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HomeMy WebLinkAboutCouncil Information Memorandum 07-07-1994JULY 7, 1994 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR JULY: JULY 11 7:00 P.M. COUNCIL MEETING Council Chambers ------------------------------------------------------------------------------------------------------------- JULY 18 7:00 P.M. COUNCIL MEETING Council Chambers -------------------------------------------------------------------------------------------------------------- JULY 25 7:00 P.M. SPECIAL COUNCIL MEETING Council Chambers -------------------------------------------------------------------------------------------------------------- 2. BOARD OF ZONING-- TUESDAY, JULY 12, 7:00 P.M., COUNCIL CHAMBERS. Agenda attached. (M-2) 3. FINANCIAL ADVISORY COMMITTEE -- WEDNESDAY, JULY 13, 4:00 P.M., COUNCIL CONFERENCE ROOM. Agenda attached. (M-3) 4. PLANNING COMMISSION -- WEDNESDAY, JULY 13, 7:00 P.M., COUNCIL CHAMBERS. Agenda attached. (M-4) 5. OPEN SPACE COMMITTEE -- THURSDAY, JULY 14, 5:30 P.M., COUNCIL CONFERENCE ROOM. 6. PRAC -- THURSDAY, JULY 14, 7:00 P.M., COUNCIL CHAMBERS. Agenda attached. (M- 6) 7. METRO MEETINGS - The weekly calendar of meetings for the Metropolitan -Council and its advisory commission is attached. (M-7) CITY COUNCIL INFORMATION MEMO July 7, 1994 Page 2 8 MEETING CALENDARS - City Council and City Center calendars are attached. (M-8) 1. MINUTES & AGENDAS: a. Planning Commission meeting minutes for May 25 and June 8, 1994. b. Shingle Creek Watershed Management Commission meeting minutes for May 5, 1994 c. Shingle Creek Watershed Management Commission agenda for July 7, 1994. d. Financial Advisory Committee minutes for June 8, 1994. 2. NEWSLETTERS, PUBLICATIONS, ETC.: a. The Waste Watcher, City of Plymouth Waste Reduction & Recycling Newsletter, July, 1994 b. League of Minnesota Cities' Cities Bulletin, June 28, 1994 c. Metropolitan Council's Sound Ideas newsletter, June, 1994. 3. DEVELOPMENT SIGNAGE On July 1, six development signs were placed. The requests will be heard by the Planning Commission at their Wednesday, July 13 meeting. 4. MEMOS & CORRESPONDENCE: a. Correspondence from Robert Kariniemi, to Parks Director Eric Blank, June 29, regarding park placement. b. Letter from Public Works Director Fred Moore to property owners regarding the proposed public improvement project on 26th Avenue, with notice attached for July 25, 1994 public hearing. c. Shingle Creek Watershed Management Committee 1995 operating budget adopted by the Commission. d. Correspondence from Polly Sonifer, coordinator of Communities in Collaboration Council e. Correspondence from Financial Advisory Committee Chair Almon Bock H regarding the 1995 budget planning process. Dwight Johnson City Manager 01-2 BOARD OF ZONING ADJUSTMENTS AND APPEALS PLYMOUTH CITY CENTER - COUNCIL CHAMBERS 3400 PLYMOUTH BOULEVARD PLYMOUTH, MN 55447 TUESDAY, JULY 129 1994 AGENDA 1. CALL TO ORDER 2. ROLL CALL 7:00 P.M. 3. APPROVAL OF MINUTES MAY 10, 1994 & JUNE 14, 1994 4. NEW BUSINESS A. JAMES HOLMEN. Variance to allow a 4 foot high chain link fence along the front yard of 26th Avenue North versus the Ordinance Maximum fence height of 3 feet within a required front yard for property located at 2605 Norwood Lane North. (File 070194) B. HAROLD & BARBARA MELAMED. Variance to allow a 10 foot side yard setback versus the 15 foot Ordinance Standard for the construction of an addition onto the side of their existing attached garage for property located at 3005 Trenton Lane North. (File 070294) C. DEBRA ANN GILBERT. Variance to allow a 6 foot high privacy fence along the front yard of Kilmer Lane North versus the Ordinance Maximum fence height of 3 feet within a required front yard for property located at 9635 25th Avenue North. (File 070394) 5. ADJOURNMENT (Agenda) The Financial Advisory Committee is an advisory body to the City Council. The mission of the Financial Advisory Committee is to review, analyze and inform the City Council and the public with respect to City financial matters, and to provide innovative, proactive ideas for effective and efficient use of City resources. CITY OF PLYMOUTH FINANCIAL ADVISORY COMMITTEE AGENDA JULY 139 1994 4:00 P.M. A. Call to order 1. Review of June 8th minutes B. Information 1. Newspaper article from Chris Slack, Plymouth citizen 2. Financial Trend Report 3. Review Annual meetings Calendar 4. State Auditor's Report Sub -committee C. Review and Comments 1. Park Dedication Fees -Eric Blank, Park & Recreation Director 2. Annual Financial Report 3. Review of Mpls. Request for Investment Management Services 4. 1994-1998 Capital Improvement Plan D. Recommendations 1. Financial Advisory Committee Objectives E. Other 1. Next month's Agenda 2. Adjournment Next Meeting: Wednesday, August 10, 1994 4:00 P.M. IF YOU ARE UNABLE TO ATTEND THE MEETING PLEASE CONTACT DALE HAHN AT 550-5101 OR BO BOCK AT 331-5571 BEFORE 3 P.M. ON THE DAY OF THE MEETING. THIS WILL HELP ASSURE PROMPT STARTING AND ADJOURNMENT OF THE MEETING. PLANNING COMMISSION MEETING AGENDA WHERE: Plymouth City Center WEDNESDAY, JULY 13, 1994 3400 Plymouth Blvd. CITY COUNCIL CHAMBERS Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. CALL TO ORDER 7:00 P.M. 2. PUBLIC FORUM 3. APPROVAL OF AGENDA 4.* APPROVAL OF MINUTES 5.* CONSENT AGENDA A. Roger Benson. Lot Division and Variance to divide a twinhome lot into two separate parcels at 315 Zinnia Lane (94054) 6. PUBLIC HEARING A. Brett and Cindy Hanson. PUD Preliminary Plan Amendment and Conditional Use Permit for a lap pool and 3 -season porch at 11400 50th Place North (94048) B. Dahlstrom, Peterson, Eiden Partnership. Preliminary Plat, Rezoning, Variance and Site Plan for 8 single family attached lots, 1 single family detached lot and 1 outlot for the Courtyards of Plymouth Oaks located at the north side of County Road 9 east of Fernbrook Lane (94049) C. Abingdon Development Corporation. PUD Concept Plan, Preliminary Plan/Plat and Rezoning for 34 single family attached lots and 1 single family detached lot for property at 4005 Highway 101 (94050) D. Janco, Inc. Land Use Guide Plan Amendment, Rezoning, PUD Concept Plan and Preliminary Plan/Plat for 55 single family detached lots located northwest of the intersection of Old Rockford Road and Balsam Lane (94057) E. Abingdon Development Corporation. Preliminary Plat for 17 single family lots and a Variance for cul-de-sac length for The Shores of Kreatz Lake located at 17330 19th Avenue North (94063) F. John G. Doom Enterprises. Conditional Use Permit for the operation of an automobile dealership at 2085 East Center Circle North (94068) G. R.L. Johnson Company. Conditional Use Permit to allow ISD 287 to operate Hennepin Technical College at 1695 Highway 169 (94077) 7. ADJOURNMENT Regular Meeting of the Park and Recreation Advisory Commission July 14, 1994, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Approved master plan for West Medicine Lake park b. Approved master plan for Seven Ponds neighborhood park 5. Unfinished Business a. Study of unique open spaces - review progress b. Accessible playground update c. 1994 trail construction projects update d. Seven Ponds neighborhood park update 6. New Business a. b. C. 7. Commission Presentation 8. Staff Communication 9. Adjourn Next Regular Meeting - August 11 VVI , 6 METRO MEETINGS f" x A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and four regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, Metropolitan Sports Facilities Commission, and Regional Transit Board. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. DATE: July 1, 1994 w WEEK OF: July 4 - July 8, 1994 METROPOLITAN COUNCIL INDEPENDENCE DAY/HOLIDAY - Monday, July 4. Council offices are closed. Environment Committee - Wednesday, July 6, 4 p.m., Chambers. The committee will consider: pre-treatment involvement by the Metropolitan Council in a United States/Russia Federation Partnership; an update on Office of Wastewater Services operational topics and schedule information; a proposed approach and schedule for addressing long-term capital improvement projects and centralization/decentralization issues; the Blue Lake solids processing amended facilities plan; and other business. Lower Minnesota River Technical Advisory Group - Friday, July 8, 9:30 a.m., Minnesota Valley National Wildlife Refuge Conference Room, Visitor Education Center, 34th Ave. exit and I-494, Bloomington. The group will continue their discussion on the financial and institutional issues for the Minnesota River cleanup. TENTATIVE MEETINGS THE WEEK OF JULY 11 - JULY 15, 1994 Community Development Committee - Monday, July 11, 12 (Noon), Room 1A. Housing and Redevelopment Authority Advisory Committee - Wednesday, July 13, 4 p.m., Room 2A. Transportation Committee - Wednesday, July 13, 4 p.m., Room 2A. Environment Committee - Wednesday, July 13, 4 p.m., Chambers. PUBLIC DARING: On Proposed Changes to the Aviation Chapter of the Metropolitan Development Guide: Wednesday, July 13, 4:30 p.m., Room 2A. Chair's Informal Meeting with Council Members - Thursday, July 14, 3 p.m., Chair's Office. Metropolitan Council - Thursday, July 14, 4 p.m., Chambers. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (TDD 291-0904). REGIONAL TRANSIT BOARD Board Meeting - Tuesday, July 5, 4 p.m., Chambers. The board will consider a Metro Mobility update and the budget carryover funds for replacement programs. CITY CENTER MEETINGS July 1994 Sunday Monday Tuesday Wednesday Thursday Friday 1 Saturday 2 3 4 Independence Day - City Offices Closed 5 6 7 8 9 7:00 PM `HUMAN RIGHTS COMMLSSION 10 11 7 OOM COUNCIL ' 12 7:00 PM BOARD OF 13 4:00 PM FINANCIAL ADVI- SORY COMMITTEE 14 5:30 PM Open Space Commit tee ** 15 16 7:00 PM PLANNING COMMISSION 7:00 PM PRAC 17 18 19 20 21 22_ 23 O iL' rj >!� 7:00 PM Info Mtg - 26th Ave ImP rvmts 7:00 PM PLANNING COMMIS- SION 7:00 PM HRA 7:00 PM PACT 24 25 26 27 28 29 30 Q+ 7:00 PM PLANNING COMMISSION 31 i • June August S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 I1 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 IS 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 31 *REVISED MEETING " NEW MEETING 7/6/94 City Council Weekly Planner July 10 -August 20, 1994 Sunday, July 10 Monday July 11 Tuesday July 12 Wednesday July 13 Thursday July 14 5:30 PM Open Space Committee 7:00 PM PRAC .'..Frlday July 15 µ Saturday....... July 16 7.00 PM COUN- CIL MEETING 7:00 PM BOARD4:00 I OF ZONING PM FINANCIAL p�TTEE 7:00 PM PLANNING COMMISSION July 17 July 18 July 19 July 20 July 21 July 22 July 23 7:00 PM COUN- CIL ]MEETIN,,G 7:00 PM Info Mtg - 26th Ave. Imprvmts 7:00 PM PLANNING coMrIIssloN 7:00 PM HRA 7:00 PM PACT July 24 July 25 7:00 PM SPECIAL. COUNCIL M'EE'TING July 26 July 27 July 28 July 29 July 30 7:00 PM PLANNING COMhIISSION July 31 August I August 2 August 3 August 4 7:30 PM HUMAN RIGHTS COMMISSION August 5 August 6 7.00 Pri �i�Imt- "' CIL AIEETINq, 'I August 7 August 8 7:60 P1 t BUDGET s STUDY SESSION ; " August 9 7:00 PM BOARD OF ZONING August 10 4:00 PM FINANCIAL ADVISORY COMMITTEE August 11 August 12 August 13 7:00 PM PLANNING COMMISSION August 14 August 15 August 16 August 17 August 18 August 19 August 20 7:00 PM COUN- CIL .MEETING 7:00 PM PACO 7:00 PM HRA "Revised Meeting "*New Meeting 7/6/94 CITY OF PLYMOUTH PLANNING COMMISSION MINUTES MAY 25, 1994 The regular meeting of the Plymouth Planning Commission was called to order at 7:00 p.m. by Chairman Mike Stulberg. MEMBERS PRESENT: Chairman Mike Stulberg, Commissioners Barb Stimson, Ed Albro, Jack Hill, Allen Ribbe, Virginia Black, and Linda Oja. MEMBERS ABSENT: None STAFF PRESENT: Director Anne Hurlburt, Director Fred Moore, City Engineer Dan Faulkner, Planning Supervisor Barbara Senness, Associate Planner John Keho, and Planning Secretary Jackie Watson MINUTES: Commissioner Black requested a change on Page 78, paragraph 7, line 4 stating that adequate buffer be changed to adequate setback; on Page 79, paragraph 5 stating that industrial site rear yard setbacks should be 50 feet with 25 foot side yard setbacks; and, Commissioner Hill stated that the spelling on Page 73, paragraph 12 should be "Shank". MOTION by Commissioner Stimson, seconded by Commissioner Black to approve the May 11, 1994 Planning Commission Minutes as amended. Vote. 6 Ayes, Commissioner Ribbe abstained. CAPITAL IMPROVEMENT PROGRAM 1994-1998 Director Moore reviewed the Capital Improvement Program staff report. Chairman Stulberg asked Director Moore to explain the process for the installation of a stop light. Director Moore stated that all stop lights must meet the National Uniform Traffic Control Manual and the warrants must justify the need for the light. Commissioner Black asked who put the traffic counter at 26th Avenue North and Highway 169. Planning Commission Minutes May 25, 1994 Page 81 Director Moore stated that Highway 169 was a State Highway so it was probably a State counter. Commissioner Black asked if 26th Avenue North from Kilner Lane to Medicine Ridge Road would be a two lane road. Director Moore responded that it was proposed as two lane. Commissioner Black asked if Zachary Lane north of Schmidt Lake Road to County Road 10 would be a 4 lane road and would there be further studies. Director Moore explained that the projected traffic for the Year 2010 shows the need for a 4 lane road. He said there will be additional study to confirm this. Another alternative would be to reduce the amount of traffic projected for Zachary Lane. The City could change the land uses in this vicinity and thereby reduce the amount of traffic generated. Director Moore explained that the budget projections are a best guess. Director Moore said Schmidt Lake Road is a minor arterial, based on traffic projections. Commissioner Black asked how much developable land was left in this area. Director Moore responded that there is vacant land to the west along Larch Lane in the Mission Development area. Commissioner Ribbe asked what an additional study would show regarding the need for 4 lanes for Zachary Lane. Director Moore responded that the study will get into more details regarding the design of the street, including turning movements in addition to the need for 4lanes. Commissioner Ribbe asked if the study would show how much projected traffic would use Schmidt Lake Road and bypass Highway 169. Director Moore stated that it would depend on how detailed the study was and how it was done. Commissioner Ribbe asked if we don't already have enough information. Director Moore stated that current projections show that a 6 lane highway is needed on Highway 169. A study could show how to discourage drivers from using Zachary Lane as a bypass route. Commissioner Ribbe asked if expanding Zachary Lane to 4 lanes would encourage additional traffic. Planning Commission Minutes May 25, 1994 Page 82 Director Moore stated that based on the Land Use Guide Plan neighborhood traffic generated will require the need for 4lanes on Zachary Lane. Commissioner Hill asked how long it would take for a traffic light study to be completed for the intersection of 44th Avenue North and Northwest Boulevard. Director Moore responded that it would take about 6 weeks, but it should wait until September when Northwest Boulevard is completed all the way through. Commissioner Black stated that she uses Zachary Lane every day and has never had trouble with traffic. She said she was confused as to why a 4 lane road is projected and felt it would encourage more use. Chairman Stulberg opened the Public Hearing. Chairman Stulberg introduced Mr. David Bond of 13235 46th Avenue North. Mr. Bond stated that his concern was the 44th Avenue North and Northwest Boulevard intersection. He said that he would like to see a traffic light installed for the safety of the children. He asked what other criteria go into a traffic light study besides the amount of traffic. Director Moore explained that a traffic warrant study included the number of accidents at the intersection, and pedestrian volume as well as vehicular volume. Chairman Stulberg introduced Mr. Richard Bloom of 14600 Woodruff Road, Wayzata. Mr. Bloom stated that he was representing two developers who were concerned that the Hollydale water tower and the westerly extension of Schmidt Lake Road from Vicksburg Lane were not in the present CIP plan but were included in last year's CIP. He said that they have had many discussions with the City as to the alignment of Schmidt Lake Road to the Hollydale Golf Course. He said that City wanted to do additional studies on the Schmidt Lake Road alignment, the upgrading of the lift station at Weston Lane, and the water tower location. He said that the studies were done. He said that the City was now considering additional studies and he wanted to ensure that these studies include their sites so that they can resubmit their development plans. Chairman Stulberg introduced Mr. John Gutzmann of 11021 48th Avenue North. Mr. Gutzmann stated that the City needed to reexamine their studies before widening Zachary Lane and include the issues of pedestrian use and speed. He said that he felt the construction of the streets in the City were Grade C or D and should be Grade A. He said that City specs for street construction should be revisited as there must be something wrong with the materials or specs on how streets are constructed. Chairman Stulberg introduced Mr. Roy Heinrich of 10915 38th Avenue North. Planning Commission Minutes May 25, 1994 Page 83 Mr. Heinrich stated his concern was 36th Avenue North to County Road 9 and Zachary Lane. He questioned the safety for pedestrians at the crosswalk on 39th Avenue North and the traffic patterns of those unable to get to the crosswalk at 39th Avenue North. Chairman Stulberg introduced Mr. John Gallop of 11020 39th Avenue North. Mr. Gallop stated his concerns were Nos. 20 and 22, the widening of Zachary Lane to 4lanes from 36th Avenue North to County Road 9 and then to County Road 10. He said that the street needs to be repaved as two lanes with bicycle paths along the sides. He said that the speed limit should be kept down with two lanes to discourage use and encourage safety for children in the area. Chairman Stulberg introduced Mr. Paul Jasper of 11140 40th Avenue North. Mr. Jasper stated he was opposed to 4lanes on Zachary Lane. He said that the speed limit should be dropped and there should be a path to the park. Chairman Stulberg introduced Ms. Sandy Peterson of 9730 26th Avenue North. Ms. Peterson stated she was also speaking for Ms. Ruth Lueck of 9710 26th Avenue North who had to leave the meeting. Ms. Peterson stated she was against 4lanes along Zachary Lane. She said many business people use Zachary Lane and it does not need to improve from 26th Avenue North. She said the street should be made narrower as many use it as a short cut, and a bike path there serves no real purpose. Chairman Stulberg introduced Mr. Mark Milberger of 11035 36th Place North. Mr. Milberger stated that his concerns were Nos. 4, 15, 20 and 22. He asked when improvements would be done and why the southern most part of Zachary Lane was not scheduled until 1996. He asked in what manner would the streets be built. He said that if the portion of Zachary Lane was 4 lane from County Road 10 to Schmidt Lake Road it implies that the remainder of Zachary Lane could be 4 lane. He said he felt that additional studies were not needed. He said there was only one piece of land left for development which was opposed and may not be developed. He said that once Northwest Boulevard is completed people will not use Zachary Lane. He said bike paths and a reduction of the speed limit are needed in the 36th Avenue North section of Zachary Lane. He questioned the costs and sources of funds for Item 20. He said it looked as if southern portion of Zachary Lane would be paid by the State and he was not in favor of letting the State dictate how the road should be built if their funds were used. Mr. Milberger stated that he would like to see all the construction along Zachary Lane done this year as a two lane street with bike paths. Planning Commission Minutes May 25, 1994 Page 84 Chairman Stulberg introduced Mr. Chuck Speer of 11100 39th Avenue North. Mr. Speer stated that he was opposed to the widening of Zachary Lane. He said that the increase in the neighborhoods will not meet the projections made by the City. He said that although the condition of Zachary Lane is not good, no one wants to see it widened. Chairman Stulberg introduced Ms. Kathleen Thompson of 16010 46th Avenue North. Ms. Thompson stated she was a member of the Wayzata Youth Baseball Association. She stated the need for additional baseball parks in the City and asked that the City speed up the process of acquiring the 9th baseball field. She stated that there are 1,500 students enrolled this year which is an increase of 50 percent. She passed out a handout of a study done on the number of children participating in the baseball - program. Chairman Stulberg introduced Mr. Ken Wendinger of 5465 Orleans Lane North. Mr. Wendinger asked where the money comes from for the park projects, are they guaranteed, and can they be redirected. He said that a survey taken by the Park and Recreation Department showed that the public was willing to pay more for parks. He said that the open space committee should have more money to acquire land for parks. Chairman Stulberg introduced Mr. Richard Deziel of 16100 41th Avenue North. Mr. Deziel stated that the Schmidt Lake Road extension study is holding up his plans for development. He said that he could see no reason for the extension of Schmidt Lake Road as it would disrupt the golf course. Chairman Stulberg introduced Mr. Harvey Helgemo of 11110 39th Avenue North. Mr. Helgemo stated he was against a 4 lane road on Zachary Lane. He said he does not want to lose the wetlands along Zachary Lane and is concerned with the safety of children if it becomes 4 lanes. He said that there is no potential source of additional traffic from development on his end of Zachary Lane and a study is not needed. Chairman Stulberg introduced to Mr. Jim Brandl of 11035 37th Avenue North. Mr. Brandl stated he works for the Wayzata Public School District and also lives on Zachary Lane. He said that there is currently heavy traffic near the schools but the street should be kept as a two lane for the safety of the children. He said that there is a need for the park expansion to serve the growing needs of the children. Chairman Stulberg introduced Ms. Deb Caris of 2610 Comstock Lane. Planning Commission Minutes May 25, 1994 Page 85 Ms. Caris stated that she supports the need for play fields. She said that at the current time baseball games are schedule late in the evening because there are not enough fields. Chairman Stulberg introduced Ms. Patty McGrane of 11015 38th Place North. Ms. McGrane stated she was against 4 lanes on Zachary Lane and would like to bike paths on both sides of a 2 lane street. Chairman Stulberg