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Home My WebLink AboutCouncil Information Memorandum 09-28-2007CITY OF PLYMOUTH COUNCIL INFO MEMO September 28, 2007 UPCOMING MEETINGS AND EVENTS Planning Commission Meeting October 3, 2007 ........................................................ Page 2 Shutting Off the Tap to Teens — A workshop to reduce underage drinking ................ Page 3 Hopkins Schools Chinese Immersion event on Oct. Il ..............................................Page 4 Protecting Land and Water Resources Focus Group Meeting on Oct. 17 .................. Page 5 Executive Energy Forum: Responsibly Power the Future on Nov. 7 ......................... Page 7 October, November, and December 2007 Official City Meeting Calendars .............. Page 8 Tentative Schedule for City Council Agenda Items .................................................. Page 15 INFORMATION News Articles, Releases, Publications, etc ... Plymouth News Release: Citizens can reduce flooding and protect water quality .............. Page 17 Plymouth News Release: Celebrate Fire Prevention Month at Oct. 13 Open House.......... Page 19 MEETING MINUTES Housing and Redevelopment Authority Minutes of Aug. 16, 2007 ........................... Page21 STAFF REPORT Active and Pending Public Improvement Projects ...................................................Page 24 CORRESPONDENCE Letter requesting City of Plymouth to share cost of Cheshire Parkway expansion.. Page 28 Letter of resignation from Jenny Flansburg to the HRA .........................................: Page 29 Letter from Met Council on housing performance score..........................................Page 30 Letter from Shingle Creek Watershed Commission on TMDL Implementation Plan............................................................................................................................ Page 32 (1) PLANNING COMMISSION AGENDA WEDNESDAY, OCTOBER 3, 2007 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in non -nal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA* A. Approve the September 19, 2007 Planning Commission Meeting Minutes. B. Rodney Buranen. Approve variances to impervious surface area coverage and to the side -yard setback to replace the existing detached garage with an attached garage for property located at 2640 East Medicine Lake Boulevard. (2007082) C. Lennar. Approve variance to exceed 32 square feet for an area identification sign for property located at the southeast corner of County Road 47 and Vicksburg Lane North. (2007091) 6. PUBLIC HEARING A. KB & J's Enterprises, Inc. Conditional use permit to allow liquor on -sale accessory to a restaurant in the C-3 (Highway Commercial District) zoning district for Broadway Bar & Pizza for property located at 13705 27`x' Avenue North. (2007085) 7. NEW BUSINESS A. City of Plymouth. Comprehensive Plan Update — Housing Chapter. 8. ADJOURNMENT (2) Save Date! _ SHUTTING OFF THE TAP TO TEENS A skill -building workshop to reduce underage alcohol use. �eynole speaker: Dr. Ed Elilinger, director of Boynton Student Health Services at the University of MN. Mang high school students believe college will be a time of unbridled alcohol use. Dr. Ehlinger will discuss how this attitude impacts college life—including grades, finances, and mental health—and can lead to legal problems. For more information: Call Julie Wilbert at 612-348-4033 or e-mail<julie.wilbert@co.hennepin.nm.us> (3) December 3, 2007 8 a.m.-2:30 p.m. Bloomington Civic Plaza $30 registration I-ee Conference brochure to follow Committed to Equity & Excellence Eisenhower Elementary School XinXing Academy Hopkins Public Schools *11(* 1001 Highway 7 1001 Highway 7HOPKINS Hopkins, MN 55305-4723 Hopkins, MN 55305-4723 952.988.4000 Rosemary Lawrence www.hopkins.kI2.mn.us PUBLI C SCHOOLS Principal Office 952.988.4300 Fax 952.988.43 14 RF: C V EG SEF 2 4 2007 September 21, 2007 We are pleased to be celebrating the opening of XinXing Academy, Hopkins Public Schools' Chinese immersion program at Eisenhower Elementary School. Our program started this fall with two classes of kindergarten. Children are enjoying a full—day experience with all content taught in Mandarin Chinese. We invite you to join us from 2 p.m. to 2:30 p.m. Thursday, Oct. 11, for a look into the classrooms to see this program first—hand, followed by a brief presentation and discussion. Minnesota has encouraged the development of innovative programs that teach children Chinese. XinXing, which means New Star, is a reflection of this vision and encouragement. We believe that XinXing Academy is off to a great start and will shine brightly in our state. Please respond to 952-988-4302, if you are able to join us. Sincerely, Rosemary Lawrence, Ed.D. Principal of Eisenhower Elementary School and XinXing Academy XinXing Academy Serving the communities of: Eden Prairie • Edina • Golden Valley - Hopkins • Minnetonka • Plymouth • St. Louis Park An equal opportunity/affirmative action educator and employer. (4) �'r�li+e'!"/i�,� l�rl �-77(C'��.'/�: ('f Jt ei: !'r .�•i.it:: �, J�: September 17, 2007 Mayor Kelli Slavik City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mayor Slavik: The Minnesota Environmental Initiative (MEI) invites you or a designee from your community or organization to participate in a focus group to explore issues, opinions, and perceptions about existing regulations and policy governing land use and water. Input is being solicited from local government elected officials, local government staff, as well as builders and developers. Information about the focus group, being held in your region is below: Protecting land and Water Resources in Minnesota's Growing Communities Wednesday, October 17, 2007 7:30 a.m. - 9:00 a.m. City of Rogers - Community Meeting Room 21201 Memorial Drive Rogers, MN 55374 *Light refreshments will be provided The Minnesota Environmental Initiative (MEI) in partnership with the Minnesota Department of Natural Resources, Minnesota Pollution Control Agency, Minnesota Board of Water and Soil Resources, and the Metropolitan Council has undertaken a project designed to improve the