HomeMy WebLinkAboutCity Council Packet 08-24-1995 SpecialPLYMOUTH CITY COUNCIL
BUDGET STUDY SESSION
THURSDAY, AUGUST 24, 1995
5:00 P.M.
Public Safety Training Room
5:00 - 5:15 1. Discussion of Auditor's recommendations
and staff response
5:15 - 5:30 2. HRA Budget request
5:30 - 5:50 3. General overview of 1996 budget and
major issues
Late changes/corrections to budget requests
New information on recycling fee for 1996
5:50 - 6:50 4. Identify issues/questions
6:50 - 7:00 5. Determine issues/questions for further
consideration at the August 31 study session
Dale Hahn
Dave Crain, HRA Chair
Dwight Johnson
Council & Staff
Council & Staff
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
1995 Typical Tax Bill Robbinsdale School District
School 1,648 53%
County 918 30%
City and HRA 388 13%
Special Districts 138 4%
Total 3,092 100%
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
MAJOR OPERATING FUNDS
1995 1996
GENERAL FUND 13,485,012 13,964,624
RECREATION FUND 809,917 788,728
HRA 1,713,319 1,493,094
WATER FUND 2,761,000 3,031,800
SEWER FUND 4,593,810 4,912,548
SOLID WASTE FUND 583,750 602,400
CENTRAL EQUIPMENT FUND 1,471,270 1,524,340
RISK MANAGEMENT FUND 556,302 561,936
WATER RESOURCES 2249281
DESIGN ENGINEERING 240,000 224,800
EMPLOYEE BENEFIT FUND 1,054,910 1,086,552
INFORMATION TECHNOLOGY 870,450
CITY OF PLYMOUTH
1996 PROPOSED BUDGET 11
affiffiffiffima
MARKET SEGMENT COMPARISON
Payable Payable
1995 1996
RESIDENTIAL $2,317,175,400 $2,558,394,600
COMMERCIAL 824,018,500 855,114,700
3,141,193,900 $3,413,509,300
1993 1994
NEW DWELLING UNITS: 628 650
CHANGE
10.4
3_8
8.7%
1995 PROTECTED
411
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
MARKET VALUE TRENDS
Payable Payable
1995 1996
RESIDENTIAL NEW CONSTRUCTION 111,038,200 115,485,800
RESIDENTIAL APPRECIATION 57,230,100 39,796,700
RESIDENTIAL LAND 38,978,200 85,9069700
COMMERCIAL & INDUSTRIAL NEW
CONSTRUCTION 8,695,800 199696,200
COMMERCIAL & INDUSTRIAL LAND 1,9419800) 49960,400
COMMERCIAL & INDUSTRIAL LOSS/
APPRECIATION 7,879,700) 6.469,600
TOTAL GROW771 206,120.800 272,315.400
U : Y
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
ESTIMATE OF RESIDENTIAL PROPERTY TAX
1669800 HOME
n.. ._A.&! _1 TT
1\eslueutlal ilullle,teau i axes ra aDle
Est. 1996Actual1995
Market Value 158,600 166,800
1995 Percentages:
1 st $72,000 of MV X 1.0% 720
Balance of MV X 2.0% 1,732
1996 Percentages:
1 st $72,000 of MV X 1.0% 720
Balance of MV X 2.0% 1,896
Total Tax Capacity 2,452 2,616
City Tax Capacity Rate* 15.84% 15.05%
CityTax 388.40 393.71
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Includes HRA
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
THE BOTTOM LINE
CITY TAXES ON SELECTED HOMES
INCREASE/
HOUSE VALUE PROPOSED DECREASE
1995/1996 1995 1996 OVER 1995
80,000 / $ 84,100 139 145 6
158,600 / $166,800 388 394 6
200,000 / $210,000 520 524 4
250,000 / $262,000 678 682 4
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
MAJOR ISSUES
Fiscal Disparities
Significant drop in value of commercial and
industrial properties in 1993 and 1994 artificially
deflated impact of fiscal disparties in 1995.
Significant negative change between 1995 and
1996 ($2,552,000) in net impact on tax capacity
is equivalent to $384,000 in tax revenue.
1994 and 1996 more accurate reflection of fiscal
disparities.
