Loading...
HomeMy WebLinkAboutCity Council Packet 09-11-2000 SpecialAgenda City of Plymouth Special City Council Meeting Monday, September 11, 2000 5:30 PM Public Safety Training Room 1. Call to Order 5:30 p.m. 2. Holly Lane 5:30 p.m. 3. Millennium Garden 6:15 p.m. 4. Plymouth Civic League 5. Adjourn 7:00 p.m. Agenda Number: 0 CITY OF PLYMOUTH CITY COUNCIL AGENDA REPORT DATE: September 8, 2000 for the City Council Meeting of September 11, 2000 TO: Dwight D. Johnson, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: HOLLY LANE IMPROVEMENTS OLD ROCKFORD ROAD TO C.P. RAILROAD CITY PROJECT NO. 9024 ACTION REQUESTED: Give staff direction on the proposed Holly Lane Improvement Project. It is recommended that the City Council modify and order the construction of the road improvement from only Old Rockford Road to the southerly end of the Hollydale Golf Course and the watermain and sanitary sewer as proposed. This would be brought forward for formal City Council action at a future regular Council meeting. BACKGROUND: On May 23, 2000, the City Council held a public improvement hearing on the proposed improvement of Holly Lane from Old Rockford Road to the C.P. Railroad. The project as proposed would provide the following improvements: A standard City street, 32 foot wide, on the existing alignment of Holly Lane. A 16 inch watermain connecting to the existing watermain in the Nanterre development. Sanitary sewer from Old Rockford Road northerly to the golf course clubhouse to provide service to the adjoining properties. A trail along the west side of the street. This project has been part of the City's Capital Improvements Program since 1996. It was first placed in the Capital Improvements Program when the preliminary plat for the Plum Tree East Addition was approved. Holly Lane has been part of our designated transportation system since the Comprehensive Plan was updated in 1990 and the area generally southerly of the C.P. Railroad and westerly of Vicksburg Lane was made part of the City of Plymouth's urban service area. The plan in 1990 designated Holly Lane as a major collector street. With the update of the Comprehensive Plan for 2000, Holly Lane remains an element of the transportation system but has been designated as a minor collector street. The Comprehensive Plan defines the purpose of a minor collector street as follows: SUBJECT: HOLLY LANE IMPROVEMENTS OLD ROCKFORD ROAD TO C.P. RAILROAD CITY PROJECT NO. 9024 Page 2 Minor collectors collect and distribute traffic from neighborhoods and commercial/industrial areas to/from the major collector and minor arterial system. Residential streets should be designed to connect to minor collectors and not to major collectors or arterials. Minor collectors are slow speed and provide access to adjacent property. Minor collectors are built as two-lane roadways. The recently adopted Comprehensive Plan indicates two possible alignments for Holly Lane at its northerly end where it connects to Schmidt Lake Road. Attached is a portion of the Comprehensive Plan. One alternate has Holly Lane remaining on its existing alignment and the other alternative curves Holly Lane westerly and connects to Juneau Lane within the Conor Meadows Addition. The possibility of this Juneau Lane connection was planned as part of the approvals for the Conor Meadows Addition. At the May public hearing, in addition to comments about proposed assessments to the properties for the project, a major item addressed was whether Holly Lane should be constructed on its existing alignment or on the new alternate alignment connecting to Juneau Lane. Concerns were also addressed on the impact to the Hollydale Golf Course. Attached are the minutes of the meeting. Also attached is the entire staff report for the May 23rd public hearing. It gives complete details on the proposed project. DISCUSSION: As part of our Pavement Management Program, Holly Lane has been rated and has a rating of 28. Anything below a rating of 35 is classified as poor and requires total reconstruction. This rating is on the portion of Holly Lane from Old Rockford Road to the golf course parking lot. Northerly of the golf course parking Holly Lane is only a gravel road and we do not rate gravel roads. With the development of the Plum Tree East Addition, traffic will continue to increase on Holly Lane. This addition has a street connection to Holly Lane. Holly Lane currently is a rural type roadway with ditches and therefore the Plum Tree East Addition cannot complete their landscaping along Holly Lane until it is changed to our typical urban condition. Also, based upon our preliminary design, the street connection into Plum Tree East needs to be removed and reconstructed at a lower elevation to connect into improved Holly Lane. The proposed watermain on Holly Lane serves two purposes: Provides service to the properties adjacent to the roadway. Is part of our trunk watermain system to ensure that we have a reliable adequate water supply to the urbanized portions of the City. In order to have a more reliable water supply to several developments the watermain connection along Holly Lane should be completed. This watermain will provide a N:\pw\Enginecring\PROJECTS\9024\Mcnios\CC—HollyLane—Alts.doc Af I SUBJECT: HOLLY LANE IMPROVEMENTS OLD ROCKFORD ROAD TO C.P. RAILROAD CITY PROJECT NO. 9024 Page 3 alternate supply to the Nanterre Addition and an additional supply to the Plum Tree East Addition. Also, as the urbanization takes place northerly of the railroad, an additional connection will be made into the new developments and to the existing watermain on Schmidt Lake Road in the Conor Meadows Addition. To increase our reliability of service independent of any road construction this watermain connection should be completed. The sanitary sewer construction is proposed to provide service to the golf course clubhouse and the properties southerly to Old Rockford Road. The sanitary sewer will be installed under the existing roadway and therefore the road needs to be completely removed to install the sanitary sewer. It is for this reason that sanitary sewer is proposed as part of any road construction. Since Holly Lane is designated as a minor collector street, the City's adopted trail plan calls for an off road trail along Holly Lane. The plans for the project proposed are standard eight foot wide pedestrian trail along the west side of the right-of-way. In addition to the off road trail and for the purpose of traffic calming an on -road marked bike lane four foot wide is proposed on either side of the street. The minimum width street that can be constructed that meets state aid standards is 28 foot wide. In order to have the bike lane on either side the width of the street needs to be 32 foot wide. A 32 foot wide street also provides the future options of eliminating the on -road bike lane and allowing parking on one side of the street. If the street is only 28 foot wide, parking can not be permitted on either side of the street. The 32 foot wide street has been recommended for traffic calming, to meet the transportation needs of bicyclist and to allow future options with regards to parking. ALTERNATIVES: There are several alternatives regarding the Holly Lane Improvement Project. They are as follows: 1. Do nothing. If nothing is done the City will need to provide continual maintenance on the road to have a safe road to minimize our liability exposure. Also the Plum Tree East Addition will not be able to complete final landscaping. 