coordination of water quality and land use policies, as they relate to growth pressures in the seven - county metropolitan area and surrounding counties. These focus groups are an opportunity for local government staff, local elected officials, and builders and developers to provide input to the state agencies on implementation of land and water policies at the local level. MEI seeks to obtain input from each of these sectors and strives to have a mix of local elected officials, local government staff and builders and developers in each focus group, which will be composed of ten to twelve individuals. If you are unable to attend, please send a representative from your same sector. Focus groups will include discussions on the successes and challenges in conserving natural resources, organizational effectiveness, and agency coordination. We hope you can participate! MEI was founded as a private, nonprofit organization in 1991. For nearly 15 years, MEI's greatest asset has been its capacity to engender trust among a wide spectrum of stakeholders who might otherwise have difficulty engaging in productive dialogue. Over the years, MEI's role has evolved from simply convening dialogue to playing a key role in the development and management of partnerships that evolve into environmental action and meaningful outcomes. To participate, please contact Emily Franklin at 612-334-3388 Ext. 114 or eli-anklinCby Monday, October 1st. -over- (5) If you are unable to attend the session in your region, we will also be hosting focus groups in the following communities: Tuesday, October 9, 2007 - City of Hugo Rice Lake Center, Hugo Wednesday, October 10, 2007 - Rosemount Community Center, Rosemount Thursday, October 11, 2007 - Chanhassen Recreation Center, Chanhassen Tuesday, October 16, 2007 - Bunker Hills Regional Park, Coon Rapids Sincerely, ." '4"fet&- Shelley Shreffler Director of Environmental Projects P.S. If you are unable to participate, please send a designee from your community or organization who falls into your stakeholder group (i.e. local elected official, local government staff member, or builder and developer). Directions to the Rogers Community Room From Interstate 94 West • Take the MN 101 Exit and follow the ramp towards Rogers • Turn left onto Main Street/MN 101 S/County Road 81 South • Stay to the left on County Road 81 South • Turn Right onto Memorial Drive From Interstate 94 East • Take the MN 101 Exit towards Elk River/Rogers • Turn Right onto Main Street/County Road 81 South • Stay to the left on County Road 81 South • Turn right onto Memorial Drive (6) 1 , C V IJ: I c�� CL.I. U. 11cu.�: i��i..�l.'l; t How can we meet increasing demand for energy while reducing our impact on the environment? NOVEMBER 7d 2097 7:30 Aorto TO 11:30 kfllie 317 DIV RICE PARK RIVERSIDE RDOWj Our distinguished speakers will share their insights into global energy trends, the growing role of conservation and the increasing use of cost-effective alternative energy sources. We'll also hear about Xcel Energy's strategies for addressing the growing demand for energy while minimizing our impact on the environment. `P , `arc - J. Drake Hamilton science policy director for Fresh Energy, a nonprofit organization working toward a global clean energy system Will Steger polar explorer for National Geographic Steve Kiesner director of national accounts at Edison Electric Institute Betsy Engelking director, resource planning and acquisition at Xcel Energy Breakfast will be served froin 7:30 a.m. to 8 a.er. _t..i_., [ .. Online at x,-elea-ierky.carsi/rsvl)rfxii Dt'bY P110116 to Sbalia Heitzmein at 612-630-4536 OFFICIAL CITY MEETINGS 0(-tnhpr M07 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7:00 PM PLANNING COMMISSION, Council ChamUers 7 8 9 10 11 12 13 COLUMBUS DAY (OBSERVED), Public Works Division closed ? ou RM REGULAR COUNCIL MEETING. Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Medicine Lake Rooms A & B 7:00 PM PARK & REG ADVISORY COMMISSION (PRAC), Council Chambers 12.00 PM -4:00 PM FIRE DEPARTMENT ANNUAL OPEN HOUSE, Fire Station III 14 15 16 17 18 19 20 6:30 PM VOLUNTEER RECOGNITION EVENT, Plymouth Creek Center f 7.00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room A 21 22 23 24 25 26 27 17 00 RM REGULAR COUNCIL MEETING Council Cbambels 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT). Metlicine Lake Room A 28 DAYLIGHT SAVINGS ENDS - set clocks back 1 hour 29 30 31 LL PM -8:30 PM HALLOWEEN ON THE CREEK, Plymouth Creek Center Sep 2007 S M •r W T F S Nov 2007 S M T W T F S j 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 30 modified on 9/28/2007 (9) OFFICIAL CITY MEETINGS November 2007 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dec 2007 s M 'r W T F s7'00 1 1 PM HUMAN RIGHTS COMMISSION, Parkers Lake Room 2 3 Oct 2007 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 31 23 24 25 26 27 28 29 30 31 4 S 6 7 8 9 10 7:00 PM PLANNING COMMISSION, Council Chambers REC 7:00L,.S,_N(PRAC) CO, ors 11 12 13 14 15 16 17 VETERANS DAY (OBSERVED), City Offices Closed ].W PM REGULAR COUNCIL MEETING. Council CNxnb«s Sp¢cia)M¢etwYg W¢ter:. 8(M $6Wer CDinp P(an;: SSR prii ivi6aicirie lake: 7:00 PM ENVIRONMENTAL OUALITYCOMMITTEE (ECC), Medicine Lake Rooms A 8 B 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA) Medicine Lake Room A 18 19 20 21 22 23 24 7:00 PM PLANNING COMMISSION, Council Chambers THANKSGIVING HOLIDAY (City Offices closed) THANKSGIVING HOLIDAY (City Offices closed) 25 26 27 28 29 30 """MREGULAR COUNCIL MEETING. Cwn�n cn.