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Council Information Memorandum 07-21-1994
j 0 Y JULY 21, 1994 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR JULY: JULY 25 5:30 P.M. COUNCIL STUDY SESSION Council Conference Room TOPIC: Land Use Guide Plans, Regulatory Approval Process, and Land Use Ordinance Review 7:00 P.M. SPECIAL COUNCIL MEETING Council Chambers -------------------------------------------------------------------------------------------------------------- JULY 27 5:30 P.M. COUNCIL SUBCOMMITTEE ON CITY ATTORNEY PROPOSALS Council Conference Room -------------------------------------------------------------------------------------------------------------- 2. CITY COUNCIL MEETING SCHEDULE FOR AUGUST: AUGUST 1 7:00 P.M. SPECIAL COUNCIL MEETING Council Chambers AUGUST 8 7:00 P.M. BUDGET STUDY SESSION Public Safety Conference Room -------------------------------------------------------------------------------------------------------------- AUGUST 15 7:00 P.M. COUNCIL MEETING Council Chambers CITY COUNCIL INFORMATION MEMO July 21, 1994 Page 2 AUGUST 22 7:00 P.M. BUDGET STUDY SESSION Public Safety Conference Room -------------------------------------------------------------------------------------------------------------- AUGUST 29 7:00 P.M. COUNCIL MEETING Council Chambers 3. PLANNING COMMISSION -- WEDNESDAY, JULY 27, 7:00 P.M., City Council Chambers. Agenda attached. (M-3) 4. METRO MEETINGS -- The weekly calendar of meetings for the Metropolitan Council and its advisory commissions is attached. (M-4) 5. MEETING CALENDARS - City Council and City Center calendars are attached. (M-5) 1. MINUTES & AGENDAS: a. School District 284, Minutes: June 13, 21, and 27, July 6, 1994. (I -la) b. Park and Recreation Advisory Commission, July 14, 1994. (I -lb) 2. DEPARTMENT REPORTS A. Weekly Building Permit Report for Commercial/Industrial/Public and Use Types. (I - 2a) 3. COUNCIL APPOINTMENTS - REVISED LIST -- The City Council appointments roster has been revised to include the I-494 Corridor Commission. (I-3) 4. NEWSLETTERS, PUBLICATIONS, ETC.: a. City 1994 Street Reconstruction bulletin. (I -4a) b. Press releases on the Old Tyme Hennepin County Fair scheduled for July 28 at the Lion Park in Corcoran. (I -4b) 5. DEVELOPMENT SIGNAGE - On July 15, four development signs were placed at the following locations: 1) 105 Forestview Lane - (94076) Zimtor Preschool is requesting approval of a Conditional Use Permit to operate a Preschool serving up to 18 children Monday through Friday 9:00 a.m. to 11:30 a.m. The preschool would operate in the education wing of St. Mary's of the Lake. 2) 425 Ranchview Lane - (94079) Inspec. , Inc. is requesting approval of a Site Plan Amendment to expand the north parking lot by adding 19 additional parking spaces. A Conditional Use Permit is also required for the school. CITY COUNCIL INFORMATION MEMO July 21, 1994 Page. 3 3) NW Quadrant of County Road 10 and Highway 169 - (94062) Opus Corporation is requesting approval of a Planned Unit Development Preliminary Plan Amendment to show 3 office buildings that will have changes in square footages. Changes would include (1) 180,000 sq. ft. building, and (2) buildings of 150,000 sq. ft. instead of: (1) at 170,000 sq. ft. and (2) at 165,000 sq. ft. buildings in the Bass Creek Office Center. The request also includes approval of a Preliminary Plan/Plat and Final Plan/Plat for a 180,000 sq. ft. four story office building for a single corporate office user. 4) 10635 36th Avenue North - (94061) Robbinsdale School District 281 is requesting approval of a Site Plan Amendment, Variance and Conditional Use Permit for the development of Armstrong Sports Complex. The Complex will be used for football and soccer. These requests will be heard by the Planning Commission at their Wednesday, July 27 meeting. 6. MEMOS & CORRESPONDENCE: a. Letter to Plymouth Charter Commissioners from Virgil Schneider, Chair, on the status of the ordinance directing the City Council to follow general or statutory law when the Charter is silent. (I -6a) b. Letter of appreciation to Claire McEwan from Marjorie Vigoren, Solid Waste Coordinator, for assistance on yard waste site survey. (I -6b) c. Letter from George Wilson, 430 Zinnia Lane, concerning condition of Zinnia Lane after being sealcoated. (I -6c) d. Second quarter activity report from the West Suburban Mediation Center. (I -6d) e. Letter from Norman Severson presented at July 18 Forum. (I -6e) f. Memo from Mayor Tierney regarding membership in the Association of Metropolitan Municipalities. (I -6f) Dwight Johnson City Manager -0� PLANNING COMMISSION MEETING AGENDA WHERE: Plymouth City Center WEDNESDAY, JULY 27, 1994 3400 Plymouth Blvd. CITY COUNCIL CHAMBERS Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. CALL TO ORDER 7:00 P.M. PUBLIC FORUM APPROVAL OF AGENDA 4.* CONSENT AGENDA A. Metroquip, Inc. Site Plan Amendment and Variance for additional parking spaces at 2340 and 2440 Fernbrook Lane (94066) B. Scholle and Beisel, Ltd. Lot Division and Variances for two unplatted parcels with the reduction in size of one parcel at 17135 Old Rockford Road (94081) S. PUBLIC HEARING A. Independent School District 281. Site Plan Amendment, Conditional Use Permit and Variance for a new athletic/physical education complex located at 10635 36th Avenue North, Armstrong High School (94061) B. OPUS Corporation. PUD Preliminary Plan Amendment/Plat/Final Plan/Plat and Conditional Use Permit for the creation of 2 lots and 1 outlot for the Fingerhut Corporation headquarters building located north of County Road 10 and east of Nathan Lane (94062) C. John Doom Enterprises. Conditional Use Permit for an automobile dealership in the Industrial District located at 2085 East Center Circle North (94068) D. Inspec, Inc. Conditional Use Permit Amendment and Site Plan Amendment for the addition of 19 new parking spaces at Birchview Elementary School located at 425 Ranchview Lane North (94079) ADJOURNMENT METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council. its advisory and standing committees, and four regional commissions: Metropoli . !- mmission, Metropolitan Parks and Open Space Commission, Metropolitan Spo - ,�eili es `Co c ` ' n, and Regional Transit Board. Meeting times and agendas are occasio ang* �C) esti' s bout th meetings should be directed to the appropriate organization. i ,0 7(9 DATE. July 15, 1994 1 WEEK OF: July 18 -July 22, 1994 METROPOLITAN COUNCIL Chair's Informal Breakfast Meeting with Council Members - Tuesday, July 19, 8 a.m., Poulet's, 26th and Lyndale, Minneapolis. Special Community Development Blueprint Work Session and Meeting - Tuesday, July 19, 12:00 (noon), Room 1A. Minority Issues Advisory Committee - Tuesday, July 19, 4 p.m., Chambers. The committee will consider. a report of MIAC Chair and vice -chair's meeting with Dottie Rietow and Richard Johnson; an introduction of Jim Solem, new regional administrator of Metro Council; a self - reassessment of MIAC mission in new organization; recommendation for MIAC special subcommittee structure; a status report on Regional Blueprint; a recommendation to table planning efforts for a M1AC event; results of the member survey on MIAC time; and other business. Chair's Small Group Meeting With Council Members - 730 a.m., Sheraton Minneapolis Metrodome, 1330 Industrial Blvd. at 35W North, Minneapolis. Transportation Advisory Board - Wednesday, July 20, 3 p.m., Chambers. The board will consider. the Congestion/Road Pricing Report and other business. Public Hearing: To Hear Public Comments on the "Draft" 1995-97 Transportation Improvement Program as part of the Transportation Advisory Board meeting - Wednesday, July 20, 4 p.m., Chambers. Environment Committee - Wednesday, July 20, 4 p.m., Room 1A. The committee will consider the Blue Lake Solids Project and the discussion on the Capital Improvement Program. Chair's Advisory Committee - Wednesday, July 20, 7 p.m., Room 1A. The committee will be briefed on the reorganization. Finance Committee - Thursday, July 21, 4 p.m., Room 2A. The committee will consider: the June 1994 personnel report; the 1993 comprehensive annual fiscal report for 1993; an authorization to close 1991F Certificates of Indebtedness Debt Service Fund; a resolution certifying 1994 debt service levy by the RTB; issuance of bonds for regional parks capital improvements; a discussion of the preparation of the 1995 budget; and other business. Special Committee of Whole - Thursday, July 21, 430 p.m., Room 2A. The committee will have a briefing on labor relations. Chair's Small Group Meeting With Council Members - Friday, July 22, 730 a.m., Sheraton NA Minneapolis Metrodome, 1330 Industrial Blvd. at 35W North, Minneapolis. TENTATIVE MEETINGS THE WEEK OF JULY 25 - JULY 29, 1994 Community Development Committee - Monday, July 25, 12 noon, Room IA. Transportation Committee - Wednesday, July 27, 4 p.m., Room 2A. Environment Committee - Wednesday, July 27, 4 p.m., Chambers. Chair's Informal Meeting with Council Members - Thursday, July 28, 3 p.m., Chair's Office. Metropolitan Council - Thursday, July 28, 4 p.m., Chambers. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (TDD 291-0904). METROPOLITAN SPORTS FACILITIES COMMISSION Capital Improvements Committee - Monday, July 18, 9:30 a.m., Commission office conference room. The committee will discuss the re -bidding of the elevator controls modifications project for 1995. The previously estimated cost was $40,000 but the first bids came in closer to $80,000. Finance Committee - Monday, July 18, 9:45 a.m., Commission office conference room. The committee will hear a presentation from the Minnesota Twins regarding their event costs; discuss Commission investment policies to be implemented relative to the Commission's investment advisor; review the proposed 1995 budget; and establish a public hearing date on the budget, August 24, 1994. Special Commission Meeting - Wednesday, July 20, 930 a.m., Commission office conference room. The meeting is being held one week early, therefore it is a special meeting. The Commission will hear committee reports from the Capital Improvements and Finance committees. The Commission will also consider. a report from the Concessions Committee regarding the upgrading of the concessionaire computer system, the development of a catering kitchen, the serving of food on the Chicago Avenue Plaza, and serving branded products at the Metrodome. The Commission will go into a closed session to discuss pending litigation matters relative to the Target Center/Tunberwolves and Adams Outdoor Sign Company at the Met Center. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. Meeting times and agendas occasionally must be changed. To verify meeting schedules and agenda items, please call Tamra Sharp, 335-3310. METROPOLITAN AIRPORTS COMMISSION Special Planning and Environment Committee Meeting - Monday, July 18, 11 a.m., Room 303, West Mezzanine, Lindbergh Terminal, Wold -Chamberlain Field. The committee will consider the audit committee referral for the Part 150 Sound Insulation Program for Betts and Johnson Builders. Commission Meeting - Monday, July 18, 1 p.m., Room 303, West Mezzanine, Lindbergh Terminal Building. The Commission will consider—the Runway 4/22 extension; approval of bills, expenses, payrolls, transfer of funds etc.; recommendations regarding airport leases; July ADNE levels; final payments on contracts for 1992 Part 150 Sound Insulation programs for Richfield, Minneapolis I and 1993 May/June/September bid cycles; a semi-final payment on MSP equipment maintenance building addition; bids received for MSP facility management office addition; MSP 1994 �X miscellaneous construction; St. Kevin's hazardous material abatement; North Parallel taxiway reconstruction at Flying Cloud airport; 1994 airfield signage for Flying Cloud/Anoka County - Blaine Airports; the west budding area development at Anoka County -Blaine Airport; asbestos abatement Phase II; June bid cycle for Part 150 Sound Insulation Program; 1994 pavement rehabilitation at Crystal Airport; review of upcoming construction project bids; an adjustment to the 1994-2000 Capital Improvement Program; the preliminary 1995-2001 Capital Improvement Program; the 1993-1994 stormwater update; the MASAC Report; the Audit Committee referral for contractor responsibility; IAM Air Transport District 143 v. Carlson, et. al. executive session; a department presentation on risk insurance; a securities lending agreement; May budget variance; Budget Task Force update; Holman Field Utilization Policy; a history display; Heads Up; selection of 1994 auditors; internal and concessionaire audits and audit summaries; -the discussion and approval of the mission statement; and the 1995 objectives. The Commission will, also discuss, the review of material request from MAC staff the sunset provision or automatic review of contracts, expansion of criteria in bids or RFP/RFQ, commissioner participation, and the Audit Committee referral for the Part 150 Sound Insulation Program for Betts and Johnson Builders. