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Home My WebLink AboutCity Council Packet 02-10-2009CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING FEBRUARY 10, 2009Y 7:00 p.m. 1 . CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUM—Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allottedfor the Forum. If thefull 15 minutes are not neededfor the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission forfuture report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Presentation by Hennepin County Sheriff Rich Stanek on their collaborative efforts with local police departments 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removedfrom the Consent Agenda andplaced elsewhere on the agenda. 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2009-030) Part I Part 11 6.03 Adopt Ordinance amending Section 10 16 of the City Code regarding park rental fees and policies (Ord2OO9-03) Regular Council Meeting 1 of 3 February 10, 2009 6.04 Approve Site Plan amendment and Variances to allow reconstruction of the existing Pike Lake Sanitary Sewer Lift Station for property located south of 60th Place and east of Goldenrod Lane. City ofPlymouth. (2008116 — Res2009-03 1) 6.05 Approve Community Development Block Grant (CDBG) 2009 Action Plan Res2009-032) 6.06 Approve Fernbrook Lane Improvements Change Order No's. 8- 10, Work Order No's. 4 and 5 and Payment No. 11 and Final (1013 — Res2009-033, Res2009- 034) 6.07 Approve termination of Water Quality Pond Maintenance Agreements for Plum Tree (2001016) (20084) (98129) (98003) (98128) (98130) (2002032 — Res2009- 035) 6.08 2009 Planning Commission Work Program 6.09 (This item was removed from the Consent Agenda and placed under General Business as item No. 8.05) 6.10 Approve Plans and Specifications for 2009 Temporary Overlay Project (9102 — Res2009-036) 6.11 Receive Preliminary Engineering Report for 2009 Mill and Overlay Project 10 'h Ave, 13 th Ave, Nathan Lane Area and Nathan/Trenton Lane Area (9108 — Res2009-037) 6.12 Accept utilities for the Shops at Plymouth Creek (Res2009-038) 6.13 Approve purchase of replacement sewer televising camera system with truck chassis (Res2009-039) 6.14 Approve City Manager compensation (Res2009-040) 6.15 Approve Labor Agreement with AFSCME Council 5, Local 3445, which represents Plymouth Maintenance Employees (Res2009-04 1) Regutar Councit Meeting 2 of 3 February 10, 2009 7. PUBLIC HEARINGS 8. GENERAL BUSINESS 8.05 Approve Plans and Specifications and Ordering Advertisement for Bids for 2009 Street Reconstruction Project (9101 — Res2009-042) (This item was previously item No. 6.09) 8.1- Consider non-resident fee surcharge for recreation programs (Res2009-043) 8.2 Discuss Charitable Gambling Ordinance 8.3 Consider 2009 Goals and Legislative Priorities 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Set Study Session to discuss closing of Pilgrim Lane Elementary School 10. ADJOURNMENT Regular Council Meeting 3 of 3 February 10, 2009 RicHARD W. STANEK H,-Njvrp.rjv CouNry SmRmr January 21, 2009 TO: Hennepin County Chief s Association Dear Chiefs: As the Sheriff of Hennepin County, one of the goals of my administration is to increase visibility and accessibility of the Sheriffs Office throughout the county, educating citizens and elected officials about the public safety services provided by their, tax dollars. One of the avenues.we are using to accomplish this is to meet with city councils throughout the year for what I call a "meet and greet". In 2008, we completed a number of these visits and received positive feedback from both the council members and the local chief. We are in the process of scheduling additional visits for 2009. These are intended to be quick, high-level overviews of the Sheriff s office; educating the council and the public viewers on the way the Sheriff s office works with local police departments. We generally spend no more than 10 minutes at the front end of a council meeting. My administrative staff calls to schedule these meetings directly with the city clerk or manager based on your councils' agenda. When the meeting is scheduled, the Inspector of Enforcement Services here at the Sheriff s Office then contacts the local Chief of Police for input and to extend an invitation to join me at the meeting. Please let me know if you have any questions about our public education effort. Thank.you. Sincerely, Richard W. Stanek Hennepin County Sheriff ROOM 6, COURTHOUSE 350 SOUTH 5TH STREET MINNEAPOLIS, MN 55415 WWW.HENNEPINSHEtUFF.ORG 612-348-3740 6.01 Proposed Minutes Regular Council Meeting January 27, 2009 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on January 27, 2009. COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Stein, Murdock, Willis, and Bildsoe. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Police Chief Goldstein, Public Works Director Cote, Fire Chief Kline, Recreation Supervisor Greupner, Community Development Director Juetten, Housing Manager Barnes, and City Clerk Engdahl. Plymouth Forum Beth and Dan Pukal, 15125 9t" Avenue North, addressed the Council regarding the proposed street reconstruction project for their street. They stated they are very concerned how this project would affect them financially. Therefore, they requested that this project be postponed or minimize the assessments (delete the curb and gutter similar to the reconstruction of Shenandoah Lane). Janelle Leppa, 815 Niagara Lane, shared the Pukals' concerns regarding the project. She stated she supports speedbumps in the road. If the current speedbumps aren't replaced, the neighbors should pay less of the cost. She suggested looking at repairs to the roads and postpone the reconstruction project for five years until the economic climate is better. Mayor Slavik stated that staff would contact these residents to answer their questions. Presentations and Public Information Announcements 4.01) Announcement of Fire and Ice Festival on February 7 Recreation Supervisor Karol Greupner announced this year's Fire and Ice Festival on February 7 at Parkers Lake. Fire Chief Kline introduced Kip Springer the City's new Deputy Fire Chief. Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to Proposed Council Minutes I of4 Regular Meeting of January 27, 2009 gpprove the agend . With all members voting in favor, the motion carried. Consent Agenda Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt the amended Consent Agenda that included the following items: 6.01) Minutes from Regular and Special Council Meetings of January 13, 2009. 6.02) Resolution Approving Disbursements for Period ending January 17, 2009 (Res2009-018). 6.03) Approve forwarding of comments to the City of Golden Valley on their 2030 Comprehensive Plan. 6.-04) Resolution Approving Request for Final Payment for Zachary Playfield Redevelopment Project (6129 — Res2009-019). 6.05) Resolution Terminating the Water Quality Pond Maintenance Agreement for French Ridge Park (Res2009-020). 6.06) Resolution Approving Request for Payment No. 2 and Final for the 2008 Sanitary Sewer Lining Project (8111 — Res2009-02 1). 6.07) Resolution Approving Agreement between the Metropolitan Council and Plymouth. Metrolink for Transit Convenience/Prepaid Fare Reimbursements (Res2009-022). 6.08) Resolution Terminating the Water Quality Agreement for the Woods at Medicine Lake Res2009-023). 6-09) Resolution Awarding a Contract for Well No. 16 Pumping Facility (7114 — Res2009- 024). 6.10) , Resolution Awarding Contract for Timber Creek Improvements. Project (8115 — Res2009- 025). Motion carried to approve the Consent Agenda. Pubtic Hearings 1-1) Qn-Sale Liquor and Sunday Liguor License Applications for Regency Midwest Ventures Limited Partnership, d/b/a Plymouth Radisson, 3131 Campus Drive City Clerk Engdahl reported on the request of Regency Midwest Ventures Limited Partnership, d/b/a Plymouth Radisson, 3131 Campus Drive, for On -Sale Liquor and Sunday Liquor Licenses. Proposed Council Minutes 2 of 4 Regular Meeting of January 27, 2009 Mayor Slavik opened the public hearing. Mayor Slavik closed the public hearing. Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt a Resolution A-pprovinR On -Sale Liquor and Sunday Liquor Licenses for Regency Midwest Ventures Limited Partnership (Res2009-026). With all members voting in favor, the motion carried. General Business 8.1) Rezoning and Planned Unit Development General Plan for an Addition to Tri-State Drilling Building, 16940 Highway 55 (Wayne Jeske Associates — 2008109) Community Development Director Juetten explained the proposed addition to Tri-State Drilling building located at 16940 Highway 55. The applicant would be restricting options on the site for the rezoning, such as height of the pipe stored on site not higher than eight feet, reducing lighting on the property, turning off the exterior intercom system, and not expanding the inventory of the pipe on site or how large their operation would be. A suggestion was made to add condition No. 12 of the resolution to state, "the property owner shall continuously maintain all fencing so that it remains opaque and eight feet in height." Jim Melcher, from Tri-State Drilling, Inc. answered the Council's questions. Motion was made by Councilmember Bildsoe, andseconded by Councilmember Johnson to - adopt an Ordinance Amending Clipter 21 of the City Code to Classify Certain Land located at 16940 State Highwgy 55 (2008109 — Ord2OO9-02, Resolution Approving Findings of Fact for the Rezoning of Land located at 16940 State Highway 55 (Res2009-027), and a Resolution Approving a PUD General Plan for WMe Jeske Associates, Inc. for Tri-State Drilling on PropgLfty located at 16940 State Highwgy 55 (Res2009-028) with the addition of condition No. 12 to state, "the propeLty owner shall continuously maintain all fencing so that it remains opNue and eight feet in height." With all members voting in favor, the motion carried. 8.2) Revisions to the Plymouth Economic Development Revolving Loan Fund Housing Manager Barnes presented the proposed revisions to the Plymouth Economic Development Revolving Loan Fund as well as a proposed application from Value Rx to relocate its business to Plymouth. He noted that Value Rx would be making application to the City to relocate their business to the City. A public hearing is scheduled for February 24 on that The Council suggested a few minor word changes to the document. Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to qpprove the recommended change . With all members voting in favor,'the motion carried. Proposed Council Minutes 3 of 4 Regular Meeting of January 27, 2009 The Council directed staff to add review of this fund to the future study session list. Reports and Staff Recommendations 9.1) Appointment of Alternate Director to the Elm Creek Watershed District Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to qppoint Janice Haugen as Alternate Director to the Ehn Creek Watershed District. With all members voting in favor, the motion carried. Adiournment Mayor Slavik adjourned the meeting at approximately 7:53 p.m. Sandra R. Engdahl, City Clerk Proposed Council Minutes 4of4 Regular Meeting of January 27, 2009 rp)City of Agenda 6w02PlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Jodi Bursheim, Finance Manager January 27, 2009 Reviewed by: Calvin Portner, Director of Administrative Services Item: Disbursements Ending January 31, 2009 1. ACTION REQUESTED: Adopt the attached resolution to approve the disbursements for the period ending January 3 1, 2009. 2. BACKGROUND: Attached is a list of city fund disbursements for the period ending January 31, 2009. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Check Registers Resolution Invoice Expense Distribution for Period Ended 1.31.09 FUND 100 General Fund 198,214.26 200 Recreation Fund 16,434.92 210 Parker's Lake Cemetery Maint 0.00 220 Transit System Fund 277,239.46 204 Community Development Fund 0.00 205 Public Safety Grants 0.00 207 Economic Development Fund 0.00 208 Lawful Gambling 0.00 250 Comm Dev Block Grant Fund 9,775.40 254 HRA Section 8 Fund 5,610.87 258 HRA General Fund 35.00 400 General Capital Projects Fund 16,947.77 401 Minnesota State Aid Fund 0.00 403 Building & Equipment Rev. Fund 16,899.40' 405 Park Replacement Fund 0.00 406 Infrasturcture Replacement Fund 0.00 407 Project Administration Fund 0.00 408 Park Construction 35,702.00 409 Capital Improvement Fund 0.00 412 Utility Trunk Fund 0.00 413 Improvement Project Construction 171,130.45 414 Shenandoah Administration 0.00 416 Public Safety Expansion 0.00 851 HRA Senior Apt. Constr Fund 0.00 418 Utility Trunk System Expansion 0.00 420 Water Sewer Construction 110,388.12 421 Enterprise -Other Construction 259.19 998 TIF # 7-2 O.S. (Const) 0.00 998 TIF # 7-3 P.O.S. (Const) 0.00 422 TIF #7-4 P.T.P (Const) 0.00 TIF Dev. Exp. Bonds 95 (Const) 0.00 423 TIF # 7-5 Rottlund (Const) 0.00 424 TIF #7-6 Continental (Const) 0.00 426 TIF #7-7 Stonecreek ('Const) 0.00 427 TIF #7-8 Shops @ Plymouth Creek 0.00 428 TIF HRA Senior Apt. Constr. Fund 0.00 429 TIF HRA 1-3 Crossroads Station 0.00 500 Water Fund 94,512.20 510 Water Resources Fund 64,018.47 520 Sewer Fund 469,386.84 530 Solid Waste Management Fund 27,913.34 540 Ice Center Fund 52,921.31 550 Field House Fund 4,761.25 Central Services Fund 0.00 600 Central Equipment Fund 90,000.40 610 Public Facilities Fund 98,898.23 620 Information Technology Fund 63,789.19 630 Risk Management Fund 15,994.79 640 Employee Benefits Fund 263,648.03 650 Design Engineering Fund 0.00 850 Senior Housing Bond Trustee 0.00 0.00 Total Invoice Expense Distribution: 2,104,480.89 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/3112009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Operations - General Operations Check 102302 01/20/2009 Open Accounts Payable Baldy Sanitation Co Invoice Date Description Amount 10276 12/31/2008 Oct-DecO8 Fire 123 Rubbish Removal $912.99 Paying Fund Cash Amount Amount Transaction Reconciled Difference Amount Amount 912.99 610 - Public Facilities 610-1001 (Cash) 912.99 102303 01/23/2009 Open Accounts Payable Abrams and Schmidt LLC 250.00 Invoice Date Description Amount 112 01/20M09 2-20-09 Registration Plekkenpol "Critical Incidents" 250.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 250.00 102304 01/23/2009 Open Accounts Payable AccessIT 7,000.00 Invoice Date Description Amount 1245560 01/02/2009 1.27/1.27.10 Advertise at Plym Cinema 12 7,000.00 Paying Fund Cash Amount Amount 220 - Transit System 220-1001 (Cash) 1,190.00 510 - Water Resources 510-1001 (Cash) 3,500.00 530 - Solid Waste Mgmt 530-1001 (Cash) 2,310.00 user: Debra Luesse Pages: I of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/1812009 - To Payment Date: 1/3112009 Number Date Status Vold Reason Reconciled/ Source Payee Name 79.88- Transaction Reconciled Difference 01/22/2009 Jan-MarO9 WTP No&So Voided Date Paying Fund Amount Amount 102305 01/23/2009 Open Amount Accounts Payable Ace Lock & Safe Co Inc 248.94 Invoice Date Description Amount 466.65 A82474 12/26/2008 Drilled out broken key for the Armstrong equipment 183.34 0894001620067 12/31/2008 12.15.08 PM Dumpster service room Paying Fund A82259 11/17/2008 Ice Arena dog -1.0 65.60 100-1001 (Cash) Paying Fund 102308 01/23/2009 Open Cash Amount Amount 331.35 540 - Ice Center Date 540-1001 (Cash) 248.94 00160988 102306 01/23/2009 Open Misc parts Accounts Payable Adam's Pest Control, Inc. Paying Fund 185.32 489012 01/04/2009 Jan-MarO9 Wells Pest Control 79.88- 489693 01/22/2009 Jan-MarO9 WTP No&So 105.44 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 185.32 102307 01/23/2009 Open Accounts Payable Allied Waste Services 466.65 Invoice Date Description Amount 0894001620067 12/31/2008 12.15.08 PM Dumpster service 466.65 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 466.65 102308 01/23/2009 Open Accounts Payable American Fastener 331.35 Invoice Date Description Amount 00160988 12/30/2008 Misc parts 331.35 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 2 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/1812009 - To Payment Date: 113112009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 600 - Central Equipment 600-1001 (Cash) . 102309 01/23/2009 Open Accounts Payable Arbogast, Clifford I nvoice Date Description Transaction Reconciled Difference Amount Amount 331.35 41.60 Amount 2009-00000031 01/21/2009 14455 19th Ave Utility refund $41.60 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) $41.60 102310 01/23/2009 Open Accounts Payable Bertelson Total Office Solutio Invoice Date Description Amount W05405561 12/30/2008 Mnthly pinnr/looseleaf refill/appt bk/dsk clndr/mthly 118.12 pInnr W05405431 12/30/2008 Dsk clndr/mthly pinnr/dsk pd! clndr/wall cindr 73.42 W05420371 01/08/2009 Bndr cips/mrkr/sctch pds/sortwk/gas dustr/cIsp 115.84 env/calc roll W05406291 12/3 0/2008 12 -Locking no gap round ring binders 131.51 W05405211 12/30/2008 One color dtd mthly dsk pd/mthly pinnr/prof planner 23.40 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 462.29 102311 01/23/2009 Open Accounts Payable BolgerVision Beyond Print Invoice Date Description Amount 103125 12/31/2008 Jan-Feb09 32,325 Plymouth News 7,475.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 7,475.00 462.29 7,475.00 user: Debra Luesse Pages: 3 of 78 Tuesday, February 03, 2009 Number Date Status 102312 61/23/2009 Open invoice City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Vold Reason Reconciled/ Source Payee Name Voided Date Accounts Payable Campbell Knutson Prof Assoc Date Description Amount Transaction Reconciled Difference Amount Amount 30,555.92 9,660.75 2,815.81 2,504.97 Tuesday, February 03, 2009 69mg 12/09/2008 NovO8 Attorney Fees 30,555.92 raying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 29,625.72 103 - FND - Bldg and Equip Revolving 403-1001 (Cash) 899.40 20 - ENT - Water Sewer Construction 420-1001 (Cash) 30.80 102313 0 11/23/2009 Open Accounts Payable CDW Government Inc nvoice Date Description Amount MVD3157 01/05/2009 HP Memory Quote #MHK2699 9,660.75 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 9,660.75 102314 01/23/2009 Open Accounts Payable City of Maple Grove Invoice Date Description Amount 2009-00000039 01/22/2009 Safe & Sober Grant Reimbursement for October 2008 1,710.83 11439 12/31/2008 Dec08 Dog Impounds/house call fees 1,104.98 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 2,815.81 102315 01/23/2009 Open Accounts Payable City of Minnetonka Invoice Date Description Amount 2009-00000043 01/22/2009 Safe & Sober Grant Reimbursement for October 2008 2,504.97 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 4 of 78 Transaction Reconciled Difference Amount Amount 30,555.92 9,660.75 2,815.81 2,504.97 Tuesday, February 03, 2009 Number City of Plymouth Payment Register From Payment Date: Ill 8/2009 - To Payment. Date: 113112009 Status Void Reason Reconciled/ Source Payee Name Voided Date 100 - General Fund 102316 ql/23/2009 Open Transaction Reconciled Difference Amount Amount 100-1001 (Cash) $2,504.97 Accounts Payable City of Plymouth/Sewer & Water $5,592.69 Date Description Amount 776100010609 01/06/2009 Hilde Center 386200010609 01/06/2009 Elm Creek Plyfld 356100010609 01/06/2009 Plymouth Creek 115300010609 01/06/2009 Ice Arena/Irrig 099900010609 01/06/2009 Ice Arena 023600010609 01/06/2009 Public Safety 007500010609 01/06/2009 Bass Lake Plyfld 006800010609 01/06/2009 Parkers Plyfld 962700010609 01/06/2009 Fire Station 3 940300010609 01/06/2009 Pavilion 851400010609 01/06/2009 Zachary Pk 815700010609 01/06/2009 Fire Station 2 814300010609 01/06/2009 City Center 706500010609 01/06/2009 E Med Lake 704400010609 01106/2009 Plym Jr Hi Plyfld 701600010609 01/06/2009 Lacompte Pk 700900010609 01/06/2009 Oakwood Park 697400010609 01/06/2009 Plym Creek Pk 696700010609 01/06/2009 Historical Society 605700010609 i 01/06/2009 Fire Station 1 7.56 196.91 585.11 124.24 1,415.28 222.10 132.98 128.68 137.63 50.23 142.37 139.19 417.35 46.32 247.70 235.22 154.49 264.86 7.56 109.87 user: Debr Luesse Pages: 5 of 78 Tuesday, February 03, 2009 Number I City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Status Vold Reason Reconciled/ Source Payee Name Voided Date 815000010609 01/06/2009 Public Works 173447010609 01/06/2009 Transit 73 Station ying Fund Cash Amount 1 00 - General Fund 220 - Transit System 500 - Water 520 - Sewer 540 - ice Center 600 - Central Equipment 610 - Public Facilities 102317 01/23/2009 ODen Transaction Reconciled Difference Amount Amount 756.26 70.78 Amount 100-1001 (Cash) 2,586.68 220-1001 (Cash) 70.78 500-1001 (Cash) 252.09 520-1001 (Cash) 252.09 540-1001 (Cash) 1,539.52 600-1001 (Cash) 252.08 610-1001 (Cash) 639.45 Accounts Payable Clark Products Inc $129.76 1634432 12/19/2008 IC Thermostat $129.76 Paying Fund Cash Amount Amount I 40 - Ice Center 102318 01/23/2009 Coen 540-1001 (Cash) Accounts Payable CMS Date Description 129.76 180.00 122008530032 12/31/2008 Dec08 Drug Testing $180.00 raying Fund Cash Amount Amount 00 - General Fund 100-1001 (Cash) $180.00 user: Debrl Luesse Pages: 6 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 102319 01/23/2009 Open Accounts Payable Commercial Refrigeration Syst $1,477.17 37568 12/22/2008 12.3/12.5.08 IC Engine room change 3 solenoids 1,477.17 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 1,477.17 102320 01/23/2009 Open Acco unts Payable Community Health Charities 44.00 Invoice Date Description Amount 2009-00000014 01/20/2009 CHAR CHC - Community Health Charities 44.00 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 44.00 102321 01/23/2009 Open Accounts Payable County Materials Corporation 3,525.04 Invoice Date Description Amount 146192600 12/29/2008 6 VFT manhole 96" x 3,525.04 Paying Fund Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 3,525 04 102322 01/23/2009 Open Accounts Payable Cummins North Central 305.00 Invoice Date Description Amount 10079911 01/09/2009 Gen Set. Inspection Public Safety 305.00 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 305.00 user: Debra Luesse Pages: 7 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102323 01/23/2009 Open Accounts Payable Data Recognition Corporation $1,810.26 Invoice Date Description Amount 00068291. 12/31/2008 Dec08 UB processing $1,810.26 Paying Fund Cash Amount Amount 500 - Water 520 - Sewer 102324 01/23/2009 Open Invoice 5378 Paying Fund 100 - General Fund 102325 01/23/2009 Open Invoice 037912 037911 037913 Paying Fund 600 - Central Equipment 102326 01/23/2009 Open Invoice 081231 081231A user: Debra Luesse 600-1001 (Cash) $68,649.00 Accounts Payable eQuality Pathways to Potential $702.90 Date Description Amount 12/31/2008 Dec08 PCC Janitorial $607.05 12/31/2008 Dec08 IC Janitorial $95.85 Pages: 8 of 78 Tuesday, February 03, 2009 500-1001 (Cash) 905.13 520-1001 (Cash) 905.13 Accounts Payable Designwrite Studios 108.42 Date Description Amount 12/18/2008 Residents Guide 108.42 Cash Amount Amount 100-1001 (Cash) 108.42 Accounts Payable Elk River Ford 68,649.00 Date Description Amount 12/30/2008 Unit 1007 '09 Crown Victoria 22,883.00 12/30/2008 Unit 1006 '09 Crown Victoria 22,883.00 12/30/2008 Unit 1005 '09 Crown Victoria 22,883.00 Cash Amount Amount 600-1001 (Cash) $68,649.00 Accounts Payable eQuality Pathways to Potential $702.90 Date Description Amount 12/31/2008 Dec08 PCC Janitorial $607.05 12/31/2008 Dec08 IC Janitorial $95.85 Pages: 8 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 607.05 540 - Ice Center 540-1001 (Cash) 95.85 102327 01/23/2009 Open Accounts Payable Erickson, Janet 488.15 Invoice Date Description Amount 2009-00000038 12/31/2008 Refund Overpayment Special Assessment Levy 17085 488.15 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 488.15 102328 01/23/2009 Open Accounts Payable Factory Motor Parts Co 445.06 Invoice Date Description Amount 61101254 12/31/2008 2 pro battery 177.77 13004953 12/29/2008 Core retrun splash 55 drum 30.00) 61099453 12/23/2008 Pro batt pp54 321.29 61100307 12/26/2008 Battery core credit #61099453 24.00) Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 445.06 102329 01/23/2009 Open Accounts Payable FBINAA 75.00 Invoice Date Description Amount 2009-00000041 01/22/2009 Membership dues for Chris Kuklok for 2009 75.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 75.00 user: Debra Luesse Pages: 9 of 78 Tuesday, February 03, 2009 Number Date. Status 152.00 102330 01/23/2009 Open Invoice 220-1001 (Cash) 690115 From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Paying Fund 415.95 200 - Recreation Fund 102331 01/23/2009 Open Invoice Public Works Uniform Rntl 10834051 Paying Fund 220 - Transit System 1023.32 01/23/2009 Open Invoice 1006350554 Paying Fund 100 - General Fund 500 - Water 520 - Sewer 600 - Central Equipment 610 - Public Facilities 102333 01/23/2009 Open Invoice 8120769 01/14/2009 City of Plymouth 152.00 Cash Amount Payment Register 220-1001 (Cash) 152.00 From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Accounts Payable G & K Service Inc 415.95 Void Reason Reconciled/ Source Payee Name Amount Transaction Reconciled Difference Public Works Uniform Rntl Voided Date Amount Amount Amount Accounts Payable Fragale, Annette 100-1001 (Cash) 180.00 Date Description Amount 01/16/2009 1.15.09 Hoop It Up Fitness class 180.00 600-1001 (Cash) 33.28 Cash Amount Amount 8.32 200-1001 Cash) 180.00 Date Description Accounts Payable Fred Pryor Seminars 152.00 Date Description Amount 01/14/2009 B Maciej 2.3.09 KC/Deliver Exceptional Customer 152.00 Cash Amount Amount 220-1001 (Cash) 152.00 Accounts Payable G & K Service Inc 415.95 Date Description Amount 01/02/2009 Public Works Uniform Rntl 415.95 Cash Amount Amount 100-1001 (Cash) 249.58. 500-1001 (Cash) 74.86 520-1001 (Cash) 49.91 600-1001 (Cash) 33.28 610-1001 (Cash) 8.32 Accounts Payable Gopher State One -Call, Inc. 323.65 Date Description Amount 12/31/2008 Dec08 SW 208 Locates 310.60 user: Debra Luesse Pages: 10 of 78 Tuesday, February 03, 2009 user: Debra Luesse Pages: 11 of 78 Transaction Reconciled Difference Amount Amount 527.39 123.56 500.00 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 8120770 12/31/2008 Dec08 CC 9 Locates 13.05 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 323.65 102334 01/23/2009 Open Accounts Payable Grainger Invoice Date Description Amount 9808543046 12/30/2008 Switch foot spdt 21.30 9807596987 12/29/2008 12-baftery 69.01 9808543038 12/30/2008 Truck box crossover 437.08 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 69.01 520 - Sewer 520-1001 (Cash) 437.08 600 - Central Equipment 600-1001 (Cash) 21.30 102335 01/23/2009 Open Accounts Payable Groshardt, Desde Invoice Date Description Amount 2009-00000037 01/22/2009 18510 23rd Ave Utility refund 123.56 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 123.56 102336 01/23/2009 Open Accounts Payable Groth Sewer and Water Invoice Date Description Amount 5263 12/30/2008 Replace curb box.3330 Urbandale Ln 500.00 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 11 of 78 Transaction Reconciled Difference Amount Amount 527.39 123.56 500.00 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ . Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 500 - Water 500-1001 (Cash) 500.00 102337 01/23/2009 Open Accounts Payable Hennepin Co Info Tech Dept $10,245.90 Invoice Date Description Amount 28128648 12/31/2008 Dec08 Fire Radio Lease 3,494.19 28127669 12/31/2008 Dec08 Frame Relay/Network support 64.79 28128649 12/31/2008 Dec08 PD Radio Lease & MDC 6,686.92 Paying Fund Cash Amount Amount 100 . General Fund 100-1001 (Cash) 10,181.11 620 - Information Technology 620-1001 (Cash) 64.79 102338 01/23/2009 Open Accounts Payable Hennepin County Treas/Room-Brd $4,122.00 Invoice Date Description Amount 200811 Plymouth 12/16/2008 Nov08 Room/Board prisoners 4,122.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 4,122.00 102339 01/23/2009 Open Accounts Payable Highway 55 Rental $45.10 Invoice Date Description Amount 090102 01/02/2009 Helium.tank/filler nozzle 45.10 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 45.10 user: Debra Luesse Pages: 12 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 111812009 - To Payment Date: 113112009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102340 01/23/2009 Open Accounts Payable Hintermeyer, Wendy & Paul Transaction Reconciled Difference Amount Amount 54.38 2009-00000030 01/21/2009 3035 Rosewood Ln Utility refund 54.38 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 54.38 102341 01/23/2009 Open Accounts Payable Huikko Plumbing Inc 433.50 Invoice Date Description Amount 090115 01/15/2009 15380 58th PI Refund permit 433.50 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 143.50 500 - Water 500-1001 (Cash) 290.00 102342 01/23/2009 Open Accounts Payable Huskamp, Sharyl 14.62 Invoice Date Description Amount 2009-00000034 01/21/2009 10000 36th PI Utililty refund 14.62 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 14.62 102343 01/23/2009 Open Accounts Payable Jimmy's Johnny's 214.08 Invoice Date Description Amount 28495 12/31/2008 Plymouth Ridgemount Plyfld 53.52 28494 12/31/2008 Plymouth Maintenance Facil 53.52 28491 12/31/2008 Plymouth Parkers Lake Beach 53.52 28490 12/31/2008 Plymouth Dog Park Eagan Park 53.52 user: Debra Luesse Pages: 13 of 78 Tuesday, February 03, 2009 Number Date Status Paying Fund 100 -General Fund 102344 01/23/2009 Open Invoice City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Vold Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount Cash Amount Amount 100-1001 (Cash) $214.08 Accounts Payable KTCO Inc $958.50 Date Description Amount 001 12/31/2008 Oct-DecO8 Car Washes $958.50 Paying Fund Cash Amount Amount 600 - Central Equipment 102345 01/23/2009 Open Invoice 11981 Paying Fund 100 -General Fund 102346 01/23/2009 Open Invoice 3383 Paying Fund 100 - General Fund 102347 01/23/2009 Open Invoice 20246 Paying Fund 600-1001 (Cash) $958.50 Accounts Payable Law Enforcement Tech Group $2,253.54 Date Description Amount 12/30/2008 Handheld w/barcode,cradle,sftwre 2,253.54 Cash Amount Amount 100-1001 (Cash) 2,253.54 Accounts Payable Lawncraft Corporation Date Description Amount 01/02/2009 Jan-FebO9 Snow Plowing 800.00 Cash Amount Amount 100-1001 (Cash) 800.00 Accounts Payable Leuer Farms Date Description Amount 01/15/2009 184 hours now plowing 16,258.00 Cash Amount Amount 800.00 16,258.00 user: Debra Luesse Pages: 14 of 78 Tuesday., February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 100 - General Fund 100-1001 (Cash) 16,258.00 102348 01/23/2009 Open Accounts Payable Lowe's Invoice Date Description Amount 080102 12/31/2008 12.11/12.19.08 Hdwe charges 446.11 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 85.07 610 - Public Facilities 610-1001 (Cash) 361.04 102349 01/23/2009 Open Accounts Payable LSC Resource Inc Invoice Date Description Amount 21707 12/29/2008 Business Cards 82.32 21704 12/23/2008 15,000 @ $37.30/M - #10 Window "Reverse" Flap 595.87 Security Envelopes 362.10 12/23/2008 10,000 @ $34.00/M - #10 Standard Window Security 362.10 Envelopes Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 61.74 500 - Water 500-1001 (Cash) 20.58 620 - Information Technology 620-1001 (Cash) 957.97 102350 01/23/2009 Open Accounts Payable MacQueen Equip. Inc Invoice Date Description Amount 2090670 12/31/2008 Muffler 291.68 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 291.68 Transaction Reconciled Difference Amount Amount 446.11 1,040.29 291.68 user: Debra Luesse Pages: 15 of 78 Tuesday, February 03; 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102351 01/23/2009 Open Accounts Payable Marshall & Swift 462.20 Invoice Date Description Amount 081124 11/26/2008 09 Commercial Valuation Subsc 462.20 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 462.20 102352 01/23/2009 Open Accounts Payable MASA 447.00 Invoice Date Description Amount 090211 01/22/2009 2/11-2/13/09 Conference 447.00 Rich ardso n/D orfsm an/Li nd man Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 447.00 102353 01/23/2009 Open Accounts Payable. MCM Rand LLC 116.04 Invoice Date Description Amount 2009-00000029 01/21/2009 18615 Co Rd 47 Utiilty refund 116.04 Paying Fund Cash Amount Amount 500 - Water 102354 01/23/2009 Open Invoice 40573 Paying Fund 100 - General Fund user: Debra Luesse 500-1001 (Cash) $116.04 Accounts Payable Menards $164.88 Date Description Amount 12/30/2008 24 Banq table/korky plus flapper/5-wintertrax traction $164.88 aid Cash Amount Amount 100-1001 (Cash) $164.88 Pages: 16 of 78 Tuesday, February 03, 2009 Number Date Status City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102355 01/23/2009 Open Accounts Payable MES Inc 263.64 1 nvoice Date Description Amount 00076431SNV 12/29/2008 Zico CRS latch assembly 101.66 00076803SNV 12/30/2008 Small rapid intervention team bag 161.98 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 263.64 102356 01/23/2009 Open Accounts Payable Metro Fire 228.29 Invoice Date Description Amount 33681 01/14/2009 TX receiver 228.29 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 228.29 102357 01/23/2009 Open Accounts Payable Metro Water Conditioning Inc. 202.35 Invoice Date Description Amount 59214 12/30/2008 20-50# power thaw 202.35 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 202.35 102358 01/23/2009 Open Accounts Payable Midwest Environmental Consult 190.40 Invoice Date Description Amount 120856 12/29/2008 1615 Merrimac lead evaluation 190.40 Paying Fund Cash Amount Amount 250 - Community Dev Block Grant (CDBG) 250-1001 (Cash) 190.40 user: Debra Luesse Pages: 17 of 78 Tuesday, February 03, 2009 Number Date Status 102359 01/23/2009 Open Invoice City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Voided Date Accounts Payable Minnesota CLE Date Description Transaction Reconciled Difference Amount Amount 695.00 Amount 090528 Paying Fund 01/22/2009 Sobania/Employment Law Institute 5.28/5.29.09 Cash Amount 695.00 Amount 100 - General Fund 100-1001 (Cash) 695.00 102360 01/23/2009 Open Accounts Payable Minnesota Glove & Safety Inc Invoice Date Description Amount 221934 11/25/2008 24pr Pigskin Safety Lime gloves 105.75 Paying Fund Cash Amount Amount 100 - General Fund 102361 01/23/2009 Open Invoice 00786831N Paying Fund 600 - Central Equipment 102362 01/23/2009 Open Invoice 105.75 100-1001 (Cash) $105.75 Accounts Payable Minnesota Wanner Company $450.83 Date Description Amount 12/30/2008 Misc equipment supplies $450.83 Cash Amount Amount 600-1001 (Cash) $450.83 Accounts Payable MN Chiefs of Police $1,125.00 Date Description Amount 2009-00000044 01/22/2009 Registrations for #32, 27, and 31 for ETI $1,125.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) $1,125.00 user: Debra Luesse Pages: 18 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102363 01/23/2009 Open Accounts Payable MN Chiefs of Police/CK ADDR Invoice Date Description Amount Transaction Reconciled Difference Amount Amount 112.36 1989 12/30/2008 200 Permits to Acquire 112.36 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 112.36 102364 01/23/2009 Open Accounts Payable MN Dept of Labor & Industry $20.00 Invoice Date Description Amount 001420SP 01/06/2009 Mike Englers Boiler License 20.00 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 20.00 102365 01/23/2009 Open Accounts Payable MnFiam Book Sales $345.06 Invoice Date Description Amount 540 01/08/2009 4 J&B Fundamentals of FF Skils/wb 345.06 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 345.06 102366 01/23/2009 Open Accounts Payable Nesbitt, Ro bert $2,774.00 Invoice Date Description Amount 090120 01/20/2009 1.5/1.16.09 MN Joint Analysis 2,774.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 2,774.00 user: Debra Luesse Pages: 19 of 78 Tuesday, February 03, 2009 Number Date Status 102367 01/23/2009 Open Invoice 10000059459NWs 10000059814NWS 10000059918NWS 10000059901 NWS Paying Fund City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Vold Reason Reconciled/ Source Payee Name Voided Date Accounts Payable New World Systems Date Description Amount 12/19/2008 12.8/12.12.08 Software training $5,292.00 12/31/2008 11.23/12.12.08 Travel $4,584.19 12/31/2008 12.28/12.31.08 Travel expenses $1,045.89 12/31/2008 12.28/12.31.08 Training $3,965.00 Cash Amount Amount 620 - Information Technology 102368 01/23/2009 Open Invoice Date 568612126074 Paying Fund 620 - Information Technology 102369 01/23/2009 Open Invoice 70297898 Paying Fund 100 - General Fund 102370 01/23/2009 Open Invoice Transaction Reconciled Difference Amount Amount 14,887.08 620-1001 (Cash) $14,887.08 Accounts Payable Nextel Communications $5,005.47 Description Amount 12/18/2008 11.8/12.14.08 Cellular phone use 5,005.47 Cash Amount Amount 620-1001 (Cash) 5,005.47 Accounts Payable North American Salt Co $12,379.27 Date Description Amount 12/27/2008 12.26.08 218.82ton Road Salt 12,379.27 Cash Amount Amount 100-1001 (Cash) 12,379.27 Accounts Payable Northdale Construction Co Inc $171,130.45 Date Description Amount 090115 12/31/2008 12.15.08/1.15.09 Proj8101 $171,130.45 Paying Fund Cash Amount Amount user: ueora Luesse Pages: 20 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date:* 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 413 - CON - General - Improvmnt Constr 413-1001 (Cash) $171,130,45 102371 01/23/2009 Open Accounts Payable Northern Sanitary Supply Co Invoice Date Description Amount 1,32622 12/29/2008 Brush motor/paper bags 236.70 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 236.70 102372 01/23/2009 Open Accounts Payable Northwest Community Television Invoice Date Description Amount 3364 12/31/2008 2008 city council charges 899.57 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 899.57 102373 01/23/2009 Open Accounts Payable Office Depot Invoice Date Description Amount 455324512001 12/10/2008 Foambrd bienf/form board 19.60 457915334001 12/31/2008 File pocket/A-Z divider 55.38 457915378001 12/31/2008 3ring binder 12.38 458085897001 12/31/2008 OD postcard/1 hole punch/hanging folders 81.98 457135076002 12/31/2008 Protect sheet 9.94 458022703001 12/31/2008 Inked stamp/mthly wall/blackseal tape 20.42 458022733001 12/31/2008 1dz Chisel marker 7.52 458172511001 12/31/2008 Addr labels/retract pen/pen refill/pens/gum pad 99.08 458067065001 12/31/2008 Steno pad/stapler 34.28 Transaction Reconciled Difference Amount Amount 236.70 899.57 404.38 user: Debra Luesse Pages: 21 of 78 Tuesday, February 03, 2009 Transaction Reconciled Difference Amount Amount 13.74 641.19 105.78 Tuesday, February 03, 2009 City of Plymouth., Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date - Status Vold Reason Reconciled/ Source Payee Name Voided Date 458063988001 12/31/2008 Mesh shelf/dsk orgnzr/phone stand/budiness card 45.36 holder 458021526001 12/31/2008 Laminating pouch/file folder 18.44 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 306.30 500 - Water 500-1001 (Cash) 45.36 520 - Sewer 520-1001 (Cash) 34.28 540 - Ice Center 540-1001 (Cash) 18.44 102374 01/23/2009 Open Accounts Payable Olson, Polly & Christopher Invoice Date Description Amount 2009-00000032 01/21/2009 6040 Hemlock Ln utility refund 13.74 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 13.74 102375 01/23/2009 Open Accounts Payable Otis Elevator Co. Invoice Date Description Amount c165946109 01/01/2009 Jan-MarO9 CC Elevator Service 641.19 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 64.1.19 102376 01/23/2009 Open Accounts Payable Otis Spunkmeyer Inc Invoice Date Description Amount 51222384 12/31/2008 IC Concession cookie resupply 105.78 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 22 of 78 Transaction Reconciled Difference Amount Amount 13.74 641.19 105.78 Tuesday, February 03, 2009 Number Date Status 540 - Ice Center 102377 01/23/2009 Open Invoice 26093 25719 25720 25716 25724 25717 26222 26086 Paying Fund 100 - General Fund 500 - Water 610 - Public Facilities 102378 01/23/2009 Open Invoice City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Vold Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 540-1001 (Cash) $105.78 Accounts Payable Owens Services Inc. $9,544.56 Date Description Amount 12/29/2008 Furnace repair 5605 Lawndale House 309.13 01/01/2009 Jan-Mar09 PS Preventive Maintenance 1,395.00 01/01/2009 Jan-Mar09 PW Preventive Maint 1,317.00 01/01/2009 Jan-Mar09 PCC Preventitive Maint 900.00 01/01/2009 Jan-Mar09 CC Preventitive Maint 2,244.00 01/01/2009 Jan-Mar09 FS 1 Preventitive Maint 1,080.00 12/31/2008 WTP2 check air leak 2,161.23 12/29/2008 Wtr Trntmnt 1 cold in generator room check damper 138.20 problem Cash Amount Amount 100-1001 (Cash) 309.13 500-1001 (Cash 2,299.43 610-1001 (Cash) 6,936.00 Accounts Payable Printers Service Inc 108.00 Date Description Amount 238952 12/28/2008 3-77" ice knife sharp 54.00 238996 12/30/2008 2-77" ice knife sharp 36.00 238812 12/16/2008 1-77" ice knife sharp 18.00 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 23 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 540 - Ice Center 540-1001 (Cash) 108.00 102379 01/23/2009 Open Accounts Payable R & R Specialties/ Somerset W1 117.73 Invoice Date Description Amount 0041721 IN 12/23/2008 Use & mod kit 117.73 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 117.73 102380 01/23/2009 Open Accounts Payable Reed Business Information 248.04 Invoice Date Description Amount 4085376 12/29/2008 Prcj8115 12.29.08 legal ad 248.04 Paying Fund - Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 248.04 102381 01/23/2009 Open Accounts Payable RMR Services LLC 4,687.65 Invoice Date Description Amount 200913 12/31/2008 Dec08 10,417 Meter Reads 4,687.65 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 2,343.82 520 - Sewer 520-1001 (Cash) 2,343.83 102382 01/23/2009 Open Accounts Payable S T S Consultants, Ltd. 713.54 Invoice Date Description Amount N39039 12/24/2008 12.12.08 Pike Lift LS project 713.54 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 24 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/3112009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 420 - ENT - Water Sewer Construction 420-1001 (Cash) $713.54 102383 01/23/2009 Open Accounts Payable Sam's Club Invoice Date Description Amount 090108 12/13/2008 12.13.08 IC Concession supplies 107.92 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 107.92 102384 01/23/2009 Open Accounts Payable Scharber & Sons/Long Lake Invoice Date Description Amount 2007713 12/31/2008 Carb kit 25.72 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 25.72 102385 01/23/2009 Open Accounts Payable Science Explorers Invoice Date Description Amount 1661 01/16/2009 1.15/1.29.09 Kitchen Science 340.