Transportation, and Transit Elements of the Comprehensive Plan. City of Plymouth. (2005050) • Adopt City Center Zoning Ordinance amendments and remove Interim Ordinance • Approve Plans and Specifications and Order Bids for Wood Creek Erosion Repair Project (6103) (Tabled from October 9) • Approve Concept Plan Concurrence resolution for Highway 55 from Plymouth to Rockford • Approve Public Improvement Special Assessment Policy • Adopt Ordinance amending City Code regarding water and sewer charges • Approve 2008 City Council Regular Meeting Schedule November 27, Special, 6:00 p.m., Medicine Lake Room • City Manager Annual Performance Review November 27, Regular, 7:00 p.m., Council Chambers • Approve caterer contract for Plymouth Creek Center Accept 2007 donations for various City events and programs December 3, Truth in Taxation Hearing, 7:00 p.m. Council Chambers December 10, Continued Truth in Taxation Hearing (if necessar)), 7:00 p.m. Council Chambers December 11, Regular, 7:00 p.m., Council Chambers • Consider Comprehensive Plan. City of Plynaouth. (2005050) • Adopt 2008 Budget, Levy, and CIP January 15, Special, 6:30 p.m., Medicine Lake Room • Board and Commission interviews Note: Special Meeting topics have been set F ( 11 ) 1; all other topics are tentative. City of Plymouth Photos & Captions For Immediate Release October 22, 2007 Contact: Jim Barnes, 763-509-5412 City Officials Work at Habitat for Humanity's First Project in Plymouth City officials from the Plymouth City Council and Plymouth Housing and Redevelopment Authority (HRA) volunteered on Oct. 22 at a Habitat for Humanity project that is being built in Plymouth. The project, under construction on South Shore Drive near Medicine Lake in Plymouth, consists of four townhouses. One of the towi-lhouses will be handicap - accessible. This is Habitat for Humanity's first project in Plymouth. The townhouses are expected to be finished in late spring. The Plymouth Housing and Redevelopment Authority (HRA) provided the land for the project. Representatives from the Plymouth City Council, HRA and City of Plymouth staff spent the day roofing and installing exterior trim on the townhouses. Photo Descriptions Ward 1 City Council Member- Sandy Hewitt (left) and Ward 4 Council Member Ginny Black donned hard hats for their day of volunteering. (12) Ward 4 Council Member Ginny Black nails down shingles as Parks and Recreation Director Eric Blank looks on. Plymouth City Council Members, HRA Commissioners and City staff volunteered on Oct. 22 at Plymouth's first Habitat for Humanity project. (13) Transportation Funding 101 Minnesota's transportation system is in trouble, and it's creating a steady leak out of your annpan-'s bottom line. your eniplovees and delivery drivers are consislentl\' slowed by congested traffic. T'Iieir routes are altered and their safety is jeopardized by over -capacity roads and crumbling bridges. As the 2008 legislative session apprueclles, and the pressure mounts to find it real solution to the state's transportation challenges, nuw's the time for business leaders to take notice, gel to know this issue, and get involved. The current transportation picture: Bad and getting worse According to the Texas Traffic hlSGiLlte's 2007 Urban Mobility Report, released September lb, 2007, the nations drivers languished in traffic delays for a total of 4.2 billion howl in 2005, up from 4 billion the year before. In Miruiesota, the numbers are worse than average - 43 hours of delay per person, over a full week of work. That's 23rd worst in the nation, slightly worse than 26th the prior year. Together with the lost time, the study estimates traffic delays cost Minnesota more than $1 billion (based on $2.19 per gallon of gas) and nearly 42 million gallons of "excess fuel" burned while sitting in congestion. As bad as these numbers seem, they're going to get worse quickly. Demographers expect the region to add 560,000 jobs and more than 1 million people by 2030, resulting in a potential 37 percent increase in the number of daily trips, or 4 million more trips. According to the Met Council, the Twill Cities metro area now draws commuters from more than 20 counties in Minnesota and Wisconsin, so this is much more than just a core city problem. Some of the greatest transportation needs are actually in conmuriuties on the edges of the metro experiencing exploding growth rates, and in inner -ring suburbs in the process of Updating aging roads and bridges. Plans are just plans without adequate funding The Minnesota Department of Transportation (MnDOT) does have a long-term plan to fund additional lane capacity, maintenance, and infrastructure development. Unfortunate]', it's ooh, a plan, because due: to serious under- funding, important projects keep getting pushed back and delayed - even as they become more: expensive. By ilsuavn measure, MnD07 estinuiles the cosh for road and bridge construction and maintenance un the slate's trunk highway, county/stale aid highway, and nrem16IN11 streets ( 14 ) to be an addiiioniil $1.15 billiun annually from now until 2030. "I'he other piece of solving our growing congestion problem is developing mass transit options. The overwhelming success of the Hiawatha light rail transit (LRT) line has prompted dreams of rail and bus lines throughout the metro area and beyond. However, the upfront construction of mass transit doesn't come cheap. The Met Council projects that to construct and operate all of the transit lines in its plan (including Hiawatha, Northstar, and Central Corridor rail lines, and Cedar Avenue and 1-35W bus rapid transit), and ineet its gual of a 50 percent ridership increase in the overall transit system, it will need an additional $575-600 million in its budget between 2009 and 2020 (Southwest Corridor construction and operating costs are not currently included in these estimates). On top of this, if the local share of transitway operating costs were eliminated (to reduce pressure on already -overworked local property taxes), there would be an additional shortfall of $225 million. All in all, when these price tags are added UP, state planners are looking at roughly $1.5 billion more that must be raised annually to fund Minnesota's critical transportation needs - a 50 percent iurease over and above what we currently spend on transportation. Source of Minnesota state transportation revenue: 27 9b 6% 3494 State fuel tax 11 275. Motor vehicle registration lax 179,,, Federal luel tar. grants 911„ Motor vehicle sales tax (MVST) 7%. Federal aid local roads ❑ b Federal and investment income and 011ier fees How do we currently fund roads, bridges, and transit? . Before considering how to fix the problem, it's important to have a good grasp of the transportation funding formula as it looks now. There are two fundamental parts of the system: roads/bridges and mass transit. These are funded in two very different ways. In addition to federal money, road and bridge construction is funded by a variety of state user fees and taxes: the state fuel tax, a share of the motor vehicle sales tax (MVST), vehicle registration fees, and other miscellaneous sources like driver's license fees. Transit is funded by a share of MVST and federal funds, too, but its other primary funding sources differ from those of roads and bridges. Transit's additional funds come from rider fares, bonds levied against property taxes, and the state's general fund. Many people mistakenly believe the gas taxes they pay help fund transit operations, but this isn't true. As required by the Minunesota Constitution, revenues from fuel taxes and vehicle registration fees are deposited into the Highway User Tax Distribution Fund and must be used for highway purposes only. This presents a major road block to transit development, because a dedicated source of funding for transit is a key condition of securing federal matching funds. So, it's absolutely essential for Minnesota to find a way to augment these current sources. Possible sources of new revenue for transportation There are many options available to help solve the current funding shortfall, but each one must be weighed carefully. There is no one single solution, and