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. CITY CENTER MEETINGS July 1994 Sunday Monday Tuesday Wednesday Thursday Friday 1 Saturday 2 3 4 Independence Day - City Offices Closed S 6 7 8 9 7:00 PM •auMAN ItIGHTS COMMISSION 10 11 ? OO I'1VI STING , 12 7:00 PM BOARD OF ZONING 13 4:00 PM FINANCIAL ADVI- SORY COMMITTEE 14 5:30 PM Open Space Commit tee ** 15 16 7:00 PM PLANNING COMMISSION 7;00 PM PRAC 17 18 19 20 21 7:00 PM HRA 22 23 7:00 PM COUNCI 7:00 PM Info Mtg - 26th Ave. Imprvmts 7:00 PM PLANNING COMMIS- SIGN 7:00 PM PACT 24 25 &300COUNCIL ItDY;SF.SSIUIY a ECn A', 26 27 5:30 PM Council Subcom- mittee on City Attorney Proposals 28 29 30 7:00 PM PLANNING COMMLSSION 31 June August S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 31 `REVISED MEETING ** NEW MEETING 7/20/94 *REVISED MEETING ** NEW MEETING 7/20/94 `Revised Meeting "New Meeting 7/20/94 INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota BOARD OF EDUCATION Regular Meeting - June 13, 1994 A regular meeting of the Board of Education of Independent School District Regular Meeting 284 was convened on Monday, June 13, 1994, 7:30 p.m. in the board room of the District Administration Building pursuant to due notice. The meeting was broadcast live on cable television Plymouth Channels 59/67 and Wayzata Channel 8, and delayed broadcast on Minnetonka Channel 35. Board Chair Howard Casmey called the meeting to order and Board Clerk Pat Roll Call Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. CaSmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry, Mr. Michael J. Murphy, Mrs. Karen M. Parks, and Dr. David R. Landswerk, Ex Officio. Boardmembers absent: no one. Others present: Bruce R. Halgren, Jerry Vogt, Lucille M. Balombiny, Mary Powell, Jim Brandl, Eileen Kuehn (COMMUNICATOR consultant), Patty MacDonald (WEEKLY NEWS), Jay Maxwell (WAYZATA/PLYMOUTH SUN -SAILOR), Vera Kulus, Mary Jedlicki, Nancy Stewart, Jim Libby, Joanne Skinner, Tom Dykhoff, Vanessa Bossardt, Reene Bossardt, Jesse Husby, Emily Hunter, Sue Hunter, Ken Powell (CHQ Architects), Martha Blood (WISHES Program), Janice M. Jordan, Carter Peterson (WISHES Program), Jill Story (WISHES Program), Elaine Ruder (WISHES Program), Sara Lottie (Wayzata High School Student Council), Sumwha Hong, Kee -Won Hong, Monique Madan, Emily Ann Mason, Samual Andrew Mason, and cable television crew: Tim Pattrin, Jason Hickey, and Ricardo Andrud. BOARD ACTION The following motions and resolutions were acted on by the School Board: A motion was made by Mr. Landry and seconded by Mr. Murphy to approve Minutes: the minutes of the Board of Education Regular Meeting of May 9, 1994, and May 9, 1994 Special Meetings of May 13, 1994, May 23, 1994, and June 10, 1994, as May 13, 1994 submitted. The motion passed unanimously on a 7-0 vote. May 23, 1994 June 10, 1994 Wayzata Board of Education Minutes Regular Meeting - June 13, 1994 Page 2 A motion was made by Mrs. Parks and seconded by Mrs. Jamrogiewicz to ap- Agenda Approved prove the agenda as submitted. The motion passed unanimously on a 7-0 vote. Superintendent Landswerk presented proposed amendments to Board Policy Policy ACA ACA "Offensive Behavior/Sexual Harassment and Sexual Violence" for a first "Offensive reading, and indicated that this item would be placed on the June 27, 1994, Behavior/Sexual Board work session agenda for discussion. Harassment and Sexual Violence" AmendmenA motion was made by Mr. Landry and seconded by Mr. Ahmann to accept lies Reading for a first reading Board Policy ACA "Offensive Behavior/Sexual Harassment and Sexual Violence" as amended. Mr. Murphy suggested the Administration reconsider wording on the second page referring to application of the policy; it to be too broad and impossible to enforce. Board Chair Casmey called for a vote on the motion to accept amended Policy ACA for a first reading. The motion passed unanimously on a 7-0 vote. Dr. Landswerk reported that the Community Education Services Advisory Regulations KG -R Council annually reviewed District regulations for "Community Use of School "Community Use of Facilities (Including Equipment)" and recommended modifications for Board School Facilities review and action. The Board had received the document with recommended (Including Equipment) changes underlined and the new scheduling agreement with the City of 1994-1995 Plymouth. Jim Brandl, Community Education Services Director, highlighted the recommended changes and answered questions regarding the Plymouth scheduling agreement. A motion was made by Mr. Murphy and seconded by Mrs. Gleason to approve Policy Regulations KG -R "Community Use of School Facilities (Including Equipment)" as amended for the 1994-1995 school year. The motion passed unanimously on a 7-0 vote. To implement Board Policy IGDE "Student Activities Fees," Dr. Landswerk Regulations IGDE-R recommended approval of the 1994-1995 student activities fee schedule which "Student had been developed based on staff input. Activities Fees - A motion was made by Mrs. Gleason and seconded by Mr. Murphy to approve 1994-1995 Board Policy Regulations IGDE-R "Student Activities Fees" for the 1994-1995 school year as recommended. In response to Mrs. Gleason's question, Dr. Landswerk indicated that the recommended fees were in line with other Classic Lake Conference school districts. Chair Casmey called for a vote on the motion to approve the fee schedule. The motion passed unanimously on a 7-0 vote. (Copy of Regulations IGDE-R attached.) Wayzata Board of Education Regular Meeting - June 13, 1994 Bruce Halgren, Executive Director of Academic Services, reported that since the 1990 Census, District 284 population had grown from 41,197 to 44,891 residents. The State Department of Education permitted school districts to recertify their census which would enable Community Education Services Department to increase its levy revenue since that levy was calculated on the census figure. Mr. Brandl distributed copies of a "Total Citizen Population" map by municipality as of May 24, 1994. Dr. Halgren recommended adoption of the resolution of certification. Boardmember Paul Landry introduced the RESOLUTION OF CERTIFICA- TION OF DISTRICT 284 CENSUS, moved its adoption, and waived its read- ing. The motion for adoption of the resolution was duly seconded by Boardmember Michael Murphy and upon vote being taken thereon, the following voted in favor thereof. Michael Murphy, Karen Parks, Thomas Ahmann, Howard Casmey, Patricia Gleason, Debra Jamrogiewicz, Paul Landry; and the following voted against the same: no one; whereupon said resolution was declared duly passed and unanimously adopted on a 7-0 vote. . (Copies of resolution and map attached.) The School Board adopted the 1994-1995 school year calendar at the April 11, 1994, regular meeting. Dr. Halgren, on behalf of the Administration, recommended modification of the calendar by designating Monday, January 23, a school day for elementary students; Thursday, March 9, a non -student day for elementary students; and March 9 a conference preparation day for elementary teachers. The recommended changes moved the preparation day closer to the spring elementary conferences. Dr. Halgren reported that the change had the support of the Wayzata Education Association. A motion. was made by Mrs. Jamrogiewicz and seconded by Mrs. Parks to approve the 1994-1995 school year calendar modifications by designating Janu- ary 23 as a school day for elementary students; March 9 a non -student day for elementary students; and March 9 as an elementary teacher conference preparation day. In response to Mr. Landry's question, Dr. Halgren indicated that this change would not impact transportation costs under the present transportation contract. In response to Mrs. Jamrogiewicz's query, Dr. Halgren indicated there would be some transportation cost savings by coordinating school days for elementary and secondary students, but not as much as originally anticipated; moving the conference preparation day was an important issue with elementary teachers. Chair Casmey called for a vote on the motion to approve modification of the 1994-1995 school year calendar. The motion passed unanimously on a 7-0 vote. (Copy of modified calendar attached.) Minutes Page 3 Census Recertification Calendar for 1994-1995 Modified Wayzata Board of Education Regular Meeting - June 13, 1994 Dr. Halgren reported that the District contracts with the Wayzata Community Church Nursery School to provide educational services for Early Childhood Special Education students. He further reported that Special Education Supervisor Donna Marget believed the space at the nursery school was well suited to the instructional needs of these students. The Administration recommended approval of the contract for the 1994-1995 school year. A motion was made by Mrs. Gleason and seconded by Mr. Landry to approve -- the Early Childhood Special Education contract with Wayzata Community Church for the 1994-1995 school year at a cost of $14,729. The motion passed unanimously on a 7-0 vote. Jerry Vogt, Executive Director of Finance and Business Services, reviewed the routine financial items and recommended approval. A motion was made by Mr. Murphy and seconded by Mr. Landry to approve the following Finance and Business Services recommendations: Minutes Page 4 Special Education Contract with Wayzata Community Church Nursery School Finance & Business Services Disbursements • Authorize the following disbursements: General Checking - May 1994 $ 1,332,804.29 Wire Transfer - March 1994 36,993,956.07 (Disbursement lists attached to official minutes.) • Approve the following gifts to be used as designated: Gifts Amount: Donated by: Purpose: $2,250.00 Sunset Hill P.T.A. Field Trips 1,800.00 Kimberly Lane P.T.A. Field Trips 625.00 Birchview, Gleason Lake, Track Meet 1994 Kimberly Lane, Plymouth Creek, Greenwood P.T.A.s 300.00 Lions Clubs International QUEST Project The motion passed unanimously on a 7-0 vote. Mr. Vogt highlighted the Monthly Financial Report which detailed fund and Monthly budget status data as of April 30, 1994. The Board also received the April Financial Report 1994 Student Activity Fund Report. The reports were provided for informs- April 1994 tion purposes only; no Board action was required. (Reports attached to official minutes.) Business Director Vogt reported that the Board had discussed the 1994-1995 Budget for Preliminary Budget at the May 23, 1994, work session, and had received the 1994-1995 full 1994-1995 Budget document with their agenda materials. He reviewed the Approved revenue and expenditure levels for each of the six regular funds, and recommended approval of the budget as presented. Wayzata Board of Education Regular Meeting - June 13, 1994 A motion was made by Mr. the proposed Preliminary follows: General Fund Food Service Fund Transportation Fund Community Service Fund Capital Fund Debt Service Fund TOTALS Ahmann and seconded by Mrs. Parks to approve 1994-1995 Revenue and Expenditure Budget as REVENUE EXPENDITURE $41,431,922 $39,782,185 1,480,000 1,478,850 2,386,548 2,386,548 2,348,695 2,336,718 2,780,914 2,960,981 4.046.040 4.030.122 $54,474,119 $52,975,404 With approval of this budget, it was anticipated the District would be out of deficit by the end of the school year and in accordance with the plan filed with the State Department of Education. Boardmembers expressed their apprecia- tion to both Mr. Vogt and Dr. Landswerk foir' their leadership in this deficit recovery effort. Chairman Casmey called for a vote on the motion to approve the 1994-1995 Preliminary Budget. The motion passed unanimously on a 7-0 vote. Mr. Vogt reported that the District Workers Compensation insurance contract with Western National Mutual would expire on June 30, 1994. The renewal proposal was as follows: Covered Salaries Class 8868 $26,480,000 Class 9101 2.410.000 Total $28,890,000 Total Estimated Annual Premium $ , 202,335 Mr. Vogt indicated that the 1994-1995 budget for this'expenditure was set at $202,335, and that the retrospective billing contract from 1985 continued to present a cost exposure in addition to current premiums. A motion was made by Mr. Landry and seconded by Mr. Murphy to approve the contract with Western National Mutual Insurance Company for Workers Compensation insurance coverage for the period July 1, 1994, through June 30, 1995. Board discussion included: premium comparisons with previous years; increased salary figures; types of injuries; and preventive training programs. Mr. Casmey called for a vote on the motion to approve the contract with Western National Mutual. The motion passed unanimously on a 7-0 vote. Minutes Page 5 Budget for 1994-1995 Approved (continued) Workers Compensation Insurance - Western National Mutual Wayzata Board of Education Regular Meeting - June 13, 1994 Minutes Page 6 Mr. Vogt reported that Minnesota Statute 124.05 required school districts to Official annually designate depositories for its money. He recommended adoption of Depositories the Corporate Authorization Resolution for the designated official depositories 19941995 which will provide financial services to District 284 for the 1994-1995 school year. Boardmember Paul Landry introduced the CORPORATE AUTHORIZATION RESOLUTION for the following designated official depositories, moved its adoption, and waived its reading: First National Bank of Wayzata (Checking, Investments) First Bank, NA (Investments, Settlement) Norwest Bank Minnesota, NA (Checking, Investments) Minnesota School District Liquid Asset Fund Plus (Checking, Investments) Financial Services of the following firms: Paine Webber (Investments) Merrill Lynch Pierce Fenner & Smith, Inc. (Investments) Piper, Jaffray & Hopwood, Incorporated (Investments) Shearson Lehman Brothers, Inc. (Investments) The motion for adoption of the resolution and designation of the official depositories and financial service firms was duly seconded by Boardmember Michael Murphy and upon vote being taken thereon, the following voted in favor thereof. Michael Murphy, Karen Parks, Thomas Ahmann, Howard Casmey, Patricia Gleason, Paul Landry, Debra Jamrogiewicz; and the following voted against the same: no one; whereupon said resolution was declared duly passed and unanimously adopted on a 7-0 vote. (Copy of resolution attached to official minutes.) Mr. Vogt indicated that the School Board annually established the rate per mile Mileage for which employees would be reimbursed for District business use of a Reimbursement personal vehicle. In recent years the rate had been set equal to the Internal Rate Revenue Service's standard mileage rate, and for 1994 that rate was 29C per 1994-1995 mile. This represented no increase in the current raid used by the District. A motion was made by Mr. Landry and seconded by Mr. Ahmann to approve the reimbursement rate for personal automobile use to conduct School District business for the period July 1, 1994, to June 30, 1995, at 29C per mile. The motion passed unanimously on a 7-0 vote. Mr. Vogt reported that bids were opened on May 23, 1994, for gymnasium Bid Award: wood flooring replacement at Wayzata East Junior High. Specifications were Gymnasium Floor sent to six vendors and following two bids received: at East Junior High to t Midwes Midwest Sportfloors Inc. $46,400 Midwest Anderson-Ladd 53,173 Sportfl The Administration recommended awarding the bid to Midwest Sportfloors. _r - IS Wayzata Board of Education Minutes i Regular Meeting - June 13, 1994 Page 7 A motion was made by Mrs. Gleason and seconded by Mrs. Parks to award Bid Award: the bid for gymnasium wood flooring replacement at Wayzata East Junior High Gymnasium Floor School to Midwest Sportfloors Inc. in the amount of $46,400. The motion Midwest Sportfloors passed unanimously on a 7-0 vote. (continued) Mr. Vogt reported that bids were opened on June 3, 1994, for musical instru- Bid Award: ments. Specifications were mailed to four vendors and the following two bids Musical received: Instruments to The Music Connection The Music Connection $60,374.05 Schmitt Music 60,930.70 The Administration recommended awarding the bid to the low bidder, The Music Connection. A motion