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 340.00 102386 01/23/2009 Open Accounts Payable Star Tribune Invoice Date Description Amount 2009-00000035 01/21/2009 PCC 4187259 Newspaper Subscrptn 01/29/09- 111.80 01/19/10 Paying Fund Cash Amount Amount Transaction Reconciled Difference Amount Amount 107.92 25.72 340.00 111.80 user: Debra Luesse Pages: 25 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register - From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 100 - General Fund 100-1001 (Cash) 111.80 102387 01/23/2009 Open Accounts Payable State of Minnesota 870.00 Invoice Date Description Amount P07MD02717009F 12/29/2008 Oct-DecO8 TID's CJDN Connects 870.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 870.00 102388 01/23/2009 Open Accounts Payable Strategic Insights Inc 1,437.75 Invoice Date Description Amount 08planitl 83 01/01/2009 2009 Plan -It license renewal 1,437.75 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 1,437.75 102389 01/23/2009 Open Accounts Payable Streicher's Inc 6,188.73 Invoice Date Description Amount 1582977 12/30/2008 Squad build up # 1001 replacing # 144 price is 4,796.80 estimated 1582972 12/30/2008 replace siren switch controll # 109 1,391.93 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 6,188.73 102390 01/23/2009 Open Accounts Payable Sun News pa pers/Notices 692.79 Invoice Date Description Amount 1153276 12/01/2008 Free Recycling ad 50.00 1153142 01/01/2.009 Timber Creek Improvements proj 8115 259.19 user: Debra Luesse Pages: 26 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 1153143 01/01/2009 Liquor license Cam Ranh Bay 28.60 1153277 01/01/2009 P & R Group fitness Instr 355.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 433.60 421 - ENT - Water Resources Constrctn 421-1001 (Cash) 259.19 102391 01/23/2009 * Open Accounts Payable Superior Ford, Inc. 287.97 Invoice Date Description Amount 279580 01/02/2009 Sender and pum/stud 287.97 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 287.97 102392 01/23/2009 Open Accounts Payable Synergy Graphics Inc 1,233.77 Invoice Date Description Amount 41178 12/30/2008 Council Roster Insert for Newcomer Guide (quantity of 1,233.77 4,000) Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 1,233.77 102393 01/23/2009 Open Accounts Payable Taho Sportswear 1,122.60 Invoice Date Description Amount 08TF2677 12/23/2008 48-9oz sweatshirY60-T shirts 1,122.60 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 1,122.60 user: Debra Luesse Pages: 27 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 102394 01/23/2009 Open Accounts Payable TDS Metrocom 3,379.30 Invoice Date Description Amount 50950000109 01/13/2009 Jan09 Land Lines 3,379.30 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 3,379.30 102395 01/23/2009 Open Accounts Payable Thompson, Lindzee 16.37 Invoice Date Description Amount 2009-00000033 01/21/2009 15615 2nd Ave Utiilty refund 16.37 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 16.37 102396 01/23/2009 Open Accounts Payable Twin City Water Clinic, Inc. 800.00 Invoice Date Description Amount 5270 12/30/2008 Dec08 Water Analysis 800.00 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 800.00 102397 01/23/2009 Open Accounts Payable Umbria Pizzeria LLC 198.00 Invoice Date Description Amount PIC1229081 12/29/2008 12.23/12.20.08 Concession Pizza 198.00 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 198.00 user: Debra Luesse Pages: 28 of 78 Tuesday, February 03, 2009 14123 12/16/2008 2705 Fountain Ln/Wtrmn brk repairs $2,722.49 14121 12/16/2008 18225 CR 24/Wtrmn brk rpr $2,509.07 Paying Fund Cash Amount Amount 520 - Sewer 102401 01/23/2009 Open Invoice 93589 Transaction Amount 120.00 115.06 5,231.56 520-1001 (Cash) $5,231.56 Accounts Payable Viking Trophies $45.21 Date Description Amount 12/29/2008 8x10 cherry plaque with plex brass plate $45.21 Reconciled Difference Amount user: Debra Luesse Pages: 29 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102398 01/23/2009 Open Accounts Payable United Way Invoice Date Description Amount 2009-00000028 01/20/2009 CHAR UW - United Way 120.00 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 120.00 102399 01/23/2009 Open Accounts Payable USA Mobility Wireless Inc Invoice Date Description Amount S3493975A 01/01/2009 Jan09 I WR pager rental 13.15 S0296261A 01/01/2009 Jan09 6 SW pager rentals 101.91 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 50.95 510 - Water Resources 510-1001 (Cash) 50.96 520 - Sewer 520-1001 (Cash) 13.15 102400 01/23/2009 Open Accounts Payable Valley Rich Co Inc Invoice Date Description Amount 14123 12/16/2008 2705 Fountain Ln/Wtrmn brk repairs $2,722.49 14121 12/16/2008 18225 CR 24/Wtrmn brk rpr $2,509.07 Paying Fund Cash Amount Amount 520 - Sewer 102401 01/23/2009 Open Invoice 93589 Transaction Amount 120.00 115.06 5,231.56 520-1001 (Cash) $5,231.56 Accounts Payable Viking Trophies $45.21 Date Description Amount 12/29/2008 8x10 cherry plaque with plex brass plate $45.21 Reconciled Difference Amount user: Debra Luesse Pages: 29 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 111812009 - To Payment Pate: 113112009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Paying Fund Cash Amount Amount Transaction Reconciled Difference Amount Amount Tuesday, February 03, 2009 100 - General Fund 100-1001 (Cash) 45.21 102402 1/23/2009 Open Accounts Pa . yable Vroman, Cherie 55.00 Invoice Date Description Amount P81223 12/23/2008 BByst update instructor course 55.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 55.00 102403 01/23/2009 Open Accounts Payable Water Conservation Services Inc 1,882.00 Invoice Date Description Amount 1045 12/31/2008 12.15/12.31 Locate water leaks 1,882.00 Paying Fund Cash Amount Amount Water 500-1001 (Cash) 1,882.00 102404 01/23/2009 Open Accounts Payable Watson Company 1,050.97 Invoice Date Description Amount 765534 01/01/2009 IC Concession food resupply 1,050.97 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 1,050.97 102405 01/23/2009 Open Accounts Payable Xcel Energy 46,085.08 Invoice Date Description Amount 151554915751208 12/29/2008 11.12/12.18.08 8 Lift Stations 740.62 51472281601208 12/29/2008 11.13/12.18.08 2 Water Towers 71.29 user: Debra Luesse Pages: 30 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 111812009 - To Payment Date: 113112009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 51618204531208 12/29/2008 10.29/12.22.08 Traffic Signals 2,677.80 51465207540109 01/08/2009 12/1-01/02/09 Well #2 4,784.44 51450946610109 01/14/2009 12/01-01/12/09 City Parks 1,197.53 51593725791208A 12/31/2008 11.26/1.4.09 2 Transit Shelters 2,456.83 51465207540109A 01/13/2009 11.3/1.07.09 WTP's & all wells except #2 34,156.57 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 3,875.33 220 - Transit System i 220-1001 (Cash) 2,456.83 500 - Water 500-1001 (Cash) 39,012.30 1 520 - Sewer 520-1001 (Cash) 740.62 102406 01/23/2009 Open Accounts Payable Yeadon Fabric Domes LLC $1,576.02 Invoice Date Description Amount US145671N 12/10/2008 dome -repair 1,576.02 Paying Fund Cash Amount Amount 1 550 - Field House 550-1001 (Cash) 1,576.02 102407 01/23/2009 Open Accounts Payable Ziegler Inc $431.15 Invoice Date Description Amount ISWO50125796 12/27/2008 Repair electric system 431.15 Paying Fund Cash Amount Amount 520 - Sewer 520-1001 (Cash) 431.15 user: Debra Luesse Pages: 31 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number bate Status Void Reason Reconciled/ Source Payee Name Voided Date 102408 01/23/2009 Open Accounts Payable Farris, Roberta Lynn Invoice Date Description Amount 2009-00000015 01/20/2009 Roberta Farris $443.54 Paying Fund I Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 443.54 102409 01/23/2009 Open Accounts Payable Law Enforce Labor Serv./Union invoice Date Description Amount 2009-00000019 01/20/2009 DUES POL - Police Union Dues 1,365.00 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 1,365.00 102410 u I/ZJ/ZUUU Open Accounts Payable Le Cordon Bleu Culinary School Invoice Date Description Amount 090213 01/20/2009 2.13.09 Sr luncheon 607.05 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 607.05 102411 01/23/2009 Open Accoun ts Payable Mittelstaedt, Sara Invoice Date Description Amount 695369A 01/20/2009 2 dz playing cards 46.85 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 46.85 Transaction Reconciled Difference Amount Amount 443.54 1,365.00 60T05 46.85 user: Debr a Luesse Pages: 32 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102412 01/23/2009 Open Accounts Payable MN AFSCME Council #5 2,673.19 Invoice Date Description Amount 2009-OU000021 01/20/2009 DUES MTCE - Maintenance Union Dues* 2,673.19 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 2,673.19 102413 01/23/2009 Open Accounts Payable MN Child Support Payment Ctr 1,793.50 Invoice Date Description Amount 2009-00000022 01/20/2009 CHD SUPPORT - Child Support* 1,793.50 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 1,793.50 102414 01/23/2009 Open Accounts Payable MN Environmental Fund 34.00 Invoice Date Description Amount 2009-00000023 01/20/2009 CHAR MN ENV - MN Enviromental Fund 34.00 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 34.00 102415 01/23/2009 Open Accounts Payable Old Log Theatre 423.75 Invoice Date Description Amount 090129 01/22/2009 1.29.09 "Unnecessary Farce" Sr trip 423.75 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 423.75 user: Debra'Luesse Pages: 33 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source - Payee Name Voided Date 102416 01/23/2009 Open Accounts Payable Open Your Heart 2009-00000024 01/20/2009 CHAR OYH - Open Your Heart 199.00 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 199.00 102417 01/23/2009 Open Accounts Payable United Arts Invoice Date Description Amount 2009-00000027 01/20/2009 CHAR UA - United Arts 2.00 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 2.00 102418 01/23/2009 Open Accounts Payable Blythe, Thomas Peter Invoice Date Description Amount Park - 18 01/21/2009 Parks and Rec Refund 20.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 20.00 102419 01/23/2009 Open Accounts Payable Community DevelopmentfW!nfie Invoice Date Description Amount Park - 17 01/21/2009 Parks and Rec Refund 10.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 10.00 Transaction Reconciled Difference Amount Amount 1gg-00 2.00 20.00 10.00 user: Debra Luesse Pages: 34 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102420 01/23/2009 Open Accounts Payable Critzer, Catherine 43.00 Invoice Date Description Amount Park - 3 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102421 01/23/2009 Open Accounts Payable Fresh, Audrey 43.00 Invoice Date Description Amount Park - 12 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102422 01/23/2009 Open Accounts Payable Kinkade, Katherine 63.00 Invoice Date Description Amount Park - 8 01/21/2009 Parks and Rec Refund 63.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 63.00 102423 01/23/2009 Open Accounts Payable Klein, Carolyn 43.00 Invoice Date Description Amount Park - 7 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 user: Debra Luesse Pages: 35 of 78 Tuesday, February 03, 2009 Transaction Reconciled Difference Amount Amount 43.00 17.00 4.00 6.00 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 102424 01/23/2009 Open Accounts Payable Kochendorfer, Tracy Invoice Date Description Amount Park - 10 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102425 01/23/2009 Open Accounts Payable Krussow, Penny Invoice Date Description Amount Park - 13 01/21/2009 Parks and Rec Refund 17;00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 17.00 102426 01/23/2009 Open Accounts Payable Leaf, Jan Invoice Date Description Amount Park - 16 01/21/2009 Parks and Rec Refund 4.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 4.00 102427 01/23/2009 Open Accounts Payable Loughman, Catherine(Kitty) Invoice Date Description Amount Park - 6 01/21/2009 Parks and Rec Refund 6.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 6.00 user: Debra Luesse Pages: 36 of 78 Transaction Reconciled Difference Amount Amount 43.00 17.00 4.00 6.00 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102428 01/23/2009 Open Invoice Park - 1 Paying Fund 200 - Recreation Fund 102429 01/23/2009 Open Invoice Park - 9 Paying Fund 200 - Recreation Fund 102430 01/23/2009 Open Invoice Park - 14 Paying Fund 200 - Recreation Fund 102431 01/23/2009 Open Invoice Park - 11 Paying Fund 200 - Recreation Fund user: Debra Luesse Accounts Payable Mathers, Heidi Date Description Amount 01/21/2009 Parks and Rec Refund Cash Amount 63.00 Amount Transaction Reconciled Difference Amount Amount 63.00 Pages: 37 of 78 Tuesday, February 03, 2009 200-1001 (Cash) 63.00 Accounts Payable Nelson, Janet 43.00 Date Description Amount 01/21/2009 Parks and Rec Refund 43.00 Cash Amount Amount 200-1001 (Cash) 43.00 Accounts Payable Perwien, Sally 43.00 Date Description Amount 01/21/2009 Parks and Rec Refund 43.00 Cash Amount Amount 200-1001 (Cash) 43.00 Accounts Payable Raymond, Victoria 43.00 Date Description Amount 01/21/2009 Parks and Rec Refund 43.00 Cash Amount Amount 200-1001 (Cash) 43.00 Pages: 37 of 78 Tuesday, February 03, 2009 user: Debra Luesse Pages: 38 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 102432 01/23/2009 Open Accounts Payable Storey, Kim 43.00 Invoice Date Description Amount Park - 2 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102433 01/23/2009 Open Accounts Payable Wolff, Robert 43.00 Invoice Date Description Amount Park - 4 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102434 01/23/2009 Open Accounts Payable Young, Barbara 43.00 Invoice Date Description Amount Park - 15 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102435 01/23/2009 Open Accounts Payable Zellmer, Jennifer 43.00 Invoice Date Description Amount Park - 5 01/21/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 user: Debra Luesse Pages: 38 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 111812009 - To Payment Date: 113112009 Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 102436 01/28/2009 Open Accounts Payable Barton Sand & Gravel Co 14,868.55 Invoice Date Description Amount 090115 01/15/2009 1.1/1.15.09 888.90tn W3/4,CL5 Recycle 14,868.55 Paying Fund Cash Amount A mount 500 - Water 500-1001 (Cash) 14,868.55 102437 01/30/2009 Open Accounts Payable Airgas North Central 201.96 Invoice Date Description Amount 105895633 01/09/2009 3 -Oxygen @ 55.50 201.96 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 201.96 102438 01/30/2009 Open Accounts Payable Al's Coffee Company 686.50 Invoice Date Description Amount 126779 01/02/2009 IC concession resupply 686.50 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 686.50 102439, 01/30/2009 Open Accounts Payable Allen, Miesha 775.00 Invoice Date Description Amount 090201 01/27/2009 Feb09 DHAP 775.00 Paying Fund Cash Amount Amount 254 - HRA Section 8 254-1001 (Cash) 775.00 user: Debra Luesse Pages: 39 of M Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102440 01/30/2009 Open Accounts Payable Allied Generators 6548 12/30/2008 130KW generator at PW 73,171.00 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 73,171.00 102441 01/30/2009 Open Accounts Payable Amble's Machinery & Industrial Supplies Invoice Date Description Amount 090108 01/08/2009 Rods for welding rain garden signs 202.13 Paying Fund Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 202.13 102442 01/30/2009 - Open Accounts Payable American Supply Group Inc Invoice Date Description Amount 26277 01/06/2009 3 Cases Of 9" Paper Plates ($29.45 + Tax Per Case) $98.08 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 98.08 102443 01/30/2009 Open Accounts Payable Anchor Paper Invoice Date Description Amount 3012319000 01/06/2009 500 -Nekoosa linen tex 4000/ctn 16.78 Paying Fund Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 16.78 Transaction Reconciled Difference Amount Amount 73,171.00 202.13 98.08 16.78 user: Debra Luesse Pages: 40 of 78 Tuesday, February 03, 2009 Transaction Reconciled Difference Amount Amount 562.28 103.41 277.50 user: Debra Luesse Pages: 41 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102444 01/30/2009 Open Accounts Payable Aramark Invoice Date Description Amount 267208 12/10/2008 12.10.08 PS service charge 14.86 267704 01/08/2009 1.8.09 PS service charge 14.86 929478 12/30/2008 CC 2 AquaMark filter 153.20 906344 12/15/2008 PCC 5reg,2dcf,sgr,srm,cup,tea 379.36 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 288.84 610 - Public Facilities 610-1001 (Cash) 273.44 102445 01/30/2009 Open Accounts Payable Arrow Terminal LLC Invoice Date Description Amount 0059851 IN 01/06/2009 Clear sea] butt splice/cable ties/fuses 103.41 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 103.41 102446 01/30/2009 Open Accounts Payable ArtStart Invoice Date Description Amount 1437 12/07/2008 12.7.08 Artist services at festival 277.50 Paying Fund Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 138.75 530 - Solid Waste Mgmt 530-1001 (Cash) 138.75 Transaction Reconciled Difference Amount Amount 562.28 103.41 277.50 user: Debra Luesse Pages: 41 of 78 Tuesday, February 03, 2009 Transaction Reconciled Difference Amount Amount 345.71 6,027.00 204.42 user: Debra Luesse Pages: 42 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 102447 01/30/2009 Open Accounts Payable Auto Electric Specialists Invoice Date Description Amount 12320 12/11/2008 Unit 341 stator,bearings 108.80 12152 10/10/2008 Unit 143 rebuild alternator 133.66 12344 12/26/2008 AD alternator rebuild 103.25 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 345.71 102448 01/30/2009 Open Accounts Payable Berkley Risk Administrators Co Invoice Date Description Amount 1433021 12/31/2008 08 4th Qtr Administrative services 6,027.00 Paying Fund Cash Amount Amount 630 - Risk Management 630-1001 (Cash) 6,027.00 102449 01/30/2009 Open Accounts Payable Bertelson Total Office Solutio I nvoice Date Description Amount W05410191 01/05/2009 Sharpwriter mechanical pencil 7.88 W05419501 01/08/2009 Mylar tab dividers/file fldrstrefill bpt 74.36 W05421041 01/08/2009 TZ cartridge for p touch labelers 19.35 W05418931 01/08/2009 Sliding sleever sharp/10 sht gem light duty 25.99 hndhld/letter slitte OE1821281 01/05/2009 Monticello daily planner refill 40.46 W05410321 01/05/2009 Monthly desk/wall cIndr/two color dsk cIndr/vista views 25.53 landscap W05420791 01/08/2009 Gardens of world mntly desk pad 10.85 Paying Fund Cash Amount Amount Transaction Reconciled Difference Amount Amount 345.71 6,027.00 204.42 user: Debra Luesse Pages: 42 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 100 -General Fund 100-1001 (Cash) 168.04 610 - Public Facilities 610-1001 (Cash) 36.38 102450 01/30/2009 Open Accounts Payable Brauer & Assoc Ltd Inc 1,771.70 Invoice Date Description Amount 1202606 12/31/2008 12.31.08 MG Wetland obsery deck 1,771.70 Paying Fund Cash Amount Amount 400 - CON - General - Parks & Trails 400-1001 (Cash) 1,771.70 102451 01/30/2009 Open Accounts Payable Cadd/Eng i nee ring Supply Inc 4,654.05 Invoice Date Description Amount 221059 01/20/2009 HP DesignJet T1 100 44" w/stand 4,654.05 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 4,654.05 102452 01/30/2009 Open Accounts Payable CDW Government Inc 2,016.46 Invoice Date Description Amount MVL4649 01/06/2009 Digi anywehere usb/5rem 292.50 MWN8949 12/31/2008 Cr MQR3487 4 Kingston 8,302.74) MQR3487 12/11/2008 4 Kingston/see credit MWN8949 8,302.74 MVB3459 01/05/2009 Panasonic Toughbook 1,723.96 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 2,016.46 user: Debra Luesse Pages: 43 of 78 -Tuesday, February 03, 2009 Transaction Reconciled Difference Amount Amount 52,816.69 576.03 2,795.90 user: Debra Luesse Pages: 44 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 102453 01/30/2009 Open Accounts Payable CenterPoint Energy/Minnegasco Invoice Date Description Amount 800001473730109 12/31/2008 11.18/12.31.08 Heating Fuel 52,816.69 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 11,223.40 220 - Transit System 220-1001 (Cash) 134.63 500 - Water 500-1001 (Cash) 8,917.30 520 - Sewer 520-1001 (Cash) 3,230.06 540 - Ice Center 540-1001 (Cash) 13,458.19 550 - Field House 550-1001 (Cash) 3,021.19 600 - Central Equipment 600-1001 (Cash) 3,230.06 610 - Public Facilities 610-1001 (Cash) 9,601.86 102454 01/30/2009 Open Accounts Payable Cushman Motor Co., Inc. Invoice Date Description Amount 145269 01/06/2009 filters ans shoes for unit # 539 & # 540 576.03 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 576.03 102455 01/30/2009 Open Accounts Payable CWH Research Inc Invoice Date Description Amount 2753 12/30/2008 12.9/12.13.08 Entry level written test 2,795.90 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 2,795.90 Transaction Reconciled Difference Amount Amount 52,816.69 576.03 2,795.90 user: Debra Luesse Pages: 44 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1131/2009 Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 102456 01130/2009 Open Accounts Payable Dalco 1,558.95 Invoice Date Description Amount 2053660 12/24/2008 PCC 2cs Sofpull towels 175.09 2054279 12/30/2008 PCC 10cs hand towels 781.50 2054952 12/3112008 PCC 8cs hand towels 602.36 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 1,558.95 102457 01/30/2009 Open Accounts Payable Data Recognition Corporation 3,659.30 Invoice Date Description Amount 206DEC08 12/3112008 Dec08 UB Postage 3,659.30. Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 1,829.65 520 - Sewer 520-1001 (Cash) 1,829.65 102458 01/30/2009 Open Accounts Payable Dippin Dots 400.00 Invoice Date Description Amount 580215 12/30/2008 IC Concession ice cream 400.00 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 400.00 102459 01/30/2009 Open Accounts Payable DPC Industries Inc 4,003.50 Invoice Date Description Amount 8270000609 01/05/2009 4291g] Sodium Hypo 4,003.50 Paying Fund Cash Amount Amount user: Debra Luesse Pages; 45 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/3112009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 500 - Wate 102460 01/30/2009 Open Invoice INV26993 Paying Fund 620 - Information Technology 102461 01/30/2009 Open Invoice 090113 Paying Fund 500-1001 (Cash) $4,003.50 Accounts Payable DTS/Document Tech Solutions Date Description Amount 01/05/2009 Waste toner/blk-cyan-magenta-yellow toners Cash Amount 620-1001 (Cash) Accounts Payable E H Renner & Sons Date Description 12/31/2008 Proj7114 #5 Deep well 16 Cash Amount 420 - ENT - Water Sewer Construction 102462 01/30/2009 Open Invoice Date 00103281N 001 0329IN Paying Fund 100 - General Fund 102463 01/30/2009 Open Invoice 140 Paying Fund 46.40 Amount Transaction Reconciled Difference Amount Amount 46.40 46.40 108,727.50 Amount 108,727.50 Amount 420-1001 (Cash) $108,727.50 Accounts Payable Electrical Installation & Mnt $314.93 Description Amount 01/06/2009 NW Blvd @ Bass Lake Road Play field 110.00 01/06/2009 Signal Relamp @ TH 10 1 & Th 55 204.93 Cash Amount Amount 100-1001 (Cash) 314.93 Accounts Payable Elm Creek Watershed Mgmt Comm $10,560.94 Date Description Amount 01/01/2009 2009 Member Assessment 10,560.94 Cash Amount Amount user: Debra Luesse Pages: 46 of 78 Tuesday, February 03, 2009 Number Date Status 510 - Water Resources 102464 01/30/2009 Open Invoice 090114 Paying Fund 200 - Recreation Fund 102465 01/30/2009 Open Invoice 661102373 61101962 61103089 61103766 Paying Fund 600 - Central Equipment 102466 01/30/2009 Open Invoice 3159 Paying Fund City of Plymouth Payment Register From Payment'Date: 1118/2009 - To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Voided Date 510-1001 (Cash) $10,560.94 Accounts Payable Evans, Marsha Date Description Amount 01/14/2009 Parks and Rec Refund $43.00 Cash Amount Amount 200-1001 (Cash) $43.00 Accounts Payable Factory Motor Parts Co Date Description Amount 01/05/2009 Pro battt core return -2 16.00) 01/05/2009 Misc parts for the fleet 101.24 01/07/2009 Pro Batt pp66 85.38 01/09/2009 Switch 217.49 Cash Amount Amount 600-1001 (Cash) 388.11 Accounts Payable FBI,- LEEDA Date Description Amount 01/27/2009 09 Goldstein Membership 50.00 Cash Amount Amount 100 -General Fund 100-1001 (Cash) $50.00 Transaction Reconciled Difference Amount Amount 43.00 388.11 50.00 user: Debra Luesse Pages: 47 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102467 01/30/2009 Open Accounts Payable G & K Service Inc 491.63 Invoice Date Description. Amount 1006348212 01/01/2009 1.1.09 Rug service 78.71 1006363469 01/09/2009 Public Works Uniform Rntl 412.92 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 247.76 500 - Water 500-1001 (Cash) 74.32 520 - Sewer 520-1001 (Cash) 49.55' 600 - Central Equipment 600-1001 (Cash) 33.03 610 - Public Facilities 610-1001 (Cash) 86.97 102468 01/30/2009 Open Accounts Payable Glass Doctor 619.17 Invoice Date Description Amount 112762 01/13/2009 glass replacement oakwood warming house 619.17 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 619.17 102469 01/30/2009 Open Accounts Payable Gopher 164.04 Invoice Date Description Amount 7678451 01/05/2009 softball bases & pitching rubbers 164.04 Paying Fund Cash Amount Amount 550 - Field House 550-1001 (Cash) 164.04 user: Debra Luesse Pages: 48 of 78 Tuesday, February 03, 2009 Number Date Status Vold Reason City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Reconciled/ Source Payee Name Voided Date 102470 01/30/2009 Open 0058034IN Accounts Payable Grainger Invoice Date Description 9810469404 01/05/2009 3 -Battery 9813901734 01/08/2009 Combination unit Paying Fund 102472 01/30/2009 Open Cash Amount 100 - General Fund 202.36 100-1001 (Cash) 102471 01/30/2009 Open Description Accounts Payable HAB Inc Invoice Date Description Transaction Reconciled Difference Amount Amount 86.43 Amount 17.25 69.18 Amount 86.43 3,794.87 00582261N 01/01/2009 2009 HMS for Windows V3 Modules 3,704.00 0058034IN 12/30/2008 100 1099 forms&envelopes 90.87 Paying Fund Cash Amount Amount 254 - HRA Section 8 254-1001 (Cash) 3,794.87 102472 01/30/2009 Open Accounts Payable Hawk Performance Specialties 202.36 Invoice Date Description Amount 443 11/01/2008 Inspect and adjust rear brakes 37.28 492 01/14/2009 Repair and install broken board brush arm. 165.08 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 202.36 102473 01/30/2009 Open Accounts Payable Hawkins Water Treatment 3,696.00 Invoice Date Description Amount 1264597RI 01/06/2009 960gl Hydrofluosilicic Acid 3,696.00 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 49 of 78 Tuesday, February 03, 2009 Number Date Status 500 - Water 102474 01/3012009 Open Invoice City of Plymouth Payment Register From Payment Date: 1118/2009 - To Payment Date: 1/3112009 Vold Reason Reconciled/ Source Payee Name Voided Date 500-1001 (Cash) $3,696.00 Accounts Payable Hennepin Co Environmental HIth Date Description Amount 0073341 01/02/2009 2009 PCC food license $235.00 Paying Fund Cash Amount Amount 100 -General Fund 102475 01/30/2009 Open Invoice 081231 Paying Fund 100 - General Fund 102476 01/30/2009 Open Invoice 090128 Paying Fund 630 - Risk Management 102477 01/30/2009 Open Invoice 090120 Paying Fund Transaction Reconciled Difference Amount Amount 235.00 2,805.43 40.00 90.00 user: Debra Luesse Pages: 50 of 78 Tuesday, February 03, 2009 100-1001 (Cash) 235.00 Accounts Payable Hennepin County Sheriff/Bookng Date Description Amount 12/31/2008 Dec08 Booking Fee prisoners 2,805.43 Cash Amount Amount 100-1001 (Cash) 2,805.43 Accounts Payable Hennepin County Treasurer Date Description Amount 01/26/2009 Tiegs/1.28&2.25.09 Health@Work 40.00 Cash Amount Amount 630-1001 (Cash) 40.00 Accounts Payable Holtmeyer, Kris Date Description Amount 01/20/2009 Chalk Pastels course 90.00 Cash Amount Amount Transaction Reconciled Difference Amount Amount 235.00 2,805.43 40.00 90.00 user: Debra Luesse Pages: 50 of 78 Tuesday, February 03, 2009 Number Date Status 200 - Recreation Fund 102478 01/30/2009 Open Invoice City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Vold Reason Reconciled/ Source Payee Name Voided Date 200-1001 (Cash) $90.00 Accounts Payable HOME Line Date Description Amount 090102 12/31/2008 Jul'08/Jun'09 CDBG contract Paying Fund Cash Amount 250 - Community Dev Block Grant (CDBG) 250-1001 (Cash) 102479 01/30/2009 Open Accounts Payable Hydrant Specialist Inc Invoice Date Description 3173 01/06/2009 Cut & groove 5"hydrant Paying Fund ash 500 - Water 102480 01/30/2009 Open Invoice 009915 Paying Fund 100 - General Fund 102481 01/30/2009 Open Invoice 090105 Paying Fund 7,600.00 Amount Transaction Reconciled Difference Amount Amount 7,500.00 7,500.00 830.00 Amount 830.00 Amount 195.00 35,000.00 user: Debra Luesse Pages: 51 of 78 Tuesday, February 03, 2009 500-1001 (Cash) 830.00 Accounts Payable Image Trend Inc Date Description Amount 01/02/2009 JanO9 Hiretouch 195.00 Cash Amount Amount 100-1001 (Cash) 195.00 Accounts Payable Ind School Dist 284/CK ADDR Date Description Amount 01/05/2009 1/2 Expansion Oakwood Elem Schl parking lot 35,000.00 Cash Amount Amount 195.00 35,000.00 user: Debra Luesse Pages: 51 of 78 Tuesday, February 03, 2009 user: Debra Luesse Pages: 52 of 78 Transaction Reconciled Difference Amount Amount 120.00 390.00 198.01 53.44 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 408 - FND - Park Const Dedication Fees 408-1001 (Cash) $35,000.00 102482 01/30/2009 Open Accounts Payable Int'l Assoc Chiefs of Police Invoice Date Description Amount 159175009 01/27/2009 09 Goldstein Membership 120.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 120.00 102483 01/30/2009 Open Accounts Payable Int'l Society of Arboriculture Invoice Date Description Amount 090101 01/27/2009 09 Buck, Peterson, Newberger Membership 390.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 390.00 102484 01/30/2009 Open Accounts Payable J. H. Larson Electrical Co. Invoice. Date Description Amount 420764101 01/05/2009 100 -PVC 40 4/terminal adapter/steel locknut 198.01 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 198.01 102485 01/30/2009 Open Accounts Payable Johnson,Judy Invoice Date Description Amount 081125 11/25/2008 Ritz Camera/portrait sitting 53.44 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 52 of 78 Transaction Reconciled Difference Amount Amount 120.00 390.00 198.01 53.44 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date 100 - General Fund 100-1001 (Cash) $53.44 102486 01/30/2009 Open Accounts Payable JVS Invoice Date Description Amount Transaction Reconciled Difference Amount Amount 2,000.00 1236679 12/31/2008 2008 CDBG contract reimb for expenses 2,000.00 Paying Fund Cash Amount Amount 250 - Community Dev Block Grant (CDBG) 250-1001 (Cash) 2,000.00 102487 01/30/2009 Open Accounts Payable Laidlaw Transit Services Inc $273,216.04 Invoice Date Description Amount 10162260 12/31/2008 Dec08 DAR Transit 40,849.66 10162264 12/31/2008 Dec08 DAR Transit 232,366.38 Paying Fund Cash Amount Amount 220 - Transit System 220-1001 (Cash) 273,216.04 102488 01/30/2009 Open Accounts Payable Landlogic $2,513.00 Invoice Date Description Amount CYC20090109 01/05/2009 2009 Software Licensing fee 2,513.00 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 2,513.00 102489 01/30/2009 Open Accounts Payable Lawrence Ragan Communications Inc - $89.00 Invoice Date Description Amount 090102 01/27/2009 09 Managers Intelligence report subscr 89.00 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 53 of 78 Tuesday, February 03, 2009 Number Date Status 100 - General Fund 102490 01/30/2009 Open Invoice 090117 Paying Fund 540 - Ice Center 102491 01/30/2009 Open Invoice 30220 30262 30294 Paying Fund 620 - Information Technology 102492 01/30/2009 Open Invoice 25521 Paying Fund 630 - Risk Management 102493 01/30/2009 Open Invoice City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Voided Date 100-1001 (Cash) $89.00 Accounts Payable Lewis, Steve Date Description Amount 01/17/2009 1.17.09 90 Mileage to P/U Zamboni Wisc, $49.50 Cash Amount Amount Transaction Reconciled Difference Amount Amount 49.50 620-1001 (Cash) 540-1001 (Cash) 49.50 Loretto Auto Recondition $1,052.79 Accounts Payable Logis 7,973.00 Date Description Amount 12/31/2008 Dec08 GIS,Internet 4,141.00 12/31/2008 Dec08 workorder 24.00 12/31/2008 SmartNet contract,SSL Certif for Citrix,admin fee 3,808.00 Cash Amount Amount 620-1001 (Cash) 7,973.00 Accounts Payable Loretto Auto Recondition $1,052.79 Date Description Amount 12/18/2008 Unit 138 08.50 Accident repairs 1,052.79 Cash Amount Amount 630-1001 (Cash) 1,052.79 Accounts Payable Lyman Lumber Company $2,676.07 Date Description Amount 658120 11/14/2008 Little league Zachary bIdg supplies 2,437.47 user: Debra Luesse Pages: 54 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Num ber Date Status Void Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 658156 11/14/2008 Little league Zachary bIdg $203.99 658158 11/14/2008 Little league Zachary bIdg supplies $34.61 Paying Fund Cash Amount Amount 400 - CON - General - Parks & Trails 400-1001 (Cash) $2,676.07 102494 01/30/2009 Open Accounts Payable Lyndale Plant Services $133.13 13880 01/01/2009 Jan09 Plant Lease 133.13 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 133.13 102495 01/30/2009 Open Accounts Payable MECA sgoo.00 Invoice Date Description Amount 090305 01/27/2009 Derek Asche/'09Membership+conf registr 350.00 090305A 01/27/2009 Kevin Springob,Dave Taylor conf registr 3.5/3.6.09 550.00 Paying Fund Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 900.00 102496 01/30/2009 Open Accounts Payable M R Sign Co, Inc 3,590.38 Invoice Date Description Amount 155068 01/08/2009 Hydro stripping signs 3,590.38 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 3,590.38 user: Debra Luesse Pages: 55 of 78 Tuesday, February 03, 2009 Number Date Status 102497 01/30/2009 Open Invoice City of Plymouth Payment Register From Payment Date: 111812009 - To Payment Date: 1/3112009 Vold Reason Reconciled/ Source Payee Name Voided Date Accounts Payable M S S A /MN Str Superintendent Date Description Amount 090102 01/27/2009 '09 3 MembershipNetsch,Smith,Autio $105.00 Paying Fund Cash Amount Amount 100 - General Fund 102498 01/30/2009 Open Invoice 11418 Paying Fund 200 - Recreation Fund 102499 01/30/2009 Open Invoice 090201 Paying Fund 254 - HRA Section 8 102500 01/30/2009 Open Invoice Transaction Reconciled Difference Amount Amount 105.00 100-1001 (Cash) $105.00 Accounts Payable Maple Grove Park & Recreation $12,727.33 Date Description Amount 12/31/2008 Fall 2008 Music for Everyone $12,727.33 Cash Amount Amount 200-1001 (Cash) $12,727.33 Accounts Payable Marvin Garden Townhomes $500.00 Date Description Amount 01/21/2009 Feb09 DHAP $500.00 Cash Amount Amount 254-1001 (Cash) $500.00 Accounts Payable McGrane, Adam D $68.32 Date Description Amount 188313 01/29/2009 Refun utility account 68.32 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 68.32 user: Debra Luesse Pages: 56 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102501 01/30/2009 Open Accounts Payable Metro Garage Door Co. 149.95 Invoice Date Description Amount 178215 12/26/2008 FS #3 door #4 149.95 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 149.95 102502 01/30/2009 Open Accounts Payable Metro Water Conditioning Inc. 404.89 Invoice Date Description Amount 59057 12/29/2008 63-404 pellets 404.89 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 404.89 102503 01/30/2009 Open Accounts Payable Metropolitan Council -Waste 385,839.63 Invoice Date Description Amount 0000889359 01/05/2009 Feb08 W-astwater service 385,839.63 Paying Fund Cash Amount Amount 520 - Sewer 520-1001 (Cash) 385,839.63 102504 01/30/2009 Open Accounts Payable Metropolitan Council/SAC 66,849.75 Invoice Date Description Amount 081231 12/30/2008 Dec08 Sery Availiability Charge 66,849.75 Paying Fund Cash Amount Amount 520 - Sewer 520-1001 (Cash) 66,849.75 user: Debra Luesse Pages: 57 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 102505 01/30/2009 Open Invoice 090128 Paying Fund 100 - General Fund 102506 01/30/2009 Open Invoice 1900 Paying Fund 100 - General Fund 102507 01/30/2009 Open Invoice 2001936709 2001936509 Paying Fund 100 - General Fund 102508 01/30/2009 Open Invoice Transaction Reconciled Difference Amount Amount Accounts Payable Minnesota GFOA $300.00 Date Description Amount 01/28/2009 '09 5 $300.00 Memberships/Bursheim,Potz,Mastey,Ecker,Weitgenant Cash Amount Amount 33053 01/01/2009 '09 1st qtr Safety Management $8,500.00 32668 01/02/2009 '09 Membership dues $487.00 Paying Fund 'Cash Amount Amount user: Debraluesse Pages: 58 of 78 Tuesday, February 03, 2009 100-1001 (Cash) 300.00 Accounts Payable MN Chiefs of Police/CK ADDR $245.00 Date Description Amount 01/02/2009 09 Goldstein Membership 245.00 Cash Amount Amount 100-1001 (Cash) 245.00 Accounts Payable MN Dept of Agriculture 20.00 Date Description Amount 01/27/2009 09 Dan Heitke/Pesticide Appl license renewal 10.00 01/27/2009 09 Paul Buck Pesticide Appi license renewal 10.00 Cash Amount Amount 100-1001 (Cash) 20.00 Accounts Payable MN Municipal Utilities Assoc 8,987.00 Date Description Amount 33053 01/01/2009 '09 1st qtr Safety Management $8,500.00 32668 01/02/2009 '09 Membership dues $487.00 Paying Fund 'Cash Amount Amount user: Debraluesse Pages: 58 of 78 Tuesday, February 03, 2009 Number Date Status 500 - Water 630 - Risk Management 102509 01/30/2009 Open Invoice 6139 Paying Fund 100 - General Fund 102510 01/30/2009 Open City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Vold Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 500-1001 (Cash) $487.00 63.0-1001 (Cash) $8,500.00 Accounts Payable MN Recreation & Park $180.00 Date Description Amount 01/20/2009 6 meeting $180.00 regi str/Anderso n, Blank, G reupner, Lauer, M ichaud,Ander son Cash Amount Amount 100-1001 (Cash) $180.00 Accounts Pavable MN Safety Council, Inc $375.00 0034352009 01/27/2009 '09 McLearen Membership $375.00 Paying Fund Cash Amount Amount 630 - Risk Management 102511 01/30/2009 Open Invoice 090227 Paying Fund 100 - General Fund 102512 01/30/2009 Open 630-1001 (Cash) 375.00 Accounts Payable MNVOAD 90.00 Date Description Amount 01/27/2009 M Violett/J Bedna--2.27/2.28.09 CampRipley conf 90.00 Cash Amount Amount 100-1001 (Cash) 90.00 Accounts Payable MSP Communications 575.00 W244829 12/24/2008 PCC 2009 Wedding Guide magazine ad user: Debra Luesse Pages: 59 of 78 575.00 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date Paying Fund 100 - General Fund 102513 01/30/2009 Open Invoice 090102 Paying Fund 100 - General Fund 102514 01/30/2009 Open Invoice 116760309 Paying Fund 100 - General Fund 102515 01/30/2009 Open Invoice 090115 Paying Fund 100 - General Fund 102516 01/30/2009 Open Invoice 090101 Paying Fund user: Debra Luesse Cash Amount Amount Transaction Reconciled Difference Amount Amount 100-1001 (Cash) $575.00 Accounts Payable National Arbor Day Foundation $15.00 Date. . Description Amount 01/27/2009 09 Paul Buck Membership 5.'09/5.'10 15.00 Cash Amount Amount 100-1001 (Cash) 15.00 Accounts Payable National Recreation & Park/ck $530.00 Date Description Amount 01/27/2009 4.'