HomeMy WebLinkAboutCouncil Information Memorandum 05-26-1994MAY 26, 1994
UPCOMING MEETINGS AND EVENTS ....
1. CITY OFFICES CLOSED -- MONDAY, MAY 30 - MEMORIAL DAY
2. CITY COUNCIL MEETING SCHEDULE FOR .TUNE:
JUNE 6 7:00 P.M. COUNCIL MEETING
Council Chambers
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JUNE 13 7:00 P.M. COUNCIL STUDY SESSION
Public Safety Conference Room
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JUNE 20 7:00 P.M. COUNCIL MEETING
Council Chambers
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3. HUMAN RIGHTS COMMISSION -- THURSDAY, JUNE 2, 7:30 P.M., Council
Conference Room.
4. LMC ANNUAL CONFERENCE -- June 7 - 10, Radisson St. Paul Hotel. The
Conference program schedule is attached. (M-4)
5. MEETING CALENDARS - City Council and City Center calendars are attached. (M-5)
.... , R 'OU . I . I.ORM�►.T ON. �...... .
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1. MINUTES & AGENDAS:
a. School District 281, Board of Education, Minutes, May 2, 1994. (I -la)
CITY COUNCIL INFORMATION MEMO
May 26, 1994
Page 2
b. School District 284, Board of Education, Agenda, May 25 & 26, 1994. (I -lb)
2. CITY ATTORNEY BILLING -- Attached is the billing summary for April City
Attorney services. (I-2)
3. MINNESOTA ETHICAL PRACTICES BOARD -- The attached Bulletin sent to
registered Lobbyists and Principals reviews the new state law guidelines on giving gifts
to public officials. Under the law, Plymouth local officials are included under the
Metropolitan Governmental Unit definition - a metropolitan city in the seven county area
with a population over 50,000. (I-3)
4. NEWSLETTERS, PUBLICATIONS, CITY NEWS RELEASES. ETC.:
a. City news release on "Plymouth Buckle Down Program" to be held at Armstrong
Senior High School. (I -4a)
b. City news release on Carlson Parkway planting project. (I -4b)
5. MEMOS & CORRESPONDENCE:
a. Letter from David MacGillivray, Springsted, regarding the restructuring of refunding
escrow account. (I -5a)
b. Letter responding to Mona Domaas, 15910 46th Avenue North, from Eric Blank ,
regarding the development of a neighborhood park. Also attached is a letter from
Ms. Domaas responding to Eric's letter. (I -5b)
c. Correspondence received from residents in opposition to the Zachary Lane expansion.
(I -5c)
d. Letter to Jean Thompson, 11610 37th Place No., from Eric Blank, regarding the use
of the outdoor amphitheater. (I -5d)
e. Letter from Almon C. Bock, II, to Mayor and City Council, commending the City's
risk management program. (I -5e)
f. Letter from Dale Woodbeck, Chair, concerning the name change of the West
Hennepin Human Services Planning Board to the Suburban Alliance. (I -5f)
g. Letter from Alison Olson, New Hope, to Chief Gerdes, on assistance provided to her
by Plymouth police officer. (I -5g)
h. Letter to members of the Harbor Lane Collaborative group from LaDonna Hoy,
Interfaith Outreach & Community Partners, on a May 26 meeting. (I -5h)
Dwight Johnson
City Manager
M—."\
LMC Annual Conference
Governing Your City: It's a Whole New Ballgame
Preliminary Program Schedule
Tuesday, June 7,1994
Pre -conference workshop
Special Update for Newly Elected Officials
1:00-5:00 p.m.
Special Kick -Off Event Starring Garrison Keillor
World Theater
7:30 p.m.
Wednesday, June 8, 1994
Welcome/Opening Session
8:45 - 10:15 a.m.
Keynote Speaker: Mike Veeck, St. Paul Saints Owner
"Governing Your City: It's A Whole New Ballgame"
Concurrent Sessions I (choose one)
10:30 - 11:30 a.m.
• Looking to The Future: Visioning for Your Community
• How to Hire, Discipline, Fire Successfully Without Being
Sued --Part I
• Community/School Collaboration
• Gender Communication
• Impact of Health Care Reform on Cities
Exhibitor's Luncheon
11:30 a.m. - 1:00 p.m.
General Session
1:00 - 2:00 p.m.
"Unless There's Blood"
A dramatic presentation performed by the Theater for
Corporate and Community Education
Concurrent Sessions II (choose one)
2:15 - 3:15 p.m.
• Dealing with Controversial Issues
• How to Hire, Discipline, Fire Successfully Without Being
Sued --Part II
• Strategic Planning for Infrastructure and CIP/Are You
Prepared for Too Much Water?
• Dealing with Youth Issues: A Total City Effort
• Improving the Business Climate in the Community
Concurrent Sessions III (choose one)
r 3:30 - 4:30 p.m.
• Personal Leadership "Know Thyself'
• Volunteer Programs/Tapping into the Power of the Third
Sector
Preventing Sexual Harassment
• Preventing Violence
Economic Development Innovations
City Night at Minnesota History Center
6:30 p.m.
Thursday, June 9, 1994
Informal Networking
C 8:00 a.m.
ftw Concurrent Sessions IV (choose one)
9:00 - 10:15 a.m.
• How to be an Effective Council Member
• Empowering Citizens
• Intergovernmental Cooperation and Consolidation
• Grants: Where Are They?
• Sharing Between Cities
• Financial Planning
rw Concurrent Sessions V (choose one)
10:30 a.m. - 12:15 p.m.
• Council -Staff Relations
• User -Friendly Techniques for Cities
• Long -Range Financial Planning
• Fees for Service: Success Stories
• Land Use
• Economic and Community Development Resources
Mayors Association/Mini-Conference Luncheon
12:00 - 2:15 p.m.
Hal Schippits
"Attitude: It's all in your head"
Concurrent Sessions VI (choose one)
2:15 - 3:30 p.m.
• Policy vs. Operations
• City Innovative Budget Strategies
• Environmental Topics
• Transportation Utility Fees/Funding for Local
Transportation Needs
• Promoting Your Small City
• Improving the Business Climate
League Annual Meeting
3:45 p.m.
LMC Reception and Banquet
6:30 p.m.
Friday, June 10, 1994
Awards Presentation and Finale General Session
"Seven Characteristics of Highly -Effective People"
9:00 - 12:00 noon
Please type or print
Name
Nickname for badge
Title
City or organization
Mailing address
City
Telephone
1994 Annual Conference Registration
State
Sex F M
Zip
Family members attending (There is no registration fee. DOES NOT INCLUDE
MEAL TICKETS. ORDER BELOW)
Spouse full name
Child
Child
Sex F M
Age
Age
EThis is my first League of Minnesota Cities Annual Conference
FULL CONFERENCE
June 7-10, 1994
Registration includes admission to all
sessions and conference activities,
including tickets to:
• Wednesday Exhibitors' Luncheon
• Thursday Coffee and Rolls
• Thursday Mayor's Luncheon
• Thursday Banquet
• Friday Coffee and Rolls
MINI -CONFERENCE
June 9, 1994
Registration INCLUDES admission to
all Thursday sessions including
tickets to:
• THURSDAY COFFEE AND ROLLS
• THURSDAY MAYOR'S LUNCHEON
NOTE: This registration DOES NOT
include Thursday Banquet tickets.
ORDER BELOW.
Early Registration (Postmarked by May 13, 1994)
$205.00 Full Conference $
$ 95.00 Mini -Conference Q
Advance Registration (Postmarked by May 27, 1994)
$225.00 Full Conference $
$100.00 Mini -Conference
On -Site Registration (at Conference)
$245.00 Full Conference
$105.00 Mini -Conference
Extra Meal Tickets
$11.00 Wednesday Exhibitor's Lunch
$15.00 Thursday Mayor's Luncheon
$26.00 Thursday Banquet
(NOTE: Mini -Conference registration DOES NOT INCLUDE
THURSDAY BANQUET. You may order separately.)
City contact
Daytime phone #
Feel free to duplicate for multiple registrations. a.c.
M -NA
I. General Information
Every delegate, guest, speaker, me-
dia representative, and other attend-
ees MUST REGISTER with this form.
Complete the form in full and return it
along with full payment of all appro-
priate conference registration fees to
address indicated.
NOTE: No registration will be proc-
essed without payment in full, or with-
out an accompanying city voucher or
purchase order.
II. Registration Deadlines
May 13,1994: Final postmark dead-
line for Early Registration.
May 27, 1994: Final postmark dead-
line for Advance Registration.
III. Conference Registration
Cancellation Policies
Your registration cancellation letter
must be postmarked no later than
May 27, 1994 to qualify for a refund of
registration fees.
A registration cancellation is subject
to a $25 cancellation fee.
IV. Special Needs
IF YOU HAVE A DISABILITY AND
REQUIRE SPECIAL SERVICES,
OR IF YOU HAVE SPECIAL DI-
ETARY NEEDS, PLEASE ATTACH
A WRITTEN DESCRIPTION OF
YOUR NEEDS.
V. Registration Confirmation
Pre -registrants will receive a post-
card acknowledgment to be present-
ed at the ADVANCE REGISTRA-
TION desk for quick registration.
VI. Registration Information
For more information contact: Cathy
Dovidio (612) 490-5600.
Make check payable and return with
form to League of Minnesota Cit-
ies, 3490 Lexington Avenue North,
St. Paul, MN 55126.
Do you struggle with questions about
what you and your elected colleagues
can and cannot do, as well as other
complexities of municipal law? You are
not alone. Almost everyone completing
a recent survey sent to those who have
been in office two years or less agreed.
This special update will provide an
opportunity for you to learn the facts
in a fun -filled, but highly instructive
program. Scheduled on Tuesday, June
7 from 1:00 to 5:00 p.m. just prior to
the annual conference, this workshop
will focus on legalities related to a
variety of policy decisions facing
councils throughout Minnesota.
Special update for;;newly
elected officials to be red
as pre-conferenc r . 0p t
LMC annual
your city: XZ
Trios and Minnesota.
The first part of the program will
include a discussion of several vignettes
(based on actual situations). A panel of
veteran elected officials will share what
they would do; several attorneys with
city experience will provide legal
perspectives; and then "the rest of the
story" will be revealed—what actually
happened.
During Part II, participants will have
the opportunity to tackle other
situations, working in facilitated small
groups and receiving feedback from
the faculty. There will be time to
address your concerns.
Although this training program has
been specifically created for elected
law
N
officials in office less than two years,
any mayor or councilmember is
welcome and will find it of value.
Special note: The session will
adjourn with plenty of time to enjoy
dinner in Saint Paul before the
evening conference kickoff featuring
Garrison Keillor at the World Theater.
To register, please send the registra-
tion form and payment to the League
of Minnesota Cities, 3490 Lexington
Ave. N., St. Paul, MN 55126. Contact
Darlyne Lang at (612) 490-5600 if you
have any questions.
