Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Information Memorandum 02-17-1994
FEBRUARY 17, 1994 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR FEBRUARY: FEBRUARY 22 5:30 P.M. SPECIAL COUNCIL MEETING -- CLOSED SESSION - Public Safety Conference Room Topic: Discussion of potential and threatened litigation -------------------------------------------------------------------------------------------------------------- FEBRUARY 28 5:30 P.M. COUNCIL STUDY SESSION PROPOSED TOPICS: Land Acquisition, West Medicine Lake Park, NW Plymouth planning, labor agreements (possible) Council Conference Room 7:00 P.M. COUNCIL MEETING Council Chambers 2. CITY OFFICES CLOSED -- MONDAY, FEBRUARY 21. PRESIDENT'S DAY 3. PLANNING COMMISSION -- WEDNESDAY, FEBRUARY 23, 7:00 P.M., City Council Chambers. Agenda attached. (M-3) 4. METRO MEETINGS -- The weekly calendar of meetings and digest of activities for the Metropolitan Council and its advisory commission is attached. (M-4) 5. DISTRICT 284 BOARD MEETINGS -- A schedule for District 284 Board meetings is attached. (M-5) CITY COUNCIL INFORMATION MEMO February 17, 1994 Page 2 6. METROPOLITAN WASTE CONTROL COMMISSION MEETINGS -- The Metropolitan Waste Control Commission is hosting a series of pre -budget breakfast meetings to receive comment from cities on its draft 1995 budget. Attached is the meeting notice from the MWCC. Meeting locations closest for Plymouth would be Friday, February 25 at Edinburg in Brooklyn Park, and Wednesday, March 2 at T. Wright's in Minnetonka. Council members interested in attending should contact Laurie. (M-6) 7. MEETING CALENDARS - The City Council calendar for the upcoming six weeks, and City Center meeting calendars for February - March are attached.. (M-7) 1. MINUTES: a. Housing and Redevelopment Authority, February 1, 1994. (I -la) b. Park and Recreation Advisory Commission, February 10, 1994. (I -lb) c. School District 281, Board Meeting, January 24, 1994. (I -lc) 2. DEPARTMENT REPORTS: a. Fire Department Activity Reports - 1/25/94 - 2/3/94 and 2.3.94 - 2/9/94. (I-2) 3. DUAL TRACK UPIDATE -- A newsletter from the Metropolitan Airports Commission on the airport planning process is attached. (M-3) 4. MEMOS & CORRESPONDENCE: a. Letter of resignation from Nancy A. O'Brien as Plymouth representative to the West Hennepin Human Services Board. (I -4a) b. Letter of resignation from James Edwards from the Board of Zoning Adjustments and Appeals. (I -4b) c. Letter to David Anderson, 1555 Juneau Lane, from Eric Blank, in response to concerns with the Parkers Lake speedskating oval and snow removal procedures. (I - 4c) d. Letter to S. Marty Dusk, St. Louis Park, from Anne Hurlburt, in response to an inquiry on the eligibility for housing in the Senior Housing Project. (I -4d) e. Letter to H. Todd Van Dellen, from Kathy Lueckert, providing information on the Plymouth Metrolink system. (I -4e) f. Memo from Councilmember Morrison forwarding Sam's Club correspondence from a Plymouth resident. (I -4f) CITY COUNCIL INFORMATION MEMO February 17, 1994 Page 3 g. Memo from Councilmember Morrison forwarding letter received from Mr. Bill Gimble relating to the Daniel Development. (I -4g) h. Letter to Laura Holmgren from Mayor Tierney regarding the Plymouth Library. (I - 4h) i. Letter from Berteil Mahoney, Director, Teens Alone, providing service reports for 1993 and a midyear service report for 1993-94. (I -4i) j. Letter mailed to West Medicine Lake area residents from Eric Blank advising of a public meeting for Wednesday, March 2 on the design plan for the West Medicine Lake City Park. (I -4j) k. Letter from Mike Eicher, 13230 55th Avenue North, to Eric Blank, regarding the need for a controlled crosswalk to access Bass Lake Playfield and walking trails. (I - 4k) 1. Letters mailed to State legislative representatives on the February 14 joint meeting. (I-41) in. Memo from Craig Gerdes regarding Council notification of public safety issues. (I - 4m) n. Memo from Dale Hahn regarding 1993 tax cancellations and abatements. (I -4n) Dwight D. Johnson City Manager EFEB _16 "+ =r + :?1i iP1 '=;f9I TH BHRf IE'r�E MOORE 4 94752597 post-lt'" brand tax tZ�i mittal memo 7671 # of pages From L. To phone # y7S y� T rF.-PIo �:: sv Sp P. 1 'i We, tho undyed mat on of the Plymouth City Council, hereby call a sper-W . dosed meeting of the Plymouth City Caunsil to be held etf-30 PM on WIieM. - ' . ' : 3a M Pebruaty , 1994 for tho purpow of discussing potmtw and thregened litigation. �2 moa S . •v A .0 oz -9 .�q .,I <eM, vcasz e G0 b6 •s t •z0 Z :39 Id £Ll8 ££C Z19 -01 9402 9vS Zl6=Y10tl;d C861BE:LI 911RO PLANNING COMMISSION MEETING AGENDA WEDNESDAY, FEBRUARY 23, 1994 CITY COUNCIL CHAMBERS Vil\ , 3 WHERE: Plymouth City Center 3400 Plymouth Blvd. Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 7:00 P.M. 2. PUBLIC FORUM 3. APPROVAL OF AGENDA 4.* CONSENT AGENDA 5.* APPROVAL OF MINUTES 6. PUBLIC HEARING A. OPUS Corporation. PUD Preliminary Plan and Final Site Plan for Bass Creek Business Center Phase 2 to construct a 99,500 sq. ft. multi -tenant office/warehouse located north of Nathan Lane and east of Trenton Lane (94011) 7. NEW BUSINESS A. Election of Officers B. Election of Representatives to Committees 1) Park and Recreation Advisory Commission (FRAC) 2) Board of Zoning Adjustments (BOZA) 3) Open Space Committee 8. ADJOURNMENT METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and six regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, Metropolitan Sports Facilities Commission, Metropolitan.TK�it Commission, Metropolitan Waste Control Commission and Regional Transit Boar % IVeeting' and agendas are occasionally changed. Questions about meetings should 4irecteti to``'the appropriate organization. DATE: Feb. 11, 1994 m FEB WEEKS OF: Feb. 14 -Feb. 25, 1994 a ; NIETROPOLITAN COUNCRi. Committee of the Whole - Tuesday, Feb. 15, 4 p.m., Room 2A The committee will discuss the Fully Developed Area Study, Keeping the Twin Cities Vital; and the revised Regional Blueprint policy section. Transportation Advisory Board - Wednesday, Feb. 16, 2 p.m., Chambers. The Board will hear introduction of new members, hear committee and agency reports, and be briefed on the TAB/Metropolitan Council legislative program. *(CANCELLED) Chair's Advisory Committee - Wednesday, Feb. 16, 7 p.m., Chambers. Chair's Informal Meeting with Council Members - Thursday, Feb. 17, 3 p.m., Chair's Office. Metropolitan Council - Thursday, Feb. 17, 4 p.m., Chambers. The Council will consider. an annual contingency assessment report on factors affecting the "dual -track" decision to improve MSP or build a replacement airport in Dakota County; the 1993 major airport planning activities report focusing on all dual -track planning work done by the Council last year; and Council legislative positions on affordable housing. Committee of the Whole - Thursday, Feb. 17, immediately following the Council meeting, Chambers. The committee will consider: Metro Partnership for Affordable Housing; a technical report on best practices in municipal street sweeping; presentation on fiscal disparities; ISTEA funding process and transportation policy plan funding principles; and other business. Lower Minnesota River Technical Advisory Group - Friday, Feb. 18, 930 a.m., Eden Prairie City Hall Heritage Room, Eden Prairie. The group will consider final recommendations of the Minnesota River Assessment project technical report; funding for the Metropolitan Council/Commission nonpoint source management grant program; and other business. Legislative Coordinating Group - Friday, Feb. 18, Noon, Room IA. TENTATIVE MEETINGS THE WEEK OF FEB. 22 Committee of the Whole - Tuesday, Feb. 22, 4 p.m., Room 1B and 1C. Library Advisory Committee - Wednesday, Feb. 23, 4 p.m., Room IA. Chair's Informal Meeting with Council Members - Thursday, Feb. 24, 3 p.m., Chair's Office. Metropolitan Council - Thursday, Feb. 24, 4 p.m., Chambers. Committee of the Whole - Thursday, Feb. 24, immediately following the Council meeting, Chambers. Advisory Committee on Aging - Friday, Feb. 25, 9 a.m., Chambers. Legislative Coordination Group - Friday, Feb. 25, Noon, Room IA. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (TDD 291-0904). REGIONAL TRANSIT BOARD Legislative Committee - Monday, Feb. 14, 230 p.m., Room IA. The committee will discuss: presentation on legislative objectives of the Regional Railroad Authorities; presentation on the Minneapolis Nicollet Mall shuttle (tentative); and other business. Administrative and Finance Committee - Monday, Feb. 14, 4 p.m., Chambers. The board will discuss: Minnesota Valley Transit Authority capital request for Burnsville Park -Ride lot; Chair's benefits request; and other business. Meetings are subject to change; please call to confirm. The Regional Transit Board offices is located at on the seventh floor of Mears Park Centre, 230 E. Fifth St, St. Paul, MN 55101. For more information or confirmation of the meetings, call the RTB office at 292-8789. METROPOLITAN AIRPORTS COMMISSION PUBLIC MEETING: On the Alternative Environmental Document, Scoping Environmental Assessment Worksheet and the Draft Scoping Decision Document for the Minneapolis/St. Paul International Airport Long Term Comprehensive Plan - Tuesday, Feb. 15, 7 p.m., Washburn High School Auditorium, 201 W. 49th St., Minneapolis. PUBLIC HEARING: On Ordinance No. 79 - Ground Transportation - Friday, Feb. 18,1 p.m., Room 303, Lindbergh Terminal Building, Minneapolis/St. Paul International Airport The commission will receive testimony relative to the adoption of Ordinance 79 - Ground Transportation. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorenson at 726-8186. METROPOLITAN WASTE CONTROL COMMISSION Commission Meeting - Monday, Feb. 15, 3 p.m., Chambers. Internal Audit Committee - Thursday, Feb. 17, 930 a.m., Room IA. The Metropolitan Waste Control Commission is located at Mears Park Centre, 230 E. Fifth St, St. Paul, MN 55101. For more information, call 222-8423. METROPOLITAN SPORTS FACILITIES COMMISSION -L� Concessions Committee - Monday, Feb. 14, 2 p.m., Commission conference room. The committee will discuss: the installation of a catering kitchen in the stadium and how that impacts tenant needs; review new stadium signage regarding concession products that are available and stand locations; food vendors for the proposed plaza; and the 1993 review of concession finances. �m 'q The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. Meeting times and agendas occasionally must be changed. To verify meeting schedules and agenda items, please call Tamra Sharp, 335-3310. METROPOLITAN PARKS AND OPEN SPACE COM USSION Commission Meeting - Tuesday, Feb. 22, 4 p.m., Room lA Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E Fifth St., St. Paul, MN 55101. Meeting times and agenda must occasionally be changed. To verify meeting schedules or agenda items, call 291-6602. NOTICE BOARD OF EDUCATION The Board of Education of Independent School District 284 has scheduled the following: • SPECIAL WORK SESSION Saturday, February 12, 1994, 8:00 a.m. Administration Building - Board Room Discussion Topics: Bond Referendum Operating Levy Referendum Superintendent Search • REGULAR BOARD MEETING Monday, February 14, 1994, 7:30 p.m. Administration Building - Board Room • SPECIAL WORK SESSION Tuesday, February 15, 1994, 7:00 p.m. Administration Building - Board Room Discussion Topic: Superintendent Search • WORK SESSION Monday, February 28, 1994, 4:00 p.m. Administration Building - Board Room J r� LMB/1 ;. POSTED: FEBRUARY 7, 1994 '.. ; r e J �� ti r, DISTRICT ADMINISTRATIVE OFFICES 210 NORTH COUNTY ROAD 101 P.O. BOX 660 WAYZATA, MN 55391-9990 (612) 476-3100 FAX: (612) 476-3214 m -s - INDEPENDENT SCHOOL DISTRICT 284 WAYZATA, MINNESOTA BOARD OF EDUCATION Regular Meeting - February 14, 1994 AGENDA I. Call to Order - 7:30 p.m. at School District Administration Building IL Approval of Minutes M. Approval of Agenda IV. Recognitions A. Employee of the Month B. Others V. Audience Opportunity to Address the School Board A. Student Councils B. Parent-Teacher Groups C. Golden Valley V.F.W. - Voice of Democracy Program D. Others VI. Superintendent's Reports and Recommendations A. Superintendent 1. Secondary School Cost and Schedule Report by Setter, Leach & Lindstrom 2. Community/School Ad Hoc Committee on Athletics 3. Resolution - Black History Month B. Academic Services 1. Education Report: Diversity Day at Wayzata High School 2. Organizational Structure Task Force Status Report C. Finance and Business Services 1. Finance and Business Recommendations 2. Monthly Financial Report 3. Resolution for Machine -Signed Signatures 4. Budget Reductions for 1994-1995 School Year D. Human Resource Services 1. Human Resource Recommendations 2. Proposed Discharge Under MN Statute Section 125.12 Subd 8(f) of Tenured Teacher James Wall VII. Other Board Action A. Board Committee Structure B. Appointment of Board Representatives VIII. Board Reports IX. New Business X. Adjourn LMB/1 POSTED: 2/9/94 INDEPENDENT SCHOOL DISTRICT 284 WAYZATA, MINNESOTA MISSION STATEMENT THE MISSION OF THE WAYZATA SCHOOL DISTRICT IS TO . PREPARE ALL STUDENTS FOR THE FUTURE BY PROVIDING A CHALLENGING EDUCATION WHICH BUILDS ACADEMIC COMPETENCE, ENCOURAGES CREATIVITY, PROMOTES LIFELONG LEARNING, ADVANCES CRITICAL THINKING SKILLS, INSTILLS A COMMITMENT TO PERSONAL WELLNESS, AND FOSTERS RESPECT FOR SELF AND OTHERS. February 9, 1994 To City Councilmembers: LG Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101-1633 612 222-8423 The Metropolitan Waste Control Commission (MWCC) is holding pre -budget breakfast meetings to obtain comment from users of the MWCC's system prior to preparing the Draft 1995 MWCC Budget. We would like your input on many issues facing the MWCC. We realize that for many cities, the largest single bill you receive is for your wastewater treatment and collection service. This makes your participation in these meetings very important. An additional series of meetings will be held in late May and early June on a Draft MWCC 1995 Budget. This draft budget will be developed following the upcoming series of pre -budget breakfast meetings. We will also seek your comments on the draft budget. Our present 1995 Budget approval schedule includes a public hearing in June, with revisions to the draft budget completed for the July 1994 MWCC Board of Commissioners meeting. If you plan to attend, please contact Sarah Kline at 229-2129. SCHEDULE FOR MWCC PRE -BUDGET MEETINGS February 25 - Friday Edinburgh in Brooklyn Park 8700 Edinbrook Crossing 7:30 - 9:00 a.m. March 2 - Wednesday T. Wright's in Minnetonka 3310 South Hwy. 101 7:30-9:00 a.m. March 4 - Friday Holiday Inn Airport #2 (Hwy 494 & Hwy 100) 7:30-9:00 a.m. March 8 - Tuesday Ramada Inn in St. Paul 1-94 at White Bear Exit d 7:30-9:00 a.m. v E March 9 - Wednesdayo.