HomeMy WebLinkAboutCity Council Packet 01-15-2002 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, January 15, 2002
7:00 p.m.
Public Safety Training Room
1. Plan Housing Summit
2. Plymouth Crime and Fire Prevention Fund and Plymouth Lions
request for pull -tabs
3. Curbside pick-up for annual Waste Collection Day
4. Consider future study session meetings
5. Quarterly check-in with City Manager
6. Adjourn
Agenda Number: I
CITY OF PLYMOUTH
CITY COUNCIL AGENDA REPORT
TO: Dwi ht Johnson, City Manager
FROM: J in r arnes, Housing Manager through Anne Hurlburt, Community
Development Director
SUBJECT: Proposed Housing Forum
DATE: January 7, 2002 for the Special City Council Meeting of January 15, 2002
1. PROPOSED ACTION
That the City Council 1) review staffs' concept for the forum detailed below, and provide
direction on the format of the Housing Forum and 2) set a date to hold the Housing Forum.
2. BACKGROUND
At the October 23, 2001 Regular Council meeting, the City Council suggested that a Study
Session be conducted to discuss concerns about affordable housing. This issue was again
discussed briefly at the November 20, 2001 Study Session. In December, Staff from the
Community Development Department met with the City Manager and Council members
Johnson and Slavik to gather ideas on how a Housing Forum should be designed and
presented. Based on that discussion, staff is recommending an educational type forum,
which will provide multiple perspectives on affordable housing.
3. GOALS/OUTCOMES
The goal of conducting this forum is to educate the stakeholders on the issue of affordable
housing in the City of Plymouth, including the following:
what is affordable housing
past affordable housing projects in Plymouth
various ways the City may participate in affordable housing projects
potential sources of funds and their restrictions
barriers to developing affordable housing
A successful outcome would be that everyone in attendance would gain the same general
understanding of what it takes to produce affordable units in the City and what the barriers
and possible solutions may be. Once we are all looking at the issue in the same way we will
be better able to collaborate our efforts.
4. AUDIENCE
Staff is recommending the following list of participant to be invited to the Housing Forum:
City Council • Developers
HRA . Non -Profit Housing Providers
Planning Commission
City staff
Housing Advocates
Citizens
5. FORMAT
As detailed in the preliminary agenda, attached, staff is recommending the forum be
conducted in the following manner. Staff would begin by providing background information
on affordable housing, sources and uses of funds, costs associated with housing development
and a history of past projects in Plymouth. A Developer or two would be asked to provide
information on housing development from their point of view. We would also invite
someone from the housing advocacy community to discuss their view of affordable housing.
Once all of the various interests have had an opportunity to present their information we
could break out into small groups to discuss the issue. At the end we would come back in a
large group and list the top 2 or 3 issues identified in the small groups. After the meeting
staff will begin working on ways to address the identified issues and will present the findings
and recommendations at a later Council meeting.
As an option, the Council may want to consider engaging a moderator who does not have a
stake in the issue to conduct the meeting. This may permit a freer flowing meeting where the
various groups would not feel intimidated.
6. POTENTIAL DATES AND LOCATIONS
Staff anticipates the forum will last 2 % - 3 hours and has reserved the Plymouth Creek
Center for the following dates and times. As indicated, some of the timeslots are available
only for half of the room, with the other half being occupied by Yoga classes. If none of
these dates are acceptable, the Council may want to consider renting space at an alternative
facility such as the Reserve, a hotel or the utilizing the Council Chambers. It should be noted
that the Council chambers will probably not allow for small a group breakout and may be a
bit more formal then desired.
Tuesday, February 19, 2002 6:00-10:00pm (full room)
Wednesday, February 27, 2002 6:00-10:00pm (half room)
Monday, March 4, 2002 6:00-10:00pm (half room)
Tuesday, March 19, 2002 6:00-10:00pm (full room)
7. RECOMMENDATION
That the City Council 1) review staff's concept of the housing forum and provide direction
on the format and 2) set a date to hold the Housing Forum.
ATTACHMENTS:
1. Preliminary Agenda
Attachment 1
Introduction
City Staff Presentation
Developer Presentation
Advocate Presentation
Small Group session
Large Group wrap-up
Preliminary Agenda
10 minutes
20 minutes (includes questions)
20 minutes (includes questions)
20 minutes (includes questions)
30 minutes
20 minutes
Total meeting time about 2 hours
Agenda Number: (9)
TO: Dwight D. Johnson, City Manager
FROM: Laurie Ahrens, Assistant City Managerj_/
SUBJECT: Request for Pulltabs
DATE: November 20, 2001
1. ACTION REQUESTED: Review the information provided on lawful gambling and direct
staff on whether to draft an ordinance to expand the types of gambling allowed in the City.