F Special Update for Newly Elected Officials:
Governing your city: Real life scenarios and Minnesota law
Tuesday, June 7, 1994 Name
1:00 to 5:00 P.M. I
Radisson St. Paul Hotel Title I
Registration fee (including materials and refreshments): Address
$35 per person in advance
$45 per person on-site City
I
( ) I
I Registration deadline: May 27, 1994 Phone I
I Please make check payable to the League of
Minnesota Cities and mail along with this regis-
(Please copy this form if you have more than one registra- tration to League of Minnesota Cities, 3490
I tion.) Lexington Ave. N., St. Paul, MN 55126. I
I
L -------------------------------------J
•REVISED MEETING "" NEW MEETING 5/24/94
*REVISED MEETING ** NEW MEETING 5/26/94
3
J1
M - E-:;
City Council Weekly Planner
May 29 —July 09, 1994
Sunday...y
May 29
May 30
Memorial Day
(Observed) City
Offices Closed
Tuesday
May 31
Wednesday..
June 1
June 2
7:30 PM HUMAN
RIGHTS
COMMISSION
..Saturday
June 3
June 4
June 5
June 6
7:00 PM COUN- .
CILMFE`l'INGQUALITY
June 7
7:00 PM WATER
COMMITTEE
June 8
4:00 PM FINANCIAL
ADVISORY
COMMITTEE
June 9
5:30 PM OPEN
SPACE
COMMITTEE
June 10
June 11
7:00 PM PLANNING
COMMISSION
7:00 PM PRAC
League
of MN Cities Annual
Conf. - St. Paul Radisson
June 12
June 13
June 14
June 15
June 16
June 17
June 18
7:50 rM COUNCIL Y
Public Safety CouC ' '
Rip,
7:00 PM BOARD
OF ZONING
7:00 PM PACT
7:00 PM HRA
7:00 PM Council
Subconunittee on
State Auditor's
Report - Pub.
Safety Library
June 19
June 20
June 21
Summer begins
June 22
June 23
June 24
June 25
7:00 PM
CIL MEETING
COUN-
7:00 PM PLANNING
COMMISSION
June 26
June 27
June 28
June 29
MUSIC IN
PLYMOUTH
Y
June 30
July 1
July 2
July 3
July 4
Independence Day
- City Offices
Closed
July 5
7:00 PM WATER
QUALITY
COMMITTEE
July 6
(Music In Plymouth -7:30
Rain Date)
July 7
PM HUMAN
RIGHTS
COMMISSION
July 8
July 9
`Revised Meeting "New Meeting 5/26/94
OFFICIAL
PROCEEDINGS OF THE BOARD
INDEPENDENT SCHOOL DISTRICT 281, ROBBINSDALE AREA SCHOOLS
REGULAR BOARD MEETING, 4148 WINNETKA AVENUE NORTH
May 2, 1994
The meeting was called to order at 7:05 p.m. by Keith Moberg,
chairperson.
ROLL CALL
Present: Paula Beugen, John Luzaich, Keith Moberg, Mary Moreira,
Beverly O'Connor, Meredythe Rossi and Neil Stein, directors, and
James Dahle, superintendent.
APPROVAL OF AGENDA
Moreira moved approval of the agenda with an addition under Board
Rapport. The motion was seconded by O'Connor and carried
unanimously.
RECOGNITION BY THE SUPERINTENDENT
The superintendent recognized District 281 students from Noble
Elementary School who participated in the state Odyssey of the
Mind tournament on April 23, 1994. The team placed second in the
OM Believable Music Division I competition. Vernon Ege,
coordinator of extended programs, introduced the students: Mike
Flower, Johanna Scheu, Mike Schwandt, Dannah Shinder, Sara
Thorsen, Anne Torkelson and Mike Vogel. Jane Torkelson and Jane
Flower, Noble parents, coached the team.
The superintendent recognized the Robbinsdale Armstrong High
School students who participated in the Future Problem Solving
State Tournament held at RAHS on April 16, 1994. Ege introduced
the students who placed first in the senior division: Josh
Gershone, Bill Marth, Angela Rapacez, Brian Rewitzer and Jason
Seeman; and Tracy Devine who was state individual champion in the
intermediate division. Devine will compete in the Future Problem
Solving International Conference to be held at the University of
Michigan in Ann Arbor June 10-13. Paul Anderson, RAHS English
teacher, is FPS coach at RAHS.
APPROVAL OF CONSENT AGENDA
Moreira moved approval of the consent agenda. The motion was
seconded by O'Connor and carried unanimously.
MINUTES OF PREVIOUS MEETINGS
Moreira moved approval of the minutes of the April 18, 1994,
School board minutes - May 2, 1994
Page 2
board meeting with one correction.
Rossi and carried unanimously.
a-N`CN-
The motion was seconded by
PETITIONS AND COMMUNICATIONS
The following communications were received: a letter from Lois
Wendt, Forest Elementary School MEEP chairperson and grade one
teacher, inviting board members to a spring picnic for students,
parents and staff on Tuesday, May 10, from 6-8 p.m.; a letter
dated April 14, 1994, to Ann Eilbracht, director of human
resources, signed by 18 teachers from Forest Elementary School
asking that Sharon Helps be hired as a teacher; an invitation
from Joyce Haskins, Lincoln Elementary School instructional
assistant, to a teacher appreciation luncheon on May 20, 1994,
from 11:30 a.m.-12:30 p.m.; a letter dated April 22, 1994, from O.
Harald Eriksen, Robbinsdale council for gifted and talented
chairperson, thanking the board for their support of gifted
education at the March 21, 1994, board meeting; a letter dated
April 26, 1994, from LuAnn Svendsen, Technology Learning Campus
parent, regarding the 1993-94 change in the hours of the school
day at TLC and its adverse effect on students wishing to
participate in after-school activities at their home schools and
asking for a resolution of the situation for the 1994-95 school
year.
CLERK'S REPORT
Luzaich, clerk of the board, read the schedules of board
meetings, other meetings and superintendent's advisory councils.
REPORTS OF THE SUPERINTENDENT
Instruction and Information
Information
Shared Decision Report
Gwen Martinson, director of special services and collaboration;
Barbara Nemer, director of curriculum and media services; Susan
Manikowski, Technology Learning Campus principal; Michael
Huggett, TLC business education teacher; and Tom Walerius, RFT
president, reported on the shared decision workshop they and
other staff and parents from Technology Learning Campus, Plymouth
Middle School and Hosterman Middle School attended on February 17
and 18, 1994.
Nemer reported on what shared decision-making is and how it could
improve the working environment for staff and the learning
environment for students; Walerius discussed the possible
membership of the oversight committee and its role; Huggett
described his experience on the Technology Learning Campus site-
School board minutes - May 2, 1994
Page 3
based council and presented the TLC site-based council
organizational chart; Manikowski gave examples of decisions
handled at the site -council level at TLC; and Martinson reported
on limitations to the decisions made at the site council level,
the waivers the oversight committee would accept requests for,
the voluntary involvement process, the right to request either a
slowdown or a withdrawal from the joint process by any of the
parties, the need for the school board to decide whether or not
to proceed with the process and the need for administration to
develop a plan to proceed with the process.
Discussion took place about the work, training and time involved
in implementing the process; the superintendent's support and
encouragement to move ahead; the important role of the principal;
and issues that could cause a withdrawal from the process.
Dahle asked the group to work on recommendations for the
oversight committee, representatives to serve on the committee
and develop agreements/documents between buildings, the district
and the oversight committee in May and June and present a report
to the board in August.
Action
Resolution Placing Tenured Teachers on Unrequested Leave
Stein moved approval of the following resolution placing two
tenured teachers on unrequested leave. The motion was seconded
by Moreira and carried unanimously on a roll -call vote:
WHEREAS, the school board of Independent School District 281
adopted a resolution proposing placement of (said teacher) on
unrequested leave of absence on March 21, 1994, and,
WHEREAS, said written notice of the proposed placement on
unrequested leave was duly served upon (said teacher) on March
21, 1994, and
WHEREAS, said written notice of proposed placement on unrequested
leave contained a statement setting forth the reasons for the
proposed placement as well as a statement that he or she make a
request in writing within 14 days of receipt of said notice, and
that if no hearing was requested within said 14 -day period it
constituted acquiescence by (said teacher) to the school board's
proposed action, and
WHEREAS, no written request of any kind was received by the
school board or superintendent of schools from (said teacher) for
a hearing as of 14 days from date of receipt, and
WHEREAS, said failure to make written request for a hearing
within 14 days after receipt of notice of proposed placement on
School board minutes - May 2, 1994
Page 4
unrequested leave constitutes acquiescence by (said teacher) to
his or her placement on unrequested leave,
BE IT RESOLVED, by the school board of Independent School
District 281 that (said teacher) be and hereby is placed on
unrequested leave of absence as a teacher of Independent School
District 281, on the grounds of discontinuance of positions, lack
of pupils and financial limitations, effective at the end of the
1993-94 school year on June 10, 1994, pursuant to the plan
negotiated by the school board and the Robbinsdale Federation of
Teachers, which plan is found in the collective bargaining
agreement currently in force.
BE IT FURTHER RESOLVED, that a notice of placement on unrequested
leave, together with a copy of this resolution be forwarded to
(said teacher) by certified mail or personally and that an
affidavit of same be placed in his or her file together with a
copy of the notice and resolution.
The following letter will be sent to teachers placed on
unrequested leave:
We must notify you that at a regular meeting of the school board
of Independent School District 281, held on May 2, 1994, a
resolution was adopted by majority roll -call vote of the full
membership of the school board, placing you on unrequested leave
of absence as a teacher in Independent School District 281
effective at the end of the 1993-94 school year pursuant to the
plan negotiated by the school board and the Robbinsdale
Federation of Teachers, which plan is found in the collective
bargaining agreement currently in force.
A copy of the resolution duly adopted by the school board is
attached for your information.
If a position becomes available in a field in which you are
licensed at any time after your leave is effective, you may have
a right to reinstatement in that position if you have sufficient
seniority in the district.
Please keep the school district human resources office advised in
writing of your address at all times so that the district may
notify you of any available positions for which you may qualify.
If you have questions or concerns, please call Ann Eilbracht,
director of human resources.
Sincerely,
SCHOOL BOARD OF
INDEPENDENT SCHOOL DISTRICT 281
School board minutes - May 2, 1994
Page 5
Clerk of the School Board
Terminations
Moreira moved approval of the following resolution proposing the
termination of a nontenured teacher at the close of the 1993-94
school year. The motion was seconded by Stein and carried
unanimously on a roll -call vote:
WHEREAS (said teacher) is a probationary teacher in Independent
School District 281,
BE IT RESOLVED by the school board of Independent School District
281 that pursuant to Minnesota Statutes 125.12, subdivision 3,
the teaching contract of (said teacher), a probationary teacher
in Independent School District 281 is hereby terminated at the
close of the 1993-94 school year and is not renewed for the 1994-
95 school year.
BE IT FURTHER RESOLVED that written notice be sent to said
teacher regarding termination and nonrenewal of contract as
provided by law, and that said notice shall be in substantially
the following form:
We must notify you that at a regular meeting of the school board
of Independent School District 281 held on May 2, 1994, a
resolution was adopted by a majority roll -call vote to terminate
your contract effective at the end of the current school year and
not to renew your contract for the 1994-95 school year. This
action of the board is taken pursuant to Minnesota Statute
125.12, subd. 3.
You may officially request that the school board give its reasons
for the nonrenewal of your teaching contract. Your request must
be received within ten (10) days after receipt of this notice.
We are sorry for any inconvenience
Please call Ann Eilbracht, director
have questions or concerns.