µ Nicollet Island Inn in Mpls. 95 Merriam Street 7:30-9:00 a.m. :L * * March 10 - Thursday Drover's Inn in So. St. Paul - 701 Concord St. 7:30-9:00 a.m. ** You are welcome to attend any of the meetings. Although the presentation will be similar, the March 10 meeting at Drover's Inn in South St. Paul will focus more toward the interests of industrial users of the MWCC system. Equal Opportunity/Affirmative Action Employer 1W ra) CITY CENTER MEETINGS T 1 A r%^ A *REVISED MEETING ** NEW MEETING 2/17/94 I rwaCITY CENTER MEETINGS March 1994 `REVISED MEETING "` NEW MEETING 2/17/94 City Council Weekly Planner rp)February 20 -April 02, 1994 Sundayiflonday Mar 7 Tuesday.. Mar 9 ..y Friday Saturday Feb 20 Feb 21 Feb 22 Feb 23 Feb 24 Feb 25 Feb 26 OF ZONING CIAL ADVI- President' President's orf pM SPECIAL :3 COgNCII. :00 PM PACT Day- City Offi- ! ,jNG C'0"d Session; :00 PM PLAN- NING CIL MEETING ces Closed I COMMISSION Transportation Sympo- :00 PM PLAN- sium - Holiday Inn Burnsville, 8:00 a.m. Feb 27 Feb 28 Mar I Mar 2 Mar 3 Mar 4 Mar 5 PRECINCT CAU- Mar 14 Mar 15 Mar 16 3 UNCIL :30 PM HUMAN Mar 19 `" ` ;,< CUSES - 7 P.M. RIGHTS :00 PM "HRA Mar 6 Mar 7 Mar 8 Mar 9 Mar 10 Mar 11 Mar 12 :30 PM COUNCIL;- STUDY"S SSION :00 PM BOARD :00 PM FINAN- :00 PM PRAC OF ZONING CIAL ADVI- .00 PM COUN- SORY CIL MEETING COMMITTEE :00 PM PLAN- NING COMMISSION Mar 13 Mar 14 Mar 15 Mar 16 Mar 17 Mar 18 Mar 19 :30 PM COUNCIL :' :00 PM PACT :00 PM "HRA Q STUDY SESSION;. :00 PM "CHARTER Mar 20 Mar 21 Mar 22 Mar 23 Mar 24 Mar 25 Mar 26 Spring begins 0 PM COUNCIL ; :00 PM PLAN- LMC Legislative �' ESSION'• NING Conference - St. Paul aeMlv+»` COMMISSION Radisson Mar 27 I Mar 28 Mar 29 Mar 30 I Mar 31 I Apr] I Apr 2 "Revised Meeting "New Meeting 2/17/94 z �a, MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY FEBRUARY 1, 1994 A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chairman David Crain on February 1, 1994. PRESENT: Chairman David Crain, Commissioners John Edson, and Pauline Milner ABSENT: Commissioner Brian Warhol STAFF PRESENT: Executive Director Anne Hurlburt, Housing Specialist Milt Dale, and Housing Secretary Denise Hutt SENIOR HOUSING INTEREST QUESTIONNAIRE RESULTS Housing Specialist Dale gave an overview of the January 26, 1994 memorandum outlining the results of the Senior Housing Interest Questionnaire. He pointed out that 414 questionnaires were mailed out with 285 responding. Over 200 said they would either very likely or definitely want to move by the October opening date. More persons would like a two bedroom unit (54%). Nine percent indicated the need for a handicap accessible unit. Over 53 percent of the individuals are between the ages of 66 through 75, with the average length of city residency being over 18 years. A significant number of respondents do own rather than rent. Home owners pay considerably less for housing than renters according to the survey results. Currently, ten percent of respondents do receive rent assistance where they now live. A high percentage own cars (87%) and most of those would pay a $25/month charge for a garage. The majority do not want pets in the building (58%); however, they did not feel particularly strong against pets. Chairman Crain commented the questionnaire results indicate a closer mix of unit sizes than the market study done by Thibault Associates showing an 80/20 mix for two bedroom units at that time. Commissioner Edson questioned if all units were to have the capability to be converted to handicapped accessibility if needed. Housing Specialist Dale replied that four units are specifically designated for handicapped, but all units would have the capability of accessibility modification. Housing and Redevelopment Authority February 1, 1994 Page #2 RENT SUBSIDIES FOR PLYMOUTH TOWNE SQUARE Director Hurlburt gave an overview of the January 26, 1994 memorandum outlining the rent subsidy polices for Plymouth Towne Square. Worksheet A showed that based on the anticipated 1994 rent levels, 33 of the units can be subsidized at the very low income level. That worksheet used the current income limits as they will be the income limits to be included in the draft Admission and Occupancy Policies. Worksheet B presented the same data, except that the income limits were increased by two percent to reflect the anticipated income in incomes as per federal standards prior to opening day. Worksheet C reflected what would happen when the "40 percent affordability rule" is applied to the very low income category. This policy would allow a household in this income category to rent a unit at the low income subsidy level, provided the household paid no more than 40% of their income, while waiting for a deeper subsidy to become available. Director Hurlburt stated the rent and subsidy level have been incorporated into the draft Admission and Occupancy Policies. A question was asked from the audience as to how persons will be chosen initially and what would happen if they owned a home they could not sell when their name came up for an available unit. Chairman Crain responded that topic would be discussed later in the meeting. ADMISSION AND OCCUPANCY POLICIES/PLYMOUTH TOWNE SQUARE Donna Flaata of Walker Management presented the draft Admission and Occupancy Policies to Commissioners. Ms. Flaata indicated Dan Nelson, City Attorney, has reviewed each revision of the Admission and Occupancy Policies. Ms. Flaata outlined the following recommendation for preferences to be adopted: 1. Applicant is 62 years or older and a resident of Plymouth that meets income limits as Low or Very Low Income. 2. Immediate Family live in Plymouth and applicant is 62 years or older and meets income limits as Low or Very Low Income. 3. Applicant is between 55 and 61 years old and a resident of Plymouth and meets income limits as Low or Very Low Income. Z\cam, Housing and Redevelopment Authority February 1, 1994 Page #3 4. Immediate Family live in Plymouth and applicant is between 55 and 61 years old and meets income limits as Low or Very Low Income. 5. Other applicants. During initial lease up, eligible persons named on the Authority's interest list will be given an opportunity to apply prior to the opening of applications to others. For the purpose of this analysis, persons or Families who have lived in Plymouth for at least 12 months shall be deemed to be a Plymouth resident. The Plymouth Housing and Redevelopment Authority, by written direction to the Housing Manager, may grant exceptions to these policies when justified by special circumstances. Ms. Flaata pointed out that priority would be given to those on the "Interest List" during initial lease up. Letters and applications would be mailed out April 1st, giving a window of time to return the applications. Each application would be date and time stamped as they are received and will be separated into the preference categories. Director Hurlburt stated that if a person lived in Plymouth now or previously, they would be considered a Plymouth resident. The City Attorney did not want the preferences to distinguish between 12 months and longer. Chairman Crain voiced his disappointment that the preferences could not have a breakdown based on years lived in Plymouth longer than 12 months. He asked how it is any easier to establish residency for 12 months versus long time residency. Director Hurlburt responded it would be easier to verify 12 months residency than 20 years, as individuals could have an old lease agreement or utility bills for a shorter period of time. Chairman Crain wondered if the preference should allow persons with immediate family who live in Plymouth where the applicant is 62 years or older and meets income limits as low or very low income, before an applicant that is between 55 and 61 years old and a resident of Plymouth and meets income limits as low or very low income Commissioner Edson wondered if a requirement should be that the age 55 to 61 category be very low income only. Ms. Flaata stated the applications would be separated between low and very low income in each preference category. = \Ck-, Housing and Redevelopment Authority February 1, 1994 Page #4 Commissioner Edson asked if very low income units are not filled, would they go to the next preference category. Director Hurlburt replied if the very low income units are not filled with the first preference category, they would then drop down to the next preference category, as priority should be to provide housing for the very low income persons. Ms. Flaata informed Commissioners if the units are not filled from the "Interest List", then notices would be mailed to Plymouth residents in the utility bills, then a notice in the City Newsletter. Chairman Crain pointed out when an applicant has refused the offer of a unit for whatever reason, and that reason would be documented in the file. At such time when three units have been refused, the applicant would be moved to the bottom of the waiting list. Ms. Flaata reiterated that notices and applications will be sent by mid-April with a "window of opportunity" time period to return applications. The applications will be date and time stamped and put in the proper preference category. By May 1st, meetings will begin with applicants and Walker will begin the verification process. Applicants will have an understanding at that time if they qualify and by June they should know if they are accepted to rent a unit. Director Hurlburt commented there will be some flexibility on the move in dates based on the applicant's schedule. Chairman Crain wondered if management would be able to tell the applicant when their unit would be ready for occupancy. Ms. Flaata responded that by the end of August they should have a better handle on the occupancy schedule of the units. Ms. Flaata asked if the preference to homeowners would be incorporated into the Admission and Occupancy Policies. Director Hurlburt asked if the Commissioners would like to pursue this idea, and if so, do they want to limit the number of applicants allowed to receive a preference for signing a 60 day listing agreement for the City's First Time Homebuyer Program. Chairman Crain agreed that one of the biggest obstacles in the First Time Homebuyers Program is the availability of affordable houses on the market. He stated this concept could work, but the maximum of 30 applicants receiving a preference for this is too high. = \C; " Housing and Redevelopment Authority February 1, 1994 Page #5 Commissioner Edson was concerned that the applicants might assume the City would take the responsibility of getting their house sold for them. Commissioner Edson suggested applicants that own homes be given the option to provide information on their home to the on-site manager and in turn, this would be passed along to City staff for the First Time Homebuyers Program. Director Hurlburt thought a document could be drafted for applicants to sign that releases information to the First Time Homebuyers Program. Chairman Crain agreed it would be better for informational purposes only, as the listing agreement may tie up the selling of their home for 60 days and could possibly prohibit the applicant from getting into the unit when it is available. Commissioner Edson suggested the form also ask the name of the realtor. Ms. Flaata confirmed that Walker Management would create a form for Commissioners to review. Ms. Flaata stated a decision would need to be made on whether pets should be allowed. She explained it is common to place a weight restriction and obtain a security deposit for pets. Director Hurlburt commented a pet policy could be drafted for Commissioners to review and incorporate into the Admission and Occupancy Policies as an amendment. Commissioner Edson said that he believes it is important for seniors to be able to have pets. Perhaps it would be appropriate to set a 20 pound size limit and only allow pets on the first level. It would also seem prudent to have a pet agreement and require a pet deposit. Chairman Crain questioned the first floor restriction. Director Hurlburt replied it would be quicker access to the outdoors from the first floor level. Ms. Flaata commented that pets on all floors have not posed problems in other Walker managed buildings. She asked for direction on the amount of deposit required for pets and amount for a security deposit. Director Hurlburt suggested one month's rent up to a maximum of $300.00. Commissioner Edson suggested a $100 pet deposit and limited to one existing pet. z 1� Housing and Redevelopment Authority February 1, 1994 Page #6 It was agreed by Commissioners that one month's rent up to a maximum of $300.00 would be charged for security deposit and the pet deposit would be $100.00. Chairman Crain cautioned that applications have to be complete and in order to be processed. Commissioner Edson would like to see volunteers available to assist applicants in filling out the application. He was concerned that persons that needed assistance would be at a disadvantage as to getting their application back quickly. Ms. Flaata stated that as an example, all letters and applications would be mailed out April 1st stating that April 10th would be the first date of acceptance of applications. All applications received prior to April 10th would be considered as received April 10th. On April 10th, all applications received would be date and time stamped. Any application received after April 10th would be date and time stamped according to the day received. Director Hurlburt commented a house trailer may be placed on site to receive applications. Commissioner Edson suggested the use of Fire Station 3 or the public safety building. Ms. Flaata informed Commissioners the apartment manager's position will be posted soon. There are several Walker Management employees interested in the position. The new manager should be on staff by April 1 st. A question was asked from the audience if they do not live in Plymouth currently, but did so previously, would they be considered a Plymouth resident. Chairman Crain assured them they would be considered a Plymouth resident if they have lived in Plymouth for at least 12 months, now or previously. A question was asked from the audience about the income limits. Chairman Crain gave the income limits as follows: very low income person for single resident is $17,350 and couple is $19,850; lower income person for single is $27,800 and couple is $31,750. A comment was made that length of residency should be considered. Residents that have resided in Plymouth longer should be given more priority. Chairman Crain agreed that preference should be given to residents who have lived in Plymouth longer, but Fair Housing laws will not permit this type of preference A comment was made from the audience that pets limited to one floor would be better, as some people might have allergies. Housing and Redevelopment Authority February 1, 1994 Page #7 Ms. Flaata commented that pets would not be allowed in the common areas. They are allowed in the hallways only during the time the pet is taken outdoors. Director Hurlburt stated the waiting lists would be updated annually. MOTION by Commissioner Edson, seconded by Commissioner Milner to approve the Admission and Occupancy Policies for Plymouth Towne Square. Vote. 3 Ayes. MOTION carried unanimously. APPROVAL OF MINUTES MOTION by Chairman Crain, seconded by Commissioner Milner to recommend approval of the December 7, 1993 minutes. Roll Call Vote. 3 Ayes. MOTION carried unanimously. ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATION FOR FISCAL YEAR 1994 Housing Specialist Dale gave an overview of the January 24, 1994 memorandum stating Plymouth would be receiving an additional $25,000 in CDBG funding this year. He recommended $5,000 be added to the day care assistance program and $20,000 be added to the First Time Homebuyers Program. Commissioner Edson commented he did not want the $25,000 pro -rated to the existing programs. Chairman Crain was concerned that the funds would not be expended rapidly in the First Time Homebuyers Program and asked what the current balance of funds is for that program. Housing Specialist Dale replied that the current balance is between $180,000 and $200,000. He stated this is a good opportunity for the program as homes would be made available by seniors moving into Plymouth Towne Square. If funds are not being expended rapidly enough, an alternative would be to reallocate funds later this year. Housing Specialist Dale commented that a second round would be offered in April for the First Time Homebuyers Program and possibly a third round in July. Commissioner Edson would like to know how other cities are using their CDBG funding allocations. =- \ cx-., Housing and Redevelopment Authority February 1, 1994 Page #8 Housing Specialist Dale will get a list from Hennepin County showing how the allocations are spent by each city. MOTION by Commissioner Edson, seconded by Chairman Crain, recommending approval of the allocation of Fiscal Year 1994 Community Development Block Grant Funds. Roll Call Vote. 3 Ayes. MOTION carried unanimously. NOMINATION AND ELECTION OF OFFICERS Chairman Crain suggested tabling this item to the February 15, 1994 meeting. Commissioner Milner commented she may not be able to attend the February 15 meeting, but if reappointed she would be willing to serve as Secretary/Treasurer again. MOTION by Commissioner Edson, seconded by Chairman Crain to table the nomination and election of officers to the February 15, 1994 meeting. Vote. 3 Ayes. MOTION carried unanimously. YEAR-END STATUS REPORTS Chairman Crain commented that it looks as though Section 8 portability is stabilizing. Meeting Adjourned at 8:40 p.m. zf � b Minutes of the Park and Recreation Advisory Commission Meeting February 10, 1994 Page 5 Present: Chair Anderson, Commissioners Johnson, Mikula, Wahl; staff Blank and Pederson Absent: Commissioner Watson 1. CALL TO ORDER Chair Anderson called the meeting to order at 7:05 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Wahl and seconded by Commissioner Mikula to approve the minutes of the January meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present at the meeting. b. Staff. Director Blank thanked the commissioners who volunteered their time to assist with the bonfire and the selling of s'mores at the Fire and Ice Festival. c. Others. None were present. 4. PAST COUNCIL ACTION a. 1994 Park Facility Rental Policies and Fee Schedule. Council approved the facility rental policies and fees as recommended by PRAC. These policies and fees cover the Parkers Lake Pavilion, the Parkers Lake picnic shelter, the Bass Lake shelter, canoe racks and all the major athletic complexes. b. Set 1994 Park Dedication Fees. Council approved the 1994 park dedication fees as proposed by staff. Commercial/industrial fees went up from $3,600 per acre to $3,750, and residential fees went from $885 per unit to $940. The new fees go into effect March 1. Fees collected in park dedication in 1993 were approximately $682,000. These fees are used to acquire land for new parks and trails and for improvements to existing parks and trails. c. Appointment of New Commissioners. Council appointed two new Park and Recreation Advisory Commission members at their February 7 meeting. They are Henry Willegalle, representing Ward 2, and Ron Fiemann, representing Ward 1. The new members will begin their service at the March 10 meeting. Director Blank congratulated Commissoner Johnson on his reappointment to PRAC. PRAC N inutes/Febmary 1994 Page 6 5. UNFINISHED BUSINESS a. Amberwoods Park Update. Director Blank stated that the Amberwoods homeowners group needs to have a meeting of its members to vote on donating the park land to the City. If the outcome of that vote favors donation of the land, then a formal request will be sent to the City requesting that the land be accepted. Following that, a public meeting would have to be held with the Planning Commission and PRAC, so that the Park System Plan could be amended. b. Review 1994 capital improvement projects. Director Blank reviewed the list of projects proposed for 1994. The Open Space Committee has had all of its members appointed now, except for the Planning Commission representative. As soon as that final appointment is made, the Open Space Committee can get started on reviewing possible land to acquire. The accessible playground committee will reconvene in the near future to select a final plan, so that construction can begin on this project. The owner of the land proposed for the ninth playfield site has indicated his willingness to sell. This is a joint development project with School District 284. The owners of the land proposed for the tenth playfield site have also indicated their willingness to negotiate with the City. Signs will be posted at the four park playgrounds proposed for improvements this year, asking residents to contact the Parks Department with their ideas. A consultant will be selected to design the tennis courts proposed in Plymouth Creek Park. The Gleason Lake playground committee is anxious to begin their project. Staff has submitted a grant application with the DNR for the possible funding of the fishing pier on Medicine Lake. Trails to be worked on in 1994 include closing a 300 foot gap north of City Center that was somehow overlooked in 1993, the trail in the Laukka Development that goes around the wetland from Fernbrook Lane over to Fazendin Park, and the Turtle Lake Park trail. Lundgren Bros. has submitted a final plat for the Seven Ponds development, which means that neighborhood meetings to plan their park can now be scheduled. The acquisition of the Cardinal Ridge property is currently on hold, while an environmental assessment worksheet is prepared. c. West Medicine Lake Park Update. Director Blank stated that the focus group met twice with staff and the design consultant and at their last meeting, unanimously endorsed a concept plan. This plan will be reviewed by the City Council at a study session on February 28. A public meeting is scheduled for Wednesday, March 2, where residents will have an opportunity to view the plan and express their opinion. If the plan meets with resident approval, it will be on the agenda of the March 10 Commission meeting for a recommendation of endorsement by PRAC and may then be forwarded to the City Council. Director Blank stated that appraisals have been done on the three properties remaining within park boundaries, and a relocation firm has been hired to help relocate the three property owners. Director Blank then spent several minutes going over the plan with the Commission. The road realignment and construction process should take place later this year, along with paving of parking lots, etc. The construction process would continue throughout 1995 with completion sometime in 1996. \\D PRAC Minutes/February 1994 Page 7 d. Study of unique open spaces update. Director Blank discussed some possible meeting dates and times. Members of PRAC who are on the committee indicated that 5 p.m. was an acceptable time for them to meet. The first meeting of the full committee will be tentatively scheduled for Thursday, March 10, at 5 p.m. Director Blank indicated that at first, two meetings per month may have to be scheduled. e. Review and Approve 1993 Annual Report. A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMISSIONER WAHL TO ACCEPT THE 1993 ANNUAL REPORT. The motion carried with all ayes. Commissioner Wahl or Chair Anderson will be in attendance at the City Council meeting on February 28 for presentation of the Annual Report to the Council. 6. NEW BUSINESS There was no new business to discuss. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Park tour dates will be discussed at the March meeting. 9. ADJOURNMENT The meeting adjourned at 8:15 p.m. _T_;\,c—, OFFICIAL PROCEEDINGS OF THE BOARD INDEPENDENT SCHOOL DISTRICT 281, ROBBINSDALE AREA SCHOOLS REGULAR BOARD MEETING, 4148 WINNETKA AVENUE NORTH January 24, 1994 The meeting was called to order at 7:02 p.m. by Keith Moberg, chairperson. ROLL CALL Present: Paula Beugen, John Luzaich, Keith Moberg, Mary Moreira, Beverly O'Connor, Meredythe Rossi and Neil Stein, directors, and James Dahle, superintendent. APPROVAL OF AGENDA O'Connor moved approval of the agenda with one deletion under Reports of Superintendent and an addendum to the agenda. The motion was seconded by Moreira and carried unanimously. RECOGNITION BY THE SUPERINTENDENT The superintendent recognized Linda Strand, District 281 Adult Academic Program lead teacher at Courage Center. Mary Negri, Strand's supervisor, outlined Strand's accomplishments including a manual she wrote entitled Access - A Manual for Adult Basic Education Teachers Working with Adults with Physical Disabilities and Sensory Impairments. Dahle presented her with a certificate of merit from the Minnesota Community Education Association for her contributions as a community educator. CITIZEN PARTICIPATION Grant Merritt, New Hope, asked for an update on implementation of recommendations in the 1986 Phase II report, Secondary Schools Strategic Planning Committee. Merritt also thanked Dahle for his decision to relocate the Middle -Level Alternative Program. Diane Lerbs, Brooklyn Center, spoke of her concerns about Northport Elementary School boundary issues, transportation funding for the Language Immersion Program and Technology Learning Campus, and funding of the Language Immersion Program. She believes Language Immersion Program students should go through the lottery process to enter the Technology Learning Program. She shared her impressions of a visit to the Language Immersion Program and urged the district to look at more "industry -focused" alternative schools. School board minutes - January 24, 1994 Page 2 John Schreiner, Golden Valley, spoke about the decision to proceed with a block scheduling system at Robbinsdale Armstrong High School in the 1994-95 school year. He wished the staff, faculty and students well with the new schedule. Cynthia Malinowski, Golden Valley, spoke regarding her support of Language Immersion Program expansion to other languages and pointed out the benefits of language immersion learning. APPROVAL OF CONSENT AGENDA Moreira moved approval of the consent agenda. The motion was seconded by Rossi and carried unanimously. FINANCIAL REPORT ITEMS O'Connor moved approval of the financial report items. The motion was seconded by Moreira and carried unanimously. MINUTES OF PREVIOUS MEETINGS Moreira moved approval of the minutes of the January 3, 1994, and January 10, 1994, board meetings with two corrections. The motion was seconded by Beugen and carried unanimously. PETITIONS AND COMMUNICATIONS The following communications were received: a Highview Alternative School graduation announcement for January 27, 1994, at 11 a.m.; a letter dated January 6, 1994, from Ken and Jan Almer to Denis Biagini, Robbinsdale Armstrong High School principal, supporting proposed scheduling changes; a letter dated January 15, 1994, from Rich and Janice Eaton, to board members, expressing concerns about proposed scheduling changes at RAHS, suggesting a pilot program, asking the board's opinion of the scheduling changes and asking who has the decision-making responsibility; letters from Kay Ruhoff and Howard Hartstein, Kathy and Bruce Winslow, Melinda Marshall and Lewis and Renee Werner regarding their opposition to placement of the Middle - Level Alternative Program at RHS Resource Center; a letter dated January 18, 1994, from Teri and Carter McNamara regarding their belief that the Middle -Level Alternative Program could co -exist with the Language Immersion Program at the RHS Resource Center. CLERK'S REPORT Luzaich, clerk of the board, read the schedules of board meetings, other meetings and superintendent's advisory council meetings. REPORTS OF THE SUPERINTENDENT \c_ School board minutes - January 24, 1994 Page 3 Action Enrollment Projections and Staffing Recommendations Robert Cameron, director of secondary education, presented current and projected enrollments for the 1993-94 through 1999-2000 school years and staffing recommendations for the 1994-95 school year. Stein moved approval of the enrollment projections and staffing recommendations for the 1994-95 school year. The motion was seconded by O'Connor and carried unanimously. Staffing for 1994-95 Beugen moved approval of the staffing time line for the 1994-95 school year. The motion was seconded by Moreira and carried unanimously. Salary Schedule Rossi moved approval of a general salary schedule increase of one per cent retroactive to July 1, 1993, for all nonunion employee groups that includes community program employees, off -schedule supervisors and employees, cabinet and educational supervisors. The motion was seconded by Moreira and carried unanimously. O'Connor requested that part-time employees be indicated on the list of employees and salaries presented to