HomeMy WebLinkAboutCouncil Information Memorandum 02-03-1994FEBRUARY 3, 1994
UPCOMING MEETINGS AND EVENTS ....
1. CITY COUNCIL MEETING SCHEDULE FOR FEBRUARY:
FEBRUARY 7 5:30 P.M. COUNCIL STUDY SESSION
TOPIC: City Personnel and Pay Plan
Policies & Contracts
Council Conference Room
7:00 P.M. COUNCIL MEETING
Council Chambers
FEBRUARY 14 6:00 P.M. COUNCIL STUDY SESSION
TOPIC: Meeting with area Legislators
Council Conference Room
7:30 P.M. COUNCIL STUDY SESSION
(Closed Session)
City Manager evaluation
FEBRUARY 28 5:30 P.M. COUNCIL STUDY SESSION
PROPOSED TOPICS: Land Acqusition,
County Road 9 Project
Council Conference Room
7:00 P.M.
COUNCIL MEETING
Council Chambers
2. FIRE & ICE FESTIVAL -- SATURDAY, FEBRUARY 5, Parkers Lake Park. The City
press release listing the day's activities and events is attached. (M-2)
3. FINANCIAL ADVISORY COMMITTEE -- WEDNESDAY, FEBRUARY 9, 4:00
P.M., Council Conference Room. Agenda attached. (M-3)
CITY COUNCIL INFORMATION MEMO
February 3, 1994
Page 2
4. PARK & RECREATION ADVISORY COMMISSION -- THURSDAY, FEBRUARY
10, 7:00 P.M., Council Chambers. Agenda attached. (M-4)
5. METRO MEETINGS -- The weekly calendar of meetings and digest of activities for the
Metropolitan Council and its advisory commission is attached. (M-5)
6. MEETING CALENDARS - The City Council calendar for the upcoming six weeks, and
City Center meeting calendars for February - March are attached.. (M-6)
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1. MINUTES
a. Housing and Redevelopment Authority, December 7, 1993. (I -la)
b. Osseo School Board, January 4, 1994. (I -lb)
2. DEPARTMENT REPORTS
a. Fire Department Activity Reports, January 13 - 27, 1994. (I -2a)
b. 1993 Recycling Program Report. (I -2b)
3. MEMOS & CORRESPONDENCE:
a. Letter responding to Russell Freed, R. L. Johnson Company regarding the City
Zoning Ordinance provisions relating to temporary signage. (I -3a)
b. Letter from Matthew McNamara, Plymouth resident, expressing appreciation for
assistance provided by Officer Steven Baloun. A letter responding to Mr. McNamara
from Craig Gerdes is also attached. (I -3b)
c. Letter from Kenneth Merz, Minnesota Department of Corrections, to Craig Gerdes,
on the agency's inspection of the Public Safety's holding facility. (I -3c)
d. Newsletter from West Hennepin Human Services Planning Board. (I -3d)
e. Letter from Minnesota Pollution Control Agency to Ceridian Corporation on the
clean up performed in response to a petroleum tank release at 2200 Berkshire Lane.
(I -3e)
f. Memo from Kathy Lueckert to Mayor & Council advising of a Charter Commission
meeting scheduled for March 14. (I -3f)
g. Memo from Fred Moore announcing the appointment of Tom Vetsch to the Public
Works Superintendent position. (I -3g)
h. Memo from City Manager to Water Quality Committee regarding consideration of
the committee's charge to an Environmental Quality Committee. (I -3h)
CITY COUNCIL INFORMATION MEMO
February 3, 1994
Page 3
Letter to Maple Grove Mayor James Deane from Mayor Tierney in response to
request for a point meeting. (I -3i)
j. Letter to Kenneth Raschke, Attorney General's Office, from City Attorney, regarding
voting opinion/City of Plymouth. (I -3j)
k. Memo from Dan Faulkner, regarding items discussed at the Water Quality Committee
Meeting of February 1, 1994. (I -3k)
Dwight D. Johnson
City Manager
FOR IMMEDIATE RELEASE
January 14, 1993
FOR MORE INFORMATION
Mary Bisek, 550-5132
PLYMOUTH FIRE AND ICE FESTIVAL
SET FOR FEBRUARY 5
A free day of family fun is in store at the 6th Annual Plymouth Fire & Ice Festival on Saturday,
February 5, 2 p.m. - 7 p.m., at Parkers Lake Park, County Road 6 and Niagara Lane.
Enjoy hayrides, children's activities, music, dog sled demonstrations, novice skating races, ice
sculpture, kite flying and ice surfing demonstrations, snow bowling, frisbee golf, country
western line dancing instruction, miniature golf, a hockey shoot, celebrity guests, and much
more.
Festival goers can keep warm around a bonfire as they make s'mores, or they can enjoy hot
chocolate and brats at the Parkers Lake Pavilion. "Winter isn't a time to stay inside. This is
wonderful community winter event because it gives us all a chance to get out and enjoy the
season," said Recreation Superintendent Mary Bisek. She estimates that over 5,000 turned out
for the event last year.
The City of Plymouth and area civic and business groups are sponsoring the Fire and Ice
Festival. More than 100 volunteers will work at this event.
-30-
M-3
The Financial Advisory Committee is an advisory body to the City Council. The
mission of the Financial Advisory Committee is to review, analyze and inform the
City Council and the public with respect to City financial matters, and to provide
innovative, proactive ideas for effective and efficient use of City resources.
CITY OF PLYMOUTH
FINANCIAL ADVISORY COMMITTEE AGENDA
FEBRUARY 9, 1994
4:00 P.M.
1. Call to order
2. Welcome new Committee Members
3. Review of January 12th minutes
4. 1994 Calendar and proposed agendas.
5. Review of taxpayer burden to finance construction of Public Works building,
Public Safety building and City play fields.
6. Discussion of next months agenda.
7. Adjournment
Next Meeting: Wednesday, March 9, 1994 4:00 P.M.
IF YOU ARE UNABLE TO ATTEND THE MEETING PLEASE CONTACT
DALE HAHN AT 550-5101 OR BO BOCK AT 331-5571 BEFORE 3 P.M. ON
THE DAY OF THE MEETING. THIS WILL HELP ASSURE PROMPT
STARTING AND ADJOURNMENT OF THE MEETING.
Regular Meeting of the Park and Recreation Advisory Commission
February 10, 1994, 7 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff
c. Others
4. Report on Past Council Action
a. 1994 Facility Rental Policies and Fee Schedule
b. Set 1994 Park Dedication Fee
c. Appointment of New Commissioners
5. Unfinished Business
a. Amberwoods Park update
b. Review 1994 capital improvements projects
c. West Medicine Lake Park update
d. Study of unique open spaces update
e. Review and approve 1993 Annual Report
6. New Business
a.
b.
C.
7. Commission Presentation
8. Staff Communication
9. Adjourn
Next regular meeting - March 10, 1994
M—` -
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and
standing committees, and six regional commissions: Metropolitan Airports Commission, Metropolitan
Parks and Open Space Commission, Metropolitan Sports Facilities Commission, Metropolitan Transit
Commission, Metropolitan Waste Control Commission and Regional Transit Board. Meeting times
and agendas are occasionally changed Questions about meetings should be directed to the
appropriate organization.
DATE: Jan. 28, 1994
WEEKS OF: Jan. 31 - Feb. 11, 1994
METROPOLITAN COUNCEL
Chair's Informal Breakfast Meeting with Council Members - Tuesday;
Minneapolis.
SPECIAL MEETING/Committee of the Whole - Tuesday, Feb. 1, 4 p.m., Room 2A. The committee
will discuss the Fully Developed Area Study.
Minority Issues Advisory Committee - Tuesday, Feb. 1, 4 p.m., Chambers. The committee will be
introduced to new member, Paul Gaston, new Council liaison, Craig Morris, and new secretary, Jean
Sax. The committee will also hear an update on 800 MHz radio project and discuss the 1994 work
plan.
Transportation Technical Advisory Committee to the Transportation Advisory Board - Wednesday,
Feb. 2, 9 a.m., Chambers. The committee will consider: scenic byways; presentation of awards to
Connie Kozlak and Steve Alderson; Alternative Analysis/Draft Environmental Impact Statement
Central Corridor; regional annual air quality report; and other business.
Metropolitan Council Chair's Informal Meeting with Council Members - Thursday, Feb. 3, 3 p.m.,
Chair's Office.
Nominating Committee - Thursday, Feb. 3, 3:30 p.m., Room 1B. The committee will consider
nominations for 1994 officers of the Metropolitan Council.
Metropolitan Council - Thursday, Feb. 3, 4 p.m. Chambers. The Council will consider:
Farmington/Empire township annexation issue; adoption of legislation for I -35W; 1995 proposals to
Legislative Commission on Minnesota Resources; amendments to the 1994-96 Transportation
Improvement Program for Intermodal Surface Transportation Efficiency Act; 1994 solicitation
package for federal surface transportation projects, Congestion Mitigation/Air Quality and
Transportation Enhancements Program; Metropolitan Airports Commission 1994 Capital
Improvements Program; Nomination Committee report regarding the election of officers for 1994;
confirmation of appointments to the Transportation Advisory Board made by Carver, Dakota and
Washington Counties and the Association of Metropolitan Municipalities; review of memorandum
of agreement with the Solid Waste Management Coordinating Board; and other business.