Sincerely,
SCHOOL BOARD OF
INDEPENDENT SCHOOL DISTRICT 281
Chairperson of the School Board
Notices
this action may cause you.
of human resources, if you
Moreira moved approval of the names of teachers placed on
C',
School board minute - May 2, 1994
Page 6
unrequested leaves of absence or terminated and to be sent
notices. The motion was seconded by Beugen and carried
unanimously.
Affirmative Action
Ann Eilbracht, director of human resources, presented background
on the district's affirmative action plan; a district workforce,
availability and utilization/underutilization analysis; goals and
timetables and specific programs to achieve goals; outlined
additions to the plan that include affirmative action for
disabled individuals and a policy to evaluate managers and
supervisory personnel based on how they meet the plan's goals.
She asked that the school board approve the updated affirmative
action plan. Beugen moved approval of the updated affirmative
action plan. The motion was seconded by Luzaich.
Following discussion regarding the finding that women are
underutilized as teachers in the district; recruiting teachers
for specific disciplines; information available to identify
potential teachers at the college level; the district's teachers
of color program; and the need for male teachers as role models
in elementary schools, the motion was carried unanimously.
Gifted and Talented Program
Vernon Ege, coordinator of extended programs, described academic
excellence contests, programs and awards available to District
281 students, the recommended gifted and talented program changes
for 1994-95 and a process for developing the long-range plan.
The board discussed and agreed that the community, parents and
students should be included with school administration and staff
in recommendation number six that gives the school responsibility
for deciding how gifted and talented service will be delivered.
Following discussion about the need for a solid gifted and
talented program, the desire by the board to mandate a long-range
plan for the program, and the importance of meeting gifted and
talented students' needs in every class and the need for material
to accomplish that, Stein moved to accept the recommended gifted
and talented program changes for 1994-95 with the change under
recommendation number six. The motion was seconded by Moreira.
Following discussion regarding legislative funding for gifted and
talented programs, the need for board discussion on categorical
aids and a request for a report back to the board on schools'
decisions to deliver gifted and talented services, the motion was
carried unanimously.
Stein moved that the board mandate that by this time next year a
long-range plan for the gifted and talented program be presented
School board minutes - May 2, 1994
Page 7
to the board. The motion was seconded by Moberg and carried
unanimously.
The long-range plan will be presented to the board in February or
March of 1995.
Grant Proposal
Beugen moved approval of the following grant proposal. The
motion was seconded by Moreira and carried unanimously:
A grant application in the amount of $163,831 to the U. S.
Department of Education for the Minority Teacher Preparation
partnership. The purpose of the grant is to support the
collaborative effort between District 281, Augsburg College and
the University of Minnesota to recruit, train and employ teachers
of color.
Business
Moreira moved approval of the following bid awards. The motion
was seconded by O'Connor and carried unanimously:
A bid award for the RHS Resource center elevator renovation in
the amount of $55,380 to Mikkelson Wulff.
A bid award for RHS Resource Center elevator equipment
and installation with a base bid for equipment of $13,485 and a
base bid for installation of $16,996 for a total of $30,481 to
Lagerquist.
A bid award for miscellaneous paper for 1994-95 with the total
price for xerographic paper of $62,600 and a total price for
offset paper of $24,272 with a combine amount of $86,872 to
Leslie Paper.
A bid award for walk-in coolers, freezers and refrigeration at
Lakeview Elementary School for $26,710; Pilgrim Lane Elementary
School for $26,475; and RHS Resource Center for $31,995 to Palm
Brothers.
The board discussed the district's current sprinkler system and
requested a report on the district's insurance coverage.
BOARD RAPPORT
Dahle reminded the board of a MDE teleconference to be held May
11, from 1:30-3 p.m. on results of the 1994 legislative
session.
Moreira spoke about a recent math conference she attended and the
exciting curriculum that was presented. She requested a fall
School board minutes - May 2, 1994
Page 8
report regarding the district's math curriculum.
Stein requested that the upcoming report on transportation issues
be expanded to include the Technology Learning Campus
transportation issue.
O'Connor reported on the Governor's conference. She asked if
board members had seen a commentary in the business section of
the Star Tribune by Michael Bonsignore, Honeywell CEO. Dahle
will distribute copies of the commentary to board members.
Dahle reported on the National Alliance of Business Education
Forum he attended recently in Washington, D.C.
The board discussed the need to give teachers time to train and
implement curriculum changes; how time to train is accomplished
in the business sector; the need for individual commitment to
make needed changes and restructuring the school schedule to
facilitate curriculum changes.
ADJOURNMENT
The meeting was adjourned at 9:43 p.m.
Respectfully submitted,
zaich, clerk Wthe boa
Aoroved May 23, 1994
Keith Proberg, cha
INDEPENDENT SCHOOL DISTRICT 284
WAYZATA, MINNESOTA
BOARD OF EDUCATION
NOTICE
The School Board of Independent School District 284 has named the following two individuals
as finalists for the position of Superintendent of Schools:
DR. JOHN A. NOENNIG
Superintendent of Schools
Independent School District 15
St. Francis, Minnesota
DR. PAUL W. ROSIER
Superintendent of Schools
Mesa County Valley School District
Grand Junction, Colorado
The two finalists are scheduled to spend one day each in the Wayzata School District meeting
with students, parents, employees, administrators, community members, and the School Board.
WEDNESDAY, MAY 25,1994: DR. PAUL W. ROSIER
7:15 a.m. - 4:00 p.m. - Meetings with Administrators, Employees,
Students, and Parents at Various District Buildings
4:00 p.m. - 6:00 p.m. - Open House for Community and Staff
at District Administration Building
8:00 p.m. - Dinner with School Board
at Wayzata Country Club
THURSDAY, MAY 26,1994: DR. JOHN A. NOENNIG
7:15 a.m. - 3:30 p.m. - Meetings with Administrators, Employees,
Students, and Parents at Various District Buildings
3:30 p.m. - 5:15 p.m. - Open House for Community and Staff
at District Administration Building
5:30 p.m. - Dinner with School Board
at Wayzata Country Club
LMB/1
POSTED: 5/23/94
I
DATE: May 26, 1994
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager C�,�/�f�/( x
SUBJECT: City Attorney Billings for April
Attached is the billing summary for April City Attorney services. Please call should
you have questions.
BEST & FLANAGAN
Attorneys at Law
4000 First Bank Place
601 Second Avenue South
Minneapolis, Minnesota 55402-4331
(612)339-7121
Client 9300
T- Q,
City of
Plymouth
May
18, 1994
3400 Plymouth Blvd.
Invoice
No. 204023
- 204039
Plymouth, MN 55447
MATTER SUMMARY
Matter
Services
Disb.
Total
Billed YTD
920188
- 920593 Retainer Agmt. $7,500.00*
62.20
$7,562.20
$30,943.74
920180
Prosecution Office Time 5,572.62**
670.71
6,243.33
34,688.03
920181
Prosecution Court Time 4,964.85**
42.26
5,007.11
23,817.99
920182
Prosecution Complaint 1,926.43**
.00
1,926.43
7,872.68
920189
Housing & Redevelopment 1,639.75
76.15
1,715.90
2,543.20
920200
Codification 451.25
4.00
455.25
2,078.80
930266
Ryan Contracting #oyo fyzQ> .00
.00
.00
85.00
920276
Labor/Employment - (S 180.50
6.20
186.70
2,387.36
921072
v. Cavanaugh 1,258.25
63.50
1,321.75
6,961.40
921091
Larry Begin .00
.00
.00
1,204.40
921158
Marcus Real Estate .00
.00
.00
38.00
921332
Pub. Works --Deep Well 11 .00
.00
.00
433.50
930266
Ryan Contracting 432.50
193.87
626.37
1,087.52
930677
Freeman Project 102 <4.21> 93.75
83.80
177.55
11,347.12
930792
Buchle v. City .00
.00
.00
194.10
931112
Naegele Outdoor Advertis. .00
.00
.00
37.50
931464
Housing Alliance .00
.00
.00
431.65
931599
Project 330 (West Med)x/,4-44,> 47.50
15.00
62.50
1,351.65
940062
Gary Berthiaume - G 23.75
1.50
25.25
614.00
940280
Vehicle Forfeitures - c.oS> 508.25
16.10
524.35
2,366.95
940375
Joint Powers Land Acq*3aq<+14)2,261.00
6.20
2,267.20
3,240.95
940394
Smiling Moose v. 202.50
.00
202.50
202.50
940395
Charter Commission Matters 386.25
.00
386.25
386.25
940417
Dunkirk Investment Property 105.00
.00
105.00
105.00
TOTAL $27,554.15
$1,241.49
$28,795.64
$134,419.29
* Total fees for work of $9,066.50
reduced
by $1,566.50
to
meet retainer previously agreed.
** Reduced 17% (amounts $1,141.38,
$1,016.90, and $394.57,
respectively) to hold costs
down.
PAYMENT DUE UPON RECEIPT
PLEASE PUT CLIENT NUMBER ON CHECK FEDERAL I.D. NUMBER 41-0150277
Minnesota Ethical Practices Board --L
' First Floor South, Centennial Office Building
658 Cedar Street
St. Paul MN 55155-1603
Telephone: 612/296-5148 or 800/657-3889
Bulletin for Lobbyists and Principals
May, 1994
Introduction Beginning August 1, 1994, a state law restricts your giving certain gifts
to officials. Laws of 1994, Chapter 377. See definition of "official",
page three.
Ethical Practices Board staff research has identified you as a registered
lobbyist or lobbyist principal subject to this 1994 law.
Prohibited You may not give to an official:
gifts
• Money
• Real or personal property
• A service
• A loan
• A forbearance or forgiveness of indebtedness
• A promise of future employment
unless you receive from the official equal or greater value in return for
the gift.
Acceptable You may give these gifts, if not prohibited by other law:
gifts
• A political contribution;
• Services to assist an official in the performance of official duties,"-` --1
including
uties,':``-
including providing advice, consultation, information, and
communication in connection with legislation, and services to the
official's constituents;
• Services of insignificant monetary value; �`e. ,s•'
r
-_� --3
T
• A plaque or similar memento recognizing the official's services in a
field of specialty or to a charitable cause;
• A trinket or memento of insignificant value;
• Informational material of unexceptional value;
• Food or beverage at a reception, meal, or meeting away from the
official's place of work provided by an organization before whom the
official appears to make a speech or answer questions as part of a
program;
• Given because of the official's membership in a group, a majority of
whose members are not officials, pruvided an equivalent gift is given
to the other members of the group;
• Given by a lobbyist or lobbyist principal who is a member of the
official's family, unless the gift is given on behalf of someone who is
not a member the official's family.
Advisory You may ask the Ethical Practices Board for an advisory opinion
opinion to guide you in giving gifts or about any other provisions of the Ethics
in Government Act, Minn. Stat. Ch. 10A.
You must apply for an advisory opinion in writing. The Board meets
monthly and seeks to respond to requests in a timely manner.
Beginning, August 1, 1994, your application and the Board's opinion are
confidential. The Board may publish an opinion or a summary of an
opinion, but not include the name of the requester, the name of a person
covered by a request, or any other information that might identify the
requester, unless the person consents to the inclusion.
An opinion by the Board is binding on the Board should a Board
proceeding involve the person making the request or covered by the
opinion. The person may use the opinion as a defense in a judicial
proceeding against the person making or covered by the request that
involves the subject matter of the opinion.
