HomeMy WebLinkAboutCity Council Packet 03-01-1993CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
MARCH 1, 1993
1. CALL TO ORDER 7:00 p.m.
2. INVOCATION
3. ROLL CALL
4. APPROVE AGENDA
5. CONSENT AGENDA - These items are considered to be routine and
will be enacted by one motion. There will be no separate discussion
of these items unless a Councilmember or citizen so requests, in which
event the item will be removed from the Consent Agenda and
considered in normal sequence.
A. Amoco Oil Company. Release of Site Performance
Guarantee for the Amoco Station located at
3955 Vinewood Lane (87062)
B. Lundgren Bros. Construction. Release of Tree
Preservation Bond for Harbor Woods located north
and east of Harbor Lane and 8th Avenue North (90093)
C. Modification of Economic Development Tax Increment
Financing District No. 5-1
D. Approve plans and specifications and advertise for bids
for Northwest Blvd. from Schmidt Lake Road to 54th
Avenue, Project No. 205
E. Development Contract Bond Reductions:
1. Carlson Center 8th Addition (87092)
2. Ponderosa Woods 2nd Addition (92076)
F. Approve Agreement with Hennepin County for County
Road 24 Reconstruction, Project No. 031
G. Resolution establishing individual funds for the various
reserves within the Permanent Improvement Revolving
PIR) Fund
H. Award bids:
1. 1993 Tree and Stump Removal
2. 1993 Spring Reforestation
6. GENERAL BUSINESS
A. Head Start Funding request and establishing a task force
on preschool education
B. Request to support legislation removing statutory cap
on fire pension benefits
7. REPORTS AND STAFF RECOMMENDATIONS
A. Schedule hearing to consider revocation or suspension
of off -sale intoxicating liquor license of Kenny's Liquor Inc.,
12 Nathan Lane, with respect to liquor law violation
B. Status Report on 1992-1993 Deer Hunt
C. City Council Information Memorandum and Schedule
D. Affirmation of the Existence of the Plymouth Port Authority
and appointing three commissioners to the board
8. ADJOURNMENT
NOTE: The Port Authority Board will convene immediately after adjournment of the regular
Council meeting.
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: February 25, 1993
TO: Mayor and City Council
FROM:
I Dwight D. Johnson, City Manager
SUBJECT: Summary of Events
Land Acquisition. Staff is in the process of making an offer for 32.41 acres of land
owned by Builders Development and Finance, Inc. located just northwest of the Soo
Line and Peony Lane for future development as a playfield. The offer is a waiver of
all park dedication fees for 224.91 acres that BDFI owns in this location (which will
give us 22.49 acres) and $17,500 an acre for the remaining 9.92 acres on the parcel to
be acquired. The out -of pocket cost of this proposal would be $173,600. The offer is
contingent upon soil testing and council approval. School District 284 continues to be
interested in the site to the north of this property, but is also considering one or two
other sites in the area. Since the site we are proposing to buy is within the MUSA line,
staff members assure me that the $17,500 per acre is very reasonable.
The Osseo School District has requested that additional revenue from TIF districts in
their various cities which result from their approved operating levy referenda of the last
several years be turned back to the school district. No discussion has occurred yet about
the recently passed bond referendum for a new high school. A meeting was held of the
various constituent cities. Dale Hahn was present for Plymouth. He reports that
Maple Grove is inclined to give some or all of the "windfall" money back while
Brooklyn Park is not. Dale noted that while the extra amount is a windfall for the City
TIF districts, it is also a windfall for the school district which did not plan to receive
any revenues from these districts in their referenda. This might suggest a 50/50
sharing solution. The amount of money in question for this District is about $41,000
per year. However, the implications for doing this for all four school districts serving
Plymouth in the future could be much larger. Another meeting of cities is planned for
March 18th.
City Center expansion. A commercial broker who is also a Plymouth resident called.
He noted that the City is contemplating spending $110 per foot to create new office
space and called our attention to the fact that several office buildings of 32,000 s.f.
exactly our 2010 need) are available at Harbor Place on Fernbrook near Hwy. 55.
These offices are reportedly available at $25 per foot, a market figure confirmed by our
assessors. The buildings are approximately the same age and condition of our own
City Center. The biggest practical problem appears to be creating a council chambers
in the office space area. The most interesting question would be what to do with the
existing City Center building. It happens to be about the right size for a library, but it
might be far too risky to throw another curve ball at the library development effort.....
As I noted a few weeks ago, we are looking at a number of options and making
ballpark estimates in-house of the costs. We hope to be able to review these with you
at the first study session in April.
Assistant City Manager position. A total of 67 applications have been received as of
this date. A number of people have also called me to suggest that they might be
interested. Often, there is an increase in applications right at the deadline which is
March 15th. It was not advertised in the ICMA newsletter nationally until this last
Monday. In case you are wondering, it has occurred to me to consider whether or not
we absolutely must fill this position. While I tend to think that it is a necessary
position, I will be giving it some more thought before we commit for sure.
Cavanaugh. Mr. Cavanaugh has engaged his attorney who has contacted our City
Attorney's office. Cavanaugh's requests apparently include deducting $50,000 from
the value of the land due to removal of the house and payment of about $61,000 in
legal fees. Cavanaugh's attorney alleges that there is a statute or a case relating to
abandonment of public purpose in which they are entitled to these things. Our
attorney's office is reviewing this. He also would like the land rezoned from B-1 to B-
2, similar to the surrounding "downtown" land. Planning would consider this if the
traffic on the site changes its orientation to face downtown It is likely that another
meeting with Cavanaugh will take place on Monday of next week. Staff is looking into
the financial implications as well as the legal implications for the City.
Agenda Number: Y -o A
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
TO: Dwight Johnson, City Manager
FROM: Associate Plannhn Keho through Community Development
Director Charles E. 1 rud
SUBJECT: AMOCO OIL COMPANY. RELEASE OF SITE PERFORMANCE GUARANTEE FOR THE
AMOCO STATION LOCATED AT 3955 VINEWOOD LANE (87062)
DATE: February 18, 1993 For City Council Meeting of March 1, 1993
1. ACTION REQUESTED:
Adopt the attached resolution authorizing the release of the Site
Performance Guarantee for Amoco Oil Company for the Amoco Station at 3955
Vinewood Lane.
2. BACKGROUND:
The developer has requested release of the financial guarantee for Amoco Oil
Company stating that all site improvements have been completed related to
the construction of the Amoco Service Station.
Planning staff inspected the site and found all the site improvements have
been completed including the winter survivability of landscaping.
3. RECOMMENDATION:
I recommend adoption of the attached resolution authorizing release of the
financial guarantee for Amoco Oil Company.
ATTACHMENTS:
1. Draft Resolution
2. Location Map
3. Resolution 88-148
cc/jk/87062)
CITY OF PLYMOUTH
RESOLUTION 93 -
AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR AMOCO OIL COMPANY FOR
THE AMOCO STATION LOCATED AT 3955 VINEWOOD LANE (87062)
WHEREAS, a Site Plan for the Amoco Station was approved under City Council
Resolution 88-148; and,
WHEREAS, the developer submitted the required Site Performance Guarantee in
the form of a bond in the amount of $9,000; and,
WHEREAS, upon notice from the developer, City staff has inspected said site
and recommends release of the financial guarantee;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that it should and hereby does authorize the release of
the bond in the amount of $9,000 which was submitted to guarantee site
improvements for the Amoco Station, located 3955 Vinewood Lane.
Adopted by the City Council on February 22, 1993.
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CITY OF PLYFIOUTH
Pursuant to due call and notice thereof, a regular meeting of the City Council of the
City of Plymouth, Minnesota, was held on the 7th day of March , 1988. The
following members were present: Mayor Schn er, Councilmerteeers VasMou, RT ker
Zitur and Sisk e
MO. 0—* ng members were a sent: hone
Councilmember Sisk introduced the following Resolution and moved its
adoption:
RESOLUTION NO. 88-148
APPROVING CONDITIONAL USE PERMIT, SITE PLAN, AND VARIANCES FOR AMOCO OIL COMPANY FOR AN
AMOCO SERVICE STATION (87062)
WHEREAS, Amoco Oil Company has requested approval of a Conditional Use Permit, Site
Plan and Variances for the construction of an Amoco Service Station to be located in
the B-3 Zoning District at the southeast corner of I-494 and County Road 9; and
WHEREAS, the Planning Commission has reviewed said request at a duly called Public
Hearing and recommends approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that it should and hereby does approve the request for Amoco Oil Company
for a Conditional Use Permit, Site Plan, and Variances for construction of an Amoco
Service Station to be located at the southeast corner of I-494 and County Road 9
subject to the following conditions:
1. Compliance with City Engineer's Memorandum.
2. Payment of park dedication fees -in -lieu of dedication in accordance w`th the
Dedication Policy in effect at the time of Building Permit issuance.
3. Provisions for a 20 ft. wide trail easement per Comprehensive Park Plan, as
verified by the Parks and Engineering Departments.
4. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for
new structures on sites adjacent to, or containing any open storm water drainage
facility.
5. Submission of required financial guarantee and Site Performance Agreement for
completion of site improvements.
6. Any subsequent phases or expansions are subject to Tequired reviews and approvals
per Ordinance provisions.
7. Compliance with the Ordinance regarding the location of fire hydrants and 'ire
lanes.
6. All waste and waste containers shall be stored within the enclosure, and no
outside storage Is permitted.
PLEASE SEE PAGE TWO
RESOLUTION NO. 88-148
Page Two
Recommendations for Conditional Use Permit, Site Plan, and Variances
for Aa*co Oil Company
9. An 8 1/2 x 11 inch "As -Built" Fire Protection Plan shall be submitted prior to the
release or reduction of any site improvement bonds per City Policy.
10. No Building Permit to be issued until the Final Plat is filed and recorded with
Hennepin County.
11. Appropriate legal documents for the shared dr'ie shall be submitted for review and
approved by the City Attorney and filed with the Final Plat.
12. The Conditional Use Permit is subject to all applicable codes, regulations andOrdinances, and violation thereof shall be grounds for revocation.
13. The Conditional Use Permit is issued to Amoco Oil Company as operator of the
facility and shall not be transferable.
14. The site shall be maintained in a sanitary manner.
15. There shall be no outside display, sales, or storage of merchandise or related
materials.
16. All parking shall be off-street in designated areas which comply with the ZoningOrdinance.
17. Variances are approved for the following, based upon the findings indicated:
a.) Drive aisle to building 5 ft. versus 10 ft. Ordinance standard.
18. The trash enclosure shall be brick construction.
19. The building fascia for the carwash shall be brick to match the primary building.
The &.)tion for adoption of the foregoi^g Resolution was duly seconded byCouncilmemberZitur , and upon vote being taken thereon, the o owingvotedinfavorthereof: Mayor c neider, Councilmembers Vasiliou Ricker, ZiturandSisk
The foI ow ngvotedagainstorabstained: None Whereupon the
Resolu ion was declared duly passed and adopted.---
Agenda Number: rs-$
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
TO: Dwight Johnson, City Manager
FROM: Associate Plan r' o Keho through Community Development
Director Charles E erud
SUBJECT: LUNDGREN BROS. CONSTRUCTION. RELEASE OF TREE PRESERVATION
GUARANTEE FOR HARBOR WOODS LOCATED NORTH AND EAST OF HARBOR LANE
AND 8TH AVENUE NORTH (90093)
DATE: February 22, 1993 For City Council Meeting of March 1, 1993
1. ACTION REQUESTED:
Adopt the attached resolution authorizing a finding of compliance by the
developer with the provisions of the Development Contract with regard to
tree preservation; and, releasing the financial guarantee, as recommended by
the City Forester.
2. BACKGROUND:
On June 7, 1992, the City Council approved a Final Plat and Development
Contract for the Harbor Woods Addition, including requirements regarding the
preservation of trees on the development site.
The mass grading for this development has been completed, and the City
Forester has inspected the site for compliance with the previously approved
Tree Preservation Plan. By his letter of January 12, 1993, the City
Forester recommends release of the financial guarantee for tree preservation
on this site.
3. RECOMMENDATION:
I recommend adoption of the attached resolution providing for the release of
the financial guarantee for tree preservation for Lundgren Bros.
Construction for Harbor Woods Addition, as recommended by the City
Forester.
ATTACHMENTS:
1. Resolution Releasing Financial Guarantee of Tree Preservation
2. Communication of City Forester Dated January 12, 1993
3. Location Map
0
CITY OF PLYMOUTH
RESOLUTION 93 -
AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR LUNDGREN BROS.
CONSTRUCTION FOR TREE PRESERVATION FOR HARBOR WOODS ADDITION LOCATED NORTH AND
EAST OF HARBOR LANE AND 8TH AVENUE NORTH (90093)
WHEREAS, the City Council approved a Final Plat and Development Contract for
Harbor Woods Addition by Resolution 92-364; and,
WHEREAS, the Development Contract provided for a Tree Preservation Plan; and,
WHEREAS, the developer provided a financial guarantee in the amount of $12,275
cash to secure execution of the Tree Preservation Plan for Harbor Woods
Addition; and,
WHEREAS, the City Forester has certified the development has complied with the
Tree Preservation Plan, and he now recommends release of the financial
guarantee;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that it should and hereby does authorize the release of
the Cash for Tree Preservation for Harbor Woods Addition in the amount of
12,275.
Adopted by the City Council on March 1, 1993.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: January 12, 1993
TO: John Keho, Associate Planner
FROM: Paul Buck, City Forester
SUBJECT: RELEASE OF TREE PRESERVATION GRADING PHASE BOND FOR HARBOR WOODS
Michael Pflaum of Lundgren Bros. Construction requested a grading final
inspection for the above mentioned property. I have looked at the trees and
all are accounted for and appear to be in good condition. Therefore, you may
release the bond that they obtained.
cc: Michael Pflaum, Lundgren Bros. Cons.
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Agenda Number: S 4W G
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
TO: Dwight Johnson, City Manager
FROM: Community Development Director Ch E. Dillerud
SUBJECT: MODIFICATION OF ECONOMIC DEVELOPMENT TAX INCREMENT FINANCING
DISTRICT NO. 5-1
DATE: February 23, 1993 For City Council Meeting of March 1, 1993
1. ACTION REQUESTED:
Adopt the attached resolution which provides for the approval of a
modification to Tax Increment Financing District No. 5-1 to reduce the size
of the district.
2. BACKGROUND:
On April 18, 1988, the City Council by Resolution 88-232 created TIF
District 5-1 which included several parcels in the southwest quadrant of
34th Avenue North and Fernbrook Lane. All of the parcels included within
the district were either vacant or contained non -conforming structures.
Subsequent to the creation of the Tax Increment District Family Hope
Services applied for and received approval of a Final Plat to combine two
parcels at the southeast corner of 34th Avenue North and Fernbrook Lane with
a Final Plat. One of those parcels was of .52 acres, unplatted, and part of
Tax Increment Finance District 5-1. The other parcel was platted,
containing the former Tipton Building, and not a part of Tax Increment
Finance District 5-1.
3. DISCUSSION:
We have been advised by Hennepin County that even though the approval of the
Family Hope Addition combined these two parcels from a platting perspective,
the fact that the .52 acre parcel was part of TIF District 5-1 and the
balance of the site was not creates a need to retain separate tax records as
if the parcels had never been combined.
Since this will result in double tax documentation for the property owner
and the maintenance of double property records in the City Geobase System
for no apparent reason, it is advisable for the City to amend the TIF
District 5-1 to exclude the .52 acre parcel that has been subsequently
included with the existing Tipton Building by way of a Final Plat.
5. RECOMMENDATION:
I recommend adoption of the attached resolution which provides for the
approval of an amendment to Tax Increment Financing District No. 5-1 to
reduce the size of the district by .52 acres to reflect the platted
configuration of the Family Hope Addition.
ATTACHMENTS:
1. Resolution Approving Amendment to Tax Increment Financing District No.
5-1
2. Location Map
3. Site Graphics
CITY OF PLYMOUTH
RESOLUTION NO. 93 -
RESOLUTION APPROVING THE MODIFICATION OF ECONOMIC
DEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 5-1
IN MUNICIPAL DEVELOPMENT DISTRICT NO. 5
WHEREAS, by passage of Resolution No. 88-232, dated April
18, 1988, the City Council (the "Council") for the City of
Plymouth, Minnesota (the "City") established Tax Increment
Financing District No. 5-1 ("TIF District 5-1") in accordance
with the City's Tax Increment Financing Plan (the "TIF Plan") in
order to carry out a development program to construct various
public improvements in Municipal Development District No. 5 (the
District); and
WHEREAS, the Council now desires to modifiy the TIF Plan by
eliminating the property identified on Exhibit A hereto from TIF
District 5-1; and
WHEREAS, Minnesota Statutes, Section 469.175, subd. 4
authorizes the Council, upon the making of certain
determinations thereunder, to modify the TIF Plan by reducing
the geographic area of a tax increment financing district
without notice, public hearing or findings required for approval
of the original plan; and
WHEREAS, in accordance with such requirements under Section
469.175, subd. 4, the Council has determined that the only
modification to the TIF Plan is the elimination of a parcel from
TIF District 5-1; and that the current net tax capacity of the
parcel eliminated from TIF District 5-1 equals or exceeds the
net tax capacity of that parcel in original net tax capacity of
TIF District 5-1;
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Plymouth, Minnesota, as follows:
1. That the TIF Plan is hereby modified to eliminate the
property described on Exhibit A from TIF District 5-1.
2. That the City Manager is hereby authorized and
directed to file a certified copy of this resolution
and the appropriate request de -certifying the property
described on Exhibit A with the Director of Property
Taxation of Hennepin County.
6319P
EXHIBIT A
The property to be eliminated from TIF District No. 5-1 is
identified as that parcel bearing PIN #21-14-0002 and depicted
pictorially in both small and large scales on Attachments 1 and
2 hereto.
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Agenda Number:
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CITY OF PLYMOUTH
CITY COUNCIL AGENDA REPORT
DATE: February 23, 1993 For City Council Meeting of March 1, 1993
TO: Dwight Johnson, City Manager Through Fred G. Moore, Director
of Public Works
FROM: Daniel L. Faulkner, City Engineer
SUBJECT: NORTHWEST BOULEVARD
SCHMIDT LAKE ROAD TO 34TH AVENUE NORTH
CITY PROJECT NO. 205
ACTION REQUESTED: Approve final plans and specifications and order
advertisement for bids.
BACKGROUND: Over the past several years the City of Plymouth has been
undertaking projects to complete our major north/south arterial street,
Northwest Boulevard/Xenium Lane, paralleling I-494. These projects began
over ten years ago as development commenced along the corridor. Between our
south city limits and County Road 10 on the north, all except the one
segment crossing the Soo Line Railroad Tracks, have been completed or were
under construction in 1992.
The last remaining segment crossing the Soo Line Railroad Tracks involved a
decision whether the crossing would be at grade or with a grade separated
crossing. In 1991, the City Council determined because of safety the
roadway should be constructed with a bridge over the railroad tracks to
provide a grade separated crossing.
This segment also had impacts on several wetlands within the area. Although
an alignment had previously been established previous to any development
within the area, the City Council also heard concerns from residents on the
impact the established alignment would have on their adjacent properties.
In 1991, the City completed alignment studies and the necessary permit
process with the Minnesota Department of Natural Resources (DNR) and
obtained the permit for the final segment. The final alignment was shifted
westerly from the previous established alignment.
If the alignment had not been shifted, it would have only required
acquisition of right-of-way from one property which has not had any
development activity. Because of the shift in alignment, right-of-way
acquisition was required from two undeveloped properties in addition to the
necessary easements to cross the railroad. In addition, land had to be
acquired in accordance with the DNR permit to provide areas to mitigate the
wetland impacts. All right-of-way southerly of the Soo Line Railroad was
acquired last year when the City undertook the completion of Northwest
Boulevard from 47th Avenue to Schmidt Lake Road and the Schmidt Lake Road
connection between Northwest Boulevard and Pineview Lane.
SUBJECT: NORTHWEST BOULEVARD
February 23, 1993
Page Two
Final plans and specifications for this final segment were ordered on April
20, 1992. The preparation of the final plans and specifications for this
project took longer than normal due to negotiations for right-of-way and a
conservation easement on the Rosendahl property located east of the
alignment of Northwest Boulevard and north of the Soo Line Railroad Tracks.
Negotiations have now been completed. The conservation easement on the
Rosendahl property was required as part of the DNR permit process. This
project will allow the final segment of Northwest Boulevard to be completed.
The plans include the bridge over the Soo Line Railroad Tracks.
DISCUSSION: With the approval of the plans and specifications and
authorizing the receiving of bids on the project, the following schedule
will be established:
Approve plans and specifications
Receive bids
Award contract
Begin construction
Roadway open to traffic
Complete final bituminous surface and
surface restoration
March 1, 1993
April 8, 1993
April 19, 1993
May, 1993
November, 1993
Spring/Summer, 1994
BUDGET IMPACT: Based upon the Preliminary Engineering Report which was
completed in April 1992, the project was estimated to have a total cost of
4,000,000. This amount was included in the 1993 Capital Improvements Plan
and funds were allocated from the appropriate T.I.F. District. The summary
of the estimated cost of the project, when the Preliminary Engineering
Report was presented to the City, and the estimated costs at this time after
the completion of plans and specifications and acquisition of the necessary
right-of-way, is as follows:
ESTIMATED ESTIMATED
DESCRIPTION COST CURRENT COST
April, 1992)
Construction $2,328,226 $2,798,155
Street, Storm Sewer, Watermain,
Trails, and Bridge)
Design, Administration, Inspection, 623,964 559,631
Testing, and Contingencies
Right-of-Way/Permits 1.047.810 540.QU
TOTAL PROJECT COST $4,000,000 $3,897,786
As can be seen by the comparison, the project is approximately $100,000 less
than the original projected project cost and the allocated funding.
SUBJECT: NORTHWEST BOULEVARD
February 23, 1993
Page Three
RECOMMENDATIONS AND CONCLUSIONS: I recommend that
adopt the attached resolution which approves plans and
orders advertisement for bids with bids to be received on
Daniel L. Faulkner, P.E.
DLF:dkc:kh
attachments: Resolution
Map
the City Council
specifications and
April 8, 1993.
RESOLUTION NO. 93 -
APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
NORTHWEST BOULEVARD (FUTURE COUNTY ROAD 61
FROM SCHMIDT LAKE ROAD TO 54TH AVENUE NORTH)
CITY PROJECT NO. 205
WHEREAS, pursuant to a resolution passed by the Council on April 20, 1992, the
City's Consulting Engineer, Strgar, Roscoe, Fausch, Inc., has prepared plans
and specifications for the construction of Northwest Boulevard from Schmidt
Lake Road to 54th Avenue North and has presented such plans and specifications
to the Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA;
1. Such plans and specifications, a copy of which is attached
hereto and made a part hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the
official paper and in The Construction Bulletin an
advertisement for bids upon the making of such improvement
under such approved plans and specifications. The
advertisement shall be published twice shall specify the work
to be done, shall state that bids will be received by the City
Clerk until 10:00 a.m. on April 8, 1993 at which time they will
be publicly opened in the Council Chambers of the Plymouth City
Center Building at 3400 Plymouth Boulevard, Plymouth,
Minnesota, by the City Manager and that no bids will be
considered unless sealed and filed with the City Clerk and
accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the City Clerk for five percent of
the amount of such bid.
Adopted by the City Council on March 1, 1993.
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Agenda Number:
of
CITY OF PLYMOUTH
CITY COUNCIL AGENDA REPORT
DATE: February 22, 1993 for Council Meeting of March 1, 1993
TO: Dwight Johnson, City Manager, through Fred G. Moore; Director of
Public Works
FROM: John R. Sweeney, Assistant Engineer
SUBJECT: BOND REDUCTIONS
ACTION REQUESTED: We have received requests from the developers for a
bond reduction to reflect completed work in their developments. The City
has made inspections of the work and I recommend that the attached
resolutions be adopted. These developments are:
1. Carlson Center Eighth Addition (87092)
2. Ponderosa Woods 2nd Addition (92076)
a'-
John R. Sweeney
RS : kh
attachments: Reso ons
CITY OF PLYMOUTH
RESOLUTION NO. 93 -
REDUCING DEVELOPMENT BOND
CARLSON CENTER EIGHTH ADDITION (87092)
WHEREAS, in accordance with the development contract dated November 12, 1987, Crow-
Minnetonka/Plymouth Limited Partnership, a Texas Limited Partnership, developer of
Carlson Center Eighth Addition (87092), has agreed to install certain improvements for
said development; and
WHEREAS, the developer has completed a portion of the street, utility and site grading
as noted below; and
WHEREAS, in accordance with City ordinances, the developer provided a financial
guarantee in the form of a cash deposit in the amount of $136,365.40 to guarantee the
payment of the first two years of special assessments for utility and street
construction as well as concrete curb and gutter in City Project No. 751; and
WHEREAS, the developer has paid the first two years of special assessments for the lots
in this levy; and
WHEREAS, the developer has requested a reduction of the development bond to reflect the
completed work;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA; that the bonding requirements are reduced as follows:
FURTHER BE IT RESOLVED that the bonding requirements for the following items per
Section 8.1 of the approved development contract be reduced as follows:
ITEM ORIGINAL AMOUNT NEW AMOUNT
Two year payment guarantee for
special assessments for utility
and street construction and
concrete curb and gutter per
Levy No. 11359 $136,365.40 $-0-
NOW, THEREFORE, BE IT FURTHER RESOLVED that the above referenced financial guarantee
for City Project No. 751 is hereby reduced from $30,962 to $0 (zero). The cash deposit
that was submitted on February 1, 1990 is hereby released and will be returned to the
developer forthwith.
Adopted by the City Council on March 1, 1993.
t RESOLUTION NO. 93 -
REDUCING DEVELOPMENT BOND
PONDEROSA WOODS 2ND ADDITION (92076)
WHEREAS, in accordance with the development contract dated October 5, 1992, Antione J.
Poppelaars and Simone F. Poppelaars, developer of Ponderosa Woods 2nd Addition (92076),
has agreed to install certain improvements for said development; and
WHEREAS, the developer has completed a portion of the street, utility and site grading
as noted below; and
WHEREAS, the developer has requested a reduction of the development bond to reflect the
completed work;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA; that the bonding requirements are reduced as follows:
TTg ORIGINAL AMOUNT NEW AMOUNT
Street Construction 0- 0-
Sanitary Sewer 12,457 0-
Watermain 5,200 0-
Storm Sewer 13,160 0-
Boulevard and Drainage Swale Sod 800 800
Pond or Ditch Construction 0- 0-
Street Signs (1 x 150) 0- 0-
Site Grading and Drainage Improvements 0- 0-
Park and Trail Improvements 0- 0-
Design, Administration, Inspection, As-Builts 3,794 200
Setting Iron Monuments
TOTAL $ 36,411 $ 2,000
That the letter of credit required for the above items be reduced as detailed above
from $36,411 to $2,000 to reflect the completed work.
FURTHER BE IT RESOLVED that the bonding requirements for the following items per
Section 8.1 of the approved development contract be reduced as follows:
T
Maintenance of Erosion
and Sediment Control Plan
Street Sweeping and Storm
Sewer Cleaning (See Proj. 88139
and Grading Permit No. 21929)
Cash: $1,000 $1,000
Letter of Credit: $ -0- $ -0-
FURTHER BE IT RESOLVED that the sanitary sewer, watermain and storm sewer construction
is accepted for continual maintenance as of March 1, 1993 subject to the Two Year
Guarantee by the Developer.