�en, --Jdky;MahagetHrlap¢I;Ej Peafdnnaric pev ewG: :: �, Wi! Medlilrie Lgke::.: 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT). Medicine Lake Room A modified on 9/28/2007 OFFICIAL CITY MEETINGS Decemher 2007 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 Jan 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 Nov 2007 S MJ W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2 2:00 PM -5:00 PM OLD FASHIONED cHRISTMAs - Plymouth Historical Society Building 3 Truth in Taxation Hearing 7:00 P.M. Council Chambers 4 CHANNUKAH BEGINS AT SUNSET 5 700 PM PLANNING COMMISSION, Council Chambers 6 7 8 9 10 7.00 PM TRUTH IN TAXATION MEETING CONTINUED (IF NECESSARY). Counpl Clvmbera 11 1:00 PM REGULAR COUNCIL MEETING. CONnCN C—b— 12 7:00 PM ENVIRONMENTAL OUALr Y COMMITTEE (EOC), Medicine Lake Rooms A & B .13 7:00 PM PARK 6 REC ADVISORY COMMISSION (PRAC), Council Chambers 14 1S 16 17 18 19 7:OD PM PLANNING COMMISSION, Council Chambers 20 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Metlicine Lake Room A 21 I 22 23 24 CHRISTMAS EVE, City Offices Gose at Noon 25 CHRISTMAS DAY, City Offices closed 26 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 27 28 29 30 31 modified on 9/28/2007 Tentative Schedule for City Council Agenda Items October 9, Regular, 7:00 p.m., Council Chambers • Rezoning from FRD to PUD and P -I, a PUD general plan, and preliminary plat for "Trillium Woods", a continuing care retirement community to be located on property at the southeast corner of the intersection of County Road 47 and Juneau Lane. LCS Development. (2007066) • Approve rezoning from FRD to RSF-2 and preliminary plat for 10 single family lots to be called "Hidden Acres Addition" for properties located at 4225 and 4245 Dunkirk Lane North. Schuett RIE Group, LLC. (2007070) • Approve site plan and setback variances for a 9,700 square foot one-story medical/professional office building, and deny sign variance for property located at 10600 Old County Road 15. Quest Development, Inc. (2007074) • Approve variances to impervious surface area coverage and to the side -yard setback to replace an existing detached garage with an attached garage for property located at 2640 East Medicine Lake Boulevard. Rodney Buranen. (2007082) • Approve variance to exceed 32 square feet for an area identification sign for property located at the southeast corner of County Road 47 and Vicksburg Lane North Lennar. (2007091) • Hearing on utility and nuisance special assessments • Ordinance amending Chapter 10 of the City -Code regarding park, license, and utility fees • Housing Element of the Comprehensive Plan. City of Plymouth. (2005050) • Announcement of Fire Department's Open House on October 13 • Approve conditional use permit to allow liquor on -sale accessory to a restaurant in the C-3 (Highway Commercial District) zoning district for Broadway Bar & Pizza for property located at 13705 27th Avenue North. KB & Js Enterprises, Inc. (2007085) • Hearing on On -Sale Liquor and Sunday Liquor License applications from KB&J's Enterprise, Inc. d/b/a Broadway Pizza, 13705 27th Avenue North • Hearing on Wine and 3.2 Liquor License applications from Joey Nova's Waterford Plaza LLC d/b/a Joey Nova's Pizzeria & Grilled Subs, 10100 6th Avenue North • Authorize funding of open space acquisition • Presentation by Superintendent Stan Mack on District 281's referendum October 23, Regular, 7:00 p.m., Council Chambers • Assessment hearings for Black Oaks, Hawthorne Ponds, and City View street reconstruction projects Assessment hearing for Vicksburg Lane mill and overlay project Hearing on On -Sale Liquor and Sunday Liquor License applications from Kobe Operating, LLC d/b/a Kobe Japanese Restaurant, 15555 34th Avenue November 13, Special, 5:30 p.m., Medicine Lake Room • Discuss water and sewer elements of the Comprehensive Plan November 13, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set b ( 15 ) ; all other topics are tentative. • Surface Water, Water and Sewer, Parks, Transportation, and Transit Elements of the Comprehensive Plan. City of Plymouth. (2005050) • Adopt City Center Zoning Ordinance amendments and remove Interim Ordinance November 27, Special, 6:00 p.m., Medicine Lake Room • City Manager Annual Performance Review November 27, Regular, 7:00 p.m., Council Chambers • Approve caterer contract for Plymouth Creek Center December 3, Truth in Taxation Hearing, 7:00 p.m. Council Chambers December 10, Continued Truth in Taxation Hearing (if necessary), 7:00 p.m. Council Chambers December 11, Regular, 7:00 p.m., Council Chambers • Approve Comprehensive Plan. City of Plymouth. (2005050) January 15, Special, 6:30 p.m., Medicine Lake Room • Board and Commission interviews (16) City of Plymouth News Release For Immediate Release Contact: September 25, 2007 Margie Vigoren 763-509-5081 Citizen efforts can reduce flooding and protect water quality As the raking season gets into full swing, property owners can reduce the chances of a localized flood and protect water quality at the same time by keeping leaves out of streets. Rain washes leaves from streets into the storm sewer system. Leaves then accumulate at storm drains, in pipes and at outlets, where they can stop the flow of water. Eventually, that backed up storm water reaches someone's yard or creates a pond where a street should be. That's when City maintenance crews have to step in to find and clear away the blockage to restore proper flow. The City of Plymouth receives forty to sixty calls each year from citizens alerting them to this type of localized flooding, according to Scott Newberger, Plymouth's utilities superintendent. In addition to the threat of localized flooding, leaves left in the street threaten water quality. In a rain storm, streets become channels, carrying leaves directly to local lakes, streams and wetlands. This adds nutrients and pollutants to these water resources, encourages algae growth and harms water quality. Keeping leaves and other debris off the street abutting private property is more than a good idea for flood prevention and water quality in Plymouth; it is required by the City code. Citizens can take simple steps to reduce the likelihood of flooding and protect water quality: • Rake, sweep or blow leaves off of the street, driveway and other hard surfaces; • Make a habit of cleaning leaves, litter or other debris from the curb line in front of their home; (17) • Volunteer to adopt a storm drain. Plymouth residents can adopt a neighborhood storm drains to protect water quality. Nearly 70 volunteers have adopted storm drains in Plymouth. Volunteers . check the drains regularly and clean them out to keep water free-flowing. To volunteer, call Jackie Maas at 763-509-5230. Plymouth residents have a number of options