The opinion may not be used as a defense if:
• the Board has amended or revoked the opinion prior to initiation of a
z
�3
proceeding and has notified the person making or covered by the
request of its action and has allowed 30 days for the person to do
whatever is necessary to comply with the amended or revoked
opinion;
• the request has omitted or misstated material facts; or
• the person making or covered by the request has not acted in good
faith in reliance on the opinion.
Failure to file The name of a lobbyist or a lobbyist principal that does not file a timely
periodic reports report or owes a late filing fee will be forwarded to the legislative
leadership including the chair of the Senate Ethics and Campaign Reform
Committee and the chair of the House General Legislation, Veterans
Affairs, and Elections Committee.
Registration You are reminded that a lobbyist who makes a contribution to a
number candidate must provide the lobbyist's registration number at the time
the contribution is given.
For more If you have questions about this bulletin, please write to the Board
information at the First Floor South, Centennial Office Bldg., 658 Cedar St., St.
Paul, MN 55155-1603 or you may call Jeanne Olson, Assistant
Executive Director at 612/296-1721 or 800/657-3889. The TDD
number is 612/297-5353, ask for 296-1721.
DEFINITIONS
Official • public official (legislator, constitutional officer, commissioner,
assistant or deputy commissioner, member and chief administrative
officer of state board or commission, other state agency head);
• employee of the legislature; or
• local official of a Metropolitan Governmental Unit.
Local official • a person who holds elective office in a political subdivision or who is
appointed to or employed in a public position who has authority to
make, to recommend, or to vote on as a member of the governing
body, major decisions regarding the expenditure or investment of
public money.
3
0
Metropolitan • The seven counties in the metropolitan area (Anoka, Carver,
governmental Dakota, Hennepin, Ramsey, Scott, Washington)
unit
• A regional railroad authority established by one of the seven counties
• A city in the seven counties with a population over 50,000
(Bloomington, Brooklyn Park, Burnsville, Coon Rapids, Minneapolis,
Plymouth, St. Paul)
• Metropolitan Council
• Metropolitan Parks and Open Space Commission
e Regional Transit Board
0 Metropolitan Transit Commission
0 Metropolitan Waste Control Commission
• Metropolitan Airports Commission
• Metropolitan Sports Facilities Commission
• State High School League
0 Minnesota Technology, Inc.
Principal 0 An individual or association (for example, a business, corporation,
firm, partnership, committee, labor organization) that employs a
lobbyist.
4
y
CITY OF
PLYMOUTH -
For Immediate Release For More Information
May 19, 1994 Sara Cwayna, 550-5198
STUDENTS TO GET LESSON IN BUCKLING DOWN
Some students at Wayzata and Armstrong High Schools in Plymouth will get a surprise lesson in the
importance of safety belt usage on June 1 -- 2 thanks to the efforts of the Plymouth Public Safety Department,
Mothers Against Drunk Driving (MADD), the State of Minnesota and the Wayzata and Robbinsdale School
Districts. The five organizations are sponsoring Operation Buckle Down to heighten awareness among teens of
the role seat belts play in preventing fatalities.
On June 1 at Armstrong High School, 10635 - 36th Ave. N., and on June 2 at Wayzata High School,
305 Vicksburg Lane, the MADD display crash car and a Buckle Down Team with representatives from the
Plymouth Police and Fire Departments and the State Department of Public Safety's Operation Buckle Down
will be at the entrance of the main school parking lots entrance. The team will randomly identify seven to ten
cars being driven by students wearing seat belts. The Buckle Down Team will then go to the students'
classrooms, discuss the importance of seat belts with the class and award the drivers Operation Buckle Down T-
shirts and baseball caps.
"It's especially important at this time of year to raise awareness among young people because 30% of
teenage motor vehicle deaths occur in June, July and August," said Plymouth Public Safety Education
Specialist Sara Cwayna. When used, lap/shoulder belts reduce the risk of fatal and serious injury to front seat
passengers by 45 to 55%. The combination of air bags with lap/shoulder belts reduces the risk of fatal or
serious occupant injury by 55 to 60%, according to Cwayna.
"The Plymouth Buckle Down Program will positively recognize high school age drivers who are
choosing safety by wearing their seat belts," Cwayna said. Statistically, Fridays and Saturdays are the most
dangerous for teenage drivers. Thirty-nine percent of all teenage motor vehicle deaths during 1992 occurred on
those days.
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
CITY OF
PLYM0UTI+
For Immediate Release For More Information
May 25, 1994 Paul Buck, 550-7462
Citizens spruce up entrance to city
About 70 volunteers spent four hours on Sat., May 21 planting nearly 1,500
shrubs and trees at the southeast quadrant of Carlson Parkway and I-494. The planting
project, called Greening Plymouth's Entryways, was sponsored by the City, Carlson
Companies and the Minnesota Department of Transportation (MNDOT).
MNDOT provided the plants and materials, valued at $5,000. The City and
Carlson Companies provided volunteers. "It was a great success. It brought together
volunteers who are corporate people, high school students, elected officials, Plymouth
residents and city employees to better the environment," said City Forester Paul Buck.
The effort will pay off as the plants mature. "The plantings will look so much
nicer than mowed grass. The project did a lot to beautify one of Plymouth's major
entrances. It was a big job, but we were able to get it done through a community effort,"
he said. Buck hopes to repeat the project at another city entrance next year.
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
SPRINGSTED
120 South Sixth Street
R PUBLIC FINANCE ADVISORS
2507
Minneapolis,ItMN 55402-1800
(612) 333-9177
Fax: (612) 349-5230
Home Office
85 East Seventh Place
16655 West Bluemound Road
Suite 100
Suite 290
Saint Paul, MN 55101-2143
Brookfield, WI 53005-5935
(612) 223-3000
(414) 782-8222
Fax: (612) 223-3002
Fax: (414) 782-2904
6800 College Boulevard
Suite 600
Overland Park, KS 66211-1533
May 19, 1994
Fax: (913)45-80 345--1770
1800K Street NW
Mr. Dwi
Dwight Johnson, Manager
9 9
Suite 831
Washington, DC 20006-2200
Mr. Dale Hahn, Finance Director
466-3344
City of Plymouth
Fax: (0202)
3400 Plymouth Blvd.
Plymouth, MN 55447
Re: Restructuring of Refunding Escrow Account
Dear Dwight and Dale:
As discussed, we maintain a data base of those refunding escrow accounts for which changes
in future market conditions may warrant a restructuring to improve the escrow's efficiency and
therefore generate a financial advantage for the jurisdiction. We monitor the data base to notify
jurisdictions if restructurings should occur, but do not initiate such action unless there are real
economic benefits to the jurisdiction after related costs, i.e., CPA verification, bond counsel
opinion and escrow fees.
Plymouth's initial escrow was structured very efficiently with little room for improvement. We
have enclosed our estimates of net gain, $611.53 and $89.23, respectively.
We trust this information puts the current situation in perspective. Please contact us if we can
be of any further assistance.
spectfully,
avid N. MacGillivray
Principal
Director, Project Management
/dma
Enclosure
-Sb
CITY OF
May 20, 1994 PLYMOUTH+
Mona Domaas
15910 46th Ave N
Plymouth, MN 55446
Dear Ms. Domaas:
Mayor Tierney has asked me to respond to your letter dated April 7. First, I would like to let you
know that I have forwarded your letter to the City Council and the Park and Recreation Advisory
Commission for their information.
I have enclosed a copy of the City's comprehensive park and open space plan for your information.
You live in walking neighborhood no. 17, which is bounded by Old County Road 9 on the south,
Vicksburg Lane on the east, future Schmidt Lake Road on the north and Holly Lane on the west.
Most of this land is set aside for public, semi-public space referred to as golf course.
The estimated population for this neighborhood is quite low, at around 1,179 people. Because of the
geographic location of the golf course, at this time the City's comprehensive park plan does not
contemplate the acquisition or development of a neighborhood park in this area. I'm not sure if there
is any property available between Vicksburg and the golf course that would be adequate for park. I
will check this out in the next few weeks, so that I can pass that information on to the Park
Commission.
Within the next 12 to 20 months, the City will be reviewing its comprehensive plans again. We will
specifically look at the need and ability to add additional park land in your area.
Thank you for calling this situation to our attention. If I may be of further assistance, you can reach
me at 550-5131.
Sincerely,
Eric J. Blank, Director
Parks and Recreation
EB/np
enclosure
cc: Mayor and Council
Park and Recreation Advisory Commission
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
L
A �Y
r
April 7, 19 -�
t
City of Plymouth (P
City Council Members L
Park and Recreation
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Representatives:
This is regarding the News Update, dated April 1994. I am
responding in particular to your Park and Trail Map. I see that
you have a proposed park No.3 marked on your map. As you can see
icy my address we live in the Oxbow neighborhood. We have a new
development, Autumn hills, going in right behind us. We have
waited a long time to get a park on this side of Vicksburg and
Country Road 9, as these are both too busy of roads to cross for
children. I am, however, somewhat perplexed by your choice of
location. This location is bordering on Maple Grove, not Plymouth.
With the tax base that our neiahborhood pays and now the new
neighborhood going in, I think consideration should be given to
find a closer location to our development. You can see now some
neichborhoods have a glut of parks, for example #6,9 and C -- also
20, 4, and 13. I feel that beina taxpayers we are due this
consideration and I would respectfully request that you consider
it.
Please find below signatures of neighbors shaping my feelings
and logic. Thank you.
/S"yide� /7z�� %f/�. ��.��:.f/.,•
�1-2
5 4Z6
Sincerely,
Mona
Mona J. L' aas
15910 46th Avenue North
Minneapolis, Mn 55446
557-0908
S S D
l � 1
—j
O /�'Tcllt/ )tlld
Av. ( a-4-17 ,fie " J / d
Y�, _T /
7Z%417 cl
aw
l
Mr. Eric J. Blank
Director
Parks and Recreation
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mr. Blank:
Thank you for the response
for our area neighborhoods.
ay 21, 1994 %!y
.v
gyri.-
Al
to my letter
F
d�
regarding a city park
I would first off like to respond to two of your points.
First of all, I do not think that a privately owned golf course
(which in my understanding could be sold for housing) should negate
our neighborhood's request for a park. A golf course does not
benefit the children.
Secondly, I would like to.respond to your statement regarding
neighborhood number 17 being within walking distance to our
neighborhood. While this is may be true, Vicksburg Lane does not
have sidewalks for children to walk on north of County Road 9,
which is our neighborhood. This is much too busy of a road to
regard as a "safe walk" for children, without sidewalks. County
Road 9 is also quite a busy road for youngsters to cross, and
getting busier every year with the increasing development.
While you state our estimated neighborhood population is quite
low, I see sites marked for future parks where there is no
population or development as yet. Does this make sense?
While some neighborhoods have bike paths and others have
parks, the neighborhoods to the West of Vicksburg and North of
County Road 9 have nothing. We offer no safe recreational areas of
easy access for our children. I would like to remind those in the
decision making process that the neighborhoods of Deer Run, Fawn
Creek, Oxbow, Autumn Hills and Golf View Estates support the City
of Plymouth with quite a high tax base. I feel, as do many other
neighbors, that there should be some consideration given to provide
a safe recreational area for our children. Neighborhood 17 is not
an option as I stated, due to traffic on Vicksburg, no sidewalks on
Vicksburg and the crossing of County Road 9. The Golf Course does
not benefit the children, and we need to keep that in mind.