2. BACKGROUND:
Request Received. The City of Plymouth has received a letter from the Plymouth Lions
Club and the Plymouth Crime and Fire Prevention Fund requesting approval to sell pull
tabs at Mulligan's Bar and Grill. With the exception of bingo, gambling is currently
prohibited in the City of Plymouth. An ordinance amendment would be needed to consider
this request. A copy of their letter is attached.
Plymouth Ordinances on Lawful Gambling. Prior to 1991, gambling was prohibited in
Plymouth. That year, the City Council considered a request from St. Therese Home to
allow bingo and pull -tabs in order to develop a bingo hall at the Plymouth Shopping Center
site on Highway 55. The City Council considered this request and adopted a gambling
ordinance to allow bingo. Pulltabs and other forms of gambling (e.g. paddlewheels,
raffles, tipboards) were not allowed under the new ordinance. The ordinance also
prohibited gambling in liquor establishments. St. Therese did not pursue the operation, at
least partly because they required pulltabs along with the bingo operation. Several requests
to allow pulltabs have been received since that time, but the Council has not indicated an
interest in expanding gambling in Plymouth.
Today, the Plymouth City Code still prohibits lawful gambling in the City, with the
exception of bingo. The other exceptions are the state lottery (which the City cannot
restrict) and gambling exempt from state licensing (e.g. one-time raffle held by a school.)
State Law on Lawful Gambling. With the exception of the state lottery, paramutual
horse racing, bingo, tipboards, paddlewheels, pull -tabs, and raffles, Minnesota laws
prohibit all forms of gambling and gambling devices. Only qualified organizations may
conduct lawful gambling. To qualify, an organization must be a religious, fraternal,
veterans', or other nonprofit or tax-exempt entity that has been in existence for at least
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three years, has at least 15 active members, and is not in existence solely for the purpose
of conducting gambling.
The Minnesota Gambling Control Board is the state agency that licenses and regulates
gambling. A City is allowed to prohibit gambling. If gambling is allowed, there are
several classes of licenses:
1) all forms of lawful gambling;
2) all forms of gambling except bingo;
3) bingo only, or bingo and pull tabs if combined gross receipts do not exceed
50,000; and
4) raffles only.
An organization must apply to the State for an organization license, a premises permit, and
a gambling manager's license. The Gambling Enforcement Division conducts the license
investigations. Applicants are screened through a background investigation that includes
the applicant's personal, business, and financial relationships. The State notifies the City
of each gambling application, and the State may not issue or renew a license unless the
organization submits a resolution of approval from the City Council. The City has the
opportunity to, in effect, approve or disapprove the State license. Therefore, a significant
local police investigation is also needed. The City is governed by general legal principles
that govern other types of licensing. While the Council has a fair amount of discretion in
considering a license request, the Council may not arbitrarily or capriciously disapprove a
license. The City is prohibited from requiring a local license for gambling.
The State is also intended to be the primary investigation entity for enforcement of lawful
gambling violations. However, with over 2,000 organizations operating in 3,900 locations
in the State, it is necessary for cities to also enforce lawful gambling.
The statutes require that no more than 70 percent of gross profits from bingo, and 55
percent of gross profits from all other forms of gambling, may be used for expenses related
to lawful gambling. The remainder of the profits must be used for lawful expenditures.
Local ordinance regulations commonly require quarterly revenue reports, copies of reports
the gambling manager is required to send to the State, and copies of checks sent to the
charities. Any regulations must apply equally to all forms of gambling.
Local gambling ordinances typically include one or more of the following requirements:
1) Specified funding. The City could require an organization to make expenditures of
up to 10 percent of its net profits to a specific lawful purpose. However, the
constitutionality of this has been questioned because an organization may be
required to make a contribution to a cause that it philosophically does not support.
2) City administered funds. The City may require an organization to make
expenditures of up to 10 percent of its net profits to a fund administered and
regulated by the City. These funds may be distributed for 1) lawful purposes or
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2) for police, fire, and other emergency or public safety-related services,
equipment, and training, excluding pension obligations.
3) Trade area. The City may require that an organization expend all or a portion of its
net profits for lawful purposes conducted or located within the city's trade area.
The City Council defines the "trade area", but it must at least include all abutting
communities.
