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Council Information Memorandum 04-21-1994
APRIL 21, 1994 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR APRIL: APRIL 25 6:00 P.M. JOINT MEETING WITH DISTRICT 284 SCHOOL BOARD Public Safety Conference Room 7:30 P.M. BOARD OF REVIEW (Reconvene) City Council Chambers APRIL 28 7:00 P.M. COUNCIL SUBCOMMITTEE ON STATE AUDITOR'S REPORT Council Conference Room APRIL 30 8:00 - 10:30 A.M. COUNCIL STUDY SESSION - Work Program Public Safety Conference Room 2. CHARTER COMMISSION -- MONDAY, APRIL 25, 7:00 P.M., Public Safety Library. Agenda attached. (M-2) 3. PLANNING COMMISSION-- WEDNESDAY, APRIL 27, 7:00 P.M. City Council Chambers. Agenda attached. (M-3). 4. IN'T'ERFAITH OUTREACH ANNUAL MEETING -- THURSDAY, APRIL 28. Interfaith Outreach has invited the Mayor and Council to attend its annual meeting on Thursday, April 28 at 7:00 p.m. at the Wayzata Community Church. A memo from Laurie Rauenhorst is attached. (M-4) 5. METRO MEETINGS & DIGEST -- The weekly calendar of meetings for the Metropolitan Council and its advisory commission is attached. (M-5) CITY COUNCIL INFORMATION MEMO April 21, 1994 Page 2 6. MEETING CALENDARS - City Council and City Center calendars are attached. (M-6) ....... .....'.............................. . ...... T : ..yf......FI1...1...1ti.Qi�.:.:.::: .1 ......... .... .....................:#::::::.: 1. LEGISLATIVE UPDATES: a. Attached is a letter from Bob Renner, Municipal Legislative Commission, giving an update on the local government aid amendment presented by Representative Ron Abrams on behalf of the MLC. (I -la) b. Memo from John Sweeney regarding transportation/transit legislation. (I -lb) 2. MINUTES & AGENDAS: a. School District 284, Board of Education, March 14, 18 and 21, 1994. (I -2a) b. School District 279, Board of Education, April 5, 1994. (I -2b) c. Wayzata School Board Update, April 1994. (I -2c) d. Bassett Creek Water Management Commission, April 21 agenda, March 17 minutes. (I -2d) 3. CHANNEL 37 CABLECAST SCHEDULE -- Attached is a revised cablecasting schedule for City Channel 37. (I-3) 4. RESIDENTIAL PROPERTY VALUE DISTRIBUTION -- Attached is a graph showing the City's 1994 residential property value distribution. Homes valued between $100,001 to $200,000 represent the largest percentage in the City at 56.63 percent. (I-4) 5. CITIES BULLETIN -- A copy of the April 15 issue is attached. (I-5) 6. NEWSLETTER & PUBLICATIONS: a. West Suburban Human Services Planning Board, Spring 1994 newsletter. (I -6a) b. Express, Minnesota Rideshare, Spring 1994 newsletter. (I -6b) 7. MENTOS & CORRESPONDENCE: a. Memo from Eric Blank giving an update on the West Medicine Lake Park land acquisition. (I -7a) b. Letter to Chuck Fiedler, Plymouth resident, from Fred Moore, responding to an April 4 letter concerning deer carcass disposal at the public works site. (I -7b) c. Letter from Sue Holden, 227 Zinnia Lane, to Mayor and Council regarding street address of Trenton Ponds and view of truck repair across Bassett Creek. A response to Ms. Holden from Anne Hurlburt is also included. (I -7c) CITY COUNCIL INFORMATION MEMO April 21, 1994 Page 3 d. Letter from residents in area south of the Soo Line railroad tracks requesting the Council to reconsider allowing development of the south portion of the Ponds at Bass Creek. (I -7d) e. Letter from Darryl Durgin, Deputy Commissioner and Chief Engineer, MnDOT, regarding nominations for state scenic byway designation. (I -7e) f. Letter from King Videocable Company on the annual cable construction schedule for Plymouth. (I -7f) g. Letter from Mark Milberger, President, Pheasant Hills Homeowner's Association, regarding the expansion of Zachary Lane. (I -7g) h. Letter from John Lennes, Commissioner, Minnesota Department of Labor and Industry, requesting support for workers' compensation reform in the 1994 legislative session. (I -7h) Dwight D. Johnson City Manager CHARTER COMMISSION APRIL 25, 1994 7:00 P.M I. CALL TO ORDER H. DISCUSSION OF LEGISLATIVE ACTION ON CHARTER ISSUE III. OTHER BUSINESS IV. ADJOURNIVIENTP M-3 PLANNING COMMISSION MEETING AGENDA WHERE: Plymouth City Center WEDNESDAY, APRIL 27, 1994 3400 Plymouth Blvd. CITY COUNCIL CHAMBERS Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 7:00 P.M. DRAFT 2. PUBLIC FORUM 3. APPROVAL OF AGENDA 4.* APPROVAL OF MINUTES 5.* CONSENT AGENDA 6. PUBLIC HEARING 7. A. 'Irvin City Fan & Blower Company. Amended PUD Plan and Conditional Use Permit to erect a building identification sign in the side yard setback at 5959 Trenton Lane (94026) B. Westburne Supply, Inc. Conditional Use Permit for outside storage of plumbing supplies at 10205 10th Avenue North (94027) C. Missions, Inc. Conditional Use Permit Amendment, Master Site Plan Amendment, Variance and Site Plan for Mission Inc. Programs' Campus (including a new nursing home) located at 3409 East Medicine Lake Boulevard (94029) A. Discussion of proposed ordinance pertaining to setbacks for yard areas abutting wetlands. 8. ADJOURNMENT M -y CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: April 20, 1994 TO: Mayor, City Councilmembers, City Manager FROM: City Cler f SUBJECT: INTERFAITH OUTREACH ANNUAL MEETING A representative of Interfaith Outreach called today to invite you to their Annual Meeting on Thursday, April 28, 1994. The meeting begins at 7:00 p.m. at the Wayzata Community Church, Room 101, located at Ferndale Lane and Wayzata Blvd. No R.S.V.P. is necessary. �t- rn_s METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and six regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, Metropolitan Sports Facilities (�gmnzissiduMetropolitan Transit Commission, Metropolitan Waste Control Commission and Re i pal'Tram.if�Bpa'7d Meeting times and agendas are occasionally changed. Questions about eetings should'` -be %id' ected to the appropriate organization. co DATE: April 15, 1994 WEEKS OF: Apr. 18 - Apr. 29, 1994 METROPOLITAN COUN Chair's Informal Breakfast Meeting with Council Members - Wednesday, Apr. 20, 8 a.m., Sheraton Park Place, 1500 Park Pl. Blvd., Minneapolis. Housing Redevelopment Authority Advisory Committee - Wednesday, Apr. 20, 9:30 a.m., Rooms 1B & 1C. The committee will consider: Section 8 administrative service contract; Section 8 administrative fee; Columbia Heights rental licensing; Housing Connection evaluation and recommendations; legislative update; Blueprint/Housing update; and other business. Transportation Advisory Board - Wednesday, Apr. 20, 2 p.m., Chambers. The Board will consider: a Regional Blueprint report; Aviation Committee appointments; 1994-96 TIP amendment regarding Federal Transit Administration section 16 funding; letter regarding state aid process; 1995-97 TIP approval process; draft Aviation Chapter Metropolitan Development Guide; and other business. Public Information Open House on Regional Blueprint - Wednesday, Apr. 20, 4 - 6:30 p.m., Minnetonka Community Center, 14600 Minnetonka Blvd., Minnetonka. Chair's Advisory Committee - Wednesday, Apr. 20, 7 p.m., Chambers. Managing Minnesota's Rivers and Watersheds Conference - Thursday, Apr. 21 and Friday, Apr. 22, 8:30 a.m., Minneapolis Convention Center. Chair's Informal Meeting with Council Members - Thursday, Apr. 21, 3 p.m., Chair's Office. Metropolitan Council - Thursday, Apr. 21, 4 p.m., Chambers. The Council will consider: the personnel report for March 1994; conditional use permits for land use change for Marshan Township; preliminary applications for right-of-way acquisition loans for Chanhassen, Chaska and Eden Prairie; and other business. Committee of the Whole - Thursday, Apr. 21, immediately following the Council meeting, Chambers. The committee will consider: reimbursement to Hennepin Parks for Bryant Lake Regional Park development; Eurasian water milfoil natural resource development grant; the North Mississippi Regional Park development grant to Minneapolis Park and Recreation Board; McGroarty and Ridgewood Corporation land use designation changes for Inver Grove Heights; request to fund cooperative recreation research with the University of Minnesota and Department of Natural Resources; Twin Cities Water Quality Initiative Grant Program grant application by the Metropolitan Waste Control Commission for assessment of nonpoint sources of mercury; a briefing regarding the Mississippi National River and Recreation Area; and other business. M-� Chair's Informal Breakfast Meeting with Council Members - Friday, Apr. 22, 8 a.m., Sheraton r Minneapolis Metrodome, Minneapolis. Advisory Committee on Aging - Friday, Apr. 22, 9, a.m., Chambers. The committee will consider. adoptiong of the Generations Project -Aging Plan for public hearing purposes; Metro Mobility briefing; and other business. Legislative Coordinating Group - Friday, Apr. 22, Noon, Room 1A. TENTATIVE MEETINGS THE WEEK OF APR. 25 - APR. 29, 1994 Public Information Open House on Regional Blueprint - Monday, Apr. 25, 4 p.m., Sabathani Community Center, 310 E. 38th St., Minneapolis. Library Study Advisory Committee - Wednesday, Apr. 27, 4 p.m., Room 1A. Public Information Open House on Regional Blueprint - Wednesday, Apr. 27, 4 p.m., Dakota Co. Western Service Center, 14955 Galaxie Ave., Apple Valley. Chair's Informal Meeting with Council Members - Thursday, Apr. 28, 3 p.m., Chair's Office. Metropolitan Council - Thursday, Apr. 28, 4 p.m., Chambers. Committee of the Whole -Thursday, Apr. 28, immediately following the Council meeting, Chambers. Legislative Coordinating Group - Friday, Apr. 29, Noon, Room 1A. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (TDD 291-0904). REGIONAL TRANSIT BOARD Board Meeting - Monday, Apr. 18, 4 p.m., Chambers. The Board will discuss: update on Metro Mobility; legislative update; transit signage; request for amendments to Minnesota Department of Transportation contracts for rideshare and travel demand management; request for capital funding from DARTS and Shorewood; Metropolitan Transit Education Plan implementation; January and February 1994 financial statements; and other business. Meetings are subject to change; please call to confirm. The Regional Transit Board offices is located at on the seventh floor of Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. For more information or confirmation of the meetings, call the RTB office at 292-8789. METROPOLITAN AIRPORTS COMMISSION Special Meeting of Planning and Environmental Committee - Monday, Apr. 18, 12:45 p.m., Room 303, West Mezzanine, Lindbergh Terminal, Wold -Chamberlain Field. The committee will consider a bid received on 1994 pavement reconstruction. Commission Meeting - Monday, Apr. 18, 1 p.m., Room 303, West Mezzanine, Lindbergh Terminal Building. The commission will consider: top priorities; airport leases; New Airport Comprehensive Plan - Scoping EAW/Draft Scoping Decision document; Northwest Airlines update on Duluth/1-Ebbing; Dual Track Task Force; April ADNE levels; final payment on contract for 1993 miscellaneous construction; change order on contract for upper level roadway - structural steel; bids received for 1994 parking structure rehabilitation, Part 150 sound insulation program - March cycle, 1994 pavement reconstruction; permanent easement for Blaine; 1994 CIP adjustment; review of May M-5 bids; construction status reports discussion; stormwater monitoring update; dual -track airport planning process update; update on Lindbergh Terminal federal inspection facilities; construction and maintenance permit for Lakeville; Northwest Airlines update; adoption of terminal services and concessions business plan; rental auto concession award; airport lottery trial period; legislative update; budget task force update; funding for continuing marketing development; February budget variance; Federal Express expansion; recommendations on parking equipment maintenance and for financing equipment; Heads Up; litigation update on Bellingham vs. MAC; collateral loan agreement; Express One Airlines request to provide scheduled service; 1993 audit; Internal and concession audit; legislative audit; 1994 Affirmative Action Plan; DBE car rental; continuing non -construction consultant review; Bloomington acquisition request; 1992-93 continuing consultant evaluations; bids received for 1994 pavement reconstruction; and other business. The committee will also discuss dual - track airport planning process. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. METROPOLITAN SPORTS FACILITIES COMMISSION Intergovernmental Relations Committee - Wednesday, Apr. 20, 1994, 8 a.m., Kelly Inn, I-94 & Marion, St. Paul. The committee will receive an update on current legislative activities. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. Meeting times and agendas occasionally must be changed. To verify meeting schedules and agenda items, please call Tamra Sharp, 335-3310. METROPOLITAN WASTE CONTROL COMMISSION Ad Hoc Committee on Vendor Consultant Selection - Monday, Apr. 18, 3:30 p.m., N-Viro Minnesota, 1970 Christenson Ave., West St. Paul. Ad Hoc Committee on Personnel Policy Analysis and Review - Tuesday, Apr. 19, 10 a.m., Room 2A. Commission Meeting - Tuesday, Apr. 19, 3 p.m., Chambers. Ad Hoc Committee on Legislative Affairs - Thursday, Apr. 21. 3 p.m., N-Viro Minnesota, 1970 Minnesota Ave., West St. Paul. The Metropolitan Waste Control Commission is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. For more information, call 222-8423. . *REVISED MEETING ** NEW MEETING 4/21/94 3 a ��. CITY CENTER MEETINGS May 1994 Sunday Monday Tuesday Wednesday Thursday 1 2 3 4 5 6 7:00 PM COUNCH. MEETING 7:00 PM WATER QUALITY COMMITTEE 7:30 PM HUMAN RIGHTS COMMISSION 8 9 10 11 12 13 7:00 PM COUNCEL STUDY SESSION, 7:00 PM BOARD OFZONING 4:00 PM FINANCIAL ADVISORY COMMITTEE 5:30 PM OPEN SPACE I COMMITTEE 7:00 PM PLANNING COMMISSION 7:00 PM PRAC 15 16 17 18 19 20 7:00 PM COUNCIL MEETING 7:00 PM PACT 7:00 PM HRA 22 23 24 25 26 27 OO PM COL8TUpX :; 7:00 PM PLANNING COMMISSION i 7 14 21 m *REVISED MEETING ** NEW MEETING 4/21/94 m-�p City Council Weekly Planner April 24 -June 04, 1994 Sunday April 24 Monday April 25 Tuesday April 26 7:30 AM TwinWest Good Morning Plymouth, Kelly Inn Plymouth Wednesday April 27 Thursday April 28 Friday April 29 Saturday April 30 6:00 PM 3T Mtg.. COUNCIL/ DLSTRICT 284 -Pub.' saility Cont. RM 7:00 PM PLANNING COMMISSION 7:00 PM COUNCIL SUBCOMMITEE ON STATE AUDITOR'S REPORT C-00 AM COUNCIL '. STUDY SESSION. Public Safety Coat Rux ` 7:00 PM CHARTER COMMISSION - Pub. Safely Library 7:00 PM enn' ar - Town Mtg, Maple Grove City Hall 7:30 PM BOARD OF_ REVIEW (Reconvene) May I May 2 May 3 May 4 May 5 May 6 May 7 7:00 PM COUNCIL7:00 MEETTNG PM WATER QUAY7:30 ITY COMMITTEE PM HUMAN RIGHTS COMMISSION May 8 May 9 May 10 May 11 May 12 May 13 May 14 7:00 PM COUNCIL. `- STUDY. SESSION 7:00 OARD PM BOF 7.oNING 4:00 PM FINANCIAL ADVISORY COMMITTEE 5:30 PM OPEN SPACE COMMITTEE 7:00 PM PRAC 7:00 PM PLANNING COMMISSION May 15 May 16 May 17 7:30 AM TwinWest "State of the City" May 18 May 19 May 20 May 21 7:06 PM COUNCIL MEETING 7:00 PM PACT 7:00 PM HRA May 22 May 23 May 24 May 25 May 26 May 27 May 28 7:00 PM COUNCIL STUDY. SESSION ,, 7:00 PM PLANNING COMMISSION May 29 May 30 Memorial Day (Observed) City Offices Closed May 31 June I June 2 June 3 June 4 7:30 PM HUMAN RIGHTS COMMISSION `Revised Meeting `*New Meeting 4/21/94 MUNICIPAL LEGISLATIVE COMMISSION TO: FROM: RE: DATE: 1800 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402-4218 Telephone: (612) 672-3600 Facsimile: (612) 672-3777 MEMO ';0W a ti MLC OPERATING COMMITTEE Z BOB RENNER, JR. LGA AMENDMENT OF HOUSE FLOOR APRIL 13, 1994 Please find attached a copy of the roll call vote on an amendment that Representative Ron Abrams offered on behalf of the MLC. The MLC, the Coalition of Greater Minnesota cities and the Association of Small Cities supported this amendment. The amendment would have reinstated the League of Minnesota Cities formula for future years. The attached computer run and handout that I prepared for the floor debate used a hypothetical 3% increase in LGA funding. Note the loss to Minneapolis and St. Paul and gains to most suburbs and outstate cities. Also enclosed is an article from the Star Tribune that reports on the House Tax Committee that met yesterday on Orfield bills. Vern Peterson and Roger Peterson testified on behalf of the AMM in favor of all of the Orfield provisions except for the provision on capturing the value on high -valued homes. On that provision, the AMM had no position, either in favor or opposed. ESF:esf.4584 1.W51R Member Cities: Apple Valley, Bloomington, Burnsville, Eagan, Eden Prairie, Edina, Lakeville, Maplewood, Minnetonka, Plymouth, Roseville, Shoreview, Woodbury The following suburbs would receive LGA in the future if the League of Minnesota Cities formula were enacted with a 3% increase in funding. Cities LGA Increase* Arden Hills $11,000 Bloomington 89,000 Chanhassen 14,000 Mendota Heights 5,000 Minnetonka 29,000 Shorewood 1,000 Eagan 48,000 Eden Prairie 22,000 Plymouth 50,000 Shoreview 35,000 Woodbury 22,000 The following suburbs would receive LGA increases if the League of Minnesota Cities formula were enacted. Cities LGA Increase* Golden Valley $21,000 Hopkins 3,000 Maplewood 17,000 Shakopee 29,000 St. Louis Park 11,000 Apple Valley 72,000 Burnsville 56,000 Forest Lake 5,000 Inver Grove Heights 48,000 Lakeville 63,000 Maple Grove 49,000 *Rounded to the nearest thousand. MLC 4/13/94 DATE: April 14, 1994 TO: Dwight D. Johnson, City Manager FROM: John R. Sweeney, Assistant City Engineer/Transit Administrato SUBJECT: 1994 OPT -OUT TRANSIT LEGISLATIVE UPDATE ` Attached is the most recent legislative update for Opt -Out Transit prepared by George C. Bentley, Legislative Liaison for Plymouth Metrolink and all other Opt -Out communities in the State of Minnesota. The following issues are addressed in detail in the legislative update. • Opt -Out legislation • High Speed Bus • Transit Governance • Transit Funding Also attached is a copy of the updated bill tracking sheet for all transportation/transit legislation. If you would like any additional information or wish to meet with George Bentley personally to discuss these issues in more detail, please let me know and I will set up a meeting as soon as possible. attachments cc: Fred G. Moore Daniel L. Faulkner Z- 00 G.C. BENTLEY ASSOC. INC. 7525 Mitchell Rd., Ste. 216 Eden Prairie, MN 55344 (612) 937-3502 April 11, 1994 h' MEMO TO: Opt -Out Administrators FROM: George Bentley, Legislative Liaison J SUBJECT: Legislative Update OPT -OUT BILL The opt -out transit bill (SF 1736 - Belanger, HF 1917 - Kelso) is on the floor of both houses awaiting final action. In the Senate, the bill was referred to the Finance Committee, but they decided it had no finance impact and it was referred to Taxes. The Tax Committee decided it had no tax impact and sent it to the floor on 3/30/94. In the House the bill was heard by the Committee on Economic Development, Infrastructure and Regulation Finance on 4/4/94, and was sent to House Taxes. It was heard in Taxes on 4/7/94 and sent to the floor with a recommendation to pass. I will keep you posted on when this bill should come up in floor action. HIGH SPEED BUS The High Speed Bus bill (SF 2153 - Riveness, HF 2266 Mahon) is in trouble. The Senate bill continues to exist in its original form, but it may not stay that way much longer. It is awaiting a hearing in Senate Finance, and no hearing date is scheduled. There will an attempt to add $5.5 million in regional bonding for HSB vehicles and facilities to the MTC bonding bill when it comes up in Senate Taxes on Tuesday, provided the MTC bill can get out of Rules by then. The state bonding of $2.6 million for highway improvements, considered the critical component of this program at this time, has yet to be included in the Senate bonding bill. The operations funding does not have a separate line item in the Senate transportation and transit funding bill (SF 2097 - Langseth), but Vision for Transit was given $5 million which may provide some operations funding for HSB. In the House the program is in even worse shape. There is no operations funding for HSB in the Omnibus Appropriations Bill which contains transit appropriations. The state bonding is sitting in the Capital Investment Committee, and its chair, Rep. Henry Kalis, sees virtually no hope for passage. The regional bonding for vehicles and facilities is reduced to $5.5 million and is included as part of the MTC bonding bill, which is for $90 million, awaiting action in House Taxes. GOVERNMENT AFFAIRS • LEGISLATIVE AFFAIRS • CONSULTING Update - Page 2 At this point I give the program about a 30% chance of survival in some, scaled-back form. Attached are copies of editorials in the Minneapolis and St. Paul papers on Monday, April 11th, calling for the HSB program to be funded and implemented. Cr;�i�i�;1�ty:a The metro governance bill (SF 2015 - Flynn, House version of SF 2015 carried by Orfield) has passed the Senate and is on the floor of the House awaiting action. The Senate bill eliminates the RTB, MTC and MWCC, but does not have language to create an elected Met Council. The House version creates an elected Met Council and eliminates the MWCC, leaving the RTB and the MTC alone. There are considerable lobbying efforts underway from the Met Council and the counties to remove the elected Met Council language from the House bill, or if the language remains to defeat the bill. At this time neither effort has enough votes, but the vote count is close. If the election language is eliminated from the House bill, there is an excellent chance the RTB and the MTC will be eliminated in the final conference committee bill. If the election language remains the bill will be virtually impossible to conference, and the Governor is likely to veto the measure. Stay tuned. TRANSIT FUNDING SF 2097 (Langseth) passed its first Senate floor test on Friday, April 8th, on a vote of 55-10. If a similar measure is approved by the House there will have to be another Senate vote before final passage. SF 2097 contains all of the transit supplemental appropriations. A copy of a summary of that bill is attached to this memo. HF 2815 (Mariani) is the House Omnibus Appropriations Bill, which contains the transit appropriations. A summary of that bill is attached. In the Senate, MnDOT gets $3.196 million for Greater Minnesota transit, and the RTB gets $15 million ($.95 for non -MTC regular route, $5.3 for MTC, $2.5 for Metro Mobility, $1.25 for Community-Based/Rural/Small Urban, and $5 for Vision). In the House, MnDOT gets $3.07 million for outstate transit, and the RTB gets $12.54 million ($6.5 for the MTC, $.95 for other regular route, $2.75 for Metro Mobility, $1.25 for Community-Based/Rural/Small Urban, and $1.09 for restoring the RTB fund balance). =- Nb Update - Page 3 These numbers should be considered tentative at this time, since the Senate bill is contingent on a gas tax increase. However, it is becoming more apparent that there will be some sort of supplemental funding for transit, but it may be more in the $10 million range. I will keep you posted on this. In addition to the summaries of the funding bills, I have attached a newly updated bill tracking sheet. If you have any questions please let me know. --=-\b TRANSPORTATION / TRANSIT LEGISLATION 4/11/94 FUNDING SF 2097 (Langseth) Establishes an indexing formula for the gasoline tax; makes indexing retroactive to 1988 (raises gas tax by 4.4 cents per gallon), and provides for future indexing; 23 percent of the motor vehicle excise tax (MVET) is transferred to the transit assistance fund; transportation capital improvements are appropriated (including $7.631 million for the Bloomingtn Ferry Bridge); authorizes $37.3 million in bonds for the state transportation fund; authorizes $50 million in bonds for the trunk highway fund; sets transportation and transit general fund appropriations for fiscal year 1995 (beginning July 1, 1994). Status: Passed the Senate floor, on a vote by the Committee of the Whole on 4/8/94 by a vote of 55 - 10. Final Senate action can not take place until there is action in the House. HF 2815 (Mariani) This is the House Omnibus Appropriations Bill from the Committee on Economic Development, Infrastructure, and Regulation Finance. It includes many varied appropriations, including appropriations for transportation and transit. It also includes two transportation studies: 1. A study by the Commissioner of Transportation of replacing the present gas tax system with a tax on miles traveled (originally HF 1816, authored by Lieder); 2. A study on the scope and potential of road pricing (commonly known as congestion pricing) in the metro area. Status: Passed out of above finance committee 4/8/94 to Ways and Means for review. SF 2617 (Flynn) HF 3012 (McCollum) Establishes an advisory council on major transportation projects, to review funding options for projects such as I -35W and I-494. Status: Senate - awaiting hearing in Finance Committee. House - awaiting hearing in Economic Development, Infrastructure and Regulation Finance. -=- \b Tracking - Page 2 SF 2151 (Langseth) Requires an automatic mileage recorder on all vehicles by 1/1/2000; requires a study by the Commissioner of Transportation on replacing the gas tax by the year 2000 with a system based on charges per miles traveled. Same language contained in House Omnibus Appropriations Bill (HF 2815). Status: Awaiting Senate floor action. SF 2816 (Pappas) HF 2648 (McCollum) MTC bonding bill. The Senate bill authorizes an additional $84.5 million for the MTC to replace vehicles, build new bus garages (replacing the Snelling Garage), and other capital equipment. The House bill authorizes $90 million for the same purposes, plus provides $5.5 million for High Speed Bus vehicles and facilities. Status: Senate - In Rules Committee; expected to be passed out to Finance Committee on 4/12/94. House - In Tax Committee awaiting action. SF 2734 (Ranum) HF 2956 (Wejcman) LRT bonding bill. Provides $10 million in matching funds for final engineering of LRT in the Central Corridor. Status: Senate - Tabled in Finance Committee; no hearing set to take it off the table. House - In Capital Investment Committee (bonding) awaiting hearing. HIGH SPEED BUS SF 2153 (Riveness) HF 2266 (Mahon) Establishes a high speed bus service pilot project; appropriates $3.25 million for project operations costs; permits the sale of $8.7 million in regional bonding for project capital costs; authorizes $2.6 million in state bonding for project capital costs. Status: Senate - Bill awaiting hearing in Finance Committee House - Original bill dead. Regional bonding reduced to $5.5 million and included in MTC bonding bill (HF 2648). $2.6 million in state bonding sent to Capital Investment Committee where no hearing is scheduled. Tracking - Page 3 MER'IROPOLITAN GOVERNANCE SF 2015 (Flynn) HF 2276 (Orfield) Senate bill eliminates the RTB, the MTC and the Metro Waste Control Commission (MWCC), rolling their duties into the Met Council. House bill creates an elected Met Council and eliminates the MWCC. Status: Senate - Bill was approved by the Senate on 3/24/94. House - HF 2276 is dead, and was replaced by SF 2015 in the House where it was amended as indicated above. Is awaiting House floor action. OPT -OUT BILL SF 1736 (Belanger) HF 1917 (Kelso) Provides for greater flexibility in uses of existing regional transit bonding authority to allow for contract reimbursement of vehicle capital costs by private transit providers. Status: Awaiting floor action in both houses. TRANSIT CRIME BILL HF 2703 (C. Brown) Defines transit zones and enhances penalties for crimes involving drugs and firearms in those zones; provides that certain contact occuring in public transit vehicles or facilities is criminal sexual conduct in the fifth degree; clarifies and enhances penalties for crimes against public transit vehicles, facilities, operators, and passengers. Status: Is now part of the Omnibus Crime Bill in both houses. Awaiting floor action. PARATRANSIT 00MMISSION SF 2744 (Terwilliger) HF 3012 (McCollum) Establishes an advisory council to study and report on statewide paratransit. Status: This bill is now in limbo in both houses, and is not scheduled for any hearings at this time. It appears to be in serious trouble, but could be revived. RPR -21-94 THU 12:06 INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota BOARD OF EDUCATION Regular Meeting - March 14, 1994 MINUTES P. 02 A regular meeting of the Board of Education of Independent School District Regular Meeting 284 was convened on Monday, March 14, 1994, 7:30 p.m. in the board room of the District Administration Building pursuant to due notice. The meeting was broadcast live on cable television Plymouth Channels 59/67 and Wayzata Channel 8, and delayed broadcast on Minnetonka Channel 35. Board Chair Howard Casmey called the meeting to order and Board Clerk Roll Call Patricia Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. Casmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry, Mr. Michael J. Murphy, Mrs. Karen M. Parks, and Dr. David R. Landswerk, Ex Officio. Boardmembers absent: no one. Others present: Laura Tubbs Booth, Bruce R. Halgren, Jerry Vogt, Lucille M. Balombiny, Mary Powell, Jay Maxwell (PLYMOUTH SUN -SAILOR), Patty MacDonald (WEEKLY NEWS), Tony Burbeck (Northwest Community Cable Channel 35), Monica Manuell, John Murphy (Hanus Bus Drivers), Carol Bryant, Ellen Van De Laarschot, Michele Burniece, Rose Klobuchar, ?Doug'Win zefturg,'i ondie'Peterson,'Nancy idnnson,'Ni idnadi'Kfatts, 't-.