for managing fall leaves: 0 Bag leaves for the refuse hauler to collect and compost; • Compost leaves with other yard waste and fruit and vegetable scraps in a back yard composter; • Mulch leaves to cover sensitive garden plants over the winter; • Deliver leaves to the Plymouth Yard Waste Site, 14900 23`d Ave. N. The site is open Wednesdays, Thursdays and Fridays from 3 p.m. to 6 p.m., and Saturdays and Sundays from 9 a.m. to 6 p.m. through October. Hours will be limited in November. Call 763-509-5513 for recorded hours and information on Plymouth's yard waste program. (18) City of Plymouth News Release For Immediate Release October 2007 Contact: Sara Lynn Cwayna 763-509-5198 Celebrate Fire Prevention Month at the Fire Department Open House on Oct. 13 Mark October as fire prevention month by checking your smoke detector and attending the Plymouth Fire Department's Annual Fall Open House on Sat., Oct. 13, noon -4 p.m., at Fire Station III, 3300 Dunkirk Ln. N. The open house will give families an opportunity to learn about safety, and kids can have fun, earn a glow stick, and pick out a free pumpkin. New things at the open house will include family and children's workshops on safety, the AMBER Stick Program, a Dalmatian bouncer, free face painting, and a police K9 demonstration. The Fire Department Open House comes at an important time of year. It is timed to raise fire safety awareness just as Minnesotans are heading into the deadliest time of the year for fire loss — the heating season, according to Fire Chief Rick Kline. "Working smoke detectors save lives," said Kline. He encourages residents to test their smoke detectors, replace batteries and vacuum their detectors. In addition, he offers the following fire safety tips: ❑ Test smoke and carbon monoxide detectors monthly and change their batteries once a year. Never disable a detector. ❑ Develop and practice a home fire escape plan that includes knowing two ways out of every room. Make sure all family members know to crawl low in smoke, and that they should stop, drop, and roll if their clothing catches on fire. ❑ Pick a meeting place outside of the home where the family will gather in the case of an emergency (19) ❑ Know when and how to dial 9-1-1. ❑ Keep matches and lighters secured and out of the reach children. ❑ Never leave lit candles unattended. Keep wicks trimmed to '/ inch. Never place candles near combustibles. ❑ Have your furnace and fireplace cleaned every two years. Install a chimney cap to keep out debris and animals. ❑ Burn only wood or UL -approved log products in a fireplace. Never burn paper because smoldering remains may waft up the chimney and set the roof on fire. Only use wood that has been dried for at least six months and stored properly. Always use a grate or screen when the fireplace is in use. ❑ Discard fireplace ashes in a metal container, dampen them, and cool them outside away from all combustibles before you discard them. ❑ Never leave an automobile idling while it is parked in a garage, even if the garage door is open. ❑ Enforce a "no smoking" rule in your home. (20) MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY August 16, 2007 PRESENT: Chairman Steve Ludovissie, Commissioners Jim Kovach, Jeff Kulaszewicz and Bob Stein ABSENT: Commissioner Jenny Flansburg STAFF PRESENT: Community Development Director Steve Juetten, Housing Program Manager Jim Barnes, Support Services Manager Denise Hutt and Office Support Representative Barb Peterson OTHERS PRESENT: 1. CALL TO ORDER Chair Ludovissie called the Plymouth Housing and Redevelopment Authority meeting to order at 7:05 P.M. 2. CONSENT AGENDA A. Approve July 19, 2007 HRA Meeting Minutes B. Plymouth Towne Square. Accept monthly housing reports. C. Vicksburg Crossing. Accept monthly housing reports. Commissioner Ludovissie asked to pull Item 2C, Vicksburg Crossing, from the Consent Agenda and make it Item 3A. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Kovach, to approve the consent agenda excluding Item 2C. Vote. 4 Ayes. MOTION approved unanimously. 3. NEW BUSINESS A. Vicksburg Crossing. Accept monthly housing reports. Commissioner Ludovissie stated he is concerned about the marketing aspect of the Vicksburg Crossing. He inquired about the one bedroom units which seem to be slow to lease up. Grace Management Representative Boedigheimer said most people prefer the one plus den units or the two bedroom units. Commissioner Ludovissie stated he is concerned because the slow rental season will begin soon. Grace Management Representative Boedigheimer said the original interest list contained over two hundred names and about 80 of those were on the affordable list. (21) Plymouth Housing and Redevelopment Authority August 16, 2007 Page 2 Those on the affordable list thought Vicksburg Crossing would be like Plymouth Towne Square which is subsidized. Housing Program Manager Barnes discussed the differences between.the two buildings. Discussion took place regarding additional marketing suggestions. Commissioner Ludovissie asked if some type of incentive might help convince those who have put down deposits to sign a lease. and move in. Grace Management Representative Boedigheimer said most apartment complexes are currently offering some type of incentive. Discussion took place regarding what type of incentive to offer. Housing Program Manager Barnes said if the Board decided tonight what type of incentive to offer it could be implemented immediately. Grace Management Representative Boedigheimer stated that staffing at Vicksburg Crossing is an issue. She stated it is difficult for one person to manage the property and be effective with marketing at the same time. Housing Program Manager Barnes suggested staff could put some ideas together for getting extra help in the office so the manager can spend more time doing off-site marketing. Commissioner Ludovissie brought up the fact that the building is only 63% leased. Grace Management Representative Boedigheimer feels that this is not unusual for market rate senior buildings. She said based on the first interest list they felt the building would fill right away. Commissioner