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HomeMy WebLinkAboutCouncil Information Memorandum 10-13-1994r . j - Y OCTOBER 13, 1994 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR OCTOBER: OCTOBER 17 6:00 P.M. 7:00 P.M. OCTOBER 19 7:00 P.M. OCTOBER 24 7:00 P.M. SPECIAL COUNCIL MEETING Topic: Discuss Council Policy on the Conduct of Regular Meetings Council Conference Room REGULAR COUNCIL MEETING Council Chambers TOWN MEETING - WARD 3 Council Chambers TOWN MEETING - WARD 4 Council Chambers 2. WATER QUALITY COMMITTEE -- TUESDAY, OCTOBER 18, 7:00 P.M., Public Safety Library. 3. CANDIDATES FORUM -- TUESDAY, OCTOBER 18, 7:00 P.M. League of Women Voters Candidates Forum for Plymouth area County Commissioner and Legislative candidates will be telecast from the Council Chambers. Information and agenda for the Forum is attached. (M -3) CITY COUNCIL INFORMATION MEMO October 13, 1994 Page 2 4. PLYMOUTH ADVISORY COMMITTEE ON TRANSIT -- WEDNESDAY, OCTOBER 19, 7:00 p.m., City Center large conference room. 5. OPEN SPACE COMMITTEE -- THURSDAY, OCTOBER 20, 4:30 p.m., Council Conference Room. 6. PLYMOUTH TOWNE SQUARE - RIBBON CUTTING -- FRIDAY, OCTOBER 21, 4:00 P.M. Invitation attached. (M -6) 7. METROPOLITAN COUNCIL RECEPTION -- THURSDAY, October 20. A farewell reception for outgoing Regional Transit Board Members will be held at Leann Chin Restaurant, St. Paul, from 6:30 - 8:30 p.m. Invitation attached. (M -7) 8. METRO MEETINGS -- The weekly calendar of meetings for the Metropolitan Council and its advisory commissions is attached. (M -8) 9. MEETING CALENDARS - City Council and City Center calendars are attached. (M -9) 1. DEPARTMENT REPORTS a. Weekly Building Permit Report for Commercial /Industrial/Public and Use Types. (I- 1) 2. MINUTES: a. Planning Commission minutes, August 10, 1994. (I -2a) b. Human Rights Commission minutes, October 6, 1994. (I -2b) 3. TOWN MEETINGS -- Attached is a summary of Resident feedback form comments submitted at the Ward 1 and 2 town meetings. Staff responses to residents will be provided to the Council. (I -3) 4. NEWS RELEASES: a. Plymouth Town Square opening. This news release is being distributed to local newspapers, Northwest Community Television, broadcast channels, the Star Tribune and City Business. (I -4a) b. News release from Northwest Community Television on a youth issues special scheduled for October 20 and 21. (I -4b) 5. PROJECT STATUS REPORT -- Report from Dan Faulkner is attached. (I -5) CITY COUNCIL INFORMATION MEMO October 13, 1994 Page 3 6. 1V MIOS & CORRESPONDENCE: a. Letter from Paul Kaminski to Plymouth Boards and Commissions outlining the basic provisions of the Open Meeting Law. (I -6a) b. Letter to Edward Brunken, 17200 14th Avenue North, from Joe Ryan, concerning the noise levels produced by the air conditioning equipment at St. Philip Lutheran Church. (I -6b) c. Letter from Pat Nerby, 12305 60th Avenue North, to Mayor Tierney, regarding the City's new snowmobile ordinance. (I -6c) d. Letter from John Brietner, Minnetonka Beach, to City Housing Inspector, protesting the City's rental housing inspection fee. (I -6d) e. Letter from Matt Peskin, National Association of Town Watch, to Officer Karen Forslund, advising that Plymouth has been selected as National Award Winner for its participation in the 11th Annual National Night Out crime and drug prevention program. (I -6e) f. Letter from James Denn, Commissioner, MnDOT, to Mayor Tierney, asking the City to assist in identifying potential intergovernmental partnerships with MnDOT. (I -6f) g. Memo from Councilmember Granath to City Manager, regarding South Shore resident's unresolved issues. (I -6g) h. Letter from Sally Henderson, Greenwood Ponds Homeowner's Association, to City Attorney, regarding safety concerns in the Boulder Crest Subdivision. (I -6h) i. Letter from Melinda Arvold, 11925 50th Avenue North, to Mayor Tierney, discussing traffic concerns at Goldenrod Lane and 50th Avenue. (I -6i) j. Letter from Father John Forliti, Pastor, Saint Olaf Catholic Church, to Mayor and City Council, advising of a special meeting to discuss the growing disparity between the cities and suburbs. The meeting is hosted by the Office for Social Justice (Catholic Charities). (I -6j) k. Letter from Roger Brooks, State Deputy Legislative Auditor, regarding the "best practices reviews" study of local government services. (I -6k) Dwight Johnson City Manager ss�sstst; s, sa SOI M -3 Candidates Forum Tuesday, October 18, 1994 Plymouth City Hall 3400 Plymouth Blvd. Plymouth, MN This forum is being broadcast live over King Video Channel 37. It is scheduled to be rebroadcast over Channel 12 at 7:00 p.m. Thursday,. October 20, 1994. (Times are approximate) 7:00 INTRODUCTION Wayzata/Plymouth LWV President, Jenny Martin Moderator Ann Copeland 7:03 CANDIDATES FOR COUNTY SHERIFF 0. L. Butch LaBerge Pat McGowan 7:23 COUNTY COMMISSIONER DISTRICT 7 Mary Hill Smith Penny Steele 7:43 STATE REPRESENTATIVE DISTRICT 33B Kim Koehnen (DFL) Warren Limmer (IR) 8:03 BREAK 8:08 COUNTY COMMISSIONER DISTRICT 6 Jerry Knickerbocker Mary Tambornino 8:28 CANDIDATES FOR COUNTY ATTORNEY Michael 0. Freeman Chuck Hall 8:48 STATE REPRESENTATIVE DISTRICT 45B Jan Klockmann (DFL) Peggy Leppik (IR) 9:08 U. S. CONGRESSIONAL DISTRICT 3 Bob Olson (DFL) Jim Ramstad (IR) 9:28 ADJOURN Join the Candidates in the Reception Area for Coffee and Questions. e> PLYMOUTH TOWNE SQUARE You're Invited... Please join the Plymouth Housing and Redevelopment Authority and City of Plymouth as we celebrate the opening of an exciting, locally financed senior housing development. Plymouth Towne SQuare Ribbon Cutting 15500 - 37th Avenue North, on Friday, October 21, 4 p.m. Please RSVP by calling SSO -5053 before October 18. Refreshments served after the ribbon cutting ceremony. M -�o - Plymouth Towne SQuare is Plymouth's first senior housing project. It is a 99 unit affordable rental housing development designed for the special needs of lower income people 55years and older. It is a uniQue project that has been developed entirely with local funds and is owned by the Plymouth HRA. 15500 37th Avenue North • Plymouth, MN 55447 (612) 550 -9525 m -g METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and four regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, Metropolitan Sports Facilities - Commission; and Regional Transit Board. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229 -3780. ` ° 3k 1 DATE: October 7, 1994 NVEEK OF: October 10 - October 14, 1994 w METROPOLITAN COUNCIL Community Development Committee - Monday, Oct. 10, Noon, Room IA. The committee will consider: Section 8 Family Unification Demonstration Program application; policy on contaminated soil cleanup on regional parkland and the 1990 -91 regional parks CIP amendment draft of public hearing; a status report on resolving land use /availability data issues; and other business. Public Meeting on the Report: The Role of Twin Chries Libraries in a World of Information - Tuesday, Oct. 11, 7 p.m., Dakota County Western Service Center, library conference room, 14955 Galaxie Dr., Apple Valley. Chair's Informal Small Group Meeting with Council Members - Wednesday, Oct. 12, 730 a.m., Sheraton Midway, Bigelow's Restaurant, I -94 and Hamlin, St. Paul. Transportation Committee - Wednesday, Oct. 12, 4 p.m., Room 2A. The committee will consider a transit budget discussion; Metro Mobility update; a status report on state advisory council on major transportation projects; and other business. 1994 Regional Breakfast for Ramsey County - Thursday, Oct. 13, 730 a.m., Como Park Pavilion, 1360 N. Lexington Ave., St. Paul. Chair's Informal Meeting with Council Members - Thursday, Oct. 13, 3 p.m., Chair's Office. Special Meeting of the Finance Committee - Thursday, Oct. 13, 330 p.m., Room 2A. The committee will consider award of bids on Series 1994C general obligation park bonds and Series 1994D general obligation transit bonds. Metropolitan Council - Thursday, Oct. 13, 4 p.m., Chambers. The Council will consider. the 1995 Unified Planning Work Program; an addition to money room and transportation area at Heywood garage; authorization for the regional administrator to execute a commitment and loan agreement with Minnesota Public Facilities Authority (PFA) for a loan and the issuance of a general obilgation sewer note; an amendment to the Metropolitan Sports Facilities Commission 1995 capital budget; determination of Minneapolis tax requirement for 1995; a request by the Popham Haik law firm for consent to continue representing the Minnesota PFA; award of bids on Series 1994C general obligation park bonds and Series 1994C general obligation transit bonds; North Oaks comprehensive plan amendment; polymer procurement for Seneca wastewater treatment plant; authorization to execute Amendment 2 to professional services MCWS Contract C -2781, m -5( MWW TP process computer system, for Step II design services and Step III construction support; authorization to execute change orders in excess of 5% of original construction contract amount for MWWTP personnel alarm and protection system; the first reading of the Metropolitan Council bylaws; a resolution authorizing the Council's regional administrator to perform duties previously delegated by the RTB to its executive director; budget review process; and other business. Special Meeting/Metropolitan Council - Thursday, Oct. 13, 4:30 p.m., or immediately following the Council meeting, Room 2A. The Council will discuss litigation and settlement issues. This meeting will be closed to the public pursuant to the decision of the Minnesota Supreme Court. Public Meeting on the Report- The Role of Twin CUies Libraries in a World of Information - Thursday, Oct. 13, 7 p.m., Hennepin Technical College, Room H- 117, 9000 Brooklyn Park, Brooklyn Park. "Finding a Common Ground" Conference - Thursday and Friday, Oct. 13 and 14, 9 a.m. - 1 p.m., Minnesota History Center, St. Paul. TENTATIVE MEETINGS THE WEEK OF OCTOBER 17 - OCTOBER 21, 1994 Metropolitan Parks and Open Space Commission - Tuesday, Oct. 18, 4 p.m., Room IA. Chair's Informal Small Group Meeting with Council Members - Wednesday, Oct. 19, 730 a.m., Sheraton Park Place, Dover Restaurant, 1500 Park Place Blvd., St. Louis Park. Housing and Redevelopment Authority Advisory Committee - Wednesday, Oct. 19,930 a.m., Room 2A Transportation Advisory Board - Wednesday, Oct. 19, 2 p.m., Chambers. Environment Committee - Wednesday, Oct. 19, 4 p.m., Chambers. Chair's Advisory Committee - Wednesday, Oct. 19, 7 p.m., Chambers. Meeting of Minnesota Intermodal Railroad Transportation Study (MIRTS) with the Hamline Midway Neighborhood Advisory Committee on Intermodal Transportation Study - Wednesday, Oct. 19, 7 p.m., location to be determined. Finance Committee - Thursday, Oct. 20, 4 p.m., Room 2A. (The last hour of this meeing will be closed pursuant to Minnesota Statutes Section 471.705, Subdivision Ia (1992) to discuss labor negotiation issues.) Executive Committee - Friday, Oct. 21, 7:30 a.m., Sheraton Midway, Bigelow's Restaurant, I -94 at Hamlin, St. Paul. Legislative Coordinating Committee - Friday, Oct. 21, Noon, Room IA. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291 -6447, ('TDD 291 - 0904). Call the Metro Information Line at 229 -3780 for news of Council actions and coming meetings. METROPOLITAN SPORTS FACILITIES COMMISSION Metropolitan Sports Facilities Commission/Minneapolis City Council Quarterly Meeting -Thursday, Oct. 13, 730 a.m., Normandy Inn, 8th St. and 4th Ave., Minneapolis. This meeting will consist of an update on the Minnesota Timberwolves/Target Center matter. D-) °<K The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally must be changed To verify meeting schedules and agenda items, please call Tamra Sharp, 335 -3310. r OFFICIAL CITY MEETINGS October 1994 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 5:30 PM R. Mtg. w/ Henn. Co. Lib. Bd. (Pub. Safety Trng Rm.) 7:00 PM WATER QUALITY COMMITTEE - Council Cont. Rm 7:00 PM WARD 1 TOWN MEETING - Council Chambers 7:30 PM HUMAN RIGHTS COMMISSION - Council Conf. Rm 7.00 PM CO JNCZ MEE1A�iG, � OFFICIAL CITY MEETINGS v November 1994 Sunday Monday Tuesday Wednesday Thursday Friday Saturday October 1 2 3 4 5 S M T W T F S 2 3 4 5 6 7 s 9 10 11 12 l3 14 l5 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 City Center Customer Count - er Open for Absentee Voting 1 - 3 p.m. 7:00 PM WATER QUAL- ITY COMMITTEE - Pub. Safe Libra 7:30 PM CITY ATTOR- NEY INTERVIEWS - 7:00 PM PLANNING COMMISSION - Council Chambers r�NEY M CITY ATTOR- INTERVIEWS - . Safety Trng Rm Pub. Safety Trng Rm 6 7 8 9 10 11 12 ® Veterans Day - City Offices Closed 7 :00 PM COUNCIY: ME ING - 'Council 7:00 PM PLANNING COMMIS- SION - Council Chambers 7:00 PM PRAC - Pub. Safety Tmg Rm 7:30 PM HUMAN RIGHTS COMMISSION - Pub. Safety Library City Center Customer Count- er Open for Absentee Voting - 8 a.m. - 7p.m. State General Election - Polls open 7 a.m. - close 8 P.m. 13 14 15 16 17 18 19 7:00 PM BOARD OF 7:00 PM HRA - Pub. Safety ZONING - Pub. Safety Tmg Rm 7:00 PM PACT - Pub. Library Safety Library 20 21 22 23 24 25 26 7iUl CU, LtT' 6:00 PM FINANCIAL ADVISORY COMMIT- TEE - Pub. Safety Library Thanks ivin Holida - City Offices Closed 27 28 Hanukkah 29 7:00 PM PLANNING COMMIS- SIGN - Council Chambers 30 7.00 PM CITY BUDGETS . PUIRUC#�RIN`O December S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 10/13/94 __% OFFICIAL CITY MEETINGS December 1994 Sunday ... y Tuesday Wednesday November 94 January 95 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 31 .. 1 Friday % .. 3 4 5 7:00 PM COUN ET= ING - Co 6 _ 7:00 PM WATER QUAL- ITY COMMITTEE - Pub. Safety Library 7 7:00 PM CITY BUDGETS PUBLIC HEARING (Reconvene) - Council Chambers 8 7:00 PM PRAC - Pub. Safety Trng Rm 9 10 7 :30 PM HUMAN RIGHTS COMMISSION - Pub. Safety Library 11 12 13 14 15 16 17 7:00 PM BOARD OF ZONING - Pub. Safety Trng Rm 7:00 PM PLANNING COM- MISSION - Council Chambers 7 :00 PM IRA - Pub. Safety Trng Rm 18 19 20 21 22 23 24 CC um4t MEET NG C!omell Chambers 7:00 PM PACT - Pub. Safety Library Winter begins 25 Christmas 26 27 28 29 30 31 City Offices Closed 6:00 PM FINANCIAL ADVISORY COMMIT- TEE - Pub. Safety Library 7:00 PM PLANNING COM- MISSION - Council Chambers 10/13/94 M-9 City Council Weekly Planner October 16 - November 26, 1994 Sunday Oct 16 Monday Oct 17 6:00 PM SPECIAL COUNCIL MEET- ING - Council Conf. Rm Tuesday Oct 18 7 :OO PM CANDIDATES FORUM - League of Women Voters - C. Chambers 7:00PM••WATER QUALITY COMMIT- TEE - P.S. Library Wednesday Oct 19 Thursday Oct 20 Friday Oct 21 4:00 PM Plymouth Town Square - Ribbon Cutting g Saturday Oct 22 7 :00 PM PACT - CC Lgr Conf Rm 7:00 PM WARD 3 TOWNMEETING- Council Chambers 4:30 PM OPEN SPACE CO MIT- TEE - Council Conf. Room /r00PMC0[JI�T y � '�' ^;,•• •• Chamber.,, , Oct 23 Oct 24 Oct 25 Oct 26 Oct 27 Oct 28 Oct 29 7:00 PM WARD 4 TOWN MEETING - Council Chambers 6:00 PM FINANCIAL ADVISORY COMM- ITTEE - Pub. Safety Library 7:00 PM PLANNING COMMISSION - Council Chambers 7:00 PM BRA - Coun- cil Conf. Rm Oct 30 Daylight Savings —set back I hour Oct 31 Halloween Nov I Nov 2 Nov 3 Nov 4 Nov 5 City Center Customer Counter Open for Absentee Voting I -3 p.m 7:00 PM WATER QUALITY COMMIT- TEE - Pub. Safety Libra 7:00 PM PLANNING COMMISSION - Council Chambers 6:00 PM CITY ATTOR NEY INTERVIEWS - Pub. Safety Trng Rm 7:30 PM CITY ATTOR NEY INTERVIEWS - Pub. Safety Trng Rm Nov 6 Nov 7 7:00 PM COUNCIL MEETING - Council Chambers Nov 8 State General Election - Polls open 7 a.m. - close 8 p.m. Nov 9 Nov 10 Nov 11 Veterans Day - City Offices Closed Nov 12 7:00 PM PLANNING COMMISSION - Council Chambers 7:00 PM PRAC - Pub. Safety Tmg Rm City Center Customer Counter Open for Absentee Voting - 8 am. - 7 p. m 7:30 PM HUMAN RIGHTS COMMIS - SION - Pub. Safety Library Nov 13 Nov 14 Nov 15 7:00 PM BOARD OF ZONING - Pub. Safety Library Nov 16 7:00 PM HRA - Pub. Safety Tmg Rm Nov 17 Nov 18 Nov 19 7:00 PM PACT - Pub. Safety Library Nov 20 Nov 21 7:00 PM COUNCIL MEETING - Council ''- Chambers Nov 22 6:00 PM FINANCIAL ADVISORY COMM- ITTEE - Pub. Safety Library Nov 23 Nov 24 Nov 25 Nov 26 Thanks ivtn Holida -Cit O �cesClosed 10/13/94 DATE: OCTOBER 13, 1994 TO: DWIGHT JOHNSON, CITY MANAGER FROM: CARLYS SCHANSBERG, DATA INSPECTION /CONTROL CLERK SUBJECT: BUILDING PERMIT ISSUED REPORT FOR COMMERCIAL /INDUSTRIAL /PUBLIC & CHURCH USE TYPES WEEK OF OCTOBER 6 THROUGH OCTOBER 13, 1994 PERMIT #63304 WAS ISSUED TO R L JOHNSON INVESTMENT COMPANY FOR MCBA SEASONAL CONCEPTS LOCATED AT 975 NATHAN LANE NORTH, VALUATION $215,000.00. THANKS! 1 ;2 � CITY OF PLYMOUTH PLANNING COMMISSION MINUTES AUGUST 10, 1994 The regular meeting of the Plymouth Planning Commission was called to order at 7:00 p.m. by Chairman Mike Stulberg. MEMBERS PRESENT: Chairman Mike Stulberg, Commissioners Barb Stimson, Ed Albro, Virginia Black, Linda Oja and Allen Ribbe. MEMBERS ABSENT: None STAFF PRESENT: Director Anne Hurlburt, Planning Supervisor Barbara Senness, Associate Planner John Keho, and Planning Secretary Jackie Watson MOTION by Commissioner Stimson, seconded by Commissioner Black to approve the Planning Commission Minutes for July 13, 1994 and July 20, 1994. Vote 5 Ayes, Commissioner Albro abstained. EVERGREEN COMMUNITY CHURCH. (94082) Chairman Stulberg introduced the request by Evergreen Community Church for a Conditional Use Permit to use the Wayzata Senior High School for services and classes at 305 Vicksburg Lane. Associate Planner Keho reviewed the August 3, 1994 staff report. Chairman Stulberg introduced Mark Darlms representing the petitioner. Mr. Darlms stated he was in agreement with the staff report. Commissioner Ribbe asked if the church had a time frame as to when they would build their own church. Mr. Darlms stated there are no plans to build a church in the future. Commissioner Ribbe asked if there was a time limit on how long the Conditional Use Permit would last. Associate Planner Keho responded that the resolution was not written with a time limit. Planning Commission Minutes August 10, 1994 Page 162 Commissioner Ribbe asked if the church expected growth in their membership. Mr. Darlms stated that they do. He said that in Bloomington they grew quite a bit and held several services but that was because of the size of the facility. He said that this location in Plymouth will only have one service for some time. Chairman Stulberg opened and closed the Public Hearing as there was no one present to speak on the request. MOTION by Commissioner Black, seconded by Commissioner Ribbe to recommend approval of the request by Evergreen Community Church for a Conditional Use Permit to use the Wayzata Senior High School for services and classes at 305 Vicksburg Lane, subject to all conditions listed in the, August 3, 1994 staff report. MOTION to Amend by Commissioner Oja, seconded by Commissioner Albro to recommend that the Conditional Use Permit be reviewed annually by staff in case the membership grows creating excessive traffic. Roll Call Vote on Motion to Amend. 