2. Improve that portion of Holly Lane from Old Rockford Road to the southerly limits of the golf course clubhouse parking lot. In addition to this the sanitary sewer and watermain as proposed would be constructed. This alternative would provide for improvement of the existing road and reduce our future maintenance liability. It would also complete the roadway adjacent to the Plum Tree East Addition in order that they could complete their landscaping. Since the roadway would stop southerly of the golf course parking lot it would have no impact on the existing golf course operation. A portion of the existing golf course N:\pw\Engineering\PROJECTS\9024\Mci s\CC_HollyLane_Alts.doc SUBJECT: HOLLY LANE IMPROVEMENTS OLD ROCKFORD ROAD TO C.P. RAILROAD CITY PROJECT NO. 9024 Page 4 parking lot is within the existing road right-of-way and if the road is extended any further northerly there would be some reconstruction of the parking lot required. 3. Complete the roadway on its existing alignment as proposed. This would have an impact on the golf course parking lot and require that they remove that portion that is within the public right-of-way. Although the golf course has adequate land to provide the parking spaces to replace those removed from the public road right-of-way they would be on the westerly side of Holly Lane and be more inconvenient for their users. Attached is a parking lot alternative. Currently, the golf course does have an unimproved parking lot on the west side of Holly Lane for overflow parking. This alternative would also improve the roadway adjacent to the golf course to the C.P. Railroad. This could limit the City's alternatives in the future and could necessitate the relocation or removal of the northerly portion of the road if a decision is made to expand the golf course into the land westerly of Holly Lane. 4. Relocate the road to a more westerly alignment northerly of the golf course parking lot. Attached is a drawing indicating two possible alternate alignments northerly of the existing golf course parking lot. Both of these alignments shift the road westerly as indicated in our Transportation Plan. One alignment connects to Juneau Lane as indicated in the Transportation Plan and the other alignment curves back easterly and connects to existing Holly Lane just south of the railroad. Both of these alignments are feasible to construct and would serve the function of a minor collector street as designated in our Comprehensive Plan. This alternative would not need to be implemented at this time but would wait for future development to occur to provide additional input on the decision of the proper alignment. RECOMMENDATIONS AND CONCLUSIONS: The City needs to look toward the long range planning that was done with our Comprehensive Plan for possible urbanization of this entire area of Plymouth. If the area is ever completely urbanized, Holly Lane as a minor collector street is necessary to provide connection to the neighborhoods. This would be for both pedestrian and vehicle movements. The Holly Lane connection is very similar to the existing Pineview Lane and Larch Lane connections across the railroad track east of I-494 and northerly of Schmidt Lake Road. Both of these roadways are either minor or major collector roads within our transportation system. If these two roadways were closed at the C.P. Railroad traffic circulation would be limited to Northwest Boulevard and Zachary Lane. This is the same distance that we have between Vicksburg Lane and Peony Lane in the Holly Lane area. Both Pineview Lane and Larch Lane provide a very vital link for neighborhood traffic circulation and public safety response. This will be the same case N:\pw\Engincering\PROJECTS\9024\Mems\CC—HollyLane—Alts.doc 40 SUBJECT: HOLLY LANE IMPROVEMENTS OLD ROCKFORD ROAD TO C.P. RAILROAD CITY PROJECT NO. 9024 Page 5 if we have complete urbanization in the Holly Lane area and therefore Holly Lane should not be removed from our Transportation Plan. There are many unknown conditions around the portion of Holly Lane northerly of the golf course parking lot but conditions are known southerly to Old Rockford Road. For this reason, I would recommend that Holly Lane be improved from Old Rockford Road to the southerly end of the golf course parking lot along with the sanitary sewer and watermain as proposed. The decision on the future improvement to the northerly portion of Holly Lane and its possible alternate alignment would not be made until more information is available from additional development proposals. To implement this recommendation the City Council would provide direction to bring this project back at a regular City Council meeting for ordering of the modified improvement project. The City Council has six months from the public hearing to take this action or a new public improvement hearing is required. Since the public improvement hearing was held on May 23rd, this action would need to take place before November 23rd or else a new public hearing would be required. All property owners who were notified of the public hearing or who spoke at the hearing will be notified of the meeting when the Council will consider the Holly Lane improvements. Fred G. Moore, P.E. Director of Public Works attachments: Transportation Plan Minutes Parking Alternative Alternate Alignment May 23, 2000 Staff Report N: \pw\Engincering\PROJECTS\9024\Memos\CC_Ho I IyLane_AI[s. doc Ex:St;nI s Lo -Kt R4. s Pos Ale A i t r+atC, A I;,nw e#%+J P T',, -t- ra S &tivh: dt L, K R6. OW _aQV, r EX•St: r Hot%Y L.are Seo 41 NV V co e atd Im'Fro"O"" it CITY OF PLYN HOLLY LANE NORTH OF OLD RO 1 E 56th Ave N Z....................J L Pome S e Z T X 9 C 3 5 z L2kE 1 F Zm Adopted City Council Minutes Regular Meeting of May 23, 2000 Page 4 of 21 Mayor Tierney reported a minor change was made to page five of the May 9 Council minutes. Motion carried to approve the Consent Agenda. Public Hearings 7.1) Public Improvement Hearing for Holly Lane Street and