4) Local gambling tax. The City may impose a local gambling tax not to exceed 3
percent of the gross receipts less actual prizes paid out on each licensed
organization. The City could not use local gambling tax money for any purpose
except regulation of lawful gambling. A tax is in lieu of all other local
investigation fees on law gambling. If no tax is imposed, the City may charge $250
per investigation; however, this would not cover the City's cost. As a note, the
State automatically receives a 10 percent tax on gambling proceeds.
Other cities. Most cities allow lawful gambling in some form. We contacted the
following cities and all allow lawful gambling: Apple Valley, Blaine, Brooklyn Park,
Burnsville, Coon Rapids, Eagan, Edina, Maple Grove, Maplewood, Minnetonka, New
Hope, and Richfield. If the Council decides to consider allowing gambling in Plymouth,
we would review these cities' ordinances to determine how they commonly handle fees,
reporting requirements, trade areas, and local taxes.
3. ALTERNATIVES: The City can prohibit lawful gambling altogether or allow only
certain types of gambling. If the Council wishes to consider expanding gambling in the
City, staff can be directed to prepare an ordinance for consideration at a future meeting.
The Council could also decline to consider the issue further. And, the Council may wish
to request additional information not covered in this report.
4. DISCUSSION: The City has received a request for lawful gambling (pulltabs) from two
local organizations that are well known and do much good work in the community. It is
important that the Council consider the issue of whether to allow pulltabs in the City
without sole regard to these organizations. It is highly unlikely that gambling would be
limited in the City to these two organizations. Once pulltabs are allowed, we will receive
requests from many organizations to conduct gambling. Requests could come from local
youth sports associations, other local service organizations, veterans' organizations, fire
relief associations, and national organizations such as the M.S. Society or Dollars for
Scholars.
For purposes of framing the discussion, the Council could consider the following issues:
1. Is gambling desirable in the City? This is largely a philosophical question. One
opinion is that since gambling can encourage social problems and the City has the legal
authority to prohibit it, it should do so. Another view is that gambling has positive
entertainment value and should be expanded to offer a service currently not available in
the City. Consistency with surrounding communities could also be considered. Maple
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Grove, New Hope, Minnetonka, and Medina allow pull -tabs. Plymouth currently does
not. Most pull tab operations are located within liquor establishments. There may be
some benefit in drawing customers to businesses that have pull -tabs available versus
those that do not. Or, the reverse could be true. Certain individuals may specifically
choose to frequent an establishment that does not offer gambling.
Gambling also serves as a significant source of revenue for many nonprofit
organizations that otherwise would have funding issues or be unable to provide the
same level of services. Through the establishment of a "local trade area", the City
would make more funding available through gambling contributions to local nonprofit
organizations that serve Plymouth residents. Without this provision, all gambling
proceeds could be spent at a national level or for services not available to Plymouth
residents.
If gambling is expanded in the City, there would be new costs to the City related to
licensing, investigation, financial monitoring, and enforcement. However, the 3
percent local gambling tax could likely cover these costs of regulation.
2. Is gambling a good way to fund the City? The City has taken the perspective that
contributions from the Crime and Fire Prevention Fund are to provide special or
unique items beyond the City's normal budget. For example, the Fund initiated the
canine program, which is now wholly funded by the City. The Fund contributed a boat
to the Fire Department which is now maintained by the City. If funding is greatly
expanded through either contributions from the Crime and Fire Prevention Fund or
through a 10 percent city -administered fund on all gambling, should those funds
supplant some local tax dollars for police or fire items? From a financial perspective
this may make sense. Gambling proceeds would be a new source of revenue, and there
are new programs, ongoing services, maintenance, and replacement costs to fund.
However, gambling proceeds should be considered variable income. It would be risky
to count on consistent gambling proceeds to fund ongoing services in lieu of local tax
dollars. There are many alternatives for the 10 percent city -administered fund. The
funds can be designated by the City Council for a specific City service or department,
or directed toward open space acquisition, park system expenditures, or a community
foundation. The Council could also fund local social service agencies, which the City
currently funds through the General Fund.
3. Is there a conflict of interest, specifically with respect to the Crime and Fire Fund?
There may be a perception of conflict in the City allowing gambling at the request of
the Plymouth Crime and Fire Prevention Fund after a long prohibition because the City
receives contributions from the group beyond the 10 percent that could be required of
all organizations. In fact, the stated purpose of the organization is to raise funds for
the Plymouth police and fire services. There may be a more specific conflict of
interest with respect to the police department with this group. The department
conducts the investigation of the applicant and handles enforcement action, while
receiving contributions from the group. (If gambling is expanded, staff would
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recommend at a minimum that the Sheriff handle all investigation and enforcement
actions for the Plymouth Crime and Fire Prevention Fund.)
