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HomeMy WebLinkAboutCity Council Ordinance 1963-03ORDINANCE NO. 63.3 An Ordinance Estabilslbing Rules Governing Conduct and Proce- dures of the Village Coundl of the Village of Plymouth. b innesola The Village Council of the Vil- lage of Plymouth do hereby or- dain as follows: Section l—Meeting of Council 1.01—Regular meetings of the Village Council shall be held on the 1st, 2nd and 3rd Monday of each month at 7:30 p.m. at the Village Hall. If any such Monday shall be a legal holiday, the meet- ing shall be held on such other day as the Council may by action determine, provided, however. that such meeting shall be held at the same place and at the same hour as regular meetings. By vote of its members, the Council may tante; any regular meeting. provided, however, that at least one regular meeting is held in each month. 1.02 --Special meetings may be called by the Mayor or by any two members of the Council by filing a written notice of such meeting w i + h the Village Clerk who shall ,n give written no- tice to A. the members of the time and place of such meeting at Ieast 24 hours before the meet- ing. Section 2—Appointments 2.01—At the first regular meet- ing in January of each year, the Council shall choose an acting Mayor from among the Trustees. He shall perform the duties of Mayor during the disability or absence of the Mayor from the Village, or in cases of vacancy in the office of Mayor, until a successor has been appointed or elected and qualified. 2.02 --On the first regular meet- ing of the Council in January of each year, the Council shall make such administrative appointments for the particular calendar year as it may determine to be neces- sary with the exception of the Village Clerk, the Village Treas- urer and the Village Assessor who shall be deemed to hold office pursuant to indefinite ap- pointments as provided by statute. The Council, at such meeting, shall also appoint an Acting Clerk who will be authorized to serve in the absence of the regu- larly appointed Village Clerk. Whenever in these rules the term "Village Clerk" is used it shall be intended that the Acting Clerk shall function in the absence of the Village Clerk. The Village Council shall, at a special meeting to be held in the month of August of each year, review the persons so ap- pointed and the job specifications of such appointments. Section 3—Agenda 3.01 —Petitions, requests and communications addressed to the Council, which in the opinion of the Village Clerk, or by law, necessitate or require administra- tive or advisory commission re- ports before disposition by the Council (except those required by law to come before the Council initially), shall be withheld by the Village Clerk from the agen- da until such reports are avail- able, at which time both the pe- tition, request or communication and the related report shall be placed on the agenda for the suc- ceeding Council meeting. 3.02—The age -fin ^ :..;. vee closed to the additiuu of new material at noon on the Thursday preced- ing each Council meeting. Re- quests from parties seeking to appear before the Council re- ceived after such time and date shall be placed on the agenda for the regular meeting next follow- ing the meeting with respect to which the agenda has been closed. The Council may, in its discretion, waive this rule of procedure and may hear parties who are not on the agenda. Section 4—Tbe Presiding Officer 4.01—The Presiding Officer of the Council shall be the Mayor, or in his absence, the Acting Mayor. The Presiding Officer shall preserve strict order and decorum at all meetings of the Council. He shall state every question coming before! the Coun- cil, announce the decision of the Council on all subjects and decide all questions of order, subject, however to an appeal to the Council, in which event a ma- jority vote of Council members present and voting shall conclu- sively determine such questions of order. He may introduce mo- tions and he may second mo- tions. He shall vote on all ques- tions and shall sign all ordinances and resolutions adopted by the Council during his presence. 4.02—In the absence of the Mayor and the Acting Mayor, the oldest trustee in terms of years of service on the Council shall preside until the arrival of ei- ther the Mayor or the Acting Mayor. Section 3—Guorum 5.01—A majority of all of the members of the Council shall constitute a quorum at any regu- lar or special meeting. 5.02—A regular or special meet- ing at which there is less than a quorum present may be adjourned to another date by those trustees present. Section B—Order of Business 8.01—At the hour appointed for the meeting, the members shall be called to order by the Pre- siding Officer. The Village Clerk shall call the roll and note the absentees. If a quorum be pres- ent, the Council shall then pro- ceed with its business in the fol- lowing manner: a. Approval of Minutes b. Public Hearings c. Petitions, Requests and Communications d. Reports of Council Com- mittees e. Reports of Administrative Personnel f. Claims, Appropriations and Contract Payments g. Adjournment 8.02—In order to accommodate persons in the Council Chamber waiting to be heard, the Presiding Officer may vary the above order except that public hearings must be held at the time sct in the notice of such hearings. 8.03—Unless a reading of the minutes of a Council Meeting is requested by a member of the Council, such minutes may be ap- proved without reading if the Clerk has previously furnished each member with a copy thereof, Section 7—General Rules of Order 7.01—Except as may be herein modified, the Council shall pro- ceed in accordance with Roberts Rules of Parliamentary Proce- dure. 7.02—No action of the Village Council or any member thereof shall be deemed invalid because not in conformity with such rules unless at the time the action is taken or pror ptly thereafter a F member of the Council or any person interested in the subject in question shall object to the method of procedure and point out to the Council the particular rule which it is claimed was not observed. Section s--Maticas and Rarolu- tions 8.01 --Any motion made at any meeting shall be reduced to writ- ing at the request of any coun- cilman present. 8.01 ---Resolutions shall be in writing when presented to the Council for vote and shall be preserved by the Clerk unless copied in full in his minutes 8.09—kept as otherwise may be provided by law, a resolution to secure adoption must receive the majority vote of the Council members present and voting thereon. 8.04--A roil call shall be had on all resolutions. Seethm l --Enactment of Or- dinancas 4.01—Every ordinance shall be in writing when presented to the Council for vote. 9.02--Xxcept as may otherwise be provided by law, in order to secure passage of an ordinance, such ordinance must receive the vote of a majority of all mem- bers of the Council whether or not all members are present and whether or not all members present vote on said ordinance. The vote on such ordinance shall be by roll call. 8.03 ---After an ordinance has been passed, a complete and ac- curate copy shall be made by the Clerk, signed by the Mayor and the Clerk (or in the absence of the Mayor by the duly qualified Presiding Officer) and deposited with the Clerk. The Clerk shall thereafter, at the first opportuni- ty, cause to have said ordinance published in the legal periodical of the Village and, unless the or- dinance prescribes otherwise, it shall become law upon such ptib- lication. The affidavit iii P'uch publication shall be kep: by the Clerk. Sectio'" 10 —11t00 WClock Rule 10.01 --At any regular meeting of the Village Council any mem- ber of said Council may, after the hour of 11:00 o'clock P. M. has been reached, give notice that the hour of 11:00 o'clock has been reached and passed, that he is invoking Section 10 of these rules nd is moving to adjourn the meeting. Upon the giving of such notice, the invoking of such rule and the motion to adjourn pursuant thereto, the Prodding Officer shall forthwith adjourn the meeting unless the council- man invoking such rule shall agree to permit the matter at such time under discussion to be concluded before such meeting is adjourned. Seetloa 11--,Eoctivs Do* This Ordinance shall take effect upon its passage and publication. Adopted by the Village Coun- cil the 18th day of April, 1088. (Signed) AARON I. CURTIS, Acting Mayor Attest: H. T. JOHNSON, Clerk. (4-25-89)