ant• package that is considered will ne'e'd Lo contain a variety Of new revenue sources and fund a variety of different needs. The first option for increased revenue is tailing the slate's gas tax, which currently stands at 20 cents a gallon. The gas tax hasn't been raised since 1985, and since it is not indexed to inflation, its purchasing power has declined over lime.'lodav's real value of that 20 cents is only 13.2 cents. According to the Minnesota Senate Fiscal Analysis Department, each cent of a gas tax increase would provicle about $34 million for road and bridge construction. but, remember - none of it could go to transit. Minnesota's Transportation Amendment took a first step toward solving the funding deficit by dedicating motor vehicle sales tax revenues to road, bridge, and transit funding. The wording of the amendment failed to capture one important piece, however - the motor vehicle lensing sales tax. Dedication of this final piece to transportation would raise around $50 million per year once fully phased in, and also is a potential long-term dedicated source of transit funding. Many cities facing sf rdlar transportation challenges have turned to local sales taxes. The size of these proposals in our region has varied, but the dollars raised would be substantial. hn the seven -county Twin Cities metro area, for example, a half -cent sales tax increase would raise well over $200 million dollars annually. This could be spent on transit construction only, or on a combination of roads/bridges and transit. The sales tax option is not without its drawbacks, however. Just as it would raise significant revenue, it also would significantly increase Minnesota's already high tax burden, hurting Minnesota businesses' ability to be competitive in national and international markets, and leading to an uneven playing field even within the state's borders. There are also several other minor revenue sources that have been considered. The bill Governor Pawlenty vetoed last year included all of the above options, as well as tab fee increases, a $20 wheelage tax on new vehicle purchases, and an increase in rental car fees. Once new money is raised, are we going to spend it wisely? 71ne final step in solving Minnesota's transportation funding shortfall is developing a spending strategy. The State legislature has debated this question in past sessions. One option is for Minnesota to use its bonding authorih' to lock in low bond rales based on future revenues and coulter rising costs of construction. Or, a one -lime infusion of cash from selling bonds would get sonme big projects off the drawing board, but it isn't a long-term solution. Some kind of compromise between (15) What Does TwinWest Suggest to Solve the Transportation Funding Problem? Twin (Nest's Government Affairs Comnni ttee annually develops our Business Agenda to help guide our lobbying and business advocacy efforts during the legislative session. Because of the high priority we place on transportation funding issues, Twin West began convening meetings early in the summer of 2007 with our members, government officials, and transportation advocates to develop our transportation funding proposal. The Government Affairs Committee then pulled together a working group to take a closer look at the state's needs and funding options, and make a recommendation to the full committee. That process is still underway, and Twin West's transportation policy will likely be discussed and approved at our December Government Affairs Committee meeting. You can weigh in on these important issues by contacting Jason Flolrs, director of government affairs, at (763) 450-2225 or jasoinf@twinwest.conn, or by visiting www.twnmwest.com/businessagenda.htnl. the two could be worked out, with part of new revenues going to bonds to jump-start some major projects, and the remainder being plugged into ongoing formula funding around the state. The business community has also arunually challenged MnDOT (and all of state government) to continually find ways to use tax dollars more efficiently, whether through systems plarming or new technology and construction methods. The bottom line Underinvestment in transportation is directly affecting your business' profits and your ability to compete in other markets around the country: A balanced solution to Minnesota's transportation problems will not come easily - but if you're at the table representing ),our concerns, you can be sure whatever the solution is, it will meet the needs of your business now and well into the future. Whether it's calling ),our legislators, participating in the development of TwinWest's Bttsiness Agenda, helping in 1"vvinWesl's lobbying efforts, or getting informaticm out to worn• employees and colleagues, there's plenty You can do to make a difference on this critical issue. 10 November 2007 13 MINUTES OF THE QUARTERLY MEETING OF THE SUBURBAN RATE AUTHORITY October 10, 2007 Pursuant to due call and notice, the quarterly meeting of the Suburban Rate Authority was held at the City Hall, City of Fridley, Minnesota, commencing at 11:30 a.m. 1. CALL TO ORDER: Executive Connnittee Chair, Desyl Peterson, opened the meeting and roll call was taken. 2. ROLL CALL: Bloomington Brooklyn Park Circle Pines Columbia Heights Eden Prairie Edina Fridley Hopkins Lauderdale Maple Grove Minnetonka Oakdale Plymouth Robbinsdale Woodbury Bob Cockriel Gary Brown Jim Keinath Bruce Nawrocki Gene Dietz John Wallin Layne Otteson Jim Kosluchar John Bradford Brian Heck Ken Ashfeld Desyl Peterson Brian Bacluneier Doran Cote Richard McCoy Dick Riemensclneider Also present was legal counsel for the SRA, Jim Strommen of Kennedy & Graven. It was detennined that a quorum of SRA votes was present to transact business. 3. APPROVAL OF JULY QUARTERLY MEETING MINUTES. The meeting minutes, of July 18, 2007, having been previously circulated, were approved by a motion of Mr. Cote, seconded by Mr. Cockriel, which passed unanimously. 4. REPORTS OF OFFICERS: Mr. Wallin reported on the financial status of the SRA. The financial statement ending September 30, 2007 was circulated and reflected that the SRA had regained a reserve balance position. After claims are paid for the remainder of 2007, the reserve in the SRA account will be approximately $33,000. Mr. Nawrocki moved to accept the treasurer's report. Mr. Bacluneier seconded the motion which passed unanimously. 322545v2 JMS SU 160-3 ( 16 ) 5. COMMUNICATIONS. Mr. Stromrnen reported that there were no communications to relate. 6. XCEL GAS RATE CASE. Mr. Strommen reported that on September 10, 2007, the Public Utilities Commission issued its final order on the Xcel gas rate increase request. As noted in the memo that was circulated, the PUC granted Xcel authority to recover $14,438,000 in additional annual revenues (9.71% return on common equity), equally divided among the classes, for approximately 1.8%. Xcel had requested $18,542,000 in its original petition, 10.75 % return on common equity, and had received an interim rate increase of $15,900,000. Therefore, there will be a modest reduction in gas rates when the final compliance with the PUC Order is implemented. The SRA's positions in the case were supported in the PUC decision. The PUC did not increase the customer charge from the existing $8 per month for residential customers. The PUC also agreed to spread the cost of the Affordability Program across all classes through a volumetric charge of $.49 rather than through a customer charge. The SRA will continue to monitor the legislatively -established process for a "partial decoupling" pilot similar to what Xcel included in the original petition and withdrew. 