4. If gambling is expanded, can it be controlled or restricted? State law provides a
variety of ways that cities can restrict gambling. A City can prohibit gambling or
allow only certain types of gambling. Zoning regulations can reasonably be used to
determine the appropriate locations for lawful gambling; however, we have found no
evidence that the Council can distinguish, for example, between a Mulligan's and a
TGI Friday's (which some may perceive as a more family-oriented establishment). On
the other hand, chain restaurants typically are not as likely to conduct lawful gambling.
The Council could limit each location to one organization, or multiple organizations
can be allowed at each location and gambling restricted to only one license holder at a
time. The conduct of gambling'can be restricted to certain hours or to certain days of
the week. A City can limit the prizes to be awarded more restrictively than state law,
or prohibit employment of people other than members of the licensed organization.
Decision Steps. If the City Council decides to expand gambling, the following decision
steps could be discussed:
1) What types of gambling should be allowed?
a) all forms of lawful gambling;
b) all forms of gambling except bingo;
c) bingo only, or bingo and pull tabs if combined gross receipts do not exceed
50,000; and
d) raffles only.
2. Should the City charge a 3 % tax to cover the costs of regulating gambling? The
other alternative is a $250 investigation fee. No license fee may be charged.
3. Should the City establish a 10% city -administered fund? If so, is there a
general idea of how the funds should be expended, i.e. police, fire, parks
system, open space acquisition, other city department, social service agencies.
4. How should the "local trade area" be defined? (It must at least include
Plymouth and all abutting communities.)
5. Are there any other restrictions or controls that should be considered? (i.e.
zoning, prohibit in certain types of liquor establishments, allow one nonprofit
licensee per establishment or only one at a time, hours/days of sale.)
5. BUDGET IMPACT: If the Council decides to allow lawful gambling, the City's
administrative licensing, police investigation and enforcement costs will increase. There is
also a fair amount of financial record-keeping involved for the City. There could be a
positive or negative budget impact of allowing lawful gambling in the City, depending on
the requirements, funds, and taxes adopted by the Council. The implementation of a 10
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percent City fund and restrictive "trade area" requirement could result in new revenue for
the City and additional funding of local nonprofit organizations.
6. RECOMMENDATION: Review the information provided in this memo and direct staff
on how to proceed.
11-10-01
Dear Mr. Johnson,
Re: Pull Tab Resolution
On behalf of the Plymouth's Lions Club and Crime and Fire Prevention Fund,
We are asking to come before you so we can explain why it is important for us
To get a Pull Tabs Resolution in the City of Plymouth.
The monies raised by the Crime & Fire Prevention Fund would go back to the city
for continued Public Safety programs, equipment, education, etc. Monies raised
by the Lions Club would be given to charitable organizations.
The Lions Club and the Crime & Fire Prevention Fund would be splitting the
proceeds of the Pull Tabs, with the Lions Club doing the work.
Mulligans Bar and Grille has agreed to be the site for the Pull Tabs operation.
We are asking you to amend the Gambling/Pull Tab Ordinance, and adopt our
Resolution for Pull Tabs in Plymocith.
We look forwarding to meeting with you and answering any questions you might
have.
Thank you very much for your time.
Sincerely,
Ed Stanke, Plymouth Lions Club
Billie Kaye Goodman, PC&FPF
763.559.5584
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CITY OF PLYMOUTH
CITY COUNCIL AGENDA RF»"ORT
DATE: January 10, 2002 for the City Council Study Session of January 15, 2002
TO: /Dwight D. Johnson, City Manager through
pbaniel L. Faulkner, Director of Public Works
FROM: Marjorie E. Vigoren, Solid Waste Coordinator
Kris Hageman, Solid Waste Coordinator
SUBJECT: CITYWIDE CURBSIDE CLEAN-UP EVENT
ACTION REQUESTED: Refer to attached memo, dated June 18, 2002, and review
additional information and options for study outlined below.
BACKGROUND: Staff researched three options for providing some type of curbside
collection of additional materials for Plymouth residents in addition to the options outlined
in the above referenced memo. They were:
Establishing a program using a City crew to perform a curbside collection of a
variety of materials including "junk", construction debris, bulky items, carpet and
scrap metal. Applying information from Bloomington's curbside special collection,
it would take a single crew 160 days to perform the service (this assumes an 80%
participation rate). This would also require the purchase of a garbage truck with
compactor.