-Jtny Newsom, Kathy Croyle, John Gammell, Kathy Hadenfeldt (Elementary Strings), Mary Faltesek (Elementary Strings), Jeanie Gaudette (Elementary Strings), Leah Seaburg, and cable television crew: Tim Pattrin and Kathy Schum. BOARD ACTION The following motions and resolutions were acted on by the School Board: A motion was made by Mr. Landry and seconded by Mr. Ahmann to approve Minutes the minutes of the Board of Education Regular Meeting of February 14, 1994, February 14, 1994 and Special Meeting of February 28, 1994, as submitted. The motion passed February 28, 1994 unanimously on a 7-0 vote. A motion was made by Mr. Landry and seconded by Mr. Murphy to approve Agenda - Amended the agenda as amended with the addition of Item VII -B "Grade Configuration of Proposed New High School." The motion passed unanimously on a 7-0 vote. RPR -21-94 THU 12:07 Wayzata Board of Education Regular Meeting - March 14, 1994 Superintendent Landswerk reported that March was "MUSIC IN OUR SCHOOLS" month, and recommended the Board officially recognize this designation by adopting the resolution. The District Music Department had planned special activities in the schools to emphasize the contributions to young people's development through music education. Boardmember Murphy introduced the RESOLUTION - MUSIC IN OUR SCHOOLS MONTH - MARCH 1994, moved its adoption, and waived its reading. The motion for adoption of the resolution was duly seconded by Boardmember Landry. Upon vote being taken thereon, the following voted in favor thereof: Patricia Gleason, Debra Jamrogiewicz, Paul Landry, Michael Murphy, Karen Parks, Thomas Ahrnann, Howard Casmey; and the following voted against the same: no one; whereupon said resolution was declared duly passed and adopted on a 7-0 vote. (Resolution attached.) P. 03 Minutes Page 2 Resolution - Music in Our Schools Month Dr. Landswerk indicated that Women's History Month was being celebrated Resolution - nationwide during the month of March 1994, and recommended the Board Women's History officially recognize this designation by adopting the resolution. District Month schools had planned special activities to emphasize the importance of the role of women in our Nation's history. Boardmember Landry introduced the RESOLUTION - WOMEN'S HISTO- RY MONTH - MARCH 1994, and moved its adoption. The motion for adoption of the resolution was duly seconded by Boardmember Murphy. Board Clerk Gleason read the resolution. Upon vote being taken thereon, the follow- ing voted in favor thereof: Debra Jamrogiewicz, Paul Landry, Michael Murphy, Karen Parks, Thomas Ahmann, Patricia Gleason, Howard Casmey; and the following voted against the same: no one; whereupon said resolution was declared duly passed and adopted on a 7-0 vote. (Resolution attached.) Superintendent Landswerk reported that the School Board had received copies of the following: (1) Proposed Minnesota State Board of Education Rules Relating to Equality of Educational Opportunity and School Desegrega- tion/Integration (Chapter 3535); (2) Final Report to State Board of Education and State Legislature from the Roundtable Discussion Group on Desegrega- tion/Integration and Inclusive Education (February 1994); and (3) Menu of Possible Proposal Options Developed by an Educational Cooperative Service Unit (ECSU) Committee. Dr. Landswerk recommended adoption of the resolution. Boardmember Gleason introduced the RESOLUTION RELATING TO DESEGREGATION/INTEGRATION AND INCLUSIVE EDUCATION, and moved its adoption. The motion for adoption of the resolution was duly seconded by Boardmember Landry. Board Clerk Gleason read the resolution. Upon vote being taken thereon, the following voted in favor thereof: Paul Landry, Michael Murphy, Karen Parks, Thomas Ahmann, Howard Casmey, Patricia Gleason, Debra Jamrogiewicz; and the following voted against the same: no one; whereupon said resolution was declared duly passed and adopted on a 7-0 vote. (Resolution attached.) Resolution Relating to Desegregation/ Integration and Inclusive Education APR -21-94 THU 12:09 Wayzata Board of Education Regular Meeting - March 14, 1994 Mr. Landry emphasized that the resolution on desegregation/integration was more than an acknowledgement, but initiated planning and offered opportuni- ties for students and staff to learn about diverse cultures, explore options, look at alternative approaches; he particularly supported seeking funding from the State instead of getting unfunded mandates. Mr. Murphy requested a report from principals, perhaps at the end of the year, regarding what special activities take place in the schools to commemorate special designations such as Black History Month, Music in our Schools Month, and Women's History Month. Mr. Landry also indicated that it would be interesting to know how these topics were addressed in the curriculum throughout the year, not just for one month. Jerry Vogt, Executive Director of Finance and Business Services, reviewed the routine financial items and recommended approval. A motion was made by Mr. Landry and seconded by Mr. Murphy to approve the following Finance and Business Services recommendations: • Authorize the following disbursements: General Checking - February 1994 $ 1,402,314.58 Wire Transfer - January 1994 129,029,746.02 (Disbursement lists attached to official minutes.) • Approve the following gifts to be used as designated: Amount: Donated bv: Purpose: $1,500.00 Golden Valley VFW Post 7051 40.00 Oakwood School PTO 1,918.00 Oakwood School PTO 2,350.00 Oakwood School PTO 11,941.00 String Parents Voice of Democracy Program Internet Computer Software Media Center Books Knowledge Bowl Final Installment for Association Third Instructor Position Mr. Casmey called for a vote on the motion to approve the Finance and Busi- ness recommendations. The motion passed unanimously on a 7-0 vote. Mr. Vogt highlighted the Monthly Financial Report which detailed fund and budget status data as of January 31, 1994. He indicated that this was the first report to be on a modified basis of accrual accounting and not the cash basis of previous reports, and to contain a Forecast Status Report. The Board also received the January 1994 Student Activity Fund Report, and Mr. Vogt indicated that the deficit amounts would be reconciled before the end of the fiscal year. These reports were provided for information purposes only; no Board action was required. (Reports attached to official minutes.) P. 04=Q=, --- Minutes Page 3 Resolution Relating to Desegregation/ Integration and Inclusive Education (continued) Finance and Busines Services Disbursements Gifts Monthly Financial Report January 31, 1994 Student Activity Report January 1994 APR -21-94 THU 1210 P.05 'k -aC_�,_ Wayzata Board of Education Minutes Regular Meeting - March 14, 1994 Page 4 Mr. Vogt reported that the grants identified in the "Change in Budget Due to Budget Grants for Fiscal Year 1993-1994" report were received subsequent to year-end Adjustments and required adjustment to the 1993-1994 Budget. He recommended approval. Due to Grants 1993-1994 A motion was made by Mr. Murphy and seconded by Mr. Ahmann to approve the adjustments to the 1993-1994 Revenue and Expenditure Budgets as recommended. The motion passed unanimously on a 7-0 vote. (Change in Budget Due to Grants report attached.) Laura Tubbs Booth, Executive Director of Human Resource Services, reviewed the proposed personnel actions and recommended approval. A motion was made by Mrs. Gleason and seconded by Mrs. Jamrogiewicz to approve the following Human Resource actions as recommended: Resignations Approve the following resignations: Mary Vacek, Elementary Teacher who has been on leave without pay for two years Steven DeBella, Elementary Teacher at Oakwood School, for personal reasons, effective March 11, 1994 Stan Peterson, Buildings and Grounds Supervisor, effective April 8, 1994 Child Care Leave Approve a one-year extension of Child Care Leave of Absence for: Karen Enich, Social Studies Teacher Contract Modifications Approve the following contract modifications: Jill Danielson, Art Teacher, Wayzata Senior High, from .2 to .8 (for 3rd Trimester) Mary Lampert, Speech/Special Education Teacher, from .9 to 1.0 (for balance of 1993-1994 school year) The Board expressed disappointment on the resignation of Buildings and Grounds Supervisor Stan Peterson and commended him on his tremendous contributions to District 284. Mr. Peterson accepted a similar position in Phoenix, Arizona for family health reasons. Chairman Casmey called for a vote, and the motion to approve the recom- mended personnel actions passed unanimously on a 7-0 vote. Human Resource Services Resignations: Vacek, Mary DeBella, Steve Peterson, Stan Child Care Leave Enich, Karen Contract Modifications: Danielson, Jill Lampert, Mary RPR -21-94 THU 12:11 Wayzata Board of Education Regular Meeting - March 14, 1994 Mrs. Booth reported that the Master Contract with the Wayzata Education Association required teachers to apply for long-term leaves of absence by February 15 of the year preceding the proposed leave. The leave requests were reviewed and applicants interviewed by a Professional Leave Committee comprised of teachers and administrators. Mrs. Booth reviewed the Profes- sional Leave Committee report and recommended approval. A motion was made by Mrs. Gleason and seconded by Mrs. Parks to approve the professional leaves of absence for the 1994-1995 School Year as summa- rized in the Professional Leave Committee report. The motion passed unanimously on a 7-0 vote. (Professional Leave Committee report attached.) Board Chair Casmey reported that the next item on the agenda was the RESOLUTION RELATING TO THE ISSUANCE OIi SCHOOL BUILDING BONDS AND CALLING AN ELECTION THEREON. Mr. Landry indicated that as discussed at the March 12 special Board work session, additional time was required by the Board to address some issues, including land for the proposed high school, before taking action on a bond referendum resolution. A motion was made by Mr. Landry and seconded by Mr. Murphy to table this item to the special Board meeting scheduled for Monday, March 21, 1994, 4:00 p.m. The motion passed unanimously on a 7-0 vote. Superintendent Landswerk introduced Addendum Item VII -B "Grade Configuration of Proposed New Senior High School." He indicated that at the March 12, 1994, special work session, the Board requested this addendum be placed on the agenda for approval consideration. Educational planners John Litchy and Howard Goltz of Setter, Leach & Lindstrom, after extensive data gathering from staff, administration, community members, students, and consultation with education specialists, had at a previous meeting presented four options for Board consideration. The Board considered the following two options most viable and appropriate for District 284: A. Construct a new Grades 10-12 high school; convert the existing high school to a 7-9 junior high/middle school B. Construct a new Grades 9-12, two -building high school campus; convert the existing high school to a 6-8 junior high/middle school; the existing junior highs become 6-8 middle schools; elementaries provide K-5 service Dr. Landswerk reported that following extensive data gathering and debate, the School Board favored the 9-12 grade configuration for the proposed new senior high school. A motion was made by Mr. Murphy and seconded by Mrs. Parks to approve construction of a new Grades 9-12, two -wings high school with common areas on a single campus; convert the existing high school to a 6-8 middle school; the existing junior highs become 6-8 middle schools; and the elementary schools proveide Grades K-5 service. P. 06 -=ate. Minutes Page 5 Professional Leaves of Absence 1994-1995 Resolution Relating to the Issuance of School Building Bonds and Calling an Election Thereon Tabled Grade Configu- ration of Proposed New Senior High School APR -21-94 THU 12:12 Wayzata Board of Education Regular Meeting - March 14, 1994 Boardmembers individually commented on their rationale for supporting the K- 5 elementary school, 6-8 middle school, and 9-12 high school grade configura- tion which included: allowed greatest flexibility for student population growth; best educational configuration for students; middle school concept provided a more nurturing environment. The Board thanked the staff, students, community and administration who participated in the Setter, Leach & Lindstrom study and who openly discussed the difficult issues. Board Chair Casmey called for a vote, and the motion to approve a K-5, 6-8, 9-12 grade configuration passed unanimously on a 7-0 vote. Mrs. Parks questioned how this decision would be communicated. Mrs. Jamrogiewicz distributed copies of an information sheet and requested it be sent to District staff. OTHER BUSINESS Other business that came before the School Board included the following: • Honored Doug Winzenburg, Custodian at Plymouth Creek Elementary School, as the March 1994 Employee of the Month. • Received a check for $11,941 from the Elementary String Parents Association presented by Jeanie Gaudette. This was the third and final installment to fund a third string instructor position for the 1993-1994 School Year. Board Chair Casmey thanked the string parents for their outstanding support of this program. • Heard Mrs. Gaudette report that Wayzata String Instructor Dr. Barbara Lamb had been named Minnesota Outstanding Music Educator of the Year by the Minnesota Chapter of the American String Teachers Association. • Heard John Murphy representing the Hanus bus drivers regarding concerns that District transportation contract negotiations were affecting driver salaries. Boardmember Landry responded that since the District contracted with the Hanus Bus Company for student transportation services, the matter of what the bus company paid its employees was not an appropriate topic for the School Board. Superintendent Landswerk indicated that the District was currently negotiating a two-year transportation contract with Hanus Bus Company. P. 07 Minutes Page 6 Grade Configu- ration of Proposed New Senior High School (continued) Other Business APR -21-94 THU 12:13 Wayzata Board of Education Regular Meeting - March 14, 1994 • Heard Jennifer Larsen, Vice President of the Sophomore Class and representing the Wayzata Senior High Student Council, report on student activities including: 1993 Distinguished Alumni Award presented to Penny Ann Hatcher, Class of 1966; approximately $5000 was raised during Heart Week and donated to the Minnesota AIDS Project and over 100 pints of blood were donated during the blood drive; Trojets placed third in jazz/funk and sixth in high kick competitions; Band performed in a winter concert on March 3; and the Choir would participate in a Region 6AA competition the week of March 14, and hold a concert on March 17. a Heard Mr. Landry provide a progress report on the Superintendent Search. P. 08 = ac. Minutes Page 7 Other Business (continued) There being no additional business before the School Board, a motion was Adjourn made by Mr. Landry and seconded by Mrs. Gleason to adjourn the meeting. The motion passed unanimously on a 7-0 vote, and the meeting adjourned at 8:21 p.m. LMB/5 Attachments: Resolution - Music in our Schools Month Resolution - Women's History Month Resolution Relating to Desegregation/Integration & Inclusive Education Change in Budget Due to Grants for Fiscal Year 1993-1994 Report Professional Leave Committee Report and Recommendations RPR -21-94 THU 12 14 INDEPENDENT SCHOOL DISTRICT 284 WAYZATA, MINNESOTA BOARD OF EDUCATION Regular Meeting - March 14, 1994 RESOLUTION "MUSIC IN OUR SCHOOLS" MONTH - MARCH 1924 P. 09 WHEREAS, The study of music contributes to young people's development through heightened skills in listening, reading, self-expression, and creativity; and WHEREAS, Music education in the schools includes a broad range of types of music and active musical experiences; and WHEREAS, Music and the other arts significantly enhance the morale and quality of the school environment; and WHEREAS, It is the stated objective of the public schools to prepare children for a productive role in our society; NOW, THEREFORE, BE IT RESOLVED, That the Board of Education of WAYZATA PUB- LIC SCHOOLS endorses the observance of "MUSIC IN OUR SCHOOLS" month as an opportunity to support the purposes and practices of music education and encourages teachers, parents, students, and all citizens to participate; and FURTHERMORE, BE IT RESOLVED, That the Board of Education of WAYZATA PUBLIC SCHOOL DISTRICT 284 rededicates itself to the maintenance of a music education program that is relevant to the needs of the children placed in its care and one that will reach and positively influence each child. ward B. David R. Landswerk Chair, Board Education Superintendent of Schools LMB/ 1 APR -21-94 THU 12:15 INDEPENDENT SCHOOL DISTRICT 284 WAYZATA, MINNESOTA BOARD OF EDUCATION Regular Meeting - March 14, 1994 RESOLUTION WOMEN'S HISTORY MONTH - MARCH 1994 I' WHEREAS, American women of every race, class, and ethnic background helped found the nation in countless recorded and unrecorded ways as homemakers, industrial workers, nuns, doctors, nurses, pioneers, teachers, lawyers, research scientists, poets, artists, singers, novelists, reformers, servants, slaves, soldiers, clergy, and others; and WHEREAS, American women have played and continue to play a critical economic, cultural, and social role in every sphere of our Nation's life by constituting a significant portion of the labor force working in and outside of the home; and WHEREAS, American women have played a unique role throughout our history by providing the majority of the Nation's volunteer labor force and have been particularly important in the establishment of early charitable, philanthropic, and cultural institutions in this country; and WHEREAS, American women of every race, class,. and ethnic background served as early leaders in the forefront of every major progressive social change movement, not only to secure their own right of suffrage and equal opportunity, but also in the abolitionist movement, the emancipation movement, the industrial labor union movement, and the modern civil rights movement; and WHEREAS, despite these contributions, the role of American women in history has been consistently overlooked and undervalued in the body of American history; NOW, THEREFORE, BE IT RESOLVED, by the Board of Education that the month of March 1994 be designated WOMEN'S HISTORY MONTH in Wayzata Public School District 284. No' ward B. Cis Chair, Board of Education David R. Landswerk Superintendent of Schools APR -21-94 THU 12:16 INDEPENDENT SCHOOL DISTRICT 284 WAYZATA, MINNESOTA BOARD OF EDUCATION Regular Meeting - March 14, 1994 RESOLUTION RELATING TO DESEGREGATION/INTEGRATION AND INCLUSIVE EDUCATION WHEREAS, The Wayzata District 284 Board of Education reaffirms the holding of the United States Supreme Court in Brown v. Board of Education that racially segregated schools are inherently unequal; and WHEREAS, The School Board believes that racial segregation in schools prevents equal educational opportunity and leads to segregation in the broader society; and WHEREAS, The Board agrees with the proposal of the Educational Cooperative Service Unit Committee; and WHEREAS, The Board supports cooperative development of voluntary metropolitan solutions to assure enrollment stability; NOW, THEREFORE, BE IT RESOLVED That the Board of Education of Independent School District 284 hereby authorizes the Administration to initiate planning with other metropolitan districts and to seek State funding for implementation of Desegregation/Integration and Inclusive Education. Adopted this 14th day of March 1994. S David R. Landswerk Superintendent of Schools INDEPENDENT SCHOOL DISTRICT 284 CHANGE IN BUDGET DUE TO GRANTS FOR.FISCALYEAR 1993-1994 The following grants require budget adjustments: Total REVISED BUDGET REVISED BUDGET 700.00 7 861.44 1104,561.44, FUND 01 $38,952,998.00 $82,896.44 $39,035,894.44 FUND 04 $2,244,967.00 $14,965.00 $2,259,932.00 $53,707.00 $50,554.44 $104,261.44 $36,560,467.00 $35,589.44 $36,596,056.44 $2,332,,161.00 $14,965.00 $2,347,126.00 1993-94 1993-94 1993--94 ADJUSTED 1993-94 ADJUSTED REVENUE PROPOSED REVENUE EXPENDITURE PROPOSED EXPENDITURE BUDGET ADJUSTMENT BUDGET BUDGET ADJUSTMENT BUDGET 1. Federal Drug Program: $0.00 $35,246.44 $35,246.44 $20,459.00 $14,487.44 $34,946.44 2. Carl Perkins: $6,700.00 $5,351.00 $12,051.00 $33,248.00 ($21,197.00) $12,051.00 The following grants have been recently awarded to Independent School District 284: 3. Art Curriculum: $0,00 $3,000.00 $3,000.00 $0.00 $3,000.00 $3,000.00 4. Violence Prevention: $0.00 $24,663.00 $24,663.00 $0.00 $24,663.00 $24,663.00 5. Math/Science Training: $0.00 $14,636.00 $14,636.00 $0.00 $14,636.00 $14,636.00 6. Planning/Family Service: $0.00 $14,965.00 $14,965.00 $0.00 $14,965.00 $14,965.00 Total REVISED BUDGET REVISED BUDGET 700.00 7 861.44 1104,561.44, FUND 01 $38,952,998.00 $82,896.44 $39,035,894.44 FUND 04 $2,244,967.00 $14,965.00 $2,259,932.00 $53,707.00 $50,554.44 $104,261.44 $36,560,467.00 $35,589.44 $36,596,056.44 $2,332,,161.00 $14,965.00 $2,347,126.00 APR -21-94 THU 12:18 P. 13 a,_-, Professional Leave Committee Report Approved March 14, 1994 Guidelines for 1993-94 were reviewed and reaffirmed as recommenda- tions for 1994-95. The guidelines for recommending leave approval are: • Recommend approval of leaves for professional development, education, or child care far one year with a second year extension if the employee indicates a present desire to return in year three to District 284. • Do not recommend leaves for staff taking positions elsewhere. • Staff were informed last year (February 1993) of the above guidelines. Those on leave for any reason were also informed that only one year extensions would be granted. • Staff were also informed of the statutory mobility leave that the District may, at its discretion, grant.• The terms of a mobility leave are: - Teachers may request a mobility leave. - The leave request must be three years minimum with five years maximum. - The purpose should be to explore alternative careers. Based on these guidelines it will be recommended that the following leaves without pay be granted: 1. Brian Ensrud - East Jr. High - one year for education 2. Michelle Glynn - Early Childhood - one year for education It is recommended that the following one year extensions be granted: * 1. Amy Alexander 2nd year 2. Robert Kirchner 2nd year 3. Rita Lehnert 2nd year ** 4. Caroline O'Hara 2.5 years total 5. Sue Rosenberger 2nd year *** 6. Pamela Slevin 2nd year * Child Care ** Ms. O'Hara has had 1.5 years of leave. The .5 year was 1992- 93 after the birth of a child mid -year. The Committee would automatically recommend a second year but that would mean Ms. O'Hara would return mid -year. The Committee thought the teacher and the students at Plymouth Creek were better served by requiring her to return at the onset of the following school year. *** Ms. Slevin took a one-year leave in 1993-94 when her spouse took a job out of state. She substitute taught for District 284 until we could hire a science teacher at East Jr. High. APR -21-94 THU 12:19 P. 14 Robert Kirchner is now employed as a teacher in Iowa. We would recommend a second year of leave to be consistent. In the future, these leaves will not be recommended for approval. To our know- ledge, Ms. Rosenberger. and Ms. Lehnert are not employed as teachers. Sabbaticals The WEA contract allows sabbatical leaves for 1.5% of the staff. Central Office allowed for two sabbatical leaves in 1994-95. The criteria for selecting two teachers out of eight applications were: • significance of contribution to the District, i.e., students, individual school, program; • value of sabbatical to the individual teacher; • seniority; • years of request for sabbatical; • whether the staff person had a previous sabbatical; • acceptance to program of higher education (MA or PhD); • degree of committedness to program; • evidence of preparation for program; • ability to complete program in one year; and • status as full-time student. The two teachers recommended are James Hartmann, counselor at Wayzata West Junior High School, and Barbara Melbye, German and French teacher at Wayzata East Junior High School. The financial cost to the District may be approximated as follows: James Hartmann. 1994-95 salary x 60% _ $30,943 or 1994-95 salary x 80% _ $41,258 1995-96 salary* x 80% Approximate cost of one year replacement is $35,000. Barbara Melbye 1994-95 salary x 60% _ $22,727 or 1994-95 salary x 80% _ $30,302 1995-96 salary* x 80% Approximate cost of one year replacement is $35,000. * Salary Figures Unavailable LTB:bgs 14-47 cc: Professional Leave Committee APR -21-94 THU 12:20 INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota BOARD OF EDUCATION Special Meeting - March 21, 1994 MINUTES P. 15 ate. A special meeting of the Board of Education of Independent School District Special Meeting 284 was convened on Monday, March 21, 1994, 4:00 p.m., in the board room of the District Administration Building pursuant to due notice. The meeting was tape-recorded. Board Chair Howard Casmey called the meeting to order and Board Clerk Patricia Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. Casmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry, Mr. Michael J. Murphy, and Mrs. Karen M. Parks. Boardmember absent: Dr. David R. Landswerk, Ex Officio. Others present: Laura Tubbs Booth, Bruce R. Halgren, Jerry Vogt, Lucille M. Balombiny, Mary Powell, Eileen Kuehn (COMMUNICATOR Consultant), Natalie J. Malphrus, Jim Brand], Craig Paul, Leslie Laub, Luther Fjelstad (Springsted), John Litchy (Setter, Leach & Lindstrom), Wayne Stahl (Stahl Construction), 7 -Period Day Committee Members Carolyn Morris, Diane Bornhorst, Colleen Murphy, Nancy Sheldon, Monica Manuell, Mark Baker, Melody Baker, Krisha Leonard, Chip Williams, Dotti Long, and Youth Advisory Committee (YAC) to the School Board Members Heidi Johraus, Sari Long, A. J. Hughes, Ashley Porter, Kelly Waldow, Brian Berg, Sarah Smith, Sara Lottie, and YAC Advisor Dave Throne. Jerry Vogt, Executive Director of Finance and Business Services, reported that at a special meeting on February 28, 1994, the School Board adopted a resolution authorizing the issuance. of $8,300,000 General Obligation Tax Anticipation Certificates and establishing this special meeting for awarding the sale of the certificates. The law firm of Faegre & Benson prepared the recommended resolution. Luther Fjelstad of Springsted distributed copies of the summary of bids received. He reported that interest rates were higher than hoped. Springsted recommended awarding the sale to A. H. Williams & Co., Inc. at a 3.5358% net interest rate. Roll Call Resolution Authorizing and Awarding Sale of $8,300,000 General Obligation Tax Anticipation Certificates of Indebtedness, Series 1994A APR -21-94 THU 12:21 Wayzata Board of Education Special Meeting - March 21, 1994 Boardmember Paul Landry introduced the RESOLUTION AUTHORIZING AND AWARDING SALE OF $8,300,040 GENERAL OBLIGATION TAX ANTICIPATION CERTIFICATES OF INDEBTEDNESS, SERIES 1994A, AND FIXING FORM AND TERMS THEREOF, moved its adoption, and waived its reading. The motion for the adoption of the resolution was duly seconded by Boardmember Debra Jamrogiewicz and upon vote being taken thereon the following voted in favor thereof: Thomas Ahmann, Howard Casmey, Patricia Gleason, Debra Jamrogiewicz, Paul Landry, Michael Murphy, Karen Parks; and the following voted against the same: no one; whereupon said resolution was declared duly passed and adopted. (Resolution attached to official copy of minutes.) Board Chair Casmey indicated that the recommended resolution for a bond referendum was tabled at the March 14, 1994, regular Board meeting. This delay provided an opportunity for determination of some related items affecting the bond referendum, one of which was the purchase of property for the proposed new high school. The Board approved a purchase agreement for the land at a special meeting on March 18. He further reported that the Board and Administration in conjunction with John Litchy and Howard Goltz of Setter, Leach & Lindstrom, had analyzed how best to meet District 284 needs for a new secondary school. Input, both oral and written, had been obtained from staff, students, parents, and community. Mr. Casmey introduced Wayne Stahl of Stahl Construction, who answered questions regarding the following: construction costs; what to consider when deciding whether to use a general contractor or a construction manager; selec- tion of an architect; and development of an educational plan. John Litchy of Setter, Leach & Lindstrom distributed a summary of cost estimates and tax impacts prepared by Business Manager Vogt. He reviewed what was included in the cost estimates for: proposed Grades 9-12 high school, remodeling existing senior high, Birchview project, and districtwide technolo- gy. Board discussion included: items to be included in referendum and cost esti- mates; possible change of election (late; utilization of a construction manager or general contractor; selection process for an architect; sell of bonds only when funds were needed; necessity to pass operating levy in November. A motion was made by Mr. Murphy and seconded by Mrs. Jamrogiewicz to amend the recommended resolution by changing the election date to Tuesday, June 7, 1994, and listing the amount of the bond issue as "not to exceed $64,000,000." There was additional Board discussion regarding the June 7 election date and amount of the referendum. Boardmembers indicated their support for the change in date which they felt would allow additional time for an information campaign. P. 16 ate. Minutes Page 2 Resolution Authorizing and Awarding Sale of $8,300,000 General Obligation Tax Anticipation Certificates of Indebtedness, Series 1994A (continued) Resolution Relating to the Issuance of School Building Bonds and Calling an Election Thereon - June 7, 1994 APR -21-94 THU 1222 P.17 z a-" Wayzata Board of Education Minutes Special Meeting - March 21, 1994 Page 3 The Board also indicated that additional discussions would be held regarding Resolution the cost estimates, particularly on districtwide technology, with the intent to Relating to the reduce the amount of the referendum. Issuance of SchoolBuilding Bonds and Chairman Casmey called for a vote, and the motion to amend the recommend- Calling an Election Thereon - ed resolution passed unanimously on a 7-0 vote. June 7, 1994 (continued) Boardmember Patricia Gleason introduced the RESOLUTION RELATING TO THE ISSUANCE OF SCHOOL BUILDING BONDS AND CALLING AN ELECTION THEREON, moved its adoption, and waived its reading. The motion for adoption of the resolution was duly seconded by Boardmember Michael Murphy and upon vote being taken thereon the following voted in favor thereof: Patricia Gleason, Debra Jamrogiewicz, Paul Landry, Michael Murphy, Karen Parks, Thomas Ahmann, Howard Casmey; and the following voted against the same: no one; whereupon said resolution was declared duly passed and adopted. (Resolution attached.) There being no additional business before the School Board, a motion was Adjourn made by Mr. Murphy and seconded by Mr. Landry to adjourn the meeting. The motion passed unanimously on a 7-0 vote, and the meeting adjourned at 5:20 p.m. LMB/5 Attachment: Resolution Relating to the Issuance of School Building Bonds and Calling an Election Thereon APR -21-94 THU 12:23 INDEPENDENT SCHOOL DISTRICT 284 VVAYZATA, MINNESOTA BOARD OF EDUCATION Special Meeting - March 21, 1994 RESOLUTION RELATING TO TETE ISSUANCE OF SCHOOL BUILDING BONDS AND CALLING AN ELECTION THEREON P. 18 BE IT RESOLVED by the School Board of Independent School District 284, State of Minnesota, as follows: 1. It is necessary and expedient for the School District to borrow money in an aggregate amount not to exceed $64,000,000 and not to exceed any limitation upon the incurring of indebtedness which shall be applicable on the date or dates of the issuance of such bonds, for the purpose of providing funds for the acquisition and betterment of school facilities, including constructing and equipping a new Grades 9-12 senior high school building, remodeling present senior high building and Birchview Elementary School, and districtwide technology. 2. The Superintendent is hereby authorized and directed to consult with the State Department of Education to cause a proposal to be prepared for submission by the Board to the Commissioner of Education for the Commissioner's review and comment and to take such other actions as may also be necessary to comply with the provisions of Minnesota Statutes, Section 121.15, as amended. The School District's adopted capital expenditure facilities program is hereby amended to include each program component specified in the School District's Review and Comment application to the Commissioner and those components are incorporated in said program as though fully specified therein. The Superintendent or the Superintendent's designee is authorized and directed to prepare the necessary documentation to reflect these amendments to the program and to set forth the property tax effects of the program for each fiscal year. The Clerk is hereby authorized and directed to cause the Commissioner's Review and Comment to be published in the legal newspaper of the District at least twenty (20) but not more than sixty (60) days prior to the date of the special election as specified in paragraph 3 of this resolution. 3. The question of the borrowing of said funds in the maximum amount of $64,000,000 shall be submitted to the qualified voters of the School District at the special election, which is hereby called and directed to be held on Tuesday, the 7th day of June 1994, between the hours of 7:00 o'clock a. m, and 8:00 o'clock p.m. 4. Pursuant to Minnesota Statutes, Section 205A.11, the combined School District voting precincts and the polling places within those precincts established and designated by School Board resolution dated March 13, 1989, for school elections not held on the day of a statewide election, are hereby designated for this special election. APR -21-94 THU 12:24 RESOLUTION - PAGE 2 P. 19 5. The Clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the School District is located, in whole or in part, at least forty-five (45) days before the date of said special election. The notice shall include the date of said special election and the question or questions to be voted on at said special election. The Clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the School District and at each polling place at least ten (10) days before the date of said special election. The Clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the School District at least four (4) days before the date of said election and to cause a sample ballot to be posted in each polling place on election day. The sample ballot shall not be printed on the same color paper as the official ballot. The Clerk is hereby authorized and directed to cause notice of said special election to be published in the official newspapers of the District for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election. The notice of election so posted and published shall state the question to be submitted to the voters as set forth in the form of the ballot below, and shall include information concerning each established precinct and polling place. 6. The Clerk is authorized and directed to secure goldenrod colored ballot boxes for the deposit of ballots at each polling place and to acquire and distribute such election materials as may be necessary for the proper conduct of this election. 7. The Clerk is further authorized and directed to cause goldenrod colored printed ballots to be prepared for use at said election in substantially the following form: OFFICIAL BALLOT SPECIAL ELECTION INDEPENDENT SCHOOL DISTRICT 284 WAYZATA PUBLIC SCHOOLS STATE OF MINNESOTA JUNE 7, 1994 Vote on the proposition stated below: SHALL INDEPENDENT SCHOOL DISTRICT 284 ISSUE D YES GENERAL. OBLIGATION SCHOOL BUILDING BONDS IN AN AMOUNT NOT TO EXCEED $64,000,000 TO PROVIDE FOR THE =NO ACQUISITION AND BE'TT'ERMENT OF SCHOOL FACILITIES? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. APR -21-94 THU 12:25 RESOLUTION - PAGE 3 P. 20 � -ao..- INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of the above proposition place a cross mark (X) in the square opposite the word "YES" next to that proposition. Voters desiring to vote against the above proposition place a cross mark (X) in the square opposite the word "NO" next to that proposition. On the back of all ballots shall be printed "OFFICIAL BALLOT," the date of the election, and lines for the initials of two judges. The printing shall be so placed as to be visible when the ballot is properly folded for deposit. 8. If the District will be contracting to print the ballots for this special election, the Clerk is hereby authorized and directed to prepare instructions to the printer for Iayout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the Clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The Clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase. 9. The following individuals, each of whom is qualified to serve as an election judge, are hereby appointed as judges of election, to act as such at the respective polling places and for the respective precincts listed below: Precinct I Wayzata City Hall Election Judges: Chief Judge - Dorothy Chillstrom Evelyn Schleich Grace McKay Francis Bruer Harold Doepke Precinct II Peace Lutheran Church Chief Judge - Joan Schultz Raymond Rasmussen Nadine Rockwood Betsy Ellgren Caroline Weishair Precinct III Christ Memorial Church Chief Judge - Jeanne Ettinger Rita Kunkel Betty Gildner Betty Lundquist Evelyn Cedergren Alternates: Russ McKay Marilyn Davison The election judges shall act as clerks of election, count the ballots cast, and submit them to the School Board for canvass in the manner provided for other School District elections. LMB/51 Minutes of the regular meeting of March 22, 1994. Verified Accounts Payable dated Anril 5. 1994. Licensed Personnel: To accept the resignation of Traci Indlecoffer, effective 3/21/94, currently on leave of absence; to acknowledge change of status for Leanne Peterson, effective 4/4/94; to acknowledge as returning from leave Pam Kren, effective 3/22/94; and to employ Nancy Brunner, effective 3/21/94; Amy Franke, effective 4/4/94, and Victoria Schmitz, effective 3/14/94. Nonlicensed Personnel: To accept the resignation of Laurie Ehlert, effective 4/8/94; to acknowledge position ending for Rebecca Dillner, effective 3/16/94; to grant leave of absence to Jody Bechtold, effective 3/18/94, medical to protect PERA rights. To employ Elizabeth Armstrong, effective 3/23/94, Connie Bohlke, effective 3/28/94, Rebecca Dillner, effective 3/16/94, Kristi Flaa, effective 4/5/94, Julie Harder, effective 4/4/94, Erin Kennedy, effective 4/4/94, Ann Meyer, effective 3/21/94, Kelly Olson, effective 3/28/94, Cheryl Peterson, effective 4/4/94, Kim Walters, effective 3/28/94, and Debra Wilson, effective 3/22/94; and to grant child care leave to Deborah Walk, effective 4/4/94 to 4/29/94. Minutes of the Regular Meeting Board of Education, Independent School District 279 Maple Grove, Minnesota April 5, 1994 CALL TO ORDER A regular meeting of the Board of Education was held on Tuesday, April 5, 1994 at Orchard Lane Elementary School. The meeting was called to order at 7:38 p.m. by Chairperson Clair Coughlin. ROLL CALL The following were present: Board members - Ron Christensen, Clair Coughlin, Lynda Forbes, Russ Funk, Patience Gall, and Rich Krambeer, and the Superintendent of Schools, Marl Ramsey. PLEDGE OF The Pledge of Allegiance was recited. ALLEGIANCE ACCEPTANCE Motion by Mr. Funk, seconded by Mr. Krambeer, to accept the printed OF AGENDA agenda. The motion carried unanimously. OPEN FORUM No one addressed the Board in the Open Forum. HOST Principal Deanna Leach welcomed the Board and others in attendance SCHOOL to Orchard Lane School. Teachers Cheryl Badtram and Michelle Quick REPORT explained the musical written by fifth and sixth graders, entitled "Let Freedom Sing." A portion of the musical and reactions by students were presented via videotape. Ms. Badtram also reported on the SEED (Seeking Educational Equity & Diversity) seminars she teaches. CONSENT Motion by Mrs. Forbes, seconded by Mr. Funk, to approve items in the CALENDAR Consent Calendar as follows: Minutes of the regular meeting of March 22, 1994. Verified Accounts Payable dated Anril 5. 1994. Licensed Personnel: To accept the resignation of Traci Indlecoffer, effective 3/21/94, currently on leave of absence; to acknowledge change of status for Leanne Peterson, effective 4/4/94; to acknowledge as returning from leave Pam Kren, effective 3/22/94; and to employ Nancy Brunner, effective 3/21/94; Amy Franke, effective 4/4/94, and Victoria Schmitz, effective 3/14/94. Nonlicensed Personnel: To accept the resignation of Laurie Ehlert, effective 4/8/94; to acknowledge position ending for Rebecca Dillner, effective 3/16/94; to grant leave of absence to Jody Bechtold, effective 3/18/94, medical to protect PERA rights. To employ Elizabeth Armstrong, effective 3/23/94, Connie Bohlke, effective 3/28/94, Rebecca Dillner, effective 3/16/94, Kristi Flaa, effective 4/5/94, Julie Harder, effective 4/4/94, Erin Kennedy, effective 4/4/94, Ann Meyer, effective 3/21/94, Kelly Olson, effective 3/28/94, Cheryl Peterson, effective 4/4/94, Kim Walters, effective 3/28/94, and Debra Wilson, effective 3/22/94; and to grant child care leave to Deborah Walk, effective 4/4/94 to 4/29/94. Minutes of the regular meeting, April 5, 1994 (page two) CONSENT Nonresident Student Attendance Agreements CALENDAR Secondary Outgoing 93-94: One resident student to complete the school year. Secondary Outgoing 94-95: Two resident students due to extenuating circumstances. Secondary Incoming 93-94: One nonresident student for 11-12 continuation; one due to extenuating circumstances; and one to finish the school year. Elementary Outgoing 93-94: One resident student due to extenuating circumstances and two to finish the school year. Elementary Incoming 93-94: One nonresident student due to extenuating circumstances and nine to finish the school year. Elementary Outgoing 94-95: Two nonresident students to complete an elementary grade in combination with a child care circumstance. Convention. Conference and Workshop attendance for Dan Wilson - Observe Multi -Age Classrooms, Stillwater, March 18; Maria Swan - Paraprofessional Critical Link, Mankato, April 1-2; Louis Buck - Media Inservice, Stillwater, April 6; Jess Hall - National Congress on Aviation and Space Education, Norfolk, Virginia, April 6-10; Michael Endres - Judge 1994 Teacher Achievement Awards, Ashland, Kentucky, April 8-12; Rick Theisen - State Association of Student Councils, Grand Rapids, April 18-19; Linda Shadden and Renee McWilliams - Alternative Strategies for the Learning Disabled Students, Rochester, April 22; Cheryl Piotraschke, Steve Folkerds and Becky Jesinski - Multi -Age Classrooms, Stillwater, April 25; Barbara Solberg - Department of Education, Brainerd, April 27-29; Debbie Deer - Department of Education, St. Cloud, April 28-29; Phil Corbett - A Key to Education Excellence, Brainerd, May 1-3; Jeanne Bursheim - Department of Education, Brainerd, May 4, June 6-7; and for Jerry Johnson, Sandy McGuire and Sandy Booth, MASBO Spring Workshop, Arrowwood, Alexandria, May 4-6. Awarding of bid for alterations/remodeling of Park Center science rooms and media center to PMI Construction Company, at a low base bid of $774,000.00, and to reject alternates No. 1, 2, and 3. The motion to approve the above items on the Consent Calendar carried unanimously. K-12 MEDIA June Gross, Coordinator of Media and Technology, reviewed the process PROGRAM and activities completed in the assessment of the secondary media ASSESSMENT program. Karen Hokkanen reported on the values and practices assessment used for the elementary media program. They presented four final recommendations: 1) Define, develop, and communicate the role of the media generalist as a collaborative partner in the instructional process; 2) Identify essential information/media/ technology literacy outcomes to be integrated into the curriculum; 3) Identify and secure the resources needed to allow learners to achieve essential information/media/technology literacy outcomes; and 4) Plan for upgrading of facilities to accommodate customer needs, new technology, and networking of resources. �i ab Minutes of the regular meeting, April 5, 1994 (page three) LONG-RANGE Joan Johnson, Secondary Communications Resource Teacher, June DEVELOP- Meyer of Osseo Junior High, and Dave Kinney of Park Center MENTAL reported on progress towards the goal of improved student GOAL #1 performance in language arts. They summarized writing strengths and weaknesses determined from writing assessments and the Stanford Achievement Tests. Mr. Kinney reviewed action steps planned for 1994-95. GIFTS TO THE Motion by Mrs. Gall, seconded by Mr. Christensen, to accept DISTRICT with great appreciation the following gifts to the district: From Cedar Island PTO - $5,000, salary increment for building coordinator and computer para; Crest View PTO - $1,250, patrols and peer helpers, Valley Fair, lyceums, treats, books and rewards; Park Brook PTO - $200, classroom gifts. From Rice Lake PTO - $37.50, popcorn, $165, two coffeemakers for teachers lounge, $1,233.08, books for media center, $111, field trip, Rice Lake PTO - $77, bus for kindergarten roundup, $300, bus transportation, $150, materials for music pro am, $129, newspapers for fifth grade social studies, $98, books, and $96, neon colored paper for PTO correspondence. From Sunny Hollow PTA - $184.25, medals and ribbons for staff; Willow Lane PTA - $500, books for the Willow Lane Media Center, $105, Odyssey of the Mind, and Willow Lane PTA - $300, field trip; Winnetka PTO - $83, printing of raffle tickets for Winnetka carnival; Zanewood PTO - $80, peer helper program; Parents of Oak View - $142, birthday club, puppets and books; Families of Winnetka in memory of Steven Engebretson - $102.60, books for Winnetka media center; Maple Grove Junior High Student Council - $553.80, 26 video cassette series. From General Mills Foundation - $1,000, admission to Camp St. Croix for Willow Lane students; Brooklyn Center Lions Club - $100, admissions or transportation for Willow Lane students to attend Camp St. Croix; Girl Scout Troop 1968 - $43.52, Peer Helper Program at Zanewood; anonymous Edgewood Parent - $100, grade 1 room supplies; Brooklyn Center Lions Club - $50, costumes for Garden City; Carol Tweten - $500, Apple IIe computer and printer for Palmer Lake; Brooklyn Center Police Association - $90, Valley Fair admissions for Willow Lane; Royal Tire Inc. - $25, materials for supermilea e vehicle at Osseo Senior High; Gary and Roxi Weizenegger Family - 952.50, donated materials used in a special education class at North View; Nancy Kneefe - $20, a mini -tramp for adaptive physical education department at Zanewood; and Climb Theatre Company - $675, five-day residency focusing on violence, drug and alcohol awareness at Orchard Lane. The motion carried unanimously. SCHOOL The following policies were presented for first reading: BOARD Policy No. 5117, In -district Student Transfers POLICIES Policy No. 4111.1, Voluntary Transfer Policy No. 4111.2, Involuntary Transfer Policy No. 6212, Class Size and Student -Teacher Staffing Ratios ��-_ 1-1-� Y-1� Minutes of the regular meeting, April 5, 1994 (page four) SCHOOL Motion by Mr. Christensen, seconded by Mr. Krambeer, to adopt the BOARD following resolution: ELECTION RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION BE IT RESOLVED by the School Board of Independent School District 279 as follows: 1. It is necessary for the school district to hold its general election for the purpose of electing two school board members for terms of three years each. The following individuals have filed affidavits of candidacy for said election during the period established for filing such affidavits: John Armstrong Tina M. Armstrong Clair W. Coughlin Duane K. Erickson Patience H. Gall Ronald F. Steiner Charlie Wanha 2. The general election is hereby called and directed to be held on Tuesday, May 17, 1994, between the hours of 7:00 a.m. and 8:00 p.m. 3. Pursuant to Minnesota Statutes, Section 205A.11, the combined school district voting precincts and polling places within those precincts established and designated by school board resolution dated December 15, 1992 for school elections not held on the day of a statewide election are hereby designated for said general election. 4. The clerk is hereby authorized and directed to cause written notice of said election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least forty- five (45) days before the date of said election. The notice shall include the date of said election and the office or offices to be voted on at said election. The clerk is hereby authorized and directed to cause notice of said election to be posted at the administrative offices of the school district and at each polling place at least ten (10) days before the date of said election. The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said election and to cause a sample ballot to be posted in each polling place on election day. The sample ballot shall not be printed on the same color paper as the official ballot. =c: Minutes of the regular meeting, April 5, 1994 (page five) 41 SCHOOL 4. (continued) BOARD The clerk is hereby authorized and directed to cause notice of said ELECTION general election to be published in the official newspaper of the district for two (2) consecutive weeks, with the last publication being at least one (1) week before the date of said election. The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place. 5. The clerk is authorized and directed to secure buff -colored ballot boxes for the deposit of ballots at each polling place and to acquire and distribute such election materials as may be necessary for the proper conduct of this election. 6. The clerk is further authorized and directed to cause buff -colored printed ballots to be prepared for use at said election in substantially the following form: OFFICIAL BALLOT GENERAL ELECTION INDEPENDENT SCHOOL DISTRICT NO. 279 MAPLE GROVE, MINNESOTA MAY 17, 1994 SCHOOL BOARD MEMBER U113WAX601• �• L Put an (X) in the square opposite the name of each candidate you wish to vote for. John Armstrong Tina M. Armstrong Clair W. Coughlin Duane K. Erickson Patience H. Gall Ronald F. Steiner Charlie Wanha On the back of all ballots shall be printed "OFFICIAL BALLOT," the date of the election, and lines for the initials of two judges. The printing shall be so placed as to be visible when the ballot is properly folded for deposit. Minutes of the regular meeting, April 5, 1994 (page six) SCHOOL 7. The name of each candidate for office at this election shall be BOARD rotated with the names of the other candidates for the same office so ELECTION that the name of each candidate appears substantially an equal number of times at the top, at the bottom and at each intermediate place in the group of candidates for that office. 8. The clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. 9. The clerk is hereby authorized and directed to begin assembling names of trained election judges to serve at the polling places during the May 17 general election. Upon vote being taken thereon, the following voted in favor of the foregoing resolution: Ron Christensen, Clair Coughlin, Lynda Forbes, Russ Funk, Patience Gall and Rich Krambeer; and the following voted against the same: No one; whereupon said resolution was declared duly passed and adopted. ANNOUNCE- a. School Board Work Session, Tuesday, April 12, 5:00 p.m., MENTS Educational Service Center. Topics: 1994-95 Capital Expenditures Budget, Gender equity in sports, and Staffing for high -need schools b. Policy Committee Meeting, Tuesday, April 19, 6:15 p.m., Educational Service Center C. Reception for School Board recognition, Tuesday, April 19, 7:00 p.m., Educational Service Center d. School Board Meeting, Tuesday, April 19, 7:30 p.m., Educational Service Center ADJOURNMENT At 9:28 p.m., motion by Mrs. Forbes, seconded by Mr. Christensen, to adjourn the meeting. The motion carried unanimously. Lynda Forbes, Clerk OARD WAYZATA PUBLIC SCHOOLS DATE AprU 1994 The April 11, 1994, regular meeting of the District 284 Board of Education was called to order at 7:30 p.m. in the small cafeteria at Wayzata High School. Present were Board members Thomas Ahmann, Howard Casmey, Pat Gleason, Debbie Jamrogiewicz, Paul Landry, Mike Murphy, Karen Parks, and Superintendent David Landswerk, ex officio. RECOGNITIONS Kimberly Lane Second Grade Teacher Chris Bonte was recognized as the April Employee of the Month. Chris was described as "one of those Employee of energetic, motivational teachers that channels her abundant energies the Month into planning and creating for a classroom. With her genuine, caring focus on the child, she motivates and challenges students, adding bits of humor to keep things moving and fun." Odyssey of the Odyssey of the Mind (OM), a creative, problem -solving competition, Mind is in its tenth year in the State of Minnesota. Wayzata students have been participating in this activity for nine years. This year over 300 Wayzata students were involved with OM; 44 District 284 teams participated in regional competition; and four teams are advancing to state competition. The team from Wayzata High School presented their Minilerrain Vehicles (MTV) project. MTV team members are Andrea Manuell, Matt Schneider, Brian Markham Buffy Leuer Joni Crosier ny and JenBrass. Their coach is parent /volunteer Monica Manu ll. Empty Bowls WHS seniors Kelly McGoldrick and Angie Gates reported that Empty Bowls, the annual fund raising event for Interfaith Outreach, will be held at WHS on Tuesday, May 31, from 5:30-7 p.m. Tickets are $10. The 1993 Empty Bowls raised $1700 for Interfaith. National Scholastic Nancy Hanily-Dolan, art instructor at WHS, presented awards to Art Awards student artists participating in the National Scholastic Arts Program. Over 1100 works of art were submitted for judging in the State of Minnesota; 243 artists and their works were selected for recognition. L; s `rL including the following Wayzata students who were designated as silver award winners representing the finest in regional works: Dominic Bazzet, 7th grade at East, in painting Josh Grinolos, 7th rade at West, in aintinRuth Lindquist, 11th grade at WHS, in ceramics Laura Moranchek, 12th grade at WHS, in painting Lindsey McDougall, 12th grade at WHS, in drawing Winners of gold awards and representing District 284 at the National level are: Annemarie Bjordal, 7th grade at West, in ceramics - Leah Hughes, 12th grade at WHS, in ceramics and bookmaking John Knudsen, 7th grade at West, in ceramics Nels Larson, 12th grade at WHS, in ceramics Stephanie Hasser, 9th grade at East, in drawing Marannie Wilson, 12th grade at WHS, 2 awards in ceramics School Board Board members were presented with certificates of appreciation on Appreciation behalf of District 284 for their service to the Wayzata Public Schools in recongition of the Governor's proclamation honoring school boards of Minnesota. AUDIENCE OPPORTUNITY Sara Lottie a WHS iunior representing the Student Council, reported on activities at the school. Students will be bringing food for a "Baby TO ADDRESS Food Drive" from May 2-6. WHS will host a metrowide organizational THE BOARD meeting of student councils to develop a project to raise funds to support the construction of a temporary shelter by "Sharing and Caring Hands." Student Council WHS junior Bridgett Dahl will attend the Minnesota State Student Council convention in Grand Rapids during April 17-19. Monday, May 2, Is the date of the annual Senior Awards Night. The program will begin at 7:30 p.m. in the Auditorium. The Junior/senior prom is May 21. SUPERINTENDENT'S RECOMMENDATIONS Superintendent Landswerk gave an update of the bond referendum. The election is scheduled for Tuesday. June 7, the Bond Referendum and amount of the bond will not exceed $64 million. These funds will be used for land Update acquisition, construction of a 3200 student capacity senior high school, general technology upgrading districtwide, adaptation of the present senior high to a middle school, and computer lab and media center improvements at Birchview. L ac— Volunteer The Board adopted RESOLUTION—VOLUNTEER RECOGNITION Recognition WEEK APRIL 17-23, 1994. Minnesota Governor Arne Carlson Week proclaimed April 17-23 as Minnesota Volunteer Recognition Week which coincides with National Volunteer Week. District 284 volunteers will be honored on Saturday, April 30 at WHS. School -Age The Board adopted RESOLUTION—SCHOOL-AGE CHILD CARE Child Care DAY—APRIL 20, 1994. Governor Carlson has proclaimed April 20 as Day Minnesota School-age Child Care Day. This date falls during the Week of the Young Child, which is sponsored by the Minnesota School -Age Child Care Alliance and the Minnesota Association of Education of Young Children. District 284 Home Base Coordinator Janice Jordan will be president of the Child Care Alliance during the 1994-95 school year. National Teacher The Board adopted RESOLUTION—NATIONAL TEACHER DAY—MAY Day 3, 1994. This date falls during Teacher Appreciation Week which is May 1-7,1994. ACADEMIC The Board approved a calendar for the 1994-95 school year with the SERVICES first day of school scheduled for Thursday. September 1. School 1994-95 School starts prior to Labor Day have been approved by the legislature, but to Calendar date the bill has not been signed by the Governor. FINANCE The Board approved the following: AND BUSINESS March 1994 general checking account $1,795,947.02 Monthly Bills February 1994 wire transfer $75,429,384.59 Gifts The following gifts were received by the District: • $600 from Oakwood PTO for media center Book Nook • $202.45 from Oakwood PTO for custodial services for carnival reimbursement • $150.95 from Kimberly Lane PTA for purchase of books HUMAN RESOURCE The following personnel recommendations were approved by the SERVICES Board: Resignation: Nancy Belbas. District social worker Child Care Leave: Amy Glomski, .8 communications teacher at East for the remainder of the 1993-94 year Employment Patricia Matuszak as .2 special ed teacher at WHS Nonrenewal of The following probationary teachers will not have their teaching Contracts for contracts renewed: Probationary Jey Carlson—.8 art at Gleason Lake Staff Stephanie Hames—.8 District psychologist Mary Kendall -1.0 special ed teacher at Kimberly Lane Martha Kivisto-1.0 special ed teacher at Kimberly Lane Amy Miller—.5 kindergarten teacher at Plymouth Creek Susan Olson—.5 vocal music teacher at Kimberly Lane Susan Rabago—.5 vocal music teacher at Oakwood Elizabeth Richards -1.0 special ed teacher at Gleason Lake Patricia Sullivan—.9 District psychologist The Board will meet in a work session on Monday. April 25 at 4:00 p.m. at the District Administrative Offices. All meetings are open to the public. BOARD UPDATE is a summary of highlights of School Board action items. Complete minutes of the regular meetings are available in all school libraries and from the Administration Building (476-3241 or 476-3108). WAYZATA PUBLIC SCHOOLS Public Information Office 210 County Road 101 North PO Box 660 Wayzata, MN 55391-9990 in WO11is oulevard 3400 Plymouth B plymokAN MN 55441 Nonprofit Org. U.S. POSTAGE PAID Wayzata, MN PERMIT NO. 43 _T_-Q�� AGENDA Bassett Creek Water Management Commission Thursday, April 21, 1994 11:30 AM MINNEAPOLIS GOLF CLUB CALL TO ORDER PRESENTATION OF MARCH MINUTES PRESENTATION OF FINANCIAL STATEMENTS PRESENTATION OF INVOICES FOR PAYMENT APPROVAL COMMUNICATIONS Chairman Counsel Corps of Engineers Commissioners Engineer NEW BUSINESS ■ Budget Committee ■ Cub Foods Store OLD BUSINESS ■ Hennepin County Ground Water Plan ■ Twin Cities Water Quality Initiative ■ Water Quality Committee ■ Lake Monitoring Program ■ Water Management Plans ADJOURNMENT BASSETT CREEK WATER MANAGEMENT COMMISSION Minutes of the Meeting of March 17, 1994 Call to Order: The Bassett Creek Water Management Commission was called to order at 11:35 p.m., Thursday, March 17, 1994, at the Minneapolis Golf Club by Chairman Peter Enck. Roll Call: Crystal: Commissioner Bill Monk Counsel: Golden Valley: Commissioner Ed Silberman Engineer: Medicine Lake: Commissioner John O'Toole Recorder. Minneapolis: Commissioner R. Kannankutty Minnetonka: Alternate Michael Johnson New Hope: Commissioner Peter Enck Plymouth: Alternate John Sweeney Robbinsdale: Alternate William Deblon St. Louis Park: Alternate Mel Davis Also present: Tim Anderson, Barr Engineering Co. Approval andlor Correction of Minutes: Curt Pearson Len Kremer Pat Schutrop The minutes of February 17, 1994 were presented. Mr. Johnson moved and Mr. Enck seconded approval of minutes. Carried unanimously. Financial Statements: 1. No financial statement was presented. The auditor is required to leave the books in their office during the week of the third Thursday of every month. Since the auditor was out of town during that week, Mr. Silberman was unable to access the books to determine the financial statement for this month. Mr. Silberman did, however, distribute a final budget report for 1993. The total budget did not run over as previously believed. There is an additional credit from a refund in the amount of $357 received from the League of Minnesota Cities on the liability insurance paid. Presentation of Invoices to be Paid: The following invoices were presented for approval: I. Mr. Silberman moved and Mr. Sweeney seconded the approval for payment of an invoice from Barr Engineering Company for professional services during the period of January 30, 1994 through February 26, 1994, in the amount of $5,144.44. Carried unanimously. 2. Mr. Silberman moved and Mr. Monk seconded the approval for payment of an invoice for legal publication fee in the amount of $39 for advertising of request for proposals for technical services in the State Register. Carried unanimously. Page 1 Communications: Chairman: 1. Mr. Enck received a letter dated March 4,1994, to mayors within the Mississippi River Metro Watershed from the City of Plymouth regarding review of the Wetland Conservation Act notice for project application. 2. Mr. Enck had a conversation with Mr. Bill Schriber, Metropolitan Council, concerning the Commission review process of projects. They discussed whether the Metropolitan Council should be part of the review process and concluded they did not. Counsel: L The Commission accepted service for a land title summons for Trenton Ponds in the City of Plymouth. Mr. Pearson will review and respond. 2. Mr. Pearson reported on a memorandum received from the League of Minnesota Cities regarding deletion of medical payments coverage from the Commission's insurance policy. The premium is $10 per year and the Commission's underwriter recommended that it not be removed. 3. Mr. Pearson had a conversation with Miriam Hornoff, Project Manager with the Minnesota Pollution Control Agency (MPCA), regarding the cleanup of the Irving Avenue Dump site. Mr. Pearson contacted Ms. Polzin regarding the matter and the City of Minneapolis is following up. 4. Mr. Pearson completed the annual audit letter to the George M. Hansen Co. dated March 7, 1994, stating to -date the Commission is not named in any litigation. 5. Mr. Pearson received a letter from Hennepin County Commissioner Sandra Hilary regarding rumored proposals by the Hennepin County Board to ask for legislation to do away with WMOs and watershed districts and vest authority with the County Board. A meeting was arranged between Chairman Enck and Vice Chairman Moore and with Cathy Lattin, Commissioner Hilary's assistant, and Commissioner Staples. Mr. Vern Genzlinger, Deputy, Hennepin County Board, also attended. It was learned that there will not be a bill this session. Commissioners Staples and Hilary are just learning about the agencies involved in regulating surface and ground water and were not aware of how the Bassett Creek Water Management Commission operated. After this meeting, it appeared that they agree with how the BCWMC is working and felt that it should continue. Mr. Genzlinger indicated that the Hennepin County Board is advertising for a person who will administer surface water, wetland, and groundwater issues. This person will be a liaison between the County and the communities involved in these issues. Mr. Genzlinger would like this to take place within the next month. The County sometimes becomes frustrated in trying to get permits for some of their projects. It was pointed out that in the last 25 years there has not been a problem between the BCWMC and the County or the State. 6. Mr. Pearson talked with Mr. Moore regarding the Westbrook Road construction. Mr. Pearson forwarded copies of the resolution on the relocations and the contract with the City of Golden Valley retrieved from the Commission files to Mr. Moore and Mr. Page 2 T�- Monk who will meet with Mr. Salsbury, Director of Public Works, City of Golden Valley. 7. Mr. Pearson received a copy of a letter from Mr. Monk, City of Crystal, addressed to the Minnesota Department of Transportation stating the Highway 100 land acquisition is moving forward. 8. A notice was received from the Metropolitan Council dated March 11, 1994, announcing the Twin Cities Water Quality Initiative, a new grant program (up to $100,000 per year) focusing on abating, controlling, and preventing nonpoint pollution to the Mississippi, St. Croix, and Minnesota rivers. This is a grants program which is part of the permit that was granted to the Metropolitan Waste Control Commission (MWCC) for their continuing discharge to the Pigs Eye Sewage Treatment Plant. As part of the conditions of the permit, the MWCC is required to set aside $10 million to reduce phosphorus concentrations in surface water discharge to the Minnesota and Mississippi rivers. The $10 million is proposed to be spent over the next 5 years for programs that significantly reduce phosphorus and surface water discharges or BOD. The Metropolitan Council will be administering the grants and is now in the process of setting up eligibility criteria for the grants. The grants will be set aside for 25 percent local participation. An informational meeting is scheduled for Thursday, April 7, 1994, at 9:00 a.m. in the Metropolitan Council offices, 203 E. Fifth Street, St. Paul. The Commission may qualify for a grant to assist in the preparation of the comprehensive water quality management plan, as well as the Bassett Creek Park Highway 100 Pond, additional storage upstream of Xenium Lane in Plymouth, Parkers Lake, and Sweeney Lake. Mr. Enck asked Mr. Kremer to determine what the engineering costs would be to prepare the grant applications, what the cost of each project would be, and what the benefits would be. Barr Engineering will attend the meeting on April 7 and find out exactly what the Metropolitan Council is requesting as part of the application process and discuss again at the April meeting. Engineer. L Fruen Mill Sponsorship. A memorandum was received from William Spychalla, Corps of Engineers, stating that Minneapolis is recommending the abandonment of construction improvements for the Fruen Mill stage of the Bassett Creek Flood Control Project and dismissal of eminent domain proceedings. Mr. Kannankutty reported that the City of Minneapolis is ready to discuss their expenditures and a request for credits for the tunnel project with Mr. Pearson and Mr. Spychalla. New Business: L Bassett Creek Homeowner Association, Proposed Riprap. This project is upstream of Westbrook Road and Westmore Way Park in the City of Golden Valley. The creek is meandering through the floodplain 600 feet upstream. As a result, several residents are loosing part of their yards. The residents were unable to get assistance from the City of Golden Valley and Hennepin County to help stabilize the area so they hired a contractor to do the work. The City of Golden Valley requested that the contractor submit his plan for review by the Commission and DNR. Barr Engineering Co. requested that the contractor provide a revised plan based on the following information: Page 3 ■ Project must not result in any filling, other that the proposed riprap, below the floodplain elevation. ■ Riprap must be installed at a slope no steeper than 2 to 1, unless it is shown that a steeper slope is stable. Riprap must be properly sized for a velocity of 6 feet per second. ■ Filter fabric or granular filter material must be provided beneath all riprap. Mr. Sweeney moved and Mr. O'Toole seconded conditional approval based on the above approved plan submittal. Carried unanimously. 