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HomeMy WebLinkAboutCity Council Packet 08-08-1994 SpecialCITY COUNCIL STUDY SESSION MONDAY, AUGUST 8, 1994 5:30 P.M. Public Safety Conference Room Land Use Regulations and Guidelines continuation from July 25, 1994) City Council Study Session Schedules Report from City Attorney Subcommittee 1995 Proposed Budget A. Budget Overview* B. Major Isssues* C. Departmental Budgets (Budget Document) Oral presentations Monday evening 5:30 - 6:30 6:30 - 6:50 6:50 - 7:00 7:00 - 10:00 DATE: August 4, 1994 TO: Mayor and City Council FROM: Kathy Lueckert, Assistant City Manager SUBJECT: August 8, 1994 Study Session We have four topics for Monday's study session. I thought that some discussion of purpose and expected outcome for each topic might help set the stage for a productive evening. Land Use Regulations and Guidelines. This is a continuation of the July 25 study session. Anne and her staff are prepared to talk with you about the City's land use regulations, guidelines, and plans. The items in bold on the item in the study session packet are those subjects for discussion. The intent of this portion of the study session is to provide information to you and respond to your questions. City Council Study Session Schedules. After a welcome respite this summer, we once again have several issues for which we need to schedule study sessions. A memo outlining possible scenarios is attached. An indication of the Council's preference for dates and topics is needed on August 8, so that these meetings can be formally scheduled at the regular City Council meeting on August 15. Report from City Attorney Sub -committee. The City Attorney Selection Sub- committee has outlined its progress thus far and its ideas for the next steps in the process. This report is found in a memo in your study session packets. They seek your concurrence with their approach to the rest of the selection process. 1995 Budget. Our purpose for Monday evening is to provide you with a general, "big picture" overview of the budget (revenues, expenditures, trends, etc.) through an oral presentation. Dale will explain in general terms how the budget is put together. Dwight then will discuss the major issues in the budget. If time permits, we will then begin discussing the issues in departmental budgets. However, we want to make the budget study sessions as helpful to you as possible. We welcome your comments, as we realize that there is a learning curve this year. We are more than willing to go into whatever level of detail is useful. We hope that we can spend some time Monday evening talking about the best way to approach the budget. Please call me on Friday or through the weekend with your comments and suggestions, particularly on the budget. Your input will be helpful in planning Monday evening's budget study session. City of Plymouth City Council Study Session July 25, 1994 TO BE CONTINUED AUGUST 8, 1994 5:30 p.m. Discussion Outline 1. Introductions/ Review Discussion Outline 2. Relationships and Roles of the Planning Commission & City Council (5-10 min.) 3. Comprehensive Plan (10 min.) Purpose Content Amendments Role of the Metropolitan Council 4. Tools for Implementing the Comprehensive Plan (10 min.) Zoning Subdivision Regulations Capital Improvement Program (CIP) Policies 5. Planning Applications (45 + min. ) Review process, criteria, voting requirements, etc. for various applications, including: Conditional Use Permits PUD's (Planned Unit Developments) Zoning District Changes and Text Amendments Site Plan Reviews Appeals and Variances (BOZA) Other Related Actions 6. Environmental Issues (15-20 min., time permitting) Wetlands Shorelands Environmental Review Process (EAW's & EIS's) 7. Wrap-up/Adjourn (6:55) agendas\cc\orient. doc DATE: August 4, 1994 TO: Mayor and City Council FROM: Kathy Lueckert, Assistant City Manager SUBJECT: August and September Schedules We have several things for which we need to schedule meetings and study sessions during August and September. In addition, we need to look ahead to October and schedule town meetings because of the rather long lead time associated with these. Our purpose for August 8 is to get a general sense of how you wish to schedule these various items, so that we can prepare agenda items for formal action on August 15. Study Sessions In the City Manager's memo to you of August 1, he mentioned several topics which need meetings: an executive session on possible appeal of the Freeman Assessment case a study session on a request by Homeward Bound for Charitable Gambling a study session on Minor Collectors, requested at the July 25 Council meeting additional study sessions on the 1995 budget prior to September 12, if needed At present study sessions are scheduled for August 8 and August 22. The primary topic for both of these is the 1995 proposed budget, although other topics have been added to the August 8 meeting. Listed below are some options for fitting in these other topics. Option I Assumptions: 7 PM is the preferred start time, and that Monday evenings non council meeting evenings ) also are preferred. August 22 7 - 9 PM 9-10 PM September 26 7 - 10 PM 1995 Proposed Budget Executive Session/Freeman Case Minor Collectors Charitable Gambling Option 2. Assumptions: 5:30 PM is an acceptable start time for most of