HomeMy WebLinkAboutCity Council Packet 04-04-1994 SpecialCITY COUNCIL STUDY SESSION
MONDAY, APRIL 4, 1994
6:00 P.M.
Council Conference Room
I. Park Portion of Capital Improvement Program
COUNCEL MEETING -- 7:00 P.M.
Park Projects
Nearly thirty park projects are proposed for the 1994 - 1998 Capital Improvement
Program. These projects range from new playfields and neighborhood parks to accessible
playgrounds and new trails. Major projects are also included, such as the development of
West Medicine Lake Park and the addition of the ninth and tenth community playfields.
An overview spreadsheet of the proposed projects, associated costs and funding sources is
shown on Attachment 1.
The Need for Proposed Park CIP Projects
The Comprehensive Plan for Plymouth Parks outlines the park and recreation facilities
planned for the entire City. The new playfields, the neighborhood parks, and the
expansion of the trail system are based on this plan. The City Council recently received a
copy of the Park Comprehensive Plan.
Because Plymouth's parks are so well used, the facilities at these parks must be
periodically replaced, repaired, and upgraded. Park and Recreation has a schedule for
these activities, and the projects proposed for the 1994 - 1998 Capital Improvements
Progam reflect this replacement schedule. In addition, the City's ongoing efforts to
comply with the requirements of the Americans with Disabilities Act compel the
construction of accessible playgrounds.
Funding Park Projects
Funding for park projects comes primarily from the Park Dedication Fund. Contributions
from developers of land or cash are the funding source. The fund is divided into two
components: community playfields and trails, and neighborhood parks. The 1993 year
end fund balance for the Park Dedication Fund is $1,670,712. Although contributions
depend on the rate of development in Plymouth, trends show that recent annual
contributions to the Park Dedication Fund average $584,000. However, the CIP is based
on a more conservative estimate of $420,000 per year for the first several years, and then
decreasing somewhat in the later years of the CIP, since we cannot assume that the
present rate of development will continue indefinitely. Recently the City Council increased
the fees associated with the Park Dedication Fund: the residential fee was increased from
885 to $940 per unit, and the commercial -industrial fee per acre was raised from $3,600
to $3,750.
The Park portion of the CIP also suggests some funding from the Community
Improvement Fund. The CIF would make a direct contribution in 1994, that of funding
for the acquisition of open space. The other contributions from the CIF are proposed to
be in the form of a loan, which would be repaid with interest from the Park Dedication
Fund. The Charter contains several guidelines on the repayment of principal and interest
on a loan from the CIF. One particular provision states that at the end of the loan period
the original principal amount must be replenished and augmented by 10%. However, the
Charter also stipulates that City Council may establish the repayment terms of CIF loans
by an affirmative vote of five. So that the Park Dedication Fund can remain balanced, the
repayment period for the CIF loan is proposed to be fifteen years. For the purposes of the
CIP, an interest rate of 5% is assumed in the attached financing plan. This interest rate of
5% is consistent with that charged for other inter -fund loans.
Other funding sources also contribute to the Park portion of the CIP. These sources
include MSA, some state/county/federal dollars, tax increment financing, CDBG funds,
and the Park Replacement Fund.
Attachments 2,3, and 4 show the cash flow projections for the Park Dedication Fund --
Community Playfields and Trails, the Park Dedication Fund --Neighborhood Parks, and the
Park Replacement Fund.
Operating Costs
Not only does building a new park cost money, but also maintaining this new park
involves new costs. Park Superintendent Mark Peterson has written a memo outlining the
projected operating costs for all the projects proposed for the CIP. His memo is attached.
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DATE: March 31, 1994
TO: Kathy Lueckert, Assistant City Manager
FROM: Mark S. Peterson, Superintendent of Parks
SUBJECT: C.I.P. INFORMATION
The following data is in reference to operational costs associated with the 1994-1998
C.I.P. Draft:
1994
Project No.
1. Acquisition of Open Space - The committee has met twice. Site lists are
being narrowed and criteria is being developed to prioritize potential
areas of preservation. No operational costs are anticipated at this time.
2. Plymouth Creek Accessible Playground - This is a replacement item.
Given the nature of new playground materials and surfacing, we would
not anticipate any additional operational costs.
3. 9th Playfield Acquisition - Will not be operational in 1994. No
operational costs are anticipated.
4. 10th Playfield Acquisition - Will not be operational in 1994. No
operational costs are anticipated now nor through the year 1998.