7. EXECUTIVE COMMITTEE RECOMMENDATION REGARDING SRA BUDGET RESERVE. The Executive Committee met prior to the Board meeting on the issue of establishing a reserve cap at the end of the calendar year, or other budgeting action. Ms. Peterson reported that the Executive Committee reached a consensus that benchmarks should be set at a maximum of 70% of annual budget and a minimum of 10% of annual budget. When these benchmarks are reached at the end of a calendar year, the Board during its budgeting process in April of the following year would determine whether to reduce assessments to bring the reserve in line with the 70% of budget target or increase assessments to bring the reserve above the 10% mark. This detennination would be made based on the anticipated issues facing the SRA in the coming year and resulting budget needs. This EC motion was seconded by Mr. Brown and passed unanimously. Mr. Nawrocki of the Executive Committee noted that the lack of a budget reserve during the 30 -year history of the SRA had worked well and he did not see a need for budget caps. 8. CENTERPOINT ENERGY AND MIDWEST GAS DEFECTIVE LINE RECOVERY. Mr. Strommen updated the Board on the repair, reimbursement, and ratepayer funding issue related to the faulty gas lines CenterPoint had acquired from Midwest Gas in 1993. He explained the involved history of the $40 million in replacement costs necessary after the fatal explosions, which the PUC allowed to be recovered from ratepayers, save a 10% holdback. Mr. Strommen reported that the CenterPoint-Mid American (successor to Midwest Gas) case had not settled and the likelihood of full CenterPoint recovery and ratepayer reimbursement of any substantial portion of the $40 million was low. The SRA will continue to monitor this issue to intervene where necessary to insure that the greatest possible reimbursement is given to ratepayers and that CenterPoint does not seek additional recovery from ratepayers for the currently undisclosed settlement payments to the estates of the explosion victims. 9. UNIVERSAL TELEPHONE SERVICE PROCEEDING. ' Mr. Strommen referred the Board to the memo prepared by Bob Vose of Kennedy & Graven regarding current telecom matters. The SRA will continue to make requests to the PUC that Qwest invest in DSL in the suburban areas. Mr. Stron-unen also reported on the PVC's reconsideration of a previous 322545v2 JMS SU 160-3 (1 7) penalty the Commission had imposed on Qwest that was set aside by the Court of Appeals recently, and of the petitions by Qwest to cities for cable franchises in connection with Qwest's video offerings. It was noted that Qwest's right to obtain cable franchises for these services was questionable and that several cities were not acknowledging the petitions. 10. MUNICIPAL PUMPING GROUP — XCEL MEETINGS. Mr. Strommen reported on the status of Xcel's review of certain SRA members cities' municipal pumping electric bills. This review and meetings with Xcel had occurred pursuant to agreement arising out of the most recent Xcel Energy rate case. It has been disappointing to the participants that Xcel has not followed through on representations that its policies could provide a waiver or forgiveness of a demand charge penalty that is triggered when municipal pumping stations are tested, however briefly. After further discussion, it was agreed that Counsel would prepare a letter to Xcel inquiring as to the status and seeking an explanation for the apparent failure to follow through with a promising plan to assist municipal pumping. 11. ADOPTION OF RESOLUTION ON NOTICE OF MEETING. A resolution was distributed regarding the designation of Minnetonka as the site to post notice of SRA Executive Meetings and Board Meetings (attached). Mr. Dietz moved to adopt the resolution. Mr. Keinath seconded the motion which passed unanimously. 12. STREET LIGHTING. There was a discussion about the cost and offerings by Xcel in street lighting facilities for cities. Representatives of various cities expressed frustration at the lack of options and high cost relating to this essential service. It was agreed that contacts will be made regarding competitive options for equipment and maintenance. If helpful information is obtained, this topic will be discussed at the annual meeting. 13. CLAIMS. Mr. Wallin submitted a claim from Kennedy & Graven for legal services through September 30, in the amount of $9,079.11. Mr. Brown moved to accept the claim. Mr. Bachmeier seconded the motion which passed unanimously. 14. LOCATION OF NEXT MEETING. Mr. Bachmeier offered to host the Annual Meeting at City of Oakdale, City Hall. There was discussion about a guest as is customary for the annual meeting. Counsel was directed to pursue options and report to the Executive Committee. 15. ADJOURNMENT. At 12:55 the Executive Cormnittee Chair declared the meeting adjourned. Attest: 322545v2 JMS SU160-3 Chainnan Secretary (18) SRA Board Resolution On this 10°i day of October, 2007, at a regularly -scheduled quarterly meeting of the Suburban Rate Authority ("SRA"), a quorum of the Board of Directors of the SRA adopted the following resolution. WHEREAS, the SRA Board meets on a quarterly basis each year pursuant to its Amended Joint and Cooperative Agreement and Bylaws; and WHEREAS, the Bylaws provide for notice to be given of each meeting at least ten days prior to the meeting, which has been the regular practice of the SRA; and WHEREAS, SRA notices are public documents upon their publication to the SRA delegates and alternates; and WHEREAS, SRA counsel deems it advisable for the SRA to designate a member city to post each notice of the SRA quarterly meetings and the SRA annual meeting, on a public bulletin board, readily available for public viewing. NOW, THEREFORE, BE IT RESOLVED, that the City of Minnetonka is designated as the SRA member site for such public notice. RESOLVED FURTHER, that the City of Minnetonka delegate or alternate or a designee is authorized and directed to post each notice of SRA meeting at an appropriate public bulletin board upon the receipt of said notice. Adopted by unanimous consent this 10th day of October, 2007. By: Desyl Peterson, Chairperson SRA Executive Committee 322545v2 .IMS SUI 60-3 (19) MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SUBURBAN RATE AUTHORITY October 10, 2007 Pursuant to due call and notice, a meeting of the Executive Committee of the Suburban Rate Authority was held at the City Hall, City of Fridley, Minnesota, commencing at 11:00 a.m. 16. CALL TO ORDER: Executive Committee Chair, Desyl Peterson, opened the meeting and roll call was taken. 17. ROLL CALL: Bloomington Columbia Heights Edina Minnetonka Oakdale Robbinsdale Bob Cockriel Bruce Nawrocki John Wallin Desyl Peterson Brian Bachmeier Richard McCoy Also present was legal counsel for the SRA, Jim Strommen of Kennedy & Graven. It was determined that a majority of the executive committee was present to transact business. 18. SRA BUDGET RESERVE. The Executive Committee met prior to the Board meeting on the issue of establishing a reserve cap at the end of the calendar year, or other budgeting action. Committee members reviewed the memorandum from SRA counsel and discussed whether a cap on the reserve would be appropriate. All members except Mr. Nawrocki thought that a maximum benchmark was appropriate. Mr. Nawrocki stated that the SRA has operated for years without a problem. Mr. Wallin stated that the reserve should be high enough to meet cash flow needs before payment of member assessments. He suggested that benchmarks be established at a maximum of 70% of annual budget and a minimum of 10% of annual budget. When these benchmarks are reached at the end of a calendar year, the Board during its budgeting process in April of the following year would determine whether to reduce assessments to bring the reserve in line with the 70% of budget target or increase assessments to bring the reserve above the 10% mark. This determination would be made based on the anticipated issues facing the SRA in the coming year and resulting budget needs. This was accepted by consensus of the Committee, with the dissent of Mr. Nawrocki. 