was made by Mrs. Jamrogiewicz and seconded by Mr. Ahmann to award the bid for musical instruments to The.Music Connection in the amount of $60,374.05. Board discussion included: these were replacement instruments for elementary and junior high use; the bids were for the exact same instruments. Chairman Casmey called for a vote, and the motion passed unanimously on a 7-0 vote. Mr. Vogt indicated that bids were opened on June 7, 1994, for pavement Bid Award: construction projects in the District. Specifications were sent to nine vendors, Pavement and the following bids received: Construction to DMJ DMJ Corporation $52,688 Corporation Midwest Asphalt 60,100 Blacktop Paving of Minnesota 72,805 The District's consultant, Inspect, had reviewed the bids, and the Administra- tion and Inspect recommended DMJ Corporation. A motion was made by Mrs. Gleason and seconded by Mr. Landry to award the bid for pavement construction to DMJ Corporation in the amount of $52,688. The motion passed unanimously on a 7-0 vote. In the absence of Human Resources Director Booth, Superintendent Landswerk Human Resource reviewed the proposed personnel actions and recommended approval. Services A motion was made by Mr. Murphy and seconded by Mrs. Parks to approve the following Human Resource actions as recommended: Wayzata Board of Education Regular Meeting - June 13, 1994 Resignation Jon Cherie DeJean, .6 Spanish Teacher, Wayzata Senior High School Early Retirement Patricia Lamon, Librarian, Gleason Lake Elementary School Leave Without Pay Sandra Haines, Elementary Strings Teacher, for 1994-1995 school year Return from Unrequested Leave Janice Leuer, 1.0 Physical Education Teacher, Sunset Hill Elementary School (BA+45/Step 8, $34,467) Replaced Clarene Asche and Linda Henke whose contracts were not renewed. Employment of Director of Transportation Thomas J. Burr, Director of Transportation, effective July 1, 1994 (Salary: $42,000) Employments for 1994-1995 School Year Christopher Babcock, .8 French Teacher, Wayzata East Junior High (BA/Step 1, $18,758) - Replaced teacher on leave. Stephanie Castillo, 1.0 Spanish Teacher, Wayzata East Junior High (BA+30/Step 1, $24,620) - Replaced Brian Ensrud on leave. Darla Gilbertson, .6 German Teacher, Wayzata East Junior High School (BA/Step 5, $16,460) - Replaced Barbara Melbye on sabbatical leave. Suzanne Graft, .5 Grade 1 Teacher, Greenwood Elementary School (BA+30/Step 1, $12,310) - K-1 dollars/class size reduction Brenda Heck, .7 Physical Science Teacher, Wayzata East Junior High (MA/Step 1, $18,875) - Replaced teacher on leave. Andrea Poncius, 1.0 Grade 5/6, Oakwood Elementary School (BA/Step 1, $23,447) - Replaced Steve DeBella who resigned. France Roberts, 1.0 Kindergarten, Greenwood Elementary School (BA/Step 1, $23,447) - K-1 dollars/class size reduction Melissa Rogers, .5 Grade 1, Birchview Elementary School (BA/Step 1, $11,723) - K-1 dollars/class size reduction Christine Watkins, 1.0 Grade 1, Gleason Lake Elementary School (BA/Step 3, $25,206) - K-1 dollars/class size reduction The motion passed unanimously on a 7-0 vote. Dr. Landswerk reported that the Board had received the proposed 1994-1995 salary ranges for Unaffiliated Personnel which reflected a 3 % adjustment. The Board had also received a listing of the unaffiliated positions and a compensa- tion adjustment chart; increases for these individuals would be from 0% to 3% based on performance as evaluated by their supervisors. The Administration recommended approval of the 1994-1995 salary ranges for unaffiliated personnel. Minutes Page 8 Resignation: DeJean, Jon Cherie Early Retirement Lamon, Patricia Leave: Haines, Sandra Return from Unrequested Leave: Leuer, Janice Employments: Burr, Thomas J. Babcock, Christopher Castillo, Stephanie Gilbertson, Darla Graft, Suzanne Heck, Brenda Poncius, Andrea Roberts, France Rogers, Melissa Watkins, Christine Unaffiliated Personnel Salary Ranges for 1994-1995 Wayzata Board of Education Regular Meeting - June 13, 1994 A motion was made by Mrs. Gleason and seconded by Mr. Landry to approve the 1994-1995 Salary Ranges for Unaffiliated Personnel as recommended. Board discussion included: 3% to cover salary and benefits cost; the 3% cap would be for the total group since salary increases were based on performance and some would receive a lesser percentage than others. Chair Casmey called for a vote on the motion to approve the Unaffiliated Per- sonnel salary ranges for 1994-1995. The motion passed unanimously on a 7-0 vote. (Copy of salary ranges attached to official minutes.) Minutes r Page 9 Unaffiliated Personnel salary Ranges for 19941995 (continued) Superintendent Landswerk reviewed the tentative settlement reached with the Wayzata Wayzata Principals Association (WPA) for July 1, 1994, to June 30, 1996, Pr'ncipaLs which included contract language changes, and an average 6.12% salary and Association benefit package increase over the two-year period. Contract for 1994-1996 A motion was made by Mrs. Jamrogiewicz and seconded by Mr. Ahmann to approve the Master Agreement with the Wayzata Principals Association for the period July 1, 1994, through June 30, 1996, �asl recommended. Board discussion included: benefit increase percentages exceeded salary increase percentages; needed to be aware of benefit compensation packages that were non-performance related; fair settlement; commended principals on cooperative attitude and good relationship during negotiations. Chairman Casmey called for a vote on the motion to approve the 1994-1995 WPA contract. The motion passed unanimously on a 7-0 vote. (Copy of Costing Worksheet - Principals Bargaining Unit, dated February 8, 1994, attached to official minutes.) Dr. Landswerk reviewed a memorandum from Laura Tubbs Booth, Human Re- Medical/ source Services Executive Director, dated June 13, 1994, regarding "Insurance Dental Committee Recommendation." The Committee recommended Medica as the Insurance to sole carrier effective October 1, 1994. It was estimated that the savings of Medica Choice Select going to one carrier would be $263,993 for employees and $242,000 for the District. Dr. Landswerk commended the Committee and specifically Mrs. Booth for the hard work they put into this effort. A motion was made by Mr. Landry and seconded by Mr. Murphy to award the health insurance bid to Medica Choice Select as the sole carrier for medical and dental insurance effective October 1, 1994. Board discussion included: tremendous savings for both employees and District; insurance committee effort was a model of working together for the good of the employees and District; recognized that some would find it hard to change doctors; employees provided with opportunity to vote on the change. The Board directed Superintendent Landswerk to write the committee members and commend them on their efforts. Wayzata Board of Education Regular Meeting - June 13, 1994 Minutes Page 10 Chairman Casmey called for a vote on the motion to award the health/dental Medica Choice insurance bid to Medica. The motion passed unanimously on a 7-0 vote. Select (Copy of June 13, 1994, memorandum attached to official minutes.) (contined) Mr. Casmey reported that the Board had received official notification from Hennepin Intermediate District 287/Hennepin Technical College that Mrs. Gleason's Technical College appointment to their Board of Directors would expire June 30, 1994. He Appointment - indicated Mrs. Gleason was willing to continue serving in this capacity and . Gleason, Patricia recommended her reappointment. 1994-1996 A motion was made by Mr. Landry and seconded by Mr. Murphy to approve the appointment of Patricia L. Gleason to the Intermediate District 287/Hennepin Technical College Board of Directors for a two-year term, July 1, 1994, through June 30, 1996. The motion passed unanimously on a 7-0 vote. Board Chair Casmey reported that superintendent candidate finalist Dr. Paul Superintendent Rosier had declined the Board's offer and had accepted a superintendent Search Report position in the State of Washington. Mr. Casmey further reported that the search consultants had expanded their recruiting efforts and would be reporting back to the School Board. OTHER BUSINESS Other business that came before the School Board included the following: • Honored Vera Kulus, Mary Jedlicki, Nancy Stewart, and Joanne Skin- ner, Special Education Team at Birchview Elementary School, as the June 1994 Employees of the Month. • Heard Patricia Gleason, representing the Wayzata Area Public Schools Foundation, announce the winners of the Robert D. Snyder Memorial Scholarship Awards as follows: Vanessa Ann Bossardt, Grade 9, Wayzata West' Junior High School Scholarship for School of American Ballet Sara Connelly, Grade 7, Wayzata East Junior High Scholarship for Writing Camp Erin Heitkamp, Grade 4, Plymouth Creek Elementary School Scholarship for West Suburban Summer School Kee -Won Hong, Grade 5, Plymouth Creek Elementary School Scholarship for String and Chamber Music Conference Emily Hunter, Grade 7, Wayzata West Junior High School Scholarship for Concordia Language Village Monique Madan, Grade 10, Wayzata Senior High School Scholarship for Debate Camp Other Business Wayzata Board of Education Regular Meeting - June 13, 1994 Emily Ann Mason, Grade 3, Kimberly Lane Elementary School Scholarship for Intermediate District 287 Samual Andrew Mason, Grade 2, Kimberly Lane Elementary School Scholarship for Intermediate District 287 Ellen Rath, Grade 9/10, Wayzata West Junior High and Wayzata Senior High Schools - Scholarship for San Francisco Ballet School Peter Rugh, Grade 6, Greenwood Elementary School Scholarship for Concordia Language Village Melissa Tsang, Grade 6, Kimberly Lane Elementary School Scholarship for University of Minnesota Heard Jim Brandl, Community Education Services Director, report on the WISHES (Widening Interests and Stretching Horizons of Elementary Stu- dents) Program, which began nearly five years ago. In its original first quarter, enrollment was 69 students at Sunset Hill Elementary School; during 1992-1993, over 6300 students participated in numerous activities at all seven elementary schools. Mr. Brandl indicated that the phenomenal growth of the program was due in large measure to the following dedi- cated facilitators who ran the program in each of the elementary schools; Superintendent Landswerk presented those in attendance with commenda- tion certificates: Birchview: Kris Frank, Terre Krantz Gleason Lake: Carter Peterson Greenwood: Jill Story Kimberly Lane: Rhonda Farran Oakwood: Martha Blood, Elaine Ruder Plymouth Creek: Diane Londy Sunset Hill: Kathy Eilers, Pam Chicraz Mr. Brandl further reported that during the 1994-1995 school year, this program would be run by a part-time District facilitator and an attendant. On behalf of the C.E.S. Advisory Council and staff, Mr. Brandl com- mended all the facilitators for their outstanding service to District 284. • Heard Superintendent Landswerk congratulate the following individuals on successfully completing the General Educational Development Tests (GED: Geraldine Blackowiak, Kyle Blomberg, Ivan Cody, Stacy Cor- nell, Sue Crawford, Nicole Egler, Mary Kinney, Craig Schorr, Stacey Smith, Dan Stephenson. Their Wayzata Adult Basic Education Program instructors were Margie Rahn and Carol Parrish. Minutes Page 11 Other Business (continued) Wayzata Board of Education Minutes Regular Meeting - June 13, 1994 page 12 Heard Sara Lottie, 1994-1995 Wayzata High School Student Council Other Business President, report on student activities including: staff and student training (continued) for peer mediation scheduled to be in place next school year, "Sharing and Caring Hands" project raised over $5000; "Empty Bowls" project raised over $2800 for Interfaith Outreach; studerit council elections had been held; spring sports season was highly successful; boys golf team won the state championship; prom and senior party were great successes. There being no additional business before the School Board, a motion was Adjourn made by Mr. Murphy and seconded by Mr. Landry to adjourn the meeting. The motion passed unanimously on a 7-0 vote, and the meeting adjourned at 8:55 p.m. LMB/5 Attachments: Regulations IGDE-R "Student Activities Fees" Resolution of Certification of District 284 Census Map of Total Citizen Population by Municipality 1994-1995 School Year Calendar (Modified) s14?PA INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota REGULATIONS 11 CODE: IGDE-R STUDENT ACTIVITIES FEES The following fee schedule for the 1994-1995 school year was recommended by the Superintendent and approved by the School Board. 1994-1995 Student Activities Fees Instrument Rental • Band $ 60 • Orchestra 50 • Percussion 30 Wayzata Senior High Athletics • Slalom Skiing 100* • Football/Hockey 75 • Boys Soccer/Girls Soccer 60 • Boys Basketball/Girls Basketball Volleyball, Wrestling, Gymnastics, Baseball/Softball • Boys Swimming/Girls Swimming 50 Boys Tennis/Girls Tennis Boys Cross Country/Girls Cross Country Boys Track/Girls Track Cross Country Skiing Synchronized Swimming • Boys Golf/Girls Golf 40 Junior High Athletics 50 Driver Training • Classroom 60 • Behind the Wheel 120 * Fee for downhill skiing will be applied toward cost of tow tickets. Any tow ticket costs over $100 will be borne by participants. APPROVED: June 13, 1994 INDEPENDENT SCHOOL DISTRICT 284 WAYZATA, MINNESOTA BOARD OF EDUCATION Regular Meeting - June 13, 1994 RESOLUTION CERTIFICATION OF DISTRICT 284 CENSUS WHEREAS, The Wayzata School District has experienced an increase in population from the .1990 census figure of -41,197 to the current census figure of 44,891; and BE IT RESOLVED, That the current population of 44,891 for Independent School District 284, located in Hennepin County of the State of Minnesota, be certified to the State Demographer for approval of use in revenue calculation. This is to certify that at a meeting of the Board of Education of Independent School District 284 duly called and held on June 13, 1994, the above resolution was adopted. • Wa to School District 284 �.:. TOTAL CITIZEN POPULATION 44,891 G MAY 24, 1994 A273 CORCORAN MAPLE GROVE 770 MEDINA 1249 PLYMOUTH 32,721 'ORONO 410 MEDICINE LAKE WAYZATA MINNETONKA 3734 r 5379 'EY: O Sonlor Kgh - No Students is Junior Kgh - No Students O Elementary - No Students School Begins/Ends Workshops - No Students(rchrs In School) ❑ FiolldeyNacation- No ShWants/rchrs July S M T W T F S 1 2 3 0 3 1 7/ 1 10 11 12 13 11 IS 16 17 it It 20 21 22 23 "„ 25 26 27 21 21 30 I August S M T w T F S T 1 2 3 1 5 6 7 / 1 10 11 12 13 1 11 15 16 17 It It 20 1 21 22 23 21 25 26 21 t 21 �© September S M T w T F S 2 3 1 ©Q 7 1 t t0 11 12 13 11 IS 16 17 1t it 20 21 22 23 21 2S 26 21 21 29 30 October S M T W T F S 1 2 3 1 10 11 12 13 11 1S 16 17 1/ (O® 0 22 s+u & 25 26 27 21 29 November S M 1 W 1 F S 1 2 3S 6 7 1 1 to u 13 11 Is17 11 It 20 2 22 N 23 76 27 1 ?t December S M T W I F S 1 3 1 S 6 7 t 10 11 12 13 11 IS. 16 it Is It 20 21 OR 21 75 F74 2-7 71 iq— 31 Independence Day - 7/4 CALENDAR WAYZATA PUBLIC SCHOOLS 1994/95 Teacher Workshop - 8/29,8/30,8/31 Teachers - 3 days First Day Students - 9/1 Labor Day - 9/5 Teachers - 21 days Students - 21 days Elem Conf Prep Day - 10/19 Jr & Sr High Staff Dev Day - 10/19 Teacher Conv - 10/20,10/21 Teachers - 19 days Students - 18 days Elem Conf Day - 11/4 Qtr. Day - Jr High - 11/4 Sr High Conf Day - 11/4 Elem, Jr & Sr Staff Dev Day - 11/23 Thanksgiving Vacation -11/24,11/25 Teachers - 20 days Students - 18 days Elem Staff Dev Day - 12/2 Jr High Conf Day - .12/2 Trimester Day - Sr High - 12/2 Elem, Jr & Sr Conf Comp Day - 12/22 Holiday Vacation - 12/23 - 12/30 Holidays - 12/23, 12/26 Teachers - 16 days Students - 14 days Im January 1 2 3 1 3 6 S M T W T F S l Q 1 5 1 7 21 1IS$:Q7 !S 21 77 7t laIt 31 20 21 222, 2S 26 27 21 31 February S M T W T F S 1 2 3 t S 7 1 t to II 12 13 11 IS 16 11 11 it ® 21 22 23 24 71 26 27 23 March S M T w i I S S 6 7 1 1 t1 12 13 It is �1 It 20 21 27 23 26 67 April S M T W 1 F 1 2 A 4 3 6 1 / t 1011 12 13 E]IS 16 Il 11 19 20 21 J7 24 2S 26 27 71 ?