Stein asked whether feed -back has been received from the people who expressed an interest and then backed out. Grace Management Representative Boedigheimer said most of them were not ready to make a move yet. She addressed the fact that people seem to be expecting more amenities to be offered at the building. She recommended that Vicksburg Crossing set up its own web site. Commissioner Stein asked what the difference was between number of units rented and physically occupied. Grace Management Representative Boedigheimer said they have a $500 deposit for the number of units rented. Commissioner Stein asked if the people who have deposits on the 15 units have homes to sell. Grace Management Representative Boedigheimer stated there are ten that they know of. Commissioner Kulaszewicz asked if other units could be turned into affordable units. Housing Program Manager Barnes said there would be a problem with unit size and it would require a policy shift for the HRA to be able to subsidize more units. The funding would have to come from the tax levy. Commissioner Ludovissie feels we need to pursue the market rate rentals for a longer period. Support Services Manager Denise Hutt suggested doing a mailing to people on the original interest list informing them of the incentive which will be offered. Discussion occurred regarding the type of incentive to offer. The Board decided to offer one month's free rent to a new tenant that signs a 12 -month lease. The Board also requested that Grace Management identify additional marketing activities that could be undertaken and report back to the Board in September with a revised marketing plan including potential costs. (22) Plymouth Housing and Redevelopment Authority August 16, 2007 Page 3 MOTION by Commissioner Ludovissie, seconded by Commissioner Kovach, allowing staff to explore additional marketing activities for Vicksburg Crossing and offer one month of free rent to a new resident that signs a 12 -month lease. Vote. 4 Ayes. MOTION approved unanimously. B. Plymouth Towne Square. Re -roofing project — Consider Change Order #2 Housing Program Manager Barnes gave an overview of the staff report. He reported that during the recent heavy rain the roof showed no indication of water intrusion. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Kovach, approving Change Order Number 2 in the amount of $11,111. Vote. 4 Ayes. MOTION approved unanimously. C. 2008 and 2009 Draft HRA Budgets. Housing Program Manager Barnes gave an overview of the staff report and also explained the two year budget process. He clarified the fact that the Board is preliminarily adopting the 2009 budget. Commissioner Stein inquired about Fox Forest Apartments. Housing Program Manager Barnes explained that Fox Forest received a housing bond issue a number of years ago and did not wish to meet the bond policy providing 15-20% of their units at affordable rent levels. In lieu of offering affordable units the City required a payment of $30,000 per year which is now being satisfied. Support Services Manager Hutt presented a brief overview of the Section- 8 budget. She explained how difficult it is to predict the allocation amount that will be received from HUD for 2008 or 2009. Section 8 just got the additional allocation for 2007. She said they will be purchasing additional software to complement the software package they purchased last year. Commissioner Ludovissie inquired about the allocations and why they had been reduced. Housing Programs Manager Barnes stated that the finance department had done a comprehensive review of all of the city allocations and made adjustments reflecting their review. MOTION by Commissioner Ludovissie, seconded by Commissioner Kulaszewicz, recommending that the City Council adopt the 2008 and 2009 HRA preliminary budgets. Vote. 4 Ayes. MOTION approved unanimously. 5. ADJOURNMENT The meeting was adjourned at 8:05 P.M. (23) Revised: 9/27/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj or Proj CIP Type ofManage Estimated No. Proj. Proj. Descp r Consult Total'Cost Current Notes Active Public Improvement Projects 1013 S Fernbrook Ln. - 27th to 34th - Design & ROW & DC/BM SRF $5,741,000 SRF Consulting Group, Inc. designated as Construction engineer. Engineering Agreement approved. Begin Preliminary Design. Public Information meeting held 4/27/06. Representatives of four properties in attendance. Staff determined watermain replacement. Approval from Bassett Creek Watershed has been received. Right of way acquisition in progress. Final plan approval requested from MnDOT. City Council approves condemnation proceeding to acquire right-of-way on 11/28/06. Sixteen of twenty properties acquired. R/W condemnation hearing on 3/12/07. Right of entry set 3/27/07. Federal Highway Administration (FHWA) approval received. 5/24/07 - bid opening. FHWA contract approval required. Contract awarded to Eureka Construction on 6/27/07. Construction started on 7/16/07. Medians removed traffic shifted to center of road. Temporary traffic signal installed at Highway 55 and Fernbrook intersection. Widening started. Replacement of trunk water main is completed. Pond grading is completed. Storm sewer construction is underway. Still waiting for Xcel to complete p 4141 S Petition Project - 47th Ave Street & Utilities DC/BB SRF $215,000 City Council awarded contract to R.P. Utilities, Inc. 8/9/05. Preconstruction meeting was held 8/10/05. Utilities are installed. Street to be built in Spring 2006. Concrete curb and aggregate base installed. Bituminous base installed, bituminous wear and punch list items completed. Engineer preparing final payment documents. Meeting with contractor on 3/5/07 to discuss project closeout. Negotiating with contractor to close-out project. Final payment approved by council on 7/10/07. Assessments, going to Council for adoption 8/28/07. Assessments adopted on 8/28/07. 