J 0Y
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
MAJOR ISSUES
Use of Projected 1995 Surplus
Revenue and expenditure projections indicate a
1995 budget surplus of $385,000
Use funds to mitigate impact of tax increase and
replenish reserve funds
Recommendations
200,000 -- offset future tax abatements
85,000 -- lease purchase payments on dump truck
100,000 -- replenish Building Reserve and Computer
Reserve
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
MAJOR ISSUES
REPLENISHING RESERVE FUNDS
Major reserve funds have had significant "draws"
in recent months
Building Reserve contributed $1,000,000 to City
Center Expansion, balance now $508,000
Computer Reserve will contribute $600,000 to
fund computer upgrades
Reserve funds important to funding replacement
equipment and addresssing emergency needs
1996 budget adjusts rates to user departments to
begin replenishing reserve funds
Use of 1995 surplus for one-time infusion of dollars
into these funds
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
MAJOR ISSUES
REVENUES
Tax Abatements -- value losses are decreasing
compared to prior years, estimate "exposure"
at $130,000 in 1996.
HACA -- legislative action reduces HACA by
78,590 for one year. Loss will be absorbed by
Street Reconstruction Fund.
Building Permit Revenue -- 1996 budget assumes
3% increase despite recent fee increase. Lower
estimate contemplates a slow -down of building
activity as City develops.
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CITY OF PLYMOUTH
1996 PROPOSED BUDGET
PERSONNEL REQUESTS FOR 1996
New Full Time Tax Supported Positions % General Fund Amount
Police Officer*
Assistant Engineer
Accounting Technician
Park Maintenance Worker
New Non -Tax Supported Positions:
Water Maintenance Worker
Partially funded by Federal Grant
100 $ 21,839
50 30,568
40 15,019
100 26.750
94,176
CITY OF PLYMOUTH
1996 PROPOSED BUDGET
CAPTAL EQUIPMENT
Continue Equipment Replacement Program
Replace Fire Truck
Forestry Dump Truck
Park Maintenance Mower
Thirty minute Air Cylinders
Computer Improvements
network upgrades
GIS workstations
replace PC's
software upgrades
300,000
26,000
20,000
14,000
244,400
City of Plymouth
Cash/Fund Balances
December 1994
General Fund
Working Capital
Public Facilities Fund
Facilities Maintenance
Central Services Fund
Computer Replacement
Central Equipment Fund
Equipment Replacement
Community Improvement Fund
Future Capital Projects
Permanent Improvement Revolving Fund
Future Capital Projects
Infrastructure Replacement Fund (Street Reconstruction)
Future Capital Projects
Storm Sewer District Funds
Future Capital Projects
Project Administration Fund
Project Contingencies
City and Community Parks Fund
Park Improvements
Neighborhood Parks Fund
Park Improvements
Park Replacement Fund
Park Facilities Improvements
Risk Manangment Fund
Catastrophic Exposure
5,852,769
906,617
1,077,162
2,320,770
9,759,969
743,783
2,097,885
2,104,888
4,096,655
2,248,334
341,912
2,596,659
6,066,285
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1 1
Planning
In February 1995, the HRA began inten-
sive strategic planning to determine its
role in Plymouth's development over the
next 5 years. Planning has focused on ac-
tivities that will promote a variety of af-
fordable, life -cycle housing opportunities;
maintenance of the city's affordable hous-
ing stock, and redevelopment of older, ob-
solescent housing and commercial
facilities. In implementing its plan, the
HRA is committed to working in partner-
ship with citizens, businesses, the City
Council and other organizations.
Through this process, the HRA has devel-
oped a statement of its mission as the
City's housing and redevelopment agency
and a vision of what it hopes to accom-
plish by the year 2000.
Mission Statement
The Plymouth Housing and Redevelop-
ment Authority will promote and assist
in the creation and maintenance of a vari-
ety of affordable, life -cycle housing oppor-
tunities for low and moderate income
persons. It will encourage Plymouth's
economic vitality through its active par-
ticipation in the City's development and
redevelopment activities.
Vision Statement for Year 2000
By the year 2000, the Plymouth Housing
and Redevelopment Authority will be a
major contributor to creating a commu-
nity.
Which is supportive of quality afford-
able housing.
That offers a variety of affordable lifecy-
cle housing choices dispersed through-
out the City for residents and people
who work in the community.
Where the existing housing stock has
been well maintained and the condition
of older housing has been improved.
Where some older commercial build-
ings and areas of the. community have
been redeveloped.
Which has acquired additional re-
sources to address affordable housing
and redevelopment issues.
Where the HRA works in partnership
with citizens, businesses, the City Coun-
cil, and other organizations.