• May S M T w 1 F S June S M T W T F S 1 2 3 1 S 6&IV 10 11 12 13 14 IS 16 17 11 It 20 21 22 23 24 23 26 V 21 21 )0 Student Days - 171 Teacher Days - 185 REVISED 6/13/94 R2 Holiday - 1/2 Elem, Jr, Sr High Staff Dev Day -1/16 Qtr. Day -jr High - 1/23 Sr High Staff Dev Day - 1/23 Teachers - 21 days Elem Students - 20 days Jr & Sr High Students - 19 days Founders' Day - 2/20 Teachers - 19 days Students - 19 days Elem Conf Prep Day - 3/9 Elem Conf Day - 3/10 Jr High Conf Comp Day - 3/10 Trimester Day - Sr High - 3/10 Elem Con[ Comp Day - 3/24 Jr High Qtr Day - 3/24 Sr High Staff Dev Day - 3/24 Spring Vacation - 3/27 - 3/31 Teachers - 18 days Elem Students - 15 days Students - 16 days Holiday - 4/14' 'Teachers - 19 days Students - 19 days Memorial Day - 5/29 Teachers - 22 days Students 22 days Last Day for Students - 6/7 Last Day for Teachers - 6/9 Teachers - 7 days Students - 5 days 1 2 3 1 3 6 7 1' t to n u n u 1S 16 17 It It ?0 21 2224 !S 21 77 7t ® 31 June S M T W T F S 1 2 3 1 S 6&IV 10 11 12 13 14 IS 16 17 11 It 20 21 22 23 24 23 26 V 21 21 )0 Student Days - 171 Teacher Days - 185 REVISED 6/13/94 R2 Holiday - 1/2 Elem, Jr, Sr High Staff Dev Day -1/16 Qtr. Day -jr High - 1/23 Sr High Staff Dev Day - 1/23 Teachers - 21 days Elem Students - 20 days Jr & Sr High Students - 19 days Founders' Day - 2/20 Teachers - 19 days Students - 19 days Elem Conf Prep Day - 3/9 Elem Conf Day - 3/10 Jr High Conf Comp Day - 3/10 Trimester Day - Sr High - 3/10 Elem Con[ Comp Day - 3/24 Jr High Qtr Day - 3/24 Sr High Staff Dev Day - 3/24 Spring Vacation - 3/27 - 3/31 Teachers - 18 days Elem Students - 15 days Students - 16 days Holiday - 4/14' 'Teachers - 19 days Students - 19 days Memorial Day - 5/29 Teachers - 22 days Students 22 days Last Day for Students - 6/7 Last Day for Teachers - 6/9 Teachers - 7 days Students - 5 days 0 '7/4/94 Mon. Holiday 8/29-8/31/94 Mon. -Wed. Teachers Workshop - 3 Days 9/1/94 Thurs. First Day of School for Students 19/5/94 Mon. Holiday 10/19/94 Wed. Elementary Prep Day, Jr. & Sr. High Staff Development Day - NO STUDENTS 10/20-21/94 Thurs.-Fri. Teachers' Convention - NO STUDENTS 1113/94 Thurs. End of Ist Quarter - Jr. Highs - 42 days 11/4/94 Fri. Elementary Conference Day - No Elementary Students 11/4/94 Fri. Jr. High Quarter Day - No Jr. High Students 1114/94 Fri. Sr. High Conference Day - No Sr. High Students 11/23/94 Wed. Elem., Jr. & Sr. High Staff Development Day - NO STUDENTS •11/24-25/94 Thurs.-Fri. Holidays 11/28/94 Mon. School Resumes After Thanksgiving Vacation 12/2/94 Fri. Elementary Staff Development Day - No Elementary Students 12/2/94 Fri. Jr. High Conference Day - No Jr. High Students 12/2/94 Fri. Trimester Day - No Sr. High Students - 56 days 12/21/94 Wed. Last Day of School Before Winter Vacation 12/22/94 Thurs. Elementary, Jr. & Sr. High Staff Conference Comp Day - NO STUDENTS •12/23/94 Fri. Holiday •12/26/94 Mon. Holiday •1/2/95 Mon. Holiday 1/3/95 Tues. School Resumes After Winter Vacation 1/16/95 Mon. Elementary, Jr. & Sr. High Staff Development Day - NO STUDENTS 1120/95 Fri. End of 2nd Quarter - Jr. Highs - 42 days 1/23/95 Mon. Jr. High Quarter Day - No Jr. High Students 1/23195 Mon. Sr. High Staff Development Day - No Sr. High Students •2/20/95 Mon. Holiday 3/9/95 Thurs. Elementary Conference Prep Day - No Elementary Students 3/10/95 Fri. Elementary Conference Day - No Elementary Students 3/10/95 Fri. Jr. High Conference Day - No Jr. High Students 3/10/95 Fri. Trimester Day - No Sr. High Students - 59 Days 3123/95 Thurs. Last Day of School Before Spring Vacation - Elem., Jr. & Sr. High 3/23/95 Thurs. End of 3rd Quarter - Jr. Higtis - 41 days 3124/95 Fri. Elementary Conference Comp Day -,No Elementary Students 3/24/95 Fri. Jr. High Quarter Day - No Jr. High Students 3/24/95 Fri. Sr. High Staff Development Day - No Sr. High Students 4/3/95 Mon. School Resumes After Spring Vacation •4/14195 Fri. Holiday '5/29/95 Mon. Holiday 6/7/95 Wed. End of 3rd Trimester - Sr. High - 56 days 6/7/95 Wed. End of 4th Quarter - Jr. Highs - 46 days 6/7/95 Wed. Last Day of School - Elementary, Jr. High, Sr. High 6/8/95 Thurs. Graduation 6/9/95 Fri. Last Day for Teachers Student Days 171 'HOLIDAY FOR ALL EMPLOYEES Teacher Days 185 REVISED 6/13/94 R2 INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota BOARD OF EDUCATION Special Meeting - June 21, 1994 A special meeting of the Board of Education of Independent School District Special Meeting 284 was convened on Tuesday, June 21, 1994, 4:00 p.m. in the board room of the District Administration Building pursuant to due notice. The meeting was tape-recorded. Board Chair Howard Casmey called the meeting to order and Board Clerk Patricia Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. Casmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry, and Mr. Michael J. Murphy. Boardmembers absent: Mrs. Karen M. Parks and Dr. David R. Landswerk, Ex Officio. Others present: Laura Tubbs Booth and Lucille Balombiny. Board Chair Casmey reported that this meeting had been scheduled as a spe- cial/closed meeting in anticipation that Paul Jung or Bill Attea of the superintendent search consultant firm of Hazard, Young & Associates would be in attendance to present information on potential candidates. Unfortunately, they encountered delays in contacting candidates as many were on vacation since school was no longer in session. The consultant had requested a meeting with the School Board for June 25, 1994, to review the files of potential candidates. Considering the circumstances, Mr. Casmey indicated it would not be necessary to go into closed session, but he requested a motion to hold a closed meeting with the consultants on June 25. A motion was made by Mr. Murphy and seconded by Mr. Landry to schedule a closed meeting for Saturday, June 25, 1994, 10:00 a.m. , at the District Administration Building, 210 County Road 101 North, Plymouth, for the purpose of discussing personnel matters. The motion passed unanimously by those present on a 6-0 vote; Mrs. Parks was absent. Since Mr. Landry was scheduled to be out of town on June 25, it was agreed to have him participate in the meeting through a conference call. Mrs. Booth was directed to make the necessary arrangements. Mr. Casmey reported on his recruiting efforts for superintendent candidates. Roll Call Closed Board Meeting Set for June 25, 1994 Wayzata Board of Education Special Meeting - June 21, 1994 Minutes Page 2 "�' f6 The Board then discussed their options regarding an interim superintendent. Inter Superin- Mrs. Booth was asked which current District administrators held superintendent tendent to be from certification. Outside District There was additional discussion regarding the advantages and disadvantages of hiring an interim superintendent from outside the District. A motion was made by Mr. Ahmann and seconded by Mr. Murphy to hire an interim superintendent from outside the District. The motion carried on a 4-2 vote. There being no additional business before the School Board, the meeting Adjourn adjourned at 6:10 p.m. LMB/5 INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota BOARD OF EDUCATION Public Hearing - June 27, 1994 Five Year Capital Expenditure Facility Program Plan I 11►�tfll Y .y A public hearing on the District 284 Five Year Capital Expenditure Facility Public Hearing Program Plan was convened by the Board of Education of Independent School District 284 on Monday, June 27, 1994, 4:00 p.m., in the board room of the District Administration Building pursuant to due notice. The hearing was tape- recorded. Board Chair Howard Casmey called the hearing to order and Board Clerk Patricia Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. Casmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry (arrived at 4:10 p.m.), Mr. Michael J. Murphy, and Mrs. Karen M. Parks. Boardmember absent: Dr. David R. Landswerk, Ex Officio. Others present: Laura Tubbs Booth, Bruce R. Halgren, Jerry Vogt, Lucille M. Balombiny, Natalie Malphrus, Joe Matson, Eileen Kuehn (COMMUNICA- TOR), Craig Paul, Sharen Hilliard, Kevin Strong (M. A. Mortenson Company), John Bossardt (Bossardt Corporation), Paul May (Winsor/Faricy), and Thomas Dykhoff (Adolfson & Pererson, Inc.). Jerry Vogt, Executive Director of Finance and Business Services, reported that the public hearing was being held in compliance with Minnesota Statute 124.432, a component of which required each school district to prepare a five year facility improvement plan and then adopt it after notice and a public hearing. He then introduced Joe Matson, the new Buildings and Grounds Supervisor for District 284. Mr. Matson distributed copies of the "Five Year Capital Expenditure Facility Program Plan (1994-95 through 1998-99)." Mr. Matson highlighted the report and both he and Mr. Vogt answered Board questions regarding health/safety projects, asbestos abatement, sprinkler systems, and budget. Mr. Murphy and Mr. Landry requested that next year's report contain infor- mation on (1) what projects were completed; (2) what projects were eliminat- ed; and (3) what changes were made, if any, from the current report. Mrs. Gleason voiced concern that fire safety items be dealt with on a more aggressive schedule. Mr. Vogt indicated that the fire safety items were prioritized on the basis of those items that would save lives; sprinklers save buildings/property. It was suggested that future reports contain information on how the District prioritized its capital projects. Roll Call Capital Expenditure Facility Program Plan 19941999 l Wayzata Board of Education Public Hearing - June 27, 1994 Minutes Page 2 Mr. Casmey asked if anyone present wished to address the School Board on Audience the proposed "Five Year Capital Expenditure Facility Program Plan." No one Opportunity to came forward. Address Board A motion was made by Mr. Murphy and seconded by Mr. Landry to adopt the Plan Adopted FIVE YEAR CAPITAL EXPENDITURE FACILITY PROGRAM PLAN (1994-1995 through 1998-1999), as recommended. The motion passed unanimously on a 7-0 vote. (Copy of the plan attached to official minutes.) Chairman Casmey adjourned the public hearing at 4:30 p.m. Adjourn LMB/5 INDEPENDENT SCHOOL DISTRICT 284 ' c Wayzata, Minnesota C BOARD OF EDUCATION Special Meeting - June 27, 1994 A special meeting of the Board of Education of Independent School District Special Meeting 284 was convened on Monday, June 27, 1994, 4:34 p.m., following the 4:00 p.m. public hearing on Five Year Capital Expenditure Plan, in the board room of the District Administration Building, pursuant to due notice. The meeting - was tape-recorded. Board Chair Howard Casmey called the meeting to order and Board Clerk Roil Call Patricia Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. Casmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry, Mr. Michael J. Murphy, and Mrs. Karen M. Parks. Boardmember absent: Dr. David R. Landswerk, Ex Officio. Others present: Laura Tubbs Booth, Bruce R. Halgren, Jerry Vogt, Lucille M. Balombiny, Natalie Malphrus, Joe Matson, Eileen Kuehn (COM!V=CA- TOR), Craig Paul, Sharen Hilliard, Kevin Strong (M. A. Mortenson Company), John Bossardt (Bossardt Corporation), Paul May (Winsor/Faricy), and Thomas Dykhoff (Adolfson & Peterson, Inc.). Jerry Vogt, Executive Director of Finance and Business Services, reported that Gifts the Administration had placed these gifts on the agenda in order to record receipt in this fiscal year. He recommended acceptance as the gifts were in compliance with current District policy and guidelines. A motion was made by Mrs. Parks and seconded by Mr. Landry to approve the following gifts to be used as designated: Amount: Donated by: $30,000.00 Wayzata Booster Foundation 2,250.00 Sunset Hill School P.T.A. 622.22 Oakwood School P.T.O. 419.95 Gleason Lake School P.T.A. 100.00 Dorsey & Whitney Foundation 75.00 Darold & Debra Gjoraas Purpose: Athletic Programs Field Trips Field Trips Purchase Books Elementary String Program Elementary String Program Board discussion included: Wayzata Booster Foundation very close to reaching their pledged amount; commended all who support the schools through gifts; directed thank you letters be sent. Chairman Casmey called for a vote on the motion to approve the gifts. The motion passed unanimously on a 7-0 vote. Wayzata Board of Education Minutes Special Meeting - June 27, 1994 Page 2 Mr. Vogt reported that prior to the sale of any of the $64,000,000 bonds Resolution authorized by the June 7, 1994, referendum, it would be necessary to expend Declaring funds for various items and services covered under bond referendum projects, Reimbursement i.e. land purchase, surveys, planner fees, etc. The District's fiscal agent, Intent for Springsted Incorporated, advised that the Board take official action authorizing Capital Program fund reimbursement at the time bonds were sold. He recommended adoption of the resolution which had been prepared by legal counsel. Boardmember Thomas Ahmann introduced the RESOLUTION DECLARING REIMBURSEMENT INTENT FOR CAPITAL PROGRAM, moved its adoption, and waived its reading. The motion for adoption of the resolution was duly seconded by Boardmember Paul