2. Applications have been received for engineering and legal services for the BCWMC. The two committees formed to consider the applications are as follows: Engineering Services Legal Services R. Kannankutty (chair) John O'Toole (chair) Edward Silberman Peter Enck David Sonnenberg After consideration of the applications, the committees will report back to the Commission. Old Business: 1. The Commission discussed whether total tax capacity or net tax capacity should be used in the assessment allocation formula. The 'total' tax capacity means there is no adjustment for fiscal disparities. The 'net' tax capacity means the total tax capacity is adjusted for the fiscal disparities contribution. Mr. Pearson said the Cities had agreed to use 'net tax capacity' as stated in the Joint Powers Agreement. Mr. Enck asked that Barr Engineering Co. gather the tax figures for the communities and distribute to the Commission. 2. Water Quality Policy. This is a policy to manage water quality while the water quality management plan is being implemented for the watershed. It classifies the water bodies in accordance with their water quality goals. The objective is to maintain or improve the existing quality by implementing best management practices (BMPs) for the various water bodies in accordance with the water quality goals. Changes made in the policy were to eliminate the need to provide water quality enhancement prior to discharge of stormwaters to wetlands. This is consistent with past Commission policies. Discussion followed. Mr. Davis objected to the use of chlorination as a BMP for Levels I and II water bodies. Mr. Kremer stated that although chlorination is listed as a best management practice, it will not be used unless necessary. Mr. Pearson was concerned that the amount of work built into this plan for the Commission would be extensive. The policy is establishing a set of standards given to member communities and who is the administrator of those standards. Mr. Pearson suggested the Commission's involvement be: (1) establishing standards, (2) getting the communities to adopt them, and (3) only imposing the Commission into the process Page 4 if there are variances for places where the standards cannot be met. Mr. Monk agreed with this as an interim plan, but also pointed out the other extensive watershed requirements such as the regional basin approach. Mr. Davis asked how this plan relates to the federal stormwater rules and regulations in effect. Mr. Kremer said that the current rules have a >100,000 population limitation which affects only the City of Minneapolis at this time. The changes in the Clean Water Act being considered by Congress may affect the other communities, but those changes are not expected to occur until the 1995 legislative session. Mr. Silberman added that further study will need to be made before a decision can be reached as to where the regional basins will be and if.there are going to be regional basins. Mr. Pearson's concern is that the communities which are beginning to develop will be sending numerous project submittals to the Commission for review. Mr. Pearson stated that the establishment of the standards and the requirement that the Cities enforce and monitor the standards could help to deter this. Regarding the review process, Mr. Kannankutty cited 2(a) of the Water Management Policy which states, 'The Commission will review the developer's submittal only after the applicant demonstrates that the project has received preliminary approval from the municipality indicating compliance with existing municipal plans.' Mr. Kremer asked if in the interim period this becomes the policy of the Commission, does it also become the policy of the communities or do the communities adopt an ordinance to include this policy. Most cities will have to inform the developers that they need to meet the Commission standards and the cities will then wait for the letter of recommendation from the Commission before proceeding. It was concluded that the Water Quality Committee (Messrs. Monk, Moore, Silberman and Ms. Polzin and Mr. Kremer, along with Mr. Pearson) will meet prior to the April meeting to discuss some of the details of the plan such as lot sizing and on-site ponding. The committee will then discuss the plan with the Commission during the regular April meeting. 3. Water Management Plan. During the February meeting, Mr. Kremer handed out tables from the proposed 1994 Water Quality Plan listing the tasks that the Commission intends to complete in 1994. The items are monitoring of Sunset Hill Pond, Rice Lake, and Medicine Lake. The packet included the long-range water quality plan that the Commission has reviewed in the past plus the tasks that need to be done to complete the comprehensive water quality management plan for the entire watershed. The table entitled, Summary of Proposed 1994-1999 Water Quality Activities, lists the tasks proposed for completion in 1994 as: ■ Monitoring of Sunset Hill Pond, Rice Lake, and Medicine Lake ■ Preliminary design of Parkers Lake Water Quality Management measures ■ Turtle Creek and Westwood Lake Water Quality Management Plans Mr. Kremer suggested that the Commission reconsider completing the preliminary design of Parkers Lake and complete a basic water quality plan for one of the other water bodies that would fit in the available budget such as Northwood Lake, Crane Lake, Bassett Creek Park Pond, etc. This would speed up completion of the comprehensive water quality management plan. Mr. Enck eliminated Northwood Lake Page 5 and Bassett Creek Park Pond from consideration. The goal of the Water Quality Committee is to have a comprehensive water quality plan for the entire watershed done as soon as possible so that the Commission can implement the priorities that are established as part of that plan. Mr. Monk discussed the estimated cost of $296,000 for preparation of the water quality management plan and the $187,000 amount required for 1994. The amount budgeted for water quality work outside the monitoring is $45,000. Mr. Kremer suggested that $45,000 be redirected toward the preparation of the water quality management plan until the Commission decides to go ahead with the two-year water quality planning process or extend it over several years. The Water Quality Committee will discuss the budget and which lake(s) will be substituted with the available budget before the April meeting. 4. Sweeney Lake Watershed and Lake Management Plan. Mr. Tim Anderson, Barr Engineering Co., discussed the Sweeney Lake Watershed and Lake Management Plan. The water quality goals set for Sweeney Lake include: a maximum total phosphorus concentration of 30 pg/L, a maximum (mean summer) chlorophyll a of 10 pg/L, and a minimum Secchi disc transparency depth of 2.2 meters (about 7 feet). The historical monitoring of Sweeney Lake indicates that it is hypereutropic meaning it is rich in nutrients. The lake has not met the goals for total phosphorus (except in 1992), chlorophyll a, or Secchi disc depth. About 90 percent of the phosphorus loads flow through the DNR wetlands south of the lake before it enters Sweeny Lake. The City of Golden Valley has asked the DNR if they could improve the wetland, provide additional dead storage, to get more opportunity for sediment to fall out, etc. The DNR indicated that a change in the wetland would harm the value of the wetland as a wildlife habitat. A significant finding of the report is that the Railroad drainage district west of the lake contributes a significant loading to the lake because very little runoff gets treated in this drainage district. It was determined that the lake has significant internal loadings of phosphorus from the sediments. It was also determined that the lake is not phosphorus limited. What was found is that there is soluble phosphorus at the surface of the lake which may indicate that something else is limiting the growth of algae. It may be light limited. The internal loading and light limit may be caused by an existing aeration system operated by the Sweeney Lake Homeowners Association. An aeration system is used to keep the lake mixing so that the bottom sediments have oxygen and will not release phosphorus. The aeration system may be improperly sized for the lake and not mixing properly. Various BMPs, structural or nonstructural, were considered to reduce phosphorus and other pollutant loading in Sweeney Lake. It was concluded that the use of any of the structural BMP options will only reduce the annual average phosphorus load to 67 pg/L which is still over the maximum allowed. Page 6 The study concludes that implementation of BMPs upstream of Sweeney Lake will not meet the water quality goals set for it. It is unlikely that in a normal year the lake will meet the maximum total phosphorus loading of 30 pg/L. Even treating 100 percent of the flow in the South Branch of Bassett Creek at T.H. 55 with alum treatment, the goal would not be met. The recommendations of the study are as follows: PHASE I In -lake Recommendations -- Temporarily shutting down of the aeration system during the period from April through October for one or two years. The lake would be monitored for the period the system is shut down to evaluate the lake in its "natural" conditions. Previously measured data (when the aeration system was in operation) will be compared to data collected during the shut down period to determine the effect of aeration on the lake. Watershed Recommendations -- Adoption of nonstructural BMPs and wet ponding requirements watershed wide. The existing wet detention basins should be maintained to provide adequate wet detention to treat storm water. PHASE II In -Lake Recommendations -- From the results of the Phase I water quality monitoring, a decision will be made to either permanently shut down the aeration system during the summer or to provide additional in -lake treatment measures (such as expanding the aeration system). Mr. Fred Salsbury, City of Golden Valley, has received a copy of this report and one will be forwarded to the Sweeney Lake Homeowners Association. Mr. Silberman will notify Mr. Salsbury of the Sweeney Lake report and the need for the City of Golden Valley to discuss the aeration issue with the Sweeney Lake Homeowners Association. The City of Golden Valley and representatives of the Commission will meet with the Sweeney Lake Homeowners Association to discuss the lake study and find out if the aeration system is increasing the internal loads and therefore need to be turned off. The Commission will wait to hear the results of that meeting before deciding on any recommendations to proceed. 5. Mr. Silberman moved and Mr. Monk seconded the Commission treasurer be authorized to purchase a security bond as required by the joint Powers Agreement. Carried unanimously. Page 7 Adjournment: It was moved by Mr. Deblon and seconded by Mr. Davis that the meeting adjourn. Chairman Enck adjourned the meeting at 1:55 p.m. W. Peter Enck, Chairman David Sonnenberg, Secretary Pat Schutrop, Recorder Date: Page 8 \ Q-Q�� -1.,3 CHANNEL 37 CABLECASTING SCHEDULE 6:00 p.m. Crystal City Council Meeting 9:30 p.m. Golden Valley City Council Meeting MONDAY Noon Replay of Plymouth Planning Commission Meeting 7:00 p.m. Plymouth City Council Meetings - Live, as scheduled TUESDAY 7:00 p.m. Replay of Plymouth City Council Meeting WEDNESDAY 6:30 a.m. Brooklyn Center City Council Meeting Noon Replay of Plymouth City Council Meeting 7:00 p.m. Plymouth Planning Commission - Live, as scheduled THURSDAY 12:30 p.m. New Hope City Council Meeting 7:00 p.m. Replay of Plymouth Planning Commission FRIDAY 6:30 a.m. Brooklyn Park City Council Meeting 5:00 p.m. Replay of Plymouth City Council Meeting SATURDAY 12:30 p.m. Robbinsdale City Council Meeting 6:30 p.m. Replay of Plymouth City Council Meeting SUNDAY 6:00 p.m. Crystal City Council Meeting 9:30 p.m. Golden Valley City Council Meeting - `A P E R C E N T 601 50- 40- 30- 20 10 0 PLYMOUTH RESIDENTIAL PROPERTY VALUE DISTRIBUTION 1994 O 0 0 0 O 0 f' - O O O O m VALUE $ VALUE Under $50,000 $50,001 to $100,000 $100,001 to $200,000 $200,001 to $300,000 $300,001 to $400,000 $400,001 to $500,000 Over $500,001 O O O 0 0 N O i— O O O O O O 0 O O cn O F— O O O O O N O O O O O ctO":I- CD f - O O O O m # OF HOMES 466 4,538 9,428 1,866 296 46 9 O O O O O In O f - O O O O O O O O O LIQ W O PERCENT 2.80 27.26 56.63 11.20 1.78 .28 .05 11 TOTAL 16,649 100.00 League of Minnesota Cities Cit'8 ies B Number 11 yU� jG i I� �v,, April 15, 1994 House and Senate approve tax bills Time for cities to affect conference committee decisions Cary Carlson and Sarah Hackett The House and Senate approved their respective tax bills on Wednesday, April 13. Neither bill provides broad support for local aid programs, the local government trust fund (LGTF), and development/redevelopment tools. Because of the great differences between the two bills, a conference committee of five members from each body is now comparing the bills to reach one compromise bill to give to the governor. The compromise bill will City Unity Day Rally increases in importance Duke Addicks Where will the omnibus tax bill be on City Unity Rally Day? Will it still be in conference committee? Will the governor be ready to veto it? Whatever the status of the tax bill, when city officials come to City Unity Rally Day April 21, they will influence it. The fate of the local government trust fund will be decided this year. Even if the concept survives, it may be so perverted by the omnibus tax bill that the idea of a dedicated source of state revenues for cities will be overwhelmed by the desire of the state to use state revenue to fund only state programs. Cities gave up a lot to get the trust fund. Cities encouraged counties to vote to increase the sales tax by one-half cent. Cities did not object when, as part of the compro- mise to establish the trust fund, the state sales tax was imposed on city purchases at an annual cost to city taxpayers of more than $40 million. But now, the state seems unwilling to let cities even share in the growth of revenues into the trust fund. Also, the omnibus tax bill may make tax increment financing even more difficult to use. How can city councils even attempt to improve their local economies if the major incentive cities have to encourage development is further damaged? The State Legislature and governor would seem to prefer cities to be silent partners in the governing of Minnesota. If you want to continue to have a voice, attend the City Unity Day Rally. We can either give in to the despair which many city officials already experienced or strongly speak out in a unified voice for our future. See registration page 7.0 need to be approved by the majority of the members in each house. Because the compromise bill must be agreeable to the majority of both the House and the Senate, you and your city can help influence the final outcome. Although neither bill is particularly favorable for cities, each has some components that we need to have included in the final tax bill. Contact both your Representative and Senator now. Urge them to advocate the following provisions to the tax conferees: • Support the restoration of the entire trust fund shortfall; • Support the Senate local govern- ment aid (LGA) increases for 1995; • Oppose the Senate elimination of the local government trust fund; Oppose the general provisions in the House bill penalizing tax increment financing (TIF). • Support the TIF provisions in the Senate bill. Tax bill veto likely The efforts of the House and Senate and the tax conference commit- tee may be for naught because the governor has threatened to veto any bill See Tax bill, page 5 Route to: Contents House and Senate approve tax bills ........................................... 1 City Unity Day Rally increases in importance .......................... 1 Ethics in government bill becomes law 3 ..................................... Term limits: Send letters to the editor now .............................. 3 Action Alert: Eliminate expensive stormwater regs 4 .................. Voteon tax bills ................................................... 5 .............. Finance updates revenue estimates ............................................ 6 Don't miss rally day Thursday ................................................... 7 Road projects: New requirements take effect ............................ 8 New water quality rules adopted ............................................... 8 Help students attend city leadership seminar ............................ 8 Nominations open for LMC board of directors ......................... 9 LMC Nominations Committee guidelines for 1994 .................. 9 DOT requires localities to conduct drug and alcoholtesting................................................................. 10 Nominations deadline extended for C.C. Ludwig and Leadership Awards......................................................... 10 Congressional committee improves safe drinking water bill .. 10 Traininghlwards....................................................................... 12 City Achievement Awards ....................................................... 13 Municipalads .......................................................................... 14 Thc. Cities Bulletin is a Publication of the League of Minnesota Cities and i I 1 j includes an update of stack legislative, administrative. and congr ssional actions that affect cities. It also includes reviews of metropolitan area issues by the Association or Meiropoli- t tan Municipalities. The Cities Bulletin lists authors of bill summaries and some articles by C theirinitials. League legislative staff members are available to answer your questions concern- ing legislation relating to cities. I Executive Director Editors Typesetting and design Jim Miller b Jean Mehle Goad Gayle Brodt Tim Bussea Laurie Audette d League of Minnesota Cities, 3490 Lexington Avenue North, St. Paul, MN 55126 Phone: (612) 490-5600; Fax: (612) 490-0072; TDD: (612) 490-9030; 1-800-925-1122, plus your city code. Page 2 1994 top issues The League of Minnesota Cities has eight priority issues for the 1994 legislative session. We will include this list every week with a page number after the issue if we include a story. State Aid to Cities - Preserve 1994 level and seek additional funding for future years for LGA and HACA. / page 1 Local Government Trust Fund - Stabilize the LGTF and resolve the current shortfall. / page I Open Meeting Law - Clarify require- ments and permit defense of alleged violations. Annexation - Preserve 1992 annex- ation amendments, expand cities ability to annex urban or urbanizing areas, and control growth in nonurban areas. Landfill Cleanup - Establish new Program separate from Superfund to clean up closed municipal landfills. Public Employment Labor Rela- tions Act - Reform PELRA's interest arbitration provisions to balance the )argaining power of essential and lonessential public employees. Ilevelopment/Redevelopment - temove the aid penalties on TIF liar nanufacturing and redevelopment listricts; obtain additionalfunding for tollution clean-up. / page 1 17ansportation Systems Funding - ncrease funding for roads and transit y extending the sales tax to gasoline; r increase the gas tax and establish edicated revenue for transit. 10 Printed on recycled paper LMC Cities Bulletin Ethics in government bill becomes law Stanlev Peskar A new law takes ellen August I, 199.1 li►tbiddit►g lobbyists anti inter eslctl perstnts from making "gills." II applies to the person making the gift and any person or entity on whose behalf the giver is giving the gift. It also prohibits government officials from accepting gifts from lobbyists or interested persons. It applies to legislators and other public officials, employees of the Legislature, or local officials of a metropolitan governmental unit, which includes cities with populations over 50,000 in the seven -county metropolitan area. Those forbidden to receive gifts from interested persons include elected or appointed officials of cities and counties and of their agencies, authori- ties, or instrumentalities like the League of Minnesota Cities. "Inter- ested person" is one who either personally or on behalf of his or her principal has it direct financial interest in a decision that a local official has authority to make. p y ma to an Exceptions to the prohibition agent gave or paid to any public or organization and services are primarily against gifts for both city and county local official (including elected or provided to the political subdivision officials include the following: appointed city officials). and incidentally to the official of a • A campaign contribution under At first this seems anomalous since subdivision. League services also fall 10A.01, subd. 7 or 211A.01, most gifts are forbidden. However, it into a specific exception to assist an subd. 5; probably means that the lobbyist must official in the performance of official duties. 0 • Advice, consultations, information, conrinunications about legislalion, and services to ronsliluents of legislators, • Services of insignificant monetary value; • A plaque or other similar recogni- tion memento; • A trinket or memento of insignifi- cant value; • Information or material of unex- ceptional value; • Food or beverages away from the recipient's place of work given by an organization before whom the recipient appears to make a speech or answer questions; • Gifts to groups of which the recipient is a member and that person's share of the gift is no more than other members of the group or where a giver and recipient are members of the same family. The bill also requires a lobbyist to report gifts of $5 or more that the lobbyist or the lobbyist's principal or keep track of those gifts which are legal, i.e. food or beverages given to legislalors or local officials whn rotor to funclions and provide speeches or answer questions. These reports would only require one to show an aggregate amount listing the nature of the gift and the amount given to members of the Legislature and to any members of each governing body. This reporting requirement does not seem to apply to persons not registered as lobbyists even though they might be "interested persons" under the act. Pending legislation may decide whether or not these provisions are to be enforced by the Ethical Practices Board, by local prosecuting attorneys, or both. It seems unlikely that any gill could be found in a situation where officials receive meals and services in return for a registration fee. It would also seem that no gift is involved and that consideration has been paid where a political subdivision a s d Term limits: Send letters to the editor now Ann Hig.lZins City officials and local voters can support legislators who are opposing well-financed efforts to get a proposal for a constitutional amendment to impose term limits on the ballot next November. Take time this week to write a letter to the editor and encour- age other.%• to do so as well. Point out the serious threat posed by attempts to restrict voters' right to decide which candidates to support. The constitu- tional right to elect officials chosen by voters at the local level is fundamental to a democratic system of government. April 15, 1994 Don't let anyone limit your vote. This is the message being voiced by the Minnesota League of Women Voters which has taken a strong leadership role against term limits. Term limits arbitrarily eliminate experienced, knowledgeable elected officials and elevate inexperienced officeholders to positions of leadership with little preparation. The right to elect your own representatives at all levels of government is an individual right as old as our nation. Representatives of the League of Women Voters and Minnesotans for Term Limits presented their views to city officials at the League's Legisla- tive Conference on March 24. It was clear from the response of city officials who spoke and questioned presenters during the program that there is strong opposition to term limits among city elected officials. Please take time NOW to express those views in letters to the editor and let your local legisla- tors know how important you think this issue is to the quality of government in Minnesota. Page 3 Action alert: Eliminate expensive stormwater re s g Joel Jamnik We ask you to call or write your Congressional representatives regard- ing proposed clean water act amend- ments that affect stormwater. Current law mandates that all cities implement expensive stormwater programs that may, as interpreted by the 1?nvironmental Protection Agency (HPA), require citywide collection and treatment programs and capital projects. Cities are asking Congress to act soon to reduce or eliminate this unfunded mandate which will become effective October 1, 1994. Cities also request that the stormwater provisions in the clean water act amendments: • Do not extend federal permit requirements beyond the current requirements for cities over 100,000 population, and • Do not require costly programs that provide little water quality benefits. The Senate bill (S.1114) as currently drafted is bad. It grants only partial relief from the proposed mandate. The House version (H.R.3948) is awful. As introduced, H.R.3948, would only slightly modify the current federal mandate that all cities implement expensive stormwater management programs beginning October 1, 1994. Cities with populations greater than 100,(= have already been subject to the federal permit and program requirements. At the heart of the controversy is whether stormwater runoff should meet water quality standards similar to those applied to point source discharges such as sewage treatment facilities. Proponents for the requirements have said that nonpoint source pollu- tion does occur. However, according to the EPA, urban stormwater runoff accounts for less than 15 percent of the pollution in our lakes and streams. The other 85 percent comes from agricul- tural runoff and other unregulated activities. Further, a recent National League of Cities report demonstrates that effective watershed management and nonpoint pollution prevention pro- grams can achieve improvements in stormwater at a much lower cost. Specifically, the House bill lifts the requirement for some cities, but retains the mandate for any city located in an urban area having a population over 50,000. We don't have a list of the Minnesota cities which would still be required to obtain permits under the new language, but we estimate that Representative Jim Ramstad 322 Cannon House Office Bldg. Washington, DC 20515 (202)225-2871 Laval: 8120 Penn Ave. So., Ste. 152 Bloomington, MN 55431 881-4600 Representative Bruce Vento 2304 Rayburn House Office Bldg. Washington, DC 20515 (202) 225-6631 Local: P.O. Box 100, 175 E. 5th St., Ste. 721, St. Paul, MN 55101 2240-4503 Representative Martin Sabo 2336 Rayburn House Office Bldg. Washington, DC 20515 (202) 225-4755 Local: 462 Federal Courts Bldg. Minneapolis, MN 55401 348-1649 Representative Rod Grams 1713 Longworth House Office Bldg. Washington, DC 20515 (202) 225-2271 Local. 2013 2nd Ave. No. Anoka, MN 55303 427-5921 Representative Collin Peterson 1133 Longworth House Office Bldg. Washington, DC 20515 (202) 225-2165 approximately 200 cities could be covered by the definition. This provision would certainly "hook" all metropolitan area cities as well as most regional service cities at all of their "suburbs." While this alternative would be better than requiring permits from all 856 cities, would be extremely costly. Call or write your House membe Ask for an amendment of H.R.3948 t exempt all cities from the stormwater permit requirements currently man- dated by the clean water act. 0 Local: Federal Bldg. 714 Lake Ave., Ste. 107 Detroit Lakes, MN 56501 (218)847-3481 Representative James Oberstar 2366 Rayburn House Office Bldg. Washington, DC 20515 (202) 225-6211 Local: Brainerd City Hall, (218) 828-4400 Chisholm City Hall, (218) 254-5641 231 Federal Bldg. Duluth, MN 55802 (218)727-7474 Representative Timothy J. Penny 436 Cannon House Office Bldg. Washington, DC 20515 (202) 225-2472 Local. 