Establishing a subscription program where residents would request and pay for the
contracted or City curbside collection service. Responses by garbage haulers
indicate that residents would see very little cost advantage of this type of service
over standard hauler rates. In addition, this type of program would add
administrative costs to the City to both coordinate the program and collect the
subscription fee.
A third option is substantially different from the others researched, but would be an
enhanced service to Plymouth residents. This option would expand the existing
curbside recycling program to include empty paint and aerosol cans, textiles and
possibly scrap metal. This would increase the cost of the curbside recycling
program, but not by a significant amount. This would certainly have a much smaller
budget impact than the other options, and would increase, rather than reduce the
amount of material recycled from the City of Plymouth.
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It should also be noted that the materials considered for the first two options (and
those discussed in the previous memo) are accepted year-round at the Hennepin
County transfer station in Brooklyn Park for $14 per cubic yard.
RECOMMENDATIONS AND CONCLUSIONS: Review information and options
outlined, and direct staff to develop a proposal for an option if desired.
Marjorie E. Vigoren
cc: Dan Faulkner, Director of Public Works
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DATE: June 18, 2001 for the City Council Meeting of June 26, 2001
TO: Dwight D. Johnson, City Manager through
Daniel L. Faulkner, City Engineer
FROM: Marjorie E. Vigoren, Solid Waste Coordinator
SUBJECT: CITYWIDE CURBSIDE CLEAN-UP EVENT
ACTION REQUESTED: Review information and options outlined, and direct staff to
develop a proposal for an option if desired.
BACKGROUND: Council member Bob Stein raised the question of providing a city-
wide collection of materials presently accepted at the City's twice -a -year Special
Collection events. In response, staff has investigated similar programs in the Twin Cities
area. Following are the findings, along with a number of issues for consideration in
initiating a similar program in Plymouth.
Bloomington and Wayzata are two Hennepin County cities that provide curbside
collection of a variety of materials on a once -a -year basis. Their cost and experience can
provide some insight into the suitability of a similar program in Plymouth.
N: \pw\Engineering\SOLI DWSnRECYCLE\PROGRAMS\curbside_specia]\SPECcurbCOLLccMEMO.doc
Bloomington ("open hauling" garbage Wayzata (contracted garbage
collection — like Plymouth) hauling)
Materials General junk", carpets and pads, Appliances, mattresses and box springs,
accepted appliances (up to 2 per household), scrap debris" up to 1 cubic yard and 50
metal, mattresses and box springs, pounds total weight per item, TVs, small
construction materials (up to 3 cubic yards), carpet pieces, couches water softeners,
lumber and brush. doors, windows and gutters, lawn
mowers and "miscellaneous" items.
Materials Appliances Appliances
recycled or
reused Brush is brought to a site for grinding (as
mulch) or composting.
Materials not Liquids, chemicals, household trash (e.g. Dirt, sand, rock, tires, liquids,
accepted food waste), railroad ties, concrete [bricks, fluorescent bulbs, shingles, construction
tubs and sinks, batteries electronic goods debris, computers, faxes, printers,
TVs, stereos, home computers, etc.), tires, batteries, concrete, waste oil, smoke
stumps and logs, items exceeding 100 detectors, CO detectors, yard waste and
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Potential benefits of a similar program in Plymouth:
Based on the experiences in Bloomington and Wayzata, people would use the program,
and would generally see the additional fee (if added to the utility fee) as worth it.
It would very likely take less staff time to administer than the twice -a -year drop off day
at least after the first time.
It could help mitigate some of the areas where debris may accumulate on private
property (however, see note below regarding holding materials for the collection).
It would be a service to elderly and other individuals who are without means to
transport items to our drop-off.
The cost per participating household would be lower for those using the program when
compared to the cost to dispose of items separately (in part because non -participating
households would pay the fee as well).
Potential drawbacks to a program modeled after Bloomington or Wayzata's
programs:
People would have to hold on to a large item (appliance, etc.) for up to a year if they
wanted to take advantage of the program they pay for on their utility fee (applies to
Bloomington model only, as residents pay separately for appliance collection on
Wayzata's program.). This could result in a real or perceived increase in unsightly, or
unsafe accumulation of waste materials.
Variability in tonnage collected would lead to variability in program costs that can
only be estimated in the budget process. Contractors provide a bid for collection, and
the city pays the total cost for disposal. Applying Bloomington's 2000 data to
Plymouth, we could anticipate disposal costs of $62,000.
Recyclables and re-usables wouldn't be separated from waste. This would mean that
scrap metal and donations would be disposed of as trash. We presently recycle/reuse
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pounds each. brush.