Committee of the Whole - Thursday, Feb. 3, immediately following the Council meeting, Chambers.
The committee will consider: report and recommendations of the Metropolitan Radio Systems
Planning Committee; public hearing comments from the Central Corridor Alternatives Analysis and
M-S
draft Environmental Impact Statement; public meeting on the Metropolitan Agencies Consolidated
Financial Report; Section 8 Operating Policy and Reinvestment Program; Fully Developed Area
Study report; and other business. _
PUBLIC MEETING/Metropolitan Agencies Consolidated Financial Report, 1992-1997: as part of
the Committee of the Whole meeting - Thursday, Feb. 3, immediately following the Council meeting,
Chambers.
Legislative Coordinating Group - Friday, Feb. 4, Noon, Room IA.
MM_ � : �t�_ �1__ gl M�1_ •
Metropolitan Waste Management Advisory Committee - Tuesday, Feb. 8, 2:30 p.m., Chambers.
Committee of the Whole - Tuesday, Feb. 8, 4 p.m., Room 2A.
Housing and Redevelopment Authority Advisory Committee - Wednesday, Feb. 9, 9:30 a.m., Room
2A.
Metropolitan Council Chair's Informal Meeting with Council Members - Thursday, Feb. 9, 3 p.m.,
Chair's Office.
Metropolitan Council - Thursday, Feb. 10, 4 p.m., Chambers.
Public Hearing: On Regional Recreation Open Space Revised Capital Improvement Program for
Fiscal Years 1994-2000 -Thursday, Feb. 10, 4:30 p.m. or immediately following the Council meeting,
Chambers.
Committee of the Whole - Thursday, Feb. 10, immediately following the Council meeting, Chambers.
Lower Minnesota River Technical Advisory Group - Friday, Feb. 11, 9:30 a.m., location to be
determined.
Legislative Coordinating Group - Friday, Feb. 11, Noon, Room IA.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times
and agenda are subject to change. For more information or confirmation of meetings, call 291-6447,
(TDD 291-0904).
REGIONAL TRANSIT BOARD
Legislative Committee - Monday, Jan. 31, 4 p.m., Room IA. The committee will consider:
completion of the 1994 legislative package; Minnesota Public Transit Association presentation; high
speed bus presentation; identification of constituent groups; public comment; and other business.
Meetings are subject to change; please call to confirm. The Regional Transit Board offices is located
at on the seventh floor of Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. For more
information or confirmation of the meetings, call the RTB office at 292-8789.
METROPOLITAN WASTE CONTROL COMMISSION
Ad Hoc Committee for Capital Plan Budget Review - Tuesday, Feb. 1, 1 p.m., Room IA.
Committee of the Whole - Tuesday, Feb. 1, 3 p.m., Room 1A -
Ad Hoc Committee for Capital Plan Budget Review - Thursday, Feb. 3, 9 a.m., Rooms 1B & 1C.
The Metropolitan Waste Control Commission is located at Mears Park Centre, 230 E. Fifth St., St.
Paul, MN 55101. For more information, call 222-8423.
METROPOLITAN TRANSIT COMMISSION
Operations Committee - Tuesday, Feb. 1, 4 p.m. The committee will consider approving and
recommending the following: advertisement in solicitation of bids for the provision of an engine
dynamometer; approval of staff for 1994 and approval to wrap a bus to promote Nike products. The
committee will also receive the fourth-quarter report of the internal auditor and operations reports
for the months of November and December, 1993.
Commission Meeting Tuesday, Feb. 1, 4:30 p.m. The Commission will discuss a proposed policy
on advertising on MTC properties and also metropolitan governance.
Metropolitan Transit Commission offices are located at 560 Sixth Av. N., Minneapolis, MN 55411.
Meeting times and agendas occasionally must be changed. To verify meetings schedules or agenda
items, call 349-7516.
r2) CITY CENTER MEETINGS
T 1 I !1 !1 A
`REVISED MEETING ** NEW MEETING 2/3/94
rCITY� CENTER MEETINGS
March 1994
Tuesday Wednesday Thursday
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00P14I COUNGi
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3 :00 PM BOARD OF
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ZONING
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COMMITTEE
:00 PM PLANNING
COMMISSION
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COMMISSION
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Spring beginsI.
:45 PM PLANNING
FORUM
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S M T W T F S S M T W T F S
1 2 3 4 3 1 2
6 7 8 9 10 11 12 3 4 5 6 7 H 9
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20 21 22 23 24 23 26 17 Ie 19 20 21 22 23
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*REVISED MEETING ** NEW MEETING 2/3/94
W'
City Council Weekly Planner
rp) February
06 -March 19, 1994
Feb 20 Feb 21 Feb 22 Feb 23 Feb 24 Feb 25 Feb 26
President' - s :45 PM PLAN -
Day - City OffiNING FORUM
CeS Closed :00 PM PLANNING
rnr,ra rreernu
Feb 27 Feb 28 Mar 1 Mar 2 Mar 3 Mar 4 Mar 5
PRECINCT CAU -
a. :, �n, CUSES - 7 P.M.
Mar 6
Mar 7
Mar 8
Mar 9
Mar 10
Mar 11
Mar 12
10(
:00 PM BOARD
:00 PM FINAN-
:00 PM PRAC
OF ZONING
CIAL ADVI-
SORY
COMMITTEE
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COMMISSION
Mar 13
Mar 14
Mar 15
Mar 16
Mar 17
Mar 18
Mar 19
:00 PM
:00 PM HRA
:00 PM PACT
TIIVGIL S CUDY,;
««CHARTERFaS.ST�11i".
*Revised Meeting **New Meeting 2/3/94
I- 1 c -,--
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
DECEMBER 7, 1993
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by
Chairman David Crain on December 7, 1993.
PRESENT: Chairman David Crain, Commissioners Pauline Milner, John Edson,
and Brian Warhol
ABSENT: Commissioner Philip Blott
STAFF PRESENT: Executive Director Anne Hurlburt, Housing Specialist Milt Dale,
and Housing Secretary Denise Hutt
APPROVAL OF MINUTES
MOTION by Commissioner Edson, seconded by Commissioner Milner to approve the
November 16, 1993 minutes.
Vote. 3 Ayes. MOTION carried unanimously.
RENT SUBSIDY LEVELS FOR SENIOR HOUSING PROJECT
Director Hurlburt gave an overview of the December 2, 1993 memo outlining four rent
subsidy scenarios for Plymouth Towne Square. Scenario A worksheet was based on the
pro forma prepared by Walker Management showing an average subsidy of $250/month.
Scenario B worksheet indicated a deep subsidy of $500/month for ten units. Scenario C
worksheet outlined the effects of a deep subsidy at $400/month, while the scenario D
worksheet provided a deep subsidy of $425/month and makes the smallest units
affordable. The majority of the units are in that size range.
Director Hurlburt commented should the housing authority wish to subsidize more than 10
units for a deep subsidy, it will require reducing the subsidy to the low income renter so
more very low income residents can be assisted. She indicated that staff prefers worksheet
D as it allows a rent subsidy to a broader range of renters.
Commissioner Edson was concerned that a low income married couple could only qualify
for the smallest unit, but a very low income married couple could qualify for any of the
four unit sizes. He wanted a more continuous flow between the very low and the low
income levels as to availability of units for both income groups.
Director Hurlburt commented the subsidy may have to be increased by $50/month in order
to achieve that goal.
Donna Flaata, of Walker Management, stated the average senior housing building does not
have many couples occupying two bedroom units.
Commissioners asked for the breakdown of units.
Director Hurlburt responded there are 97 units since two units are set aside for caretakers.
This leaves 19 large two bedroom; 19 small two bedroom; 6 large one bedroom; and 63
small one bedroom units.
Commissioner Edson commented he had no problem with the very low income portion of
the worksheet, just the low income portion as to availability of units to those persons at
the lower income range of the low income group.
Director Hurlburt stated she would use $175/month instead of $125/month for the low
income portion. She will redo the worksheets for the January meeting.
Director Hurlburt asked what Commissioners would like to do if the higher subsidized
units are filled and the only ones left are the lower subsidized units, requiring the
prospective renter to pay more than 30 percent of their income toward rent. Is it
appropriate to allow them to rent the unit, or would the manager continue to go down the
waiting list to find a person that can afford the unit?
Ms Flaata stated that in the private market it would not be uncommon to go to
approximately 50 percent of income to accommodate such a renter.
Commissioner Crain agreed management should allow them the lower subsidized unit, but
give them priority for the first available higher subsidized unit when it becomes available.
Director Hurlburt suggested a percentage over 30 percent could be established. She
informed the Commissioners that the rent subsidy numbers are "moving" numbers, as the
pro forma uses rents increasing three to four percent every year. The 1993 rents will go
up by three percent before occupancy in October, 1994.
Commissioner Edson stated the 1994 rents should be the ones used for initial lease up.
Chairman Crain wanted to make sure accurate rent amounts are given to the public before
occupancy.