5. Replace 4 neighborhood park playgrounds.
a. Timber Shores
b. Mission Hills
c. Schmidt Lake
d. Hemlock
These are replacement items. Given the nature of new playground
materials and surfacing, we would not anticipate any additional
operational costs.
C.I.P. Information
Page 2
Project No.
6. West Medicine Park Road and Acquisition - This park will not be
operational in 1994. The road alignment will be Phase I. No
operational costs are anticipated.
7. Plymouth Creek Tennis/Basketball - This item may be deferred for an
additional one to two years. This will be brought back to the Park
Commission for further discussion. Net result is no additional
operational costs.
8. Gleason Lake Elementary Playground - The $10,000 is for playground
equipment or construction only. No maintenance is associated with this
type of project.
9. Medicine Lake Fishing Dock - We would anticipate annual reoccurring
operational costs of $200.
10. Trails - Trails under construction would be ready for the fall/winter
season. Anticipated reoccurring operational costs would be $350 per
mile.
11. Seven Ponds Neighborhood Park Development - This park would be
under construction. No additional operational costs are anticipated.
12. Cardinal Ridge Land Acquisition - No Park development in 1994. No
additional operational costs are anticipated.
13. Kids for Saving the Earth Park (KSE) Contract payment only.
Reoccurring operational costs should be in the area of $1,000 annually.
1995
14. 9th Playfield Special Assessments - These items would be SAC charges
and the like.
15. West Medicine Park Phase II - This would be the actual park
development phase. No operational costs would be anticipated.
16. Trails - Reoccurring costs at $1,175 per mile for trails constructed the
previous year and $350 per mile for current years construction to be
ready for the fall/winter season.
C.I.P. Information
Page 3
Project No.
17. Phase I Development Playfield - This would be joint utility types of
hook-ups with the school districts including NURP Ponds, etc. No
additional operational costs are anticipated.
18. Last Contract Payment (KSE) Park - Operational costs (See 1994 Item
14).
19. Playground Equipment Replacement Fund - This is a replacement item.
Given the nature of new playground materials and surfacing, we would
not anticipate any additional operational costs.
20. Cardinal Ridge Park Development - This park would be under
construction. No operational costs would be anticipated.
11. Seven Ponds Neighborhood Park - This park would be up and
operational at a reoccurring annual cost of $8,500 per year.
1996
21. Trails - See 1995 Item #3. Anticipation of an additional sidewalk
machine at $60,000 is foreseen.
22. Park replacement work.
12. Cardinal Ridge Neighborhood Park - This park would be up and
operational at a reoccurring annual cost of $9,000 per year.
17. 9th Playfield Site - Phase I construction with a $3,000 operational cost
for 1996 is anticipated.
15. West Medicine Lake Park would be operational with a reoccurring cost
of $90,000 annually. Anticipated start up costs would be $30,000 for
materials and equipment.
1997
23. Trails - See 1995 Item #3.
24. Neighborhood Park - Reoccurring operational costs of $9,500 annually.
C.I.P. Information
Page 4
Project No.
25. Phase H Development of Playfield. Reoccurring operational costs of
94,000 annually would be anticipated. Estimated start up costs would
be in the area of $100,000.
26. Park Replacement work.
1998
27. Trails - See 1995 Item #3.
28. Park Replacement work.
17. 9th Playfield Site - Full operation of playfield is anticipated with
additional reoccurring operational costs of $97,000 annually.
CITY COUNCIL STUDY SESSION
MONDAY, MARCH 28, 1994
5:45 P.M.
Public Safety Training Room
I. Discuss Conflict of Interest Policy - Carlson
Companies Applications
H. Discuss Subcommittees
formation
membership
by subject area or standing committees
M. Prioritize Topics for Discussion
IV. Goals and Objectives
CHARTER COMIVIISSION -- 7:00 P.M.
STUDY SESSION TOPICS
A = HIGH PRIORITY B = MEDIUM PRIORITY C = LOW PRIORITY
TOPIC RATING
Capital Improvement Program A
Review Conflict of Interest Policy A
City Attorney A
Parkland Acquisition - High School A
Joint Meeting with District 284 A
Parkland Acquisition - West Med. Park B
City Center Expansion - Review Final Plans B
Utility Rates/Bills B
Northwest Clubs B
Program Budgets B
Economic Development Strategy B
Joint Meeting with Planning Commission B
Springsted Seminar C
OTHER ITEMS
Therapeutic Massage Ordinance Agenda - April 18
Community Improvement Fund Procedures Upcoming Agenda
Goals and Objectives Schedule on Saturday
April 15 - May 15
Ward Meetings Late May or Sept.
Travel Policy July - State Auditor
Subcommittee