4145 S S. Shore Drive Bridge Replacement RB BRA $350,000 Preliminary plans have been reviewed by MnDOT. Working on final design then will be submitted to state aid for funding. Constrution in summer of 2009. Page 1 C'\Documents ar ` 2 4 / Local SelhngslTemporary Internet Files\OLKCF\Act_Pndng_Proj_Rpt_9_25_SHORT_FORM As Revised: 9/27/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj. or Proj. CIP Type of Manage Estimated No Proj, Proj. Descp. r !.Consult Total Cost Current Notes I 5102 S CR 101, CR 6 to CR 24 DC/BM Henn. $17,000,000 Preliminary layout of CR 101 approved by City Co. Council on 10/11/05. The plan is 30% complete. Met with Hennepin County 4/4/06. City staff will do engineering for watermain replacement. EAW comments received and approved by County. The plan is 90% complete. The County has sent out property acquisition letter to affected property owners. City working on watermain replacement plan. Condemnation has been initiated by the County. 5122 S CR 24, Olive Ln. to 32nd Avenue DC/BM Henn. $2,500,000 Co. Preliminary layout approved by City Council 6/14/05. Construction scheduled for 2008. Design in progress. Received Draft Layout 2/21/06. Met with Hennepin County design staff on 5/2/06. City staff will do design engineering for watermain replacement. Met with utility companies on 5/24/06. Received draft plan on 5/23/06. City watermain replacement plan completed and submitted to the County. 6108 S Intersection Imp. - CR 47 & CR 61 RB $1.2 million Construction is underway, signals to be installed in early October. Storm sewer and pond excavation work currently underway. 7101 S 2007 Street Reconstruction Project - Hawthorne JR $3,620,000 Base course asphalt placed in the entire area. Ponds Area. Sodding will likely begin the week of 9-24 in this area. 7104 S 2007 Mill & Overlay - Vicksburg Lane DC $566,000 Restoration, minor ped ramp work and hand work for striping needs to be completed yet. October 1 is final completion date. Milling, paving, and striping has been completed. 7107 S 2007 Street Reconstruction Project - City View JR $4,245,000 Base course asphalt has been placed Acres throughout the entire area. Sod has been installed in the 9th/11th and 13th/CR 101 areas and wear course asphalt is expected the week of 9-24. Sod will be installed on 12th/ Dunkirk Ln and 14th/Garland areas in the next week. Contractor currently digging out the pond on 14th Ave, west of Garland 8108 SS 28th Ave. Lift Station Upgrade RB/SN $600,000 Engineering proposals received and going to Council to designate engineer on Oct. 9. Construction in summer of 2008 in conjunction with the 2008 Street Reconstrution Proje 3105 WR Plymouth Creek Pond RB/DA Wenck $900,000 Kick off meeting set for the first week in Constrution anticiapted for winter of 2008-21 Page 2 CADocumerns an ( 2 5 ) —al Sellings\Temporary Internet Files\OLKCFWct_Pndng_Proj_Rpl_9_25_SHORT_FORM.xls Revised: 9/27/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj. or Proj, CIP Type of Manage Estimated No. Proj. Proj. Descp. r Consult Tatal Cost Current Notes 4135 WR CR 61/C7 9 Erosion Site DC BRA $350,000 Options and estimated costs received 10/27/05. Three options considered. Additional concerns raised by Three Rivers staff. Consultant directed to investigate drainage concerns south of County Road 9. Three Rivers requesting City to proceed with additional investigations south of County Road 9. Meeting held 7/26/06 to discuss downstream drainage issues with Three Rivers Parks staff. Three Rivers preparing draft agreement for review. The City has received funding through BWSR. Further funding discussions at City Council level are necessary. Agreement approved by Council on 8/14/07. Final Plans & Specs ordered. 6103 WR Repair Erosion - Wood Crk. DT/BM WENC $425,000 Preliminary designs are in progress. Trees have K been marked. Public meetings took place 11/13/06 and 1/29/07 to review design with residents. Homeowner's Association had a follow-up site visit with staff on 3/19/07. Revised plans showing minor creek adjustments being reviewed. HOA approved required easement. Two site meetings being held with HOA members week of 9/24 to ID valued trees and creek shapeing. Feasibility report going to Council for consideration on 9/25/07. 6113 WR Wickman Erosion Project RB $250,000 Awarding contract to low bidder on Sept. 25. Construction to begin early October. 7111 WR Mooney Lake Pump Project DT/BM WENC $250,000 Project included in MCWD CIP for 2007 K (permanent solution). Interim emergency pumping plan is still required for 2007. Final design from consultant and watershed approved. Design out to bid and quotes will be opened on 9/28.07. Cooperative agreement with MCWD have been executed. Consultant proceeding with final design adjustments. Easements are being prepared for affected property owners. Pending Public Improvement Projects W-2 W Watermain - Vicksburg Ln. - CR 47 to Schmidt $750,000 Dependent on development. Lake Road W-3 W Watermain - Cheshire Ln. - Glacier Vista to CR * $370,000 Dependent on development. 47 Bud B�oekem "'R0, , _ 55 Sarntary t'jBB a . `BM r Bob Mbrg oe w :.a Park s'. v DGS Qan Cam bye f 3' �v r`�€ .•44,�?.�ri>,. .k -Y ...fiX`tt,....x..�,_m. n, W Water s r , rtOT &Dave Tayld��. >.... yx t,`� WR'q `Water Ftenriber±� SJR ;Jim f ''RB Bass Bebkw�tF, r , 's�'.�.sy fg Page 3 C0ocuments ar ` 2 6 ) 'Local SetlingslTemporary Intemel Files\OLKCF1Acl_Pndng_Proj_Rpt_9_25_SHORT_FORM.xls Revised: 9/27/2007 City of Plymouth Engineering Department Active and Pending Public Improvement Projects Proj or Proj. CIP Type of ManageEstimated No. Proj, Proj. Descp r Consult Total Cost Current Notes Page 4 CADocuments ar \ 2 7 / .Local .1MgstTemporary Inlemet Files%OLKCFIAct_Pndng_Prot_Rpi_9_25_SHORT_FORMAx Life Care Services F LLC September 24, 2007 Doran Cote Public Works Director City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447-1482 Dear Doran Life Care Services LLC 1300 f embrool, L nc° N. Suo_- Z;!