Perhaps some thought could go into the developing of future
neighborhoods. Do not some developers offer to put in a
neighborhood park? Is this done in agreement with the City, or on
their own merit to provide a nice environment? Who pays for the
installing and upkeep of the nice bike trails through some of the
neighborhoods? Could not something be found for the children of
our neighborhoods?
I hope the Park Commission will seriously consider our request
and find a convenient and safe place for the children of Oxbow,
Deer Run, Fawn Creek, Autumn Hills and Golf View Estate.
Respectfully,
Mona J. D aas
15910 46th Avenue North
Plymouth, Minnesota 55446
612/557-0908
cc: Mayor and Council
Park and Recreation Advisory Commission
Residents of Oxbow
Kathy and Pete Somers
3985 Balsam Lane
.I'Iymouth, Mn. 55441
May 18, 1994
Mayor Joy, 'r ierney, City Council Members
and City Manager Dwight Johnson
City of Plymouth
3400 Plyrnouth Blvd.
Plymouth, Mn. 55447
Dear Mavor Tierney:
We vvoulcd like to express our strong opposition to the proposed expansion
of Zachary L arse to a four lane high xay. We live within one block of
Zachary Lane and travel this road on a daily basis. In our experience, the
level of traffic on this road is not heavy enough to warrant such an
expansion. The four lanes would produce excessive speeds which would
pose a threat to the sa-fety of om- children. ".17his is a completely
unnecessary expansion, a waste of our tax rt11ocrc-y, and would do little to
relieve congestion on Highway 169.
We:. _are strongly in favor of reconstructing Zachary Lane as a two lane
mirror collector with curb, gutter and ,valk.IgVbIking paths on both sidles.
Do no! construct Zachary Lane in th . manner of 36th Ave. N. with so
called bike paths built as the shotilde.r of the str€ct. please lower the
-ilterei limit on Zachary Lane and enforce it.
We appreciate: your efforts. to make. Plymouth a fine; }dace in which to live.
We will be -watching, your votes on this matter. Thank you for your
consideration.
Sincerely,
Kathy and Pett: Somers
May 16, 1994
Joy Tierney
Mayor
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Tierney:
This letter is written out of CONCERN FOR OUR NEIGHBORHOOD.
It has been brought to our attention that the City of Plymouth City
Council will begin to consider a project for expansion of Zachary Lane into
four lanes. I find this idea both upsetting and unnecessary. We live at
11035 38th Place North, with approximately 200 feet of our back yard that
runs along Zachary Lane, directly across the street from Mission Hills
park. For ourselves and our children to enjoy the area that we moved
into almost eight years ago, we strongly oppose having Zachary Lane made
into four lanes. The only time there is traffic here is during rush hour,
i.e. around 8 a.m. and around 5 p.m. To make this into four lanes would
only encourage more traffic from those who want to bypass Hwy 169 on
their way to their jobs. Why should the City of Plymouth residential
streets/roads take responsibility for the overflow of our highways?!
We feel instead that additional lanes should be added to Hwy 169, and that
Zachary Lane should be improved to two driving lanes (minor collector)
with curb and gutter, with adequate walking/bike paths for us and our
neighbors. We also would be in favor of adding stop signs where
necessary and a reduced speed limit --THAT IS ENFORCED --for Zachary
Lane to reduce noise levels in our neighborhoods and allow us, and ...._..mQ.r.
[.m.p.Q.rt I].tl..y....._Qu_r.... _h.j..l.d.r. n, to cross and access parks and schools safely.
Therefore,
we expect that Zachary
Lane will
be constructed as a two lane
road, with
appropriate stop signs
and
walking/bike paths where
necessary.
We demand immediate
action for
the safety of us and our
children.
We are counting on .YQ�U.,
our city
council and city employees to
represent
the best interests of _�1. ,
the residents of your city. lh.e...... _ f.. tY
1.Y......i.m.R.Q.rfdn.t!
Sincerely, 0
94_/ V�
Ellen & Eric Larson
11035 38th Place North
Plymouth, MN 55441
545-6597
Gleason Lake Group Home
10805 38th Place North
Plymouth, MN 55441
May 20, 1994
Dwight Johnson
City Manager
City of Plymouth
Dear Mr. Johnson,
As the program manager, nurse, and house supervisor of a group
home for developmentally disabled adults, we wish to join our
neighbors in voicing strong opposition to the expansion of
Zachary Lane to a four lane thoroughfare. Our concern is first
and foremost the safety of the persons for whom we are
responsible. They are adults between the ages of 28 and 51, with
disabilities ranging from mild to severe, who thoroughly love the
neighborhood - 38th Place North - where they have lived for the
past four years. Walks and bike rides in the neighborhood and to
the park west of Zachary Lane are a regular - and valued - part
of their routine. The increased traffic and speed that would
result from expansion of Zachary Lane would present a threat to
their well-being and that of the children in our neighborhood.
We believe the needs of the community should come first as the
fate of Zachary Lane is decided. A reconstruction of Zachary
Lane as a two lane road - with curb, gutter and decreased speed
limit - will best serve the needs of the immediate neighborhood
and contribute to the reputation of Plymouth as a quality city
with a commitment to the well-being of its citizens and
responsible stewardship of its resources.
Please do not support the expansion; rather, do support
reconstruction of Zachary Lane as a safer, two lane, road.
Respectfully,
Barb Matter
Program Manager
Mary Bottiger, R.N.
Katie
Ua Herman
House Supervisor
C—
May 17, 1994
Joe Tierney
Mayor
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mayor Tierney.-
As
ierney:
As in a previous letter, I would like to once again express my opposition to any
plan to expand Zachary to four lanes.
Without question, if Zachary were to be expanded to four lane there would be a
significant increase in traffic through what is a residential neighborhood. Before
moving to Plymouth from Maple Grove, 1 frequently used Zachary to avoid
congestion on highway 169.
I am concerned about local or state tax dollars being used for this needless
project, as well as the harm that expanding Zachary Lane will cause to my
neighborhood and family.
Thank you in advance for your consideration of this issue. Your support of the
position to not expand, rather improve Zachary Lane would be greatly
appreciated.
Sincerely,
Jeff Pauley�
Plymouth Resident
10815 38th Pl. N.
5/17/94
Mayor Joy Tierney
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor:
The purpose of this letter is to inform you that my wife and I are against
the CIP which calls for expanding Zachary Lane to 4 lanes.
We believe that the proposed expansion will not help much with over -flow
traffic from Highway 169. We commute to work on 169 and find that the
heaviest morning traffic is near the Highway 55 and 394 interchanges
which causes traffic to back up as far as 36th Avenue North (sometimes
further). Re-routing traffic to bypass this "backup" will just cause a bigger
backup at 26th Avenue North (which is not designed to handle a long line).
Afternoon traffic also seems to be heaviest south of 394 and tends to
loosen up after 26th Avenue North.
We agree that Zachary Lane, East Medicine Lake Boulevard, and 26th
Avenue North all need some work. However, we agree with our neighbors
that Zachary Lane, etc., should not be expanded to four lanes.
We think that it is important to consider the needs of the travel modes of
our local community first, and our Suburban neighbors second:
* Walking
* Running
* Roller-Blading (invented in MN)
* Bicycle
* Automobile
(not in any particular order)
May 24, 1964
Mayor Joy Tierney
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Tierney:
My name is Gerald Pulvermacher and I live at 3965 Yorktown Lane North. The back of my lot
butts up to Zachary Lane.
I am writing you to express my concern and opposition to the proposed expansion of Zachary
Lane, East Medicine Lake Boulevard and 26th Avenue North.
This route is currently used by a large number of people seeking to avoid the congestion on
Highway 169 during rush hour, Armstrong High School traffic and neighborhood commuters.
Currently, as I am sure you are aware, most of the early morning south bound traffic either turns
left on 36th Avenue or into the back lot of Armstrong. The traffic level diminishes dramatically
south of the High School. Also, during the summer months, when school is not in session, traffic
is lighter north of 36th Avenue. The only exception to this pattern is when there is a traffic
problem on 169 such as an accident or inclement weather.
It does not seem to make sense to expand these streets to handle neighborhood traffic There is no
additional development to take place south of County Road 9 and very little south of Bass Lake
Road, so any additional traffic on these streets would have to be people 'passing through' the
neighborhood.
Expanding these streets will only invite more non -local traffic trying to avoid Highway 169 and
certainly increase speeds through a RESIDENTIAL area. It is NOT in the best interest of the
neighborhoods affected or the City of Plymouth to provide an attractive by-pass to an over
crowded State highway. If you feel that it is however, perhaps you could also convince Crystal,
New Hope or other cities along Highway 169 to upgrade their city streets, to four lanes, to help the
State out of a congestion mess.
If you truely have the best interests of the neighborhoods and the City of Plymouth in mind, do not
allow the proposed expansion to continue!
The current condition of these three streets south of County Road 9 is terrible at best. They all
need resurfacing, should probably be classified as minor collectors with curb and gutters and need
their speed limits enforced! Also, a stop sign, some where between County Road 9 and 36th
Avenue (either 39th or 40th), is needed to provide safer access to Zachary Lane from the
neighborhood streets and slow Zachary traffic. If placed at 39th, the stop sign would allow
residents from the east side of Zachary Lane access to the park on the west side with greater saftey.
Thank you for your attention and support.
Sincerely,
�J
Gerald Pulvermacher
cc: Dwight Johnson, City Manager
May 20, 1994
Jean Thompson
11610 37th Place N
Plymouth, MN 55441
Dear Ms. Thompson:
CITY OF
PUNOUTR
Thank you for your follow-up letter regarding the use of the outdoor amphitheater. I have
forwarded copies of your letter to the Mayor and Council and the Park and Recreation
Advisory Commission for their information.
At this time, the Christian Music Festival scheduled for this summer has been cancelled due to
the lack of ticket sales.
Every January, the Park and Recreation Advisory Commission reviews the rules and
regulations with regard to the rental and use of park facilities. At that time, I contemplate that
we will develop a set of guidelines for the use of the amphitheater. We have not studied this
issue in great detail, but I anticipate that the rules will allow for the rental of the amphitheater
on an occasional basis for musical events.
Thank you for calling this matter to my attention. If I may be of further assistance to you,
please call me at 550-5131.
Sincerely,
Eric J. Blank, Director
Parks and Recreation
EB/np
cc: Mayor and Council
Park Commission
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
Jean M. Thompson
11610 37th Place N.
Plymouth, MN 55441
559-3376
April 28, 1994
Mr. Eric Blank
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Eric,
Per our telephone conversation on Monday of this week, I am putting my concerns about
the use of Plymouth's outdoor amphitheatre in writing. Please pass along my comments to
appropriate city personnel.
My parents have applied for an apartment in the new Town Square housing for senior
citizens. They anticipate moving there as soon as the building is complete. That is why I
was concerned upon reading in the local newspaper that the city plans to rent the outdoor
amphitheatre for a concert this summer. Although our family attends Music in Plymouth
every July, I was never aware that the city h9d plans to utilize that space for other
concerts.
As you indicated to me on the phone, the upcoming concert may be a trial to see how such
events work out, but I would urge you and other city officials to consider the future
residents across the street before agreeing to any other use of the amphitheatre. Town
Square, as you know, will be occupied solely by senior citizens. These are not people who
would appreciate having a loud concert across the street from their homes, nor would they
be amenable to programs which last beyond the early evening hours. Even Music in
Plymouth is quite loud and, including fireworks, extends into the late evening. I am also
concerned about traffic congestion associated with concerts at the amphitheatre, crowd
control, unauthorized use of the Town Square parking lot, and so on.