Adopted by the City Council on March 1, 1993.
Agenda Number: fUf
CITY OF PLYMOUTH
CITY COUNCIL AGENDA REPORT
DATE: February 22, 1993 For City Council Meeting of March 1, 1993
TO: Dwight Johnson, City Manager Through Fred G. Moore, Director
of Public Works
FROM: Daniel L. Faulkner, City Engineer
SUBJECT: CONSTRUCTION COOPERATIVE AGREEMENT
COUNTY ROAD 24
CITY PROJECT NO. 031
ACTION REQUESTED: Approve the attached resolution authorizing the Mayor
and City Manager to sign Agreement No. 01-17-1-93 for the reconstruction of
County Road 24 from Kimberly Lane to Trunk Highway 55.
BACKGROUND: Hennepin County requires that a construction cooperative
agreement be signed by the City in order for the work to proceed on City
Project No. 031, County 24/County Road 9 Realignment and Construction. This
is a standard agreement which the County has used in past construction
project.
BUDGET IMPACT: There is no cost participation by the county per this
agreement and none had been anticipated in the approved Capital Improvements
Program.
RECOMMENDATIONS AND CONCLUSIONS: I recommend the City Council
approve the resolution authorizing the Mayor and City Manager to sign
Agreement No. 01-17-93 in order for the work to proceed on the
reconstruction and realignment of County Road 24 between Highway 55 and
Kimberly Lane.
LLJ /
I
Daniel L. Faulkner, P.E.
DLF:rjp:do
attachment: Resolution
CITY OF PLYMOUTH
RESOLUTION NO. 93 -
CONSTRUCTION COOPERATIVE AGREEMENT
COUNTY ROAD 24
CITY PROJECT NO. 031
WHEREAS, the City proposes to improve that portion of County State Aid
Highway No. 24 between Kimberly Lane and Trunk Highway 55 as shown on the
City's plans for City Project No. 031, which improvement includes grading,
drainage, bituminous surfacing, watermain, sanitary sewer, and other related
improvements; and
WHEREAS, the County has jurisdiction over the County road; and
WHEREAS, an agreement is necessary between the City and the County for said
construction and the County has prepared Agreement No. 01-17-93 and
presented it to the City.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA: That said agreement be in all things approved.
BE IT FURTHER RESOLVED, that the Mayor and City Manager are authorized to
sign Agreement No. 01-17-93 on behalf of the City.
Adopted by the City Council on March 1, 1993
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS.
The undersigned, being the duly qualified and appointed City Clerk of the
City of Plymouth, Minnesota, certifies that I compared the foregoing
resolution adopted at a meeting of the Plymouth City Council
on , with the original thereof on file in my office,
and signed by me, City Clerk, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the corporate seal of the
City this , day of
City Clerk
I
It DEPARTMENT OF PUBLIC WORKS
320 Washington Avenue South
HENNEPIN
Hopkins, Minnesota 55343-8468
PHONE: (612) 930-2500
FAX (612) 930-2513LFUTDD: (612) 930-2696
February 19, 1993
Mr. Fred Moore
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
CONSTRUCTION COOPERATIVE AGREEMENT NO. 01-17-93
CSAH 24 BETWEEN KIMBERLY LANE AND TH 55
COUNTY PROJECT 9245
Dear Mr. Moore:
Submitted for approval are two copies of the above
referenced agreement.
If the agreement is satisfactory, please have both
copies signed by the appropriate City officials and
return them to this office. Also, please return
two certified copies of a resolution authorizing
these officials to sign the agreement. Upon
completion of the remaining signatures by County
officials, we will send you one fully executed copy
for your files.
If you have any questions concerning the agreement,
please call Harlan Hanson at 930-2530.
Scerely,
1
Bruce M. Polaczyk, P. .
Design Administrative Engineer
BCC:mak
Enclosure
HENNEPIN COUNTY
an equal opportunity employer
Agreement No. PW 01-17-93 '
County Project No. 9245
County State Aid Highway No. 24
City of Plymouth
County of Hennepin
CONSTRUCTION COOPERATIVE AGREEMENT
AGREEMENT, Made and entered into this day of ,
19 by and between the County of Hennepin, a body politic and corporate
under the laws of the State of Minnesota, hereinafter referred to as the
County" and the City of Plymouth, a body politic and corporate under the laws
of the State of Minnesota, hereinafter referred to as the "City".
WITNESSETH:
WHEREAS, The County and the City have been negotiating to bring about the
improvement of that portion of County State Aid Highway No. 24 between
Kimberly Lane and Trunk Highway 55 (Engineer's Stations 32+50 to 64+61) as
shown on the City's plans signed and dated December 17, 1992, for which
improvement contemplates and includes concrete curb and gutter, aggregate
base, utilities, bituminous base and wear courses and other related
improvements; and
WHEREAS, The above mentioned construction of County State Aid Highway 24
shall be hereinafter identified as County Project 9245; and
WHEREAS, The above described project lies within the corporate limits of
the City; and
WHEREAS, The City has prepared plans and specifications, will advertise
and receive bids and award the contract for the construction of said project;
and
WHEREAS, The City has requested that the County approve the plans and
specifications and that the County authorize the City to perform the work in
accordance with said plans and specifications for said project; and
WHEREAS, The County has indicated its willingness to approve said plans
and specifications and provide said authorization to the City under the terms
1 -
G
F
Agreement No. PW 01-17-93
and conditions as hereinafter set forth; and
WHEREAS, It is contemplated that said work be carried out by the parties
hereto under the provisions of M.S. SEC. 162.17, Subd. 1 and SEC. 471.59.
NOW THEREFORE, IT IS HEREBY AGREED:
I
The City shall advertise and receive bids and enter into a contract for
said project with the successful bidder at the unit prices specified in the
bid of such bidder, according to law in such case provided for Cities.
The contract will be in form and will include the plans and
specifications prepared by the City or its agents and approved by the County.
II
The City will administer the contract and inspect the construction of the
contract work contemplated herewith. All work on County State Aid Highway No.
24 shall be completed in compliance with the plans and specifications. The
County Engineer or his staff shall have the right, as the work progresses, to
enter upon the premises to make any inspections deemed necessary, but will
have no responsibility for the supervision of the work.
III
Prior to beginning construction, the City shall furnish the County with
two (2) complete sets of plans and specifications. Said plan sets shall all
be on 11" by 17" paper and furnished at no cost to the County.
IV
The City or its agents, at its or their own expense, shall acquire all
rights of way, permits and/or easement required for the construction of said
project. The right of way costs incurred shall include all acquisition costs
including, but not limited to, any and all damages occurring to any person or
persons, including private utilities, in relocating, removing or adjusting
main conduits or other structures located in or upon the land taken and within
the present right of way; or damage in procuring such right of way by the City
in the performance of such contract with respect to the improvement of County
State Aid Highway No. 24 in accordance with the plans and specifications.
2 - d--
0
Agreement No. PW 01-17-93 1
V
The costs for all work performed by the City and its agents, including
the acquisition costs of all rights of way, required for the construction of
said project as provided herein shall be borne 100 percent by the City. There
shall be no cost to the County. The estimated construction cost of the
project is $1,728,230.00.
VI
Upon completion of the project, all right of way acquired for CSAH No. 24
as provided in Article IV herein shall be conveyed to the County with no
consideration required.
VII
Upon completion of the project, the County will request that the
Commissioner of the Minnesota Department of Transportation remove from the
County Highway System the existing roadway segment of CSAH 24 from Kimberly
Lane to Trunk Highway 55 and that jurisdiction for said roadway segment be
transferred to the City.
The City, by executing this agreement, concurs in the above change in
jurisdiction and agrees to sign and complete documents so evidencing its
intent if required by the Commissioner of the Minnesota Department of
Transportation or applicable laws.
VIII
All direct payments to the Contractor for work performed on said project
will be made by the City. The City shall be responsible for and pay all the
construction cost of the contract work for said project as identified herein.
IX
All records kept by the City and the County with respect to this project
shall be subject to examination by the representatives of each party hereto.
X
All extra work orders or changes in the plans during construction of said
project shall be subject to the approval of the County Engineer of Hennepin
County prior to performing the work in accordance with such extra work orders
or changes in the plans.
3 — CVS
k
Agreement No. PW 01-17-93
XI
The City Engineer will prepare monthly progress reports as provided in
the specifications. A copy of these reports shall be furnished to the County.
XII
The County reserves the right not to issue any permits for a period of
five (5) years after completion of the project for any service cuts in the
roadway surfacing of the County Highways included in this project for any
installation of underground utilities which would be considered as new work;
service cuts shall be allowed for the maintenance and repair of any existing
underground utilities.
XIII
It is agreed that the City shall, at its own expense, remove and replace
all City owned signs that are within the construction limits of this project.
It is also agreed that the removal of any County owned signs within the
project limits will be coordinated with the County Traffic Operations Engineer
prior to removal.
XIV
If traffic is being maintained during the construction and operations are
suspended for winter prior to completion of all work within the roadbed of any
County highway, the City, either with its own forces or through its
Contractor, shall provide a roadway surface including pavement markings, signs
and barricades, on said highway suitable for winter traffic. Said roadway
shall be bituminous surfaced utilizing either the existing surface or new
surfacing placed on or before November 1. Provisions shall be made to
accommodate surface drainage and all protruding structures shall be properly
ramped to permit safe operation of snow removal equipment. The County, at its
own expense, will provide snow and ice control and routine surface maintenance
on said highway during the winter suspension period. Upon completion of the
project, the County at its expense will provide all final pavement markings
and signs on the newly constructed portion of County State Aid Highway No. 24.
XV
Upon completion of the project the City or its agents shall furnish the
County with one (1) complete set of reproducible (mylar) as -built plans. Said
4 - 4"
Agreement No. PW 01-17-93 1
plans shall be on 22" X 34" medium and furnished at no cost to the County.
XVI
Upon completion of the project, the County, at its expense, shall place
the necessary signs and the City, at its expense, shall provide the
enforcement for the prohibition of on -street parking on those portions of
County State Aid Highway No. 24 constructed under this project recognizing the
concurrent jurisdiction of the Sheriff of Hennepin County.
Any modification of the above parking restrictions shall not be made
without first obtaining a resolution from the County Board of Commissioners
permitting said modification.
XVII
It is understood and agreed that upon completion of the improvement
proposed herein, all bituminous walk included in said improvement shall become
the property of the City and all maintenance, restoration, repair or
replacement required thereafter shall be performed by the City at its own
expense.
It is further understood that neither the County, its commissioners,
officers, agents or employees, either in their individual or official
capacity, shall be responsible or liable in any manner to the City for any
claim, demand, judgements, fines, penalties, expenses, action or cause of
action of any kind or character arising out of or by reason of negligent
performance of the hereinbefore described bituminous walk maintenance,
existence, restoration, repair or replacement by the City, or arising out of
the negligence of any contractor under any contract let by the City for the
performance of said work; and the City agrees to defend, save and keep said
County, its officers, agents and employees harmless from all claims, demands,
judgements, fines, penalties, expenses, actions or causes of action and
expenses (including, without limitation, reasonable attorney's fees, witness
fees, and disbursements incurred in the defense thereof) arising out of
negligent performance by the City, its officers, agents or employees.
XVIII
It is further agreed that each party to this agreement shall not be
responsible or liable to the other or to any other person whomsoever for any
claims, damages, demands, judgements, fines, penalties, expenses, actions, or
5 -
9
Agreement No. PW 01-17-93
causes of actions of any kind or character arising out of or by reason of the
negligent performance of any work or part hereof by the other as provided
herein; and each party further agrees to defend at its sole cost and expense
any action or proceeding commenced for the purpose of asserting any claim of
whatsoever character arising in connection with or by virtue of performance of
its own work as provided herein.
The City also agrees that any contract let by the City or its agents for
the performance of the work on County State Aid Highway No. 24 as provided in
Articles II, IV, XIII and XIV herein shall include clauses that will: I)
Require the Contractor to defend, indemnify, and save harmless the County, its
officers, agents and employees from claims, suits, demands, damages,
judgements, costs, interest, expenses (including, without limitation,
reasonable attorney's fees, witness fees, and disbursements incurred in the
defense thereof) arising out of or by reason of the negligence of the said
Contractor, its officers, employees, agents or subcontractors and 2) Require
the Contractor to provide and maintain sufficient insurance so as to assure
the performance of its hold harmless obligations.
XIX
It is further agreed that any and all employees of the City and all other
persons engaged by the City in the performance of any work or services
required or provided for herein to be performed by the City shall not be
considered employees of the County, and that any and all claims that may or
might arise under the Worker's Compensation Act or the Unemployment
Compensation Act of the State of Minnesota on behalf of said employees while
so engaged and any and all claims made by any third parties as a consequence
of any act or omission on the part of said employees while so engaged on any
of the work or services provided to be rendered herein shall in no way be the
obligation or responsibility of the County.
Also, any and all employees of the County and all other persons engaged
by the County in the performance of any work or services required or provided
for herein to be performed by the County shall not be considered employees of
the City, and that any and all claims that may or might arise under the
Worker's Compensation Act or the Unemployment Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims
made by any third parties as a consequence of any act or omission on the part
of said employees while so engaged on any of the work or services provided to
6 -
0
Agreement No. PW 01-17-93 !
be rendered herein shall in no way be the obligation or responsibility of the
City.
XX
The provisions of M. S. 181.59 and of any applicable local ordinance
relating to civil rights and discrimination and the Affirmative Action Policy
statement of Hennepin County shall be considered a part of this agreement as
though fully set forth herein.
Agreement No. PW 01-17-93
IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be
executed by their respective duly authorized officers as of the day and year
first above written.
CITY OF PLYMOUTH
Seal) By:
Mayor
Date:
And:
Manager
Date:
COUNTY OF HENNEPIN
ATTEST:
By: By:
Clerk of the County Board Chairman of its County Board
Date: Date:
And:
Upon -roper execution, this agreement Associate County Administrator
will be legally vali nd i ding. and County Engineer
By: Date:
Assistant County Attor
Date •
APPROVED AS TO EXECUTION:
BY:
Assistant County Attorney
Date:
RECOMMENDED FOR APPROVAL
By:
Director, Department of Public Works
Date:
8 -
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: February 23, 1993 for City Council Meeting March 1, 1993
TO: Dwight D. Johnson, City Manager
FROM: Dale E. Hahn, Finance Director*-,""
5• a
SUBJECT: ESTABLISH INDIVIDUAL FUNDS FOR THE VARIOUS RESERVES WITHIN THE
PERMANENT IMPROVEMENT REVOLVING FUND (PIR)
ACTION REQUESTED: Adopt the attached resolution establishing individual
funds for the various reserves within the PIR Fund.
BACKGROUND: In 1988, the PIR Fund was established with three individual
reserve accounts: the Permanent Improvement Reserve, the Infrastructure
Reserve and the Storm Sewer Improvement Tax District Reserve. The Permanent
Improvement Reserve was established for the receipt of all maturing special
assessment debt service fund balances. These monies were to be used for City
public improvements and to provide assistance for the street reconstruction
program until the levy was adequate or other financing sources became
available. The Infrastructure Reserve Account was established to provide
funding for the City share (70X) of the annual street reconstruction costs.
The Storm Sewer Improvement Tax District Reserves were to be used to provide
funding for the various storm sewer construction and storm drainage
improvements.
In October of 1992, two million dollars was transferred into the
Infrastructure Reserve Fund to assist with the funding for the City's share of
future street reconstruction projects. As a result, this is projected to keep
the fund solvent for a number of years. In future years, the Infrastructure
Fund may need additional funding or transfers to cover all of the costs.
However, good accounting practices would suggest that the reserves be
separated into individual funds, and any future financing. needs could be
handled through transfers or inter -fund loans.
ALTERNATIVES: The PIR Fund could continue to function as it has in the past.
However, this makes the accounting process more difficult and cumbersome. In
addition, with the proposed storm sewer utility in 1993, I believe it would be
best accounted for in a separate fund with the Storm Sewer Tax District
Reserves. I also believe the Street Reconstruction Funds should be separated
from the PIR Fund to provide individual fund status reports and ongoing
revenue and expenditure projections.
Dwight D. Johnson
February 23, 1993
Page Two
DISCUSSION: The establishment of these individual funds would provide better
controls and more thorough analysis for staff and City Council decision
making. With the implementation of the City Charter in 1993, it appears that
the deferred special assessments from prior matured Debt Service Funds will
need to be transferred to the new Community Improvement Fund from the PIR
Fund. This segregation of the individual funds would also provide more detail
tracks for auditing and accounting purposes, and for verification that
transfers were properly made. After the March 1, 1993 Debt Services payments
are made, the 1982 improvement bonds will be paid off. I expect to transfer
the remaining fund balance of approximately $440,000 to the Community
Improvement Fund at that time.
RECOMMENDATION: I recommend that the City Council adopt the attached
resolution that would separate the three individual reserve accounts currently
within the PIR Fund into three separate funds, specifically: PIR Fund,
Infrastructure Reserve Fund, and Storm Sewer Improvement Tax District Fund.
This will allow for improved accounting and monitoring capabilities.
CITY OF PLYMOUTH
RESOLUTION NO.93-
ESTABLISHING INDIVIDUAL FUNDS FOR THE VARIOUS RESERVES
WITHIN THE PERMANENT IMPROVEMENT REVOLVING FUND
WHEREAS, the Permanent Improvement Revolving Fund (PIR) has individual
reserves within the fund: the Permanent Improvement Reserve, the
Infrastructure Reserve and the Storm Sewer Improvement Tax District Reserve,
and
WHEREAS, these individual reserves no longer have direct relation to other
reserves within the fund, and
WHEREAS, the accounting and financial reporting would be improved if these
reserves were established as individual funds.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that the Finance Director is hereby directed to establish
individual funds for each of the individual reserves within the PIR Fund.
Adopted by the City Council on March 1, 1993
r
Agenda Number: s- */
CITY OF PLYMOUTH
CITY COUNCIL AGENDA REPORT
DATE: February 24, 1993 For City Council Meeting of March 1, 1993
TO: Dwight Johnson, City Manager
FROM: Paul Buck, City Forester through Eric Blank, Director of Parks
and Recreation
SUBJECT: 1993 TREE AND STUMP REMOVAL BID FOR COUNCIL MEETING OF MARCH 1,
1993
ACTION REQUESTED: The attached resolution awards the 1993 Tree & Stump
Removal Bid to Coolen Bros. Tree Service in the amount of 25,602.60.
BACKGROUND: As in the past, the City Forester is responsible for the
marking and subsequent removal of diseased and hazard trees, plus on some
occasions site clearing for new parklands. All of these tree removals occur
on City of Plymouth property. Of the $52,800 earmarked for contractual
removal, (Line Item #101-125-810.25) typically half of these monies are used
for this service. The remainder is used for other projects such as tree
hauling, forced cuts and burn pit maintenance etc.
RECOMMENDATIONS AND CONCLUSIONS: Coolen Bros. Tree Service has worked
for the City of Plymouth a total of 11 years and in that time they have
performed in a satisfactory manner. They have also worked for the City of
Buffalo and Wright County for 25 years. This year's bid price was over $2,000
more than the past year, but over half of the increase was due to sales tax,
so the bid was very comparable to last years. We are definitely receiving a
good price. Therefore, I recommend the City award the 1993 Tree and Stump
Removal Contract to Coolen Bros. Tree Service in the amount of $25,602.60.
Eric J. Blank, Director of Parks & Recreation
PB:sm
attachment
0
CITY OF PLYMOUTH
RESOLUTION NO. 93 -
AWARDING BID FOR THE 1993 TREE & STUMP REMOVAL
WHEREAS, the Forestry Department will act on the 1993 Tree and Stump Removal
from City owned lands; and
WHEREAS, in accordance with City ordinances, bid specifications were prepared
and distributed to nine bidders and bid proposals received and opened February
24, 1993; and
WHEREAS, the following bids were received:
BIDDERS AMOUNT
Coolen Bros. Tree Service 25,602.60
The Tree -Stump Co. No Bid
Arps Tree Service No Bid
Golden Leaf Tree No Bid
Palmer Tree Service No Bid
Woodsman Tree Service No Bid
Preferred Tree Service No Bid
Fries/Trees, Inc. No Bid
Up & Above Tree Experts No Bid
WHEREAS, the bid is in conformance with the City specifications for tree and
stump removal and is therefore declared the lowest responsible bidder; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA: that it should and hereby does accept the proposal in
the amount of $25,602.60. Further, that funds for this proposal are
authorized from account #101-125-810.25-001-000.
Adopted by the City Council on March 1, 1993
DATE OF OPENING FEB. 24, 1993
TIME OF OPENING 9:00 A.M.
1993
BID QUOTATION
TREE & STUMP REMOVAL CONTRACT
NAME OF BIDDING I CONTRACT PERSON I BID BOND AMT. I AMT. OF BID (LIST
1. COOLEN BROS. TREE JOE COOLEN BID BOND $25,602.60
15050 93RD AVE. N. 420-4201 5%
MAPLE GROVE, MN. 55369
2. THE TREE -STUMP CO. BOB HUTCHESON NO BID
13677 DAN PATCH DR. 447-6187
SAVAGE, MN. 55378
3. ARPS TREE SERVICE GARY ARP NO BID
17845 HANSON BLVD. 434-4630
ANOKA, MN. 55304
4. GOLDEN LEAF TREE STEVE SANDS NO BID
1408 SUMTER AVE. N. 546-5837
INDEPENDENCE. MN. 55359
5. PALMER TREE SERVICE DAVID PALMER NO BID
2100 301 AVE. N.W. 444-4641
ISANTI. MN. 55040
6. WOODSMAN TREE SERVICE TIM GONYER NO BID
1440 HILL ST. 1 (612) 263-8139
HAMEL, MN. 55340
7. PREFERRED TREE SERVICE ROGER KNOLL NO BID
3454 RUM RIVER RD. 427-4136
ANOKA, MN. 55303
8. FRIES/TREES, INC. STEVE FRIES NO BID
3338 REGENT AVE. N. 588-0246
GOLDEN VALLEY, MN. 55422
DATE OF OPENING FEB. 24, 1993
TIME OF OPENING 9:00 A.M.
1993
BID QUOTATION - PAGE TWO
TREE & STUMP REMOVAL CONTRACT
NAME OF BIDDING CONTRACT PERSON I BID BOND AMT. I AMT. OF BID (LIST
9. UP & ABOVE TREE EXPERTS SHAWN REITZ NO BID
15240 9TH AVE./ 473-2134
PLYMOUTH, MN. 55447
Agenda Number:
CITY OF PLYMOUTH s. #•
CITY COUNCIL AGENDA REPORT
DATE: February 24, 1993 For City Council Meeting of March 1, 1993
TO: Dwight Johnson, City Manager
FROM: Paul Buck, Forester through Eric Blank, Director of Parks & Recreation
SUBJECT: 1993 SPRING REFORESTATION
ACTION REQUESTED: The attached resolution awards the 1993 Spring Reforestation
bid to Greenworks, Inc. in the amount of $22,150.94. Of the total dollar figure,
20,643.96 will come out of Line Item 101-125-810.26 and the remaining $1,506.98
will code from the 5400 Northwest Blvd. Project.
BACKGROUND: As in past years, the City Forester is responsible for planting of
trees on publicly owned lands. In 1993 the sites will be:
A. Northwest Blvd. Trail 10 Trees
B. 5400 N. W. Blvd. Project 12 Trees
C. Zachary Park 2nd Phase 37 Trees
D. Turtle Lake Park 37 Trees
E. Bass Lake Playfield 62 Trees
Total 158 Trees
Letters A, C -E above will be paid for out of Forestry line item 101-125-810.26
budgeted at $27,500. Letter B was a requested item by the Engineering Department
which will be paid for out of Engineering Line Item 421-421-830-106.
RECOMMENDATIONS AND CONCLUSIONS: Greenworks, Inc. performed the 1990 and
1991 reforestation contracts. Their nursery stock and service after installation
were satisfactory. For these reasons I feel confident in the planting projects
assigned them in 1993.
Eric J. Blank, Director of Parks & Recreation
PB:sm
attachment
cc: Mark Peterson, Park Maintainence Supervisor
CITY OF PLYMOUTH
RESOLUTION NO. 93 -
AWARDING OF BID FOR 1993 REFORESTATION PROPOSAL
WHEREAS, the Forestry Division is responsible for the 1993 Reforestation
Program to be carried out on City owned lands; and
WHEREAS, in accordance with City bid specifications that were prepared and
distributed, and bid proposals received and opened on February 24, 1993; and
WHEREAS, the following bids were received:
BIDDER TOTAL BID
Midwest Landscaping No Bid
Margalis Bros. 25,911.45
Wilson Nursery 29,105.39
Danny Tree No Bid
Treemendous, Inc. No Bid
Midland Nursery 27,037.16
Ideal Landscape No Bid
Friedges Landscaping Invalid Bid
North Metro Landscaping 24,979.58
Greenworks 22,150.94
AND WHEREAS, the bid of Greenworks, Inc. is in conformance with City
specifications for plant materials, Greenworks, Inc. is therefore declared
lowest responsible bidder.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA: that it should and hereby does accept the proposal of
Greenworks, Inc. in the amount of $22,150.94. Further, that funds in the
amount of $20,643.96 are authorized from account no. 101-125-810.26-000-000,
and $1,506.98 are authorized from 421-421-830-106.
Adopted by the City Council on March 1, 1993.
DATE OF OPENING FEB. 24, 1993
TIME OF OPENING 10:00 A.M.
1993
BID QUOTATION
REFORESTATION
NAME OF BIDDING I CONTRACT PERSON I BID BOND AMT. I AMT. OF BID (LIST
1. MIDWEST LANDSCAPING ROY ANDERSON NO BID
15050 93RD AVE. N. 420-4201
MAPLE GROVE, MN. 55369
2. MARGALIS BROTHERS BOB HUTCHESON BID BOND $24,330 + TAX
1171 W. LARPENTEUR 488-8178 5%
ROSEVILLE, MN. 55113
3. WILSON NURSERY (R&S) MIKE NUGENT BID BOND $27,329 + TAX
9150 GREAT PLAINS BLVD 445-3630 5%
CHANHASSEN, MN. 55317
4. DANNY TREE CO. DANNY NADEAU NO BID
6615 HWY. 12 479-6187
INDEPENDENCE, MN. 55359
5. TREEMENDOUS, INC. DARYL SCHERNOORN NO BID
10515 TROY LN. 420-3863
MAPLE GROVE MN. 55311
6. MIDLAND LANDSCAPE JEFF MCCAB BID BOND $25,387 + TAX
2425 HWY. 55. 478-6122 5`6
HAMEL, MN. 55340
7. IDEAL LANDSCAPE JOHN BAUMAN
5836 CO. RD. 6 479-4038
MAPLE PLAIN, MN. 55359
8. FRIEDGES LANDSCAPING GARY JAHNKE
9380 W. 202ND ST. 469-2996
LAKEVILLE, MN. 55044
NO BID
BID BOND $27,800 + TAX
5% INVALID BID
1
DATE OF OPENING FEB. 24, 1993
TIME OF OPENING 10:00 A.M.