introduced Mr. Patrick Wells of 11127 Old Rockford Road. Mr. Wells stated he was a developer and a homeowner and was against 4 lanes on Zachary Lane. Mr. Deziel stated he would prefer that the City create a cul-de-sac to his site rather than designing Schmidt Lake Road through his property. Chairman Stulberg closed the Public Hearing. Director Moore stated that the MUSA Line study was just authorized in 1994 and is part of the 1995 budget. He said that a portion of Mr. Bloom's development is on the fringe of MUSA Line. He said that the water tower site is different from City's plan and that the Schmidt Lake Road study is done and ready to go to the Council if the CIP moves forward and is approved by the City Council. He said that the Schmidt Lake Road study would then go to the City Council later in June or the first part of July. He said that then each individual project in the study would go to the Council for approval. Director Moore stated that speed limits are set by the State. Chairman Stulberg asked that staff pass on the comments to the Public Safety Department regarding the concerns for lower speed limits along Zachary Lane. Director Moore stated that the 26th Avenue North and Zachary Lane project was scheduled for 1993 with bike paths. He said that the studies were done in 1993 and that the final construction plans are not yet completed. He said that planning for projects takes 8-10 months before actual construction. Director Moore stated that the financing for Item No. 20 was correct on the spreadsheet. He said that the southerly portion of Zachary Lane would be done in conjunction with the trail plan. He said that the reason for timing of projects is that studies first need to be done. Everything cannot be done at one time as this would pose traffic problems and funding sources are not always available at the same time. He said that the 26th Avenue detailed studies were done in 1993 as they were budgeted. The studies begin the process and are done in the year proposed. Planning Commission Minutes May 25, 1994 Page 86 Director Moore stated that the funding for the proposed play fields is in place. He said that very little property tax money is used for play fields. Most of the funds come from park fees from new development. The open space funding from the community improvement fund is not set yet as all the criteria for the use of the funds has not been determined. He said these funds will be used for capital projects. If any of the projects are over 3 million dollars they would need the vote of the people. Municipal State aid supports roadways and can only be used for roads. Tax Increment Financing is used for road improvements . The tax levy goes into the infrastructure fund. A corridor study is to determine the needs to serve the traffic that will use the roadway. Chairman Stulberg asked what would happen if a corridor study was not done. Director Moore stated that the Thoroughfare Guide Plan shows the need for the roads needed to serve the City for the next 20 years; the Comprehensive Plan and the Land Use Guide Plan help in the projections of need. Commissioner Hill stated that it was his feeling that a study would justify the need for 4 lanes along Zachary Lane. He asked when the last corridor studies were done. Director Moore stated that the last corridor studies were done for Northwest Boulevard, Xenium Lane and County Road 9. If the corridor study results are not acceptable in their projections then the City has to determine how to change the land use or develop an alternative plan. Chairman Stulberg asked if a study would show that the Comprehensive Plan was wrong and could a street be downgraded. Director Moore stated that a corridor study was done for the entire City and the external connections to the City. The City Council changed a connection on that study which created the increase in traffic on the northern portion of Zachary Lane. Commissioner Black asked if the City could change the speed limits; whether the City could be more restrictive than the State on speed limits; and, whether there are strings attached to State aid dollars for roads. Director Moore stated that speed limits are set by the Commissioner of Transportation. The City could request a change in speed limits but the City does not have the authority to change them. The only way to get speed limits changed is to get the State Law changed. Speed limits are usually set at the speed that 85 percent of the drivers are traveling. Director Moore stated that streets must be on the State road system and must serve 20 year traffic projections to receive state aid. The State must approve the street plan and streets must meet all the standards and conditions set by the State. Planning Commission Minutes May 25, 1994 Page 87 Director Moore stated that the Metropolitan Council and the Metropolitan Transportation Model show modeling, but generally traffic is greater than the projections. Director Hurlburt stated that the Northwest Boulevard model and the Zachary Lane model assumed that Northwest Boulevard was there. These assumptions are done with current and projected systems. Director Moore stated that the transportation model considers speed, roadways, stop signs, and assumes the shortest times. Commissioner Hill stated that he thought by keeping Zachary Lane as a 2 lane it would force the traffic to go elsewhere. Director Moore stated that time is the determining factor. He said that a lot of the morning traffic is going to the school on Zachary Lane. Commissioner Hill asked what would a preliminary study be based on. Director Moore stated that the Land Use Guide Plan is considered first and all other plans are based on this. Commissioner Black asked if the studies for Item No. 15. would begin in 1995. Director Moore responded that this study could begin this year as it will be done in conjunction with the park regional trail study. Commissioner Black stated that the condition of Zachary Lane from 36th Avenue North to County Road 9 is poor and asked if it moved up. Director Moore responded that the studies need to be done first. Commissioner Ribbe asked if Zachary Lane would be extended north of Bass Lake Road. Director Moore responded that there will be a park north of Bass Lake Road and Zachary Lane will be the entrance to the park. Commissioner Oja stated that residents attending this meeting mostly come from only a certain section of the community and she said that the focus should be to keep Zachary Lane south of County Road 9 as a residential street. She said that the corridor study should focus on the difference between the two areas north and south of County Road 9. She said that if Zachary Lane becomes 4lanes it would become a drag strip beginning at 36th Avenue North. She said that Zachary Lane should not be encouraged to be an alternate to Highway 169. Planning Commission Minutes May 25, 1994 Page 88 Director Moore stated that the adoption of the Capital Improvement Program does not give the City the authority to build the projects. Each project must be adopted by the City Council before they can proceed. Commissioner Albro asked if there was something stated in the City's mission statement that speaks to the issue of funneling major roadways into school areas. He said a recommendation could be made with further studies. He said that he saw a problem with having a traffic signal at 36th Avenue North and Lancaster Lane. He said he thought a traffic light would speed up traffic near the school. Director Moore study stated that the studies have been done for the 36th Avenue North and Lancaster Lane intersection and a signal light is warranted. He said that the signal will not speed up traffic but is needed for traffic from Lancaster Lane to get onto 36th Avenue North. MOTION by Commissioner Stulberg, seconded by Commissioner Stimson to recommend approval of the Capital Improvement Program for 1994-1998. MOTION to Amend by Commissioner Ribbe, seconded by Commissioner Black to eliminate the Zachary Lane corridor study, and that all of Zachary Lane be designed as a two lane road with bike paths and sidewalks, and that the Zachary Lane project be accelerated by one year. Commissioner Albro asked if the City owned the right of way that would support 4 lanes on Zachary Lane. Director Moore stated that he did not know. Director Hurlburt stated that that information would be determined in studies. Commissioner Stimson stated that the special study regarding the Zachary Lane corridor was requested by concerned citizens and the City Council approved this study. She asked if this Motion to Amend would be against the previously approved motion by the City Council. Commissioner Ribbe stated that if the study was to determine anything other than improvement of the present configuration it was not necessary since the facts available indicate what is needed. Commissioner Black stated that at the City Council meeting the citizens did not ask for the study, but the City Council asked for the study because of questions raised by the citizens. Roll Call Vote on Motion to Amend. 5 Ayes. Commissioner Stimson and Chairman Stulberg voted Nay. Motion to Amend carried on a 5-2 vote. Planning Commission Minutes May 25, 1994 Page 89 MOTION to Amend by Commissioner Albro, seconded by Commissioner Oja to recommend elimination of the traffic signal at 36th Avenue North and Lancaster Lane. Commissioner Oja stated that she felt there were a lot of signal lights in this area. Commissioner Stulberg stated if the system of warrants works then the if the signal is justified, then we must trust the system. Director Hurlburt stated that she uses this intersection frequently and it is very difficult to turn from Lancaster Lane onto 36th Avenue North to get to Highway 169. She said that the issues are safety considerations and turning movements. Roll Call Vote on Motion to Amend. 3 Ayes. Commissioners Stimson, Hill, Black and Chairman Stulberg voted Nay. The Motion failed on a 3-4 vote. MOTION to Amend by Commissioner Albro, seconded by Commissioner Oja to recommend moving Item No. 5 regarding the traffic signal at Lancaster Lane and 36th Avenue north from 1994 to 1996. Roll Call Vote. 3 Ayes. Commissioners Stimson, Hill, Black and Chairman Stulberg voted Nay. The Motion failed on a 4-3 vote. Roll Call Vote on Main Motion as once amended. Vote. 7 Ayes. The Motion carried on a unanimous vote. Chairman Stulberg called a recess at 9:40 p.m. The meeting reconvened at 9:50 p.m. MARVIN H. ANDERSON CONSTRUCTION COMPANY (94018) Chairman Stulberg introduced the request by Marvin H. Anderson Construction Company for a Preliminary Plat for Fernbrook Woods 2nd Addition for 47 single family lots located west of Fernbrook Lane and north and south of Schmidt Lake Road. Associate Planner Keho reviewed the May 16, 1994 staff report. He said that the number of lots on this request should be 48 lots. Commissioner Albro asked if there was a wetland on the lower portion of this site, below the grade of Fernbrook Lane. Associate Planner Keho responded that this was a temporary ponding area which would be eliminated once development is completed. Commissioner Albro stated that it looked like a wetland. Planning Commission Minutes May 25, 1994 Page 90 Associate Planner Keho responded that it may look like a wetland but it is a sedimentation pond not a protected wetland. Commissioner Black asked about the mitigation plan for Schmidt Lake Road and questioned why the Planning Commission does not review the mitigation plans. She said that she would like to see them and asked if this was a part of the Engineer's report. Director Hurlburt responded that review of mitigation plans was not a part of the Planning Commission's responsibilities. She said that these plans could be shown to the Planning Commission if they exist. Chairman Stulberg introduced Mr. Marlin Grant, the petitioner. Mr. Grant stated that he did not agree with the realignment of road, which was done without his knowledge. He said that the realignment of the road into the wetland was more costly for them. Mr. Anderson, a representative of the petitioner, stated that he was not agreeable to the projected location of Schmidt Lake Road and he stated that the condition relating to the platting of Lot 1, Block 3, and Lots 1, 5, 6 and 7 of Block 5 was questionable. He said that Lot 1, Block 3, and Lots 1 and 5, Block 5 would not be impacted in any way by the mitigation plan for Schmidt Lake Road. He said they want to plat those 3 lots since they would not be affected. He said that the temporary sedimentation pond was not a designated wetland, even though it gives the appearance of a wetland, and it has been a holding pond for 7 years. He said it was created because of a request by the City. He said that none of the wetland area on the site would be disturbed except for the portion affected by the relocation of Schmidt Lake Road. Commissioner Black asked how close Lots 5, 6, 8 and 9 were to the wetland. Mr. Randy Hedlund, a representative of the petitioner, responded that these lots would be 50 to 100 feet from the delineated wetland. Commissioner Oja asked why the lots were designed as long rectangular lots. Associate Planner Keho responded that the lots were designed to fit in amongst the City trails and the realignment of Schmidt Lake Road. Chairman Stulberg opened the Public Hearing. Chairman Stulberg introduced Mr. John Hampton, from Hampton Hills Golf Course. Mr. Hampton stated that he was concerned that this development would affect the -water flow to the golf course. He said that the storm sewer system would feed into Bassett Creek which would affect flooding of the golf course between Schmidt Lake Road and Planning Commission Minutes May 25, 1994 Page 91 the Soo Line Railroad. He said that when the golf course floods they lose income. He asked that the City increase the capacity of the drainage system under the railroad. Chairman Stulberg closed the Public Hearing. City Engineer Faulkner stated that the developer must conform with the drainage plans of the City. He said that staff would add a condition under special conditions of the Engineer's Memo to address the drainage under the railroad tracks. Commissioner Black asked how much additional water would flow into the creek when the drainage plan meets City requirements. City Engineer Faulkner stated that the drainage must meet the current plan and they would need to -determine what is flowing now and what meets the plan. Commissioner Black stated that the water needed to be dealt with and backed up as it seemed like there could be more problems after development of this site. City Engineer Faulkner stated that there would be a holding pond on the south side of the site that would be designed for ponding under fully developed conditions. MOTION by Commissioner Stimson, seconded by Chairman Stulberg to recommend approval of the request by Marvin H. Anderson Construction Company for a Preliminary Plat for Fernbrook Woods 2nd Addition for 48 single family lots located west of Fernbrook Lane and north and south of Schmidt Lake Road, subject to all conditions listed in the May 16, 1994 staff report, and adding the language "and compliance with the City's Storm Water Drainage Plan to condition 1". Associate Planner Keho stated that staff would ensure that the outlots are consistent depending on the position of Schmidt Lake Road. Commissioner Black asked why staff recommended the movement of Schmidt Lake Road. Associate Planner Keho responded that the realignment of Schmidt Lake Road was approved by the City Council. Roll call Vote. 6 Ayes, Commissioner Black voted Nay. Motion carried on a 6-1 vote. HENRY LAZNLARZ (94028) Chairman Stulberg introduced the request by Henry Lazniarz for a Preliminary Plat for five single family lots, and, Rezoning from FRD to R-lA for property located at -18820 County Road 6. G - Planning Commission Minutes May 25, 1994 Page 92 Associate Planner Keho reviewed the May 17, 1994 staff report. Chairman Stulberg introduced Mr. Henry Lazniarz, the petitioner. Mr. Lazniarz stated that he agreed with the staff report. He said he will remain on the home site and sell the 4 remaining lots. Chairman Stulberg opened the public hearing. Chairman Stulberg introduced Ms. Judy Driscoll of 19020 County Road 6. Ms. Driscoll stated she lived west of the site and wanted fewer houses with larger lots on this site. .She said she felt the City was losing some good qualities by allowing this development. Chairman Stulberg introduced Ms. Ellie Ogden of 1505 Xanthus Lane North. Ms. Ogden stated concerned about the drainage from the site to the existing wetland She said that the drainage currently is heavy. She said she wanted to make sure that the silt fence would be removed after construction and that the sediment pond be constructed as the additional drainage from 5 homes using weed killers could impact Hadley and Mooney Lakes. She said that she was also concerned with the safety of vehicles leaving the site driving onto County Road 6 because of the blind curve and bike lanes. She said that the City of Plymouth should have another density that would cover sites between 20 acres and 3/4 acres with lower density. Chairman Stulberg introduced Mr. George Steiner of 1520 Xanthus Lane North. Mr. Steiner stated his concern was the drainage from the site and its effect on Mooney Lake. He said that Xanthus Lane was a private drive and had no drainage system and the water level is high in that area. He said that without some storm drainage control there could be problems for Mooney Lake. He said he also would like to see a new zoning category for larger sites with lower density. Chairman Stulberg closed the Public Hearing. City Engineer Faulkner stated that the sediment pond will be permanent. He said there would not be an additional 1 acre of hard surface on this site. He said the water would flow to the southeast and to the sediment pond. He said that the lilac bushes on the west would have to be removed. for traffic safety. Mr. Gary D'Heilly, representing the petitioner, stated that the drainage will continue to drain toward the northeast and that there would be very little increase in impervious surface to cause any problems. He explained the drainage would flow toward County Road 6, to catch basins, to the sediment pond and then to the wetland. He said that the Planning Commission Minutes May 25, 1994 Page 93 lot sizes proposed are larger than required, and the zoning is similar to adjacent property, Commissioner Stulberg discussed current zoning and density. He explained that R -1A is the lowest density Plymouth has. MOTION by Chairman Stulberg, seconded by Commissioner Black to recommend approval of the request by Henry Lazniarz for a Preliminary Plat for five single family lots, and, Rezoning from FRD to R -1A for property located at 18820 County Road 6, subject to all conditions listed in the May 17, 1994 staff report. MOTION to Amend by Commissioner Albro, seconded by Commissioner Hill to include conditions on the resolution regarding the permanent sedimentation pond west of Yellowstone Lane and to enforce Best Management Practices. The Motion to Amend was withdrawn by the makers as these items are covered in the Engineer's Memo. Roll Call Vote. 7 Ayes. Motion carried on a unanimous vote. LAUKKA-WILLIAMS PARKERS LAKE (94032) Chairman Stulberg introduced the request by Laukka-Williams Parkers Lake for an Amended PUD Preliminary Plan, Conditional Use Permit and Variance for 41 single family detached lots, and Amendment to the Parkers Lake North 10th Addition located at Shenandoah Lane east of Vicksburg Lane. Associate Planner Keho reviewed the May 11, 1994 staff report. Commissioner Black stated that she did not like length of the cul-de-sac. She asked why a road was not required with fewer lots. Associate Planner Keho explained the concept for this development relating to type of housing, number of units, the market scheme, and the PUD which make it unique. Commissioner Hill asked for an explanation of item No. 6 of the Engineer's Memo. City Engineer Faulkner stated that staff had not recommend a variance but one would have to be granted and the petitioner would have to comply with what staff requires. Commissioner Albro asked if the side and rear setbacks were the same as in previous phases. Associate Planner Keho responded that they were. Planning Commission Minutes May 25, 1994 Page 94 Commissioner Black asked who would be responsible for maintaining the treatment pond on the site and what the special circumstances were for the variance. Associate Planner Keho explained that because of the uniqueness of this development the longer cul de sac requires a variance. Chairman Stulberg introduced Mr. Larry Laukka, the petitioner. Mr. Laukka stated that there are a number of holding ponds in the development which are maintained by the Homeowners Associations as will be the case with this holding pond. Chairman Stulberg opened the Public Hearing. Commissioner Black read a statement left by Mr. Roger Beyer of 15925 26th Avenue North. Mr. Beyer had to leave the meeting. Mr. Beyer's concern was the variation from 35 mph to 55 mph in the speed limit along Vicksburg Lane between Highway 55 and County Road 6. Chairman Stulberg closed the Public Hearing MOTION by Commissioner Ribbe, seconded by Commissioner Albro to recommend approval of the request by Laukka-Williams Parkers Lake for an Amended PUD Preliminary Plan, Conditional Use Permit and Variance for 41 single family detached lots, and Amendment to the Parkers Lake North 10th Addition located at Shenandoah Lane east of Vicksburg Lane, subject to all conditions listed in the May 11, 1994 staff report. Commissioner Black stated that she would abstain from voting because of her objection to the long cul de sac. Roll Call Vote. 6 Ayes. Commissioner Black abstained. Motion carried. SUPERIOR FORD, INC. (94033) Chairman Stulberg introduced the request by Superior Ford, Inc. for a Conditional Use Permit, Amended Site Plan Amendment and Variance for a 39,480 square foot addition onto the existing building at 9700 56th Avenue North. Associate Planner Keho reviewed the May 11, 1994 staff report. Chairman Stulberg introduced Mr. Ben Stroh and Mr. David Phillips, represenfirig the petitioner. Planning Commission Minutes May 25, 1994 Page 95 Mr. Phillips stated that they have revised their plans to include an additional fire hydrant on the west side of the building. He stated that they wanted to install a second freestanding sign on a landscaped hill which would provide better identification but would not be visible from the highway. Commissioner Oja asked if any additional parking surface would be needed for this building addition. Mr. Phillips stated that there is sufficient parking on the site and that this addition will actually reduce the amount of parking surface. Associate Planner Keho stated that the City has not received any calls regarding