108 W. Park Square Owatonna. MN 5.5000 Representative Dave Minge 1508 Longworth House Oflice Bldg. Washington, DC 20515 (202) 225-2331 Local: 542 1 st Ave. So. Montevideo, MN 56265 1-269-9311 103 E. 3rd St. Chaska, MN 55318 1-448-6567 938 4th Ave. Windom, MN 56101 (507) 831-0115 Page 4 LMC Cities BulIetiI Tax bill' continued from page 1 containing a tax increase. The issue appears to be focused on the federal income tax conformity provisions in both the House and Senate bills. Federal conformity will result in tax increases for certain higher income Social Security recipients and the loss of tax deductibility for certain expenses. Although the House and Senate could override a veto or present a new, acceptable bill to the governor, several senators have stressed that they will otter the governor only one tax bill this legislative session. If the bill is vetoed and none is passed, cities and counties will face substantial cuts in LGA and homestead and agricultural credit aid (HACA) this December and will see no increase in 1995. Local government trust fund and local government aid House bill The House bill includes a provi- sion that will fully fund 1994 LGA and HACA. However, cities could still have December LGA and HACA payments reduced under the House bill if the November deficit projection exceeds approximately $35.7 million. Although the current deficit projection is $29.5 million, the House tax bill increases this deficit to slightly more than $35 million because of provisions that erode local government trust fund revenues. While the House tax bill maintains the local government trust fund, the trust fund shenanigans continue. It uses none of the $91 million in revenue growth projected for next biennium to increase LGA or HACA. It uses part of the revenue growth to repay the current trust fund deficit and to expand several non -city property tax relief programs. On the House floor, Representative Ron Abrams (IR -Minnetonka) offered an amendment that would have replaced the current LGA formula with the League's original LGA formula. April 15, 1994 Although the current LGA formula includes many concepts contained in the original LMC formula, the Legisla- ture changed several important features. These legislative changes altered the distribution of LGA, and several city groups opposed the changes. The Abrams amendment was defeated by a 79 to 54 vote. Senate bill The Senate bill addresses the trust fund shortfall by appropriating up to See LGTF/LGA, page 6 Vote on tax bills HOUSE TAX BILL Affirmative: Anderson, 1. Evans Kelley Murphy Sarna Anderson, R. Garcia Kelso Neary Battaglia Goodno Kinkel Ness Seagren Bauerly Greenfield Klinzing Olson, E. Sekhon Beard Greiling Krueger Olson, K. Simoneau Bergson Hasskamp Lasley Onnen Skoglund Bertram Hugoson Lieder Opatz Smith Brown, C. Huntley Long Orfield Solberg Brown K. Jacobs Lourey Ostrom Steensma Carlson taros Luther Ozment Swenson Carruthers Jefferson Macklin Peterson Tomassoni Tunheim Clark Jennings Mahon Pugh Vellegna Cooper Johnson, A. Mariani Reding Wagenius Dauner Johnson, R. McGuire Rest Wejcman Dawkins Johnson, V. Milbert Rice Wenzel Delmont Kahn Mosel Rodosovich Winter Dorn Kalis Munger Rukavina Negative: Abrams Finseth Krinkie Olson, M. Tompkins Asch Frerichs Leppik Orenstein Van Dellen Bettermann Girard Limmer Pauly Van Engen Bishop Gruenes Lindner Pawlenty Vickerman Commers Gulknecht Lynch Pelowski Waltman Davids Haukoos McCollum Perlt Weaver Dehler Holsten Molnau Rhodes Wolf Dempsey Knickerbocker Morrison Stanius Worke Erhardt Knight Nelson Sviggum Workman Farrell Koppendrayer Abstain: Hausman Osthoff Trimble SENATE TAX BILI, Affirmative: Adkins Cohen Kelly Melzen Ranum Anderson Day Knutson Moe, R.D. Reichgott Junge Beckman Dille Krentz Mondale Sams Belanger Flynn Kroening Morse Samuelson Berg Hanson Langseth Murphy Solon Berglin Hottinger Larson Pappas Spear Bertram Janezich Lessard Piper Stumpf Betzold Johnson, D.J. Luther Pogemiller Vickerman Chandler Johnson, J.B. Merriam Price Wiener Chmielewski Negative: Benson, D. D. Johnson, D. E. Lesewski Olson Runbeck Benson, J. E. Johnston Marty Pariseau Stevens Finn Kiscaden Neuville Robertson Terwilliger Frederickson Laidig Oliver Page 5 LGTF/LGA, continued Goin page 5 $29.5 million directly from the general fund. Unfortunately, the LGTF deficit projections could increase in Novem- ber. Any deficit over the current $29.5 projection would lead to automatic cuts in LGA and HACA. The Senate bill would repeal the local government trust fund and replace it with an automatic, annual inflation index on the total LGA appropriation. The Senate bill uses the implicit price deflator (IPD) for governmental services as the LGA index. The IPD is supposed to measure the increased cost of providing governmental services. The Senate also placed a maximum and minimum on the index increase at 5.0 and 2.5 percent, respectively. The index would provide cities with about an $8.3 million increase in the LGA appropriation for 1995 which would be distributed through the current LGA formula. Finance updates revenue estimates Gary Carlson The Department of Finance released the April economic update showing that total revenues into the state's general fund were up slightly over forecast estimates for February and March. Unfortunately, collec- tions for the sales tax and motor vehicle excise tax (MVET) were less than the forecasted amounts. Ap- proximately 30 percent of the sales tax and the MVET collections are the source for local government trust fund revenues. Although this two-month snapshot does not necessarily indicate a long-term trend, it certainly does not indicate that the current LGTF shortfall will significantly decrease by November. The November state budget forecast will be used to determine the size of any automatic LGA and HACA cuts. Both the Senate and the House tax bills contain provisions to fund the LGTF deficit and avoid LGA and HACA reductions this Decem- ber. Unfortunately, both bills limit the amount of the shortfall that would be covered. Even if the governor signs a tax committee compromise containing either the House or the Senate provisions, a larger deficit in November would mean that city LGA and HACA could still be reduced. If the governor vetoes the tax bill and no other LGTF compromise is reached, hold on to your hats. 0 Tax Source Variance (in millions) Percent Variance Individual Income Tax +$22.2 +4.4% Net Sales Tax -2.3 -0.6% Corporate Income Tax +6.2 +4.0% Motor Vehicle Excise Tax -9.9 -17.9% Other taxes and revenues +14.3 -- — +8.5% Total +30.5 - +2.4% Page 6 Z' S Tax increment financing, job creation, and pollution clean-up House bill With the exception of several special provisions for individual cities, the House bill is still one of the most anti -city development/redevelopment bills in many years. Although we hope that all city officials will hold their representatives accountable for their acceptance of these harsh provisions. (See vote on tax bills, page 5.) One of the worst provisions would require county approval for all new TIF districts and for most plan modifica- tions. A county would have the authority to decide to allow the project to use all or part of the county's tax rate to generate tax increments for the project, and could determine how long the tax rate could be used. This would bring tremendous uncertainty into the financing of projects. Most projects could not proceed without using the county tax rate, and political leveraging could become common. New annually calculated volume caps would limit the amount of a city's tax capacity that could be captured in a TIF district. Approximately 10 cities would be immediately prohibited from using TIF, others would have only limited TIF capacity left. The calcu- lated limit would be proportionally lower in cities with large tax bases, higher in cities with small tax bases. All cities would be allowed at least five percent of their tax base for TIF In addition, a five percent volume cap would be placed on counties and towns. Counties with large amounts of existing TIF, therefore, could not allow their tax rate to be used in future TIF projects. The bill creates a new penalty for future districts that would be exempt from the I,GA/HACA penalty. They would need to make a "local contribu- tion" of non -TIF revenues equal to five percent of the total project increment. LMC Cities Bulletin New manufacturing TIF districts (created after June 30, 1994) would be r exempt from the LGA/HACA aid penalty only if. 1) the county and school district approve, and 2) the school district agrees to forfeit future school aid increases. The House bill also strengthens the "but -for' test, tightens income limits for TIF housing projects, and repeals the income limit exemption that is currently granted for interest rate reduction program projects. Senate bill There is a great deal of genuine support for TIF among Senators. In a broad attempt to repair some of the damage caused by the 1990 TIF restrictions, this bill removes the LGA/ HACA penalties from many districts. The penalties would be lifted for: • Redevelopment districts created since April 30, 1990 and in the future; • Economic development districts created after June 30, 1994; • Low-income housing districts created after August 1, 1993; • All hazardous substance subdis- tricts created after August 1, 1993; and • Certain soils condition districts created after June 30, 1994. Other encouraging provisions include extending the length of economic development districts created after June 30, 1994 to 25 years (cur- rently eight years), and allowing interest rate reduction programs to collect 15 years of increment (currently 12 years). Eligibility for contamination clean- up grants would no longer require a local non -TIF funding match equal to 18 percent of clean-up costs. The ability to use soils condition districts would be expanded to allow TIF to be used to remediate petroleum pollution in certain cases. Both the House and Senate bills eliminate the ability to use economic development TIF for commercial or retail in cities under 5,000. 0 April 15, 1994 Don't miss rally day Thursday City Unity Day Rally April 21st Schedule of events: Meet at the Kelly Inn near the State Capitol in St. Paul 9:00 a.m. Coffee and rolls 9:30 to 11:30 a.m. Briefing Then walk to the Capitol to confront our legislators outside the Senate and House chambers. Find out how the Legislature will affect cities in the closing days of the 1994 session. Tell your legislators how they can help cities achieve fiscal stability and improve their local economies. This will be the critical time when the omnibus tax bill which may or may not deal adequately with our issues is being finalized. Your presence will strongly influence the outcome of this legislative session. Return the registration below to the League. Yes! We're coming to St. Paul to the League of Minnesota Cities City Unity Day Rally. City (please print or type) Name Name N Registration fee is $5. (Please make advance registration if at all possible so we can have an adequate number of briefing papers.) Make check payable and mail to: League of Minnesota Cities Attn: Finance Department 3490 Lexington Avenue North St. Paul, MN 55126 Page 7 Road projects: New requirements take effect Cities need authorization to discharge stormwater for road projects Cities need to get a Minnesota Pollution Control Agency general permit authorization to discharge stormwater for all road projects (including federal aid and state aid) which disturb five acres or more. If the roadway surface is removed, this area is also counted as a disturbed area and included in the five - acre qualification. Plans for projects which require a permit must contain provisions for temporary and permanent erosion and sediment control These requirements also apply for other construction activity which disturbs five acres or more. 0 New law prohibits toxic ingredients 'in paints The law says: After July 1, 1994, no person may deliberately introduce lead, cadmium, mercury, or hexavalent chromium into. any dye, paint, or fungicide that is intended for use or sale in this state. This section does not apply to art supplies. The statute applies particularly to paint used for bridges and pavement markings. Cities may wish to include this requirement in bid specifications for paint supplies. 0 Help students attend city leadership seminar The National League of Cities urges cities to sponsor a student to attend a one-week academic seminar for college students interested in careers in city government. NLC and the Washington Center recently announced a new program, Leadership for America's Cities. It will give outstanding students a chance to meet city leaders and study the major issues affecting cities. The seminar will take place November 25 through December 4, 1994 in conjunction with the NLC Congress of Cities in Minneapolis. Page 8 Students must be nominated by a mayor or highest ranking public official. The mayor who nominates the student must agree to find sponsorship for the student for the amount of the program fee of $1,500 and help with transportation costs. Applications for the program are due by June 30, 1994 to the Washington Center. The League of Minnesota Cities will serve as a clearinghouse for students who are interested in finding a sponsoring mayor, and cities who would be willing to sponsor a student. Contact Jim Miller, executive director, New water quality rules adopted Joel Jamnik The Minnesota Pollution Contr6 Agency on April 11 published notice the State Register that the rules proposed on January 19 last year hay. been adopted with a few minor modifications. The rules include requirements for animal feedlots and activities impacting wetlands. Thank- fully, wetlands provisions are consis- tent with the Wetland Conservation A, and its rules. 0 THE: WASHNGTON CENIER 14Intem,6ifr- azul Auuknnic Scmnurrs LMC, (612) 490-5600 if you are interested in this program. For more information on eligibility, applications procedures, sponsorship, and program components, please contact Laura Hudson, director of academic seminars, the Washington Center 1-800-486-8921. LMC Cities Bulletit Nominations open for LMC board of directors Volunteers for nominating committee sought Nominations are now open for positions as officers and board members with the League of Minne- sota Cities. Nominations are due June 1, and elections will take place Thursday, June 9 at the LMC Annual Conference in St. Paul. League members will elect a president, a first vice president, and a second vice president. Officers are elected to one-year terms, however current LMC president Chuck Winkelman is eligible to seek the office again for 1994-1995. Winkelman is now serving the unexpired term of past president Lee Swanson who lost his reelection bid for mayor last November. Four board positions expire in June. Up for election are seats currently held by Desyl Peterson, Minnetonka city attorney; Todd Prafke, Quad Cities administrator; Betty Sindt, Lakeville councilmember and; John Young, Hawley mayor. Officials elected to fill these positions will serve until June 1997. Candidates must complete a nomination form and submit a brief resume. The nomination form asks candidates to list previous experience on LMC committees, conferences, and affiliate organizations. Local service in city government is also an impor- tant aspect that will be considered. The League will accept nomina- tions until June 1. An important change in this year's format is that the nominating committee will not interview walk-in candidates. Candi- dates for board seats must declare their candidacy by June 1. The first step in electing new board members is the appointment of a Nominating Committee. The commit- tee will interview candidates Wednes- day, June 8 at the LMC Annual Conference in St. Paul and will present their recommended candidates to member cities at the LMC business meeting on June 9. April 15, 1994 City officials interested in serving on the nominating committee should contact LMC Executive Director Jim Miller. The LMC board will appoint the committee at its May 18 meeting. Applications to serve on the commit- tee will be accepted until the morning of May 18. To request a nomination form or to volunteer for the nominating committee, contact Jim Miller at the LMC office at (612) 490-5600 or 1-800-925-1122 plus your city code. LMC Nominating Committee Guidelines for 1994 These guidelines are in effect for 1994 only. The League's Futures Committee will evaluate these procedures as a part of the strategic planning process which the committee will begin this summer. 1. Population Board members should come from cities of differing popula- tions so that interests unique to certain size communities may be represented. 2. Geography The nominations should generally be recommended to the membership taking into account the goal of balancing representation from Greater Minnesota and the metropolitan area. For the 1994 election, preference shall be given to candidates from Minneapolis and St. Paul, to the extent there are interested candidates from those cities and vacancies exist which would normally be filled by metro area officials. 3. Gender Every effort should be made to ensure equal gender representa- tion on the board. 4. Position Elected officials should fill a majority of seats. Full-time appointed officials from a variety of positions (clerks, city managers, attorneys, etc.) should be represented on the board. 5. Term Board members should serve only one term. A board member who was appointed to fill one year or less of an unexpired term may be recommended for his or her own term. Current or past board members are eligible for officer positions or to complete an unexpired board term. 6. Process Prior to convening, the nominat- ing committee chair, LMC president, and executive director will determine how much time will be allocated to each candidate for that year. This will be based on the number of applicants expressing interest at least one week prior to the Nominating Committee meeting and will be conveyed to those individuals. Persons who have not notified the League of their candidacy by that deadline will not be considered. Candidates will be informed that their presentation will be confined to that time limit, but may be divided as the candidate sees appropriate, including seconding speeches. 7. For the 1994 election, the Nominating Committee may, at its discretion, nominate two candidates for either or both vice president positions. Page 9 The latest unfunded mandate: DOT requires localities to conduct drug and alcohol testing by Shannon Fountain and Mary -Margaret Larmouth Although efforts to consider the costs of regulations to state and local governments have begun, costly mandates continue to be imposed. On February 4, the U.S. Department of Transportation handed down its 1994 final rules updating the Omnibus Transportation Employee Testing Act of 1991. These rules mandate drug and alcohol testing of mass transit employ- ees and drivers with commercial drivers licenses in safety -sensitive positions. Virtually all municipalities will be affected. Q. Which municipal employees will the rules cover? The rules require testing of municipal public transit employees including drivers of sanitation vehicles, local school bus drivers, subway operators, employees who are required to hold a commercial driver's license, and even mechanics and other transportation workers who are in safety -sensitive positions. Q. Which municipal employees will be exempt from the rules? The department has defined three exemption categories to date: • Emergency medical vehicle drivers and workers • Agriculture -related vehicle drivers and workers • Military vehicle drivers and personnel Employees of the first two categories may be subject to the rules if the state government decides to require them to hold commercial driver's licenses. Q. Who will pay for the implementation of the rules? Local governments must fund the drug and alcohol tests. No federal dollars will he earmarked for operating cost of Iltese regulatioms. Q. Who will do the testing? Local governments are responsible for implementing and conducting the testing programs. They may do this using their own employees, contract services, or joining a consortium of local governments. Q. How much will this mandate cost municipalities? The department has stated that the costs of implementation will be high for municipalities and the transportation industry as a whole. It is estimated that the new regulations will cost the transportation industry nearly $200 million annually. No estimates of the costs to local governments have been released to date. Q. When do the rules go into effect? The rules go into effect January 1, 1995 for local governments with 50 or more employees in safety -sensitive positions. Q. Will smaller governments be affected differently than larger governments? January I, 1996 is the effective date for local governments with less than 50 employees in safety -sensitive positions. The department encourages smaller governments to form consortiums to implement the random drug tests, whereby local governments with less than 50 safety -sensitive employees may form a pool of workers covered by the rules and randomly draw from that pool. Q. Will these rules pre-empt state and local drug and alcohol testing requirements and procedures? Yes. The rules specifically preempt inconsistent state and local laws. Therefore, to the extent that local laws are inconsistent, local governments must comply with Federal requirements. Q. What are the consequences of noncompliance? Compliance with federal rules is imperative. Actions, including civil penalties and fines, may be taken against local governments who do not comply with the regulations. Local governments who are recipients of federal transit funds may jeopardize their funding if they fail to follow the rules. Q. When are alcohol and drug tests required? • Pre -employment --conducted before applicants are hired or after an offer to hire are required when employees transfer to a safety -sensitive position. • Post -accident --conducted after accidents on employees whose performance could have contributed to the accident. • Reasonable suspicion --con- ducted when a trained supervisor observes behavior or appearance that is characteristic of alcohol misuse. • Random—conducted on a random unannounced basis. Q. How will random testing work? Random alcohol testing must be conducted just before, during, or just after an employee's performance of safety -sensitive duties. Each year, the number of random tests conducted by the employer must equal at least 25 percent of all the safety -sensitive employees. These rules provide for adjust- ments to the annual random testing rate based on the violations in each local government. If the violation rate in a given year is one percent or greater, the annual testing rate requirement increases to 50 percent. If the violation rate is less than 0.5 percent for two consecutive years, the random testing Page 10 LMC Cities Bulletin rale may he IOWCred to 10 percent. If the violation rite is 0.5 to one percent, the random rate remains at 25 percent. Random drug testing does not have to be conducted in immediate time proximity to performing safety - sensitive functions. The first year, the number of random tests must equal at least 50 percent of the safety -sensitive employees. If the positive rate for two consecutive years is less than one percent, the random testing rate would decrease to 25 percent. If the positive rate if one percent or greater in any given year, the random rate would be 50 percent. Q. When is performance of safety - sensitive functions prohibited? While having an alcohol concentration of 0.04 or greater as indicated by an alcohol breath test While using alcohol Within four hours (eight hours fir flight crew members) after using alcohol Q. Under what circumstances is drug use prohibited? The drug rules prohibit any unauthorized use of the controlled substances, on or off duty. Q. How will municipalities conduct alcohol testing? Breath -testing devices would be required for the alcohol testing. Q. How will municipalities conduct drug testing? Drug testing is conducted by analyzing an employee's urine specimen. The analysis is performed at laboratories certified and monitored by the Department of Health and Human Services. Reprinted from Nation's Cities Weekly, March 21,1994. April 15,1994 Nominations deadline extended for 1994 C.C. Ludwig and Leadership Awards Nominations will remain open until April 29,1994 for the C.C. Ludwig Award honoring elected city officials and the Leadership Award honoring appointed city officials. The awards recognize outstanding leadership and the pursuit of excellence in municipal government, along with unselfish concern for public welfare. These prestigious awards will be presented at the League's Annual Conference, June 7-10, in St. Paul. For a copy of the rules, instructions, nomination form, or for more information call Darlyne Lang at the League office (612) 490-5600 or 1-800-925-1122 plus your city code. Congressional committee improves safe drinking water bill Joel Jamnik The Senate Environment and Public Works Committee recently passed recommended amendments to the safe drinking water act (SDWA). As amended, S.1547 (Sen. Max Baucus, D -Mont., Chair) would delete the current SDWA requirement that the Environmental Protection Agency (EPA) regulate 25 new contami- nants every three years. The bill instead would require EPA to review 15 new contaminants within three years of the bill's enactment and seven new contami- nants every five years after that. EPA need to demonstrate why they should not regulate any of the selected contaminants. While this procedure seems backward in that it requires EPA to specifically exclude rather than include new contaminants into the standards, it demonstrates the strength of environmental lobbying groups in Washington, most notably the Natural Resources Defense Council (NRDC). The NRDC has been instru- mental in promoting other expen- sive environmental mandates such as stormwater regulations for cities. The NRDC does not seem restrained by any cost estimates which are developed by the regulated groups nor deterred by evidence that their proposals will not achieve equivalent improve- ments in environmental quality or public safety. Other provisions of the amended bill would allow states to develop alternative monitoring requirements for contaminants; delete fee provisions; and delete a citizen suit provision (but allows some litigation to determine the adequacy of other penalties in the act). In short, the Baucus bill represents a substantial improve- ment to the SDWA from the municipal perspective. The bill now goes to the floor of the Senate. NLC and other municipal associations are expected to seek further improvements to the bill. 0 Page 11 1�-aining/awards Training Loss Control Workshops League of Minnesota Cities Insurance Trust April 20—Crookston April 21—Hibbing April 27—St. Louis Park May 4—Marshall May 5—Austin Lynda Woulfe or Ellen Longfellow: (612) 490-56(In The Evolving Workplace: Exploring Changes in Workplace Culture Twin City Area Labor Management Council May 4—Minneapolis (612) 624-5218 Environmental Programs International City/County Management Association May 4—Atlanta, GA June 14 --Chicago, IL July 21 and 22—Kansas City, KS September 8—San Francisco, CA Barbara Schwartz: (202) 962-3539 Minnesota Safety & Health Conference Minnesota Safety Council May 4-6—Minneapolis (6l 2) 291-9150 or 1-800-444-9150 1994 Minnesota Conference on Volunteerism—Inspire Community Involvement: Dreams into Action The Association f'or Volunteer Administration, The Upper Midwest Association of Volunteer Centers, The Minnesota Association of Volunteer Directors, The Minnesota Office on Volunteer Services, The Minnesota Department of Human Services May 5-6—Minneapolis Metro: (612) 296-4371 Non -metro: 1-800-234-6687 Page 12 Springsted training scholarship available to local officials The League of Minnesota Cities encourages local officials to apply for the Springsted training scholar- ship which provides funds to local government officials to cover the cost of training that will help them in their positions. For more information call Sharon Klumpp at (612) 490-5600. 0 Microcomputer and Information Technology Conference Minnesota Society of CPAs May 5—Minneapolis (612)831-2707 Play it Safe: Creating a Safe Playground Environment Minnesota Safety Council May 6—Minneapolis Convention Center (612) 291-9150 North-West Metro Safe Kids Safety Fair Minnesota Safety Council May 7—North Memorial Medical Center (612) 520-5683 Effective Negotiation Seminar Minnesota Office of Dispute Resolution May 10-11 September 13-14 November 16-17 Roger Williams: (612) 296-2633 TDD Metro: (612) 297-5353 TDD Non -metro: 1-800-627-3529 Safe Kids: Alive in 2005 The First Minnesota Childhood Injury Summit Minnesota Safety Council May 12—Eden Prairie City Center (612) 291-9150 Fifth Annual Transportation Research Conference Center for Transportation Studies May 12-13—Minneapolis Lori Grave: (612) 625-9023 Telecommunications 6th Annual Conference Intergovernmental Information Systems Advisory Council (IISAC) May 17-18—Bloomington Jim Krautkremer: 1-800-652-9747 or (612)297-5530 League of Minnesota Cities Legislative Wrap-up Sessions League of Minnesota Cities May 23—Bemidji May 24—St. Cloud May 25—Mankato May 26—Burnsville (612) 490-5600 League of Minnesota Cities Annual Conference League of Minnesota Cities June 7-10—St. Paul (612)490-5600 Awards A National Competition: Culture Builds Community Best Practice Competition International City/County Managemer Association Deadline: May 27, 1994 Beth Miller: (202) 962-3652 14th City Hall Public Information Awards Competition City Hall Digest Deadline: June 30, 1994 (704)369-8528 FAX: (704) 369-8678 LMC Cities Bulletit About the awards Eligibility: All member cities are eligible to submit entries. What to enter: You may enter materials, plans, or projects the city has produced or been involved in between January 1, 1993 and April 15, 1994. Preparing your entry: Submit two copies of your entry materials and two copies of the entry form and entry information. Complete a separate entry form for each entry. Choose the appropriate categories. Submit entries in a three-ring binder or a packet portfolio (folder). Include support material. Entry information: Include the following information: Category Description of the entry Strategy (purpose/process) Goals/objectives Implementation Budget Results/evaluation/applicability to other cities Summary statement of 100 words or less Entry fee and deadline: There is no entry fee. Deadline for submitting entries is April 29, 1994_ Send entries to Communications Department, League of Minnesota Cities, ----------- Entry ---------Entry form for 1994 LMC City A Name of city Address City/state/zip j Contact person Send entries to Communications North, St. Paul, MN 55126-8044. Deadline is April 29, 1994. L------------ April l5, 1994 3490 Lexington Avenue North, St. Paul, MN 55126-8044. Judging: Judges will include experts from the various category fields and city and state officials. If there are a large number of entries in a category, a panel of League staff will do a preliminary screening. Judges may select one award for each population group (over 10,000 and under 10,000) in each category. If the quality of entries in a category do not meet the judging standards, judges have the right to withhold awards. Judges will provide written feedback on each entry. Judging criteria will include quality, planning and research, meeting stated objectives, adherence to professional standards, quality of materials, program, allocation of budget, use of personnel and other resources, innovativeness, effective- ness, an applicability to other cities. Return of entries: The League will return one copy of your entry and evaluations after the League's annual conference in June. Display of entries: All winning entries will be displayed at the LMC annual conference. Notification of winners: The League will not release information on award winners prior to the awards ceremony. For more information: Contact Laurie Audette at the League office (612) 490-5600. ------------ -� chievement Awards Population Phone Department, 3490 Lexington Avenue To recognize and encourage innovation and eXceffence in citygovernment, the League of Minnesota Cities is presenting the 1994 City Achieve- ment Awards. Page 13 4� Asa LeaMinnesota Cities �lle Of �� *� About the awards Eligibility: All member cities are eligible to submit entries. What to enter: You may enter materials, plans, or projects the city has produced or been involved in between January 1, 1993 and April 15, 1994. Preparing your entry: Submit two copies of your entry materials and two copies of the entry form and entry information. Complete a separate entry form for each entry. Choose the appropriate categories. Submit entries in a three-ring binder or a packet portfolio (folder). Include support material. Entry information: Include the following information: Category Description of the entry Strategy (purpose/process) Goals/objectives Implementation Budget Results/evaluation/applicability to other cities Summary statement of 100 words or less Entry fee and deadline: There is no entry fee. Deadline for submitting entries is April 29, 1994_ Send entries to Communications Department, League of Minnesota Cities, ----------- Entry ---------Entry form for 1994 LMC City A Name of city Address City/state/zip j Contact person Send entries to Communications North, St. Paul, MN 55126-8044. Deadline is April 29, 1994. L------------ April l5, 1994 3490 Lexington Avenue North, St. Paul, MN 55126-8044. Judging: Judges will include experts from the various category fields and city and state officials. If there are a large number of entries in a category, a panel of League staff will do a preliminary screening. Judges may select one award for each population group (over 10,000 and under 10,000) in each category. If the quality of entries in a category do not meet the judging standards, judges have the right to withhold awards. Judges will provide written feedback on each entry. Judging criteria will include quality, planning and research, meeting stated objectives, adherence to professional standards, quality of materials, program, allocation of budget, use of personnel and other resources, innovativeness, effective- ness, an applicability to other cities. Return of entries: The League will return one copy of your entry and evaluations after the League's annual conference in June. Display of entries: All winning entries will be displayed at the LMC annual conference. Notification of winners: The League will not release information on award winners prior to the awards ceremony. For more information: Contact Laurie Audette at the League office (612) 490-5600. ------------ -� chievement Awards Population Phone Department, 3490 Lexington Avenue To recognize and encourage innovation and eXceffence in citygovernment, the League of Minnesota Cities is presenting the 1994 City Achieve- ment Awards. Page 13 ITY NEWSLETTER ING Spring 1994 t?'' West Hennepin Human Services Planning Board -M FAIVF1 OF Suburban Hiliance Suburban Alliance - A New Identity West Hennepin Human Service Planning Board changed its name. We are now called "Suburban Alliance." The organization had outgrown the old name. People often confused us with the county. The name sounded too passive for the active role we've taken on and maintained. The new name, Suburban Alliance, is based on our being rooted in the suburban experience. We can take that experience to whatever level we choose to act. We can better participate in state coalitions or in state and federal advocacy. We are an organization based on llianc We strive to be an organization based on all that promotes inclusiveness. We open the decision making process to all citizens in our communities. We listen to the ideas and information from all parts of our communities. We work to be a connection among individuals and among groups. We build networks, partnerships, coalitions and collaboratives. We join allies in building a better future. (See the flap for a listing of the many programs that are a part of Suburban Alliance.) ENERGY ASSISTANCE UPDATE It's been cold, but extra help is on the way. This was the 11th coldest winter on record. The days are warmer, but high heating bills are far from gone. Extra money from a contingency fund is coming to help meet increased energy assistance needs. The extra money means: 1. Each household that received an energy assistance grant will get a second "bump" of assistance. It will be 30% of their original grant. betters will be sent telling what the increase is and where it will go. We will not be able to tell you an hing over the telephone, 2. Energy Assistance Applications will be taken for an extra month. The deadline is now June 1, 1994. Pass the word to friends and neighbors about the program. Many households that normally "get by" need help this year. You do not need high bills or a shut off notice to apply. 