1993
BID QUOTATION - PAGE TWO
REFORESTATION
NAME OF BIDDING CONTRACT PERSON I BID BOND AMT. AMT. OF BID (LIST
9. NORTH METRO LANDSCAPING BID BOND $23,455 + TAX
11050 LAMONT AVE. 5%
P. 0. BOX 9 HANOVER, MN. 55341-0009
CASHIERS CHECK $20,799 + TAX
10. GREENWORKS TOM GRYGELKO $1,050
8940 GREENFIELD RD. 498-7696
LORETTO, MN. 55357
Agenda Number: / —A
TO: Dwight Johnson, City Manager
FROM: Milt Dale, Housing Specialist through Char es rud, Community
Development Director
SUBJECT: Head Start Funding Request of the City of Plymouth
DATE: February 24, 1993
1. ACTION REQUESTED:
Adopt the attached resolutions that provide fora $25,000 contribution to the Head Start Center
in the old Brooklyn Park City Hall; and, establishing a Preschool Education Task Force. Both
actions are consistent with the recommendations of the City Council appointed subcommittee
on Head Start. (Councilmember Tierney, HRA Commission Warhol, and Housing Specialist
Dale)
2. BACKGROUND:
Last fall a task force representing several Northwest Hennepin County communities was
seeking support for the development of a Head Start facility in Brooklyn Park. The location of
the facility would be at the old Brooklyn Park Town Hall. Ten northwest suburban
communities were asked if they would be willing to contribute a portion of their Community
Development Block Grant (CDBG) 1993 funding to help make renovations on the building for
this use. Total funding requested from the ten communities would be $278,000. Plymouth's
contribution" was determined by Northwest Hennepin Human Services Council (NWHHSC)
to be somewhat over $40,000.
Last month the Plymouth City Council appointed Councilmember Joy Tierney and HRA
Commissioner Brian Warhol to serve on a subcommittee along with myself to investigate
further the advantages/disadvantages of contributing to Head Start. This subcommittee met
twice and the minutes of their meetings are attached. The Plymouth HRA has also reviewed
the funding request several times; and, at its meeting February 16, recommended the 1993
CDBG allocation including $25,000 for this purpose. This will be nine percent of the total
capital cost of the remodeling project. Recent data indicates that Plymouth children represent
about six percent of the Head Start current volume.
We have been informally assured that Plymouth will be included in the Head Start program in
Brooklyn Park at the reduced contribution now proposed ($25,000) with participation level
pro -rated accordingly.
3. DISCUSSION:
Subcommittee members were very positive toward the Head Start concept and its plans to
locate in a suburban community. However, their greatest concern was that the Brooklyn Park
facility may be too far from Plymouth to allow Plymouth residents convenient access to the
building.
Based on conversations with Phil Cohen, Head Start task force member for the Northwest
Hennepin Communities, correspondence from the Mayor of Brooklyn Park, and staff persons
involved in Parents In Community Action (PICA), the Head Start Program will not need
operating costs from the Northwest Hennepin communities. Currently, 80 percent of the
operating costs from Head Start come from the federal government, with the remainder
coming from local groups and/or nonprofit agencies. However, I might add that investigating
this topic of operating costs more closely, I found that the City of Minneapolis does provide
operating funds from its general budget to assist in paying some Head Start operating costs. It
would be difficult to be fully assured that Head Start, or any agency, would not come back at a
future date requesting operating costs.
The subcommittee also recommends the City Council create a task force on Preschool
Education to continue the review of the subject and to develop alternatives for long term
activity in this area by the City.
4. RECONEVIENDATION:
Staff concurs with the recommendation of the subcommittee that the City provide a one-time
contribution from Community Development Block Grant (CDBG) Program funding to be used
to assist renovation at the Brooklyn Park Old Town Hall for a Head Start facility. This
contribution amount would be $25,000, based primarily on a formula that considers the
percentage of Plymouth children estimated to be eligible for enrollment in the Head Start
Program in Brooklyn Park.
Further, we recommend that Head Start provide guarantees that the percentage of Plymouth
residents served would equal the City's percentage contribution to this facility.
Finally, we recommend the Council create a task force to continue to focus on and make
recommendations regarding Preschool Education in Plymouth.
Attachments:
1. Resolution Authorizing Head Start Capital Contribution
2. Resolution Establishing Preschool Education Task Force
3. Subcommittee Minutes
4. Brooklyn Park Mayor's Letter of 11-30-92
5. Transition Advisor's Memo of 9-25-92
cdbg)
I
CITY OF PLYMOUTH
RESOLUTION 93 -
AUTHORIZING A CONTRIBUTION TO THE CAPITAL COSTS OF A MULTI
COMMUNITY HEAD START FACILITY.
WHEREAS, the Mayor of Brooklyn Park has requested consideration by ten communities,
including the City of Plymouth, for contribution of capital funds to assist in refurbishing the
former Brooklyn Park Town Hall as a Head Start center serving those communities; and,
WHEREAS, a special subcommittee of the City Council has reviewed the proposal and has
offered its recommendation that the City support the proposal with certain modifications and
conditions; and,
WHEREAS, it has been determined that the activity proposed at this time is eligible for
Community Development Block Grant funding.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does authorize and direct
contingent participation in the operation Head Start project for the refurbishing of the old
Brooklyn Park Town Hall subject to the following contingencies and conditions:
1. Financial participation must be based on a formula applied to the participating cities
that relates the amount of capital contribution to the eligible potential children to be
served, but in no case more than $25,000.
2. The provision of capital funding is contingent on receipt from the appropriate
authorities responsible for Operation Head Start at this facility that classroom space
within the Head Start facility will be available to eligible Plymouth children in a
proportion equal to the proportion of capital funding provided by Plymouth by this
action.
3. Funding authorized by this resolution shall be provided only from Community
Development Block Grant funds as such funds are available and this type of
expenditure is, and continues to be an eligible CDBG expenditure as defined by the
Department of Housing and Urban Development.
Adopted by the City Council on March 1, 1993.
I
CITY OF PLYMOUTH
RESOLUTION 93 -
RESOLUTION APPOINTING A TASK FORCE ON PRESCHOOL EDUCATION.
WHEREAS, a subcommittee of the City Council recently reviewed the concept of Preschool
Education responsive to a request for capital funding for a Head Start facility to be located in
the City of Brooklyn Park; and,
WHEREAS, one of the recommendations of the subcommittee is that a permanent task force
be appointed by the City Council to continue the study of Preschool Education to include
future alternatives available for the children of Plymouth for a more local focus for such
activities; and,
WHEREAS, the City Council finds that provision of preschool opportunities for the children
of Plymouth is in the public interest.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does establish a permanent
task force on Preschool Education to be comprised of seven members to be appointed by the
City Council consistent with City Policy regarding appointments to boards and commissions.
FURTHER, that the task force be authorized and directed to review the concept of Preschool
Education as it applies to Plymouth children to provide recommendations to the City Council
from time -to -time regarding appropriate City policies and strategy in this regard.
Adopted by the City Council on March 1, 1993.
ccreport: res)
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: January 22, 1993
TO: Chuck Dillerud, Community Development Director
FROM: Milt Dale, Housing Specialist
SUBJECT: MINUTES OF HEAD START SUBCOMMITTEE MEETING OF JANUARY 22, 1993
On January 22, 1993 a meeting was held at Plymouth City Hall involving Joy
Tierney, Councilmember; Brian Warhol, Plymouth HRA Commissioner; Marcy
Shapiro, Executive Director of West Hennepin Human Services Council and
myself.
Discussion centered on the options the City of Plymouth has as to a Head Start
Program most beneficial to the City of Plymouth. One option considered was
the support of funding for a Head Start facility in Brooklyn Park at the old
Town Hall site. Second option was to work with a group of communities in
proximity to Plymouth who may want to start a Head Start program closer to
their communities. The third option was initiation of a "home-based" program
where a Head Start teacher would visit home sites. The fourth alternative
would be to develop a similar program to Head Start, with the same emphasis on
helping low income families and their children to prepare for grades K-12.
Marcy Shaprio gave a history of the Head Start program for the Hennepin County
and Wright County areas. She said it started as an anti -poverty program with
a community action agency, i.e. in the case of Hennepin County this being
Parents In Community Action (PICA) as the federally designated agency for Head
Start. In 1989 a task force was developed to encourage more Head Start
programing in the suburban communities. Up to that time, most of the Head
Start activity was directed towards children residing in Minneapolis.
Sometime in 1991, the state legislature passed legislation requiring that one-
third of state funding operating dollars go to Head Start programs for
suburban children in Hennepin County.
Discussion also centered on whether PICA is too strongly orientated toward
facility based classrooms for the program. It seems that the Wright County
Community Action agency is basically a home-based operation. However,
Plymouth falls outside the jurisdiction of Wright County and must, if wanting
to be involved with Head Start, allow PICA to initiate the programs in
Plymouth. It is evident that PICA wants to concentrate on the development of
the Brooklyn Park Town Hall facility before considering needs in the Plymouth
area. Concern was expressed regarding the number of children that are served
from Plymouth both now and in the near future should Plymouth provide a
contribution to help pay for costs in rehabilitating the Brooklyn Park Town
Hall facility.
It was decided that Phil Cohen from Brooklyn Park be invited to a subcommittee
meeting along with Amy McClurg, the "Success by 6" coordinator. Consideration
was also given to talking with representatives of the communities near
Plymouth such as Minnetonka, Hopkins, St. Louis Park, Deephaven, Golden
Valley, New Hope, Eden Prairie and Wayzata. It was also decided that a letter
be addressed to Alyce Dillon of PICA to inquire if a "home-based" program
would be possible in Plymouth and if PICA would provide us with the number of
Plymouth children that are enrolled and/or on the waiting list for Head Start
now.
hra/md/head:dh)
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: January 27, 1993
TO: Chuck Dillerud, Community Development Director
FROM: Milt Dale, Housing Specialist
SUBJECT: MINUTES OF HEAD START SUBCOMMITTEE MEETING OF JANUARY 27, 1993
On January 27, 1993 a meeting was held at Plymouth City Hall involving Joy
Tierney, Councilmember; Brian Warhol, Plymouth HRA Commissioner; Amy McClurg,
Success by 6" Coordinator; Phil Cohen, Advocate for Head Start facility in
Brooklyn Park and myself.
Phil Cohen, as the Advocate for several years for a Head Start facility in the
northeast suburbs, outlined the history of his involvement. He stated this
effort has been ongoing for approximately three or four years in their initial
efforts with Parents In Community Action (PICA) were rebuffed. Eventually,
however, a site selection committee was formed with PICA's blessing. PICA
believed the old Brooklyn Park Town Hall site was the preferable one. Funding
then became available from a number of sources such as bonding legislation
through the state of Minnesota, other money from the federal government and a
50,000 grant from General Mills. The total costs for remodeling the facility
to federal standards was somewhere around $800,000. Consequently, it was
decided to go to ten communities for the $278,300 utilizing Community
Development Block Grant (CDBG) monies. Phil indicated that PICA is
considering three to five more facilities in the suburban northwest area
eventually. They do however, want to concentrate on getting the Brooklyn Park
facility ready for a September, 1993 opening. At this time, he believed about
189,000 was committed from the other ten communities.
The possibility of a home based operation was discussed, but Phil indicated
unlike Wright County PICA would not approve that type of operation. He also
emphasized that PICA would likely not approve classrooms in rented or leased
space such as in the Richfield situation again.
Brian Warhol and myself stressed the value of leased or rented space versus
the construction of a facility. We both believed too much capital dollars
would go into a building which could be used to benefit children and their
families.
Joy Tierney suggested the possibility of looking at other Head Start type
programs such as HIPPY and/or Purple Crayon in addition to learning readiness
programs.
Amy McClurg indicated that the Head Start Program is very comprehensive in
that it deals with parent involvement, health and nutrition, social service
linkage as well as the early childhood education.
Phil Cohen believed there still was a lot of fragmentation of programs and a
need to begin a more systematic organization of all programs in the field. He
stated that as long as was involved he would work at seeing that Plymouth and
other communities would be well served by Head Start.
The subcommittee thanked Amy and Phil for attending the meeting and then
discussed what the next steps might be. Joy stated that she would go to the
City Council to have the subcommittee formerly approved by that body.
I indicated that Brian had already been approved by the HRA at its last
meeting. Subcommittee members agreed that the dollar amount requested. i.e.
40,000 was more than they believed would be appropriate. Instead, they
suggested an amount of $25,000 to be a reasonable compromise. This is based
on the funding allocation options established by staff earlier. They could
recommend this amount to both the Plymouth Housing Authority and City Council.
None of the subcommittee members wanted to discourage the development of a
Head Start facility in Brooklyn Park, even though Plymouth residents would not
find it a convenient facility. Further, committee members wanted some
allocation plan as part of the contribution so they would get a percentage of
the residents enrolled based on that contribution amount.
Subcommittee members decided not to meet again until further notice.
Joy Tierney inquired how we could know what the current enrollment figures
were for the Head Start facility in Minneapolis by communities. Phil Cohen
stated he would go to Alyce Dillon with Head Start to get that information for
US.
Joy Tierney wanted either the present subcommittee or a future subcommittee to
look at the long range possibilities of Head Start or some sort of like
program located in Plymouth. The subcommittee meeting work with adjoining
communities such as Golden Valley, Minnetonka and St. Louis Park to consider
various options.
hra/md/cd.headstart)
Office of the Mayor
5200 85th Ave. No., Brooklyn Park, MN 55443-4300 Phone 612 424-8000 Fax 612 493-8391
TDD 612 493-8392
November 30, 1992
JESSE VENTURA
Mayor
Dear Mayor and City Council Members:
The City of Brooklyn Park is ready to enter into a formal agreement.. with PARENTS IN
COMMUNITY ACTION (PICA) to establish a suburban Head Start facility in Brooklyn Park,
and we respectfully request the financial support of the City of Plymouth.
Head Start is a federal and state funded, pre-school program offered at no charge to eligible
families. Head Start provides comprehensive services to enable children and their families
to develop their full potential, including a developmentally appropriate educational program
for children, and services to help parents meet the needs of the family. Other services
include:
Free physical and dental exams;
Vision, hearing and developmental screening;
Mental health services;
Nutritionally balanced meals;
Transportation;
Advocacy and social services.
Research shows that for every dollar invested in early childhood development
programs like Head Start, society saves over $6 in future costs of remedial
education, welfare payments, and court and prison expenses.
Over the past 27 years, Head Start has worked to improve the lives of countless children.
Because of these efforts, those children who have been served have been given a:
27% better chance of graduating from school;
17% better chance of enrolling in college;
20% decrease in arrests, and
14% better chance of staying off of welfare.
Head Start supports the philosophy that parents are the primary educators of their children
and seeks to involve and empower parents in all aspects of program design, operation and
administration.
The suburban Hennepin area has been working for over five years to bring Head Start
programs closer to the suburban children who need them. In 1989, a suburban Head Start
Access Task Force was formed by the three human service councils and Community Action
for Suburban Hennepin (CASH) to find a way to improve the accessibility and availability
of Head Start services for suburban children.
R7 I—
a,9
En Beni
Although 197 children from the northwest suburbs are currently served in Head
Start, over 1,588 are eligible for services, and no facility exists in the community
to house the programming for our children.
In 1991, 13 potential Head Start sites in northwest Hennepin were presented to PICA by the
suburban Head Start site selection committee. After inspecting each site, PICA chose the old
Brooklyn Park City Hall as the site that would most easily meet federal Head Start
performance standards, state licensing requirements and all building codes --after renovations.
The city of Brooklyn Park offered their facility as an early childhood resource center, with
Head Start as its primary occupant. Other proposed programs are advocacy and family
services, public health services, child care and school programs.
This letter is a request for a one-time financial contribution m yo city to help
cover the renovation costs that are estimated at $778,3 Potenti3 sources of v
funding are $100,000 in federal funds, a maximum grant of $ 0Wfrom the state
and about $200,000 to be raised from corporate foundations. This amounts to -
500,000 of the needed funds.
The 10 cities served by PICA would be looked to for the remaining $278,300. A preliminary
contribution formula was developed by area city managers and Northwest Hennepin Human
Services that shows how the 10 communities might contribute to this fund.
It is important to note that all operation costs are covered through PICA's federal and state
Head Start dollars. This one-time investment to support the renovation costs to bring this
suburban Head Start facility to Brooklyn Park will have a significant return in the dollars
that are invested in our children.
Although northwest Hennepin children are currently being served at the north and south
Minneapolis sites, those locations have had their capital costs heavily funded by the City of
Minneapolis. There is a waiting list of Minneapolis children that rightfully have a priority.
We must act now to assure that northwest suburban children continue to be served --both now
and in the future.
Thank you for your concern in this matter. If you have any questions, please do not hesitate
to contact me at 493-8010.
7rVenturaJe
M of Brooklyn Park
ncl.: Attachments (Listed by Title)
i
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: September 25, 1992
TO: Frank Boyles, Acting City Manager
FROM: James G. Willis, Transition Advisor ,\
SUBJECT: PROPOSED HEAD START FACILITY) RELOCATED IN
BROOKLYN PARK
One of my transition advisory responsibilities is to provide you with a report on this
proposed project including "benefits received by the City, financial obligations, and
critiquing appropriateness of the proposed method for distributing costs."
By way of background, you will recall that the Head Start Program began as a federally
funded initiative to assist young children with learning readiness education prior to
entering kindergarten. The program currently receives 80 percent of its operational
funds from the federal government, with the balance, 20 percent, coming from local
sources.
I am informed that most often this local share is achieved through "soft match,"
generally through contributed facilities.
In Hennepin County, the federally designated Head Start grantee for Hennepin County
is Parents in Community Action, Inc. (PICA). PICA currently provides Head Start
programming solely in Minneapolis, although some non -Minneapolis children
participate in the program. The Minneapolis, W facilities are overtaxed, largely as a
result of a large number of children eligible, as well as the fact that both the city and
school district have made additional funds available to support program operating costs.
This results in pressure being exerted to ensure that more of the spaces available and
the facilities located in the city are, in fact, used by eligible Head Start children
residing within the City.
PICA has been seeking a second site in the northern suburban area for more than one
year. This facility would enable the program to be expanded into the suburban
community which would be more convenient for eligible Head Start children.
G»a OCT 2 '92
J1-, !
PROPOSED HEAD START FACILITY RELOCATED IN BROOKLYN PARK
September 25, 1992
Page 2
I
PICA has indicated an interest in remodeling the former Brooklyn Park City Hall for a
new Head Start facility. The City of Brooklyn Park has indicated a willingness to
dedicate the facility for that purpose for a period of at least 40 years at no cost. The
cost of remodeling are estimated at nearly $800,000. PICA is seeking funding for the
project from ten cities in the northwest suburban area, as well as state and federal
grants and private benefactors. The ten cities in the northwest area are being asked to
consider collectively generating a sum of $300,000 for the project. (Exhibit A).
An early and very preliminary formula that was developed contemplates Plymouth
V contributing between $43,200 and $53,100 of the estimated $300,000 total.
It is assumed that the local funding would come from Community Development Block
Grant (CDBG) funds which are received by each of the ten cities either as a direct
entitlement city such as Plymouth, or through Hennepin County. There is currently no
proposal to use property tax dollars for this purpose. The use of CDBG funds appears
to be appropriate given the fact that the Head Start Program targets persons eligible for
such program expenditures. Assuming that CDBG funding is the means by which cities
such as Plymouth would be asked to fund participation in the proposed project, it is
apparent that each city would have to review its CDBG allocation to determine and
prioritize the relative value of the Head Start Program against other community needs.
In addition, the question of expending CDBG funds for capital facilities located outside
the corporate limits, in support of a program benefiting eligible Plymouth children,
needs to be explored.
In Plymouth's case, this should be reviewed by the Community Development staff and
Housing and Redevelopment Authority (HRA) prior to being formally submitted to the
City Council.
Phil Cohen of Brooklyn Center is to call a meeting within the next couple of weeks to
meet with each of the 10 cities to further discuss how local funding should be allocated.
This issue will be of critical importance as the proposed facility in Brooklyn Park
would have a program capacity of about 160. Currently there are a 197 children either
enrolled or on waiting lists for the Head Start program living in the 10 cities. PICA
estimates that there may be 1,500 eligible youth within the 10 cities (Exhibit B). It is
clear that as operating funds become available, additional facilities will be needed. It is
imperative therefore that any initial funding mechanism be designed with the thought in
mind that the program will likely be expanded in the future and that an equitable means
of financing such future requirement needs to be put in place now which will ensure
that as the program expands, each city is treated equitably.
CIM OCT 2 '92
PROPOSED HEAD START FACILITY RELOCATED IN BROOKLYN PARK
September 25, 1992
Page 3
Of obvious importance is the policy question of whether or not the City Council and
HRA believes that there is a need for the expansion of a Head Start program in the
suburban Hennepin County area, particularly targeting eligible children in Plymouth. I
do not doubt that there is basic agreement that programs such as Head Start do serve a
social need and can provide a positive means by which young children can get the early
stimulation which is critical to their future development. However, the cost of
gating the program will remain key to whether or not that type of objective can be
achieved. So long as the operational funding is derived from the federal government,
and the local match being met through contributed assets or perhaps Hennepin County,
this should not pose a problem for local units. The longer term might suggest,
however, the desire on the part of some to have local units begin to participate in the
operating costs of the program. The policy implications of that, of course, are obvious
to city councils.
It is my view that so long as an equitable capital funding formula can be derived which
utilizes CDBG funding, Plymouth would be well served to participate in the proposed
program.
The City will have to keep in mind, however, that the initial funding mechanism must
anticipate the future need to expand the program and therefore its capital facilities. The
funding mechanism therefore should be tailored to ensure that the 10 cities recognize
that the initial building project will not be the last.
CIM OCT 2 W
DATE: February 24, 1993
TO: Dwight Johnson, City Manager
FROM: Craig Gerdes, Director of Public Safety
SUBJECT: Plymouth Firefighters Relief Association
I have quickly reviewed with Fire Chief Kline the request of the Relief Association.
We are in favor of the legislation which would allow the City of Plymouth to increase
benefits, if funds are available.
Once the legislation is in place it would be necessary to evaluate the funds based on
current figures 65 firefighters and also future growth of the membership.
The financial issues would need review by Dale Hahn.
Rick and I have other minor concerns, however they do not hinder our support of the
legislation itself.
Mr. Dwight Johnson
sum pension
February 23,1993
year of service.
With
3400 Piymouth Bivd.
approvai,Representative Warren Limmer wouid introduce a Biii
See attachment
Piymouth,Mn.55447
the $3,000 Lump sum maximum.This wouid aiiow
the P.F.R.A. to increase the
Dear Dwight:
The Piymouth Firefighters Reiief Association pension has been at $3'080 per year
of service for Lump sum distribution & 24.00 a month per year of service for
monthiy pension, since Feb. 1990. The maximum state guideiine for Lump sum pen-
sions in a defined benefit pian is $3,000 per year of service 30.00 a month
per year of service for monthiy pensions See attachment Oi).
The audited financiai report for 1992 refiects a Speciai Fund baiance in the
amount of i'724,268.84,(See attachment 02) making the pension ii5% funded.
The 1991 actuariai vaivation states in Exhibit E, Contribution Anaiysis & Exhi-
bit E-i(See attachment 03)' that the $24.08 monthiy benefit is equivaient to a
Lump sum pension of $4,080 per year of service.
With City Councii approvai,Representative Warren Limmer wouid introduce a Biii
See attachment 04) eiiminating the $3,000 Lump sum maximum.This wouid aiiow
the P.F.R.A. to increase the Lump sum pension' and maximize the benefit to the
members.
The other option we looked at was converting from a defined benefit pian'to a
defined contribution pian (See attachment 05 & 06).At this time we prefer eiim-
inatinq the $3,000 Limit on Lump sum pensions for defined benefit pians.
Your heip with this issue wouid be very much appreciated.
President,P.F.R.A.
Subd. 4. EXCLUSION OF
y
PERSONS CONSTITUTING AN UNWARRANTED HEALTH RISK. The
applicants who, due to some ma predictable
andaunwarrantedl
board of trustees of every relief association may exclude from membership in the
relief association all PP e earlier than the
or mental iosangliabilitynforlan'ancillarynbenefit
atanage
g any
risk of imp pp
N d defense to
minimum age Specified 3forO2eCsubdivisione5,slit
pens
lobe a goodtandavali
provision of s licant suffers fromacomplaintoractionbroughtunderderchapter.
tionathatetheafapp
thed
of
relief
ustees o the
relief association made.a g
consideration of: (a) the
an impairment or
condition constituting an
unwarranted risk
a physical
association if the deter; andi b)wt
emreportde
lofwthe physician completing P.Y
person's medical history; examination of the applicant completed at the expense of the relief association.
424A.02. VOLUNTEER FIREFIGHTERS;
SERVICE PENSIONS.
when its articles of
ay out of the assets of its special fund aSubdivision1. AUTHORIZATION. A relief association,
incorporation or bylaws so provide, may p se arates from active service witharsof
service pension to each of its members who: (1) pp least
the fire department; (2) reacemberage
of50the(municripaltfire
tdepartment eofeai
active
the
active service as an active m 4) completes at least i years
relief association is associated;
service, and membership thatfromactiveserviceiand
membership with the relief assocional
conditlation
ionsrasstoaa5e, s
The servicemembpenseLonrship
be
5) complies with anyareprescribedbythe bylaws of the relief association. aid whether or not the municipality or nonprofit firefighting corunder chapter
poration to w is
Phe relief association
imberassoc
whoahas
ted completed
ualifies atrleast five
tlh'
eaire
state aeliefs of aassociation
69. In the case of a me h
service as an active member of the fire department
on
which
is associated on the date tthe rethat
thelmemberef
ocompletelatt le st
fiverom yeaiveoservice
incorporated , the requir
active membership with the relief association
before sep member
may be waived by the boardofof inactive membership
withe
relief cthe relief associationociation
completes at least five ye the peri
before the pa ent of the service
pension. During p is
be
tie member not entitled
to re
celcreditve
atowardsbcomputationro ea
not entitPed to receive Y
service pension, and is c deresubdivision
the status of
nam
eraelegateon tpowerled
oto
deferred service pension corporatio benefit amount or levelNomunicipalityornonprofitfirefighting
take final action in setting a service pension or ancillary rove in advance a
to the board of trustees ofythe relief association or to appamo
ld allow rather than a specific dollar ion 4t may 1pay laservicepensiontrancilWaou
benefit amount or level egua1 to the maximum or le
or
subdivi
level that this chapterNoreliefassociation as defined in section 424A.00 ,
Service pension or di.sabilitytedbenefrom
afit
tiveoservimcemwith thehfireodepartms of
ent
isto
ciation
if that person has not separa
associated. For th p P
which the relief
association is directly perform fire
chapter,."to separate from active ser vice means to ceasssionduties.
suppression
duties and to cease to supervise fire Supp
Subd. 2. .
If the articles of
NONFORFEITABLE PeliefNassociation so provide,
PENSION
a relied
ef
association
incorporation or bylaws of a
r than 20
may pay ension may be paid when the retiring memberaareducedservicetoaretiringmemberwhoascom
1.
years of service. The reduced.service.p
pension may not exceed the wears oflservice asmeetstheminimumageandservicerequirementsofsubdivision
The amount of reduced ensioncappropriate
for the completed Y e of pension.
multiplyin5 the service p, applicable nonforfeitable percentagspecifiedInthebylawstimestheapp, The nonforfeitable percentage of pension amounts are as follows:
Completed Years
Nonforfeitable
Completed Years
Nonforfeitable
Percentage of of Service
of Service pension Amount
5 40
44
percent
percent
13
156
7
8
48
52
percent
percent
16
17
9 56
60
percent
percent
18
19
12
12
64
68
percent
percent
20
35
1
and
thereafter
PercentageAmof
Pension ount
72 percent
76 percent.