-09/4.'l 0 Agency Membership 530.00 Cash Amount Amount 100-1001 (Cash) 530.00 Accounts Payable Nesbitt, Robert $403.87 Date Description Amount 01/15/2009 1.13/1.15.09 MNJAC Warroad training 403.87 Cash Amount Amount 100-1001 (Cash) 403.87 Accounts Payable NIOA $80.00 Date Description Amount 01/02/2009 09 Barb Cox Membership 80.00 Cash Amount Amount Pages: 60 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009. Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 100 - General Fund 100-1001 (Cash) 80.00 102517 01/30/2009 Open Accounts Payable North American Salt Co 22,842.35 Invoice Date Description Amount 70303204 01/07/2009 1.6.09 25.18tn Road Salt 1,424.50 70301851 01/06/2009 1.2.09 378.60ton Road Salt 21,417.85 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 22,842.35 102518 01/30/2009 Open Accounts Payable North Memorial EMS Education 105.00 I nvoice Date Description Amount 3660 01/07/2009 1.22/4.2.09 Howe/1 st responder comboPack $105.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 105.00 102519 01/30/2009 Open Accounts Payable North Suburban Towing Inc 346.13 Invoice Date Description Amount 157592 12/30/2008 Unit 280 tow 346.13 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 346.13 102520 01/30/2009 Open Accounts Payable Northern Sanitary Supply Co 41.75 Invoice Date Description Amount 132619 01/06/2009 Handsoap green lotion 41.75 Paying Fund Cash Amount Amount user: Debra Luesse Pages: 61 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 540 - Ice Center 102521 01/30/2009 Open Invoice Transaction Reconciled Difference Amount . Amount 540-1001 (Cash) $41.75 Accounts Payable Northland Business Systems $3,750.00 Date Description Amount 83271 01/08/2009 1.24.09/1.24.10 WindScribe prev maint $3,750.00 Paying Fund Cash Amount Amount 620 - Information Technology 102522 01/30/2009 Open Invoice Date 458857469001 458349394001 458700787001 458850847001 458850092001 458315383001 458386556001 Paying Fund 100 - General Fund 220 - Transit System 610 - Public Facilities 102523 01/30/2009 Open Invoice RAD090059 user: Debra Luesse 620-1001 (Cash) . $3,750.00 Accounts Payable Office Depot Description Amount 01/07/2009 Form holders 20.80 01/07/2009 Mech pencil/led/letter opnr/scissors/hng fidr 39.52 01/07/2009 File folder/envelopesistrg carton 107.31 01/07/2009 Lexmark toner 66.86 01/07/2009 Lexmark toner 200.58 01/07/2009 Inter folder 19.18 01/07/2009 Ship labels 6.69 Cash Amount Amount 100-1001 (Cash) 435.07 220-1001 (Cash) 19.18 610-1001 (Cash) 6.69 Accounts Payable Ohio Dept of Public Safety Date Description Amount 12/10/2008 17 Calibrate dosimeters 110.49- Pages: 62 of 78 460.94 110.49 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 110.49 102524 01/30/2009 Open Accounts Payable Oil -Air Products, Inc. 80.21 I nvoice Date Description Amount 445133001 01/05/2009 4-6g 1 Ofjx/6-HNV 38 npt m nipple 80.21 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 80.21 102525 01/30/2009 Open Accounts Payable OnTrac 35.00 Invoice Date Description Amount 8387603 12/31/2008 12.22/12.29 Attorney P/U 35.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 35.00 102526 01/30/2009 Open Accounts Payable Orbit Courier 21.17 Invoice Date Description Amount 23738 01/19/2009 1. 14.09 Fr: Force America 21.17 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 21.17 102527 01/30/2009 Open Accounts Payable Owens Services Inc. 464.00 Invoice Date Description Amount 26082 12/29/2008 PS Checkd snow melt system 352.60 26065 12/26/2008 PCC Check ductwork 111.40 user: -Debra Luesse Pages: 63 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 464.00 102528 01/30/2009 Open Accounts Payable Park Bus Company 525.00 Invoice Date Description Amount 112175 01/07/2009 1.7.09 MN History Center 525.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 525.00 102529 01/30/2009 Open Accounts Payable Pioneer Photography Inc 150.00 Invoice Date Description Amount 2903 01/20/2009 State Parks presentation by Doug Ohman 150.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 150.00 102530 01/30/2009 Open Accounts Payable Protek Painting Inc 2,870.00 Invoice Date Description Amount 090109 01/09/2009 FS2,CC,PW painting 2,870.00 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) $2,870.00 102531 01/30/2009 Open Accounts Payable Qwest $1,374.15 Invoice Date Description Amount E4405130109 01/01/2009 Jan09 E44-0513 $476.62 E4404790109 01/01/2009 Jan 09 E44-0479 $539.03 user: Debra Luesse Pages: 64 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount E0676280109 01/01/2009 Jan09 E06-7628 257.50 E2325760109 01/01/2009 JanO9 E23-2576 101.00 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 1,374.15 102532 01/30/2009 Open Accounts Payable Qwest Claims 1,323.52 Invoice Date Description Amount A00804 03/26/2008 Utility box damage on 2.22.08 1,323.52 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 1,323.52 102533 01/30/2009 Open Accounts Payable RJM Construction 12,500.00 Invoice Date Description Amount 2812362 01/09/2009 West Med Pavilion preconstr services 12,500.00 Paying Fund Cash Amount Amount 400 - CON - General - Parks & Trails 400-1001 (Cash) 12,500.00 102534 01/30/2009 Open Accounts Payable Robert Half Technology 4,637.25 Invoice Date Description Amount 23116270 01/12/ 2009 1.9.09 IT temp help/Crystal reports 2,741.25 23075908 12/31/2008 1.2.09 IT Temp helpicrystal reports 1,896.00 Paying Fund Cash Amount Amount 620 - Information Technology 620-1001 (Cash) 4,637.25 user: Debra Luesse Pages: 65 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 102535 01/30/2009 Open Invoice 090122 Paying Fund 100 - General Fund 102536 01/30/2009 Open Invoice 150 Paying Fund 510 - Water Resources 102537 01/30/2009 Open Invoice VR08795 Paying Fund 100 - General Fund 102538 01/30/2009 Open Invoice P7820400002475 P7820400002510 Paying Fund 100 - General Fund user:. Debra Luesse Accounts Payable Rust, Paula Date Description Amount 01/22/2009 Reimb damaged mailbox Cash Amount 50.00 Amount Transaction Reconciled Difference Amount Amount 50.00 100-1001 (Cash) $2,130.00 Accounts Payable State of Minnesota $32,011.25 Date Description Amount 01/01/2009 Jan-Jun09 Work Crew svcs $19,699.25 01/01/2009 2009 Extra Day Work Crew Svcs $12,312.00 Cash Amount Amount 100-1001 (Cash) $21,447.54 Pages: 66 of 78 Tuesday, February 03, 2 009 100-1001 (Cash) 50.00 Accounts Payable Shingle Creek WMO $44,485.26 Date Description Amount 01/01/2009 2009 Member Assessment 44,485.26 Cash Amount Amount 510-1001 (Cash) 44,485.26 Accounts Payable St Joseph Equipment Inc $2,130.00 Date Description Amount 01/09/2009 1.8.09/2.7.09 Wheel loader rental 2,130.00 Cash Amount Amount 100-1001 (Cash) $2,130.00 Accounts Payable State of Minnesota $32,011.25 Date Description Amount 01/01/2009 Jan-Jun09 Work Crew svcs $19,699.25 01/01/2009 2009 Extra Day Work Crew Svcs $12,312.00 Cash Amount Amount 100-1001 (Cash) $21,447.54 Pages: 66 of 78 Tuesday, February 03, 2 009 Number Date Status 540 - Ice Center 102539 01/30/2009 Open Invoice 1583071 1582995 1586935 Paying Fund 100 - General Fund 102540 01/30/2009 Open Invoice 1154316 Paying Fund 100 - General Fund 102541 01/30/2009 Open Invoice 090122 Paying Fund 100 - General Fund 102542 01/30/2009 Open Invoice 4579400 user: Debra Ldesse City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 540-1001 (Cash) $10,563.71 Accounts Payable Streicher's Inc $344.97 Date Description Amount 12/30/2008 Sling single point w eleastic bun 102.21 12/30/2008 Sling single point/sling adaptor 19.14 01/09/2009 3 -Mouthpieces fits intoxilyzer 223.62 Cash Amount Amount 100-1001 (Cash) 344.97 Accounts Payable Sun Newspapers/Notices 32.18 Date Description Amount 01/08/2009 Liquor license Radisson 32.18 Cash Amount Amount 100-1001 (Cash) $32.18 Accounts Payable Tapio, Doug $100.00 Date Description Amount 01/27/2009 Reimb damage mailbox $100.00 Cash Amount Amount 100-1001 (Cash) $100.00 Accounts Payable Terminal Supply Company $75.34 Date Description Amount 01/09/2009 6 -rubber auxiliary lamp $75.34 Pages: 67 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 75.34 102543 01/30/2009 Open Accounts Payable TKDA & Associates Inc 916.28 Invoice Date Description Amount 000200805258 12/31/2008 Proj8114 Dec08 916.28 Paying Fund Cash Amount Amount 420 - ENT - Water Sewer Construction 420-1001 (Cash) 916.28 102544 01/30/2009 Open Accounts Payable Toll Company 151.60 Invoice Date Description Amount 249972 01/06/2009 Hotspotter heavyduty/sale of cylinder propane fuel 151.60 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 151.60 102545 01/30/2009 Open Accounts Payable Tomahawk Live Trap LLC 202.50 Invoice - Date Description Amount T167284 12/11/2008 Control pole,Kevlar lined handling gloves 202.50 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 202.50 102546 01/30/2009 Open Accounts Payable Total Control Systems Inc 8,008.67 Invoice Date Description Amount 4834 12/31/2008 2 Water Plant SCADA computers 5,365.00 4833 12/31/2008 Lancaster LS controller down,Allen Bradley 2,643.67 user: Debra Luesse Pages: 68 of 78 Tuesday, February 03, 2009, Number Date Status Paying Fund City of Plymouth Payment Register From Payment Date: 111812009 - To Payment Date: 1/3112009 Void Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount user: Debra Luesse Pages: 69 of 78 Tuesday, February 03, 2009 500 - Water 500-1001 (Cash) 8,008.67 102547 01/30/2009 Open Accounts Payable Towmaster Inc 5,475.17 Invoice Date Description Amount 114868 12/10/2008 Unit 278 pre wet system 3,545.39 114867 12/10/2008 Unit 278 new tail gate 1,929.78 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 5,475.17 102548 01/30/2009 Open Accounts Payable Umbria Pizzeria LLC 121.00 Invoice Date Description Amount PIC01 12091 01/12/2009 12.28/01.10.09 Concession Pizza 121.00 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 121.00 102549 01/30/2009 Open Accounts Payable United Rentals Northwest Inc 390.57 Invoice Date Description Amount 78915925001 01/06/2009 7 -blanket conc curing 390.57 Paying Fund Cash Amount Amount 510 - Water Resources 510-1001 (Cash) 390.57 102550 01/30/2009 Open Accounts Payable University of Minnesota 100.00 Invoice Date Description Amount 1397 01/20/2009 09 Career Fair registration 100.00 user: Debra Luesse Pages: 69 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 100.00 102551 01/30/2009 Open Accounts Payable University of MN 365.00 Invoice Date Description Amount 090128 01/27/2009 Moberg/1.28/1.30.09 conference 280.00 1091863 01/27/2009 Patty Schaffer 1.7.09 Bldg Officials Inst 85.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 250 - Community Dev Block Grant (CDBG) 250-1001 (Cash) 85.00 102552 01/30/2009 Open Accounts Payable US Auto Force 241.13 Invoice Date Description Amount 6240704 01/05/2009 3 -battery asm/core for battery 241.13 Paying Fund Cash Amount Amount 600 - Central Equipment 600-1001 (Cash) 241.13 102553 01/30/2009 Open Accounts Payable USA Mobility Wireless Inc 490.80 Invoice Date Description Amount S0319877A 01/20/2009 1.22/2.21.09 PD pager rental 336.43 S0320490A 01/20/2009 1.22/2.21.09 RAID pager rental 154.37 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 490.80 user: Debra Luesse Pages: 70 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 102554 01/30/2009 Open Accounts Payable VaLeriano , Vincent 63.00 Invoice Date Description Amount 090121 01/21/2009 1.21.09 Facial Rejuvenation 63.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 63.00 102555 01/30/2009 Open Accounts Payable Vaughn Lee and Associates 310.00 Invoice Date Description Amount CPIO09 01/08/2009 1.8.09 Prev of Harassment workshop/PD 310.00 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 310.00 102556 01/30/2009 Open Accounts Payable Vesscolnc 817.93 Invoice Date Description Amount 44324 01/08/2009 Ball valve,hose barb fitting,115vac motor,tube, nozzle, $817.93 Paying Fund Cash Amount Amount 500 - Water 500-1001 (Cash) 817.93 102557 01/30/2009 Open Accounts Payable Waste Management Services 25,404.59 Invoice Date Description Amount 463026222828 07/01/2008 Jun08 Recycling Service 10,580.66) 465734522829 08/01/2008 JuI08 Recycling Service 608.12 469635622829 09/01/2008 Aug08 Recycling Service 11,140.30) 473954322821 10/01/2008 Sep08 Recycling Service 3,816.90) 477206522823 11/01/2008 OctO8 Recycling Service 2,124.77) user: Debra Luesse Pages: 71 of 78 Tuesday, February 03, 2009 Number Date Status 480480422827 457881422820 484694222825 Paying Fund City of Plymouth Payment Register From Payment Date: 1/18/2009 -To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Transaction Reconciled Difference Voided Date Amount Amount 12/01/2008 Nov08 Recycling Service $8,020.60 06/01/2008 May08 Recycling Service ($2,714.61) 12/31/2008 Dec08 Drop Off/Curbside Recycle less nov passback $47,153.11 Cash Amount Amount 530 - Solid Waste Mgmt 530-1001 (Cash) 25,404.59 102558 01/30/2009 Open Accounts Payable Watson Company 449.63 Invoice Date Description Amount 765884 01/08/2009 IC Concession food resupply 449.63 Paying Fund Cash Amount Amount 540 - Ice Center 540-1001 (Cash) 449.63 102559 01/30/2009 Open Accounts Payable Willey Jr, Foster 16,000.00 Invoice Date Description Amount 090127 01/27/2009 Bronze sculpture Millennium Garden 16,000.00 Paying Fund Cash Amount Amount. 403 - FND - Bldg and Equip Revolving 403-1001 (Cash) 16,000.00 102560 01/30/2009 Open Accounts Payable WSB & Associates 702.00 Invoice Date Description Amount 017090703 12/31/2008 Dec08 Claseman Survey 672.00 017090905 12/31/2008 Dec08 West Med Park survey 30.00 Paying Fund Cash Amount Amount 408 - FND - Park Const Dedication Fees 408-1001 (Cash) 702.00 user: Debra Luesse Pages: 72 of 78 Tuesday, February 03, 2009 Number Date Status 102561 0-1/30/2009 Open Invoice 51509749550109 51671079400109 51552709980109 Paying Fund 100 - General Fund 500 - Water 520 - Sewer 540 - Ice Center 600 - Central Equipment 102562 01/30/2009 Open Invoice City of Plymouth Transaction Reconciled Difference Amount Amount 30,658.91 218.90 54107982 Payment Register 218.90 Paying Fund From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Amount Void Reason Reconciled/ Source Payee Name 218.90 102563 01/30/2009 Open Voided Date 32.94 Invoice Accounts Payable Xcel Energy Amount Date Description Amount 01/22/2009 12.9/1.20.09 Parks,plyfids,bldgs 3,659.89 01/21/2009 11.26/1.19.09 FSI,FS2,]C,PW 26,942.47 01/12/2009 12/11-01/10/09 Civil Defense Siren 56.55 Cash Amount Amount 100-1001 (Cash) 6,254.32 500-1001 (Cash) 1,149.40 520-1001 (Cash) 1,149.40 540-1001 (Cash) 20,956.39 600-1001 (Cash) 1,149.40 Accounts Payable Zee Medical Service Date Description Amount Transaction Reconciled Difference Amount Amount 30,658.91 218.90 54107982 12/10/2008 PW Medical resupply 218.90 Paying Fund Cash Amount Amount 610 - Public Facilities 610-1001 (Cash) 218.90 102563 01/30/2009 Open Accounts Payable Dorfsman, Jeff 32.94 Invoice Date Description Amount 090122 01/22/2009 1.20/1.22.09 meals/JOI conf Duluth 32.94 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 32.94 user: Debra Luesse Pages: 73 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 102564 01/30/2009 Open Accounts Payable Haseman, Angela 105.75 Invoice Date Description Amount 090114 01/14/2009 Lunch meeting Jimmy Johns Plymouth Rntl 105.75 Owners/Mngrs Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 105.75 102565 01/30/2009 Open Accounts Payable Hennepin Co Chiefs of Police 280.00 Invoice Date Description Amount 090101 01/27/2009 09 4 280.00 Memberships/Goldstein,Lindman,Plekkenpol,Webb Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 280.00 102566 01/30/2009 Open Accounts Payable Portner, Calvin 40.40 Invoice Date Description Amount 090115 01/15/2009 Parking @ WCCO 1.15.09 14.00 090122 01/15/2009 Mileage Reimb 1.15-1.22.09 26.40 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 40.40 102567 01/30/2009 Open Accounts Payable Smith, Curtis 22.35 Invoice Date Description Amount 081204 12/31/2008 12.1/12.4 CERT supplies/final exercise 22.35 Paying Fund Cash Amount Amount 100 - General Fund 100-1001 (Cash) 22.35 user: Debra Luesse Pages: 74 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Voided Date Payee Name Transaction Reconciled Difference Amount Amount 102568 01/30/2009 Open Accounts Payable Ambrookian, Richard 43.00 Invoice Date Description Amount Park - 4 01/28/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.0.0 102569 01/30/2009 Open Accounts Payable Bodine, Jennifer 43.00 Invoice Date Description Amount Park - 3 01/28/2009 Parks and Rec Refund 43.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 43.00 102570 01/30/2009 Open Accounts Payable Lubinski, Cheryl 11.00 Invoice Date Description Amount Park - 1 01/28/2009 Parks and Rec Refund 11.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 11.00 102571 01/30/2009 Open Accounts Payable Richardson, Terry 11.00 Invoice Date Description Amount Park - 2 01/28/2009 Parks and Rec Refund 11.00 Paying Fund Cash Amount Amount 200 - Recreation Fund 200-1001 (Cash) 11.00 user: Debra Luesse Pages: 75 of 78 Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Vold Reason Reconciled/ Source Payee Name Voided Date 102572 01/30/2009 Open Invoice Park - 5 Paying Fund Transaction Reconciled Difference Amount Amount Accounts Payable Wilgers, Trudy $43.00 Date Description Amount 01/28/2009 Parks and Rec Refund $43.00 Cash Amount Amount 200-1001 (Cash) $43.00 Accounts Payable Zarns, Mike $43.00 Date Description Amount 01/28/2009 200 - Recreation Fund 102573 01/30/2009 Open Cash Amount Invoice Park - 6 43.00 Paying Fund 272 Transactions 200 - Recreation Fund Type Check Totals: EFT Date 3 01/20/2009 Open 01/20/2009 Invoice 40,857.262009-00000016 Cash AmountPayingFund 640 - Employee Benefits 4 01/20/2009 ODen Transaction Reconciled Difference Amount Amount Accounts Payable Wilgers, Trudy $43.00 Date Description Amount 01/28/2009 Parks and Rec Refund $43.00 Cash Amount Amount 200-1001 (Cash) $43.00 Accounts Payable Zarns, Mike $43.00 Date Description Amount 01/28/2009 Parks and Rec Refund 43.00 Cash Amount Amount 200-1001 (Cash) 43.00 272 Transactions 1,840,021.78 Accounts Payable 1CMA 40,857.26 Date Description Amount 01/20/2009 1CMA - ICMA Deferred Comp 40,857.26 Cash Amount Amount 640-1001 (Cash) 40,857.26 Accounts Payable ING 4,719.97 Date Description Amount 2009-00000017 01/20/2009 ING - ING Deferred Comp Paying Fund Cash Amount user: Debra Luesse Pages: 76 of 78 4,719.97 Amount Tuesday, February 03, 2009 City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Number Date Status Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount 640 - Employee Benefits 640-1001 (Cash) $4,719.97 5 01/20/2009 Open Accounts Payable Internal Revenue Service $148,694.22 2009-00000018 01/20/2009 FED - Federal Withholding* 148,694.22 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 148,694.22 6 01/20/2009 Open Accounts Payable Minnesota Revenue $27,991.26 Invoice Date Description Amount 2009-00000020 01/20/2009 MN - Minnesota State Tax 27,991.26 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 27,991.26 7 01/20/2009 Open Accounts Payable Selectaccount $34,711.09 Invoice Date Description Amount 2009-00000026 01/20/2009 FSA MED - FSA Medical 34,711.09 Paying Fund Cash Amount Amount 640 - Employee Benefits 640-1001 (Cash) 34,711.09 Type EFT Totals: 5 Transactions 256,973.80 Operations - General Operations Totals Checks Status Count Transaction Amount Reconciled Amount Open 272 1,840,021.78 Total 272 1,840,021.78 $0.00 user: Debra Luesse Pages: 77 of 78 Tuesday,Feb ruary 03, 2009 Number Date Grand Totals: Status City of Plymouth Payment Register From Payment Date: 1/18/2009 - To Payment Date: 1/31/2009 Void Reason Reconciled/ Source Payee Name Voided Date Transaction Reconciled Difference Amount Amount EFTs Status Count Transaction Amount Reconciled Amount Open 5 256,973.80 Total 5 256,973.80 0.00 All Status Count Transaction Amount Reconciled Amount Open 277 2,096,995.58 Total 277 2,096,995.58 0.00 Checks Status Count Transaction Amount Reconciled Amount Open 272 1,840,021.78 Total 272 1,840,021.78 0.00 EFTs Status Count Transaction Amount Reconciled Amount Open 5 256,973.80 Total 5 256,973.80 0.00 All Status Count Transaction Amount Reconciled Amount Open 277 2,096,995.58 Total 277 2,096,995.58 0.00 user: Debra Luesse Pages: 78 of 78 Tuesday, February 03, 2009 City of Plymouth Accounts Payable Post Listing Invoice G/L Confirming Vendor/Rernittance Address Number Description Date Date Due Date EFT G/L Date Notes Amounts BatcliDepartmeiit:ADMINSVCS-FINAdiniiiistrative Batch Date: 01/15/2009 Batch Number: 2009-00000018 Batch Description: NULL Services,Financc 181 - US Bank 081215 11. 17/12.11.08 Visa Charges 12/15/2008 12/30/2008 12/30/2008 12/30/2008 No Gross: 6,944.31 Freight: 0.00 Invoice Department: ADMIN SVCS-FlN Administrative Check Sort Code: Bank Account: General Operations State Tax: 0.00 Services,17inance US Bank Check Code: Invoice Terms: County Tax: 0.00 P.O. Box 6344 Manual Check: Confirming EFT Hold Reason: Local/City Tax: 0.00 Fargo, ND 58125 Check Number: 8 Discount: 0.00 Retainage: 0.00 Net Amount: 6,944.31 Dit i , P.O. Number C/D/Ffr/A/1099 Description Quantity U/M Amount/Unit Total Amount NINININININ Miscellaneous - Engdahl/Food -senate 1.0000 TTL 793.4100 793.41 recount,council, NINININININ Miscellaneous - LaFave/Red Worms 1.0000 TTL 60.0000 60.00 NINININININ Miscellaneous - Portner/ICMA Conference Edge 1.0000 TTL 149.0000 149.00 N/N/N/N/N/N Miscellaneous - Whalen/SLUC 5.0000 EA 35.0000 175.00 MetroStudy,Drill,Darling,Juetten,Senness NINININININ Miscellaneous - E Blank/3 audio dictation tapes 1.0000 TTL 19.2000 19.20 NINININININ Miscellaneous - M Peterson/Infrared trail 1.0000 TTL 525.0000 525.00 monitor/sftwre/cable NINININININ Miscellaneous - Busch/Metronic Emergency 1.0000 TTL 120.6900 120.69 NINININININ Miscellaneous - Barb Cox/digital 1.0000 TTL 1,879.6600 1,879.66 camera, mernory/Papa Johns,dept tmg,VHS/DVD NINININININ Miscellaneous - J Hunt/Target,Air tickts Brent 1.0000 TTL 286.1600 286.16 Johnson TX 11. 18.08 NINININININ Miscellaneous - T Oie/Food I st Responder trng,6 1.0000 TTL 655.8500 655.85 guns,Tactical SelfDefense NINININININ Miscellaneous - R Kline/Paintball 1.0000 TTL 108.9500 108.95 NINININININ Miscellaneous - H Sanderson/Office Max 1.0000 TTL 137.9.500 137.95 recruitment packets NINININININ Miscellaneous - S Newberger/Telescope Polejeaf 1.0000 TTL 46.1500 46.15 skimmer NINININININ Miscellaneous - Bill Abel/Ice tote,strawboss,single 1.0000 TTL 591.8500 591.85 wrinkle blk post&belt NINININININ Miscellaneous - G Krause/20089 Citrix Advantage 1,0000 TTL 1,395.4400 1,395.44 Rnwl,MicroCeiiter-diagnostic Total Invoice Items: 15 Invoice Amount Expensed: $6,944.31 Invoice Amount Unencumbered: 0.00 User: Debra Luesse Pages: 1 of 2 1/29/2009 4:55:12 PM Date: 1/20/09 H.M.S. Windows - Housing Assistance Payments Page: 0001 Time: -2:24:14 PM PAYMENT REGISTER -SUMMARY QAhms\reports\PAYSUM.QR_P Bank Account Description/Account Number Checking '110681 Number Date Method Status Name Of Payee Total 0002446 1/20/09 Computer Ck. Paid Lancaster Village Partnership $541.00 Total For Bank Account Checking $541.00 Of Totals Transactions Computer Checks 1 $541.00 Manual Checks 0 $0.00 Direct Deposits 0 $0.00 Total For Bank: $541.00 Total - All Bank Accounts Printed: $541.00 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION To APPROVE DISBURSEMENTS ENDING JANUARY 31, 2009 WHEREAS, a list of disbursements for the period ending January 17, 2009 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Anchor Bank — Check Register General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing Redevelopment Check Register Total EFT Payroll EFT Visa Anchor Bank — Housing Assistance Payments Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS Adopted by the City Council on January 27, 2009 496,884.50 351,326.93 986,740.48 5,069.87 1,840,021.78 256,973.80 6,944.31 263,918.11 541.00 2,104,480.89 rp)City of Agenda Plymouth Number: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Diane Evans, Superintendent of Recreation Reviewed by: Eric Blank, Director of Parks and Recreation February 10, 2009 2009 Park Facility FeesItem. 6w03 1. ACTION REQUESTED: The City Council should adopt the attached ordinance amending Section 1016 of the City Code for park rental fees and polices for 2009 as recommended by the Parks and Recreation Advisory Commission. 2. BACKGROUND: The Parks and Recreation Department is charged with managing the rental of our park facilities. Currently both residents and non-residents are able to utilize a variety of facilities and amenities from canoe racks to ball fields for a minimal fee. The fees and polices are reviewed annually by staff, who then forward any change recommendations onto the Parks and Recreation Advisory Commission for approval. At the January 8, 2009 Parks and Recreation Advisory Commission (PRAC) meeting, those polices were approved and forwarded to the City Council for final adoption. As noted in the attached memo to PRAC, staff is recommending increases to most of the facility rental fees for 2009. We have not increased these fees for several years in most cases, so the adjustment is necessary to keep up with administrative, maintenance, and utility costs. We are comfortable that our fees/policies are consistent and competitive with other metro area facilities. We request this change to take effect immediately. In addition, at the November 25 Council meeting, the City Council approved PRAC's recommendation to increase the hourly ice time rental fee by $10 at the Plymouth Ice Center. This increase would be effective April 1, 2009, and is reflected in the attached ordinance. 3. BUDGET IMPACT: In 2008 we generated approximately $20,200. The proposed fee increase will generate an additional $3000-$4000 in revenue. 4. ATTACHMENTS: Rental rate comparison PRAC minutes Ordinance Page DATE: December 18, 2oo8 TO: PRAC FROM: Diane Evans, Superintendent of Recreation SUBJECT: 2009 Rental Policies and Fees Attached for your review and information are the 2009 rental fees for Plymouth Parks and Recreation facilities-, excluding the Plymouth Creek Center and the Millennium Garden.,Fees and rental information for these two facilities will be presented to you in May of 2009 for review of the current 2011 fees and proposed 2012 fees. Every two years we review parks and recreation facility fees and policies and make necessary adjustments to maintain our competitiveness with neighboring communities, to help cover increased fixed costs (i.e. utilities, staffing), and to standardize processes and procedures. The last time we made any significant changes was in 2006, when we made fee adjustments in most of the rental categories and/or cleaned up some administrative language. For 2009, we are recommending adjustments in canoe rack fees, Bass Lake Playfield and Parkers Lake building rental fees, Parkers Lake picnic shelter fees and outdoor field/court rental fees. The proposed fee -structure include an increase for residents and a higher fee for non-resident users of Plymouth facilities-. The specific changes are listed below and detailed on attachment #1. Canoe Racks - resident and non-resident fee increase Building and picnic shelters - resident fees and non-resident fee increase Outdoor fields Et courts - increase fees We believe that the proposed fee structure is consistent and competitive with n -eighty -ng- - -n 1 ties.- -n- -- e-ge erated- ro im t L -$-20-1-00-i-n-re n -uoricommu12008, w n i a -p -p- x a ey Y ve from facility rentals. The proposed fee increase would generate an additional $3000- 4000 of revenue. Page 2 I am recommending approval of the proposed fees Et policies and, request that they are forwarded to the City Council for adoption. Any changes, correction, or additions directed by this Commission wilt be incorporated into the final documents that are forward to the City Council for review and action. Page 3 FACILITY 2009 RENTAL RATES CURRENT 2008 Attachment 1 LAST CHANGED Canoe Racks 40 Residents1$45 W'S e; "3 ' IWO WJM R'01 2002 damageJecosit Non -Residents in. 2006 Bass Lake Playfield Building1$200 32 per hour 110MMMMI 2006 —1damageJecositNon -Residents prohibited Non -Residents 70 half day 130 full day 2006 Parkers Lake Building $12 per hour/School District 2004 200 damage deposit $37 per hour/Non-profit 2006 50 per hour/Residents 2006 60 per hour/Non-Residents J, 2006 Parkers Lake Nortt Picnic Shelter 100 damage deposit Residents 60 half day 110 full day Residents 11714-11"1"' 1 M 2006 Non -ResidentsNon -Residents 70 half day 130 full day 2006 Parkers Lake Stage Rental Resident 35 per hour individual/non profit qw-gom-g gg g &,,g g 2006 45 per hour/for-profit Non -Resident 2006 60 per hour individual/non profit 80 per hour/for -profit gggm, kg m M Hilde Performance Center 100 rental deposit 200 DamagelClean)ng deposit Plymouth non-profi 95 per hour, Sun.-Thurs. 105 per hour, Fri., Sat. & Holiday 15 per hour/Sound system 2006 E 2006PlymouthGroup 1, NW-HANG 130 per hour, Sun.-Thurs. VR M $155 per hour, Fri., Sat. & Holiday 15 per hour/Sound system CD D. Hilde Performance Center 100 rental deposit 200 DamagelCleaning deposit Fields - Wayzata Birchwood Elem. Lk. Elem, Greenwood Elem,, Kimberly Ln, Elem., OakwoodElem, Plymouth Ck. Elem., Sunset HillElem., e tra West Middle and -ta High Fields - Robbinsdale Pilgram Ln. Elem.,, a cha Ln. Elem. Fields - Privat e Sct ool Schools We5t Lutheran chool Fields - City of y out Bass Ll(,, Elm Creek, Lacompte, Oakwood, Parkers L / Plymouth,, Plymouth Creek, Ridgemount, Zachary Failure to communicate cancellations D K 155 per hour, Sun.-Thurs. 180 per hour, Fri., Sat. & Holiday 20 per hour/Sound system HOCKEY RINKS 88 per day 20 per hour SOCCER/FOOTBALL 115 per day 25 per hour Outdoor Courts 5 per hour/per court FIELD LIGHTS 25 per hour RINK LIGHTS 15 per hour RINK ATTENDANT 12 per hour NO SHOW FEE 2006 2006 2006 2006 2006 2006 2006 MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING January 8, 2009 PRESENT: Commissioners: E. Singer, M. Smith, G. Anderson, D. Anderson, A. Vanderwall, P. Knight, N. Carroll Staff: E. Blank, D. Evans, D. Sankey Planning Commission Liaison: J. Davis City Council Liaison: B. Stein ABSENT: 1. CALL TO ORDER . Chair Singer called the meeting to order at 7:02 p.m. in the Council Chamber. 2. APPROVAL OF MINUTES Motion was made by Commissioner Vanderwall and seconded by Commissioner G. Anderson to approve the November minutes with revision noted. Vote: 6 Ayes. Motion carried. Commissioner Carroll arrived after approval of minutes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None b. Staff: Superintendent Evans spoke on recent events and activities taking place in the Parks and Recreation Department. Commissioner Knight asked how the New Year's event was advertised and why it grew quite a bit this year. Evans said it was cancelled due to weather in 2006 and has started to grow again, especially with non-residents. Events coming up include the Little Sweetheart Ball on February 6, Fire & Ice on February 7, the Banner Competition, and Parkers Lake Red Bull Pond Hockey. The Millennium Garden is rented every Saturday in 2009 - 39 weddings. There are 43 receptions scheduled in the Plymouth Room and six bar or bat mitzvahs. 4. REPORT ON PAST COUNCIL ACTION a. CIP Changes — Delay of Hilde and West Medicine Buildinq Proiects: Director Blank explained that at the December 13 City Council meeting, it was decided to d-elay-a-numb-er-of-projects,—in-cluding-th-e-Hil-d-e-project-to-201-0—an-d-the-W--es Medicine Lake building to 2012. b. Approve 2009 Budget: The 2009 budget was approved. Commissioner Carroll asked how Plymouth was affected by the state budget. Blank said we absorbed the lack of a second payment of $500,000 in 2008. Councilmember Stein said it was Page 6 PRAC Minutes/January 8, 2009 Page 2 taken from Street Reconstruction Budget. Future budgets will be affected by upcoming cuts. 5. UNFINISHED BUSINESS a. Update — Zachary Park Buildin_q: Blank said he is very impressed with the progress. The group is essentially duplicating the Greenwood building for $100,000 less. Painting and trim work and details in the concession area are left to do. There will be a big grand opening sometime in May. b. Update — ZacharV Parkinq Lo : Blank reminded the commissioners th.at this is the issue involving the tennis court maintenance. The parking lot maps were actually drawn in 2005. He is comfortable with leaving the tennis courts where they are for refurbishment. We will be able to expand the parking lot — options are there. Commissioner Smith asked about sharing the parking lot with the church. Blank explained that there is a joint powers agreement for overflow parking on Sundays for the church and using their lot for our overflow on other days. c. Update — Greenway Land Acquisition: Blank announced that a six acre parcel has been purchased for $410,000, which is about $69,500 per acre. Now there is only one gap between Lake Camelot and Vicksburg Lane. We should be able to close that gap in the next six months. The economy is actually helping with land. acquisition. We have been contacted about a 40 acre parcel across from the high school and two parcels on the east. side of high school. We are in negations with Craig Schurber about a parcel at the corner of Dunkirk and County Road 47 for a potential athletic complex. We may be able to make a major acquisition. Commissioner G. Anderson asked about the probability of acquisitions happening in 2009. Blank pointed out that taxes are due on May 15, and the limited tax credit is coming off. Owners are coming in and offering to sell their land. Developers are starting to walk away from land. We have $6.2 million left of the $9 million Open Space fund, plus $2.2 million in park dedication fees. 6. NEW BUSINESS a. Approve Park FacilitV Fees: Superintendent Evans reported that the last substantial change in rental fees was in 2006. We have talked to neighboring communities and checked utilities and other costs to determine the changes needed to become current. We are trying to increase fees to a reasonable level to maintain services and facilities. Commissioner Vanderwall asked if the changes for baseball and soccer field usage are for sports organizations. Evans said they would apply for ourn-aments-outside-the-normal-scope-of-use-of-the-organiz-ations.—Commissione Knight asked why we did not raise the rates for canoe racks and school district use at Parkers Lake building in 2006. Evans said we wanted to keep the Parkers Lake fees matching with what the school district charges us for the use of their buildings. It did not seem necessary to raise the canoe rack fees at that time. Chair Singer said she likes a larger gap between resident and non-resident fees. Commissioner Vanderwall asked if the margin is consistent with other departments in the area. Page 7 PRAC Minutes/January 8, 2009 Page 3 Evans said that we didn't check on that issue, but we are following Council suggestions on the gap. Director Blank said that since 30% of our revenue comes from non-residents, we will.want to be careful to keep a balance between these rates. Motion was made by Commissioner Vanderwall to recommend approving the suggested rental rates. Commissioner D. Anderson second. 