3. Additional Energy Related Repair monies are available for households served by Energy Assistance. If you are facing furnace repairs or replacement, or other heating related repair work, call 929-2474 for more information. ENERGY ASSISTANCE PROGRAM 929-2474 9:00 a.m. - 4:00 p.m. MONDAY - FRIDAY President Clinton sent his budget to Congress. It included a 58% cut in Energy Assistance funding for next year. The President's budget must be passed by both the U. S. House and Senate. If members of Congress receive enough pressure (mail and phone calls), they can restore funding up to this year's grant level. To let important people in Washington know your comments/concerns and what a 58% funding cut will mean to you, write: 3rd District Rep. Jim Ramstad 322 Cannon House Office Bldg. Washington, D. C. 20515 5th District Rep. Martin Sabo 2336 Rayburn House Office Bldg. Washington, D. C. 20515 6th District Rep. Rod Grams 1713 Longworth House Office Bldg. Washington, D. C. 20515 Senator Dave Durenberger 154 Russell Senate Office Building Washington, D. C. 20510 Senator Wellstone has already pledged full support. FOR YOUR INFORMATION... SSI AND WORK: WORK INCENTIVES ALLOW YOU TO WORK WITHOUT LOSING ALL YOUR SSI BENEFITS There are work incentives which allow Supplemental Security Income (SSI) recipients to work and still get some benefits. These work incentives offer the disabled a chance to earn some money or try to get back into the work force. They can do this without losing the safety nets of a minimal income and Medical Assistance. The SSI program provides benefits to individuals who have disabilities. Senior citizens with low incomes and limited assets may also get SSI. SSI is a federal program under the Social Security Administration. Other Social Security programs require a work history. A person without a work history may still be eligible for SSI. The most an individual can receive in SSI benefits is $446 per month. SSI recipients also receive Medical Assistance. This is a very important benefit. The SSI work incentive programs apply to recipients under the age of 65. The Social Security Administration does not count the first $85 earned each month. A reasonable amount of work expenses can be subtracted from earnings. Examples are money for monthly attendant care or construction of a ramp. After deductions, the SSI benefit is reduced one dollar for every two dollars of gross earned income. The Section 1619 work incentive program is for a SSI recipient who earns more than $500 a month, but whose medical condition has not improved. Part of the 1619 program allows earnings up to $976 per month. Recipients receive one dollar of a SSI benefit. They get to continue Medical Assistance without additional cost. Part (b) of the 1619 program applies to individuals who earn $977 or more per month. This is the "break even" point. These individuals are no longer eligible for SSI benefits. They can continue to receive Medical Assistance, without additional cost to them. This is true as long as the individual continues to have the disability. Persons with incomes up to $26,071 per year, or more depending on medical expenses, can still be ' eligible for Medical Assistance. There are no time limits for either 1619 (a) or (b). Legally blind persons are allowed additional deductions from earned income. The Social Security Administration can provide details about these deductions. Some people are unsure if they receive SSI, Social Security Disability Insurance (SSDI), or both. It is important to know which program a person is in. Work incentive rules for SSI are quite different from those for SSDI. For more information, contact the Social Security Administration or your local legal services office. LEGAL AID SOCIETY OF MINNEAPOLIS The Legal Aid Society of Minneapolis provides basic legal services for persons with low incomes. Legal Aid works on civil cases, not criminal cases. The areas of law include housing, public benefits, consumer law, family law and youth law. Legal help may also be available for senior citizens and for persons with disabilities regardless of income. Even if we are unable to help, we can provide advice or a referral. For intake information, call 334- 5970; TDD 332-4668 tTi' • ih' •' A-0_. 1189($161a OWMAZIPAINIC161' • A program bringing electronic voice messages to persons who are homeless or unemployed and without telephones has begun operation in the Metro Area. Using voice mailboxes, Zarin Cities Community Voice Mail (TCCVM) helps link hard -to -reach individuals with employers, housing, social service agencies, family and friends. Users of the system can listen to their messages from any touch-tone phone in the Twin Cities. Operation of TCCVM results from a year and a hales work by a wide range of community organizations, businesses, and agencies serving persons who are homeless or unemployed, including Suburban Alliance, which was instrumental in its start-up. TCCVM can increase client success at finding jobs and housing, as well as locating needed services from community agencies. TCCVM can also help improve clients' self-esteem by removing their need to indicate that they are homeless in their dealings with potential landlords and employers. The program is modeled after the award- winning Community Voice Mail program developed by Seattle's Workers Center. Data from the Seattle program indicates that 52% of clients achieved their objectives of jobs or housing within two months of using the message system. Roughly 855 of those served in Seattle were able to meet some or all of their goals with Community Voice Mail. Agency staff there indicate that 100% of their clients now receive messages within 2 days, compared to only 38% prior to the start of the program. Eight hundred people are expected to use TCCVM during its first full year of operation. Voice mad boxes are available in both English and Spanish to facilitate use by non-English speakers. Theprogram provides voice message services at no cost to clients or social service agencies. Initial funding for the program was made available by the Minneapolis and McKnight Foundations, the Department of Housing and Urban Development, Telesystems, Inc., Matrix Communications, and Hueback Ink. Persons interested in the service should contact the TCCVM office at 643-0883 for information about local agencies which participate in the program. Yo1unteers: Minnesota's Magic r VOLUNTEER RECOGNITION WEEK APRIL 17-23 1994 Suburban Alliance salutes the many volunteers that have worked to improve the quality of life in the Suburban Hennepin Area! r IkI JAlamo � �I �:E- �0 0�'- min N measlomefsYoiee JtGslow coupon Deg CenlsCaafihoa Co' #0109 Hands Ne�eciei6 6�oQeem�ms vent d FmergencgAsftnce �OmmimAgBa�ders inunl� Ne��e ns urs ftTools 201hR eoueio Momes Qeahv��ovaha� in es pliaenParrycipahon Efle@uConserrahon �am iminGliRs�mmua YoiceMaN fnerNftknce ram Meatlom6rppN C011ahora6ye Mazebuslprs Ro11�%a�cmU�n FOR MORE INFORMATION ON ANY OF THE ABOVE PROGRAMS, PLEASE CALL: 920-5533 PARENTING IN THE 901S HANDLING STRESS Why do some lids cope with stress better than others? A Loyola University identified three factors that appear to help young people handle difficult situations. The factors are: • turning to an adult (not necessarily to a parent) for emotional support, sharing feelings, and getting help with problems; • taking responsibility for their own behavior and influencing others to avoid harm; and • seeking quiet time and recreation. Young people who don't cope well avoid, rather than deal with problems. They can become aggressive, and indulge in self-destructive behavior. American Health, May 1993 a� Su An Mime West Hennepin Human Services Planning Board 4100 Vernon Avenue South St. Louis Park, MN 55416 PRINTED WITH SOY INK DWIGHT JOHNSON CITY MANAGER CITY Of PLYMOUTH 3400 PLYMOUTH BLVD. PLYMOUTH, MN 55447 50% recycled paper, 10% post, and is 100% recyclable. Bulk Rate U.S. Postage PAIDV Permit No. 1387 Mpls., SIN Volume 14, Number 2 of Minnesi and c`o=wo Rp- 411111110 lop- ior N 1h transportation B -BOP Day, which `stands for Bike, Bus Or Pool is°an event held every spring that challenges everyone,to`support alternatives " X'•= to driving alone. et, one. bothered by increasing congestion on the freeways, energy consumption or worried about the health and.environmental17- "I L I' B RAT "� impact of pollution from traffic, you can make a statement by participating in B BOP Day. When you promote the use of l BBAm alternative modes of trans port y P tion, everyone shares the' J rewards.The 13 -BOP -7 -Campa ^ ish is _ + �IlIL u sponsored by the B -BP od , s DAY Coalition; including the,'-, �- Minnesota Department of Y NW J Transportation, the Amenca' n Lung Association of nnesota Mi and the Metropolitan Transit r Commission. How Can You Participate "iri B_ -BOP -Day? INDIVIDUALS It's simple B -BOP! Make the commitment to using`another commuting option on May, 19 Or if you'already B,BOP,'challenge a friend or co-worker to }, join you for the commute! Those wh6 B BOP. reap the" rewards of saving money. -,...,j on gas, parking fees and car repairs; reduce,stress by. of having to sit an bumper to -bumper traffic, and ;increase physical health by walkin"g or biking f x c COMPANIES Companies,can motivate employees and reward those who already6 BOP,by sponsoring a B -BOP Day event If you reward your employees for B BOPing, you show your understanding of the importance of alternative transportation and your a< commitment to changing commuting Some ideas for company events include a booth or reception area with refresh ments and information, partictpa66n awards {o work,Units or soikial awards for r��"� the longest distance commute, largest pool, most innovative commute; etc If you can't hold anevent at your work site, you can help your employees par ticipate by making special arrangements for bike parking or allowing more flexi ble work hours for those whow< y' i yE� k rfS For More Information _ r Call the B -BOP Hotline, at 349=RIDE (7433)`to receive more infon-a`tion on-" B -BOP Day or sponsoring an event `. t� r t i' Kl r Rp- 411111110 lop- ior N 1h transportation B -BOP Day, which `stands for Bike, Bus Or Pool is°an event held every spring that challenges everyone,to`support alternatives " X'•= to driving alone. et, one. bothered by increasing congestion on the freeways, energy consumption or worried about the health and.environmental17- "I L I' B RAT "� impact of pollution from traffic, you can make a statement by participating in B BOP Day. When you promote the use of l BBAm alternative modes of trans port y P tion, everyone shares the' J rewards.The 13 -BOP -7 -Campa ^ ish is _ + �IlIL u sponsored by the B -BP od , s DAY Coalition; including the,'-, �- Minnesota Department of Y NW J Transportation, the Amenca' n Lung Association of nnesota Mi and the Metropolitan Transit r Commission. How Can You Participate "iri B_ -BOP -Day? INDIVIDUALS It's simple B -BOP! Make the commitment to using`another commuting option on May, 19 Or if you'already B,BOP,'challenge a friend or co-worker to }, join you for the commute! Those wh6 B BOP. reap the" rewards of saving money. -,...,j on gas, parking fees and car repairs; reduce,stress by. of having to sit an bumper to -bumper traffic, and ;increase physical health by walkin"g or biking f x c COMPANIES Companies,can motivate employees and reward those who already6 BOP,by sponsoring a B -BOP Day event If you reward your employees for B BOPing, you show your understanding of the importance of alternative transportation and your a< commitment to changing commuting Some ideas for company events include a booth or reception area with refresh ments and information, partictpa66n awards {o work,Units or soikial awards for r��"� the longest distance commute, largest pool, most innovative commute; etc If you can't hold anevent at your work site, you can help your employees par ticipate by making special arrangements for bike parking or allowing more flexi ble work hours for those whow< y' i yE� k rfS For More Information _ r Call the B -BOP Hotline, at 349=RIDE (7433)`to receive more infon-a`tion on-" B -BOP Day or sponsoring an event `. - - - - ,ray i.: „'xYlf ., inY '•'�' g+pA NE w�fCommuters Beware! ie R-ide to Avo d Construction Headaches .F'� iF+"+'`i'r$N. 2 y�'(: Y . i f.. ;..'fix <,,}n •tY`-� r r'C.(rb !.0 ^.. N r eMi�nesoe� If yoialready pool talk to your �. f'..p. �,� �,�. f , - Park &Ride Lots: TrarisportaUon has,started �. S,fnends and co-workers about pool- ae„�'e>S,id'"+t�-. ,n � 'Txs ,�,n E x a cons�n I on prolet that .. wing Yot can save them time and Convenience and het $F `.3i•' ..exp )ri1 k's-•;(: ���r 1 s < s,- �; ke_this �timmer ar fntstration°in traffic by telling them S'a • K r _�n� .� ��� Vin s s �. long ene for; SVV om eters nThey, � potit the benefits of sharing the ride. g ,� s 1 , W g�, �* `� Rather than driving alone to �. tdefa "' work and paying for parking, why _laneI-35W between D -• ` ~76th Sv �n�'�{ � �' Cpm --`r'" Bus itlding: F$st� not park your car and then ride? -.� °w' 1°i ry't ,•s.-cf - .r �k_""Icr„¢ek d.'IRWdy Ys t �`ta!i',-.4'� h ... f., . s "'` p r' Easy, Ine eriS1Ve Park & Ride lots are specially desig- fi, s The iO Ex s lane will be t x used ex i e)y u'ses and car, '� ';� Taking the bus will be even easi- nated for commuters and most are located on bus routes. There are �s Igo tw'Or-moreptple By erunng 1-35W construction .a s L �, several lots located along 1-35W t�cingium rpt people do because MTCis adding more bus t{� { :. and Highway 77. You can park your ng aloge will add`ticapactty to F stops and more frequent service to 35V1/:wiichwil) helpcommuters Y the affected areas. Rush hour car in a convenient lot and catch a y r - ``��` "�'�R` bus to work. Or, if you prefer to car- =y�'•� } ' save ttme'aomp meters and will express service will be extended to x' pool or vanpool Park & Ride lots h YeIp Mises and crp oIs geto'their serve the earliest and latest com- a N u, desttnatiosaster�� muters and all buses traveling on are perfect meeting places. During construction,there will Highway 77 (Cedar Avenue) will closures and traffic will take advantage of a special express For Construction r? move slowly 13ndge,repairs and sev-; lane that reduces travel time for Information rseraother paving projects will cause commuters. For recorded information about ,eYen�m �e�congestion problems. If you don't know which bus you current construction or alternate o sis'the ime to work out your should ride; it's easy to find out. Call routes, call the Minnesota comrt�;ptI rateg to k t around MTC at 373=3333 and select "1"for Department of Transportation at .the slow -downs much faster You route an sc h edu~Te information. Tell 582-1493. You'll hear about lane a > der sy:, cap_ to help reduce traf- them where you live, where you restrictions and traffic delays that ffic congests n'a7:Q construction want to go and when you want to could affect your travel plans. by sharing the ride'v�, , travel, and a representative will 4 '" �+` design a personal tri For information on parking, g i P p itinerary just setting up carpools or vanpools, or ' or you. fPOOliil .TWO Can Park & Ride lots, call Minnesota Rideshare at 349 -RIDE (7433). They 1 1 ove Faster Than z�t�s 3, ter �x can help you cut your travel time and commuting expenses. ' K;r Carpool or4vanpool :either way, ll�sav a by using'ramp`, �d'"tneter by passes and money by shay - Attention >ing your Commuting expenses: And more people you have in your "p oft`tfie eve"r ehicles will lie'on • • •l and 'M r Rite highwaycausing congestion. ,,, ' y � sy tie-�1+•t +. E --T v x t ? tFtnd i,F worker that lives in f • • our neigh>bo hood and arrange a : R f•} z e Express is a quarterly publication of Minnesota carpool orvan I If you can't find *9-0; Drivers Rideshare. Rideshare is a program provided by r .someone to share your trip, cal I 'the Metropolitan Transit Commission and spon- �r3 , ``viinnesota icleshare at 349-R-1 DE • sored by the Regional Transit Board to promote ;(7433) ;The can mail you a list of • • • • or 5 Z*:carpooling, vanpooling, and bus riding in the Loth�er �ptle in'yoU area ...Tomorrow• metropolitan area. t<•s tart your r ` t x { r,} • • • Articles written by Minnesota Rideshare staff. }t: the.• your• • • . Trish Moga .......................Rideshare Manager x� fin • • • • • • _ Sharon Feiner........................................Editor Rideshare events and promo- Janice Anderson ..................Graphic Designer r' }i • 2 Y Minnesota Ride Choice Awards/ Rideshare #� '. p r 7 �Lri on Commuter `Prodgrar., Presents Join Minnesota Rideshare aboard � solutions a gDM the Padelford Riverboats as we pre, ni pr sent the 1994 Ride Choice Awards, s *fx on May 17. This yearjn addition to If youc`o , the awards presentation, we are ' ly have a c holding a Work Session on Travel " program, w Demand Management (TDM) pro-.'. _more about grams. meriting a c The Ride Choice Awards are pre- your emplo, sented to those who have made interested it notable efforts in providing innova- poo,lers, d'isi tive commuter transportation pro- other comm grams. The awards presentation willlearn about take place during a luncheon as we together an( cruise the Mississippi on a riverboat. ; who have le The Master of Ceremony for the activities.,'j, event is local comedian Jeff For those Gerbino. TDM progra The Ride Choice Work Session offers: ideas' precedes the luncheon and awards your compa presentation and offers information menti .'And i1 and ideas for those who are interest- network wit ed in starting commuter programs at organization their work sites. There will be a Registrati panel discussion that features repre- ; able: For me sentatives from would liki employers of differ- MarkE ent types and sizes ''a; who have TDM programs. They all have one thing in common: a commitment 0 to innovative commuter, U 01� }- Introducing Bike Lockers L ✓ Rs. Y d+.r S tore Your BikeWhile You Ride an MTC Bus! -!. �F n late May, Minnesota Rideshare will begin renting bike lockers at 7� vanous locations throughout the Metro area. Bike lockers are safe, „��s weatherproof storage units that let commuters combine the bene- r� t r''. fits of transit and biking. Novy you can avoid the hassles of riding your bike downtown by biking 4 Y _d ttiett t�liijg an MTC bus You can Bike &Ride" and not worry about • k ti ",�Locke�re located at Park & Ride lots and other areas where there are t: s, .. vetaT s rroutes Each Bike& ser Ride lot is ved by at least one MTC bus cCK route:art has four to six lockeable rs that are availfor' rent on a seasonal or xL�. .annual basis 'Locations are listed on the right •I,RxS�bS'��'"�'u'L. 'How To Rent A Bike Locker" Fill out the attached card and send it in or you can call Minnesota Rideshare to set up an appointment to apply in `person. They will then send a ental Agreement for you to fill out and return with your rental payment. �. Rental fees are: Seasonal rental (April through November) - $80 Winter rental (December through March) - $40 Annual rental - $120 Damage deposit - $30 (refunded when the key is returned) Where Are The Lockers Located? -',17Wfol have four to six lockers and are served by at least one us route: (Some locations will not be installed until later in the season call for more information.) For More Information Minnesota Rideshare at 349 -RIDE and select "4." A representative will provide information on bike locker locations, availability, costs and can help you register. If you're ~interested, fill out this card and send it to us or call Minnesota * ,.Rideshare to arrange an appointment. Hurry— availability is limited and lockers will go fast! Place in an'envelope addressed to: Lockers 3°Minnesota Rideshare/MTC Ave. N Minneapolis, MN 55411 ------------ I'm IiV W. ing a Minnesota Rideshare Bike Locker Please Send 1VIeiMore 1iif6iniation. ' Phone: 1 3 L♦feSs t �w s �.iiat:�f Apt.# 1 t-: c ilie State Zip r Daytime Phone # o Location you are interested in renting 1 If you have applied for a locker and there is no vacancy at the location would you like to be on a waiting list: o Yes o No I '4 I I ANOKA 7th & Garfield BROOKLYN PARK 73rd Ave. N. & West River Rd. CHAMPLIN 117th Ave. & West River Rd. COON RAPIDS Foley Blvd. & Evergreen Blvd. COTTAGE GROVE Grove Plaza Shopping Center (80th & Point Douglas Dr.) EDINA Southdale Shopping Center (66th & Barrie Rd.) MAPLEWOOD Maplewood Mall (Woodlyn Ave. & White Bear Ave.) MINNEAPOLIS 44th St. S. & France Ave. Lake St. & France Ave. 56th.St. & Chicago Ave. MINNETONKA Plymouth Rd. & S. 1-394 Service Rd MOUNDSVIEW Co. H & 1-35W ROSEVILLE Har Mar Shopping Center (Co. Rd. B & Snelling Ave.) Rosedale Shopping Center (Co. Rd. B2 & Snelling Ave.) ST. ANTHONY Apache Plaza Shopping Center (Stinson Blvd. & 39th Ave. NE) ST. LOUIS PARK Louisiana Ave. & 1-394 Westwood Lutheran Church (Cedar Lake Rd. & Flag Ave.) ST. PAUL Como Ave. & Eustis Ave. WAYZATA Wayzata Blvd. & Barry Ave. WEST ST. PAUL Target Store (Robert St. & Marie Ave.) Attention Baseball Fans! Poolers Get Twins Ticket Discount R S Participate in B -BOP Day and Enjoy One of these Everits he following events will with a bike'corral, free food a' _6 4 take place on May 19 to beverages, prize drawingsdisplays celebrate B -BOP Day: and a live radio broadcast on 88 5 ' Hennepin County will KBEM FM: A noon event will have > r�x,� 1� tix trs' hold a morning reception at the live mu sic,;displays a bike`auction,k �" " downtown Government Center prize drawings, food and special,�tu •"ia yl (north plaza) that features music, events like a commuter obstacle prize drawings, free food and bever- course. Both events will beheld If� ages, and an all -day guarded bike front of the State Capitol Buildmg'r * y �t' parking corral. Also look for events in the There will also be a noon -hour Uptown Minneapolis area, the program at the Crystal Court of the of America and the Urnversity of IDS Building with a barbershop cho- Minnesota..: rus, prize drawings for B -BOP par- Show your commitmentto smart` -�P ticipants, presentation of B -BOP commuting! Take the B -BOP Challenge trophies and commuting Challenge and get friends and displays. workers to join you. For more infor The State Capitol Complex in St. mation on B -BOP Day events, -call Paul will also have a morning event the B -BOP Hotline at 349 -RIDE (7433) and select "5 ©innesota Rideshare, along with the Minnesota Twins, is offering a ` special discount to Rideshare poolers. Rideshare Appreciation Night is June 27 at the Metrodome. The Twins will take on the Kansas - :City -Royals at 7:05 p.m. and Minnesota Rideshare participants can seethe game for only $5. To get this special discount on a night of exciting Twins baseball, fill out �. the coupon below and return it to the Twins. You will receive an upper,de'c ; reserved ticket, a chance to throw out the ceremonial first pitch before the K game and coupons for transportation to and from the game, courtesy of MTC. AA Monday, June 27 at7:05 p.mt s� Twins vs. Royals{5tix' Number of Tickets X $5 .;. ¢ `N Handling = $ ` :f 2 F ,k Total - - t Mail tickets to: Name: Phone: Address:;_, {' City:�d l State 71n Payment: (Please make checks payable to Minnesota Twins) Check enclosed 0 Visa o Master card o AMEX o nirrnvPr Card # Exp. Date Authorized Signature Orders must be received by June 13, 1994. Tickets are subject to availability. Call (612) 33 -TWINS or (800) 33 -TWINS for more information. 9 pule, laAoldwa nays yi!M paialsi8 an,Aayj aoup' pasegaa�(oldwa.s leLp ida�xa'�opwo� ti6V aqI Suo '(££bL) jclls _ yea,( jsei. pajosuods uoi;e�odsue: -6V£ ie aueysaplll elosauuly�l Ileo ;o;uau�edaQ e�osauuryy ai 's�ho,H weiSoid ay; n!oy suiejdxa ; auo ay; o� �ellwis s! we�Said aql, ieyi jaAU a pue uoi;ewjo;ui aniaaa� Apaloadxaun ale jo, OL lAuedwoo inoA le wej'Sad awo H 01 paau stay; jo 16ua�jauia ue:; aply paa;uejeng aql Suuosuods aiay; ji awoq $uluaS inoge Su �(iJo �cq aouapyuoo y;ln�"alnwwoj ;nggjjm,)pom o; food jo snq o;' -: ('OZ$ q dn) app aye �o lso� ay; Sulaq.Aq plauaq IIIM saaAoidw jo; pasJngwlai aq IIIM'no( seaie Sullied w SJe iso �agwn -edwoo qeo ay; wad idiaaa� a 4�!h► a418uianpai`�(q i!}aua9 Il�nn'�(ue Suole uodnoo ay; I! 'n'' qeo e'aile; � -iuoa ayl •ails )ponn jna(';e wee; ai of asooyo nog( jl •awoeM uioit uo, spy;.1osuods ueo aj,no,( pue xoq aye; aye w uodno -°w weiSor', ayi Ind Al is snq ay; uo`uodno� a awoH aplb paa;ue�en� ay; asn of qeo a �o snq a y� le of wayi r ,tE,u�E swaauoa asoyi aije; Ili,v►'�ey asn ueo siuedlol1jed pue syluow w_ ejSad a s' a16 sauuIV xls Jo) Allen aye suodnoo ayl mON -sin:)aauaSjawa ue: uagn -app qeo jo snq a joj pwo ajagl papuejis Suiaq Y suodnoa anlaoaJ of alq!S!la We,jaaM , :_;o iea; a sl'1honi o; app e sAep awyi;seal 3e �liom of �Ilen� ay; aieys ognn asoy3, jo a�llq'Iooduen'Ioodie5'snq ogM ,tq passajdxa sway saaAoidwa'aieysap! e;osauuw' =uo:) 1sA2iq'aq; jo au ;apipa paawpiun aal�� saa�ioidu�a sdlaH aa� sap uj 7340saUUT" s:. Minnesota Rideshare s. s to�� .'1.t Metropolitan Transit Commission, 560 -6th Avenue North Minneapolis, Minnesota 55411-4398 i p r •j� .. `s �' moi` i� S �. '� a i-,� 0;.J'c..yf.Mr'�.w..,:,5''.; Mr. Frank Boyles Asst. City Manager City Of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 DATE: April 21, 1994 TO: Dwight Johnson, City Manager FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: WEST MEDICINE LAKE PARK LAND ACQUISITION UPDATE On Wednesday, April 20, Jay and Valerie Gjernes, owners of the property at 11814 18th Avenue, signed a purchase agreement accepting the City's offer. The Gjernes's have also completed a purchase agreement on a new home. The closing on their property on 18th Avenue and their new home is scheduled for May 25, 1994. This leaves one remaining property to be purchased for the complete acquisition of West Medicine Lake Park. I anticipate having a comparable worth purchase agreement on a City Council agenda at the first or second meeting in May. EB/np .p CITY OF April 19, 1994 PLYMOUTR Mr. Chuck Fiedler 15625 Gleason Lake Dr. Plymouth, MN 55447 SUBJECT: DEAD DEER Dear Mr. Fiedler: I am responding to your letter of April 4 to Mayor Joy Tierney concerning dead deer which were visible to users of the City's yard waste site the early part of April. As you stated in your letter, you were aware that the City had to remove these deer from city streets and because of the weather conditions was not able to dispose of them properly during the winter months. The deer were disposed of properly within a few days of your visit to the yard waste site. This is an item which should have received higher priority, but because of other maintenance responsibilities of the Public Works Department staff, they did not get to it sooner. I wish to thank you for your letter and it will serve as a reminder that this type of problem needs to receive more attention because of the many visitors we have to the yard waste site. Also, I wish to thank you for your positive comments concerning the service the City is providing to the citizens by operating the yard waste site. If you have any additional questions or comments, please do not hesitate to contact me. Sincerely, Fred G. Moore, P.E. Director of Public Works cc: Dwight Johnson, City Manager Tom Vetsch, Public Works Superintendent Mark Peterson, Park Superintendent Roger Wenner, Street Supervisor We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 April 4, 1994 City of Plymouth Honorable Mayor/City Council Planning Commission City Staff RE: Street Address of Trenton Ponds, View of the Truck Repair Across Bassett Creek As a new owner of one of the townhomes in Trenton Ponds, I am very disappointed with the street address of " 10th Ave. No." that has been mandated by the city. None of the homes will face onto 10th Ave. No. It is my understanding that the name of the development came from the city and reflects the name of the area. Why can't our address reflect the area as well? One of the expressed concerns in buying the townhome was the view east toward the industrial park. The trucking repair business has not provided any protection for the view across the wetlands as provided for in the 1993 permit they received from the city.. Now I understand they want to amend that permit, add more categories of vehicles to the repair business and NOT comply with the portion of their 1993 permit that required them to build a high fence. Why would the city, after studying the problem before making that stipulation in 1993, now consider rescinding that stipulation? If the six foot fence is not feasible then some other form of abatement of the view should be maintained. I appreciate your interest in our project and hope you will have positive feedback to the requests. Sincerely, Sue M. Holden 227 Zinnia Lane North Plymouth, MN 55441 April 13, 1994 Sue M. Holden 227 Zinnia Lane North Plymouth, MN 55441 Dear Ms. Holden: The following is in response to your letter dated April 4, 1994 concerning the view of the truck repair business, and the street name and address which has been assigned to your home in the Trenton Ponds Development Project. A copy of your letter was provided to the Planning Commission at their April 13 public hearing on the proposed modification in the conditional use permit for A-1 Truck Repair. It will also be provided to the City Council when they consider the issue at their May 2 meeting. Concerning the street address, it is our responsibility to assign address numbers to individual homes and to ensure that street names and numbers are consistent with the City's adopted system. One of the purposes of the City's street naming and numbering system is to provide a consistent bases for the emergency phone system (911), and for easy identification for emergency vehicles, the postal service, as well as for the general public. It is for these reasons that the naming of all streets within our community comply with the county assigned/city adopted, grid system, rather than by an individual developer's preference. Individual property addresses are assigned based on the public street that provides access to a dwelling, which in your situation, is 10th Avenue North. Private access roadways within developments are not assigned with public street name designations. I have enclosed for your information a street base map which shows you official streets assigned for our City. You may contact me or Building Official Joe Ryan regarding any questions or comments you have. Sincerely, Anne W. Hurlburt Community Development Director holdcn.doc April 20, 1994 Mayor Joy Tierney and City Council Members City of Plymouth 3400 Plymouth Blvd. p Ol c e: Plymouth MN 55447 Dear Mayor Tierney and Council Members, wa You have recently received a number of letters from people ih the- heneighborhood neighborhoodof "The Ponds at Bass Creek" proposed development, stating that they were told that the southern portion of the property would be included in the park. This is the portion of the property where the majority of the wetlands and forest are. Ward 4 has only three preserved areas: As you can see from the Parks/Open Spaces Plan in the ..Comprehensive Guide Plan, and the wetland map of the site (both attached), it is easy to understand why people were told this, and why they believed it. We would like you to reconsider allowing this portion of the site to be developed. The Park survey that Plymouth just completed shows that the second highest priority of Plymouth residents is more preserved areas, and 70%v of Plymouth residents are willing to pay higher taxes for more and better parks. Ward 4 has only three preserved areas: (1) east of Bass Lake, (2) a strip along the SOO line between Larch and Zachary, and (3) next to Pilgrim Elementary School. Wards 2 and 3 have significantly more preserved area. In addition, there are only three undeveloped sites left in Ward 4 with qualities deserving preservation. "The Ponds" is one of these. All the other Wards have many more candidates for preservation. The City is planning to purchase 80 acres in Ward 1, much of which will be banked for years before it is developed. The "Ponds" property, while the per acre price may be higher, is not nearly as expensive, as it is a smaller site and does not need significant development monies. It is true that the City's tax base would be slightly lowered by preserving this land instead of allowing homes to be built on it. But we estimate that amount would be less than $30,000 per year, based on property taxes currently paid by residents in the immediate neighborhood. We do not have any objection to the northern two-thirds of the site being developed the way the developer has planned. It is the southern portion, approximately 25 lots, where the majority of the forest and wetlands are, and where the most pristine and beautiful wetlands are, that we are concerned about. The southern portion of "The Ponds" should be preserved. Of the 25 wetlands covering over 33 acres on the entire site, seven of the eight wetland types are present there. The wetlands and surrounding forest are undisturbed by development, and provide a sanctuary for many species of resident and migratory wildlife. Nature lovers have described this area as being more diverse and plentiful in wildlife than French Park. Evidence suggests this site contains habitat areas for rare and endangered plant species, and birds classified as "of special concern" are believed to frequent the area. This area is already a popular place for people to hike in summer and ski in winter on the existing trails. Preserving this area will help provide the geographical balance of parks and preserves the City desires. The City would be acting in a responsible manner, and in the best interest of all the citizens of Plymouth, by saving this valuable natural resource area. It is the right thing to ,do. Sincerely, j -17L s�75 1070 v 6-31,C t9tx. . /0 7 6q) S3ie� /VtF—AJ . � Yjy2 ssV1 z-- 5 S"YY� rim IV rrv. g existing park land existing open space F -Iexisting schools/golf courses/ regional parks future neighborhood parks In future playfields O,A04 FEt Golf Course G f Cou a Golf Co- lonal --T MW rim IV rrv. g 4 existing park land existing open space F -Iexisting schools/golf courses/ regional parks future neighborhood parks In future playfields 4 -IN �•� / ii � T0. IA / April 12, 1994 Minnesota Department of Tran; Transportation Building, RE: Minnesota Scenic Byways Solicitation To Whom it May Concern: St. Pay The Minnesota Scenic Byways Commission is soliciting nominations for state scenic byway designation. The intent is to identify and designate routes of outstanding scenic, natural, cultural, and recreational interest throughout Minnesota. An application is available upon request; a brochure summarizing the program has been enclosed. The Scenic Byways Commission is composed of representatives from four state agencies: the Minnesota Department of Transportation; the Minnesota Department of Natural Resources; the Minnesota Office of Tourism; and the Minnesota Historical Society. The Commission is the principal coordinator of state scenic byway activities. The Minnesota Scenic Byways Program is open to applicants in every part of the state. All types of public roads are eligible. A key element in the program is strong local support and involvement: Every application must demonstrate the support of at least one local government along the route. The managing roadway authority must also support the nomination; applicants should contact the appropriate roadway authority (e.g., Mn/DOT district engineer, county highway engineer, municipal public works director) to discuss potential candidate routes. Eligible applicants include the following: local units of government (townships, counties, and cities); tribal governments; and regional, state, and federal governmental agencies. Local interest groups may assist eligible applicants in completing the application. The Scenic Byways Commission believes the new Scenic Byways Program has the potential to provide substantial benefits at little cost. The program combines an emphasis on tourism and economic development with locally -based resource protection and planning. Scenic byways provide a means for travelers to explore areas they might not otherwise visit, learning about new cultural and natural landscapes. In addition, scenic byways can provide an impetus for local pride, and a means for helping communities along designated routes collectively plan their future. An Equal Opportunity Employer If you would like an application and more detailed information about the program, please contact the Minnesota Office of Tourism's regional office in your area. Contacts and a map of the Office of Tourism's regions are attached. I have also included two Mn/DOT contacts, and a map with Mn/DOT district boundaries and phone numbers. More detailed information on scenic byways contacts is included in the application. Sincerely, Darryl E. Durgin Deputy Commissioner and Chief Engineer Enclosure and Attachment LIST OF SCENIC BYWAYS CONTACTS Minnesota Office of Tourism—Regional Offices: Please contact the following for an application and general program information (see map on opposite side for regional boundaries). 