Utility Improvements (9024) Public Works Director Moore reported this improvement would provide sanitary sewer and water facilities and a 32 foot wide (standard residential street width) 9 -ton bituminous street with concrete curb and gutter, an 8 -foot wide trail and storm sewer to the existing properties along Holly Lane from Old Rockford Road to the Canadian Pacific railroad crossing. He stated there are proposed assessments to the benefiting property owners; however, this is not an assessment hearing. He explained the City continues to urbanize part of the area designed for the urban growth area, and this part of the roadway has been part of the Transportation Plan as a main collector roadway ever since the first plan was adopted in 1972. Craig Ebeling, engineer for Howard R. Green, consulting engineer for the project, illustrated the proposed project. He stated the roadway currently consists of temporary gravel. He stated even though they are recommending widening the roadway, they do not want to encourage excessive speed on the roadway due to the design of the roadway. Therefore, they have suggested utilizing the technique of narrowing the roadways for traffic calming, and striping would be utilized to contain the traffic. Three traffic lanes are proposed to allow for turning areas and transitions at Old Rockford Road. The project would also be inclusive of walkway/bituminous trail on the west side of the road. He explained the 16" watermain would begin at a point on 45th Street to the intersection of Chicago Pacific railroad and then to the northeast to connect to an existing watermain. The sanitary sewer would connect onto the existing facilities on 45h street and extend to a point near the Hollydale Golf Course's club house. He explained this project does not meet the City's criteria for additional ponding, therefore, the existing pond would be utilized as well as installing additional piping. Regarding the storm drainage improvement, there are some problems associated with the Old Rockford Road culvert. Therefore, if the project would be approved, they would propose to also improve that culvert. Lastly, he stated the project costs approximately $836,000, but with the indirect costs and construction contingency, the total project cost is approximately $1,128,000. Public Works Director Moore stated the Plum Tree East development has included their assessments as part of their development contract. Therefore, approximately $428,000 would be assessed to the property owners. The remainder of the assessments would come from State aid funds and utility funds. In addition, the Council has established a policy for larger properties that a] Adopted City Council Minutes Regular Meeting of May 23, 2000 Page 5 of 21 could be divided in the future. The policy states that the basic assessment is only for the home that is homesteaded, and the remainder of the assessment would be deferred until the property is developed. He stated staff has discussed with the owners of the Hollydale Golf Course their proposed assessment and the recommendation that this assessment be deferred, with interest, unless the golf course is redeveloped into residential uses. In addition, a considerable amount of discussion was held on whether Holly Lane should be realigned at this time. The golf course would be required to rearrange their parking lot since approximately one-third of their parking lot is now currently within the public right-of-way and uses the public street as its drive aisle. The golf course has adequate land, although the vacant land is on the west side of existing Holly Lane. If the roadway would be realigned, this would place a portion of this vacant land on the golf course side of Holly Lane and be a much better and convenient parking area. He stated staff is recommending the hearing be conducted this evening to receive input. At the conclusion of the public improvement hearing, the Council would not take any action to order the project at this time, but direct staff to work with the owner of the golf course to possibly implement the realignment of Holly Lane adjacent to the northerly portion of the golf course. Councilmember Black asked if individuals who reside on the north side of the railroad tracks would still access the current roadway. Public Works Director Moore stated until Schmidt Lake road is constructed, that roadway would remain. However, after the moratorium ordinance expires in two months, there could be future development which would no longer warrant the road. He stated if realignment is proposed for the portion north of the railroad tracks, there would be a public improvement hearing. The property owners to the north of the railroad tracks were not notified of this evening's hearing. By request of Councilmember Brown, Public Works Director Moore explained the deferment policy for senior citizens and disabled residents. Mayor Tierney opened the public hearing for testimony. Gary Anderson, 4520 Holly Lane, illustrated where his property is located and stated his assessment is $24,000. He wouldn't derive any benefit from this project, as he would be losing landscaping as well as a culvert under the street that assists in the drainage of his property. His major concern is that the speeds on this road are excessive. Even though the Council voted for partial development of Northwest Plymouth, the development doesn't seem to be decreasing. 10 Adopted City Council Minutes Regular Meeting of May 23, 2000 Page 6 of 21 Roger Schmidt, 4835 Holly Lane, stated he resides south of the railroad tracks, and it is very unsafe to travel over the railroad tracks to Schmidt Lake Road. He is concerned about his proposed assessment of $39,000 as it doesn't include utilities, just curb and gutter. Bill Pritchard, representing Lundgren Bros. Construction (Orrin Thompson Homes), stated they own part of the area where development would occur after Schmidt Lake Road is improved. Therefore, they support this project. The improvement would also improve and facilitate the drainage of the area. Bill Deziel, 4540 Holly Lane, co-owner of Hollydale Golf Course, requested that the City review the alignment of Holly Lane going through the woods north of the railroad tracks. He had hoped that a corner of the Lundgren development was acquired to slope the land and make the turn just a little sooner so that it doesn't go through the parking area. He is unsure how that would be assessed and how the road would be constructed through the woods. He stated their proposed assessment is $164,000. However, they are being assessed for utilities, and they have their own lift station and use less water than a four -person household. In addition, they have frontage that probably won't