HomeMy WebLinkAboutCity Council Packet 08-08-1994 SpecialCITY COUNCIL STUDY SESSION
MONDAY, AUGUST 8, 1994
5:30 P.M.
Public Safety Conference Room
Land Use Regulations and Guidelines
continuation from July 25, 1994)
City Council Study Session Schedules
Report from City Attorney Subcommittee
1995 Proposed Budget
A. Budget Overview*
B. Major Isssues*
C. Departmental Budgets (Budget Document)
Oral presentations Monday evening
5:30 - 6:30
6:30 - 6:50
6:50 - 7:00
7:00 - 10:00
DATE: August 4, 1994
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: August 8, 1994 Study Session
We have four topics for Monday's study session. I thought that some discussion of
purpose and expected outcome for each topic might help set the stage for a productive
evening.
Land Use Regulations and Guidelines. This is a continuation of the July 25 study
session. Anne and her staff are prepared to talk with you about the City's land use
regulations, guidelines, and plans. The items in bold on the item in the study session
packet are those subjects for discussion. The intent of this portion of the study session
is to provide information to you and respond to your questions.
City Council Study Session Schedules. After a welcome respite this summer, we
once again have several issues for which we need to schedule study sessions. A memo
outlining possible scenarios is attached. An indication of the Council's preference for
dates and topics is needed on August 8, so that these meetings can be formally
scheduled at the regular City Council meeting on August 15.
Report from City Attorney Sub -committee. The City Attorney Selection Sub-
committee has outlined its progress thus far and its ideas for the next steps in the
process. This report is found in a memo in your study session packets. They seek
your concurrence with their approach to the rest of the selection process.
1995 Budget. Our purpose for Monday evening is to provide you with a general, "big
picture" overview of the budget (revenues, expenditures, trends, etc.) through an oral
presentation. Dale will explain in general terms how the budget is put together.
Dwight then will discuss the major issues in the budget. If time permits, we will then
begin discussing the issues in departmental budgets.
However, we want to make the budget study sessions as helpful to you as possible. We
welcome your comments, as we realize that there is a learning curve this year. We are
more than willing to go into whatever level of detail is useful. We hope that we can
spend some time Monday evening talking about the best way to approach the budget.
Please call me on Friday or through the weekend with your comments and suggestions,
particularly on the budget. Your input will be helpful in planning Monday evening's
budget study session.
City of Plymouth
City Council Study Session
July 25, 1994
TO BE CONTINUED AUGUST 8, 1994
5:30 p.m.
Discussion Outline
1. Introductions/ Review Discussion Outline
2. Relationships and Roles of the Planning Commission & City Council (5-10 min.)
3. Comprehensive Plan (10 min.)
Purpose
Content
Amendments
Role of the Metropolitan Council
4. Tools for Implementing the Comprehensive Plan (10 min.)
Zoning
Subdivision Regulations
Capital Improvement Program (CIP)
Policies
5. Planning Applications (45 + min. )
Review process, criteria, voting requirements, etc. for various applications, including:
Conditional Use Permits
PUD's (Planned Unit Developments)
Zoning District Changes and Text Amendments
Site Plan Reviews
Appeals and Variances (BOZA)
Other Related Actions
6. Environmental Issues (15-20 min., time permitting)
Wetlands
Shorelands
Environmental Review Process (EAW's & EIS's)
7. Wrap-up/Adjourn (6:55)
agendas\cc\orient. doc
DATE: August 4, 1994
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: August and September Schedules
We have several things for which we need to schedule meetings and study sessions
during August and September. In addition, we need to look ahead to October and
schedule town meetings because of the rather long lead time associated with these.
Our purpose for August 8 is to get a general sense of how you wish to schedule these
various items, so that we can prepare agenda items for formal action on August 15.
Study Sessions
In the City Manager's memo to you of August 1, he mentioned several topics which
need meetings:
an executive session on possible appeal of the Freeman Assessment case
a study session on a request by Homeward Bound for Charitable Gambling
a study session on Minor Collectors, requested at the July 25 Council meeting
additional study sessions on the 1995 budget prior to September 12, if needed
At present study sessions are scheduled for August 8 and August 22. The primary
topic for both of these is the 1995 proposed budget, although other topics have been
added to the August 8 meeting. Listed below are some options for fitting in these other
topics.
Option I Assumptions: 7 PM is the preferred start time, and that Monday evenings
non council meeting evenings ) also are preferred.