7 ayes. Motion approved. Chair Singer asked when these new rates would be approved and implemented. Evans said probably by early February. b. Review Draft of 2009 Work Plan: Director Blank introduced a work plan for 2009, pointing out that our two largest work projects have been taken off the schedule for this year. There are no big projects for 2009, so the workload will be less than a typical year. We will work hard on buying land. We will recommend a 5 year CIP to the Council, possibly in August. The Commission will review options for trails to recommend to the City Council. Staff is studying the area from Dunkirk to Lowes regarding a trail. The trail could assist in getting to a water control device in the pond. We could go back and amend the CIP if this trail is approved. Beach improvements will be considered. A park tour will be held. Phase 11 construction will continue on the Millennium Garden. By July, we must set rental fees for 2011 for the garden because they book 18 months out. We will need to consider instituting user fees for use,of the fields. We now know there will be significant financial strains on the City for 2010-11, a shortfall of about $2-3 million. User fees for athletic associations are a possibility. Staff is looking at budgets associated with soccer, baseball and softball using the parks. We are meeting with the presidents of the associations to lay out the options. Our department will have cuts, so associations will need to know the options available. Documents will be provided next month or the month after. We have been working under a policy developed many years ago by a citizens' tax force under Mayor Davenport for park user fees. The current policy is that for everyday use, there should not be a fee. For extraordinary use, such as tournaments, there will be a fee charged. We will look at this document again. Blank said he feels there will be a fee. Hockey pays a fee, and soccer pays to use the . dome. Chair Singer said it will be a challenge. Blank said he agrees. Right now we provide high quality service, and the associations will have to decide how much of this service will be continued. There are miscellaneous projects in the CIP which will come up this year. Grand openings will be scheduled at several of the new parks. The winged sculpture will be dedicated at the Millennium Garden. Blank pointed out that things may be added or subtracted from this list by the Council. Commissioner G. Anderson asked about the trail crossing at Cheshire Lane. Blank said-a-ccyn-crete-tunnel-will-be-built-by-the-developer,-probably-within-the-year. Commissioner Vanderwall asked when user fees will be discussed. A meeting with the athletic associations will be held the end of February or early March. Blank said that with the budget, we are doing something that has never done before. Every program in the city is being analyzed from top to bottom. The programs will be weighed in priority. Some items are mandatory by law, but discretionary things will be prioritized. When the Council starts talking about the upcoming budget, they will Page 8 PRAC Minutes/January 8, 2009 Page 4 have a menu with which to work to assist in making cuts. Alternately, the cuts can be made up by increasing revenue. Chair Singer said that she is not a fan of the word "miscellaneous." Can we rename that item "Park Upgrades?" Blank said that was a good suggestion. Commissioner Smith asked whether the Cheshire Lane project is a railroad crossing. Blank said that no, it is just a tunnel. Smith asked if now was a good time to work on smaller projects. Blank said this could be considered. 7. COMMISSION PRESENTATION: a. Chair Ellie Singer's term expires: Chair Singer said she has purchased a new home in a different city, which forces her to resign from the Commission. This was a hard choice, but it is a good choice for her family. She will miss coming to these meetings and serving as she has for the last nine years. She wishes the commission luck. She suggested they listen to staff, keep an open mind, and keep the vision of managed growth and responsible fiduciary decisions. Blank said that we have had a string of very good chair people in the last 29 years, and Ellie has been one of the strongest. Her leadership and guidance will be greatly missed. He wished her the best of luck in her future. Council will be appointing a new commissioner to bring PRAC back up to 7 members. 8. STAFF COMMUNICATION: a. 2009 Meeting Schedule: Blank explained that we could probably accomplish all we need by meeting every other month, and he asked for opinions. Commissioner D. Anderson said it is a staff call because staff knows what is needed. Blank announced that today Diane Evans was recognized with a special award from MRPA. During 2006 and 2008, she chaired the annual meeting. She also chaired a leadership academy designed to train the next generation of department leaders to become ready to step up. 9. ADJOURNMENT Chair Singer entertained the motion to adjourn. MOTION was made by Commissioner Smith and seconded by Commissioner Carroll. Vote: 7 Ayes. Motion approved. The meeting adjourned at 7:54 p.m. The next meeting will be held on February 12, in the Council Chambers. Don ma-S-ankey P RAC—recorde Page 9 CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 2009 - AN ORDINANCE AMENDING CHAPTER 10 OF THE PLYMOUTH CITY CODE CONCERNING PARK FACILITIES FEES THE CITY OF PLYMOUTH, MINNESOTA ORDAINS: SECTION 1. Section 10 16 of the Plymouth City Code is hereby amended as follows: Section 10 16 - Park Facilities Fees 1016.0l.. , Fees are established for rental of park facilities. Subd. 1. Bass Lake Shelter. a) Non-profit Plymouth groups, i.e., homeowner associations, boy scouts/girl scouts, etc. may -use the facility at no charge, but must pay a $200 building deposit. b) Private Plymouth parties will be charged a rental rate of $1242/hour (plus sales tax) and a $200 building deposit. The minimum rental period is one hour. The building deposit will be returned within two weeks of the event if no deductions are necessary and the key has been returned. a rental rate of $5 deductions are Ord. 2007-23, 1010912007) the event Subd. 2. Canoe Racks. Plymouth residents may apply for a rental space at either Parkers Lake or Medicine Lake (available at the East Beach), beginning April 15. Non- residents may apply after April 25. Spaces will be available for use May I through October 15 for a fee of $4045 for residents and $4-559 for non-residents. Renters must provide their own locks and must accept all responsibility for vandalism or loss. Canoes still-on-racks-after-O ctob er-1-5-may-be-impounded A-minimum-ser-v-icc,-r-har-g-e-of-$ will be required for owners to reclaim their watercraft. Further, in order to provide protected storage space, such impoundment will include a minimum fee of $10 per month for each month following impoundment. Page 10 Subd. 3. Hilde Performance Center. The rental season for this facility is April 15 through October 15, weather permitting. Sales tax Plymouth Non -Profit Plymouth Non- Plymouth applies to all fees Groups Groups Groups Sunday—Thursday Per hour rental including on-site city event supervisor (8:00 am— 95/hour 130/hour 155/hour 10:00 pm) 2 hour minimum Friday, Saturday & Holiday Per hour rental including on-site city event supervisor (8:00 am— 105/hour 155/hour 180/hour 11:00 pm) - 2 hour minimum Facility Sound System To be operated and monitored by rental group 15/hour 15/hour 20/hour Rental Deposit: To be applied to use fee. If event is cancelled by rental group, deposit 100 100 100 will be retained as a cancellation fee. Damage/Cleaning Deposit: To be refunded within weeks after the event if no problems incur. 200' 200 300 Additional fees for excess damage may be assessed. Subd. 4. PlMouth Ice Center. a) Winter Time (Sept. -March) $4qQ180 per hour (includes $5 surcharge) b) Summer Time (April-August)$15- 165 per hour (includes $5 surcharge Rentals need to be made five days in advance to facilitate staffing, and the Wayzata and Robbinsdale School Districts would not be charged the $5 per hour surcharge. Ord. 2007-23, 1010912007) Page 11 Subd. 5. Millennium Garden. a) $340 plus tax for Plymouth Residents and Plymouth Non -Profit Groups b) $3390 plus tax for Plymouth Corporations c) $450 plus tax for Non -Residents d) For those groups having both garden ceremony and wedding reception at the Plymouth Creek Center, the garden fee is reduced by $ 100. Ord. 2007-20, 712412007) Subd. 6. Park Facilities. a) Softball/baseball fields, hockey rinks b) Football/soccer fields c) Outdoor courts d) Field lights e) Rinklights f) Rink attendant Ord 2007-23, 1010912007) Subd. 7. Parkers Lake Stage. a) Resident: 35 Per hour individual/non-profit 45 per hour/for-profit b) Non -Resident 60 per hour individual/non-profit 80 per hour/for-profit Ord. 2007-23, 1010912007) Subd. 8. Parkers Lake North Picnic Shelter. a) Residents Half -Day $6070 Full -Day $44,0120 b) Non -Residents Full -Day $4-30155 Ord. 2007-23, 1010912007) Subd. 9. Parkers Lake Pavilion Multi-PLiMose Room. 2022/houx or $9993/day 25_8/houx or $4-121/day 511oux per court 2-.528/houx 46JI-7/houx 1214/houx Page 12 a) Plymouth non-profit groups will be charged a rental fee of $3-747 per hour and a $200 building deposit, with a 2 -hour minimum (to avoid paying sales tax, a copy of tax exempt certificate must be provided). b) All other Plymouth groups will be charged a rental fee of $5060 per hour, plus sales tax, and a $200 building deposit, with a 2 -hour mimmum.* c) Non-resident groups will be charged $6078 per hour, plus sales tax, and a 200 building deposit, with a 2 -hour minimum.* d) S tax, a copy of tax exgmpt certificate must be provided). Ord. 2007-23, 10/09/2007) Subd. 10. PlyMouth Creek Center Fieldhouse. a) Prime Time 264/hr. fall field* 13 2/hr. half field" Monday -Friday 5:30p.m.-10:30 p.m. Saturdays, Sundays & Holidays 7:30 a.m.-10:30 p.m. Ord. 2007-20, 712412007) b) Non -Prime Time 226/h.r. fall field* 11 3/hr. half field" Ord. 2007-20, 712412007) Full field is 60 yards x 100 yards Half field is 45 yards x 60 yards Subd. 11. Plymouth Creek Center. Page 13 Plymouth Resident Non Plymouth Non -Profit Groups Resident Corporation a) Full Plymouth Room Mon.-Thurs. (6 hrs.) 370 615 4 Fri., Sat., Holidays (6 hrs.) 895 1,195 1,085 Sunday (6 hrs.) 485 770 660 Additional Hours 65 120 90 Page 13 Note: All are per hour with a 2 -hr. minimum b) Half Plymouth Room and Black Box Theater* 280 500 390 Additional Hours 35 60 45 c) Quarter Plymouth Room and Fireside Room* 50 75 60 4-6 Hours 200 300 240 d) Meeting Rooms 1 & 2* 30 50 40 6 Hours 150 250 200 Ord. 2007-20, 712412007; Ord. 2007-23, 1010912007) For room rentals, if the center is not otherwise open for City activities, an additional charge of $1 0/hour for a building supervisor will be charged. Non-profit Plymouth civic groups are allowed one meeting per month in either Meeting Room 1 or 2 for up to two hours rent free, but are subject to building supervisor fees 15/hr.). If a larger room is needed, resident fees apply. e) Other Charges Overhead Projector: Plymouth Room: Piano Flip Chart TV & VCR Wireless Microphone Slide Projector Ord 2007-06, 0211312007) 1 0/day 200/day (includes LCD projector, screen, VCR/DVD use and 103 TVNCR monitors) 25/day 1 0/day 15/day 50/day 20/day State sales tax will be added to all rates contained in Section 10 16 and a $ 100 building deposit to all facilities unless otherwise noted. (Ord. 200,7-23, 1010912007) SECTION 2. This ordinance shall be effective immediately upon its passage, with the exception of Section 1016.01, Subd. 4, which shall become effective April 1, 2009. Page 14 ADOPTED by the City Council of the City of Plymouth, Minnesota this I Oth day of February, 2009. Kelli Slavik, Mayor ATTEST: Sandra R. Engdahl, City Clerk Page 15 City of Agenda Plymouth Number: 6.04 Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR Prepared by: Shawn Drill, S ehior PlannerCOUNCILMEETING Barbara SennesManning Manager and Steve Juetten, Feb.10,2009 Reviewed by: Community Development Director Item: Site plan amendment and variances to allow reconstruction of the Pike Lake Lift Station, located south of 60'hPlace and east of Goldenrod Lane (2008-1-16) 1. ACTION REQUESTED: Move to adopt the attached resolution approving a site plan amendment and variances to allow reconstruction of the Pike Lake Lift Station, as recommended by the Planning Commission. Approval of a site plan amendment and variances requires a 4/7 vote of the City Council. 2. BACKGROUND: On January 21, 2009, the Planning Commission voted unanimously to recommend approval of the site plan amendment and variances. A copy of the Planning Commission meeting minutes and report is attached. One resident spoke at the meeting to ask about the design of the proposed new building that would house the control panels and emergency backup generator. Staff showed plans for the proposed building, noting that it would. be designed to fit into the residential character of the neighborhood. The building would be roughly the size of a single -car detached garage (14 feet by 22 feet) and would be 13 feet high where the maximum. height allowed is 20 feet. The building would have maintenance -free lapboard siding and a pitched roof with asphalt shingles. 3. BUDGET IMPACT: Reconstruction of this lift station is identified as a 2009 project in the City's Capital hnprovement Program (CIP). The total project cost is estimated to be $1.1 million dollars, with 1,000,000 coming from the sewer fund and $100,000 coming from the utility trunk fund. This project should have no discernable impact on operating costs. 4. ATTACHMENTS: Planning Commission Minutes Planning Commission Report with Attachments Resolution Approving Site Plan Amendment and Variances Page Draft Planning Commission Minutes January 21, 2009 Page 2 7. NEW BUSINESS A. CITY OF PLYMOUTH (2008116) Acting Chair Davis introduced the request by the City of Plymouth for a site plan amendment and variances to allow reconstruction of the existing Pike Lake Sanitary Sewer Life Station for property addressed 1143 5 6 l't Avenue North. Senior Planner Drill gave an over -view of the staff report. Commissioner Petrash asked how tall the proposed building would be. Senior Planner Drill said the proposed building would be 13 feet in height, and the maximum allowable is 20 feet. He said the proposed building would be 14 feet by 22 feet and residential in scale so that it would not stand out as obtrusive. Acting Chair Davis introduced Barbara Campbell, 5910 Goldenrod Lane N. Ms. Campbell said she has no issue with the reconstruction project after discussing it with Public Works Director Cote last week. She said she wants to be sure that the proposed garage building will not be an eyesore. Ms. Campbell said they bought their property because of the view; this building would be in her backyard and they want their wonderful view to stay that way. She said a big tin box would be an eyesore. Commissioner Nelson asked if there are lift stations in the city similar to the one proposed. Public Works Director Cote said there are none similar to this. He said proposed plans were discussed with the neighbors, and the City wants to avoid impacting the neighborhood. Public Works Director Cote displayed several of the lift stations throughout the city, including the E. Medicine Lake Boulevard Station. He said different options were looked at to fit in with the surrounding area, such as trying to reduce the scale of the building, and adding a rooftop to fit in and still able to house a generator. Public Works Director Cote also.said the proposed structure would be residential in nature with a shingled roof and hardy board siding, with metal louvers on the back for when the generator runs. Acting Chair Davis thanked Public Works Director Cote for this project. Commissioner Jaffoni asked how far the Campbell home is from the proposed building. Senior Planner Drill said the proposed generator building would be 125 feet from the Campbell's home, and that their home sits at a much higher elevation. Page 2 Draft Planning Commission Minutes January 21, 2009 Page 3 Commissioner Jaffoni asked if generators were added to the Lancaster Lift Station and E. Medicine Lake Station. Senior Planner Drill responded affirmatively, noting that the City will be installing onsite generators for all reconstructed lift stations, when conditions warrant. Public Works Director Cote showed views of the Lancaster Lane Lift Station and the Bass Lake Lift Station, explaining where the controls and generators are located. Acting Chair Davis noted these two buildings look bigger than the one proposed. Public Works Director Cote said they are bigger because the wet wells are housed inside those buildings. He said the wet well would be located outside the proposed building; only the generator and controls would be inside to help reduce the size of the building. Commissioner Jaffoni said this sounds like it is needed. MOTION.by Commissioner Jaffoni, seconded. by Commissioner Petrash, to approve the request by the City of Plymouth for a site plan amendment and variances to allow reconstruction of the existing Pike Lake Sanitary Sewer Life Station for property addressed 11435 61'i Avenue North. Vote. 6 Ayes. MOTION approved.. Page 3 Agenda Number SOS File 2008116 PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING STAFF REPORT TO: Plymouth Planning Commission FROM: Shawn Drill, Senior Planner (509-5456) through Barbara Senness, Planning Manager MEETING DATE: January 21, 2009 APPLICANT: City of Plymouth PROPOSAL: Site plan amendment for reconstruction of the Pike Lake Sanitary Sewer Lift Station Variances to allow the lift station building to be set back less than 75 feet from residentially zoned property LOCATION: Outlot 1 of Pike Lake Terrace First Addition, addressed as 11435-6l' t Avenue—the lift station is located south of 60th Place and east of Goldenrod Lane GUIDING: P-1 (Public/Semi-Public/Institutional) ZONING: P-1 (Public/Institutional) REVIEW DEADLINE: March 20, 2009 DESCRIPTION OF REQUEST: The City of Plymouth is requesting approval of a site plan amendment and variances to allow reconstruction of the Pike Lake Lift Station (Lift Station #4). The lift station is located within a 50 -foot by 90 -foot -utility easement lying along the west edge of Eagle Lake Regional Park, which is part of the Three Rivers Park District regional park system. There are currently no buildings associated with the existing lift station. The existing lift station consists of exterior metal control panels, a transformer box, and a sub -grade wet well. The wet well contains pumps Page 4 2008116 Page 2 that lift sewage. to a level where it can flow into a 10 -inch force main. (A force main is a pipe that is under pressure to force the flow in one direction.) The reconstructed lift station would include a 14 -foot by 22 -foot building to house the lift station controls and an emergency backup generator. Notice of this public meeting was mailed to all property owners within 200 feet. The notification area map is attached. Development signage was also placed on the site. CONTEXT: Surrounding Land Uses g N IMOM A) W011 P, 10 Single Family LA -1 RSF-1 Single Family LA -1 RSF-1 Park Land P -I P -I rilks Townhomes LA -2 PUD Natural Characteristics of Site The site is located in the Shingle Creek drainage district. The area of the City's utility easement for the lift station does not contain any wetlands or land within the floodplain overlay district. LEVEL OF CITY DISCRETION IN DECISION -MAKING: The City's discretion in approving or denying a site plan amendment is limited to whether or not the proposed project meets- the measurable standards outlined in the Zoning Ordinance. If it meets.these measurable standards, the City must then approve the site plan amendment. The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a higher level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. ANALYSIS: te Plan Amendment The Pike Lake Lift Station was constructed over 30 years ago and is nearing the end of its useful life. It is in need of refurbishment and upgrading. This lift station serves 632 acres of land in the northeast portion of the city and pumps roughly 1.4 million gallons of sewage per day. Reconstruction of this facility is identified as a 2009 project in the City's Capital Improvement Program. Reconstruction of the Pike Lake Lift Station is a high priority project because its failure could result in sewage backing up in residents' basements. Page 5 2008116 Page 3 While the majority of this reconstruction project would involve underground improvements, the proposal does include a 14 -foot by 22 -foot (308 square foot) lift station building. This building would house necessary equipment, components, telemetry system, andcontrol panels required to collect inflow from the sanitary sewer pipe and pump the outflow at a higher elevation through a force main. The building would also house an emergency back-up generator that would start automatically in the event of a power failure. (An on-site emergency backup generator was also installed upon reconstruction of the Lancaster Lift Station in 2005 and the Bass Lake Lift Station in 2006.) The emergency backup generator would keep the sewage flowing in the event of a power failure. Presently, an outdoor portable generator is transported to the site during power outages. Maintaining a generator on-site. within the building would decrease response time in an emergency, and would also reduce noise for adjacent residents. The generator would only run during power outages and for routine testing. The routine testing would occur for one to two hours one day per month, during the weekday daytime hours. The City Code provides an exemp tion from the noise regulations for emergency generators in service to preserve and protect the health, safety, and welfare of the community. Nevertheless, sound attenuation measures would be incorporated into the design and construction of the generator building. The generator would be powered by natural gas, therefore, fuel would not need to be transported to the site. The proposed lift station building would be located at a lower ground elevation than the adjacent homes. The lower elevation, in combination with existing vegetation (consisting of a mix of large deciduous and coniferous trees) would help to screen the proposed building from the east, west, and south. The view from the north is open, however, the proposed building would be located roughly 120 feet from nearest home to the north. Additionally, that home is oriented so the side of its attached garage faces toward the lift station site. The proposed lift station building has been designed to be compatible with the residential character of the area, and would be about the size of a detached single -car garage. The building would be 13 feet high, where the maximum allowable building height is 20 feet. The building would have maintenance -free siding and a pitched roof with asphalt shingles. The proposal would comply with the City's standards for building materials and design. Variances Setback variances are requested from the north and west lot lines for the proposed lift station building. Although the existing wet well is located in roughly the same area of the easement as the proposed building, there are no setback requirements for such sub -grade features. The existing wet well would continue to be used upon reconstruction of the lift station. The proposed lift station building would be located adjacent to the wet well. The following table describes the proposed building setbacks. Page 6 2008116 Page 4 Required Proposed Complies? 72 ft. — from north lot line No* 75 ft. 10 ft. — from west lot line No* 250 ft. — from south lot line Yes 750 ft. — from east lot line Yes Variance Staff used the seven general standards in Section 21030 of the Zoning Ordinance to make the following findings on the requested variance. A copy of the standards is attached. Hardship and Unique Circumstances Placing the lift station building in a manner that complies with all setback regulations would place it well outside the City's 50 -foot by 90 -foot utility easement. This creates a hardship in reconstructing the lift station, because the City does not have any rights over property located beyond the designated easement area. It is not possible to construct the lift station building within the easement in a manner that would not require a variance. Additionally, the requested variances would accommodate an essential service for the benefit of the neighborhood and City. The specific conditions and circumstances related to this request are not generally applicable to other properties in the P -I zoning district. Purpose of Variation The request is not based upon a desire to increase value or income potential of the property, but rather to allow reconstruction of an existing sanitary sewer lift station. Source ofHardship The hardship is not created by either the Zoning Ordinance or the applicant, but rather results due to the constraints of the utility easement and location of the existing wet well—which would continue to be used upon reconstruction of the lift station. Minnesota case law has determined that a self-created hardship on its own is not a sufficient basis for a city to deny a variance. Neighborhood Impact Granting of the variances would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The lift station building would be constructed to be compatible with the residential character of the surrounding development. In addition, the lift station would provide an essential public service. The granting of the variances would not impair an adequate supply of light and air to adjacent properties, nor would it substantially, increase congestion in the public streets, increase the danger of fire, endanger the public safety, Page 7 2008116 Page 5 or substantially diminish or impair property values within the neighborhood. The lower ground elevation and existing vegetation in the area would help to conceal the lift station building from views. Minimum Action The requested variances are reasonable based ' on the circumstances related to this site, and isUP the minimum action necessary to alleviate the hardship. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment and variances to allow reconstruction of the Pike Lake Lift Station, subject to the conditions listed in the attached resolution. ATTACHMENTS: 1. Draft Resolution Approving Site Plan Amendment and Variances 2. Applicant's Narrative 3. Variance Standards 4. Location Map 5. Aerial Photo 6. Site Photos 7. Notification Area Map 8. Site Graphics 0:\PLAN\STAFFREP\PC\2008\2008116-Pike-Lake-Lift-Station-SPA-VAR-PC.doc Page 8 003 01-P PIKE LAKE LIFT STATION REHA-bILITATION The City has contracted with TKDA to provide the engineering design and construction management for these repairs. Most of the planned repairs are internal or underground. The City would like to improve the reliability of the lift station by providing an on-site generator in case of a power outage. The City would like to screen the generator from view and protect it from the weather by housing it and the stations electrical controls within a small building. The building foundation would measure 14 feet x 22 feet and resemble a residential style single car garage. The building would be constructed of residential building materials siding, shingles, trim) and be of earth tones. The lift station and easement are in the Public/Institutional zone. Essential service buildings for government and public utilities are an allowed use. Building setbacks are 75 feet when abutting a residential zone. The proposed building abuts a residential zone on its north and west sides. The north side can meet a 72 feet setback (3 foot variance) but the west side can only meet a 10 feet setback (65 foot variance). There is no place within the City's easement that could meet the west side setback because the City's easement is only 50 feet wide. Please refer to attached Setback Variance Application drawing. Regarding the Site Plan Review, we are enclosing two drawings. The first drawing compares the existing conditions to the proposed conditions. It shows the proposed building to house the generator and lift station control panel, eliminating the old outdoor control panel and concrete slab. The bituminous parking area will be replaced with new bituminous. We understand the landscape standards for a new building of this size requires one tree.. We have shown the new tree on the Site Plan but will work with the Three Rivers Park District for the exact location. The second drawing shows the proposed building elevations, sections, and details. Page 9 ZONING ORDINANCE VARIANCE STANDARDS The Board and Zonina Administrator shall not approve any variance application major or minor) unless they find failure to grant the variance will result in undue hardship on the applicant, and, as may be applicable, all of the following criteria have been met: That because of the particular physical s=oundings, shape, orD topographical conditions of the specific parcel of land involved, a particular hardship,to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. 2. That the conditions upon which a petition for a variation is based are Lu-iique to the parcel of land for which the variance is sought and are, not applicable, generally, to other property within the same zoning classification. That the purpose of the variation is not based exclusively upon a desire to increase the.value or income potential of the parcel of land. 4. That the alleged difficulty or hardship is caused by this Chapterand has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. 5. That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in.which the parcel of land is located. 6. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7. That the requested variance is the minimum action required to eliminate the hardship. Section 21030-Prymouth Zoning Ordinance Page 10formsNarianceStandards.doc) A PIM" dthlMapie Grove Bo r A* -1 ..... w 69Nn A LL FORT 01, LA -1 g Litt Station Site M W-A INS M Ed 111DWIM111; I NOW Location Map- 2008116 Legend Pike Lake Lift Station Rehab C, Comercial 11435 61st Avenue North FFM CC, City Center Request for a Site Plan CO, Commercial Office and Variances IP, Planned Industrial LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4ibcityOfLAR, Living Area Rural Plymouth, Minnesota P-1, Public/Semi-Public/InstitutionaI 500 250 0 500 1,000 1,500 I Feet Page 11 P)City of Plymouth, Minnesotc 375 Aerial Photograph- 2008116 187.5 0 375 750 aet Page 12 PIT Pow— a optic SIMA WIT06" 0 1V is all ly ar. 6" YIN d Ty4 Pop 114, t aaaaa 'i y4 Mlvie IN t MIN, Mlvie Amp" IN IN"17N MIN, Amp" IN MIN, T.: 'V, 041 I owbi s gg ggY, 1 111 ANI, fv- IK i gj, AMIN 1 -J,4C 7 Z 4,W, ou 10A Affil Inull ItCal o". 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ZLD Z L uc I Lu LU F—pp IA -j] 171] r= z 7 P __ 11111IF1FIIFIIITI 2L 0LO 0 1 1 Rib .s Sal J.1 -2 d I M 1.1 L ao 0 z z0. 2 U.1 > j t2 U.] L T77 T I' F.7111 2 IX L_Uz CL C4 D j flh A!"s R Ug >-< N r—F-T-7-7-77 x Z uLU 6 ILLI LLIz EL U.1 U) LUz CL z l-_ REE I- u T C2 io E Page 19 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION APPROVING A SITE PLAN AMENDMENT AND VARIANCES FOR THE CITY OF PLYMOUTH TO ALLow RECONSTRUCTION OF THE PIKE LAKE LIFT STATION. ADDRESSED AT 114 3 5 61 IT AVENUE (2008116) WHEREAS, the City of Plymouth has requested approval of a site plan amendment and setback variances to allow reconstruction of the Pike Lake Lift Station (Lift Station #4). located south of 60th Place and east of Goldenrod Lane; and WHEREAS, the site is legally described as Outlot 1, Pike Lake Terrace First Addition, Hennepin County, Minnesota; and WHEREAS, the Planning Commission has reviewed this request at a duly called public meeting. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the site plan amendment and variances to allow reconstruction of the Pike Lake Lift Station, subject to the following conditions: 1. This resolution approves the reconstruction of the Pike Lake Sanitary Sewer Lift Station, in accordance with the plans received by the City on November 20, 2008, except as may be amended by this resolution. 2. This resolution approves setback variances of 10 feet to the west lot line and 72 feet to the north lot line, based upon the findings that all applicable variance standards are met. 3. The appropriate building permits must be obtained prior to construction of the building. 4. Prior to issuance of building permits, the final lift station plans shall be reviewed and approved by the City's Public Works Department. 5. Add a note to the plans stating "All work shall be in accordance with the City Of Plymouth's current Engineering Guidelines". 6. Submit four copies of the General and Civil plans that are 24" x 36". Page 20 Resolution 2009- 2008116) Page 2 7. This approval shall expire one year after the date of approval, unless the applicant has commenced the use, or unless the applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21030.06 of the Zoning Ordinance. APPROVED TIHS I OTH DAY OF FEBRUARY., 2009. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned,, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on February 10, 2009 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 21 City ofrp) Plymouth Agenda 6005Number: NEW Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR t COUNCIL MEETING Prepared by: Patty Schaffer, HRA Specialist Reviewed by: James Barnes, Housing Programs Manager and Steve Juetten, February 10, 2009 Community Development Director Item: 2009 Community Development Block Grant (CDBG) program year allocation 1. ACTION REQUESTED: Adopt the attached resolution approving the allocation of $25 9,3 92. 00 of CDB G funds and authorizing the submittal of an application to the U.S. Department of Housing and Urban Development (HUD) for the 2009 CDBG funds as recommended by the Plymouth Housing and Redevelopment Authority (HRA). 2. BACKGROUND: The Department of Housing and Urban Development (HUD) has not yet sent notification of the official funding amount for the 2009 Community Development Block Grant (CDBG) program year. However, it is anticipated that HUD will allocate pp.oximately $25 9,3 92..00;. which is the same level of funding as the 2008 program year. The 2009"p , rograrn year begins on -July 1, 2009 and runs through June 330, 2010. In order to determine the funding needs for program year 2009, staff evaluated the mid -year progress of the 2008 CDBG funded activities. The HRA administers three programs internally with CDBG funds. The First Time Homebuyer FTHB), Housing Rehabilitation, and Affordable Housing Development account. Funds are also used to fund six Social Service Agencies and some of the funds set aside for Administration and Fair Housing Activities. First Time Homebuyer ProLyram — Staff anticipates that the funding requests for the First Time Homebuyer loan program will increase in 2009 due to the low interest rates and lower home prices. Staff recommends allocating $130,000 to the First Time Homebuyer program. This $130,000, plus an estimated $20,000 in "repayments will provide a total of $150,000 available for the 2009 program year. Housing Rehabilitation Program - There are two types of Housing Rehabilitation assistance programs available to eligible homeowners, deferred loans and small repair grants. The Housing Rehabilitation Deferfed Loan is available to low and moderate -income households to maintain, repair, and improve their homes. The prograrn provides up to $20,000.00 for eligible repairs through a deferred zero interest loan that will be forgiven after 20 years if the homeowner continues to own and occupy the home. The Small Repair Grant is a pool of funds set aside within the program to be used for small and emergency repairs for qualifying homeowners. The program allows a maximum Page I of $5,000.00 in grant funds to be used for emergency and small repairs for qualifying seniors age 55 or older. I Staff recommends allocating $50,392 to this program in 2009. This $50,392, plus an estimated 20,000 in repayments and a carryover of funds from the 2008 program year allocation of $30,000 will provide a total of $100,392 available for the 2009 program year. Affordable Housin - The 'third program that CDBG administers is the Affordable Housing Development account which assists with the development of affordable rental / owner -occupied units. In previous years these funds have assisted primarily rental projects such as the one proposed by Hammer Residences. Hammer has a long history of working with the City and the HRA to provide housing assistance to their clientele. Therefore staff is recommending funding of $15,000.00 be allocated to Hammer Residences. Hammer Residences will use the funds to remodel one home to accommodate accessibility needs and add a fire sprinkler system. Social Service - CDBG regulations limit the amount of funds that can be spent on "public service" activities. Public service activities are those activities "which are directed toward improving the community's public services and facilities" to serve low- and moderate -income clientele. The regulations stipulate that public service funding may not exceed 15% of the City's total allocation 259,392.00), plus 15% of the previous year's program income ($37,601.73). Staff mailed out eight CDBG applications. Six applications were returned and of those six all are current CDBG recipients; Community Action Partnership of Suburban Hennepin (CAPSH), Family Hope Services, HOME Line, JVS — a division of Jewish Family Services, People Responding in Social Ministry (PRISM), and YMCA POINT Northwest, Staff evaluated and ranked the individual proposals based on the following criteria: Program/Project Feasibility: "Project Overall Feasibility" refers to the likelihood that the proposed project may be completed within the timeline proposed and within reasonable parameters of risk. Organizational Capacity: "Organizational Capacity" refers to the likelihood of the organization being able to complete the proposed project. Leverage of Other Funds: "Leverage of Other Funds" refers to the extent to which the proposal demonstrates the involvement of local partnerships and the extent to which other funds are leveraged; including contributions from philanthropic, public, and private organizations and/or' local employers, as well as in-kind contributions. Consistency with the goals and priorities outlined in 2005-2009 Consolidated Plan adopted by the Hennepin County Consortium. To remain consistent with previous years, staff recommends allocating $42,000.00 among the six public service applicants, which is approximately 15% of the 2009 allocation with program income. Community Action for Suburban Hennepin (CAPSH) 15,000.00 Family Hope Services 6,000.00 HOME Line 8,000.00 Northwest Branch YMCA, Point Northwest Program 7,500.00 People Responding in Social Ministry (PRISM) 3,500.00 JVS — a division of Jewish Family'and Children's Service 2,000.00 Total $42,000.00 Page 2 Administration - CDBG regulations limit the amount of funds that can be spent on administration to no more than 20 percent of the total allocation, (approximately $51,878.40) for the 2009 program year. Staff anticipates using approximately $28,000.00 for administration in 2009. Unexpended funds of $8,000 are anticipated to be carried over from the 2008 program year and therefore staff is requesting $20,000.00 be budgeted for administration. Fair Housing Activities - Plymouth participates in the Hennepin County Consortium Fair Housing Initiative. The initiative addresses the impediments identified in the Analysis of Impediments to Fair Housing (AI) that were previously prioritized by the Consortium, and describes actions and accomplishments during the report year to address each. For the 2009 program year it is recommended that the Plymouth HRA provide $2,000 of CDBG funds toward this collaborative effort. On January 22, 2009 the Plymouth HRA held a public hearing to consider citizen comments as to the use of 2009 CDBG funds. Representatives of various non-profit agencies attended. The HRA approved the attached resolution and requested the Council confirm their recommendation. 