Although I am sure the city of Plymouth has its sights set on income from the rental of the
outdoor amphitheatre, as a long time resident I can think of much more appropriate ways
of raising revenue. The senior citizens planning to move into Town Square deserve your
thoughtful consideration of their rights, and at a minimum they should be told as they
apply for housing there that the city is considering allowing concerts right across the street
from their potential new home. It would be unthinkable to allow them to move in and tell
them about your plans later. Before an use of the amphitheatre, the city should set down
very specific ground rules for its use and publish those for any Plymouth resident
(especially those in close proximity to the site) to see.
1 would appreciate knowing when and if this is scheduled for discussion at an upcoming
city council meeting, so that l could attend and express my views in person.
Sincerely,
1
man M. Thompson
ALMON C. BOCK II
4500 Quinwood Lane
Plymouth, Minnesota 55442-2313
612-559-0393
May 12, 1994
Mayor Joy Tierney and
Members of the Plymouth City Council
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Mayor Tierney and Councilmembers:
Please extend the Financial Advisory Committee's congratulations to
Bob Pemberton for the superior risk management program he has
established. The Committee have had the privilege of reviewing
this program for the last two years; we are impressed.
While we are always concerned that some case may arise which will
bring the risk management fund to its knees, we nevertheless
applaud Bob's professional judgment managing the fund. More
importantly, we are impressed by his approach to risk management.
He views risk not simply in terms of slipping on a wet floor or of
observing life safety codes imposed by someone else. His is a very
proactive approach, and he thinks about risk management in global
terms of employee and city health and well-being. Otherwise, our
City would have no more than an "insurance" program and ours would
not be the model.
We note that interest earned by fund investments is projected to be
sufficient to pay the premiums and retentions without interfund
chargebacks. We also note that active employee risk sensitivity
programs ranging from police officer driving training to employee
health are tending to maintain low levels of workers' compensation
claims.
As suburbs are groundlessly attacked for exclusionism, it is well
to remember that some of the usually hidden services suburban
taxpayers pay for return large dividends in terms of quality of
life for the city and its employees and residents - something which
our detractors conveniently overlook. Perhaps if these critics
paid more attention to their particular bailiwicks they could reap
the same benefits as we in the suburbs are accused of reaping.
Sincerely
for the
FINANCIAL
ADVISORY COMMITTEE
&�
&5e/�
Almon C. (Bo) Bock II
Chair
Peter Bartling, Jim Guddal, Mike Ricci, Dave Stene, John Sullivan,
and Dick Treptow, Members
cc: Dwight Johnson, City Manager
Dale Hahn, Finance Director
t WF, ON*
44
f4
Su&rhan 011imance
DATE: May 16, 1994
TO: Municipal Officials of Member Municipalities of
West Hennepin Human Services Planning Board
FROM: Dale Woodbeck, Chair
Board of Directors
6.F
2
P !' t.
66 is E _
Recently you received a postcard from us announcing that West Hennepin Human Services
Planning Board has changed its name to Suburban Alliance. This change came as a result of a
process which began in December of 1991 when our Board of Directors passed a Long Range
_ Plan which had as its goal that the organization review its name and image.
The first record we have of the need to change the name West Hennepin Human Services
Planning Board came in May of 1974 (20 years ago) wheii a group of city managers thought the
name was too long and we ought to think of a, shorter name.
The Board came to this conclusion because they felt the name West Hennepin Human Services
Planning Board has outlived its usefulness to the organization. It has served us well for 20 years,
but it is a confusing name that really doesn't reflect the scope of our activities. Our new name
is based on being rooted in the suburban experience and the ability to bring that experience to
whatever level we work at: in state coalitions, in metro, state or federal advocacy. '
We hope that you agree that the new namq is Imore dynamic and certainly shorter and easier to
remember! Because our legal name comes from the Joint Powers Agreement among our 21
member municipalities, the Board of Directors decided it would be too cumbersome to change
our name by getting each city to pass a resolution changing the Joint Powers Agreement. What
we are doing instead is "doing business as" Suburban Alliance while maintaining West Hennepin
Human Services Planning Board as our legal name. We will, however, use Suburban Alliance in
virtually all situations except legal documents such as contracts. This change in no way changes
our relationship to our member municipalities.
If you or any member of your City Council has questions about this change, please contact us,
and we will be glad to provide you with further information.
I am enclosing a copy of an information sheet on the name change, a press release regarding .
the name change, and a program book develop for our 20th anniversary event this past March.
Thanks for your interest in and continuing support of Suburban Alliance.
® West Hennepin Human Services Planning Board
einn vnrnnn Mmn— Cn,A • 11N CCA14 • I4191 o m CC44 . r.... IA1 M o90 7Aon
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t�4/Zf 71 •
[srvlcei
Ck)tG: May 16, 1994
for immediate rebore
Contact: Marcy Shapiro
920-5533
WEST HENNEPIN HUMAN SERVICES PLANNING BOARD
CHANGES NAME TO
SUBURBAN ALLIANCE
On May 16, after more than 20 years of being known as the West Hennepin Human Services
Planning Board, WHHSPB will change its name to SUBURBAN ALLIANCE.
" To reflect the true nature of the organization we have become in the 20 years of operation, our
Board of Directors decided, last Fall, to change the organization's name", said Dale Woodbeck,
Chairman of the Suburban Alliance Board of Directors, " Our new name, Suburban Alliance, is
based on being rooted in the suburban experience and able to bring that experience to whatever
level we work at such as in state coalitions, in metro, state or federal advocacy."
Established in 1973 by a joint powers agreement between Hennepin County and seven suburban
municipalities, the agency's initial focus was health care needs for residents in the western suburbs.
As the populations of suburban communities grew and changed, West Hennepin conducted studies
for the County to determine the need for and design of new and decentralized services for mental
illness, developmental disabilities, chemical dependency, foster care and community-based
corrections.
As community needs changed, the agency changed as well. By the late 1970's West Hennepin had
established or was operating several emergency service programs such as the Energy Assistance
Program, food and clothing distribution and evolved into a community based advocacy organization
in the areas of housing and employment as well as health and social services. At the same time,
additional municipalities entered into the joint powers agreement so that now we have 21 member
cities.
"Today, we're an organization that promotes inclusiveness and the opening of the public decision-
making processes to all citizens in our community, and we're an agency that acts as a connector,
a partner and a networker to improve the life of all people in the suburban community, so we feel
that the name Suburban Alliance much better describes who we are and what we do", said
Woodbeck.
wa-tt hannapin human-a(vicer planning boavd
THE ROAD
TO OUR NEW IDENTITY
The first record we have of the need
to change the name West Hennepin
Human Services Planning Board
came in May of 1974 (20 years ago)
when a group of city managers
thought the name was too long and
we ought to think of a shorter name.
But the real action to change the
name began when, in December,
1991, a Long Range Plan was passed
by the Board of Directors that had
as one of its goals that the
organization review its name and
image.
The Board came to this conclusion
because they felt the name West
Hennepin Human Service Planning
Board has outlived its usefulness to
the organization. "This descriptor is
no longer accurate in describing the
kind and scope of the dynamic,
visionary activities undertaken by
this contemporary agency and it
directors - that, in fact, this
organization has outgrown its name".
The old name confused us with
Hennepin County and made us seem
as though we were only a direct
services organization. As a planning
organization, it made us seem
passive rather than active and
innovative. It has served us well for
20 years. Nov it is time for a
change.
The new name, Suburban Alliance,
is based on our being rooted in the
Suburban experience and able to
Z_S�
bring that experience to whatever
level we choose to act, such as in
state coalitions, in state or federal
advocacy.
It is an organization based on
alliance. As we've thought about this
word, we noticed that the first three
letters are all. We strive to be an
organization based on all that
promotes inclusiveness; the opening
up of decisionmaking to all citizens
in our communities; and listening to
the ideas and information from all
parts of our communities. We work
to be a connection among individuals
and among groups; to build
networks, partnerships, coalitions,
collaboratives; and to join together
allies in building a better future.
PEAtr,.� I
Suburban 8111ance
6048 Allan Circle
New Hope, MN 554,
Chief Craig Gerdes
Plymouth Police Department
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Chief Gerdes,
M
�I feel the need to tell you about an experience I had with one
of your officers Friday, April 22.
I had left my office located at Hwy. 55 & Industrial Park Blvd.
to go home for lunch and then run to the bank on my way back to
work. Usually a simple task but this time it was not to be.
My truck started acting like it was running out of gas, even
though my husband had filled it the night before I made it as
far as Zachary Lane and Bass Lake Rd. before the truck died.
I was blocking the right turn lane onto Bass Lake Rd. somewhat
and that in itself was exrtremely frustrating. A kind woman
pulled over and offered to call someone for me and I asked her
to call the Plymouth Police. She headed to the S.A. Station
and did just that. A short while later a squad car pulled up
behind me and he rolled down his window while I hopped out of
the truck and headed back to talk to him.
Now- here's the good part....
In this day, many of the things we ever hear about Policeare
negative and I was fully expecting this officer to tell me that
my truck was in the way and needed to be moved (I knew that)
and if I didn't get it out of the way immediately he would have
it towed to Timbuktoo by some cigar smoking, belly hanging out
between his shirt and jeans guy named Buck. Well, instead of
hearing all that, this officer opened his mouth and said, " What
can I do for you?"
Well, after I picked my teeth up off the ground, I asked, "can
you find me a cheap tow truck?" I live on the east side of
#169 and the thought of paying $50.00 to have my truck towed 1
mile made my stomach hurt. He asked if the truck had manual or
automatic transmission and I replied "manual".
He told me to get back in, turn on the key, put it in third and
we'll see if we can't push start it." (There went my teeth again.)
I promptly got back in the truck, put my foot on the clutch,
slipped it into neutral and started turning the key. That poo Euy
ZSG
-2-
pushed me all the way to Nathan Ln. before he stopped. I rolled
to a stop, got out and once again walked to the officer. He
told me I could use some lessons in push starting vehicles.
I just smiled at him, not having the nerve to tell him that
I had previously had driven buses for 9 years and had to push
start 100's of buses using the same technique. Sorry, my mind
wasn't thinking right that day.
He asked me to get in the back seat of the squad car and started
to take my vehicle information. Then he asked how to get to my
house and headed back onto Bass Lake Road to give me a lift home.
As we were driving I asked him a few questions about his job.
I never did get his name but 1. -.think he said he had been an officer
for 17 years and that he liked his job most of the time.
The ride home was comfortable (although I felt a bit claustro-
phobic and upon seeing scuff marks on the back of his seat made
me realize that I wasn't alone in this feeling.) We pulled into
my driveway a -few minutes later and he got out, walked around and
opened the car door for me. What a gentleman, that hasn't happened
to me since before I got married! ( I know, he(\to do it, but it
was still nice.) had
He let me out, wished me good luck and told me I could wait till
my husband got home to decide what to do with the truck. I thanked
him profuselyand hegotback into his car and drove away. ( I could
be wrong but I think I saw wings sprouting under his squad car.)
He was just doing his,job, many would say. I agree, but I've
never seen it done so willingly, professionally or courteously.