` '-17 t7 1'h7' f- //. /LiJ(i I ax 877 94s "600 This letter is written to request the City of Plymouth to consider paying a portion of the street project which is extending Cheshire Parkway to County Road 47. In reviewing the City of Plymouth Capital Improvement Plan (CIP) the report indicates a total of 33 street projects are scheduled which total $37,792,000. From my review, funding for 32 of 33 projects are being funded by State Funds, Federal Funds, or City of Plymouth. The only project that is being funded by the developer is project no. S-11 Cheshire Lane- Glacier Vista to CR 47 which totals $1,870,000. My concern is Trillium Woods is being held to a higher standard and sharing the cost seems to be reasonable plan. The timing of Cheshire Lane extension is predicated upon sales performance but we anticipate starting construction the spring of 2009. The construction duration is projected to be 22 months. Kraus Anderson Construction Company has indicated Cheshire Parkway would be built to support the project sequencing and turnover would occur at the end of the project. We believe the extension of Cheshire Parkway will provide a tremendous benefit to Plymouth and we hope the City is willing to consider sharing the cost of extending Cheshire Parkway. Sincerely, Stephen A. Nornes Project Development Manager (28) JENNY H. FLANSBURG 5050 HOLLY LANE NORTH # 2 - PLYMOUTH, MN 55446 (Cell) 612-396-3646 - E-mail — jennyhflanshur�(hwahun.cum September 21, 2007 Attention: Jim Barnes - Housing Division City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dear Board Members: Thank you, for the opportunity to be of service to the Housing and Redevelopment Authority for the City of Plymouth. My role as member and Vice -President of the Housing and Redevelopment Board over the years has been very rewarding. Due to my family and employment commitments, I will no longer be able to serve the board. This serves as notice that, effective December 31, 2007, I will be resigning from the board. If anyone would like any information about what this position involves, please feel free to have them call me at (612) 396-3646. Sincerely, Jenny H. Flansburg (29) SEP 2 7 2007 �� -A Metropolitan Council AA September 26, 2007 Dear Local Official: Enclosed is a preliminary housing performance score for your community for 2007, determined pursuant to the Guidelines for Priority Ficnding for Housing Performance. In large part, the scoring is based upon information provided by your community in our recent survey. I am sending a copy of this letter and enclosure to both the city administrator/manager or township clerk and the person to whom the housing survey questionnaire was originally sent. In June, we mailed surveys asking communities to complete and return them in July. In July, we sent a follow up asking that the unreturned surveys be completed and returned in August. The enclosed score sheet indicates the preliminary points by criteria for your community. Points for criteria 1, 2, 3, and 5 are based on Council data compiled from information provided by state or county agencies, local government, the Department of Housing and Urban Development, the Minnesota Housing Finance Agency, and local Housing and Redevelopment Authorities. Scores for the remaining criteria are based on the information provided to the Council via the survey. If we did not receive a completed survey or information was not provided for any survey question, the score for those applicable criteria will reflect this. The score sheet also indicates the final performance score for your community in 2006. If, after reviewing these scores, you want to provide additional information in order to improve your score in any criterion, or you believe you should have received more points in any criterion given your answers, please send me the information or call me as soon as possible. Because funding decisions for all three Livable Communities Act funding accounts have, or will shortly begin, and the housing performance scores will be a factor in those funding decisions, I ask that you provide any additional information no later than Friday, October 5. Final performance scores for 2007 will be mailed to all communities in October. Please call lne at (651) 602-1418 if you have any questions or want to discuss your community's housing Guy D. Peterson Director, Community Development Division Enclosures cc: w/enclosure: City Administrator/Manager Township Clerk www.metrocouncil.org 390 Robert Street North • St. Paul. MN 55101-1805 • (651) 602-1000 • Fax (651) 602-1550 • TTY (651) 291-0904 An Equal ( 3 0 ) 10yo Preliminary Housing Performance Score — 2007 Name of City / Township a4v 4,4,7 Criteria — 100 points possible 1. 3. 4. 5. 3 6. iS 7. s. 9. a. b. T 10. Total Score 2007 7 Total Score 2006 Shin reek ��'4{iryycy September 18, 2007 Mayors and City Managers Shingle Creek Watershed Management Commission Hennepin County, Minnesota Re: TMDLs - Implementation Plan Upper, Middle, Lower Twin and Ryan Lakes Gentlemen and Ladies: Watershed Management Commission 3235 Fernbrook Lane N • Plymouth, MN 55447 Phone (763) 553-1144 • Fax (763) 553-9326 www.shinglecreel(.org via surface and email As you know, earlier this year the Shingle Creek Chloride Total Maximum Daily Load (TMDL) study was approved by the US Environmental Protection Agency (EPA). The cities in the Shingle Creek watershed, Hennepin County, and MnDOT are now working to implement the actions identified in the TMDL Implementation Plan to reduce the amount of chloride entering into Shingle Creek from road salt. For the past few years the Coininission has also been developing TMDLs for 13 of the 16 lakes in the watershed that are listed by the MPCA as Impaired Waters for excess nutrients. The TMDLs for the first four lakes — Upper, Middle, and Lower Twin Lakes and Ryan Lake — are about to receive final approval. On September 17, 2007, the MPCA published public notice that the TMDL is open for final review and public comment during the period September 17 to October 15, 2007. The notice and final TMDL can be viewed at: littp•//\Nw,,w pca state inn.us/NN,ater/tmdl/ i-oiect-twiiirvan.html. The TMDLs for the other nine lakes are being finalized and will go through the same process later this year. Following the close of the comment period, the MPCA will make any revisions required and submit the TMDL report to the EPA for final approval. We expect to have the EPA's final approval by the end of the year. As with the chloride TMDL, MS4s will then have 18 months to revise their Stormwater Pollution Prevention