19. ADJOURNMENT. At 11:30 the Executive Committee Chair declared the meeting adjourned. Attest: 322545v2.1MS SU 160-3 Chairman Secretary ( 20 ) Plymouth Advisory Committee on Transit Medicine Lake Room Wednesday, September 26, 2007 Present: Chairperson Terry Cheng; Commissioners Vivian Honer, Carmen Pehler, Sylvia Gustafson, Mary Paprocki, Terry Bliss Absent: Commissioners Patty Doten, Council Member Sandy Hewitt Staff Present: Laurie Ahrens, City Manager; Bernie Maciej, Transit Coordinator; Diane Tiegs, Committee Reporter Others: Paul Buharin, Laidlaw Transit Services, Inc.; Dave Christianson and Katie Reilly SRF Consulting Group, Inc. Meeting called to order at 7:03 pm by Chairperson Terry Cheng 1. Approval of Agenda Motion made by Chairperson Cheng and seconded by Commissioner Gustafson to add item 2 a. 2. Approval of Minutes Motion made by Chairperson Cheng and seconded by Commission Paprocki to approve minutes as amended. Commissioner Honer was absent and change date on minutes. a. Recognition of Pat Qvale for excellent service. Commissioner Pehler read the Certificate of Appreciation for Pat Qvale's outstanding service to Plymouth Advisory Committee on Transit and Plymouth Transit. Pat responded and thanked the PACT Committee members. 3. Transit Comp Plan & Transit Plan, Dave Christianson. a. Handout regarding issues with Plymouth Metrolink overloads during the week of September 10, 2007. Discussion on possible solutions for overloads option would be to switch buses or purchase larger- buses. The over loads during this time period were minor with only 1-5 riders standing. Another short tenn solution for overloads would be to stagger buses. The Transit Plan is in first draft, which covers all aspects of transportation in Plymouth. The final Transit Plan will be condensed. Open floor discussion: Chairperson Cheng shared thoughts regarding circulator routes and alternating Plymouth Advisory Committee on Transit September 2007 Minutes (21) the buses. Chairperson Cheng would like that option included in the plan for immediate remedy for full buses. The 776 routes use small buses for service and larger bus would help. Route 790 has 2-3 passengers standing daily and the 772 and 777 circulators are full. The 776 has more U of M student riders since the bridge collapse. The discussion regarding reverse commute riders lead to the issue of the major cost of express trips circulating through Plymouth and navigating thru downtown Minneapolis. Deadheading was discussed. Special events — i.e. State Fair the group would like to see Station 73 for future use. These special event runs could be scheduled midday during the week along with weekend runs. Thank you was extended to Mr. Christianson for his work on the Four Season issue. The issue of ridership at the Methodist Church was discussed and a solution is to find joint use properties should be pursued. Church parking lots are a good source for available parking. Partnership of Churches and non -profits is addressed in item F3, page 30 of the plan and there will be more specific language. Page 37 is the partof document that will be more of a high level vision for transit. City Manager Ahrens stated there are no future plans to join with Maple Grove but this could be pursued in the future. The City Council would like to see Plymouth Transit more connected with other services. Commissioner Bliss questioned the park and ride. The Four Seasons location is not considered as a key in the regional plan expansion however there is a back-up plan in the making. The group would like to see bus service offered in the downtown Plymouth development. Any further comments or suggestions from the group should be forwarded to Director McGann or City Manager Ahrens. 4. Proposed Standards Measurement of Laidlaw Transit, Terry Cheng Chairperson Cheng reviewed the information he gathered regarding perfonnance measures and standards (handout provided). Committee members thanked Chairperson Cheng for the great job of gathering information. Chairperson Cheng stated that data is available to measure standards and calculate which is on page 54 of the handout. Paul Buharin questioned how levels of service would be measured. The measure would show the kind of service and value Laidlaw Transit is contracted to provide. Example: How is transit doing and are we providing what we set out to, the delivery of service, and quarterly service reports. Commissioner Gustafson commented that we are looking for historical data to measure and help facilitate change when needed. Motion made by Chairperson Cheng and seconded by Commissioner Gustafson to submit document to city staff to refine some proposed measurements. Action Item: Director McGann will speak with Bernie Maciej and Paul Buharin to determine how to apply formulas to obtain benchmarks. The committee can use this information to in-iplcment measurements. Plymouth Advisory Committee on Transit September 2007 Minutes (22) Action Item: Bernie Maciej to gather historic ridership information —percentage of revenues, ridership vs. state funding information for the annual report. 5. Ridership Update Metro transit riders through 42,345 (record Highest August) Dial -A -Ride users through 44,264 August/5200 riders in August Combined routes through 47,562 368,225 for the year 6. Comments from PACT Members Commissioner Honer: Route 777 bus still does not have a sign on side it is only on the front. Action Item: Bernie Maciej and Paul Buharin to fix the sign problem. Commissioner Pehler: No comments Commissioner Gustafson: The 427 downtown to Plymouth route stated the new driver is not friendly or courteous —he likes to aggravate the riders. Paul will look into it. Commissioner Paprocki: Everything seems to be fine in her area. Commissioner Bliss: 5:10-5:30 should be consecutive buses but the 2nd bus is arriving late. Unable to contact driver via radio, the shuttle drivers offer to take the runs but can't until they speak with a bus driver. Action Item: Bernie Maciej and Paul Buharin will review the timeliness of buses and ability to communicate. Snow removal at Four Seasons needs to be more efficient. This is handled between the contractor and City. City Manager Ahrens will speak to Engineering Director Cote. Commission Gustafson: 443/776 bus incident because the bus did not have gas. The driver could not get base to respond. The bus pulled over in Hawthorne area until the next bus came. Chairperson Cheng: On route 777/510 last Tuesday it was raining and the driver offered towel during rain City Manager Ahrens commented that year-end is a good time to suggest changes in the work plan. There will be issues with construction changes especially with Hwy 101 construction routes. 7. Adjournment Motion made by Commissioner Gustafson and seconded by Commissioner Honer to adjourn at 9:13 p.m. Plymouth Advisory Committee on Transit September 2007 Minutes (23) l Approved Minutes City of Plymouth Planning Commission Meeting October 3, 2007 MEMBERS PRESENT: Chair James Holmes, Commissioners Frank Weir, Karl Neset, Terry Jaffoni, James Davis, Erik Aamoth and John Cooney. (Commissioner Cooney arrived at 7:12 p.m.) MEMBERS ABSENT: None. STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Marie Darling, Associate Planner Kip Berglund, Community Development Director Steve Juetten, Housing Program Manager James Barnes, and Office Support Representative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Weir, seconded by Commissioner Jaffoni, to approve the October 3, 2007 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE SEPTEMBER 19, 2007 PLANNING COMMISSION MINUTES MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the September 19, 2007 Planning Commission Minutes. Vote. 6 Ayes. MOTION approved. B. RODNEY AND LINDA BURANEN (2007082) MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the request by Rodney and Linda Buranen for variances to the allowed maximum impervious surface coverage for property located at 2640 E. Medicine Lake Boulevard. Vote. 6 Ayes. MOTION approved. C. LENNAR (2007091) MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the request by Lennar for a variance to increase the size of an area identification sign for (24) Approved Planning Commission Minutes October 3, 2007 Page 2 Legacy Park, for property located at County Road 47 and Vicksburg Lane. Vote. 6 Ayes. MOTION approved. 