1) Metro Region Colleen Tollefson MN Office of Tourism Metro Square, #100 121 7th Place East St. Paul, MN 55101-2112 (612) 297-2333) FAX: 296-7095 2) Northeast Region Tim Campbell MN Office of Tourism 320 West Second Street, #707 Duluth, MN 55802-1402 (218) 723-4692 FAX: 723-4689 3) Southern Region Marsha Danielson 115 E. Hickory, #403 Mankato, MN 56001-0286 (507) 389-2683 FAX: 389-2685 4) Northcentral/West Region Dave Bergman 2017 Highway 59 Southeast PO Box 128 Thief River Falls, MN 56701 (218) 681-2588 FAX: 681-2564 Minnesota Scenic Byways Commission Staff: Contact the following for more detailed questions about the state scenic byways programs. Primary Contact: Dennis Adams MN Department of Transportation Office of Environmental Services 3485 Hadley Avenue North Oakdale, MN 55128 (612) 779-5074 FAX: 779-5109 Additional Contact: Don Moberg (Mn/DOT) Mn/DOT Office of Environmental Services 3485 Hadley Ave. N. Oakdale, MN 55128 (612) 779-5097 FAX: 779-5109 Klttson Roseau Marshall Pennington Red Lake Polk Lake of the Woods Koochlching `m Beltraml � Mahnoman U N RTHCEN RA W E S Hubbard Becker t— Wadena 1 Cass Otter SII a:; -� -c>, MINNESOTA TOURISM OFFICE REGIONS NORTHEASTER Altkin St. Lours Carlton Lake IMorrison Grant Douglas Todd Kanabac Pine Me Benton Stone Stearns Sherburne Stevens Pope Isantl Chisaq Swift Kandlyohl Wright Anoka C Meeker ME O° 3 Chippewa Hennepin 3 Lac Out Pade Renville M Mc Leod Carver allow Medicine Scott Dakota S UTH RN Sibley Nk:let ncoln Lyon Redwood Le Sueur Rice Goodhue Wabasha Brown Ipestone Murray Cottonwood Watonwan Blue Earth Waseca I Steele Dodge I Olmsted I Winona Rock Nobles Jackson Martin I Farlbault Freeborn Mower Flllmoro I Houston Cook MINNESOTA DEPARTMENT OF TRANSPORTATION DISTRICTS District Boundaries ...... Highway Maintenance Area Boundaries * District Headquarters • Maintenance Area Office SOURCE: Minnesota Department of Transportation, 1992. MINNESOTA'S SCENIC / k BYWAYS PROGRAM w1wt you need to now THE SCENIC BYWAY PROGRAM IN MINNESOTA: IN 1992 THE MINNESOTA DEPARTMENTS of Transportation (MnDOT) and Natural Resources (DNR, the Minnesota Historical Society and the Minnesota Office of Tourism signed an interagency Memorandum of, Understan ing (MOU) . that formed a MINNESOTA SCENIC BYWAYS COMMISSION. This multi -agency Commission is now soliciting nominations for scenic byway route designation A Minnesota Scenic Byway designation is intended to hi blight our most outstanding scenic roads enhancing the travelers' enjoyment, appreciation, and understanding of the state's finest resources. Exceptional scenery will be a major focus of scenic byway designation, but excellent natural, cultural, historical, archaeological, and recreational resources will also be an important emphasis. KEY POINTS OF THE PROGRAM • PROGRAM BENEFITS: ✓ Tourism ✓ Economic Development ✓ Locally based Resource Protection ✓ Collective Community Planning ✓ Local Pride • WHO MAY APPLY: ✓ Local Governments ✓ Tribal Reservations ✓ Agencies - state and other The program is designed to have strong local support for each route being nominated. Therefore each nomination must be supported by at least one local government along the proposed route. All public roadways in Minnesota are eligible for designation including roads on federal lands and Indian reservations. • APPLICATION PERIOD: ✓ Annually for the first 3 years ✓ Nominations not approved may be resubmitted. The 1994 cycle will extend through mid -summer. Additional solicitation needs will Se determined at the end of the first three years. • REQUIREMENTS FOR DESIGNATED ROUTES: of Apppproval of the managing roadway authority ✓ ISTEA Billboard Control compliance (applicable on interstate and most state trunk highways) • CANDIDATE ROUTES: ✓ All routes are eligible, however the pre-existing scenic designations identified in figure 1 would be ood corridors to look at first. Since no routes will e'Grandfathered' all designations must result from the nomination process. ✓ The scenic byway designation process is organized according to thirteen "Recreational Landscape Regions," representing the diversity of Minnesota's cultural and natural landscapes (see figure 2). Local governments, citizens, interest groups, and managing roadway authorities are encouraged to work together to survey roads in their area to ensure the most appropriate routes are nominated. • FUNDING FOR ROUTE IMPROVEMENTS: ✓ ISTEA Scenic Byway funds ✓ ISTEA Transportation Enhancements ✓ Local State Aid funds ✓ Other local matching funds Federal transportation funding may be used to assist with route improvements. These programs are competitive, and require a 20% local match. • SIGNS, BYWAY INFORMATION, AND TECHNICAL ASSISTANCE: ✓ Scenic byway sign logos may be used. The local roadway managing authority is responsible for signing the route. ✓ Marketing and brochure development is also a local responsibility. Agency staff will be available to assist Iocal governments with thier Scenic Byway nomination efforts. • ROUTE MONITORING AND DESIGNATION REVIEW: ✓ Plans for roadway improvements along designated routes must be submitted to the Scenic Byways Commission for review; the Commission's comments will be advisory only. ✓ It is important that the integrity of the natural, cultural, and recreational resources which contributed to the route designation be retained. ✓ The Scenic Byways Commission has authority to remove state scenic byways designation if the scenic, natural cultural, or recreational characteristics which fed to the designation have been significantly altered. ✓ Designation may also be removed if support of the community or the managing roadway authority is lost. FEDERAL SCENIC BYWAYS PROGRAM: The 1991 ISTEA legislation provides for a voluntary federal Scenic Bywaysprogram. That program is being developed now and the application procedures are expected later in 1994. Minnesota Scenic Byways Program MINNESOTA INTERIM SCENIC BYWAY ROUTES U.S. Forest Service Scenic Byways ,0 lAvenue Scenic of Pines Northwoods s, Northshore m ■ ■ ■ Great River Road State Designated Route Great River Road Federally Designated Route Designated Wildflower Routes ++ ,o z,z z,s Glacial Ridge Trail Ad Hiawatha Apple Blossom Drive Foie a•<w>:��:< Voyageur's Highway11 s:rs:� jvi Veteran's Memorial Hi-gFway zs Grand - 1 cf on r 39 46 r ; 10 �;'`�• ibbi f;< Grand r •��;• X1. trot ln,roa Cloquet , ,SAwlulh r l 23 Il .?i Fergus 8raln efii A WM Ridge ;!blll, MINNEAPOLISGT. PAUL AND VICINITY FIGURE 1. Interim scenic byways had some type of scenic designation before the 1991 federal transportation bill (the Intermodal Surface Transportation and Efficiency Act ISTEA). All public roads in the state are open to nomination. Interim routes would be good places for local governments and other interested groups to begin looking for candidate permanent scenic byways. (Source: Mn/DOT's Office of Environmental Services) MINNESOTA SCENIC BYWAY ADMINISTRATION: The Minnesota Scenic Byways Commission is the principal decision-making body on state scenic byway designation. The Scenic Byways Commission was formed by an inter -agency Memorandum 'of Understanding (MOU) signed in 1992, and is composed of one representative from the Minnesota Department of Transportation (Mn/DOT)', , the Minnesota Department of Natural Resources (DNR), the Minnesota Historical Society (MHS), and the Minnesota Office of Tourism. In addition to the Commission and staff, a sixteen member -Scenic Byways Advisory Committee was formed in 1993, with representatives from a diverse The MinnesotaScenic Byway Commission is accepting nominations for Scenic Byway designation this spring. If you want to nonunate a roadway for designation as a Minnesota Scenic Byway now is the time to act. range of groups with an interest in scenic byways. Other organizations include the various managing roadway authorities, local governments, regional development commissions (RDCs), and metropolitan planning organizations (MPOs). INFORMATION SOURCES: For application information, please call one of the four regional tourism offices: Northeast, Tim Campbell (218) 723-4692; Northcentral West, Dave Bergman (218) 681-2588; Southern, Marsha Danielson (507) 389-2683; Metro, Colleen Tollefson (612) 297-2333. If you have questions about Minnesota's Scenic Byways Program, contact,Dennis Adams (612) 779- 5074 or Don Moberg (612) 779-5097 from Mn/DOT's Office of Environmental Services. A view of the Mississippi River and Great River Road in southeastern Minnesota. This scenic route has an outstanding mix of natural, cultural, historical, archeological, and recreational resources along its course. BUG!; NW `alePMep vr. oa N any AaiPLH 98V£ � (OZ9-SW) saalnUaS �Ie;uatuuwiAu3 10 a3 L110 April 19, 1994 Mr. Dwight Johnson City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mr. Johnson, King Videoca` ble pan6901 innetka. Ave. N. Brrooklyn Park, MN 55428 (612),533-8347• Administration (612) 533-8020 • Customer Service An Affiliate of King Broadcasting Company As the spring construction season draws near, we have compiled our annual construction schedule for the city of Plymouth. You will recall that our franchise agreement with the city requires extension of cable television services to all areas of the city exceeding a density of 35 homes per cable mile. We have prepared two lists of residential areas not yet served by cable television. List A includes developments that we have scheduled for construction during 1994. Some of the projects on the list meet our franchise requirement for construction (35 homes per mile). Other projects on the list have lower densities and are not required. However, after evaluating estimated growth rates in these areas, we have decided to schedule construction anyway. Our calculation for homes per mile is based on 5,280 feet of underground construction divided by the number of existing homes at the time of the field survey. Our field survey was conducted in late March 1994. Any on site construction, (i.e.,- basement excavation, footings, framing, etc.), is counted as a dwelling unit. List B includes new developments with densities less than 35 homes per mile and are not scheduled for construction at this time. If these or any other new subdivisions that we are currently unaware of develop to the required levels, we will build such areas this construction season. If this list is satisfactory, please sign and return one set of the construction schedules by May 1, 1994 in the enclosed self addressed stamped envelope. If you have any questions, please be sure to call me at 531-4415. matter is greatly appreciated. Sincerely,: Yrs l Tim Gavin Construction Supervisor TG/sj SERVING THE CO IMUNI'• fES O"' Your attention to this BROOKLYN CENTER, BROOKLYN PARK. MAPLE GROVE, NEW HOPE, OSSEO, PL YMOU 4, RO'DINSDA LF_, ROGERS REVISED: CITY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY PLY 1994 PLYMOUTH CONSTRUCTION SCHEDULE LIST (A) (PROPOSED CONSTRUCTION AREAS) 04/15/94 TIM GAVIN , U.G. LOTS UNITS RDU PROJECT NAME FT. MILES PASSED BUILT PARKERS LAKE 9TH 1500 0.28 44 36 BOULDER RIDGE 1219 0.23 38 24 PLY GREEN VILLAS 1150 0.22 36' 16 AUTUMN HILLS 3442 0.65 50 40 BRIDLE WOOD FARMS 3RD 6892 1.31 98 75 SUNSET VALLEY 2ND 706 0.13 9 6 COURTYARDS AT FRENCH CR 1315 0.25 25 10 TRENTON PONDS 2480 0.47 56 14 SUGAR HILLS 1 ST 1125 0.21 15 6 SWAN LAKE SOUTH 4774 0.90 65 25 HEATHER RUN PHASE 1 2873 0.54 42 10 SUGAR HILLS 2ND 5000 0.95 49 6 TOTALS $32,476 6.15 527 268 PARKERS LAKE 10TH ROCKFORD ESTATES WESTBRANCH KIMBERLY WOODS PLYMOUTH OAKS HOLLY CREEK 2ND FORSTERS PRESERVE BITOERIN PINTAIL VILLAS HEATHER RUN 2ND PARKERS LAKE 11 TH AUTUMN HILLS 2ND UNITS ESTIMATED PR MILE COMPLETION DATE 127 7/30/94 104 6/15/94 73 8/1/94 61 6/30/94 57 6/30/94 45 8/15/94 40 6/15/94 30 8/15/93 28 8/1/94 28 6/15/94 18 8/15/94 6 8/1/94 LIST (B) KING VIDEO IS AWARE OF THESE DEVELOPEMENTS AND ARE MONITORING HOME CONSTRUCTION. Signature Date } Dwight Johnson City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Johnson: 11035 36th Place North y Plymouth, MN 55441 April 20, 1994 I have become aware that the city is currently studying the expansion of Zachary Lane. The current condition of Zachary Lane is very poor. My attempts to determine what will be done to repair the road have left me very concerned. While trying to find out when repairs will be made I was told that nothing will be done until 1996 when Zachary is schedule to become a four lane highway. Is this the current plan? My home backs up to both 36th Avenue and Zachary Lane. We have been planning some landscaping which will improve the appearance of our lot from the street and will help us eliminate some tough maintenance issues. I have had no success in repeated attempts to get some direction for the city in how I can proceed so that there will be no conflicts when Zachary Lane reconstruction begins. Zachary Lane is currently a two lane road which more that adequately meets the needs of our neighborhood. Any expansion would not only increase traffic, but world put at increased risk all of the children in our community. Expansion of Zachary Lane would not only increase traffic, it would inevitably increase the speed at which traffic travels. Current speeds are too high. The intersection of Zachary Lane and 36th Avenue North is an area where speeds are notoriously high and could use increased monitoring. Not only does traffic travel too fast, but the reckless "racing" of cars and motorcycles on weekends and evenings, creates more noise than is often tolerable. Any attention you could give to slowing traffic on 36th Avenue North and Zachary Lane will be tremendously appreciated. As the current Capital Improvements Program moves forward I would like to be informed, in writing and in advance, of all council discussions relating to the CII' and reconstruction efforts on Zachary Lane. I am very concerned how any expansion of Zachary Lane will affect our neighborhood, community parks and playfields, and surrounding wetlands. All information that you can provide will be very helpful. C� J Thank you very much for you attention. Sincerely, �— Mark W. Milbe r President Pheasant Idills Homeowner's Association 443 Lafayette Road St. Paul, Minnesota 55155 (612)296-6107 April 19, 1994 TefecAa3O'tn alnication Device for the-Qeaf'(612) 297-4193 4, y.JN i. Dear Local Government Official: Governor Carlson asked me to write to you and seek your support and assistance, as'we continue to fight for meaningful workers' compensation reform in the 1994 legislative session. As public servants we share a tremendous responsibility. Our charge is to provide quality, responsive service to the public, while at the same time we strive to do more with less. Each year we struggle with increasing pressure on tight budgets. So why pay more for something than you have to? In 1993, government entities paid an estimated $83 million in workers' compensation costs. Every dollar spent on workers' compensation is a dollar that could be spent on education, crime prevention, transportation, or that could be returned to the taxpayer in the form of property tax relief. This issue is particularly important in greater Minnesota. Our border communities constantly struggle to compete for jobs with communities across the state line. We cannot expect to attract and grow jobs in Minnesota if our workers' compensation costs are markedly higher than workers' compensation costs in our surrounding states. We must bring Minnesota's workers' compensation costs in line with our neighboring states or we will continue to see jobs flow across our borders. That is why Governor Carlson has made workers' compensation reform a top priority in 1994. Governor Carlson is proposing the adoption of the Wisconsin workers' compensation system in Minnesota. The Wisconsin workers' compensation system is a simple, low-cost system that is generally accepted by both labor and business interests in Wisconsin. The Wisconsin system treats injured workers' fairly (approximately 95 percent of injured workers in Minnesota would receive roughly the same benefits under the Wisconsin system). Minnesota's workers' compensation costs are approximately 32 percent higher than in Wisconsin. The savings will be even greater for high -hazard, high -paying blue collar jobs. The jobs issue alone is compelling enough for conscientious DFL legislators to join with their IR colleagues to bring the workers' compensation reform debate to the 1994 legislative agenda. There are, however, many legislators who turn a deaf ear. Many state legislators have been reluctant to support workers' compensation reform. Others continue to try to roll back the modest reform gains of the 1992 legislation. They do not believe that high workers' compensation costs mean fewer jobs for Minnesota. When will they wake up and smell the bacon? Probably not until it's their bacon frying. I'm sure you get the point. Ai) Equal Opportunity Employer m;t =--! \r\ - Workers' \ - Workers' Compensation Reform page two I know this is not the first time you have been asked to support workers' compensation reform. It is no accident that we struggle with this issue every year -- past reform efforts have not done the job. The 1992 reforms were a good first step but did not deliver the meaningful, fundamental reform that is necessary to help Minnesota to be more competitive. In 1993, the Carlson Administration mandated that the Workers' Compensation Reinsurance Association (WCRA) to refund over $400 million to Minnesota employers. Government entities have already received over $12 million from that effort alone. Yet Minnesota's costly workers' compensation system continues to put an unnecessary burden on Minnesota employers. Reform of Minnesota's workers' compensation system is needed now, more than ever. We need your support to be successful. We cannot overcome the powerful lobbies, who will go to any length to maintain the status quo, unless you join the fight. If you want more jobs in your local community, then join with us. If you would rather spend a dollar on education and property tax relief than on workers' compensation, then join with us, Make your voice heard across the state. Please write or call your state legislators and urge them to support workers' compensation reform. Please also encourage others to do the same. Writing a letter to the editor of your local newspaper will make an impact. Or call your local radio station and talk to one of the reporters. Try everything you can think of. I assure you that we will not rest until we achieve significant reform. Thank you for your support. Y rly, le� o ep ne,_. Commissioner I 1, CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: April 19, 1994 TO: Mayor and City Council FROM: Dwight Johnson, City Manager SUBJECT: Adjournment at 10:00 p.m. In order to assist you with getting our necessary business done and still normally adjourn at 10:00 p.m., the staff has been considering procedural changes and suggestions that might help all of us. Suggestions and observations to date include: 1. Staff can help arrange the agenda so that items that could be tabled are generally placed at the end of the agendas. 2. Staff can continue to work to keep our presentations minimal, presenting only the amount necessary to let the public in the audience and at home know what we're talking about. We can also work with our City consultants towards this goal. 3. Staff can continue to work to make our written staff reports more responsive to Council requests. You may already be noticing that some staff reports are discussing the need for a program, project, or expenditure as well as an expanded section on basic budget and financial information. We are also starting to actually write out proposed motions for the Council at the beginning of the report and we are developing an expanded policy for when we will present alternative resolutions/ordinances for consideration. It will take some time to introduce all of these changes to all of our employees who write reports to the Council. 4. Council members can help us by telling us by phone or phone mail of any concerns or suggestions about agenda items. If staff has advance warning of Council questions and concerns, we can often answer it better or propose an alternative solution when necessary. 5. Staff can tell developers and others who sometimes make long presentations that we want as much of the information in writing ahead of time as possible or the odds of tabling the matter will noticeably increase. 6. When large numbers of the public wish to speak, the Mayor can help manage expectations about how much time for presentation is available by announcing in advance how many blue cards have been received, asking for all others to fill out a blue card at the beginning, and reminding people that they should get permission in advance to talk more than five minutes. 7. During the course of public testimony, the Council could save time by simply taking the testimony of the person and not getting into an extended debate with any one speaker while others are waiting to speak. On some occasions, questions brought up during public testimony can be gathered up and addressed all at one time after all of the public has spoken once. The Council could decide on a case by case basis whether or not to allow speakers to speak a second time after the questions have been addressed. S. Beginning in July, the first month when our off -Mondays are not yet scheduled, we should be able to implement our occasional third meeting concept when we see an unusually long or difficult issue coming forward. cc: Department Heads DATE: April 15, 1994 TO: Mayor and City Council Department Heads FROM: Dwight Johnson SUBJECT: Policy on preparation of resolutions At our staff meeting of April 14, 1994, we discussed criteria for the preparation of alternative resolutions for Council agendas as well as criteria for when resolutions need to be prepared instead of simple motions.. As a result of that discussion, and previous discussion by members of the City Council, the following criteria are proposed to determine when alternative resolutions should be prepared and presented to the City Council. Council members are invited to comment on this guideline. 1. When staff and a city commission disagree on their advice; or 2. When a commission has a divided vote on its own recommendation; or 3. When staff members reasonably disagree among themselves and see that more than one recommendation is justifiable; or 4. When requested by any member of the Council; or 5. When the City is engaging in a discretionary regulatory function in which its decision could be alleged to be a denial or taking of business or property rights. Examples may include rezoning, reguiding of the comprehensive plan, or business licenses. Resolutions will be prepared under the following circumstances in lieu of simple motions. 1. When a necessary motion would be long and it would be more convenient to have it written down. 2. When findings would be necessary or beneficial in recording the City Council's intent for the record. 3. When the action needs to be readily retrievable in the files in the future. 4. When the action will need to be recorded or used elsewhere in written form. 5. When the action is needed in writing for evidence and prosecution in court. 6. When required by Charter, Statute, or regulation binding the City. These are general guidelines for staff use. Individual circumstances may indicate the need for written resolutions or alternative resolutions in other cases. DATE: April 21, 1994 TO: Mayor and City Council FROM: Dwight Johnson, City Manager SUBJECT: Goals and Objectives Attached are the goals and objectives I received from you this week, in preparation for the April 30 study session. I have also included the goals and objectives submitted by departments earlier this year. We will be organizing all of the submissions into a format which lends itself to discussion, for distribution next Thursday. In general, the goals seem to fall into some broad categories. We would welcome your thoughts on organizing the goals. Please call me or Kathy with your ideas. I PJly moui th City Council Memorandum Nick Granath, Council Member Ward 3 City Voice- -Mal1' 350=5092 Date: Wednesday, April 20, 1994 To: City Manager Dwight Johnson Yia facsimile Subject: Goals & Objectives Submission cc: Mayor, Council Members, the Press and Citizens of Ward 3 City of Plymouth SUMMARY Included below are my proposed goals and objectives for the Council in the years of my term, by priority. Where a goal is not in of itself an action the Council could take in order to accomplish it, what is proposed instead is that the Council take any and all actions, or not act, in order to accomplish that goal. GOALS & OBJECTIVES 1. Avoid raising the City's share of property takes. 2. Lower the City's share of property tares. 3. Preserve the City's current quality of essential services. 4. mice the City's quality of essential services. 5. Modernize the City's Code, including the Comprehensive Plan if necessary, in order to expand protection of the natural environment specifically by enacting measnrrs such as a Wetlands ordinance, a Tree Preservation ordinance, and measures designed to leave open spaces undeveloped. 6. Allow and encouY;= development which recognizes that environmental preservation is a component of good development according to the general interests of the commiuuty of Plymouth.. 7. Chau the City's Code wherever necessary in order to meet the changing needs of the community of Plymouth, specifically by acting to regulate activities according to the best interests of the residents of Plymouth (for example, snowmobiles operating in residential neighborhoods and intrusive noise from recreational sound systems). 8. Ayoid erecting or maintain barriers which discriminate in the areas of housing or participation in local government against people on the basis of their income, their color, their age or any other unlawful criteria. 9. PromQtc wide and diverse representation of the entire spectrum of the community of Plymouth in our local government, starting with recognizing that senior citizens constitute a large section of the community but could be better represented on City committees, commissions, and boards. 10. Uphold the "Plymouth Pledge". 11. Preserve unchilled and to the greatest extent possible in order to conduct necessary business, the opportunity of the people of Plymouth to publicly address the Council on any matter that is the business of the City. 12. Address the possibility of "wiring" City Hall to allow for telecommunications access for residents and businesses in order to expand service channels and promote a more democratic government. 13. "Wire„ City Hall to allow for telecommunications access for residents and businesses in order to expand service channels and promote a more democratic government. 14. Protect the citizen -taxpayer from waste, fraud or abuse of public moines at any level of local government, starting by implementation of all recommendations of the March 1994 State Auditor's report. 15. pont do anything to make it worse than it vas when we first took office in ianuary of 1994. BACKGROUND This memo is submitted pursuant to the intentions of, and by a due date established in, a prior study session of the City Council. Per that session, the Council is now to proceed to combine and priorities goals and objectives in a future session. This memo has been distributed to the Press because it is relevturt to my constituents in measuring how I do my job in representing them. - end - HF'K �-H 'J4 IHHi CHIH PLYMOUTH CITY COUNCIL GOALS/OBJECTIVES/ACTION ITEMS 4/21/94 SUBMITTED BY: C. LYMANGOOD Natural Resource Preservation A. Tree Policies 1. Strengthen "Tree Preservation" policy with replacement provisions based on number or percentage of trees lost similar to Eden Prairie's Policy. 2. Dramatically increase re -forestation efforts ` B. Water/Wetlands d � X X o U VIS 1. Adopt a Wetlands Protection Ordinance complete with natural buffer zones and structure setbacks 2. Review erosion control policies 3. Enact an ordinance regarding restrictions of development on steep slopes 4. Consider educational and if necessary legislative initiatives for reducing phosphorous contamination of wetlands S. Review water restriction policy in order to have maximum desired effect. 