parking problems at this site. Chairman Stulberg opened and closed the Public Hearing no there was no one present to speak on the request. MOTION by Commissioner Hill, seconded by Commissioner Ribbe to recommend approval of the request by Superior Ford, Inc. for a Conditional Use Permit, Amended Site Plan Amendment and Variance for a 39,480 square foot addition onto the existing building at 9700 56th Avenue North, subject to the conditions listed in the May 11, 1994 staff report. Roll Call Vote. 6 Ayes. Commissioner Albro abstained. Motion carried. CIMARRON EAST HOMEOWNERS ASSOCIATION (94036) Chairman Stulberg introduced the request by Cimarron East Homeowners Association for an Amended PUD Plan and Conditional Use Permit to allow the homeowners to add 3 -season porches to their homes, eliminating the need for individual applications in the future located east of Niagara Lane, north and south of 19th Avenue North. Associate Planner Keho reviewed the May 11, 1994 staff report. Chairman Stulberg introduced Mr. Earl Peterson of 14875 19th Avenue North, representing the Homeowners Association. Mr. Peterson stated that he was in agreement with the conditions of the staff report. Chairman Stulberg asked if the Homeowners Association documents would be changed to indicate which units were approved for 3 -season porches. Mr. Peterson stated this could be done. Planning Commission Minutes May 25, 1994 Page 96 Commissioner Albro asked if the porches would be similar in design and exterior finish. Mr. Peterson stated that all additions must conform with the conditions in the Homeowners Association document. Chairman Stulberg opened and closed Public Hearing as there was no one present to speak on the request. MOTION by Commissioner Stimson, seconded by Chairman Stulberg to recommend approval of the request by Cimarron East Homeowners Association for an Amended PUD Plan and Conditional Use Permit to allow the homeowners to add 3 -season porches to their homes, eliminating the need for individual applications in the future located east of Niagara Lane, north and south of 19th Avenue North, subject to the conditions listed in the May 11, 1994 staff report. Commissioner Stimson asked if something could be added to the Homeowners Association bylaws, and also be distributed with the agenda and budget report so that all owners and prospective owners were aware of this amendment. Mr. Peterson stated that this information could be attached to the budget and agenda. Commissioner Albro stated that he supported this request but asked why since there was a new procedure to approve PUD Amendments administratively that there was this blanket request for numerous units. Director Hurlburt responded that staff will continue to handle most of the PUD Amendments administratively, but because of the costs to each petitioner and the staff time required, it was more efficient to handle these multiple requests as one item. Roll Call Vote. 7 Ayes. Motion carried on a unanimous vote. Chairman Stulberg called a recess at 11:20 p.m. The meeting reconvened at 11:25 p.m. WILLIAM AND SHERYL HH'PEE (94038) Chairman Stulberg introduced the request by William and Sheryl Hippee for an Amended PUD Plan and Conditional Use Permit for the addition of a third car garage which would encroach into the side yard setback at 17305 5th Avenue North. Associate Planner Keho reviewed the May 10, 1994 staff report. He stated that Item No. 4 should be corrected to state that the garage stall will be 12 feet by 24 feet. Chairman Stulberg introduced Ms. Sheryl Hippee. Planning Commission Minutes May 25, 1994 Page 97 Ms. Hippee stated that she agreed with the conditions in the staff report. Commissioner Albro asked if the width of driveway would be extended. Ms. Hippee responded that the width may be 1 to 2 feet wider to reduce the curve. Chairman Stulberg opened and closed the Public Hearing as there was no one present to speak on the request. MOTION by Commissioner Hill, seconded by Commissioner Black to recommend approval of the request by William and Sheryl Hippee for an Amended PUD Plan and Conditional Use Permit for the addition of a third car garage which would encroach into the side yard setback at 17305 5th Avenue North, subject to all conditions listed in the May 10, 1994 staff report. Roll Call Vote. 7 Ayes. Motion carried on a unanimous vote. TOLD DEVELOPMENT COMPANY (94042) Chairman Stulberg introduced the request by Told Development Company for an Amended MPUD Preliminary Plan, PUD Final Plan and Conditional Use Permit to allow a loading dock on the east side of the proposed building for property located at the northeast corner of Northwest Boulevard and Campus Drive. Planning Supervisor Senness reviewed the May 19, 1994 staff report. She said that the applicant had done some imaging to show how the site would look and she showed the Commission some slides and photographs. After the staff report had been distributed the applicant agreed to move the storm water pond, and relocate the trail. These changes were agreed to by the DNR so long as the applicant maintains a 5-10 foot distance from Plymouth Creek, and no fill is involved. Chairman Stulberg introduced Mr. Ralph Robinson representing the petitioner. Mr. Robinson described the business, the proposed project, the removal of trees and the location of the pond. He said that they had met with the with neighbors and the DNR. He said that the loss of trees would be reduced by relocating the pond westerly to the west side of the tree stand. He said he discussed this with the Army Corps and DNR. He said that the berm would be removed. Chairman Stulberg opened the Public Hearing. Chairman Stulberg introduced Mr. Jack Graves of 12850 28th Avenue North. - - Planning Commission Minutes May 25, 1994 Page 98 Mr. Graves stated that he was against the original proposal which would have eliminated a lot of the trees. He said this new proposal is much better. He said he was concerned with runoff to his back yard and the level of the pond. Chairman Stulberg introduced Mr. Doug Hanson of 2805 Sycamore Lane North. Mr. Hansen stated that his main concern was the loss of the trees and he liked the new plan. Chairman Stulberg introduced Mr. Ron Thomas of 12840 28th Avenue North. Mr. Thomas stated that Told Development Company has looked at alternatives and he liked the new plan which meets the neighbors concerns. He said he was concerned with the elevation of the pond affecting the flow to Plymouth Creek. Chairman Stulberg introduced Mr. Jake Ziebarth of 2715 Sycamore Lane North. Mr. Ziebarth stated that he liked the new plan. He said he wondered why two other commercial buildings south of the site were not allowed to have loading docks facing residential areas. Chairman Stulberg closed the Public Hearing. City Engineer Faulkner stated that the pond is not yet designed, but it will have to meet requirements so that it does not overflow into creek. He said it should not cause any rise in the creek level. Associate Planner Keho stated that the other 2 projects had to abide by the PUD standards. This request is to amend the location of the loading dock. Planning Supervisor Senness stated that the loading dock for this site would not fit on the plan in another location. She said that the new revisions will provide enough screening. The amount of loading would be minor and truck size would be the size of UPS trucks, not large vans. Mr. Graves stated that if the pond elevation was at 930 is would overflow to his lot. City Engineer Faulkner stated that he would meet with neighbors to show them that the pond will be done properly. Planning Supervisor Senness passed out two new resolutions that responded to the new revisions made by the applicant. MOTION by Commissioner Stimson, seconded by Commissioner Ribbe to recommend approval of the request by Told Development Company for an Amended MPUD Preliminary Plan, PUD Final Plan and Conditional Use Permit to allow a loading dock Planning Commission Minutes May 25, 1994 Page 99 on the east side of the proposed building for property located at the northeast comer of Northwest Boulevard and Campus Drive, subject to the conditions listed on the revised resolutions. Roll Call Vote. 7 Ayes. Motion carried on a unanimous vote. ADJOURNMENT MOTION by Commissioner Black, seconded by Commissioner Ribbe to adjourn the meeting. The meeting adjourned at 11:55 p.m. CITY OF PLYMOUTH PLANNING COMNIISSION MINUTES JUNE 8, 1994 The regular meeting of the Plymouth Planning Commission was called to order at 7:00 p.m. by Chairman Mike Stulberg. MEMBERS PRESENT: Chairman Mike Stulberg, Commissioners Barb Stimson, Ed Albro, Jack Hill, Virginia Black, Linda Oja and Allen Ribbe. MEMBERS, ABSENT: None STAFF PRESENT: Director Anne Hurlburt, City Engineer Dan Faulkner, Planning Supervisor Barbara Senness, Associate Planner John Keho, and Planning Secretary Jackie Watson CONSENT AGENDA: Chairman Stulberg asked that item 4.A. be removed from the Consent Agenda and discussed after the Consent Agenda has been acted on. LAUKKA-WILLIAMS PARKERS LAKE (94047) Chairman Stulberg introduced the request by Laukka-Williams Parkers Lake for a PUD Landscaping Plan Amendment to allow the use of MNDOT seed mix 1000 in place of approved sod located south and east of Shenandoah Lane and Vicksburg Lane. MOTION by Commissioner Ribbe, seconded by Commissioner Albro to recommend approval of the request by Laukka-Williams Parkers Lake for a PUD Landscaping Plan Amendment to allow the use of MNDOT seed mix 1000 in place of approved sod located south and east of Shenandoah Lane and Vicksburg Lane, subject to all conditions listed in the June 1, 1994 staff report. Vote. 7 Ayes. MOTION carried on a unanimous vote. NEW BUSINESS: ZIEMAN CONSTRUCTION (94041) Chairman Stulberg introduced the request by Zeman Construction Company for a Site Plan Amendment for the addition of 31 parking spaces at 5353 Nathan Lane North. Planning Commission Minutes June 8, 1994 Page 101 Chairman Stulberg stated that he would remove himself from any discussion of this request. MOTION by Commissioner Albro, seconded by Commissioner Hill to recommend approval of the request by Zeman Construction Company for a Site Plan Amendment for the addition of 31 parking spaces at 5353 Nathan Lane North, subject to all conditions listed in the June 1, 1994 staff report. Vote. 6 Ayes. Chairman Stulberg abstained. Motion carried. BURGUNDY VILLAGE (93122) Chairman Stulberg introduced the request by Burgundy Village for a Land Use -Guide Plan Amendment to reguide 14.1 acres from LA -3 to LA -4 for property located on the east side of Medicine Lake Drive north of Highway 55. Associate Planner Keho reviewed the May 31, 1994 staff report. This included background on staff's conclusion that the affected site is actually guided for commercial use. Commissioner Hill asked what staff's recommendation for denial was based on. Associate Planner Keho stated that the recommended denial was primarily based on the allowed uses in LA -4. Commissioner Albro stated that the request met most of the LA -3 criteria. Associate Planner Keho stated that most of the criteria matched except the requirement for public open space. He said that if the request is denied City staff will ask to have the site reguided to LA -3. Chairman Stulberg introduced Mr. Greg Frank representing the petitioner. Mr. Frank stated in the late '60s this site was zoned as R-4 and was approved for development as R-4. He said that after 1970 it was reguided to LA -3, and they were not aware that it was really zoned as commercial. He said he felt that this request should also be compared with the commercial zoning. He said the site does not meet the LA -4 criteria for public open spaces, but this also applies to LA -3. This is the only item this site does not comply with. He said that the comparisons of the impact on the Comprehensive Plan and the traffic study also just compared LA -3 and LA -4. He said that traffic would be less under LA -4 guiding than as Commercial. T -- j �:1,, Planning Commission Minutes June 8, 1994 Page 102 Mr. Frank stated that the site is unique because 20 percent of the site contains wetlands. He said that some filled areas on the site done over the past years meet some of the wetland criteria. He said it would be better to build a high rise on the site because of the poor soils and for the preservation of the wetlands. Chairman Stulberg introduced Mr. Gene Louismet, the petitioner. Mr. Louismet commented on his future plans for the site if the site is reguided. He said that the site currently looks trashy. He said they would build a new service road north of the Highway 55 intersection. He said he had also come to agreement with the owner of the filling station to remove the station and landscape this area. He said that the future building would have 275 parking spaces within the building and other amenities. He said that Burgundy Pond is full of silt and they would like to restore the pond and install a fountain. He said this would be a 26 million dollar 12-story`project, with the ground floor 2.7 feet above 100 -Year High Water Mark. Chairman Stulberg opened the Public Hearing. Chairman Stulberg introduced Ms. Erica Urban of 1541 West Medicine Lake Drive. Ms. Urban said she thought this site was zoned for a shopping center. She said she did not want to see a high rise in this area adjacent to the wetlands and Medicine Lake. She said that if reguiding of the site was approved it could lead to other reguiding in the area and the horizon could become filled with high rise buildings. She asked how many units would be in the high rise if it were constructed. Chairman Stulberg introduced Ms. Amy Sakayan of 1029 West Medicine Lake Drive. Ms. Sakayan stated that she lives across the street and she would be looking at this 12 story building from her back yard. She said she was opposed to a 12 -story building and would prefer a 3 -story building on this site. She said that the heavy traffic would be a safety issue for those who walk and bicycle in this area. Chairman Stulberg introduced Mr. Art Rafshol of 1800 Hillsboro Lane. Mr. Rafschol stated that Mr. Louismet was well known for his financial well being and character. He said that Mr. Louismet's character was legendary in the Twin Cities as well as throughout the country because of his creativity. He said the City could not go wrong with Mr. Louismet as the builder of this project. Chairman Stulberg introduced Mr. Dick Milner of 2355 Jonquil Lane. Mr. Milner said he felt this complex would complement this site on Medicine Lake. He said it would beat having a steel warehouse of some sort on the lake. 0 Planning Commission Minutes June 8, 1994 Page 103 Chairman Stulberg introduced Mr. Robert Lee of 1105 West Medicine Lake Drive. Mr. Lee stated that the closest multi -unit building near this site is the ®Vest Medicine Lake Apartment building which is 3 stories; the rest of the area is single family homes. He said the construction of this proposed project would be an eyesore. He said that the traffic in the area is already heavy, and the possible increase of 275 more cars would make safety a real concern for children. He said the wetlands contain a lot of wildlife and this development would drive the wildlife away. Chairman Stulberg introduced Ms. Annamarie Lee of 1105 West Medicine Lake Drive. Ms. Lee stated her concerns for the wetland and wildlife. She said there is a big difference between 3 -story and 12 -story buildings, and a 3 -story building would be more suited to the site. She stated her concern for a loss in residential values and safety. Chairman Stulberg introduced Mr. Louis Lavoie of 2675 Larch Lane. Mr. Lavoie stated that the resource of the lake should be preserved. He said he was against the height this reguiding would allow for a building. He said that the ITT buildings destroy the ambiance of the lake. Chairman Stulberg introduced Ms. Bridgett Jodell of 10100 South Shore Drive. Ms. Jodell stated that the area should be looked at as a resource and is already overdeveloped. She said she was against a 12 -story building on this site but would also be against a 3 -story building on the site. She said the lake is an economic resource and she finds it hard to believe the site can be built on. Chairman Stulberg introduced Mr. Gary Googins from the Sun Rise Bay Condominiums. Mr. Googins stated that he was a member of the Sun Rise Bay Condominiums Board of Directors and most residents there oppose this proposal because of the height of the possible development, and the destruction of the wetlands and wildlife. Chairman Stulberg introduced Mr. Jim Freitag of 1035 West Medicine Lake Drive. Mr. Freitag stated that the area is not trashy. He said there was a lot of wildlife on the site. He said his main concerns were the increase in traffic and safety. Chairman Stulberg introduced Mr. Jim Dochniak of 1115 West Medicine Lake Drive. Planning Commission Minutes June 8, 1994 Page 104 Mr. Dochniak stated his biggest concern was the traffic and the negative impact this development would create. He said he heard a new boat launch was to be constructed up the road which would create more traffic. He said the City needs to consider some other way to direct traffic in the area besides West Medicine Lake Drive. Chairman Stulberg introduced Mr. Harold Hill of 1111 West Medicine Lake Drive. Mr. Hill stated he thought this site was to be a shopping center and he was concerned as to whether the site could support this proposed type of development. He said this project would negatively impact the value of homes in the area and create an economic hardship for the residents. He said the use of property has been established, and to rezone would negatively impact the area. He said he could not support High Medium Density either. Chairman Stulberg closed the Public Hearing. Associate Planner Keho stated that a past proposal for a shopping center which included a Rainbow grocery store did not succeed. He explained that the number of units that could be placed on this site would range from 141 to 250 units depending on whether the guiding was LA -3 or LA -4. Commissioner Hill asked what determines the number of units that can be placed on a site. Associate Planner Keho responded that it would depend on the application type. Chairman Stulberg stated that any reguiding of other parcels would be handled in the same way as this request. He said that each request is reviewed on its own merits. Associate Planner Keho discussed the traffic study and the impacts which would result from reguiding from LA -3 to LA -4. City Engineer Faulkner stated that the roadways could handle some increase in traffic but some improvements are recommended such as lane widening, turn lanes and relocation of the frontage road. Chairman Stulberg stated that the impacts on property values from development are not dealt with by Planning Commission, this is the responsibility of the City Council. Commissioner Ribbe asked if this site could support this proposed development since a previous study said it could not. Mr. Frank responded that he was not aware of a previous study. He said there are some wetlands on the site. He said that by concentrating a building with a high profile Planning Commission Minutes June 8, 1994 Page 105 they would not have as much soil correction to do and there would be less impact on the 14 acres. Commissioner Hill asked if soils were looked at when an application is submitted. City Engineer Faulkner stated that the City does not look at soil conditions. Commissioner Black asked how many units would be allowed on the site with LA -3 guiding. Mr. Louismet responded that 24 units would be built on a floor, LA -3 guiding would allow only 12 units in a building. Commissioner Black ask whether the Commission could limit the number of units allowed on the site if they approved the reguiding to LA -4. Associate Planner Keho responded that this could not be done at this stage, it would have to be done when a site plan for the building was submitted and reviewed. Commissioner Hill asked if some of the traffic could be directed onto the service road to eliminate congestion. City Engineer Faulkner responded that this would be done. He said that if this future development was approved very little traffic would move along West Medicine Lake Road. Commissioner Albro asked which condition of LA -4 guiing this request did not meet. Associated Planner Keho reviewed the Land Use Guide Plan criteria. He said that the Commission needed to look at what uses are allowed under both guidings and then review what the impact of the allowed uses would be under LA -4 guiding. Commissioner Albro asked if the applicant could get more horizontally on the site. He said that the impact of a high density, multi story stricture was discussed previously by the Commission regarding another application and site and citizens stated that a high rise would have been better so as to not impact the wetlands. He said a high rise would create less disturbance during construction. He said that he would like to see something denser than single family detached on this site if it was possible to control the density. He said that the City was known as not being diverse in types of housing. He asked if this site was within the Shoreland Management Overlay District. Director Hurlburt responded that is was just outside the Shoreland District. 