4 Ayes, Commissioner Stimson and Black voted Nay.. Motion carried on a 4 to 2 vote. MOTION to Amend by Commissioner Albro, seconded by Commissioner Oja to recommend that services be limited to just Sundays. The petitioner said they do not have Saturday services, but they may have Friday services. He said that they will not interfere with school activities. Their other churches have Wednesday services but do not plan to do so now. He said if they were to have Wednesday services in the future there would not be that many people there midweek. Commissioner Albro stated that he appreciated the fact that someone would be using the facility putting money into the school district. Chairman Stulberg stated that the annual review would cover any problems that may come up including additional services. Roll Call Vote on Motion to Amend. 6 Nays. Motion failed on a unanimous vote. Roll Call Vote on Main Motion as once amended. 6 Ayes. Motion carried on a unanimous vote. OPUS CORPORATION (94084) e Planning Commission Minutes August 10, 1994 Page 163 Chairman Stulberg introduced the request by OPUS Corporation for a PUD Preliminary Plan Amendment and Conditional Use Permit for Acrylic Design Associates for a reduction in the number of required parking spaces and to allow an accessory retail use in the building located north of Nathan Lane and east of Trenton Lane. Associate Planner Keho reviewed the August 3, 1994 staff report. Chairman Stulberg introduced Ms. Michelle Foster, representing the petitioner. Ms. Foster stated that they support and agree with the staff recommendation. Chairman Stulberg opened and closed the Public Hearing as no one was present to speak on the request. MOTION by Commissioner Stimson, seconded by Commissioner Black to recommend approval of the request by OPUS Corporation for a PUD Preliminary Plan Amendment and Conditional Use Permit for Acrylic Design Associates for a reduction in the number of required parking spaces and to allow an accessory retail use in the building located north of Nathan Lane and east of Trenton Lane, subject to all conditions listed in the August 3, 1994 staff report. Roll Call Vote. 6 Ayes. Motion carried on a unanimous vote. WETLAND WORKSHOP Planning Supervisor Senness gave an overview of the wetland study process up to the present time. All the inventory has been completed and digitized by the consultants. Mr. Ron Peterson, consultant displayed the completed wetland inventory map. Each wetland has been numbered to correspond with the map. Each has been classified by type. He said they found some interesting variations. He said that outside of the MUSA they found some very high quality wetlands but the majority fall in the low quality and are surrounded by agricultural activity which depresses their value. He said a few fall into the excellent category- probably 10 in that category-7 of which fall outside the MUSA. He said the initial reaction is that the wetlands fall within a bell curve. Mr. Peterson discussed his handout "An Overview of Wetland Functions ". He said that few wetlands in Plymouth have ground water discharge. He said that wildlife species found only use the wetlands part of the time. Planning Commission Minutes August 10, 1994 Page 164 Ms. Lynn Rabuse stated that all the information is entered into the computer. They now want to get at what type of buffer would be most suitable and how many classifications of wetlands should be used for Plymouth. She discussed the handout "Wetland Ordinance Objectives". The wetland ordinance will help preserve the wetlands in the City. Commissioner Albro asked if there were other alternative ways to attack the problems without a buffer such as controlling chemical use. Mr. Peterson responded that the only way to get at nutrients to is to retain the sediment, give water enough time to absorb in the soil, and this is by ponding or the use of a vegetative buffer strip. He said that short of ponding he was not aware of other technology. Commissioner Albro stated that he felt that 100% of the pollution problem is being attacked by buffers, and he felt that if we could keep the pollutants out we would not need as wide a buffer. He ask how many buffers would be needed if pollutants were controlled. Mr. Peterson stated that the more impervious surface the more pollutants run off into the wetland. He said that when impervious surface is added to a healthy turf system very little runoff flows into the wetlands except under extreme conditions. Chairman Stulberg asked if maybe controlling the amount of impervious surface allowed would aid the problem, such as may cutting back impervious surface by 10 percent. Mr. Peterson stated that he was not aware of any literature on this type of study. Director Hurlburt stated that this ordinance was not to deal with fertilizers and ponding issues, that these issues are part of other regulations. She stated that we are dealing only with land use in this ordinance and that buffer strips are a technique to achieve this. Commissioner Ribbe stated that studies done with golf courses with healthy turf showed that the amount of migration of chemicals was very small. He said he did not feel nitrogen was a problem, it's the phosphorus. He said that if a community was successful in just educating their people this would be a prevent much contamination. He said most people want a high nitrogen fertilizer and they don't look at the other components of fertilizers. Ms. Rabuse stated that education is important. She said this ordinance will be trying to treat that which is already there and that the use of fertilizers will have to be done in a separate ordinance. She said that enforcement will be a big job in this area. = Dc-,— Planning Commission Minutes August 10, 1994 Page 165 Commissioner Stimson stated that she felt education would be better than trying to enforce the use of fertilizer. Chairman Stulberg stated that he felt fertilizer was a very small part of the problem. Commissioner Albro stated that he felt fertilizer was a big part of the problem in urban areas. He said his concern was that certain lands would not be suitable for development. He said he would like to see some information on the affects of the buffers before an ordinance is done. Director Hurlburt stated that a recommendation can be made for an ordinance regulating fertilizers. Ms. Rabuse stated that the ordinance must be a legal means to achieve a legal end. She discussed the handouts "Introduction to the Components and Administration of an Ordinance" and "Approach to Wetland Regulation and Protections ". Ms. Rabuse discussed the map showing a 40 -foot buffer and setbacks throughout the City which would affect 1200 acres in the City. Of this amount 200 acres would be right -of -way. They also did a study with an 80 -foot setback/buffer strip combined. She said she does not have the calculations yet but the amount of land lost will probably be twice as much. Director Hurlburt stated that the City of Plymouth is 21,000 acres in size. Scott Kryce discussed different types of wetlands. Low type wetlands contain one type of plant, small in size, no open water, one texture, and one color. Medium wetland types contain more species, are larger in size and contain ditches conveying water. Commissioner Black asked if the ditch was blocked what would happen. Scott stated that they would only hold the water longer, but it would not affect the species of plants. He said the high wetland types contain higher plant species all indigenous, but not invasive, and have trees which increase habitat value. He said that the excellent wetland types contain several wetlands within the basin, they are forested and very high in the number of species present. Mr. Peterson discussed the possible setbacks for each type of wetland which could be from 50 feet to 75 feet for excellent types. He said that variable setbacks allow the flexibility to fit development onto the site Planning Commission Minutes August 10, 1994 Page 166 Chairman Stulberg asked if they had data that indicated whether the larger setback does more to protect the wetlands. Ms. Rabuse responded that the larger setbacks and buffers are also used to protect species as well as the wetland. Mr. Peterson stated that for high quality wetlands the range could be as high as 50 feet for the buffer plus a 50 -foot setback. He discussed setbacks on the maps in the hand outs showing high and low buffer and setback areas. Ms. Rabuse stated that the definition of a buffer is to leave the area in a natural state, with no mowing, grading or planting. She said that the Commission needs to decide if buffer strips should be planted if they are already disturbed or left in their natural state. She said that a setback is in addition to the buffer, and the ranges they used are based on literature for the different classifications and functions. Chairman Stulberg called a recess at 8:40 p.m.; the meeting reconvened at 8:55 p.m. Ms. Rabuse stated that the four wetland classifications used in Chanhassen would be appropriate for Plymouth as the Plymouth wetlands fall into the four types. She said that the ranges shown would be appropriate for Plymouth. She discussed the handout "Approach to Wetland Regulations and Protections". She said that if the regulations were considered to be used for existing development as well as to undeveloped land we would end up with a lot of non - conforming lots. The Commission should determine whether vegetation should be planted, and whether mowing can continue.. She said that HOA documents should specify the setbacks and activity allowed in the setbacks. She said that we could allow the present use but any new structures would need to meet the setbacks. Ms. Rabuse stated that she has some studies on natural buffers. She said that the city could require greater slopes and widths for a buffer. Commissioner Black asked if the natural vegetation would reestablish itself in a manicured area. Mr. Peterson responded that this would vary, and if the buffer was not of a high quality for wildlife, do you try to change it. Ms. Rabuse asked whether the city should consider reguiding to adjust setbacks in undeveloped portions of city. Commissioner Albro stated that maybe a manicured buffer which would help slow water movement would be more effective than a natural buffer. Planning Commission Minutes August 10, 1994 Page 167 Mr. Bob Donley of 11740 38th Avenue North asked if runoff is the major concern of pollutants into the wetlands. Mr. Peterson defined runoff water as that which moves along the surface and does not soak in. Mr. Donley asked if this is from the roads. Mr. Peterson stated that the water from the street goes into the storm sewers and is properly treated. Mr. Donley asked what is the cause of the current pollution. Mr. Peterson responded that the primary source is from impervious surface in developed areas and in the rural area it is just from the surface of the land. Mr. Donley stated that with more development and more impervious surface we will need the buffer zones to prevent runoff into the wetlands. Mr. Peterson stated that runoff from impervious surface needs to be treated. Mr. Donley stated that the slopes around the wetland may not be a large concern. Mr. Peterson stated that the steeper the slope the faster water reaches it's destination. He said that the quality of vegetation also determines the speed of the runoff. Chairman Stulberg stated that runoff does not just come from roads, it can be from roof tops and other things. Commissioner Ribbe asked if we are saying there should be larger lots with smaller dwellings. Chairman Stulberg stated that there are other solutions to protecting wetlands besides buffer strips. Commissioner Black stated that in order to vary the size of the buffer zone, we would need to have criteria as to soil type which would have an impact on determining the size of the buffer area. Mr. Peterson stated that the general soil type can be used to determine runoff. Commissioner Ribbe stated that Plymouth has high percentage of clay soil. Planning Commission Minutes August 10, 1994 Page 168 Commissioner Albro asked if standards could be developed as to what level of pollution would be accepted in a wetland and make the developers prove that they can stay within those levels. Mr. Peterson stated that the MPCA is trying to come up with standards but have not done so yet. He said that nutrient loads are difficult to determine and this would need engineering staff to assist. Commissioner Albro asked if these standards would be easier to defend. Ms. Rabuse stated that it is difficult to control pollution and this mode does not fit into the objectives of the wetland ordinance. She said that the environment for habitat is the important part of the ordinance. Planning Supervisor Senness stated that a foundation will be built into the ordinance to make it defensible. Commissioner Stimson stated that if impervious surface is the problem, we should look at the guiding in the undeveloped area of the city and look at minimum lot sizes, amount of impervious surface, buffers and land use. Ms. Rabuse stated that these are ways to protect the wetlands. Director Hurlburt stated that a buffer would limit impervious surface. Chairman Stulberg asked if we cut an amount of impervious surface what will this do to the quality of the wetlands in the future. He said we need a good picture or best guess. Ms. Rabuse stated that it is difficult to measure this because there are many variables which when combined will have an effect. Mr. Peterson stated that this will be a case -by -case evaluation with the design of the ponding system (NURP Ponds). Director Moore stated that a treatment pond is required on a site of one acre or larger and they are designed according to NURP standards. He said that the rear yards typically abut the wetlands. Chairman Stulberg stated that on a site over one acre the buffer and setback would mostly protect the pervious surface with street runoff going into the drainage system. Planning Commission Minutes August 10, 1994 Page 169 Director Hurlburt stated that maybe we could look at where the water goes from impervious surface on a site. She said we may need a definition of how to measure impervious surface, and redefine lot size. Commissioner Black stated that we could define lot size as the upland portion of the lot. Commissioner Ribbe stated that buffers will not do everything we want them to do, that we need the buffer to prevent grading or pushing of soil into the wetland. Ms. Rabuse asked for a meandering buffer consensus. Commissioner Ribbe asked if there would be a minimum for a meandering buffer. Ms. Rabuse stated that there could be a minimum and maximum variable. Ms. Rabuse asked for a consensus on whether to use the four wetland types for definition and the objectives listed on the gold sheet. Chairman Stulberg stated that the objectives go beyond just defining a buffer, and questioned if we are developing a wetland ordinance or a buffer ordinance. Director Hurlburt stated that this ordinance will be coordinated with the work being done by the Water Quality Commission and some type of education program to be done by the City. Ms. Rabuse asked for an opinion on how the Commission felt this ordinance should apply to existing development. Chairman Stulberg stated that he felt they needed staff input to determine this. He asked how you tell those on existing development that they must comply. He said we would not want large amount of nonconforming parcels. Commissioner Albro stated that some standards should apply to existing development but not the same ones as for new development. Commissioners Albro and Stimson stated that the favored variable buffers except in the case of high quality wetlands where the buffer should be fixed. Commissioner Albro stated that he felt some type of monument should be determined to show the delineation of the wetland. Planning Commission Minutes August 10, 1994 Page 170 Commissioner Black stated that she felt existing development could be limited to fertilizer use, and maybe over time go back in to some of the existing development and build a NURP pond within the wetland. Director Hurlburt stated this would need to be a part of the water quality plan. Mr. Peterson asked if buffer zones should be added to streams not covered by the shoreland ordinance. The consensus of the Commission was affirmative. Mr. Peterson asked if Non juridictional ponds should be treated as a low quality wetland or not covered. The consensus was to not include these ponds. Commissioner Stimson stated that the vegetation in the buffer area be left undisturbed. Commissioner Black said that she disagreed with variable buffers, her concern is that some stringent minimums and variables allow for abuses. Ms. Rabuse stated that they could include strict minimums and maximum and