Number/kind 1 - Solid waste hauler 2 - Solid waste hauler and appliance
of contractors recycler.
providing
service
Participation 65 - 80% (rising) high"
Cost per 12.75 (averaged. The actual cost per Appliance cost is passed through to
household participating household ranged from $15.50 residents using the service.
17.50) This amount is subject to
additional costs for tonnage. For example,
it increased by $10,000 from 2000 to 2001.
Direct cost to 9 per year ($.75/month). The rest of the 15 for each appliance. Wayzata
residents cost ($3.75) is subsidized by the city. contracts and bills for regular garbage
service. The cost per resident is factored
into their garbage fee.
Potential benefits of a similar program in Plymouth:
Based on the experiences in Bloomington and Wayzata, people would use the program,
and would generally see the additional fee (if added to the utility fee) as worth it.
It would very likely take less staff time to administer than the twice -a -year drop off day
at least after the first time.
It could help mitigate some of the areas where debris may accumulate on private
property (however, see note below regarding holding materials for the collection).
It would be a service to elderly and other individuals who are without means to
transport items to our drop-off.
The cost per participating household would be lower for those using the program when
compared to the cost to dispose of items separately (in part because non -participating
households would pay the fee as well).
Potential drawbacks to a program modeled after Bloomington or Wayzata's
programs:
People would have to hold on to a large item (appliance, etc.) for up to a year if they
wanted to take advantage of the program they pay for on their utility fee (applies to
Bloomington model only, as residents pay separately for appliance collection on
Wayzata's program.). This could result in a real or perceived increase in unsightly, or
unsafe accumulation of waste materials.
Variability in tonnage collected would lead to variability in program costs that can
only be estimated in the budget process. Contractors provide a bid for collection, and
the city pays the total cost for disposal. Applying Bloomington's 2000 data to
Plymouth, we could anticipate disposal costs of $62,000.
Recyclables and re-usables wouldn't be separated from waste. This would mean that
scrap metal and donations would be disposed of as trash. We presently recycle/reuse
N:\pw\Engineering\SOLID WSi1RECYCLE\PROGRAMS\curbside_special\SPECcurbCOLLccM EMO.doc
45 tons of this material through our drop-off days. (This may be something that could
be managed through the bid process, but Bloomington and Wayzata's coordinators
have found it unworkable).
Problem waste materials would not be accepted on this program. This would include
electronics, tires and fluorescent bulbs. Last year we accepted 2,163 fluorescent bulbs,
1,118 electronic units and 300 tires at Plymouth's events. Other free or low-cost
options exist for managing these items, all of which require that the material be
dropped off by the resident at a facility outside of Plymouth.
The convenience of placing items at the curb as trash could have the effect of
discouraging people from making the added effort to donate or recycle items where
those options exist.
People with little or no material to dispose of would pay for the program; in effect,
subsidizing those who have large amounts of material to dispose of.
It wouldn't address the issue of getting the items from the house to the curb for elderly
or handicapped individuals. This could remain an issue to these people.
We would undoubtedly "adopt" some waste from areas that don't have a similar
program. This is reported to be the case in Bloomington, where a number of houses
have excessive amounts of material every year.
Some other considerations:
This is not a one-time program; if we do it we should be prepared to continue it.
These programs provide an opportunity for scavenging. This can be viewed as a great
re -use opportunity, or as something negative. Bloomington prohibits scavenging,
whereas Wayzata does not actively discourage it.
The cost of the programs listed here are based on the particulars of the cities cited.
Circumstances in Plymouth (number of households, proximity to disposal facility,
layout/routing of streets, etc.) could yield either a greater or lower bid to provide the
service.
Most residents in Plymouth have curbside collection through their contracted garbage
service for the materials contemplated above. Garbage haulers licensed in Plymouth
accept additional materials (trash, large items, etc.) for an additional fee. Some
haulers' fees are high (minimum of $30), and others are very reasonable ($8 per cubic
yard). Appliance recyclers will pick up appliances from the curbside year-round for
25 to $35 per unit. One will carry the appliance from inside a home for an additional
fee.
Options:
Replace Plymouth's current drop-off collection of recyclable materials and trash
with a curbside collection of appliances, junk, carpets and pads, mattresses and
box springs, and limited construction materials.
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Budget impact of Option I.
Based on cost information provided by the city of Bloomington, an estimated
household count of 20,000, and a slight increase in the contract cost to account for
fuel and other increases the estimated annual cost of this option would be $260,000
13 per household per year). This cost could increase by several thousand dollars
if tonnage collected exceeded projections (This was the case in Bloomington this
year, where tonnage increased by 10% over last year: a $10,000 unbudgeted item).