1 , \ Planning Commission Minutes June 8, 1994 Page 106 Commissioner Oja stated that this type of building does not fit with the neighborhood. If this type of housing is needed in the City it should be on a site closer to the ITT buildings. Commissioner Albro stated that with the present density a "sprawl" could be built on the site which would tear up the site. Associate Planner Keho stated that this could also be done under LA -4 guiding, but LA -4 guiding would encourage more levels in the structure. Commissioner Black asked if the site were reguided to LA -4 would the City be faced with this type of building if it met all the criteria. Director Hurlburt stated that a Conditional Use Permit would be required and the burden would be on the City as to whether is could be approved or not. She said that nothing can be predicted until an application is received by the City. Mr. Frank stated that the current LA -4 guiding only allows a maximum height of 3 stories, so this type of structure could be denied with a Conditional Use Permit. It does not give the petitioner the right to build a 12 -story building. Commissioner Hill stated that if the guiding was left as LA -3 it ties the hands of the property owner, since the Conditional Use Permit allows the Planning Commission to control the number of units allowed. MOTION by Commissioner Hill, seconded by Commissioner Albro, to recommend approval of the Land Use Guide Plan Amendment for Burgundy Village to reguide 14.1 acres from CR -2 to LA -4 for property located on the east side of Medicine Lake Drive north of Highway 55. Substitute Motion by Chairman Stulberg, seconded by Commissioner Black to recommend denial of the Land Use Guide Plan Amendment for Burgundy Village, based on the finding that the site can be reasonably developed under LA -3 guiding. Roll Call Vote. 3 Ayes, Commissioners Stimson, Hill, Albro and Ribbe voted Nay. Motion failed on a 4-3 vote. Commissioner Albro stated that the Commission is now back to the originalmain motion for approval of the reguiding. Commissioner Albro asked if the Planning Commission needed to include a recommendation to reguide the site from CR -2 to LA -3. Planning Commission Minutes June 8, 1994 Page 107 Director Hurlburt said the City would initiate reguiding the site from CR -2 to LA -3 if the rezoning request of this application is not approved. She said that if the City received a request that met all the CR -2 criteria before the reguiding was done to LA -3, it could not be stopped. Commissioner Black stated that she liked the concept of condensed units which would save the wetlands but does not like idea of multiple units in general. She said she would like to see some zoning classification which would limit the site to a lower number of units, because the impact of such a large number of people would be dramatic on the area. Director Hurlburt stated that the LA -4 guiding would allow more units per building. She said that a new district designation would have to be created to limit the number of units in condensed housing types. Commissioner Stimson stated that she supports the motion to approve but the petitioner needs to understand the citizens feelings and maybe come up with some alternative type of housing on the site to protect the wildlife. Chairman Stulberg stated that the Planning Commission is charged to support the City ordinance and said he feels this site can be developed as a shopping center. He said he can support either the LA -3 or CR -2 guiding, whichever is legally correct. Commissioner Ribbe stated he was not in favor of the reguiding and was not in favor of the site being rezoned to LA -3. He said this proposal would not compliment the neighborhood. He said that the City is not enhanced by voting for greater density. Commissioner Albro stated that there would be more damage to the environment allowing 12 units per building under LA -3 guiding, than reguiding to LA -4 where the City would have some control on the number of units allowed with the Conditional Use Permit. Commissioner Black asked if the City would initiate the reguiding to LA -3 quickly if this request is denied. Director Hurlburt responded that staff would initiate the reguiding as soon as the City Council has made a determination. Roll Call Vote. 3 Ayes, Commissioners Black, Oja, Ribbe and Chairman Stulberg voted Nay. Motion to approve failed on a 3-4 vote. MOTION by Chairman Stulberg, seconded by Commissioner Black to recommend denial of the request by Burgundy Village to reguide the site from LA -3 to LA -4, based on the finding that the site can be reasonably developed as zoned. Planning Commission Minutes June 8, 1994 Page 108 Commissioner Black asked who would initiate the new reguiding if this request is denied. Director Hurlburt stated that staff would ask the City Council to direct staff to initiate the reguiding from CR -2 to LA -3. Commissioner Hill asked Chairman Stulberg if he wanted the site to remain, as commercial. Chairman Stulberg stated that he was open to holding a public hearing for the reguiding of this site if this motion to deny passes and is approved by the City Council. Roll Call Vote on Motion to deny. 4 Ayes, Commissioners Stimson, Hill, and Albro voted Nay. Motion passed on a 4-3 vote. BETH AND PERRY BLOOM (94040) Chairman Stulberg introduced the request by Beth and Perry Bloom for a RPUD Preliminary Plan Amendment and Conditional Use Permit to allow construction of a 4 1/2 foot tall fence in the front yard setback at 18740 39th Avenue North. Associate Planner Keho reviewed the May 31, 1994 staff report. Commissioner Oja asked what the allowed fence height would be if it was in the back yard. Associate Planner Keho responded that a 6 -foot high fence is allowed in the back yard. Chairman Stulberg introduced Mrs. Beth Bloom, the petitioner. Mrs. Bloom stated that the reason for the fence request is to enclose her dog so she would be able to keep him unleashed. She said they had the approval of the Homeowners Association for the fencing. Commissioner Oja asked if the fence would obstruct the view for vehicles on the cul- de-sac. Associate Planner Keho stated that the fence would not obstruct view, that it would be further back than 10 feet from edge of property. Chairman Stulberg opened and closed the Public Hearing as there was no one present to speak on the request. Planning Commission Minutes June 8, 1994 Page 109 MOTION by Commissioner Stimson, seconded by Commissioner Black, to recommend approval of the request by Beth and Perry Bloom for a RPUD Preliminary Plan Amendment and Conditional Use Permit to allow construction of a 4 1/2 -foot tall fence in the front yard setback at 18740 39th Avenue North, subject to all conditions listed in the May 31, 1994 staff report. Roll Call Vote. 7 Ayes. Motion carried on a unanimous vote. Chairman Stulberg called a recess at 9:00 p.m. The meeting reconvened at 9: 10 p.m. DISCUSSION ON MORELAND MANAGEMENT REGULATIONS Director Hurlburt reviewed the proposed revisions to the Shoreland Management Ordinance. She said that the City has a deadline from the DNR to get done by July 1. Director Hurlburt introduced Mr. Blair Tremere, the consultant working with the City on the revisions to the Shoreland Management Ordinance. Mr. Tremere reviewed the history of the ordinance and gave an explanation of a flood plain and shoreland overlay district. He reviewed the changes recommended to the ordinance. He said that there is very little land left in Plymouth that is undeveloped or privately owned in the shoreland overlay area. He said that the City map will also be updated to include streams, lakes, and high water marks. Commissioner Albro stated that there are no minimum lot sizes stated in the ordinance. He asked whether the City's setback requirements would apply when they are more stringent than those of the State. Mr. Tremere stated that the City's Ordinance is already more stringent than that of the State so these items are not in the revisions. Commissioner Albro asked if the proposed changes were to bring the ordinance into compliance with the State law. He asked why minimum floor elevations are measured in vertical feet rather than a linear measurement, Director Hurlburt responded that the changes were to comply with the State law. She said that some of the sections deal with horizontal measurements. Commissioner Albro asked why criteria for protecting water quality on page 14 was not consistent. Planning Commission Minutes June 8, 1994 Page 110 Mr. Tremere explained the difference between recreational and general development for sewage and septic systems. Commissioner Albro stated that the biggest polluter of water is the runoff from lawns. He asked why certain lakes have different setbacks and densities. Mr. Tremere stated that this ordinance covers only Shoreland areas. He said that there will probably be other restrictions coming from other State agencies in the future. He said that density in Plymouth is no problem because in, the undeveloped areas the City is more restrictive. He said that each of lake has different characteristics and different standards. Director Hurlburt stated that the Public Hearing for these ordinance revisions will be on June 22. She asked the Commissioners to call her with any concerns they may have. CONSULTANT ASSISTANCE FOR PREPARATION OF WETLAND ORDINANCE Planning Supervisor Senness discussed the June 2, 1994 memo to the Planning Commission. She said she hoped to bring a recommendation to the City Council on June 20, 1994 regarding this item. Chairman Stulberg asked if the Planning Commission could meet with the consultants once they are selected to discuss concerns and give some input. Director Hurlburt stated that this would be done. MOTION to adjourn by Commissioner Ribbe, seconded by Commissioner Oja. The meeting adjourned at 10:00 p.m. Z- �8 /'- 16 SHINGLE CREEK WOTERSHED MONOGEMENT COMMISSCON 3001 Harbor Lane • Suite 150 • Plymouth, MN 55447 Telephone (612) 553-1144 • Fax (612) 553-9326 MINUTES May 5, 1994 A meeting of the Shingle Creek Watershed Management Commission was called to order by Chairman Fred Moore on Thursday, May 5, 1994, at 12:50 p.m. at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Mark Maloney, Brooklyn Center; Kevin Larson, Brooklyn Park; Gerald Butcher, Maple Grove; Perry Damon, Minneapolis; Mark Hanson, New Hope; Jerry Schreiber, Osseo; Fred Moore, Plymouth; Maria D'Andrea, Robbinsdale; Dale Claridge, Montgomery Watson; Curt Pearson, attorney; and Judie Anderson, Recording Secretary. Also present: David Putnam, Putnam Consultants, PA; Ed Wright, Jack Schmiedlin and Mary Schroeder, Robbinsdale. I. Minutes. Butcher moved and Damon seconded a motion to approve the minutes of the April 14 and April 27 meetings of the Commission. Motion carried. II. Treasurer's Report. Butcher moved and Maloney seconded a motion to approve the Treasurer's Report. Motion carried. III. Approval of Claims. Maloney moved and Damon seconded a motion to approve claims totaling $11,212.72. The claims were approved -by roll call vote: ayes - Maloney, Larson, Butcher, Damon, Hanson, Schreiber, Moore and D'Andrea; nays - none; absent - Crystal. IV. Correspondence. A. The Commissioners reviewed the Communications Log. No action was required. B. Claridge distributed copies of a draft 1993 Annual Report. He requested the Commissioners to return their comments in two weeks so that he can submit a finalized report to BWSR. V. Twin Lakes/Ryan Lake. D'Andrea presented a packet of materials from the City of Robbinsdale re recent flooding problems on Ryan Lake and Ryan Creek. She also played a video tape of comments made by local residents at Robbinsdale's May 3 City Council meeting. Some of those residents were also present at this meeting to voice their concerns re lake levels on Ryan Lake. BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE SCWMC Minutes May 5, 1994 page 2 The Commission reviewed the City's Resolution No. 4970 which requested the Commission to begin remedial action to prevent further property loss. Larson moved and Damon seconded a motion to establish a sub -committee of the three proponents (Robbinsdale, Crystal, and Brooklyn Center) of the original Twin Lakes/Ryan Lake Outlet Modification Project to study the matter and make recommendations back to the Commission. Moore moved and Larson amended that motion, to wit, D'Andrea will schedule and chair the first 1rteeting and contact the cities of Brooklyn Park, New Hope and Minneapolis to see if they wish to participate in such a meeting. Claridge and Pearson are also authorized to work with the sub -committee, which will report back to the Commission at its June 2 meeting. Both motions carried. Citizen attendance at the sub -committee meeting will be at the discretion of the City of Robbinsdale. Vl. Project Reviews. _ 94-2 Eden Park Apartments Rehabilitation. Remodeling and updating of existing apartment buildings, construction of a new Resource Center, and improving poor site drainage by regrading and installing new storm sewers at site located between Zane Avenue and Douglas Drive, south of 65th Avenue, Brooklyn Park. Claridge presented Resolution 94-1 granting a variance to the Commission's Management Standards for the following reasons and subject to the following conditions: 1. Special circumstances or conditions do exist affecting said property such that the strict application of the provisions of these standards and criteria would deprive the applicant of the reasonable use of its land. 2. A variance is necessary for the preservation and enjoyment of a substantial property right of the applicant because the apartment complex is in existence and requiring on-site ponding to treat runoff from the entire site would result in the demolition of existing facilities. 3. Granting of the variance will not be detrimental to the public welfare or injurious to .adjacent properties. 4. Said property is not located within a 100 -year floodplain and, therefore, the condition relating to a use in the floodplain or within the elevations established for a 100 -year storm is not applicable. 5. Granting of the variance will not be contrary to the intent of taking all reasonable and practical steps to improve water quality within the watershed and the Conditions hereinafter stated will establish all available control measures. 6. Surrounding neighborhoods are fully developed, thus limiting the opportunity to provide off-site mitigation. 7. As part of the site rehabilitation project, the owner is proposing to improve the existing degraded DNR protected watercourse flowing through the center of the property. The channel will be cleaned out and side slopes stabilized to minimize potential erosion. 8. A detention pond is proposed to be constructed on the east side of the site to treat runoff SCWMC Minutes May 5, 1994 page 3 from 3.4 acres of the 20 acre site which includes drainage from the new Resource Center building and adjacent redeveloped portions of the apartment complex in the northeast corner of the site. Skimming will be provided at the pond outlet. Runoff from the remainder of the site draining to the on-site drainage channel will be diverted through the pond under low -flow conditions. The detention pond, skimming structure, and drainage diversion system as proposed by the applicant will enhance the quality of the stormwater discharges from the site. 9. A variance for the Eden Park Apartments Rehabilitation Project is approved subject to the Eden Park Limited Partnership agreeing with the City of Brooklyn Park that they will proceed with the improvements subject to the following conditions: a. A stabilized emergency overflow spillway from the pond to the channel shall be provided. b. Required drainage easements for ponding and access for maintenance shall be dedicated to the City. C. Erosion control measures (e.g., hay or straw bales, rock filters) shall be used at catch basin inlets to prevent sediment from entering the storm sewer system during the redevelopment process. d. Channel side slopes shall be no greater than 3:1. e. Sweeping of paved surfaces shall be done at least twice a year, preferably in the spring after the snow melts and in the fall after leaves have fallen from the trees. f. The City of Brooklyn Park shall enter into an agreement with the applicant to assure that sweeping of paved surfaces and inspection and maintenance of the treatment pond, outlet control structure, skimmer and drainage diversion system will be performed in a timely manner. Records of sweeping and maintenance activities shall be kept by the applicant and submitted annually to the City. g. No -phosphorus fertilizers shall be used on all grassed areas around the site if such applications are made during the year. Any fertilizer inadvertently deposited on hard surfaces such as parking lots, access roads, street gutters, or sidewalks must be thoroughly cleaned from these surfaces using a backpack blower or broom. h. Variance application letters received and all other supporting information are hereby incorporated in and made a part of this resolution. Larson moved and Damon seconded a motion to adopt the foregoing resolution. Motion carried. VII. Wetland Conservation Act. A. LGU Designations. A designation has not been received from Minneapolis. SCWMC Minutes May 5, 1994 page 4 B. Wetland Replacement Notices. None received this month. C. Claridge advised the Commissioners of receipt of BWSR's "Wetlands Conservation Act Implementation Survey." He will complete and return the questionnaire. D. Claridge distributed copies of a 1993 LGU Activity Report summarizing LGU activities and expenditures for the past year. The Report was forwarded to BWSR. E. BWSR will offer a session in Basic Wetland Delineation Training. Due to size limitations, the sessions will be limited to persons serving on technical evaluation panels. [Hanson departed 2:15.] VIII. 1994 Water Quality Projects. A. Claridge distributed copies of his letter to HCD re the Aquascaping Demonstration Video. The letter outlined the Commission's willingness to participate in such a project. B. Claridge also received a memo from Metropolitan Council which is considering a program to provide seed money to WMO's to establish a watershed outlet monitoring program. He will contact Met Council to express the Commission's interest in participating in such a program dependent on the amount of funding available. IX. Other Business. A. Appointments to Commission. Brooklyn Center must post for and appoint a Commissioner and an Alternate for a three year term beginning February 1, 1994. Osseo must post for and appoint a Commissioner to fill the unexpired term of Richard Fursman. B. Upcoming Meeting Dates. The June meeting of the Commission has been rescheduled to Thursday, June 2, and the July meeting to July 7, both at Saint Andrews Club. C. 1995 Budget. The Executive Committee will meet prior to the June meeting to formulate a draft budget for 1995. There being no further business before the Commission, the meeting was adjourned at 2:40 p.m. Respectfully submitted, Judie A. Anderson Recording Secretary JAA: tiro SHINGLE CREEK WRTERSHED MANAGEMENT COMMISSfON 3001 Harbor Lane • Suite 150 • Plymouth, MN 55447 Telephone (612) 553-1144 • Fax (612) 553-9326 A regular meeting of the Shingle Creek Watershed Management Commission will be held Thursday, July 7, 1994, at 12:45 p.m. at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. An agenda for that meeting follows: 1. Call to order. 2. Roll call. 3. Minutes of June meeting. 4. Reports from officers. 5. Approval of claims. 6. Consideration of communications. a. Communications Log. b. Annual Report - copy of transmittal letter in packet. C. Brookdale Transit Hub Project - letter from LSA Design in packet. d. Pam Paulsen letter re Restoration Plan for Pike Lake Tributary - copy in packet. e. Watershed mailing list - in packet. If there are any changes, please contact Judie Anderson. 7. Project Reviews. a. 94-6 Camelot Overlook, Plymouth. b. 94-7 Fernbrook Woods 2nd Addition, Plymouth. 8. Wetland Conservation Act. a. Wetland Replacement Plan Notifications - none received. 9. Water Quality Monitoring. a. Aquascaping Demonstration Video. b. Watershed outlet monitoring program. 10. Other Business. a. Twin Lakes/Ryan Lake. 1) Copy of letter from State Senator Ember Reichgott Junge - in packet. 2) Article from May 11 issue of Crystal-Robbinsdale Sun Post - in packet. b. Appointments. Awaiting appointment for Commissioner from Osseo. C. 1995 Budget. d. Sy Knapp and Bill Monk will be honored at the Commission's August 11 meeting. 11. Adjournment. BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE 1VIINUTES FINANCIAL ADVISORY CON UTTEE JUNE 8, 1994 The Financial Advisory Committee was called to order by Chairperson Bock at 4:02 P.M. in the large conference room. PRESENT: Bock, Stene, Sullivan, Bartling, Guddal, Treptow ABSENT: Ricci OTHERS PRESENT: Councilmember Granath, Finance Director Hahn, Financial Analyst Helgeson, Plymouth citizen, Chris Slack REVIEW OF N11AY 11TH MINUTES The May 11th minutes were reviewed and approved as presented with the addition of "Finance Director Hahn inquired of Member Bartling as to the earnings percentage attained by the consulting radiologist, LTD profit sharing plan being managed by Resource Trust Company. Member Bartling said the plan had achieved 26.8 % earning for calendar year 1993. ” FINANCIAL CONSULTANT PRESENTATION Chris Slack, a Plymouth resident and financial analyst, presented the Committee with a report outlining different analyses he has performed over the past eight months, including staffmg increases, expenditure increases, housing inspection program and the budget. He also provided suggestions for improving performance and productivity that he believes should be reviewed as part of the 1995 budget process. The Committee recommended drafting a memo to the City Council suggesting: 1. that each department be asked to draft a budget stating the outcomes if they were given a five percent increase for their 1995 budget, zero percent increase for their 1995 budget and five percent decrease for their 1995 budget. 2. that the City solicit citizen comment regarding services they want, as well as services that that they don't believe are necessary. If additional services are wanted, it was suggested that the City attempt to provide sample services and estimated costs for these services. 3. that the City Council establish a listing of those services they believe to be core or essential services. 4. that the Council establish their philosophy on funding for future replacement items such as City facilities, and whether or not these facilities should be funded through the issuance of bonds or through accumulated funds. 