Commissioner Edson commented rents should be projected for lease up in October and
use those figures for the worksheets that will presented at the January meeting.
Director Hurlburt stated the income limits would also have to be adjusted, as they change
annually.
Commissioner Edson suggested the tenant portion of rent could go up to a maximum of
40 percent for those tenants who wanted to rent, provided there were no units affordable
for them when they applied. Applicants placed in a lower subsidized unit would be placed
on the waiting list for the first available higher subsidized unit.
Commissioner Warhol proposed a percentage of 33 percent for those in the low income
group, while 30 percent be used for very low income persons.
Director Hurlburt confirmed an applicant would still be allowed to pay up to 40 percent of
their income toward rent. She would redo the rent subsidy worksheets using 33 percent
of income for the low income and 30 percent of income for the very low income to allow
married couples to afford some two bedroom units. No units would be at market rate if
possible, and at least one-third of the units would be targeted for very low income
persons.
SENIOR HOUSING INTEREST OUESTIONNAHZE
Commissioner Edson asked the significance of question number seven "If married and
over 62 years old, what is the age of your spouse?".
Ms. Flaata responded the question is needed to satisfy the federal Fair Housing Act of
1988 which states should a housing project require an admission age of 62 or older, they
can not lease to anyone under age 62. If a married couple signs a lease and the husband is
62 or older and the wife is under age 62, should the husband die while the spouse is still
under age 62, she would have to vacate the unit.
Chairman Crain suggested questions number six and seven be combined to ask the age of
person #1 and person #2 in the same question.
Director Hurlburt commented the admission age could be set at age 55, but a preference
could be given for persons at age 62 and above.
Greg Oppegard of Walker Management needed to know by January if dishwashers were
to be installed in the units.
Ms. Flaata indicated 99 percent of dishwashers are used for storage by seniors and not for
their intended use.
Commissioner Milner asked if portable dishwashers would be an option.
Ms. Flaata responded other Walker Management projects do allow portable dishwashers,
but it sometimes causes problems with wear and tear on the floor.
.— \ c.—
Commissioner Warhol suggested the question regarding dishwashers should be omitted.
Consensus of the Board was that dishwashers would not be placed in units.
Commissioner Edson wanted question number 17 "Would you be willing to pay $25 per
month for an underground heated garage stall?" reworded to ""Do you own a car? If so,
would you be willing to pay $25 per month for an underground heated garage stall?".
Mr. Oppegard presented a project schedule and a list of subcontractors for Plymouth
Towne Square.
Mr. Oppegard gave Commissioners an update on construction at the project site. He
stated construction is on schedule. The footing work and water removal system has been
completed, along with the inside elevator work. Damp proofing on the exterior of the
building has begun. The water main around the building is 95 percent complete, with the
remaining area by the porte cache to be completed next spring. A two day pressure test
for the water main was started earlier in the day. The City requires chemically flushing of
the water main, but a postponement was requested until next Spring. Sewer work is close
to completion. There were some problems with adjacent "as -built" surveys not being
accurate. City Engineer Faulkner is handling this matter. The retaining wall requested by
the City has been eliminated by lowering the elevation.
Mr. Oppegard has requested the subcontractor for the emergency call system to submit
costs for a wireless system as an option to consider in the future.
Chairman Crain asked when a decision would be needed on the brick and shingles.
Mr. Oppegard replied Jay Nelson had earlier rejected a mock up completed by the
Contractor, as he would like colors similar to the rendering that was done for the ground
breaking ceremony.
FIRST TIME HOMEBUYER CHANGES
Chairman Crain suggested the change under Section 8. Application Process be revised to
state "it is the responsibility of each applicant to assure that their application was
received", which would allow the applicant to do it in person or over the phone.
MOTION by Chairman Crain, seconded by Commissioner Edson to recommend approval
of the changes in the First Time Homebuyer Program Guidelines for 1994.
Roll Call Vote. 4 Ayes. MOTION carried unanimously.
SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT
MOTION by Commissioner Edson, seconded by Commissioner Milner to authorize
execution of the Section 8 Annual Contributions Contract.
Roll Call Vote. 4 Ayes. MOTION carried unanimously.
PLYMOUTH HOUSING ALLIANCE
Commissioner Warhol presented a news article which featured a story on a house built
through the efforts of by Interfaith Outreach and Community Partners to house a lower
income family. It stated the City donated the lot and easement, while all construction
costs including labor and products were donated.
Director Hurlburt informed Commissioners the City Council appointed board members for
the Plymouth Housing Alliance at its meeting on December 6, 1993.
MOTION by Commissioner Edson, seconded by Commissioner Milner approving the
Statement of Relationship and Affirmation of Goals with the Plymouth Housing Alliance,
as well as, approving the use of proceeds from sale of property known as "Rockford
Addition" for seed money for other Plymouth Housing Alliance projects.
Roll Call Vote. 4 Ayes. MOTION carried unanimously.
Meeting Adjourned at 7:05 p.m.
\ Vj
Minutes of the Regular Meeting
Board of Education, Independent School District 279
Maple Grove, Minnesota
January 4, 1994
CALL TO ORDER
A regular meeting of the Board of Education was held on Tuesday,
January,4, 1994 in the Board Room of the Educational Service Center.
The meeting was called to order at 7:31 p.m. by Chairperson Clair
Coughlin.
ROLL CALL
The following were present: Board members - Ron Christensen, Clair
Coughlin, Lynda Forbes, Russ Funk, Patience Gall, ,and Rich
Krambeer, and the Superintendent of Schools, Marl Ramsey.
PLEDGE OF
The Pledge of Allegiance was recited.
ALLEGIANCE
ACCEPTANCE
Motion by Mr. Krambeer, seconded by Mr. Funk, to accept the printed
OF AGENDA
agenda. The motion carried unanimously.
OPEN FORUM
No one addressed the Board in the Open Forum.
HOST
Principal Wayne Melby welcomed the Board to Maple Grove Junior
SCHOOL
High School. He stated that, as the newest secondary school, they
REPORT
are continually working to improve services to students. Sandy
VanPelt reported on the Peer Mediation Program at Maple Grove
Junior, which is a preventative program for students to resolve
conflicts. Thirty-eight teachers and fourteen students have been
trained to date. From September through December there have been 31
referrals to mediation, of which 27 have been resolved. Teachers Matt
Achor and Sally Wesely then introduced students for a demonstration of
the process of peer mediation.
CONSENT
Motion by Mr. Coughlin, seconded by Mrs. Forbes, to approve items in
CALENDAR
the Consent Calendar as follows:
Minutes of the regular meeting of December 21. 1993.
Verified Accounts Payable dated January 4. 1994.
Licensed Personnel: To accept the resignation of Sondra Otto, effective
1/31/94; to grant child care leave to Jeanne Kolberg, effective 4/2/94; to
acknowledge change of status for Laurie Bridgeman, effective 1/3/94, to
acknowledge as returning from leave Laurel Gerber, effective 1/3/94;
and to employ Janice Skjolsvik, effective 12/2/93.
Nonlicensed Personnel: To acknowledge with appreciation the long-
term servicie of Russell Dahl, and now to accept his request for
retirement, effective 1/28/94; to acknowledge with appreciation the long-
term service of Diana Pasichnyk, and now to accept her resignation,
effective 12/14/93; to accept the resignations of James Fisher, effective
12/20/93, Patrick Hare, effective 12/30/93, Kim Nielsen, effective 1/7/94,
Julie Tapio, effective 1/7/94, and Harriet Tatro, effective 1/4/94.
Minutes of the regular meeting, January 4, 1994 (page two)
CONSENT Nonlicensed Personnel (continued)
CALENDAR To acknowledge position ending for Carol Winkelman, effective
12/30/93; to grant child care leave to Lesh Campeau, effective 3/28/94;
to acknowledge as returning from leave Elizabeth Theisesn, effective
1/3/94; and to employ Gerald Johnson, effective 1/26/94, and Linda
Munson, effective 12/1/93.
Contracts for Services by and between Independent School District No.
279 and New Dominion Academy, for specialized instruction for
emotional/behaviorally disordered children M.K. and A.G. Contracts
are not to exceed 171 days at $76.06 per day each.
Nonresident Student Attendance Agreements
Secondary Outgoing: Four resident students to finish the school year.
Secondary Incoming: One nonresident student due to extenuating
circumstances.
Elementary Outgoing: One resident student to complete an elementary
grade.
Elementary Incoming: Two nonresident students due to extenuating
circumstances and three to finish the school year.
Student Trip by Osseo Senior High Close -Up to Washington D.C.,
February 12-13, 1994.
Convention, Conference and Workshop attendance for Ken
Droegemueller and Elwood Ferry - Wrestling Tournament, Brainerd,
December 17-18; Julia Jilek - Annual National Dropout Prevention
Conference, San Jose, March 5-10; and Tom Pellegrino - MSFSA,
Onamia, April 6, 7.
Terms and Conditions of Employment for Principals' Unit, 1993-94
1994-95
Terms and Conditions of Employment for Management Group D -H,
1993-94, 1994-95.
