HomeMy WebLinkAboutCity Council Packet 01-30-1995 Special 1CITY OF
PLYMOUTR
Plymouth City Council Special Council Meeting
Monday, January 30, 1995
City Manager Eveluation Process
AGENDA
1. Date of next Council and Staff evaluation - February or
September 1995
2. Discussion of survey previously used
3. City Manager's salary
We Listen • We Solve • We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000
CITY OF PLYMOUTH
CITY MANAGER PERFORMANCE EVALUATION
INSTRUCTIONS: Place a check mark on the line underneath the rating column which you feel is
appropriate for each item
A. Policy
1. Assists in policy formulation without
exerting undue influence.
2. Provides sound advice on policy
matters.
3. Carries out adopted policy effectively,
faithfully and in a timely manner.
Specific comments
B. Planning
1. Plans, organizes and supervises
implementation of ongoing City
programs and services
2. Organizes program planning in a
manner that anticipates future needs
and problems and establishes common
goals for adoption by the City
Council.
3. Achieves goals set by or in
conjunction with the City Council.
Specific comments
C. Agendas
1. Prepares a sound agenda
2. Balances the work flow from meeting
to meeting as much as possible.
3. Prepares agendas that focus on policy-
making issues while keeping
unnecessary administrative matters
off.
Needs
Needs some substanflal
Vent' Rtronj Rottong MegNate im rovement im Mement Unknown
5 4 3 2 1 0
A. Policy
1. Assists in policy formulation without
exerting undue influence.
2. Provides sound advice on policy
matters.
3. Carries out adopted policy effectively,
faithfully and in a timely manner.
Specific comments
B. Planning
1. Plans, organizes and supervises
implementation of ongoing City
programs and services
2. Organizes program planning in a
manner that anticipates future needs
and problems and establishes common
goals for adoption by the City
Council.
3. Achieves goals set by or in
conjunction with the City Council.
Specific comments
C. Agendas
1. Prepares a sound agenda
2. Balances the work flow from meeting
to meeting as much as possible.
3. Prepares agendas that focus on policy-
making issues while keeping
unnecessary administrative matters
off.
Specific comments
D. Reporting
1. Provides reports in a comprehensive
and understandable manner.
2. Provides appropriate information for
making sound policy decisions.
Specific comments
E. Fiscal Management
1. Presents realistic budget
2. Seeks efficiency and economy in all
programs
3. Presents budget in an understandable
fashion
4. Keeps the City Council informed on
fiscal matters.
5. Administers the budget within
adopted limits
6. Instills in department heads and
employees a sense of efficiency and
economy.
Specific comments
F. Personnel
1. Demonstrates ability to recruit
excellent personnel
2. Demonstrates ability to retain
excellent personnel
3. Impartially administers the
performance evaluation system
Needs
Needs some substantial
Very Retro" Stfohj Adequote im rove"MM Improvement Unknown
5 4 3 2 1 0
Specific comments
D. Reporting
1. Provides reports in a comprehensive
and understandable manner.
2. Provides appropriate information for
making sound policy decisions.
Specific comments
E. Fiscal Management
1. Presents realistic budget
2. Seeks efficiency and economy in all
programs
3. Presents budget in an understandable
fashion
4. Keeps the City Council informed on
fiscal matters.
5. Administers the budget within
adopted limits
6. Instills in department heads and
employees a sense of efficiency and
economy.
Specific comments
F. Personnel
1. Demonstrates ability to recruit
excellent personnel
2. Demonstrates ability to retain
excellent personnel
3. Impartially administers the
performance evaluation system
4. Maintains good relations with
employee organizations
5. Effectively represents City interests in
collective bargaining
6. Seeks to develop skills/abilities of
employees
7. Maintains regular and effective
communications with employees
Specific comments
G. Supervision
1. Properly supervises Department
Heads
2. Knows what is going on in various
departments
3. Encourages initiative in Department
Heads
4. Conducts regular and meaningful
evaluations of Department Heads
5. Is available to all City employees
6. Keeps Department Heads informed of
Council policies
Specific comments
H. Leadership
1. Motivates others to accomplish goals
2. Delegates appropriate responsibilities
to other members of management
team
3. Develops teamwork and cooperation
among staff
4. Has the support of employees in
decisions
Needs
Needs some substantial
Very -Ottonjz gttong Adegiate Im mement Im rowermnt Unknown
5 4 3 2 1 0
4. Maintains good relations with
employee organizations
5. Effectively represents City interests in
collective bargaining
6. Seeks to develop skills/abilities of
employees
7. Maintains regular and effective
communications with employees
Specific comments
G. Supervision
1. Properly supervises Department
Heads
2. Knows what is going on in various
departments
3. Encourages initiative in Department
Heads
4. Conducts regular and meaningful
evaluations of Department Heads
5. Is available to all City employees
6. Keeps Department Heads informed of
Council policies
Specific comments
H. Leadership
1. Motivates others to accomplish goals
2. Delegates appropriate responsibilities
to other members of management
team
3. Develops teamwork and cooperation
among staff
4. Has the support of employees in
decisions
Specific comments
I. Department Performance
1. Takes appropriate and timely steps to
improve departmental deficiencies
2. Obtains the greatest possible
performance from Department Heads
and employees
3. Is aware of weak or inefficient
administrative personnel and works to
improve their performance
4. Is aware of exceptional and/or
unusually productive administration
personnel and strives to have their
accomplishments recognized
5. How would you assess Manager's
performance with respect to his
supervision and interaction with each
Department. Please answer only as it
relates to your view of the Manager's
supervision of the department, not to
the performance of the department
itself. To be answered by Council
members only.