6. Change sump pump rules - connections to outside 7. Adopt an EAW Review Policy C. Encourage maximum use of re -cycling efforts D. In 1994 consider recommendations from Open Space Sub- committee Adopt a "Quality First", Top to Bottom approach throughout City Government A. Be prepared to "restructure" city operations B. Put the customers first C. Constant devotion and review of creative cost cutting and productivity improvements 1-11 1-* �N +-1 1_I:_;: _;'-+HI'1 t:_, l•IHl �H I H D. Include Long Range Planning objectives/process - Welcome to the Next Century E. Strengthen/Improve employee morale F. Strengthen/Improve communications throughout organization G. Revisit, extend and improve the "Pro Plymouth Pledge" III. Financial Issues A. Provide Council with monthly and quarterly actual expenditures, acts. vs. budget and vs. prior two year comps. B. Provide Council with monthly and quarterly actual vs. budget for tax abatements and cancellations C. Provide Council with quarterly data on Development Activity, RE evaluations and sales data vs. prior two year actuals. D. Consider "Zero Based Budgeting" to weed out built in surpluses IV. Public Safety A. Address traffic issues, speeding and volumes B. Be dramatically proactive in education and crime prevention. C. Is it time for a "Double DARE" program? D. Explore additional ways to "connect" with citizens (welcome wagon/officer visit) V_ Misc. A. Opportunities for interactions between council and employees B. Strengthen Planning Commission public hearing process C. Critique use of Mon. night council time D. Improve reports and their format for most effective use of council study sessions E. Re assign Board of Review responsibilities? F. Get City Center addition/expansion going G. Address options for NW Plymouth development H. Detailed review of our outdated Development ordinances I. Resolve outstanding City Attorney issues J. Review current assessment policy for street upgrades/ improvements DATE: 4/22/94 NO. OF PAGES: 1 TO: Mayor, Councilmembers & City Manager FROM: Councilmember Carole Helliwell RE: Work Plan For Consideration May -December 1994 1. Adopt an ordinance that would require backs on paper boxes and make it re.to-active for the past three years. A number of developers are including mailboxes with newspaper slots when they develop a parcel of land. Some of the developers are'not including backs on these boxes(Parkers Lake, U.S. Homes and Hans Hagen are the three that come to mind) and when the wind blows whatever paper is in these boxes blows all over. 2. Adopt a strong Wetland Ordinance that is at least comparable with other neighboring communities. 3. Study the Transportation Plan. Whenever a question is brought up about the need or size of a road, the response is always "it is in the Transportation Plan". It seems to me that a plan adopted in the early 1970's needs to be looked at and perhaps modified to fit what people want of their community in the 1990's. 4. Establish a Housing Committee that would meet as needed. Residents could go before this committee when they have encounted any problem with their housing whether it be rental or owner occupied. This Committee would then make recommendations to the Council for correcting whatever wrong there may be. I have spent a great deal of time with the Parkers Lake residents this past year and I believe a Housing Committee would of helped not only me, but the City Staff as well. 5. The "Staffing -Up" of City Hall is of great concern to me. The "Job" was getting done before with fewer people. The council needs to consider the number of employees prior to 2/93 and the number of employees we have today. My concern does not include Public Safety or Fire. In light of the State Auditors Report, the council needs to be notified of what each first line supervisor is reciving for salary, bonus and what the bonus is called_ 6. Study a Junk Delivery Ordinance. I believe that there must be a freedom of leaving information in the paper box, but I question if people should be allowed to hang items on your doorknob or display elsewhere by your door indicating that no one is home. Councilmember )arole J. Helliwell t=1`11x+'' 4 15: Al 1•IH1_I HLL r,12 PLYMOUTH CITY COUNCIL GOALS AND OBJECTIFIES SHERYL G. MORRISON The following are some of the goals and objectives that I would like to see addressed during the remainder of 1994: 1. Review the requirements and guidelines for EAWs and suggest revisions to address the issues and factors that the Council believes should be required but currently are not. 2. Conduct a study on the effects of phosphorus fertilizers and implement ordinances controlling their use. 3. Implement ordinances which enforce clean water requirements for businesses, perhaps strengthening current provisions. 4. implement the wetland ordinance currently under way, including provisions related to maintenance of upland areas, trees, etc., toward preservation of wildlife around the wetland areas. 5. Study the effects of the groundwater and runoff system around Parker's Lake to determine alternative areas for diversion and the methods for better allocating diversion. 6. Prioritize the CIP projects and funding and determine a game plan for the next year, particularly with respect to parks acquisition and operation. 7. Develop the plan for CityCenter expansion and break ground in 1994. 8. Review alternatives for Board of Review functions to alleviate City Council workload for 1995. Additional Item to add to goals and objectives: Review of process for selection of consultants for city, e.g. outside audits, bond consultants, etc. 9201225_1 4/10/94 20:06:' 1 f -nim Juhn & Arys I dxon Pngc 2 0 3 NIEN 01tkNDUNI APRIL 20, 1994 TO: MAYOR &COUNCIL MEMBERS FROM: JOHN EDSON RE: Suc estions for goals and objectives session Adopt a "Cost of Goyernmenl" philosophy prior to the budget cycle which will sat a ma`i1111um tax rata which we will work within to provide Cite services. 2. Direct the H2a or other committee of the Council to investigate and. evaluate the uses of Conum mitt' Development Block Grant Funds. .-Adopt a policy as to general purposes we believe are appropriate. The Plvnlouth Port Altthol•il\' was activated in 1993 but we have not determined the possible benefits that can be derived from the agency. We should decide where and how this is usefitl or let it 20 dormant again. 4. Several areas of Plymouth are in need of development or redevelopment including downtown Plymouth and the area along Highway 5-5 and South Shore drive and West Medicine Lake Dr. We should develop it plan tier these areas with private property owners. If we do not develop a plan we play have the equivalent of ..spot Zoning.; in these areas. Evaluate professional consulting agreements and specifically. the list of approved professional firms should be updated. 6. Evaluate the need for Ilew financial tbrecastiri sollware (as well as the forecast process) . Formalize a strategic plannnlg function for the city. Review and amend the philosophy sections of the 1992 - 1993 Council Goals and Objectives. These include development. financial resources. intergoverrumental relations and intragoverlunental relations. Possible additional categories might be public safety. and parks and recreation and environment. 9. 'fake an active role in efforts to pass lei-islation beneficial to PIV111outh. 10. Actively il1onitor and encourage improvemerlts to the transportation system itl and around Plymouth including highways 494. 55 and 169. 4/ZU/94 20:0/:"U r 1-m- JUha & Arlys Ed— Pngc 3 of 3 Goals & obiectives Prom: Jolui Edson Page 2 11. Encourage an attitude of'reinventing government" with staff. Consider rewards for e\-traordinary suggestions which save the city money and improve service to customers. 12. Encourage a customer service attitude. 13. Develop a forum with our neighboring goveninient units to discuss shared services Such as engineering and public safety. 14. Evaluate whether '`program based budgeting" is appropriate. Establish time tables for capital improvement projects deslgnatin�) design completion date. hid date. construction start date and completion date. this \vi11 provide the council and citizens a better Understanding of the complete capital improvement plan. Staff may want to provide council with the 1992 - 1993 goals and obiectives as well as the mission Statement from the comprehensive plan and the goals and objectives developed in 1989. This may be helpful background in evaluating our own. I believe that our goals and objectives should be Summarized in a fornial manner along the traditional outline Of: I. N ission Statement II. Goals II1. Uhjectives IV. Strategies DATE: April 20, 1994 TO: City Manager Dwight Johnson or Assistant City Manager Kathy Leuckert FROM: Joy Tierney, Mayor RE: Work Program For 1994 to be developed at the April 20 Study Session The following are random thoughts without order of priority. Due to time constraints this year it may be best to save the work of a full goals and objectives plan until early in 1994. It may be appropriate to consider a plan for a two-year cycle for developing goals and objectives so that each new council has develops their own with an update only that second year. Develop a Mission Statement for the Plymouth City Council (Possibly January 1995). Review 1992-1993 Goals and Objectives and develop 1995-1996 Goals and Objectives (possibly January 1995). Have City Department Heads conduct an Introduction to the City Forum for all board and commission members. This is to afford them the opportunity to get acquainted with city staff, city operations, fellow board and commission members and city council - members. This could also be a thank you from the council for their service to the city. Parliamentary procedure training for all board, commission and council memnbers. Have a joint meeting with neighboring City Councils - Maple Grove and Medina in particular but not to exclude the possibility of Golden Valley, Orono, Wayzata and Minnetonka. Have a joint meeting with School Boards representing Plymouth residents - currently Wayzata is scheduled. Make sure that study session objectives are clearly defined. Promote double -sided printing on all city information. Address the neighborhood speeding issues in Plymouth - assessing speed limits, appropriate stop signs, speed traps, etc. NO ��c � bk Upgrade FernE� Lane to appropriate use and safety standands. Conduct the Council Forum before the City Council Meeting and use any time not used by citizens to discuss CCR issues or concerns, legislative or county updates when appropriate. Consider how to use the agenda time for Presentations and Public Information Announcements more effectively. Review our contribution to Head Start and consider Early Childhood Education options for CBDG funding. Find permanent storage space for Athletic Ass'n equipment. City flag for League of Minnesota Cities State Convention. City beautification projects - boulevard trees, Plymouth Creek, more flowers and gardens, etc. Develop a Council/Commission information library. Yearly meeting with public safety and public works employees. Yearly town meetings with business community and residents of our four wards. Study Eagan's approach to wetland regulation. Emphasize crime prevention and crime education efforts. DATE: December 17, 1993 TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and RecreationILI�) SUBJECT: PARK AND RECREATION 1994 GOALS AND OBJECTIVES Listed below are the 1994 goals and objectives of the Park and Recreation Department by division. Park Administration 1. Buy land for the ninth and tenth playfields. 2. Finish master planning and begin work on West Medicine Lake Park. 3. Complete other capital improvement projects. 4. Maximize use of computers for time savings and customer service. • Credit card registration • Better reports 5. Study telephone interactive registration system. 6. Study needs of youth baseball City wide and take necessary action. Park Maintenance 1. Playgrounds • Re-evaluate play areas for playground inspection frequency. • Develop both short and long range plan for resurfacing. • Develop play area design standards including retainer, surfacing material, drainage, etc. • Complete plan for CPSC guidelines in terms of play area modifications for entire park system. 2. Develop second phase of ADA requirements for park system. 3. Develop 1994-95 hard surface repair plan. • Trails • Parking lots • Tennis courts 4. Computer system. What can we do? • Inventories • Scheduling 5. Develop garbage pick up schedule. Forest 1. Complete revamping of notification and fee system dealing with trees and weeds. 2. Develop new burn permit application. 3. Develop trail trimming program in conjunction with trail repair plan. Recreation 1. Expand senior opportunities. 2. Environmental awareness in programming when opportunities arise. 3. Target activities for teens. • East Beach • Special event - Triple Play 4. Increased awareness of ADA implications and requirements, increased participation. 5. Evaluation and implementation of more customer responsive registration (phone and credit card) . 6. Collaboration Volunteer Coordinator 1. Creatively expand the utilization of volunteers within the City. 2. Break down the barriers and enable City staff to see the positive aspects of using volunteers. 3. Increase the community's awareness of the volunteer opportunities within the City and the possibilities of human development. 4. Provide adequate support to City staff as they work with volunteers. 5. Create a heightened sense of community in the City of Plymouth. 6. Promote the concept of volunteerism. SELECTED COMMUNITY DEVELOPMENT GOALS RATING PROGRAM A Develop Fire Inspection Program C Develop Certificate of Occupancy Program B Various code amendments A Implement new housing inspection program A Consolidate comprehensive plan A Inventory undeveloped land -Met Council B Northwest Plymouth plans C Implement GIS system C Study major highway corridors C Planning/PUD proposed amendments New Subdivision Regulations A Shoreland Ordinance A Wetland Protection Regulations A Senior Housing Project A Establish an economic development policy 1994 GOALS AND OBJECTIVES PUBLIC SAFETY January 7, 1994 • Decrease patrol officers' committed time Hire new patrol officers Automation of report writing — Increase citizen education and awareness Activate an enforcement team Scheduling • Reevaluate policies Involve employees concerned/standing in process Update to reflect current department structure and operations • Improvement of records system Evaluate current and available computer software Ensure compatibility with support systems Make the system more user friendly Improve the routing system within the department Educate department personnel on system • Enforcement team: traffic & miscellaneous problems Develop means of identifying problems that do not lend themselves to traditional law enforcement methods Create an operational structure for team Devise implementation strategy • Career development - local experience Identify needs of department and. divisions Identify resources available in metro area Develop process for participation • Review/Update prosecution issues Identify problem areas Reduce costs Increase accountability • Review department wide scheduling system — Evaluate available software including current system — Evaluate effectiveness of in-place scheduling — Seek and review alternatives • Equipment management — Update inventory of current equipment — Establish and implement accountability — Determine functionality and need (does it work and do we need it) • Financial Management — Establish a central department processing system — Educate all users in the process • Improve communications (within department and with other departments) — Identify problem areas — Seek possible solutions — Increase the flow of information to and from • Community -Police Relationships — Identify programs and outside resources — Re-evaluate programs for effectiveness, improvements/ alternatives — Increase participation within the department • Training — One or two day in-service training — Individual divisions encouraged to make recommendations for their people — One or two day administrative staff training — LETN (Law Enforcement Training Network) — Implement more roll -call training — Identify instructors within the department • Fire Department Physical Ability Testing Devise and implement policy for testing new recruits With input from firefighters, devise policy for testing existing personnel • Fire Department Operational Manual Draft manual on department operations Publish and distribute to all personnel • Improve fire department response times Reduce apparatus in-service time by one minute Reduce total response time by two minutes • Improve fire department records operations Implement statistical tracking of fire department operations Computerization of training records Implement Cameo software program for hazardous materials • Develop Post Fire Incident Booklet Identify needs Incorporate education factors • Community -fire department relationships — Increase media coverage of fire department Increase fire education activities Establish a fire "cadet" program Implement collegiate internship program • Update fire department safety issues Implement driver's training program Identify, target and pre -plan hazards within the community Conduct hazardous material drill with Maple Grove Fire Department "If we keep doing what we've always done, we will get what we have always gotten" (a famous fire chief) Plymouth Fire Department - 1994 Goals and Objectives Goal/Objective Target Date Responsibility o Physical Ability Testing; new recruits & existing. 1 Q 1994 Staff o Publish/distribute PFD Operational Manual. 1 Q 1994 Staff o Reduce apparatus in-service time. Continual Staff * Reduce in-service time by 1:00 min. 2Q 1994 o Reduce total response time. Continual Staff * Reduce total response time by 2:00 min. 4 Q 1994 o Statistical tracking and data base of F.D. operations. 2 Q 1994 R. Kline B. Cox Staff o Computerization of training records. 2 Q 1994 L. Plack Staff o Develop Post Incident Booklet. 2 Q 1994 R. Kline D. Burke S. Cwayna o Increase media coverage of F.D. Continual Staff o Establish a fire "cadet" program. 3 Q 1994 R. Kline S. Cwayna Staff o Implement Driver Training Program. 3 Q 1994 K. Leuer Staff o Collegiate internship program. 3 Q 1994 R. Kline S. Cwayna Staff o Pre -plan target hazards. 3 per quarter Staff o Increase fire education activities, community interaction. 3 Q 1994 S. Cwayna Staff o Conduct hazardous material drill with Maple Grove F.D. 4 Q 1994 R. Kline Staff DATE: January 4, 1994 TO: Dwight Johnson, City Manager Ge FROM: Dale Hahn, Finance Directo SUBJECT: 1994 Finance Department Goals & Objectives FINANCE DEPARTMENT: Accounting: Utility Billing 1. Revise utility billing forms and make them more user friendly. 2. Revise the utility billing penalty and look at ways to allow more time for payment. 3. Review billing functions for possible change from monthly to bi- monthly or quarterly billing. Reporting and Analysis 1. Complete draft of accounting procedures manual. 2. Automate the Comprehensive Annual Financial Report preparation process to be used in preparing the 1994 annual report. 3. Create a five year General Fund financial projection and begin planning for ten, fifteen and twenty years. 4. Compile long-range detailed cash flow projections. 5. Complete rate studies for the Water and Sewer Funds to substantiate rate adjustment, and begin long-range study. 6. Revise Financial Trend Report to incorporate recommendations from the Financial Advisory Committee. 7. Prepare analysis of the adequacy of the Risk Management Reserve. 8. Coordinate with other departments to begin the process of long- range planning for alternatives to the property outside the MUSA line. 9. Begin preparing documentation to support the following reserves: A. Computer. B. Buildings and Equipment. C. Utility Trunk Fund. D. Central Equipment. E. Street Reconstruction. F. Tax Increment Balances. G. Storm Sewer Districts. H. Video Reserve. I. Community Improvement Fund. J. Permanent Improvement Fund. Finance Support Services: Accounting Support 1. Assume the responsibility for the special assessment accounting and special assessment searches. 2. Develop an on-line utility service request form and coordinate with Data Processing for the implementation. Assessing Support 1. Continue to research ways to reduce or eliminate the paper property files. 2. Enhance the Geobase to include additional characteristics as requested by other departments. Other Support 1. Enhance payroll system to include additional human resources data. 2. Investigate software available to assist in making better cash flow forecasts for maximum investment yields. 3. Investigate and recommend software for automated budget preparation. If purchased, strive to have operable for preparation of the 1995 budget. Information Management Services: General Aid and assist departments to achieve city wide goals and objectives. Improve I.M.S. perceptions among the user base by: 1. Establishing procedures for requesting computer enhancements. 2. Establishing a method of prioritizing city wide requests. 3. Beating and/or meeting estimated timelines. 4. Establishing written expectations and commitments from parties involved. 5. Informing departments about what is new in I.M.S. using E -Mail or similar method. Expand City-wide understanding of hardware, software and computer enhancements. 1. Training on new and existing software and/or hardware features and functions. 2. Training users on procedures for requesting computer enhancements. Software Upgrade system and application software. Install, implement and provide training for city wide electronic mail. Research and evaluate alternative electronic scheduling systems. Research and evaluate alternative phone messaging systems. Research, evaluate and implement a vehicle/equipment maintenance system. Right size: Provide a list of application programs to be further investigated. Re-evaluate and provide alternatives to our current Financial Accounting System. Complete Inspections Reporting and Data Collection application. Provide connectivity to Hennepin County for Public Safety and other City functions. Coordinate with Engineering to implement an in-house CAD program. Complete a G.I.S. system needs assessment and feasibility study. Hardware Analyze and formulate five year mainframe life strategy. Complete Public Works network installation and conversion. IMS Staff Education Enhance staff training and cababilities through outside training sources, seminars and meetings. Cross train amongst ourselves, to provide better backup and general system knowledge. Assessing: 1. Research ways to streamline the mass appraisal system to make it more user friendly and efficient. 2. Expand the utilization of Excel for the analysis and valuation of the commercial and industrial properties. 3. Coordinate ' with the Data Processing staff for selection of a GIS System and Optical Scanning. Risk Management: 1. Solicit proposals for reduced rates on long-term disability insurance and the insurance servicing of the City's self-insurance exposure. 2. Promote a higher level of usage of the exercise equipment at fire station #3 3. Coordinate with the Property Management Coordinator to assure that all safety aspects of the City Center expansion have been addressed. 4. Begin to research historical claims data to build a data base by lines of coverage for use in reviewing the adequacy of the Risk Management Fund. Property Management: 1. Present City Council with proposal for City Center expansion. 2. Present City Council with proposal for Council chambers renovation. 3. Continue to bring City in line with A.D.A. requirements. 4. Analyze City telephone and voice mail needs. Coordinate with Data Processing for proper integration. Administration Department Goals for 1994 Update the Policy Manual so that it contains all pertinent policies and conforms to the City Code and Charter Primary Responsibility: Lueckert (Elmquist) Target Date: July 1994 Develop a Human Resources Development Plan, using an employee task force Primary Responsibility: Lueckert Target Date: August 1994 Implement a workable system to track council and citizen requests Primary Responsibility: Lueckert/Rauenhorst/McMillin Target Date: March 1994 Examine benefits administration system and make recommendations for change. Primary Responsibility: Sobania/Lueckert Target Date: August 1994 Improve the agenda process. Primary Responsibility: Lueckert/Rauenhorst/McMillin Target Date: SOON! Provide input to Council Chambers Renovation/CATV Improvements Primary Responsibility: LaFave Target Date: Unknown Develop a new organizational structure for Administration Department Primary Responsibility: All Target Date: Spring Examine classification system for proposed changes Primary Responsibility: Sobania Target Date: August 1994 DATE: April 21, 1994 TO: Dwight Johnson, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: PUBLIC WORKS GOALS FOR 1994 1. Implement "In -House" engineering design function for street reconstruction project. The goal is to receive bids and have construction started on the program as approved by the City Council in December, 1993 before August 1, 1994. 2. Receive proposals from qualified consulting engineering firms to prepare the City's Surface Water Drainage Plan. The plan will have to incorporate for implementation all requirements of the four watersheds which have jurisdiction within the City. 3. Receive proposals to prepare an amendment to our Water Supply Plan to incorporate conservation and emergency contingency components as required by the Department of Natural Resources and the Metropolitan Council. The revisions to the plan must . be completed and submitted to the Metropolitan Council for review by January 1, 1996. 4. Implement the goals as included in the 1994 Management Plan and Budget for the Plymouth Metrolink System. These goals include increased ridership and improvements to our delivery of service. 5. Complete study of our drinking water (lead and copper rule) as required by the Minnesota Department of Health and implement any additional water treatment plant changes that are necessary. 6. Complete the necessary alignment and environmental studies to determine the location of proposed Schmidt Lake Road west of Vicksburg Lane. SUBJECT: PUBLIC WORKS GOALS FOR 1994 April 21, 1994 Page Two 7. Implement a computer software system for the Central Equipment Division which will automate inventory and maintenance records for all equipment associated with the Central Equipment Division. Use information from the system to analyze equipment rental rates and usage by each division. 8. Have public information meetings on proposed public improvement projects with affected neighborhood before the public hearing is held by the City Council. The purpose of the public information meetings is to inform citizens of the aspects of the projects. =�4: 1' -"�4 15: �=�5 hiH17k - LL 1-R.O I-ISE 1100RE t.l:_ 5Fl_' S-0 Memorandum TO: PLYMOUTH CITY DWIGHT JOHNSON ALLAN BARNARD FROM: SHERYL G. MORRISON DATE: April 19, 1994 RE: VOTING ON ITEMS ERS TO AGENDAS AT REGULAR MEETINGS On March 7, 1994, Robert Meller opined on the ability of the City Council to vote on items added to the agenda of regular meetings. His opinion was that the Council could add items to the agenda and then vote on them at the same meeting. However, he opined, "it may well be that the City, as a matter of policy, wishes to prohibit such a practice in keeping with the spirit of the open meeting law. Such a policy, according to Mr. Meller, could be adopted, in which case, "the League of Minnesota Cities has opined that. . . [the City] should continue to follow that policy until such time as the public is given notice that that policy is being dropped or amended." A copy of this opinion is supposed to be included with the Thursday packets. In keeping with this opinion, I renew my questions and concerns about voting on items added to the agenda at regular meetings, an event which occurred twice last evening. I believe that the posture of openness the City Council has fostered to date in soliciting public comment is best served by maintaining the policy as it is openly and clearly stated at the beginning of each regular meeting. I think this is particularly true where it is publicized policy and there has been no notification that the policy is intended to be changed. I would request that this issue be included as an agenda item at the next regular meeting and that staff prepare a report and recommendation containing the applicable law and other materials bearing on this issue. I believe the appropriate posture for the issue would be to formally adopt a policy that newly added items to the agenda are not subject to formal Council action, consistent with the current stated policy, but only subject to direction to staff. BEST & FLANAGAN ATTORNEYS AT LAW ROBERT L. CROSBY SCOTT D. ELLER 4000 FIRST BANK PLACE CINDY J. LARSON OF COUNSEL LEONARD M.ADDINGTON CHARLES C. BEROUIST JOHN P. BOYLE JOHN R.CARROLL ROBERT R. BARTH GEORGE 0.LUDCKE 601 SECOND AVENUE SOUTH ROSS C•FORMELL JAMES D. OLSON N. WALTER GRAFF E.JOSEPH LAFAVE CARYN SCHERB GLOVER ROBERT M.SKARE ALLEN D. BARNARD GREGORY D•SOULE MINNEAPOLIS, MN 55402-4331 MARY E.SHEAREN ARCHIBALD SPENCER RICHARD A.PETERSON CATHY E.GORLIN CATHERINE J. COURTNEY WARD B. LEWIS ROBERT J. CHRISTIANSON,JR. PATRICK B. HENNESSY TELEPHONE (0121 330-7121 KEITH J. NELSEN FRANK J. WALZ TIMOTHY A. SULLIVAN BARBARA M. Ross FRANK VOGL BRIAN F. RICE TELECOPIER I6121 330-5897 TRACY F. KOCHENDORFER MARINUS W. VAN PUTTEN, JR. DANIEL R.W. NELSON JEANNICE M.REDING DAVID B -MORSE TRACY J.VAN STEENBURGH SARAH CRIPPEN MADISON JAMES I. BEST JOHN A -BURTON, JR. DAVID J. ZUBKE ROBERT D. MAHER 1002-1099 JAMES C•DIRACLES STEVEN R.KRUGER DAVID H.JOHNSON ROBERT J. FLANAGAN ROBERT L.MELLER,JR. JAMES P. MICHELS WILLIAM J. MORRIS 1908-1074 JUDITH A.R000SHESKE PAUL E.KAMINSKI MICHAEL L.DIOOS MICHAEL H. PINK Direct Dial: 349-5648 March 7, 1994 BY FACSIMILE'°. Laurie Rauenhorst Cit Clerk City of Plymouth 3400 Plymouth Boulevard> Plymouth, MN 55447°"', �. RE: New Agenda Items at Council Meetings Dear Laurie: You have requested that this office issue an opinion regarding the ability of a councilperson to add an agenda item at either a regular or special city council meeting. It is the City's current policy to allow discussion of added agenda items but not to allow a vote on the added item. The City Charter in Section 3.03 makes it clear that the Council determines its own rules and order of business in conducting the Council meetings. There is no further language in the Charter giving any direction on this topic. City Code Section 200.05, Subd. 2 notes that the agenda for a meeting is closed to new "material" at noon on the Wednesday preceding the regular or special council meeting. However, that Section goes on to note that the Council may waive this rule in its discretion. Effectively, at the time the Council votes to approve the agenda for any given meeting, it is waiving the prohibition of new "material" that might have been added to that agenda. We see nothing in the City Charter, City Code or the Policy Manual which would prohibit the addition of a new agenda item at a meeting, so long as the Council approves that addition. The State statute dealing with the Open Meeting Law does apply in this situation. Minnesota Statute § 471.705 (1)(c)(a) requires the City to keep a list of the regularly scheduled Council meetings on file. In this way, the general public will Ms. Rauenhorst March 7, 1994 Page 2 have advance notice of the City's intent to conduct business on those regularly scheduled dates. Nothing in this section requires the filing of an agenda for the regularly scheduled meeting. In essence, the public has been given notice that the Council will be meeting on those regular dates to conduct any business within its power. Minnesota Statute § 471.705 (1)(c)(b) requires that, with a special meeting, there is a necessity to post written notice of the date, time, place and purpose of the meeting. Here the notice requirement is more onerous in that the purpose needs to be included. We conclude that at a regularly scheduled Council meeting, the Council has the right to not only discuss but to vote on matters which are added to the agenda that day. However, at special meetings the Council should avoid discussing any item which is not included on the notice given of the special meeting. The League of Minnesota Cities agrees with this interpretation. Although there is nothing in city or state law which will prohibit the City Council from discussing and voting on matters added to the agenda at the meeting, it may well be that the City, as a matter of policy, wishes to prohibit such a practice. Certainly, such a prohibition would be keeping with the spirit of the Open Meeting Law to give the public as much possible notice regarding the place, time and content of meetings. In so, the City could adopt a policy that the City will not vote on any matter added to the agenda on the day of a meeting. In fact, the League of Minnesota Cities has opined that if the City's policy has been to prohibit voting on newly added agenda items, it should continue to follow that policy until such time as the public is given notice that that policy is being dropped or amended. Please don't hesitate to contact me if you would like to discuss this matter further. V t u y yours ert L. Meller, Jr. City Attorney PEK:kjd cc Dwight Johnson, City Manager PEK\Agenda.ttr