Terms and Conditions of Employment for Licensed Directors, 1993-94,
1994-95
Terms and Conditions of Employment for Confidential Licensed
Directors, 1993-94, 1994-95.
Approval to make application for Even Start Family Literacy fundin in
the amount of $250,000. These funds are available under E.C.I.A.,
Chapter 1, Part B, Public Law 100-297.
Resolution authorizing severance pay pursuant to Minnesota Statute
4465,722.
Appointment of Barbara Hardy as a surrogate parent for a student in
matters pertaining to special education.
The motion to approve the above items on the Consent Calendar carried
unanimously.
1 0
Minutes of the regular meeting, January 4, 1994 (page three)
O.F.T.
Allan Grant, president, read a resolution prepared and approved by the
PRESENTATION
Osseo Federation of Teachers requesting that the School Board, the
administration and the O.F.T. work together to develop a new future
vision and strategic plan for the district and pledged cooperation in the
budget adjustment process.
EARLY
Debbie Deer, new supervisor of Early Childhood Education, reviewed
CHILDHOOD
the components of the various programs she oversees, including Early
EDUCATION
Childhood Family Education, Learning Readiness, Early Childhood
Developmental Screening, and the Early Five Program.
GIFTS TO THE
Motion by Mr. Christensen, seconded by Mrs. Gall, to accept with great
DISTRICT
appreciation the following gifts to the district: From Palmer Lake
PTA - $133.06, pencils; Zanewood PTO - $43, PTO card for parents and
staff; Brian Danielson/Caswell International Corporation - LC500 video
projector, valued at $2,909.75, for circulation to all school buildings;
and from Maple Grove Lions Club - $300, Twins tickets for reading
program at Edgewood School. The motion carried unanimously.
SCHOOL
Motion by Mrs. Gall, seconded by Mrs. Forbes, to approve on second
BOARD
and final reading the following School Board Policies:
POLICIES
a. Policy No. 5115, Suspension
b. Policy No. 5212, Student Behavior
c. Policy No. 5410, Student Welfare --The Use of Behavioral
Interventions with Special Education Students
d. Policy No. 6117, Community -School Cooperation in Setting Goals,
Evaluating Progress and Planning Improvements in the
Instructional Program.
The motion carried unaimously.
The following school board policies were presented for first reading:
a. Policy No. 5422, Sexual, Religious and Racial Harassment and
Violence (Students)
b. Policy No. 4153, Sexual, Religious and Racial Harassment and
Violence (Licensed Personnel)
c. Policy No. 4253, Sexual, Religious and Racial Harassment and
Violence (Support Personnel)
d. Policy No. 5710, Student Records.
ANNOUNCE- a. Board member Patience Gall named a 1994 Outstanding School
MENTS Board Member in the state of Minnesota. Public Reception in
her honor: Tuesday, January 18, 6:30 p.m., Educational
Service Center
b. Work session: Topics: Process for Boundary Changes and 1994-95
School Calendar, January 4, following regular meeting
c. Minnesota School Boards Association Leadership Conference,
January 12-14, St. Paul, including a banquet Thursday evening
during which Mrs. Gall will be honored.
d. Next regular School Board meeting, Tuesday, January 18, 7:30 p.m.,
ESC
ADJOURNMENT At 8:30 p.m., motion by Mrs. Forbes, seconded by Mr. Funk, to adjourn
the meeting. The motion carried unanimously.
Lynda Forbes, Clerk
PLYMOUTH
PLYMOUTH FIRE DEPARTMENT
ACTIVITY REPORT
01/13/94 THROUGH 01/20/94
DATE TIME
01/13/94 3:28 p.m.
LOCATION
Cheshire Business Office
SITUATION FOUND
Alarm set off by workman
14000 25th Avenue
refilling sprinkler system
01/13/94 8:31 p.m.
Parking Lot
Automobile Fire
3501 Xenium Lane
01/14/94 1:38 a.m.
Single Family Dwelling
Automobile Fire on
12200 Block of 24th Avenue
Driveway
01/14/94 4:08 p.m.
Summer Place Apartments
Alarm caused by dust
15300 37th Avenue North
from workmen in bldg.
01/14/94 6:51 p.m.
Plymouth Oaks Apartments
Automobile Fire caused by
3301 Highway 169
owner working on his
vehicle inside garage
01/15/94 12:44 p.m.
Park Place Apartments
Alarm caused by leaking
14300 34th Avenue
water onto system
01/15/94 4:07 p.m.
Business Office
Alarm caused by water
2600 Fernbrook Lane
flow - broken sprinkler pipe
01/15/94 9:58 p.m.
Single Family Dwelling
Natural gas leak
11500 Block of 53rd Avenue
01/16/94 5:48 a.m.
Food Engineering Corporation
Water sprinkler pipe
2765 Niagara
broke causing alarm
01/16/94 11:22 a.m.
Development Caliber
Alarm tripped by workers
2600 Fernbrook
working on system
01/17/94 10:55 p.m.
Single Family Dwelling
House Fire
5900 Block of County Road 101
Damage $20,000
01/18/94 9:01 P.M.
Single Family Dwelling
Underground gas leak
4100 Block of Polaris Lane
caused by Minnegasco
workers prior to detection
01/18/94 6:12 a.m.
Prudential Insurance
Automobile exhaust
13001 County Road 10
mistaken for a car fire
01/18/94 8:06 a.m. Kurt Manufacturing
3131 Vicksburg
01/18/94 7:51 p.m. Single Family Dwelling
1300 Block of Oakview Lane
01/18/94
01/18/94
01/19/94
01/19/94
01/19/94
01/20/94
7:54 p.m. Summer Creek Apartments
3900 Plymouth Boulevard
Fire Alarm - System
Malfunction
Home ventilated by Fire
Department as result of
owner mixing drain cleaners
Smoke from fireplace
set off fire alarms
10:13 p.m.
Public Roadway
Vehicle Fire
27th & Vicksburg Lane
10:27 a.m.
Balder
Alarm caused by broken
12955 Highway 55
sprinkler pipe
4:31 p.m.
Willow Creek Theater
Broken sprinkler pipe
9900 Shelard Parkway
flooded building
9:40 p.m.
Single Family Dwelling (garage)
Vehicle Fire inside garage
800 Block of Pineview Lane
Damage $5,000
7:13 p.m.
Norstan
Fire Alarm - False
2955 Xenium
8:23 p.m.
Plymouth Creek Elementary
Fire Alarm - Malicious
16005 41st Avenue
PLYMOUTH FIRE DEPARTMENT
ACTIVITY REPORT
01/21/94 THROUGH 01/27/94
DATE
01/21/94
TIME
3:46 a.m.
LOCATION
Hennepin County Workhouse
SITUATION FOUND
Broken Water Pipe
1345 Shenandoah
01/21/94
12:51 a.m.
Public Roadway
Oil on Engine causing
Highway 55 & 494
smoke
01/22/94
6:18 a.m.
Radisson Hotel
Unknown cause - alarm
3131 Campus Drive
reset before arrival
01/22/94
3:24 p.m.
Plymouth Middle School
Water Leak
10011 36th Avenue
01/23/94
12:40 a.m.
Park Place Apartments
Report of odors in Bldg
14500 34th Avenue
01/23/94
3:17 p.m.
Single Family Dwelling
Report of carbon monoxide
12900 Block of 45th Avenue
in dwelling
01/23/94
6:16 p.m.
Harbor Lane Apartments
Alarm tripped for unknown
3165 Harbor Lane
reason
01/23/94
7:29 p.m.
Public Roadway
Assist Police with personal
Highway 169 & Co Rd 10
injury
01/24/94
10:12 a.m.
New Horizon Child Care
Child pulled alarm
4115 Berkshire
01/24/94
12:32 p.m.
VIP Credit Union (Parking lot)
Automobile Fire
3025 Harbor Lane
01/24/94
10:38 p.m.
Single Family Dwelling
Report of burning odor
3600 Ximines Lane
01/25/94
8:48 a.m.
NSP powerline
Assist NSP with powerline
4188 Lancaster Lane
01/25/94
2:05 p.m.
Single Family Dwelling
Alarm caused by dust from
12500 Block of 58th Avenue
construction work
01/26/94
6:15 p.m.
Open Lane
Furniture burning in open
1300 W. Medicine Lake Road
land
01/26/94
01/27/94
8:09 p.m.
5:56 p.m.
Single Family Dwelling
5900 Block of Magnolia
US West Communications
9700 Schmidt Lake Road
Debris in oven caused smoke
Burned food in toaster in
lunchroom
DATE: February 2, 1994
TO: Dwight Johnson, City Manager
N�
FROM: Fred G. Moore, Director of Public Works
SUBJECT: 1993 RECYCLING PROGRAM REPORT
Attached is a report prepared by Kris Hageman and Margie Vigoren, our Solid Waste
Coordinators, summarizing our recycling program for 1993. Overall, we increased the
amount of waste eliminated from the waste stream by recycling from 22 % to 25 %.
At the present time, we plan on continuing the same recycling program and yard waste
program for 1994. Through education efforts we will continue to promote our recycling
program. We estimate that for 1993, our participation rate in our recycling program was
82 % of the eligible households.