August 22 7 - 9 PM
9-10 PM
September 26 7 - 10 PM
1995 Proposed Budget
Executive Session/Freeman Case
Minor Collectors
Charitable Gambling
Option 2. Assumptions: 5:30 PM is an acceptable start time for most of the Council,
and Monday evenings are preferred. This option also assumes that time prior to
regular council meetings is available.
August 15 5:30 6:45 PM Executive Session/Freeman Case
August 22 5:30 7 PM Charitable Gambling
7:00 10 PM 1995 Proposed Budget
August 29 5:30 6:45 PM 1995 Budget (if needed)
September 12 5:30 6:45 PM 1995 Budget (if needed)
September 26 7:00 10 PM Minor Collectors
or
City Attorney Interviews
Obviously there are many variations, particularly if other days of the week are
considered as options.
City Attorney Interviews
You will hear a report from the City Attorney Selection Sub -committee on August 8.
Based on their timetable, it is likely that interviews with the full City Council (if
desired) could be scheduled for the week of September 26. It may be necessary to
conduct these interviews on an evening other than Monday.
Town Meetings
You have expressed interest in holding town meetings this fall. Because of the
preparation and mailing time required, it would be helpful to schedule these as soon as
possible. We anticipate that each ward will have its own town meeting, as this permits
some tailoring of the mailings to issues specific to wards. However, joint ward
meetings may be an option if the meetings were held in a facility larger than City
Center. The options below offer several possibilities for these meetings.
Option 1. Hold individual ward meetings on two Saturdays in October (the dates given
are for illustrative purposes only!) Meetings will be held in the mornings,
targeting noon as an end time. Meeting format will be one hour for discussion,
and one half hour for questions, with one half hour transition time between
groups.
October 1
October 8
8:30 AM
10:30 AM
8:30 AM
10:30 AM
Ward _
Ward
Ward
Ward
Option 2. Hold joint ward meetings on one Saturday in October. Meetings will be
held in the mornings, targeting noon as an end time. Meeting format will be
one hour for discussion, and one half hour for questions, with one half-hour
transition time between groups. A larger facility will be needed.
October 1 or 8 8:30 AM Wards _ and _
10:30 AM Wards and
Option 3. Hold individual ward meetings on weeknights during October (Monday and
Wednesday evenings). These dates currently are open.
October 5 (Wed) 7 PM Ward
October 10 (Mon) 7 PM Ward _
October 19 (Wed) 7 PM Ward
October 24 (Mon) 7 PM Ward
Option 4. Hold joint ward meetings on two weeknights during October (Monday
evenings.). A larger facility will be needed.
October 10 7 PM Wards _ and
October 24 7 PM Wards and
Options 1 and 2 have the disadvantage of taking up two Saturday mornings. The
advantage is that the meetings can be accommodated within a relatively small time
frame. Options 3 and 4 have the advantage of avoiding Saturdays. They do have the
disadvantage of "taking away" two non -regular meeting Monday evenings, should other
study sessions need to be scheduled during the same time. Other meetings on the
horizon are a joint meeting with the Plymouth and Maple Grove City Councils (their
request), and a meeting with legislators to discuss Plymouth's legislative agenda for
1995.
Thanks, in advance, for your input on the schedule for the coming weeks. Please give
me a call on 550-5013 should you have questions.
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4
DATE: August 4, 1994
TO: Mayor and City Council
FROM: City Attorney Selection Subcommittee
SUBJECT: Update on Selection Process
BACKGROUND: The City Attorney Selection Sub -committee has narrowed the list
of potential City Attorney firms from twenty-one to six. This was done by ranking
firms based on the following criteria:
quality and breadth of municipal experience
similarity of municipalities represented to Plymouth
experience in land use law
experience in labor law
experience in public improvements (condemnations, assessments, etc.)
potential conflicts of interest
One of the six firms will provide only prosecution services; one will provide only
general legal support. It is possible that the City's legal services may be divided
between two firms, one for general legal support and another for prosecution.
If the entire City Council concurs, the committee will proceed with interviewing these
six firms during the coming weeks. The interviews are tentatively scheduled for
September 14. The committee's goal is to recommend two or three firms for an
interview by the entire City Council, probably around the end of September.
The committee is exploring ways of objectively assessing the capabilities of a firm,
because no one feels comfortable making recommendations based solely on an hour
interview. Solutions may include staff -to -staff contacts and interviews or some kind of
other assessment mechanism. However, the committee has not made a final decision
on holding an assessment center.
RECOMMENDATION: The City Attorney Sub -committee recommends that the City
Council authorize the committee to conduct preliminary interviews with six attorney
firms and present two or three firms to the City Council for further interviews.