Earlier in the letter I wrote that I wanted to go to the bank on
my way back to work. The reason I was going to the bank was be-
cause I had just under $10,000 in cash and checks from work to be
deposited. I was scared to death to°think about all the things
that could happen if I took a ride from a stranger and the idea
was out of the question anyway. I guess that's why I couldn't
think enough to push start the truck even though I had good in-
structions.
In any case, I am extremely grateful to your officer
professionalism and courtesy. Please convey this to
know who I am writing of. If not, please make this
the officers and I'm sure he'll know who I'm refering
very appreciative for his help.
Since�(r`elly,
Alison J. 0 son
cc: Mayor Kim Bergman
City of Plymouth
ri f
RL .4t,
10� 0 1
for his
him if you
available to
to. I was
T
May 22, 1994
Dear Hearts:
;�. INTERFAITH OUTREACH
& COMMUNITY PARTNERS
'People Uniting to Help People"
Just a note to confirm the May 26, Thursday Meeting at 1:00 PM
at the Harbor Lane Apartments (enter the Rental Office at the
3205 building.)
The purpose of this meeting will be to get our group acquainted
with the management people --Laura Gibson, new Harbor Lane
Manager, and Ellio Mantermini, the J K Property Management
person --to update them on our progress todate, to acquaint
them with our mission and proposed program, structure, and
strategies for beginning. An important meeting.
I've enclosed some materials for your review. They include a
directory of players, notes from the May 17 meeting, a copy
of our mission statement, and a copy of the focus group
questions developed by the Meadowbrook Collaborative for
their use.
Hope you can be with us. Thanks for all you do. You are all
simply the best people there are.
Sincerely, % /�
`0 j Utz
LaDonna Hoy
INTERFAITH OUTREACH &
LH/h
Enc(s)
COMMUNITY PARTNERS
110 Grand Avenue South. Wayzata. Minnesota 55391-1872 473-2436
Name/Affiliation
Janet Allyn
Adult Literacy Advisory
Committee Member
Terry Anderson
Special Education
Mary Bisek
Plymouth Park and Rec.
Supt of Recreation
Bev Coyne
Adult Basic Education
Outreach Coordinator
Community Education
Milt Dale
HRA
City of Plymouth
Directory
Harbor Lane Collaborative
Address
15412 Holdridge Rd
Wayzata, MN 55391
Oakwood School
Plymouth, MN 55447
3400 Plymouth Blvd
Plymouth, MN 55447
210 County Rd 101
P.O. Box 660
Wayzata, MN 55391
3400 Plymouth Blvd
Plymouth, MN 55447
Laura Gibson, Mgr 3305 Harbor Lane N
Harbor Lane Apts Plymouth, MN 55447
Karol Gruepner 3400 Plymouth Blvd
Plymouth Park and Rec Plymouth, MN 55447
Recreation Supv
Joyce Heyer 2000 Merrimac Lane
Early Childhood Family Educ Plymouth, MN 55447
Community Education
Denise Hutt
Housing
City of Plymouth
Chris Johanns
Ridgedale YMCA
Jo Sadie Love
Residents Council
Genelle Magler
Residents Council
Ellio Mantermini
J K Property Management
3400 Plymouth Blvd
Plymouth, MN 55447
12301 Ridgedale Drive
Minnetonka, MN 55305
3333 N Harbor Lane
Plymouth, MN 55447
3305 Harbor Lane # 7205
Plymouth, MN 55447
5001 W 80th Street
Bloomington, MN 55437
Phone
473-1802
476-5083
550-5132
476-3240
559-2303
550-5139
C9L�Y1Z:M
550-5058
544-7708
559-4269
559-0306
832-0658
' �D\
2
Phil Olson 12301 Ridgedale Blvd 544-7708
Ridgedale YMCA Minnetonka, MN 55305 Youth/Families
DD Adults
Colleen Simpson 6500 Excelsior Blvd 932-5023
Methodist Hospital Fdtn St Louis Park, MN 55416
Colleen Smith 3333 Harbor Lane 550-9436
Residents Council Plymouth, MN 55447
Loretha Suggs 3305 Harbor Lane #7215 557-1528
Residents Council Plymouth, MN 55447
Joy Tierney, Mayor 3400 Plymouth Blvd 550-5069 (W)
City of Plymouth Plymouth, MN 55447 473-1681 (H)
Carol Vannelli 2000 Merrimac Lane 476-3207
Early Childhood Family Plymouth, MN 55447
Education/Program
Development Specialist
Community Education
Nia Wronski 3400 Plymouth Blvd 550-5187
Plymouth Police Dept Plymouth, MN 55447
Youth Services
Jo Buchanan 110 Grand Avenue S 473-2436
Susan Fetterer it It"
LaDonna Hoy itit
Interfaith Outreach & Wayzata, MN 55391
Community Partners
HARBOR LANE COLLABORATIVE
MAY 17, 19944. - z - 1s:
PARTICIPANTS: LaDonna Hoy, Bev Coyne, Phil Olson,
Mary Bisek, Colleen Smith, Genelle Magler, Nia Wronski,
Loretha Suggs, Jo Buchanan, Susan Fetterer
INTERFAITH OUTREACH
& COMMUNITY PARTNERS
"People Uniting to Help People"
Y.M.C.A. Report: Phil Olson
4-5 weeks of summer sports opportunities are planned. The
I.O.C.P. van will be available to transport youngsters from
Harbor Lane to the park and school sites. A maximum of 50-60
kids can be accomodated in programs; approximately 12 per week.
A $1500 grant from Musicland will be available to fund the programs
which are geared for 5-12 year olds. Special activities and oppor-
tunities for Harbor Lane kids may include model rocketry and
helicopter demonstrations.
WEEK 1 June 13-17 9-11 a.m. K-3 Basketball Clinic
WEEK 2 June 20-24 9-11 a.m. Mini -Olympics theme
WEEK 3 JUne 27-7/1 9-11 a.m. Model Rocketry
* It would be helpful but not necessary to have a roster of
tenants and kids for a mailing or flyer to announce the
programs and activities.
CITY OF PLYMOUTH REPORT: Mary Bisek
"Fun in the Park" program will be held on Fridays, June 24
through August 5, from 9-11 a.m. for Harbor Lane residents only.
Scholarships will be available through the city; residents are
asked to call the city for information. Special needs kids will
have HUD -funded assistance. Flyers will be left at the complex
to be distributed to the residents.
COMPONENTS OF THE ORGANIZATIONAL STRUCTURE:
Partners in the Harbor Lane Collaborative have been identified
as critical to the success of the emergence and credibility of
this organization. The following list is current and each group
has a minimum of one representative;
* Harbor Lane Residents' Council
* Interfaith Outreach and Community
Partners
* Ridgedale Y.M.C.A.
* I.S.D. #284
* City of Plymouth
* Plymouth Park and Recreation
Consensus was that it is critical to have a representative
participating from the management of Harbor Lane Apartments.
Recruitment of an individual will begin.
110 Grand Avenue South, Wavzata. Minnesota 55391-187-1 .473-2436
a
`7
INTERFAITH OUTREACH
& COMMUNITY PARTNERS
"People Uniting to Help People"
The Harbor Lane Residents' Council will sponsor an oppor-
tunity for residents to participate in a focus group to
determine a positive direction for their community to build
upon. IOCP will provide encentives to encourage residents
to attend and participate, and assists with meeting structure
and direction.
NEXT MEETING: THURSDAY, MAY 26, 1994 1 p.m.
HARBOR LANE COMMUNITY ROOM
A management team/owner representative(s) will be invited
to participate.
To Appropriate Individuals, PLEASE BRING:
E.C.F.E. information
Y program materials
City of Plymouth programs
Interfaith will provide packets with new rosters and other
info as identified as necessary.
110 Grand Avenue South. Wayzata, Minnesota 55391-18T_ 473-2436
HARBOR LANE COLLABORATIVE
AN INITIATIVE CONSISTING OF COMMUNITY ORGANIZATIONS COMING
TOGETHER IN SUPPORT OF PEOPLE
MISSION STATEMENT
TO FACILITATE THE BUILDING OF COMMUNITY THROUGH ENHANCED COM-
MUNICATION AND THE COORDINATION OF SERVICES AND ACTIVITIES.
i
Meadowbrook Focus Croup Questions
. Introductions (how tong have you lived here?) -
icebreaker.
2. Tell me a little bit about Meadowbrook and what it's like
living here.
(if needed, ask what best/worse thing about living in
Meadowbrook.)
-Write down as group, then ask each individual to prioritize
in tiers depending on importance.
3. Based on -your experience, what do you think are the most
important issues facing people in Meadowbrook?
4. What could be done to help deal with these issues?
5. How can people of Meadowbrook help make this happen?
S. How can we get more people involved?
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: May 26, 1994
TO: Mayor and City Council
FROM: Dwight Johnson
SUBJECT: Summary of Events
Zachary Lane-CIP Review by Planning Commission. The Planning Commission
heard over 1 and 1/2 hours of testimony and spent about 2 and 1/2 hours altogether on
the Capital Improvements Plan hearing. Most of the testimony was against a four lane
design for Zachary Lane. There were also some speakers opposed to a corridor study,
which they felt would be a waste of money or an attempt to justify four lanes, or both.
There were also several comments that the Zachary Lane repaving should be moved up
in the program. Also, several speakers spoke in support of acquisition and rapid
development of the Ninth Playfield. The Planning Commission voted to recommend
approval of the CIP but amended it to limit Zachary Lane to only two traffic lanes, to
move up all segments of Zachary Lane construction by one year, and to eliminate the
corridor study. A corridor study was intended to show what the effects would be on
other nearby residential streets under various design scenarios as well as to study
needed turning movements at various intersections.
Highway 12/Ferndale. MnDot has been facing very strong opposition to
improvements on Highway 12 from the communities west of Plymouth. They have
sounded us out on an alternative scenario in which a new interchange is built at
Highway 12 and Ferndale, allowing traffic to exit Highway 12 and use other roads such
as County Road 6. The plan would be to make relatively minor improvements such as
widening shoulders, etc. on the alternative County Roads. Fred has indicated to
MnDot that he felt there would be very strong public opposition to this general plan,
since it would bring more traffic much closer to residential areas along Ferndale.
Although this is staff to staff conversation at this point, a resolution opposing this plan
it being planned for your June 20th meeting.
Packet items today include a draft request for proposals for legal services and a copy
of the audit for 1993. Both of these items will be on the June 6 agenda, but we wanted
you to have an early chance to review them since they are available. Let me know if
we are on the wrong track with the RFP.
Out of town. I will be out of town in Omaha visiting relatives Saturday through
Monday. I have left word with Kathy and Craig Gerdes where I can be reached.
Kathy will be in town this weekend if you have any immediate needs.
CITY OF PLYMOUTH, MINNESOTA
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL LEGAL SERVICES
SECTION I. REQUEST FOR PROPOSALS FOR LEGAL SERVICES
5/18/94
The City of Plymouth is requesting proposals for legal services from firms experienced in
municipal law.
The City of Plymouth is a rapidly growing suburb of 55,000 people located west of
Minneapolis. Plymouth has 35 square miles and operates under a Home Rule Charter. The
City is governed by a seven member City Council which includes four members elected by
wards, two elected at large, and a Mayor elected at large. The Charter provides for a Council -
Manager form of government. The City has a diversified tax base and has an employment
base of 40,000 employees. The City is about two-thirds developed, and projects an ultimate
population of over 80,000. Best and Flanagan has represented the City for the past two and
one-half years.