the board. Grant Award The school board accepted a grant award in the amount of $45,713.40 from the Minnesota Department of Education for the District 281 violence prevention in the schools program. Moreira moved approval of the grant award; the motion was seconded by Rossi and carried unanimously. Grant Proposal The school board approved a grant application in the amount of $2,800 to the Minnesota Education Association Foundation for Excellence in Teaching and Learning for Meadow Lake Elementary School. The purpose of the grant is to give specific help to students in grades one -three who demonstrate a need to improve reading skills. Beugen moved approval of the grant proposal; the motion was seconded by Stein and carried unanimously. Grant Proposal The school board approved a grant application in the amount of $50,000 to the Minnesota Department of Education, Indian Education Section. The purpose of the grant is to continue to --I-; \ C_ School board minutes - January 24, 1994 Page 4 design instructional units and materials regarding American Indian history and culture that can be integrated into curriculum systems of Independent School District 281 and all cooperating districts in the 1994-95 school year. Luzaich moved approval of the grant proposal; the motion was seconded by Rossi and carried unanimously. Legislative Platform Dahle presented the district's legislative platform prepared by Gary Park, District 281 legislative liaison, and asked for board input. Board members' suggestions included: clarification that the transportation revenue for alternative programs proposal is for transportation within the district; splitting the state subsidies for collaborative delivery of affordable extended child care proposal into two issues: expansion of the sliding fee scale to assure affordable school-age child care and assuring that parents can access affordable child care; and to include in the proposals transportation for child care programs from the school site to where the children are going within the district boundaries. Beugen submitted to Dahle a list of additional legislative issues for later review including increasing access to Headstart. Rossi moved approval of the legislative platform as amended. The motion was seconded by Moreira and carried unanimously. Elementary Boundaries Committee Robert Cameron, director of secondary education, reported on the elementary boundaries committee. He reported on its organization; meeting content; steps, process, guidelines and proposed time line for designating elementary boundaries; the committee's recommendation for reassignment of Lincoln students if the school were closed; and Dahle's final recommendation not to close Lincoln Elementary because of the uncertainty of assuring parents that another move would not be necessary. Luzaich moved approval of Dahle's Lincoln Elementary School for the motion was seconded by Beugen and Business Cash Flow Borrowing recommendation not to close 1994-95 school year. The carried unanimously. Bids for the sale of $9 million of tax -anticipation certificates were opened earlier on Monday, January 24, 1994. John Heinrich, supervisor of financial services, and John Henningsguard, Evensen Dodge, Inc., reviewed the bids. Henningsguard recommended awarding the bid to low bidder Robert W. Baird & Co. Moreira moved approval of the resolutions and documents pertinent to the School board minutes - January 24, 1994 Page 5 sale of $9 million of tax -anticipation certificates to Robert W. Baird & Co. The motion was seconded by O'Connor and carried unanimously on a roll -call vote. Documents are on file at the district office. Bids for Robbinsdale Armstrong High School Sound System Dahle presented bids for the RAHS sound system for information only; he is currently attempting to raise funds for the sound system. UNFINISHED BUSINESS Superintendent evaluations are to be submitted to chairperson Moberg by January 31, 1994. Dahle has elected to meet with board representatives for his evaluation and to present a summary of that meeting to the entire board. BOARD RAPPORT Beugen spoke about her deep regret that it became necessary to relocate the Middle -Level Alternative Program from the RHS Resource Center to an undetermined location. She stated that district residents need to view all children in our community as our children; that we should not isolate and exclude children from the opportunity to be part of our community or from district buildings; that every child in the district is, at one point or another, in a position to be at -risk; and that it is unfortunate when we find ourselves labeling young people. She stated that she supports administration's recommendation to relocate the program because the community was setting a tone that would make it very difficult for young people to succeed in that environment. She stated that potential hazards and safety issues should be addressed within every district building because no one knows where a safety issue might arise and to attribute safety concerns to one group of young people is disturbing because these issues exist in society and in every building in the district. She encouraged district residents to pull together and to recognize and view each student as a potential producer and contributor to the community. Moberg stated that he shared Beugen's thoughts and comments; that he is very disappointed in a segment of the community; and that we must remember that the district is a public institution responsible for servicing all district residents. He thanked district staff for their efforts to address the concerns surrounding placement of the Middle -Level Alternative Program at the RHS Resource Center. \ c_ School board minutes - January 24, 1994 Page 6 O'Connor expressed concern that prospective Middle -Level Alternative Program students would back away from the program because of past discussions. She felt that the at -risk term was expanded from academically at -risk to at -risk of doing harm to others. Beugen stated that she felt schools need to deliver services in different ways for students with different learning styles and that sometimes it is the system that fails the student. One way the district is attempting to address the needs of all students is through programs such as the Middle -Level Alternative Program. Stein asked Dahle about the program's status. Dahle stated that the program will begin February 1, 1994, and that the district is actively looking for approximately 2,400 square feet of space for 25-35 students for four months. A permanent location will be sought for next fall. He also stated that his decision not to place the MLAP program at RHS Resource Center was not based on safety and security issues because he had addressed those issues to the safety committee's satisfaction. Rather, his decision was based on the amount of labeling, distraction, dissension and controversy that surrounded the placement and that no more energy and time could be spent on a four-month placement. Dahle stated that he received a letter from Linda Powell, commissioner of education, stating that Tuesday, January 18, 1994, would be considered a day in session and would not need to be made up. Schools statewide were closed January 18 due to extreme cold. Dahle asked for board direction regarding a letter dated January 14, 1994, from Peter Hutchinson, Minneapolis public school superintendent, regarding the possibility of leasing one or more District 281 buildings. Dahle will begin discussions with Minneapolis public schools and cities where possible sites are located. O'Connor spoke about the voice mail system that enables the superintendent and school board members to communicate more effectively. ADJOURNMENT The meeting was adjourned at 9:20 p.m. \ c_ School board minutes - January 24, 1994 Page 7 Respectfully submitted, f Jo ich, clerk he board Approved February 7, 1994 v Kei erg, chairpe PLYMOUTH FIRE DEPARTMENT a� ACTIVITY REPORT 01/25/94 THROUGH 02/03/94 DATE 01/25/94 TIME 09:23 a.m. LOCATION Public Roadway SITUATION FOUND Police Assist County Road 6 & Dunkirk 01/25/94 6:58 p.m. Summer Creek Apartments Report of smoke odor 3900 Plymouth Boulevard 01/27/94 4:02 p.m. Southshore Apartments Grease fire on stove 10850 Southshore Drive 01/28/94 9:07 p.m. Parking Area Vehicle Fire 135 Nathan Lane 01/29/94 11:29 a.m. Boss Sports Wear Water Leak 9909 Southshore Drive 01/29/94 8:27 p.m. Single Family Dwelling Alarm - Found no 12500 58th Avenue problem upon arrival 01/29/94 6:59 p.m. Oakwood Square Dumpster Fire 1400 County Road 101 01/29/94 11:28 p.m. Days Inn Hotel Fire Alarm reset prior 2955 Empire Lane to arrival 01/30/94 7:20 a.m. Willow Creek Apartments Burned Food 135 Nathan Lane 01/30/94 12:20 p.m. Kimberly Meadows Apartments Grease Fire on Stove 17315 County Road 6 01/30/94 7:19 p.m. Single Family Dwelling Lampshade melted to 10800 Southshore Drive Lightbulb 01/31/94 4:15 a.m. Single Family Dwelling Vehicle Fire 300 Block of Brockton Lane 02/01/94 11:27 a.m. Electronics Manufacture Sprinkler Head Failure 17577 32nd Avenue North 02/01/94 12:23 p.m. Single Family Dwelling Alarm Malfunction 3100 Block of Sycamore Lane 02/01/94 1001CYL•Zl 8:41 p.m. Single Family Dwelling 18700 Block of 11th Avenue 12:43 a.m. Single Family Dwelling 9900 Block of 36th Place Smoke from Furnace Alarm Malfunction ._-1Q-) 02/03/94 11:14 a.m. Parkside Apartments Dust from floor sweeping 12055 41st Avenue North caused alarm to sound 02/03/94 02/04/94 02/04/94 02/04/94 02/05/94 02/05/94 02/06/94 02/06/94 02/06/94 02/07/94 02/07/94 02/08/94 PLYMOUTH FIRE DEPARTMENT ACTIVITY REPORT 02/03/94 THROUGH 02/09/94 1 1► 10:00 p.m. Vicksburg Village Apartments Fire Alarm - False 15710 Rockford Road 8:04 a.m. Oakwood Elementary School Burned Food 17340 County Road 6 1:24 p.m. Perkins Restaurant Broken Sprinkler Head 2945 Empire Lane 4:57 p.m. Single Family Dwelling Concern of carbon monoxide 11200 Block of 46th Place Unfounded 7:15 p.m. Willow Creek Theater Broken Sprinkler Pipe 9900 Shelard Parkway 11:58 a.m. Burgess Industries Broken Sprinkler Pipe 2700 Campus Drive 1:09 P.M. Single Family Dwelling Burned Food 6100 Block of Vicksburg Lane 12:59 a.m. Single Family Dwelling Report of CO Detector 18500 Block of 5th Avenue North sounding 5:19 p.m. Manor Royal Apartments Malfunction of Fire alarm 3930 Lancaster Lane 5:47 p.m. Harbor Lane Apartments Fire Alarm Malfunction 3333 Harbor Lane 2:26 a.m. Deltak Corporation Broken Pipe on Sprinkler 13330 12th Avenue North 6:32 a.m. Honeywell Waterflow Alarm 12001 Highway 55 8:26 a.m. Single Family Dwelling Ignition on Furnace was out 9900 Block of 26th Avenue Q. - 02/08/94 Z 02/08/94 7:30 p.m. Single Family Dwelling Report of Smoke 18500 Block of 22nd Avenue North 02/09/94 8:38 a.m. US West Faulty Detector 9700 Schmidt Lake Road 02/09/94 1:16 p.m. Upshea Smith Laboratories Workmen broke gas line 13700 1st Avenue 02/09/94 6:47 p.m. Linen & Things Faulty Thermostat 4175 Vinewood Lane 02/09/94 6:55 p.m. Single Family Dwelling Gas Leak reported - 14900 Block of Gleason Lake Dr Unfounded 02/09/94 7:46 p.m. Single Family Dwelling Faulty Fan Motor on 12400 Block of 25th Avenue Furnace MAC SELECTS SITE FOR POTENTIAL NEW AIRPORT The Metropolitan Airports Commission selected a site in Dakota County for a proposed new airport at a special commission meeting on Jan. 27. Known as Site 3, the location is southwest of Hastings. MAC gave preliminary approval to the site at its September meeting for the purpose of public comment and environmental review. The 10,000 acre site was one of three locations in the Dakota Search Area which were evaluated during 1993 by a Site Selection Task Force and Technical Advisory Committee. The two other sites included one in a similar location to Site 3, but with a different runway orientation and a potentially greater impact on Hastings; and a location near the middle of the Search Area near the Koch Refinery. According to Nigel Finney, MAC Deputy Executive Director for Planning and Environment, the environmental study which was conducted for the three sites did not identify any major environmental issues that would be an obstacle to development of Site 3. A Draft Alternative Environmental Document detailed environmental and operational impacts of the three alternatives. MAC and the Metropolitan Council will present a recommendation to the Minnesota Legislature in 1996 on which approach should be taken for future airport development — move to a new airport or expand Minneapolis -St. Paul International Airport (MSP). In the meantime, MAC will prepare a comprehensive plan for a new airport on the selected site, update the MSP Long Term Comprehensive Plan, and prepare federal and state environmental documentation. MSP Airport Long Term Comprehensive Plan Alternative Environmental Document Scoping Public Scoping Meeting Tuesday, Feb. 15, 7 p.m. Washburn High School Auditorium 201 West 49th Street Minneapolis An Alternative Environmental Document (AED) will be prepared by MAC for a comprehensive development plan for the Minneapolis -St. Paul International Airport to satisfy the air transportation needs through the year 2020. The AED is one element of the Dual Track Airport Planning Process mandated by the Minnesota Legislature, and is being conducted under the Alternative Environmental Review Process approved by the Minnesota Environmental Quality Board. The AED also conforms to federal environmental analysis requirements. The first step in preparing the AED is to prepare a Scoping Environmental Assessment Worksheet and Draft Scoping Decision Document, which will serve as a blueprint for preparation of the AED. The public meeting will solicit comments on these documents. Site 3 L' PAIN MENEM r ��110 W_A���■ MSP Airport Long Term Comprehensive Plan Alternative Environmental Document Scoping Public Scoping Meeting Tuesday, Feb. 15, 7 p.m. Washburn High School Auditorium 201 West 49th Street Minneapolis An Alternative Environmental Document (AED) will be prepared by MAC for a comprehensive development plan for the Minneapolis -St. Paul International Airport to satisfy the air transportation needs through the year 2020. The AED is one element of the Dual Track Airport Planning Process mandated by the Minnesota Legislature, and is being conducted under the Alternative Environmental Review Process approved by the Minnesota Environmental Quality Board. The AED also conforms to federal environmental analysis requirements. The first step in preparing the AED is to prepare a Scoping Environmental Assessment Worksheet and Draft Scoping Decision Document, which