be developed as long as they own the property. He explained even with the deferment of the assessment, at eight -percent interest there would still be a sizable assessment. He suggested this project be delayed until there is further study on the alignment through the woods, and if there would be an additional assessment. Richard Deziel, 16100 46`}' Avenue North, co-owner of Hollydale Golf Course, stated when the Plum Tree East development was to be constructed, there wasn't going to be any problem with drainage. He questioned the need for Holly Lane with Schmidt Lake Road being constructed. It is a hazardous area for people to cross with all the traffic traveling in that area. Merrill Paulson, 473 Leeward Trail, Woodbury, stated it may be better to not align the road to the west. He favors the road being straighter to allow more distance between Schmidt Lake Road and the railroad tracks. Paul Bridges, 4400 Holly Lane, stated he resides at the corner of Old Rockford Road and Holly Lane, which is the area where the road widens. He stated there is a growing problem with the traffic associated with the school. He questioned why the road is being constructed as a heavy tonnage road. He stated there are 11 properties being assessed, and people residing on Holly Lane are carrying the majority of the cost of the project. Mayor Tierney mentioned the high assessments, and she asked if all concerns have been addressed. Public Works Director Moore stated a significant amount of the assessments would be deferred at this time. t Adopted City Council Minutes Regular Meeting of May 23, 2000 Page 7 of 21 He stated the southerly part of the roadway had been asphalt in the past but not built to any urban type standard. However, that portion would be considered as street reconstruction. The assessment wouldn't included curb and gutter and utilities. Public Works Director Moore stated Holly Lane serves as a collector street. In order that the road could have a projected life of 20 years, it would be designed as a nine -ton roadway. He stated with the development of the Plum Tree East Addition, they were required to construct a holding pond. He stated it is most economical for the storm water to flow south on Old Rockford Road. Mayor Tierney commented that the traffic on Old Rockford Road would only get worse. Public Works Director Moore stated that is correct, and that roadway would need to be upgraded in the future. However, the roadway may still be a two-lane road but with turn lanes. If traffic volumes would warrant traffic signals, they would be installed. Public Works Director Moore stated this project is proposed at grade level at the railroad crossing. There would be trains crossing this area, and there would be occasions when the train would have an effect on Holly Lane. He added construction of Schmidt Lake Road is scheduled for 2003 in the Capital Improvements Program. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to close the public hearing and direct staff to work with the owner of the golf course on the possible realignment of Holly Lane from the approximate parking lot of the golf course northerly to the Chicago Pacific railroad. Councilmember Bildsoe expressed his concern as to what impact this project would have on the Conor Meadow's development. Councilmember Slavik was hesitant in closing the public hearing. However, she noted that residents would have the opportunity to contact the Council and/or staff and address the Council at a future meeting. There being no further discussion and with all members voting in favor, the motion carried. Public Works Director Moore stated all affected residents would be notified as to the status of this project. He also assured the Council that if there would be a different proposed realignment of Holly Lane, all affected residents would be notified, and a public hearing would be conducted. 17, Agenda Number: q, CITY OF PLYMOUTH CITY COUNCIL AGENDA REPORT DATE: May 15, 2000 for the City Council Meeting of May 23, 2000 TO: Dwight D. Johnson, City Manager through Fred G Moore, P.E., Director of Public Works FROM: Daniel L. Faulkner, P.E. City Engineer SUBJECT: PUBLIC IMPROVEMENT HEARING HOLLY LANE STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 9024 ACTION REQUESTED: Make a motion to close the public improvement hearing and direct staff to work with the golf course on the possible realignment of Holly Lane from the approximate parking lot of the golf course northerly to the CP Railroad. BACKGROUND: The City Council has established a Public Improvement Hearing for the above project on May 23, 2000. Attached, herewith, are the informational hand-out materials for the Public Improvement Hearing. This project is part of the year 2000 Capital Improvements Program. The improvement would provide sanitary sewer and water facilities and a 32 -foot wide (standard residential street width) 9 -ton bituminous street with concrete curb and gutter, an 8 -foot wide trail and storm sewer to the existing properties along Holly Lane from Old Rockford Road to the Canadian Pacific (C.P.) Railroad crossing. A 36 -foot wide street was considered since Holly Lane had been classified as a major collector in the 1992 Transportation Plan. While it's designation was changed to "minor collector" in the recently adopted plan, it will still provide some major collector functions, i.e. future connection to the arterial system at Schmidt Lake Road. Since it's primary function will be to be to collect and distribute traffic from adjacent neighborhoods and provide direct assess to abutting properties, the proposed 32 -foot wide street would adequately meet future transportation needs. A public information meeting was held with the adjacent property owners on Wednesday, May 10, 2000. All of the property owners adjacent to Holly Lane except for Roger and Katherine Schmidt who own property in the southwest corner of Holly Lane and the C.P. Railroad were in attendance. The proposed project was explained followed by questions and answers. The consensus of the property owners was that the project is not necessary at this time and the assessments are not warranted by the benefit received. (see attached minutes). Because most of the properties involved are unplatted parcels with large frontages, we recommend that some type 1:\pw\Engineering\PROJECTS\9024\Memos\CC_HollyLn_Utility_5_I S.doc 13 9 0tJ P. 14. SUBJECT: PUBLIC IMrrcOVEMENT HEARING HOLLY LANE STREET AND UTILITY IMPROVEMENTS Page 2 of deferment should be considered to lessen the impact of the assessments on the adjacent properties. A spreadsheet has been attached which provides a deferment option for discussion. We would also recommend the golf course have the assessments deferred. DISCUSSION: Holly Lane is designated as the collector street to serve this area of Plymouth. Some of the development has already taken place, but its need will be more fully recognized as urban development continues as included in our proposed Comprehensive Plan. The Comprehensive Plan indicates a possible realignment of a part of Holly Lane adjacent to the Hollydale Golf Course. Attached is a drawing showing that possible realignment. Realigning Holly Lane would connect to existing Jewel Lane in Conor Meadows Addition as indicated on the drawing. This would be an at -grade crossing and the existing roadway and crossing at Holly Lane would be removed. Since the information meeting with Engineering staff, Dan Faulkner and I have also met with Rich and Bill Deziel, the owners of the golf course. We discussed the proposed assessment to the golf course and that the City staff would be recommending that these assessments be deferred, with interest, unless the golf course is redeveloped into residential uses. We also had considerable discussion on whether Holly Lane should be realigned at this time in order to reduce the golf course impact on the Holly Lane traffic. Also, the golf course would be required to rearrange their parking lot since approximately 1/3 of their parking lot is now currently within the public right-of-way and uses the public street as its drive aisle. The golf course has adequate land, although the vacant land is on the west side of existing Holly Lane. If the roadway is realigned, this would place a portion of this vacant land on the golf course side of Holly Lane and be a much better and convenient parking area. In order to have additional information to continue these discussions with the golf course, we will be having our consultant prepare possible alignments for Holly Lane. These alignments will allow the roadway to function as its intended collector street, but also show how the parking for the golf course could be reconstructed. As stated in the minutes from the staff information meeting, there are other possible methods to provide sanitary sewer to the existing residential homes along Holly Lane. The other method to provide sanitary sewer would require the construction of a sanitary sewer line through the golf course which is not proposed. If the single family homes along Holly Lane are to have sanitary sewer service, the proposal to construct a sanitary sewer line along the southerly portion of Holly is the most economical method to provide this service. BUDGET IMPACT: The total cost of the improvement is proposed to be funded as follows. Proposed Special Assessments $419,128 City Cost $709,556 1:\pw\Engineering\PROJECTS\9024\Memos\CC_HollyLn_Util ity_5_ I5. doc 14 SUBJECT: PUBLIC IM, &OVEMENT HEARING HOLLY LANE STREET AND UTILITY IMPROVEMENTS Page 3 RECOMMENDATIONS AND CONCLUSIONS: We are recommending that the City Council hold the public improvement hearing for the project as established on May 23. At the conclusion of the public improvement hearing, we are recommending that the City Council not take action to order the project at this time, but direct staff to work with the owner of the golf course to possibly implement the possible realignment of Holly Lane adjacent to the northerly portion of the golf course. If it is determined that it is feasible to realign Holly Lane at this time, we would be recommending that an additional public hearing be held for those property owners on the north end of Holly Lane and also between the CP Railroad and Schmidt Lake Road. Since there would be no change in the southerly portion of the project, an additional hearing would not be necessary. If it is feasible to realign Holly Lane at this time, it would be my opinion that the part southerly of the golf course could be constructed yet this year in order that it is in place before we have many residents in the new Plum Tree Addition. In order to implement the realignment, it will take approval from the railroad and for this reason it is very unlikely that that could not happen until next year for constructing Holly Lane on its realignment location. Daniel L. Faulkner, P.E. attachments: Resolution Informational Hand-out Materials Map/Plans Drawing of Alignment 115' 1:\pw\Engineering\PROJECTS\9024\Me=s\CC_HollyLn_Utility_5_15.doc 001 08-118-22-23-f" i MINAMEM. fi• 30' CURVE I i 08-118-22-24-0007 I t' 30' CURVE P9600SED -- SCIJWDT LAKE 300' RnnluS ... ,Y / ti? PROPOSED I I { , 4rv../ 7• CURVE CONS APPROX. LMTS LA rte/ • OQ i i 08-118-22-32- 0002i I Z IJ SIJ J 12• 30' CURVE I = 08-118-22-h!l-- I = A = I{ 12• 30' CURVES _ i i 08-118-22-1 Goi-T: C curs e, I HOLLYDAL GOLF COUR Nrewl,>fst-e.ro I1 00 0 0 0 0 WO 0 0 0 0 O C OOOOO W CD OO CD W n @ 0000 O O O aaW m W N N M 0 m aD N V CO W N LL N N H M N O n N K N N H M H 1H V H M0 H 00 0Cn O S m CC t cct g 0 0 00 H W a) W H W N V) O O O O O W CA 0000 a C 0 0 0 0 CD CD h 0 0 CO M h C M LO 0 COD r Q NCD lCol y b N co^ V N N r N W N N W wl N W Go 9 CA H 6% W H Q 000OO0 000 i0 N Q O O O O d cn Q 0 0 0 0 0 LL o 0 0 0 0 LL CN O0 CN OO 0O V D W V 0 b 0 Y O a 600 N y_O O0 OOO 00 N p N n N N W O I' viHMIy O pp S CpD N 0 0 0 0 0 00 Ur" r- O b COOON 06 H M I Lq nCO U M W U W 14 9 W O LL U LL 3by n N COD M U. M pp N W Y M N d y N N 494 y y h O Lq O co G 0 n O Yf LLLL y R O M r m O CifUU 0 tc CV CV CV NO bO 0O toO lf} 0OO y O H H N W N N N U y d' N O uljN N O O O O 00O tO CO LL N D O0 C C-A NNmMMmOONNna) O! nt9Nb4" CO U. 0 pp0 pp0 9 0 0 QTQOOOC; 4 Qf; z SINc 4 3-4^! Cq,/ FL Co Cb ab Co w ao'a5 o 6 leaX o0 S1 vLLld01VN1• aoS m'sV E Ta n aWgmogOMCLiaOedb Z Nrewl,>fst-e.ro I1 HOLLY LANE - CITY PROJECT 9024 NOTES ON INFORMATIONAL MEETING OF 5/10/2000 City Engineer Dan Faulkner made a few introductory remarks. Craig Ebeling and Kirk Roessler from the City's consulting engineering company went into a more detailed description of the project elements and reviewed the preliminary plan exhibits on the project. The project will include street work, lateral sanitary sewer extensions, trunk water main extensions, and storm drainage improvements. The consultants explained that the street and trail portions of the project have been envisioned for many years in the comprehensive plan and that the water portion of the proposal is a necessary part of the overall distribution network of the City. They went on to explain that tonight's session is intended to offer information about the proposed improvements. Testimony to the City Council will be received at the improvement hearing on May 23. The following were comments or questions that were received: Where is the road going? Will it cross the tracks? Dan explained that the City Comprehensive Plan provides for Holly Lane to connect with Schmidt Lake Road on the north side