3. BUDGET IMPACT: There is no direct financial impact to the City or the HRA. The anticipated amount of $259,392.00 comes from the City's participation in the CDBG program, which requires the City to submit an application for these funds, 4. ATTACHMENTS: - 1. HRA Staff Report and Resolution 2. Draft City Council Resolution Pertaining to 2009 CDBG Allocation of Funds and Application Page 3 Agenda Number: ANDPLYMOUTHHOUSING NT AUTHORITY A renda Repqrt - L DATE: January 9, 2009 for Housing & Redevelopment Authority Meeting of January 22, 2009 TO: Plymouth Housing & Redevelopment Authority FROM: Patty Schaffer, HRA Specialist through Jim Barnes, Housing Program Manager, and Steve Juetten, Executive Director - SUBJECT: . Public hearing on 2009 Community Development Block Grant (CDBG) program year allocation with a recommendation to the City Council At the time this staff report was written, the official funding amounts for the 2009 Corm-nunity Development Block Grant (CDBG) program year had not been released by the Department of Housing and Urban Development (HUD). However, it is anticipated that HUD will allocate approximately 259,392.00 in CDBG funds to the City of Plymouth for the 2009 program year. The 2009 program year begins July 1, 2009 and runs through June 30, 2010. In order to determine the funding needs for the 2009 program, staff evaluated the mid -year progress of the 2008 CDBG funded activities. The following chart shows the 2008 program year goals, as submitted to HUD, along with our present progress: 2008 CDBG ACTION PLAN GOALS AND PROGRESS: Goals Progress made 2008 Budget Expended as Balance as through 12131108, of 12131108 of 12131108 Provide 5 housing 4 rehab projects 272,005.18* 96,599.18 17.5,406.00* rehabilitation deferred completed, and 3 loans (HRA) housing rehab deferred loans in progress Provide 5 first time 2 first time homebuyer 147,829.01* 50,790.98 97,038.03* homebuyer deferred loans deferred loans issued HRA) Assist with the 0 units completed 15,000.00 0.00 15,000.00 development of affordable rental / owner -occupied units (HRA) Provide 42 households 40 households served 14,000.00 0.00 14,000.00 homeownership and foreclosure educational through CAPSH Page 4 Goals Progress made 2008 Budget Expended as Balance as through 1131108 of 12131108 of 12131108 Provide services to 215 96 households served 7,500.00 0.00 7,500.00 renter households through HOME Line Provide 800 rides to 411 rides/ 41 seniors 3,500.00 0.00 3,500.00 Plymouth seniors through served PRISM Express Assist 75 homeless and 45 youth served 7,000.00 0.00 7,000.00 near -homeless youth through YMCA Provide services to 150 at- 155 youth served 6,000.00 0.00 6,000.00 risk youth through Family Hope Fair Housing Activities Outreach, education 2,000.00 0.00 2,000.00 and enforcement activities in the Consortium Administration of CDBG Administration 28,89).)2* 8,744.62 20,148.70* Activities TOTALS: 503,727.51* 156,134.78 347,592.73* These figures include unexpended funds from previous prograrn years and/or program income received to.date Staff anticipates that the goals of all activities in the 2008 Action Plan will be met prior to June 30, 2009, the end of the program year. The exception to this is the Housing Rehabilitation Program which we anticipate will have four projects in progress but not completed. FUNDING RECOMMENDATIONS FOR HRA ADMINISTERED PROGRAMS: In September and October 2008 staff did considerable marketing of the First Time Homebuyer Program, Housing Rehabilitation Program and Foreclosure Prevention and has recently seen a an increase in interest of the First Time Homebuyer Program. The HRA administers three programs internally with CDBG funds; including the First Time Homebuyer FTHB), Housing Rehabilitation, and Affordable Housing Development account. The First Time Homebuyer program has assisted an average of 8 households per year. There are two types of Housing Rehabilitation assistance programs available to eligible homeowners, deferred loans and small repairs grants. The Housing Rehabilitation Loan is available to low and moderate -income households to maintain, repair, and improve their homes. The Small Repair Grant program is used for small and emergency repairs for qualifying seniors age 55 or older. The Housing Rehabilitation program assisted an average of 5 households per year over the past four years. Both the First Time Homebuyer and Home Rehabilitation programs generate income from the repayment of loans. Due to the status of the housing market staff is anticipating the program income generated during the 2009 program year will be lower then previous years and are conservatively budgeting $20,000 of program income for each program. 2 Page 5 In the 2009 program year budget, staff recommends providing $130,000.00 to the First Time Homebuyer program and $50,392.00 to the Housing Rehabilitation program. In the FY 2009 budget, staff is recommending an increase of $24,000 over the 2008 allocation for the First Time Homebuyer program to $130,000. The housing market is experiencing low interest rates along with lower home prices which create a housing market that is conducive to first time homebuyers and staff anticipates funding requests for the Plymouth First Time Homebuyer loan program will increase in 2009. While staff has done extensive marketing of the Housing Rehabilitation Program during the past two years there continues to be a decline in the number of applications submitted and thus there has been a carryover of funds. Staff recommends that funding for the Housing Rehabilitation Program be decreased 26,000 from the 2008 budget to $50,392. Unexpended funds of $3 )0,000, anticipated income of $20,000 and the anticipated allocation of $50,392 will provide a total of $100,392 available for the 2009 program year. The third program that CDBG administers is the Affordable Housing Development account which assists with the development of affordable rental / owner -occupied units. In previous years these funds have assisted primarily rental projects such as the one proposed by Hammer Residences. Hammer has a long history of working with the City and the HRA to provide housing assistance to their clientele. Therefore staff is recommending funding of $15,000.00 be allocated to Hammer Residences. Hammer Residences will use the funds to remodel one home to accommodate accessibility needs and add a fire sprinkler system. These improvements will make the home safer, more accessible, and more livable for people with disabilities. CDBG regulations limit the amount of funds that can be spent on administration to no more than 20 percent of the total allocation, (approximately $51,878.40) for the 2009 program year. Staff anticipates using approximately $28,000.00 for administration in 2009. Unexpended funds of $8,000 are anticipated to be carried over from the 2008 program year and therefore staff is requesting $20,000.00 be budgeted for administration. Housing Proposed Activity Estimated 2009 2009 Funding TotalAmount Program 2008 Funds Estimated Recommendations Available Carried Over Program to 2008 Income Housing Provide 3 housing 30,000.00 20,000.00 50,392.00 100,392.00 Rehabilitation rehabilitation loans to Deferred Loan income -eligible Program households. Provide 1 small repair grant. First Time Provide 5 loans to assist 0.00 20,000.00 130,000.00 150,000.00 Homebuyer with down payment and Deferred Loan closing costs. Program Affordable Assist with development 0.00 NA 15,000.00 15,000.00 Housing of affordable rental — Development owner occupied units 3 Page 6 Fair Housing Outreach, education and 0.00 NA 2,000.00 2,000.00 Activities enforcement activities in the Consortium CDBG Administration 8,000.00 NA 20,000.00 28,000.00 Administration Total: 38,000.00 40,000.001 217,392.00 295,392.00 FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES: CDBG regulations limit the amount of funds that can be spent on "public service" activities. Public service activities are those activities "which are directed toward improving the community's public services and facilities'.' to serve low- and moderate -income clientele. The regulations stipulate that public service funding may not exceed 15% of the City's total allocation ($259,392.00), plus 15% of the previous year's program income ($3 )7,601.7' )). For the 2009 program year, Plymouth cannot fund public service activities in excess of $44,549.06. To remain consistent with previous years, staff recommends allocating $42,000.00 among the six.public service applicants, which is approximately 15% of the 2009 allocation with program income. Staff mailed out eight CDBG applications and six applications were returned. The HRA received applications from six organizations, all of which are current CDBG recipients. Staff evaluated and ranked the individual proposals based on the following criteria: Program/Project Feasibility: "Project Overall Feasibility" refers to the likelihood that the proposed project may be completed within the timeline proposed and within reasonable parameters of risk. Organizational Capacity: "Organizational Capacity" refers to the likelihood of the organization being able to complete the proposed project. Leverage of Other Funds: "Leverage of Other Funds" refers to the extent to which the proposal demonstrates the involvement of local partnerships and the extent to which other funds are leveraged; including contributions from philanthropic, public, and private organizations and/or local employers, as well as in-kind contributions. Consistency with the goals and priorities outlined in 2005-2009 Consolidated Plan adopted by the Hennepin County Consortium. A summary of each application and the staff ranking of the applications are attached. The total amount of public service funds requested was $60,250.00. Staff is recommending a slight increase in the 2009 fanding amounts as compared to the 2008 budget for CAPSH, HOME Line, and Northwest Branch of YMCA. These three were ranked highest among the evaluation criteria and emphasize housing related activities for low/moderate income persons, which has been identified by the HRA as its highest CDBG priority. Staff is recommending the remaining applicants receive the same award level as was allocated in 2008. Staff also reviewed the City's 2009 Budget for commitments to human service agencies to ensure no duplications are made of City General funds and CDBG ftirids. The 2009 Budget includes $112,000 in funding for 10 human service agencies. There is one duplicate agency; PRISM. The City's human service funding is allocated to this agency for specific programs. The programs recommended for CDBG funding are not duplicated. PRISM received a budgeted allocation from the City for their food shelf program. 4 Page 7 The following table is a summary of the public service funding requests and the amount of funding recommended by staff - Public Service Proposed Activity Amount Minimum Recommended Requests: (in order Requested Amount Funding of ranking) Acceptable CAPSH Provide foreclosure prevention, tenant, 20,000.00 none 15,000.00 rehab, pre -purchase and reverse provided mortgage counseling to 91 households. PRISM, Elder Provide, transportation services 5,000.00 4,000.00' 3,500.*00 Express providing 800 rides to Plymouth residents. HOME Line Provide tenant hotline, tenant 9,000.00 8,500.00 8,000.00 representation in negotiations to preserve affordable housing to 215 households. YMCA Provide counseling, case management, 8,000.00 7,000.00 7,500.00 crisis intervention, street based outreach, shelter, and referral services to 90 youth. Family Hope Provide weekly support group services 10,000.00 5,000.00 6,000.00 Services and one-to-one mentoring with 150 at - risk youth. JVS Provide career counseling and - 8,250.00 2,000.00 2,000.00 assessment services for the stabilization of employment of 15 individuals. Total: 60,250.001 31,500.00 42,000.001 I recommend that after holding the scheduled public hearing and considering any public comments the Board review staff s proposed uses for 2009 CDBG funds and adopt the attached resolution providing a recommendation to the City Council for adoption of its 2009 CDBG program funding. Attachments: I Resolution 2009-01 2. List of Applicants Solicited for 2009 CDBG Public Service Applications n1 . Summary of 2009 CDBG Public Service Funding Applications 4. 2009 CDBG Public Service Staff Ranking and Ranking Criteria CD\HOUSfNG\HRA\STAFFREP\HRA\2009\CDBG Action Plan 01-9-2009.doe Page 8 CITY OF PLYMOUTH HRA RESOLUTION 2009-01 A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATION OF FISCAL YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the City of Plymouth anticipates receiving a Community Development Block Grant CDBG) funding allocation of $259,392.00 for CDBG fiscal year 2009; and WHEREAS, on January 22, 2009, the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to allow interested parties to express their opinion; and WHEREAS, the Housing'and Redevelopment Authority in and for the City of Plymouth, MN has determined the following to be an appropriate use of Community Development Block Grant funds in accordance with federal guidelines and the City's HUD approved Consolidated Plan; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that the City Council authorize the City Manager to apply for 2009 Community Development Block Grant funds totaling $259,392.00 from the U.S. Department of Housing and Urban Development with the following allocations: , 1. Housing Rehabilitation Grant/Loans 2. First Time Homebuyer Assistance Program Community Action for Suburban Hennepin (CAPSH) 4. Family Hope Services 5. HOME Line 6. Northwest Branch YMCA, Point Northwest Program 7. People Responding in Social Ministry (PRISM), Elder Express Program 8. JVS — a division of Jewish Family and Children's Service 9. Program Administration 10. Affordable Housing Development 11. Fair Housing Activities Total 50,392.00 130,000.00 15,000.00 6,000.00 8,000.00 7,500.00 3,500.00 2,000.00 20,000.00 15,000.00 2,000.00 259,392.00 BE IT FURTHER RESOLVED, that any increase or decrease in the anticipated funding amount for the 2009 CDBG fiscal year will be split equally between the 2009Housing Rehabilitation and First Time Homebuyer Programs. BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all CDBG program income may be used to cover expenses generated in any existing CDBG program or activity and not just expenses related to the activity generating the income, unless otherwise reallocated by the City Council. BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all unexpended 2008 CDBG funds be allocated to the same program activity in 2009, unless otherwise reallocated by the City Council. Approved this 22 d day of January, 2009 by the Plymouth City Council Page 9 List of A2encies Solicited for 2009 Public Service Applications Community Development Housing Division) Agency: Community Action Partnership of Suburban Hennepin (CAPSH) — CDBG Family Hope Services — CDBG/City Hammer Residences — CDBG HOME Line — CDBG Interfaith Outreach. and Community Partners (IOCP) — CDBG Northwest Branch YMCA — CDBG People Responding In Social Ministry (PRISM) — CDBG Senior Community Services — CDBG/City JVS - CDBG Page 10 Summary of 2009 CDBG Public Service Funding Applications N Community Action Partnership of Suburban Hennepin (CAPSH) CAPSH's application is to continue its Full -Cycle Homeownership Services to residents of Plymouth. Their -services include foreclosure prevention, home rehab advice, pre -purchase homebuyer counseling, and reverse mortgage counseling services. The current housing market continues to see an increased rate of foreclosures. CAPSH's Foreclosure Prevention program seeks to assist homeowners to maintain their homes — if possible- or to obtain appropriate housing if the home cannot be saved. CAPSH provide services that contribute to the economic health of our community, are needed in the City of Plymouth and are required as part of participating in our First Time Homebuyer and Housing Rehabilitation loan programs. The goals set for the 2009 program year indicate a significant increase in the number that will be served. 0 Family Hope Services Family Hope Services' proposes to continue its weekly preventative programs structured to mentor, befriend and positively guide at -risk youth ages 11 to 18. There are two support groups that meet on a weekly basis and are held year-round. Tuesdays the general support group meets and on Thursdays the going Deeper Program meets. Staff follow-up with the youth through one-to-one mentoring contact during the week. The Plymouth TreeHouse program anticipates the service levels of operation to remain at 50 youth. In review of Family Hope Services' file and application they have done well in providing the required documentation and meeting the program objectives. JVS, a division of Jewish Family and Children's Service JVS's application is to provide career development and employment support services. These services include: career counseling, educational planning, job search skill training and assistance, placement assistance, and job retention support. Stabilizing employment is a crucial need for families in our community especially with the current foreclosure rate. By maintaining and advancing employment job skills, families gain the ability to sustain financial independence thus reducing subsidies they may currently be receiving. JVS currently administers, a portion of Hennepin County's Basic Sliding Fee (BSF) Child Care Assistance Program and will target low to moderate income families that are currently participating in or are income -eligible for the BSF program. JVS presented a strong application and showed that there is a direct need for this program in the City. The goals set for the 2009 program year indicate the numbers served will more than double. The application showed JVS have leveraged many other resources to support their program as well. Page I 0 PRISM, Elder Express PRISM's application is to provide "curb to curb" transportation services to residents of Plymouth and the surrounding communities of Golden Valley, Crystal, New Hope, Robbinsdale, and Br oklyn Center. The service is designed to meet transportation needs of low-income elderly and disabled residents of these suburbs. PRISM's application shows a strong organizational capacity including qualified staff and program success. The application also indicates that they have sought numerous resources to fund this program. 0 HOME Line HOME Line's application is to operate a tenant hotline staffed by three attorneys, a tenant advocate and volunteer phone advocates, primarily law students. The hotline received over 10,000 calls last year and over 95% of the callers are low or very low income. For over 15 years they have provided legal representation to renter families faced with eviction as part of their Homeless Prevention Program. In addition, the staff attorneys make presentations on the realities of becoming a renter to area high school students. The need and financial feasibility of the pro -gram was very defined and showed that the program would have an impact in the City. The application also showed they have leveraged many other resources to support their program. Northwest YMCA, POINT Northwest YMCA's application is to provide services to youth and their families who have runaway from home, been kicked out, when they have become homeless, or are experiencing stress from family crisis. They provide outreach, crisis intervention, counseling, family reunification, shelter: services, and mediation services to homeless and vulnerable youth through the POINT Northwest program. This program works collaboratively with the middle and high schools in Plymouth as well as the Plymouth Police Department. They have leveraged other resources to support their program and the goals set for the 2009 program year indicate an increase in the number of youth that will be served. CD/Housing/FUWStaffRep/HRA/2009/ActionPlan/ Summary of public sery apps Page 12 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATIN OF FISCAL YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the City of Plymouth is eligible to apply to the U.S. Department of Housing and Urban Development (HUD) for --2009 funding for the Community Development Block Grant (CDBG) Program; and WHEREAS, on January 22, 2009, the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to allow interested parties to express their opinions regarding the allocation of funds for the 2008 CDBG Program Year; and WHEREAS, the City Council has reviewed the recommendations of the Housing and Redevelopment Authority regarding the proposed activities and allocation of CDBG funds for Program Year 2008; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby authorizes the City Manager to submit to the U.S. Department of Housing and Urban Development the application and all required documents for participation in the 2009 Community Development Block Grant Program Year and approves the allocation for the following projects in the respective proposed amounts: HRA Programs andAdministration Housing Rehabilitation Loan Program 50,392.00 First Time Homebuyer Loan Program 130,000.00 Administration 20,000.00 Affordable Housing Development — Hammer Residences 15,000.00 Fair Housing Activities 2,000.00 Sub -Total of HRA Programs and Administration 217,392.00 Public Service Programs Community Action Partnership of Suburban Hennepin (CAPSH) 15,000.00 Family Hope Services 6,000.0( HOME Line 8,000.00 Northwest Branch YMCA 7,500.00 People Responding in Social Ministry (PRISM) 3,500.0( JVS 2,000.0( Sub Total of Public Service Programs 42,000.0( Total 2008 CDBG Allocation 259,392.0( BE IT FURTHER RESOLVED, that CDBG program income may be used to cover expenses generated in ally existing CDBG program or activity and not just expenses related to the activity generating the income. Approved this I Ot" day of February 2009 Page 13 C4 of Agenda 6mO6PlymouthNumber: Adding Qualit. 41 bf To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Daniel K. Campbell, Senior Engineering Technician February 10, 2009 Reviewed by: Doran Cote, P.E., Director of Public Works Fernbrook Lane Street and Signal Improvements Change Order Nos. 8-10, Work Order Nos. 4 & 5 and Payment No. I I Item: and Final S.P. 155-164-011 and S.P. 155-164-014 City Project No. 1013 I . ACTION REQUESTED: Make a motion to adopt the attached two resolutions ap Z proving Change Order Nos. 8-10, Work Order Nos. 4 & 5 and Payment No. 11 and Final for the above project. 2. BACKGROUND: - Attached are Change Order Nos. 8-10, Work Order Nos. 4 & 5 and Pay 1 t Nome -i 11 and Final. The following paragraphs will summarize each individual item. Z: Change Order No. 8 includes detour signing needed to complete the storm sewer installation at 27th Ave as it was detert-nined that a weekend detour would be necessary to perform the work. Also, due to delays in the project beyond the contractor's control, additional traffic control was needed over the winter of 2007-2008 that was not covered in the original contract proposal. Change Order No. 8 is flor $7,262.34. Change Order No., 9 is for $20,300.96 and consists of. 1. A fuel escalation payment that is warranted per the project special provisions for the months of April and May in 2008. 2. Miscellaneous grading operations necessary to COITeCt poor subgrade and damaged road sections. I The removal. and replacement of curb and gutter damaged duriiig the wiriler of 2007- 2008. 4. Bituri-iffious rarnping used to minimize damage to curb and gutter from snow plows over the winter. 5. Loss of production that resulted from conflicts with miscellaneous utilities. 6. Modification of a catch. basin to accommodate an unforeseen inplace drainage condition. ID 7. Repair to a roof drain to complete the storm. sewer between two catch basins. Chanc,e Order No. 10 consists of a fuel escalation, payment that is warranted per the project specialr7l provisions, for wor.k performed during the month of June in 2008 as well as additional common Page I Fembrook Lane Street and Signal. Improvements Page 2 excavation needed to correct poor soils encountered during wateririain installation. Change Order. No. 10 is for $23,429-15. Work Order No. 4 includes items needed during the course of work on a stonn sewer when. it was discovered that the location of catch basins did not properly drain a parking lot. Work Order No. 4 is for $4,907.05. The City has been reimbursed by its engineering consultant for the cost of this work. z:1 Work OrderNo. 5 consists of the cost to provide a different type of lighting arm to avoid. a conflict with the relocated overhead power lilies at the Harbor Lane intersection. Work Order No. 5 is for 686.1.9. All work on this project has been completed. and certified by the City's consulting engineer, SRF Consulting Group, as meeting project specifications. The original contract amount for this project was S3,637,704.68. Seven Change Orders and three Work Orders were,approved previously in the amount of $243,571.94. If the three proposed Change Orders and the two proposed Work Orders are approved, the final value of work conipleted. is $3,991,542.04. The final value of work completed exceeds the original contract amount by $353,837.36 or 9.7%. Request for Payment No. I I and Final is in t1le amount of $234,73 1.09. 3. BUDGET IMPACT: This project was programmed for $6,284,000 in the 2008-2012 Capital Improvement Program (CIP). The current estimate for the final total project cost including the proposed Change Orders and Work Orders totaling, $56,585.69 is $5,937,700. This estirn...ated cost includes construction, engineering, land acquisition and administration. Municipal. State * Aid will fund an additional $7,096 and the 'Water Fund. will fund all additional $55,312. The new total of S1321,312 for -water main items will be covered by the estimated CIP'amount of $150,000 plus 171,312 of cost savings in water main work from the 2008 Street Reconstruction Project. The total final. project cost and funding is summarized as foll.ows: Project Funding Federal Funding Municipal. StateAid Funds Water Fund Special Assessments 4. ATTACHMENTS: Map Change Order Nos. 8-10 Work Order Nos. 4 and 5 Request for Payment - No. I I and Final Letter from Consulting Engineer Resolutions (2) Project Cost 1,352,536 Construction 3,991,542 35943,875 Engineering 703,909 321,312 Land.Acqui.sition 984,031. 319,977 Administration 258,218 5,937,700 5,937,700 Page 2 FERNBROOK LANE Project No. 1013 TH AVi 7 rb I ri F -k V -t/ z z 34TH AV LULi LU w z m RBO D n LA m 28 L I AVE z w LOCATION Page 3 Nf WDOT TP -2460-0112-92) Page I of I State of Minnesota - Department of Transportation CHANGE ORDER # 8 Contractor: Eureka Construction, Inc. State Project No.: 155-164-011, 155-164-014 Address: 8500 210" St. W., #130 Federal Project No.: HSIP 2708 (016) Lakeville, MN 55044 Contract No.: 1013 Location: Fernbrook Lane 27t" Ave to 34'h Ave In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by tile following provisions. To complete storm sewer installation at 27h Ave it was determined that a weekend detour would be necessary to perform the worki Additional signing was needed for the detour. Also due to delays in the project it was necessary to provide additional. traffic control for over the winter that was not covered in the original plans. Item No. Extenijon b-escri0tion, NEWITEMS Unit tiantity UnitPrice. Totalprice 12563.601 00200 DETOUR SIGNING LS 1 1,298.00 1,298.00 2563.601 08010 WINTER TRAFFIC CONTROL LS 1 5,964.34 5,964.34" CHANGE IN CONTRACT TIME Due to this change the Contract Time: a. Isincreased ( )by_WorkingDays Isdecreased ( )by Working Days Is increased by Calendar Days Is decreased by Calendar Days b. Is not changed X c. May be revised if the work affected the controlling operationC, H:%C.ivil\In-Coristruction\5662%Change Order0g.doc Total Change Order: . $7,262.34 2,982.17 Funding Group No 1 2,982.17 Funding Group No 2 1,298.00 Funding Group No 3 Issued James D. Gersema, SRF Consulting Group bate' P roje 0ctEn-ineer Approved By: City of Plymouth Date I Z - 7AcceptedBy: Contractor's Authorized Representative Date M Page 4 Mn/DOT TP -2460-0112-92) Page I of 1 State of Minnesota - Department of Transportation CHANGE ORDER # 9 Contractor: Eureka Construction, Inc. Address: 8500 210'h St. W., #130 Lakeville, MN 55044 Location: Fernbrook Lane 2r Ave to 34h Ave State Project No.: 155-164-011, 155-164-014 Federal Project No.: 11SIP 2708 (016) Contract No.: 1013 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions. Per the project special provisions, a fuel escalation payment is warranted for the months of April and May. Miscellaneous grading operations were deemed necessary to fix poor subgrade and damaged road sections (caused by others). The removal and replacement of curb and gutter was necessary to fix winter damage, sections. Bituminous curb nimping was necessary to prevent damage to curb and gutter from snow plows over the winter for the area located North of 34 1h Ave. Loss of production resulted from conflicts with miscellaneous utilities. Modification of catch basin #500 1 was needed to accommodate an unforeseen inplace drainage condition. The repair to a roof drain was needed to complete the storm sewer run from catch basin # 5010 to #5011. Item No ipnfon esonplionDI. -i ft 67nitt Quantity Unit Price:% 1 T01 Price' 2105.601 08014 FUEL ESCALATION (APRIL & MAY) LS 4,299.80 4,299.80 2105.601 08015 MISCELLANEOUS GRADING OPERATIONS 2,072.74 2,072.74 2531.603 08010 REMOVE AND REPLACE CURB & GUTTER 277 28.00 7,756.00 2360.601 03010 BITUMINOUS CURB RAMPING 1 3,067.53 3,67.5; 2506.601 2506 601 108014 108015 LOSS OF'PRODUCTION MODIFY CATCH BASIN LS LS 1,872-07 999.33 1,872-07 999.33 12506.601 108016 REPAIR ROOF DRAIN -v 033 LS 233.49 CHANGE IN CONTRACT TIME Due to this change the Contract Time - a. Is increased by Is decreased by Is increased by Is decreased by b. Is not changed (X) Working Days Working Days Calendar Days Calendar Days c. May be revised if the work affected the controlling operation ( ) H:\Civil\In-Constructioa\5662\Change OrderO9.doc Total Change Order: $20,300.96 10,544.54 Funding Group No 11-n 6,651.53 Funding Group No 2 3,104.89 Fun Group No 3 Issued By: a es; b. Gersem-a, SRF Consulting Group Date ProjectEngineer Approved By: City of Plymouth Date Accepted By: Contractor's Authorized Representative Date Page 5 Mn/DOT TP -2460-0112-92) State Of Nfinnesota - DeparLraent Of Transportation page I of I CHANGE ORDER # 10 Contractor: Eureka Construction Inc. Address: 9500 2 1 01h St W, #'130 State Project No.: 155-164-oi 1, 155-164-014Lakeville, M-4 55044 Federal Project No.: HS2P 2708 (016) Contract No... 1013 Location: Fernbrook Lane 271h Ave to 34" Ave In accordance with the terms Of this Contract, You are hereby authorized and Instructed to -pefollowingPro,visions. rfOnn dle Work as altered by the Per the -r-i-1.1 ZZI—'-. necessary due ' — - - --1 111 U.SL:dldclon Payment is wMTanted for the month Of Tune. Additionaltounanticipatedpoorsoilconditionsencounteredwh cOmMon excavation wasewOrkingOnwaterrnafn, 4". 21IiIO-601 108014 CALATION (JUNE) COMMON EXCAVATION (EV) CHANGE IN CONTRA CT MM Due to this change the Contract Time: a. Is increased ( )by Worldng DaysIsdecreased ( ) by Working Days Is increased ( )by —Calendar DaysIsdecreased ( ) by — Calendar Days b. Is not changed ( X C. I'vlay be revised ifthe' Nvork affected the controlling operation ( ) H.-civilun-construc,tion 5662\Change OrderlO.doc U t TOf J -P Lo i $7,708.15 J99() :1$7.90 15,721.00 Total Change Order: $23 429.15 7J08.15 Funding Group No 1 15,721.00 Funding Group No 5 Issue B James D. ersema, SRF Consulting GroProjectEngineer up Date ApprovedBy: City Of Date Accepted By: I/?-# 0' r f Contractor's-A-u-th-o-r-i-zed Date Page rvfnfDOT TP -2460-0112-92) Page I of I State of Minnesota - Department of Transportation WORK ORDER #4 MINOR EXTRA WORK Contractor: Eureka Construction, Inc. State Project No.: 155-164-011, 155-164-014 Address: 8500210"St.W.,#130 Federal Project No.: HSIP 2708 (016) Lakeville, MN 55044 Contract No.: 1013 1 Location: Fembrook Lane 270'Ave to 340'Ave In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions. During the course of work on a storm sewer run at 3131 Fembrook Lane it was discovered that the location of catchbasins did not properly drain the parking lot. This extra work is deemed necessary to fix the problem, t This work is not expected to become, or affect the Controlling operation. Contract time will not be altered as a result of this work except as provided in Mn/DOT Specification 1806. Item N& Exteflalon Description'. Unit Quantit y Unit Price Total Ind INCREASED LINE ITEMS 21 OT 09 00018 00100 REMOVE PIPE SEWERS REMOVE MANHOLE OR CATCHBASIN LIN FT LS 24 1 10.00 300.00 240.00 300. 0 LIN FT. 12503.541 90122 12" RG PIPE SEWER DES 3006 14 33.00 462.00 i2503.602 100044 CONNECT TO EXISTING DRAINAGE STR 870.00-r 870.00 025 1 00032 1 CONSTRUCT DRAINAGE STRUCTURE DESIGN C ILIN FT 3.6 331.00 1,191.60 2 0:.5 1 0 0010 CASTING ASSEMBLY 416.001 416.00 NEW ITE MS 12503.602 I-- 00032 ICONSTRUCT BULKHEAD I EA 350.001 12506.601 2506.601 08010 08011 MOBII ZATION MODIFY STRUCTURE 5055 LS LS 1 1 727. 5 350.00 13 500 727.45 350.001 Received B y: r_i:::: X-r-4—vc— Contractor f, I —le pp'e-Ai' eLz-j Date Total Change Order: $4,907.05 Funding Group No 4 Issued BY: C-6. Date 5zf jgo 1 Page 7 Mn)DOT TP -2460-0112-92) Page I of I State of Minnesota - Department of Transportation WORK ORDER #5 MINOR EXTRA WORK Contractor: Eureka Construction, Inc. State Project No.: 155-164-011, 155-164-014 Address: 8500 210" St. W., #130 Federal Project No.: HSIP 2708 (016) Lakeville, NIN 55044 Contract No.: 1013 Location: Fernbrook Lane 27'h Ave to 34" Ave In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions. C, Durin- the course of sianal work at Harbor Lane it was found that there is an overhead utility conflict with power lines and the proposed davit arm. A revised davit arm is proposed to avoid this conflict. This work is not expected to become, or affect the Controlling operation. Contract time will not be altered as a result of this work except as provided in Mn/DOT Specification 1806. Received JA fl. Contractor ce-,s e-. Title Date 5-lq-cq Issued Total Change Order: $686.19 Funding Group No 2 Engineer/Supervisor Date — sh I/ C) b I f Page 8 D ces ription unif Ity Unit Price . Total Prioe NEWITEMS 2545.511 00100 LIGHTING UNIT TYPE SPECIAL LS 1 686.19 686.19 Received JA fl. Contractor ce-,s e-. Title Date 5-lq-cq Issued Total Change Order: $686.19 Funding Group No 2 Engineer/Supervisor Date — sh I/ C) b I f Page 8 cmm G 0 DATE; X -REQUEST FOR PAYMENT 2009 FOR PERIOD: From: Dewmberl%2008 2009To: OWNER: C ty of Plymoutb, 3400 Plymouth Boulevard Plymouth, MN 55447-1482 PROJECT: Fernbrook Lane SPECIFIED CONTkACT COMPLETION DATE:November 16,2007 CITY PROJECT NO. 10 13 SP 155-164-011,155-164-014; HSIP 2708(016) CONTRACTOR: Eureka Construction, Inc., 8-5 00 2 10TH ST. W. Suite 13 0, Lakeville, MN 55044 REQUEST FOR PAYMENT NO. 11' SUMMARY: 1 Original Contract Amount 2. Contract Revisions 3. Revised Contract Amount 4. Value Completeit-to-Date 5-. Material on-liand I 6. Amount.Earned.-.- -- 7. Less Retainage 5% 8. Subtotal 9. Less Amount Paid Previously - 10. AMOTJNT DUE THIS REQUEST FOR PAYMENT NO. I I I APPROVED BY OWNER: CITY OF PLYMOUTH BY: BY: DATE: 3,637,704.68 300,157.63 3,937,962.31 3,991,542.04 0.00 3,-991,542.04 0.00 3,991,542.04 3 756,810.95 S 234,731.09' RECOMMENDED FOR APPROVAL BY: SRF CONSULTING GROUP, E'iC. BY: CONTRACTOR: Eureka Construction, Inc. BY: H.'ICfvilUn-Con.qnictionl5i562IPoyreipiesilI 1-14-09doc Page 9 ZSCONSULTING GRoup, Imc. MINNEAPOLIS FARGO E N G I N E E TZ S I P L A N N E R S I D E S I G N E R S MAD15ON February 2, 2009 Mr. Dan Campbell CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 1482 Dear Mr. Campbell: SUBJECT: FERNBPooj( LANE WIDENING AND OVERLAY FRom 27 T" AvENuE, To 3 4TH AvFNuE SP 155-164-013 AND CITY PROJECT No. 1013 SRF No. 0065662 0090 Enclosed please find four (4) copies of Request for Payment No. 11 (Final). As -built plans will be submitted to the City of Plymouth Engineering Department under separate cover. We ' hereby certify that we have observed construction for the referenced project the work has been completed in accordance with the approved plans, and that the project is in compliance with the specifications and special provisions. Please contact us if you have any questions, Sincerely, SRF ULTING GROUP James D. Gersema, P.E. Associate JDG/bls Enclosures cc: Matt Thompson, Eureka Construction h1Prqjec1s15662W1-jV1U1D005662 FIX14L ES7-020209.doc www. srfconsulting. com One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55-147-4443 [ 763.475.0010 Fax: 763.475.2,129 An Equal Opportunily Enjpioyvr i ' Page 10 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION To APPROVE CHANGE ORDER Nos. 8-10 AND WORK ORDER Nos. 4 AND 5 FERNBROOK LANE STREET AND SIGNAL IMPROVEMENTS S.P. 155-164-011 AND S.P. 155-164-014 CITY PROJECT No. 10 13 WHEREAS, Change Order No. 8 has been prepared providing for the following: Compensation to the contractor to Ru-nish additional detour signing and winter traffic control; and WHEREAS, Change Order No. 9 has been prepared providing for the following: Compensation to the contractor for a fuel escalation cost in April and May 2008, Misc. grading operations, remove and replace damaged curb and gutter, bituminous curb ramping, loss of production, modifications to a catch basin and repair of a roof drain connection; and WHEREAS, Change Order No. 10 has been prepared providing for the following: Compensation to the contractor for a fuel escalation cost in June 2008 and additional common excavation during watermain work; and WHEREAS, Work Order No. 4 has been prepared providing the following: Compensation to the contractor for extra items required to alter catch basins to properly drain the parking lot at 3131 Fembrook Lane; and WHEREAS, Work Order No. 5 has been prepared providing for the following: k Compensation to the contractor for providing a luminaire an -n appropriate to. not bonflict with the overhead power lines at Harbor Lane; and WHEREAS, Change Order Nos. 8-10 and Work Order Nos. 4 & 5 for Fernbrook Lane, Street and Signal Improvements, City Project No. 10 13, are recommended for approval. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, ME%4NESOTA: That Change Order Nos. 8-10 and Work Order Nos. 4 & 5 for Eureka Construction, Inc., for City Project No. 1013, by increasing the contract amount by $56,585.69 is approved: Page 11 Resolution No. 2009 — Page 2 Original Contract Amount $3,637,704.68 Previous Change Orders and Work Orders 243,571.94 This Change Order No. 8 7,262.34 This Change Order No. 9 20,300.96 This Change Order No. 10 23,429.15 This Work Order No. 4 4,907.05 This Work Order No. 5 686.19 Revised Contract Amount -$3,937,862.31 APPROVED THIS 1 OTH DAY OF FEBRUARY. Page 12 CITY OF PLYMOUTH RESOLUTION No. 2009 - I A RESOLUTION To APPROVE PAYMENT NO. I I AND FINAL FERNBROOK LANE STREET AND SIGNAL IMPROVEMENTS S.P. 155-164-011 AND S.P. 155-164-014 CITY PROJECT No. 10 13 WHEREAS, the City of Plymouth as owner and Eureka Const., Inc., as contractor, have entered into an agreement for Fembrook Lane Street and Signal Improvements, City Project No. 1013, said agreement being approved on June 26, 2007; and Vy'HEREAS, the Engineer has certified his acceptance of the work and his approval of the final request for payment; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $3,637,704.68. Ten change orders and five Work Orders were approved in the amount of $300,157.63 and the value of the work to date is $3,991,542.04 and is herewith approved. This project exceeds the original contract amount by $353,837.36 or 9.7%. 2. That the work performed by the contractor for Fembrook Lane Street and Signal Improvements and certified to the Council by the Engineer as acceptable, being the same, is hereby released from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 11 and Final in the amount of $234,731.09 to Eureka Const., Inc. for Fernbrook Lane Street and Signal Improvements is hereby approved and the Director of Administrative Services is hereby authorized and directed to pay the same forthwith. 4. Final funding will be as follows: Federal Funding $1,352,536 Municipal. State Aid Funds 3,943,875 Water Fund 321,312 Special Assessments 319,977 5,937,700 APPROVED THIS I OT" DAY OF FEBRUARY. Page 13 rp)City of Agenda 6w07PlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Kevin Springob, Water Resources Technician January 27, 2009 Reviewed by: Doran Cote, Director of Public Works Termination of Water Quality Pond Maintenance Agreements for Plum Tree East (98003), Plum Tree East 2"' Addition (98128), Plum Item: Tree East 3 'd Addition (98129), Plum Tree East 4t" Addition (98130), Plum Tree East 5'h Addition (20084), Plum Tree East 7th Addition 2001016), Plum Tree East 8th Addition (2002032) 1. ACTION REQUESTED: Make a motion to adopt the attached resolution terminating water quality pond maintenance agreements for the Plum Tree East (98003), Plum Tree East 2"" Addition (98128), Plum Tree East 3d Addition (98129), Plum Tree East 4l" Addition (98130), Plum Tree East 5 1h Addition (20084), Plum Tree East 7 1h Addition (2001016), Plum Tree East 8"' Addition (2002032) -developments. 2. BACKGROUND: Water quality ponds constructed in the City since 1991, have been subject to a pond maintenance agreement between the City and property owners. The purpose of the agreement has been to ensure long term maintenance of water quality ponds. On March 8, 2005, the City Council adopted the Plymouth Pond Maintenance Policy that requires the City to take over responsibility for pond maintenance if petitioned by affected property owners. According to the Pond Maintenance Policy, the first step of the process to tenninate a water quality pond agreement is to determine the eligibility of petitioners. Petitioners must be listed or obligated by the pond maintenance agreement. Once eligibility is established, City staff determines that adequate drainage easements and access exist for. the pond to allow for future maintenance activities. Petitions are considered incomplete until both the easement and access issues are resolved. Then, staff prepares a report for the City Council to consider termination of the water quality pond maintenance agreement. Staff also notifies the other property owners listed in each agreement that a petition has been submitted at least 10 days prior to the City Council meeting at which the petition will be considered. Staff has determined that all requirements of the Pond Maintenance Policy have been met for the City Council to adopt a resolution tenninating the pond maintenance agreements for these developments. Notice has been sent to the parties subject to the agreements at least 10 days before this Council meeting. 3. - - BUDGET IMPACT:-- The budget impact w -as- -considered -when the Pond -Maintenance Policy was developed. These ponds have been inspected and no work is required at this time. 4. ATTACHMENTS: Map Resolution PA0r-anization\Counci1\Council Staff Reports\2009 Staff Reports\021009\ENG Plum Tree CC dissolve.doc0 — — Page 1 Plum Tree Termination of water quality pond maintenance agreement for pond(s): 07414-NUO1, 07441-NUOI, 07441-NUO2, 07443-NUOI, 07443-NUO2, 08331-NU01, 08333-NUO1, 08334-NUO1, 08334-NUO2, 08334-NUO3, 17222-NU01, 17222-NUO2 Pond Maintenance Inventory Natural Basin NURP Pond Wetland Mitigation Plum Tree East, 2nd, 3rd, 4th, 5th, 7th, & 8th Additions IR City of Plymouth Pond Maintenance Inventory and Geographic Information System (GIS). City of Plymouth Engineering Department. Last modified October 2, 2006. page 2 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION TO TERMINATE THE WATER QUALITY TREATMENT POND AGREEMENTS FOR Plum Tree East (98003), Plum Tree East 2 d Addition (98128),Ptum Tree East 3rd Addition (98129), Plum Tree East 4 th Addition (98130), Plum Tree East 5 th Addition (20084), Plum Tree East 7 th Addition (2001016), Plum Tree East 8 th Addition (2002032) WHEREAS, a petition has been received to terminate the following agreements regarding water quality treatment ponds recorded in the Office of the County Recorder of Hennepin County: Development Dated Recorded Document Number Plum Tree East (98003) June 30, 1999 July 1, 1999 7139560 Plum Tree East 2' Addition (98128) June 30, 1999 July 1, 1999 7139561 Plum Tree East 3"' Addition (98129) September 30, 1999 October 5, 1999 7192730 Plum Tree East 4"' Addition (98130) August 29, 2000 - September 12, 2000 7352820 Plum Tree East 5"' Addition (20084) August 29, 2000 September 12, 2000 7352821 Plum Tree East 7"' Addition (2001016) July 27, 2001 July 31, 2001 7514308 Plum Tree East 8"' Addition (2002032) March 20, 2003 May 21, 2003 8049625 WHEREAS, the petition has gone through the review process established by the Plymouth Pond Maintenance Policy; and WHEREAS, the Engineering Division has determined that the petition is eligible and meets all the necessary requirements of the Plymouth Pond Maintenance Policy. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the petition to terminate the water quality pond maintenance agreements for Plum Tree East (98003), Plum Tree East 2 d Addition (98128), Plum Tree East 3 d Addition (98129), Plum Tree.East 4'h Addition (98130), Plum Tree East 5t" Addition (20084), Plum Tree'East 7t" Addition (2001016), Plum Tree East 8 h Addition (2002032) is granted and the water quality treatment pond agreements for Plum Tree East (98003), Plum Tree East 2 nd Addition (98128), Plum Tree East 3 d Addition (98129), Plum Tree East 4"' Addition (98130), Plum Tree East 5"' Addition (20084), Plum Tree East 7 1h Addition (2001016), Plum Tree East 8"' Addition (2002032) are hereby terminated. APPROVED THIS I OTH DAY OF FEBRuARY 2009. P:\Organizatioii\Council\CounciI Staff Repoi-ts\2009 Staff Reports\021009\ENG Plum -Tree -CC dissolve.doc Page 3 rp)City of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING February 10, 200 . 9) Agenda .1 f, Number: 1 W.08 To: Laurie Ahrens, City Manager vp Prepared by: Barbara Senness, Planning Manager Reviewed -by: Steve Juetten, Community Development Director Item: 2009 Planning Commission Work Program 1. ACTION REQUESTED: Move to accept the 2009 Planning Commission Work Program. 2. BACKGROUND: All boards and commissions prepare an annual work program. A majority of the Planning Commission's work is typically associated with review of planning and zoning applications. The attached 2008 annual report summarizes the work of the Commission over the past year. 3. BUDGET IMPACT: I NA e 4. ATTACHMENTS: 2009 Planning Commission Work Program 2008 Planning Commission Annual Report Page Page City of Plymouth Planning Commission 20,09 Work Program Long -Range Planning: Plan Implementation: Ongoing Review applications, hold public hearings and make Review, hold public hearings and make recommendations to the City Council on amendments to the recommendations to the City Council on all zoning and Comprehensive Plan, including requests that may be initiated subdivision applications for development and by landowners, developers, Planning Commission or City redevelopment projects. Council. First Quarter* Hold public hearing and make recommendations on potential *Review draft zoning district to complement LA -R land guiding/zoning changes to Pilgrim Lane school site. use classification in Comprehensive Plan update. Review draft performance standards addressing 1) incentives to encourage tree preservation on sites with significant natural resources and 2) architectural standards for all new attached housing units. Second Quarter ! Third Quart e*r Hold public hearing and make recommendations on 2010- I - 2014 CIP. Fourth Quarter COD *Related to Comprehensive Plan Update W CD\plan\memos\bsenness\goals work plans\Plarning Commission 2009 work plan Review draft changes to the Zoning Ordinance text and map to resolve inconsistencies with the Comprehensive Plan ur)date. Hold public hearings and make recommen-dations to the City Council on activities related to the Comprehensive Plan update: 1) draft zoning district to complement the LA -R land use classification; 2) performance standards; and 3) Zoning Ordinance inconsistencies with the Comprehensive Plan. Review, hold public hearings and make recommendations to the City Council on annual "clean- up" amendments to the Zoning Ordinance, Subdivision regulations. Review, hold public hearings and make recommendations to the City Council on annual "clean- up" amendments to the Zoning Ordinance, Subdivision regulations. Page 4 City of Plymouth, Minnesota Planning Commission 2008 Annual Report City of Plymouth Community Development Department 3400 Plymouth Boulevard Plymouth, IVIN 55447 763) 509-5400 January 16, 2009 Page 5 City of Plymouth Planning Commission 2008 Annual Report Duties of the Planning Commission The Plymouth Planning Commission is established by Section 305-.03 of the Plymouth City Code, pursuant to the Minnesota Municipal Planning Act and has been designated the official "planning agency" for the City. The seven members are appointed by the City Council, with one member appointed from each ward and three members appointed at large. Members serve staggered terms of three years, expiring on January 3 . 1st of each year. The Chairperson and Vice Chairperson are chosen by the Commission from among its members, subject to approval by the Mayor, for a one-year term. The powers and duties of the Plann ing Commission include: preparing a Comprehensive Plan for the future development of the City and recommending amendments to that plan as needed; initiating review of the City's Zoning Ordinance and Subdivision Regulations; making recommendations on all applications for changes in the Zoning Ordinance and, for special permits required by the ordinance; holding all public hearings required by the City Code and state law for plan ni ng -related. matters; reviewing applications for land subdivision (plats); and advising the City Council in all matters concerning comprehensive planning, zoning, platting, changes in streets and other matters of a general planning nature. All actions of the Planning Commission are taken in the form of recommendations to the City Council, which makes the final decision on all plans, ordinances and permits that are not delegated by ordinance to staff. The Planning Commission is assisted in its duties by the Community Development Department staff, Engineering staff and others as necessary. 2008 Plannin-g Commission Members ' Jim Holmes, Chair (Ward 3) until 9108 Jim Davis (Ward 1) Acting Chair since 9108 Jim Davis (Ward 1) Vice -Chair until 9108 Erik Aamoth (A t -Large) Terry Jaffoni (Ward 2) John Cooney (At -Large) until 3108 Scott Nelson (Ward 3) since5108 Gordon Petrash (At -Large) since 10108 Frank Weir (Ward 4) until 6108 Karl Neset, Vice -Chair (At -Large) Staff Suppo Steve Juetten, Community Development Director Barbara Senness, Planning Manager Shawn Drill, Senior Planner Marie Darling, Senior Planner Josh Doty, Planner Bob Moberg, City Engineer Kip Berglund, Associate Planner Denise Whalen, Support Services Manager Jared Noelting, Associate Planner Janice Bergstrom, Office Support Representative Joe Ryan, Building Official Laurie Lokken, Office Support Specialist Page 6 2008 Accomplishments Comprehensive Plan Update: In 2005, the City initiated an update to its Comprehensive Plan. Under state law, all metropolitan area communities are required to review and if necessary, revise their comprehensive plans every ten years. The next update was due by the end of 2008. After the City Council adopted the 2030 Comprehensive Plan, contingent upon review by adjacent and affected jurisdictions and the Metropolitan Council, staff transmitted the plan to the other agencies and to the Metropolitan Council for informal review. In October, the City formally transmitted the plan to the Metropolitan Council. Once the regional review is complete, the City can put the updated plan into effect and begin the implementation phase. In 2009, the Planning Commission will be heavily involved in plan implementation. Land Use Guide Plan Amendments The City approved one land use guide plan amendment in 2008. This amendment changed the land use classification of 2.38 acres from LA -2 (Living Area 2) to P-1 (Public/Semi- Public/institutional). The affected property is located south of Taryn Hills on the east side of Vicksburg Lane. The reguided land will become a part of the Northwest Greenway and will augment the Greenway segment on the southern boundary of Taryn Hills. Capital Improvements Program The Planning Commission reviewed and recommended approval of the 2009-2013 Capital Improvements Program (CIO) in October 2008. The City Council subsequently approved the CIP in December 2008. Amendments to "Official Controls" — Zoning and Subdivision Regulations When the Zoning Ordinance was adopted in 1996, the City recognized it would be.necessary to make additional adjustments and modifications. Many such changes have been made every year since, and updating the ordinance has now become a standard element in the annual work program. The Planning Commission recommended approval of a number of both substantive and non -substantive changes in February 2008. Notable changes included elimination of references back to preceding sections of the plan. Previously, users seeking information about regulations in, for example, C-4, had to go back through C-3 and C-2 to C-1 to find an answer to their question. With increased use of the City's web site for ordinance questions, this type of structure was burdensome. Consequently, these changes, while not substantive, have made the ordinance more user-friendly. On the substantive side, the City revised its sign regulations, particularly with respect to the fast changing technology of electronic signs. The Council approved these changes in March 2008. The City also made four relatively minor text amendments to the Zoning Ordinance. These included text amendments to 1) allow vending companies in the C-5 (Commercial/Industrial) zoning district; 2) define and prohibit mobile signs; 3) amend the deadline for property owners to complete, landscaping; and 4) allow delicatessen/coffee houses in the C-1 (Convenience Commercial) zoning district. 2 Page 7 Planning and Zoning Applications Planning and Zoning Applications and Projects 400 198 2-2008 350 300 250 200 F -o Projects L! Applicatin 150 100 50 N (0 00 0 04 (0 00 0 04 (0 00 00 00 00 00 0) a) a) 0) 0) 0 0 0 a 0 a) a) a) a) 0 0 0 a 0 N 04 04 04 C\1 The City received or initiated a total of 117 new planning projects in 2008. Since many projects required multiple applications, these projects represent 148 separate planning and zoning applications or studies for the year. The number of applications and projects for each year since 1982 is shown on the following chart. A detailed breakdown by type of application (from 1983 through 2008) is included as an attachment to this report. Over t . he years, as changes have been made in ordinances and administrative procedures, the types of applications have.changed so that the applications processed in the last several years are not comparable in all categories to applications received in previous years. However, comparing over the years'does help us look at changes in the Commission and staff workload over time. In 2008, the Planning Commission held 20 regular meetings. The Commission held 33 public hearings. In 2008, 26 projects that the Commission reviewed did not require public hearings and were placed on the consent list for the Commission's action as "routine" items. The overall number of reviews was similar to last year and less than the preceding two years, reflecting both the limited amount of vacant, developable land in the urban area and the downturn in the economy. The majority of projects on which the Planning Commission made recommendations to the City Council were Page 8 placed on the Council's consent list. Many of the planning applications submitted were eligible for administrative approval by staff and did not require Planning Commission review. Major Development Projects There were no new major development applications submitted in 2008 for projects in the 2020 urban expansion area. However, the developer of Trillium Woods, a continuing care retirement community, did submit a significant PUD amendment to their project that the City approved in 2007. The amendment allowed the developer to reconfigure the southern half of their development, replacing four small apartment buildings with 14 townhouses and adding an additional wing to the main building to absorb the units from the small apartments. The city's planning and zoning review of development plans precedes the final approval of buildin ' g plans for construction by months or perhaps a year or more. Therefore, several residential projects approved during the year are now in the early stages of construction. Residential Projects The chart at the right illustrates the number of dwelling units in residential development projects submitted for review during the last ten years. In 1999, only two new residential projects were submitted to the City (preliminary plats and site plans) representing only 25 single-family units. In 2000 and 2001, the number of new residential units proposed jumped substantially as a result of the new supply of sites made available for development in the 2020 urban expansion area. In Site 0 Wiple Farri 0 Single Famly contrast, from 2002 through 2004, residential development slowed again. Nearly 75% of the large increase in 2005 can be attributed to Taryn Hills and the City's senior development at Vicksburg and Highway 55. With the approval of Taryn Hills, the majority of the land in the 2020 urban expansion area now has development approvals. This is clearly reflected in the small number of units proposed between 2006 and 2008, excluding Trillium Woods. Attached housing types such as townhouses and apartments dominated new residential development projects for several years. In the years 1997 through 2004, detached units represented about 15% of the total number of living units in new residential development - applications. This pattern changed in 2005 with the large number of single family homes in the Taryn Hills project. In 2005, 27% of the units in new developments were detached units. Non - senior projects over the last three years have. continued to be largely single family. In 200.8, 81 % of the new units were detached. 4 Page 9 2008 Planning and Zoning Applications Residential Preliminary Plat/Minor Subdivision Applications Project File Description The Reserve 3" Addition 2008003) 17 single family Taryn Hills 7"' Addition 2008024) 27 townhomes E & E Addition 2008029) 1 single family, I existing Sunrise Assisted Living of Plymouth 2008037) 75 rooms Wood Crest 2008042) 54 single family Taryn Hills 8"' Addition 2008058) 47 townhomes Plymouth Memory Care 2008077) 45 rooms Trillium Woods 2008085) 314 independent apartments, 92 -bed assisted living/skilled nursing facility, 28 townhomes Shink Subdivision 2008113) 2 single family, I existing 91 Total New Livinq Units (excludes Taryn Hills 7th and 8, h Additions counted in 200 5, 120 rooms counted as institutional and all but 17 units of Trillium Woods, originally counted in 2007) Commercial/industrial Projects In 2008, applications for commercial and industrial projects totaled roughly just under 225,000 square feet of proposed building area. Notable.projects included the roughly 85,000 square foot ATK expansion and the 32,900 square foot McQuay International expansion. The remaining projects were relatively modest in scale, reflectin.9 the lack of sites for new development in the City. 1400000 1200000 1000000 800000 LV Oz 600000 rrcn 400000 200000 0 Commercial and Industrial Planning Applications 1997-2008 5 M CD 0 N M -,I- M CO r— M 0 0 0 0 0 0 0 N R N N N N N N N in Industrial Ez Coar-ercial Page 10 2008 Planning and Zoning Applications Commercial and Industrial Projects Project File Area Square Feet Gold's Gym (Redevelopment) 2008007) 40,470 RBC Tile & Stone (Expansion) 2008012) 18,945 McQuay International (Expansion) 2008017) 32,900 Sabre Building 2008025) 1.17 10,840 Aero Systems Engineering (Expansion) 2008055) 480 Zero-Max (Expansion) 2008061) 21,000 Jake's City Grille (Renovation) 2008062) 9,562 Family Child Dev.Center (Expansion) 20080 1) 1,850 Toll Gas & Welding (Expansion) 2008072) 1,992 Liberty Property/ATK (Expansion) 2008101) 85,780 Tri-State Drilling (Expansion) 2008109) 1,170 Plymouth Middle School Total 1.17 224,989 Public/institutional Projects There were two public/institutional projects of notable size approved in 2008. They included the redevelopment and expansion of the Hennepin County Plymouth Library and the expansion of Providence Academy. 2008 Planning and Zoning Applications Publiclinstitutional Projects Project File Description Rockridge Center Park & Ride 2008001) 120-sPace park & ride Providence Academy 2008011) 33 000 -square foot expansion at full build out and te nis court and football field improvements Hennepin County Plymouth Library 2008013) Library redevelopment and expansion to 30,300 square feet Pump House No. 16 2008016) 1,080 -square foot well and related equipment building Plymouth/New Hope Little League 2008021) 1,540 square foot multi-purpose park buildi ng at IZacharyPlayfield Armstrong High School 2008026) 256 -square foot mechanical/storage and security check-in room Plymouth Middle School 2008027) 1,970 -square foot building additions Beacon Academy 2008052) 10,378 -square foot building expansion and parking lot expansion Eagle Lake Putting Course 2008073) Construction of a miniature golf course West Lutheran High School 2008108) Parking lot expansion Pike Lake Lift Station (pending) 2008116) Reconstruction of the Pike Lake Sanitary Sewer Lift Station - - 6 Page 11 Building Permit Activity Typically, building permit activity will rise and fall with the level and type of planning and zoning applications. Permits tend to lag behind planning applications by as much as a year or more as large projects may take several years to build out. Building permit numbers and values reflect the new construction and improvement of property, and ultimately the increase in property values and tax base, as a result of the planning efforts of the City and its property owners. The total number of all types of permits in 2008 was up 25% from 2007, making 2008 the ' highest year on record. Total permits include building permits and "other" permits that include plumbing, mechanical, electrical, sewer & water, sign permits., grading and moving permits and a few other miscellaneous types. The number of building permits, excluding the "other" types, was up 63% from 2007, making 2008 the highest year on record. A good part of the increase can be attributed to the roof and siding repairs following a major storm in June. A table and several charts showing the number, value and fees for permits issued and the number of inspections performed since 1989 are attached to this report. Comparable data is not available for all years. 14,000 12,000 10,000 8,000 6,000 4,000 2,000 All Permits by Year 1990 -2008 CD N M V* 0 0 r- W 0 0 — N M q- LO 0 r- M 0) 0) 0) 0) 0) 0) M 0) 0) 0 0 0 0 0 CD CD 0 0 0) 0) 0) 0) 0) M 0) a) 0) 0) 0 0 0 0 0 0 0 0 0 N N N N CN CN N N N t9 OtherPerrrits IM Building Permts The chart at the top of the next page shows both the number of building permits issued and the value of permits (excluding "other" permits). Building permit value totaled roug!hly $217.2 million in 2008, which was the second-highest year on record and only 6% less than the record year of - 2002. 7 Page 12 7,000 6,000 5,000 4,000 E 3,000 2,000 1,000 0 Number of Permits and Valuation, 1990- 2008 Building Permits Excluding Other Types 0 C4 M '4' LO 0 r*- M 0 0 ; C4 M '4' LO CD r-- W M G)0)G)0)(M(MG)G)O 0000000 004 C04 ON C04 C04 C04 ON No Residential Permits 250,000,000 200,000,000 S 150,000,000! POmits s Valuation 100,000,000 50,000,000 0 Residential new construction, primarily multiple family dwellings, was responsible for the surge in'building permit activity during 2001 and 2002. By 2003, building permits for most of the large multi -family apartment projects approved in previous years had been issued. With the approval of Taryn Hills in 2005, the City anticipated an increase in new residential permits in 2006. The relatively low number of new residential permits issued in 2006 was reflective of the slow down in the housing market. The even lower number issued in both 2007 and 2008 is a further reflection of the market. The next chart shows the number of new dwellings for which the City of Plymouth issued permits in the last 19 years. Comparable data is not available for earlier years. During Plymouth's highest period of growth in the 1980s, the City averaged about 800 new units per year. 1 1,400 1,200 1,000 800 600 400 200 0 Dwelling Units Permitted, 1990 - 2008 1218 814 837 801 734 632 633 663 647 463 54 473 307 361 289 367 251 223 157 313' 316 6 3775, 1 _05 272 6 1618 F14 220 05 M T Ln (0 r- 00 (M 0 M LO cc r_ M 0) (M (M (M 0) (M (M 0 0) 0) 0) 0) 0) 0) 0) 0 0 N N CN CN N CN CN N N 0 Miltiple Farrily 0 Single Farrily Single family homes represented 53% of the units permitted in 2008. The percentage of detached units permitted was significantly higher than the percentages recorded in the last 8 Page 13 several years. The total number of residential permits was down from 2007 and was the lowest in more than 25 years, again reflecting the slower housing market. Multiple family units include single-family attached units (townhomes occupying their own lot, with common walls), townhome-style condominiums (in which the land is owned in common) and apartments. The City compiles separate statistics on single-family attached permits, which represent one dwelling unit each. The latter two categories, for which a single, permit represents two or more dwelling units, are combined in the reports. Multiple Family Units Permitted 1999-2008 11,200 - 1,000 - a Single Family 800 Attached z Other Multiple 600 L Family 400 200 —an— mgam BE 111010 1999 2000 20 01 2002 2003 2004 2005 2006 2007 2008 In 2001 and 2002, several large apartment complexes accounted for over half of the units permitted. In 2003, apartment projects accounted for more than a third of the units permitted. In both 2007 and 2008, all of the multi -family units were townhome-style buildings. The following chart shows the average building permit value for new single family detached homes built in Plymouth for the last 19 years. The permit value does not include the price of 550,000 5 00,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 Average Permit Value, New Single Family Homes 1 99a - 2008 CD N n ;T Lo 0 r- M M 0 N Lo r-- 00 3) CY) 0) 0) G) CY) 0) 0 0 0 0 CN CN CN CN CN CN C\1 C14 CN 9 Page 14 0 69. CC) 10) 0) LO 1V). 00toCl) C-4rl- 0) 0 C) 69 69 CD C C) c2q LOcl LO C-469. F///" 00 0. C14 0 r- 04 CIL LO0 LCI 00LO N MEN Mom Lo N 0 rll C') 0) 0) 0) 04 0r- CL C') oo 6F)- C\i 0 FEZ, wo, WE CD N n ;T Lo 0 r- M M 0 N Lo r-- 00 3) CY) 0) 0) G) CY) 0) 0 0 0 0 CN CN CN CN CN CN C\1 C14 CN 9 Page 14 land, only the residential structure. Permit values for all types of units decreased in 2008, which may be reflective of the downturn in the economy. The average permit value for single family detached units in 2008 was $368,490, roughly a 16% decrease from 2007 and a 27% decrease from 2006, the highest year on record. The average, permit value of single family attached townhome) units, $154,730, was significantly less than for detached units and almost identical to the 2007 figure for attached units. Plymouth did not issue any permits for multiple family units condominium townhome- style buildings. and apartments) in 2008. Average Permit Value Per Unit All Multiple Family Units, 1999-2008 250,000 200.000 150,000 Single Farrily Attached 100,000 0 Other Multiple Farnily S50,000 0 D rl- co C, C, 0 0 0 0 0 0 C) 0- —0 -0 0- 0- 0 0 0 0 C\1 N C\1 N C\1 N N N C\1 Commercial and Industrial Permits The chart below shows the value of commercial and industrial permits for the last 14 years. In 2008, the value of new permits (not including alterations to existing buildings) was $3,705,000, substantially lower than the last three years. In general,. the recent lower value of new permits reflects the shrinking availability of land for new development as well as economic conditions. In 2008, as in the preceding five years, other" commercial and industrial permits (for projects such as remodeling, additions and tenant finishes) significantly exceeded the value of new construction , with permits issued valued at $69,558,303, double the comparable 2007 figure. Commercial and Industrial Permit Values 1995-2008 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 U New ConstrucF- on, 30,000,000 e Other Pernits 20,000,000 10,000,000 0 LO (0 1'- 00 0) 0 — M "T Lo (D r- 00 M M 0 0 0 0 0 0 0 0 0 0 0 0 C, 0 0 0C2 , CR ON N N N N N N N Attachments Table: Planning and Zoning Applications, 1983 - 2008 List of 2008 Planning Application Files Table: Building Permits: Number of Permits, Fees and Valuations by Year 1986 - 2008 Charts: Total Building Permit Values, Permit Fees and Inspections Performed 0:\PLAN\ANNUAL REPORTS\2008 Annual Report.doc 10 Page 15 2008 PLANNING FILES NUMERICAL INDEX Page I Page 16 A -FILE #/ DEVELOPER/ ADDITION NAME/ APPLICATION IS YR CDID # APPLICANT DESCRIPTION FOR SEC. 4 2008 2008001 Josh Doty/City of Plymouth Rockriclae Center Park & Ride IUP 2008 2008002 Todd & Wendy Olson Olson Addition Minor VAR 18 2008, 2008003 Deb Ridoeway/The Rottlund Co, Inc. The Reserve 3rd Addition PPPUDA 2008 2008004 Joe Gramstad/Valet Building Services Klein Addition VAR 16 2008 2008005 Mark Young/Apple Automatic Food C-5 Zoninc, District - Vendina Company ZOTA 2008 2008006 Barb Senness/City of Plymouth Erickson/Speak the Word AUAR 2008 2008007 Michael Finkelstein/The Ackerbera Group Gold's Gym RZPUDGP 30 2008 2008008 Titus Mhiripiri Mhiripiri New Home VAR 26 2008 2008009 Mark Overkamp/Case Maah's Addition Admin. 22 2008 2008010 Grea Asterlund/M c Donald Remodelinc, g LaFrence Garage Addition0 Admin. 2 2008 2008011 Patricia O'Donnell/Providence Academy Providence Academy Building and Site Improvements SPA 9 2008 2008011 Patricia O'Donnell/Providence Academy Providence. Academy/Press Box Plan Modification 9 2008 2008012 Brian Mark/Rollin B. Child, Inc. RBC Tile & Stone Expansion SPA VAR 27 20081 2008013 Ann Vocla/Bentz Thompson Rietow Inc. Hennepin County Plymouth Library SP 161 2008 2008014 Rozalyn Zuest/Mount Olivet Lutheran Mount Olivet Summer Proaram Addition CUPA 14 2008 2008015 Loren Lanaer Lanaer Garaoe Addition Admin. 33 2008 2008016 Doran Cote/City I of Plymouth Pump House No. 16 SPA 14 2008 2008017 Debra Young/Hammel Green McQuay Addition SPA 27 2008 2008018 Greg Bar&Bartz Construction Trenton Place Spa Addition Plan Modification 2008 2008019 Marie Darling/City of Plymouth Section 21155 - Mobile Sians ZOTA 2008 2008020 Greg Ranfranz Ranfranz Addition Admin. 25 20081 2008021 Plymouth -New Hope Little Leacrue Multipurpose Park Building SPA 14, 20081 2008022 Hector Gutierrez El Azteca El Azteca Patio Plan Modification 20081 2008023 Jacob FicL/Tradition Development Hampton Hills EAW EAW 20081 2008024 Carole Toohey/U.S. Home C0'rp. Taryn Hills 7th Addition FP 4 20081 2008025 Steve Hucovski/Sabre Plumbing Sabre Buildina SP 12 20081 2008026 Gregory Dehler/Wold Architects Armstronc, H.S. Addition SPA 24 20081 2008027 Gregory Dehler/Wold Architects Plymouth M.S. Addition Plan Modification 24 20081 2008028 Josh Doty/City of Plymouth Lake Setback Ordiarince 2008 2008029 Ryan Coddington/ContOUr Engineering E & E Addition PP FP 10 2 00008 2008030 Ei -ic BlankJCity of Plymouth Northwest Greenway Land Addition (Juneau Lane) RLS VAR 4 2008 2008031 Donald & Dianne Salmela SaIrnela Garaae Addition VAR 11 2008j 2008032 j Barbara Sc h neider/B order Foods Taco Bell RLS 20 20081 2008033 lJosh Doty/City Of Plymouth Outlot Study Page I Page 16 2008 PLANNING -FILES NUMERICAL INDEX Page 2 Page 17 A -FILE #/ DEVELOPER/ ADDITION NAME/ APPLICATION IS YR CDID APPLICANT' DESCRIPTION FOR SEC. 4 2008 2008034 Bob Moberg/City Of Plymouth0 Noise Ordinance Fernbrook & 27th VAR 2008 2008035 Bob Moberg/City of Plymouth Noise Ordinance CR 61 & CR 47 VAR 2008 2008036 Christopher Gale/Verizon Wireless Emergency Generator/Shenandoah Lane Admin. 33 2008 2008037 Laura Hester/Sunrise Development Inc. Sunrise Assisted Livina of Plymouth SP CUP 18 2008 2008038 Ryan Coddington/Contour Engineering West Health Campus Driveways Plan Modification 22 2008 2008039 Ron Neff/Zero-Max Zero -Max Nitrogen Tank Plan Modification Withdrawn) 34 2008 2008040 Matt, VanBeusekom/Crown Plastics Crown Plastics Parkina 11 IUP (Withdrawn) 26 2008 2008041 Sonva Reese/Komplete Academy Komplete Academy CUP 25 2008 2008042 Nathan Fair/Gonyea Company Inc. Wood Crest CPA R7- PP 4 2008 2008042 Nathan Fair/Gonyea Company Inc. Wood Crest FP 4 2008 2008043 Jay Anderson/Building Maintenance Red Box DVD Rental - Walgreen's Admin. 15 2008 2008044 Kim Sullivan/M & I Bank M & I Bank Si--na-e g PUDA 20 20081 2008045 David Fischer/Buell Consultinc, Inc. d/b/a Verizon Verizon Plymouth Ponds Antennas Admin, 17 2008 2008046 David Paquette/Paquette Construction Myhra Driveway VAR 19 2008 2008047 James Claseman Claseman Garage VAR 4 2008 N08048 Peter Knaeble/Terra Enaineerina, Inc, Grain -ger Parking Expansion SPA 27 2008 I 2008049 Ron Splett/Skyline Design Inc. Boyer Room Addition VAR 28 2008 2008050 Mike Pohl/I.S.D. 9281 Armstrona H.S. Stora -e Bins Admin. 24 2008 2008051 George Lovrein Lovrein Addition Minor VAR 32 2008 2008052 Clint Carlson/Quantum Dev. Inc. Beacon Academy Addition SPA CUP IUP 26 2008053 Dave Schultz/Ryan Companies US—Inc. Upsher Smith Repaving Project1 Plan Modification 28 2008 2008054 Chris Hanson/Nilfisk Advance, Inc. Nilfisk Advance Backup Generator Admin. 28 2008 2008055 Arlen Grant/Aero Systems Eng. Inc, Aero Systems Addition SPA 10 2008 2008056 Erik ansen/Hammel Green Abraharrisoi McQuay Parking Expansion SPA 27 20081 2008057 Marie Darling/City of Plymouth New Homes Sodding Requirements ZOTA 200.8 2008058 Carole Toohey/U.S. Home Corp. Taryn Hills Sth Addition FP 4 2008 2008059 City of Plymouth Delicatessen/Coffee House C -I Zoning District ZOTA 20081 2008060 Heritage Woods Second Addiiton Amend Declaration ofCovenants 2008 2008061 Ken Francois/KraLls-Anderson. Zero -Max Building Expansion SPA 341 2008 2008062 Byron Kerrneen/Walsh Bishop Jake's City Grille SPA 21 2008 2008063 Howard N/laass/TNC Industries Cliamaleon Scientific Chiller Admin. 34 Page 2 Page 17 2008 PLANNING FILES NUMERICAL INDEX Page 3 Page 18 A -FILE DEVELOPER/ ADDITION NAME/ APPLICATION IS YR CDID APPLICANT DESCRIPTION FOR SEC. 2008 2008064 Grec, Eckblad/SRF Consulting Noise Ordinance - Three Rivers Park District Pedestrian Bridae State Highway 169 & 36th Ave. VAR 20081 2008065 Brad Holter Holter Attached Garaae VAR 2008 2008066 Mike Mulvaney/Custom Pools Inc. Szweda Pool VAR 9 2008 2008067 Eucrene Dobkin Ureke New Home VAR& Admin. Permit 24 2008 2008068 Eugene Dobkin Ureke New Home VAR & Admin. Pen -nit 24 2008 2008069 Chris Yelle/E.-an Companies Twin City Fan & Blower Generator Admin. I 2008 2008070 Dan Pol-laze Pdlalaze Addition Admin. 20 2008 2008071 Amy Gabbard/Hunerberc, Const. Co. Family Child Development Center Expansion CUP SPA 36 2008 2008072 Jim lvterchiewitz/Welsh Const. LLC Toll Gas & Welding Parking Exp. SPA Admin. Pen -nit 21 20081 2008073 Tom McDowell/Three Rivers Park Dist. Eagle Lake Putting Course CUP SPA I 2008 2008074 Robert Mickels Mickels Gara2e Addition VAR (Withdrawn) 11 2008 2008075 Erik Blank/City of Plymouth West Medicine Lake Park Site Improve ments & Building SPA CUP (Withdrawn) 26 2008 2008076 Shawn Drill/City of Plymouth Annual Zoninc, Ordinance Update ZOTA 2008 2008077 Tom Schuett/Schuett R/E Group LLC Plymouth Memory Care RZ SPA 7 2008 2008078 Katrina Yezzi-Woodley/Liscio Dance Liscio Dance HOL (Home Occ. License) 32 20081 2008079 Joe Zangel/JMJ Zan2el Abba Service CUP (Withdrawn) 361 20081 2008080 Debra Young/Harnmel Green McQuay Global Technology - Natural Pres rve 27 2008 2008081 Matt Collins/Buell Consulting Inc. Verizon Wireless Generator Plan Mod. 22 2008 2008082 Brady Busselman/McCombs Frank Roos Minneapolis Glass Storrn Sewer Extension Plan Mod. 21 2008 2008083 Steven Jenni-es/Jennices Properties Streicher's Generator Admin. 6 20081 2008084 Jay Mutschler/JGM Properties Inc. Medicine Lake Properties (MLP) Parking Expansion SPA IUP VAR 25 20081 2008085 Stephen Nomes/Life Care Services LLC Trillium Woods PUDA PP 4 20081 2008086 Warwick Alcock Alcock Garage Expansion Admin. 29 20081 2008087 Steve Trueman/A T &, T A T & T Antennas/Zachary Water Tower Admin. 14 20081 2008088 Dan Campbell/City of Plymouth Noise Ordinance - Nia,,ara Lane VAR 2008 2008089 Brian Johnson/Stonebrook Homes Podiak Addition Admin. 31 2008 2008090 Scott Johnson Johnson Addition Admin. 