will serve as a blueprint for preparation of the AED. The public meeting will solicit comments on these documents. Site 3 L' MAC TO FORM TASK FORCE, TECHNICAL COMMITTEES TO ASSIST 1" 3 WITH DUAL TRACK AIRPORT PLANNING PROCESS The Metropolitan Airports Commission is forming three groups to advise the Commission on the continuing work for the Dual Track Airport Planning Process. These groups include the Dual Track Task Force, Minneapolis -St. Paul International Airport (MSP) Technical Committee, and the New Airport Technical Committee. The Task Force, chaired by Commissioner Patrick O'Neill, will provide policy guidance during the remainder of the Dual Track Airport Planning Process. The Task Force is expected to meet for the first time in February. The New Airport Technical Committee also begins work in February and will provide technical input during the development of the New Airport Comprehensive Plan. The MSP Technical Committee began work in November 1993 and will provide technical input during the update of the MSP Long Term Comprehensive Plan. A draft LTCP Update is scheduled for completion this summer, with a final plan adopted by MAC at the end of the year. The current LTCP recommends construction of a north -south runway and a new west terminal. A detailed environmental process, including preparation of an Alternative Environmental Document, has also been started for MSP. The technical committees consist of community officials and representatives from the metropolitan area, including airport users, MAC, Metropolitan Council, and Minnesota Department of Transportation. FAA CAPACITY DESIGN TEAM COMPLETES MSP REPORT The FAA Capacity Design Team has completed its Capacity Enhancement Plan for Minneapolis -St. Paul International Airport, and presented its findings to the MAC on Jan. 27. The plan, published in December 1993, documents existing airport capacity, identifies potential capacity enhancement projects, and quantifies the potential benefits of these projects for existing and future levels of aircraft operations. The report confirms that a new runway would be needed at MSP before activity levels reach 530,000 annual operations, and that a north -south runway is among the best concepts for increasing capacity. The FAA study addresses the capacity benefits of specific projects, but intentionally does not consider the environmental, socioeconomic, physical siting, or political issues regarding the projects. The FAA findings will be incorporated into the MSP Long Term Comprehensive Plan update, which will address these issues. The FAA Capacity Design Team was formed in July 1992 and met periodically throughout 1993• It included FAA representatives from air traffic control, flight standards and the Airport Capacity Office, as well as airport users and representatives from local and state agencies. i' The FAA has conducted, or is in the process of conducting, capacity design studies of all the major airports in the United States. Dual Track Update is published by the Metropolitan Airports Commission to provide information on the Dual Track Airport Planning Process. For additional information, please call Jenn Unruh at 726-8189. Nancy A. O'Brien, Counselor ALICE SMITH ELEMENTARY 801 Minnetonka Mills Road Hopkins, Minnesota 55343 Phone: 933-9236 February 7, 1994 Joy Tierney, Mayor Plymouth City Council 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor Tierney, It is with regret that I write that professional commitments make it - impossible for me to represent the City of Plymouth in the volunteer position on the West Hennepin Human Services Board. My responsibilities in the Hopkins School District, as counselor, require that I be in attendance at the monthly PTO meetings. Alice Smith PTO Meetings conflict with those of the West Hennepin Human Services Board. As a member of SCIP (Schools and Community In Partnership), I continue to advocate for continued dialogue and sharing of efforts. Thank you for all of your continued positive efforts in Plymouth. With Respect, -I Nancy A. O'Brien FED a 8 �4`.; 'Ab RECEIVED FEB 16 x", t��.a CITY OF i Lyi. CQTh- CC�'a.,�f.'N Y DEVEi,�:PMEij!1 ->,1- February 14, 1994 Chairman Board of Zoning Adjustments and Appeals City of Plymouth 3400 Plymouth Blvd. Plymouth, MN. 55447 Dear Chairman: Please accept this letter as my resignation from the BOZA Commission. I'm looking forward to the time that will be available to me for other projects. Thanks for the opportunity to serve the citizens of Plymouth. Good luck in the new year. Thanks again. Sincerely, James A. Edwards 6120 Berkshire Ln Plymouth, MN. 55446 9 CITY OF February 16, 1994 PLYMOUTR David Anderson 1555 Juneau Lane Plymouth, MN 55447 Dear Mr. Anderson: This letter is in response to your letter dated February 2, 1994. As we discussed on the phone on February 2, I have been looking into the issues which you raised. I have learned that some snow has been blown into your yard after heavy snow falls. I have given directions that in the future, every effort is to be made to not blow snow over the wall onto your lawn. If they feel it is necessary to remove snow along the wall, they may have to truck it off the site. Keep in mind that while blowing it into the truck, some snow may blow back onto your property. The snow storage at the comer of Juneau Lane and County Road 6 past the end of the wall presents a different and difficult challenge. The road right of way is the area where snow is designated to be stored. I can see where heavy snow falls plowed off County Road 6, Juneau and the end of the trail may build up and slide down on your front lawn. We will do our very best to keep the trail snow from causing you a problem. For your information, as a matter of policy, we do not use any chemicals on trails for the very reason that we do not wish to harm any lawns, including our own. You also stated in your letter that the Parkers Lake rink is going to be disruptive to you for 12 weeks. The rink opened on Saturday, January 8, and is scheduled to close the week of February 21. Depending on weather, the very last day would be Sunday, February 27. A typical skating season on this lake appears to be approximately eight weeks in duration. You may remember that when the lights were originally installed on this rink, all three light towers were wired to one switch. Last year, after discussions with you and other individuals, we had the system rewired, so that the general rink was on one switch, and the speed skating oval was on another switch. I have enclosed for you a copy of the actual light log for Parkers Lake. I have highlighted in green those days when only the general rink has been lit. So far, on 10 of the first 25 days of the season the general rink was lit, but not the oval. The Speed Skating Club has practices scheduled Tuesday, Wednesday and Thursday evenings. However, they are not limited to those evenings, and we have encouraged them to make use of the We Listen - We Solve - We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447 - TELEPHONE (612) 550-5000 2- 4c -- facility whenever they can. Also, as we discussed on the phone, the speed skating oval is very popular to the general public. The warming house attendant gets many requests from people who come to the rink and want to skate on the oval. Thus, our directions to the warming house attendant are that the lights on the speed skating rink will be used on Tuesday, Wednesday and Thursday evenings, for the scheduled activities of the Speed Skating Club, and they are to use their discretion, based on the number of skaters and the requests for the lights on the speed skating oval, on the other nights. You raised another issue with regard to the possibility of other uses for the lights. I am the person responsible for all matters dealing with Parks and Recreation and any such requests for use, other than skating, would have to be approved by me. We have never received such a request, but if we did, we would judge it on its own merits at that time. Dave, I'm sorry that the lights are causing you a problem, but at this time, I don't have a better solution for you. Sincerely, S, bl� Eric J. Blank, Director Parks and Recreation EB/np cc: City Manager CITY OF PLYMOUTR February 16, 1994 S. Marty Dusk 4925 Minnetonka Blvd. Apt. 310 St. Louis Park, MN 55416 Dear Marty: LAC Thank you for your letter to Mayor Joy Tierney. She has asked me to respond. It is encouraging to hear from people like you who have lived in Plymouth for such a long time. The Plymouth Housing and Redevelopment Authority has worked hard to see that this project will primarily benefit low income Plymouth residents -- both past and present residents. Unfortunately, fair housing laws do put some constraints on communities wishing to give preference to applicants based on their length of residency in the community. The Housing Authority will continue to make every effort to assist as many very low income persons as possible. Persons in the next highest income bracket will be assisted only after we have provided the maximum rent assistance allowable to very low income applicants. If you have lived in Plymouth (now or in the past) for at least one year, and fit the age and income guidelines, you will be in the first preference category. (See current newsletter enclosed.) It is necessary that you get your application in as soon as possible in April to have the maximum chance of being chosen. Applications will be mailed out April 1. Let our office know if you need help in completing this form. Should you have further questions, please don't hesitate to call me at 550-5059, or Milt Dale at 550- 5056. My best to you as you seek to return to Plymouth. Sincerely, Anne Hurlburt Executive Director Plymouth Housing & Redevelopment Authority cc: Joy Tierney, Mayor We Listen • We Solve • We Care - 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 SENIOR HOUSING NEWS An update on the city of Plymouth's Senior Housing Project, Winter 1994 Admission and Occupancy Policies Housing Authority Commissioners approved the Admission and Occupancy Policies for Plymouth Towne Square at their February 1, 1994, meeting. Plymouth Towne Square will be open to all individuals whose Head of Household or Spouse is at least 55 years and older regardless of income. However, preference will be given to those individuals whose Head of Household or Spouse is at least 62 years or older, Annual Income falls below the Very Low and Low Income limits, or is a resident of the City of Plymouth. Preferences for Eligibility Requirements: 1. Applicant is 62 years or older and a resident of Plymouth that meets income limits as Low or Very Low Income. 2. Immediate Family live in Plymouth and applicant is 62 years or older and meets income limits as Low or Very Low Income. 3. Applicant is between 55 and 61 years old and a resident of Plymouth and meets income limits as Low or Very Low Income. 4. Immediate Family live. in Plymouth and applicant is between 55 and 61 years old and meets income limits as Low or Very Low Income. 5. Other applicants. During initial lease up, persons on the housing authority's "Interest List" will be given an opportunity to apply prior to the opening of applications to others. Applications will be mailed out in April by Walker Management, the managers for the project. For purposes of this analysis, persons or Families who have lived in Plymouth (now or previously) for at least 12 months shall be deemed to be a Plymouth resident. Very Low Income Person(s): For those Families or Persons of Very Low Income, Resident Rent will be based on 30 percent of the adjusted monthly income (income minus allowable medical expenses), but the Subsidy Payment will in no case exceed $435 per month. Income limit for a single resident is $17,350, and for a couple is $19,850. Lower Income Persons(s): For those Families or Persons of Lower Income, Resident Rent will be based on 33 percent of their adjusted monthly income, with the Subsidy Payment not to exceed $165 per month. Income limit for a single resident is $27,800, and for a couple is $31,750. Over -Income Person(s): For those Families or Persons whose income is above the Low Income limits, they will be required to pay the Full Rent amount. Estimated Initial Occupancy Rents Minimum Rents Unit Size Very Low Lower 2BR-2 Bath (892 s.f.) $305 $575 2BR-1 Bath (904 s.f.) $255 $525 1BR-1 Bath (742 s.f.) $200 $470 1BR-1 Bath (631 s.f.) $150 $420 No. of Unit Size Full Rent Units 2BR-2 Bath (892 s.f.) $740 19 2BR-1 Bath (904 s.f.) $690 20 1BR-1 Bath (742 s.f.). $635 7 1BR-1 Bath (631 s.f.) $585 53 The housing authority has targeted 33 units for Very Low Income residents and 64 units for Low Income applicants. - However, if needed, to meet operating costs, rental will be extended to applicants without regard to income. This allocation of units by income level is subject to change. Occupancy Standards • Single applicants would have their choice of one bedroom units, as available. • Married applicants would . have their choice of one or two bedroom(s) units, as available. • Unrelated adults and persons of the opposite sex may occupy separate bedrooms. Pets One existing pet per unit will be allowed. There will be a 20 pound weight limit. A $100.00 pet deposit will be required with the tenant required to sign a pet agreement. �L\ 6 Applications Everyone on the "Interest List" will receive an application for Plymouth Towne Square. Applications are expected to be mailed out April l st. Applicants will have a 10 day time period in which to return their completed application. Volunteers will be available to assist those who need help in completion of the application. Those people can call Denise Hutt at 550-5058 or Milt Dale at 550- 5056 to set up an appointment. All applications received prior to the opening date will be considered received that day. Each application will be date and time stamped and placed in the appropriate preference category. Only fully completed applications will be accepted. During the month of May, applicants will be contacted for an interview to begin the verification process for eligibility. Applicants will meet with Donna Flaata of Walker Management, and/or the new manager for Plymouth Towne Square. The interviews will be held at the Public Safety Building, next to Plymouth City Hall, 3400 Plymouth Boulevard. Applicants will be informed if they qualify for renting at Towne Square shortly thereafter. This will allow sufficient notice for homeowners needing to sell their current home. it, It Ib 0' 7 CFE c�ti-« 7 0 ..cam � � c�.�-d1� � .