Landry. Mr. Casmey indicated that during the referendum campaign the Board had stated that no bonds would be sold for construction of the new high school until after passage of the levy reauthorization referendum in November. A motion was made by Mr. Murphy and seconded by Mr. Landry to amend Resolution item #2 to read as follows: "This board determines that it is necessary and expedient that land acquisition and construction planning for substantial portions of the Program commence prior to the issuance of the bonds." The motion to amend the resolution passed unanimously on a 7-0 vote. Mrs. Jamrogiewicz indicated that in any event construction could not begin without specific Board action. Chairman Casmey called for a roll call vote on adoption of the resolution as amended. Upon vote being taken thereon, the following voted in favor thereof: Thomas Ahmann, Howard Casmey, Patricia Gleason, Debra Jamrogiewicz, Paul Landry, Michael Murphy, Karen Parks; and the following voted against the same: no one; whereupon said resolution was declared duly passed and unanimously adopted on a 7-0 voter (Copy of resolution attached.) Mr. Casmey reported that on April 26, 1994, the School Board interviewed the following five firms for construction manager appointment: Adolfson & Peterson, Inc.; Bossardt Corporation; Stahl Construction; M. A. Mortenson Company; and E&V Incorporated. Subsequently, the Board discussed construction management at the April 29 and May 9 work sessions, and did not reach a decision at the May 13, 1994, special meeting. A motion was made by Mrs. Gleason and seconded by Mrs. Jamrogiewicz to approve the previous recommendation of the Administration and appoint Stahl Construction as construction manager for the new senior high school project and Bossardt Corporation as construction manager for the remodeling projects at Birchview Elementary and Wayzata Senior High Schools. Construction Manage' Appointments M.A. Mortenson Company Bossardt Corporation Wayzata Board of Education Special Meeting - June 27, 1994 Mr. Ahmann expressed concern about Stahl Construction since their largest project to date was $11 million and they had a staff of only 35 people; he expressed doubt in their ability to effectively handle the project. Mr. Ahmann indicated his preference for M. A. Mortenson Company as construction manager for the new senior high school project for the following reasons: past experience with District 284 as construction manager for three new elementary schools which totaled approximately $29 million; projects handled effectively and successfully; proven achiever; had depth of personnel. Mr. Landry suggested the Board consider selection of construction managers for the construction and remodeling projects as two separate issues. A motion was made by Mr. Landry and seconded by Mr. Murphy to amend the motion to: "Appoint Stahl Construction as construction manager for the new senior high school project." The amendment passed unanimously on a 7-0 vote. Board discussion included: report from Mr.,'Murphy on his visit to Stahl Construction and that while he felt they were successful, they had very little construction management experience; selection criteria had been discussed but not formally adopted; important to appoint a firm with adequate staffing and demonstrated experience at this level. Mrs. Jamrogiewicz called the question. Chairman Casmey called for a vote on the amended motion to appoint Stahl Construction as the construction manager for the new senior high school project. The motion failed on a 3-4 vote; Mr. Ahmann, Mr. Landry, Mr. Murphy, and Mrs. Parks voted no. A motion was made by Mr. Ahmann and seconded by Mr. Murphy to appoint M. A. Mortenson Company as construction manager for the new senior high school project. Mrs. Gleason stated that she could not support this motion since a boardmember's husband was employed by M.. A. Mortenson Company. Mr. Landry requested that prior to participation in the discussion, Mrs. Parks provide for the record full disclosure of her husband's relationship with M. A. Mortenson Company. Mrs. Parks indicated that she wanted to participate in the discussion, but would not vote on any motion involving M. A. Mortenson Company. She further indicated that while her husband was employed by M. A. Mortenson Company, he worked in the Heavy Industrial Division and had no working relationship, jurisdiction or authority over the construction management services division. She further indicated that M. A. Mortenson Company's relationship with District 284 was well established long before she was elected to the School Board. Minutes , Page 3 Construction Manager Appointments (continued) Wayzata Board of Education Special Meeting - June 27, 1994 In response to Mr. Ahmann's question, Mrs. Parks indicated there would be no direct benefit to her husband should M. A. Mortenson Company be appointed construction manager. In response to Mrs. Gleason's question, Mrs. Parks indicated there was a profit sharing plan; Mr. Murphy stated that with over $700 million in revenue, the net impact on the profit sharing plan from the Wayzata project would be minimal. Mr. Landry stated he was comfortable with the level of disclosure on this issue and had no problem with Mrs. Parks' participation in the discussion and her decision not to vote on any motion involving M. A. Mortenson Company. Kevin Strong of M. A. Mortenson Company stated that prior to being intro- duced to Mrs. Parks, he was unaware of her husband being an employee of M. A. Mortenson Company. Mr. Strong indicated he had nothing to do with the Heavy Industrial Division and they had nothing to do with the construction management division. k Further Board discussion included: the merits of considering Adolfson & Peterson over M. A. Mortenson Company; while A&P was a good firm, there was an established District relationship with M. A. Mortenson Company; Mortenson had experience with other significant construction projects; a trust level had developed over the years along with an expected level of expertise and service. Mr. Casmey stated he was going to vote for M. A. Mortenson Company; he had voted for Stahl Construction because they had been recommended by the Administration; he felt that M. A. Mortenson Company was an outstanding firm and the Board couldn't find anyone more capable than Kevin Strong. Chair Casmey called for a vote on the motion to appoint M. A. Mortenson Company as construction manager for the new senior high school project. The motion carried on a 5-1-1 vote; Mrs. Gleason voted no and Mrs. Parks abstained. A motion was made by Mr. Landry and seconded by Mrs. Gleason to appoint Bossardt Corporation as construction manager for the remodeling projects at Birchview Elementary and Wayzata Senior High Schools. Mrs. Jamrogiewicz indicated she would like the Board to consider Stahl Construction as construction manager for the remodeling projects. Chairman Casmey called for a vote on the motion to appoint Bossardt Corporation as construction manager for the remodeling projects. The motion carred on a 5-2 vote; Mrs. Parks and Mrs. Jamrogiewicz voted no. Minutes Page 4 Construction Manager Appointments (continued) 13 Wayzata Board of Education Special Meeting - June 27, 1994 Minutes Page 5 There being no additional business before the School Board, a motion was A(Uourn made by Mrs. Jamrogiewicz and seconded by Mrs. Parks to adjourn. The motion passed unanimously on a 7-0 vote, and the meeting adjourned at 5:22 p.m. LMB/5 Attachment: Resolution Declaring Reimbursement Intent for Capital Program INDEPENDENT SCHOOL DISTRICT 284 Wayzata, Minnesota BOARD OF EDUCATION Special Meeting - July 6, 1994 A special meeting of the Board of Education of Independent School District Special Meeting 284 was convened on Wednesday, July 6, 1994, 4:00 p.m., in the board room of the District Administration Building pursuant to due notice. The meeting was tape-recorded. Board Chair Howard Casmey called the meeting to order and Board Clerk Roll Call Patricia Gleason called the roll. The following School Boardmembers were present: Mr. Thomas J. Ahmann, Mr. Howard B. Casmey, Mrs. Patricia L. Gleason, Mrs. Debra L. Jamrogiewicz, Mr. Paul L. Landry (arrived at 5:02 p.m.), Mr. Michael J. Murphy, and Mrs. Karen M. Parks. Boardmember absent: no one. Others present: Laura Tubbs Booth (arrived at 4:34 p.m.), Bruce R. Halgren, Jerry Vogt (arrived at 4:12 p.m.), Lucille M. Balombiny, Eileen Kuehn (COMMUNICATOR consultant), Craig Paul, John Waight, Jay Maxwell (SUN -SAILOR), Chris Pierson, Jean Dovenberg, Jerry Sisk, Roger Lipelt, Bill Miles, Connie Lewis, John Muchlinski, Mitzi Witchger, Jim Rydeen, Tammy Magney, Ken Grabow, William Snyder, Paul Snyder, Terry Hockbein, Richard Vasatka, John Litchy, Michael Pollack, Brenda Sanders, Patricia Hunt, Frank Hartranft, Kevin Strong, Bob Hardin, and John Bossardt. Board Chair Casmey reported that on June 24, 1994, the School Board received the "Preliminary Report and Recommendation" of the Task Force on Athletics. Chris Pierson and Jean Dovenberg, spokespersons for the Task Force, highlighted the following topics covered in the report: mission statement; funding issues/budget cuts; lack of a capital budget for athletics; student participation; junior high program concerns; condition and safety of equipment and facilities; gender equity; expenditures comparison per athlete to other school districts; community expectations; and recommendation to increase funding for 1994-1995 school year by $122,000. During the presentation, Roger Lipelt reported on lack of equipment; poor condition of equipment (provided samples); and inadequate staffing of coaches. The question and answer period included the following topics: increased fund- ing recommendation; budget cutting process; deficit recovery of the District and ability to fund athletics at the requested level; lack of and condition of equipment—long-term problem; not an unsafe athletic program but concerned with level of safety; philosophy of junior high student participation at high school level; use of student participation fees; specific use of athletic budget; and continuation of Athletic Booster financial support in doubt. Athletics Task Force - Preliminary Report and Recommendation Wayzata Board of Education Special Meeting - July 6, 1994 The School Board directed the following: • Administration to determine if any monies saved from the insurance rebidding would be available for the athletic program • Administration to review Task Force report and make a recommenda- tion to the School Board and provide copy to Task Force members • Task Force on Athletics to remain active until determination made on recommendation The meeting recessed at 5:18 p.m. and reconvened at 5:25 p.m. Two architectural firms were scheduled to make presentations to the School Board in support of their selection as the architect for the proposed projects authorized by the June 7, 1994, bond referendum which included a new senior high school, remodeling projects at the current Wayzata High and Birchview Elementary Schools, and technology. The first presentation was by the following -representatives of Armstrong, Torseth, Skold, and Rydeen, Inc. (ATS&R): Jim Rydeen, Tammy Magney, Ken Grabow, William Snyder, Paul Snyder, and Terry Hockbein. A handout of their presentation charts were distributed to the Board and there was a question/answer session. The second presentation was by the following representatives of Setter, Leach and Lindstrom, Inc.: Richard Vasatka, John Litchy, Michael Pollack, Brenda Sanders, Patricia Hunt, and Frank Hartranft. A handout was provided the Boardmembers following the question/answer period. The meeting recessed for a dinner break at 7:45 p.m. and reconvened at 8:27 p.m. Board Chair Casmey opened discussion on the two architectural firms. In response to Board questions, the construction managers, Kevin Strong and Bob Hardin for M. A. Mortenson Company and John Bossardt of Bossardt Corporation, reported they had worked with both architectural firms; had not experienced any problems; and would find no difficulty in working with either firm. Board discussion included the following topics: comparison of school construction experience; District relationship already established with Setter, Leach and Lindstrom; timing for completion and occupancy of new senior high school and remodeling work at Birchview Elementary; considerations of depth of personnel, communications ability, process control; basic "houses" plan versus ability to customize. A motion was made by Mr. Murphy and seconded by Mrs. Gleason to appoint Armstrong, Torseth, Skold, and Rydeen, Inc. as architect for District 284 con- struction and remodeling projects authorized by the June 7, 1994, bond referendum, continaent on reaching agreement on a contract regarding fee schedule, etc. Minutest, Page 2 Athletics Task Force - Preliminary Reportand Recommendation (continued) Architectural Appointment - Armstrong, Torseth, Skold, & Rydeen, Inc. Wayzata Board of Education Special Meeting - July 6, 1994 Additional Board discussion included: possible splitting of projects between two architectural firms; ATS&R approach geared to moving the projects along; construction managers to have input on timing of projects. A roll call vote was taken on the motion to appoint ATS&R as architect and the following voted in favor thereof: Thomas Ahmann, Patricia Gleason, Paul Landry, Michael Murphy, Karen Parks; the following voted against the same: Howard Casmey; and the following abstained: Debra Jamrogiewicz. Whereupon said motion was declared duly passed on a 5-1-1 vote. Minutes Page 3 Architectural Appointment - Armstrong, Torseth, Skold, & Rydeen, Inc. (continued) Chair Casmey reported that the School Board members had an opportunity to Fjelstad, Luther informally meet with Luther Fjelstad during the dinner break and opened the Appointed Interim discussion to his possible appointment as Interim Superintendent. Superintendent A motion was made by Mr. Ahmann and secorlded by Mr. Murphy to appoint Luther Fjelstad as Interim Superintendent for_Independent School District 284; for an indefinite period of time, and at a salary of $7500 per month with a monthly car allowance of $300 and no fringe benefits. Board discussion included the following topics: clarification of part-time status during the summer; concern that Board had indicated to Principals they would be consulted prior to decision on interim superintendent; availability of Mr. Fjelstad should the superintendent search take longer than anticipated; advantages of selecting