31 2008 2008091 Samantha Grose/JP & Co. Bever Residence VAR 23 2008, 2008092 Arny Heirnbach Heimbach Garaize Addition Adm in. 31 20081 2008093 City of Plymouth 2009-2013 CIP CIP Page 3 Page 18 2008 PLANNING FILES NUMERICAL INDEX Page 4 Page 19 A -FILE #/ DEVELOPER/ ADDITION NAME/ APPLICATION IS YR CDID APPLICANT DESCRIPTION FOR SEC. 2008 2008094 Sunil & Tarnera Mohanty Mohanty Addition Minor VAR (Withdrawn) 3 2008 2008095 Chi -is Blanchard/Sass Construction Fisher Addition Admin. 19 2008 2008096 Christoper Smith/NorthMarq Real Est. LSA Laser Storage Tanks Plan Mod. 10 2008 2008097 Kate Dass/West Health, Inc. West Health Sianace PUDA 22 2008, 2008098 Shawn Drill/City of Plymouth Automotive Repair ZOTA (Not Needed) 2008 2008099 Mark Moshier Moshier Garace Addition Admin. 2008 2008100 Tom Brunmeier/Elements of Construction Kunzia Addition VAR 11 2008 2008101 Richard Wieblen/Libei-ty Property Trust Liberty Property Expansion (4700 INathan) SPA IUP 12 2008 2008102 Jim Renneberg/City of Plymouth— Noise Ordinance - Highway 55 Culvert VAR 20081 2008103 Chad Murdoff/Carlson Real Estate Carlson Companies Co. Rd. 6 Entrance SPA 27, 2008 2008104 Elizabeth Vossen/Gilbert Mechanical Alliant Technoloaies Generator Admin. 12 2008 2008105 Mike & Barb Latuff/Latuff s Pizza Latuff s Pizza Exterior Remodel Plan Mod. 36 2008 2008106 James Hilernan/McDonald's USA LLC McDonald's Side by Side Drive Thru PUDA 22 2008, 2008107 Rusty Hunter/RJM Construction Johnson Controls Ramp Plan Mod. 34 2008 2008108 Wayne Jeske/Wavne Jeske Associates West Lutheran Parking Lot SPA VAR 211 2008 2008109 Wayne Jeske/Wayne Jeske Associates Tri-State Drilling Addition RZ PUD GP PUD FP 17 2008 2008110 Wayne Vasilis/Bigos Management Shadow Hills Estates Addition Plan Mod. 12 2008. 2008111 Chris Djebold/Cowboy Jacks Saloon Cowboy Jacks Exterior Remodel Plan Mod. 15 2008 2008112 Mark Millei-/Ki-aus-Anderson Liberty Property Trust Tank Relocation Plan Mod. 12 2008 200811*3 Maurine Shink Shink Subdivision Minor Subdivision 332 2008 2008114 Lyudmila AlgazinaZ Alcrazina Hair Salon HOL (Home Occ. License) 17 2008 2008115 Grea LaFontaine/Innovate Power Systems I AGA Medical Solar Trackinc, Systems Pla n Mod. 12 2008 2008116 Scott Newberger/City of Plymouth Pike Lake Lift Station Rehab. SP VAR 2 1 20081 2008117ILaiTy Palm/Ace Properties Ace Properties Fence Plan Mod. I Page 4 Page 19 PLANNING FILES NUMERICAL INDEX APPLIED FOR IN 2008 WITH PREVIOUS YEAR'S FILE # 200611 I -F 1/3/08 Chris Remus Bassett Creek Office Center FP James R. Hill, Inc. 2500 W. County Road 42, #120 Burnsville, MN 553)37 952) 890-6044 98137 1/29/08 Drew Harms Simen's Trash Enclosure Plan Mod United Properties 3500 American Blvd. West #200 Bloomington, MN 55431 952) 831-1000 2007074 2/12/08 James Waters Building Elevation Plan Mod. Quest Development, Inc. 10700 Old County Road 15 #285 Plymouth, MN 55441 7 3)595-95116.) 2001064 4/18/08 ban Heitke Millennium Garden Covered Bridge Plan Mod. City of Plymouth 2005057 5/14/08 Luke Fellows Beautiful Savior Parking Lot Plan Mod. AtHome 2 18' ) 15 ' ) Ot" Place North Plymouth, MN 55447 763)) 258-4485 200707OF 5/14/08 Tom Schuett Hidden Acres FP Schuett RJE Group LLC 16220 44"' Avenue North Plymouth, MN 55446 763) 519-1199 2007037 6/4/08 Kevin Timm Berm Plan Mod. Productivity, Inc. 15150 25'1'Avenue North Plymouth, MN 5 5447 763)) 476-8600 2007111 12/15/08 Dave McCarville US Food Service Cooler/Freezer Plan Mod. Rutledge Construction 1409 S. 7"' Street Hopkins, MN 55343) 952) 93)5-5558 36 10 36 21 10 17 W. 12 Page 20 Planning and Zoning Applications, 1983 - 2008 Type of Application 1983 1984 1985 11986 1987 1988 1989 1990 1991 11992 1993 1994 1995 1996 11997 1998 1999 2000 2001 12002 2003 2004 2005 2006 2007 2008 Comprehensive Plan Amend (CPA/ LUGPAICPU) 0 5 71 2 5 7 9 5 5 3 12 4 2 16 6 11 2 5 91 2 10 5 6 2 2 1 Rezoning (RZ)/(LRZ) 9 18 131 18 20 12 7 21 11 10 13 14 a 15 11 18 1 18 12 5 11 10 19 6 5 4 Site Plan (SP. SP -AA) 27 47 581 53 53 55 27 24 1 18 13 16 19 11 14 18 16 7 20 9 8 13 10 12 6 6 4 Site Plan Amendment (SPA, SP -AA) 3 1 1 11 4 6 5 7 27 21 26 35 35 42 42 38 25 21 12 21 19 22 30 18 12 21 Site Plan Modification (SP MOD) 1 1 14 1 8 27 32 26 28 31 30 23 Lot Division (LD) 21 0 32 19 18 14 13 16 6 18 14 151 13 10 6 15 3 4 10 6 1 0 0 0 0 0 Lot Consolidation (LC) 27 11 9 9 61 10 8 8 8 5 7 9 6 7 9 5 1 0 0 0 0 0 AAAMinor Subdivision (M SUBD.) A A.A AAA AAA AAA A. AAA AAA A A AAA AA. AAA A.— AAA A.A AAA AAA 3 2 8 2 3 1OfficialMap10000000 Preliminary Plat (PP) 19 391 281 27 30 30 17 21 13 13 19 27 11 22 18 16 7 15. 12 10 11 a 14 11 8 4; Final Plat (FP) 32 451 471 42 33 40 28 18 19 24 29 33 28 22 31 24 13 12 13 19 9 12 i i 13 10 6PUDSketchPlan610171510153171ill3921800002010— 0 0 0 0 PUD General Plan (PUD GPN) 8 4 2 2 3 0 1 1 3 PUD Preliminary Plan (PUD PP) 12 14 10 9 15 10 7 71 3 9 13 13 11 - 13 1 1 01 0 0 0 0 0 0 0 0 0PUDFinalPlan (PUD FP) 15 25 18 18 13 12 17 131 15 13 24 24 22 21 9 14 6 7 5 3 3 1 7 2 2 1PUDAmend (PUD A) 0 0 0 0 0 11 16 Ill 26 25 32 25 a 11 2 5 6 2 4 6 4 7 4 3 3 5MinorPUDAmend (Minor PUD A) 0 2 if 15 16 0 0 0 0 0 0 0 0 0 01 0 0ConditionalUsePermits & Amend (CUP) interim 37 63 64 65 67 74 57 59 63 69, 44 4 33 43 36 39 21 37 22 21 221 28 30— 23 16 AUsePermit (IUP) A A A A A A A A A A A A A 10. 10. 0 3 5 2 41 8 10 3 1 5Variance (VAR) 22 42 52 36 31 23 18 31 20 64 13 16 11 30 301 30 24 4;1 42 50 28 41 35 22-31 23 Minor Variance (M VAR) 0 0 0 7 13 16 12 6 6 6 51 6 14 3 6 3 BOZA Variance (B VAR) 24 29 34 0 0 0 52 0 0 0 0 0 0 0 0 0 Administrative Permit (AP) 31 28 22 21 24 19 18 53 12 43 20 35 26'— 23 12 23 15 241InterimHomeOccupation (HOL) 4 1 0 3 1 6 3 4 5 2 21EnvironmentalAssessmentWorksheet2121300010- 0 1 2 AA Sketch Plan AA AA AA AA AA A AA AA AA AA . AA AA AA A 1 2- 5 3 3 1 Zoning Text Amendment aaw 3 2 4 3 1 2 10 11 28 2 3 11 12 10 10 12 23 14 9 11 5 7 4 6 5 6 Capital Improvements Program (CIP) P146 2 1 0 1 1 Other Total 206 338 341 308 300 3121 2431 2601 292 333 315 288 911 77q I 1." 211 77n TIRI 91q 1-1 Minor Variance application type was created in 1993. SOZA Variances were combined with Variances reviewed by Planning Comission between 1980-1992. BOZA abolished 1994. Administrative Permits approval process changed in 1997 with the adoption of the new Zoning Ordinance. Lot consolidations were combined with lot divisions in these years. PUD General Plan was new application type in 1997. EAWs have not always been tracked in planning files. A ILIP was new application type in 1997. A Sketch Plan was new application type in 1997. AAA Minor Subdivision was new application type in 2003. D Building Permits - Number of Permit , Fees and Valuation by, Year 1989 - 2008 Page 22 1990 1991 19;2--- 1993 1-994 1996 1 1196 1 1997 1998 Building Permits 1.452 1 1.544 1.59 5 7093.690 1.96, 2.006 2.115 2.149 1 2.216 2.0751 Fee S4.020,230 I S2.606.716 32.143.251 53.053.081 S3.288.985 S4.184.824 33.599.8 Total Valuation F31.22,71,3,183 S103.E40.179 399.484,151 3135.979.=62 S`115.588.35E 3117.175 .647 3159.9 61.350 S160.205.159 156,770.059 5162.380.957 1 I.rnbmq Permits 1 1.077 1.221 1.398 1.889 7- 1 727 7,,3 MS3.731.135 11.725 2.078 1.875 1.56.1 S110.64 S100.245 5147.=63 5128.308 141.351 S134.570 259.31 3 5219.446 149.922 Mechanical Permits 961 1 950 952 1.309 1.2755 2- 1.568 1.579 1.674 Fee 76.300 S62.341 S88,U S63,240 Sll--,48- S'oo 2 S171.881 S146.2100 S143202 Sewer & Water Permits 620 562 F- 509 7U 687 576 9, 52.1 355 392 S162,001. S119.237 5141.659 3125.077 5115,129 107.095 S56.799 S24.513 S50.446 T Sign Permit. 151 177 190 127 110 117 120 128 164 202 Fee 55.900 S7.561 S6.278 S3828 S4,639 S6.175 S7.885 S7.560 510.264 Grading Pr It s 19 20 255 24 18 35 23 27 23 Fee S5,0S6 6,939 37,397 sa.lo d S10.788 M 302 S7.2 52 SZ.5 89935 Moving Permits 3 5 4 6 3 2 F.. S345.00 S600.00 480.00 S360.00 S120.00 S7TO.00 00 5125.00 1 $250 Electrical Permit Fee Fire Protection Permit Fee Hood/Ouct Permit Fee Lank Permit Fee All Other Permits 2.2L4 1,979 1.092 3.830 3.747 3.853 4.327 1 4.042 k260 Fees. All Other Permits 4C,0.6o ii97 .523 392,062 2-6 91S - .9 S387.557 S355.125 S51010 SLO,.L29 S400,829 Total No. of All Permits 8 4,674 6,055 5.336 6.862 5,302 S. 5 3 5 1;7 6,445 Total Fees S2.967,322 32,440.T74 3.485,752 3.350.074 3.676.552 54,086,261 S4.690.834 S4,105.940 S4.792,496 Inspections (Permitl 1 16.834 1 1 5.486 12,308 16.76-9 15.795 17.11431 16.907 19.53, 16.511 15.042 Inspections (no Permit) 13C Total Inspections 16tl 11H12- 11.1H 1!1.79!1 17,143 167907 19,; 31 16 .51, 15,172 Fence Permits Issued 15g 14 jEj4 141, 132 152 T-- 1 .. 2000 2001 2002 2003 2004 2005 2006 2007 2008 Building Permits T52o 2.455 2q256 2.453 2,304 2.671 2.179 ::3.553 4.010 6,33 Fee S4.377.372 S3o451,970 S4 997w798 S5.351.195 S4.224.458 S3.192.080 S3.599.254 S4.066.856 S3.361,S70 S4 0270738 Total Valuation S148.428.029 5146,149.790 S156.473.953 3231.184.965 31,821.542.558 3184,480.216 174.690.361 S19MS3.388 S189,642.790 S217.186.308 Plumbing Permits 1.747 1.539 1.272 1.533 1.771 1,691 1.508 1.429 1.512 1*459 Fee S199.159 S160.709 S128,321 S285.303 S228.316 5159,251 S.61.243 S148.754 S208.80L__ S171.203 Mechanical Permits 1-501 1.788 1.68A 1.383 1.901, 1.820 1998 1,966 1.974 1.704 Fee S1 7.154 S171.344 139.010 S214.725 S205.576 S174.976 190.578 S279.832 5334.569 S399.544 Sewer & Water Permits 488 283 231 325 338 M S252 220 262 209 Fee S32.186 S65. go S24.319 324.497 S35.331 S48.38 S19.317 S32,539 S30.968 S17,047 Sig. Permits 199 14', 160 143 133 121 156 183 166 139 Fee S10.6,0 9.2 S8.5104 7.535 37.530 33.360 S-12,39-. S10.610 S9,350 Grading Permits 17 17 12 18 15 11 2o 21 14 16 Fee S6 364 S7.72: 53.727 S6.703 S2.944 SS.Baa 5 .7.4 56 .173 S5.996 S-153 Movinq Permits F -1 3 2 3 3 2 3 1 1 1 S275 S250 S500 S375; 250 375 S125 S125 Siso Electrical Permit 915 2,064 2.7 82 Fee 510-.550 SM.822 S232.59a Fire Protection Permit 4 475 317 Fee S-8. 75- 31, 02.77 E Ss-.5zz Hood/Duct Permit 7 102 37 Fee 33.350 S5.2oo S'L.350 Tanl Permit 3'. 24 32 Fee S-,.350 S-,700 S2.050 All Other Permits B3- 4,107 1 3,537 437 41.116 4.3 6 4,583 1 5.3AA 6.5"1 6.776 Fees. All Other Permits S432,252 S-55.477 340.095 15T41M S, 5. 2. 29 420.275 5511.531, S699.377, 3986,721, S9 S.099 Total No. of All Permits 1 7.303 1 6.562 5.393 6 6.930 7. D1 7 7,162 8.908 10.641 13,309 Fees 4.316.634 S3.907,547 5.337,392 S5. 7322. S 9 a S4,740.087 S3.612.455 S4.211.385 4.766,233 4.348.591 4.975.337Total Inspec:ions (Permit! L7.52 51 ' 1L 12.31 17,595 1 5.066 14.3.4 16.953 ig,243 19.2:2 Inspections (no Permitl o 2 5.145 6.647 5.030 6.089 7.202 6.55.1 7.469 7,132 10,40 ITotal Inspections 21.623 21.593 18.959 22.664 23,684 22,268 21,378 2,4.422 26,575 30.162 F-. iFenu Permits Issued 1 152 142 116 12 139 129 79 104 ---- Page 22 250000000 200000000 150000000 100000000 50000000 0 7000000 6000000 5000000 4000000 3000000 2000000 1000000 0 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 Total Building Permit Values 1990-2008 0 M M 0 - N M M- U') 0 1-- M 0) 0) 0 0 0 0 0 0 0 0 0 0 0 0 0ONONONC04 NO CN N C14 C14 Permit Fees, 1990 - 2008 M All Other Permits Rl Building 0 N M It L0 0 r- W M 0 ; N M .I- L0 0 r- W 0) 0) 0) 0) 0) 0) 0) 0) 0) 0 0 0 0 0 C) 0 0 0 0 0 0 0 0 (Z) (Z) 0 C14 N CN N C\1 C14 C14 C14 CN Number of Inspections Performed, 1988 - 2008 including Inspections without Permits, 1998 - 2008) 00 0) 0 - N M '-I- LO 0 r- M M 0 - N M 'q- LO 0 1-- W0000 (n C) 0) 0) 0) 0) 0) 0) 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 02 2 ! 2 2 2 ON ON C\1 C\1 C\j CN C\j C\j C\j Page 23 Page 24 City of Agenda 6mO9 Plymouth Number: Adding Quality to Life To: Lauri e Ahrens, City Manager REGULAR Prepared by: Joe Paumen, Reconstruction Program ManagerCOUNCILMEETING February 10, 2009 Reviewed by: Doran Cote, P.E., Director of Public Works Item: Approving Plans and Specifications and Ordering Advertisement for Bids for the 2009 Street Reconstruction Project, City Project No. 9101 1. ACTION REQUESTED: Make a motion to adopt the attached resolution approving the final plans and specifications and ordering advertisement of bids, with bids to be received on March 10, 2009 for the above referenced project. 2. BACKGROUND: The 2009 Street Reconstruction Project, City Project No. 9101 includes the Kingsview Heights and Circle Park areas. The Kingsview Heights area is located north of Rockford Road, east of, and including Minnesota Lane N. and Kingsview Lane N., west of Fembrook Lane N., excluding Harbor Lane N., and south of 45th Ave N., excluding 44th Place N. The Circle Park area includes Shenandoah Lane N., south of the Luce Line Trail, 9th Avenue N. from Shenandoah Lane N. to Kingsview Lane N. including Minnesota Lane N., Niagara Lane N. and Lanewood Lane N. from Gleason Lake Drive to 9h Avenue, and Juneau Lane N. from Gleason Lake Drive to 4h Avenue N. The property owners in the Kingsview Heights and Circle Park areas have been notified of the proposed street reconstruction project and a letter has been sent informing them that the plans are available for review and advising them of the revised project schedule. The streets in both the Kingsview Heights and Circle Park areas are proposed to be totally reconstructed. Street widths are proposed to be 28 feet from back of curb to back of curb, the current City standard, on all streets with the exception of Minnesota Lane north of 9h Avenue, and the one- way segments of Lanewood Lane around Circle Park. Minnesota Lane, in the Circle Park area, has a proposed width of 21 feet, the minimum width allowed for two-way traffic, due to issues with existing topography and grades. The one-way segments of Lanewood Lane are proposed to have a street width of 20 feet. I Currently, the east end of 9th Avenue in the Circle Park area is a dead end roadway with no turn- around or cul-de-sac. The construction plans for this project show a proposed modified cul-de-sac see attachment) that will allow traffic to turn around at the end of that street. The proposed cul-de- sac, 44 ft. in diameter, is smaller than the City standard 8 R. due to right-of-way limitations, as well as existing steep grades. Additionally, the grass island in the street at the intersection of Minnesota Lane and 9t" Avenue is proposed to be removed as part of this project, creating a standard 90 degree intersection at that location. Page 1 City staff has received feedback from the residents in the Circle Park area regarding concerns about traffic speeds and safety on those roadways. One concern is traffic travelling the wrong way on Lanewood Lane from 4"' Avenue. In an effort to address this concern, staff has reconfigured the intersection (see attachment) so that 4"' Avenue and Lanewood meet at a 90 degree angle. Proper signing will also be added to that area as well as at the entrances to the one-way segments. Another traffic related concern in the Circle Park area is on Niagara Lane, where residents are concerned about vehicle speeds and cut -through traffic. There are existing speed humps on Niagara Lane that are proposed to be removed as part of this project due to the existing moratorium that the City Council placed on the installation of speed humps in 2001. If concerns regarding speeds and safety remain following the reconstruction of this area, a traffic study can be performed as part of the City's Neighborhood Traffic Calming Program to identify actual traffic volumes and speeds. At that time, if the traffic study warrants action, traffic calming solutions can be implemented. According to'City records, there has not been a high number of water main breaks in either the Kingview Heights or Circle Park areas. Consequently, no water main repair or replacement work is anticipated as part of this project. However, the valves in both areas are proposed to be replaced due to wearing and corrosion. City televising reports indicate that the existing sanitary sewer in both areas is in satisfactory condition, with no repairs anticipated as part of the street reconstruction project. Sanitary sewers in the Circle Park neighborhood were lined in 2007 and 2008. The existing storm sewer in the Kingsview Heights area is mostly adequate. As part of this project, a limited amount of storm sewer piping and structures will be added in that area. On Juneau Lane, there are four existing high capacity catch basins that do not appear to be functioning properly and are in need of replacement. Additionally, City staff has received feedback from residents in this area indicating these existing structures are a safety concern. As part of the proposed design for this project, these structures are scheduled to be replaced with catch basins meeting the current City standards. There is significant storm sewer piping and structures proposed in the Circle Park area. Large portions of this area do not currently have storm sewer, and much of the existing storm sewer is in need of replacement or repair. The soil borings that were taken as part of the design for this project indicate that poor draining clay soils are present beneath the streets. Due to this fact, City staff is proposing to extend drain tile out of all low point catch basins to aid in the drainage of the sub -base of the new roadways. All homeowners have also been notified that they can request a yard drain box to be installed in the boulevard in front of their home to aid in yard drainage, or to accommodate drainage from sump pumps or roof drains. All private utility companies have been notified of this potential project and their facilities have been shown on the proposed construction plans according to the location notes in the record drawings provided to the City by each company. Additionally, all homeowners having sprinkler systems, invisible dog. fences, or any other private utility have been asked to contact City staff and these facilities-l-iave-been-noted-on-the-proposed-pl-ans. This project also includes the installation of at least three rain gardens as well as the installation of four sump style catch basins and manholes designed to capture sediment. Pond improvements are also scheduled for the Circle Park Pond. Additionally, silt fence, inlet protection at existing storm structures, and other erosion control measures will be implemented. Page 2 Both projects are located in the Bassett Creek Watershed District, and a small portion of the Circle Park area is located in the Minnehaha Creek Watershed District. All necessary permits will be obtained if the Council does move forward with this project on April 14, 2009. If the Council does adopt the attached Resolution, the bids would be opened on March 10, 2009. Once the low bidder has been identified, staff will use the contractor's unit prices to calculate the proposed assessments. These estimates will be sent to all affected property owners prior to the Public Hearing on April 14, 2009. 3. BUDGET IMPACT: This project is included in the 2009-2013 Capital Improvement Program at an estimated cost of $5,420,000 for the Street Reconstruction Project. The total estimated project cost for reconstruction of the streets in the Kingsview Heights and Circle Park areas is approximately 5,953,000, of which $2,713,000 would be assessed. The watermain valve replacement is estimated at $180,000 and will come from the Water Fund. The sanitary sewer improvements are estimated at 40,000 and will be funded from the Sewer Fund. The wetland restorations and/or installation of rain gardens are estimated at $80,000 and will come from the Water Resources Fund. Improvements to the Circle Park Pond are estimated at $80,000 and will be funded by the Bassett Creek Watershed Management Commission. 4. ATTACHMENTS: Project Location Map 9' Avenue Cul-de-sac D e*sign 4 tb Avenue and Lanewood Lane Intersection Design Resolution Page 3 FIRM Page 5 ripCITY OF 2009 STREET RECONSTRUCTION PROJECT SCALE PLYMOUTH 9TH AVENUE CUL-DE-SAC DESIGN 1 '=50 JF Page 6 I 11 CURB LINE 4 TH A VENUE STREET 2009 STREET RECONSTRUCTION PROJECT CITY OF 4TH AVENUE AND LANEWOOD LANE SCALE PLYMOUTH . INTERSECTION DESIGN ll--lool Page 7 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION To APPROVE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BID FOR THE 2009 STREET RECONSTRUCTION PROJECT., CITY PROJECT 9101 WHEREAS, pursuant to resolutions passed by the Council, on January 13, 2009 the Engineering Division has prepared plans and specifications for the improvement of the Kingsview Heights neighborhood; located north of Rockford Road, east of, and including Minnesota Lane N and Kin,gsview Lane N., west of Fembrook Lane N., excluding Harbor Lane N., and south of 45th Ave. N., excluding 44th Place N., and of the Circle Park Neighborhood; Shenandoah Lane N., south of the Luce Line Trail, 9th Avenue N. from Shenandoah Lane N. to Kingsview Lane N., including Minnesota Lane N., Niagara Lane N. and Lanewood Lane N. from Gleason Lake Drive to 9th Avenue, and Juneau Lane N. from Gleason Lake Drive to 4t" Avenue N. by reconstruction of streets with the installation of bituminous pavement, concrete curb and gutter installation and repair, storm sewer installation and repair, waterrnain replacement, and all necessary appurtenances and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, copies of which are on file in the City Engineer's office and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on March 10, 2009 at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the engineer and City Clerk, will then be tabulated, and will be considered by the council at 7 p.m. on April 14, 2009, in the council chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and acconipanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. APPROVED THIS I OTH DAY OF FEBRUARY. - Page 8 City of Agenda 6ml 0PlymouthNumber: 4d inq Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: James Renneberg, P.E., Assistant City Engineer Reviewed by: Doran Cote, P.E., Director of Public Works February 10, 2009 Item: Approve Plans and Specifications for the 2009 Temporary Overlay Project, City Project 9102 1. ACTION REQUESTED: Make a motion to adopt the attached resolution approving plans and specifications and ordering advertisement for bids for the above referenced project. 2. BACKGROUND: This is the fifth year of the Temporary Overlay Program which continues to overlay streets that are in poor condition but are not scheduled to be reconstructed within the next five years. Overlaying these streets should provide another five plus years of service life before they need to be included in a reconstruction project. One of the major problems on the selected streets is that water is not able to drain into the curb and gutter. Instead, water pools in the street, and adjacent to the gutter, which causes deterioration of the pavement. A bituminous overlay will re-establish the crown in the road and add to the structural integrity of the street. Engineering and Street Maintenance recently inspected the pavement condition of prospective candidates for the temporary overlay, and construction plans and specifications were prepared by Engineering. The streets will be edge milled 6 feet from the existing concrete gutter and then overlaid with 1.5" of bituminous pavement. Pavement markings will be replaced and traffic signal loop detector will be adjusted as part of this project as necessary. The following street segments are proposed for this project and can also be seen on the attached map: Street From To 12th Avenue C.R. 61 Cul-de-sac east 13th Avenue C.R. 61 Cul-de-sac* west 23rd Avenue Fembrook Lane Cul-de-sac cast 24'h Avenue Dunkirk Lane Yuma Lane 25 1h Avenue Yuma Lane Vicksburg Lane 25'h Avenue Fembrook Lane Cheshire Lane 28fl'Place Fembrook Lane Cul-de-sac west 34fl'*Aventie Plymouth Boulevard 35 th Avenue 35'h Avenue Plymouth Boulevard East of 34 th Avenue Page I 42 d Place Vinewood Lane C.R. 61 Berkshire Lane Carlson Parkway 13t" Avenue, Cheshire Lane 25"' Avenue Fernbrook Lane Glacier Lane 27' Avenue 28 1h Place Vinewood Lane C.R. 9 42 d Place Yuma Lane 24h Avenue 25'h Avenue 3 1h AVe,7Ue East of Vicksburg Lane West ofPly outh Boulevard The segment on 37h Avenue, east of Vicksburg Lane to west of Plymouth Boulevard is proposed to be an alternate bid and would be included if bids come in lower than expected. The streets selected for contracted temporary overlays are generally higher volume or wider streets which require a higher production and wider paver as well as a full compliment of trucks for hauling. Street Maintenance will also be performing. temporary overlays on other lower volume and narrower residential streets where it is more cost effective to use City crews and equipment. This project can begin anytime after June 8, 2009 but must be substantially completed by August 7, 2009. Starting the project in June allows Street and Utility Maintenance adequate time to make repairs to certain deteriorated storm sewer structures and curb sections on these streets. Once a contractor has been hired and a schedule is deterinined, notification will be sent to the adjacent property owners describing the project and the approximate timeline. 3. BUDGET IMPACT: The proposed project is included in the 2009 — 2013 Capital Iniprovement Program (CIP) for a total project cost of $390,000. The total estimated project cost, without the alternate bid, is - $395,000 which includes 15% for contingencies, design, administration and inspection, and will be financed from the Street Replacement Fund. Estimate cost with alternate bid? 4. ATTACHMENTS: Page 2 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION To APPROVE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2009 TEMPORARY OVERLAY PROJECT, CITY PROJECT 9102. WHEREAS, the Engineering Division has prepared plans and specifications for the temporary bituminous overlay of streets and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, copies of which are on file in the City Engineer's office and made a part hereof, are hereby approved. * 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published two times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 9:00 a.m. on March 10, 2009 at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Manager and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. APPROVED THIS I OTH DAY OF FEBRUARY. Page 4 City of Agenda 6A IPlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: -Daniel K Campbell, Senior Engineering Technician February 10, 2008 Reviewed by: Doran Cote, Director of Public Works Receive Preliminary Engineering Report and Order Plans and Specifications Item: 2009 Mill and Overlay Project Nathan Lane, South Shore Drive, 1 oth Ave., 13 th Ave (Area 1) and Nathan Lane/Trenton Lane (Area 2) City Project No. 9108 1 . ACTION REQUESTED: Make a motion to adopt the attached resolution to receive the Preliminary Engineering Report and order Plans and Specifications for the 20.09 Mill & Overlay Project. 2. BACKGROUND: Attached is a Preliminary Engineering Report for the 2009 Mill& Overlay Project, City Project No. 9108. The City Council directed the preparation of this report on January 13, 2009 based upon adoption of the 2009-2013 Capital Improvement Program (CIP). The areas that are recommended to be milled and overlaid are Nathan Lane, South Shore Drive, 10h Ave., 13"' Ave. Area - I located north of Hwy. 55 and west of Hwy. 169) and the Nathan/Trenton Lane (Area - 2 located north of Bass Lake Road). This project would remove and replace the top 2 inches of pavement, replace damaged concrete curb, and make repairs to utility structures on the streets within the two project areas. In addition, this project would impact three signalized intersections resulting in the replacement. of numerous loop detectors. As shown on Page 7 of the Preliminary Engineering Report, the proposed project schedule is different than previous mill and overlay project schedules. The major change in the schedule is that the Public Improvement Hearing is proposed to be held after bids have been opened for the project. This change in the schedule has been made in an effort to provide the City Council with more accurate costs, as opposed to estimated project costs. 3. BUDGETIMPACT: The Preliminary Engineering Report includes specific recommendations for each of the areas recommended for the 2009 Mill and Overlay Project. The total project cost included in the 2009-2013 Capital Improvements Program (CIP) for both areas is $710,000. The estimated total project cost included in the report for Area -1 is $618,500 and for Area - 2 is $332,500, resulting in a total estimated cost for the two areas of $95 1,000. Page 1 The City Council has adopted a policy for financing Mill and Overlay projects with the City paying 60% and the benefiting property owners being assessed 40% of the total project cost. For this project ' - the policy was applied to each area separately because both have their own unique characteristics. Relating the policy to Area - 1 and the configuration of its parcels, it is proposed that approximately $208,13 1, or 33.6% of the total project cost be assessed and that approximately $117,093 or 35% of the total project cost for Area - 2 be assessed. A summary of the proposed funding is as follows: Funding Source Street Replacement Estimated Cost: CIP Prelim. Eng. Repo 430,000 625,793 Fund Special Assessments 280,000 325,224 Total Funding: 710,000 951,017 The total estimated project cost in the Preliminary Engineering Report is $241,000 higher than the estimated CIP cost. Therefore, it is proposed that the City Council order the preparation of Plans and Specifications at this time. Bids would then be received to determine the cost of the improvement. A Public Improvement Hearing can then be held with proposed assessments determined using the bids. Bids would be received for both areas under one proposal. Area I would be the base bid and Area 2 an alternate. This will allow the option of awarding a bid for only one area if the bids are high or both areas if the bids are low and within the proposed funding limits included in the CIP. 4. ATTACHMENTS: Map Preliminary Engineering Report Resolution Page 2 Area 1 le T 5 il P, F32 E E3 ELb 1-411, M DIP El F-7FF-7-7 Area 2 Fr I-- "I L J, LA r- 2009 Mill and Overlay Proposed Assessments 4 1 Parcels to be Assessed Z' Page 4 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION To RECEIVE PRELIMINARY ENGINEERING REPORT AND ORDERING PLANS AND SPECIFICATIONS 2009 MILL AND OVERLAY PROJECT NATHAN LANE, SOUTH SHORE DRIVE, 1 OTH AVE..? 13 TH AVE.(AREAI) AND NATHAN LANE/TRENTON LANE (AREA 2) CITY PROJECT NO. 9108 WHEREAS, pursuant to a resolution of the City Council adopted January 13, 2009, a report has been prepared with reference to the improvement of Nathan Lane, South Shore Dr., 1 Oth Ave., 13th Ave. Area 1 located north of Hwy. 55 and west of Hwy. 169) and the Nathan/Trenton Lane (Area 2 located north of Bass Lake Road). WHEREAS, the proposed improvement includes the removal and replacement of the top layer of bituminous pavement, concrete curb and gutter repair, sanitary and storm sewer structure repair, loop detector replacement, and all necessary appurtenances; and WHEREAS, the said report is being received by the City Council on February 10, 2009; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1 . The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting and adjacent property within the designated 2009 Mill and Overlay Project, City Project No. 9108 for all or a portion of the cost of the improvement pursuant to Minnesota Statutes 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) at an estimated total cost of the improvement of $941,300. 2. The City of Plymouth Engineering Department shall prepare plans and specifications for the 2009 Mill and Overlay Project, APPROVED THIS 10TH DAY OF FEBRuARY, 2009. Page 5 jbp Agenda Number: 6n12Plymouth AOding Qyd ity tq Vf To: Laurie Ahrens, City Manager REGULAR Prep ared by: James Renneberg, P.E., Assistant City EngineerCOUNCILMEETING Reviewed by: Doran Cote, P.E., Director of Public Works February 10, 2009 Item: Accepting Utilities for Shops at Plymouth Creek I ACTION REQUESTED: To adopt the attached resolution accepting utilities for the Shops at Plymouth Creek development (2004112). 2. BACKGROUND: We have received a request from this developer to accept the utilities, which reflects completed work in the development. The City has made inspections of the work and has deterinined that it is acceptable. 3. BUDGET IMPACT: NIA 4. ATTACHMENTS: N/A PaLye I CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION To ACCEPT UTILITIES FOR SHOPS AT PLYMOUTH C REEK WHEREAS, in accordance with the development contract dated January 25, 2005, Shops at Plymouth Creek, LLC, developer of Shops at Plymouth Creek (2004112), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows: ITEM Sanitary Sewer Watermain Storm Sewer Grading Boulevard and Drainage Swale Sod Rain garden Street and Traffic Control Signs Sidewalk Improvements Trail Improvements Landscaping Buffer Posts Setting Iron Monuments Design, Administration, Inspection, As-Builts TOTAL ORIGINAL CURRENT NEW , AMOUNT AMOUNT AMOUNT 35,600 7,200 0- 141,200 28,300 0- 172,675 34,600 0- 289,000 30,000 0- 10,000 4,200 0- 24,300 15,000 15,000 7,500 1,500 0- 0- 0- 0- 6,200 1,300 0- 315,700 63,000 3,000 900 0- 0- 4,100 4,100 0- 120,861 22,704 2,000 1,128,036 211,904 20,000 That the required financial guarantee for the above items be reduced as detailed above from $211,904 to 20,000 to reflect the completed work. Letter of Credit No. SM212266W may be reduced accordingly. FURTHER BE IT RESOLVED that the utility construction for the Shops at Plymouth Creek is accepted. APPROVED THIS I OTH DAY OF FEBRUARY. Page 2 rp)City of Nymouth Adding Quatity to Life REGULAR COUNCIL MEETING February 10, 2009 Agenda 6ml 3Number: To: Laurie Ahrens, City Manager Prepared by: Thomas Vetsch, Public Works Superintendent Reviewed by: Doran Cote, Director of Public Works Item: Purchase of Replacement Sewer Televising Camera System with Truck Chassis 1. ACTION REQUESTED: Approve the Purchase of a Replacement Televising Camera System with a Cut Away Track Chassis. 2. BACKGROUND: The Utility Maintenance division started televising sewer lines in the late 1980's with a crude camera system whereby the maintenance workers would hand crank the camera through the sewer lines. This method was effective at the time but very time consuming and inefficient. In late 1994, the current televising van with all the needed camera systems was purchased. Since that time, a number of upgrades have made to the camera and recording devices. The current unit has been in service for over 13 years and is becoming more and more unreliable. In the past 3 years the Utility Maintenance division has invested over $20,000 in parts and service in order to keep the televising van operational. In order to improve the reliability of the sewer system, the Utility Maintenance division has increased the amount of televising and they desire to ftu-ther increase the amount televised sewer lines in the fature. Sewer lines are televised as follows: Sewer "trouble" spots are known problem lines that could have a sag or low spot and are prone to root problems and pipe misalignments. Emergency televising if there is blockage as it is pradent to know what may have caused the blockage to minimize or eliminate fature blockages in the line. 0 Pre -sewer lining project televising to determine lines that maybe in need of lining. Pre -reconstruction project televising to determine the condition of sewer lines in the reconstruction area to determine if they should be replaced or repaired. Page I Routine televising to detect potential for problems before' they become problems. This is also the time sewer is inspected for inflow and infiltration (I/I). Inflow and infiltration costs the city each year with treatment costs as this water is registered at the meter as sewage. The Utility Maintenance staff is responsible for the maintenance of 310 miles of sanitary sewer. They are currently able to televise about 45,000 feet per year. With the new equipment and more time dedicated to this effort, it is desired to increase televising to about 60,000 feet per year. The cost to have televising done contractually is about $0.80 per foot for scheduled work. Non- scheduled televising costs around $1.45 per foot. If we contracted all proposed sewer line televising it would cost $48,000 per year. Based on the purchase price of $149,568.00, the sewer televising van will pay for itself in 3.33 years. All televising is recorded on DVD for record keeping purposes and historical information. 3. BUDGET IMPACT: The approved 2009-2013 Capital Improvement Program (CIP) and equipment replacement schedule identify the replacement of the sewer televising van with equipment in 2009 for a total cost of 200,000. The City has the opportunity to purchase items off of State of Minnesota contracts. The State has a contract for sewer televising and related equipment meeting the City's specifications through ABM Equipment and Supply Inc. for $149,568.00. The contract # is 439597. This new unit is under the projected budget so there will be no negative effect on the budget with this purchase. State sales tax will be paid at the time of registration. 4. ATTACHMENTS: Resolution Page 2 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION APPROVING THE PURCHASE OF A TELEVISING CAMERA SYSTEM WITH CUT AWAY TRUCK CHASSIS WHEREAS, the City has determined there is a need to replace the existing sewer televising camera system with chassis; and WHEREAS, the replacement was included and approved in the 2009-2013 Capital Improvement Program.(CIP); and WHEREAS, the City may purchase off of State contracts and the State has a contract for sewer televising equipment (Contract #439597); and WHEREAS, ABM Equipment and Supply Inc. has been award a contract meeting the City's specifications. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA approve the purchase of one new sewer televising camera system with truck chassis from ABM Equipment and Supply Inc. for $149,568.00 not including sales tax. APPROVED THIS I OTH DAY OF FEBRuARY 2009 Page 3 rp)City of Agenda 6m14PlymouthNumber: Adding Quality to Li REGULAR COUNCIL MEETING February 10, 2009 To: Laurie Ahrens, City Manager Prepared by: Jeanette Sobania, Human Resources Manager Item: Approve City Manager Compensation 1 . ACTION REQUESTED: Adopt the attached resolution approving an adjustment to the salary of the City Manager. 2. BACKGROUND: In December 2008, the City Council conducted a review of the City Manager's performance. A resolution is attached adjustment he manager's salary to $136,460, effective December 28, 2008, which is the start date of the 2009 payroll. The salary and benefits of the Manager are within the 2009 approved budget. Page 1 CITY OF PLYMOUTH RESOLUTION 2009 - AMENDING CITY MANAGER COMPENSATION Whereas, the City Council has conducted a performance review of the City manager and discussed an increase in compensation. NOW, THEREFORE, BE IT RESOLVED that a salary of $136,480 is approved for the City Manager effective December 27, 2008. Adopted by the City Council on February 10, 2009. Page 2 City of Agenda 6ml 5P1mouthNumber: y Add1hs,Qqq11ty to Life: To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Jeanette Sobania, Human Resources Manager February 10, 2009 Reviewed by: SETTLEMENT OF LABOR CONTRACT AND ASSOCIATED Item: LETTERS OF AGREEMENT WITH AFSCME COUNCIL 5, LOCAL 3445, WHICH REPRESENTS PLYMOUTH MAINTENANCE EMPLOYEES 1. ACTION REQUESTED: Adopt the attached resolution approving the 2009-2010 labor agreement and letters of agreement regarding compensatory time and plant operator standby compensation with AFSCME Council 5, Local 3445 representing the Plymouth maintenance employees. 