If there are any questions on the report or program, please contact me.
attachment
DATE: January 28, 1994
TO: Fred Moore, Director of Public Works
FROM: Kris Hageman, Solid Waste Coordinator-,-�`-#
Margie Vigoren, Solid Waste Coordinator
SUBJECT: 1993 Recycling Program Final Report
Please accept the following information as the City of Plymouth Recycling Program Final Report for
1993. The Recycling Program exceeded 1992 tonnage figures and increased abatement by 3 % to
reach 25 %. Tonnages calculated from the curbside collections, the drop-off center, multi -family
collections and the two special collections totaled 5,763 tons with the break down by collection as
follows:
Curbside 4858
Apartment 577
Drop-off 265
Spec. Colls. 62
Total 5763
The average increase in tonnages from 1992 was 45 tons a month. Please see chart below for
monthly totals. Also, see Attachment A for a complete tonnage breakdown by collection.
1993 Residential Recycling Tonnages
700
600
500
y 400
r
0
f-
300
200
100
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Spec. Coll.
Drop-off
■ Aprts
❑ Curbside
0
General Program/Recycling Opportunities
Curbside collection was available to all residents living in single to 8 unit dwellings on Wednesdays
and Thursdays. Materials accepted in the curbside collection include: Glass food and beverage
containers, steel and aluminum food and beverage containers, newspapers, corrugated cardboard and
plastic bottles with a neck. Materials added to the curbside program in 1993 included mixed papers
(school/office papers, junk mail, books, etc.) and magazines. Residents are able to commingle all
containers but are required to separate newspapers from mixed papers and cardboard. Participation
in the curbside program reached 82 percent.
The Drop-off Center, located just south of the city's Maintenance Facility offered 24 hour access to
recycling opportunities for residents and small businesses.
Residents also had the opportunity to recycle a variety of problem materials during two Special
Collections organized in May and October. Residents were able to recycle and/or dispose of tires,
mattresses/box springs, white goods (appliances), brown goods (televisions, stereos, VCR's, etc),
carpet/padding and scrap metals. The events were staffed with volunteers from the community as
well as City of Plymouth employees.
Residents and businesses also had the opportunity to recycle old telephone books in 1993. Two
options were available to recycle the old books. The options included a two week period for
curbside collection, and a drop-off option at the Cub Food Store over a two month period.
Hennepin County waste management programs available and promoted to Plymouth residents
included the Household Hazardous Waste Facility in Brooklyn Park and the Hennepin County Tree
Waste Site in Maple Grove. Both facilities offer recycling and proper disposal opportunities for
problem materials.
Promotion/Education
A variety of outlets where used throughout the year to communicate to residents, businesses and
school children about proper waste management opportunities. Outlets utilized included:
Comprehensive brochure: Plymouth Recycling and Waste Management Guide for
residents highlighting the recycling program, waste reductions initiatives,
household hazardous waste information and more.
Comprehensive brochure: Plymouth Yard Care Guide for residents, highlighting the
city's backyard composting ordinance, drop-off site information and general yard
care tips.
Variety of articles within the Plymouth News.
Press Releases in local community newspapers.
Cable Access News.
Participation in the first statewide Waste Reduction Week activities.
Presentations to school students, girls scouts and church groups.
Yard Waste Program
The Plymouth yard waste site was open to residents from April through November. The site
accepted spring and fall lawn rakings and thatch,
to 4" in diameter). Tonnage figures for the yard
were made during the fall months to prepare for
and laying of a recycled aggregate for a better d
B for a complete yard waste program overview.
leaves, soft vegetative garden wastes and brush (up
waste site totaled 1,483 tons. Site improvements
the 1994 season. Improvements included grading
riving and handling surface. Please see attachment
If you have any questions or would like additional information, please let us know.
attachment: A- Tonnage breakdown by material and collection.
B- Yard Waste Program Overview
rt
rt
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f
1993 Recycling Tonnage Report
Curbside Collection
Jan
Feb
Mar
Apr
May
Jun Jul
Aug
Sep
Oct
Nov
Dec
TOTAL
News
195.79
180.61
218.9
234.78
212.55
220.01 228.38
206.61
267.14
218.78
217.1
298.28
2698.93
Glass
79.32
73.37
88.83
95.18
86.23
89.1 92.61
83.68
108.16
88.62
88.08
121.29
1094.47
Tin
16.77
15.43
18.7
20.04
18.15
18.76 19.53
17.63
22.85
18.69
18.58
25.53
230.66
Alumin.
9.96
9.2
11.14
11.85
10.82
11.16 11.65
10.55
13.63
11.16
11.05
15.19
137.36
OCC
8.91
8.19
10
10.68
9.71
10.01 10.39
9.44
12.15
9.96
9.82
13.56
122.82
Plastic
13.15
12.19
14.78
15.84
14.32
14.87 15.34
13.89
18.04
14.77
14.57
20.07
181.83
Mixed P
28.49
26.29
31.84
33.97
30.9
32.01 33.22
30.01
38.82
31.76
31.61
43.37
392.28
TOTAL
352.39
325.28
394.19
422.34
382.681
395.92 411.12
371.81
480.79
393.74
390.8
537.29
4858.35
Pick-ups
34,399
35,430
39,286
43,003
41,250
42,459 45,747
40,209
50,757
40,266
39,064
50207
Part.Rate
74%
76%
75%
82%
88%
81% 87%
86%
87%
86%
84%
86%
82%
Recycling Tonnages
Drop-off
Paper
6.64
5.94
10.06
6.79
7.11
8.79 7.35
7.94
6.15
10.42
8.71
10.48
96.38
Glass
2.09
0.95
1.62
0.79
1.17
1.14 1.32
0.57
1.47
1.1
0.95
1.1
14.27
Tin
2.09
0.95
1.62
0.79
1.17
1.14 1.32
0.57
1.47
1.1
0.951
1.1
14.27
Alum
1.05
0.48
0.81
0.4
0.58
0.57 0.66
0.29
0.74
0.55
0.47
0.55
7.15
OCC
12.18
6.85
11.49
10.3
9.45
15.26 12.94
13.5
10.09
8.97
8.38
8.03
127.44
Plastic
0.2
0.64
0.4
0.59
0.67 0.54
0.74
0.58
0.53
0.7
0.55
5.94
TOTAL
24.051
15.37
26.24
19.47
20.07
27.57 24.13
23.61
20.5
22.67
20.16
21.111
265.65
Recycling Tonnages
ARTS
TOTAL
46.18
43.98
49.62
49.49
49.94
50.221 50.32
56.03
50.85
40.66
45.6
44.47
577.36
Recycling Tonnages
SpecCol
TOTAL
37.49
24.91
62.4
PROG.
TOTAL
422.62
384.63
470.05
491.3
490.18
473.71 485.57
451.45
552.14
481.98
456.56
603.57
5763.76
Abate Rate
22%
20%
25%
26%
26%
25% 26%
24%
29%
25%
24%
32%
25%
rt
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.09
N
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Attachment B
PLYMOUTH YARD WASTE SITE
OVERVIEW: 1993
DATES OF OPERATION
April 3 through November 30; 6 days a week
The site was closed once due to weather
SITE USAGE
Materials delivered to site by residents:
Leaves: 5,831 cubic yards delivered in 5,875 vehicles
Brush: 19,750 cubic yards delivered in 10,006 vehicles
Materials collected from site for residential usage:
Compost: 389 loads (various sizes)
Wood mulch: 289 loads (various sizes)
1993 YARD WASTE SITE USAGE
Vehicles
APRIL MAY JUNE JULY AUGUST SEPT. OCT. NOV
MATERIAL DISPOSITION
Spring leaves and lawn rakings remain at the site for composting, and future use by
residents.
Brush is ground coarsely to reduce hauling costs, and delivered to the Hennepin
County tree waste site for recycling.
Fall leaves are hauled to Hennepin Parks to be used as mulch in tree plantings.
CITY OF
PLYMOUTR
January 25, 1994
Russell R. Freed
R. L. Johnson Company
701 Decatur Avenue North
Suite 107
Minneapolis, MN 55427
SUBJECT: SIGN ORDINANCE PROVISIONS
Dear Mr. Freed:
The following is in response to your letter dated January 20, 1994 regarding the Plymouth
Zoning Ordinance provisions relating to temporary signage for buildings located within
the Industrial. Zoning District.
The provisions for temporary signage that are found in all zoning districts do not allow
more than one sign per property, regardless of type.
The rationale of the sign regulations contained within the Zoning Ordinance provisions are
intended to provide a reasonable opportunity for effective communication while at the
same time assuring the public is not endangered, annoyed or unduly distracted by the use
of such communicative media. The purpose of the provisions are to effectively regulate
and control the design, construction and location of signs which are not located within
buildings.
A major change of the provisions relating to temporary signs, and particularly real-estate
signage was made in 1990 that increased the area for such signage from 8 square feet to
96 square feet. However, the limitation of one sign is still in force. Although the
changes made may not have been directly responsive to the needs of your firm, these
changes were responsive to other situations regarding real-estate signage typically used by
individual realtors for marketing purposes.