of the railroad and eventually there will be an improved crossing of the railroad. Why is the roadway being built now? We don't need it because there are so few homes in the area. Dan explained again that the project has been envisioned for many years and that the new subdivisions in the area in the area have highlighted the need for an improved roadway network in the area. The City also likes to stay "ahead of the game" whenever possible, so that after development occurs there are no unnecessary construction disruptions. How can we be sure that the road will actually connect to Schmidt Lake Road? Dan responded that the Comprehensive Plan shows the connection and that it is the document that the City follows in these matters. Construction detouring is a real concern for the Plum Tree plat property owners and for the golf course owners as well. How will the City deal with that? Craig talked about how construction contracts are written with maintenance -of -traffic provisions that require the contractor to do his work while maintaining traffic. Dan added later on in the meeting that the City has approached the property owner north of the tracks about a temporary easement that would connect the north end of Holly Lane to Schmidt Lake Road. This would greatly aid in dealing with this concern. We are concerned that your construction will destroy all of our trees. Craig reported that the City has been very firm in directing their company to incorporate any reasonable provisions in their design work to preserve trees. This is especially true of varying the trail alignment to avoid trees. Kirk added that alternate water main alignments are being studied for exactly that reason. We don't feel that we need either the watermain or the sanitary sewer. Dan indicated that there could possibly be some consideration of excluding sanitary sewer. The watermain is a necessary provision not only for service to the properties along the street, but also to complete a trunk water loop", so there would probably be less flexibility there. He went on to add however, that there would have to be a determination that these underground facilities would never be needed in the future if they were taken out of the project, and the City is always reluctant to make that kind of an assertion. We were promised we would never be required to have sanitary sewer and watermain. Dan said it is hard to know under what assumptions that representation was made, but given the fact that the street is being considered, under ground facilities must be considered at the same time. All we really need is another overlay. The roadway handles heavy trucks now. Dan said that this could be done; however the life expectancy of these kinds of interim improvements is always worrisome. Craig added that there would be a funding issue on this kind of work also. Also an overlay would not provide for drainage improvements as envisioned in the proposed project. The project is of no benefit to me. Dan talked about the theory of special assessments and how different people often see the perception of whether or not value is added to a property in different ways. The City will not be granted a railroad crossing. Dan responded that this could be a concern but that it was the City's opinion that a crossing would be granted given the efforts that have been made to limit the number of at -grade crossings of the railroad. How will the job be assessed? What will my assessment be? Dan said that the estimates of the individual assessments are being prepared this week and should be sent out in letters to the property owners late this week or early next week. The assessments will be computed in compliance with the City's assessment policies. If my trees are damaged, can I be compensated? Dan answered that if for some reason trees were damaged there could be compensation granted for that. However Craig and Dan both indicated that many of the trees that are potentially at risk are well inside of the public right-of-way and that any of those trees that would be lost would not be eligible for compensation. The power poles were just moved, would they have to be moved again? Dan said that it was unfortunate, but the power company simply felt that they could not wait for the construction to get underway this year when they set the poles last fall. Can the power be moved under ground now? We were promised that it would be. Dan said that power lines could be placed underground as a part of the construction, but that there would be a cost to the City for that work. The power company will not do so at their expense. We are concerned that your storm sewer is not large enough. We have seen some really big flows coming through the existing culvert. Kirk explained how the pipe and pond systems were designed and talked about the probability design criteria for the storm sewer system. Following that criteria the proposed system should serve the area adequately. Is the pathway in the Comprehensive Plan? Dan said that it has been in the Park Department's trail program for many years. The ponds in this area were not correctly built. The inlet elevations are the same as the outlet elevations. Craig responded that this could be checked into, but the fact that inlets and outlets were at the same elevation would not in and of itself indicate that the design was improper. Some ponds are constructed to allow a "bounce" utilizing inlet and outlet elevations that are very close or the same. Several comments were made about concern for trees. Dan and Craig responded that the City shares the concern for trees and that all reasonable design provisions to save trees will be included. Kirk explained how back slope criteria define the areas that are disrupted as a part of construction and that in certain instances, retaining walls and other approaches can be used to change slopes and protect trees. We feel with so few landowners involved, it is going to make our assessments so high that it will be impossible to bear. Dan again talked about the City's assessment policies and how the assessments on Holly Lane will be treated like any other property in the City. The rates will be the same. What may make this instance more difficult is that there are several large parcels. 