Mr. Fjelstad included his superintendency experience, leadership abilities, and familiarity with District 284. The Board agreed that the following two points needed to be clarified: • establish a work schedule so that staff and Board would be aware of Mr. Fjelstad's availability; • determine Mr. Fjelstad's long-term availability should his services be required for up to a year. To address Mr. Landry's concern regarding administrative consultation, Mr. Ahmann the motion maker and Mr. Murphy the seconder amended the motion as follows: Appoint Luther Fjelstad as Interim Superintendent for Indepen- dent School District 284, for an indefinite period of time, salary of $7500 per month, monthly car allowance of $300, no fringe benefits, and subject to consultation with members of the Administration. The motion carried on a 6-0-1 vote; Mrs. Gleason abstained. Wayzata Board of Education Special Meeting - July 6, 1994 Minutes Page 4 Board Chair Casmey reported that Bill Attea from the superintendent search Superintendent Search consultant firm of Hazard, Young & Associates, had provided him with possible dates for Board interviews of the three superintendent candidates. The Board agreed to the following: • Schedule interviews for Thursday, July 14, 1994, 12 Noon • Interviews to be 11/2 hours in duration • Interviews to be conducted at a local hotel • Candidates to come in the night before • Arrange tour of the District for each candidate on July 14 Mrs. Gleason requested an explanation of a letter she received, and assumed that other Board members had also received, from the State Auditor's office questioning the legality of a 1993-1994 amendment to Jerry Vogt's contract titled "Early Retirement Incentive/Deferred Compensation" which authorized a payment of approximately $72,000 in July. '1994. Mr. Landry, who had signed the agreement, reported that it was consistent with the early retirement provision of principals and other administrative staff. Apparently the State Auditor's office became involved after Mr. Vogt reviewed his retirement benefits with PERA and someone in that office decided to investigate the matter. Doug Seaton, attorney with Popham Haik, was worldng on the matter on behalf of the District. Board Chair Casmey adjourned the meeting at 9:32 p.m. LMB/05 Vogt, Jerry State Auditor Letter Re: Early Retirement/ Deferred Compensation Contract Amendment Adjourn i Minutes of the Park and Recreation Advisory Commission Meeting July 14, 1994 Page 21 Present: Chair Anderson, Commissioners Bildsoe, Johnson, Mikula, Priebe (observing), Wahl, Willegalle; staff Blank and Pederson Absent: Commissioner Fiemann 1. CALL TO ORDER Chair Anderson called the July meeting to order at 7:10 p.m. in the Council Conference Room. 2. APPROVAL OF MINUTES A motion was made by Commissioner Willegalle and seconded by Commissioner Wahl to approve the minutes of the June meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. None were present. c. Others. None were present. 4. PAST COUNCIL ACTION a. Council approved the master plan for West Medicine Lake City Park. A soils analysis consultant and survey work consultant will be hired as soon as possible to begin their respective tasks. Director Blank briefly discussed the letter received from residents who oppose the location of the tennis and basketball courts. He shared with commissioners a copy of his written response to these residents and indicated that when the design consultant begins the more detailed work on the location of these particular facilities, the residents will be invited to come in and discuss their concerns. Commissioner Johnson commented that the individual who wrote the letter objecting to the location of the basketball court has a son who frequently plays basketball at Commissioner Johnson's residence. b. Council approved the master plan for Seven Ponds neighborhood park. Excess fill from another development has been delivered to this site, which will reduce some of the construction costs. Director Blank hopes to have bids from contractors in by August 1 with Council awarding the construction contract on August 15. Work could then begin on or about September 1. Staff is meeting with a resident who is next to one of the proposed trail entrances. c. Council officially approved the 1994-98 CIP at a recent meeting. Many projects that were part of the 1994 capital improvements budget were delayed, but will now be able to get underway. d. Council awarded the construction contract for the accessible playground to Earl F. Andersen and Associates. Director Blank said it will take approximately six weeks to build the playground and about another six weeks to install it. This is one of the largest playground manufacturers in the country, and this particular play structure will be a major feature in their next catalog. 5. UNFINISHED BUSINESS a. Study of unique open spaces. Director Blank explained that the Open Space Committee has been meeting every other week for the past several months reviewing several sites and attempting to prioritize them for preservation and possible acquisition. There are two sites at the present time that are proposed for development in the immediate future. Both sites have been ranked high for preservation, and the Open Space Committee has made a recommendation that both of these sites be acquired. One is the Daniel Development site, located near Cardinal Ridge in the northeast corner of Plymouth. The City currently owns a large parcel adjacent to this site which has been identified as a future neighborhood park. Director Blank stated that Council has directed him to negotiate the possible purchase of additional land here, because the developer has indicated a willingness to sell some of the property to the city. The other site is adjacent to French Park and is owned by Mission Partnership. Commissioner Wahl stated that Hennepin Parks has indicated that if this site is acquired, they will accept the property as part of French Park and will manage it, if the City will help to acquire it. Director Blank indicated that negotiations to acquire this site have begun with the hiring of an appraiser to determine the value of the property. The owner of the property and the city are sharing the cost of the appraisal. Some residents from Cardinal Ridge were present on behalf of acquiring additional property from Daniel Development. Robert Hammer was concerned about a July 31 deadline that was given to the City by the developer to acquire the property or else development would begin. Another resident commented that she thought the deadline had been relaxed, once it became apparent that the developer and the city were discussing the possible acquisition of some of the property. Carla Novak, another Cardinal Ridge resident, commented on the natural features of the area and stated that it was one of the things that attracted her to the area in the first place. She encouraged the City to acquire the property. Ken Wendinger, also from Cardinal Ridge, commented that these are prime wetlands, a valuable asset to the city and should be preserved. The following motion was made by Commissioner Wahl and seconded by Commissioner Johnson based on a recommendation made by the Open Space Committee at their meeting just prior to the PRAC meeting: WHEREAS, SITES #4 AND #7 ARE HIGHLY RANKED AND ARE UNDER THE THREAT OF DEVELOPMENT, AND WHEREAS SITES #4 AND #7 EACH HAVE THEIR OWN UNIQUE NATURAL FEATURES, IT IS RECOMMENDED THAT THE CITY COUNCIL PURSUE THE ACQUISITION OF AS MUCH OR ALL OF BOTH SITES AS IS ECONOMICALLY FEASIBLE. The motion carried with all ayes. Commissioner Wahl asked for PRAC's indulgence to modify this motion if necessary before forwarding it to the City Council, if it had not been properly interpreted from the earlier Open Space meeting. Chair Anderson commented that the work of the Open Space Committee isn't finished at this time and that they will continue to meet on a regular basis. They still plan to present some sort of master plan to the Park Commission and City Council on the overall ranking of the individual sites. Commissioner Bildsoe asked if money had been set aside for the acquisition of these properties. Director Blank commented that the 1994 CIP has allocated $250,000 for this purpose. Commissioner Mikula urged both PRAC and the Open Space Committee to give strong consideration to the larger parcels when considering which sites to preserve. b. Accessible playground update. Director Blank discussed the - awarding of the construction contract and indicated that actual construction is about 12 weeks away. Commissioner Wahl commented on the severity of the parking problem at Plymouth Creek Park and how it will get worse after the accessible playground is installed, because many of the parking stalls will be assigned to the handicapped. Director Blank said the parking problem will be alleviated somewhat by different scheduling of one of the soccer fields. c. 1994 trail construction projects. Feasibility reports are being done by Strgar-Roscoe- Fausch. Commissioner Johnson asked if our trails are smooth enough to accommodate in-line skaters since this is such a popular activity. Director Blank responded that the City has a budget for overlaying trails with one-half inch of asphalt to make them smoother. This is done on a trail by trail basis only as trails need to be resurfaced. Director Blank commented that due to the increasing popularity of this activity, PRAC should discuss at a future meeting the possibility of paving a hockey rink for the purpose of in-line skating and roller -hockey. d. Seven Ponds neighborhood park update. Discussed earlier under Item 4b. 6. NEW BUSINESS There was no new business to discuss. 7. COMMISSION PRESENTATION Commissioner Wahl made a motion thanking Commissioner Mikula for her commitment and dedication to PRAC. This was her last meeting. She is moving to California in August. Commissioner Willegalle asked how the concerts were going at Parkers Lake. He wondered if there had been any complaints of noise. Director Blank said the concerts are well attended, and he has not had any negative comments. 8. STAFF COMMUNICATION Director Blank introduced David Priebe, who is replacing Lynn Mikula on the Park Commission. Mr. Priebe will begin officially in September. Director Blank announced that he would like to cancel the August meeting if possible, because he will be on vacation the week of the regular meeting. Possible items for discussion on future agendas include: • Reviewing the trail system plan for possible changes, etc. If changes are recommended, a public hearing would have to be held by the Planning Commission. • Studying the items ranked high in the survey done last year by the Minnesota Center for Survey research. • The 1995-99 CIP. • The possibility of acquiring park land for the Amberwoods area neighborhood park. After deciding to keep their privately owned park, some of the residents now want the City to provide them with a new neighborhood park. Related to this, the Greenwood PTO has indicated their interest in the City upgrading the playground structure at Greenwood Elementary. • The Wayzata School Board has now purchased 130 acres for their new high school site. Thirty acres are remaining for the City to acquire for purposes of the 9th playfield. Director Blank stated that the School District will not proceed with the actual design of the school until after the November election. They will be asking for excess tax levy in November and if the voters don't approve, the school will not be constructed. If the tax levy is approved, and the school construction begins, it will take approximately two years to complete. The school is scheduled to open in the fall of '97. The associated 30 acres that the City intends to purchase would be used for an adult sports complex. Upon completion of that playfield, all the adult games that have been scheduled at Zachary Playfield would be moved to this new facility, and the Zachary complex would be turned over to youth athletics. 9. ADJOURNMENT The meeting adjourned at 8:05 p.m. DATE: JULY 21, 1994 TO: DWIGHT JOHNSON, CITY MANAGER FROM: TAMMY W "I, DATA INSPECTION/CONTROL CLERK SUBJECT: BUILDING PERMIT ISSUED REPORT FOR COMMERCIAL, INDUSTRIAL/PUBLIC & CHURCH USE TYPES WEEK OF: JULY 13, 1994 -JULY 20, 1994 THERE WERE NO PERMITS ISSUED DURING THIS TIME PERIOD FOR THE ABOVE PERMIT TYPES. 7-18-94 1994 CITY COUNCIL APPOINTMENTS COUNCIL COORDINATING REPRESENTATIVES 1. Planning Commission David Anderson Annual 2. Park and Recreation Advisory Commission John Edson 3. Board of Zoning Adjustments and Appeals Joy Tierney 4. Financial Advisory Committee Nicholas Granath 5. Water Oualitv Committee Chuck Lymangood 6. Human Rights Commission Sheryl Morrison 7. Open Space Committee Chuck Lymangood 8. Independent School District No. 279 Carole Helliwell 9. Independent School District No. 281 John Edson 10. Independent School District 284 Sheryl Morrison 11. Independent School District 270 Nicholas Granath Annual Annual Annual Annual Annual Annual Annual Annual Annual Annual AGENCIES AND BOARDS 1. West Hennepin Human Services Planning Board (2 year term) Sandy Hewitt (3/94) 1/95 Steve Mumma (1992) 1/96 1994 City Council Appointments Page 2 AGENCIES AND BOARDS 02/07/94 � ` 3 2. Northwest Hennepin Human Services Council (2 year terms) Kathy Lueckert, Executive Committee (2/94) 12/31/96 Sally J. Strand, Advisory Committee (6/93) 12/31/94 Wanda Cahill, Advisory Committee (8/93) 12/31/96 3. Municipal Legislative Commission (1 year terms) Joy Tierney 12/31/94 Dwight Johnson 12/31/94 4. Northwest Suburban Cable Communication Commission David Anderson, Council Representative Ongoing Dwight Johnson, Staff Representative 5. Wayzata/Plymouth Area Chemical Health Commission Carole Helliwell Ongoing Craig Gerdes 6. Environmental Cities Coalition Chuck Lymangood Ongoing 7. Suburban Rate Authority Fred Moore, Director 12/31/94 Joy Tierney, Alternate 12/31/94 8. Community Collaboration Task Force - I.S.D. 284 Joy Tierney Ongoing Dwight Johnson 9. Bassett Creek Water Management Commission (3 year terms) Fred Moore, Director 01/31/96 John Sweeney, Alternate 10. Elm Creek Watershed Management Commission (3 year terms) Fred Moore, Director 01/31/96 Dan Faulkner, Alternate 11. Shingle Creek Watershed Management Commission (3 year terms) Fred Moore, Director 01/31/96 John Sweeney, Alternate 12. School District 284 Community Education Advisory Council (2 year term) Mary Bisek 07/01/94 A 1994 City Council Appointments 02/07/94' Page 3 13. School District 281 Joint Powers Agreement Eric Blank Ongoing 14. School District 284 Joint Powers Agreement Eric Blank Ongoing 15. Lake Region Mutual Aid Association Rick Kline Ongoing 16. North Suburban Mutual Aid Association Rick Kline Ongoing 17. Fire Training Center Joint Powers Agreement Rick Kline' Ongoing 18. West Suburban Mediation Center Board Thomas Phillips (1/93) 01/31/96 19. Northwest Suburbs Community Access Corporation (2 year term) Helen LaFave 02/96 20. Minneapolis Police Recruitment Svstem Craig Gerdes Ongoing Dennis Paulson (Alternate) 21. I-494 Corridor Commission . Joy Tierney Ongoing Barb Senness Sheryl Morrison, Alternate Anne Hurlburt, Alternate r1994 Street Reconsfruction A bullxin from fAe Clty d%ymemA, Number 1, JUIY 20. 