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
If you wish to pursue this matter further, I would recommend that you contact Community
Development Director Anne Hurlburt (550-5059) and arrange for a meeting whereby an
approach would be discussed on presenting possible changes to the Planning Commission.
This would first be done on an informal basis to see if the Commission finds a reason to
proceed with a formal amendment. If they do, the City then can initiate an amendment -to
the Zoning Ordinance
Any research you could obtain regarding ordinances in other communities would be
helpful, since it is common that Planning Commissioners and/or Council members will
ask what comparable cities are doing with the same situation.
Thank you for your inquiry.
Sincerely,
U//,.moi} 7
Joy Tierney
Mayor
cc: Anne Hurlburt, Community Development Director
Joe Ryan, Building Official
File
freed.doc
rL.Jnh-JaHNSON
COMPANY
January 20, 1994
The Honorable Joy Tierney
Mayor of Plymouth, Minnesota
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Re: Sign Ordinance
Dear Mayor Tierney:
3(ZA.—
We own die commercial warehouse building formerly occupied by Honeywell at 975 Nathan Lane North.
Honeywell vacated this building on 12/30/93 and now it stands vacant. Obviously, as owners of the building we
are attempting to re -lease it as quickly as possible.
In marketing vacant space or buildings we typically install 2 signs at a given site: a free-standing sign and a
banner. The free-standing sign advertises our name, the fact that the property is "For Lease", and our phone
number. The banner, usually installed at the top of the building, notes "For Lease" and our phone.
When we knew Honeywell would not be staying we went ahead and installed a free-standing sign near the main
gate on the northeast comer, and a banner on die west wall. This allows for maximum exposure to prospective
tenants, both in the area and those driving through.
Unfortunately, we did not fust contact the City to inquire what signage would be allowed and whether we
needed a permit. In fact, we AW need a permit and having 2 signs is a violation of the Ordinance. We regret
this action and have now filled out the proper paper work.
My reason for writing is to express disagreement with the Ordinance. I can understand not allowing 2 free-
standing signs or 2 wall mounted signs, particularly if the property is retail. However, it is difficult to
understand why the Ordinance would not allow 2 different sign types on an industrial building located in an
industrial area
Is there some rationale for this aspect of the Ordinance? If so, I would appreciate hearing from you or someone
else at the City as to what that rationale is. Thank you for your consideration.
Sincerely,
Russell R. Freed
Property Manager
RRF/
c Robb Johnson, President, R.L. J luison
Joe Ryan, Building Official
PRINCIPALS IN
REAL ESTATE
SINCE1963
DEVELOPMENT
CONSTRUCTION
LEASING
MANAGEMENT
701 DECATUR AV. N.
SUITE 8107
MPLS.. MN. 55427
TEL: 612.541.1970
FAX: 612.593.2354
�L 1>
v� � ��
��� ���
rl� c� � �v.����.,, e�V Z e
i
CITY OF
PLYMOUTFF
January 26, 1994
Mr. Matthew McNamara
35 Quantico Lane North
Plymouth, Minnesota 55447
Dear Mr. McNamara:
LNL 3
Thank you very much for your recent letter to me expressing your appreciation for the
assistance recently given to you and your wife by Officer Steven Baloun. The recent
cold weather has proven to be a hardship for many people these last weeks and I am
happy that Officer Baloun was available to assist you during your time of need.
Again, thank you so much for taking the time to communicate with me. I will pass
along your appreciation to Officer Baloun as well. If I can be of assistance to you at
any time in the future, please do not hesitate to contact me.
Sincerely,
s
Craig . Gerdes
Dire or of Public Safety
CCG/jg
cc: City Manager Dwight Johnson
Officer Steven Baloun
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
�MinnesoFa
Department of ))ac
Corrections
January 27, 1994
Chief Craig Gerdes
Plymouth Police Department
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Chief Gerdes:
I have reviewed the results of your inspection conducted by Lt. McMullin and
Deputy Williams, of the Hennepin County Sheriff's Department, on November 9,
1993.
I would like to take this opportunity to add my congratulations to you and your
department for all of the work and effort put forth to bring your facility into
compliance with Minnesota Rules Chapter 2945, which govern municipal jail
facilities. Please keep in mind those corrections and/or timelines that Lt.
McMullin and Deputy Williams may have noted in your report.
Based on the findings o; your inspection, the Plymouth Municipal Lock -Up is c i ven
authorization by the Commissioner of Corrections to function as a Class III
Municipal Holding Facility. Your facility may provide detention services to
adult prisoners for up to 16 hours, excluding weekends and holidays, and, may
detain delinquent juveniles for up to 6 hours in accordance with the la��S of
Minnesota.
If you have any further questions or concerns regarding your status, feel free
to contact Lt. McMullin, Deputy Williams or myself at 612/642-0333.
Sincerely,
Kenneth E. Merz, Senior Detaion Facility Inspector
Inspection and Enforce::ent Unit
KEM/db
cc: Joy Tierney, Mayor Plymouth
Don Omodt, Sherif-" Hennepin County
Lt. McMullin, Henreoin County Sheriff's Department 7Q
Plymouth Municipa- Facility File /'7
��0 N
SAN
300 Bigelow Building*450 North Syndicate Street*St. Paul, Minnesota_5•612-642-0200
M Eq" OPPW- ity Employer
F '
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A 002/1 NITY NEWSLETTER3`1
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1994 z:a
In
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West Hennepin Htirrian Services Plao- 11V rs..
jF
*011 WEST HENNEPIN` HUMAN SERVICES P G BOARD
CELEBRATES 20TH ANNIVERSARY•-
gala event to celebrate 20 years of effort and accomplishment; is being planned for
;Tuesday evening, March 8; 1994, r .:The event will be at the Ramada'Plaza Hotel
` (formerly Radisson Ridgedale
tyl
V.1",",
The evening will include as Social and Dinner. Ethnic.accordionist, Mark Stillman will
`play music from around the world. The program will feature a, 20 .year retrospective,
dd
and entertainment .with a Latin flair. Tony Machado and his group of multi-talented
musicians will lead this. .Scholarships are available to those who'are vital to our efforts,
but who find it a financial hardship to purchase tickets. Contributions to the
Scholarship Fund will be most gratefully accepted. Also, we wift be printing a 20th
Anniversary Program Booklet and have advertising space available. For additional
information, call 920-5533 or complete and return the form on page 3.
44 _iwnSOCIALSEC WERS
FORS, ,: ENRO TO 55
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7 NO HOMESTEA C S
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the •homestead card didn't on,V anic!
A state law passed this year
homesteading easier. Once rCn
operty z
owner is granted homestea" Status, it
stays that way as long as thesame party
owns and occupies it.
t.
Contact the local assessors office when
the property is sold or transferred or you
cease to live there.
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tasks. Any Hennepin Cou° esident WEST
can be a member.` Mostmem ' e in p
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z ADVISORY.v'.
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an environment of. sup
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All 'services are at no charge xo� a welcome. Projects; Ila .ed for 1994
include a meet ulntrban
member. Vail Places is funded o gfi gwtth'
donations, -Henn in Cour ni Hennepin counF`��sta�eh e`''
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938-9622. Hopkins and always welcomes new
participants.' For more information
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about the WHMHAC
,,call Logan at 920-
5533.
Growing Toward Independence
4
50 UUUW_ORKIIG
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araedt.� '"pyou more than ;nonthSn 1993.
eWorking Family. Credit" is a tax You will qualify `fora larger .credit if
£,
edit. It helps families who ,earned. less your child was "bo X1993' of you paid
Baa 2.3050 in 1993. You . ma et. a `k , a, y g part of your own j ea thinsurance.
_� bigger income, tax refund this year. Even
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on" Federal Earned Income :Credit. FREE Li�YE _ 5 FOR
y hen. you complete the federal income
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tax, you have the nformation,
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t� F ou are eligible if your, household the last year. ;
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in ,1993::,
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our -home. exams in March':"` _
r y You must file'' income x t���,yyear 40,000
taxes, as a single head of 'household or people got theiryechecked through
<married filuig jointly. " this program`. 90 adteye health or
p' vision problems:
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3
Hours are 7:00 am'to59;00 p.m.. You
can also apply: 1 b mail..Write to:
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VISION USA
L rD� 243 N 1St.
Blvd.
I v St. Louis, MO 63141
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tus at 927-5615'if you ,have q ns bout filling out the form`.or.yvhat o nd in We will help
want to process,quickly. as we can once we e
�Ve will contact you if we havr, it ns bout your application or vermm�, t o
ty
Please know that we are worku as as we can!rr
. 7
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West :Hennepin a ces `Planning Board
4100 Yernon avenue " ulk Rate`-
,.,.,., St. Louis Pak,Postage
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8"
DWIGHT JOHNSON CITY MANAGER19
CITY OF PLYMOUTH Y .
3400 PLYMOUTH BLVD.
PLYMOUTH, MN 55447 jay F11 /59,
JVj 194
January 27, 1994
Minnesota Pollution Control Agency
Mr. Thomas Ehlinger
Ceridian Corporation
8100 34th Avenue South
Minneapolis, Minnesota 55425-1640
RE: Petroleum Tank Release Site Closure
Site: Ceridian Corporation, 2200 Berkshire Lane North, Plymouth
Site ID#: LEAK00006141
Dear Mr. Ehlinger:
The Minnesota Pollution Control Agency (MPCA) Tanks and Spills (TS) staff has
determined that the cleanup performed in response to the petroleum tank release
at the property referenced above has adequately addressed the petroleum
contamination, and therefore the file regarding this release will be closed.