80 percent
84 percent
88 percent
92 percent
96 percent
100 percent
On or before August 1 of each
Subd. 3. FLEXIBLE SERVICE PENSION
MAXIMUMS.
or 69.773,
subdivision 4,
ear as art of the certifia°totsection69a772equthemrelief
ts associationlt -
Y part
obligation made pursuantorsome other official of
subdivision 5, the secretary e amount °f
ality the average
fy o
designated_in the bylaws of elicablereliefualifiedamunicipallecmostlrecentdthree-year
the governing body of the app
available financing per active covere fireshalleincludehany amounts of fire state
period. The amount of available financing amounts of municipal
aid received or receivable by the relief
association al?Y
xclusive of fire state aid, eliefeassoctiatiassociation
contributions to the relief ces°
elation
raised from evie
henrreal
estate or
the
other available
revenue sour
69.773, subdivisions 2 and
amount of assets in excess of the accrued
liabilities °
ension which the relief
if any. he maximum service pcalculatedppursuanttosections69.772 subdivia1Oent'to a member retiring after
4; or 69.774, subdivision ..,
association may provide for in its bylaws for P
applicable following table.
aents
ed
be determined using the appthecalculation
date when the minimum age and servlplicabprovldeffollowingaemonthly
ln
subdivision 1•are met shall the average amount of ave+ilable financingForarelief
association where the
governingbylaws
service pension to a retiring
member, i
1} thepensionamountPermonthforeachyearofservice
below,
er active covered
fire
not exceed the
mLnimumtheeraeatereoff1P
thenthe maximum monthly serve P
credited which may be provided for in the byllawssonlthe edate of calculation
or
amount 0
service pens prensdon figure
corrthe
espondngto the average
the maximum service pavailabler4nncingperactive covered firefighter:
MINIMUM AVERAGE
ABLEON
AVAIL-
ABLE FINANCINGING
PER FIREFIG11TFR
37
75
119
149
186
224
261
298
373
447
522
597
671
746
820
895
969
For a relief
service
firefighter does
maximum•lump sum
be provided for
amount provided
maximum service
financing per ac
PENSION AMOUNT
AXIMUM E
FORAEACHPER
YEAR OF
SERVICE
25
50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
5.50
7.00
8.00
9.00
10.00
11.00
12.00
MINIMUM AVERAGE
ABBLENT OF
FINANC
AVAIL-
ABLEA
PER FIREFIGHTER
1044
9
1193
1268
1342
1417
1491
1566
1640
1678
1715
1790
1865
2015
2090
2165
2240 or more
MAXIMUM SERVICE
PENSION AMOUNT
PAYABLE TH
FOR EACH EYEARNOF
SERVICE
14.00
15.50
16.00
17.00
18.00
19.00
20.00
21.00
22.00
22.50
23.00
24.00
25.00
26.00
27.00
28.00
29.00
30.00
13.00
association in which the governing bylaws provide for a lump sum
a retiring member,
if the average financing er act1vthPnvthed
ot exceed the minimum average amount
specifie
below,
the service
ension
SE
pension
minim
forgeach year ofl
ervice creditped which may
in the bylaws shall or !2) the
y ding to the average amount of availableforinthebylawsonthedateofthecalculation;
ac
coveredrfirefighter:
Lip SUM
MINIMUM AVERAGE
AMOUNT OF AVAIL-
ABLE FINANCING
PER FIREFIGHTER
10
14
20
24
28
38
MAXIMUM LUMP SUM
SERVICE PENSION
EACHYEAR ABOFLSERVR
20
30
40
50
60
80
MINIMUM AVERAGE
AMOUNT OF AVAIL-
ABLE FINANCING
PER FIREFIGHTER
48
58
68
86
96
116
36
MAXIMUM
SERVICE PENSION
AMOUNT PAYABLE FOR
EACH YEAR OF SERVICE
100
100
40
180
200
240
rSs
For a relief association in which the governing bylaws provide for a monthly
benefit service pension as an alternative form of service
themaximumservient
oea lump
sum service pension at the option of the retirinI
membicabler, the contained in thispensionamountshallbedeterminedusingtheapp
subdivision.
Subd. 4. DEFINED CONTRIBUTION LUMP SUM SERVICE PENSIONS. If the bylaws
governing the relief association so provide exclusively the relief association may
pay a defined :ontribution lump sum service pension in lieu of any defined benefit
service pension governed by subdivision 2. An individual account for each
firefighter who is a member of the relief association shall be established. To
each individual member account shall be credited a right to an equal share of: (a)
any amounts of fire state aid received by the relief association; (b) any amounts
of municipal contributions to the relief association raised from levies on real
estate orfromualhto thelshare ofvtheeassetseofetheuspecial fund
toof
fireate
theacreditdof:
any amounts q
1) any former member who terminated active service with the fire department
e
which the relief association is associated prior to meeting the minimum servicerequirementprovidedforinsubdivision1andhasnotreturnedtoactiveservice
with the fire department for a period no shorter than five yyears or ('?) any
in the
retired member who retired rindprior tomembernaccountupursuant rtolsubdivision
interest
2and any
amounts cred-ited to theapplicableprovisionof the bylaws of the relief association. In additionil any
interest or investtion tocthe
sharedofntheeassetssofftheespeciallfu
dfundtohthe credit
credited in propor
of each individual member account. At the time of retirement ppursuant o
subdivision 1 ;,nci any appemberlshal1
belon
of
entitledeto
thatsof
portion oftheassets of
association, a retiring midual the
the special
t
fund to the credit tsof the esmember in any
apd
v
ble provision`ofnthe
hic
is non
pp
bylaws of the relief association based on the number of years of service to the
credit of the retiring member.
Subd. 5. SF:NVICF CREDIT MAXIMUM. No relief association for which the
governing bylaws provide a monthly service pension to a retiring member shallcreditanymemberwithserviceinexcessrece0veeacreditofor
serviceoinaexcessfof
association who, as of July 1,
30 years, the limitalies to the
any
additionaloyearstofrservi eer:creditt p rafterdTulY 1,
this subdivision app
IL
1979.
Subd. 6. PAYMENT OF SERVICE PENSIONbe
aS*
NONASSIGNABILITY. The method of
calculating serV itecealllbesgivenlfor all
yearsied
nofoactiveoservicr all eeaexceptrs of aasl e
service and crefi•
person
otherwise provided in this section. No service pension shall be paid to any
while the person remains an active member of the respective fire department, and no
person who is receiving a service pension shall be entitled to receive any otherbenefitsfromthespecialfundofthereliefassociation. No service pension or
ancillary benefits paid or payable from the special fund of a relief association toanypersonreceivingorentitledtoreceiveaservicepensionorancillarybenefits
shall be subject to garnishment udggmment, execution or other legal process, except
as provided in section 518.58 61A.581, or 518.611. No person entitled to a
service pension or ancillary benefits from the special fund of a relief association
may assign any service pension or ancillary benefit payments, nor overlanyesum
association have the authority to recognize any assignment or pay
which has been assigned.
37
280 624 1300
154 360 720 1500
400 866 00
192
212 440
1700
1800
2 30
250
480
520 962 1900
2000
268
288 600 1008 2'1'00
640 56
1104 240032672010152
1200 2600
3346
64
384
760
800 1248 2700
480 900 1296
1344 2800
1000
528 1100
1200
1392
1440 or more
2900
3000
576
For a relief association in which the governing bylaws provide for a monthly
benefit service pension as an alternative form of service
themaximumservient
oea lump
sum service pension at the option of the retirinI
membicabler, the contained in thispensionamountshallbedeterminedusingtheapp
subdivision.
Subd. 4. DEFINED CONTRIBUTION LUMP SUM SERVICE PENSIONS. If the bylaws
governing the relief association so provide exclusively the relief association may
pay a defined :ontribution lump sum service pension in lieu of any defined benefit
service pension governed by subdivision 2. An individual account for each
firefighter who is a member of the relief association shall be established. To
each individual member account shall be credited a right to an equal share of: (a)
any amounts of fire state aid received by the relief association; (b) any amounts
of municipal contributions to the relief association raised from levies on real
estate orfromualhto thelshare ofvtheeassetseofetheuspecial fund
toof
fireate
theacreditdof:
any amounts q
1) any former member who terminated active service with the fire department
e
which the relief association is associated prior to meeting the minimum servicerequirementprovidedforinsubdivision1andhasnotreturnedtoactiveservice
with the fire department for a period no shorter than five yyears or ('?) any
in the
retired member who retired rindprior tomembernaccountupursuant rtolsubdivision
interest
2and any
amounts cred-ited to theapplicableprovisionof the bylaws of the relief association. In additionil any
interest or investtion tocthe
sharedofntheeassetssofftheespeciallfu
dfundtohthe credit
credited in propor
of each individual member account. At the time of retirement ppursuant o
subdivision 1 ;,nci any appemberlshal1
belon
of
entitledeto
thatsof
portion oftheassets of
association, a retiring midualthe
the special
t
fund to the credit tsof the esmember in any
apd
v
ble provision`ofnthe
hic
is non
pp
bylaws of the relief association based on the number of years of service to the
credit of the retiring member.
Subd. 5. SF:NVICF CREDIT MAXIMUM. No relief association for which the
governing bylaws provide a monthly service pension to a retiring member shallcreditanymemberwithserviceinexcessrece0veeacreditofor
serviceoinaexcessfof
association who, as of July 1,
30 years, the limitalies to the
any
additionaloyearstofrservi eer:creditt p rafterdTulY 1,
this subdivision app
IL
1979.
Subd. 6. PAYMENT OF SERVICE PENSIONbe
aS*
NONASSIGNABILITY. The method of
calculating serV itecealllbesgivenlfor all
yearsied
nofoactiveoservicr all eeaexceptrs of aasl e
service and crefi•
person
otherwise provided in this section. No service pension shall be paid to any
while the person remains an active member of the respective fire department, and no
person who is receiving a service pension shall be entitled to receive any otherbenefitsfromthespecialfundofthereliefassociation. No service pension or
ancillary benefits paid or payable from the special fund of a relief association toanypersonreceivingorentitledtoreceiveaservicepensionorancillarybenefits
shall be subject to garnishment udggmment, execution or other legal process, except
as provided in section 518.58 61A.581, or 518.611. No person entitled to a
service pension or ancillary benefits from the special fund of a relief association
may assign any service pension or ancillary benefit payments, nor overlanyesum
association have the authority to recognize any assignment or pay
which has been assigned.
37
PLYMOUTH FIREFIGHTERS' RELIEF ASSOCIATION
PLYMOUTH, MINNESOTA
AUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 319 1992
PLYMOUTH FIREFIGHTERS' RELIEF ASSOCIATION
COMBINED BALANCE SHEET
DECEMBER 31, 1992
ASSETS
Treasurer's Cash Balance
Accounts Receivable
Investments
General Fund
Special Fund
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts Payable
Total Liabilities
FUND BALANCE
Required Reserves
Undesignated
Total Fund Balance
TOTAL LIABILITIES AND FUND BALANCE
EXHIBIT A
TOTAL
FUND (MEMORANDUM)
SPECIAL GENERAL ONLY
46,282.51 $ 500649.51 $ 96,932.02
242.20 0.00 242.20
0.00 41.26 41.26
1,677,744.13 _ 0.00 1,677,744.13
1,724,268.84 $ 50,690.77 $ 1,774,959.61
0.00 242.20 242.20
0.00 242.20 242.20
1,495,637.17 $ 0.00 $ 1,495,637.17
228,631.67 50,448.57 279,080.24
1,724,268.84 $ 50,_ 44_ $ 1,774,717.41
1,724,268.84 $ 50,77 $ 1,774,959.61
The notes to the financial statements are an integral part of this statement.
4. Historical Trend Information (Unaudited)
Historical trend information designed to provide information about Plymouth
Firefighters' Relief Association's progress made in accumulating sufficient assets
to pay benefits when due is presented below:
Information for the years prior to 1983 was not available.
12-
Revenues by Source Expenses by Type
Funded
City Investment
Unfunded)
Admin.
Net Assets Pension
State Aid Contrib.
Pension
Payments
Available Benefit
1992
Benefit
0
for Benefits Obligation Funded Obligation
1992 1,724,268.84 1,495,637.17 115.29 228,631.67
1991 1,596,805.41 1,424,416.35 112.10 172,389.06
1990 1,293,621.08 1,270,973.03 101.78 22,648.05
1989 1,190,766.42 1,210,450.50 98.37 19,684.08)
1988 1,073,275.66 1,013,441.15 105.90
91.74
59,834.51
79,753.37)
1987 885,428.68
859,658.13
965,182.05
919,221.00 93.52 59,562.87)
1986
1985 838,875.94 906,326.00 92.56 67,450.06)
1984 792,315.96 906,326.00 87.42 114,010.04)
1983 701,098.08 851,132.00 82.37 150,033.92)
Information for the years prior to 1983 was not available.
12-
Revenues by Source Expenses by Type
City Investment Benefit Admin.
State Aid Contrib. Income Payments Expenses Other
1992 149,924.00 0 33,330.86 47,724.48 8,066.95 0.00
1991 149,850.00 0.00 207,598.21 39,828.48 14,435.00 0.00
1990 133,808.00 0.00 102,984.84 116,128.48 17,809.70 0.00
1989 1289991.00 0.00 111,102.47 97,121.92 25,480.79 0.00
1988 120,597.00 0.00 116,342.64 37,291.56 11,801.10 0.00
1987 109,174.00 0.00 42,506.52
37,010.97
339960.00
105,720.00
6,936.93
8,385.78
0.00
0.00
1986
1985
97,877.00
81,279.00
0.00
0.00 91,243.65 120,426.42 5,536.25 0.00
1984 73,256.00 0.00 60,170.72
690874.94
36,469.59
219652.75
5,739.25
90012.52
0.00
0.00
1983 68,776.00 0.00
Information for the years prior to 1983 was not available.
12-
PLYMOUTH FIREFIGHTERS
RELIEF ASSOCIATION
ACTUARIAL VALUATION
JANUARY 1, 1991
BORDEWICK & CO.
BORDEWICK & CO.
ACTUARIES AND CONSULTANTS
7241 OHMS LANE
EDINA, MN 55439
612-635-9772
September 13, 1991
Board of Trustees
Plymouth Firefighters Relief Association
P.O. Box 47101
Plymouth, MN 55447
Attention: Mr. David Leuer, Treasurer
Gentlemen:
Attached is the report which presents tle results of the
January 1, 1991 Actuarial Valuation of the Plymouth
Firefighters Relief Association.
I certify that all calculations with respect to the
valuation were performed on -the basis of the assumptions and
methods outlined in the Exhibits of the report and the
results are correct to the best of my knowledge.
The Actuarial Valuation was conducted in accordance with my
understanding of the applicable provisions of Chapter 69.733
and Chapter 356 of the Minnesota Statutes.
Sincerely,
9/y s, •
James R. Bordewick, F.S.A.
JRB:cah
Attachment
PLYMOUTH FIREFIGHTERS RELIEF ASSOCIATION
ACTUARIAL VALUATION AS OF JANUARY 1, 1991
INTRODUCTION
Chapter 356.216 of Minnesota Statutes requires that an
actuarial valuation of the fund be conducted periodically.
An actuarial valuation is a calculation to determine the
normal cost and accrued liability of the fund and includes a
determination of the payment necessary to keep the unfunded
liability from increasing.
The actuarial valuation is conducted according to a stated
actuarial cost method, Entry Age Normal Cost, and, as
prescribed in Chapter 356.215, Subdivision 4(4), an interest
assumption of 5% must be utilized.
MEMBERHSIP
There were 60 active members and 13 inactive members
included in the actuarial costs. Member statistics are
shown in Exhibit D.
ASSUMPTION CHANGE
There were no changes in the actuarial assumptions from the
previous actuarial valuation except for the mortality
assumption and disability assumption. The mortality
assumption was changed from the 1971 Group Annuity Mortality
Table projected to 1976 without margins to the 1971 Group
Annuity Mortality Table with margins. The incidence of
disability was changed from the Railroad Retirement Board
12th Valuation to a modified incidence of disability. These
changes had no material effect on the actuarial results.
PLAN CHANGES
The lump sum was changed from $2,500 to $3,000 per year of
service which did not affect the actuarial results.
ASSETS
The value of the special fund assets on December 31, 1990
was $1,293,621.
BORDEWICK & CO.
ACTUARIAL BALANCE SHEET
The actuarial balance sheet showing accrued assets and
liabilities is shown below as of December 31, 1990.
Assets
Value of current assets $1,293,621
Unfunded accrued liability 332,513
Present value of future normal costs 851,471
2,477,605
Liabilities
Present value of benefits
Active Members
Retired members
Deferred members
2,014,977
428,893
33,735
2,477,605
ACCRUED BENEFIT LIABILITIES
The actuarial value of accrued benefits on December 31, 1990
is shown below:
Actuarial
Status No. Value
Active -Vested 17* $ 487,355
Active -Not Vested 43 406,604
Retired 11 428,893
Deferred 2 33,735
73 $1,356,587
The assets of the plan on the same date cover 95.41/0 of the
accrued benefit liabilities.
1 member is 1009 vested and 16 members are partially vested
BORDEWICK & CO.
ANALYSIS OF CHANGE IN UNFUNDED ACCRUED LIABILITY
The unfunded accrued liability decreased by $50,120 from
January 1, 1987 to December 31, 1990. The analysis of this
change is shown below:
1. Unfunded Accrued Liability, 1-1-89 $382,633
2. Amount By Which Contributions Were
Greater Than Normal Costs and
Interest Requirements 56,089
3. Change In Accrued Liability Due To
Change in Valuation Assumptions 0
4. Actuarial Loss For The Period 5,969
5. Change in Accrued Liability Due
To Benefit Changes . 0
6. Unfunded Accrued Liability, 12-31-90
1) - (2) - (3) + (4) + (5) $332,513
CONTRIBUTION REQUIREMENTS
Section 69.773, Subdivision 4 of the Minnesota Statutes
states that the contribution requirement is equal to the
normal cost and amortization of the unfunded accrued
liability by December 31, 2007 in this case.
The following is a summary of the valuation results utilized
in determining the contribution requirements.
Normal Cost $ 81,351
Unfunded Liability 332,513
Contribution Requirement* 114,226
Normal Cost plus 16 year amortization of unfunded liability
payable on September 1, 1991.
The minimum obligation of the municipality is generally
equal to the contribution requirement, $114,226 less fire
state aid. Fire state aid is expected to be $148,850 in 1991.
The contribution at the end of the year required to keep the
unfunded liability from increasing is $102,044.
BORDEWICK & CO.
EXHIBITS
Five exhibits are attached to this report.
Exhibit A ..... Plan Outline
Exhibit B ..... Actuarial Assumptions
Exhibit C ..... Actuarial Funding Method
Exhibit D ..... Member Statistics
Exhibit E ..... Contribution Analysis
They are:
BORDEWiCK & CO.
E X H I B I T S
BORDEWICK & CO.
1. ELIGIBILITY:
Plymouth Fire
membership in
Association.
EXHIBIT A
PLAN OUTLINE
Active or probationary member of the
Department who has been accepted to
the Plymouth Firefighter's Relief
2. SERVICE PENSION: The later of age 50 or after
completion of 20 years of service with 10 years of
membership, 10 years of service, and not electing a lump
sum pension.
The monthly pension payable is $480 per month plus
24.00 per month for each year of service in excess of
20 years. Maximum monthly pension is $720.
If a member is both age 50 and has completed 10 years of
service but not 20 years of service, the service pension
of $24 for each year of service will be reduced by 4%
for each year of service less than 20 years.
3. LUMP SUM PENSION: The later of age 50 or after
completion of 20 years of service with 10 years of
membership, 10 years of service, and not electing a
service pension.
The lump sum pension is equal to $60,000 plus $3,000 for
each year of service in excess of 20 years. Maximum
lump sum pension is $90,000.
If a member is both age 50 and has completed 10 years of
service but not 20 years of service, the lump sum
pension of $3,000 for each year of service will be
reduced by 4% for each year of service less than 20
years.
4. DEFERRED PENSION: Termination prior to age 50 with at
least 10 years of membership and 10 years of service.
The deferred monthly pension payable at age 50 is based
on the service pension formula and service to date of
termination reduced for less than 20 years of service as
with the service pension. Based on service pension
formula in effect on date of termination.
5. DEFFERED LUMP SUM PENSION: Termination prior to age 50
with at least 10 years of membership and 10 years of
service.
The deferred lump sum pension payable at age 50 is based
on the lump sum pension formula and service to date of
termination reduced for less than 20 years of service as
for lump sum pension. Based on lump sum pension formula
in effect on date of termination.
BORDEWICK & CO.
EXHIBIT A
PLAN OUTLINE
6. DISABILITY SERVICE PENSION: Disability resulting from
illness or injury in the line of duty or specified other
reasons. The maximum payment period is 52 weeks from
the date of disability.
The monthly benefit is $170 or $5.67 per day.
7. DISABILITY LUMP SUM PENSION: Total and permanent
disability which prevents member from performing duties
in the Plymouth Fire Department with ten years of
service.
The lump sum benefit is $3,000 per year of service,
maximum $90,000, multiplied by a percentage equal to 95%
at age 49 grading to 30% at age 25.
8. DEATH AND SURVIVOR BENEFITS:
FUNERAL BENEFIT: Death prior to or after retirement
with no service or cause requirements but. with no lump
sum pension election.
The benefit is $2,500 if death occurred as an active
member and $1,000 if death occurred as a retired
member or deferred member.
9. DEATH AND SURVIVOR BENEFITS (NO LUMP SUM ELECTED):
PRE -RETIREMENT WIDOWS AND CHILDRENS BENEFITS: Widow
receives $12.00 per month per year of service, maximum
360 per month. The benefit is payable for life or
until remarriage. Ten years of service required.
Children, as a group, receive $12.00 per month per year
of service, maximum $360 per month. Benefit is payable
until youngest child is age 18 or, if a full-time
student, until age 21. Child or children must be living
with parents and dependent on their support. If
physically or mentally handicapped, benefits continue
past age 18 or 21 whichever is the case. Ten years of
service required.
POST-RETIREMENT WIDOWS AND CHILDRENS BENEFITS: Same as
pre -retirement provisions and benefits.
10. ADJUSTMENTS: Any benefit payable as a monthly pension
or lump sum pension will be integrated with the Public
Employees Retirement Association (PERA) pension where
services were primarily for the Plymouth Fire Department
on actual fire fighting activities in the employee of
the City of Plymouth.
BORDEWICK & CO.
EXHIBIT A
PLAN OUTLINE
11. EFFECTIVE DATE: September 26, 1963.
12. LAST AMENDED: February 16, 1990
BORDEWICK & CO.
MORTALITY:
DISABILITY:
MEMBER TURNOVER:
RETIREMENT AGE:
INTEREST:
ASSET BASIS:
EXHIBIT B
ACTUARIAL ASSUMPTIONS
The 1971 Group Annuity
Mortality Table.
Short Term Disability:
None assumed.
Lump Sum Disability: In
accordance with the following:
Acre Rate AQe Rate
20 .00110 40 .00260
25 .00130 45 .00364
30 .00155 50 .00000
35 .00190
In accordance with the
following:
Age Rate Aqe Rate
20 .07000 40 .02300
25 .07000 45 .00000
30 .07000 50 .00000
35 .04700
The later of age 50 or the
completion of 20 years of
service.
5%, compounded annually.
Market value.
BORDEWICK A& CO.
EXHIBIT C
ACTUARIAL FUNDING METHOD
ENTRY AGE NORMAL
This actuarial funding method is one of the projected
benefit cost methods. An estimate of the participant's
projected benefits payable under the Plan is required to
determine the costs and liabilities under this method.
The NORMAL COST for each active participant is the amount,
expressed as a level dollar amount, which would be required
from the participant's entry age to retirement age so that
accumulated contributions at retirement age or termination
age will equal the expected ACTUARIAL ACCRUED LIABILITY at
that time. Entry age is defined as the age when the
employee commences participation in the Plan or some other
age.
The ACTUARIAL PRESENT VALUE OF FUTURE BENEFITS is equal to
the future benefits expected to be payable under the Plan
discounted back to the current age of the participant.
Discounts include such items as interest, mortality,
employees turnover, and other decremental assumptions. The
value includes benefits for both active and inactive
participants.
The ACTUARIAL PRESENT VALUE OF FUTURE NORMAL COSTS is equal
to the value of future NORMAL COSTS for the participant
discounted for the decrements described above and payable
from the participant's current age to assumed retirement
age.
The ACTUARIAL ACCRUED LIABILITY is equal to the difference
between the ACTUARIAL PRESENT VALUE OF FUTURE BENEFITS and
the ACTUARIAL PRESENT VALUE OF FUTURE NORMAL COSTS.
The UNFUNDED ACTUARIAL ACCRUED LIABILITY is equal to the
difference between the ACTUARIAL ACCRUED LIABILITY and the
current actuarial assets of -the Plan.
ACTUARIAL GAINS AND LOSSES are reflected as adjustments to
the UNFUNDED ACCRUED ACTUARIAL LIABILITY from year to year.
BORDEWICK & CO.
EXHIBIT D
MEMBER STATISTICS
ACTIVE MEMBERS
1. There were 60 active members included in the actuarial
costs.
2. The average entry age for the 60 active members was
26.5. The average attained age for the 60 active
members is 34.1. An age service distribution is shown
on the next page.
3. The total prospective monthly benefit payable to the 60
active members at their retirement ages is $35,040 or an
average prospective monthly benefit of $584.
RETIRED MEMBERS
1. There were 11 retired members included in the actuarial
costs.
2. The total monthly retirement benefits payable to these
members is $3,319.
3. The average retirement age for these members was age 52.4
and average current age of these members is age 66.4.
DEFERRED MEMBERS
1. There were 2 deferred members included in the actuarial
costs.
2. The total monthly benefit payable at age 50 is $211.
BORDEWICK & CO.
0
EXHIBIT D
AGE/SERVICE DISTRIBUTION OF ACTIVE MEMBERS
BORDEWICK & CO.
YEARS OF SERVICE
Acte 0-4 5-9 10-14 15-19 20-24 25-29 30-34 34+ Total
20
20-24 4 3 7
25-29 10 10
30-34 11 6 3 20
35-39 2 3 5 1 11
40-44 1 2 2 1 6
45-49 1 1 1 3
50-54 2 2
55-59 1 1
60-64
65-70
Total 19 24 12 4 1 60
BORDEWICK & CO.
EXHIBIT E
CONTRIBUTION ANALYSIS
It was requested that we examine the contribution effects if
certain conditions or changes occurred.
1. The current number of active members is 60. If this
number was increased 15 by the end of 1992 and another
15 by the end of 1994, the additional contribution per
new member would be about $1,035.
Based on the current provisions of the Association, the
required contribution is $114,226 and 1991 fire state
aid is expected to be $148,850. There is then $34,624
to fund for new members. It is estimated that no city
contributions would be required if all actuarial
assumptions are realized and state aid continues at
148,850.
2. The current pre -retirement widows benefit is equal to
5004 of the accrued service pension. It was requested to
determine the contribution effects if this was changed
to 100/ of the accrued service pension. Based on the
current provisions of the Association, it is estimated
that this change would increase the required
contribution by $2,700.