19 Many of the property owners in the area are senior citizens and will be especially affected by large assessments. Dan briefly described the possibility of senior citizen deferments. We like the setting the way it is, with barns and open space. We need more information about assessment amounts. Dan reiterated that those computations are being made now and would be sent out later in the week. He did however say that in general terms, street reconstruction costs are $1,050 per unit. Storm sewer and curb and gutter depend on the construction costs that are received by the City in the bidding process. Dan did not have individual parcel estimates but he indicated that approximately 440,000 would be the total assessed amount for the project. Can more than one set of utility stubs be put into my lot? If so when do I need to advise you of my desire to have this done. Kirk responded that this certainly could be done. The timing of the request is not critical. It can be done any time during the plans development. In fact if the property owner forgets the City will probably make a point to ask since the City would want to avoid the need for digging up the street in the future for additional service lines. If Mr. Dazael is overburdened with assessments and converts his land from a golf course to residential or commercial land, there will a lot of adverse community reaction. Dan said that the City has been firm in its support of the usage of this land as a golf course and would not want to see it changed from that land use. You really can not use 46th Street as a detour due to all of the housing construction traffic that is already there. If you add the golf course traffic to that already -existing situation there will be major problems. Craig and Dan again committed to make access issues and detouring a major emphasis in the design, if the project is ordered forward. Dan wrapped up the meeting by mentioning again that the official notices for the 5/23 hearing would be coming out and that individual assessment estimates would be available later in the week. He went on to say that the City would be happy to meet again with the property owners in advance of the hearing to discuss assessments. Or in the alternate if the property owners wanted to meet among themselves without City staff people, the City could make a meeting room available for that purpose. 10 qoZ 2t PUBLIC IMPROVEMENT HEARING HOLLY LANE - OLD ROCKFORD ROAD TO C. P. RAILROAD STREET, STORM SEWER, SANITARY SEWER AND WATERMAIN IMPROVEMENTS CITY PROJECT NO. 9024 MAY 239 2000 7:00 P.M. AGENDA ITEM NO. 7.1 N:\pw\Engineering\PROJECTS\9901\PubHearing\lnfo_SSSewer_lmprov.doc 2Z GENDA FOR PUBLIC HEARIP HOLLY LANE IMPROVEMENTS CITY PROJECT NO. 9024 MAY 23, 2000 - 7:00 P.M. 1. Call to Order - Mayor Tierney presiding, 7:00 p.m. at the City Council Chambers. 2. Introduce Councilmembers, Staff and Consultant - Mayor Tierney. 3. Purpose of meeting - Joycelyn Tierney, Mayor. a. The Council and staff, after careful consideration, have decided to consider the installation of improvements to the area listed above. b. Our citizens will have an opportunity to question these proposed improvements and express their views. 4. The meeting was carefully and thoroughly announced in three ways: a. Notices were published in the Plymouth Sailor as required by law. b. Written notice was mailed to each property owner in the improvement area as shown by the records of the Hennepin County Auditor's tax statement mailing list. C. Announcements and discussions at Council meetings. 5. The procedure for the hearing will be as follows: a. Write name and address on blue card. b. Pass card to person collecting them or give it to the Mayor. C. When your name is called, come up to the microphone. d. Please speak clearly into the microphone so that all may benefit from your remarks. e. No one may speak twice until all others who wish to have done so. Please give your name and address each time you speak. 6. Description of project: a. Assessment policies and procedures - Fred G. Moore, Director of Public Works b. Project description and cost - Daniel L. Faulkner, City Engineer. 7. Open Hearing. 8. Close or Adjourn Hearing 9. Determination of Council. Z AGENDA_9024.DOC PUBLIC HEARING INFORMATION SHEET HOLLY LANE STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 9024 MAY 23, 2000 - 7:00 P.M. I. GENERAL: The public hearing will discuss the aspects of the proposed project together with the estimated costs thereof. This handout will help explain the costs related to the proposed construction. II. SCOPE: The proposed project involves construction of a 32 -foot wide nine -ton bituminous street with concrete curb and gutter, storm sewer, 8 -foot wide bituminous trail, watermain, and sanitary sewer. A. Sanitary Sewer The parcels along Holly Lane are proposed to be served with sanitary sewer by extending an existing 8 -inch sewer stub which was provided from the Golfview Estates Addition at 45`' Avenue. It will be extended northerly along Holly Lane to a point approximately in front of the Wholesale Golf Course Club House. One -inch service lines would be extended from the sewermain to the property line of each parcel. B. Watermain A 16 inch trunk watermain would be extended north along Holly Lane from an existing stub at the north plat line of Golfview Estates subdivision to the C.P. Railroad and then east along the railroad right-of-way to an existing stub in the Courts of Nanteere subdivision. A connection would also be made with the existing watermain on 46' Avenue. One inch copper service lines would be extended from the watermain to the property line of each parcel for domestic use. Hydrants would also be installed to provide fire protection for the area. C. Storm Sewer The proposed construction of an urban roadway with concrete curb and gutter will eliminate the need for ditches parallel with the roadway. Installation of storm sewer catch basins would then collect the drainage from the roadway and the adjacent boulevard and convey storm water within a pipe to existing drainage channels located on the south side of the C.P. Railroad and at the intersection of Old Rockford Road and Holly Lane. Installation of a storm sewer pipe at 46' Avenue will also allow water from the new Plum Tree East subdivision to be conveyed into the Holly Lane system, eliminating current drainage going through the golf course property. 