6. PUBLIC HEARINGS A. KB & J'S ENTERPRISES, INC. (2007085) Chair Holmes introduced the request by KB & J's Enterprises, Inc. for a conditional use permit to allow accessory on -sale liquor at the planned Broadway. Bar & Pizza located at 13705 27`h Avenue North. Associate Planner Berglund gave an overview of the September 24, 2007 staff report. Chair Holmes said the applicant was present and in agreement with the conditions listed in the staff report. Chair Holmes opened and closed the public hearing as there was no one present to speak on the item. Commissioner Davis asked if there were any conditions with this request that were special or unusual. Associate Planner Berglund said there were not, and added the applicant has already started the process to meet the requirements for obtaining their liquor license. MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the request the request by KB & J's Enterprises, Inc. for a conditional use permit to allow accessory on -sale liquor at the planned Broadway Bar & Pizza located at 13705 27`h Avenue North. Roll Call Vote. 6 Ayes. MOTION approved. 7. NEW BUSINESS A. CITY OF PLYMOUTH. Chair Holmes introduced the request by the City of Plymouth for a comprehensive plan update — preliminary housing plan. Housing Manager Barnes gave an overview of the September 24, 2007 staff report. Commissioner Weir said he is very supportive of affordable housing and asked if the number of affordable units we have been given is realistic based on builders stating the price of dirt makes it difficult to build affordable housing in the City of Plymouth. ( 25 ) Approved Planning Commission Minutes October 3, 2007 Page 3 Housing Program Manager Barnes said it probably will be difficult for many municipalities to meet the new affordable housing goals. He said communities which are still developing have higher average house prices with less affordable housing. One criteria in determining a community's share of affordable units is the current number of affordable units. Housing Program Manager Barnes added that Plymouth has been very active in past years to find good projects that have affordable housing components. Planning Manager Senness added that the affordable housing unit goal of approximately 100 units per year exceeds the number of residential units built in a year. She said the City has not seen that much of an increase in the number of units built per year in the past few years. Vice Chair Neset asked how many units are forecast to be built between 2011 and 2020. Housing Manager Barnes said the 20 -year plan forecasts 3,393 to 6,405 units. Based on that, Housing Program Manager Barnes said approximately 1,600 to 3,200 units could be built in the ten year period. Vice Chair Neset said that is more than we establish for our current goals. He said the Met Council reviews proximity to low wage jobs, transportation, etc., as criteria for establishing the goals, but in his mind the area yet to be developed doesn't have proximity to those requirements. Housing Manager Barnes explained that the criteria that impact the decision are not solely contained in Plymouth. Housing Manager Barnes said other communities are also concerned about numbers they have been given. He said if financial resources from the state and federal government would increase, Plymouth would have a better chance of achieving the goals. Commissioner Neset said it is fine to have an aggressive goal, but asked about the downside of not achieving the goal. Planning Manager Senness said the Met Council in the past has looked at these goals as opportunities. She said an area guided for higher density housing which tends to be more affordable would provide more opportunity to achieve an affordable housing unit goal than an area that is guided for low density. Commissioner Neset asked what is considered affordable for owner -occupied units. Housing Manager Barnes said there is no differentiation between ownership and rental housing units in the new affordability goals assigned by the Met Council. He said a unit is considered to be affordable if the owner or tenant's income is 60% of area median income or below for rental or ownership. He noted that other programs may still have a benchmark for sales price for ownership. ( 26 ) Approved Planning Commission Minutes October 3, 2007 Page 4 Commissioner Neset asked how the income limit is tested or reset. Housing Manager Barnes said HUD reviews and releases data on an annual basis. He added that there has not been much change in the last three years. Commissioner Jaffoni asked if the goals and policies Section BI(f) could be more definitive and change "support efforts..." to "...assure equal access to housing in Plymouth". Housing Manager Barnes said he was unsure if the City has the ultimate control over all of the access to housing in such a broad manner where we would want to make that change. He said situations could occur where a person was denied access to housing, and the City would not be aware of. Housing Program Manager Barnes said the City would not have regulatory backing to enforce such a statement. He said that the City has the Human Rights Commission and other housing programs the City participates in regarding housing initiatives, but to emphasize equal access is a bit strong. Commissioner Jaffoni commented on the existing senior living facilities and the approved Trillium Woods project, and the range of services currently available. She said Plymouth has no skilled nursing facility. Commissioner Jaffoni said the demographics repeatedly show there will be a need not only for independent living, but skilled nursing facilities. Commissioner Jaffoni asked for comments specific to those needs be included. Housing Manager Barnes reviewed the existing facilities and the care components of each. He said nursing homes are State regulated and no new nursing homes are allowed at this time. He said the State is consolidating and revamping this system. Housing Manager Barnes said they are looking for the private sector to provide a broad range of senior housing options. Housing Manager Barnes said the baby boomer generation is healthier, wealthier and able to live in their homes longer and able to bring in care. He said the metro area is beginning to have campuses for seniors which include full services of medical on staff, convenience stores, barber, beauty shop, etc. and said this is a national trend. Planning Manager Senness concurred that there will be more opportunities or situations where people stay in their own homes, and any additional services would be contracted. Commissioner Jaffoni said she is unclear what the trend will be to meet the needs as there are so many of us (baby boomers). She said she gets the sense that there are long waiting lists for assisted living facilities, not only in Plymouth but everywhere. Housing Manager Barnes reiterated that a key part of the current draft is that it will allow us to be flexible as needs change and be able to adapt through other parts of the Comprehensive Plan. (27) Approved Planning Commission Minutes October 3, 2007 Page 5 Commissioner Aamoth asked if specific language promoting or dealing with senior housing could be included. He said these goals are not emphasized as much as other issues, but senior housing presents a special challenge. Commissioner Aamoth asked for clarification of "reasonable progress" in relation to the housing goals, and how that affects our other housing goals in the next ten years. Housing Manager Barnes said the overall goal within this plan is to provide a broad range of housing options and to make sure Plymouth is a balanced community. He said local and national studies conclude that you need a broad range of housing choices and options, not only on the economic side, but also for life cycle choices. Housing Manager Barnes said Plymouth seems to be average in maintaining that balance and is on par with other similar communities. Commissioner Aamoth asked how these goals would be implemented. He asked about subsidies and if that is typical for affordable housing. Commissioner Aamoth asked if the City directs the subsidy and how it is used to make housing affordable. Housing Manager Barnes said if a development is a rental project or townhomes, it often requires a public subsidy of some kind to assist with the development costs if the project has an affordability component. He said the City ensures that the developer seeks out County, Federal and State resources in addition to the City. Housing Program Manager Barnes reviewed some of the funding