Plymouth HRA
Plymouth City Center
3400 Plymouth Blvd.
Plymouth, MN 55447-1448
612) 550-5050
612) 509-5410 (after 7/17/95)
Plymouth
Housing and
Redevelopment
Autho[w
Y I
Keeping
Plymouth
Strong
HRA BUDGET DISCUSSION
HRA Background
A. Started in 1975
Council desire that Plymouth provide housing opportunities for all, regardless of
income, age or family status. Well before "affordable" or "life -cycle" housingbecameanmajorpublicissue.
Council concerned that low income residents would be "short-changed" by county
and metro systems.
B. Membership
5 members appointed by the City Council to staggered 5 year terms.
Started with members being the mayor and council. As staggered terms expired,
non-councilmembers were generally appointed. The exception has been that there
has always been at least one current councilmember on the board. In fact the
board has usually also included at least one former councilmember.
This practice has been maintained to assure good coordination between the HRA
and the Council. This is necessary because of the relatively independent status of
the HRA and its financial responsibilities.
Il. Services - 3 areas of activity
A. Operates the CDBG program for the city. HRA recommends allocation of grant
funds to Council and administers programs for the city. Over $3.2 million since
1977.
B. Section 8 housing assistance program
Administer federally funded certificate program for low income renters
C. Plymouth Towne Square
Unique locally financed 99 unit apartment complex for low income seniors.
Subsidy is directed to residents, not the building.
III. _ Strategic Plan - Developed in 1995
A. Mission statement
B. Vision statement
C. In teamwork with the City Council, citizens, businesses and other organizations
consistent with city goals and policies.
D. Implementation support for long range projects such as Elm Creek/Northwest
Plymouth planning, Liveable Communities Act, economic development and
redevelopment.
IV. Budget - tied to the 3 areas of activity
A. Bottom line: 1996 Manager's tax levy request is equal to 1995 budget at
371,500.
This is 16% below the limit of $440,000.
B. General Tax levy allocation:
CDBG administration: $ 6,000
Section 8 administration 0
PTS, other $365,500
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 24, 1995
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Additional budget recommendations
During the last several weeks, since we "went to press" with the draft budget, several
necessary changes or corrections have come to my attention.
1. Music in Plymouth. The Plymouth Civic League has advised us that they need an
additional $5,000 for the Music in Plymouth event. A letter is attached documenting
the need for the money. Basically, the additional funding is needed because the event
continues to get larger and more specifically, because $5,000 of their private funding
for the fireworks has been lost. Since this is the most visible civic event of the year,
attended by many thousands of residents, I recommend that we add an additional
4,500 to the Music in Plymouth donation in the Recreation Budget (a standard
increase of $500 had already been included).
2. Housing and Redevelopment Authority Intern. The draft budget did not include
funding for a housing intern for next year. As you know, we must develop and
approve an entirely new housing plan for the City by the middle of next year, which
will create an extraordinary work load in the short run. Accordingly, I recommend
that we increase the HRA levy by $7,000 to allow for an intern for the first half of
1996.
3. Contingency Funds. In order to provide for items 1 and 2 above, I recommend
that the general contingency allocation be reduced from $121,086 to 109,586. This
measure will maintain the same tax rate proposed in the draft budget while including
the two items above. My goal in developing the budget was to have a minimum of
100,000 in contingency, so I believe this change is acceptable.
4. Council salaries. The draft budget provided for the possibility of a 5 % increase in
the salaries of Mayor and Council member. This was based on initial research of the
salaries of other cities and the fact that it has been several years since the elected
officials salaries have been reviewed. I have had two comments favoring deleting this
item. The amount of the possible salary increase is $2,604. If deleted, I recommend
that the funds be placed back into contingency, at least until final budget review in
November.
DATE: August 24, 1995
TO: Mayor and City Council
FROM: Dwight Johnson, City Manager
SUBJECT: 1995 Salary Allocation
Resolution 94-400 established the Salary and Benefit Administration Policy. This
policy mandates that the City Manager provide the City Council with a report on the
salary allocation of all employees in relation to their respective ranges. A spreadsheet
detailing this allocation is attached for your review during the 1996 budget process.
The resolution also specifies that the City Manager report on the value of employee
benefits. In 1995, the dollar value of benefits provided to employees is $1,054,910.
In the proposed 1996 budget, the dollar value will be $1,086,552.
Please call me or Kathy Lueckert should you have questions about the salary allocation
spreadsheet.