the reasons. Chairman Stulberg stated that he would like to discuss a draft ordinance at the August 24 meeting. The Planning Commission discussed the revised schedule. Commissioner Albro stated that anything that impacts the wetlands should be a part of this ordinance. The consensus of the Commission was to go ahead with the revised schedule. Motion by Commissioner Ribbe, seconded by Commissioner Oja to adjourn the meeting. The meeting adjourned at 10:55 p.m. . =ab Plymouth Human Rights Commission October 6, 1994 Minutes Present: Saundra Spigner, Rebecca Ribbich, Earl Peterson, Claudelle Carruthers, John Kane, Laurie Levi, Harvey Guttmann, Jackie Fraedrich, Assistant City Manager Kathy Lueckert Excused: Laura Booth, Councilmember Sheryl Morrison Absent: Bill Dix, Lisa Memberr Chairperson Spigner called the meeting to order at 7:35 PM. Motion by Peterson, seconded by Levi, to approve the minutes. The motion carried. Report on League of Minnesota Human Rights Commission Annual Conference Several Plymouth HRC members attended the League's annual conference: Saundra Spigner, Laurie Levi, Lisa Memberr, Earl Peterson, Harvey Guttman, and Kathy Lueckert. Those who attended the mediation workshop expressed some concern about what direction the No Fault Grievance process will take. The workshop stated that local commissions should use the process outlined by the Minnesota Supreme Court. However, this process is simply mediation, not a No Fault process. Members may be able to attend a 30 hour training session on Nov. 5 -6 and Nov. 12 -13, but neither the dates nor the training were definite. The HRC discussed whether or not to request that the City Council relieve the HRC of the No -Fault requirement in the ordinance, given the lack of available training. No decision was reached. Other members shared their experiences in their workshops. Adoption of By -Laws The HRC reviewed the changes to the proposed By -Laws, based on the suggestions from the September meeting. Motion by Ribbich, seconded by Carruthers to adopt the By- Laws and forward them to the City Council for approval. The motion passed. Kathy Lueckert will prepare a staff report for the City Council meeting on November 7. Other Business • SHARC (Suburban Hennepin Anti- Racism Coalition) -- Saundra Spigner indicated that she had gotten information about SHARC, a grant funded program of the Suburban Alliance. SHARC publishes an anti - racism newsletter, conducts training, and does Q b some survey work. Saundra Spigner will try to arrange for representatives from SHARC to come to our November meeting. League of Women Voters - -the League has invited the Plymouth Human Rights Commission to participate in a televised program on the Commission and its work. (See attached letter). This program will take place in January. After some discussion, the Commission decided to participate in the program. Rebecca Ribbich will coordinate the program, and Claudelle Carruthers will assist. The school districts also will be involved. • Crystal Hate and Bias Crime Seminar - -the Commission talked about a letter from the Crystal Human Rights Commission on a November hate and bias crime seminar. The Crystal Commission asked if Plymouth would be interested in being a co- sponsor of this program. The Commission directed Kathy Lueckert to call and to get more information. Language of Ordinance Regarding School Districts -- Jackie Fraedrich asked about the reference in last month's minutes regarding the participation of the school districts. The HRC indicated that the concern stemmed from trying to make certain that the school districts had consistent and long term participation. Jackie Fraedrich stated that she feels that she was recommended by the Robbinsdale superintendent and then appointed as a full member by the City Council. She suggested that we clarify the language of the ordinance so that appointment by the City Council is stressed for school district representatives. She also stated that this is the only Human Rights Commission that she knows of that encourages the full participation of the schools through actual membership. Kathy Lueckert requested that the date of the November meeting be changed to November 10, due to a conflict with a City Council meeting on November 3. The December meeting also will occur a week later, on December 8. Kathy Lueckert will send out reminders of the date and room changes closer to the dates. Jackie Fraedrich mentioned an incident that she had heard about second hand. The incident involved a local diversity trainer who used Plymouth as an example of racial and ethnic harassment. Evidently this trainer is Hispanic, lives in Plymouth, and has had to change telephone numbers repeatedly because of harassing phone calls related to his surname. The HRC had considerable discussion about what to do with this information, given that is was second hand and might not be accurate. However, the HRC also was concerned that if true, Plymouth is being cited in a very public forum as a bad example. The HRC discussed the proper response of the Commission to this. Jackie Fraedrich will try to find out more about this individual, and will relay to Saundra Spigner what she finds out. If appropriate, Saundra will invite this gentleman to come to a Commission meeting to share his experiences. Saundra Spigner suggested that the Commission postpone the brainstorming session on the HRC workplan until the November meeting. There being no other business, the Plymouth Human Rights Commission adjourned at 9:05 PM. ItTHE LEAGUE OF WOMEN VOTERS WAYZATA/PLYMOUTH AREA 10320 28th A Plymouth, MN September 11 Hunan Rights Commission City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Commission Members: The League of Women Voters of the Wayzata//Plymouth area sponsors educational programs throughout the year on subjects of interest to its members and the general public. We are inviting you to speak to us on Wednesday, January 18, 1995. from 7 :00 to 9:00 P.M. in the Teachers Lounge at Wayzata High School. Wetould like to discuss the role of the newly formed Human Rights Commission in our community. The program will be taped and cablecast. Please call me at 593 -5237 if you have any questions. I hope this date will be convenient. Sincerely, Jennifer L. Martin President rev. 10/12/94 RESIDENT FEEDBACK FORMS WARD 1 "Do you have a solution you would like us to Name /Address Question, Concern of Suggestion: consider? Referred to: Stanley Dotseth Topic "sewer and water timetable on County Road 47 Fred Moore 14815 County Road 47 Plymouth, MN 55446 Ken Kesti Open space designated as #8 on map (or 1L). Could you Eric Blank 4130 Vicksburg Lane No. send me the reason this site is listed as desirable for open Plymouth, MN 55446 space. Mike Nispel Several questions on County Road 9. Do we need eight Look at potential changes to be made to the Fred Moore 14565 41st Avenue No. lanes? Are bike trails on both sides of CR 9 needed? current proposal for County Road 9 based Plymouth, MN 55446 Can we get the County back and look at some potential upon Council and people input. redesigns based on people's input? Should the City Council and people see a "pre-final" before the final is received from Hennepin County? Bill and Barb Zettel There seems to be inconsistent application of controls on We have talked to the Plymouth City Anne Hurlburt 17525 32nd Avenue No. the wetland areas. For example, contractors /developers Engineering Department but have received no Plymouth, MN 55447 allowed to let dirt wash off their construction sites and explanation of these apparent inconsistencies fill up existing ponds with man- created sediment. Also or lack of uniform enforcement of wetland some owners appear to be permitted to develop their controls. I hope the meetings will clarify property into the wetlands while others of us are told by much of this on the proposed wetlands DNR and others that you cannot touch that part of your ordinance. owner property that falls within the wetlands. Ken Kunz Plowing sidewalk along 22nd Avenue from Vicksburg to Eric Blank 1900 E. Shenandoah Court Shenandoah Lane over to 18th Avenue North, back to Plymouth, MN 55447 Vicksburg. Mona Domaas Expansion of Schmidt Lake Road - I would hope that "Do you have a solution you would like us to Fred Moore Name /Address Ouestion. Concern of Suggestion: consider? Referred to: Mona Domaas Expansion of Schmidt Lake Road - I would hope that Better contractor - look at County Road 10. Fred Moore 15910 46th Avenue No. you don't hire same crew that did Vicksburg Lane - poor Plymouth, MN 55446 workmanship, poor quality. Slopped tar in median Other golf courses have roads through them - rather than cement (between Highway 55 and County i.e., Edinborough in Brooklyn Park. Another Road 9). Route for Schmidt Lake Road - I also would point, not everyone is a golfer. suggest a south expansion to Schmidt Lake Road for 2 reasons: 1) would keep traffic away from residential We're putting in roads before we have safe areas and children - already have obstruction of RR area for kids to walk and play. So keep tracks. Why have another with busy road. 2) Wouldn't increasing traffic without these options for it put traffic closer to High School? Better access ?? for children - something will happen. Kids should that? come before traffic. Debra Raines County Road 9 - Allow for bike trails across I -494 Fred Moore 14125 37th Avenue No. Plymouth, MN 55447 Leonard Luedke The wetlands maps was dated June of 94, before the July On the enclosed map I have drawn in yellow, Anne Hurlburt 17910 County Road 47 inventory of wetlands, that was misleading. The map in what I feel would make sense and be Plymouth, MN 55446 the southwest comer of the room showed the route of acceptable to all parties that were voicing Peony Lane from 55 to 49. We were told this was only opinions after the meeting. The overpass is (received in mail 10112194) a line on a map, that it means nothing. Many people needed for fire trucks, ambulances, police to looked at these maps and went home believing these as service this future area as the trains are very truth. You would look better to the people if you long. The complaints on Schmidt Lake Road presented material written in stone. In short, if you have been, because we have put in a major haven't decided, don't make maps for general meetings. road after the houses were built - let's do it right this time and put the major roads thru to properly service the future before the future arrives. Having Schmidt Lake Road go south on Holly services no one, to the north - that is where the new population is going to be. I would like to get on the mailing list for wetlands and road improvements. RESIDENT FEEDBACK FORMS Name /Address 4uestion, Concern of Suggestion: "Do you have a solution you would like us to consider? Referred to: Bill Kwasny The City of Plymouth continues to be known among the From my 18 years of working and living in Anne Hurlburt 18118 24th Avenue North commercial /industrial developers as "the most - difficult- Plymouth, I am convinced that the adversarial Plymouth, MN 55447 to deal -with, anti - development community" in the State attitude emanating from the city staff has as its of Minnesota. This reputation is justified, and results in basis the personal dislike of some staff the lack of full development in land already zoned members for private development. I am commercial or industrial. Developers publicly state that convinced these staff members would rather there are cities which are more open to development than see commercial /industrial land lie vacant than the City of Plymouth, so why waste time fighting city have tax- generating buildings on these sites. hall here? City staff members must learn that their personal preferences and desires for development are not applicable. I want this Mayor and City Council to make public statements that this attitude will no longer be tolerated in Plymouth, and the City is now open to deal with developers on a fair and rational basis, to encourage permitted development on unbuilt sites. W Name /Address Luther O. Forde 5500 Vagabond Lane Plymouth, MN 55446 Rita Xistris 1724 Comstock Lane N. Plymouth, MN 55447 Jay & Carla Goedderz 15190 47th Avenue N. Plymouth, MN 55446 Sue Hutson 15030 48th Avenue N. Plymouth, MN 55446 Mary Abbey 5741 Juneau Lane Plymouth, MN 55446 Gordon Bluhm 6045 Vicksburg Lane Plymouth, MN 55446 Douglas R. Schroeder 5230 Vicksburg Lane Plymouth, MN 55446 Dana Cossette 4340 Fountain Lane N. Plymouth, MN 55446 Norm Rehovsky 6035 Troy Lane Plymouth, MN 55446 Rev. 10/12/94 TOWN MEETING - WARD 1 REQUESTS FOR ADDITIONS TO MAIMING LISTS Northwest Plymouth Open Space Acquisition Wetlands Ordinance Schmidt Lake Rd. Development County Road 9 Expansion Street Imprvmts to service new Hi 2h School X X X X X X X X X X X X X X X X H Name /Address Leonard Luedke 17910 County Road 47 Plymouth, MN 55446 Northwest Plymouth Open Space Acquisition Wetlands Ordinance Schmidt Lake Rd. Development County Road 9 Expansion Street Imprvmts to service new Hi h School X X „1 CITY OF PLYMOUTR For Immediate Release ) - - Lkc--- For More Information: October 11, 1994 Anne Hurlburt, 550 -5059 Locally Funded Plymouth Senior Development to Open Plymouth's first senior housing development, Plymouth Towne Square, is slated to officially open with a ribbon cutting ceremony on Fri., Oct. 21, 4 p.m. The locally funded $6.7 million apartment complex was developed by the Plymouth Housing and Redevelopment Authority (HRA) and the City of Plymouth. "This is a major asset for our community, and we are especially proud of the fact that the project is being funded at the local level. This unique use of local funding allowed us more autonomy in establishing rules and guidelines," said Community Development Director and Plymouth HRA Executive Director Anne Hurlburt. Most senior housing projects of this size are funded with federal and state dollars. The 99 -unit building is on a 5.5 acre site located at 15500 - 37th Ave. N. The 99,000 square foot, 3 -story complex will provide an independent living situation for low and moderate income people who are at least 55 years old. It includes 60 one - bedroom apartments, 39 two - bedroom apartments, heated underground parking and a guest suite. The common areas include a dining room, crafts room, meeting rooms, lounge with fireplace, solarium, beauty/barber shop and three laundry rooms on each floor. The site also includes landscaped walking paths that connect to the City's trail system. We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550 -5000 "Plymouth Towne Square will make it possible for many people who have lived in Plymouth for years to stay in the city even when they are living on fixed incomes. It will also help older adults whose children live and work in the area to stay near their families," Hurlburt said. Residents will begin moving into the building the week of Oct. 24. A open house is planned for next spring. Plymouth Towne Square is owned by the Plymouth HRA. The HRA contracted with Walker Management of Minneapolis to manage construction and operation of the building for the first two years. Frana and Sons, Inc. of Eden, Prairie served as the general contractor on the project. Plymouth Towne Square is being financed through bonds issued by the Plymouth HRA. The HRA levy that is part of the current city property tax will help subsidize rents on an ongoing basis. Residents of Plymouth Towne Square with incomes of up to 50% of the median income for the metro area will pay no more than 30% of their income for rent. Residents with incomes between 50% and 80% of the median income will pay no more than 33% of their income for rent. C t ^- � - L-\ )o NORTHWEST COMMUNITY TELEVISION 6900 Winnetka Ave. N., Brooklyn Park, MN 55428 (612) 533 -8196 N E W S R E L E A S E For Immediate Release 10/12/94 For More Information Contact Tom Hayes 533 -8196 A CABLE 12 SPECIAL ON YOUTH ISSUES Do you know what teens from the northwest suburbs are thinking about school, home, working, peer pressure, and self - esteem? Northwest Community Television's Cable 12 found out from those who know best -- teens. It's open, frank discussion, not only with youth, but with professionals who work with youth, on the challenges teens face in today's society. It's a discussion not only of the issues but of the answers to these issues. Join host Tom Hayes for this youth issues special Thursday, October 20 at 8:00pm and Friday, October 21 at 10:00am only on Channel 12. Cable 12 is a service of Northwest Community Television, an independent, nonprofit organization which manages public access and local origination operations in the northwest suburbs of Minneapolis. The service area includes 53,000 homes in Brooklyn Center, Brooklyn Park, Corcoran, Crystal, Golden Valley, Hanover, Maple Grove, Medicine Lake, New Hope, Osseo, Plymouth, Robbinsdale, and Rogers. - 30 - Brooklyn Center . Brooklyn Park 9 Crystal • Golden Valley • Maple Grove • New Hope • Osseo . Plvmn„th • Rnhhincrlalo DATE: October 12, 1994 TO: Dwight Johnson, City Manager through Fred G. Moore, P.E. , Director of Public Works FROM: Daniel L. Faulkner, P.E. City Engineer SUBJECT: PROJECT STATUS REPORT BACKGROUND: Enclosed are the status reports provided by various consultants performing engineering services in the City. Also attached is the monthly Erosion Control Report for all active developments in Plymouth. Following is a summary of the project status reports received from the four consultants who have active projects with the City of Plymouth. 1. STRGAR - ROSCOE- FAUSCH, INC.: City Project No. 106 - Northwest Boulevard (54th Avenue to 56th Avenue) is complete except for some punch list items. (See Map - B) Citv Proiect No. 011 - Northwest Boulevard (45th Avenue to Schmidt Lake Road) and Schmidt Lake Road .