We believe this would be an allowable change under
Chapter 424A.02, Subdivision 9 of the Minnesota Statutes
since it would not exceed the earned pension of the
members or former members.
3. It was requested to look at the contribution effects if
the lump sum was increased from $3,000 once this is
permitted by statute. The lump sum could be increased
to $3,800 with the associated $24 benefit for any member
retiring prior to age 55. There would be no increase in
the contribution with this lump sum increase since the
value of the $24 benefit exceeds the lump sum amount and
current funding is based on the $24 benefit.
There would be a slight contribution increase for
members retiring at age 55 and over, which we did not
determine, if a $3,800 maximum lump sum benefit was
introduced.
BOROEWiCK & CO.
7
EXHIBIT E
PLAN OUTLINE
4. The following is a contribution analysis if the service
pension was increased from $24. It was assumed that
this increase would only apply to active members.
Current Addition $1
Normal Cost $ 81,351 $ 3,372
Accrued Liability 1,626,103 48,222
Unfunded Liability 332,513 48,222
Contribution
Requirement 114,226 7,291
Therefore, if the benefit was increased to $25, the
total contribution would be $121,517 ($114,226 +
7,291). If the benefit was increased to $26, the total
contribution would be $128,808 ($114,226 + 2 x-$7,291).
BORDEWICK & CO.
BORDEWICK tic CO.
ACTUARIES AND CONSULTANTS
7241 OHMS LANE
EDINA, MN 55439
612.635-9772
August 27, 1991
Mr. David Leuer
Plymouth Firefighters Relief Association
P.O. Box 47101
Plymouth, MN 55447
Dear Dave:
We need your input on some of the benefit changes you requested
given the following:
A Monthly Benefit of $24 Per Year of
Service is Equivalent to the Following
At Age Lump Sum Amount *Per Year of Service
50 4,080
51 4,010
52 3,939
53 3,866
54 3,792
55 3,715
56 3,637
57 3,558
58 3,476
59 3,392
60 3,307
Basis: 1971 Male Group Annuity Mortality with 5% interest
Currently, the maximum service pension is $30 and the maximum lump
sum pension is $3,000 according to Chapter 424A, Subdivision 3
of the Minnesota Statutes. We know there has been activity to
increase the maximum lump sum amount since it is at the same level
when the maximum service pension was $22.50.
We then have the following questions:
1) Since the value of the monthly service pension of $24 is higher
than the current maximum lump sum of $3,000, what advantage
is there to eliminate the monthly service pension option.
BORDEINICK & CO.
ACTUARIES AND CONSULTANTS
Mr. David Leuer
Page Two
August 27, 1991
2) Since the maximum lump sum is $3,000 per year of service, your
request to examine the cost effects of a $3,300, $3,500 and
3,800 lump sum pension would only apply if the statute was
changed. Further, increasing the lump sum to the $3,800 level
would only have a real affect on members retiring at age 55
and over if the $24 service pension is maintained.
Given this, should we determine the cost affects of increasing
the service pension by $1 multiples. We assume this would
only apply to active members. Is this correct.
Please call me after you have reviewed this letter. I want to
make sure we have properly interpreted your requests.
Sincerely,
al
James R. Bordewick, F.S.A.
JRB:cah
GRAY, PLANT, MOOTY, MOOTY & BENNETT, P.A.
INCLUDING THE FORMER FIRM OF HAR5TAD & RAINBOW
HAROLD G CANT 41887-1973)
HENRY W HAVERSTOCK 1189A 1`771
y(//p3400t,.11 1 CEN R
FRANKLIN D. GRAY 11904 19 9 01
THMTYE c^UM SIM
MINNEAPOLIS, FRANK W PLANT. JR. RICHARD A. MOORE, JR. MINNESOTA 55402-3796ll`/l\GJIJI MYRON L FRANS NANCY J MILLER
JOHN W. MOOTY WILLIAM L. KILLION ERIK T SALVESON STACY A LEVIN
MELVIN R. MOOTY ELIZABETH W. NORTON pL RENCK 612. 343. 2800 RICHARD G. BRAMAN SUSAN DECKER LENCZEWSKI
RUSSELL M. BENNETT JUDITH BEVIS LANGEVIN PENNY M. TIBKE CHARLOTTE A. KIMBALL
CLINTON A. SCHROEDER JOHN E GROWER C.vRl/L 612.333'0066M NANCY QUATTLEBAUM BURKE LI SHENG LIU
C BLAINE HARSTAD THOMAS DARLING WILLIAM J. FISHER GINA 8. SAUER
EDWARD J CALLAHAN. JR. JOHN M. NICHOLS M 910 576'2770 VIRGIN'5 SCHUBERT WILLIAM R PECK
JAMES S. SI MONSON MARY BETH BRODY R. GEORGE R WOOD JOHN G SHULMAN
RICHARD N. FLINT BARBARA R. HAUSER GAYLEN L KNACK TERRY M. WALCOTT
MACLAY R. HYDE ALAN T. HELD JEFFREY C. ANDERSON CONSTANCE J. PAIEMENT
BRUCE O. GRUSSING DAVID N. MOOTY TAMARA HJELLE OLSEN OLIVIA W. WALLING
C. STEVEN WILSON RICHARD A. HACKETT JEFFREY D. FICK TIMOTHY A. BEASTROM
JOHN S. CROUCH RICHARD J. HOLLOWAY NANCY ROETMAN MENZEL PATRICK R. TOWNLEY
DAVID T. BENNETT WILLIAM D. KLEIN QUENTIN R. WITTROCK TROY A- CHAPMAN
EDWIN C.CARPENTER SUSAN L SEGAL ROBERT J. MCREAVY JONATHAN M REDGRAVE
LINDLEY S. BRANSON NICHOLAS N. NIERENGARTEN DEAN A. La DOUX JENNIFER REEDSTROM BISHOP
JOHN W THIEL JOHN L KRENN GREGORY R, MERZ CHARLES K. MAIER
ALBERT ANDREWS. JR. STEPHEN R. EIDE BRIAN B. SCHNELL DAVID A. CRENSHAW
NOEL P MULLERJOHN D. GIUDICESSI, JR. WADE T. ANDERSON
DOUGLAS R. RAINBOW KATHLEEN S. TILLOTSON LAURA J. SCHOENSAUER
ROBERT L HELLAND MARY K. MARTIN RICK E. KUBLER
TE. JR. LE. DIRECT DIAL 343-2953 TIMOTHY M. U KE
BRUCERAN KIERNS
DAV D
CLBAHLSM
BARBARA E.BRETHEWAY OF COUNSEL
DANIEL R. SHULMAN PHILLIP BOHL TROY A. BADER O. JAMES NIELSEN
MICHAEL R. CUNNINGHAM JAMES F. CARROLL EDWARD A GARVEY DANIEL B. VENTRE& JR.
ROBERT P LARSONROBERT E. HARDING MARA R. THOMPSON ROBERT A. STEIN
THOMAS L JOHNSON LAURA J. HEIN MARK E. MULHOLLAM DAVID M. COYNE
November 30, 1992
Mr. David H. Leuer
4225 Brockton Lane
Hamel, MN 55340
Re: Plymouth Firefighters Relief Association
Dear Dave:
I am enclosing several reports dealing with the Relief
Association's retirement benefits. The first report is simply a
list of the individuals receiving retirement benefits or
entitled to a deferred pension, together with the present value
of the benefit. For John Helman, I have used an amount which
would grow to $8,096 in three years, assuming a 4% interest
rate. The present value of all retirees' benefits are taken
directly from the present value calculations performed by your
actuary in May 1992. These values should be adequate for now.
An annuity contract would probably cost more than the value of
the benefit for actuarial purposes, but the cost also would have
decreased since May 1992, because everyone is now six months
older.
In any event, the first report shows the total cost of
these benefits to be $402,922. I subtracted that amount from
1,724,452, which is the latest valuation of the Special Fund
with the Polaris Limited Partnership valued at $30,000. The
difference of $1,321,530 would be available for reallocation if
the retirement program is converted to a defined contribution
plan.
Mr. David H. Leuer
Page 2
November 30, 1992
The second report lists all of the active firefighters and
shows the initial defined contribution allocation for each
member if the special fund is allocated on the basis of months
of service. To show how the report works, let's look at your
benefit. The initial allocation under this method would be
35,030. This amount is less than your present accrued benefit
of $42,000, but it exceeds the present value of your accrued
benefit ($28,427, assuming a 5% rate of interest) by a
difference of $6,603. On the second page of the report, you
will see that your allocation is then compared to a defined
benefit plan that pays $4,000 per year of service. The report
shows that the present value of this greater pension would
exceed your initial defined contribution allocation by $2,873.
In the last four columns of the report, I have projected
the accumulation in your defined contribution account at age 50
and at age 60. The value at age 50 assumes that your account
receives a contribution of $2,459 each year plus 6% or 8%
earnings on both the initial allocation and on the future
contributions. The value at age 60 is based upon the projected
value at age 50 with no future contributions, but with the
account continuing to grow at a rate of 6% or 8%.
The third and fourth pages of the report give you the same
calculations for the second half of your roster.
You will notice that the service -based allocation leaves
five individuals with an account balance that is less than the
present value of their accrued benefit under the existing
defined benefit program. Four of these individuals are over age
50 and would be entitled to receive the full accrued benefit if
they retired immediately, subject to any reduction for having
less than 20 years of service. One solution to this problem
would be to allow these active firefighters to retire before the
plan is converted and receive their full vested accrued
benefit. If they did not retire, they would receive the
allocation that is based solely on months of service. A second
approach is to give these five members an initial defined
contribution account that is equal to the present value of their
accrued benefit. The cost of this adjustment is $31,807 which,
of course, must come out of the allocations to the other
members. These new allocations are illustrated in the report
that is designated as "Adjusted Allocation."
In order to get the proper reallocation, it was necessary
to reduce the Value of Fund by the amount allocated to the five
individuals, and then set their months of service to "0" so that
they would not distort the allocation to the remaining members.)
Mr. David
Page 3
November
H. Leuer
30, 1992
I would be happy to
phone or in person before
together, I would suggest
evening meal somewhere in
from you.
SRE:ak
Enclosure
3390X
discuss these reports with you over the
your next meeting. If you want to get
we meet for breakfast or for a late
Plymouth. I look forward to hearing
Very truly yours,
GRAY, PLANT, MOOTY,
MOOTY & BENNETT, P.A.
B- - -
Stephen R. Eide
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A bill for an act
relating to retirement; volunteer firefighters relief
association; specifying alternative flexible service pension
maximums.
BE I1' ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section I. [PT.ymnuTm VOLUNTEER FIREFIGHTERS RELIEF
ASSOCIATION; FLEXIBLE SERVICE. PENSION MAXIMUMS.]
Subdivision 1. [APPLICABILITY.] Notwithstanding any provision
of Minnesota Statutes, section 424A.02 subdivision 3, to the
contrary, the Plymouth volunteer firefighters relief
association is subject to the flexible service pension maximums set
forth in subdivision 2.
Subd. 2 [FLEXIBLE SERVICE PENSION MAXIMUMS.] (a) On or before
August 1 of each year as part of the certification of the financial
requirements and minimum municipal obligation made pursuant to
Minnesota Statutes, section 69.772, subdivision 4, or 69.773,
subdivision 5, the secretary or some other official of the relief
association designated in the bylaws of the relief association shall
calculate and certify to the city council the average amount of
available financing per active covered firefighter for the most
recent three-year period The amount of available financing shall
include any amounts of fire state aid received or receivable by the
relief association, any amounts of municipal contributions to the
relief association raised from levies on real estate or from other
available revenue sources exclusive of fire state aid,
1 and one-tenth of the amount of assets in excess of the accrued
2 liabilities of the relief association calculated pursuant to
3 Minnesota Statutes, section 69.772, subdivision 2; section_ 69.773,
4 subdivisions 3 and 4; or section 69.774, subdivision 2, if any. The
5 maximum service pension that the relief association may provide for
6 in its bylaws for payment to a member retiring after the calculation
7 date when the minimum age and service requirements are met must be
8 determined-csing the formulas in paragraph (b).
9 b) The maximum lump sum service pension amount for each year of
10 service credited that may be provided for in the bylaws is the
11 greater of (1) the service pension amount provided for in the_
12 bylaws on the date of calculation• or (2) two times the average
13 amount of available financing per active covered firefighter. The
14 maximum monthly service pension amount for each year of service
15 credited which may be provided for in the bylaws shall be the greater
16 of (1) the service pension amount provided for in the bylaws on the
17 date of calculation; or (2) 0.0125 times the average amount of
18 available financing per active covered firefighter.
19 Section 2. [EFFECTIVE DATE].
20 Section 1 is effective upon approval by the pi;,mouth city
21 council and compliance with Minnesota Statutes section 645.021.
January 21 , 1993
RELIEF ASSOCIATIONS NEAR, AT, OR ABOVE $3,000 PER YEAR OF SERVICE
GOLDEN VALLEY
HOPKINS
PLYMOUTH
BROOKLYN CENTER
MINNETONKA
HAPLE GROVE
EDEN PRATRIE
LAKEVILLE
EiAGAN
ALEXANDRIA
NORTHFIELD
BRAINERD
BORDEWICK & CO.
ACTUARIES AND CONSULTANTS
7241 OHMS LANE
EDINA, MN 55485
012.035.0772
July 2, 1992
Mr. David Leuer
Treasurer
Plymouth Firefighters Relief Association
P.O. Box 47101
Plymouth, MN 55447
Dear Dave:
You. requested that we conduct an analysis to compare the projected
asset accumulation at retirement under a defined contribution
approach with the current defined benefit approach.
We first started by allocating the current assets to each member in
proportion to the present value of the accrued service pension. The
present value was based on the 1951 Group Annuity Mortality Table
with 5% interest and the spouse was assumed to be the same age as
the member. Spouse birth dates would have to be provided to perfect
the present value.
Members may question why their present value differs from another
member. A general rule to follow is if two members have the same
retirement age, the same attained age for the member and the spouse,
the same benefit, and the same marital status, the present value
would be the same and their asset allocation would also be the same.
If any of the items are different, the present value will be
different. For example, if all but one item is the same:
1. The lower the attained age, the lower the present value
since the discount for interest and mortality from
retirement age is longer.
2. The higher the retirement age, the lower the present value
since benefits would be payable over a shorter period of
time.
3. The lower the benefit, the lower the present value.
4. If a member is single, the lower the present value since
spouse benefits would not be payable at the death of the
member.
BORDEWICK & CO.
ACTUARIES AND CONSULTANTS
Mr. David Leuer
Page Two
July 2, 1992
The allocation was then accumulated to retirement at 8% interest and
an annual contribution of $2,420 accumulated to retirement at 8%
interest from January 1, 1992 was added to the accumulated asset
allocation. This results in the estimated amount of assets
accumulated at retirement under the defined contribution approach.
The lump sum value at retirement of the projected service pension
was next determined. This value was based on the 1971 Group Annuity
Mortality Table with 5% interest. This lump sum value is the
estimated amount of assets at retirement under the defined benefit
approach.
A pension gain or favorable comparison results when the estimated
asset accumulation under the defined contribution approach exceeds
the lump sum value under the defined benefit approach.
An individual listing by member is enclosed along with an
explanation of each column. No projections were made for deferred
members, retired members, and beneficiaries.
1. Almost all active members shown a pension gain. There are
only four members which show a pension loss.
2. The largest pension gains occur when there is a long period
of future contribution accumulation. The younger member is
most favored under the defined contribution approach.
3. The shorter the period of future contribution accumulation
and the higher the retirement age results in less pension
gain or even a pension loss.
Please call if you have questions or wish to discuss this analysis.
Sincerely,
0
James R. Bordewick, F.S.A.
JRB:cah
Enclosures
PLYMOUTH FIREFIGHTERS RELIEF ASSOCIATION
SORDEWICK & CO.
PRESENT
VALUE OF S` VALUE OF
ACCRUED ASSET RET ACCUM. ACCUM. TOTAL PROD. PROI. PENSION
NAME PENSION ALIAC. AGE N ASSETS . CONTL ACCUM. PENSION PENSION GAIN
H. AHERNS 4,919 X5,819 5217 121,532 81,676 103,201 1480 18,180 124,427
P. ANDERSON 12,814 15,159 SO 16 51,935 113,385 SIA32D 02 1100,118 825,102
T. ARBOGAST 100 112,574 SO 14 36,933 58,600 95,534 480 87,146 8,388
L BEGIN 1418 14,927 SO 24 69,616 110,744 1800 648 117,647 9673
1. BERQUIST 0 0 5619 D 100,300 100,300 480 78,915 21,385
L BOHLMAN 13,256 115,682 SO IS 49,747 65,708 JIIS,455 528 89 766 25,689
B. BRANYON 0,033 5,954 SI 17 21,031 810 103,706 1480 80, 8 23,498
P. BRANYON 14,409 111,046 54 13 146,359 1,019 98 n 0 881,811 116,567
T. BRENNAN 13,468 111933 5016 154,586 113,385 127,970 S28 MI 132,109
T. BUCKLEY 18,103 21,416 61 8 39,640 25,741 65,381 480 110,951 W70)
D. BURKE 11,544 113,657 50 LS 843,322 65,108 109,030 8504 91,503 317,521
J. CHOCK m 0 5019 D I00 300 8100,300 480 81,146 13,154
D. ELLOTP 812,887 15,246 5017 856,409 , 810 81X,465 648 8111,617 20,438
D.B. ELLIOTT 1,063 81,258 6618 SA25 190,630 195,655 00 61,159 833,496
S. ELLIOTT 8,621 810,199 50 24 64,673 16011 12 N 12 130,119 195,525
T. ELLIOTT 14,689 5,547 50 26 141A29 1193,490 234,519 110 8130,719 1030
D. EVENSON 60,414 81042 50 7 14611 21,593 8144 N 0 8113,290 830,914
T. EVERSON 14,913 15,883 50 27 46,995 211,389 1258 384 720 1A09 13S,91S
B. FASCHING 5,488 6,492 SO 25 44,463 1116,916 8221,380 12O 121,409 198,971
D. FOLEY 8,709 10,303 5011 141,"!- 190,630 3131,801 1528 195,861 835,940
J. MIXER 120,917 124,745 50 12 862,313 845,925 H1fl,2i8 600 8108,933 8695)
S. FRANIS 15,488 6,492 SO 25 144,463 16,916 1211,380 8120 177,409 X6,911
1. GANJE 7,106 8,525 SO IS 27,042 65,708 192,151 8480 SIM 11,145
L GRATZ 6,961 0,242 5017 0,496 88$,676 811$172 504 91,503 820,669
D. HERBERT 16,919 AIRS SO 24 51,905 1161,511 1211476 VM 8122,409 91,061
t HEBERT 19A51 110,115 5013 62,911 947,362 8210,273 120 130,119 - OM
D. JACH 9,516 111,258 50 22 61,203 8134,205 195,408 696 8126,362 69,046
M. JAMINSLI 112,814 115,159 5016 51,935 113,385 12SJ20 552 8100,211 825,102
B. JOHNSON 18,194 133,354 SO Il 177,770 40,282 1118,052 634 113,290 84,762
D. JULSETH 17,878 821,150 5013 457,521 153,019 1099 5480 81,146 21,393
1. CUSS 110,184 112,048 SO 22 865,499 1134,205 199,705 12 19409 11,296
T. LAHTI 14133 114,354 5014 14$160 158,600 100,760 P 1101,575 3,8IS(
D. LEUER 825,574 0,255 SO 8 Si,999 125,741 81,740 8504 95,503 0,763)
G. LEUER 16,303 19,187 0 it 71,362 81,676 I53A37 8$20 130,119 Y2,718
I. LEUER 8,511 10,140 SO 21 SIA42 14023 173,065 81n 1]4,719 41,346
C LINDBERGER 19,693 11,467 SO 23 67,329 141,362 1214,690 SM 12$409 92,281
R. LUTH 29,645 1BA71 SO 11 84173 140,282 1122,055 600 8108,931 811122
D. SEEMAN 1,260 11,491 62 18 S,951 90,630 96,516 0 69,149 821,337
R. LYMER 167,79{ 74,281 52 1 86,648 ISA34 01,682 1480 84,552 7,130
N. METZGER 11,742 82,061 5018 8,235 190,630 196,865 1480 87,146 11I,719
T. YURAIAYI 0 O S9 20 0 110,144 110,144 480 814,254 36,490
J. NELSON 110,566 11,524 5814 36,714 158,600 95,364 480 175AI 119,533
J. NOLTDIG 17707 191,111 SO 3 t1S,656 17,856 8123,512 0 8108,933 814,579
L. PHILLIPPE 130,035 435,532 5012 89,476 14S,92S 1135,401 612 122,005 113,396
L. PLACK 111,346 114421 SO 14 860,214 58,600 118,874 600 1108,933 0,941
J. POHTILLA 81484 9,122 SO 18 816,470 90,630 1101,100 8480 51,146 119,954
C SCHARLAU 123,240 127,494 61 6 43,629 411,753 61,782 480 10,9SI 19,569)
t SCHARLAU 110,184 12,048 SO 23 70,139 1141,362 2I8 10I 1124 112,409 95,692
T. SCHRODEN 15,552 18,162 SI 13 849,393 52,019 101,412 1480 95,861 13MS
L SPECKEN 0 0 50 24 0 8161,571 4161,571 8480 87,146 74,425
D. MAN 1,657 11,960 50 18 17,833 90,630 96,467 8480 187,146 111,717
PLYMOUTH FIREFIGHTERS RELIEF ASSOCIATION
SORDEWICK & CO.
S. SCOFIELD 11025 121,916 52 8 40,564 125,741 66,305 W 84,552 18,247)
R. SHELDON 111,244 13,302 SO 21 66,960 122,023 188,983 672 1114,248 14,735
D. RICKER 4,732 5,598 50 19 24,160 100,300 124,460 1528 MAI 28,599
C. WITH 17,389 8,141 50 23 159,865 1176,916 1236,782 720 1130,719 106,063
1. STARR 11,544 113,657 5015 143,322 65,708 1109,030 1504 191A3 117,521
1. TOMBERS 125,111 29,708 5012 14,810 45,925 11101735 1648 110,168 W,567
Y. TONCZYL 23,087 21013 50 a 86,640 65,708 3152,348 1120 1130,719 12429
C. VEFLIN 67,959 80,397 S6 1 86,829 9420 89,249 1480 78,915 IN34
S.111111ERGREN 11,033 8,320 50 26 61,539 193,490 255,029 120 130,719 1124,310
T. HOOVER 3,.192 W49 5117 115,723 81,676 191,399 1480 83,867 111,532
B. SPECKEN 17,OU 18,320 50 25 156MI 1174916 1233,897 720 130,119 1103,178
G. KIVLEY 119,172 12291 1106 119,171
J. BELMAR 15,521 1102 1106 19,172
J. ARBIETER 62,234 71625 359 9234
D. AUDETTE 31,290 1117,011 300 31,290
F. BAUER 29,907 35,381 300 29,907
F. AUSTIN 49,777 580 31S 149,17!
A. LEE 47,260 55010 1345 47,260
A. RENINYE 21,571 25,519 300 21,511
C. ROSELAND 29,907 35,381 300 129,907
A. SCBIEBE 131,098 131,9'13 300 32,098
B. SCHIEBE 31;03 36,611 300 131,00)
J. SCHNENDEMA 121,949 133,064 170 V,949
8. TOUHEY 48,778 157,706 330 48,778
TOTAL 1349760 1596805
BORDEWICK & CO.
PLYMOUTH FIREFIOTERS MU ASSOCIATION
COLUMN DESCRIPTIONS
PRESENT VALUE OF ACCRUED PENSION: This is the actuarial
value on January 1, 1992 based on the service pension benefit
in effect.at that time and service to January 11 1992.
ASSET ALLOC: This is the allocation of January 1, 1992
assets based on proration of the Present Value of Accrued
Pension. Since assets are equal to $1,5960805 and the
Present Value of Accrued Pension is $1,349,760, each member
received an asset allocation of 1.183029, greater than the
Present Value of Accrued Pension.
RET AGE: This is the assumed age at retirement. It is equal
to the later of age 50 or after 20 years of service.
N: This is the estimated accumulation period and the number
of contributions from January 1, 1992 to retirement.
ACCUM. ASSETS: This is the Asset Alloc. accumulated with 8%
interest to retirement.
ACCUM. CONTR: 'This is the accumulation of an annual
contribution of $2,420 at 8% interest to retirement.
TOTAL ACCUM: This is the total estimated balance at
retirement under the defined contribution approach and is
equal to the sum of Accum. Assets and Accum. Contr.
PROJ. PENSION: This is the projected monthly service pension
at retirement under the current plan and based on the service
pension benefit level in effect ,of January 19 1992.
VALUE OF PROJ. PENSION: This is the actuarial value at
retirement of the Proj. Pension and represents the estimated
lump sum value at that time.
PENSION GAIN: This is the difference between the Total
Accum. and the Value of Proj. Pension. If there is a gain,
it means that there is more value with the defined
contribution approach than with the current defined benefit
approach.
BORDEWICK & CO.
Rev. 12/89
BY LAWS
OF
THE PLYMOUTH FIREFIGHTERS RELIEF ASSOCIATION
ARTICLE I.
MEMBERSHIP
SECTION 1. Membership. All active regular and probationary members of the
Plymouth Fire Department shall be eligible to apply for membership in this
association.
SECTION 2. Application. Applications.for membership shall be made in writing
on a form supplied by the Secretary of the Association and shall be accompanied
by a sum equal to one year's dues. The Board of Trustees shall conduct an
investigation to determine if.the applicant, due to some medically determinable
physical or mental impairment or condition, would constitute for the Association
a predictable and unwarranted risk of the commencement of a retirement benefit
at an age earlier than the minimum age specified for receipt of a seryice
pension. If no such impairment or condition exists, the Board of Trustees .shall
appoint the applicant to membership in the Association.
SECTION 3: Termination. Resignation or termination from the Plymouth Fire
Department shall terminate the. membership of the member so resigning or.term-
inated provided, however, that any member who has served for at least the
minimum number of years required by Article VIII of these By Laws for vesting of
pension rights shall be allowed to retain membership in this Association subject
to payment of dues and such other regulations which may be from time to time
Imposed.
SECTION 4: All active members shall pay twelve dollars ($12.00) per annum as
dues, that shall -.be payable at the Annual Meeting. Retirees with financial
interest shall pay one dollar ($1.00) per annum as dues, that shall be payable
at the Annual Meeting. Any member failing to pay the annual dues within 30 days
from the date of the .regular Annual Meeting shall be mailed a written notice of
the delinquency by the Secretary.,.If the dues are not paid within 30 days after
this notice it will result in the member's suspension from membership and the
forfeiture of -all rights and benefits..
SECTION 5: Reinstatement... Any member suspended for non-payment of dues can
only be reinstated upon application in writing, presented at a regular or
special meeting of the Association, accompanied by a sum of money equal to the
delinquent dues plus a reinstatement fee of $10.00. The member may be
reinstated by a majority vote of the Board.
Page 2 Rev. 12/89
SECTION 6: Expulsion. Any member may be expelled from this Association for
cause, by a two-thirds vote of all members of the Board at a special meeting.
Notice of the meeting and a written statement of charges shall be given to the
member and he shall be given an opportunity to be heard at the meeting. The
reasons for explusion shall be set forth in a resolution of findings approved by
two-thirds of all members of the Board.. Cause for expulsion shall include, but
shall not be limited to, resignation or termination from the Fire Department of
the City of Plymouth, failure to account for money belonging to the Association,
or fradulent benefit claims from or attempts to defraud the Association in any
way.