5. encouraging employee attitude mindset to be flexible and willing to buy into cost containment or improvement changes. MINUTES FINANCIAL ADVISORY CONMMTEE MAY 11, 1994 PAGE TWO Finance Director Hahn will be providing the Committee with the 1995 Budget study session calendar, and strongly encouraged all members to attend these sessions. RESULTS OF NEWSLETTER MEETING Member Bock stated that he attended a meeting with the City Manager regarding future newsletter articles. They have agreed to let the City edit the next article and have it printed in the City newsletter. Member Bock also provided a copy of his original letter to the Sun -Sailor and noted where they had edited out several critical statements. The Committee agreed to publish the next article in the City's newsletter. ANNUAL FINANCIAL REPORT Given the lateness of the meeting, the Finance Director stated that hopefully everyone has had a chance to review the Letter of Transmittal, Notes to the Financial Statement and other pertinent transactions within the Financial Report. He also stated that the City Council will be holding a study session on Monday, June 20th at 5:30 P.M. to discuss the report in detail. The Financial Advisory Committee is invited to attend this meeting. Member Bock suggested that the Committee members direct any questions regarding the Financial Report to the Finance Director. REVIEW OF REQUEST FOR PROPOSALS FOR MANAGEMENT SERVICES Member Bock suggested that Committee Members review the requests for proposals sample received from the City of Minneapolis, and be prepared to discuss it in more detail at the July meeting. The Committee agreed that the Minneapolis proposal appeared to be close to what the City of Plymouth should consider. Finance Director Hahn indicated that he had recently attended the National Government Finance Officers Association Conference in Minneapolis, and that some of the speakers had indicated that more cities are moving toward outside investment services for managing a portion of their portfolios. He also stated, that speaker at the conference indicated, if Cities are going to increase theirs earnings, they are also going to increase their risk. CAPITAL IMPROVEMENT PROGRAM The Committee discussed the Tax Increment portion of the Capital Improvement Program and suggested that the Committee discuss the C.I.P. in more detail at the July meeting. MINUTES FINANCIAL ADVISORY COMNUTTEE MAY 11, 1994 PAGE THREE FINANCIAL ADVISORY CONaMTEE OBJECTIVES Member Bock asked Member Bartling if he would provide the Committee with a copy of the objectives which he had previously submitted to the membership. Member Bartling said he would provide this listing. NEXT MONTH'S AGENDA The July meeting will include a discussion of the Minneapolis Investment Services R.F.P., comments on the 1994 Annual Financial Report, comments on the 1994-1998 C.I.P., Financial Advisory Committee objectives, Park Dedication Fees and the Financial Trend Report. ADJOURNMENT Meeting adjourned at 6:05 P.M. The CWcuta� � 1145 July 1994 Wactp yVat�her The Waste Reduction and Recycling Committee is here! How long has it been since a new committee has been formed? You say you've been itch'in to share your ideas. Well wait no longer! ! We will give you the opportunity to be a part of a team to help reduce the impact of our daily activities on the earth. The Waste Reduction and Recycling Committee is forming to expand and improve current recycling and waste reduction activities here in our municipal buildings. Waste (source) reduction is reducing waste at its source. We - will be looking at both what comes into our municipal buildings (in the form of packaging, for example) as well as what we are recycling and throwing away. We should be able to find both financial and environmental benefits to reducing our waste. In one week, the average Minnesotan throws away more than 25 pounds of garbage. The amount of trash we produce in this :state ,,is increasing by about two percent. each year. The garbage generated in one year in Minnesota, if it were compacted into garbage trucks, would fill four lanes of trucks, bumper -to -bumper, stretching from Albert Lea to International Falls. Our trash causes other problems too. Some of it contains toxic materials that seep into our water supply or filter into the air we breathe. Work has already begun to evaluate our waste stream and the amounts we throw away. Once the committee is organized in mid-July we will begin by developing goals and objectives, then move on to reviewing current recycling and waste reduction practices, brainstorm ideas for reduction and reuse, target potential reduction/reuse/recycling activities, evaluate financial, environmental and procedural benefits, implement targeted activites and evaluate progress. We .invision this process taking about six months. YOUR input, creative ideas and insightful participation will make the difference! Hello Fellow Employees, We have come a long way in our efforts to recycle here in our municipal buildings, but there is much more we can do. With the inception of the Waste Reduction and Recycling Committee we can attempt to reduce the impacts our trash disposal have on our environment as well as potentially reduce our financial obligations for disposing of our trash. A safer work environment is also the goal as the committee will look at reducing the toxicity of products used on the job. Your work experience, ideas and enthusiasm are needed to help make this team effort a success. Thank you Dweht ohn" sones' City Manager If only the garbage was "knee high by the fourth of July" - we wouldn't be so concerned. As part of our preparation for the start up of the Waste Reduction and Recycling Committee, Kris and Margie have been trying to "sort" out what we actually throw away from the City Center and Public Safety buildings. As this photo demonstrates, Margie, the dedicated solid waste coordinator, is busy with one of those projects categorized as "duties to be assigned". Margie is pictured here after she conducted a "waste audit" of one day's garbage. Materials were categorized (such as plastic wrap/film, recyclable paper, organics, tissue, etc), then sorted and measured by volume. In our effort to figure out how we can reduce not only what we throw away but also recycle, we need to know what's in our waste stream. It is important to note that the light bags closest to Margie are filled with recyclable materials, mainly paper products, but also cans, bottles, etc. If these materials were placed in the recycling bins, the volume of trash would have been reduced by about 45%. If you are interested in participating in this exciting, interesting, insightful, creative, productive, valuable and inspirational team, please contact Kris or Margie at X5085 by July 15. Thanks. P.S. There may be treats at the meetings!! Aff 20 Too Good Garbage Every step you take to reduce the amount of garbage you create and ultimately throw away is a step toward a cleaner, healthier environment. Remember too the second of the three R's - Reuse. Here are some easy and fun ideas to reuse some household items before you toss them in the recycling bin or trash can. Plastic Shower Curtain • Use to cover lawn furniture, air conditioner or barbecue grill. • Place under tent or sleeping bags when camping. • Position under bark chips or mulch in garden to prevent weed growth. • Use as a drop cloth when painting. Old Socks • Let children sew or glue on button eyes and other features to fashion clever hand puppets. • Slip under the legs of heavy furniture so you can move it without scratching floors. • Cut off toes and pull up over childrens' wrists and arms for protection when painting. Old Linens • Cut one large hole at the end and two armholes in old pillowcases to use as smocks for kids when they paint. • Put dolls and stuffed animals that need a bath in old pillowcases, tie end, and wash on machine's gentle cycle. Plastic Berry Baskets • Wave baskets dipped in soapy water through the air - they make great clouds of bubbles. Cereal Boxes • Cut box diagonally from one comer to bottom third of the other side to create magazine holders for kids. ■ Cut a large empty deter- gent box on the diagonal, as shown, covar with ' ML' w Con -Tact paps and use as a V magazine file. ■ A detergent box with a d plastic handle . makes a nifty tote for small toys. Cover with Con - Tact paper and decorate with contrasting cutouts. Or, cover with fabric and trim with ribbons, buttons or faux jewels and use as a cache for let ters or trinkets. Tip: Sand AND i box lightly and use fusible bonding web_to.make fab- ' ric stick. Or, attach with spray adhesive on box and back of fabric, bond when s tacky. Use a glue gun or ' strong craft glue to , attach the trims. � r 119 League of Minnesota Cities 1!1 11 Cities Bulletin Number 16 June 28, 1994 Law prohibits gifts to local officials Duke Addicks and Joel Jamnik Effective August 1, two provisions of a new law (Chapter 377) will prohibit almost every gift to local (city and county) officials. The portion of the new law which applies to local officials in all cities and counties is Minnesota Statutes 471.895. It states that "an interested person may not give a gift or request another to give a gift to a local official. A local official may not accept a gift from an interested person." This sounds simple but it isn't. Who is an "interested person?" The law states that an interested person "means a person or representative of a person or association that has a direct financial interest in a decision that a local official is authorized to make." This certainly includes anyone who is Members prioritize major city problems for policy adoption process Duke Addicks At the League's annual confer- ence in St. Paul, member cities completed ballots prioritizing the major city problems for the policy adoption process. League policy committees have been appointed and will begin meeting in July to propose solutions to these major problems which can be implemented by legislative and congressional action. The major problems facing cities, and the percentage of cities voting for each problem, are as follows: A majority of cities voting (51 percent) consider unfunded man- dates to be the most serious problem facing cities for which there are legislative and congressional solutions. The next most serious problem (40 percent) is that workers' compensation rates are not competi- tive with neighboring states. This is considered to be an economic development and redevelopment issue. The third most serious problem (39 percent) is the aid penalties in See Policy adoption, page 7 Page 3 - Building plans advance Page 5 - LMC 2000 The LMCIT board approved partial ownership in the new LMC building LMC Futures Committee OKs strategic planning process or may provide goods or services to a city, such as engineers, fiscal advisors, contractors, attorneys, sales representa- tives, etc. But virtually every resident of a city could have a direct financial interest in a decision that a local official could make. Until this issue is clarified our advice is simple: local officials should not accept a gift from anyone. But who is a "local official?" The law defines local official to mean "an elected or appointed official of a county or a city or of any agency, authority, or instrumentality of a county See Gifts, page 7 Calendar, budget memo available soon July calendar in this issue The annual updates of the Calendar of Important Dates and the Guidelines for Preparing City Budgets will be mailed to cities soon. To help clerks, we have included the July calendar in this issue of the Bulletin. See pages 10-11. Route to: Contents Law prohibits gifts to local officials ................................. l Members prioritize major city problems for policy adoption process...............................................................1 Calendar, budget memo available soon ............................1 New LMC building update ............................................... 3 LMCIT board approves building plans ............................ 3 Managing fluorescent lamps ............................................ 4 LMC introduces strategic planning project ...................... 5 Firefighter training meeting open ..................................... 5 Training, awards............................................................... 6 President Clinton announces final round of policing grants.................................................................. 8 Excerpts from the Calendar of Important Dates...............10 Clerks Orientation Conference registration ......................12 Municipalads...................................................................13 Report demonstrates crime prevention strategies ............15 The Cities Bulletin is a publication of the League of Minnesota Cities and includes an update of state legislative, administrative, and congressional actions that affect cities. It also includes reviews of metropolitan area issues by the Association of Metropoli- tan Municipalities. The Cities Bulletin lists authors of bill summaries and some articles by their initials. League legislative staff members are available to answer your questions concern- ing legislation relating to cities. Executive Director Editors Typesetting and design Jim Miller Jean Mehle Goad Gayle Brodt Tim Busse Laurie Audette Board of Directors 1994-95 PRESIDENT Chuck Winkelman Mayor St. Cloud FIRST VICE PRESIDENT Karen Anderson Mayor Minnetonka SECOND VICE PRESIDENT Frank Salerno Council+nember Ely DIRECTORS Joe Biemat Councilmember Minneapolis Dan Elwood City Administrator Spring Valley Del Haag Councilmember Buffalo Lyle Hanks Mayor St. Louis Park Ken Hartung City Administrator Bayport Blaine Hill Clerk -Treasurer Breckenridge Samantha Orduno Clerk -Administrator Mounds View Douglas Peterson Mayor Bemidji Patricia Pidcock Councilmember Eden Prairie Yvonne Prettner Councilmember Duluth Joy Robb Mayor Robbinsdale Eric Sorensen Manager Winona EX OFFICIO Craig Rapp City Manager Brooklyn Park League of Minnesota Cities, 3490 Lexington Avenue North, St. Paul, MN 55126 Phone: (612) 490-5600; Fax: (612) 490-0072; TDD: (612) 490-9030; 1-800-925-1122, plus your city code. Printed on recycled paper Page 2 LMC Cities Bulletin New LMC building update Dave DuBord On June 15, 1994 a joint meeting was convened for the League of Minnesota Cities, LMC Research Foundation, LMC Building Company, and LMCIT Boards to consider a number of actions related to the construction of the new building in St. Paul. Actions completed at this meeting included awarding of bids for construction of the new building after review of the financing plan and legal plan necessary to form the LMC Building Company which will own and manage the new building. Tom Dunwell of Buetow and Associates, the architect of the new building, gave an overview of the building which was followed by a review of the bids and alternatives by Ron Morton, the construction manager. He reported on the good coverage evidenced by the 180 bids received and commended the quality of the plans prepared by the architect. The financ- ing plan was reviewed and followed by award of the construction bids and approval of the construction Budget of $5,456,500. Review of the financing plan highlighted the cooperative ownership arrangement between LMC and LMCIT, ultimately resulting in antici- pated ownership percentages of 64 percent and 36 percent respectively. The plan anticipates a $2.5 million contribution by the League from reserves that have accumulated over a number of years, consistent with fiscal goals adopted by successive budget committees and the LMC Board of Directors. LMCIT will also make an additional initial capital contribution of $1.4 million which the League will refund to LMCIT when the sale of the Shoreview building is completed. Other financing highlights re- viewed included no dues increase or borrowing, no land cost made possible by a forgivable loan from the city of St. Paul, and a reduction in net operating costs to both the League and LMCIT. This reduction in net operating costs is made possible by the projected 100 percent rental of the building's fourth floor which would offset most of the operating costs of the entire building. 0 LMCIT board approves building plans Peter Tritz The LMCIT Board of Trustees met June 15 in a special joint session with the LMC Board of Directors for final review of the plans for the construc- tion, financing, and ownership of the League's planned new office building. After again reviewing the building design, bid costs, and financing plan the trustees gave final approval to the proposal that LMCIT participate as a part owner of the building. LMCIT will contribute $2.2 million to the cost of construction, and will in return own a 36 percent share of the building. As a part owner, LMCIT will also share in rental income from the building and will also be represented on the board that manages the building operations. LMCIT will also make an additional initial capital contribution of $1.4 million, which the League will June 28, 1994 refund to LMCIT when the sale of the Shoreview building is completed. In reviewing the financing arrangements, the trustees considered several factors: • The proposed arrangement is projected to substantially reduce LMCIT's costs for space compared to present costs; • It will help maintain LMCIT's close and productive working relationship with the League; • It will provide adequate space for projected needs for the foreseeable future; • It will help the League minimize costs by avoiding the need to borrow to finance the building; and • Viewed as an investment, it is projected to produce returns that compare favorably to LMCIT's returns from other investments. The trustees also carefully re- viewed the proposed governance structure for the building, with a particular eye to assuring that LMCIT's interests as a minority owner would be adequately protected. In other actions the trustees reviewed a letter sent by the city of Afton to member cities, urging LMCIT to cover a claim for legal costs Afton city officials incurred defending themselves against charges of violating the open meeting law. The trustees directed that a letter be sent to member cities explaining the circumstances and the reasons behind LMCIT's actions on this matter. The trustees also approved a request to reinstate health coverage for an individual whose coverage was terminated for late payment. 0 Page 3 Managing fluorescent lamps Fluorescent and high-intensity discharge (HID) lamps from house- holds may not be placed in the solid waste stream after August 1, 1994 (Minn. Stat. 115A.932, subd. (1) (c)). State law requires all electric utilities to promote the use of energy- efficient lighting. In addition, it requires Northern States Power (NSP) to provide a collection system in its service area for fluorescent and HID lamps from households and small businesses that generate fewer than 10 lamps per year. The Minnesota Office of Waste Management's (OWM's) November 1993 report to the Legislative Commis- sion on Waste Management provided recommendations regarding the collection and recycling of fluorescent and HID lamps from households and small businesses. Managing fluorescent lamps HID lamps include mercury vapor, high pressure sodium, and metal halide lamps. Many county recycling program managers and households hazardous waste program managers are develop- ing systems for collecting and trans- porting these lamps to lamp recyclers. County recycling programs or household hazardous waste collection programs can provide drop-off opportu- nities for used fluorescent and HID lamps from households. Small busi- nesses and nonprofit organizations are also providing such services. Some general questions about collecting fluorescent and HID lamps for recycling include: What are the management requirements, which recycling facility should we select, and can we use the state transportation and recycling contracts? Requirements for 1,000 lamps or more Programs that store lamps for others and accumulate 1,000 or more Page 4 lamps at any given time must enter into a compliance agreement with the MPCA. Before signing the compliance agreement, the operator(s) of the storage facility must execute a written agreement with a lamp recycler to certify that the recycler will accept lamps from the facility for proper recycling and to state the rate at which the recycling facility can accept larf ps. To obtain a copy of this compli- ance agreement, contact Ned Brooks at the MPCA at (612) 297-8498 or (800) 657-3864. Requirements for fewer than 1,000 lamps Programs that store lamps for others and accumulate fewer than 1,000 lamps at any given time must notify the MPCA of the name and location of the collection site and the intended numbers of lamps and length of storage time. Contact Jim Brist or Paula Peterson at the MPCA at (612) 297- 8331, (612) 297-8330, or (800) 657- 3864 for a notification form. What is the recycling process for fluorescent lamps? Used lamps consist of glass, metal end caps, phosphor powder, and elemental mercury. By the end of a lamp's useful life, an estimated 10 percent of the mercury is present as vapor. The remaining mercury is distributed among the glass envelope, the metal end caps, and the phosphor powder. In order to capture mercury vapor, equipment is operated under a vacuum. Air that is drawn form the processing area travels through a carbon filter. Most of the remaining mercury in a used lamp is absorbed to the phos- phor powder. Phosphor powder is separated from the glass and metal end caps. Mercury is then extracted from the powder. y What are the considerations when selecting a recycling facility? Any county household hazardous waste program that transports lamps with a manifest under the MPCA generator identification number for hazardous waste management must use the state contractor,,RECYCLIGHTS, for lamp recycling. A county that ships lamps using a waste -tracking invoice naming only the county as the shipper may consider other recycling facilities. In some cases, county lamp collection programs may use existing contracts with the State of Minnesota. The following section addresses questions about the use of the state contracts. What are the,lluorescent lamp transportation and recycling contracts? Minnesota has contracts with a fluorescent lamp recycler and with a lamp transportation company. The state's transportation contracts can transport lamps with either a manifest or a waste -tracking invoice. However, lamps transported under the state transportation contract can be delivered only to the state recycling contractor. Who may use the contracts? All Minnesota cities, counties, school districts, and other political subdivisions may use the state con- tracts. They are not required to use a hazardous waste manifest. However, they must use a waste -tracking invoice. How many lamps does the recycling contract require? The state contract for fluorescent lamp recycling specifies "truckload" quantities of lamps for pricing pur- poses. A truckload is 5,000 lamps. However, the 5,000 lamps may be a See Fluorescent lamps, page 5 LMC Cities Bulletin Fluorescent lamps, continued from page 4 cumulative total resulting from several pickups. What about programs collecting fewer lamps? Counties collecting fewer than 5,000 lamps may still be able to use the state contract for recycling. Several counties working together can consoli- date their lamps and secure the state contract price. They can also, instead, negotiate another contract with a recycler to recycle the lamps in their county programs. What are the options for transporting lamps? County staff may decide to transport lamps with county equipment to the recycling facility or to a consoli- dation point. Often, the recycler arranges with a lamp transporter to transport the lamps to the facility. Transportation fees usually include a pickup charge. If a county can store lamps until the recycler can send a truck on a pickup route, the pickup charge may be substantially reduced. In an effort to assist communities in the management of lamps, we have prepared management guidelines. For further information contact Emily Moore at (612) 297-8357 or (800) 657- 3864.0 LMC introduces strategic planning project To better serve member cities, the League of Minnesota Cities began a new strategic planning process in June, called LMC 2000: Service and Leader- ship. With direction and support from the LMC Board of Directors, the 16 - member Futures Committee, co-chaired by Karen Anderson, mayorof Minnetonka, and Bob Demuth, mayor of Worthington, approved the project at its June 10 meeting. The comprehensive, member - driven strategic planning project, will be completed with the assistance of Cincinnatus, a Minneapolis consulting firm. It is designed to guide and focus the League's activities over the next several years. During this six-month process, members will have many opportunities to share their ideas about what programs and services LMC should offer its member cities in the future. "I'm very excited about this strategic planning process," Anderson said. "Over the years, I've heard so many good ideas expressed by LMC members, but we never had an orga- nized way to share them. This process gives us a way to obtain ideas and effectively respond to them." According to Demuth, "This strategic planning process means we are heading in the right direction. It will greatly assist the board of directors Firefighters training meeting open Joel Jamnik For the past several years there has been increasing discussion about how and to what level we train local firefighters and how to finance them and/or make them available. The 1995 Legislature may discuss this issue more fully. In order to develop a coordinated municipal position, the League of Minnesota Cities and the state fire chiefs association have scheduled a meeting on this issue from 10:00 a.m. to 12:00 noon, on Tuesday, July 19, in the St. Cloud City Hall Council Chambers. We invite any interested mayor, councilmember, manager or adminis- in deciding how to allocate the League's dollars and energies to best meet member needs." The project encompasses several key components. Qualitative focus groups will be held in seven regions of Minnesota'throughout the summer. Quantitative research will include a formal survey scheduled to be sent to a large sample of LMC members during August. Over the next several months, the Futures Committee, the board of directors, and senior LMC staff will complete critical visioning exercises. In addition, interviews will be conducted with external leaders to gauge outside perceptions about LMC organizational effectiveness and direction. The project will conclude with the formulation of a strategic plan, and the compilation of a report to the LMC membership early in 1995. If you would like to provide input to the Futures Committee about current LMC programs or services or what services would be helpful to you in the future, contact Karen Anderson (612) 939-8389, or Bob Demuth (507) 372- 8600. We need your ideas or opinions about the future role of the League of Minnesota Cities. Your opinions are important. The Futures Committee would like to hear from you. 0 trator, or fire chief to attend this meeting and discuss existing training standards, regulations, or programs for volunteer and paid firefighters. In order to ensure adequate space, please contact Mary Diedrich at the League, (612) 490-5600 if you plan to attend the meeting. 