Our determination is based upon the data supplied in the "Environmental
Evaluation of Soil and Groundwater" report dated March 12, 1993, and the
"Excavation Report" dated September 10, 1993.
On March 3, 1993, a petroleum tank release was reported to the MPCA. Since the
discovery of the release, you have conducted the following investigative and
corrective actions in response to the petroleum release:
1. In February of 1993, petroleum contaminated soil was identified during
subsurface assessment at the above -referenced site. The extent and
magnitude of the release was believed to have been defined.
2. On June 8-9, 1993, approximately 64 cubic yards of contaminated soil were
removed from the area of the former fill lines. During excavation, soil was
screened and removed based on appearance, odor, and soil vapor headspace
analysis with a photoionization detector (PID). At this time, it was found
that the on-site tanks were improperly abandoned in place. Laboratory
analysis of samples taken from soil and liquid from within the tank
indicated the presence of fuel oil.
3. From June 30, 1993, to July 8, 1993, two 10,000 -gallon underground storage
tanks used for #2 fuel oil were removed. Improper abandonment and overfills
were the apparent source of release. The native soil type encountered was
clayey sand.
520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (voice); (612) 282-5332 (TTY)
Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester
Equal Opportunity Employer • Printed on recycled paper containing at least 10% fibers from paper recycled by consumers.
Mr. Thomas Ehlinger
Page 2
January 27, 1994
4. During excavation, soil was screened and removed based on the parameters _
indicated above. Approximately 374 cubic yards of contaminated soil were
removed from the tank basin. Following excavation, field screening
indicated that soil with PID readings of up to 3 parts per million (ppm)
remains on the excavation bottom.
5. Three soil samples were collected from the bottoms and sidewalls of the
completed excavation and analyzed for benzene, ethyl benzene, toluene,
xylenes, and diesel range organics (DRO). The maximum concentration
detected was 4.1 ppm DRO.
6. Ground water was not encountered during the excavation.
7. Approximately 438 cubic yards of petroleum contaminated soil were removed
from the site and thermally treated by C.S. McCrossan Inc. MPCA staff has
received and reviewed the post -burn analysis from the thermal treatment
facility. The results indicate that the soil has been adequately treated.
Based on the data provided by you in the reports referenced above, we believe
that these actions have adequately addressed the petroleum tank release.
Therefore, MPCA staff does not intend to require any more investigation or
cleanup work in response to this release. However, the MPCA reserves the right
to reopen this file and require additional work if in the future more work is
determined to be necessary. If you, or other parties, come upon any evidence of
contamination other than what was previously reported, you are required by
Minnesota law to notify the MPCA immediately.
The contents of this letter only refer to information reported to the MPCA TS
staff for the activities described above. This letter does not release any
party from liability for the petroleum contamination under Minn. Stat.Ch.115C
(1992), or any other applicable state or federal law. This letter does not
address other types of non -petroleum contamination that may be present at the
subject property.
Because you performed the requested work, the state may reimburse you for a
major portion of your costs. The Petroleum Tank Release Cleanup Act establishes
a fund which in certain circumstances provides partial reimbursement for
petroleum tank release cleanup costs. This fund is administered by the Petro
Board. More specific eligibility rules are available from the Petro Board
(612/297-1119 or 612/297-4203).
Mr. Thomas Ehlinger
Page 3
January 27, 1994
Thank you for your cooperation with the MPCA in responding to this petroleum
tank release to protect the public health and the environment of the state of -
Minnesota. If you have any questions regarding this correspondence, please
call me at 612/297-8589.
Sincerely,
E. Edwin Balcos
Project Manager
Cleanup Unit III
Tanks and Spills Section
EB:tf
cc: Laurie Ravenhoust,`Cil,=Clerk, Plymouth
Richard Kline, Fire Chief, Plymouth
Lois Cheesaboro, Hennepin County Solid Waste Officer, Minneapolis
Robert Martin, Conestoga -Rovers & Associates, St. Paul
DATE: February 3, 1994
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Charter Commission Meeting --March 14
Charter Commission Chairman Virgil Schneider has called a meeting of the Plymouth
Charter Commission for Monday, March 14, 1994 at 7 PM. The primary topic of the
meeting will be discussion of the issue brought to Mr. Schneider's attention on January
28: when the Charter is silent on a particular issue, do state statutes become operative?
A meeting agenda and supporting materials will be sent to all Charter Commission
members early next week.
DATE: January 28, 1994
TO: All Employees v�
FROM: Fred G. Moore, Director of Public Works
SUBJECT: PUBLIC WORKS SUPERINTENDENT
Tom Vetsch has been appointed to fill the Public Works Superintendent position. This
appointment will be effective Monday, January 31. This position was held previously by
Jim Kolstad who retired in January.
One of Tom's responsibilities is the operation of our City equipment maintenance
facility. Any concerns which you may have regarding the equipment which is the
responsibility of the equipment center should be addressed to Tom.
I am looking forward to working with Tom as he assumes his new responsibility. Please
give him your cooperation.
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: February 1, 1994
TO: Water Quality Committee
FROM: Dwight Johnson, City Manager
SUBJECT: Committee Charge
At the request of the City Council, I understand that you will be considering your
charge as a committee. I have a suggestion for your consideration.
In the past, the committee has obviously focused on water quality issues. In the
1990's, however, Plymouth has a variety of environmental challenges and opportunities
that go beyond water quality. We face continuing decisions on solid waste matters
including the enhancement of recycling and reuse of materials. We occasionally face
issues of ecological balance and biodiversity, especially when a proposed development
appears to threaten a natural, undisturbed area. Erosion control policies are an
important issue both in construction zones and in considering potential new
development in areas of steep slopes. Sometimes, we are even presented with matters
relating to air, noise or light pollution. We have an Open Space Task Force which will
soon begin work on whether or not the City should acquire additional natural preserve
areas. Environmental criteria may be prominent among the selection criteria for such
sites. Even water quality issues will be expanded in scope over the next year to include
such items as city maintenance policies on streets and drainage ways, ground water
pollution, fertilizer and pesticide issues, and funding for water related capital
improvements. All of this is in addition to more immediate measures to be considered
such as wetland buffer zones.
Because such environmental issues are both so diverse and so interrelated, I would
suggest that the Water Quality Committee become an Environmental Quality
Committee with a broader charge to reflect many of the items and issues noted. A
draft charge might read as follows:
"The Plymouth Environmental Quality Committee shall review, consider,
initiate and recommend to the City Council such policies, plans, or projects which will
enhance and preserve the natural environment of the City. The Committees scope shall
include, but not necessarily be limited to, matters of water quality, wetland
preservation, ground water protection, solid waste collection and disposal, recycling
and reuse programs, ecological preservation, control of soil erosion, and air, noise and
light pollution. The Committee shall also review, upon request, environmental
assessment worksheets and environmental impact statements referred to it from time to
time by the Planning Commission or City Council."
The City Council has not taken any action other than to request that you review your
charge. However, the majority of the Council has verbally heard of this proposal at a
study session meeting. Thank you for your consideration.
James P. Deane
Mayor
City of Maple Grove
9401 Fernbrook Lane
Maple Grove, Minnesota
Dear Mayor Deane,
55369-9790
CITY OF
PLYMOUTH+
January 28, 1994
Thank you so much for your recent letter suggesting a meeting between the
Plymouth and Maple Grove City Councils. We also would welcome an opportunity to
meet with you and discuss mutual goals and concerns. However, it would be best for the
Plymouth City Council if we could arrange this meeting for later this year. As we see how
our calendar shapes up, our two staffs will be in contact to arrange a convenient time for
both councils.
Thank you again, and we look forward to meeting with you later this year.
Sincerely yours,
/v �-' �
Joy Tierney
Mayor
We Listen • We Solve - We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 - TELEPHONE (612) 550-5000
ROBERT L.CROSBY
LEONARD M.ADDINOTON
ROBERT R. BARTH
\. WALTER GRAFF
ALLEN D. BARNARD
RICHARD A. PETERSON
ROBERT J. CHRISTLANSON,JR
FRANK J.WALZ
FRANK VOGL
MARINUS W. VAN PUTTEN, JR
DAVID B. MORSE
JOHN A.BURTON,JR.
JAMES C. DIRACLES
ROBERT L.NIELLER,JR.