ARTICLE II
OFFICERS, TRUSTEES AND COMMITTEES
SECTION 1: Nominating Committee. The Nominating Committee shall consist of
five members, who shall be elected for a two year term, providing that three of
the initial members elected shall serve for a term of one year and two members
for two years. No member shall'serve for more than two consecutive years. The
Nominating Committee Chairman shall be elected for a one year term and limited
to serve two consecutive years. At least four weeks prior to the Annual Meeting
the Nominating Committee shall publish a list of candidates for the position of
General Trustees and the Nominating Committee.
SECTION 2: Board of Trustees. The Board of Trustees shall be composed of the
following: six general trustees, with a minimum of five years membership -in the
Association or qualified by the Nominating Committee, and the statutory ex
officio trustees with the same rights, privileges and duties as the general
trustees: the Chief of the Plymouth Fire Department, the Mayor, City Manager
and the Director of Finance of the City of Plymouth.
SECTION 3 Term. The Board of Trustees shall consist-oi six members, who shall
be elected for a two year I term, providing that three of the initial members
elected shall serve for a term of one year and three members for two Iyears.
Thereafter, each general trustee shall hold office for the term of two years
until a successor has been elected and has qualified.
SECTION 4: Elections. The.general trustees shall be members of the Association
and shall be elected by the members at the regular Annual Meeting. One of the
general trustees may be a retired member of the Relief Association receiving a
monthly pension or on a deferred pensionstatus and shall be elected by the
members of the Association at the regular Annual Meeting.
SECTION 5: Vacancies. If a vacancy occurs during the term of office of any
officer or general trustee, the remaining members of the Board of Trustees shall
elect a member of the Association to serve for the unexpired term of the vacated
position.
SECTION 6: Removals. A, general trustee or officer may be removed for cause.
Cause.for removal shall include,•but shall not be limited to, the breach of the
duties as set forth in Article I-II of these By Laws. One or more of the general
trustees or the officers may be removed at a, meeting of the membership which is
called for that purpose by a majority vote of those entitled to vote at an
election of trustees. Notice of the meeting at which removal is to be con-
sidered shall be given to each member and shall Include the purpose of the meet-
ing. The general trustee or officer shall be furnished with a statement of the
particular charges at least five days before the meeting is to be held. At the
meeting, the general trustee or officer shall be given an opportunity -to be
heard. If a general trustee or officer is removed, the replacement shall be
elected at the same meeting, and in the case of a general trustee, such replace-
ment shall serve out the unexpired term of the trustee.
SECTION 7: Officers. At the first meeting of the trustees following the Annual
Meeting of the members, the trustees shall elect from among the six general
trustees, a President, Vice -President, Secretary and Treasurer.
SECTION 8: Compensation. Trustees, as such, shall receive no compensation, but
the officers may receive such compensation as shall be fixed by the Board.
SECTION 9: Other Committees. The Board may designate other committees, the
members of which shall be appointed by the President, subject to the consent of
the Board.
ARTICLE III
POWERS AND DUTIES OF OFFICERS AND BOARD OF TRUSTEES
SECTION 1: The Board shall have exclusive control of all property and funds of
the Association, from whatever source derived, and shall constitute the govern-
ing body of the Association with full power and authority' to carry out the
objectives and purposes of the Association as set forth in the Articles of
Incorporation and the By Laws and the laws of the State of Minnesota. The Board
shall prepare plans for the safe and profitable investment of the unappropriated
funds of the Association. The Board shall order an audit of the books and
accounts of the Association annually and shall submit a written report of the
condition of the Association to the members at the annual meeting.
SECTION 2: President's Duties. It shall be the duty of the President to attend
and to preside at all meetings of the Association and of the Board of Trustees.
The President may sign checks issued by the Treasurer and all other papers which
require the President's signature. The President shall exercise careful super-
vision over the affairs of the Association.
SECTION 3: Vice -President's Duties. The Vice -President shall assist the
President. It shall be the duty of the Vice -President to perform the duties of
the President in his absence. In the absence of both the President and the
Vice -President, it shall be the duty of the association to elect a President Pro
Tem, who shall perform the duties of the office. The Vice -President may sign
checks issued by the Treasurer.
a -
SECTION 4: Secretary's Duties. Subd. 1. The Secretary shall give the required
notice of all meetings of the Association and all members of the Board. The
Secretary shall notify each officer and each general trustee of their election
or appointment to office. It shall be the duty of the Secretary to keep a true
and accurate record in a minute book of the proceedings of all meetings of the
Association and of the Board of Trustees. The Secretary shall keep a correct
record of all- amendments, alterations, and additions to the Articles of
Incorporation or the by laws in a,separate book from the minute books of the
Association. The Secretary shall keep a membership roster listing the names and
addresses of all members of the° Association together with the date each
Individual joined or left the Association. The Secretary shall act as custodian
of the seal and records of the Association, sign its official papers, give such
notices as may be required and perform such other appropriate duties as may be
directed by the Board. The Secretary may sign checks issued by the Treasurer.
Subd. 2. At each regular meeting of the Board, the Secretary shall submit a
report in writing, showing the names of all persons who have -become or ceased to
be members since the last report.
SECTION S: Treasurer's Duties. Subd. 1. The Treasurer shall receive and
safely keep all money belonging to the Association from whatever source derived,
and shall promptly enter in a book provided for the purpose an accounting of all
money received and disbursed by the Association, showing the source and objects
thereof with the date of each transaction. The Treasurer shall pay out money
only upon checks signed by the Treasurer and countersigned by one other
officer. Such checks, when paid and cancelled, shall be retained as the
Treasurer's vouchers. Such accounts and vouchers shall be available to the
Board upon request.
Subd.2. At each regular meeting of the Board, the Treasurer shall submit a
report in writing, showing the names of all persons to whom money has been paid
and the amount paid each, the amount of money received since the last report and
the source thereof, the balances of all accounts, the status of all money
Invested by the Association and such other information as will show the financ-
ial condition of the Association.
Subd. 3. At the end of each year, the Treasurer shall prepare a detailed Annual
Report of the receipts and expenditures of the Association showing to whom and
for what purpose all money has been paid, and file such reports as are or shall
be required by state law.
SECTION 6: Bond. All officers shall, before commencing the duties of the
position, file with the Secretary a good and sufficient bond with sufficient
surety approved by the Board, in the amount required by state law. At any
time, the Board may require an officer to file an additional bond. The cost of
all bonds shall be paid with the special funds of the Association.
ARTICLE IV
FUNDS
SECTION 1: General Fund. Subd. 1. The funds received by this Association from
dues, fines, initiation fees,!ente'rtainments and other miscellaneous sources
shall be kept in a general fund on the books of the Association and may be
disbursed by the Board for the necessary expenses of administering the fund or
for equipment and maintenance of the Fire Department of the City of Plymouth,
Minnesota and for any purpose reasonably suited'to the welfare of the Associa-
tion and its members as authorized by state law.
Subd. 2. Upon application, the Board may in its discretion advance monies from
the general fund to a disabled member. The amount of such advance shall not
exceed the benefits available to the member from the Volunteer Firemen's Benefit
Association. A11°payments advanced pursuant -to this section shall be a loan to
the member, to be repaid to the general fund, without interest when the member
receives disability benefits f rom the Volunteer Firemen's Benefit Association.
In obtaining the loan, the member shall=execute such documents as the Board may
require.
SECTION 2: Special Fund. All funds received by this Association from any tax
levied by the City of Plymouth for the benefit of -the Association, all funds
received from the State of Minnesota or received by the City of Plymouth from
the State of Minnesota for transfer to this Association, and all funds or
property donated, granted or devised to this.Association for the benefit of this
fund shall be kept in a Special Fund on the books of the Association and shall
not be disbursed for any purpose except as follows: annual dues for membership
in the Volunteer Firemen's Benefit Association; official surety bonds for the
officers; costs:o.f audits and actuarial reports; Investment expenses associated
with the Special Fund; medical fees involved in verifying claims for Relief
Association benefits; payment of benefits if authorized and paid pursuant to
these By Laws. In addition the President's, Secretary's and Treasurer's salary,
If any, and registration, lodging, transportation and meal costs incurred by
trustees in attending the annual Relief Association State Conference may be
disbursed provided that such salaries and expenses may not exceed $2,000.00 per
annum without the specific approval of the City Council.
SECTION 3: Disbursements. No disbursements of the funds of the Association
shall be made except by checks drawn by the Treasurer and countersigned by
another officer. Except when issued for salaries, pensions and other fixed
charges, the exact amount of which has previously been determined by the Board,
no checks shall be issued until the claim to which it relates has been approved
by the Board.
SECTION 4: Investments. The assets of the special fund of this Association
shall be invested by the Board only in such income paying properties and
securities as are authorized by state law. The assets of the general fund shall
be invested by the Board in any safe, income paying property or security.
Page 6
ARTICLE V
MEETINGS
Rev. 12/89
SECTION 1: Meetings of the Board. The Board shall meet each month, and special
meetings of the Board may be called by the President or by any two trustees upon
two days' written notice to all members of the Board:
SECTION 2: Annual Meeting. The Annual Meeting of this Association shall .be
held on the second Wednesday of February each year. The place of meeting shall
be designated and may be changed by the Board. If the date of an Annual Meeting
falls on a legal holiday, it shall be held on the next succeeding business day..
SECTION 3: Special Meetings. Special meetings of the members shall be called
at any time upon the written orderiof the President or of five members of this.
Association. In either, case, the order shall be filed with .the Secretary and
the Secretary shall thereupon give written notice of the meeting..to,each member
of the Board and to each member of this Association entitled to vote at the
meeting. Special meetings shall be held more then ten (10) days but not•more
than thirty (30) days after written notice of the meeting is distributed by the
Secretary. No other business shall .be transacted at a special meeting other
than that specified in the notice of the meeting.
SECTION 4: Quorums. Except as otherwise stated in these By Laws, five members
of the Board shall constitute a quorum for the. transaction of any business at
meetings of the Board and a majority of the members4,of the Association shall
constitute a quorum for the transaction of any business at the annual or at any
special meeting of the members. • A number:, less than a quorum may adjourn any
meeting of the Board or the annual or special meeting of the members.
SECTION 5: Notice of Meetings. Except as provided otherwise in these By Laws,
written notice of each meeting of the Board and of each meeting of the members,
as the case may be, shall be given by the Secretary to each officer, each
general trustee and each member entitled to v:;,_ at the meeting.
SECTION 6: Order of Business. At the Annual Meeting, the order of business
shall be as follows:
a) Call to order
b) Roll call
c) Reading of minutes.of previous meetings
d) Reports of Officers
e) Committee reports
f) Unfinished business
g) .Election of Trustees
h) New business
i) Adjournment
SECTION 7: Voting. Each member in good standing shall be entitled to one vote
upon any matter voted upon by the membership. Cumulative voting and voting by
proxy shall not be permitted. Voting by mail may be permitted, but only by
order of the Board.
SECTION 8: Rules. All meetings shall be conducted according to Robert's Rules
of Order, as revised.
ARTICLE VI
APPLICATIONS FOR BENEFITS
SECTION 1: Form. All applications for disability or pension benefits shall be
in writing on forms supplied by the Secretary.
SECTION 2: Applications for Disability Benefits. Subd. 1. All applications
for disability benefits shall be considered by the Board at the next regular or
special meeting of the Board. The applications shall be accompanied by a certi-
ficate from the attending City of Plymouth Fire Department Relief Association
Physician, setting forth the nature of the illness or injury, the cause and
probable duration thereof, and the length of time the applicant has been unable
to perform firefighting duties. By making application for disability benefits
the member consents to examination by a physician of the Association's choice.
Subd. 2. Applications for disability benefits shall be submitted to the Secre-
tary by or on behalf of the applicant within 30 days after the disability com-
mences, and no disability benefits shall be paid for the period prior to 10 days
before the application is submitted.
Subd. 3. The decision of the Board with respect to any disability benefit
request or subsequent review shall be final. Disability benefits may be
terminated by the Board at any time, if in the Board's sole judgement the fire-
fighter is able to return to- duty. In no case shall disability benefits
continue for a period of more than fifty-two (52) weeks from the date the
disability commenced.
SECTION 3: Application for Pensions. All applications for pensions shall be
submitted to the Secretary and considered by the Board at the next following
regular or special meeting of the Board. Applications shall be verified by an
oath of the applicant and shall state the following:
a) the age of the applicant;
b) the period of active service in and date of retirement from the
Fire Department of the City of Plymouth, Minnesota, less any time
on an authorized leave of absence;
c) the length of time the applicant has been a member of this Association;
and
d) such other and further information as the Board may require.
SECTION 4: Approval of Applications. No benefit or pension shall be paid until
the application therefore has been approved by a majority vote of all members of
the Board. Lump sum pension benefits shall be paid within six months, and
monthly pension benefits shall be paid within three months from the date of
approval. No person receiving a pension shall be paid any other benefits by
this Association. In refusing any application, the Board shall state its
reasons in writing to the applicant.
Page 8
ARTICLE VII
DEFINITIONS
Rev. 12/89
Subd. 1. For the purposes of Article VIII, IX, X and XI of these By Laws, the
terms defined in this section shall have the following meanings:
Subd. 2. A "Retired Member with Financial Interest" means a member of this
Association: (a) who has terminated active service with the Fire Department of
the City of Plymouth, Minnesota, and (b) who has had an active period or periods
of service in the Fire Department of ten (10) years or more although such
service need not be continuous, and (c) who has reached the age of fifty (50) or
more, and (d) who has been a member of this Association in good standing for at
least ten (10) years, and (e) who has not received a lump sum pension.
Subd. 3. A "Retired Member without a Financial Interest" means -a member of this
Association: (a) who has terminated active service with the Fire Department of
the City of Plymouth, Minnesota; and (b) who has had an active period or periods
of service in the Fire Department of ten (10) years or more, although such
service need not be continuous; and (c) who has reached the age of fifty (50) or
more; and (d) who has been a member of this Association in good standing for at
least ten (10) years; and (e) who has received a lump sum payment in lieu of any
other benefits of this Association.
Subd. 4. A "Disabled Member" means a member of this Association who becomes
physically incapacitated from active duty with the City of Plymouth, Minnesota,
Fire Department because of illness or injury arising: (a) as a direct and immed-
iate result of fighting a fire or answering a fire call assigned to this Depart-
ment where such injury or illness occurs at the fire scene or enroute to or from
the fire scene; or (b) during the course of and as an immediate result of parti-
cipation in a bona fide City of Plymouth fire fighting training session or main-
tenance detail; or (c) within 48 consecutive hours of fighting a fire or answer-
ing a fire call and which injury or illness can be shown to be the direct result
of such activity; or (d) during the course of or as an immediate result of
participating in an authorized meeting of the City of Plymouth Fire Department
Relief Association.
Subd. 5. A "Surviving Spouse" means any person who was the dependent spouse of
a deceased active member or retired former member living with the member at the
time of the death of the active member or retired former -member for at least one
year prior to the date on which the member terminated active service and member-
ship.
Subd. 6. A "Surviving Child" means any surviving natural born or legally
adopted child who is: (a) living with the parents, dependent on the support of
the parents, attending school full-time and not over twenty-one (21) years of
age; or (b) living with the parents, dependent on the support of the parents,
not attending school full-time and not over eighteen (18) years of age; or (c)
living with the parents, dependent on the support of the parents, and physically
or mentally handicapped. All claims of physical or mental handicap shall be
subject to verification by the attending Relief Association physician and
approved by majority vote of the Board. Decisions of the Board with respect to
any determination regarding physical or mental handicap, or subsequent review,
shall be final.
ARTICLE VIII
SERVICE PENSIONS
SECTION 1: Monthly Pension.. Upon approval of the application as provided in
ARTICLE VI, Section 4., a member who has completed a minimum of ten (10) years
of active service as a Firefighter, shall be paid $ 24.00 per month for each
complete year of service not to exceed $720.00 per month, which is the
equivalent of 30 years.of service. For members with less than twenty (20) years
of service, this. amount shall be reduced in accordance with the percentage
reduction in ARTICLE VIII, Section 3. .This payment commences at, the age of
fifty (50) years or at retirement date, whichever is later and continues for the
remainder of his or her natural life. Members who have retired shall not be
eligible for any future increase in pen4lon benefits.
SECTION 2. Lump Sum Pension. Upon approval of the application, a member who
has completed a minimum of ten -(10) years of service as a Firefighter shall have
the option to receive a Lump Sum Pension of $3,000.00 per year of service not to
exceed an amount greater than $90,000 which is the equivalent of 30. years of
service. For members with less than ;twenty (20) years of service, this amount
shall be reduced in accordance with the vesting percentage reduction in ARTICLE
VIII, Section 3. The Lump Sum Pension is in lieu of any other benefits under
these By Laws and shall be payable at the age of fifty (50) or at retirement
da ever is later .In t -he event of the death of the person pr
payment of the lump sum pension, it shall be paid to the Executor, Administrator
or Personal Representative of:the deceased-.
SECTION 3: Graded Vesting Percentage. Percentage of :benefits payable upon
retirement is as follows:
YEARS OF SERVICE
AT RETIREMENT PERCENTAGE PAYABLE PERCENTAGE REDUCTION
10 60% 40%
11 64% 36%
12 68% 32%
13 72% 28%
14 76% 24%
15 80% 20%
16 84% 16%
17 88% 12%
18 92% 8%
19 96% 4%
20 100% 0%
Page 10 Rev. 12/89
SECTION 4: Deferred Pensions. If a member of the Association has been a member
of the Association for ten (10) years or more and has actively served in the
Plymouth Fire Department for ten'(10) years or more, but has not reached the age
of fifty (50) years, the member may terminate active service with the Plymouth
Fire Department'and be placed on the deferred pension roll. When the member
reaches the age of fifty (50) years, he shall be entitled to a service pension
based on his years of service and the benefit level in effect at the time he
terminated such service. The benefit calculated shall be multiplied by the
percentage payable based on years•of service at termination. During the period
a member is on the deferred pension roll, the member will not be eligible for
any of the disability benefits as provided in ARTICLE IX. If a member dies
while on the deferred pension roll, survivor's benefits shall be paid according
to ARTICLE X, Sections 1 and/or 2, and ARTICLE XI, Section 2.
SECTION 5: Single Pension. (a). No person receiving a lump --sum pension from
the Association shall be paid any other benefits by the Association. ,If a
member is receiving or is eligible to receive a Public Employees Retirement
Association (PERA) pension where the services were primarily for the Plymouth
Fire Department in actual fire fighting activities and the City of Plymouth was
the employer, then the Plymouth Volunteer Firefighters Relief Association
monthly pension that the member would receive under ARTICLE VIII, Section 1,
shall be reduced by the amount of the member's monthly PERA pension, providing,
however, that no person receiving a pension from the Association as of December
9, 1981 shall have that pension reduced by the application of this provision.
b). If a member elects to receive a lump sum
Ing or is eligible t
for the Plymouth Fire
of Plymouth was the
receive under ARTICLE
the percentage that t
VIII, Section 5(a).
receive a PERA pension
Department in actual fire
employer, then the lump
VIII, Section 2, shall be
he member's monthly pensi
pension and 'the member is receiv-
where the services were primarily
fighting activities and the City
sum pension that the member would
reduced by a percentage equal to
on would be reduced under ARTICLE
ARTICLE IX
DISABILITY BENEFITS
SECTION 1: Disability Benefits. Upon approval of the application, the sum of
170.00 per month shall be paid to each disabled member during the period of
disability. Benefits for periods of less than a month shall be computed at 1/30
of monthly rate per day and no benefits shall be paid for a disability of less
than ten (10) days. Such benefits shall be integrated with any benefits
received from the Minnesota Public Employees Retirement Association (PERA) for
Police Officers and Firefighters.
SECTION 2: Disability Pension. If a vested member of this association shall
become totally and permanently disabled, to the extent that a physician or
surgeon acceptable to the Board of Trustees shall certify that such disability
will permanently prevent said member from performing his duties in the Plymouth
Fire Department, the Association will pay to such member a monetary sum per
Article VIII, Section 2 factored according to the member's age at the time of
disability for each year that he has served as an active member of th Plymouth
Fire Department.
The percentage of benefits payable upon a disability pension is as follows:
ARTICLE X
SURVIVING SPOUSE'S AND CHILDREN'S BENEFITS
SECTION 1: Spouse's Benefits. Upon the death of an active member, or a retired
member with financial interest, the surviving spouse shall be paid for the
remainder of the spouse's natural life or until the spouse remarries, the sum of
fifty percent (50%) of earned benefits per month for each year that such member
served as an active member of the Plymouth Fire Department.
SECTION 2: Children's Benefits. Upon the death of an active member, or a
retired member with a financial interest, the child or children (as a group)
shall be paid until the youngest surviving child reaches the age of 18 years or
If a full time student the age of 21 years whichever occurs first, the sum of
fifty percent (50%) of earned benefits each month for each year that such member
served as an active member of the Plymouth Fire Department. Such child's or
children's pension shall be paid to the surviving parent or guardian of the
child or children.
Lump Sum Lump Sum
Age Factor Age Factor
49 95 34 46
48 91 33 44
47 86 32 42
46 82 31 40
45 78 30 38
44 75 29 36
43 71 28 34
42 68 27 33
41 64 26 31
40 61 25 30
39 58
38 56
37 53
36 51
35 48
ARTICLE X
SURVIVING SPOUSE'S AND CHILDREN'S BENEFITS
SECTION 1: Spouse's Benefits. Upon the death of an active member, or a retired
member with financial interest, the surviving spouse shall be paid for the
remainder of the spouse's natural life or until the spouse remarries, the sum of
fifty percent (50%) of earned benefits per month for each year that such member
served as an active member of the Plymouth Fire Department.
SECTION 2: Children's Benefits. Upon the death of an active member, or a
retired member with a financial interest, the child or children (as a group)
shall be paid until the youngest surviving child reaches the age of 18 years or
If a full time student the age of 21 years whichever occurs first, the sum of
fifty percent (50%) of earned benefits each month for each year that such member
served as an active member of the Plymouth Fire Department. Such child's or
children's pension shall be paid to the surviving parent or guardian of the
child or children.
Page 12
ARTICLE XI
DEATH BENEFITS
Rev. 12/89
SECTION 1: Upon the death of a member who at the time of the member's death was
an active member of the Plymouth Fire Department, the Association shall pay the
sum of $2,500.00 to the surviving spouse, or if the member leaves no surviving
spouse, to the member's surviving child or children, or if the member leaves no
surviving spouse or children, the member's estate.
SECTION 2: Upon the death of a retired member with a financial interest, the
Association shall pay the sum of $1,000.00 to the retired member's surviving
spouse, or if the retired member leaves no surviving spouse, to the retired
member's surviving child or children, or if the retired member leaves no
surviving spouse, child or children, to the retired member's estate.
Approved by the Plymouth Fire Relief Association
Date:
Presid
Secret
Approved by Plymouth City Council
Date: December 18, 1989
Resolution No. 89-826
Mayor:
City Manager:
ty of
le Grove
9401 Fernbrook Lane, Maple Grove, Minnesota 55369-9790
February 1, 1993
Representative Warren Limmer
327 State Office Building
St. Paul, MN 55155
Dear Warren:
L
612.420-4000
The Maple Grove Fire Relief Association would like to have you introduce the
attached proposal. Basically, it provides the option for the City to increase
the retirement pension of our fire department if they are assured that the funds
are available.
At the present time there is a legislative cap (see attached 69.772 subd. 2) at
3000 of accrued liability per firefighter.
Our retirement fund has grown extremely well through careful management. By
having the incentive to continue to manage it, there is the likelihood that
funding could well provide the option for the future to exceed that $3000 cap.
Preserving the volunteer fire department is a critical component of keeping all
costs of local government under control.
A part of that requires that the incentives to be a volunteer firefighter remain
high so that the professional person moving into our city, of which there are
more and more of, remain motivated to join. As it stands now, that won't be as
easy as it has been in the past.
Your help on this proposal is most appreciated.
Sincerely yours,
PnEltam.'
City Administrator
JE:jb
cc: Jack Becker - Fire Department
Scott Anderson
Att.
Serving Today, Shaping Tomorrow"
AN EQUAL OPPORTUNITY EMPLOYER
James Deane David Burtness Irene Koski Donald J. Ramstad
Mayor Councilmember Councilmember Councilmember
Printed on Recycled Paper
L=Ann Sargent
Councilmember
Agenda Number: 7—A
TO: Dwight D. Johnson, City Manager
FROM: Laurie Rauenhorst. y Clerk
SUBJECT: DETERMINATION OF WHETHER A HEARING SHOULD BE
HELD ON KENNY'S INC. OFF -SALE INTOXICATING LIQUOR
LICENSE
DATE: February 24, 1993, for Council Meeting of March 1, 1993
1. ACTION REQUESTED: Determine whether to proceed with a public hearing to consider
the revocation, fining, or suspension of the off -sale intoxicating liquor license of Kenny's
Inc., 12 Nathan Lane North. A resolution establishing a public hearing for March 29 is
attached for Council consideration.
2. BACKGROUND: On July 27, 1992, an incident involving the sale of liquor to a minor
occurred at Kenny's Inc., 12 Nathan Lane North. A copy of the police incident report is
attached. Michael J. Ridley, an employee of Kenny's Inc., was given an initial court date
of August 7 and a subsequent jury trial date of December 10. On December 18, 1992, he
pled guilty to a misdemeanor charge of illegally selling alcohol to a minor. The imposition
of a sentence on Mr. Ridley was stayed one year, and he was placed on probation.
It has been the City's practice to allow the criminal judicial process to be completed before
deciding whether any civil penalties should be imposed against the licensee.
3. ALTERNATIVES: The Council should review the police incident report and the
Assistant City Attorney's letter outlining the disposition of this case. The Council could:
1) Elect to do nothing if they believe the incident on July 27 does not constitute just cause
to consider further action or 2) Schedule a public hearing to consider whether civil action
should be taken against the licensee. The purpose of the hearing is to determine whether
there are grounds for imposing a fine, suspension or revocation of the license.
Memo - Kenny's Inc.
March 1, 1993
Page 2
City Attorney Meller indicates that this type of hearing could be brief or could last several
hours. If the hearing becomes lengthy, the Council could continue the hearing to a future
Special Council Meeting or could direct that a hearing examiner/administrative law judge
be retained to conclude the hearing. The hearing examiner would preside over the hearing
and make a recommendation for a decision by the City Council. The Council is not bound
by the findings and recommendations of the hearing examiner.
4. DISCUSSION: A liquor license issued by the City may be denied, suspended, or revoked
by the Council after a hearing is granted to the licensee. Staff believes that the incident on
July 27, 1992, meets the minimum standards for license suspension or revocation as set
forth in Plymouth City Code Section 1005.21 (f): "violation of any regulation or provision
of this Code applicable to the activity for which the license has been granted. "
Assistant City Attorney John Boyle notes in the attached letter with respect to this incident
that Mr. Ridley, the Kenny's Inc. clerk, believed the minor was 21 years of age, but he
confessed not checking the driver's license. Mr. Ridley believed the minor was 21 years
old because he had seen the owner of the liquor store sell alcohol to the minor without
checking his identification. Therefore, he concluded that the person must have been of
age.