SECTION H. TIMETABLE
The City plans to use the following timetable for receiving and analyzing proposals:
A. Proposals shall be received until July 1, 1994 at 4:30 p.m. at the Plymouth City
Center, 3400 Plymouth Boulevard, Plymouth, MN 55447
B. The City Manager and City Council plan to review and analyze all proposals in July
and schedule interviews with one or more firms in late July or early August.
C. The City plans to make a final selection before September 1, 1994.
D. The effective date of legal representation will be negotiated to assure a smooth
transition in legal services, but is anticipated to be no later than December 1, 1994.
E. The term of the appointment as City Attorney shall be indefinite, subject to ongoing
review and evaluation by the City Manager and City Council.
REQUEST FOR PROPOSALS - PROFESSIONAL LEGAL SERVICES
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SECTION M. GENERAL INSTRUCTIONS
Proposals received shall include general municipal representation on civil matters. Proposals
may also include other services such as prosecution and bond counsel services, but are not
required to include these additional services.
Included with this Request are the following:
1. An outline of proposal requirements.
2. A description of the services to be provided in each category.
3. An overview of the legal services provided to the City during 1992 and 1993.
4. The anticipated appointment procedure.
5. Conflict of interest questions.
Questions regarding this Request should be directed to the City Manager, Dwight Johnson,
3400 Plymouth Boulevard, Plymouth, MN 55447, 550-5011.
In order to ensure a fair review and selection process, law firms submitting proposals are
specifically requested not to make other contacts with the City staff or Councilmembers
regarding their proposals.
Fourteen copies of the proposal should be submitted to Dwight Johnson, City Manager, City
of Plymouth, 3400 Plymouth Boulevard, Plymouth, MN 55447. Proposals must be received
no later than 4:30 p.m., July 1, 1994.
Proposals submitted must provide complete information as indicated in this request.
SECTION IV. REQUIRED CONTENTS FOR PROPOSALS
A. Firm Background
1. Brief history.
2. Number of attorneys/specialties.
3. Number of paralegals/specialties.
4. Support personnel.
5. Office organization, and support capabilities.
REQUEST FOR PROPOSALS - PROFESSIONAL LEGAL SERVICES
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6. Flowchart of work process for municipal work.
7. Office location(s).
B. Attorney Qualifications
1. Identify each attorney and key support personnel who will be supplying services for
which the City will be billed.
2. For each person identified, please state:
a. Relevant academic training and degrees.
b. A description of their prior municipal experience in the areas covered by your
proposal and an estimate of the percentage of their work in those areas from
1988 through the present.
c. Other background or experience which may be helpful in evaluating your
proposal. Background or experience in the areas of land use regulation, general
and public contracting, eminent domain, real estate, labor relations and
municipally related litigation will be of special interest in evaluating proposals.
3. A description of the proposed allocation of work between the attorney(s) and support
personnel identified (i.e., who will be the lead attorney and what work will be
handled by junior partners, associates, or paralegals).
4. Current principal responsibilities for individual designated as lead attorney including
a statement indicating future availability.
C. Firm Qualifications
1. The names and telephone numbers of three client references who the City may
contact. Municipal references are preferred. If the firm has represented any
Minnesota municipalities or governmental agencies from 1988 through the present,
state the name of that agency, and the name, title, and telephone number of a
reference at that agency whom the City may contact. If the firm has represented such
an entity, but does not wish the City to contact the entity, list the name of the
municipality or agency, and state your reasons why no contact is requested.
2. Specify whether the firm is a recognized bond counsel, and plans to serve in that
capacity in the proposed representation.
3. Specify whether the firm currently conducts municipal prosecution and whether it
plans to offer prosecution services for the City of Plymouth.
REQUEST FOR PROPOSALS - PROFESSIONAL LEGAL SERVICES
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4. Statement of 1992 and 1993 billings for municipal work as a percentage of total
billings for those years.
D. Fees
1. The retainer fee to be charged for general governmental services and the items
covered by the retainer (preferred approach); OR,
2. Your proposal for the dollar amount of fixed and/or hourly fees and costs your firm
will charge for providing the legal services to the City of Plymouth covered by your
proposal. For the hourly fees portion of your proposal, please identify the hourly
rate of each attorney and support personnel. Identify the minimum increment of time
billed for each service, e.g., phone calls, correspondence, personal conference. Also
state separately the rate for any firm cost items to be billed (i.e., photocopying,
Westlaw or Lexis fees, etc.)
3. Please quote rates or retainer fees separately for prosecution or bond counsel costs.
4. The City requests monthly billing statements which:
a. Itemize the date of services.
b. Identify the attorney and/or support personnel providing the services.
c. Lists time spent.
d. Provides a detailed description of the services performed.
e. States the fees for those services.
f. Organizes billing for general corporate work by department, type of services,
and/or project.
If another billing format will be proposed, please describe that format and provide a
sample.
SECTION V. GENERAL MUNICIPAL LEGAL SERVICES DESCRIPTION
A. Attendance at all City Council meetings and other City board, commission, or committee
meetings are requested by the City Council or City Manager.
B. Drafting of ordinances, resolutions, and correspondence as requested.
REQUEST FOR PROPOSALS - PROFESSIONAL LEGAL SERVICES
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C. Careful review of all Council and Planning Commission agenda items and minutes.
D. Codification of City ordinances on a current basis.
E. Meetings and/or telephone conversations with and advising Mayor, Councilmembers, City
Manager, Department Managers, and other staff on general legal matters.
F. Review of municipal contracts, including contracts for public improvements, joint powers
agreements, construction, purchase of equipment, and the like.
G. Representation of the City in the acquisition of properties for public improvements,
easements, parks, and the like.
H. Representation of the City in condemnation proceedings for public improvement projects,
etc.
I. Representation of the City in matters related to the enforcement of city building, housing,
and zoning codes.
J. Representation of the City in employment related issues, labor negotiations, arbitration,
administrative hearings, and in litigation involving same.
K. Interpretation and advice with respect to municipal employment matters including but not
limited to: PELRA, labor agreements, personnel policy, FLSA, veteran's preference, and
unemployment compensation.
L. Research and submission of legal opinions on municipal or other legal matters requested
by City Council or City Manager.
M. Meeting with the City Manager and Department Heads every two weeks to review council
agenda items, the status of all legal matters before the City and providing a quarterly
written status report on all current litigation and unresolved matters.
N. Providing a legal briefing as requested to the City staff and Council regarding new or
proposed legislation affecting municipal operations and activities.
O. Providing on a periodic basis written updates on new state or federal legislation or judicial
holding impacting upon the City, and suggested action or changes in operations or
procedures to assure compliance.
P. Defend the City in all litigation, except in those cases where insurance companies are
required to exclusively provide defense, including but not limited to: (1) human rights
claims; (2) zoning and land use regulation matters; (3) permits and administrative actions;
and (4) labor and employment matters.
REQUEST FOR PROPOSALS - PROFESSIONAL LEGAL SERVICES
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Q. Represent City in worker's compensation matters.
R. Review bonds and insurance requirements required by or for City contracts or activities.
S. Review of documents submitted by bond counsel involving the issuance of debt related
instruments and provide opinions as required. (Optional)
T. Please state whether or not the lead attorney would be willing to have regular office hours
in Plymouth City Center for approximately eight hours per week (e.g. two mornings per
week)?
SECTION VI. PROSECUTION REPRESENTATION
The firm may also propose to conduct prosecution for the City, but is not required to do so.
The services relating to prosecution representation include, but are not limited to the
following:
A. Prosecution of gross misdemeanor, misdemeanor, and petty misdemeanor cases, including
traffic violations, DWI cases, theft, and city code violations.
B. Drafting complaints representing the City at court appearances, including omnibus
hearings, pretrial conferences, court and jury trials, and post -conviction hearings.
C. Preparation of regular reports of prosecution activities and staff.
D. Advise and consult with City Manager or his designee relative to abatement of nuisances
and other city code violations by means other than formal prosecution.
E. Recommend cost saving measures without loss of prosecution effectiveness.
F. Meet periodically with Chief of Police and/or other appropriate personnel to review status
of prosecution matters.
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SECTION VII. LEGAL SERVICES SUMMARY 1992 - 1993
The following is a summary of the legal services used by the City during the past two years:
A somewhat more detailed breakdown for the most recent 12 months is also attached.
SECTION VIII. PROPOSAL EVALUATION AND APPOINTMENT
A. The City intends to retain the legal services of the proposer evaluated to be best qualified
to' perform the work for the City, cost and other factors considered.
B. Based upon evaluation by the City Council, City Manager and staff, the City Manager
will recommend to the City Council the appointment of a law firm judged to be the most
responsive and responsible proposer. The final approval of the law firm appointed will be
made by the City Council.
C. The City will not reimburse the proposer for any expenses incurred by the proposer
including, but not limited to, expenses associated with the preparation and submission of
the proposal, and attendance at interviews.
D. The City reserves the right to reject any and all proposals or to request additional
information from any and all proposers.
SECTION IX. CONFLICT OF INTEREST
A. Indicate whether you or your law firm represent, or have represented any client which
representation may conflict with your ability to serve as city attorney.
B. Do you currently represent any real estate developers?
1992
1993
CATEGORY
Hours
% of Total
Hours
% of Total
General ( Retainer)
1785.14
28.95%
1106.13
20.36%
Special
918.51
14.90%
1036.8
19.09%
Prosecution
3462.07
56.15%
3289.35
60.55%
TOTAL
6165.72
100.00%
5432.28
100.00%
A somewhat more detailed breakdown for the most recent 12 months is also attached.
SECTION VIII. PROPOSAL EVALUATION AND APPOINTMENT
A. The City intends to retain the legal services of the proposer evaluated to be best qualified
to' perform the work for the City, cost and other factors considered.
B. Based upon evaluation by the City Council, City Manager and staff, the City Manager
will recommend to the City Council the appointment of a law firm judged to be the most
responsive and responsible proposer. The final approval of the law firm appointed will be
made by the City Council.
C. The City will not reimburse the proposer for any expenses incurred by the proposer
including, but not limited to, expenses associated with the preparation and submission of
the proposal, and attendance at interviews.
D. The City reserves the right to reject any and all proposals or to request additional
information from any and all proposers.
SECTION IX. CONFLICT OF INTEREST
A. Indicate whether you or your law firm represent, or have represented any client which
representation may conflict with your ability to serve as city attorney.
B. Do you currently represent any real estate developers?
REQUEST FOR PROPOSALS - PROFESSIONAL LEGAL SERVICES
Page 8
C. Do you currently represent any other local units of government having jurisdiction within,
or contiguous to the City of Plymouth?
D. What procedures does your firm utilize to identify and resolve conflicts of interest?
CITY OF PLYMOUTH
Hours for 12 months
April 1993 through March 1994
1. Prosecutions
3,255
2. General Representation including administration, 1,465
community development, HRA, platting, finance,
public safety, public works, park and recreation,
etc.
3. Public Works Projects 46
4. Special Assessment Appeals 222
5. Labor and Employment 148
6. Lawsuits (including condemnation) 366
7. Recodification 162
Total Hours 4/93 - 3/94 5,664
5436.mem