CITY OF PLYMOUTH
SALARY AND BENEFIT ADMINISTRATION POLICY
Resolution No. 94-400
July 18, 1994
This policy designates the authority and procedures for all salary and benefits and the
method of amending salary and benefit policies and programs. This policy repeals and
replaces Resolution 75-440 adopted August 18, 1975 relating to salary administration.
1. General Authority. The authority to establish and amend all compensation
policies and programs for the City shall reside solely with the City Council. All
authorized compensation policies and programs shall be contained solely in the
City's Personnel Policy or approved contracts with bargaining units. The City
Manager shall have responsibility to administer the compensation policies and
programs with such discretion as the City Council may provide in its policies.
In-kind" benefits shall be prohibited except as authorized by Charter or State
Statute, and specific approval by the City Council.
The compensation of the City Manager shall be fixed solely by the City Council by
contract or other written authorization. The City Manager shall have no authority
to take any action, directly or indirectly, that would increase the Manager's
compensation.
2. Accounting for salary and benefit policies. All employee benefit programs
shall be administered and accounted for through a separate Employee Benefit
Fund, beginning January 1, 1995. The City's outside auditing firm shall be
instructed to specifically test employee compensation compliance with established
laws and policies.
City Council review of salary and benefit programs. The City Council shall, at
least one time per year, receive and review recommendations by the City Manager
for revisions in the various salary ranges based upon changes in various economic
factors. In addi_ ti_on he City Council shall receive and review a report on the
glary allocation of all employees in relation to their respective salary ranges at the
time of the annual budget review by the City. Council. The City Counc s so
review the City's Personnel Policy at least one time each year and receive a report_
from the City Manager on the value of the City's benefit programs.
1995 Salary Census
nAfA Ae Af _r!/AA 9n 1006
Grade Lava/ Job Title 1995 Salary flange
No. of
steps
Employee
Cont in
Grade
Annual Salary by
Step
Avarege Annual Sa/aryin
Grade by
Employee/Conftet Group
1 C Clerk/Typist 18,200 - 24,107 7 2 2-20,467 20,467
3C ClerklReceptionist 20,321- 26,915 7 3 1.22,859 24,384
1-24,128
1-26,166
5C Data ControUCashier 22,443 - 29,744 7 16 2-22,443 26,773
Meter Reader 1-23,857
Sr. Clark/Typist 1.25,251
4.26,644
4.28,059
4.28,891
6C Building Maintenance Worker 23,566.31,220 7 15 1-23,566 28,601
Community Service Officer 1-25,043
Data Control Clerk 4-26,520
Oats ControUlnspection Clerk 2.29,452
Engineering Aide - Office 4-28,891
Secretary 2-29,744
1.31,595
6M Maintenance Worker- Parks 23,296 - 31,450 7 31 1-23,296 30,957
Maintenance Worker - Streets 1-27,206
Maintenance Worker - Sewed 1.28,580
Water 28.31,450
8C Accounting Clerk 25,667 - 34,008 7 4 2-28,870 31,439
Computer Operator 2-34,008
8M Mechanic 26,936 - 33,009 7 3 3.33,009 33,009
10C Accounting Technician 27,726 - 36,732 7 4 1.32,905 35,346
Engineering Technician 1-34,652
Housing Technician 2.35,692
Sr. Secretary - Police
10M Leadperson - Parks 30,888. 33,945 7 6 6-33,945 33,945
Leadperson - Streets
Leadperson - Sewer/Water
Leadperson - Equip. Center
Utility Operator
IN Sr. Secretary - Planning 27,718 - 38,112 7 1 vacant) 32,905
e 1994 Rates
1995 Salary Census
Data as of Jane ?n fawn
Grade Level Job Title 1995 Solely flange
No. of
Steps
Employee
Coant in
Grade
Annaa/Sa/ary by
Step
Average Annual Salarym
Grade by
Employee/Contract Group
12C Computer Support Specialist 30,160 - 39,977 7 7 2.33,945 36,741
Forestry Technician 2-35,817
Housing Inspector 1-37,710
Housing Specialist 2-39,977
Planning Assistant
Volunteer Coordinator
Youth Services Officer
12S Exec. Secretary 30,161 - 41,471 9 1 1.41,475 41,475
14C Appraiser 32,198 - 42,660 7 3 1-36,233 39,714
2-41,454
16C Accountant 34,403 - 45,344 7 18 1-34,216 41,610
Associate Planner 1-36,358