�„�_ /Le_ ��--�✓ o�r� 2 iL. � ' ,�_;Z 0 --,.ii —.� �. /L,a--a_.� — ✓r,�_�•,..�.J �-,i-•z� `� �ec�.q /� (i.�-o—vt�.� cvt,-�.--�c0 . � t,u `..��.e � .�•--�i-� ��-C �C`Z c✓G-Q�. /c-� �/�2 r: --u`. `` L//l X12-�-�.,� �y�-�� � �%, �-•� �-�,-. � � � �" 0 .Ar • �,�t �e�-�.1 -�.�-tea'`, 0-0 "�Cl�l le �.T 1-.:< <�� .�-�-e� .�j eo—Y•-mac.. / . L�L/f---�-1���-2'i� .�cA 'L1-+—�-�I'-'�7j'n-ci i✓✓<-..-" C� /.✓e -c_ f�t-�-4� �C—s�- /�y._-„ �+-c..lC.. / � c�'-C b'�- C'--.��--0� �� u(/l�" ..<. ��- ��.-•1 Gz.Q.'�-O l�-� G�-c`� L n �• ;rf- =1 j v 41i ary of PLYMOUTR February 15, 1994 H. Todd Van Dellen Representative Room 279 State Office Building St. Paul, Minnesota 55155 Dear Representative Van Dellen, )A Last evening you expressed interest in learning more about Plymouth's concerns , about the bonding authority available to Opt -out transit systems, such as Plymouth Metrolink. I have enclosed some information on transit issues. Should -you have any questions, please call John Sweeney, Assistant City Engineer, on 550-5072. Mr. Sweeney manages the Metrolink program, and is knowledgeable about the legislative concerns of transit organizations. Sincerely yours, Kathy Lueckert Assistant City Manager cc: City Council John Sweeney We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: February 11 , 1994 FFEB EwEO 4 '994 TO: Dwight Johnson FROM: Sheryl G. Morrison SUBJECT: Sam's Club Correspondence Attached.please find a coy of correspondence I received today. Please include a copy of it in the packet if you believe it is appropriate. ct C -.— Glu W I Q1,1 0&6 t�f--(-(f Q --- . . . . . IJ --- -- -- oi� -= -CCS -- �.----..--------------- – ---- A -6A r.Jor PI,aK4",4--4 MA rc-C/Ll I �JL✓ LA 1 / lam, D en r- MMo (-rr'.so - T 3 Gl,FecA-3,a_W_rcio ©Lout 0k_o L-E�—C ct C -.— Glu W I Q1,1 0&6 t�f--(-(f Q --- . . . . . IJ --- -- -- oi� -= -CCS -- �.----..--------------- – ---- A -6A r.Jor PI,aK4",4--4 MA rc-C/Ll DATE: 2-8-94 TO: Dwight D. Johnson FROM: Sheryl G. Morrison, Ward 2 Council Member SUBJECT: Daniel Development Attached please find a copy of a letter I received from Mr. Bill Gimble relating to the above matter. I thought this might be of interest to all Council members. If you concur, please include it in the packet. Z_) -A ) 5405 Orleans LN N #1 Plymouth MN 55442 February 7, 1994 Council Member Sheryl G. Morrison 14510 - 12th Ave N Plymouth MN 55447 Dear Council Member Morrison: My letter addresses the concerns I have regarding the proposed Daniel Hunt Development in northeast Plymouth. I reside in the Cardinal Ridge Townhomes just east of the proposed Hunt development. When I moved here in May 1989, Cardinal Ridge was just being completed, Harrison Hills was in its infancy, and Wild Wings addition was only a thought. Our developer/builder assured us at that time that the area between Cardinal Ridge and Harrison Hills, and south of 55th Avenue exiting Harrison Hills to the Soo Line R.R. tracks would eventually be all park land, kept in as pristine condition as possible, with the exception of a multi -use blacktop trail system. A couple of years later, in 1991, and again in 1992, I had short meetings with Eric Blank of the Plymouth Parks and Recreation. Eric reiterated that consensus, stating that he believed one piece of property needed to be negotiated just west and south of Cardinal Ridge to bring this to fruition. This entire area -- including what is already park property, what is proposed for additional park (23.7 acres), and what is proposed by Daniel Hunt for development south of 55th Avenue to the R.R. tracks -- is all part of a complex single system of wetlands and woods. It should never be chopped up, separated or developed. It is a unique area, being one of the few truly wild ecosystems left in Plymouth and Hennepin County. The long- term economic benefit to Plymouth is real and significant. We should not develop this area, with the exception of the multi -use trail system already started and mapped out. Even this trail is going to be kept to 8' wide by the Parks and Recreation of Plymouth (although they could legally go to 10 or 12') to impact as few trees and natural vegetation as possible. Kids from 2nd grade through high school (see enclosure) and adults through the senior citizen crowd are crying out for an area like this to be enjoyed in the natural state without having to "drive north" a hundred miles or more. In the past we have relied far too heavily on our relationship with developers to cut initial costs of procuring park land. Taxpayers can only guess how far and deep these relationships go. It's time for our City to listen to our heartbeat. Pay up front what the owners of unique properties such as this need. The value of properties and homes in the entire community would then remain at a high level as long as there is a City of Plymouth. We need only look at other communities that have developed in our metro area from the boom years of the 1950's to now, to realize how important woods and wetlands are. The small token parcels of wetlands and woods (?) retained by these older communities have been mostly places to dump trash and breed mosquitoes, eventually needing drastic actions such as filling in and eliminating entirely. This area in northeast Plymouth harbors a vast variety of wildlife. More importantly however, it offers a perfect system for flood control, water cleansing, and air purification. =- Lk Council Member Morrison Page 2 Our world is not all technology, as wonderful as most of it is. Listen to our children. Heed them. They deserve it. Sincerely, William J. Gimble Enc. M "BEST THING ABOUT MY NEIGHBORHOOD" Star Tribune, Mindworks, January 4, 1994 Matt Beard Age/7 Grade/2 Birchview School, Plymouth.. What Is Around Me: Friends are around my -Neighborhood and bike paths for me to ride on. Trees to climb, docks and sliding hills. Woods and ponds. -Lakes, bridges and a fox in my back yard. A beaver to watch and frogs to look at quietly. Toads and snapping turtles. New people to see and talk to. New kids to play with and play baseball. Deer to see and houses to see too. New smiles to see and a wave goodbye. Stephanie Ladlie Age/15 Grade/10 Albert Lea High School Albert Lea Where I live you can see many things. Where I live you can see animals. Deer, fox, raccoons, possums and, unfortunately, skunks, all right across from my front yard. Herds of cows, sheep and horses graze placidly in the pastures. Where 1 live, you can see the sky. Sometimes in winter, the moon_ is a street light that illuminates the coun- tryside. My friends and I have spent hours outside in my back yard, gazing at constellations, nebulas, and search- ing for meteors. Sometimes, an ex- ploding meteor makes us gasp. Where I live, you can see around. Around is miles of flat land with a lonely bunch of trees or buildings stuck between the fields. My -mind erases the trees and buildings and creates visions of rolling prairie grass- es that wave in the wind. The scat- tered rocks on the ground remind me of the great glaciers that sculpted the earth. Where 1 live, I see my childhood. 1 see my memories. l see my home. I see my life. Alex Lepowsky =:1C) Age/12 Grade/7 Technical Learning Campus Plymouth I don't think that our neighborhood thinks about us kids or at least teen- age kids. When they built the parks, they asked us what we would like them to build. We told them we wanted, lights for the hockey rink and for the •;i snow to be cleaned off every day. One parent asked for swings and slides because she had a 3 -year-old. Guess who got what they wanted. You got it,. the parent. "T���°he best thing about my neighborhood is there's a trail in the woods behind my house and I always go walking in it. It's so pretty in the woods. You can hear the birds singing. It's like you're in a choir of birds. It's quiet and you can think." Bridget Stelton, age 11, grade 6, Annandale Middle School, Annandale, Minn. Lindsay Bittner Age/11 Grade/6 Bemidji Middle School Bemidji I liked the way my neighborhood was before. It was very peaceful, quiet and safe. In the past couple years more and more people have moved in. There is a lot of construction going on. So it's always busy with huge trucks, loud noises and many cars. They cut down the woods by my house to make room for more houses. Now we don't have many deer, ducks, pheasants, partridges or foxes around. At least we still have our back yard, though, and it's still a peaceful place and pret- ty to look at, especially now with the freshly fallen snow, glistening on the .tree branches. I think that is really neat. ZL\A CITY OF PLV'MOUTR February 14, 1994 Miss Laura Holmgren 2200 Weston Lane Plymouth, Minnesota 55447 Dear Laura, Thank you so much for writing to me about a library in Plymouth. I am happy to tell you that all the plans for the library have been approved, and that construction will begin this spring. Hopefully by sometime next year the Plymouth Library will be open! I am glad that you like to read. Reading is very important and helps you learn about different ideas and subjects. I think the new library will have many, many opportunities for you and other residents. You aren't the only person in Plymouth who can't wait for it to open! Thank you again for writing me.. Sincerely, -O� i Joy Tierney Mayor We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 2200 YfA&toin din.. PIV,m th., ill R 5 5 Ll Ll 7 C<by ,al P,G�.0 A Quin.: �*,y �,u�vru� 3'f00 IoAon aaa 2,tvd. PAwn,ou A, T/Z R 5 5 `7 `l 7 ff-W . �o -TI , Ma/PA: Wil i im. J,l.� W.o,t m, jA.P n., ,a..a tu2,em t k.�a"n 9,a.ka a ad J .tua a ,ur aindeJ .1/ . aAa t C ,tii.e. J-IlAaAly drat ,r cr a ,c u-AAA- .a..u.P,C-&ed ta J e t qu a. APXLA AXA,aa,a. k,aim. CU4 Tl- ada.. l a VU At,� ,Ua ,tAAA J -t P -Lt ,a# Lit t -A :a AAadd ,ice at tJU t a ,4 A aUA ,&A t. 12at m J- d & /my ,a j,ei.& tta ,Lead ,Prue J dol TJLa t :e. iLAy J jv-o,& l a aliin,g �a,Lur a,�d -t,a ,ir ayr tlrl .a ,eJJAaAl m.e a -Y. f amz�, J ,t� it :& irr at dam -e. 1"-aj.az .q t& ,cru� IGAXI ee IM ,arUt tt,-J e a ,w>ain. ,t" ,Pre ,a ,Pru die t? aain t /au .a, .4v A a j "Ed u ca ,n �,-� ? Pleaaz 7Juz.,ni jaul .. v •1 2 s '3 �2 U a L. s' � TEENS ALONE 1001 Highway 7 Hopkins, MN 55305 (612) 933-9151 MEMO FROM: Berteil Mahoney, Director DATE: February 7, 1994 RE: Service Updates All of us involved with TEENS ALONE are pleased with our accomplishments and we want to share • this information. Enclosed are three reports detailing our progress for the past 18 months. The first is a service report (July 1, 1992 - June 30, 1993) that summarizes data from our first nine months of operation. Secondly, I am including a summary of our first service evaluation. Finally, I am sending a midyear service report for 1993-94. Please share these updates with other members of your organization. If you would like additional information about TEENS ALONE, please contact me at 933-9151. We appreciate your continued interest and value your support. TEENS ALONE 1001 Highway 7 Hopkins, MN 55305 (612) 933-9151 SERVICE REPORT: 1992-93 In October of 1992, TEENS ALONE began operating a pilot project in the communities served by the Hopkins and St. Louis Park School Districts. An outreach counselor is available to work with runaway, throwaway and homeless youth (and those at risk) and their families. Services target youth 10 to 17 years old and focus on early identification of young people in a vulnerable situation, crisis intervention, family reunification and/or conflict resolution, support for at -risk youth to remain in school and community awareness. TEENS ALONE currently contracts with The Bridge for Runaway Youth for the services of one full-time program supervisor/outreach counselor to serve the target population. The Bridge is responsible for all training and supervision of outreach staff as well as any liability. Cindy Reed, the TEENS ALONE Pilot Project program supervisor/outreach counselor, holds an M.S.E. degree in guidance and counseling. She has nine years of professional experience with children, adolescents and families, with concentration in residential treatment and shelter and crisis intervention. Ms. Reed's office is in the Hopkins Area Family Resource Center, Cobblestone Court, 915 Mainstreet, Hopkins. Her phone number is 932-9064. The Bridge is responsible responsible to train, license and and monitor the volunteer foster homes, as well. Training has begun and four homes are expected to be available in the fall. These homes will be used when short-term emergency shelter is needed. SERVICE - One of the primary goals during the first quarter of service (October - December, 1992) was to introduce the program and build working relationships with referral sources. During the first nine months of operation, Ms. Reed met with 291 people representing school programs, police departments and community service providers. The purpose of these meetings was to exchange information and distribute program materials. Building the network of community resources continues as part of an on-going process. As the program gained visibility, the clinical work (crisis and phone counseling, individual sessions with youth and parents, family counseling and case management) steadily increased. During the first nine months of service 100 individuals were served through 325 client contacts. Of the clients served, 47 were youth, 11-17 years old. (Gender breakdowns will be provided in future reports.) Some of the key presenting problems expressed by the youth included: chemical abuse, adoption, depression and parental unemployment. Problems associated with adolescent development included issues related to authority, peer group and self-image. The number of referrals steadily increased as word spread regarding the availability of the services. The breakdown of referrals for the first nine months is as follows: 44% - Hopkins School District; 35% - St. Louis Park School District; 12% - The Bridge for Runaway Youth; and 9% - other. over Early indications substantiate the original premise; TEENS ALONE is emerging as an early intervention/prevention program. Because of the strong base of support in the schools, the TEENS ALONE outreach counselor frequently becomes involved with youth and/or families during the initial stages of a problem, before the level of crisis is acute. The possibility of restoring a family's stability is much more feasible with early intervention. EVALUATION - Using a grant from the Bush Foundation, members of the TEENS ALONE Board have worked with a consultant to develop a comprehensive evaluation tool. Follow-up interviews with clients are being conducted at this time. The