the Council, and Monday evenings are preferred. This option also assumes that time prior to regular council meetings is available. August 15 5:30 6:45 PM Executive Session/Freeman Case August 22 5:30 7 PM Charitable Gambling 7:00 10 PM 1995 Proposed Budget August 29 5:30 6:45 PM 1995 Budget (if needed) September 12 5:30 6:45 PM 1995 Budget (if needed) September 26 7:00 10 PM Minor Collectors or City Attorney Interviews Obviously there are many variations, particularly if other days of the week are considered as options. City Attorney Interviews You will hear a report from the City Attorney Selection Sub -committee on August 8. Based on their timetable, it is likely that interviews with the full City Council (if desired) could be scheduled for the week of September 26. It may be necessary to conduct these interviews on an evening other than Monday. Town Meetings You have expressed interest in holding town meetings this fall. Because of the preparation and mailing time required, it would be helpful to schedule these as soon as possible. We anticipate that each ward will have its own town meeting, as this permits some tailoring of the mailings to issues specific to wards. However, joint ward meetings may be an option if the meetings were held in a facility larger than City Center. The options below offer several possibilities for these meetings. Option 1. Hold individual ward meetings on two Saturdays in October (the dates given are for illustrative purposes only!) Meetings will be held in the mornings, targeting noon as an end time. Meeting format will be one hour for discussion, and one half hour for questions, with one half hour transition time between groups. October 1 October 8 8:30 AM 10:30 AM 8:30 AM 10:30 AM Ward _ Ward Ward Ward Option 2. Hold joint ward meetings on one Saturday in October. Meetings will be held in the mornings, targeting noon as an end time. Meeting format will be one hour for discussion, and one half hour for questions, with one half-hour transition time between groups. A larger facility will be needed. October 1 or 8 8:30 AM Wards _ and _ 10:30 AM Wards and Option 3. Hold individual ward meetings on weeknights during October (Monday and Wednesday evenings). These dates currently are open. October 5 (Wed) 7 PM Ward October 10 (Mon) 7 PM Ward _ October 19 (Wed) 7 PM Ward October 24 (Mon) 7 PM Ward Option 4. Hold joint ward meetings on two weeknights during October (Monday evenings.). A larger facility will be needed. October 10 7 PM Wards _ and October 24 7 PM Wards and Options 1 and 2 have the disadvantage of taking up two Saturday mornings. The advantage is that the meetings can be accommodated within a relatively small time frame. Options 3 and 4 have the advantage of avoiding Saturdays. They do have the disadvantage of "taking away" two non -regular meeting Monday evenings, should other study sessions need to be scheduled during the same time. Other meetings on the horizon are a joint meeting with the Plymouth and Maple Grove City Councils (their request), and a meeting with legislators to discuss Plymouth's legislative agenda for 1995. Thanks, in advance, for your input on the schedule for the coming weeks. Please give me a call on 550-5013 should you have questions. 00 QC rn 63 Wa o o CIA Z r o w w rte/, O U t p CA w Z n a w.J O a o a0LU w W U) o a LU Of 00 3 00 P., c z w w w Z Z H w Cw G w'^ V/ w o U eco w a OMNo cMy y LL Z 7 as C a I o a h 5 uw d a lz z rA -.n- oU 11uN1 0 oU O a0 P4cu00a c 900 o O OoN N P., c z w w w Z Z H w Cw G w'^ V/ w Itt V W, zF- zO r r a v ap v ' E N woF U ap a 00 who In o ° cv u b a vN 4 DATE: August 4, 1994 TO: Mayor and City Council FROM: City Attorney Selection Subcommittee SUBJECT: Update on Selection Process BACKGROUND: The City Attorney Selection Sub -committee has narrowed the list of potential City Attorney firms from twenty-one to six. This was done by ranking firms based on the following criteria: quality and breadth of municipal experience similarity of municipalities represented to Plymouth experience in land use law experience in labor law experience in public improvements (condemnations, assessments, etc.) potential conflicts of interest One of the six firms will provide only prosecution services; one will provide only general legal support. It is possible that the City's legal services may be divided between two firms, one for general legal support and another for prosecution. If the entire City Council concurs, the committee will proceed with interviewing these six firms during the coming weeks. The interviews are tentatively scheduled for September 14. The committee's goal is to recommend two or three firms for an interview by the entire City Council, probably around the end of September. The committee is exploring ways of objectively assessing the capabilities of a firm, because no one feels comfortable making recommendations based solely on an hour interview. Solutions may include staff -to -staff contacts and interviews or some kind of other assessment mechanism. However, the committee has not made a final decision on holding an assessment center. RECOMMENDATION: The City Attorney Sub -committee recommends that the City Council authorize the committee to conduct preliminary interviews with six attorney firms and present two or three firms to the City Council for further interviews.