Building Inspector 4.38,500
Eng. Aide. Inspection/Survey 2-40,643
Financial Analyst 1-42,764
Fire Inspector 6.44,054
Plumbing Inspector 3.45,344
Sr. Engineering Technician
Solid Waste Coordinator
16P Police Officer 31,331 - 44,289' 9 34 4.32,208" 39,559
1-34,056
4-35,832
3-38,928
2-40,524
7-42,528
5-43,488
1-44,832
7-45,528
16S Forester 34,221.47,054 9 4 2-40,638 42,510
Recreation Supervisor 1-43,846
1-44,915
17C Commercial Appraiser 35,443 - 46,966 7 11 1-37,668 43,706
Communications Coordinator 2.39,873
Computer Programmer Analyst 1-42,099
Info. Management Coordinator 2-44,304
Project Coordinator 2-45,635
Property Management Coord. 2-46,966
1994 Rates
1995 Salary Census
n..... r i... jn 188c
Grade Level Job Title 1995 Salary Range
No. of
Steps
Employee
Count in
Grade
Annual Salary by
Step
Average Annual Solely in
Grade by
Employee/Contract Group
Pub. Safety Educ. Specialist 1-47,444
Risk Management Coordinator
Senior Appraiser
Senior Planner
17P Investigator 40,097 - 46,269* 6 7 1 -44,556* 45,370
1- 45,528
2-46,872
3-47,568
17S Assistant Building Official 35,451 - 48,746 9 3 1-44,314 45,420
Finance Office Supervisor 1 -45,422
Support Services Supervisor 1 -46,530
18P Police Sergeant 48,264 - 52,704 3 8 1 -48,264 52,023
1 -50,688
6-52,704
18S City Clerk 36,889 - 50,723 9 7 1-43,806 47,596
Civil Engineer 2-46,112
Park Maintenance Supervisor 2-48,417
Personnel Coordinator 1-49,570
Sewer & Water Supervisor 1-50,723
Street Supervisor
Water Resources Engineer
20S Assistant Engineer 42,498 - 58,435 9 7 2-54,450 56,353
Building Official 1-55,778
HRA Supervisor 3-57,107
Planning Supervisor 1-58,435
Public Works Superintendent
Perks Superintendent
Recreation Superintendent
21S Assistant Finance Director 44,911- 61,752 9 5 1-53,332 57,512
City Assessor 1-56,138
Information Systems Manager 1 -57,542
Lieutenant 1 -58,945
23S Captain 50,744.69,814 9 3 1 -57,121 62,413
City Engineer 2-65,054
Fire Chief
1994 Rates
1995 Salary Census
BA/A A4 At _lima 2a seec
Grade Leve/ Job Title 1995 Salary Range No. of Employee
Count in Annual Salary by Average Annual Sa/arym
Steps Step Grade by
Grade Employee/Contract Group
26S Assistant City Manager 58,345 - 60,224 9 6 1-69,285 75,365
Director of Comm. Development 1-72,931
Director of Finance 3-76,578
Director of ParkslRecreation 1-80,224
Director of Public Safety
Director of Public Works
27S City Manager 66,070.101,169 1 1-89,000 89,000
1994 Rates
DATE: August 24, 1995
TO: Dwight Johnson, City Manager
FROM: Fred G. Moore, Director of Public Works
SUBJECT: 1996 SOLID WASTE BUDGET
In June, when we prepared our proposed 1996 Budgets, we were still in the process of
negotiating a contract for curbside recycling services. Because of what has taken place
with increased market value of recycled material within the past six months, we were
negotiating for a reduction in our cost of service. The rate before any reduction which
we paid our recycling contractor was $2.05 per household per month.
In preparing and submitting the budget we used the current rate of $2 per household
per month for revenue. For expenditures for curbside collection contract services, we
used a conservative estimate of $1.95 per household per month. This expenditure is
only the amount paid to the contractor and does not include the other City expenses for
staff to administer the Recycling Program or the yard waste portion of the program.
In August, the City Council approved a new three year contract with our recycling
contractor. This contract establishes a fixed rate for a one year period, July 1995
through June 1996. For the remaining two and a half years of the contract, our rate
that we will pay the contractor will vary depending on the value of recycling materials.
Based upon our revised contract we are now projecting that the $2 per month household
charge could be reduced by $.42 for 1996 and the estimated revenue and expenditures
would balance. This is a savings of $5.04 per month per household.
I would recommend that for 1996 we reduce our charge to each household for recycling
services from $2 per month to $1.58 per month.
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