evaluation report, available in October, will include data from The Bridge as well as input from school counselors/social workers, police and clients served. EXPANSION - Expansion of services to the communities in the Wayzata School District is being considered; to be voted on at the August meeting of the Executive Committee. July, 1993 TEENS ALONE 1001 Highway 7 Hopkins, MN 55305 (612) 933-9151 EVALUATION SUMMARY: 1992-93 The mission of TEENS ALONE is to serve school-age youth who lack safe, secure shelter and who are unable to function independently without adult protection, guidance and support. During the first nine months of operation (October, 1992 through June, 1993) TEENS ALONE served 100 individuals through 325 client contacts. Of the clients served, 47 were youth, 11-17 years old. The remainder were parents or guardians. Using a grant from the Bush Foundation, members of the TEENS ALONE Board and staff from The Bridge worked with a consultant to design a comprehensive evaluation tool. They developed a set of questions to measure client reactions to TEENS ALONE program services. Two surveys were designed, one for youth and the other for adults, with each including an opportunity to make general comments or suggestions. ,, Telephone surveys of 12 youth and 20 adults who had been served during the first nine months were conducted by a trained interviewer, with results recorded and later tabulated. The findings are useful as we examine the results, as well as the quality of the service. Survey responses indicate that clients see TEENS ALONE as a needed service in the western suburbs of Hennepin County, one that is practical in terms of information and advice. Quite clearly, the majority of clients interviewed found counseling helpful. Over 80% found the TEENS ALONE program helpful in dealing with the problems being experienced at the time of contact. Furthermore, the majority of youth have remained at home since contacting TEENS ALONE. The key findings are included below. (Complete survey results are available.) Question/Statement % Youth % Adult • Individual counseling was helpful ' 100 100 • Family counseling was helpful 1 0 0 92 • Phone counseling was helpful ' 67 83 • Would recommend TEENS ALONE to a friend 92 95 • TEENS ALONE was helpful in dealing with the problems being experienced 83 85 • Learned new ways of getting through family arguments 75 92 • Youth staying away from home when contact was made with TEENS ALONE 20 - - • Youth who returned home ' 1 0 0 - - over • Youth "currently" staying with family 92 - - • Youth completed the previous semester in school 83 - - Youth "currently" attending school 83 - - • TEENS ALONE helped youth remain in school * 25 30 • Contact with a counselor or other agency since using TEENS ALONE Comments 25 55 * Response relates only to those who utilized the specific service mentioned or found themselves in a particular situation. • TEENS ALONE Counselor Youth description: -"listened" -"tried to represent both youth and parent viewpoints" "suggested options for dealing with conflicts" -"She helped me look at different sides of things." Adult description: -"a good mediator" "worked around family schedules" "provided options, ideas for problem -solving and additional resources" • TEENS ALONE Program -"a much needed service" -"More are needed in seven county metro area." -"There should be more publicity." We are quite pleased with the results. Clearly, we see some weaknesses and have begun to work on improvement. For example, firm conclusions are difficult to reach because the follow-up survey involved a relatively small number of clients with too much time elapsing between service and follow-up. However, as our first attempt at evaluation, it represents our ongoing commitment to program evaluation and improvement. We believe we have learned and affirmed a number of things, including: • The TEENS ALONE outreach counselor is effectively dealing with clients. • TEENS ALONE is a needed service in the western suburbs. • The majority of youth are staying in/returning to school. • TEENS ALONE is emerging as a prevention and early intervention program. • The TEENS ALONE program is known to youth, but we need to make ourselves more visible to adults in the communities served. January, 1994 = -IA TEENS ALONE 1001 Highway 7 Hopkins, MN 55305 (612) 933-9151 MIDYEAR SERVICE REPORT: 1993-94 TEENS ALONE is a community based collaboration serving runaway, throwaway and homeless youth. Services target youth 10 to 17 years old in the western suburbs of Hennepin County and focus on early identification of young people in a vulnerable situation, crisis intervention, family reunification and/or conflict resolution, support for at -risk youth to remain in school and community awareness. TEENS ALONE became operational in October, 1992, as a pilot project serving youth and families in the Hopkins and St. Louis Park school district communities. During the first nine months of operation, one full-time outreach counselor (Cindy Reed) served 100 individuals through 325 client contacts. Of the individuals served, 47 were youth, 11-17 years old. During the first six months of the current (fiscal) year, significant gains have occurred in terms of expanding services, as well as strengthening the TEENS ALONE organization. During the summer the TEENS ALONE Board voted to expand services to include youth and families in the Wayzata School District communities. A second full-time outreach counselor (Mandy Wohlers) was hired in September, 1993, to assist with increased needs in the pilot project communities as well as the expansion into Wayzata. From July through December, 1993, the outreach staff served 103 individuals through 446 clients contacts. This number includes 61 youth and 42 parents/guardians. Of the youth, 70% were 14-16 years old. Youth clients were identified as: runaway - 33%; throwaway/abandoned - 10%; homeless/abandoned - 10%; and potential runaway - 47%. The school district breakdown is as follows: Hopkins - 39%; St. Louis Park - 24%; and Wayzata - 37%. The licensing and training of volunteer host homes occurred during the summer and TEENS ALONE has three homes currently available for short-term emergency shelter in the communities served. A parent support group has been formed in collaboration with Jewish Family and Children's Services. The first meeting will be held in February, 1994. Using a grant from the Bush Foundation, members of the TEENS ALONE Board and staff from The Bridge worked with a consultant to design a comprehensive evaluation tool to measure client reactions to the TEENS ALONE program services. General conclusions: • The outreach counselor is effectively dealing with clients. • The service is needed in the western suburbs. • Youth are staying in/returning to school. • The program is emerging as one of prevention and early intervention. • The program is known to youth, but we need to make ourselves more visible to adults. During the past six months, the TEENS ALONE Board of Directors developed a strategic plan. As a result, we have a clear sense of who we are, what we do and where we are going. The past six months have been a very rewarding time for TEENS ALONE. Along with the accomplishments related to program services, we continue to gain strength and visibility in the communities we serve. January, 1994 prITYOF February 16, 1994 PUMOUTR Dear West Medicine Lake Area Resident: This letter is to bring you up to date on the process for designing West Medicine Lake City Park. You may recall that an invitation was sent out some weeks back, asking interested citizens to serve on a "focus group" to help plan the park. Of those who responded, eight individuals were selected, representing a broad range of interests. The focus group met twice with the architect and City staff, and at their last meeting, they unanimously endorsed a concept plan. The next step in the process is a public meeting where all interested residents may view the plan and express their opinion. This public meeting has been scheduled for Wednesday, March 2, at 7 p.m., at Plymouth City Center. You are cordially invited to attend. All comments made at this time will be considered by the focus group, City staff and the architect. If the plan meets with overall citizen approval, it will be forwarded to the Park and Recreation Advisory Commission for their review on Thursday, March 10, at Plymouth City Center, beginning at 7 p.m. You are invited to this meeting, as well. If the plan is endorsed by the Park Commission, it will then be forwarded to the City Council for their review on Monday, March 21, and once again, you may attend and express your opinion. If you have questions at any time during this process, please feel free to call me at 550-5131. I will be happy to help you anyway that I can. Sincerely, 6, 44 Eric J. Blank, Director Parks and Recreation EB/np cc: City Manager 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 CE 7C '_; r ��. r.;', February 12 ,1994 City of Plymouth Mr. Eric Blank Park & Recreation Director�°�.... 3400 Plymouth Blvd. Plymouth,Mn. 55447 Mr. Blank, We are residents of Plymouth living in the Bass Lake Terrace, 2nd addition, which is located directly west of Northwest Boulevard, across from Bass Lake Playfields. Our neighbors and us are very concerned about the lack of any controlled crosswalk to access the park or the walking trails on the east side of Northwest Blvd. The closest controlled crossing is either Bass Lake Road or East Schmidt Lake Road. As there are no sidewalks on the west side of Northwest Blvd., we would need to walk in the street to get to these safe crossing areas. I have been told by the Engineering Department that there are no crossings being planned at this time. Needless to say, it is anticipated that Northwest Blvd. will be a high traffic carrier and posted speeds of 45 mph, with most drivers probably doing 50-55 mph, will make crossing for our children and ourselves extremely unsafe. It was suggested that I write to you to obtain the plan for safe access to the parks and trail system for all residents living west of Northwest Boulevard. I appreciate your attention to this matter and look forward to your reply. Thank You. Sincerely, Mike Eicher 13230 55th Ave. No. cc:Mayor Joy Tierney CITY OF PLYMOUTR February 16, 1994 Ron Abrams Representative Room 209 State Office Building St. Paul, MN 55155 Dear Representative Abrams, S-1—\ .�_ We certainly missed you Monday evening at our legislative dinner! We had a stimulating discussion about the issues of the upcoming legislative session, and we also had an opportunity to talk about issues specific to Plymouth. Councilmembers and legislators alike found these discussions very helpful. I thought you might like to know of some of the topics discussed, so I have enclosed the written outline we used. Also enclosed is some information on an issue involving our City Charter. Should you have questions on the information, please call Assistant City Manager Kathy Lueckert on 550-5013. A very positive outcome of Monday evening's meeting was the desire of councilmembers and legislators alike to meet more frequently. We hope to :schedule another meeting for early next fall, prior to the 1995 Legislative session. Thank you for your interest in Plymouth. Sincerely yours, 0jo fieljrlj�, Joy Tierney Mayor Attachments cc: City Council We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 CITY OF PLYMOUTI+ February 16, 1994 Peggy Leppik Representative 225 State Office Building St. Paul, MN 55155 Dear Representative Leppik: The City Council joins me in thanking you for meeting with us Monday evening. The discussions were very helpful to us, and we appreciated the opportunity to talk with you about the issues which impact Plymouth. We hope to schedule future meetings with you, particularly next fall prior to the 1995 Legislative session. Attached is information on the issue involving the City Charter. The Charter Commission will be discussing the issue on March 14; however, perhaps some legislative remedy is still possible. Should you have questions on the- information, please call Kathy Lueckert on 550-5013. Thank you again for sharing your time and your thoughts. Sincerely yours, f0tff W% Joy Tierney Mayor Attachments cc: City Council We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 Z.7 -i r(" -- DATE: February 15, 1994 TO: City Manager Dwight Johnson FROM-4 ROM: Chief Craig Gerdes SUBJECT: Council Notification of Public Safety Issues Based on the request you received on February 14th from council members, I will be providing them with additional voice mail messages involving public safety issues. The messages will include such items as: Briefing of major felony arrests Briefing of major traffic accidents Briefing of serious fires Work related hospitalization of police officers or firefighters Any unusual event which may require council attention Any press releases Because of the nature of certain criminal investigations, some reports to council will need to be delayed. Other issues may require urgent or direct notification of council members. These direct notifications will be coordinated through your office and include such items as: Plane Crashes Natural Disasters Work-related death of an employee Notification of a press conference As always, I or a member of my staff are available to follow-up complaints council members receive or answer questions they may have. CG/JG =' s" -d DATE: February 16, 1994 TO: Dwight D. Johnson, City Manager FROM: Dale E. Hahn, Finance Director SUBJECT: 1993 Tax Cancellations and Abatements We have recently received the final numbers from Hennepin County on the amount of cancellations and abatements for 1993. The numbers are somewhat shocking based upon past years experience. We have budgeted $320,000 in 1993 to offset these anticipated refunds, and have an accumulated reserve of $166,467. This give us a combined total of $486,467. The total General Fund cancellations and abatements acording to Hennepin County, amounts to $909,694, thus leaving a shortage of $423,227. Hennepin County has said that this should be the last major year of cancellations and abatements, because 1993 was a catch up year for 1990, 1991 and 1992. Based upon our latest unaudited figures, it appears that the General Fund will have a 1993 operating surplus of approximately $900,000, before applying the shortage for cancellations and abatements. The net affect will still leave the General Fund with a surplus for the year of approximately $477,000. During the 1994 budget process, we