JUDITH A. ROGOSHESKE
BEST & FLANAGAN
ATTORNEYS AT LA -w
SCOTT D. ELLER
CHARLES C. BERQUIST
GEORGE O. LUDCKE
E.JOSEPH LAFAVE
GREGORY D. SOULE
CATHY E. GORLIN
PATRICK B. HENNESSY
TIMOTHY A. SULLIVAN
BRIAN F. RICE
DANIEL R.W. NELSON
TRACY J. VAN STEENBUROH
DAVID J. 7.UBKE
STEVEN R. KRUGER
JAMES P. MICHELS
PAUL E.KAMINSKI
4000 1'IRST BANIK PLACE
601 SECOXD k''E\17E SOUTH
;NII- NEAPOLIS, -"IN 55402-4331
TELEPHO\ E 1612 339-7121
TELECOPIER i 6121 339-5897
February 2, 1994
CINDY J. LARSON
-JOHN P. BOYLE
ROSS C.FORMELL
CARYN SCHERB GLOVER
MARY E. SHEAREN
CATHERINE J. COURTNEY
KEITH J. NELSEN
BARBARA M. ROSS
TRACY F. KOCHENDORFER
JEANNICE M. REDING
SARAH CRIPPEN MADISON
ROBERT D. MAHER
DAVID H.JOH\SON
WILLIAM J. MORRIS
MICHAEL L.DIGGS
MICHAEL H. PINK
OF COUNSEL
JOHN R.CARROLL
JAMES D. OLSON
ROBERT M.SKARE
ARCHIBALD SPENCER
WARD B. LENTS
JAMES I. BEST
1902-1989
ROBERT J. FLANAGAN
1898-1974
k4r
Mr. Kenneth Raschke
Attorney General's Office
Suite 1100 '
NCL Tower
445 Minnesota Street
St. Paul, MN 55101-2128
RE: Voting opinion/City of Plymouth
Dear Mr. Raschke:
This is to thank you for your opinion as to the
procedures which the Plymouth City Council should follow in
filling the Council vacancy. Fortunately, the balloting process
worked beautifully and a new councilperson was appointed Monday
night.
As you are aware, our office originally opined that
because the Charter was silent on breaking a tie, the State
Statute which established procedures for breaking ties in
statutory cities should be followed. Your advice was to the
contrary.
I am advised that in drafting the existing Charter, the
Plymouth Charter Commission was of the opinion that in the areas
where the Charter was silent, state statutes for statutory cities
should be followed. Please advise as to your opinion on this
procedure. Perhaps it would be prudent to amend the Charter to
provide that State Statutes on statutory cities control where the
City Charter is silent. Or, is your advice that the City should
not follow the statutory procedure limited to this issue of
breaking a tie for the appointment of the council person, with the
understanding that in other situations state statutes can be
followed?
Mr. Ken Raschke
February 2, 1994
Page 2
Please give me your initial thoughts on this matter at
your early convenience in that the City Council is meeting with
its elected state representatives in a few weeks relative to
possible amendment to state legislation. Perhaps this is an area
which should be addressed in the state statute as well as in the
local government charters. I also enclose herewith a
correspondence from the Plymouth Assistant City Manager to the
Charter Commission which better sets forth this issue on which we
respectfully request your input. I look forward to hearing from
you and to discussing this interesting question.
Y rs very trul ,
be L. Me er, Jr.
RLM:rlb/1704k
cc: Dwight Johnson
Kathy Luekert
CITY OF
PLYMOUTR
January 28, 1994
Mr. Virgil Schneider
11520 54th Avenue North
Plymouth, Minnesota 55441
Dear Virgil,
On January 24, 1994 the City Council appointed Sheryl Morrison to fill the Ward 2
vacancy created when Joy Tierney was elected mayor. While the appointment process
went smoothly, it did highlight a point on which the Charter is silent: what is the
procedure to be used if the Council is deadlocked (in this case, 3-3) on the appointment of
an individual to fill the vacancy? The City Attorney opined that state statutes, which
would allow the mayor to appoint in case of a tie, would become operative. The Attorney
General subsequently opined that this is not the case, and that the Council must decide.
At the request of Councilmember Lymangood, I have enclosed various pieces of
correspondence on this issue. However, this issue highlights a larger issue: when our
Charter is silent on any issue, do state statutues become operative or not? If the Attorney
General's opinion on filling a council vacancy holds for other questions as well, there will
be many governance problems created.
Several options are available to provide clearer guidance on this issue.
Draft an amendment to the Charter clarifying that state statutues become operative
when the Charter is silent.
• Seek a remedy through legislation which would clarify that Charter cities fall under the
statutues if the Charter is silent on an issue.
• Seek guidance from the Attorney General on whether or not his opinion of filling a
council vacancy applies similarly to other issues where the Charter is silent.
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
Since there is a general election in the fall of 1994, the Charter Commission could
draft an amendment to place before the voters at that time. This might also be an
opportunity to address some of the other issues discussed at the Commission's meeting
last month. However, should you wish to draft amendments and place these on the
November ballot, the Charter Commission would have to meet sooner than the annual
meeting scheduled for December 1994.
Please let me know if you need any further information. The City Attorney will be
studying this matter further in the coming weeks, and we will keep you informed. My
number is 550-5013.
Sincerely,
Kathy Lu kert
Assistant City Manager
Attachments
cc: Mayor and City Council
City Attorney Robert Meller
DATE: February 3, 1994
TO: wight Johnson, City Manager
FROM: /Daniel L. Faulkner, P.E. , City Engineer
SUBJECT: WATER QUALITY COMMITTEE
MEETING NO. 24, FEBRUARY 1, 1994
There were a few items discussed at the Water Quality Committee Meeting that I
wanted to bring to your attention before I complete the meeting minutes as Council
action will be needed for one of the items. That item pertains to membership on the
Committee and is my understanding the City Council will be making Committee
appointments at their Monday, February 7 meeting. The current membership has the
two representatives from Ward 2 whose terms expired January 31, 1994. Those
members are David Shea and Mary McKee. In addition, former Committee Member
Bonnie Hackner from Ward 1 resigned in December of 1993. One additional member,
Valentin Scheglowski, representing Ward 3, has indicated to me that he would be
willing to resign from the Water Quality Committee since he has served over three
years and there are other citizens desirous of serving on the Committee. Both David
Shea and Mary McKee wish to remain on the Committee. If the City Council chooses
to re -appoint them, there would be two open positions to fill.
Another item of interest to the City Council is a wetland setback/buffer ordinance
which the Water Quality Committee is developing. At the February 1 meeting,
Chairman Jeff Shopek provided the Committee with an outline of main topics and areas
of importance and concern which he offered to the Committee for discussion. The
following items were passed by the Committee for inclusion in a wetland ordinance:
i.e., Main topics - Purpose, Related Requirements, Mapping, Classifications, Setbacks
and Buffer Zones, Definitions, Enforcement/Guarantees. The areas of permitted
uses/activities, activities requiring permits and mitigation would be referenced to the
1991 State Wetlands Act. The areas under "Purpose" include: Protect Water Quality,
Preserve Wildlife Habitat, Maintain Open Space, Flood Control, Sediment and Erosion
Control, No Net Loss of Wetlands, Restoration of Degraded Wetlands.
= -sv_
SUBJECT: WATER QUALITY COMMITTEE
MEETING NO. 24, FEBRUARY 1, 1994
Page Two
Under the main topic of "Related Requirements", the Committee voted to reference the
1991 State Wetlands Act and include a generic statement referencing all other agency
requirements. Under the main topic of "Mapping" the U.S. Fish and Wildlife National
Wetland Inventory Maps (NWI) and the DNR Protected Wetland Maps should be
included along with field verification by a certified wetland delineator. Under the main
topic of "Classifications" the type of wetlands would be 1) Pristine, 2) Natural, 3)
Recreational, 4) Ag/Urban, 5) Artificially Created Storm Water Holding Pond. Under
the main topic of "Setbacks and Buffer Zones" there was much Committee discussion
and a motion was passed requesting the City Planning staff to prepare various examples
of proposed plats adjacent to wetlands with the requirement of a 30 to 50 foot no touch
buffer zone plus the existing setback as specified in the City's zoning code. The 30 foot
to 50 foot range is not meant to be a minimum or maximum at this time, but simply a
range from which to analyze the potential impacts to various development proposals.
The setback would be measured from the edge of the buffer and therefore, the buffer
width plus the setback would be the distance from the wetland edge to the principal
structure. The Committee will discuss the buffer and setback issues further at the next
Committee meeting after the City's Planning staff has prepared some examples. The
main topic of "Definitions" was discussed by the Committee and would include the
wetland edge as defined by the 1991 State Wetlands Act, setback, buffer zone, type of
wetlands and storm water holding ponds. The main topic of "Enforcement/Guarantees"
will include 1) Authority, 2) Penalty, 3) Financial Guarantee, 4) Restoration.
As you can see, the Committee has begun to focus on the primary areas to be addressed
in a wetland ordinance. After reviewing some examples with various buffer zone
widths and setback distances as well as further review of pertinent literature regarding
buffer width effectiveness, the Committee will be prepared to recommend more
specific buffer zone widths and setback distances at its March meeting. It was further
determined that the City's Planning staff would actually author the proposed wetland
ordinance with the input and review of the Water Quality Committee.
The last item the Committee discussed was your memo on the Committee charge.
Since the hour was getting rather late at this point in the meeting, the Committee
decided to discuss your memo on the Committee charge further at the March meeting.
There was a general positive sentiment expressed by the Committee membership
although concern was expressed with the time requirements needed to address all the
issues raised.
cc: Fred G. Moore
Anne Hurlburt