Cost savings due to eliminating the present drop-off program would be limited to
the cost to staff the event (overtime for five public works employees and regular
time for one temporary employee) since people dropping off items pay for those for
which a fee is charged to the City.
II. Add a curbside collection of appliances, junk, carpets and pads, mattresses and
box springs, and limited construction materials to Plymouth's current program,
maintaining a drop-off collection. Limit items accepted at the drop-off collection
to recyclable and reusable materials, tires, fluorescents and electronics.
Budget impact of Option II.
The budget impact from this option would be very similar to that of Option I
except for the fact that the staff time eliminated in that option would be included
in Option II.
III. Continue with the program of twice -a -year drop-off events.
Budget impact of Option, III.
This option would reflect a continuation of the existing budget.
Funding source
Maintaining Option I or Option II over a period of time would require an additional
revenue source; the most likely an increase to the monthly recycling utility fee. Raising
the fee from the current $2 per household per month by $1 would leave an estimated
20,000 shortfall in the projected budget. The Solid Waste fund reserve and materials
rebate from the sale of recyclables could be considered as sources for this revenue shortfall
in the short term.
RECOMMENDATIONS AND CONCLUSIONS: Review information and options
outlined, and direct sta to a elop a proposal for an option if desired.
arjorie E. Ygoren
cc: Dan Faulkner, Acting Director of Public Works
Kris Hageman, Solid Waste Coordinator
N:pw\Engineering\SOLIDWSTRECYCLE\PROGRAMS\curbside special\SPECcurbCOLLccMEMO.dac
Agenda Number: 11
TO: Dwight D. Johnson, City Manager
FROM: Laurie Ahrens, Assistant City Manager 06/
SUBJECT: Set Future Study Sessions
DATE: January 8, 2002, for Special Council meeting of January 15, 2002
1. ACTION REQUESTED: Review the pending study session topics list and, if desired,
establish future special meetings or amend the topics list.
2. BACKGROUND: Attached is the list of pending study session topics, as well as
calendars to assist in scheduling. Some possible Tuesday study session dates are
January 29, February 5, February 19, or March 5. Or, a study session could be held prior
to an upcoming regular council meeting.
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Joint meeting with school districts to discuss safety issues, traffic, future
school sites, alcohol and tobacco prevention, trends in population -- start
with ISD 284
Meet with Hennepin County Commissioners
Discuss estate zoning to include issues of sewer, house size vs. lot size,
impervious coverage, setbacks, steep slopes/wooded areas, septic systems
near lakes, subdivision of large lots -- Tierney, Johnson, Stein
Future water treatment needs and the taste of the water -- Slavik, Black,
Harstad
Water depletion of the City's aquifers — Harstad, Black, Tierney
Discuss property owner mowing along county roads -- Johnson, Slavik,
Hewitt
Discuss disposition of city -owned homes on County Road 101 -- Hewitt,
Johnson, Tierney
OFFICIAL CITY MEETINGS
January 2002
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 S
Dec 2001
S 3 T W T F S
7.00PM
RIGH
SMAN
COMMISSION -
Medicine Lake
Room
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
6 7 8 9 10 11 12
7:00 PM REGULAR
COUNCIL
MEETING, Council
Chambers
7:00 PM EQC,
Council Chambers
6:00 PM SPECIAL
COUNCIL
MEETING WITH
PLYMOUTH AREA
LEGISLATORS,
Plymouth Creek
Center
7:00 PM PRAC,
Council Chambers
13 14 15 16 17 18 19
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety TrainingYg
ROOM
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HRA -
Medicine Lake
Room
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Police
Dept. Library
7:00 PM SPECIAL
coUNCILMEETING,
TOPICS: HOUSING
suMMITISSUES.