If the Council establishes a public hearing to consider civil action against Kenny's Inc., the
staff report for the hearing will compare this violation to previous violations involving
Kenny's Inc., and the resulting Council action on each. The most recent violation
considered by the City Council was at Kenny's Inc., in 1990 involving a different
employee. The Council previously directed Kenny's Inc., to initiate a written, aggressive
identification carding program to be shared with employees including disciplinary action
for clerk failure to card customers. The written program was submitted to the City on
August 8, 1989 (attached).
5. BUDGET FOPACT: The City Attorney estimates that the cost of a hearing conducted by
a hearing examiner/administrative law judge could reach $2,500. This includes only the
charge for the hearing examiner and for the transcript. Other costs such as City Attorney
and staff time at the hearing are not included in this estimate.
6. RECOMMENDATION: I recommend that the Council schedule a public hearing for
March 29 to consider whether civil action should be taken against Kenny's, Inc. Based on
Mr. Ridley's guilty plea to the court, staff believes there is sufficient cause for the Council
to schedule a public hearing. The licensee would be advised of the hearing and of the
violation which is considered to be cause for the action.
CITY OF PLYMOUTH
RESOLUTION 93 -
ESTABLISHING A PUBLIC HEARING TO CONSIDER THE SUSPENSION
OR REVOCATION OF AN OFF -SALE INTOXICATING LIQUOR LICENSE
ISSUED TO KENNY'S INC., 12 NATHAN LANE
WHEREAS, Plymouth City Code provides that an off -sale intoxicating liquor license issued by
the City Council may be denied, suspended, or revoked by the Council for violation of any
crime or misdemeanor pertaining to a license held or applied for, subject to the provisions of
Minnesota Statutes Chapter 364; and
WHEREAS, Plymouth City Code Section 1005.23 provides that no license may be suspended
or revoked until after a hearing is granted to the licensee; and
WHEREAS, the Public Safety Department has reported that an incident relating to the sale of
intoxicating liquor to a minor occurred on July 27, 1992; at Kenny's Inc., 12 Nathan Lane,
and
WHEREAS, the City Attorney has advised that the criminal matter relating to this offense was
resolved on December 18, 1992.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth,
Minnesota, that it hereby schedules a public hearing at 7:00 p.m. on Monday, March 29,
1993, to consider the suspension, fining, and/or revocation of the off -sale intoxicating liquor
license issued to Kenny's Inc., 12 Nathan Lane North.
Adopted by the City Council on March 1, 1993.
C'FFEN E NUMBER
El OWN MENT PERSON ONE
OFFENSE /INCIDENT REPORT L--1 vu"'
e
t' lDomestic
0 70
DISPATCHED:
lZZ3
VED:
AR172IZ3 CLEAR D:
OFFICE
7Z
USE ONLY
REF TO INV
DATE REPORTED
INV. ASSIGNED
RESIDERCS PHONLI NUMBER:
CLEA ED BY
GE: DATE OF BIRTH: EMPLOYER/SCHOOL NAME. ADDRESS:
TYPE OF INJURY:
01 APPARENT BROKEN BONES
BUSINESS PHONE NUMBER: OCCUPATION / TITLE:
ElPENDING ARREST EXCP. ASSIST/ADVISEF UNF
ASIAN PACIFIC ISLANDER OTHER
PFC
HEIGHT:
OFFENSE/INCIDENT CLASSIFICATION
LITERAL 7}/ / CODE
SEX:
DISP. LITERAL ,/
k7M
DISP,
VICTIM OF OFFENSE NUMBER:
1 02 3 4 5-0 6
TYPE OF INJURY:
2 't or/"asS 19
ERAL CODE
3
TYPE OF INJURY:
01 APPARENT BROKEN BONES
DISP. LITE OA L CODE DISP.
i. HEADINECK 2. ARMSMANDS
O 4. TORSO 3. LEGSIFEET
V CTS RELAT TO SUSP/ARRESTEE:
I PARENT/ GUARDIAN NAME: (JUV.ONLY) PARENT/ GUARDIAN ADDRESS: (JUV. ONLY) GUARDIAN PHONE ar:
JLITERAt-r P CG CODE DISP. LITERAL CODE DISP.
5 6 i
ADDRESS OF INCID NT (STREET,APT,CITY,STA IP CODE): , !/ NAME
OCA IOWBUSINEztaw_.,, tey
DATE /TIME OF INC EN rw000DES: /
r/
ARRESTS) MADE: ES NO'BADGE x(S) SO iiWI4MPerson /
START: C END: '7 Z P.Prgrr v vu a %Z Z
Ipm
R,ao CITATION(S) ISSUED: ES NO ZS
o2yr—T WrTN COM El OWN MENT PERSON ONE
PERSON TWO
NAME (UST RST, DE):
1
I
ADDRESS (STREETa4PT,CITY,STATE2IP CODE):
AGE: DATE OF BIRTH: EMPLOYERSCHOOL NAME, ADDRESS:
0 5I, 17?
Iva A /t%
RESIDERCS PHONLI NUMBER:
DATE OF BIRTH:
GE: DATE OF BIRTH: EMPLOYER/SCHOOL NAME. ADDRESS:
TYPE OF INJURY:
01 APPARENT BROKEN BONES
BUSINESS PHONE NUMBER: OCCUPATION / TITLE: DAY / TIMES AVAILABLE: RACE:
WHITE Cl BLACK HISPANIC NATIVE AMERICAN
VICT'S RELAT TO SUSP/ARRESTEE:
ASIAN PACIFIC ISLANDER OTHER
WHITE BLACK HISPANIC NATIVE AMERICAN
HEIGHT: WEIGHT:
ASIAN PACIFIC ISLANDER OTHER
SEX: HEIGHT: WEIGHT: MEDICAL TREATMENT: D.L OR I.D. !: VICTIM OF OFFENSE NUMBER:
1 02 3 4 5-0 6
TYPE OF INJURY:
YES NO 1 02 3 04 0 6
TYPE OF INJURY:
01 APPARENT BROKEN BONES 02 POSSIBLE INTERNAL 03 SEVERE LACERATION
MOST SERIOUS INJURY, LOCATION:
o * 04 APPARENT MINOR INJ. 05 OTHER MAJOR o6 LOSS OF TEETH 07 UNCONSCIOUSNESS
i. HEADINECK 2. ARMSMANDS
O 4. TORSO 3. LEGSIFEET
V CTS RELAT TO SUSP/ARRESTEE:
I PARENT/ GUARDIAN NAME: (JUV.ONLY) PARENT/ GUARDIAN ADDRESS: (JUV. ONLY) GUARDIAN PHONE ar:
PARENT / GUARDIAN PHONE #:
PARE—NT!
VI;T WITN COM OWN E
OWN MENT PERSON THREE
PERSON TWO
NAVE ST,FIRST,MIDDLE): ADDRES E,ZSTREET,APT,C STATI CODE):
AGE: DATE OF BIRTH: EMPLOYERSCHOOL NAME, ADDRESS:
BUSINESS PHONE NUMBER: OCCUPATION / TITLE: DAY /TIMES AVAILABLE: RACE
Iva A /t%
IDENCE PHONE NUMBER: GE:
dP
DATE OF BIRTH: EMPLOYE L NAME, ADDRESS:
BTBU
ypIESS PI ONE : ` OCCUPATION /TITLEC
TYPE OF INJURY:
01 APPARENT BROKEN BONES
ES AVAlt*BtE.
MOST SERIOUS INJURY, LOCATION:
HEAD/NECK 2.
71
OTHER MAJOR 06 LOSS OF TEETH 07 UNCONSCIOUSNESS
WHITE Cl BLACK HISPANIC NATIVE AMERICAN
VICT'S RELAT TO SUSP/ARRESTEE:
ASIAN PACIFIC ISLANDER OTHERSEX: HEIGHT: WEIGHT: VICTIM OF OFFENSE NUMBER:
YES NO 1 02 3 4 5-0 6
TYPE OF INJURY: MOST SERIOUS IWURY LOCATION: 01 NT B
1. HEAD:NECK04 APPARENT MINOR INN. 05 OTHER MAJOR 06 [I2. ARMS' LOSS OF TEETH 07 UNCONSCIOUSNESS 4 TORSO
ET
VICT'S RELAT TO SUSP/ARRESTEE: PARENT / GUARDIAN NAME: (JUV. ONLY) PARENT / GUARDIAN ADDRESS JUV. ONLY PARENT / GUARDIAN PHONE #:
VICT WITN COM OWN MENT PERSON THREE
NAME (LAST,FIRST,MIDDLE). ADDRESS (STREET,APT,CITY,STATEZIP CODE):
RESIDENCE PHONE NUMBER: AGE: DATE OF BIRTH: EMPLOYERSCHOOL NAME, ADDRESS:
BUSINESS PHONE NUMBER: OCCUPATION / TITLE: DAY /TIMES AVAILABLE: RACE
WHITE BLACK HISPANIC NATIVE AMERICAN
HEIGHT:
ASIAN PACIFIC ISLANDER OTHERSEX: WEIGHT: MEDICAL TREATMENT: D.L. OR I.D. N: VICTIM OF OFFENSE NUMBER:
YES W 0102 03 405 6
TYPE OF INJURY:
01 APPARENT BROKEN BONES 02 POSSIBLE INTERNAL 03 SEVERE LACERATK)N
MOST SERIOUS INJURY, LOCATION:
HEAD/NECK 2. 04 APPARENT MINOR INJ. D5 OTHER MAJOR 06 LOSS OF TEETH 07 UNCONSCIOUSNESS
1. ARMSIHANDS 03. LEGS/FEET
4 TORSO
VICT'S RELAT TO SUSP/ARRESTEE: PARENT / GUARDIAN NAME: (JUV. ONLY) PARENT / GUARDIAN ADDRESS: (JUV. ONLY) PARENT / GUARDIAN PHONE a,
Ir-
J
A
DESCRIPTION TABLE (USE AS MANY AS APPLY) _
m w R/L HANDED HAIR ST -11 F IaalR I FNGTH FACIAL HAIR COMPt ExION TFFTM APPEARANCE SPEECH PERSON WORE
I . LIGHT 1 . RKaHT 1 . STRAIGHT T 1 - NONE 1 . LIGHT 1 - NORMAL 1 - DIRTY 1 . REGIONAL 1. GLASSES
2. MEDIUM 2 . LEFT 2. CURLY -WAVY M 2 . LMSHAVEN 2. MEDIUM 2. BROKE WISSING 2. NEAT 2. FAST 2 . WIG
3 - HEAVY 3 . BOTH 3 • AFRONATURAL
OCCUPATKK TITLE:
3. FUZZ WHISKER 3 - DARK 3 • CROOKED 3 • DRU K`DRUGGED 3 - SLOW 3 . MASK
M . OBESE M . UNKNOWN M . JERI CURL DING 1. MOUSTACHE 1. ACNED' M - DECAYED M . VIOLENT M . FOUL 4 - GLOVES
ll 116'0
S - UNKEMPT
6. BRAIDED
7. PONY TAIL
NGt S - SIDEBURNS
6. BEARD
7 . FU MANCHU
POCKMRKD
S. RUDDY
6. TANNED
S - BUCK TEETH
6. SILVER TOOTH
7. GOLD TOOTH
S . NERVOUS
6. APOLOGETIC
7 . FRIENDLYoGGENTU
S. SLURRED
6. EASTERN
7. SOUTHERN
S - EARRINGS
6. NOSE RING
99 . OTHER
EVE COLOR INJURY TYPE
1 . SPOWN 1 . APPARENT BROKEN Oq
2 -BLUE BONES I-PLNKMOHAWKI. GOATEE 7 -FRECKLED 6. DLWOND TOO I. VULNERABLE ADULT 6 -FOREIGN
REMAIS /ADDITIONAL DESCRIPTION
3. HAZEL 2 -POSSIBLE I(TERNAL I. DIRTYGREASVWN
1
yy ,OTHER MULATTO 9. INLAID DESIGN 9. DISTURBED 9. USP/STLMMR
GREEN 3- SEVERE LACERATION 10-DYED9A61TED 99 -OTHER 10. BRACES 10. TRANSVESTITE 10 -NASAL
BUCKS.8 M .APPARENT MINOR VL. 99 . OTHER
CK
3 - BUCK 99 •OTHER I; • SUSP GANG MEMBER 11 . GRUFFhiASPY
6 • AQUA 5. OTHER MAJOR
M -RED
12 . SUSP BIKER 99 •OTHER
7. VIOLET 6-LOSSOFTEETH S •GREY t3. FWG.TND SHROCKED
99. OTHER 7. UNCONSCIOUSNESS
6-WHih
p9. OTHER 99 • OTHER
AJIAI /ii.o &_ In //14c/,a41_ ML//4'41 PN*4_
f/D A- - >ARRESTED SUSPECT MISSING PERSON NUMBER TWO 0c'6
RRESTED S SPECT MISSING PERSON NUMBER ONE
ADDRESS.APT,CIT' STAT P CCF,
N
AN
EMPLOYEPLSCHOOL NAME, ADDRESS.CITY.STATEZIP CODE
v
Ar)r)RF QTATC 71P Pnnrr
NICKNAME./ AKA.
RESIDENTK )PH5
MB_E
RESIDENT PHONE N M E: DATE OF EMPLOVE_R/$ HOOL NAME, ADDRESS,C I
CODE
I'l I a o
ETH
BUSIN S$ jELE1'y{xIE- OCCUPI IC I
Ll
LJ S7 C
iSPEECH. PERSON WORE.
BUSINESS TEL OCCUPATKK TITLE: AICKNAVE / AKA: CITY /STATE OF ORIGIN: DRIVERS LICENSE STATE AND NUMBER:
RACE: SEX: HEIGHT:/ WEIGHT. BUILD: COMPLEXION:
ITE BLACK HISPANIC NATIVE AMERICAN ASIAN PACIFIC ISLANDER OTHER
EYE COL
ll 116'0
HAIRLENGTH.
2 -
MEDICAL TREATMNT. EYE COL R R/L HANDED K URYYPEL: Ni
HAIR STYLE:
I
HAIR LENGTH: OR:
YES O ) c-1 l Ar z 1 T\
F ;CIA[ AIR: TE A
REMAIS /ADDITIONAL DESCRIPTION
SPEE H: CP4SON WORECf1
ETH
ASD I LC
PPEgi>,
4NCE:
C/-
PARENT / GUARDIAN ADDRESS I PARENT / GUARDIAN PHONE NUMBER.
I I
RE
PA F PARENT/ TVARD
f/D A- - >ARRESTED SUSPECT MISSING PERSON NUMBER TWO 0c'6
NA (LAS .FIR;iT,MIDDLE):
RESIDENT PHONE NUMBER.
ADDRESS.APT,CIT' STAT P CCF,
EMPLOYEPLSCHOOL NAME, ADDRESS.CITY.STATEZIP CODE
v 30 (i'
SnL
NICKNAME./ AKA.
RESIDENTK )PH5
MB_E AGE: DAT F= I EMPLOY OOL NAME, A DREG S,CfTY.STATE,zIP CODE
I
BUILD: COMPLEXION
MEDICAL TREATMNT: EYE COLOR.
I
R/L HANDED.
YES NO
i INJURY TYPE: : HAIR STYLE: HAIR LENGTH: HAIR COLOR.
BUSIN S$ jELE1'y{xIE- OCCUPI IC I
Ll
LJ S7 C
iSPEECH. PERSON WORE.
NICKNAME : CITY / TATE (GIN:
S
PARENT / GUARDIAN NAME.
DRIVERS LICENSE STATE UMBE
RWEIGHT: c f
R9CE
C7 -ITE BLACK HISPANIC NATIVE AMERICAN ASIAN PACIFIC ISLANDER OTHER,
SEX: HEIGHT
DQ
BBUIUUI
ILD, KDCOMpjEXN.
MEDICAL T
OAY
EYE COL R1 HANDED.
i
INJURY BE. i HAIR STYLE: HAIRLENGTH. HAIR COL
EST
O
FACt7P L HAIR. TEETH APP ARANCE. SPEECH -4j/ PERSON WORE.
REMAIS /ADDITIONAL DESCRIPTION PARENT /GUARDIAN NAME.
Nise 410,0C15:!25- FigP,9 ASD I LC C S X135
PARENT / GUARDIAN ADDRESS I PARENT / GUARDIAN PHONE NUMBER.
I I
ARRESTED SUSPECT MISSING PERSON NUMBER THREE
NAME (LAST,FIRST.MIDDLE): ADDRESS.APT,CITY,STATE.ZIP CODE:
RESIDENT PHONE NUMBER. AGE. DATE OF BIRTH: EMPLOYEPLSCHOOL NAME, ADDRESS.CITY.STATEZIP CODE
BUSINESS TELEPHONE OCCUPATIONTITLE-. NICKNAME./ AKA. CITY / STATE OF ORIGIN: DRIVERS LICENSE STATE AND NUMBER:
RACE
WHITE BLACK HISPANIC NATIVE AMERICAN ASIAN PACIFIC ISLANDER OTHER I
SEX: HEIGHT: WEIGHT:
I
BUILD: COMPLEXION
MEDICAL TREATMNT: EYE COLOR.
I
R/L HANDED.
YES NO
i INJURY TYPE: : HAIR STYLE: HAIR LENGTH: HAIR COLOR.
FACIAL HAIR. 1TEETH. ( (APPEARANCE//: iSPEECH. PERSON WORE.
REMARKS / ADDITIONAL DESCRIPTION PARENT / GUARDIAN NAME.
PARENT /GUARDIAN ADDRESS PARENT / GUARDIAN PHONE NUMBER:
I
MUDUS OPEHArvUI IAOLt kL IILL:K A5 MANY AS APPLY)
RECOGNIZABLE MO CIRCUMSTANCES ARE VERY UNIQUE RELATIONSHIP TO ANOTHER CRIME/OCCUR.
SUSPECT INFORMATION
CRIME LOCATION
IMPERSONATED SOLICITED/OFFERED FORCED VICTIM TO
REQUIRED FOR BURGLARIES/OTHER CRIME
ROBBERIES
ENTRY EXIT METHOD OF ENTRY IMPLEMENT USED BURG CIRCUMSTANCES
RESIDENCE
1 [3 MALICIOUS DESTRUCTION
2. HIT/ASSAULTED
1 .ROOF 0 1 . D BREAK/CUT GLASS t.0 BOLT CUTTER 1-0 ALARM INOPERATIVE
1 . SINGLE FAMILY 15 -^J FASTFOOD 28 -0 MTC BUS 2.01UPPER LEVEL 0 2. 0 BREAK DOOR 2-0 BRICK/ROCK 2-0 ATTEMPT/
3 . El RANSACKED ONLY PORTION
RESTAURANT
5 - ^ EXITING HOME II - GAMBLING 5.0 SHOT/SHOT AT 12 - 0 DISTRACTED
4 - 0 DRUNK 4.0 DRUGS
DEFEAT ALARM
2. DDVPLFJf
4.0 PURSE SNATCH
29.MTC RECITED 3.0GROUND LEVEL 3 - SLIPRRY DOOR 3. CHANNEL LOCK/
99.OTHE (SPECIFY).
5 - D EMPLOYEE/ 5.0 FOODARINK/CANDY
16 -0 GAS STATION
5. ANAL SEX 5-0 USED HOTS
5 . D KNEW LOCATION OF HIDDEN EMPLOYER
VICE GRIP 3-0 TRIP ALARM
J . D APARTMENT
VALUABLES
3p .[]LAIROADJTRAIN t -08ASEMENT 4. 0 CUT/BREAK LOCK
6. DID NOT COMPLETE CRIME
6-D FRIEND
7-0 MONEY
6-0 OPEN SAFE
17.0HOTELJMOTEL
7. D INJURED 7. D BAG OR SACKA40NEY
4 . D CHOPPING TOOL
4 .O CONDO'TWNHSE
8.0 PROSTTTUTIOWSEX
31 -[1BOAT 5 -DOOR 5. CHOPSMASHI
e - POLICEAAw
4-0 BURGLARIZED IN
18 -0 MFGICONSTAUC.
8.0 LEFT TOOLS AT SCENE 9- RIDE 9-0 ORAL SEX
5. CUTTING TORCH PAST 12 MONTHS
5.D MULTIFAMILY
99 . D OTHER (SPECIFY):
OTHER AREAS 6.D WINDOW 6. CUTIBREAK SCREEN
19 .D PARK LOT/RAMP
99-0 OTHER (SPECIFY): 11-0 MULTIPLE RAPES
6.0 FEETMANDS 5-0 ADMIT STRANGE W
6.0 GARAGE 32.0 STREET 7 -0 WALL 0 7 . HID IN BLDG
12. RIPPEDICUT CLOTHES
TRADESMAN PAST 7 DAYS
20 -RETAIL OUTLET
12. D PUT VALUABLES IN BAG
7. HUMMER
7.0 SECTION 8 HOUSING 33 . ALLEY e-OCEILING 8 . PILL LACK 6 • REC UNUSUAL CALLS
14 . 0 SOLICITING
21 . MALUCOMMONS
44. USED LUBRICANT
15. D PHONED VICTIM (BEFORE/AF"TER) 15 - SURVEY
0.0 KEY IN PAST 7 DAYS
BUSINESS
16. 0 OTHER (SPECIFY)
3a . VACANT lDT/BLDG 9.0 GARAGE 9 • REMOVE AIC OR FAN
22 - WAREHOUSE 9 .0 PRYING TOOL 7-0 TENTEDAINDER
e.DBANK
z3 OTHER
35.0 WOODED LOT 10.OFLOOR 10- REMOVE WINDOW; CONSTRUCTION
BUS . DOOR 10-0 SAWA)RILL
9 - BAR
24 . OFFICE BLDG. 36 -D PRK/PRK t 1 - FRONT e - _
11 - D SMASH AND GRAB 11 . D SCREWDRIVER OPENED SAFE10 • DGONV STORE 37.0GOlF COURSECOURSE 12. DSIDE
CONVEYANCE 12. D NO FORCE EVIDENT 12 - D OTHER (SPECIFY): 9-0 RECENT DEATH IN
11.DCHURCH 38.0 SCHpOLIPRIVATE 13.0 REAR 0 FAMILY
25 -ED AUTO 99 - OTHER (SPECIFY):
t2 • DDRLIG STORE 39 . SCF40pLRUBLIC NUMBER OF PREMISES t0. ALARM NOT TRIPPED
26 • TRUCK
13 . DDR OFFICE 40 -0 GOVERNMENT BLDG ENTERED: 11.0 NO ALARM SYSTEM
27 -0 NON4XTC BUS
14 . NOSP./CLINIC 41 . FISH HOUSE
SUSPECT INFORMATION
ACTIONS IMPERSONATED SOLICITED/OFFERED FORCED VICTIM TO SEX CRIMES ONLY ROBBERIES
1 . THREATENED
1 . CUSTOMER 1.0 AID FOR CAR 1-0 DISROBE 1 -0 EXPOSED 1-0 DEMANDED MONEY
1 [3 MALICIOUS DESTRUCTION
2. HIT/ASSAULTED 9 - 0 FACEMEAD COVERED 2.0 COCAINE 8 - ALCOHOL
2.0 RANSACKED ENTIRELY
2-13 DELIVERY PERSON 2-0 ASSISTANCEIINFO 2-0 ENTER CAR TRUNK 2-0 PENETRATION 2.0 DEMANDED DRUGS
9.0 SYNTHETIC
3 - 0 DISABLED MOTORIST 3-0 CIGARETTE 3 - ClENTER RESTROOM 3.0 CONTACT 3.0 DEMANDED JEWELRY3 . El RANSACKED ONLY PORTION
10. 0 NONCONTROLLED
5 - ^ EXITING HOME II - GAMBLING 5.0 SHOT/SHOT AT 12 - 0 DISTRACTED
4 - 0 DRUNK 4.0 DRUGS 4.0 GET MONEY FROM BANK 4 .0 FAILED ATTEMPT 4.0 PURSE SNATCH
4 . NEATLY SEARCHED
13- TRKIKEDICONNED
FAMILY. ETC.
99. OTHER (SPECIFY).
99.OTHE (SPECIFY).
5 - D EMPLOYEE/ 5.0 FOODARINK/CANDY
99 - D OTHER (SPECIFY):
5. ANAL SEX 5-0 USED HOTS
5 . D KNEW LOCATION OF HIDDEN EMPLOYER 5.0 LIE DOWN
VALUABLES 6.0 GIFT/PR2E 6-0 CHILD MOLEST 99-0 OTHER (SPECIFY):
6. DID NOT COMPLETE CRIME
6-D FRIEND
7-0 MONEY
6-0 OPEN SAFE
7-0 ADULT MOLEST
7. D INJURED 7. D BAG OR SACKA40NEY
7 - 0 TURNED LIGHTS OWOFF 8.0 PROSTTTUTIOWSEX 8.0 EJACULATED
e - POLICEAAw e . O REAR of BLDG
8.0 LEFT TOOLS AT SCENE 9- RIDE 9-0 ORAL SEX
9 - 0 USED TOOLS FOUND AT SCENE
9 - D RELATIVE
10-0 USE OF PHONE
99 . D OTHER (SPECIFY):
10-0 MASTURBATED
10. D RENTER
10 - 0 USED PHONE 99-0 OTHER (SPECIFY): 11-0 MULTIPLE RAPES
11 . REPAIRMAN
11 - 0 USED LOOKOUT 12. RIPPEDICUT CLOTHES
12 . D SALESMAN
12. D PUT VALUABLES IN BAG 13-0 UNABLE TO ACHIEVE•
13- D USED VICTIMS NAME
13. 0 SEEKING AID ERECTION
74 • ED HAD UNUSUAL BODY ODOR 14 . 0 SOLICITING 44. USED LUBRICANT
15. D PHONED VICTIM (BEFORE/AF"TER) 15 - SURVEY 15.0 USED OBJECT
16. 0 OTHER (SPECIFY) 99 ` 0 OTHER(SPEGFY): 99 . OTHER (SPECIFY).
VICTIM LOCATION VICTIM WAS DRUG TYPE (NARCOTICS ONLY)
1 ` AWAYCONE 7. ENTER'EXIT VEHICLE 1 . THREATENED 8. 0 BLINDFOLDED 1-0 MARUUANAIIASHISH 7.0 AMPHETAMINES
2 - ON STREET 8 • AT WORK 2. HIT/ASSAULTED 9 - 0 FACEMEAD COVERED 2.0 COCAINE 8 - ALCOHOL
3. 0 IN HOME 9 - ENTERIEXIT WORK 3 - CHOKED 10 - BOUND 3-0 CRACK COCAINE 9.0 SYNTHETIC
4 - 0 ENTERING HOME 10 - D GOING'LEAVING BANK 4. CUT/STABBED Ill- ABDUCTED 4 .0 HEROIN 10. 0 NONCONTROLLED
5 - ^ EXITING HOME II - GAMBLING 5.0 SHOT/SHOT AT 12 - 0 DISTRACTED 5-0 TAR HEROIN (BLACK) 11 . 0 FRAUD.TURKEY
6 - D IN YARD'GARAGE 12. 0 ON VACATION 6-13 BITTEN 13- TRKIKEDICONNED 6-0 SAR&TLORATES 99. OTHER (SPECIFY).