Plans (SWPPPs) to incorporate nutrient reduction activities. The TMDL identifies very significant phosphorus reductions that must be achieved for these lakes to meet state water quality standards. Six of the nine member cities drain to the Twin Lake chain. Plymouth, Maple Grove, and Osseo do not and thus are not required to participate in reductions for Twin and Ryan Lakes. The final step in the TMDL process is the approval of an Implementation Plan that sets forth the activities the cities, Hennepin County, and MnDOT will undertake to reduce phosphorus loading to the four lakes. The Technical Advisory Cornrnittee (TAC) and the Watershed Commission have reviewed the attached draft Implementation Plan, and it is submitted to you for your review and comment. The Commission will review your cornments and act on the Implementation Plan at its October H, 2007 meeting. Please submit cornnients to Judie Anderson by Thursday, October 4, 2007. We apologize for the short review time, but to be eligible for Clean Water Legacy Act restoration grant funds, the final approved Implementation Plan must be submitted to the MPCA by the end of October. For the most part, the implementation activities in this Plan would NOT require the Commission's operating budget to exceed its assessment cap. There are new or expanded activities in the Plan that have been discussed several times by the Commission and TAC and are expected to be funded from reallocation within the existing budget. However, there are some additional watershed and city activities that will likely require additional n �twa.xs:�tr..^xrzss.^r.�ax-. m:��zx•xasa.:rn.„^x�m., �+�mzsav�.��'�'='.:aa.nwwrfiRtsw�ana�::�:sx:�t�a.x,se°ravwu�cm.�::�.s aa�*,..:eanr:.-'uax�w+a:�rn::.s;kss.'z'n�s3sce�a��:��sx�ass Brooklyn Center Brooklyn Park • Crystal • Maple Grove • Minneapolis • New Hope • Osseo • Plymouth • Robbinsdale (32) Mayors and City Managers September 18, 2007 Page 2 resources. Approval of the Implementation Plan does not commit the Commission to undertake these activities at a particular time or at a particular budget level. Activities in the TMDL are those that, in the TAC's and Engineer's estimations, would be the most effective in restoring water quality in the lakes to state standards. Any new or enhanced activities to be undertaken by the Commission would be considered through the regular budget process and any that would require additional resources above the assessment cap would be presented to the member cities for their authorization. New or expanded activities that may require additional resources include: ■ An expanded version of the Commission's Water Quality Report to accommodate the additional data collection and reporting trade necessary by the TMDLs. To date, the report has been in essence an extended memorandum summarizing the results of water quality monitoring in the watershed and been funded as part of the annual stream monitoring budget. The amount of data collection and reporting necessary to document TMDL-related activities will require a significantly higher level of effort. Cities will be required to report this data in their annual NPDES reports, so there would be an economy of scale for the Commission to prepare a report that cities would simply reference. The Commission currently spends about $5,000 per year analyzing and reporting water quality data. We estimate it may cost $10- 12,000 per year to include the TMDL implementation information. ■ Many of the lakes will require in -lake treatment to reduce the amount of phosphorus already in the lake. Prior to undertaking any projects, more detailed feasibility analyses will be required to determine the best way to achieve the required improvements. These types of feasibility analyses typically cost $10-30,000 or more, depending on the type of improvement. ■ The lakes will require other types of internal load management that are operating, not capital, costs. The lakes, especially Upper Twin Lake, are infested with carp and other rough fish that need to be managed or removed. Invasive aquatic plants such as curly -leaf pondweed and Eurasian water milfoil are present in all the lakes. Plant management through chemical treatment or mechanical harvesting will be considered. Treatment can cost $4,000-5,000 per lake per year. ■ The Implementation Plan calls for retrofitting the watershed with stonnwater treatment where street reconstruction projects or redevelopment provide opportunities. Many cities are already making it a practice to routinely include this retrofit in their projects. MnDOT and Hennepin County have also included significant treatment in their TH 100 and CSAH 81 projects, including treating city stonnwater that is discharged to highway ponds. Retrofitting may require cities to spend more to add ponds, underground treatment devices, etc., as well as incur ongoing associated maintenance costs. ■ Finally, implementation of TMDLs will require city staffs to track activities such as street sweeping and storm sewer and other maintenance more than they have in the past. All these activities will be reported to the MPCA and the public to document the level of effort being made to improve water quality in the lakes. Thank you in advance for your time and comments and the efforts of your staffs in completing and reviewing the TMDLs and Implementation Plan. If you have any questions on the TMDL report or Implementation Plan, please contact Joe Bischoff at Wenck Associates, 763.479.4229, or ibischoffnwenck.com. Please submit your comments by October 4, 2007 to Judie Anderson at the Commission office above, or i Lid ieOiasl s.biz. Sincerely, q4q Got,,A, Greg Gappa, Chair City of Crystal Commissioner Cc: Commissioners, TAC JAShingle Creek\TMDLs\LakeTMDL\Lake TMDLs\L-cities convey TL impl plan.doc �'Y'f.LH.lLf1.5UA�tig4F: RX+VA�'.6=24:A'S.yfslQlt; ... 'rim'.A:S.f1+M:VK4Fe]ai4t:`d'+.•5P'S.'P.NAf:.YC$x�..WD3k:�lYGRitliR�".�'rtS:i.:.�+iiS:�'::),.GRCLt'�^.4`�4:#a�}3t'S�Yu2ritS%'ZZQ-'i:1YXa43'4Sr^.b.. n':4�ShAR�`"&2. 9SA'/ Brooklyn Center • Brooklyn Park • Crystal • Maple Grove • Minneapolis • New Hope • Osseo • Plymouth • Robbinsdale (33)