0 June 28, 1994 Page 5 Raining, awards gaining LMC Clerks Orientation League of Minnesota Cities July 19-21 (612) 490-5600 Advanced Government Finance Institute Government Finance Officers Association July 17-22—Madison, WI (202) 429-2750 Community Development Institute University of Central Arkansas in Conway July 31 -August 5 Bill Miller or Lois Love Moody: (501) 450-3139 1994 Campaign Finance Regional Meetings State Ethical Practices Board August 8—St. Paul Centennial Bldg., 1:00 pm August 9—Redwood Falls County Courthouse, 4:00 pm August 10—Mankato County Courthouse, 2:00 pm August I1—Rochester County Courthouse, 10:00 am, 4:00 pm August 16—St. Cloud County Admin. Center, 2:00 pm August 17—Alexandria County Courthouse, 10:00 am August 18—Grand Rapids City Fire Hall, 9:00 am, 4:00 pm August 22—St. Paul Centennial Bldg., 9:00 am August 23—St. Paul State Capitol, 4:30 pm August 27—St. Paul State Capitol, 9:30 am (612)296-7351 ort -800-657-3889 Page 6 Springsted training scholarship available to local officials The League of Minnesota Cities encourages local officials to apply for the Springsted training scholarship which provides funds to local government officials to cover the cost of training that will help them in their positions. For information call Sharon Klumpp at (612) 490-5600.0 29th Annual Conference: Driving for Success Municipal Treasurers' Association August 14-17—Dearborn, MI (202)833-1017 World Class Conference on Reinventing Government --Stage Two National League of Cities August 29-31—Hampton, VA (202) 626-3170 America's Town Meeting National Association of Towns and Townships September 11-13—Washington, D.0 (202)737-5200 LMC Regional Meetings League of Minnesota Cities September 27, 28, 29 October 4, 5, 6, 11, 12, 13, 18, 19, and 20 (612) 490-5600 Effective Negotiation Seminar Minnesota Office of Dispute Resolution September 13-14—Arden Hills November 16-17—Arden Hills (612)296-2633, TDD (612) 297-5353; 1-800-627-3529 Local Land Policy in Areas Prone to River Flooding Conference Lincoln Institute of Land Policy September 25-27—Boston, Mass. (617) 661-3016 Community Policing Conference League of Minnesota Cities October 27-29—St. Cloud (612) 490-5600 LMC Policy Adoption Meeting League of Minnesota Cities November 18 (612) 490-5600 Beyond Stereotypes: Redefining Environmental Education Minnesota Environmental Education Advisory Board November 18-19—Alexandria (612) 297-6474 or (612) 282-5788 1994 Labor -Management Conference Minnesota Bureau of Mediation Services, University of MinnesotaLabor Education Service, Employer Education Service, and the Twin City Area Labor - Management Council November 29—Minneapolis NLC Congress of Cities National League of Cities December 2-6—Minneapolis (202) 626-3000 Awards 1994 Innovation Awards Competi- tion—EconomicAdjustment: Local Governments Coping with the Loss of a Major Employer National League of Cities Deadline: August 5, 1994 (202) 626-3135 FAX: (202) 626-3043 LMC Cities Bulletin Gifts, continued from page I or city." The definition of an interested person implies that the type of local official who cannot accept a gift is a local official who is authorized to make decisions which could impact someone financially. Clearly the law applies to all mayors, councilmembers, and members of appointed bodies. Many appointed officials including inspectors, clerks, administrators, managers, finance officers, and people who purchase or advise on the pur- chase of supplies, goods, and services are also covered. The law goes beyond local officials who can make financial decisions. The law refers to local officials whose decisions (a recommen- dation is a decision) could impact someone financially. Finally, there is the question, "what is a gift?" A gift means "money, real or personal property, a service, a loan, a forbearance or forgiveness of indebted- ness, or a promise of future employ- ment, that is given and received without the giver receiving (from the local official) consideration of equal or greater value in return." To help clarify this, the law established some exceptions. The following are not prohibited gifts. • A political contribution. • "Services to assist an official in the performances of official duties, including but not limited to providing advice, consultation, information, and communication in connection with legislation, and services to constituents." But this exception seems to be more confusing than clarifying. • "Services of insignificant mon- etary value." "A placque or memento recogniz- ing individual services in a field of specialty or to a charitable cause." "A trinket or memento of insignifi- cant value." What is insignificant value? Under a related law, a gift of a $2 pocket calendar was found to be a prohibited gift (E.P.B. Advisory Opinion #141). Thus, June 28, 1994 this exception, as with all of them, should be read very narrowly. • "Informational materials of unexceptional value." • "Food or beverage given at a reception, meal, or meeting away from the recipient's place of work by an organization before whom the recipient appears to make a speech or answer questions as part of a program." This is the only exception to what seems to be the rule: all other gifts of food and or beverage are prohibited. Under a related law, vendor contributions to a meeting of local officials for breakfasts, hospitality rooms, snacks or refreshments were prohibited (E.P.B. Advisory Opinion #142). • Gifts to a group of non -local officials of which a local official happens to be a member, and gifts from a family member. There is a related law, enacted in Chapter 377, codified as Minnesota Statutes Section 10A.071 which applies to officials of metropolitan cities over 50,000 population and to legislators. It prohibits gifts from lobbyists. The exceptions are virtually the same. The only real difference is that the law applying to all cities will be enforced by criminal prosecution whereas the law dealing with lobbyists will be enforced by the Ethical Practices Board. The real enforcement of these new laws will be through public opinion. The media and political opponents of those in office will be watching to see how carefully local officials follow the law. That is why we are advising caution. As.a general rule no elected official, member of an advisory board, or public employee should accept any gift unless the city attorney is of the opinion that the gift is one of the rare exceptions to the rule. The League will continue to advise city officials of the developments as this new law is interpreted. Watch future issues of the Cities Bulletin for more details. 0 Policy adoption, continued from page 1 tax increment financing. This problem is also considered to be a barrier to economic development and redevelopment. The fourth, fifth, and sixth highest priority problems deal with financing local government. The instability of local government aid (LGA) and homestead and agricultural credit aid (HACA) is the most serious fiscal problem confronting cities (35%). The complexity of the property tax system and efforts to eliminate LGA and HACA to enable the state to use city money to`fiind schools were each considered to be major problems by 29 percent of the cities voting. More than 60 percent of all cities marked at least one of these three fiscal concerns as a problem. Annexation and other boundary adjustment problems and inadequate funding for roads and transit both are concerns for 25 percent of the cities voting. Other problems facing cities for at least 15 percent of the cities voting were: development outside of cities which inhibits the growth of cities and results in haphazard development of rural areas; the costs of compliance with environmental mandates; and sales taxes on city purchases. In reviewing the ballots, the diversity of problems becomes appar- ent. What may be perceived as a serious problem by one city is not for another. This is probably why the League has so many legislative policies and why our efforts at the Legislature and Congress may appear diffused rather than focused. At last November's Policy Adoption Conference, the League membership established eight priori- ties. At the November 18, 1994 Policy Adoption Conference, when the policy committees make their recommenda- tions to the members, we hope mem- bers will again set policy priorities so that the League can focus its efforts during the 1995 sessions of the Legislature and Congress. 0 Page 7 President Clinton announces final round of policing grants Grants to 142 jurisdictions which will enable them to hire 1,001 addi- tional police officers were announced by President Bill Clinton May 12. The grants total $74 million. Grantees announced in the third round include four Minnesota cities: Columbia Heights, Minneapolis, Moorhead, and Saint Paul. The announcement completes the three rounds of funding available through the Police Hiring Supplement Program. In all, $150 million was distributed to 250 jurisdictions (in all 50 states) to fund 2,023 additional law enforcement officers. The Justice Department received a total of 2,760 applications for the funds available. Applications were scored on five criteria: public safety and economic need, community policing strategy, implementation plan, continuation and retention plan after the grant expires in three years, and additional resources to be applied to the program. The Justice Department also considered geography, population and severity of need based on violet crime, poverty and unemployment. 0 Reminder The League of Minnesota Cities staff would like to remind city officials to keep us informed, on an on-going basis, of any changes in elected officials, clerks, managers, or departments heads in your city. This will help us keep our records up-to-date at all times. Thank you for your cooperation. LEADERSHIP FOR AMERICA'S CITIES NOVEMBER 27 - DECEMBER 4, 1994• MINNEAPOLIS, MINNESOTA ublic officials of municipalities can nominate college students to attend and earn academic credit for their participation in this academic seminar sponsored by The Washington Center for Internships and Academic Seminars. Through fieldwork, workshops, and attendance at convention sessions of The National League of Cities Annual Congress of Cities, students interested in careers at the state and local level will get on the fast track towards achieving their professional goals. WASHNGGT N FOR MORE INFORMATION, CALL YOUR STATE LEAGUE DIRECTOR OR THE WASHINGTON CENTER AT (202) 336-7600 OR TOLL FREE AT (o.lmr..uhjua"d (800) 486-8921 • FAX (202) 336-7609 OR ,aradem�c Semmens INTERNET STEVEK @ TWC. EDU Page 8 LMC Cities Bulletin F innovators -� AT WORK: August 29 - 31, 1994 A Hampton, VA "Innovators at Work: Transforming the Public Sector" - an intensive, three-day work conference on rethinking and redesigning local government. *eading and Sustaining Innovation Community Involvement and Capacity Building Customer Driven Service Delivery eengineering Work Processes O'tate-of-the-Art Pay and Performance Systems estructuring the Bureaucracy Crransforming the Organiztionol Culture t5elf-Directed Work Teams Creating a Learning Organization novative Technology Join innovators from across the Country, Canada, Scotland and England to share and learn new strategies for transforming organizations into more vital, focused and cost-effective organizations. For more igformation call the National League of Cities 71,aining Hotline, (202) 626-3170 Qj June 28, 1994 Page 9 Excerpts from the Calendar of Important Dates The July dates of the Calendar of Important Dates are being published in the Cities Bulletin because cities will not receive the calendar by July 1. July 1994 Date Duty 1994 sg Law . July 1 Last day for secretary of state io distribute copies of election laws to county auditors and city clerks. M.S. 20413.27, subd. 2 July 1 Last day for clerk in city with fire department but no relief association to submit financial statement to state auditor. M.S. 69.051, subd. 3 July 1 Last date for tax increment authority to submit status report on tax increment financing district to school board, county board, county auditor, commissioner of revenue, and (if authority is other than the city) to city for current tax year. The authority must also publish an annual statement in newspaper. M.S. 469.175, subd. 5 July 1 Last date for tax increment authority to submit financial report to state auditor. School district, county, and city (if authority is other than city) must receive copies. These reporting requirements are in lieu of disclosure required by Minn. Stat. 469.175, subd. 5 (see above). M.S. 469.175, subd. 6 July I Last day to make request to county auditor to certify new tax increment financing district or to modify existing district for current levy year. M.S. 469.177, subd. 6 July 1 Last day for paid firefighter relief association to submit actuarial valuation to state auditor, legislative commission on pensions and retirement, legislative reference library, and city. M.S. 69.77, stibd. 2h July 4 Independence Day, mandatory legal holiday. State law permits on and off sale of liquor. (However, city ordinances can be more restrictive than state law with regard to liquor sales on this and other holidays.) M.S. 645.44, subd. 5 July 5 County must pay city eight percent interest if May tax settlement is not paid by this date. (Date might be later, depending on when county mailed out its property tax statements.) M.S. 276.11 July 5 For cities holding municipal primary election on Sept. 13 to coincide with state primary, first day for filing affidavits of candidacy for primary. M.S. 205.13, subd. la Page -10 LMC Cities Bulletin Calendar of Important Dates continued July 11 Last day for county auditor to deliver to clerk notice of offices to be elected in the county in the state general election. Clerk must promptly post copy of notice in office. (Auditor must notify clerk within 10 days of receiving notice from secretary of state between June 1 and July 1.) M.S. 204B.33 July 14 Last day before state primary for city using electronic voting system for the first time to submit plan for its use to secretary of state. M.S. 206.82, subd. 2 July 15 Last day for county auditor to furnish city with lists of eligible voters to serve as election judges. M.S. 204B.21, subd. 1 July 15 Last day before state primary election for city with new voting system to inform public about its use. M.S. 206.58, subd. 1 July 15 Last day to post notice of election precinct changes before state - primary election. M.S. 204B.14, subd. 4 July 15 First day for county auditor to provide training for election judges working at the primary election. Last day is Sept. 9. Rules 8240.1300 July 19 Entire amount of May tax settlement due from county. (See note attached to July 5 entry.) M.S. 276.11 July 19 For cities holding municipal primary on Sept. 13, last day for filing affidavits of candidacy for primary. Candidate may file affidavit of withdrawal up to 12 noon of July 20. After deadline for filing affidavit of withdrawal has passed, clerk should order printing of ballots M.S. 205.13, subds. la so that some are available Aug. 12 for absentee voters. and 6 July 20 Commissioner of revenue distributes homestead and agricultural credit aid, local government aid, and taconite aid reimbursement. (First of two M.S. 477A.015; payments. Second payment will be on Dec. 27.) 273.1398, subd. 6 July 29 Last day for cities over 2,500 population to publish (or post three copies, if no qualified newspaper in city) annual financial statement, or summary of the report. M.S. 471.697, subd. Ia July 29 Deadline for submitting requests for POST Board training reimbursement. M.S. 626.861 July 29 For cities holding municipal primary on Sept. 13, last day for city clerk to provide written notice to county auditor of that election, stating date of election, and the offices and any questions to be voted on. July 29 Deadline for changes in rural -urban service tax districts to be implemented the same levy year for purposes of taxes payable 1995. Certified copy of change must be filed with county auditor. M.S. 205.16, subd. 4 M.S. 272.67, subd. 6 June 28, 1994 Page 11 City clerks, deputy clerks, others League of Minnesota Cities Clerks Orientation Conference July 19-21, 1994 League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126 (612) 490-5600 You'll learn: Services of the League of Minnesota Cities and the duties of clerk's office, including basic municipal bookkeeping; record keeping; recording minutes of meetings; payroll reports to federal, state, PERA, Social Security; and other basic duties of the clerk's office. This program gives attendees good basic training and allows sufficient time for questions to be answered regarding duties or problems unique in each community. ----------------------- Registration ------Registration form I League of Minnesota Cities I I Clerks Orientation Conference I I July 19-21, 1994 I jPlease reserve space for: Name: i Title: Address: City: State Zip Mail registrations to: League of Minnesota Cities 3490 Lexington Avenue North I St. Paul, MN 55126 Attention: Finance Department I Please make your check payable to the League of Minnesota I Cities in the amount of $95 and send it along with the above I I form. The final program will be mailed in early July along with I a list of registrants for car pooling information. I L ------------------------I Attendance We expect to be able to accommodate up to 50 people on a first-come—first- served basis. We ask that your city respond promptly to insure a guaranteed registration. Lodging Registrants will be expected to arrange and pay for their own accommodations. A block of rooms has been reserved at the Shoreview Plaza Motel, 1-694 and Lexington Avenue in Shoreview. (612) 482- 0402. The sleeping room rate is $49 plus tax for single or double occupancy. A number of nonsmoking rooms are available. Parking Adequate parking is available at the League offices, however participants are encouraged to car pool and a list of other participants will be made available to all registrants to help accommodate this. This list will be sent along with a final program prior to the conference. Cost $95 includes all conference materials, break refreshments, noon luncheons, and evening meal on July 20. All other meals are the responsibility of registrants. Cancellation policy Cancellations received after July 8 will be subject to a $20 cancellation charge. Faculty The faculty will be members of the League of Minnesota Cities; State of Minnesota, State Auditor's Office; State of Minnesota, Secretary of State; U. S. Internal Revenue Service, Federal Withholding Unit; State of Minnesota, State Income Tax Withholding Unit; Public Employee's Retirement Association; and practicing city clerks of Minnesota. For more information Cathy Dovidio League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126 (612) 490-5600 FAX (612) 490-0072 ME Page 12 LMC Cities Bulletin Municipal ads Municipal ads are printed at no charge to member cities.Ads run in one issue only unless notice is received to run a second time. The Cities Bulletin is published weekly during the legislative session and once a month during the interim, the time between sessions. Municipal ads will appear in the next available Cities Bulletin. Cities have the right to reject any or all bids on equipment or proposals, and to waive any informalities therein. Minnesota cities are equal opportunity employers. Positions ASSISTANT MANAGER. Crystal has an immediate opening for Assistant City Manager. Assists city manager in overall administration of city affairs. Administers: human resources including labor negotia- tions; assists in grievance, mediation, and arbitration; coordinates training; respon- sible for compensation and pay equity plans; staff liaison to employee review board; communications; editor of city newsletter; responsible for cable; MIS/ computers; responsible for long and short range planning on