99.OTHE (SPECIFY). 7. D GAGGED 99 - D OTHER (SPECIFY):
IL N I;-_
05. _ FEIGNED WEAPON
10 • _ HANDSFEET/BODILY FORCE
20. D HANDGUN
21 . ; BLACK REVOLVER
22 • _ SILVER REVOLVER
23 • BLACK AUTOMATIC
24.__ SILVER AUTOMATIC
30- ^ SHOTGUN
WEAPON USED
31 - LONG SHOTGUN
32-0 SHORTISAWEDOFF SHOTGUN
33-0 DOUBLE BARRELED SHOTGUN
34-0 SHORTISAWEDOFF DOUBLE BARRELED
40-0 RIFLE
41 - LONG RIFLE
42 - 0 SNORT RIFLE
43,0 SEMI -AUTO ASSAULT RIFLE
44 - FULLY AUTO ASSAULT RIFLE
50. 0 KNIFE
51 - LONG KNIFE
52 - 0 SHORT KNIFE
60 . OTHER SHARP/POINTED INST.
70. CLUB/BOARDBLUNT INST.
81 - 0 EXPLOSIVES
92 - 0 STUN GUWELEC. DEVICE
83. DRUGS/SLEEPING PILLS'ALCOHOL
64. POISOWGASIACID/CHEMICALS
e5. TEAR GASUACE
96. 0 FIREANCENDIARY DEVICE
87. D ROCKIPROJECTILE
w - 0 BB'PELLET/TOY GUN
89- VEHICLE
99. D OTHER (SPECIFY).
NO ENTRY
LOSS . 4
51AIU'
D = DAMAGED; L = LOST; S = STOLEN; F = FOUNDIRETURNED TO OWNER; R = RECOVERED; B = BURNED;
P = PHOTO/RETURNED TO OWNER
CODE
STATUS OWNER UANT DESCRIPTIO MAKE OF ARTICLE MODEL NUMBER SERIAL NUMBER
ESVALUEED
ACCOUNT HOLDER: SIGNATURE: CLERK:
DEMAND PAYMENT NOTICE & DATE SENT:
FORGERY AFFIDAVIT ORIGINAL CHECK
REGISTERED MAIL RECEIPT
MAIL SERVICE AFFIDAVIT DUPOLIC CCH.
2
FRAUD CLASS: NSF
0 FORGERY
ACCT. CLSD.
0 NO ACCOUNT
CHECK TYPE: BUSINESS
0 PERSONAL
PAYROLL
0 OTHER
3
4
5
6
7
8
9
10
11
12
13
I
14
15
16
17
18
I CRIME LAB RESPOND. UNIT # PROPERTY PACKET LEFT PHOTOS TAKEN PRINTS TAKEN
I STOLEN PROPERTY IS TRACEABLE SIGNIFICANT PHYSICAL EVIDENCE COLLECTED LOSS IS UNIQUE
SIGNIFICANT PHYSICAL EVIDENCE STILL AT SCENE NEIGHBORHOOD WATCH MEMBER
WCIRTHLESS DOCUMENTS
CHECK/CASHIERS CHECK TRAVELERS CHECKIMONEY ORDER
DATE OF CHECK
CREDIT/CHARGE CARD
BANKICARD CO.: PAYABLE TO/CHARGED AT: AMOUNT:
CHECK/CARD NUMBER: ACCOUNT HOLDER: SIGNATURE: CLERK:
DEMAND PAYMENT NOTICE & DATE SENT:
FORGERY AFFIDAVIT ORIGINAL CHECK
REGISTERED MAIL RECEIPT
MAIL SERVICE AFFIDAVIT DUPOLIC CCH.
MAIL SERVICE AFFIDAVIT
WITNESS STATEMENT
FRAUD CLASS: NSF
0 FORGERY
ACCT. CLSD.
0 NO ACCOUNT
CHECK TYPE: BUSINESS
0 PERSONAL
PAYROLL
0 OTHER
NARRATIVE SECTION
V
NWA SOLVABILITY FACTORS
1-0 THERE IS A RELIABLE WITNESS TO THIS OFFENSE. 8 . THE SUSPECT WAS IDENTIFIED AS BEING SEEN
PREVIOUSLY IN THE AREA OF THE OFFENSE.
2- THE SUSPECT VEHICLE CAN BE FULLY DESCRIBED, 9 - SIGNIFICANT INFORMATION ABOUT THE SUSPECT ADDRESS
DISTINCTIVE DESCRIPTION. LICENSE PLATE NUMBER. OR LOCATIONS FREQUENTED IS KNOWN.
3- PROPERTY STOLEN IS TRACEABLE. 10- A VICTIM OR WITNESS COULD POSSIBLY IDENTIFY
4- SIGNIFICANT PHYSICAL EVIDENCE IS PRESENT. THE SUSPECT FROM A PHOTO FILE OR LINEUP.
5-0 THERE WAS A DEFINITE. LIMITED OPPORTUNITY 11 - AN UNUSUAL, DISTINCTIVE OR SIGNIFICANT M.O. IS PRESENT.
FOR ANYONE OTHER THAN THE SUSPECT TO COMMIT 12 - ANY SIGNIFICANT REASON EXISTS IN THE JUDGEMENT
THE OFFENSE. OF THE REPORTING OFFICER TO BELIEVE THAT THE
6 .THE SUSPECT HAS BEEN NAMED - FULL NAME, ALIAS. CRIME MAY BE SOLVED WITH REASONABLE AMOUNT OF
NICKNAME. INVESTIGATIVE EFFORT.
7 - DISTINCTIVE PARTIAL DESCRIPTION OF THE SUSPECT 13-0 NONE
IS AVAILABLE.
qL PORT MADE BY: BADGE NUMBER(S): SQUAD NO: lm!rvv nviavn.
rw--,n „ i r- i"
14F -z:5 6-7/3
MISSING PERSONS
THE ABOVE STATEMENT IS TRUE AND CORRECT AND VWE DO AGREE TO PAY FOR RETURN TRANSPORT.
DATE
s
PLYMOUTH POLICE DEPT. SUPPLEMENTARY/CONTINUATION REPORT
OFFENS Of INCCASE NO.
4 4,
ko-ea J
i7eC a n
ve rs
sem 7` !/ Q •/ %,
Lo / -f C C O U r Q Cc {'
11,44a r f s D T 4,? U' r
3 3)
C/o A-, a 3=S
V
p. a -e
61V OG) !/ /S 6 I r1 QST, b Gc
4"s 4L -I 4 L ll C S . /I/'/eI/
LL 57 rr' f Ae c / w
scp
SolW 0/4c lr •f ,a.
A
ROBERT L CROSBY
LEONARD M. ADDINGTON
ROBERT R. BARTH
N.WALTER GRAFF
ALLEN D. BARNARD
RICHARD A. PETERSON
ROBERT J. CHRISTIANSON,JR
FRANK J. WA LZ
FRANK VOGL
MARINUS W. VAN PUTTEN, JR.
DAVID B. MORSE
JOHN A.BURTON,JR.
JAMES C. DIRACLES
ROBERT L.MELLER,JR.
SCOTT D. ELLER
BEST & FEANAGAN
ATTORNEYS AT LAW
CHARLES C.BEROUIST
GEORGE 0.LUDCKE
E.JosEPH LAFAvE
GREGORY D. SOULE
CATHY E. GORLIN
PATRICK B. HEN-NESSY
TIMOTHY A. SULLIVAN
TAN?fY L. PUST
BRIAN F. RICE
TRACY J.%,%N- STEENBf'.RGH
DAVID J, ZUBRF.
STEVEN R.KRUGER
JAMES P. MICHELS
PAIL E.ILA?ilN Slil
3500 IDS CENTER
80 SOUTH 8TH STREET
MINNEAPOLIS MN 55402-2113
TELEPHONE (012) 339-7121
TELECOPIER (012) 339-5897
Direct Dial Number:
612) 349-5641
February 1, 1993
DANIEL R. W. NELSON
CINDY J. LARSON
JOHN P. BOYLE
ROSS C FORMELL
CARYN SCHERB GLOVER
SARAH S. GODFREY
MARY E.SHEAREN
CATHERINE J. COURTNEY
KEITH J. NELSEN
TRACY F. KOCHENDORFER
JEANNICE 1. REDING
SARAH CRIPPEN MADISON
ROBERT D. ML -.HER
DAVID If. JOHNSON
WILLIAM J. MORRIS
Ms. Lauri Rauenhorst
City Clerk
City of Plymouth:5
3400 Plymouth Boulevard
Plymouth, MN 55447
Re: State v. Michael J. Ridley
Dear Ms. Rauenhorst:
OF COUNSEL
JOHN R. CARROLL
JAMES D. OLSON
ROBERT M. SKARE
ARCHIBALD SPENCER
CHARLES S. BELLOWS
WARD B. LEWIS
JAMES I. BEST
1902.1988
ROBERT J. FLA.NAGAN
1898-1974
I wanted to advise you that the above -referenced criminal
matter was resolved on December 18, 1992. Mr. Ridley, an
employee of Kenny's Liquor, 12 Nathan Lane, Plymouth, pled
guilty to a misdemeanor charge of illegally selling alcohol to a
minor. The imposition of a sentence on Mr. Ridley was stayed
one year, and he was placed on probation. During that period of
time, he can have no other same or similar offenses, or he will
be sentenced to jail time.
For your information, you may want to note that Mr. Ridley
stated that he believed that the minor was 21 years of age, but
he confessed not checking his driver's license. He said he
believed the minor was 21 years old because he had seen the
owner of the liquor store sell alcohol to the minor without
checking his identification. Therefore, he concluded that the
person must have been of age.
If you have any questions or need any additional
information, including a copy of the police report, please feel
free to contact me.
Kohnve truly yours,
P. Boyle
assistant City A torney
City of Plymouth
jan/6093J
cc: Niel Nielsen
t --
4r
L - K t VA V1 5
FOOD
MARKETS
Penn Arcade Building 6700 Penn Avenue South
Richfield, Minnesota 55423 13 Phone 866-6819
August 8, 1989
All Kennys Inc employees will request from the customer two forms of
identification, to purchase liquor. One form of identification must be a picture
I.D. You will compare the picture, to the person purchasing liquor. You will
check the birth date to verify, the person is a minimum age of 21.
Any employee failing to follow this procedure and sells liquor to a
minor will be immediately terminated. You (employee) will be responsible for
the fine of $2000.00, levied by the City of Plymouth and any other legal action
taken by the City of Plymouth.
All employees will read this letter and sign this agreement and
promissory note.
I understand the seriousness of this matter and my responsibilities.
I will take full responsibility for my own actions and accept the conditions
listed above.
Date Signature
Agenda Number:
CITY OF PLYMOUTH
CITY COUNCIL AGENDA REPORT
TO: Dwight D. Johnson, City Manager
r
FROM: Craig C. Gerdes, Director of Public Safety
i
SUBJECT: PRESENTATION - 1992 DEER BOW HUNT
DATE: February 24, 1993
1. ACTION REQUESTED: Craig Gerdes, Director of Public Safety and
Barbara Cox, Technical Services Supervisor will present the results of the
1992 Deer Bow Hunt.
2. BACKGROUND: In 1992, the Council authorized the first deer bow
hunt in the northwest corner of the City. The deer hunt took place
between September 19, 1992 and December 31, 1992. The Department
of Public Safety has compiled the results of the hunt for the Council's
consideration.
3. DISCUSSION: Over a period of years, the City had been dealing with
the issue of deer control. In 1992, the City initiated a bow hunt in an
effort to control the deer population because of the concerns of safety
involving deer and motor vehicle accidents and the amount of property
damage involved with the deer herd.
4. RECOMMENDATION: It is recommended the Council authorize the
Public Safety Department to proceed with plans for a 1993 deer bow hunt
and revise the policies to bring a new draft back to the Council for
approval and final authorization for a hunt.
1992 DEER HUNT
For 1992, 28 landowners participated in the Plymouth bow hunt, and
approximately 1,765 acres of land in the northwest section of the city were
hunted. The Department of Public Safety issued 153 individual bow permits
at a cost of $10 each.
Chart 1, "Survey of Deer Taken", shows that a total of 50 deer were taken
during the hunt. This was an extremely good percentage of deer taken to
permits issued as shown in Chart 2, which shows the percentages of deer
taken to permits issued in the State of Minnesota for the years 1984 through
1991.
The established hunt area was the northwest corner of the City, north of
Highway 55 and west of Vicksburg. This area is shown on Chart 3. For
purposes of comparison, a control area in the northeast section of the city
was established. This control area was the corner east of 494 and north of
County Road 9 as shown in Chart 4. Although the areas appear different in
terms of size and population, this area was chosen because they relate
similarly in terms of the relation between traffic and deer. The hunt area has
less motor vehicle traffic, but more deer and the control zone has more
vehicle traffic and still has a good number of deer present. This was the best
area we could determine for a good comparison.
There was an increase in 1992 both in the hunt zone and in the control zone
in the number of deer and motor vehicle accidents. There was in fact an
increase in these accidents throughout the entire city. This comparison is
shown in Chart 5.
Chart 6 shows the comparison of the aerial counts of deer in the City. The
survey shows an 83% increase in the number of deer. between 1991 and
1992, with no increase between 1992 and 1993. Both the 1992 and 1993
surveys were completed in the month of January. Information is that aerial
deer counts are done when there is good snow ground cover which makes the
counting easier, so normally counts are done in January or February.
The percentage increase of accidents was 34% in the hunt zone and 39% in
the control zone, and 17% for the city overall. This increase would be
expected with the large increase in the number of deer seen between 1991
and 1992.
As we started the program during 1992, there was great concern expressed
over neighbor complaints. At this time, the department has received no
formal complaints regarding the hunt. In January of 1993, we did a mail
survey of landowners who participated in the hunt. Seventeen of the 28
landowners who participated in the hunt answered the survey, all expressed
an interest in having a hunt in 1993. The remaining eleven landowners are
being re -contacted. This may in fact increase the number of deer taken when
we have completed this contact.
Based on the information we have received and compiled, the department
would recommend we proceed with another deer bow hunt for 1993. The 28
landowners who participated in the hunt represent 48% of those who qualify
under the landowner guidelines. We will be contacting those who did not
participate and inform them of the success of the 1992 and encourage them
to participate in 1993. If it is the Council's desire to proceed with a 1993
hunt, the department will develop appropriate administrative change
recommendations and bring forward to the Council at a future date for final
approval for a 1993 hunt.
CHART 1
CITY OF PLYMOUTH
SURVEY OF DEER TAKEN
BUCK DOE TOTALS
ADULT 16 27 43
FAWN 6 1, 7
TOTALS 22 28 50
17 Landowners reporting
6 of whom report no deer taken
CHART 2
INFORMATION FROM DNR WILDLIFE DIVISION
MN LICENSES SOLD & DEER TAKEN
1984 THROUGH 1991
YEAR LIC SOLD DEER TAKEN PERCENT
1984 61,576 6,390 10.38%
1985 66,724 7,575 11.35%
1986 67,745 7,610 11.23%
1987 68,809 7,535 10.95%
1988 68,255 8,262 12.10%
1989 68,926 9,307 13.50%
1990 67,805 11,106 16.38%
1991 73,986 12,964 17.52%
1992 PLYMOUTH BOW HUNT RESULTS:
1992 153 50 32.68%
CHART 3
N
CHART 4
N
rel N N tV N lV N lV N aV N — — - - V l — a• a aa• L ,' L
CHART 5
CITY OF PLYMOUTH
DEER VS MOTOR VEHICLE ACCIDENTS
YEAR HUNT ZONE % chg CONTROL % chg TOTAL chg
1986 40 0% 50 0% 140 0%
1987 43 8% 38 24% 140 0%
1988 51 19% 45 18% 139 1%
1989 46 10% 44 2% 131 6010
1990 50 9% 31 30% 127 3%
1991 44 12% 28 10% 115 9%
1992 59 34% 39 39% 134 17%
CHART 6
CITY OF PLYMOUTH
AERIAL DEER SURVEYS
YEAR OF DEER
1984 195
1988 255
1991 261
1992 477
1993 478
OF DEER
500
450
400
350
300
250
200
150
100
50
0
1984 1988 1991 1992 1993
Agenda Number: 7„ G
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: STUDY SESSION MEETING TOPICS
DATE: February 24, 1993
Attached is a list of pending Study Session Meeting topics for your review.
attachment
2/24/93
1993
STUDY SESSION MEETING TOPICS
TOPIC PENDING MEETING DATE
1. Joint meeting with County Commisioners. March 8. Confirmed
5:00 P.M.
2. City Attorney services. March 15
3. Discuss next step to establish Human Rights
Commission. Research other cities and
provide report on progress.
March 22
4. Review draft Park and Recreation survey. March 22
5. Discuss process associated with various
planning applications (Woodpointe Estates).
March 29
6. Automobile and Vacation Policy. March 29
7. City Council/Staff Teambuilding Session with
Harry Brull.
Late April
8. Housing Code and Rental Inspection
Licensing Program.
April 5
9. City Center Expansion Aril 5 tentative
Agenda Number: 01.- O
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
TO: Dwight Johnson, City Manager
FROM: Community Development Director Char e Dillerud
SUBJECT: PORT AUTHORITY. REAFFIRMATION OF EXISTENCE OF THE AUTHORITY AND
APPOINTING OF THREE COMMISSIONERS TO THE BOARD
DATE: February 24, 1993 For City Council Meeting of March 1, 1993
1. ACTION REQUESTED:
Adopt the attached resolution which affirms the existence of the Plymouth
Port Authority, its bylaws, its contract for services with the City and
appoints three Commissioners to the Board of the Authority.
2. BACKGROUND:
At its study meeting January 25, 1993, the City Council directed staff to
take the necessary steps to "reestablish" the Plymouth Port Authority. The
Port Authority had been created by the legislature and City Council in 1984
for what appears to be a specific purpose that never resulted. The Port
Authority has remained inactive since that time and the terms of all Port
Authority Commissioners have expired.
3. DISCUSSION:
The reactivation of the Port Authority will provide Plymouth tools not
otherwise available to local government to undertake redevelopment
activities. The ability to assemble land for redevelopment purposes is more
broad as a Port Authority than using conventional City redevelopment
authority.
The City Attorney's office has advised that a four step process should be
undertaken to reestablish the Port Authority; amend bylaws to permit a seven
member Port Authority (from the three member Port Authority now authorized);
and, appoint the initial three Commissioners and later the remaining
Commissioners authorized.
Page Two, Port Authority
The first step will be for the City Council to adopt a resolution which
reaffirms the existence of the Port Authority, its bylaws, its contract for
services with the City and appoints three Commissioners to the board of the
Port Authority --consistent with the current bylaws.
Once that has been completed the City Council should adjourn (or recess) and
the now appointed three member Port Authority Board of Commissioners could
convene and itself pass a resolution affirming its existence, electing
officers, and proposing amendments to bylaws. It would also affirm the
contract for services with the City.
At our next City Council meeting we will present a resolution to approve the
Port Authority's proposed amendments to the bylaws and appointing two more
Commissioners to the Board of the Authority --leaving two Port Authority
Commissioner positions vacant pending the two new Councilmembers that will
result from the election this fall.
Finally, the Port Authority will then, and on a subsequent date, meet to
adopt the amendments to its bylaws that have been approved by the City
Council.
The attached resolution which affirms the existence of the Port Authority
and appoints three members to the Board has been intentionally left blank as
to who the initial three members would be. The Council has indicated a
desire to select membership to the Port Authority Board to be made up
exclusively (at least initially) of Council Members. It should be specified
by the City Council which three members would be the initial three members
of the Board. The other two Councilmembers will be appointed at such time
as the Port Authority has amended its bylaws to enlarge to a 7 member Board.
4. RECOMMENDATION:
I recommend adoption of the attached resolution which reaffirms the
existence of the Port Authority and appoints three members to the Board.
The City Council should specify which three Councilmembers should be the
initial three Port Authority Commissioners.
ATTACHMENTS:
1. Resolution Affirming Port Authority Existence and Appointing Board
Members.
2. City Attorney's Letter of February 12, 1993 Concerning the Port
Authority Procedure
3. Community Development Director Memorandum of January 20, 1993 Concerning
the Port Authority
cc/cd/port)
CITY OF PLYMOUTH
RESOLUTION NO. 93 -
RESOLUTION AFFIRMING THE EXISTENCE OF THE
PORT AUTHORITY OF THE CITY OF PLYMOUTH AND
APPOINTING THREE COMMISSIONERS TO THE BOARD THEREOF
WHEREAS, by passage of Resolution No. 85-728, dated
September 16, 1985, the City Council (the "Council") for the
City of Plymouth, Minnesota (the "City") established the Port
Authority of the City of Plymouth (the "Authority"); and
WHEREAS, the Authority has been inactive for several years,
the terms of its Commissioners have expired, and no new
Commissioners have been appointed to its Board; and
WHEREAS, the Council now desires to affirm the existence of
the Authority and its Bylaws, and appoint three Commissioners to
the Board of the Authority in accordance with Article II,
Section 1 of the Bylaws of the Authority, the adoption of which
was authorized by the City Council pursuant to Resolution No.
85-880, dated October 28, 1985; and
WHEREAS, the Council desires to affirm the contract between
the Authority and the City for services to be provided to the
Authority by the City (the "Contract for Services") in the form
approved by the Council pursuant to Resolution No. 85-880;
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Plymouth, Minnesota, as follows:
1. That the existence of the Authority is hereby affirmed
in the form established pursuant to Resolution 85-728,
dated September 16, 1985.
2. That the Bylaws of the Authority are hereby affirmed
in the form on file in the offices of the City.
3. That the Contract for Services is hereby affirmed in
the form on file in the offices of the City.
4. That ,
and are hereby appointed
Commissioners of the Board of the Authority, which
persons presently are members of the Council, with
terms to expire on March 1, 1995, March 1, 1997, and
March 1, 1999, respectively.
6323P
BEST & FLANAGAN
ATTORNEYS AT LAw
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MARINUS W. VAN PUTTEN, JR. TRACY J. VAN STEENBURGIi TRACY F. KocHENDoRPER
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SCOTT D. ELLER WILLIAM J. MORRIS
February 12, 1993
Mr. Charles Dillerud
Community Development Director
City of Plymouth
2400 Plymouth Boulevard
Plymouth, MN 55447
Re: Tax Increment and Port Authority Resolutions
Dear Chuck:
Pursuant to your request, I enclose a City Council resolution
eliminating tax parcel 21-14-0002 from Tax Increment Financing
District No. 5-1 and four resolutions regarding re-establishment
of the Plymouth Port Authority.
The TIF resolution is self-explanatory. The Port Authority
resolutions bear further explanation. The Authority's bylaws must
be amended to increase the number of Commissioners from three to
seven. According to City Council resolutions of 1985 establishing
the Authority and its bylaws, the Authority must follow a
three-step process to amend its bylaws. First, the Authority must
pass a resolution proposing amendment to its bylaws. Second, the
City Council must pass a resolution approving the Authority's
proposed amendments. Third, the Authority must, by resolution,
adopt the bylaws.
The enclosed resolutions follow this three-step process. They
also affirm the existence of the Port Authority, appoint new
Commissioners and elect officers.
The resolutions should be passed in the following order at
four separate meetings (two Council meetings and two Port
Authority meetings):
Mr. Charles Dillerud
February 12, 1993
Page 2
1. Resolution #1: City Council affirms the existence of the
Authority, its Bylaws, its Contract for Services with the City and
appoints 3 Commissioners to the Board of the Authority.
2. Resolution #2: Port Authority affirms its existence,
elects officers, proposes amendment to its bylaws and affirms the
Contract for Services with the Ctiy.
3. Resolution #3: City Council approves the Authority's
proposed amendments to the bylaws and appoints two more
Commissioners to the Board of the Authority
4. Resolution #4: Port Authority adopts amendments to its
bylaws.
Please contact me with any questions regarding the above.
Sincerely,
Tracy F. Kochendorfer
TFK/j hc6391
Enclosure
cc: Daniel R. Nelson (w/ encl.)
M
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: January 20, 1993
TO: Frank B le$, Ac ing City Manager
FROM: Chuck ill Community Development Director
SUBJECT: DISCUSSI TOPICS FOR THE JANUARY 25, 1993 CITY COUNCIL STUDY
SESSION
The Council has reserved the evening of January 25 to study several topics
that have been touched on over the past several months regarding
development/redevelopment and related financing. While I have addressed these
topics individually from time to time, it may be beneficial for the purposes
of the forthcoming discussion to briefly address each of the topics and to
provide possible advantages or disadvantages of the strategies as applied to
Plymouth. I have discussed each of these strategies or concepts with both the
City Attorney's office (principally Dan Nelson) and with representatives of
Springstead, the City's financial consultants. Generally it has been found by
our consultants that each of these proposed strategies or actions may be
accomplished within the purview of existing statutes, under certain
conditions.
I. Plvmouth Port Authorit
The Minnesota legislature, in 1984, adopted special legislation creating
the Plymouth Port Authority. The City Council, on June 18, 1984,
officially established the Port Authority and named Mayor David
Davenport, Councilmember David Crain, and O.J. Heinitz as the initial
three commissioners with terms expiring in 1986, 1988, and 1989.
The organizational meeting of the Port Authority was held on November 29,
1984. At that time the Port Authority Commission adopted bylaws, elected
officers, and generally took care of housekeeping matters.
From my reading of the memorandums and organizational materials from that
period it appears that one of the primary purposes for requesting the
legislature to authorize a Port Authority and then later doing so was the
resulting eligibility for the City to participate in a foreign trade zone
venture that was then underway statewide. Evidently the only
organizations authorized to participate in a foreign trade zone were Port
Authorities. Since no foreign trade zone was ever established I am left
to assume that the opportunity was lost for some reason.
1 -
I have been advised by the City Attorney's office the Port Authorities in
Minnesota retain certain powers and capabilities not available to cities
through the other economic development provisions of State Statute. It
is clear to me that the ability of a community to assemble "marginal"
property for redevelopment purposes is broader under the Port Authority
law than it is under related statutes available to cities in general. It
is also my understanding that Port Authorities have a broader ability to
assist in construction of buildings than would cities under other
economic development statutes.
While the City of Plymouth may have many of the same powers and
capabilities for economic development purposes under other State Statutes
I believe it would be prudent for the City to reestablish its Port
Authority and focus its development and redevelopment efforts through the
Port Authority for the following reasons:
1. Economic development and redevelopment is sufficiently complex to
suggest the need for a body of "specialists" to focus strictly on
that activity. While these specialists may also be elected officials
and in all probability would be), when sitting as Port Commissioners
their primary focus would be economic development and redevelopment.
2. The Port Authority, by statutory definition, holds certain powers and
abilities regarding land assembly and redevelopment not necessarily
available to a community through the other economic development
statutes. Without question, there is a reason why the legislature
has established Port Authorities only by special legislation. Port
Authorities are not generally available to any community in the state
such as other economic development powers. As long as Plymouth
already has that statutory authority it would seem wise to play every
card" we have in our efforts toward economic development and
redevelopment.
3. Truly broad based economic development efforts similar to that which
I have described to the Council in an earlier memo regarding the
national transportation concept require the ability to exercise
economic development initiatives both within and outside of the
physical limits of the City. Only a Port Authority has that ability
in this state.
All that would be required of the City Council to reestablish the Port
Authority would be the adoption of a simple resolution appointing Port
Authority Commissioners. The statute provides that the Port Authority
may be made up of either 3 or 7 commissioners which may or may not be
also members of the City Council. Wherein our original Port Authority
was set up as a 3 commissioner organization there is no reason why it
could not be enlarged to 7 commissioners concurrent with the appointment
of those commissioners. I believe that at least initially the City
Council should appoint the entire Port Commission from among its
membership.
2 -