assumed there would be a $500,000 carryover from 1993 operations. I will be providing City Council with the unaudited statements at the February 28th Council meeting. At that time, I will also discuss the proposed uses for this surplus based upon the plans discussed during budget study sessions. CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: February 17, 1994 TO: Mayor and City Council FROM: Dwight Johnson SUBJECT: Summary of Events The District 281 Government Advisory Council met this week. The main topic discussed was opening up more schools for community use, including Parks and Recreation programs. A new draft policy for community usage of schools will be developed by June 1 st. The future of Mielke Field was also discussed. The sale of the field will not be completely final until March 22nd. District 281 is developing conceptual plans which show smaller, multi-purpose facilities being developed at the High Schools. Their ideas is to not just build a smaller scale football field, but build fields that would normally be used for school P.E. programs as well as the community at large. They plan to have some informal neighborhood meetings in a few months. A luncheon for Builders and Developers was held this week. Community Development and Engineering staff made presentations about changes in codes, regulations, and provided feedback to the builders about common complaints received by the City. About 55 builders attended. Several comments were received that the builders appreciated the communication from the City. The Municipal Legislative Commission (MELC) Operating Committee (City Managers) met this week Guest speakers were Representatives Neary and Kelley. The MLC is presently neutral on this proposal which would lower business taxes, shift city aids to schools, shift rural aid partially back to the Metro area, provide more circuit breaker tax assistance to lower income individuals, and establish a single tax classification of 2 % for all homes. Homeowners with above average income would see tax increases of 10-20 % because of the lower tax rates for businesses. Neary and Kelley agreed that their bill would not pass this year, but felt that some of their principles are taking hold with more legislators. The City Managers requested that Truth in Taxation notices be amended if the bill is passed and that certain provisions that could arbitrarily limit the revenues of growing cities be changed or eliminated. Also, we learned that our HACA aid could be cut by $200,000 to $300,000 this year due to state sales tax revenues that are below projections. However, the House will probably introduce a bill to make up some or all of this amount. Date: 17 Feb. 94 To: Plymouth City Attorney SUBJECT TO ATTORNEY CLIENT PRIVILEGE Subject: Sam's Club Legal Matters cc: Mayor, City Manager, Council Members Please respond to each of the below listed points shortly and concisely and in a writing. Please do so no later than the 22 February Closed Meeting on Sam's Club. It has already been acknowledged that the voti.n.g procedure on 6 Dec. 93 was inadequate from several standpoints_ Perfection is not a reasonable demand for the City to make on any of its advisors. However, I am seriously concerned in that the City has subsequently been advised that liability exposure is high, as audio recordings of the January 94 Closed meeting indicate, even though this does not seem consistent with advice given the City prior to the January Closed meeting. Further, I am concerned in that my earlier written request for advice on litigation risk exposure appears to have gone unanswered. While I appreciate the talents of Counsel thus far, my confidence that the City is receiving the necessary legal support in this matter has been shaken somewhat. I welcome your efforts to help me restore it. • Address in writing why the City was not advised of a substantial litigation risk prior to the 3 Jan. 94 vote to refer to the Planning Commission. • Address In writing the reasons why attorney advised Carlson would very likely prevail in court following rezoning back to IP (i.e. the causes of action, factual arguments, etc.). My concern is that it seems we have gnne frnm `it's OK to rescind' to discussion about the severity of damages. • Advisc in writing what the city's litigation risk exposure is assuming a recission back to commercial from IP, specifically: i) Strength of Carlson case; ii) Likelihood of Carlson recovering damages vs. Injunctive relief if they prevail; iii) City's ability to mitigate its risk by: a) Council action b) legal defense e) settlement. strategy_ 4) Recommend Specific—Findings of Fact Supporting a Recission on 28 Jan Tl nT vA/f! DATE: February 10, 1994 c TO: Mayor Joy Tierney Councilmember Carole Helliwell Councilmember John Edson Councilmember Nicholas Granath��► Councilmember Chuck Lymangood Councilmember David Anderson FROM: Councilmember Sheryl G. Morrison SUBJECT: Sam's Club Conflict of Interest I have attempted to inform most of you with whom I have spoken over the last weeks about the above matter, however, I know I have missed informing a couple of you. I, therefore, wanted to formally inform all Councilmembers of the above issue. This history of this matter to date is as follows: On January 31, 1994, I had my staff check my computer conflicts system for any potential conflicts regarding upcoming issues I might be reviewing and determining in my duties as a City Council member. I was informed that Carlson Companies and its subsidiaries, Country Kitchens, Country Hospitality and Country Lodging, all registered as clients of the law firm. I then met with Larry Commers, a partner who joined our firm in September of 1993, who has been the principal attorney in the firm involved with this client. I was informed that our representation has been limited to franchising for the above- named subsidiaries, miscellaneous litigation for some of the hotels, and one real estate litigation in another state where Carlson Real Estate was a party. Mr. Commers has not represented, and doesn't anticipate representing this client in any real estate transactions or municipal involvement in Minnesota or elsewhere. I have never been involved in any of these matters or with this client. I was then informed by our professional responsibility advisor at the law firm that this does not pose an impermissible conflict of interest in my duties as an attorney. I then contact Bob Meller of Best & Flanagan on February 3, 1994 to ask for his opinion about whether this posed a conflict in my duties as a City Council member. He indicated he did not think an impermissible conflict existed, however, he would check a bit further. I then received a telephone call from Paul Kaminski at Best & Flanagan on February 7. He informed me that their further discussions and research indicated that no conflict existed. He also indicated that they would issue an opinion letter and copy all Councilmembers. I am awaiting an opinion letter from Best & Flanagan which disposes of this issue. However, pending receipt of that letter, I wanted to formally disclose this issue to the Mayor and Councilmembers. Assuming the letter will opine along the same lines as we verbally discussed, I beleive that no conflict of interest exists and I am legally capable of voting on this issue when it arises. My last concern would be whether any Councilmember believes there is any appearance of impropriety in these circumstances. If so, I would like to discuss this issue further. Also, if anyone has any questions regarding this matter, please call me. cc: Mr. Dwight Johnson Mr. Robert Meller #187450_1 ROBERT L.CROSBY LEONARD M.ADDINGTON ROBERT R. BARTH N. WALTER GRAFF ALLEN D. BARNARD RICHARD A. PETERSON ROBERT J. CHRISTIANSON,JR. FRAME J. WALZ FRANK VOOL MAR NUS W. VAN PUTTEN, JR. DAVID B. MORSE JOHN A. BURTON, JR. JAMES C.DIRACLEs ROBERT L.MELLER,JR. JUDITH A. ROoosHESEE BEST & FEANAGAN ATTORNEYS AT LAW SCOTT D. ELLER CHARLES C. BEROUIST GEORGE O. LUDCKE E.JOSEPH LAFAVE GREGORY D. SOULE CATHY E.GORLIN PATRICK B. HENNESSY TIMOTHY A. SULLIVAN BRIAN F. RICE DANIEL R.W. NELSON TRACY J. VAN STEENBURGH DAVID J. ZUBKE STEVEN R. KRUGER JAMES P. MICHELS PAUL E.KAMINSKI 4000 FIRST BANK PLACE 601 SECOND AVENUE SOUTH MINNEAPOLIS, MN 35402-4331 TELEPHONE )612) 339-7121 TELECOPIER (612) 339-5897 February 10, 1994 Mr. Dwight Johnson City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 RE: Conflict of Interest Issue Dear Mr. Johnson: CINDY J. LARSON JOHN P. BOYLE ROSS C. FOHMELL CARYN SCHERB GLOVER MARY E. SHEAREN CATHERINE J. COURTNEY KEITH J. NELSEN BARBARA M. Ross TRACY F. KoCHENDORFER JEANNICE M. REDING SARAH CRIPPEN MADISON ROBERT D. MAHER DAVID H. JOHNSON WILLIAM J. MORRIS MICHAEL L.DIGGS MICHAEL H. PINE OF COUNSEL JOHN R.CARRoLL JAMES D. OLSON ROBERT M.SKARE ARCHIBALD SPENCER WARD B.LEWIS JAMES I. BEST 1902-1088 ROBERT J. FLANAGAN 1808-1074 Enclosed is a copy of the letter that Robert Meller has forwarded to Sheryl Morrison regarding her conflict of interest question. Also enclosed are additional copies of the letter for distribution to the members of the City Council. Enclosures kjd\Johnson.ltr Very truly yours, K thryn J. ahl Legal Secretary 17 ROBERT L.CROSBY LEONARD M.ADDINGTON ROBERT R.BARTH N.WALTER GRAFF ALLEN D.BARNARD RICHARD A. PETERSON ROBERT J. CHRISTIANSON, JR FRANK J. WALz FRANK VOGL MARINUS W. VAN PUTTEN, JR. DAVID B. MORSE JOHN A.BURTON, JR. JAMES C.DIRACLES ROBERT L.MELLER,JR. JUDITH A.R000SHESKE BEST & F LANAGAN ATTORNEYS AT LAW SCOTT D. ELLER CHARLES C. BERQUIST GEORGE 0.LUDCKE E.JOSEPH LAFAVE GREGORY D.SOULE CATHY E.GORLIN PATRICK B.HENNESSY TIMOTHY A. SULLIVAN BRIAN F. RICE DANIEL R.W. NELSON TRACY J. VAN STEENBUROH DAVID J. ZUBKE STEVEN R.KRUGER JAMES P. MICHELS PAUL E.KAMINSKI 4000 FIRST BA1NK PLACE 601 SECO_-ND AVENL"E SOUTH tiIINNEAPOLIS, MN 55402-4331 TELEPHONE ( 012 ) 339-7121 TELECOPIER (612) 339-5897 February 10, 1994 Ms. Sheryl Morrison Mackall, Crounse & Moore 1600 TCF Tower Minneapolis, MN 55402 Dear Sheryl: CINDY J. LARSON OF COUNSEL JOHN P. BOYLE JOHN R.CARROLL ROSS C.FORMELL JAMES D. OLSON CARYN SCHERB GLOVER ROBERT M.SKARE MARY E.SHEAREN ARCHIBALD SPENCER CATHERINE J. COURTNEY WARD B. LEWIS KEITH J. NELSEN BARBARA M. Ross TRACY F. KOCHENDORFER JEANNICE M.REDING SARAH CRIPPEN MADISON JAMES 1. BEST ROBERT D. MAHER 1002-1998 DAVID H. JOHNSON ROBERT J. FLANAGAN WILLIAM J. MORRIS 1898-1074 MICHAEL L.DIGGS MICHAEL H. PINK You have asked this office to research whether a conflict of interest issue is presented by the fact that your law firm has represented Carlson Companies. This issue arises because of Carlson Companies' application for reguiding and rezoning for a Sam's Club. The statutes dealing with public offers and conflict of interest speak to any interest a public officer has in a contract. For example, the general statute applying to all municipalities is Minnesota Statute § 471.87, which reads: "Except as authorized in § 471.88, a public officer who is authorized to take part in any manner in making any sale, lease or contract in his official capacity shall not voluntarily have a personal financial interest in that sale, lease, or contract or personally benefit financially therefrom. Every public officer who violates this provision is guilty of a gross misdemeanor." A similar prohibition is contained in the City Charter, Chapter 12, Section 12.03 which states: "Except as otherwise permitted by law, an officer of the city who is authorized to take part in any manner in a contract with the city in an official capacity, may not voluntarily have a personal financial interest or personally benefit from the contract." Ms. Morrison February 10, 1994 Page 2 The City Policy Handbook, on page 20, contains a Policy Establishing Code of Ethics for Plymouth City Council, Board and Commission Members. That policy notes that the "City Council strives to promote the faith and confidence of the citizens of Plymouth in their government." The policy lists a number of "Standards of Conduct" including: "Council members or members of a Board or Commission may not participate in deliberations in any matter before the Council, Board or Commission which affects that member's financial interests directly or indirectly or those of a business with which the member is associated. Whenever such conflict is recognized, the affected members shall disclose for the record such interest prior to any discussion or vote and disqualify themselves from any further official activity on the issue." Keeping the above broad principles in mind, we conclude that you are not required to abstain from deliberations on Carlson Companies' application for reguiding and rezoning for the Sam's Club project. This opinion is based on the assumption that your firm is not working with Carlson Companies in any way on this particular development project. This opinion is also based upon the assumption that you will not receive any direct or indirect compensation or benefit as a result of a granting of Carlson Companies' request. Our opinion is bolstered by Attorney General Opinion 90a-1, October 7, 1976 which concluded that a council may contract with a council member's employer where the member: 1) has no ownership interest in the firm; 2) is neither an officer or a director; 3) is compensated on a salary or hourly wage basis and receives no commissions, bonus or other remuneration; and 4) is not involved in supervising the performance of the contract for the employer and has no other interest in the contract. While the situation you present is not one of the city contracting with your firm, nonetheless, this Attorney General Opinion indicates that conflicts arise when there is the potential for direct benefit. From what you have told us, that is not the case here. Ms. Morrison February 10, 1994 Page 3 You should, of course, feel free to seek independent counsel on this question. In addition, you certainly have the right to abstain from voting on this matter if you feel that an appearance of impropriety is raised. To reiterate, however, based on our understanding of the facts, you do not have a conflict and can vote on the Carlson Companies application. It would also be appropriate when the issue comes forward to explain your firm's representation of the applicant in unrelated matters, that you have reviewed this issued with this office, and we have opined that you can vote on the issue. Please don't hesitate to contact us if we can be of any further assistance. Y very truly, ber. L.Me ler, r. City Attorney PEK:kjd cc Dwight Johnson, City Manager City Council PEK\Morrison.ltr