(Northwest Boulevard to Pineview Lane) is complete except for some minor punchlist work. The bituminous wearing course was placed during the past month. (See Map - C) City Project No. 205 - Northwest Boulevard (Schmidt Lake Road to 54th Avenue ) is complete except for minor punchlist work. (See Map - D) SUBJECT: Project Status Report October 12, 1994 Page No. 2 City Project No. 031 - County Road 24 and Medina Road is complete through the Phase I portion except for minor punch list work. Phase II construction is proceeding but is behind schedule due to wet weather. The contractor is currently working on Trunk Highway 55 and street construction on CSAH 24. Curbing has been placed on CSAH 24 from Highway 55 to Medina Road. In order to complete this roadway and open it to traffic this year, additional sand and fabric is being used in the roadway. (See Map - E) Citv Proiect No. 213 - Schmidt Lake Road (Northwest Boulevard to Fernbrook 1AneA is proceeding and the construction on Schmidt Lake road is nearly complete. The Fernbrook Lane portion of this project north of Schmidt Lake Road still needs to be completed, including watermain, storm sewer, and roadway construction. This past month the sanitary sewer repair in Schmidt Lake Road was completed and Schmidt Lake Road was paved. (See Map - F) City Project No. 037 - Fernbrook Lane (27th Avenue to 34th Avenue) has had the draft Preliminary Engineering report completed and submitted for staff review and comment. In addition, draft Signal Justification reports for proposed signals at Harbor Lane and 27th Avenue have also been submitted. (See Map - G1) City Project No. 309 - 36th Avenue /Lancaster Lane Traffic Signal has had the draft Signal Justification Report completed and submitted to staff for review. (See Map - G2) Citv Proiect No. 310 - New Countv Road 9 (Trunk Hiehwav 55 to VicksburL- Lane is ready to proceed following the preconstruction meeting held on September 27. Grading and utility construction are scheduled to be completed this year. The contractor, C.S. McCrossan, has indicated they will start as soon as the weather allows. (See Map - G3) City Project No. 316 - Schmidt Lake Road EAW /Alignment Study (Vicksburg Lane to Peony Lane) has been discussed with City staff and changes made to the proposed concept layout and resubmitted to City staff along with a cost estimate for review. (See Map G4) SUBJECT: Project Status Report October 12, 1994 Page No. 3 City Project No 406 - Trunk Highway 55 North Frontage Road and South Shore Drive is proceeding and paving of the frontage road and South Shore Drive was completed the week of October 10. (See Map - G5) City Project No. 310 - New Traffic Signal at New County Road 9 /Relocated County Road 24 /Trunk Highway 55 is proceeding and the City Council has approved the agreement with MnDOT for cost sharing of this signal installation. Final plan revisions have been completed and a letting date will be set once the agreement process has reached the appropriate stage. (See Map -G3) Citv Proiect No. 415 - Westbranch3rd Addition (east of Dunkirk Lane and north of proposed County Road 9) is proceeding and the Preliminary Engineering Report will be received by the City Council at the October 17 meeting. (See Map N -1) City Project No. 417 - 1995 Trail Improvements is on hold pending further staff direction. (See Map N -2) A traffic study was recently completed on New County Road 9 and a pedestrian crossing study on Northwest Boulevard near 55th Avenue is currently underway. 2. BONESTROO, ROSENE ANDERLIK AND ASSOCIATES, INC.: Citv Proiect No. 906 - Medina Road Trunk Watermain Improvements (b(Aween Vicksburg Lane and Dunkirk Lane) is currently on hold pending a determination on the location of Medina Road in this area. The plans and specifications are approximately 80% complete. (See Map - L) Citv Proiect No. 907 - Vicksburg Lane. Schmidt Lake Road and Fernbrook Lane Street and Utility! Improvements is complete through the Phase I portion and is ready for a punch list inspection with City staff. The bituminous wearing course will be completed in 1995. Phase II of this project, which extends Schmidt Lake westerly from Fernbrook Lane to Vicksburg Lane, has had a draft preliminary report prepared and submitted to staff for review. (See Map - M) SUBJECT: Project Status Report October 12, 1994 Page No. 4 City Project No. 909 - Well No. 11 Pump House (South of County Road 9 and east of Zachary Lane) is complete and following the contractor's submittal of record plans O & M Manuals and as -built wiring diagrams, a final pay request will be submitted and the project closed out. (See Map - M -1) City Project No. 214 - Xenium Lane Street and Utility Improvements (Xenium Lane to Northwest Boulevard south of County Road 9) was considered by the City Council at the September 19 meeting and authorization was given to proceed with condemnation. City staff will continue to work with developers interested in this area. (See Map - N) Citv Proiect No. 308 - Dunkirk Lane Street and Utilitv Improvements (Old Rockford Road to New County Road 9) is complete except for the wearing course which will be done in 1995. A punch list inspection with City staff will be scheduled soon for the work completed in 1994. (See Map - 02) City Project No. 311 - Fernbrook Lane Watermain Improvements (County Road 6 to Luce Line Trail), Lake Camelot (County Road 47 to Maple Grove city limits). County Road 9 - Raw waterline (Well No. 11 to Zachary Water Treatment Plant) is complete including the 18 inch watermain extension along Vicksburg Lane up to Schmidt Lake Road. The remaining work includes testing and restoration which will be completed in the next month. City maintenance crews have recently begun to replace the failed retaining wall south of Schmidt Lake Road on the east side of Vicksburg Lane. (See Map - 03) City Project No. 601 - 26th Avenue Street Improvements (,Kilmer Lane to Medicine Ridge Road) has had the final plans completed and submitted to City staff. Following the necessary negotiations for easements required, approval of the final plans and setting of a bid date will be requested of the City Council. (See Map - 04) City Project No. 212 - 3 Million Gallon Hollydale Water Tower (Schmidt Lake Road and Vicksburg Lane) had the Preliminary Report accepted. at the September 20, 1993 City Council meeting and the Council directed staff to set up a public meeting on this project. (See Map - 05) SUBJECT: Project Status Report October 12, 1994 Page No. 5 3. RUST ENVIRONMENT AND INFRASTRUCTURE: City Project No. 206 - Bridlewood Farm 2nd Addition Street and Utility Improvements (south of Medina Road between Yellowstone and Urbandale Lanes ) is substantially complete and a final inspection was conducted on June 22 with the City's inspector, the contractor's superintendent, and Rust Environment and Infrastructure's project manager. Punch list items were found to be satisfactorily completed and following receipt of the contractor's necessary documentation, final payment will be requested. (See Map - Q) City Project No. 304 - Bridlewood Farm 3rd Addition, Street and Utility Improvements (south of Medina Road along Yellowstone Lane and 37th Avenue ) is nearing completion and the wear course is scheduled to be completed on October 15. The City maintenance crews have retelevised the sanitary sewer line south of 37th Avenue on Zircon Lane and no problems were observed. Following completion of the wear course a punch list inspection will be scheduled with City staff. (See Map - Q1) 4. SHORT - ELLIOTT- HENDRICKSON, INC.: City Project No. 301 - 1993 Street Reconstruction Program is being prepared for final payment as nearly all punch list items have been completed. (See Map - V) City Project No. 401 - 1994 Street Reconstruction Program has been divided between the City Engineering Design Team and SEH's Design Team to be called Part I (City Design Team) and Part H (SEH Design Team). The Part I portion of this program is proceeding and the industrial area has been completed. The residential work is continuing and all paving work is scheduled for completion the week of October 10. Part H of the Reconstruction Program includes Vicksburg Lane from Schmidt Lake Road to County Road 47 and the final wear course was placed the week of October 10. Following the shoulder grading and final cleanup the roadway will be opened to through traffic. (See Map - R) SUBJECT: Project Status Report October 12, 1994 Page No. 6 5. THE APPROVED PAYMENTS LISTING is attached as Report No. 110 for your information. 6. THE MONTHLY EROSION CONTROL STATUS REPORT is attached for your information. Daniel L. Faulkner, P.E. attachments: Status Reports Approved Payments Listing Map M rpr TV nc N W� E SCALE OF MILES - PUMOUTR S Q -- fill fill 111111 Fl 111111 III tll 1iif11111111 11111111111111111111111111 III i :1111r 111111111111111111111 SRFSTRGAR- ROSCOE- FAUSCH, INC. CONSULTING ENGINEERS & PLANNERS TRANSPORTATION ■ CIVIL ■ STRUCTURAL ■ ENVIRONMENTAL ■ PARKING MEMORANDUM TO: Fred G. Moore, P.E. OCt 1 1 1994 City of Plymouth FROM: Jim Dvorak, P.E. Tim Phenow, P.E. DATE: October 10, 1994 SUBJECT: PROJECT STATUS REPORT The following are brief descriptions of the status of active projects assigned to us: Northwest Boulevard (45th Avenue to Schmidt Lake Road) Schmidt Lake Road (Northwest Boulevard to Pineview Lanel City Project No. 011 SRF No. 0901340 The bituminous wearing course has been completed and minor punch list work remains to finish the project. Northwest Boulevard (54th Avenue to 56th Avenue) City Project No. 106 SRF No. 0911519 Construction is complete except for punch list work. Northwest Boulevard (Schmidt Lake Road to 54th Avenue City Project No. 205 SRF No. 0921637 The bridge and roadway were opened to traffic on August 26, 1994. Construction is complete except for minor punch list work. Suite 150, One Carlson Parkway North, Minneapolis, Minnesota 55447 -4443 (612) 475-0010 FAX (612) 475 -2429 Fred G. Moore, P.E. - 2 - October 10, 1994 County Road 24 and Medina Road City Project No. 031 SRF No. 0921643 Phase I construction is complete except for punch list work. Phase 11 construction is proceeding but is behind schedule because of the weather. The Contractor is working on T.H. 55 and street construction on C.S.A.H. 24. Schmidt Lake Road (,Northwest Boulevard to Fernbrook Lane) City Project No. 213 SRF No. 0921675 The construction on Schmidt Lake Road is nearly complete. The City's Contractor is now being held up by the developer west of Fernbrook Lane because they have not completed their portion of the grading of Fernbrook Lane. Fernbrook Lane (27th Avenue to 34th Avenue) City Project No. 037 SRF No. 0921718 This project is on hold pending further staff direction. 36th Avenue /Lancaster Lane Traffic Signal City Project No. 309 SRF No. 0921779 This project is on hold pending further staff direction. New County Road 9 between T.H. 55 and Vicksburg Lane City Project No. 310 SRF No. 0931781 The Contractor has indicated they will start as soon as the weather allows. Grading and utility construction are scheduled to be completed this year. Schmidt Lake Road /Peony Lane Alignment Study, SRF No. 0931865 This project is on hold pending further staff direction. Fred G. Moore, P.E. - 3 - October 10, 1994 T.H. 55 North Frontage Road and South Shore Drive City Project No. 406 SRF No. 0941991 Paving is scheduled for this week (October 10). County Road 9 /County Road 241T.H. 55 Signal SRF No. 0942029 Comments on the plans have been received from Mn /DOT and final revisions have been made. A Contract letting date can be established once the agreement process has reached the appropriate stage. West Branch 3rd Addition City Project No. 415 SRF No. 0942078 A final Preliminary Engineering Report has been submitted to staff for review. 1994 Trail Improvements City Project No. 417 SRF No. 0942080 The project is on hold pending further staff direction. New C.S.A.H. 9 Traffic Study SRF No. 0942121 A Final Report has been submitted to staff and the project is complete. JRD:TDP.jal cc: Dan Faulkner, City of Plymouth Dan Campbell, City of Plymouth JABonestroo Rosene Anderlik & Associates Engineers & Architects October 7, 1994 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Daniel L. Faulkner Re: Project Status Report File No. 70 Dear Dan: Otto G. Bonestroo, P.E. Robert W. Rosen, RE.* Joseph C. Andedik, P.E. Marvin L. Sorvala, P.E. Richard E. Turner. P.E. Glenn R. Cook, P.E. Thomas E. Noyes, P.E. Robert G. Schunicht. RE Susan M. Eberlin, C.P.A. *Senior Consultant Howard A. Sanford. PE. Keith A. Gordon. P.E. Robert R. Pfeffede. P.E. Richard W. Foster. P.E. David O. Loskota, P.E. Robert C. Russek, A.I.A. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Michael T Rautmann, P.E. Ted K. Field, P.E. Thomas R. Anderson, A.I.A. Donald C. Burgardt. P.E. Thomas A. Syfko, P.E. Frederic J. Stenborg. P.E. Ismael Martinez. P.E. Michael P. Rau, P.E. Agnes M. Ring. A.IC.P. Thomas W. Peterson. P.E. Michael C. Lynch, P.E. James R. Maland. P.E. Jerry D. Pertzsch, P.E. Scott J. Arganek, P.E. Kenneth P. Anderson, P.E. Mark R. Rolls. P.E. Mark A. Seip, P.E. Gary W Morien. P.E. Paul J. Gannon. A.I.A. Daniel J. Edgerton, P.E. A. Rick Schmidt P.E. Philip J. Caswell. P.E. Mark D. Wallis. P.E. Miles B. Jensen, P.E. L. Phillip Gravel, P.E. Karen L. Wiemeri, P.E. Gary D. Kristofitz, P.E. F Todd Foster. P.E. Keith R. Yapp, P.E. Douglas J. Benoit. P.E. Shawn D. Gustafson. P.E. Cecilio Olivier, P.E. Paul G. Heuer. P.E. John P. Gorder. P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson James F. Engelhardt The following status report has been prepared for all current BRA/City of Plymouth projects. PRELIMINARY REPORTS Project 214 - Xenium Lane Street and Utility Improvements: The City Council has accepted the Preliminary Report for this project and directed the City Staff to proceed with right -of -way acquisition for the roadway. Project 212 - 3 Million Gallon Hollydale Water Tower: The City Council accepted the Preliminary Report at its September 20, 1993 meeting and directed Staff to set up a public meeting on the project. The public meeting has not yet been scheduled. Project 907 - Vicksburg Lane, Schmidt Lake Road and Fernbrook Lane Street and Utility Improvements, Phase 2: This project has been split into two phases. Phase 1 is under construction and includes the improvements on Fernbrook Lane from 45th Avenue to Schmidt Lake Road. A draft Preliminary Report for the entire project has been submitted to the City. Following City Staff review, we will finalize the Preliminary Report for Phase 2 of the project. PLANS AND SPECIFICATIONS Project 601 - 26th Avenue Street Improvements: We have completed the final plans and specifications for the street improvements. We will proceed with the preparation of easement descriptions, permit applications and obtain State Aid approvals for the construction. The bid date will be determined when all of the easements have been acquired. At that time we will prepare a revised schedule for this project. Medina Road Trunk Water Main Improvements: The plans and specifications for this project are partially complete. The project is currently on hold, 2335 West Highway 36 - St. Paul, MN 55113 - 612 -636 -4600 -- s City of Plymouth October 7, 1994 Mr. Daniel L. Faulkner Page -2- pending receipt of all the necessary easements and rights -of -way. Medina Road Trunk Water Main Improvements: The plans and specifications for this project are partially complete. The project is currently on hold, pending receipt of all the necessary easements and rights -of -way. ACTIVE CONSTRUCTION PROJECTS Project 308 - Dunkirk Lane Street and Utility Improvements - S.M. Hentges: The restoration, striping and signing work has been completed. A punch list inspection with the City should be done soon for the work completed in 1994. The bituminous wearing course for the roadway will be done in 1995. The completion date for the project is July 1, 1995. Project 907, Phase 1 - Fernbrook Lane Street and Utility Improvements - Ryan Contracting: The punch list inspection with the City for the work completed in 1994 has been completed, but none of the work has been done. We will see that this work is done in a timely manner. The bituminous wearing course for the roadway and bike path will be done in 1995. The completion date for the project is July 1, 1995. Water Main Improvements: Project 311 - Fernbrook Lane, Project 110 - Maple Grove Connection, Project 909 - Well No. 11 - Annandale Contracting: The 18 -inch water main extension along Vicksburg Lane has been completed. The remaining work which includes testing and restoration will be completed this month. Project 909 - Well No. 11 Pumping Facility - Municipal Builders, Inc.: All of the work has been completed. As soon as the contactor submits the record plans, O & M manuals and as -built wiring diagrams, a final pay request will be forwarded to the City so that the project can be closed out. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Shawn D. Gustafson, P.E. CC. OGB MLS GRC RGS JKI DJE ENVIRONMENT RUUINFRASTRUCTURE RUST Environment & Infrastructure Inc. 3033 Campus Drive, Suite 175 Minneapolis, MN 55441 Tel. (612) 551 -1001 - FAX (612) 551 -2499 October 6, 1994 Mr. Daniel L. Faulkner, P.E. City Engineer City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 -1482 Re: Bridlewood Farm 2nd Addition Improvements City Project No. 206 Status Report No. 28 Dear Mr. Faulkner: 5 The status of City Project No. 206 has not changed since our previous status report. RUST E &I has communicated with the contractor, Hank Weidema Excavating, Inc., in an effort to resolve questions regarding final quantities and submittals that are required for processing final payment. We hope to receive the final payment request and documentation from the contractor shortly, possibly in time to enable their presentation to the City Council during its meeting on October 17, 1994. If there are any questions or if additional information is needed regarding this project, please call me at 551 -2427. Sincerely, �4' " Euge a L. Anderson, P.E. File: 42521.334 42521 /LMridlewd.ela Quality through teamwork n12 C1 lawENVIRONMENT & INFRA51'RUCI'URE RUST Environment & Infrastructure Inc. 3033 Campus Drive, Suite 175 Minneapolis, MN 55441 Tel. (612) 551 -1001 • FAX (612) 551 -2499 October 6, 1994 Mr. Daniel L. Faulkner, P.E. ,1 12 City Engineer City of Plymouth ,o 3400 Plymouth Boulevard RECENE0 Plymouth, MN 55447 -1482 Q, OCT - 6 1994 w Re: Bridlewood Farm 3rd Addition Improvements City Project No. 304 CP Status Report No. 20 1 9 Dear Mr. Faulkner: Following is a summary of activities that have occurred in conjunction with the Bridlewood Farm 3rd Addition project since September 9, 1994. The sanitary sewer pipe lying south of 37th Avenue on Zircon Lane, which had previously experienced an obstruction, was again televised by City maintenance personnel during the week of September 26th. Prior televising on August 18, 1994, did not disclose any failures in the mainline sewer pipe. It was hoped that, with the passage of time, any potential structural irregularities, either in the mainline or in the services, which could result in an obstruction of the pipe would be manifest. Any problems that would have been noted could then have been suitably corrected before placing the bituminous wearing course. However, no abnormalities in the pipe were noted. As residential construction progressed adjacent to streets that were constructed on the project, the City's inspector and RUST E&I met at the project site for the purpose of reviewing the concrete curb and gutter. Areas in need of repair were noted and marked at the site. Our findings were forwarded to the contractor. We have communicated with the contractor in matters pertaining to scheduling curb and gutter corrective work, and constructing the bituminous wearing course. Repairs are pending as moisture conditions dictate. We expect that bituminous wearing course construction will occur shortly thereafter. In the upcoming month, we look forward to the completion of construction on City Project No. 304, and to working with the City on final inspection of utility structures, and of the project in general. If there are any questions or comments regarding the above discussion, please call me at 551 -2427. Sincerely, kel L. Anderson, P.E. File: 42611.402 Quality through teamwork 42611.IETTERS. Status20. cla n 0 DATE: October 11, 1994 TO: Daniel L. Faulkner, City Engineer FROM:�' Darrell Johnson, Sr. Engineering Technician - Drainage SUBJECT: EROSION CONTROL STATUS REPORT Erosion control efforts have continued this past month with two additional warning letters and four penalty fines totaling $400 that were sent to developers for dirty streets. Attached is the updated Street Cleaning Status Report dated October 12, 1994. The Bassett Creek Watershed conducted their inspections on September 12, 1994. Of the 50 active construction sites they visited, 26 were found to be in compliance with erosion control practices and 24 sites were found to be in violation. All violators have been notified to correct the existing problem within their subject development. attachment: cc: Fred G. Moore 1994 STREET CLEANING PENALTIES Revised: 10/11/94 Autumn Hills Dave Henners 473 -1231 x 69 BassLake Terrace 2nd & 3rd Add. Vern Reynolds May, 3 425 -6442 Bitoerin Chris Censki April, 14 476 -1925 Boulder Crest Dane Swenson or Fritz 473 -8511 Boulder Ridge 2nd & 3rd Betsy Krutzig June, 24 July, 25 559 -3271 Bridlewood Farm Jeff Franc 478 -9848 March, 30 Bill Pritchard 544 -7333 Camelot Overlook Jack Menkveld or August, 15 Ken Gust 786 -6000 Cavan Meadows Chuck Dillerud /Tony Eiden 550 -7633 Courtyards of French Creek David Newman Aug. 8 757 -2926 Curtis Lake John Lino 882 -1112 Eaglewood Dale Runkle June, 17 August, 15 Sept. 16 454 -4663 ext. 121 Fernbrook Woods 2nd Fred Haas 884 -1926 Forster Preserve Tom Graham or Jake Enebak April, 1 May, 26 546 -8216 Golfview Estates Bernie Barr March, 30 July, 11 559 -0085 Greenwood Ponds Earl Fischer June, 29 1473-0706 1994 STREET CLEANING PENALTIES Revised: 10/11/94 a Heather Run Dave Henners 473 -1231 x 69 Heritage Woods Estates 2nd Add. Robert Enebak 333 -1307 Holly Creek l st Craig Scherber June, 14 June, 16 428 -8400 Holly Creek 2nd Craig Scherber July, 13 August, 15 Sept. 27 428 -8400 Holly Creek 3rd Craig Scherber 428 -8400 Ironhorse Estates Fred Smith 541 -1451 Cindy Elcher 420 -2746 Kimberly Woods Tim Rachel 553 -1824 Kingsview Heights 3rd Paul or Keith Harstad 636 -3751 Lancaster Park Apartments Ken Isaacson 926 -9467 H 926 -9408 North Fork Jack Swedlund 557 -0662 Parker's Lake North 8th,9th, &10th Sandy Williams Sept. 20 trailer # 473 -1406 Parker's Woods Woody Perl June, 27 938-6727 Pine Creek Vicky Siskin May, 26 546 -3592 Pintail Villas Don Jensen 638 -0534 Doug Fiala 452 -1329 Plymouth Green Villas John DeVries April, 20 June, 17 July, 18 August, 11 Sept. 16 550 -1346 J) 1994 STREET CLEANING PENALTIES Revised: 10/11/94 3 Plymouth Oaks Terry Dahlstrom 557 -4571 May, 6 May, 26 Savannah Chuck Dillerud 550 -7633 Plymouth Pointe John Peterson 755 -9793 April, 1 April, 6 June, 16 Seven Ponds 5th,6th, &7th Add. Good Value Homes Ponderosa Woods 3rd A.J. Poppelaars Sugar Hills 1st & 2nd Add. 925 -2761 June, 16 Quail Hollow Homer Thompkins or Sunset Valley Homes 2nd Pam Backer 627 -0823 May, 20 May, 26 Rebecca Woods Craig Anderson Swan Lake South 473 -3 976 April, 1 May, 20 Estates Pat Goff September, 1 Oct. Tricord Sept. 23 Westbranch Bill Pritchard August, 11 (plymouth creek heights) 544 -7333 cf� 482 -0767 Savannah Dave Henners 473 -1231 x69 Seven Ponds 5th,6th, &7th Add. Ted Hagen 572 -9455 Sugar Hills 1st & 2nd Add. Mark Reichel 636 -9991 June, 16 Marty Harstad Sunset Valley Homes 2nd Russ Bendickson 545 -3132 May, 20 May, 26 Chuck Dillerud 550 -7633 Swan Lake South Tom Graham or Jake Enebak April, 1 May, 20 546 -8216 Trenton Ponds 1470-4544 Jim Zachman Tricord Sept. 23 Westbranch Bill Pritchard August, 11 (plymouth creek heights) 544 -7333 cf� W1 APPROVE PAYMENTS PUBLIC IMPROVEMENT PROJECTS FROM 09/19/94 TO 10/17/94 REPORT NO. 110 Fernbrook Lane Util. & St. Ryan Contracting, Inc. 907 9/22/94 1994 Street Reconstruction Part H Master Asphalt Co. 401 10/06/94 9/23/94 6,369.30 10/10/94 59,962.29 N ROBERT L.CROSBY LEONARD M. ADDINGTON ROBERT R. BARTH N. WALTER GRAFF ALLEN D. BARNARD RICHARD A. PETERSON ROBERT J. CHRISTIANSON, JR FRANK J. WALz FRANK VOGL MARINUS W. VAN PUTTEN, JR. DAVID B. MORSE JOHN A. BURTON, JR. JAMES C. DIRACLES ROBERT L.MELLER,JR. JUDITH A.R000SHESKE SCOTT D. ELLER BEST & FLANAGAN ATTORNEYS AT LAW CHARLES C. BEROUIST GEORGE O. LUDCEE E.JOSEPH LAFAVE GREGORY D. SOULE CATHY E. GORLIN PATRICK B. HENNESSY TIMOTHY A. SULLIVAN BRIAN F. RICE DANIEL R.W. NELSON TRACY J. VAN STEENBUROR DAVID J. ZUBKE STEVEN R. KRUGER JAMES P. MICHELS PAUL E. KAMINSKI JOHN P. BOYLE ROSS C. FORMELL 4000 FIRST BANK PLACE (301 SECOND AVENUE SOUTH MINNEAPOLIS, MN 55402 -4331 TELEPHONE (012) 339 -7121 TELECOPIER (0121 339 -5897 Direct Dial: 341 -9720 Direct Fax: 349 -5674 October 11, 1994 Plymouth Boards and Commissions c/o Kathy Lueckert Assistant City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 RE: The Open Meeting Law Dear Board and Commission Members: CINDY J. LARSON CARYN SCHERB GLOVER MARY E. SHEAREN CATHERINE J.COURTNEY KEITH J. NELSEN BARBARA M. Ross TRACY F. KOCHENDORFER JEANNICE M. REDING SARAH CRIPPEN MADISON ROBERT D. MAHER DAVID H JOHNSON PAUL J. HARMON WILLIAM J. MORRIS MICHAEL L.DIGGS OF COUNSEL JOHN R.CARROLL JAMES D. OLSON ROBERT M. SEARE ARCHIBALD SPENCER WARD B. LEWIS JAMES I. BEST 1902 -1988 ROBERT J. FLANAGAN 1898 -1974 The purpose of this letter is to outline the basic provisions of the Open Meeting Law. The Open Meeting Law applies to you in your roles on boards and commissions for the City of Plymouth. Therefore, it is our hope that this letter will give you a basic understanding of the Open Meeting Law. However, if you have any specific questions regarding the law, we request that you contact the city staff who will in turn, if necessary, refer the question to our office. The Minnesota Open Meeting Law requires meetings of all municipal and other public bodies and any committee, subcommittee, board, department or commission of the governing body to be open to the public. The terms of the Open Meeting Law are contained within Minnesota Statutes § 471. As a general rule, some type of notice is required publicizing the meeting to the public. Votes taken at the meeting should be recorded. Anyone attending the meeting can tape record so long as the recording does not interfere with the meeting. The Open Meeting Law requires that at least one copy of any printed materials relating to the agenda items must be available for public inspection while the governing body considers the subject matter. Of course, this requirement does not apply to materials which are classified as other than public materials or to materials relating to a closed meeting. FAD0CS\PUBL \PEK \22633 1.LTR Plymouth Boards and Commissions October 11, 1994 Page 2 The Minnesota Supreme Court has ruled that meetings subject to the requirements of the Open Meeting Law are those gatherings of a quorum or more members of the governing body, committee, board, department or commission at which members discuss, decide or receive information as a group on issues relating to the official business of that body. The statute does not cover letters and telephone conversations between fewer than a quorum. Thus, any scheduled gatherings of a governing body or commission must give proper notice and be open, whether or not the body takes or contemplates taking action. This would include meetings at which members receive information that may influence later decisions, but would exclude chance or social gatherings. A quorum of members cannot discuss or receive information on official business in any setting under the guise of a private social gathering. So, for example, a quorum of members of a board or commission should not informally discuss official business in a parking lot or lobby before or after a meeting. The Supreme Court has also warned that even though gatherings of less than a quorum do not constitute meetings under the Open Meeting Law, serial gatherings of less than a quorum for the purpose of avoiding public hearings or fashioning agreement on an issue may be a violation of the statute depending on the individual case. The Open Meeting Law makes any person who violates the law subject to a civil penalty of up to $100.00 for a single occurrence. Good faith or lack of harm are not defenses to a violation of the law. A closed meeting is a violation unless an exception exists. If a person, while serving on the same governing body violates the law three times, the violator forfeits the right to serve on the governing body for the rest of the term. We hope that this broad outline of the Open Meeting Law will give you a sense of the high priority given by the State to keeping public meetings open. Again, if you have any questions regarding the Open Meeting Law, please immediately contact a staff person who in turn, if necessary, will direct the question to our office. Sincerely yours, It, VO/ Paul E. Kaminski PEK:kjd cc Dwight Johnson, City Manager Allen D. Barnard FAD0CS\PUBLIPM22633 LLTR October 6, 1994 Mr. Edward Brunken 17200 14th Avenue North Plymouth, MN 55447 Dear Mr. Brunken: CITY OF PLYMOUTR On September 15, 1994 a meeting was held at the Lutheran Church of St. Philip the Deacon to discuss an ongoing concern you have experienced with regard to the noise level generated during the early morning hours from the air conditioning equipment of the church. Those in attendance included: Brian Timerson, Pollution Control Agency; Keith Benson, church custodian; Joe Cernia, UHL Company Inc.; Edward Brunken, resident and Joe Ryan, City of Plymouth. During our meeting all parties agreed to once again have a noise survey performed by the Minnesota Pollution Control Agency's office between the hours of 2:00 a.m. through 6:00 a.m., which have been the most annoying to you. In addition, the church agreed to have all four of their condensing units and compressors in complete operation in order to generate a full supply of ice to their cooler. On September 20, 1994 Brian Timerson, of the Minnesota Pollution Control Agency performed the noise survey according to the provisions set forth by Minnesota Rules, Chapter 7030. On September 26, 1994 I received a letter from Mr. Timerson which indicated the test results of the noise survey he conducted. Based upon the test results, Mr. Timerson concluded "the noise level produced by the operation of the cooling unit of the Lutheran Church of Philip the Deacon is below the limits defined in the MPCA Noise Rules, Chapter 7030.0040. As you are aware, prior to the test taken by the Minnesota Pollution Control Agency, our City Attorney's office provided me with an opinion as to whether or not the noise level you have experienced as an "annoyance" would be declared as a "public nuisance" as defined by the Plymouth City Code. In conclusion, our City Attorney responded by stating that the Pollution Control Agency has adopted regulations pursuant to Minnesota We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550 -5000 State Statute on noise levels allowed in the State and that cities are not allowed to adopt more stringent standards. Furthermore, it was the opinion of our City Attorney that we would not be able to successfully prosecute the church for noise levels produced by its air conditioning unit so long as those noise levels are within recognized state standards. Throughout our continued efforts and attempts to help resolve the concerns you have raised, it is now apparent that the noise levels produced by the church air conditioning units do not constitute a chargeable violation according to state rules and regulations. At this point, you may wish to consider contacting a representative of the church to pursue whether mediation services may be an option to consider at this time. West Suburban Mediation Services provides such assistance for the City. Sue Nelson is the Executive Director, and her telephone number is 933 -0005. At this point, our office does not intend to continue any further involvement with regard to this matter, as it now appears to be civil in nature. If you have any questions please feel free to contact me at 550 -5031. Sincerely, Joe Ryan Building Official cc: Dwight Johnson, City Manager Plymouth City Council File Pat Nerby 12305 60th Ave N. Plymouth MN, 55442 Oct 5th, 1994 Mayor Joy Tierney % City of Plymouth 3400 Plymouth Blvd Plymouth MN, 55447 Mayor Joy Tierney, �- l0 Q---, For the past 10 years my family has lived on the North side of Bass Lake. We have enjoyed along with many neighbors the freedom of being able to utilize the lake by simply riding a short distance on our street to the lake for a ride or ice fishing. On October 3rd, 1994, the city council railroaded the future of snowmobiling as a fun, safe sport for the citizens of Plymouth. From what I have heard and read, most of the complaints have come from the Parkers lake area. The offer of the Northwest Trail club to help patrol the trouble spots would be a good alternative this winter compared to limiting the use of snowmobiles in the City of Plymouth. Then next year this plan can be evaluated to its workability or not. In the business community decisions are made by concrete data. There are no statistics giving hard data to the number of complaints that each council member have received just supposition. When you start limiting snowmobiles, are there then limitations to wet jets, scooters, motorcycles, cars that drive across lawns, and bicycles ?? Are you trying to do crisis management in the Parkers Lake area and make the rest of Plymouth pay for the disorderly behavior of a few people on snowmobiles? You are to represent all the people of Plymouth not just Parkers Lake. You are all ELECTED officials in the City of Plymouth. PLEASE remember that !!! If you wish to contact me, my home phone number is 559 -3130 or my work number is 789 -3539, digital pager number is 621 -9428 1 would appreciate any response concerning this letter. 7 Si rely, Pat Nerby A concerned snowmobiler stz;k� IZ, /f 9- l _ tx zz- 4� i � ,,� �o • e-o , ? &-,e, � 1 L - s [ 0) \ 1 0 W=% i' I ►'t6Z� l rA1 I September 27. 1994 Karen Forslund Plymouth Police Department 3400 Plymouth Blvd. Plymouth. MN 55447 Dear Karen: �i01LNVJk VkVJA 0 7 WYNNEWOOD ROAD, SUITE 215 P.O. BOX 303 WYNNEWOOD, PA 19096 (215) 649 -7055 FAX: (21 S) 649 -5456 On behalf of the National Association: of Toxxm V..Tatch (NAIM7), I am pleased to inform you that "Plymouth" has been selected as a National Award Winner for its outstanding participation in the "11th Annual National Night Out" (NNO) crime and drug prevention program. Within the next month, you will be receiving a special award recognizing your area's extraordinary participation NNO 1994 campaign. This years event was the largest ever involving 27.5 million people in 8.750 communities from all 50 states, U.S. territories and military bases worldwide. We extend our congratulations for being selected among the nation's best! For your reference, we have enclosed a complete listing of all of this year's award winners. A full recap of National Night Out 1994 will appear in the Fall issue of our "New Spirit" newsletter which will be out in late October. Again. we salute you and your community for a job well done! ,1 MAP /rl Enc. ti �L Since e y, Matt A. Peskin National Project Coordinator SPONSORS OF "NATIONAL NIGHT OUT" • AMERICAS NIGHT OUT AGAINST CRIME � lv� Category 3 30,000 - 99,999 population 1. The Woodlands, TX 15. Beloit, WI 2. West Allis, WI 16. Virginia Beach, VA 3. Lodi, CA 17. North Little Rock, AR. 4. Grandville / Wyoming, MI 18. Revere, MA 5. Brooklyn Park, MN 19. Minnetonka, MN 6. Racine, WI 20. St. Charles, MO 7. East Orange, NJ 21. Greater Holland, MI 8. Redding, CA 22. Florence, AL 9. Plymouth, MN 23. Union City, NJ 10. Michigan City, IN 24. Schenectady, NY 11. Richardson, TX 25. Gloucester Twp., NJ 12. Kent, WA 26. Lauderhill, FL 13. Hoboken, NJ 27. St. Mary's County, MD 14. Jackson, TN 28. New Brunswick, NJ Category 4 Under 30,000 population I. Sunnyside, WA 13. Vicksburg, MS 2. Kirkwood / Oakland, MO 14. Newton, NJ 3. Orange, NJ 15. Hallandale, FL 4. 