for the recent Vicksburg Commons project. He said the City also uses Community Development Block Grant funds for first time homebuyers and helping homeowners rehabilitate their houses. Commissioner Aamoth said for Plymouth to meet or make substantial progress toward the goals, it is not only our resources, but County, and State funding sources are needed to get to that point. Housing Program Manager Barnes said for a development project in excess of $6,000,000, there might be 7-15 other public funding sources involved. Commissioner Jaffoni said she would support Commissioner Aamoth's suggestion to look at goals and policies and add a specific stand-alone line to provide a broad range of senior housing to address the needs of the aging population. Commissioner Davis questioned the inclusion of the 1986 Federal Income Tax Reform as one of the barriers to developing affordable housing. Housing Manager Barnes said that tax reform act, which had a massive impact on tax incentives for developers and investors in 1986, continues to affect developers who consider doing affordable rental housing. He said the only tax incentive now is Section 42 of the tax code (Low -Income Tax Credits). He said the low income tax credits are not nearly as plentiful as the tax incentives developers used to receive prior to the tax reforms. ( 28 ) Approved Planning Commission Minutes October 3, 2007 Page 6 He stated each state receives a limited allocation of tax credits each year and the demand typically exceeds the amount of tax credits. He believes that the language should remain because of its continued impact on the development of affordable housing. Chair Homes introduced Kim Vohs, Housing Director for Interfaith Outreach and Community partners. Mr. Vohs thanked Plymouth for its incredible role in the Vicksburg Commons project. Mr. Vohs said the goals in this preliminary housing plan are high and he appreciates the determination the City of Plymouth has. Mr. Vohs noted that more people are coming to work in Plymouth. He said there would be less strain on the (metro) transit system if they were able to live in Plymouth than now live here. Mr. Vohs said Section BI(c) actively encourages developers to include affordable housing. He said Vicksburg Commons is an example of how a City can make affordable housing happen and reviewed the process from purchasing the land, developing partners and providing seed money. Mr. Vohs discussed the population of the clients IOCP assists. He said 85% of the 1,500 people they assist are at or below 50% of the area median income. He said IOCP and other agencies have been inundated by persons impacted by foreclosures and in need of rental housing. Mr. Vohs said the trend is to develop affordable housing in "non - impacted" areas. These are areas that are not already minority or poverty impacted and he said he suspects all of Plymouth would be considered non -impacted. Mr. Vohs concluded that the goal of 1,045 units would help meet the challenge of that trend. MOTION by Commissioner Weir, seconded by Commissioner Cooney, to preliminarily approve the comprehensive plan update — preliminary housing plan and to forward the Commission's comments to the City Council. Roll Call Vote. 7 Ayes. MOTION approved. 8. ADJOURNMENT MOTION by Chair Holmes, without objection, to adjourn the meeting at 7:57 p.m. (2g) PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT SEPTEMBER 2007 ( 30 ) PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT September 2007 Monthly Synopsis Year-to-date (YTD), the Department answered 1163 calls for service. This compares to 1040 calls for service in 2006 (YTD). The highest call volume in September occurred between the hours of 6:00 p.m. and 9:00 p.m. Tuesday was the busiest day of the week. Sixty-nine percent of calls occurring in September were "Duty Crew" calls. Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 37 Station II (12000 Old Rockford Rd.) 50 Station III (3300 Dunkirk Ln.) 21 September 2007 in-service and on -scene (total response) times for emergency events are as follows. These calls represent a breakdown of staffed station (including Duty Crew) response times and non -staffed station response times. A further breakdown of each station's non -staffed station response times are noted. Si�mnif cant or Unusual Events In September, the following response is notable: September 9 Smoke Scare (8:46 p.m.) During the month of September, five calls were paged general alarm (all department personnel were alerted). All of these calls occurred in the City, with an average of four firefighters arriving on the scene. There were no calls for mutual aid to partnering cities. Committed Time In September, paid -on-call firefighters worked an average of over 30 hours. Training During the month of September, five topics were offered during eight regularly scheduled in- house training sessions. These topics included Rescue 31, Ventilation, Aerial Operations, Firefighter Safety and Survival, and First Responder Refresher. Additional training 1 (31) 1St Truck 1 st Truck 2nd Truck 2nd Truck Number In -Service On -Scene In -Service On -Scene of Calls Staffed Station 1:32 7:31 N/A N/A 21 Non -Staffed Station 8:00 11:32 13:34 17:18 8 Station I 7:15 11:29 N/A N/A 2 Station II 8:20 11:44 N/A N/A 3 Station III 8:09 11:22 N/A N/A 3 Si�mnif cant or Unusual Events In September, the following response is notable: September 9 Smoke Scare (8:46 p.m.) During the month of September, five calls were paged general alarm (all department personnel were alerted). All of these calls occurred in the City, with an average of four firefighters arriving on the scene. There were no calls for mutual aid to partnering cities. Committed Time In September, paid -on-call firefighters worked an average of over 30 hours. Training During the month of September, five topics were offered during eight regularly scheduled in- house training sessions. These topics included Rescue 31, Ventilation, Aerial Operations, Firefighter Safety and Survival, and First Responder Refresher. Additional training 1 (31) opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and RAD Team. Sixty-seven members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 594 — an average of over eight hours per participating member. Recruitment During the month of September, 68 paid -on-call firefighters served the City of Plymouth. Two members left the department. We conducted medical examinations of four probationary firefighter candidates, and conducted interviews of eight other probationary firefighter candidates. Duty Crew The Duty Crew Program was in operation on all weekdays during the month of September. Forty-three members participated in the program. In September, 100% of all shifts were fully staffed with at least four operational firefighters. A staffing summary for the month, by shift, is included below. Staffin : 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 5 Firefighters 0% 5% 5% 0% 10% 4 Firefighters 100% 95% 95% 100% 90% 3 Firefighters 0% 0% 0% 0% 0% No Staff 0% 0% 0% 0% 0% 2 (32) Plymouth Fire Department Public Education Programming September 2007 (33) Programs Hours Station Tours Bookmobile/Literacy Preschool Visits 1 1 K-6 Education Career Talk/Nights Bike Helmet Program Car Seat Check-ups 26 26 Assist North Memorial 1 3 Smokebusters/Seniors 5 5 Smokebusters/Families 3 3 Ski Helmet Sales Adopt a Hydrant Block Parties Parades NNO Open Houses Fire Ext. Training 4 4 Business Safety Fairs 1 3 Business Fire Drills Pub. Ed Training 1 12 Pub. Ed Meetings Literature Drops 30 10 Diversity Outreach 2 2 Misc. Programming Special Projects Totals 74 69 (33) PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT (34) Station Comparison 80 60 50 37 , 40- �r 2 � 20�;>tiCir 21 Sep -07 err T- 1 2 3 Response Time for Emergency Calls 16:48—.-- 14:24 11:32 12:00 9:36 7:31 O Sep 7:12 t -07 4:48 2:24 n �. 0:00 Duty Crew Not Duty Crew Fire Loss Summary Year -to -Date $5,709,850 --__-^- $6,050,000 $5,050,000,„; 4 � $4,050,000 � �_ $3,050,000 $1,104, 970a $F�� r $2,050,000 taafs. $1,050,000>' $50,000 1/1/06-9/30/06 T- 1/1/07-9/30/07 Total Calls Year -to -Date 1500 ----_.__._.