1994 1994 street reconstruction Work should begin in the commercial/industrial area, 27th & 28th Avenues, the week of August 1. This area is south of Highway 55, east of Niagara' ' Lane, and west of Fernbrook Lane. The contract for this project has been awarded to Northwest Asphalt Inc., of Shakopee. Property and business owners interested in meeting with the contractor and the City's field representatives to learn more about this project and to have spe- cific questions answered are invited to attend a meeting on Tuesday, July 26, 10 a.m. at the Ply- mouth City Center, 3400 Plymouth Blvd. Work planned Both the commercial/industrial and residential ar- eas will receive street reconstruction consisting of Partial reconstruction Crews remove all the bituminous surfaces between existing concrete curbs. The granular base is re- moved and stockpiled for reuse. Next, one and one-half feet of subgrade materials are removed and a geotextile fabric is placed. Drain tile is in- stalled, along with a sand filter layer. Then the sal- vaged crushed rock is replaced along with two layers of bituminous. Resurfacing In some cases, only resurfacing may be required. For resurfacing, one and one-half inches of bitumi- nous are milled off and all cracks are filled. Any small areas that have severe cracking are removed and replaced. A new layer of bituminous is then installed over the entire road surface. Curb and gutter, storm sewer repair All existing curb and gutter that has deteriorated or fails to carry drainage will be replaced or raised. Also, any storm sewer in need of repair will be taken care of at this time. On 25th Avenue from County Road 101 to ap- proximately 125 feet west of Garland Lane where concrete curb and gutter exists will be recon- structed to current city standards which is 33 feet wide with concrete curb and gutter. Boulevard and driveway restoration All boulevard grass and driveways that are dis- turbed will be restored to their existing condition. Over r4a Completion All major work should be finished by October 15, 1994. Driveway and roadway access When concrete curb and gutter is installed past your driveway entrance, you will have limited ac- cess in and out of your driveway for a minimum of three days while the concrete hardens. You will be notified at least 24 hours prior to this construc- tion. Street reconstruction The Street Reconstruction Program is undertaken each year in areas of Plymouth which are identi- fied through a city-wide street evaluation survey. Reconstruction extends the life of streets by repair- ing minor defects before they become major. In some cases, the street may be rebuilt. In other cases, the street may be resurfaced. Funding The City plans to pay for 70% of the total Street Reconstruction Program. The City's funding comes from property taxes levied city-wide. Bene- fiting property owners will be assessed the remain- ing 30%. During any given year, the actual percentage may vary because the 30% assessment rate is on the overall city-wide reconstruction pro- gram. Property owners on 25th Avenue will also be assessed for the actual cost to install the new concrete curb and gutters from near Garland Lane to County Road 10. Caution Due to construction, we ask that you drive with caution. Heavy equipment will be operated in the area and crews will be working with hot bitumi- nous at various times. Bituminous may be driven on one hour after being laid. For more information If you have questions on this project, please call Senior Engineer Ron Quanbeck at 550-7474 or Senior Engineering Technician Dan Campbell at 550-5073. Thank you for your cooperation and patience! 4707 Welcome Ave. N. Crystal, MN 55429 (612)420-4546 FOR IMMEDIATE RELEASE The Old Tyme Hennepin County Fair The Old Tyme Hennepin County Fair will take place July 28th, 29th, 30th, and 31st in Corcoran at the Lion Park near the corner of Highways 101 and 10. This unique County Fair under tents features four days of 4-H and Open Class exhibits ranging from livestock to rocketry; succulent Fair food including grilled pheasant, pork chops and lobster bites; carnival rides and games; plus antique tractors, cars, gas and steam engines on display. Two demolition derbies, a motocross race, an old fashioned draft horse pull, a Saturday night country concert/dance with Cactus Cadillac. as well as clowns, a magician, the Teddy Bear Band, pedal tractor and big wheel races for the little ones, and more will highlight the different days of the Hennepin County Fair. For a premium list of open classes for the competitive in Hennepin County and/or a complete schedule of each day's events, visit your local Hennepin County Library or call Karen Hogenson in the evening at 420-4546. Admission to the County Fair is free for all children five and under all days of the Fair. On Thursday, July 28th - "Bring a Kid to the Fair Free Day", children ages 6 to 12 will be admitted free; on the remaining 3 days of the Fair their daily admission is $2. Daily admission for ages 13 and over is $4, except on Friday, July 29th - "Senior Day", when one of the 65 and older specials will be a $3 admission charge for seniors. Parking is always free at the Fair. Commercial exhibitors, especially Hennepin County businesses and entrepreneurs, are encouraged to apply for booth space at the Fair. Hennepin County Fair hours are: Thursday 12 Noon to 10 PM; Friday and Saturday 9 AM to Midnight; and Sunday 11 AM to 8 PM. For more information contact Kathy Juhl at 472-2485 4707 Welcome Ave. N. Crystal, MN 55429 (612) 4204546 FOR IMMEDIATE RELEASE HENNEPIN COUNTY FAIR LOOKS TO HONOR OUTSTANDING SENIORS Know a senior 70 years or older who lives in Hennepin County, has made significant volunteer contributions to his or her community since the age of 65 and will be available to be honored at the Hennepin County Fair's "Outstanding Senior Citizen" Award ceremony July 29th? Then please call Anne Heideman at 473-5586 to get the nomination form. Forms must be filled out and returned by July 4, 1994. Each senior nominated will receive a free ticket to the County Fair. One man and one woman will be chosen from the nominees to represent Hennepin County in the state wide competition for Minnesota's two outstanding senior citizens at the 1994 Minnesota State Fair. Previous winners of Hennepin County's Outstanding Senior Citizen Award are not eligible for county or state honors again. However, anyone nominated for the county award can be nominated again. The Hennepin County Fair is the only tent county fair left in Minnesota. Uniquely "old tyme", the Fair runs from July 28th to the 31st at the Lion's Park in Corcoran and features a full scale carnival, open class and 4-H exhibits and competition, an antique tractor and steam engine display by the Rogers Pioneer Power Association of Nowthen, two demolition derbies, a country dance, a motocross race, an old-fashioned draft horse pull, talent show, magician, a one man band, a purple dinosaur and more! For a schedule of each day's events and/or a premium list of classes, please contact Fair secretary Karen Hogenson evenings at 420-4546. For more Hennepin County Fair information, please contact Kathy Juhl at 472-2485. L�j July 18, 1994 Joy Tierney 17915 - 20th Avenue North Plymouth, MN 55447 Dear Ms. Tierney, At its meeting on July 11, the City Council voted on the ordinance proposed by the Charter Commission, requiring the City Council to follow statutory law when the Charter is silent. A motion made was to approve the ordinance; the vote was 3-3 and the motion failed. At our last meeting in April, the consensus of the Charter Commission was not to further pursue this issue, but to wait until other Charter amendments were necessary before going to the voters. This being the case, the Charter Commission will not meet again until our annual meeting in December of this year. Thank you for your input on this issue. Should you have any questions, please call me or Kathy Lueckert (550-5013). Sincerely, Virgil Schneider We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 le .1e �-j July 18, 1994 Mrs. Claire McEwan 1855 Juneau Lane North Plymouth, MN 55447 Dear Claire: 40 .. CITY OF PLYMOUTFF We have the final results from the study you worked so hard on. I thought you might be interested in knowing how all that data stacked up, and I also (more importantly) want to thank you again for allthe time you dedicated to helping us enter that data into the computer. Thanks to you I will not only be able to tell the counsel that 15,887 vehicles entered the yard waste site last year, but that 6,826 different vehicles entered; representing the number of Plymouth households that make use of the site. We can also review the site usage for. particular days, weeks and months; information that will be valuable in planning hours and staffing in the future. I am sure that the City Council will appreciate the information as they review the City's options in providing this service in the future. Again, thank you for your conscientious and diligent work. Furthermore; it was . a pleasure to get to know you! Sincerely, Marjorie E. Vigoren Solid Waste Coordinator enclosure: "Walking"; a token of appreciation Yard Waste Data cc: Fred G. Moore, Director of Public Works Mayor and Councilmembers Nancy Anderson, Volunteer Coordinator We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 City of Plymout 3400 Plymouth E Plymouth, MN 55447 Dear Sirs: 430 Zinnia Lane N Plymouth, MN 55441 1 July 1994 I would like to register a complaint about the condition of the streets in my neighborhood. I have spoke with Mr. Vetsch a couple of times about this subject but the problem still continues. Last fall our streets were sealcoated as part of a city program. Since that time we have lived with soft tar and loose rocks. After sweeping the streets a total of 5 times the loose rocks are mostly gone now. But the soft tar remains. It is almost impossible to walk on our streets without tracking home tar on your feet. The only safe place to walk is on the concrete gutter which thankfully they did not tar. I like a lot of other Plymouth residents like to walk for exercise, but we are not able to do that without the mess of the soft tar. I am going to be very frank with you..I-just bought this house here in Plymouth last fall. Had I known what you were going to do to the streets in this neighborhood before I purchased the house I would never have moved here. You say Plymouth is a beautiful place to live and for the most part is it unless you like to walk. We would be better off with dirt streets! Sincerely //yours, George F. Wilson WEST SUBURBAN MEDIATION 1011 First Street South, Suite 200, Hopkins, MN 55343 july 15, 1994 Mayor and City Council City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 (612) 933-0 5 c y(612) 933=8455`, r - o, t' Dear Mayor and City Council: Second quarter, 1994, case activity for Plymouth residents, city staff or businesses- ,Juvenile vandalism, Operation De Novo referral (ODN), pending Juvenile theft, ODN, pending Business/consumer, Conciliation Court flyer (CC), conciliated Juvenile theft, Plymouth Police referral, mediated signed agreement Landlord/tenant. Home Line referral, mediated signed agreement Business/consumer, CC flyer, no response from other party juvenile theft, ODN referral, mediated signed agreement juvenile theft, Golden Valley PD referral, no response from other party juvenile assault, Plymouth Police (PPD) referral, conciliated juvenile offense, PPD referral, conciliated Overall,. WSMC had 333 new cases the first sig months of 1994 and of that number, 283 were mediated or conciliated, 34 where parties refused and 28 which are still pending. Enclosed is a letter about our conflict resolution training and an outline. The training is better suited to a four hour session but also can be modified. There is a charge for the training. Sincerely, Susan A. Nelson Executive Director May 10, 1994 JULY 18 1994 PLYMOUTH CITY COUNCIL SUBJECT: SAGAMORE ADDITION PRIME BUILDERS INC. TOWNHOMES (93091) PLYMOUTH GREEN 1. Why is Plat for Plymouth Green Villas built different than Plans approved by the City Council? 2. Why is the water and mud silt running down the bank from the property onto our yards when plans said to "construct swale to prevent any flow of water to the North?" 3. Why let the Builder push dirt over silt fence 25' x 75' wide and never repair or fix silt fence that he has pushed over or has fallen down? 4. What is going to happen when the Builder dumps dirt against silt fence or over it and then when it rains mud and°water will cover our yards? The City and Builder will then have to remove and replace all damaged sod. 5. Why does the City have to wait trill the Project is complete to get the Builder to build swale so we don't have to live with the mess all summer and even next year? 6. Why isn't the City going to figure the amount of rain running off the roofs and ground towards the North in a 500 year rain (Per City Engineer) and make drainage swale acordingly? 7. Why has nothing been done on all of the above since my first conversation with Fred Moore on 11/19/93 and dozens of other phone calls to the City? 8. If the City can't enforce the Erosion Control Policy as Fred Moore said, then the City should pass something that can be enforced. 