'Vest Chicago, IL 16. Greater Seaford, DE 5. City of Fairfax, VA 17. Hinds County, MS 6. Fridley, MN 18. Cottage Grove, MN 7. St. Charles, IL 19. Falcon Heights / Roseville, MN 8. Dickinson, ND 20. Augusta; KS 9. Coppell, TX 21. Stuart, FL 10. South Brunswick Twp., NJ 22. Townville, PA ll. Somerville, NJ 23. Manasquan, NJ 12. Winthrop, MA 24. Truth or Consequences, NM ' Minnesota Department of Transportation r Transportation Building OF 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 October 7, 1994 The Honorable Joy Tierney Mayor 3400 Plymouth Boulevard Plymouth, Minnesota 55447 -1482 Dear Mayor Tierney: Governor Carlson and the Minnesota Department of Transportation (Mn/DOT) have long supported intergovernmental partnerships as a means of providing the highest quality public service in the most efficient and cost effective manner possible. Mn/DOT is involved in a number of highly successful partnerships with cities and counties throughout Minnesota, but we believe we have only scratched the surface of intergovernmental partnership opportunities. I am writing today to ask you and your jurisdiction to join with Mn/DOT in helping to identify potential partnerships that could be pursued in the months ahead. Earlier this year, Mn/DOT completed a "Partnership Inventory," cataloging the number, type and scope of the agency's intergovernmental partnerships. Our inventory identified 185 existing partnership arrangements, running the gamut from multi - million dollar, multi- agency, international activities to small handshake arrangements between local, state and county employees. The inventory is only a snapshot of existing partnerships; and whether formal or informal, large or small, each arrangement has the common asset of providing better value in public service to the citizens of Minnesota. A few examples from Mn/DOT's Partnership Inventory are listed below. * Equipment Sharing: Mn/DOT and the city of St. Cloud have a formal agreement to use each other's equipment such as loaders, trucks and rollers hour for hour. The city hauls winter sand for the state to balance the use of Mn/DOT's vacuum truck. The city uses Mn/DOT's salt shed on one side of town so workers don't have to return with an empty truck. * Sharing Maintenance Resources: Mn/DOT has maintenance agreements with 21 cities to do routine maintenance work on state highways within city limits. Work typically consists of plowing, seal coating, crack filling, mowing or minor bridge repair. Mn/DOT reimburses cities for the work. The arrangement is efficient because cities are already maintaining nearby city streets. An equal opportunity employer Partnerships October 7, 1994 Page Two * Modal Planning: In 1993, the city of Hutchinson joined forces with Mn/DOT and the Finnish Road Administration (FinnRA) to initiate a design of a model community which creates optimum conditions for walking, bicycling and transit. * Technical Services: Mn/DOT has standing agreements with all counties to provide a wide variety of engineering and technical services. Counties usually pay salaries plus overhead to Mn/DOT so the counties don't have to have specialists on staff. Examples are to auger soils, run lab tests of soils, aggregates, concrete and bituminous samples, inspect concrete culverts, inspect airports, recommend soils, calibrate equipment, count traffic and test nuclear control equipment. It is these types of partnerships - in administrative, technical, job sharing, maintenance, equipment, construction and other areas - that Mn/DOT would like to expand. We welcome and encourage your ideas and proposals on partnership opportunities. If you have a partnership proposal, no matter how large or small, please contact your Mn/DOT district office. Mn/DOT management in all our offices will be happy to discuss your ideas and hopefully find ways to implement emerging partnership opportunities. Furthermore, if you would like a copy of Mn/DOT's "Partnership Inventory," please contact your Mn/DOT district office or the Mn/DOT Office of Communications (612) 296 -0369. Thank you for your assistance and cooperation in pursuing efficient and quality public service for the citizens and taxpayers of Minnesota. Sincerely, J s enn C mm' sioner Date: Tuesday, October 11, 1994 To: City Manager Dwight Johnson via facsimile Subject: SOUTH SHORE RESIDENT'S UNRESOLVED ISSUES cc: Mayor, Council Members, Directors of Public Works, Planning, Public Safety, Finance, Parks & Recreation, and Planning Commission, and South Shore Residents: Mark Anderson, Dave Buzelle, Jim Windey and all their neighbors. um a Over the past several months I have met with many residents from the south shore of Medicine Lake to discuss long standing concerns they have with their neighborhood. A representative group of South Shore residents, as well as representatives from the Save French Wetlands group, the new Trenton Ponds development and AMLAC, met at City Hall on October 10th, for the purpose of clarifying these concerns into issues and goals. At my invitation this group, and more of their neighbors, plan to attend the Ward 3 meeting on October 19th. Specifically, they intend to present to the Council and Staff their issues and goals. I welcome and encourage them to do so. I also welcome all affected business residents in that area of the City. I ask that senior staff come to the Ward 3 meeting prepared to discuss their issues as outlined in this memo. Action • STAFF: please research the issues described below and be prepared to discuss them at the Ward 3 meeting; • COUNCIL: Please be advised of the issues presented and that it is my intention to work with the South Shore group for the remainder of my term for the purpose of involving the City of Plymouth in the improvement of the South Shore area, whenever appropriate. South Shore Issues I. SOUTH SHORE DRIVE TRAFFIC Problem: Extreme speeds typically 60- 70mph, fatalities have resulted, apparently little posting of speed limits or patrolling, drunk drivers spilling out from two taverns in Medicine Lake Village, cut off traffic from 169 & 55 partly to avoid metering. Resolution: The City could conduct a road/traffic study to present options for alleviating problems, to include re- routing current roads (as was done in the past). 2. TRUCKING & COMMERCIAL TRAFFIC Problem: Too much commercial trucking is getting routed or lost in the neighborhood and utilizing South Shore Drive even though this doesn't seem to make sense for the trucks. Resolution: The City could conduct a road/traffic study to present options for alleviating problems, to include re- routing current roads (as was done in the past). 3. BRIDGE RECONSTRUCTION Problem: Bridge has been in need of repair for several years, apparently under consideration by the City for as long; it contributes to traffic problems; the dam also needs repair; federal funding may be a possibility; the bridge is very dangerous at present. Resolution: Staff could report on re- construction funding and schedule options before next spring. 4. CONNECTING PATH AROUND ALL MEDICINE LAKE Problem: An inadequate path system exists currently however a clear demand also exists from all City residents who use the path system; this seems a natural and wholesome development and the South Shore residents have expressed their support. Resolution: Staff could report on feasibility and the Council could budget for completion at the next opportunity. 5. ENVIRONMENT IMPACT Problem: The South Shore area has apparently not been viewed as an integral part of the Medicine Lake ecosystem and has suffered for it. Neighborhood residents and all residents who enjoy the Lake have an interest in land use redevelopment in the South Shore area. Resolution: This will change, starting with my office. 6. HEDBERG & Al TRUCKING OPERATIONS Problem: Due to planning decisions already made, residents report that they have experienced conflicts of use with some businesses such as Hedberg and Al Trucking. The nature of these concerns are primarily noise and sight related and seem to be mostly generated by truck traffic. Both business have been in contact with my office and I invited them to the Ward 3 meeting. Both businesses have indicated to me that they recognize they have a vested interest their neighborhoods and seem very cooperative. (Mr. Steve Hedberg has even held a neighborhood meeting at his business.) Resolution: A dialogue has commenced but should continue. My personal goal is that all parities will listen to all other parties' concerns and then work in good faith to reach a resolution beneficial to all involved. This seems to me to be the common sense way to avoid wasting time on unnecessary conflict and to find a way that all parties can be winners. end — �\ -9A-O-J�4� �O ) (_D September 30, 1994 Mr. Robert L. Keller Jr. Plymouth City Attorne y Best and Flanagan�> 4000 First Bank Place 601 Second Ave. South Minneapolis, Mn. 55402 -4331 !f` Dear Mr. Keller, E Please find enclosed some of the background n mation on safety problems in the subdivision known as Boulder Crest. On June 20th 1994 we presented the City Council with a petition to close 34th Ave. No action has been taken that we are aware of. Our questions as outlined in the attached letters have gone unanswered, and the situation is worse. We wish to go on record with our complaint that 34th Ave. through the Boulder Crest curve is unsafe as a minor collector, and to state that we officially hold the City of Plymouth responsible for what we feel is a serious design flaw. Our rationale is based on the following: 1. According to maps in the Comprehensive Plan published by the city in April of 1993, the curve in question is the only sharp radius turn of it's kind, with blind driveways, no sidewalks, and high speed traffic, with the designation of minor collector. We would like an admission or denial of this. 2. Under Table 1 of the Functional Classification System and Characteristics for Roadways, also published by the City, we feel 34th is carrying the traffic of a collector instead of a minor collector. We Would like this monitored with an admission or denial. 3. At the June 20th City Council meeting we were told that the City had the power to close any road if it was deemed unsafe, was favored by the majority, and posed no problems with Police and Fire Depts.. We feel that this situation meets all criteria. Amber Woods is flooded with high speed, unwanted cut through traffic. The same is true with Church Hill Farms. If the road is closed each neighborhood deals with their own traffic and their own limited but adequate outlets. We are willing to do the work to petition these two developments. We ask that all of our questions be answered in writing and that our petition be considered based on the facts presented here and in prior correspondence. Sincerely, Sally E Henderson C. C. Mayor Joy Tierney C. C. B. C Home Owners, A. W and C. F. Newsletters C. C. City Council Members C.C. City Engineer Dan Faulkner Plymouth, Mn. 55447 Re: Safety concerns, Boulder Crest subdivision, Dear Mr. Faulkner, On behalf of our homeowner's Association I would like to thank you for speaking in favor of the all way stop recently installed at Ranier lane and 34th Ave. I feel it has helped. However speeders continue to come around the curve at dangerous speeds and It is the consensus of the homeowners to pursue other safety avenues, for our children's sake. We want to pursue the suggestion that was made at the city council meeting, regarding the park system pathways. How do we do this? Would it be part of the street or would sidewalks be involved? Where do we start? We would also like to investigate the current traffic plans for the city as it relates to a "minor collector" As explained at the meeting 34th is considered a minor collector yet it appeared to be the only one we could see that had this rating with two dangerous curves, with blind intersections, and blind driveways. A11 other Minor collectors shown on the map were more like Medina Road with large set backs, wide berms and no tight curves. We strongly feel that 34th Ave. through Boulder Crest is unsafe as a_ minor collector and a_ serious design flaw on the part of the city. We have already documented the numerous accidents and near misses. The traffic increases weekly. The noise is at times intolerable. We need to have access to city maps so we may research other "minor collectors" to see if we have a case against the city. We also feel we have valid reasons to close 34th ave. for every objection that was raised. We feel the majority of Amber woods residents also favor this proposal. We will be speaking to their Associations soon and circulating more petitions. They have gone south to Cty 24 for 14 years. They do not need a cut through and they do not appreciate the cut through the other way for west bounders on 24 plus the increase traffic from Churchill Farms. Their children bike and walk through Boulder Crest to 101 and also cut through to Greenwood school. They are as concerned as we are about this unsafe situation for all of our children. One council member spoke against isolating neighborhoods. This is absurd, we want the bike paths and the easements. We are open to the south on Queensland. We are not opposed to an opening to the north. We'-ar'e'-not isolated from Heather Run. Why are we isolated from Greenwood school? Why was the opening to 101 blocked in the Greenwood Pond development? W b �0 O O O O h 100 0o 4? �O VSO • V 0 y, o In ro V1 %n ro %n ro c•' V�/11 Y�1 a> > > > a> a> a> C d � � 3 Aug. 10 1554 UV v 7 CN Q.:r 10 ^ ovi cv' 3 ^ °o u� 3r ^ z! Z 'C O O Ci N,Z�" O• >,z�.• RC.� 00 az Ci Mr. Dan Faulkner F Q 4 City Engineer EC� a`� c��= M Rti�o� a °= .;o� '< G of Plymouth o zCity l I �U`° . ° ° J tiO p 3400 Plymouth Blvd. .�a c U >I ' A va Vl a T i z O " C. cn °° YP U -a T O ua a T Plymouth, Mn. 55447 Re: Safety concerns, Boulder Crest subdivision, Dear Mr. Faulkner, On behalf of our homeowner's Association I would like to thank you for speaking in favor of the all way stop recently installed at Ranier lane and 34th Ave. I feel it has helped. However speeders continue to come around the curve at dangerous speeds and It is the consensus of the homeowners to pursue other safety avenues, for our children's sake. We want to pursue the suggestion that was made at the city council meeting, regarding the park system pathways. How do we do this? Would it be part of the street or would sidewalks be involved? Where do we start? We would also like to investigate the current traffic plans for the city as it relates to a "minor collector" As explained at the meeting 34th is considered a minor collector yet it appeared to be the only one we could see that had this rating with two dangerous curves, with blind intersections, and blind driveways. A11 other Minor collectors shown on the map were more like Medina Road with large set backs, wide berms and no tight curves. We strongly feel that 34th Ave. through Boulder Crest is unsafe as a_ minor collector and a_ serious design flaw on the part of the city. We have already documented the numerous accidents and near misses. The traffic increases weekly. The noise is at times intolerable. We need to have access to city maps so we may research other "minor collectors" to see if we have a case against the city. We also feel we have valid reasons to close 34th ave. for every objection that was raised. We feel the majority of Amber woods residents also favor this proposal. We will be speaking to their Associations soon and circulating more petitions. They have gone south to Cty 24 for 14 years. They do not need a cut through and they do not appreciate the cut through the other way for west bounders on 24 plus the increase traffic from Churchill Farms. Their children bike and walk through Boulder Crest to 101 and also cut through to Greenwood school. They are as concerned as we are about this unsafe situation for all of our children. One council member spoke against isolating neighborhoods. This is absurd, we want the bike paths and the easements. We are open to the south on Queensland. We are not opposed to an opening to the north. We'-ar'e'-not isolated from Heather Run. Why are we isolated from Greenwood school? Why was the opening to 101 blocked in the Greenwood Pond development? = WHICH WOULD ALSO;RE9UIRE NO PARKING ON ONE SIDE OF THE STREET. (NOT.APPROVED BY THE HOME OWNER'S YET) 6. 'POLICE.MONITORING OF TRAFFIC ON A REGULAR BASIS, TO ENFORCE SPEED LIMITS..AND DISCOURAGE.CUT THROUGH TRAFFIC. 7.'. WE WOULD ALSO LIKE TO"KNOW HOW IT WAS DECIDED TO MAKE 34TH AVE NORTH A THROUGH STREET. IS IT POSSIBLE TO PETITION THE CITY FOR A CULDASACK BASED ON SAFETY ISSUES, INTOLERABLE TRAFFIC AND NOISE, AND THE FACT THAT MOST OF US PURCHASED OUR LOTS WITHOUT KNOWING ALL THESE DEVELOPMENTS WOULD BE ANNEXED. If this informal request is denied, please inform us an how to proceed with the formal petitioning process. How many signatures are required? Do we need to attend a council meeting etc.? Thank you for your cooperation and advise in these matters. Feel free to contact me at my home or business. S Xv �p Since-rely, Sally E Henderson Co- Chair, Architectural Control Committee and Secretary, Boulder Crest and Greenwood Ponds Homeowner's �+ Association, home 449 -9790 I business 925 -0806 L: ' -; 17920 34th Ave North Plymouth, Mn. 55446 c. c. Assoc. members TjU� I c.c.,Ward 1 councilmember, David Anderson 550 - - c.c.'Councilmember at- Large, Carole Helliwell 550 -5066 c.c. Councilmember at- Large, Chuck Lymangood 550 -5093 ( - May 24, 1994 Mr. Dan Faulkner City Engineer City of Plymouth 3400 Plymouth Blvd. Plymouth, Mn 55447 Re: Stop 'signs.at 34th Ave N. and Ranier Lane and otFLTr safety-Issues. Dear Mr. Faulkner, Last year our request for a 3 way stop at the above intersection was denied. We again request the installation of the 3 way stop based on the following information. I. THE INTERSECTION IS NOW AN OFFICIAL SCHOOL BUS STOP. 2. THE INTERSECTION IS THE ONLY ACCESS TO THE EASEMENT WHICH LEADS TO GREENWOOD ELEMENTARY SCHOOL. 