2. BACKGROUND: The City and the maintenance unit had a two-year agreement for 2007-2008.. The bargaining teams met several times from mid-November until January 22nd. On January 22 nd we came to a th tentative agreement. The bargaining unit ratified the agreement on January 27 3. DISCUSSION: The 2009-2010 labor agreement provides the following changes: Wages January, 2009 2% increase plus $0.05 market increase April, 2010 2% Health Insurance . The City continues to support the transition to high deductible insurance and to the same contribution formula for. all employee units. The 2009f.ormula for City contribution is the same as has been negotiated with police and sergeants and as provided to the non -represented employees. The 2010 fonnula continues the pattern of City/employee sharing the cost of any increase at 50%15 0%. Page 1 Incentives for employees who select single coverage are tailored to encourage choice of the high deductible plans. The contribution for those taking VEBA single coverage was increased by $1.00 in 09 and nothing in '10. We also agreed that the City contribution for the co -pay plan for singles would be decreased from $576 to $500. 2009 Family coverage: Employer's contribution will be $858.24 per month toward premium and VEBA trust Single coverage: 1200 VEBA Employer pays fall coverage toward plan plus single or family dental plus $275 contribution to deferred compNEBA. Tdple Gol Employer pays fall coverage toward plan plus single or family dental. 2250 VEBA Employer pay fall coverage toward plan plus single or family dental plus $353 contribution toward VEBA/deferred comp. Those waiving coverage will be treated as if they are taking the $2250 Plan. 2010 Family coverage: Employer's contribution toward premium. and VEBA trust will be $858.24 plus half the increase in the VEBA 1200 plan. Single coverage: 1200 VEBA Employer pays fall coverage toward plan plus single or family dental plus $275 contribution to deferred cornpNEBA. Triple Gold Employer pays $500 toward plan plus single dental. 2250 VEBA Employer pays fall coverage toward plan plus single or family dental plus $353 contribution toward VEBA/deferred comp. Those waiving coverage will be treated as if they are taking the $2250 Plan. Letters of agreement CoMpensatoKy time The City's policy regarding compensatory time is incorporated in a letter of agreement with the unit. It sets forth how much time can be accrued, the amount of time that can be carried from year to year and the amount of time that can be used in a given year. The maximum hours that can be "on the books" and the amo * unt of time that can be used in one year is 56 hours. At year end, any time over 36 hours is paid as cash. Standby for utility operators This letter of agreement was originally approved in late 2007 when the City decided to change the way it handled water plant standby. The parties to the agreement could not agree upon changes, consequently we agreed to leave the current language in place for another 2 years. Page 2 Seasonal and temporary employees The parties agreed on a wage schedule for seven-month seasonal employees and an increase on the wage schedule for ice arena employees of $0. 10 per hour for each of the two years of the contract. Other changes Other minor changes to premium language, recognition and funeral leave were also agreed upon. 4. BUDGET IMPACT: The agreement is within the established parameters set by Council in the 2009 budget. The 2% plus $0.05 in 2009 and the delayed 2% in 2010 result in an average of 2 % per year. 5. RECOMMENDATION: We believe the proposed labor agreement represents an equitable compromise. The maintenance unit voted in favor of this proposed contract on January 27, 2009. We recommend approval of the labor agreement by adoption of the attached resolution. Page 3 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION TO APPROVE THE LABOR AGREEMENT AND ASSOCIATED LETTERS OF AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND MAINTENANCE EMPLOYEES REPRESENTED BY AFSCME, COUNCIL 5 FOR THE CALENDAR YEARS.2009 THROUGH 2010 WHEREAS, representatives of the City of Plymouth and AFSCME, representing Plymouth maintenance employees, have met to negotiate a labor contract in accordance with the Public Employee Labor Relations Act; and WHEREAS, the City Manager has reported an agreement has been reached for the period of January 1, 2009 through December 31, 2010. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the labor agreement and letters of agreement regarding compensatory time and plant operator standby compensation between the City of Plymouth and AFSCME Council 14, for the period of January 1, 2009 through December 31, 2010; and FURTHER, that the Mayor and City Manager are authorized to execute the agreement. APPROVED THIS DAY OF Page 4 of Agenda 8olrp) Ptxuth Number: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Diane Evans, Superintendent of Recreation Reviewed by: Eric Blank, Director of Parks and Recreation February 10, 2009 Item: Non -Resident Fee Surcharge for Recreation Programs i. ACTION REQUESTED: The City Council should approve the attached resolution adopting the multi - tiered (option #1) non-resident fee policy. 2. BACKGROUND: On average over 1800 recreation programs are offered each year, drawing more than 73,000 participants. In 2007, we generated $1,146,338 in program revenue, of which 29% or $334,205 was from non-resident fees. Each season as we set-up programs, staff makes necessary pricing adjustments to accommodate a variety of cost factors. Over the years, we have made regular fees adjustments in almost every program. We have not always increased fees for our non-resident users. Staff typically adds a 10% non-residents surcharge to programs fees. Staff does offer and will continue to offer programs without attaching the non-resident surcharges for programs that are part of a consortium or multi -city collaboration; programs that are utilizing school district facilities; start-up or new programs and programs that cannot be sustained without non-resident participation. Some examples of these programs include senior programs, swimming, ice skating lessons, and CPR, ski & snowboard club, teen events, and adaptive programs, and Music for Everyone. In reviewing non-resident fee -surcharges, staff analyzed several different options including; maintaining the current structure, a 15% surcharge structure, and a multi -tiered (10-15-20%) surcharge structure. Staff determined that the multi -tiered structure provided the greatest opportunity for additional revenue with the least amount of risk to programs and services. Even though Plymouth residents are the department's primary focus, non-resident participation in recreation programs is essential to our success. The new multi -tiered structure will utilize a sliding scale to assign the appropriate surcharge based on the program cost. As well, consortium or multi -city collaboration programs; programs utilizing school district facilities; start-up or new programs and programs that cannot be sustained without non-resident participation will not have a non-resident surcharge applied. Page 1 Non -Resident Surcharge - Multi -tiered Approach Program Cost I Current Surcharge Non -Resident % Surcharge 0-$50 .............................................. 10% .................................................... 20% 51 -$100 .......................................... 10% .................................................... 15% 101 — Over ........................................ 10% .................................................... 10% 3. BUDGET IMPACT: Increasing non-resident fees from a flat 10% surcharge to a multi -tiered (10 — 20%) surcharge could provide an additional $25,000 - $33,420 in revenue. The non-resident fee percentage increase could also negatively impact recreation program revenue by becoming cost prohibitive for participants. As well, the potential of losing the non-resident participant could impact our ability to meet class minimums, forcing program cancellations and reducing department revenue. 4. ATTACHMENTS: Non-Resident Program Fees Memo to Laurie Ahrens Page 2 DATE: February 3, 2009 Laurie Ahrens, City Manager through Eric Blank, Director of Parks and Recreation FROM: Diane Evans, Superintendent of Recreation SUBJECT: Non -Resident Program Fees for Recreation Programs BACKGROUND The Recreation Division currently has six Recreation Supervisors (5 City staff and 1 Senior Community Services contract employee) providing leisure activities and events for at[ age groups in the community. Service focus areas include; the arts, sports Et leagues, health Et weltness, and adaptive /i ncLusion services, educational programs, and senior programs. As weR, staff coordinates a variety of community and special events (i.e. Plymouth on Parade, HaLtoween at the Creek, Fire Et Ice, etc.). On average over 1800 programs are offered each year, drawing more than 73,000 participants. When setting up programs or events, staff considers a multitude of pricing factors including, but not limited to; the economy, market/competitor analysis, instructor fees, contractor fees and building rental costs. There are no -set pricing parameters or policies in place, however, staff typicaLty attempts to net 25% or more of the revenue to help cover subsidized programs i.e. warming houses, special events) and other overhead costs (i.e. marketing, facility, staff). The ultimate goat is to not just offer programs, but to successfully run programs. Therefore staff needs to ensure that programs are trendy and desirable. Staff also needs to appropriately price programs to meet participant minimums, and ultimately fit[ the class, which in turn maximizes our revenue. In regard to non-residents, staff typically charges higher program fees (approximately 10% more) and delay their ability to register for recreation programs by one week, giving priority to residents. Staff does offer programs without attaching the non-resident fee for the following reasons: the programs are part of a consortium or multi -city collaboration; programs are utilizing school district facilities; start-up or new programs and programs that cannot be sustained without non-resident participation. Some examples of these programs include senior programs, swimming, ice skating lessons, and CPR, ski Et snowboard club, teen events, and adaptive programs, Music for Everyone. Page 3 IMPACT Even though Plymouth residents are the department's primary focus, non-resident participation in recreation programs is essential to our success. In 2007, we generated 1,146,338 in program revenue, of which 29% or $334,205 was contributed by non-residents. In theory, increasing non-resident fees could provide additional revenue: Increasing from a, 10% fee (approx.) to a 20% fee .................... $33,420 Increasing from a 10% fee (approx.) to a 15% fee .................... $16,710 On the flip side, increasing non-resident fees could negatively impact recreation program revenue by becoming cost prohibitive for participants. As well, the potential of Losing the non-resident participant could impact our ability to meet class minimums, forcing program cancellations and reducing department revenue. OPTIONS FOR NON-RESIDENT FEES Option #1 - Multi-t.iered up -charge: A muLti-tiered approach to non-resident fees will allow programming and pricing flexibility without compromising quality programs, services and opportunities for residents. Non -Resident Fee Policy Prog Non -Resident % Up-CharcrarnCostge 0- $50 ................ 20% 51 - $100 ............. 15% 101 - Over ........... 10% Staff determines the appropriateness for attaching non-resident fees based on a variety of variables including but not limited to consortium or mutti-city collaboration programs; programs utilizing school district facilities; start-up or new programs and programs that cannot be sustained without non-resident participation.. Staff is very comfortable with this option because the non-resident up -charge will not over price programs. Option #2 -10% non-resident up -charge Continue with our current practice of incorporating a 10% non-resident up -charge to some of the programs and service provided. As state in option #1, staff would continue to determine the appropriateness for attaching non-resident fees based on the best interest of the program. Option #3 -15% non-resident up -charge This option would add an additional 5% to our current non-resident fee, raising the standard up -charge to 15%. Again, as mentioned in all of the options, staff would continue to determine the appropriateness for attaching non-resident fees based on the best interest of the program. Staff is uncomfortable with this option because the non-resident up -charge may over price some of the middle and higher end programs. Page 4 RECOMMENDATION Staff recommends option #1 (multi -tiered up -charge) because it provides the greatest opportunity for enhancing revenue without compromising the overall success of the individual programs. MuLti-tiered pricing provides the opportunity to maximize non-resident revenue for the Lower to mid Level priced programs without impacting services. It also minimizes the potential of over pricing the mid to higher level programs, which could potentially cause a decrease in non-resident participation, Lower non-resident revenue, and the cancellation of programs. Page 5 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION TO APPROVE A MULTI -TIERED NON-RESIDENT FEE SURCHARGE FOR RECREATION PROGRAMS WHEREAS, the Plymouth Parks and Recreation department has submitted a proposed multi - tiered non-resident fee surcharge; and WHEREAS, when applied, the non-resident surcharge will be 10% to 20% higher than the fee for Plymouth residents; and WHEREAS, the City Council concurs with the recommendation NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA APPROVE THE MULTI -TIERED NON-RESIDENT FEE SURCHARGE Approved this _ day of Page 6 rp)City of Plymouth Adding Quality to Life To., REGULAR COUNCIL MEETING Prepared by: February 10, 2009 Reviewed by: Agenda 8. 2 Number: Laurie Ahrens, City Manager Steve Juetten, Community Development Director Item: Charitable Gambling Ordinance 1. ACTION REQUESTED: Provide direction to City Staff on whether to prepare an ordinance amendment to the Lawful Gambling Ordinance and bring it back at a later date for review by the City Council. 2. BACKGROUND: This item has been before the City Council on two separate occasions in 2008; September 8 and October 28. At both meetings the City Council discussed the current ordinance and reviewed maps that showed freestanding on -sale liquor licensed properties and identified whether they were within 650 feet or 500 feet of residential, school or church properties. At the October 28, 2008 meeting the City Council requested. additional information on on -sale liquor licensed properties that are part of multi -tenant buildings. Staff has reviewed all properties that are licensed to sell on -sale liquor (the prerequisite to allowing charitable gambling) and prepared the attached spreadsheet that shows all establishments, either in multi -tenant buildings or free standing buildings. In review of this spreadsheet the following can be concluded: 1) Eleven establishments could have charitable gambling based on the current ordinance (at least a 650 foot property -line to property -line separation) — Broadway Pizza, Jake's, Kobe Japanese, Peony's China Bistro, Ruby Tuesday, Residence Inn by Marriott, Town & Country Catering, Green Mill,.Plymouth Playhouse, Angeno's and Axel's Bonfire. 2) If the ordinance was amended to a minimum distance of 500 feet, three additional businesses could have pull tabs — Cowboy Jack's, El Azteca and Applebee's. 3) If the ordinance was amended to specify 650 feet from the edge of a free standing building or tenant space of a business in a multi -tenant buildin , three additional businesses could have pull tabs — Joe Sensor's, Applebee's, and El Azteca. 4) The ordinance could be left the same for freestanding bu sinesses and amended to allow businesses within multi -tenant buildings if the businesses are a ' minimum distance (Council specify the distance) away from a residential/school or church property. Page 5) The Council could determine that the current ordinance allows enough opportunities for organizations to run charitable gambling operations and conclude that no amendment is necessary at this time. 3. BUDGET IMPACT: NA 4. ATTACHMENTS: Lawful Gambling Ordinance Charitable Gambling Establishment Spreadsheet Map On -Sale Liquor Licensed Properties within 650 feet Map On -Sale Liquor Licensed Properties within 500 feet Page 2 Ptyrnouth City Code 1105.01 Section 1105 - Lawful Gambling 1105.01. Purpose. The purpose of this Ordinance is to regulate and control the conduct of gambling, to insure integrity of operations, and to provide for the use of net profits only for lawful purposes. (Ord. 2003-02, 0112812003) 1105.02. Provisions of State Law Adopted. The provisions of Minnesota Statutes Chapter 349 are hereby appointed and made a part of this Ordinance as it set out in full. Ord. 2003-02, 0112812003) 1105.03. Lawful Gambling. There shall be no gambling in the City except as authorized pursuant to the provisions of Minnesota Statutes, Chapter 349, and the rules adopted pursuant to the authority contained in the statutes. Gambling shall be.operated in accordance with the terms and conditions specified in this division, other applicable Plymouth City Ordinances and state and federal laws and regulations. (Ord. 2003-02, 0112812003) 1105.04. City Permit ReqqLred. Except for an organization licensed by the Board, no person may conduct a gambling event which would otherwise be allowed pursuant to the exclusions and exemptions set forth in Minnesota Statutes 349.166, without first securing a permit from the City and paying a permit fee in the amount of $100.00. (Ord, 2003-02, 0112812003) 1105.05. City Approval Required. Subdivisionl. PremisesPermit. Noperson may conduct a gambling event within the City of Plymouth, without first securing a premises permit from the Board, with a resolution from the City Council approving the premises permit. The Owner of the premises for which a premises permit is issued must comply with the requirements of Minnesota Statutes 349.18 in renting or using the premises for lawful gambling. (Ord. 2001-08, 0212712001;Ord. 2003-02, 0112812003) Subd. 2. Bingo Hall License. No person may lease a facility to more than one oro,anization to conduct bingo without the City Council first approving by resolution, aZD current and valid bingo hall license issued by the Board. (Ord. 2001-08, 0212712001; Ord. 2003-02, 0112812003) a) On premises licensed for the sale of intoxicating liquor, non -intoxicating liquor or wine, or on premises havinal club licenses pursuant to Minnesota I., Statutes, Chapter 340A, as amended, or Chapter XII of this Code. b) On premises that are not owned or leased by the applicariL Page 3 Plymouth City Code 2(c) 1105.05, Subd. c) If the activity conducted on the premises is not a lawful use of the property in accordance with the applicable provisions of state law and the regulations and ordinances of the City. d) If there are delinquent real estate taxes or special assessments payable with respect to the premises. e) If the applicant fails to provide the Citywith any relevant information requested by the City. f) If the applicant has not been in existence for at least three years or does not have at least 30 active members as of the date of the application. g) If, in the judgment of the City Council, the conduct of bh-igo on the premises will adversely affect the public health, safety or welfare. 1105.06. Application/Reporting Regulations/Investigation. Subdivision 1. Each oruanization licensed to conduct lawful gambling in the City of Plymouth shall complete the City's investigation form, submit copies of all state gambling application forms, all records and reports required to be filed within the State Gambling Control Board pursuant to Minnesota Statues, Chapter 349, and the rules and regulations promulgated thereunder, and submit any additional information required by the City. Subd. 2. Any organization leasing premises for the conduct of lawful gambling shall, upon request from the City, file with the City a copy of the lease within one (1) week after execution of the lease. The lease shall not provide for rental payments based on a percentage -of receipts or profits from lawful gambling. Subd. 3. Upon receipt of an application for a premises permit or bingo hall license or renewal thereof, the Police Chief shall review the application and make a recommendation to the City Council. As part of the investigation, the Police Chief shall obtain from the applicant or the board the dataand background information submitted by the applicant as part of the state licensing and premises permit application. The Police Chief shall also obtain other information received by the board pertaining to the eligibility and qualifications of the licensed organization to conduct or continue to conduct lawful gambling at the premises specified in the application. Subd. 4. Every gambling event in the City of Plymouth conducted by an oroanization understate license shall be open to inspection by the City and the County Sheriff s Department. Page 4 Plymouth City Code 1105.06, Subd. 5 Subd. 5. The City may inspect, at any reasonable time without notice or search warrant, all records of a licensed organization required to be maintained by the State Gambling Control Board. Ord. 2003-02, 0112812003) 1105.07 Local Investigation Fee. An investigation fee in the amount set forth in Chapter X is imposed on organizations or bingo halls applying for or renewing a license to conduct lawful gambling or operate a bingo hall. Ord. 2003-02, 0112812003; Ord. 2004-1Z 0712712004) 1105.08. Notice, Approval or Disapproval of Premises Permits. Subdivision 1. Notice. The Board shall notify the City Council pending application or renewal for a premises permit or bingo hall license. The applicant shall cooperate fully with the City in supplying all information provided for in this ordinance. The City Council shall determine whether the organization meets all the criteria provided for in this Ordinance necessary to approve a premises permit or bingo hall license. Subd. 2. Approval or Disapproval. Each pending application for a premise permit or bingo hall license shall be approved or disapproved by resolution of the City Council within 60 days or receipt of a complete application. Ord. 2003-02, 0112812003) 1105.09. Authorized Organizations. An organization shall not be eligible to conduct lawful gambling in the City of Plymouth unless it meets the qualifications in Minnesota Statutes 349.16, Subd. 2, and also meets at least one of the following conditions: Subd. 1. The organization has at least fifteen (15) members that are residents of the City; or Subd. 2. The physical site for the organization's headquarters or the registered business office of the organization is located within the City or a municipality contiguous to the City and has been located with the City or a municipality contiguous to the City for at least two (2) years immediately preceding application for a license; or Subd. 3. The organization owns real property within the City and the lawful gambling is conducted on the property owned by the organization within the City; or - Page 5 Plymouth City Code 1105.09, Subd. 4 Subd. 4. The physical site where the organization regularly holds its meetings and conducts its activities, other than lawful ambling and Rind raising, is within the City9t:. and has been located within the City for at least two (2) years immediately preceding application for a license. Subd. 5. The organization is a fire relief organization that provides fire protection services to the City. Ord. 2003-02, 0112812003) 1105.10. ' Qualifications. The City Council shall not adopt a resolution approving a premises permit or bingo hall license from any applicant: Subd. 1. Which has an officer, director, or other person in a supervisory or management position, who: i) has ever been convicted of a felony; ii) has ever been convicted of a crime involving gambling; iii) is not of good moral character and repute; iv) has ever been convicted of (i) assault, (ii) a criminal violation involving the use of a firearm, or (iii) making terroristic threats; or Subd. 2. Which owes or which has an officer, director, or other person in a supervisory or management position, who owes delinquent local, state or federal taxes, or is delinquent on any other City bill. Ord. 2003-02, 0112812003) 1105.11. Location Criteria for Premises Permits and Bingo Hall Licenses. All organizations applying for a premises permit or bingo hall license must meet criteria sett:. forth herein relating to location of lawful gambling activities. Subd. 1. An organization may conduct lawful gambling only on premises it owns or leases, except as authorized by Minnesota Statutes §349.18. Subd.2. Gambling in the City of Plymouth maybe conducted only in the licensed organizati on's hall where it has its regular meeting's or in a licensed on -sale liquor, wine and beer establishment. Page 6 Plymouth City Code 1105.11, Subd. 3 Subd. 3. No location shall be approved unless it complies with the applicable zoning, building, fire and health codes of the City of Plymouth and other regulations contained in this Ordinance. Subd. 4. Area Prohibited. No premises permit shall be issued for any location within 650 feet of any dwelling (residence), school or place of worship. The distance shall be measured from the closest point of the lot lines of the lots on which the uses are located. Ord. 2003-02, 0112812003) 1105.12. Distribution of Proceeds. Subdivision 1. Each organization licensed to conduct gambling within the City shall contribute to a fund administered and regulated by the City, for distribution by the City for purposes authorized under Minnesota Statute 349.213, Subd. 1, an amount equal to ten percent (10%) of the organization's net profits derived from lawful gambling. For purposes of this Section, net profits are profits less amounts expended for allowable expenses. Payments to the fund shall be calculated for quarterly periods ending on the last days of March, June, September and December of each year. Quarterly installment payments shall be submitted together with verifiable supporting documentation, not later than the twentieth day of the month following the end of the quarterly period. Subd. 2. Each organization conducting lawful gambling within the City must expend 75% of its lawful purpose expenditures on lawful purposes conducted or located within the trade area of the City, which shall be limited to the corporate limits of the City or any municipality contiguous to the City. This section applies only to lawful purpose expenditures of gross profits derived from lawful gambling conducted at premises within the City. Annually, each organization must file with the City a report prepared by an independent certified public accountant documenting compliance with this Section. In addition, each organization must submit a report to the City each January listing all lawful purpose expenditures from January I through December 31 of the preceding year. Ord. 2005-29, 1110812005) The report shall identify the name of the entity to whom, the check was written, the City location of the recipient and the amount of the donation. Ord. 2003-02, 0112812003) 1105.13. Penalties. Subdivision. 1. Violation. Violation of any provision of this Ordinance shall be a misdemeanor. Nothing in this Ordinance shall preclude the City from enforcing this Ordinance by means of any appropriate legal action. Additionally, a violation of this Chapter shall be reported to the Board and a recommendation shall be made for suspension, revocation or cancellation of an organization's license. Page 7 Plymouth City Code 1105.13, Subd. 2 Subd. 2. Suspension and Revocation. Any permit may be suspended or revoked for any violation of this Ordinance. A permit shall not be suspended or revoked until the procedural requirements of subsection (C) have been complied with, provided, that, in cases where probable cause exists as to an ordinance violation, the City may temporarily suspend upon service of notice of the hearing provided for in subsection (C). Such temporary suspension shall not extend for more than two (2) weeks. Subd. 3. Procedure. A permit shall not be revoked until notice and an opportunity for a hearing have first been given to the permittee. The notice shall be personally served and shall state the ordinance provision reasonably believed to be violated. The notice shall also state that the permittee may demand a hearing on the matter, in which case the permit will not be suspended until after the hearing is held. If the permittee requests a hearino, one shall be held on the matter by the Council at least one week after the date on which the request is made. If, as a result of the hearing, t ' he Council finds that an ordinal -ice violation exists, then the Council may suspend or terminate the permit. Ord. 2003-02, 0112812003) 1105.14. Enforcement Responsibilit . Nothing in this ordinance shall be construedt to require the City to undertake any responsibility for enforcing compliance with Minnesota Statutes Ch. 349 other than those provisions related to the issuance of premises permits as required in Minnesota. Statute §349.213 as may be amended from time to time. Ord. 2003-02, 0112812003) Page 8 CHARITABLE GAMBLING Liquor -Licensed Establishment in Multi -Tenant Building Estimated Distance From Nearest Res.lSchoollChurch Property Line (feet)* Umbria 20 Latuff's - Plymouth Shopping Center 50 Tea House 145 Buffalo Wild Wings 165 Kiang's Red Pepper 165 Old Chicago 320 Royal India 450 Chipotle 475 Marcello's 485 Noodles & Co. 500 Joey Nova's 530 Woody's 545 Joe Senser's 775 Applebee's 850 El Azteca 950 Green Mill Exceeds 650 feet from property line Plymouth Playhouse Exceeds 650 feet from property line Angeno's Exceeds 650 feet from property line Axel's Bonfire Exceeds 650 feet from property line Note: measurements are estimated and taken from the tenant wall to the nearest residential/school/church property line and would require field verification through certified surveying work Liquor -Licensed Establishment in Free Standing Building Res.lSchoollChlirch Property within 500 feet Res.lSchoollChurch Property within 650 feet Estimated Distance From Buflding Waii to Nearest R.es.lSchooilChurch Property Line (feet)* Begin Oaks Golf Course YES YES 110 Broadway Pizza NO NO Exceeds 650 from prop. line Chili's YES YES 420 Cowboy Jack's NO YES 635 Davanni's YES YES 450 Elm Creek Golf Course YES YES 250 Famous Dave's YES YES 100 Hollydale Golf Course YES YES 185 Hunan (new Latuffs location) YES YES 165 Jake's NO NO Exceeds 650 from prop. line Kobe Japanese NO NO Exceeds 650 from prop. line Peony's China Bistro NO NO Exceeds 650 from prop. line Plymouth Radisson YES YES 150 Red Robin YES YES 495 Residence Inn by Marriott NO NO Exceeds 650 from prop. line Ruby Tuesday NO NO Exceeds 650 from prop. line Town & Country Catering NO NO Exceeds 650 from prop. line VFW of Hamel YES YES 75 West Medicine Lake Community Club YES YES 100 Note: measurements are estimated and taken from subject property line to property line of the nearest residentiai/school/church property line and would require field verification through certified surveying work Page 9 LU W W z > a 3:2: a 0 z W 0 0 0 0 LL, (.3 Lu';1 3: < a y 0000woo 0 C) z z (!) < ulc >0 OOMOO on 0 yo!j!W00 0Cc z z wow 0 n 0 0 3: Mn (13 < 5: Wo> 0 05 LU 3: 0'.r z Mo Zzw'roo 0 i z >- Zz r Wm< < 0!9 < Ir 0 ?3:000255000 Z,)(ro 0 0 U3 ww- z 0 Z", 0 < 01Z 0 W 15 5< . < A 9i (.) 0 03 F U3 coo< M ' n C) n - W2-Yor 0 Z< M" YU3(L 0 Z-RQWM z W' - z W 0M3: HWzW7W 0 WNW'Lu'3:z 0 Wwow 00 ow<Wyow<-<Wt2 z L 0WWz 15 an < W3:>. ow cc W cc 0 MHz (!)z 3W 0 y mwz< < ZW0W< M0ZR Wy< W3:m ::) W 2 ir,<W(rz a 0 C, . 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U) DZ> ffi --I C) 7 :U mom 0 0 0 0 0z x 0 mm z m -iWCQ > 7, >M> zM 0 0 0 5; 0 omm 0 U) 00 Co m 02 0 0 ::E::E 0 0 ;K.M M Am :5 0 MME: 0 00moo 0 z G) 0 0'* 0 mu) m mo* 08M" :E z 0 0 mo . C, 0 0 z 80mz> z 0 m O.E 0 m> 0 Z ZXM 0 m M< M 0 0 G)> 0 mom On=Sale Liquor Licensed Properties 17 1 City of Plymouth, Minnesota THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS. Licensed Property: with maig residentiall/schooll/church within 500 -feet) NO - 14 YES - 24 Residential/Church/School Property Within Buffer Residential/Church/School Property Lakes 0 0.5 1 2 3 i Miles 4 NTA% February 10, 2009 Item: Agenda 8m3Number: Mayor and City Council Laurie Ahrens, City Manager, and Calvin Portner, Administrative Services Director Approve 2009 City Council Goals and Legislative Priorities 1. ACTION REQUESTED: Adopt the City Council goals and legislative priorities for 2009. 2. BACKGROUND: The City Council held a study session on February 3 to develop goals and legislative priorities for 2009. The Council should review the attached draft list and amend as desired. The Council discussed several issues that were not added to the list, but that staff was directed -to track for farther Council discussion or study session this year: Develop low-cost ideas to promote a healthy city. Continue implementation of Comp Plan. Consider business recruitment/retention and develop a business information/welcome packet. Position projects to take advantage of a government stimulus package. Explore alternative financing and/or alternate payment methods for assessments to lessen the impact on neighborhoods. Explore,ordinances that prohibit developers from grading sites and then postponing or abandoning a project. Page I City Of Plymouth Addlh?g Quality to Llfe 2009 City Council Goals Implement Solutions to Economic Challenges. Prioritize and maintain the strong core services that helped Plymouth achieve its status as Money magazine's #1 City. Seek additional efficiencies and expand collaborative efforts to maintain service levels within. financial constraints. Protect Plymouth's Strong Financial Position. Maintain Plymouth's fiscal health through sound financial management practices. Strengthen Long-term financial planning through continued biennial budgeting and forecasting. Maintain Aaa bond rating and promote transparency through financial reporting. Address Transportation Issues. Advance transportation and transit issues to improve the Local economy, promote business growth and development, and improve area roadways and highways to reduce commuter congestion. Specific emphasis is on maintaining suburban transit and advancing the following projects: third Lane on 1-494, study of 1-169 between I- 494 and 1-94, and improvements on Highway 55. Pursue Northwest Greenway and Environmental Initiatives. Continue acquisition of property for the Northwest Greenway and park Land, as directed by voter referendum, and complete Phase 2 of the Millennium Garden. Collaborate with watershed agencies to ensure effective progress on water quality mandates. Continue energy conservation efforts in city buildings. Continue Proactive Public Safety Initiatives. Build on the successes of fire prevention and fire service programs as well as proactive policing strategies to promote and enhance livability. Protect the City's Infrastructure Investment. Continue to monitor financial resources, economic conditions and timing with regard to infrastructure needs to ensure that the City can protect and enhance the useful Life of streets and utilities. Page 2 2009 Legislative Priorities Local Control. The City opposes legislation that erodes local control or creates mandates without a corresponding state appropriation or funding mechanism. Levy Limits. The City opposes levy limits. State -imposed limits on local decision making are inconsistent with local accountability. Market Value Homestead Credit. The City supports payment of MVHC directly to the homeowner (not using cities as a conduit) in order to improve transparency and eliminate unpredictabitity in budgeting. Fiscal Disparities. The City encourages the legislature to reexam ' ine the fiscal disparities program. Many of the factors which supported the original fiscal disparities taw in the early 1970's may no longer be valid. Transportation and Transit Funding. To efficiently transport commuters and promote business growth, the City -encourages the legislature to identify long-term funding sources with growth potential to allow the building of efficient transit and highway systems., The City supports preservation of suburban transit, and the expansion of the transit taxing district. Public Safety o Primary Seatbelt Law. The.City supports legislation for a primary seatbett taw. 0 Sentencing Guidelines for Weapons Crimes on School Property. The City A . supports an increase of the sentencing guidelines for both adults and juveniles for weapons -related offenses on school property to better protect our schools. o Secure Task Force Funding. The City supports continued funding for Drug Task Force, Gang Strike Task Force and other muttijurisdictional organizations that pool regional resources. o Maintain Judicial System Funding. The City strongly encourages support for maintaining judicial system funding levels as it relates to pre- and post -sentencing impacts and retaining the Ridgedate Court. o Fire Insurance 2% Fund. The City encourages the continued use of insurance 2% funds to be devoted for firefighter pension funds. Additionally, the City supports the continuation of state funding for fire training activities. Metropolitan Council. The City encourages the legislature to broaden the metropolitan council boundaries beyond the current seven county area and to evaluate whether the Council would be more effective as an elected or appointed body. Sales Tax Exemption on Local Government Purchases. The City supports legislation to reinstate the sales tax exemption for all local government purchases. Utility Relocations. The City supports efforts to ensure relocation of utilities in a timely manner., efforts to increase service reliability, as well, as indemnification from fees and fines when relocation is beyond the City's span of control. Election Law—.The C-ity-su pports-en hanc-ements-tG-election-lzw-that-i m prove efficiency, while maintaining system integrity. P a olr e _3