systems' hardware and software. General administration/special projects. Represents city in working with government and community agencies. Minimum requirements include a bachelors degree in public administration, business administration, or related field; three years experience in government; experience in labor relations and HR programs; computer experience. Desirable training: Masters degree; five years experience in govem- ment; experience with MIS; five years experience in HR/labor relations. Excellent benefits. Salary range $46,000-$52,000. Call the city Job Line at (612) 531-1175 for application packet. A completed city application packet must be submitted by Friday, July 15 to Crystal City Hall, 4141 Douglas Drive North, Crystal, MN 55422. ECONOMIC DEVELOPMENT ADMINISTRATOR. The Eveleth Eco- nomic Development Authority is accepting applications for an administrator. This growing NE Minnesota community is seeking a person to provide full-time professional services related to seeking new businesses and retaining and assisting firms through planning and development, with the purpose of promoting economic stability and growth in Eveleth. Bachelor's degree and previous experience a benefit. Salary DOQ. Call (218) 7442501 for a complete position description. Submit letter of application and resume for confidential consideration before 5:00 p.m., July 8 1994 to City Clerk, City of Eveleth, P.O. Box 401, Eveleth, MN 55734. FIRE CHIEF. Minnetonka (population 49,000) is accepting applications for the position of fire chief. The city is seeking a qualified, experienced fire administrator to direct the operations of a fire department consisting of four full-time employees and 85 paid on-call firefighters. Position reports to the director of public safety. Experience should include a minimum of five years of continually more responsible positions in the fire service (paid on-call department preferred). Education require- ments include a degree in fire administra- tion, fire sciences, or related field. Position involves considerable interaction with volunteers and the public. Salary: $58,000- $60,000 with excellent fringe benefits. Contact the city of Minnetonka, personnel division, (612) 939-8212, to obtain a recruitment profile and an application. Send application and resume by July 22, 1994 to City of Minnetonka, 14600 Minnetonka Boulevard, Minnetonka, MN 55345 CITY CLERK TREASURER. Zimmerman (population 1,638) is seeking applicants for clerk/treasurer who will report to the city council. Minimum requirements include a high school diploma or equivalent with two to five years experience in local government, have significant accounting/bookkeeping knowledge, knowledge of payroll and election procedures. Applicants should demonstrate proficiency with computers, Word Perfect, and computerized accounting software. Preferred knowledge and skills include two year associate of arts degree or equivalent, completion of state of Minne- sota Clerks Institute, knowledge of local government operations and public service experience. Must have attention to detail, dependability, strong interpersonal skills, and the ability to learn quickly and work independently. Send resume to City of Zimmerman, 13028 Fremont Avenue, Zimmerman, MN 55398 by July 1, 1994. Fax (612) 856-4787. Applications will be sent to qualified applicants. CITY PLANNER/COORDINATOR. Zimmerman (population 1,638) is seeking applicants for planner/coordinator who will report to city council. Responsible for administration and enforcement of Subdivision, zoning, and nuisance ordinances, including wetland, star city, and annexations, beginning with inquiries through completion, with minimal clerical assistance. Serve as advisor to the Planning Commission and Star City Commission, and executive director of EDA. Minimum requirements include a high school diploma or equivalent, with two to five years in paid local government subdivision and zoning work, and proficiency with Word Perfect. Prefer Bachelors degree in public adminis- tration, planning, or related field and two years paid professional experience in functional or closely related area of position responsibilities. Must give good attention to detail, dependability, strong interpersonal skills, good written and oral communica- tion, and work independently. Send resume to City of Zimmerman, 13028 Fremont Avenue, Zimmerman, MN 55398 by July 1, 1994. Fax (612) 856-4787. Applications will be sent to qualified applicants. FINANCE DIRECTOR. Mahtomedi (population 5,85 1), located on the southeast shores of White Bear Lake, is seeking a finance director responsible for the financial management of the city. Respon- sibilities include, but are not limited to, all aspects of managing the community's fiscal matters. The city has a $2 million cumula- tive general and enterprise fund budget with 10 full-time employees. Requirements include a B.A. of B.S. degree in accounting or equivalent field and a minimum of two years experience in a responsible public financial management position with municipal accounting and supervisory experience preferred. Salary $33,000 to $44,000 DOQ, plus benefits. Applications can be obtained at city hall with a complete job description. Send resume and applica- tion material no later than 5:00 p.m., July 8, 1994 to: City Administrator, city of Mahtomedi, 600 Stillwater Road, Mahtomedi, MN 55115. June 28, 1994 Page 13 Municipal ads continued PLANNING DIRECTOR. Minnetonka (population 49,000) is accepting applica- tions for the position of planning director. Position requires considerable knowledge of the principle and practices of land -use planning. Responsibilities include administering the zoning and subdivision ordinances; serving as staff liaison to the Planning Commission, presenting issues to the city council, and directing the overall functions of the planning department, This position requires a Masters degree in planning or related field and a minimum of five year's responsible relevant municipal experience, including two years as a supervisor. Successful applicant will possess excellent oral and written commu- nications skills and be able to develop and maintain positive, effective working relationships. Salary range $61,000 to $65,000 with excellent fringe benefits. Contact the City of Minnetonka, personnel division at (612) 939-8212 to obtain a recruitment profile and an application. Send application and resume by August 1, 1994 to City of Minnetonka, 14600 Minnetonka Boulevard, Minnetonka, MN 55345 CITY ENGINEER. Chaska (popula- tion 14,000) is accepting applications for a city engineer. Responsible for coordina- tion, design, and construction of municipal improvements and day-to-day engineering responsibilities in a rapidly growing, progressive community. The position reports to the city administrator and has a salary range of $50,000 to $60,000. Applicants should possess a four year degree in engineering with three to four years progressively responsible experience. Resumes must be received by July 18 at Chaska City Hall, One City Hall Plaza, Chaska, MN 55318-1962. CITY CLERK/ADMINISTRATOR. Minnetonka Beach seeks a full-time employee to run its one person office reporting directly to the mayor of this small community located on Lake Minnetonka, five miles west of Wayzata. Requirements include several years office, city clerking, or administrative experience. The position also requires computer proficiency, (familiarity with Word Perfect software) effective verbal and written communication skills, and organizational ability. Competi- tive salary and benefits package. For confidential consideration please send resume to City of Minnetonka Beach, 2945 Westwood Road, Minnetonka Beach, MN 55361. POLICE CHIEF. Renville (population 1,320) is accepting applications for Chief of Police. Minimum qualifications include a two-year degree in law enforcement or related field from an accredited college or university; five years full-time experience as a police officer, possession of a Minne- sota POST license, and preferably, some knowledge of Spanish. Salary and benefits DOQ. Applications will be accepted until July 18, 1994. For an application, contact the city administrator, City Hall, City of Renville, P.O. Box 371, Renville, MN 56284 (612) 329-8366. CITY MANAGER. Montevideo (population 5,526) is seeking a city manager. Salary range $45,000 to $50,000 negotiable DOQ. Home rule charter city. Five -member, nonpartisan city council elected at large for four-year staggered terms. $7.7 million, budget (all funds), <i $2.45 million general fund budget. ".Responsible for -the supervision of 36 full- time employees,, full service city. Require- ments include a degree in public adminis- tration or related field, MPA preferred; five to seven years experience as a city administrator/manager or responsible management position. Desired experience in finance; labor relations/personnel; economic development; and interagency .relations. •Submit resume and writing sample to Manager Selection Committee, City of Montevideo; P.O. Box 676, Montevideo; MN 56265. (612) 269-6575. 'Deadline for applications is July 29, 1994. COMMUNICATION -AND RE- SEARCH DIRECTOR. The Association of Metropolitan Municipalities is accepting applications for a communication and research director. Position responsible for ;•periodic organizational newsletters, press releases, legislative bulletin, and media °relations. Person must be able to effec- tively communicate with legislative, city, and metropolitanofficials. Prefer degree in joumalism, communications, or political science with experience in journalism, public relations; and research. Must have ;desktop publishing and general computer -experience. 'Salary range in mid -twenties ,with standard benefit package. Send cover letter, resume, and proof of veteran's preference rights, if any, to the Association of Metropolitan Municipalities, 3490 Lexington Avenue North, Shoreview, MN 55126. Applications accepted through July 31, 1994. For a job description, call (612) 490-3301. FLEET MANAGER. Minneapolis Department of Public Works seeks a fleet manager familiar with municipal fleet operations, costs analysis and customer service to prepare options for acquisition/ ,disposal, prepare long-range consolidation plan, analyze cost of fleet operations and work closely with customers. Reports to director of equipment and customer user board. Requires bachelor's degree in business or related field and three years related experience or equivalent combina- tion of relevant education and/or experi- :ence. Minneapolis residency required after probation. Salary range $3,265 to $4,648 per month. Closes July 15, 1994. Call (612) 673-2283 for information and an official application. Page 14 LMC Cities Bulletin t Municipal ads continued POLICE CHIEF. Kenyon (Goodhue County, population 1,568) is accepting applications for the position of Police Chief. Staff includes chief and two full- time officers plus reserve and part-time officers. Budget for 1994 was $133,000. Position reports to the city administrator and city council. Candidate must have five years as a paid police officer. A bachelor's degree in law enforcement or criminal justice may substitute for two years of paid experience. Must be licensed as a peace officer in Minnesota and certified as a first responder. EMT and DARE certification a plus. Strong written and oral communica- tions skills are essential. Must have a strong emphasis on community and youth - oriented policing. Salary range for 1994 is $24,400 to $29,200. Resume and cover letter must be received by July 18, 1994 and should be sent to City of Kenyon, Attn: Chief Recruitment, 511 -2nd Street, Kenyon, MN 55946. PUBLIC WORKS EMPLOYEES. Pipestone is accepting applications until July 12, 1994 for two full-time positions in the public works department for street department employees. Qualifications for street department employees include ability to operate light and heavy equipment and general maintenance of each, ability to do manual labor and obtain a Class B driver's license. Applications and job descriptions are available at Pipestone City Offices, Municipal Building, 119 Second Avenue SW, Pipestone, MN 56164 or call (507) 825-3324. Benefits available. Salary under union pay scale. For sale AIR EXCHANGE SYSTEM. The Renville Municipal Liquor Store has for sale two air exchange systems with duct work. The two air exchange units are Boss Aire EX -350's and were in use for less than three months. Make an offer. For more information contact Jim Norman at Renville City Hall (612) 329-8366. AMBULANCE. Rushford has for sale a 1984 Ford high top van ('Type II) ambulance. It has 59,000 miles and is in excellent condition. $7,500. For more information contact Gordon Johnson, Rushford Ambulance Service (507) 864- 2345. AMBULANCE. Lakefield is taking bids for a 1979 Cayel-Craft Type II ambulance. The ambulance is on a Ford E- 350 chassis with 38,000 miles. The unit is June 28, 1994 in excellence condition. Send bids to City Clerk, City of Lakefield, 301 Main Street, P.O. Box 900, Lakefield, MN 56150. Mark envelope "ambulance bid." Deadline on bids is July 14, 1994. The City of Lakefield reserves the right to accept or reject any and all bids. DREDGE. Stewartville has a dredge for sale. It is a 12' suction dredge; 81'x2Fx1T; cutting depth: 30% driven by two International diesel engines; 9,000 lin. ft. of piping; one fuel boat; two work boats; and 130 floats. Contact City of Stewartville, Ken (507) 533-4781. PATROL CAR. Lakefield is taking bids on a 1991 Ford Crown -Victoria police vehicle. It has 351 C.I. engine with O.D., 81,000 miles, and is in good shape. Send bids to City Clerk, City of Lakefield, 301 Main Street, P.O. Box 900, Lakefield, MN 56150. Mark envelope "patrol car bid." Deadline on bids is July 14, 1994. The City of Lakefield reserves the right to accept or reject any and all bids. PUMPS. Tyler has for sale two 4" B5400 non clog pumps, ser. # KBI-073363 and K3R1-058153. The unit is complete with 3 HP - 3 phase motors and drive shaft. The units were used less than one year by the city. To be sold to the highest offer received before August 31, 1994. For more information contact Darwin Lutterman, Utility Supt. at (507) 247-5176. RUBBER TIRE ROLLER. Lakeville has a Roscoe 9 -wheel rubber tire roller, 6 cylinder in-line Ford. Fair condition. Please contact Carl Rice or Jim Robinette at (612) 469-4431 before July 11. TRUCK. Bloomington has for sale a 1971 Mack truck. It has 76,750 miles; 865 CID, V-8 diesel, turbo Lo -Boy tractor, 192" wheelbase; 5 x 2 manual transmission; GVW: 18,000 lbs front, 44,000 lbs rear; Tulsa winch, rear frame roller, spoke wheels; IWO radials, extra complete set of radial caps; new clutch, just turned -new injectors. Bids will be received by the City of Bloomington -purchasing agent until 4:00 p.m. June 29, 1994. Call 881-5811, ext. 254 or 675 to obtain bidding forms and information. Wanted ICE RINK CHILLER. Benson is looking for used ice -rink chiller system. The system should be able to maintain 19 degree ice from October 15 to March 15, compatible with brine solution ice mat in uninsulated building with up to 500 spectators. Contact Benson City Manager, 1410 Kansas Avenue, Benson, MN 56215. SEWER RODDER. Miltona is seeking to buy a reconditioned hydraulic sewer rodder. Please contact Miltona City Clerk Kevin Lee at (218) 943-1501 or write to City of Miltona, P.O. Box 195, Miltona, MN 56308. TRUCK AND CHRISTMAS DECO- RATIONS. Woodstock is seeking to buy a truck with a one way snowplow suitable for a small community. The city is also looking for Christmas decorations for a small town—approximately eight pole units. Contact Don Tinklenberg, mayor (507) 777-4161 or Carol Erpelding, clerk (507) 532-1202 (work) (507) 777-4161 (home). 0 Report demonstrates crime prevention strategies Overcoming crime in our nation takes leadership and mechanisms of local government that encourage, work with, and implement the reflected recommendations of its grassroots citizens. Taking the Offensive to Prevent Crime chronicles the efforts of seven big Texas cities under the Texas City Action Plan to Prevent Crime (T -CAP) to construct comprehensive crime prevention plans. The report demonstrates how local governments can play an effective role beyond only policing; provides hundreds of interesting ideas for local crime prevention strategies; and elaborates on the fundamental principles of municipal crime prevention. For a copy of the report contact the National Crime Prevention Council at (202) 466-6272, ext 129, 155, or 125, or the LMC research department. 0 Page 15 Lq10 League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 Phone: 612490-5600 Fax: 612490-0072 TDD: 612490-9030 1-800-925-1122, plus your city code The League of Minnesota Cities publishes the Cities Bulletin weekly during the Legislative session and monthly during the interim, the time between sessions. Subscriptions: members -$30; non- members -$45. Contact: Publications Department, League of Minnesota Cities. Where to get information at the Capitol Copies of bills House Chief Clerk's Office - 296-2314, Rm. 211 * Secretary of Senate's Office - 296-2343, Rm. 231* Bill status, authors, companion, committee referral (by bill number, author, or topic) House Index - 296-6646, Rm. 211* Senate Index - 296-2887, Rm. 231* Weekly committee schedules, bill Introductions, and summaries of committee and floor action House Information Office - 296-2146, Rm. 175** Senate Information Office - 296-0504, Rm. 231* Recording of the following day's committee schedule and agenda, (after 4:30 p.m.) "House Call" - 296-9283 Senate Hotline - 296-8088 To reach a member on the House or Senate floor House Sergeant at Arms - 296-4860 Senate Page Desk - 296-4159 To notify the governor's office of your concerns Governor Arne Carlson - 296-3391, Rm. 130* *State Capitol, St. Paul, MN 55155 **State Office Building, St. Paul 55155 All area codes are 612 I`�',t i _i Kw:, C..* : FIRST CLASS U.S. POSTAGE PAID St. Paul, MN PERMIT NO. 3223 League of Minnesota Cities staff working with legislative issues Jim Miller, Executive Director Duke Addicks, Director of Intergovernmental Relations Stan Peskar, General Counsel Pensions Gary Carlson, Senior Intergovernmental Relations Representative General revenue sources for cities Local government trust fund Aid to cities Property tax system Sarah Hackett, Intergovernmental Relations Representative Transportation Fiscal administration of cities Economic development and redevelopment Government innovation and cooperation Ann Higgins, Intergovernmental Relations Representative Telecommunications Housing Elections and ethics Utility service districts Joel Jamnik, Senior Intergovernmental Relations Representative Growth management and land use Environmental protection Personnel and labor relations Public safety General municipal governance Mary Diedrich, Legislative Secretary Julie Johns, Legislative Secretary Mears Park-ceidre 230 East Fft'streetr, '? , ' 1: St Paul, MN 551014634 (612) 291-6359 SOUND IDEAS Cbr� CO"G��<<`� g� � DWIGHT JOHNSON CITY MANAGER CITY OF PLYMOUTH 3400 PLYMOUTH BLVD N N PLYMOUTH MN 55447-1448 V June 1994 "SOUND IDEAS" Newsletter RETURNS! After a nine month hiatus, the Metropolitan Council's "Sound Ideas" Newsletter is back with a new logo and a new editor. The new editor is Linda Milashius, Office .of Local Assistance. The Metropolitan Council is continuing its resource collection of newspaper, magazine and journal articles, booklets, pamphlets, books, etc. on approaches to delivering government services. This newsletter is a vehicle for highlighting some of the metropolitan area's innovative ventures that push services in new or different directions. For more information about innovative services and programs collected by the Metropolitan Council contact Jan Price, Librarian, 291-6310, If you have ideas for future articles or would like further information on a particular subject to appear in the "Sound Ideas" Newsletter, contact editor Linda Milashius at 291-6541. 23464 BEST PRACTICES: STREET SWEEPING A best practice is defined as a variation from standard practice that improves quality or reduces costs, or both. In response to local government efforts to find better ways to provide services and cut costs when reduced staffs can barely keep up with basic service needs, the Metropolitan Council conducted a small demonstration project in 1993 to identify "best practices" in street sweeping by public works departments in the Twin Cities Metropolitan Area. The street sweeping project was a collaborative effort of regional and local government to improve municipal services through technical and operational efficiencies to reduce costs. Sixty-six "best practices" in street sweeping were identified. The following is a summary of findings from the demonstration project: June 28, 1994 Sound Ideas Newsletter • Street sweeping costs vary widely throughout the region. In some cases, cost variations for sweeping a mile of street varied more than 10 to 1. • Cities vary in how they provide the service. Some provide the service themselves, others contract with a neighboring city, their county or a private firm. • Not all cities know how much their street sweeping actually costs. • Disposing of the sweepings is a growing issue with environmental concerns. As more cities run out of publicly owned space to dump sweepings, disposal costs will increase. • Most cities have the potential to cut costs or improve quality by adopting some of the best street sweeping practices. The region could save nearly $1 million a year if these practices were implemented. Examples of some of the best practices identified include: • Find a highly skilled sweeper operator to train new operators. Operators with less experience are more likely to make costly mistakes. • Work longer and more flexible shifts when needed. • Use less -costly, faster equipment to do a portion of the sweeping. • Purchase and use equipment that can be converted to other uses. • Extend the planned sweeper lifetime to 15 years rather than the typical 10 years. • Establish storm sewer/catch basin/manhole cleaning program. • Find less expensive ways to dispose of sweepings. • Coordinate sweeping program of the city with those of the county and state. • Explore ways for several municipalities to share the street sweeping service through a joint powers agretrment, contract or other {' means. The Metropolitan Council encourages municipalities to adopt as many of these best practices as will fit their own street sweeping service. For a copy of the report Best Practices: Street Sweeping, contact the Metropolitan Council's Data Center at 291-8140. For further assistance with applying these best practices, contact Terry Kayser, Office of Local Assistance, 291-6464. BEST PRACTICES: MANAGING HOUSING REDEVELOPMENT AND REHABILITATION COSTS Affordable housing in the Twin Cities metropolitan area has moved front and center among issues of concern to area residents and policymakers. Legislation passed during the 1994 session, requires the Metropolitan Council to conduct a study on the costs and benefits of rehabilitating and redeveloping low-income housing in the metropolitan area. The Council expects to use a case study format, using at least three different housing redevelopment and rehabilitation projects and evaluating the best practices of each. The Council will report back to the legislature with findings and recommendations by July 1, 1995. For more information about this study, contact Terry Kayser, Office of Local Assistance, 291- 6464. V June 28, 1994 Sound Ideas Newsletter MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 05, 1994 TO: Jackie Watson, Planning Secretary FROM: Berit Strom, Planning Assistant ` SUBJECT: DEVELOPMENT SIGNAGE On July 01, 1994, 6 development signs were placed at the following locations: 17730 19th Avenue North - (94063) Abingdon Dev. is requesting approval of a Preliminary Plat for 17 single family lots and Variance for length of cul-de-sac. The development is proposed to be called Shores of Kreatz Lake. 2. 