3. CUT THROUGH TRAFFIC HAS INCREASED SIGNIFICANTLY WITH THE ANNEXING OF GREENWOOD PONDS, AMBERWOODS, CHURCHILL FARMS, AND HOW ORIN THOMPSONS DEVELOPMENT. 4. THE INTERSECTION IS ON A DANGEROUS CURVE. 5. THERE ARE NO SIDEWALKS IN OUR DEVELOPMENT AND OUR CHILDREN WALK, RIDE BIKES AND CROSS ON 34TH AVE WITH REGULARITY. G. THE AREA ON BOTH SIDES OF THIS INTERSECTION HAS BEEN THE SCENE OF SEVERAL ACCIDENTS. ( FOUR THAT WE ARE AWARE OF RANGING FROM BROKEN MAIL BOXES TO DAMAGED LANDSCAPING AND ONE CAR ACCIDENT WHERE THE POLICE WERE PRESENT. THIS OCCURRED AT APPROXIMATELY 3PM AS OUR CHILDREN WERE GETTING OFF THEIR BUS. ) 7. ONE JOGGER WAS NEARLY HIT AS A CAR CAME SPEEDING AROUND THE CURVE WITH THE MORNING SUN BLINDING THE SPEEDING MOTORIST HEADING EAST. 8. MANY RESIDENTS THAT LIVE ON 34TH DO NOT HAVE CLEAR VISION OF ONCOMING TRAFFIC AS THEY BACK OUT OF THEIR DRIVEWAY CARS SPEEDING AROUND THE CURVE HAVE CAUSED NUMEROUS CLOSE CALLS. THE 3 WAY STOP AT THE ABOVE INTERSECTION I'S OUR TOP PRIORITY WE ALSO WOULD LIKE FOR YOU TO CONSIDER THE FOLLOWING. 61 ,3 OR 4 SLOW - CHILDREN PLAYING SIGNS `2, 'SCHOOL CROSS WALK YELLOW MARKINGS PAINTED ON STREET 3. BUS�STOP SIGNS AT THE INTERSECTION. 4. CURVE SIGNS AND A DECREASED SPEED LIMIT ON THE SAID CURVE IF IT MEETS THE RADIUS REQUIREMENTS FOR A CURVE SPEED LESS THAN 30 MPH. 5. PAINTED BIKE OR WALKING PATHS ALONG THE 34TH STREET CURVE Does this not isolate their neighborhood and add further' congestions to ours? Fred Moore, City Planner spoke of difficulty getting out north bound on 101 once it is 4 lane. He said we may be glad for a 2nd exit. If 101 traffic is so bad that We must go 2 miles out of our way through 4 developments then something is seriously wrong and all of the other developments will be up in arms about the traffic. Mr Moore also needs to know that even if we do close 34th we still have a 2nd exit south on Queensland to Cty. 24. We spoke to John Ward at the police department as well as Rick Klein at the fire department. It seems apparent that primary access to all persons and households involved in this proposed closure are accessed off of 101 and County road 24. No one likes or is in favor of dead ends and Mr. Klein did voice this concern. However we need only one sign that says "not a through street" and we are willing to erect this at our own expense. 34th has only been open for two years. Police and Fire calls are not apt to be confused. We also would like to know if we video tape the speeding and the people running the stop signs, can you prosecute or send out letters to the repeat offenders? We have asked for police monitoring, to my knowledge we have received none. How do we get them to pay some attention to us? It is our understanding that the city council does have the power to close 34th ave., if they determine it is unsafe, and the majority of the people want it. Is this in fact the case? It is also our understanding that the issue will be reviewed again in September. We need to know to whom we address our reports, petitions and correspondence. We also plan to invite the planners and Council members to our homes for a reception and first hand look at the situation during rush hour traffic. To our knowledge there are S or 6 families with children north of 34th Ave. in Amberwo.3ds that benefit from the cut through to Greenwood school. I understand they have been very vocal. We feel thf:y are a minority and their convenience should not out weigh our children's safety. I know I have numerous questions, but I our safety committee is willing to come to your office and do the research. We just need to know where and how to begin, and whether or not we have any hope of making this happen. I appreciate your assistance in the past and hope you will help us again. Sincerely, C�iJi Sally Hende son c. c. Joy Tierney c. c. Council Members c.c. Homeowners,'Amberwoods and Bouldercrest c. c. Police Department c.c. Fire Department Oct. 7, 1994 Dear Mayor Tierney: I was pleased to see the Plymouth News articles in July (Mayors message: Council sets goals) and October (Driving the speed limit is key to neighborhood safety). Since my husband and I and our four children moved to Plymouth in August 1992, we have been very concerned about the speed at which traffic moves on our street (50th Avenue North off of Schmidt Lake Road), which is a portal to a newer neighborhood; and on Schmidt Lake Road. In fact, so concerned was I that I began investigating what I could do to increase the safety of my neighborhood. That led to my having several phone conversations and written communications with Daniel Faulkner, Plymouth city engineer. The result of those communications was that, in order to acquire a stop sign, which I believe would stop people from both "gunning it" to climb the small hill on the straightaway on 50th near Goldenrod, and from increasing speed as they move from Forestview down to Schmidt Lake Road, I would need to obtain permission to petition the city council by getting 70 percent of the people living near the proposed stop sign to sign a petition stating their support. I've included Mr. Faulkner's letter to that effect. I received this letter in January, and in spring, I began to try to obtain the necessary signatures. Although only one person declined to sign, saying she hadn't noticed a problem (she lived over one block away from the proposed sign, and probably didn't even use the road), I found it very difficult, with the rainy weather of 1993 and because I had two children under two, a pre - schooler and a nine - year -old, to have face -to -face conversations with 34 property owners, some of whom lived several blocks from me. Mayor Tierney, while I believe Mr. Faulkner represented his opinion very well that stop signs would not help my concerns, I wonder why it is that no other solution was suggested (see his letter), and I wonder why the rules and regulations of a city make it so difficult for the ep ople of that city to make their neighborhoods more attractive and safe. What Mr. Faulkner did suggest was police enforcement, which I'm sure you know, is not consistent and frequent enough in any one area of a city to actually affect behavior; and a pedestrian sign, which seems far less likely to cause behavior changes than a stop sign. These suggestions are obviously not acceptable. In addition, he commissioned a traffic study, the results of which I have not heard. The frustrating result of all of this time and energy is that I began to accept that I lived on an unsafe street, despite that I lived in an upper middle class neighborhood, in a home worth well over $200,000 for which my husband and I pay nearly $4,000 annually in property taxes. It just didn't, and doesn't, add up. When the Plymouth News appeared in July, I wanted to invite you, Mr. Faulkner and a police officer in an unmarked vehicle to sit in my front yard any weekday from 4 to 6 p.m, or on a Saturday morning, to observe the traffic problem I'm referring to. When officer Buske's article appeared in October specifically referring to the use of stop signs to slow traffic, I knew I needed to once again take action. Although the weather is becoming colder, please consider the invitation. I'm sure you will agree with me that something must be done to improve the safety of this street before a neighborhood child, or one of the dozens of pedestrians and bicyclists who use 50th Avenue North every day, is injured or killed. This neighborhood needs your help, Mayor. Please call me anytime to discuss this. Sincerely, Melinda Arvold 11925 50th Avenue North Plymouth, Minnesota 55442 551 -2592 January 6, 1993 Ms. Melinda Arvold 11925 50th Ave. Plymouth, MN 55442 CI1V OF PLYMOUTH SUBJECT: REQUEST FOR "ALL -WAY" STOP AT GOLDENROD LANE AND 50TH AVENUE Dear Ms. Arvold: s I am finally responding in writing to our conversations of October 26, December 7, and January 4 regarding your concern of speeding traffic on 50th Avenue in the area of Goldenrod Lane. In our initial conversation you stated that you have lived at your current address for approximately two months and in that time had observed traffic exceeding the 30 m.p.h. residential speed limit along 50th Avenue. You requested "All -Way" stop signage at the "T" intersection of Goldenrod Lane and 50th Avenue as a means of slowing traffic down in this area. As I mentioned at that time since Goldenrod Lane is across the street from Schmidt Lake Park, I suggested some type of pedestrian signage adjacent to the park property as a means of warning motorists of the possibility of pedestrians in this area. I have subsequently researched the appropriate type of signage and reacquainted myself with the existing street layout at 50th and Goldenrod. As you indicated, there is a relatively steep downgrade for westbound traffic along 50th Avenue. There are also two entrances off 50th Avenue to Schmidt Lake Park; one at the intersection of Goldenrod Lane and the other near the east edge of the park. I observed that there are no sight distance problems in the area of 50th and Goldenrod Lane. As I have indicated, the use of stop signs for speed control purposes is not approved by the Minnesota Manual on Uniform Traffic Control Devices (MUTCD). Studies have shown that while speeds are reduced in the immediate area of the stop sign, speeds elsewhere along the roadway increase as drivers attempt to regain the time wasted at the unnecessary stop sign. In situations such as the intersection of Goldenrod Lane and 50th Avenue where a minor stub street forms a "T" intersection with a more through type street, a potentially hazardous situation could develop. An approaching driver on the through street may not see the unexpected stop sign while the local resident on Goldenrod Lane may assume the approaching driver will stop. "All -Way" stop signs may also give pedestrians a false sense of security in assuming that traffic on 50th Avenue would stop at the unexpected stop. In addition, a pedestrian attempting to cross a low volume moving stream of vehicles has to be concerned about a passing vehicle - for the seven to ten seconds it takes to pass by. A pedestrian crossing at an "All- Way" stop':ias to be concerned with an approaching vehicle for 15 to 20 seconds it takes to be certain that the vehicle is, in fact, coming to a stop and the time it takes for that vehicle to then leave. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550 -5000 Ms. Melinda Arvold January 6, 1992 Page 2 There are also vehicle operating cost considerations such as fuel consumption, noise levels, and air pollution which all increase with the starting and stopping of vehicles. In addition, the proliferation of unwarranted traffic control devices fosters disrespect for all traffic control. In our conversations you asked what could be done if an "All -Way" stop is not the answer. As I indicated, we must first determine that there is a real speeding problem rather than one that is perceived. T have talked to our consulting engineering firm who provides the City with traffic expertise and they will be making a speed study as weather permits normal driving conditions. If there are specific times when traffic is found to be speeding, police enforcement would be recommended. In addition, I would recommend ede trian signs a in advance of both ends of the park property along 50t venue. In addition, a trail crossing sign could be erected at the trail access adjacent to Goldenrod Lane. These warning signs may help in raising the awareness to the users of 50th Avenue that pedestrians should be expected in this area. While I indicated I would not support an "All -Way" stop at the intersection of Goldenrod Lane and 50th Avenue for the above reasons, in accordance with the City's policy on stop sign requests, you may petition the City Council for their approval of your request. I am enclosing a copy of the City policy on stop sign installation which requires a petition signed by a minimum of 70Z of the property owners living within 500 feet of the intersection in question. To assist you in this process if you choose to proceed with the petition, I have enclosed a copy of the plat with a 500 foot radius circle drawn- around the intersection of 50th Avenue and Goldenrod Lane. I am also enclosing a copy of a petition form to assist you if you wish to proceed with the petitioning process. I apologize for the length of time it has taken me to respond to your request and if you need further assistance, please don't hesitate to contact me. Sincerely, __ Daniel L. Faulkner, P.E. City Engineer DLF:kh enclosures cc: Fred G. Moore, Director of Public Works Driving the speed limit is key to neighbodmd safety By Police Officer Mike Buske he Plymouth Police Department needs your cooperation to solve a problem in our neighborhoods. Citizens from many different neighbor- hoods have told us that speeding vehicles make them feel unsafe on the streets in t eir yards and even in their homes. They are concerned that a child walking or bicy- cling on the street or playing in a front yard could be seriously injured by a speeding vehicle. People are simply driving their cars too fast, particularly in residential areas. It is a rimary objective of the Plymouth Police that citizens feel safe in� their streets, yards and homes. People who violate traffic laws in� Plymouth will be tagged. It is our objective to reward the majority of safe drivers with safer neighborhoods. Toward that end. we have done several things: E Posted large signs in several problem areas. They read, "Accident Prevention - Area-- Traffic:Lawss Strictly Enforced" ■ Worked with the End ni eer2n De art - ment to add sto ao esiden- tial areas i c es of slowir--- t�aff Incr e conducting more patrols in residential areas, particularly areas that have been identified by police or area residents as having a problem. The proposed 1995 budget includes the creation of a new traffic division. It would assign officers primarily to accident reduc- tion and residential traffic enforcement. None of these measures will be effective, without one key element -- YOUR COOP- ERATION. We need everyone to take it upon themselves to be a safe, polite, cour- teous and law abiding motorist. Please slow down! Let's all do the right thing and make our community a safer place to live. City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 (612) 550 -5000 TDD 550 -5009 Customer Service Line 550 -5062 Crime Tip Line 550 -5177 Hours: Mon. -Fri., 8 a.m. -4:30 p.m. Plymouth News is published monthly by the City of Plymouth to update residents and businesses on city government news. Editor: Helen LaFave City Council Joy Tierney, Mayor 473 -1681 550 -5069 (voice mail) David A. Anderson, Ward 1 550 -5091 (voice mail) Sheryl G. Morrison, Ward 2 550 -5068 (voice mail) Nicholas Granath, Ward 3 550 -5092 (voice mail) NGRANATH@AOL.COM (e -mail) John Edson, Ward 4 557 -8633 550 -5067 (voice mail) Carole Helliwell, At -Large 557 -1530 550 -5066 (voice mail) Chuck Lymangood, At -Large 557 -0839 550 -5093 (voice mail) LYMANGOOD @AOL.COM (e -mail) City Council and Planning Commission meetings are shown live on channel 37. Check channel 37 for replay times and days. 4 Ward Meetings set for October The Plymouth City Council will hold four' Ward Meetings in October. The meetings are an informal opportunity to find out about issues and projects that impact your ward and neighborhood as well as hear about city -wide issues and plans. The meet- ings are slated for: ■ Ward 1 (northwest) - Wed., Oct. 5 ■ Ward 2 (southwest)- Mon., Oct. 10 ® Ward 3 (southeast)- Wed., Oct. 19 ■ Ward 4 (northeast) - Mon., Oct. 24 All meetings will start at 7 p.m. and be held at the City Center, 3400 Plymouth Blvd. They will be shown live on channel 37 and replayed the following Friday at 5 p.m. Flyers about the meetings were mailed to all residents in September. To see which ward you live in, check the map on page 3. Minneapolis, Minn. Postal Customer In This Issue • Recreation Programs • Voting Information • Ward Meetings • City Center Expansion Printed with soy ink on recycled paper. Mayor's message: Council sets goals By Mayor Joy Tierney hile Plymouth is one of the ten largest cities in the state, about one -third of the city is still un- developed. Our community is at an impor- tant juncture where much of our ultimate character and identity will be determined by plans and policies now being devel- oped. To help provide thoughtful direction to our decision- making through 1994 -95, the City Council has adopted goals jointly developed by Council and staff. These City Council adopted goals fall into eight major categories. To give you an idea of the specific policies, programs and plans that may evolve from these goals, I have listed some examples for each. The exam- ples noted were the highest priority items which won support from a majority of Councilmembers. Protection of the environment. Among the items that Council will consider are a new wetlands protection ordinance, broadening the City's tree preservation policy, a city- wide water quality plan and a study of acquisition of natural open space areas. Enhancement of neighborhoods. In par- ticular, we will be looking for ways to re- duce traffic and speeding in residential areas and to improve code enforcement. Improvement of citizen participation. We hope to accomplish this by: increasing the area to which we send out notices on city projects; holding more neighborhood meetings; improving access to environ- mental reviews; and making city budget and financial documents better communi- cations tools. Management of development. Toward this end, we will consider adopting an eco- nomic development policy and are begin- ning to plan for development in northwest Plymouth. Management of finances. We hope to have no increase in the city tax rate for 1995, improved financial forecasting, and adopt a new, five year Capital Improvements Pro- gram. Emphasis on intergovernmental relation- ships. We would like to adopt a Plymouth legislative agenda in 1995 and lobby for highway improvements in important corri- dors. Completion of key capital improvement projects. These may include the City Center expansion, and acquisition and develop- ment of a ninth playfield near the site of a proposed District 284 high school at Peony Lane and the Soo Line railroad tracks. Improvement of citizen confidence in the City. To achieve this, we will encourage employee innovation and customer service as well as strive to maximize the efficiency and effectiveness of Council meetings. While the list above is ambitious, both City Council and staff agree that if we can achieve a majority of these in the next 12 - 18 months, we have every reason to feel very proud of ourselves and our commu- nity. We invite you to join us in coming months as we begin to craft policies and programs to help us achieve these goals. Remember, all City Council and citizen advisory commission meetings are open to the public. In addition, all regular City Council and Planning Commission meet- ings are televised live and replayed on channel 37. Check channel 37 for days and times. Holiday affects recycling During the week of July 3, recycling collec- tions will be affected by the Independence Day holiday. Collections will be made one day later than normal for all areas in Ply- mouth. (The area that is usually collected on Friday will be collected on Sat., July 9.) If you have questions, call Waste Manage- ment at 890 -1100. 