---..._____-_._-__.. — 1163 1040 1200 900x« 5 i 5 z A y g 1 600 U 300 -- 1/1/06-9/30/06 1/1/07-9/30/07 (34) 35 30 25 20 15 10 5 0 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 2100-0000 0000-0300 0300-0600 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT Calls by Time of Day Sep -06 ® Sep -07 Calls by Day of Week 35 30 204 O Sep -06 15 ¢` ® Sep -07 10 5 0 Events By Category Fires 15% False Alarms 31% Good Intent 26% Overpressure/ plosions 2% (35) Service Calls 6% .MS Hazardous Conditions 9% DUTY CREW STAFFING September 2007 ® 5 Firefighters El 4 Firefighters \� 96% CALLS FOR SERVICE September 2007 310/6 ......,.. / rr!/.. ............. ........... El Duty Crew o 69 /o ,.; ., Non-Dut Crew (36) Revised: 10/23/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj, or Proj. CIP Type of Manage Estimated No. Proj, Proj. Descp. r Consult Total, Cost Current Notes Active Public Improvement Projects 1013 S Fernbrook Ln. - 27th to 34th - Design & ROW & DC/BM SRF $5,741,000 SRF Consulting Group, Inc. designated as Construction engineer. Engineering Agreement approved. Begin Preliminary Design. Public Information meeting held 4/27/06. Representatives of four properties in attendance. Staff determined watermain replacement. Approval from Bassett Creek Watershed has been received. Right of way acquisition in progress. Final plan approval requested from MnDOT. City Council approves condemnation proceeding to acquire right-of-way on 11/28/06. Sixteen of twenty properties acquired. R/W condemnation hearing on 3/12/07. Right of entry set 3/27/07. Federal Highway Administration (FHWA) approval received. 5/24/07 - bid opening. FHWA contract approval required. Contract awarded to Eureka Construction on 6/27/07. Construction started on 7/16/07. Medians removed traffic shifted to center of road. Temporary traffic signal installed at Highway 55 and Fernbrook intersection. Widening started. Replacement of trunk water main is completed. Pond grading is completed. Storm sewer construction is underway. Still waiting for Xcel to complete pole r 4145 S S. Shore Drive Bridge Replacement RB BRA $350,000 Preliminary plans have been reviewed by MnDOT. Working on final design then will be submitted to state aid for funding. Constrution in summer of 2009. 5102 S CR 101, CR 6 to CR 24 DC/BM Henn. $17,000,000 Preliminary layout of CR 101 approved by City Co. Council on 10/11/05. The plan is 30% complete. Met with Hennepin County 4/4/06. City staff will do engineering for watermain replacement. EAW comments received and approved by County. The plan is 90% complete. The County has sent out property acquisition letter to affected property owners. City working on watermain replacement plan. Condemnation has been initiated by the County. 5122 S CR 24, Olive Ln, to 32nd Avenue DC/BM Henn. $2,500,000 Co. Preliminary layout approved by City Council 6/14/05. Construction scheduled for 2008. Design in progress. Received Draft Layout 2/21/06. Met with Hennepin County design staff on 5/2/06. City staff will do design engineering for watermain replacement. Met with utility companies on 5/24/06. Received draft plan on 5/23/06. City watermain replacement plan completed and submitted to the County. Page 1 C \Documents a ( 3 ) Local Sellings\Temporary Inlemel Files\OLKBAWct_Pndng_Proj_Rpt_10 27 SHORT_FORM xls Revised: 10/23/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects 7101 S 2007 Street Reconstruction Project - Hawthorne JR Ponds Area. 7104 S 2007 Mill & Overlay - Vicksburg Lane DC 566000 Final Restoration, minor ped ramp work and hand work $418,300 for striping needs to be completed yet. October 1 is final completion date. Milling, paving, and striping has been completed. Assessment hearing to be held on 10/23 Only minor clean 7107 S 2007 Street Reconstruction Project - City View JR $4,245,000 Sod is complete for the entire project. The Acres last lift of asphalt should be completed by Oct. 23 in all areas. Only items that remain are minor punchlist items 8108 SS 28th Ave. Lift Station Upgrade RB/SN Bonestr $600,000 Bonestroo is the engineer. Kick off meeting to be 0o set up shortly. 7144 P 2007 Revere Lane/Hwy. 55 Trail Project RB $50,000 Construction is 95% complete, only concrete ped ramps remain. 3105 WR Plymouth Creek Pond RB/DA Wenck $900,000 Wenck is coming up with a few preliminary designs which best utilitze the area while maintaining the goal of phosphorus removal. Staff will review their options and the next meeting will be with all of the governmental agencies involved in this project. 4135 WR CR 61/CR 9 Erosion Site DC BRA $350,000 Options and estimated costs received 10/27/05. Three options considered. Additional concerns raised by Three Rivers staff. Consultant directed to investigate drainage concerns south of County Road 9. Three Rivers requesting City to proceed with additional investigations south of County Road 9. Meeting held 7/26/06 to discuss downstream drainage issues with Three Rivers Parks staff. Three Rivers preparing draft agreement for review. The City has received funding through BWSR. Further funding discussions at City Council level are necessary. Agreement approved by Council on 8/14/07. Final Plans & Specs ordered. Page 2 C:\Documents e \ 3 8 / 'Local SettingslTemporaryIntemet Files\OLKBA\Acl_Pndng_Proj_Rpl_10_23_SHORT_FOF2M xls Revised: 10/23/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj. or CIP Type of Proj. Manage', Estimated No. Proj, Proj. Descp. r.:,.., Consult Total Cost Current Notes 6103 WR Repair Erosion - Wood Crk, DT/BM WENC $425,000 Preliminary designs are in progress. Trees have K been marked. Public meetings took place to review design with residents. Homeowner's Association had a follow-up site visit with staff on 3/19/07. Revised plans showing minor creek adjustments being reviewed. HOA approved required easement. Two site meetings being held with HOA members week of 9/24 to ID valued trees and creek shaping. Project going to Council for plan approval and bidding on 11/13/07 ' 1/13/07. 6113 WR Wickman Erosion Project RB $250,000 Storm sewer pipe installation is underway. They expect 3 weeks of work to complete the project. 7111 WR Mooney Lake Pump Project DT/BM WENC $250,000 Project included in MCWD CIP for 2007 K (permanent solution). Interim emergency pumping plan is still required for 2007. Final design approved. Design bid and quotes were opened on 9/28.07. Apparent low bidder is Dave Perkins Contracting. Cooperative agreement with MCWD has been executed. Easements are being prepared for affected property owners. Work is expected to begin in 2 weeks, pending final DNR lap provals. 8107 WR 26th Avenue Bridge Replacement JR Bonest lengineeringreport Bonestroo currently working on preliminary roo Pending Publlc 1;rnprouemerttProjects W-2 W - Vicksburg Ln. - CR 47 to Schmidt $750,000 Dependent on development. �Watermain Lake Road W-3 W - Cheshire Ln. - Glacier Vista to CR $370,000 Dependent on development. �Watermain 47 Page 3 C Oocumenls a (3 9 ) Local Sellmys\Temporary Inlernel Files\OLKBA\Ac1_Pndng_Pro1_Rpl_ 1023SHORT_FORKAs October 18, 2007 SUBJECT: 2007 STREET RECONSTRUCTION PROJECT SOD AND FINAL LIFT OF ASPHALT CITY PROJECT NO. 7101 Dear Property Owner: Due to the wet weather that we have experienced since August, the sod installation and last lift of asphalt is taking longer that expected. Since cold weather could hit at any time, the contractor will be grading your property first, then will pave the wear course (final lift) asphalt and will complete the project by sodding your yard. The reasoning behind this is the wear course asphalt needs to be placed at a minimum temperature, while the sod can be placed in colder weather. If the sod does not completely root this year, it will lay dormant over the winter time and will start to grow again once the frost is gone in the spring. Once the sod has been placed on your property, the contractor is responsible to establish the sod and we will notify you once it has been accepted by the City. Below are a few tips to ensure the grass on your property establishes properly: • Water until soil is saturated 6-8 inches. Soil should be completely wet under new sod: • Be patient: Areas of damaged sod will often recover. • Do not mow until