CHARITABLE GAMBLING
REQUEST; ANNUAL
CU.BSPICK-UP; CIITY MANAGER
QUARTERLY CHECK-IN,
Public Safety Training Room
20 21 22 23 24 25 26
MARTIN
LUTHER KING
JR. BIRTHDAY
Observed) -
7:30 AM LOCAL
BUSINESS
COUNCIL, Radisson
Hotel
7:00 PM PACT -
Hadley Lake Room
City Offices
Closed 7:00 PM REGULAR
COUNCIL
MEETING, Council
Chambers
27 28 29 30 31
Feb 2002
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28
modified on 1/9/2002
OFFICIAL CITY MEETINGS
February 2002
Sunday Monday I Tuesday I —Wednesday Thursday Friday Saturday
1 2
Jan 2002 Mar 2002
S M T W T F S S M T W T F S 2:00 PM - 7:00
PM FIRE & ICE
1 2 3 4 5 1 2 FESTIVAL,
6 7 8 9 10 11 12 3 4 5 6 7 8 9 Parkers Lake
13 14 15 16 17 18 19 10 11 12 13 14 15 16
20 21 22 23 24 25 26 17 18 19 20 21 22 23
27 28 29 30 31 24 25 26 27 28 29 30
31
3 4 5 6 7 8 9
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HUMAN
RIGHTS
COMMISSION -
Medicine Lake
Room
10 11 12 13 14 15 16
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
7:00 PM REGULAR
COUNCIL
MEETING, Council
Chambers
7:00 PM EOC,
Council Chambers
Ash
Wednesday
7:00 PM PRAC,
Council Chambers
First Day of
Lent)
17 18 19 20 21 22 23
PRESIDENTS
DAY - City
Offices Closed
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HRA -
Medicine Lake
Room
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Police
Dept. Library
24 25 26 27 28
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
7:30 AM - 9:30 AM,
TWINWEST STATE OF
THE CITY MEETING,
Ptymouth Creek Center
7:00 PM PACT -
Hadley Lake Room
7:00 PM YOUTH
SERVICES
AWARDS
PROGRAM,
Plymouth Creek
Center
7:30 AM LOCAL
BUSINESS COUNCIL,
Radisson Hotel
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
modified on 1/9/2002
OFFICIAL CITY MEETINGS
March 2002
Sunday Monday ues ay Wednesday urs ay Fri ay
2
Saturday
1
Feb 2002 Apr 2002
S M T W T F S S M T W T F S
3 4 5 6 7 8 9 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 24 25 26 27
24 25 26 27 28 28 29 30
3 4 5 6 7 8 9
7:00 PM 7:00 PM HUMAN
PLANNING RIGHTS
COMMISSION, COMMISSION -
Council Chambers Medicine Lake
Room
10 11 12 13 14 15 16
7:00 PM YOUTH 7:00 PM REGULAR 7:00 PM EQC, 7:00 PM PRAC,
ADVISORY COUNCIL Council Chambers Council Chambers
COUNCIL, Public MEETING, Council
Safely Training Chambers
Room
17 18 19 20 21 22 23
7:00 PM 7:00 PM HRA -
PLANNING Medicine Lake Room
COMMISSION,
Council Chambers
7:00 PM PUBLIC
SAFETY ADVISORY
BOARD, Police Dept.
Library
24 25 26 27 28 29 30
7:00 PM YOUTH 7:30 AM LOCAL 7:00 PM PACT - Good Friday
ADVISORY BUSINESS Hadley Lake Room
COUNCIL, Public COUNCIL, Radisson
Safety Training
Hotel
Room
Passover begins
7:00 PM REGULAR at sunset
COUNCIL
MEETING, Council
Chambers
31
Easter
modified on 1/9/2002
OFFICIAL CITY MEETINGS
April 2002
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HUMAN
RIGHTS
COMMISSION -
Medicine Lake
Room
7 8 9 10 11 12 13
DAYLIGHT
SAVINGS
COMMENCES - set
clocks ahead 1
hour
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
7:00 PM REGULAR
COUNCIL
MEETING, Council
Chambers
7:00 PM EQC,
Council Chambers
7:00 PM PRAC,
Council Chambers
14 15 16 17 18 19 20
7:00 PM
BOARD OF
APPEAL 8
QUALIZATION
Council
Chambers
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HRA -
Medicine Lake
Room
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Police
Dept. Library
21 22 23 24 25 26 27
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
7:30 AM LOCAL
BUSINESS
COUNCIL, Radisson
Hotel
7:00 PM PACT -
Hadley Lake Room
7:00 PM REGULAR
COUNCIL
MEETING, Council
Chambers
28 29 30
Mar 2002 May 2002
7:00 PM BOARD
OF APPEAL 8
EQUALIZATION
RECONVENED),
Council Chambers
S M T W T F S S M T W T F S
1 2 1 2 3 4
3 4 5 6 7 8 9 5 6 7 8 9 10 11
10 11 12 13 14 15 16 12 13 14 15 16 17 18
17 18 19 20 21 22 23 19 20 21 22 23 24 25
24 25 26 27 28 29 30 26 27 28 29 30 31
31
modified on 1/9/2002