3 rr Open Space Committee to report to Council After identifying key undeveloped spaces in Plymouth for possible preservation, a 10- member committee expects to make its fi- nal report in August. The Open Space Committee will recommend to the City Council which sites the City should protect. The Open Space Committee, which was appointed by the City Council, inventoried all wetlands and wooded areas remaining in Plymouth. After identifying 107 parcels of land, totaling 1,538 acres, it narrowed the list to 30 priority sites. Next, an environ- mental biologist team, Short, Elliott, Hen- drickson, Inc., analyzed the sites and identified the top 15. Committee members will now study the team's findings and make a final recommendation to the Coun- cil on site priority and methods of protec- tion. Protection may include: site acquisition; conservation easement; regu- latory land use restrictions; and restriction on developments in sensitive areas such as steep slopes. The Open Space Committee is made up of four Park and Recreation Commissioners, one citizen from each of Plymouth's four wards, one Planning Commissioner and one City Councilmember. For more infor- mation on the Open Space Committee, call Park and Recreation Director Eric Blank, 550 -5131. If your pet is missing... If your dog or cat gets loose, notify the Police Department at 550 -5171 as soon as possible. Leave your name, phone number, a description of the animal, including its sex, and where you last saw it. To find out if it has been impounded, call 424 -5257. Impounded animals are taken to the Pets Under Police Security (PUPS) facility, 11350 - 89th Ave. N., Maple Grove. Ani- mals kept longer than five days may be adopted or euthanized. Attaching an ID tag to your pet's collar will greatly improve the chance that it is safely returned to you. tober 11, 1994 Dear The Social Jus' ice Committee has scheduled a special meeting to discuss one of the most important and urgent issues facing our metropolitan area, the growing disparity between the cities and suburbs. Joe Sullivan and Ronald Krietemeyer from the Office for Social Justice will convene the session at 7:OOPM, Thursday, November 3, here at Saint Olaf. "Metro Future... Cities and Suburbs... Creating Common Ground" will focus on this problem that involves issues of housing, economic development and race. You are invited to come, learn more about this issue, find out how it affects our community and help shape effective action that will keep social justice principles at the heart of the debate. We will examine questions such as... Why does the Twin Cities rank so poorly with other cities in economic, social and racial disparity between cities and suburbs? What happens when these trends are allowed to continue? How do some zoning laws keep low and moderate income families from living in certain communities? How do taxpayers in the central cities subsidize development in upper- income second - tier suburbs? What public policy responses are needed? What is being proposed? What actions can individuals and parishes take to get involved? We urge you to set aside Thursday, the 3rd of November, from 7:00- 9:30PM, and join us for what promises to be a meaningful evening. For more information, please call the Office for Social Justice (291 - 4477). Sincerely, Father John Forliti, Pastor Saint Olaf Catholic Church r i�) 1/1 1 Vicki Costello, Jean Connelly, Co- Chairs Saint Olaf Social Justice Committee October 11, 1994 /r Dear ' 6 The Social Justice Committee has scheduled a special meeting to discuss one of the most important and urgent issues facing our metropolitan area, the growing disparity between the cities and suburbs. Joe Sullivan and Ronald Krietemeyer from the Office for Social Justice will convene the session at 7:OOPM, Thursday, November 3, here at Saint Olaf. "Metro Future...Cities and Suburbs... Creating Common Ground" will focus on this problem that involves issues of housing, economic development and race. You are invited to come, learn more about this issue, find out how it affects our community and help shape effective action that will keep social justice principles at the heart of the debate. We will examine questions such as... Why does the Twin Cities rank so poorly with other cities in economic, social and racial disparity between cities and suburbs? What happens when these trends are allowed to continue? How do some zoning laws keep low and moderate income families from living in certain communities? How do taxpayers in the central cities subsidize development in upper- income second - tier suburbs? What public policy responses are needed? What is being proposed? What actions can individuals and parishes take to get involved? We urge you to set aside Thursday, the 3rd of November, from 7:00- 9:30PM, and join us for what promises to be a meaningful evening. For more information, please call the Office for Social Justice (291 - 4477). Sincerely, cll'� Father John Forliti, Pastor Saint Olaf Catholic Church Vicki Costello, Jea n Connelly, Co- Chairs Saint Olaf Social Justice Committee Metro iu.-tL7.'1'e "Cities and Suburbs... Creating Common Ground" Thursday, November 3, 1994 7:00- 9:30pm Saint Olaf Catholic Church 215 South 8th Street, Minneapolis Joe Sullivan and Ronald Krietemeyer from The Office for Social Justice (Catholic Charities) will lead a discussion on one of the most important and urgent issues facing our metropolitan area, the growing disparity between the cities and suburbs. This problem involves issues of housing, economic development, race and other interrelated issues. We'll examine questions such as... Why does the Twin Cities rank so poorly with other cities in economic, social, and racial disparity between cities and suburbs? What happens when these trends are allowed to continue? How do some zoning laws keep low and moderate income families from living in certain communities? How do taxpayers in the central cities subsidize development in upper - income second -tier suburbs? What public policy responses are needed? What is being proposed? What actions can individuals and parishes take to get involved? Help shape an effective response to these issues! For more information call the Office for Social Justice (291 -4477) STATE OF MINNESOTA OFFICE OF THE LEGISLATIVE AUDITOR CENTENNIAL BUILDING, ST. PAUL, MN 55155 • 612/2964708 JAMES R. NOBLES, LEGISLATIVE AUDITOR z LO } October 12, 1994 Dear City Manager or Administrator: `' �• �"'' As you may know, the 1994 Legislature created a new tool for improving local government services. It's called "best practices review." The Legislature gave the Legislative Auditor's Office responsibility to conduct best practices reviews to identify what works best in local government service delivery and to share that information with all jurisdictions. Our office is not going to conduct financial audits of local governments. That will remain a responsibility of the State Auditor's Office. Instead, our office will focus on performance and service delivery. Drawing upon our experience in program evaluation, we will become a resource and a clearing house for information about the most cost - effective practices that have the potential for improving the operations of local government jurisdictions. This effort is intended as a cooperative one between state and local governments. In a sense, each unit of local government is our customer as we try to provide useful information about the best practices used by other local governments. We will begin with a review of best practices in snowplowing, followed next spring by a review of property assessment practices. These two topics were recommended by an advisory council of county and city officials and approved last month by the Legislative Audit Commission. This fall we will gather information from local officials, such as yourself, and other experts in the field to describe current and state -of- the -art snowplowing practices. Based on the information collected, we will select a small group of local governments for field research where we will observe service delivery methods first hand. During the field research, we will compile a list of good ideas or best practices that local governments are now using. Then we will examine each practice to determine its cost - effectiveness and transferability to other jurisdictions. Finally, we will issue a report and hold a series of workshops for local service providers around the state to discuss the best practices identified in the study. The workshops will explain the findings of the study and show how communities could benefit from adopting those best practices most appropriate for them. We are enthusiastic about this project and hope that we can develop a good working relationship with you that will yield a good result for all concerned. We look forward to working with you. If you have any questions, please call me or Jody Hauer, best practices coordinator, at 612/296 -4708. Si ely, Roger oks Deputy Legislative Auditor OFFICE OF THE LEGISLATIVE AUDITOR BEST PRACTICES REVIEWS Project Description he 1994 Legislature gave the Office of Tthe Legislative Auditor responsibility to conduct "best practices reviews" of lo- cal government services in Minnesota.1 In- spired by the British Audit Commission, which conducts national studies in England and Wales to find out what is the "state of the art" in the delivery of local services, the Legis- lature wanted to create a new tool for improv- ing government. The Vision A "best practices review" is a systematic study of variations in service level and design, work processes, and products among similar organi- zations in order to identify practices that are cost - effective and that might be adopted by other organizations. As enacted by the Legis- lature, best practices reviews will focus on lo- cal government in Minnesota, including municipalities and counties. Each review will examine a specific, well - defined governmental service, develop a list of cost - effective and in- novative practices, provide a forum for the ex- change of information about best practices, and create a framework for benchmarking fu- ture performance. In contrast with traditional auditing which seeks out organizational and performance defi- ciencies, best practices reviews will collect and highlight evidence of success in the de- / Minn. Laws (1994) Ch. 632, Art. 3, Secs. 2,15-16 sign and delivery of services. Success is de- fined as achieving the highest level of desired effectiveness at the lowest cost. Best practices reviews will help foster commu- nication among professionals working in a given service delivery area. They will involve broad surveys of service delivery personnel and a small number of case studies. The re- sults will be shared with all interested parties. Statewide forums will further the dissemina- tion of best practices information. The pur- pose of each review is not simply to produce a report, but to spread information. Best practices reviews will also provide a ba- sis for comparing the performance of local governments in Minnesota. At present, the amount of comparative information is limited and unreliable. Local government financial re- porting standards provide some basis for com- parision at a fairly high level of aggregation, but in most cases does not provide informa- tion at the program service delivery level. Also, since the system is used for financial ac- counting, it does not produce reliable aggre- gate information. Of course, spending and performance vary among jurisdictions for many reasons that have nothing to do with best practices or service delivery methods. This will be acknowledged and factored into the analysis. Finally, best practices reviews will include an effort to develop a framework for on -going 2 performance reporting in the service delivery area studied. Each review will attempt to iden- tify a common set of appropriate performance measures for the service area. Although local governments will not be compelled to adopt these measures or report on them in the future, the best practices review may create an expec- tation that they will be adopted. The Process Each best practices review will take about six months to complete. An advisory council, made up of local government officials, will recommend topics for best practices reviews to the Legislative Audit Commission, which will authorize each review. In making its rec- ommendations, the advisory council will con- sider several factors, including the importance of the topic, the potential for improvement and cost savings, data availability and research fea- sibility, and timeliness. The research will include a survey of local government service delivery personnel to col- lect specific data on finances, program design, and service delivery methods relating to the topic selected. Staff will select a small sample of local jurisdictions to visit and meet with service personnel and to observe first hand the methods of service delivery used. Based on this research, staff will compile a list of good ideas and innovative techniques. Each prac- tice will be examined to determine whether it is cost - effective and to assess whether it is transferable to other jurisdictions. A consult- ant who is a former practitioner in the service area under consideration or familiar with the service will be hired to work with the review team. Each review will result in a final report which will summarize the research methods and re- = (_�o \I,,— BEST PRACTICES REVIEWS port findings. Findings will consist of identifi- able service designs, service delivery methods, work processes, and/or products for which there is evidence of cost - effectiveness. Staff will also conduct workshops for local govern- ment personnel in order to explain the find- ings of the study and to provide a forum for sharing ideas. Best practices reviews will be designed to be of value to local governments. Throughout the process, an attempt will be made to be re- sponsive to local government needs and inter- ests as well as those of the Legislature. On September 28, the Legislative Audit Com- mission approved two topics for best practices reviews: snowplowing and property valu- ation for tax purposes. We expect the snow- plowing study to be completed by March 1995 and the property valuations study to be com- pleted later in the year. For more information, contact Roger Brooks, Deputy Legislative Auditor, or Jody Hauer, Best Practices Review Coordinator, at 612/2964708. 10/03/94 '- T, � �('- Best Practices Advisory Council William Bassett, City Administrator City of Mankato PO Box 3368 Mankato, MN 56002 507/387 -8690 Fax: 507/387 -8642 Dave Childs, City Administrator City of Minnetonka 14600 Minnetonka Blvd. Minnetonka, MN 55345 612/939 -8209 Fax: 612/939 -8244 Lynn Lander, Administrator Hermantown City Hall 5255 Maple Grove Rd. Hermantown, MN 55811 218/729 -6331 Fax: 218/729 -9860 Charles Meyer, City Administrator City of St. Louis Park 5005 Minnetonka Blvd. St. Louis Park, MN 55416 612/924 -2526 Fax: 612/924 -2663 Brandt Richardson County Administrator Dakota County Government Center 1590 Hwy. 55 Hastings, MN 55033 612/4384418 Fax: 612/438 -4405 Steve Sarkozy, City Administrator Roseville City Hall 2660 Civic Center Drive Roseville, MN 55113 612/490 -2201 Fax: 612/490 -2276 James Schug, County Administrator Washington County Government Center 14900 61 st Street No. Stillwater, MN 55082 612/430-6000 Fax: 612/430 -6017 Michele Timmons Civil Division Director Ramsey County Attorney's. Office 50 W. Kellogg Blvd., Suite 560 St. Paul, MN 55102 612/266 -3053 Roger Brooks Deputy Legislative Auditor for Program Evaluation 658 Cedar St., 1st Floor St. Paul, MN 55155 612/296 -8314 Fax: 612/2964712 Tim Nobles Legislative Auditor 658 Cedar St., 1st Floor St. Paul, MN 55155 612/296 -4710 Fax: 612/2964712