9. Hasn't anyone heard "AN OUNCE OF PREVENTION IS WORTH A POUND OF CURE? 10. Has the City billed the Builder for cleaning streets after him? Thank you for your help. We would like an answer and action to the above problems as soon as possible. Norman R. Severson 10725 45th Ave N Minneapolis Mn 55442 557-0560 CC: Robert Hart Kathy Volden Michael Elgersma Samuel Shackar Mark Erickson DATE: July 20, 1994 TO: City Manager Johnson and City Councilmembers FROM: Mayor Tierney SUBJECT: Membership in the Association of Metropolitan Municipalities As some of you know, Plymouth dropped their membership in the AMM (Association of Metropolitan Municipalities) a couple of years ago. This is the only lobbying organization for the entire metro area whose lobbying focus is the Metropolitan Council and metro issues. A couple reasons cited by the three Councilmembers voting to drop this organization was concern about the number of lobbying organizations Plymouth belonged to and their concomitant cost, and the position the AMM was taking at the time - proposing an elected Metropolitan Council as opposed the appointed body currently in operation. This current position is now seen as highly unlikely to even be considered by the legislature this comming session and while not officially dropped as an issue of the AMM, is unlikely to receive any lobbying attention. I attended one of their regional meetingsthis morning and heard a report from the AM Urban Strategies Task Force. I am.. passing their draft report along to you. The report reiterates the desire on the part of the AMM to have input into the Metropolitan Council as they work for a strong region. Of particular interest to this Task Force is the concern of deteriorating neighborhoods and how all communities are or could address the housing, job, transportation and other issues that relate to building or maintaing strong communities. They (Vern Peterson, Director; Craig Rapp, City Manager of Brooklyn Park and current Chair; Jim Prosser, Chair of the AMM Urgan Strategies Task Force; and others) are very interested in having Plymouth once again as a member and are requesting time during our budgetary process to address us as a Council so they can present their case for renewed membership and answer any questions we as Councilmembers may have of them. This is presented for your consideration as we look ahead to various requests during the budgetary process. AMM Urban Strategies Task Force Draft Report for AMM Member Comment In September 1993 the AMM Board of Directors formed the Urban Strategies Task Force in response to concerns raised about problems facing the central cities and inner ring suburbs. The task force was asked to define problems facing the region and to respond to them through all cities working together. The task force was asked to examine long-term and short-term answers to these problems and make recommendations to the board, the Legislature, and others abouf what can be done to deal with the troubles at the core. Using data from the 1990 census and other surveys, concerns about the troubles at the core and the impact of those problems on the region as a whole have been raised by legislators and other organizations. The legislature has debated alternative solutions to these problems in the last two sessions. In 1993 the AMM Metropolitan Issues Task Force made recommendations to the Board regarding housing and development controls. This task force agreed that government action is necessary to arrest deterioration in the metropolitan area. The Metropolitan Council issued the report, "Trouble at the Core," in 1992 and prepared a plan to address these problems in 1994. A Governor's Task Force on Metropolitan Housing Policy and the Citizens' League have also recently conducted studies and prepared reports related to these problems. AMM recognizes the need for cities to forge consensus in order to support legislative mandates or other recommendations, and for cities to develop their own capacity to deal with the issues raised by these studies. By providing a broad-based forum to discuss these issues, AMM can be proactive in addressing problems and preparing recommendations. The Urban Strategies Task Force has gathered information in a variety of ways over the last 10 months: - Members have toured distressed areas of the central cities and the first ring suburb of Richfield. - Expert speakers, including Dr. John Adams of the University of Minnesota, Search Institute, and neighborhood and planning groups, have addressed the task force. - A task force meeting was held with suburban legislators regarding proposed legislation. - Members have shared books and articles on related topics. The Task Force now presents a draft of its principles, findings, and recommendations for review and comment by AMM members. This draft will serve as the basis for discussions at Outreach Breakfast meetings with members. The task force will review the comments from the membership before a final report is submitted to the AMM Board of Directors. AMM Urban Strategies Task Force - Discussion Draft Page I Issue Identification: Deteriorating neighborhoods -- Concentration of low income residents living in deteriorating housing in central city and suburban neighborhoods with increasing or high rates of crime and decreasing public and private investment. A range of factors -- economic, social, and personal -- can contribute to people living in poor economic conditions. People without basic life choices often lack the ability to improve their economic condition. They can become concentrated in areas where inadequate housing and job opportunities exist, and their conditions are further worsened. This condition is made even more difficult when people in these neighborhoods exhibit behaviors detrimental to the well being of themselves, their neighborhood, and the metropolitan area in general. Principles The Urban Strategies Task Force's. work and report are based on the following principles: It is the responsibility of governments at all levels to encourage problem solving through meaningful citizen involvement and to participate in a unified effort to provide: - opportunities for people to be self sufficient and to live and work in safe, viable, diverse communities; - choice in affordable housing and job opportunities; and - a reduction in concentration of poverty. It is the role of govemmf nt to actively support diversity within their communities. AMM agrees with the statement in the Citizen's League's Committee on Housing Policy and Metropolitan Development conclusion that "policy makers must lead the way toward a new vision of community that includes tolerance of socioeconomic and racial differences." Government must maximize the efficient use of public and private funds by planning coordinated local, sub -regional, and regional strategies to address the identified issues. Barriers to reducing concentrations of poverty, and therefore deteriorating neighborhoods, have developed over time as the result of geographic and social patterns, public policy, and market forces. These barriers can be social, economic, legislative, housing, racial, or educational barriers. Although governments may not have intentionally created such barriers, the fact that governments have failed to address these barriers contributes to the problems seen today in areas with concentrations of poverty. Each community in the region as a whole should identify and address such barriers that exist within their communities. AMM Urban Strategies Task Force - Discussion Draft Page 2 General Findings Impact of Problem: Concentrations of poverty, deteriorated housing, inadequate employment opportunities, and increasing crime rates are currently found in Minneapolis and St. Paul and are growing elements in the inner first ring suburbs. Once a certain level of concentration of deteriorated housing occurs and when there is a perception that an area is no longer safe, people and businesses with adequate resources tend to leave the area and public and private disinvestment occurs. The future vitality of the metropolitan area as a whole is dependent on maintaining strong, healthy, and viable core cities. There is a tendency to stereotype low income people. The term "low income" refers to many different kinds of people living in many different circumstances with a variety of needs, and these people can not all be served by the same solution. Racism and prejudice can not be condoned. There can be strength in diversity and communities need to know how to build on and support diversity of all kinds -- economic, racial, age, etc. Findings: The Twin Cities are not unique in facing problems of urban decay, for the challenge is facing most major metropolitan areas. The causes of urban decay are comps --x and no single solution exists for solving the problem. The social, economic, as well as physical aspects of the problem are interrelated. Since poverty will not be eliminated, the goal should be to reduce_ the extent of poverty and to mainstream people in poverty into society. Governments and organizations can only do a certain amount to address the characteristics and ramifications of urban decay. Individual motivation and assumption of individual responsibility are key to long term solutions. Concentration of poverty and a sense of hopelessness generate increased violence and accelerate the loss of middle and upper income residents. Historical development patterns, age of housing stock, and market trends have led to a concentration of low income housing and often to neighborhood deterioration. The creation of barriers to affordable housing, often due to development pressures, is not as big a problem as is government's lack of action to address and attempt to prevent or reduce such barriers. By choice or for economic reasons, more people are spending more or most of their lives in rental housing. Rental housing need not be viewed just as a buffer for owner -occupied, single family housing, but could be a housing alternative where occupants are encouraged to value, take pride in, and invest in their housing choice. AMM Urban Strategies Task Force - Discussion Draft Page 3 �6F Tax policies and financing mechanisms favor or subsidize home ownership and encourage stability in and commitment to a community. There are not similar policies for rental property. A significant portion of the demand for low income housing is currently met by using older, market -obsolete housing located in the central cities and inner ring suburbs. Current public policy and market forces favor new structures and new facilities over redevelopment of existing structures and areas. Public policy does not currently provide incentives or resources to remove or replace market - obsolete housing. Increasing the supply of low income housing alone will not solve the problems of poverty, human service needs, and urban decay. Dispersion of low income housing reduces the problem of concentration but also creates social service delivery problems. The creation of newly dispersed low income housing will only reduce concentration if there is an equivalent elimination of deteriorated housing units in the areas of concentration. Many resources necessary to serve low income people with special needs are concentrated in the central cities. The human and social service delivery systems are generally uncoordinated. There are increasing demands on local governments to address human service needs not currently being met. Lack of job opportunities and training limit the r: sources available to low income residents to increase their ability to be self-sufficient. The most job growth is occurring in newly developed areas in the suburbs. Transportation systems do not link low income housing in the core cities with jobs in the suburbs. Populations in all communities within the metropolitan areas will likely become more diverse. Few suburban communities have mechanisms in place to address increasing diversity. It is as important to look at programs that prevent decay in the inner ring suburbs as it is in the core cities. Organized and empowered neighborhoods have developed models for successfully addressing elements of urban blight. AMM Urban Strategies Task Force - Discussion Draft Page 4 Recommendations The Urban Strategies Task Force recognizes that government alone can't solve problems related to concentrations of poverty. But the task force calls for government to take a leadership role and provide regional opportunities for problem solving, working in partnership with metropolitan area private non-profit agencies, residents and businesses. By playing appropriate roles, the various levels of government can bring focus to finding solutions to regional problems: * State and federal governments should provide resources, set policy, and facilitate coordination. * Metropolitan Council should provide data and facilitate coordination and regional planning. * Sub -regional government clusters should participate in joint planning and problem solving activities in areas of shared concern. * City and county governments should be responsible for implementation. The task force has begun to formulate recommendations around the following areas. AMM members are asked to comment on the direction the recommendations should take and to suggest specific action items or policies to be considered under each area. Diversity: Strengthen the ability of communities to support diversity within their community. (Diversity can refer to racial, cultural, age, ability, or economic diversity.) Community Building: Empower people in communities to craft solutions to their own problems. Jobs: Provide cooperative planning and problem solving on a subregional basis and tie job - creating economic development efforts to providing affordable housing for those who would fill those jobs. Housing: Establish a metropolitan choice housing counseling service. Establish a metropolitan funding source to assist in affordable housing choice opportunities. Neighborhood Revitalization: Address redevelopment of blighted neighborhoods with a multi- faceted approach that considers the desires of neighborhood residents, neighborhood and surrounding land uses, size, density, transportation impacts, and other relevant considerations in determining appropriate action steps. Education and training: Tobe formulated Financing alternatives: to be formulated Social Services: to be formulated Regional: to be formulated Transportation: to be formulated Ideas for final formatlorganization of recommendations: Recommendations to state agencies, metropolitan agencies, and local agencies/units of government. AMM Urban Strategies Task Force - Discussion Draft Page 5 Dear AMM City Official: In order to make the Urban Strategies Task Force final product representative of our organization, we would appreciate your input and suggestions for recommendations to be considered by the task force. Comments are welcome on all parts of the preliminary report. Thank you for your assistance. Jim Prosser, Chair Recommendations/Comments: Mail to: Roger Peterson (or) Fax 490-0072 Assoc. of Metro. Munic. 3490 Lexington Ave., No. St. Paul, MN. 55126 (use additional pages as appropriate)