Administration Department
Finance Department
Parks and Recreation
Community Development
Public Works
Public Safety
Specific comments
J. Council Relations
1. Assists Council members in resolving
problems administratively to avoid
unnecessary action at meetings
Needs
Needs some substantial
Vety Ston 01-tong Adequate im mVement Im mement Unknown
5 4 3 2 1 0
Specific comments
I. Department Performance
1. Takes appropriate and timely steps to
improve departmental deficiencies
2. Obtains the greatest possible
performance from Department Heads
and employees
3. Is aware of weak or inefficient
administrative personnel and works to
improve their performance
4. Is aware of exceptional and/or
unusually productive administration
personnel and strives to have their
accomplishments recognized
5. How would you assess Manager's
performance with respect to his
supervision and interaction with each
Department. Please answer only as it
relates to your view of the Manager's
supervision of the department, not to
the performance of the department
itself. To be answered by Council
members only.
Administration Department
Finance Department
Parks and Recreation
Community Development
Public Works
Public Safety
Specific comments
J. Council Relations
1. Assists Council members in resolving
problems administratively to avoid
unnecessary action at meetings
2. Deals with Council as a whole on
policy issues
3. Demonstrates impartiality and
maintains appropriate relationships
with individual Council members
4. Is receptive to constructive criticism
and advice
5. Responds promptly to Council's
inquiries
Specific comments
K. Intergovernmental Relations
1. Maintains good cooperative relations
with:
Municipalities and School Districts
State and Federal agencies/officials
Agencies contracting with or
supported by the City
Specific comments
L. Community Relations
1. Viewed by the community as a person
of high integrity, ability and devotion
to the City
2. Handles citizens' questions and/or
complaints promptly and effectively
3. Properly supports the City Council
4. Maintains good relations with the
media; provides accurate and timely
information
5. Properly avoids politics and
partisanship
6. Creates a feeling of respect for City
government within the community
Needs
Needs some substantial
Very Stron qttOhj Adequate im twement im tWemrnt Unknown
5 4 3 2 1 0
2. Deals with Council as a whole on
policy issues
3. Demonstrates impartiality and
maintains appropriate relationships
with individual Council members
4. Is receptive to constructive criticism
and advice
5. Responds promptly to Council's
inquiries
Specific comments
K. Intergovernmental Relations
1. Maintains good cooperative relations
with:
Municipalities and School Districts
State and Federal agencies/officials
Agencies contracting with or
supported by the City
Specific comments
L. Community Relations
1. Viewed by the community as a person
of high integrity, ability and devotion
to the City
2. Handles citizens' questions and/or
complaints promptly and effectively
3. Properly supports the City Council
4. Maintains good relations with the
media; provides accurate and timely
information
5. Properly avoids politics and
partisanship
6. Creates a feeling of respect for City
government within the community
Specific comments
M. Professional Reputation
1. Well respected by fellow managers
2. Represents City in professional
organizations
3. Seeks Positive recognition for City by
public administration associations
4. Knowledgeable of current
developments affecting the
management field
5. Strives to continue professional
growth
Specific comments
N. Personal Traits
1. Controls emotions effectively in
difficult situations
2. Is creative in developing practical
solutions to problems faced in the
course of work
3. Is flexible in accepting and adjusting
to change
4. Has positive attitude
5. Demonstrates personal honesty and
frankness in day-to-day relationships
6. Seeks to improve own
skills/knowledge
7. Completes work in an acceptable time
period
8. Performs work accurately
Specific comments
Needs
Needs some stbsta"Hal
Vend 'Otmill Rttang A&quen Im tMemeht im Mwemeot Unknown
5 4 3 2 1 0
Specific comments
M. Professional Reputation
1. Well respected by fellow managers
2. Represents City in professional
organizations
3. Seeks Positive recognition for City by
public administration associations
4. Knowledgeable of current
developments affecting the
management field
5. Strives to continue professional
growth
Specific comments
N. Personal Traits
1. Controls emotions effectively in
difficult situations
2. Is creative in developing practical
solutions to problems faced in the
course of work
3. Is flexible in accepting and adjusting
to change
4. Has positive attitude
5. Demonstrates personal honesty and
frankness in day-to-day relationships
6. Seeks to improve own
skills/knowledge
7. Completes work in an acceptable time
period
8. Performs work accurately
Specific comments
What can the City Manager take the greatest pride in? What do you feel are his strongest points and
his finest accomplishments this year?
What areas do you feel most need improvement? Why? Do you have any constructive, positive ideas
how the City Manager can improve these areas?
admin/adminper/cmeval. doc