1NP0SHT-Ho11yLn 5_15.doc 2 ' PUBLIC HEARING INFORMATION SHEET Page Two D. Street Holly Lane presently exists as a rural section with drainage ditches and cross culverts. Complete street removal and replacement is necessary due to the depth and location of the proposed utilities. A 32 foot wide 9 ton bituminous street with concrete curb and gutter is proposed from Old Rockford Road to the C.P. Railroad with a turn lane at the Old Rockford Road Intersection. An 8 -foot wide bituminous trail on the west side of Holly Lane is also proposed. III. COST ESTIMATE AND PROPOSED ASSESSMENTS: Estimated Proiect Costs Street with Concrete Curb & Gutter 618,638 Storm Sewer 176,378 Watermain 186,975 Sanitary Sewer 92,948 Landscaping 53,745 Street and Storm Sewer 1/2 - 32' wide 7 ton Street with Concrete Curb & Gutter $ 70.00/front foot and Storm Sewer Street reconstruction 1,052.00/lot Concrete curb & gutter only 8.50/front foot Sanitary Sewer Lateral $ 25.00/front foot YX T— Area 440.00/lot or 1h acre Lateral $ 20.00/front foot Area 790.00/lot or 1h acre Total Estimated Project Cost to be Assessed 419,128 Total Estimated City Cost 709,556 2S 1 N FOS HT -Hol lyLn_5-15. doc II/I IIIIIII O N.IIv .te. Q WOMPAIl4M NEI mss- • Fye \ Imm ImM 8 \ Fm m \ 26 O Ho yd.le. II \ ED e Z J C C s e NNORTHi N I ` F r ° rbc, ° •— (//- 8 W I I g r I I i 1 I a I a I I Z J C C s e NNORTHi N I ` F r ° rbc, ° •— (//- 8 W I I Z I w w I R L— r I 8 ry 8I I Z I w w w Q J IJ NORTFI C O 0511 O IB RJ 3 0 II z i v AI 7 I I L 1 -i I$ n K I $ J I U W I iII, NORTFI C O 0511 O IB RJ 3 0 II z i v AI 7 z8 w w w w 21 >il mtl; w 1 -i n AIJIo iII, l z8 w w w w 21 >il mtl; n iII, I I z8 w w w w 21 >il mtl; NO(Tt}1 c e NORTN c i i Z g • C 4 e- o W, T e 29 i I{ I gV I r L 81 pt511I i Ogyryryl pr, y NORh1 e TJ NO%iTH N S • / p o_ d i r 30 r r w r r r m m m r m m d i r 30 r r w r r r m m m r m m o 4 U01I tl ( XV— 16Blf. Agenda Number: TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and Recreation F6 SUBJECT: Millennium Garden — Council Update DATE: September 7, 2000, for Council Meeting of September 11 1. ACTION REQUESTED: This item is for discussion and review only. There is no action necessary by the Council. 2. BACKGROUND: Attached to this report for Council review are concept plans for the Millennium Garden, preliminary budgets, and some additional background information on the project. The master design plan is a collaborative effort between Brauer and Associates and Energy Scapes. These are two of the firms that took part in the design competition. Brauer and Associates has the more formal experience, and Energy Scapes is more of an expert in the natural wildlife flower displays. George Watson, from Brauer and Associates, will be at the meeting to explain the overall concept to the City Council. Staff, the stewards committee, and the Park and Recreation Advisory Commission have all previously reviewed and enthusiastically endorsed the master plan. For your information, we have been contacted by a group about the possibility of placing an "Angel of Hope" statue within the garden. The purpose of the statue is to provide a place where people who have lost unborn and young children to visit and reflect. As we learn more about the project, we will share more information with the Council. 3. BUDGET IMPACT: Attached for Council review is Brauer and Associates' budget estimate for the project. We have broken the project down into phase 1, phase 2, and alternate bids. We still estimate that we will use $200,000 of City money, however, we now estimate that we will use $200,000 to $300,000 of fund raising money on the project. As you review the budget, the items with asterisks are those which we believe we have a very good chance of getting material and labor donated to significantly reduce or eliminate these costs altogether. Donated materials and labor will be treated as a donation and will be recognized on the donor plaque at the true value of their contribution to the project. To date we have sold 337 bricks and have received cash or pledges totaling just over 44,000. The largest pledge is $15,000 from LifeTime Fitness and the second largest is the 2,500 contribution from Associated Bank. EB/np 8g n r S G A A n VOW O pp a' O r y a ip F a w mA4 a c a c o @ p o 0 @' 9 a e F y C tow A O a 7 A cr 0 w aO_ A G A C Q tA J H r W NN tpo Opp N QO Q Qr S S r OO N OC O O uO O U O p S A O H NLQ Q O00 N w Sr g 3 lo w o n o O Y n o4 WO to WOo 8 8 3 r a CL 0 C 0 N S 7o r tv a cv A N r n o oa a o0 o E paytG yW S C H a 0 A A8 O Ob w HO ySy U 4AJ 4fttN 4AN 4Aw ro 0 tJ1 O O O O O O G C O O o O O M y 4 b N w b Y O O m ro 0 0 0 0 Y eo n n 0M 0y r A C AaC n CL n 0 0 C r n 0y n 0 d P k( 00 p 2 E c E E Er CL 12a 05a S g to 2 E91. im 2 I I L, 4A> A g B 7 q 2 @ w a 0?/ c= c e - I K Q j 00 Ca.\ 2 c I 2 to co ct 2 k I § 7lo tA th C) 10 k k k q n qul 2 kro ol 2 j 7 9, 7 - } \ i f . / i t u4 I t Ij Af, t u4 I Ij Af, t u4 I J Mdkrmum Garden We want to pledge to the I would like to give in the f Green ($51-$200) Bronze ($201-$499) Silver ($500-$999) Gold ($1,00042,499) Z Platinum ($2,500 & over) C6 aoy`f G den a total of: $ 15 CkDO Business Name R- 6n eS Your business's name will be inscribed on the plaque at the garden unless you specify otherwise.) ontact Person CL r (' ddress Z uQS-L Pi"", Please bill / me: L-Fv I Quarterly Monthly Other Return to: IV Millennium Garden, 3400 Plymouth Blvd., Plymouth, MN 55447 City, State, Zip ( -Pfa chiy , MNIN Ss3 4 L` Phone gSz- 9Y?—opo J C LIFETIMELIFE TIME FITNESS, INC. .. 737 F I T N E S S OUR REF. YOUR INVOICE INVOICE DATE I1\'VOICE AMOUNT AbIOUNT PAID DISCOUNT TAKEN NET CHECK ADIOUNT NUMBER NUMBER 021225 CE 0044 06/21/2000 3000.00 3000.00 ACCOUNT NUMBER: pix, a R- n-14 17 LIFETIME -LIFE TIME FITNESS, INC. 6442 CITY WEST PARKWAY, SUITE 300 EDEN PRAIRIE, MN 55344 RIVERSIDE BANK BLOOMINGTON, MN 55435 17-127/910 08/21/2000 066737 0.00 3000.00 66737 3000.00 Three Thousand and 00/100--------------------------------------------------- Dollars PAY TWO SIGNATURES REQUIRED IF OVER $1000.00 w ...... " 10r.r"""_ MILLENNIUM GARDEN PLEDGE ' f• % %' ' rOTHE ORDER 3400 PLYMOUTH BOULEVARD . • t •. fe OF 1 PLYMOUTH MN 55447 ^ ,r• lti I es4.+... United States •iF wv mumurula Signature 11606673711' 409100112704 L50 956 211' S SECURITY FEATURES INCLUDED. DETAILS ON BACK. S i7 Vicksburn Lane fit CD 00 pymout Blvd. c wQrn3 w e -1C) a o?wm cfl fax rn wA CO in D Z3= 0w OO 7rcn y NUID0 0 0 0 mC:day OCZ N<; E rt Ul a n V 2 N o x co Fernbrook Lane N C O N I to p to m N p O' N 'G =' Q N ;, I C cdO .S O > ti C y . + O +-' rte-+ bn ' ^ Cd V U O > O -+ O O O WLI cd O ^C v ' 8b;3O cd o- 3 0 o ice y -S . w •' 0 ^ cd°°o° - o `= ao c = ° a Np. o. mai p 0 i o C7 bncd O . -- p ° o cd y w O acl ' i -o °' on . ' C4-4 0O a" o o y cd N O Q rn cn ' O '0 y BOte7' N NO >, U 50 Its -> 0 o, un A byQ —4) -M O cd , OO 0-4 O > +' p C cd . k cd t U ti p ° cd O s`n, '' O 'C7 cd bn ch cid >+ U cd N cd rOONU 'O O° i, 4, + L O p N U OrA 4-. -O cdCd to o Cd o a. Cs. X , 3 , o = O a > ' cd CA a) Cd C's cdsoo o -o ., i o aoi , v 0 0 o -o 0 0 0 o a j o °.p o. o 2 con o . on 10 o "a 0 4,o a. , a a a y a *wa orn oCd0 a,c• aoi `` a o o x -o •° , o _ Cd U F4 0 0 td cd ct c on o ° o aoi `" cd ono `d a ^° ° o o DC7 Y' aO 0 Ei o o cc cl i. cc C13° ° 3 ca, C:J C7 ' a cd 00 41) U ami 4 >, CdC(S 0_ c 4: r. v .O O y w O ^O O Uri cp.. c a cd ° cd o ° ° o' U cd U ° U a w a O biD L a ' bn O i., V t , O O cc«t ' 0 c CD < ° rL 4) CD CD CD i C CD N p N C• CD O N `O A O`3 CD 1 JA O 0 R QQ On 0 CD CD rr O A CD v yz CN rr O A v yz CN o cr a c C CD0 b w ncCD CDC m 4 CLR t