sod reaches 6 inches or until sod is fully rooted • Letting your sod grow long helps develop a deeper root system, increasing its heat and drought tolerance. • When mowing; mow to a height of 3 '/2 inches, cutting no more than 1/3) of the grass height. Thank you for your patience during this construction season. If you have any questions, please contact me at 763-509-5541. Sincerely, James Renneberg, P.E. Design Engineer cc: Doran Cote, P.E:, Director of Public Works Bob Moberg, P.E., City Engineer Ross Beckwith, P.E., Assistant City Engineer 0:\Engineering\I'RO.IEC'7-S\2000 - 2009\7101\Letters\Wear_Sod.doc ( 40 ) Plyouthr'iyo Adding Quality to Life October 19, 2007 SUBJECT: HOME OCCUPATION FOR PAUL WEBER FOR ULTRA CARE CLEANING SERVICE INC. (2007096) Dear Property Owner: This letter is written to inform you that Paul Weber, under file 2007096, is requesting a home occupation license to operate a cleaning service business out of the home located at 13010 — 38`x' Place North. A home occupation license may be approved administratively. If you would like to comment on this proposal, please fill out the attached project description page and return it to the City in the enclosed self-addressed envelope no later than November 1, 2007. While a formal Public Hearing is not required, City regulations require that property owners be notified of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. Information related to the application as submitted by the petitioner is available for review at the City Center, 3400 Plymouth Boulevard, from 8:00 a.m, to 4:30 p.m. Mondays and Wednesday through Friday and 8:00 a.m. to 6:00 p.m. Tuesdays, except holidays. If you have any questions you may call the Planning Division at (763) 509-5450. Sincerely, 9 tL Barbara G. Senness, AICP Planning Manager 2007096 -Cleaning -I IOL -notice 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel (41) : 763 509-5000 • www.ci.plymouth.mn.us lu MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: October 15, 2007 TO: Mayor and City Council, Department Directors FROM: Bobbi Leitner, Risk and Payroll Supervisor through Jean McGann, Director of Administrative Services SUBJECT: 2007 Open Insurance Claims and Reserves This report is designed to summarize the City's open insurance claims and reserves by type of claim including workers compensation, automobile, general liability and property insurance. Attached to this report is a summarization of each claim type with a description of the claim by department, amount paid on the claim and the amount reserved for the claim. Workers Compensation The City of Plymouth self -insures for the workers compensation claims by using a third party administrator (Berkley Risk) to monitor and pay claims on behalf of the City. The City purchases aggregate insurance through the Workers Compensation Reinsurance Association to cover claims in excess of $780,000. The workers compensations reserves and claims paid to date are $455,749. This is an increase of more than 200% over the 2006 claims of $214,810. There are five large claims which are a result of sprains and strains. These injuries required surgery and resulted in lost time. The 2007 safety initiatives include ergonomic assessments and training, job hazard analysis, safety audits and employee training. The City has an in-house ergonomic specialist who has visited each workstation and ordered and installed items needed to assure the workstations are ergonomically correct. The Safety Consultant from MMUA performs quarterly safety audits throughout all City facilities to assure the City is OSHA compliant for buildings and equipment. He is also working on job hazard analysis and works with Public Works for their training needs. V The City changed its agent of record effective April 1, 2007 to RJF Agencies. Included in the request for proposal were 20 hours of loss control consulting. We have taken the first step by preparing a survey which will be distributed to employees to determine their feel for the overall safety emphasis of the City. This information will be analyzed and used to assess future safety training needs for employees. The 2007 Safety and Wellness week will address safety and wellness issues for employees. Some sessions to be included are stretching exercises, safe lifting techniques, mental health seminars, personnel safety, worksite wellness screenings and flu shots. Listed below is a summary by department of the 2007 claims payment for workers compensation claims: Automobile Automobile claims paid to date for 2007 are $30,403 which includes $20,403 in repair damages and $10,000 in reserves. These claims are approximately 30% of the claims incurred for the previous two years. Claims continue to be reviewed by the Safety Committee and recommendations made to supervisors to avoid possible reoccurrence. There remains one open claim from December of 2006 which has not been resolved which reflects the $10,000 reserve. Listed below is a summary by department of the 2007 claims payment for automobile claims: Automobile Claims Paid as of 9/30/2007 Property Claims The 2007 property claims paid to date are in the amount of $240,108. Most of the dollars paid in claims and reserves are for the windstorm damages of May 23, 2007 which did a considerable amount of damage to the Public Works Building and Parkers Lake Park. Storm damage expenses paid to date are in the amount of $170,154, 86% of the claims paid. These expenses will be reimbursed to the City minus the $5,000 deductible. General Liability These claims are primarily for claims filed by residents who are seeking reimbursement for damages which they feel resulted from negligence by the City of Plymouth. These would include sewer back-ups, injuries received at City facilities, and land use issues. There have been 11 claims processed for 2007 and one claim remaining open from 2005. The dollar of claims processed including reserves is $39,975. These claims fluctuate from year to year. . Claims are processed to the LMCIT for prompt claim review. Claimants see a very quick turn -around from their filing status to their initial contact from the adjustor. Conclusion In conclusion, the claims paid for 2007 for workers compensation indicates a substantial increase over the previous years. Sprains and strains are relevant to our employee population and are very expensive medical and indemnity claims. For every dollar paid out in workers compensation there is a four dollar hidden cost. Emphasis will need to be placed on additional training and job hazard analysis to ensure employees are working safe and are adequately trained. This can be accomplished through fitness and wellness which will be emphasized during our safety and wellness week, proper body mechanics, personal protective equipment and job organization. Supervisors will be asked to work with employees to assure they are properly trained and to use the proper protective equipment. Equipment training currently in place is competency testing for all Public Works employees on designated pieces of equipment. The training involves knowing the equipment, a written test on the equipment and a hands-on testing which is evaluated by a competent instructor. The competency has been completed for five pieces of equipment and another five pieces will be tested later this month. The goal is to make sure every operator is deemed competent to operate the equipment or machinery needed for their job tasks. Automobile collision claims vary from year to year. The 2007 claims paid are substantially less than the previous two years. This could be attributed to increased employee safety awareness and accident investigation findings of previous accidents. The accident investigation team reviews accidents as requested with the goal to make recommendations on how to prevent this type of accident in the future. The recommendations are forwarded to the supervisor for comments and implementation. The 2007 automobile collision accidents have had no claim in excess of $2,200 for vehicle or equipment damages. There is an employee safety survey which is being distributed to all City employees. 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