4005 Highway No. 101 - (94050) Abingdon Dev. is requesting approval of a Planned Unit Development Concept Plan, Preliminary Plat, Plan, and Rezoning from FRD (Future Restricted Development) to R-2 (Low Density Multiple Residence District) for the development of 34 Twin Home Units. The development is proposed to be called Orchard Meadows. 3. 14114/14120 Rockford Road - (94049) Dahlstrom, Peterson, Eiden Partnership is requesting approval of a Preliminary Plat, Plan, Variance and Rezoning from FRD (Future Restricted Development) to R-2 (Low Density Multiple Residence District) for the development of 9 Twin Home Units. The development is proposed to be called Courtyards of Plymouth Oaks. 4. 10635 36th Avenue North - (94061) Robbinsdale School District #281 is requesting approval of a Site Plan Amendment, Variance and Conditional Use Permit for the development of Armstrong Sports Complex. Which will be used for football and soccer. This will not be heard at the July 13, 1994 Planning Commission Meeting for there were delays in the project. The sign was already put up though. 5. Old Rockford Road at Evergreen and Balsam Lane - (94057) Janco, Inc. is requesting approval Of a Planned Unit Development Concept Plan, Preliminary Plat, Plan, and Rezoning from FRD (Future Restricted Development ) to RPUD 92-4. The development would consist of 47 single family homes and 3 Outlots. The development is proposed to be called Forester 2nd Addition. 6. 1695 Highway No. 169 - (94077) R.L. Johnson Company is requesting approval of a Conditional Use Permit for Intermediate School District # 287 a program designed to work with young people 16-21 to obtain a high school diploma or vocational training. These requests will be heard by the Planning Commission at their Wednesday, July 13, 1994 meeting. cc: Dwight Johnson, City Manager John Keho Lee Vachuska/Diane Fournier (pl/bs/signs) �,ifH �ounc�Q Robert Kariniemi 18010 33rd Ave North Plymouth MN 55447 Eric Blank Director of Parks Plymouth City Hall 3401 Plymouth Blvd Plymouth MN 55447 6/29/94 enjoyed our conversation today on possible park placement on 34th and Queensland Ave. in Plymouth near our home. Ideas for parks have been pushed for eight to ten years by our family. i)I attended planning commission meetings where I introduced the plan of having a park designed in originally in the plan for Boulder Crest . Plymouth was asked to purchase one or two lots for this purpose at that time about 4 years ago strongly felt at that time that neighborhood planning was inadequate in inclusion of space for public activities and connectivity between neighborhoods. Most Planning Commission members were a little slow to respond,and 1 felt we had to push harder than would seem necessary for such educated individuals. As an example no one would address my concern that the ski trail in back of the house would be lost when Boulder Crest was put in. Yet now French Regional Park is so popular in skiing and ski -skating activity as to have been quite unbelievable at that time. I feel I have brought up these issue properly to the correct members of our city government, but let down by the response on their part. We pushed hard for pre-school age park activities as well, but at the time were misled by talk of pre-school children being allowed to play at Greenwood school, which is now known to be out, during school days. ii)My neighbors and myself attended another meeting wherein the adjacent neighborhood of Amber Woods falsely "talked Plymouth into accepting their privately owned park at no charge." The reason I say falsely is they then went back to their membership who denied any intention to give the park away. We were there to get a park, from Plymouth, and I spoke at that time of Heather Run being private, and Green Tree West being way too far from 18010 33rd Ave North for pre-school age children to play on. I suggested $18,000 worth of playground equipment similar to Heather Run and we discussed maintainence as costing roughly $4000 per year, which is a paltry sum for Plymouth. Plymouth is viewed by many as upscale, just as Edina I'll say, but as Edina is now full people are attracted here by the parks that are available and managed well. iii) The above concems beina essentially untended to I have been watching for a neighborhood map, which shows a park planned for our area, but none have appeared. I feel many opportunities have been missed in the Planning stage and Plymouth needs to immediately snap up the two lots remaining at 34th and Queensland for about $120,000 or so. Then drop $18,000 worth of equipment on it and add two tennis courts for adults and older children if possible. Maintainance is $4000/yr which is easily covered for by the taxes on one home in Boulder Crest already living there. If concerns i,ii,iii are all met will I consider the planning and consideration of time I have spent on this issue to be worth while. I appreciate you returning my phone call to try to get this park issue resolved once and for all, for our neighborhood. Please try to address these concerns!! I have lived in Europe also for two years and would have to say the pleasantness, or the indefineable essence of comfortable, upscale suburban living is found here but perhaps more easily planned and implemented there than here, for some reason. I feel Plymouth is closer than most in having adequate neighborhood planning but have been dissappointed so far in regard to implementation, Sincerely yours _ Robert Kariniemi P June 30, 1994 CITY OF PLYMOUTH+ SUBJECT: PROPOSED PUBLIC IMPROVEMENT PROJECT 26TH AVENUE FROM KCI MER LANE TO MEDICINE RIDGE ROAD CITY PROJECT NO. 601 Dear Property Owner: The Plymouth City Council held a public hearing along with two additional information meetings on proposed improvement to 26th Avenue from Kilmer Lane to Medicine Ridge Road in 1993. The City Council has not made a decision on whether to proceed with the construction of improvements to the roadway or drop consideration to any improvements. Included with this letter is a notice of a new public hearing that the City Council has established for July 25 at 7:00 p.m. to consider the project. The public hearing will be held at a special Council meeting which begins at 7:00 p.m. in the Council Chambers at the City Center Building, 3400 Plymouth Boulevard. This public hearing is required by law since benefited properties are proposed to be assessed for a portion of the cost to improve the street. Prior to the official public hearing, you are invited to an informational meeting which will be conducted by City staff on the proposed project. This informational meeting will be held on July 19 at 7:00 p.m. in the City Center Building. A few days prior to the meeting on July 19 we will be having the consulting engineer place stakes along the street to show the proposed location of the improved road and also the pedestrian sidewalk/trail. In addition to the property owners along the street, City Councilmembers are being invited to the July 49th meeting. The project as proposed at this time is as follows: 1. The street width would be 32 foot wide with concrete curb and gutter. 2. A trail/sidewalk eight foot wide would be constructed along the south boulevard. 3. A standard 90 degree intersection would be. used for the intersection of Medicine Ridge Road. We Listen . We Solve • We Care 3400 PLYMOUTH BOUI_FVARD • PLYMOUTH. MINNESOTA 55447 • TELEPHONE (612) 550-5000 June 30, 1994 Page Two 4. Special assessments for the project would be in accordance with the City's street reconstruction policy. Properties that receive driveway access to 26th Avenue would have an estimated assessment at a rate of $45.64 per foot of frontage along the street. Properties that do not use the street for access would have an estimated assessment for concrete curb and gutter of $7.76 per front foot. 1. If you have any questions previous to the information meeting on July 19 or Are unable to attend either meeting, please do not hesitate to contact Dan Faulkner, City Engineer (550-5071) or myself (550-5080). Also, please feel free to submit written comments to me previous to either meeting. All written comments received by July 20 will be included in the staff report to the City Council for the public hearing. Sincerely, Fred G. Moore, P.E. Director of Public Works enclosure NOTICE OF PUBLIC HEARING ON IMPROVEMENT 1 ! h 26TH AVENUE IMPROVEMENTS CITY PROJECT NO. 601 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of the City of Plymouth, Minnesota will meet in the City Council Chambers, Plymouth City Center, 3400 Plymouth Boulevard, at 7:00 p.m., Monday, July 25, 1994 to consider the improvement of 26th Avenue from State Highways 169 to Medicine Ridge Road by the installation of a 32 foot wide bituminous street with concrete curb and gutter, storm sewer, 8 foot wide bituminous trail and all necessary appurtenances pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended). The area proposed to be assessed for such improvement is the following: PLAT NAME Medicine Lake Park Third Division Klausman's Addition Medicine Lake Park Third Division Rearrangement in Medicine Lake Park Third Division SEC TWP RNG Q/Q SUFFIX 24 118 22 43 0036 thru 0039, 0047 thru 0053 24 118 22 44 0029, 0030, 0032 thru 0036 25 118 22 11 0018 25 118 22 11 0053 25 118 22 12 0006, 0007, 0016 and 0017 The estimated cost of such improvement is $416,631. Such persons as desire to be heard with reference to the above proposed improvement will be heard at this meeting. Laurie Ahrens City Clerk DATED: June 23, 1994 SHINGLE CREEK WOTERSHEO M0NOGEMENT COMMISSION 3001 Harbor Lane • Suite 150 • Plymouth, MN 55447 Telephone (612) 553-1144 • Fax (612) 553-9326 June 29, 1994 To: Member Cities Staff Fr: Executive Committee Re: 1995 Budget Below is the 1995 operating budget adopted by the Shingle Creek Watershed Management Commission. The Commission's end of year fund balance is as follows: actual 1/93 - $79,900; 1/94 - $79,662; and estimated 1/95 - $80,000; and estimated 1/96 - $73,000. BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE Approved 1993 Actual 1993 Approved 1994 Proposed 1995 TOTAL ASSESSMENT $135,000 $135,000 $139,000 $146,000 APPROPRIATIONS Engineering Services Watershed Management Plan Project Review 15,000 20,000 3,798 32,373 17,000 20,000 17,000 30,000 General Administration 30,000 44,688 35,000 42,000 Field Inspection 3,000 3,000 Special Projects 28,000 23,091 30,000 20,000 Total En ineerin Servs 93,000 103,950 105,000 112,000 Other Appropriations Legal 13,000 13,581 15,000 15,600 Administrative 12,000 16,357 15,500 23,000 Meeting Expense 1,500 1,189 1,500 1,500 Audit and Bonding 400 3,624 400 400 Insurance - Contingencies 1,100 281 3,000 1,000 3,000 1,000 Reserve 14,000 0 0 0 Tot Other Appropriations TOTAL APPROPRIATIONS 42,000 $135,000 35,032 $138,982 36,400 $141,400 1 44,500 $156,500 From Reserve I2,400 10,500 The Commission's end of year fund balance is as follows: actual 1/93 - $79,900; 1/94 - $79,662; and estimated 1/95 - $80,000; and estimated 1/96 - $73,000. BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE June 29, 1994 Arraana Tay r`anarity and 1994 Rudnet Share Community Acreage 1992 Tax Capacity Cost Allocation Based on Area %a a Dollars Cost Based on Tax Capacity %a a Dollars Total Cost %a a Dollars Brooklyn Center 3,720 $19,872,939 13.10 9,104.50 20.17 14 018.15 16.63 23 122.65 Brooklyn Park 7,080 27,543,557 24.90 17 305.50 27.96 19 432.20 26.42 36 737.70 Crystal 2,480 7,184,063 8.70 6,046.50 7.29 5,066.55 8.00 11 113.05 Maple Grove -51020 9,443 367 17.60 12,232.00 9.59 6,665.05 13.60 18 897.05 Minneapolis 1,950 5,897,929 6.90 41795.50 5.99 4,163.05 6.45 8,958.55 New Hoe 2-10-70 11 656088 7.30 5,073.50 11.83 8,221.85 9.56 13 295.35 Osseo 300 1 758 710 1.00 695.00 1.79 1,244.05 1.40 1,939-05 Plymouth 4,380 9,033,068 15.40 10,703.00 9.17 6,373.15 12.29 17,076.15 Robbinsdale 1,460 6,122,619 5.10 3,544.50 6.21 41315.95 5.65 71860.45 TOTALS 28,460 98,512,340 100.00 69,500.00 100.00 69,500.00 100.00 139,000.00 Acreage, Tax Capacity, and 1995 Budget Share page 2 The Shingle Creek Watershed Management Organization Joint Powers Agreement provides that the organization and planning costs will be apportioned as follows: l \ 50% on the basis of area within the Watershed Management Organization and 50% on the basis of tax capacity within the Organization. 95.app Cost Based on Tax Capacity %a a Dollars Total Cost %a a Dollars Community Acreage 1993 Tax Capacity Cost Allocation Based on Area %a a Dollars Brooklyn Center 3,720 18,824,500 13.07 9,541.10 19.70 14 381.00 16.39 23 922.10 j Brooklyn Park 7,080 27,512,285 24.88 18,162.40 28.79 21,016.70 26.84 39,179.10 Crystal 2-148-0 6,962,808 8.71 6,358.30 7.29 51321.70 8.00 11 680.00 Maple Grove 5 020 9,629,288 17.64 12 877.20 10.08 7,358.40 13.86 20 235.60 Minneapolis 1,950 5,416,625 6.85 5,000.50 5.67 4,139.10 6.26 9,139.60 New Hoe 2070 10,854,440 7.27 5,307.10 11.36 8,292.80 9.32 13 599.90 Osseo 300 1072102 1.06 773.80 1.12 817.60 r 1.08 1591.40 PI mouth 4.380 9,506,571 15.39 11 234.70 9.95 7,263.50 12.67 18 498.20 Robbinsdale 1"460 -51768,201 5.13 3,744.90 6.04 4,409.20 5.58 8,154.10 TOTALS 28,460 95,546,820.00 100.00 73,000.00 100.00 73,000.00 100.00 146,000.00 page 2 The Shingle Creek Watershed Management Organization Joint Powers Agreement provides that the organization and planning costs will be apportioned as follows: l \ 50% on the basis of area within the Watershed Management Organization and 50% on the basis of tax capacity within the Organization. 95.app Communities In Collaboration Council June 29, 1994 Joy Tierney and Dwight Johnson City of Plymouth 3400 Plymouth Blvd. Plymouth, MPJ 55447 Dear Mayor Tierney and Mr. Johnson, Polly Sonifer, Coordinator Thank you for serving so faithfully on the Communities In Collaboration Council (CICC) over the past six months. Your energy and ideas are appreciated. As you know, the CICC is a community wide planning effort funded by the State of Minnesota - Planning Agency and the Department of Education. CICC is in the middle of its one year planning cycle with an initial grant of $30,000. We have completed an analysis of the unmet needs of families and children/youth within the Wayzata Public School District community. Our tentative plans to meet these needs include: 1) mentoring programs for youth, adults, and senior citizens, 2) collaborative efforts to provide healthy, structured activities for teens (especially Junior High age) during after school hours,OR change hours of school operation and 3) strengthen families, with a special emphasis on the notion that "it takes an entire village to raise a child." We are working with the Search Institute to identifyspecific attributes which we wish to strengthen among our youth, and developing a comprehensive plan for how to create that. At this time, I am asking the City Council of Plymouth to consider providing financial support for the ongoing work of CICC. By December 1, CICC will apply to the State Planning Agency for a 1 - 2 year implementation grant which can be up to $250,000. Needless to say, getting this grant will allow our, community to make significant progress 210 County Road 101 North P.0 Box 660 Wayzata, MN 55391 612/476-3243 FAX: 612/476-3214 Tierney & Johnson Page 2 with youth. However, the State requires that local partners also make a financial contribution to the effort, and be committed to maintaining that effort. I am asking the City of Plymouth to consider ongoing support in the amount of $6,000 per year, and any in-kind match which may be helpful. The CICC is also considering a charitable giving program in which _6% of the long-distance phone bills of businesses and individuals are donated to a "designated cause" (CICC's programs). If the City of Plymouth could be of assistance in promoting this as a long-term financing mechanism, it will reduce the cash contribution required for partners. I have contact with individuals who can explain this program in much greater detail. Finally, I wish to offer my time to make a personal presentation about the work and vision of Communities In Collaboration Council. I am excited about the possibilities when youth -serving and family -serving organizations work together for the benefit of all families. The energy and synergy which is created is greater than any of us could accomplish on our own. I would like to have 20 minutes or so on one of your upcoming agendas -to further explain our work and answer your questions. incerel , Polly onifer Coordinator ALMON C. BOCK II 4500 Quinwood Lane Plymouth, Minnesota 55442-2313 612-559-0393 June 13, 1994 Mayor Joy Tierney and Plymouth City Councilmembers City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Mayor Tierney and Councilmemberse On June 8, 1994, Mr. Chris Slack came before the Financial Advisory Committee at the behest of, I believe, Councilmember Lymangood. Mr. Slack presented us with some studies he had undertaken on his own initiative of city operations, and gave us much food for thought as we undertake to advise the council. Mr. Slack is serious about his desires to see the city become more efficient, and while he dealt with us in specifics, he caused some philosophical matters to be raised. As a result of his meeting with us, I wish on behalf of the FAC to make certain recommendations. 1. CORE SERVICES We discussed what services citizens receive when they pay taxes. Councilmember Granath, our council representative, felt that our tax dollars pretty well covered "core services". We wondered just what they are. I think we all have ideas about this - public safety, street maintenance, parks - but the fundamental question was raised. What are the essential, core services which a civic government must or should provide? Given those, do the tax levies and revenue raising processes meet the costs of those services? Is there excess? Shortfall? What is the taxation policy of the city? We RECOMMEND that the council study the matter and establish some guidelines.. 2. THE "-5%/0%/5%" SOLUTION One way of funding city government, the one which seems dominant for decades, is "cost Plus". One gets a budget amount equal to a given year plus a percentage increase to account for "inflation" or "cost of living" or "anticipated increase". We ask a fundamental question having two approaches. a. What would happen to city services if the level of spending on them in terms of 1994 dollars were to be reduced in 1995 by 5%, held constant, or increased by 5%? That is, if a department had a budget of $50,000 to provide some service in 1994, what would that service level be if the budget for 1995 were 5% less ($47,500), the same ($50,000), or 5% more ($52,500)? b. What would happen to city services if the level of spending on them in terms of 1994 service levels were altered by the same parameters? That is, if the 1995 level of spending to provide the same services provided in 1994 were altered by -5%/0%/+5%, what would be the impact? We RECOMMEND that the 1995 budget be prepared with these three scenarios, and that the council seriously examine the first two. 3. PRODUCTIVITY One tends to accept notions about ways of accomplishing tasks, especially in city government. We certainly hope that's not the case in Plymouth. Nevertheless, we RECOMMEND that -there be a statement of commitment to quality improvement and productivity adopted by the council and instilled in each employee. Perhaps this might take the form of a poster like "Think Smarter, not Harder". More than that, it means a commitment on the part of managers to adopt suggestions from subordinates which are genuinely helpful in, producing more output for the same effort. It also means objective measurement standards. Additionally, for settlements in effect for 1995, what might the council expect in terms of productivity increases? Fundamentally, do cost -of -living increases merely assure being in step with inflation or can taxpayers expect something akin to a price in business, higher prices theoretically representing better products? 4. INVENTORY OF PUBLIC OPINION We RECOMMEND that for major issues arising in the city, the newsletter contain surveys of the citizens inviting response. The questions must be closed -ended, but we believe such information gathering can be very useful as barometers of public opinion in addition to the telephone calls, letters and newspaper commentary. 5. TO BOND OR NOT TO BOND It becomes a serious matter of policy when a city has some $80 million in the bank, so to speak, with the intent of paying cash for some major projects. The policy consideration is: Should present citizens pay for future projects, the benefits of which may not accrue to them? Citizens from the early beginnings of Plymouth have paid into the huge reserve we present citizens now enjoy (or, as some perhaps imply, we are now saddled with). Would it have been better policy to go to the bond market for a water tower or the expansion of the city center? Should tax levies from previous years be returned through LOWER future levies? We submit that this and other philosophical questions are as fundamental a part of governance as are debating zoning or park replacement and we I RECOMMEND that the council consider the matter carefully and adopt . a policy. Our next information release will address this last matter. We hope it will raise some interest as our first one seems to have. We are going a bit crazy with all the things we seem to want to do and which we are asked to do, but we'll continue to make some sense of it all, hopefully helping all our citizens in the process. Sincerely, for the FINANCIAL DVISORY COMMITTEE Almon C. Bock II, Chair Dick Treptow, Peter Bartling, Mike Ricci, John Sullivan, Dave Stene, and Jim Guddal, Members