HomeMy WebLinkAboutCity Council Packet 02-12-1996 SpecialPLYMOUTH CITY COUNCIL
SPECIAL COUNCIL MEETING
MONDAY, FEBRUARY 12, 1996
7:00 P.M.
Public Safety Training Room
1996 Goals and Objectives
I. Progress on 1994 - 1995 Goals and Objectives
II. Discussion of Proposed 1996 Objectives
M. Voting on Objectives
IV. Discussion of Results
V. Next Steps
DATE: February 9, 1996
TO: Mayor and City Council
FROM: Dwight Johnson, City Manager
Kathy Lueckert, Assistant City Manager
SUBJECT: Study Session --1996 Council Goals and Objectives
INTRODUCTION AND GOAL FOR STUDY SESSION
Monday evening's study session will focus exclusively on establishing your goals and
objectives for 1996 - 1997. The choices you make will set the City's workplan for the
coming months. The goal for the evening is to reach consensus on a general priority
list of objectives and projects. Staff will then develop a detailed workplan based on
these priorities and present it to you for approval in March.
AGENDA AND GROUNDRULES
The proposed agenda and ground rules for Monday evening are as follows:
General discussion of 1994-1995 Goals and Objectives. You and the city have
accomplished a great deal in the past two years. Some reflection on where we've
been and what we've done will set the stage for a discussion on what's to come.
General discussion of proposed goals and objectives. This is an opportunity to
talk about any of the goals and objectives submitted by councilmembers or staff,
and to gain more understanding of the proposals. The purpose is to clarify the
meaning and intent of an idea, not to comment on its merit.
Voting and Prioritizing. Once folks understand the goals and objectives
submitted, you will vote on those you think are most important to the City over the
next two years. The goals and objectives will be posted on sheets of paper around
the room. Each of you will receive colored stick -on dots. You have 40 votes at
your disposal, and you will place your dots next to the goals and objectives for
which you are voting. You may vote twice for one item to signify its importance to
you. You do not have to use all of your votes. There will be two categories for
voting: new goals and objectives, and current goals and objectives not substantially
completed. Projects in progress that have already received a significant
commitment of time and resources will be listed separately. They will also be
posted in a separate location in the room. Please note that projects which currently
are in progress and already involve significant resources will not be eligible for
votes, since they may be considered "done deals. ". Examples ofprojects are the
Peony Lane, West Medicine Lake Park, and the sump pump program.
Discussion of Voting Outcomes. Once you have voted, the top vote getters among
the goals and objectives will be circled. We will discuss what the voting indicates,
resolve any inconsistencies and review the goals and objectives as a whole. Staff
will then begin work on a detailed work program for you to consider in March.
INFORMATION IN PACKET
There are three attachments. The first is a look at progress toward the 1994 - 1995
goals and objectives. The second is a spreadsheet which lists the goals and objectives
for you to vote on. It includes an estimate of the level of effort required to implement
the objective (Low, Medium, or High.) The third is the list of "done deals," which
are not eligible for a vote.
The staff looks forward to the study session. Please give Kathy a call on 509-5052 if
you have questions.
aftdt"'t
REVIEW OF MAJOR GOALS AND OBJECTIVES
1994-1995
Goals receiving at least four votes, listed in order of votes in 1994)
GOAL STATUS
Wetlands ordinance Adopted January 1995
No tax rate increase Tax rate reduced 10.6% since 1994.
Review EAW procedures New procedures in proposed new
zoning ord.
City-wide water quality plan Presently underway, draft in July
Economic development policy Approved July 1994
Improve financial forecasting Quarterly financial reports now
and reporting include year end estimates, graphs,
and tax abatement projections.
Open space acquisition Voters approve in May, 1995
Most parcels acquired.
Review thoroughfare guide plan To be combined with northwest
Plymouth plan.
Implement rental housing insp. Done February 1995.
Adopt a CIP Done in 1994, 1995; 96 draft ready.
Formalize legislative agenda Done in 1995 and 1996.
City Center expansion Done.
Ninth Playfield Acquired. Grading started.
Tree Preservation Ordinance Done.
Sump pump program 2nd phase of inspections underway.
Lobby for highway corridors TwinWest chose Hwy. 100 as top
priority. Joined 494 Commission.
Encourage innovation/customer Employee suggestion program,
service budget survey of all employees,
extended City Hall hours.
Maximize efficiency/effectiveness
of council meetings
Increase notification standards
Northwest Plymouth plan
Reemphazize neighborhoods in
planning review
Improve public financial/budget
reports
Use of subcommittees, task forces,
and study sessions.
Revised ordinance approved.
Background information being
gathered. Tied to Met Council
cluster planning process.
Examples: TCF, Moen-Leuer,
Liquor store on Vicksburg.
Program budget format with
narratives.
MAJOR PROJECTS BEGUN SINCE 1994 - 1995 GOALS AND OBJECTIVES
New Wayzata High School
New Ice Arena/Swimming/Fitness Facilities
Plan for City Center --"Downtown"
West Medicine Lake Park
New Zoning Ordinance
New Computer Software
Moknqi,,n,,t
95GOALUPALS
1994 - 1995 City Council Goals and Objectives Feb -96
GOAL PLANNED ACTUAL COMMENTS AND ITEMS BEHIND
COMPLETION COMPLETION ACCOMPLISHMENTS SCHEDULE
PIOteCtOIL;O:thC F.11V l'OIIIIi II::
Implement a wetlands ordinance 4Q 1994 1 Q 1995 City Council Adopted Ordinance on January 3, 1995
Prepare a city-wide water quality plan 4Q 1995 Consultant selected for Water Quality Plan 4Q 1996
Consider acquisition of open space areas 4Q 1994 2 Q 1995 Referendum held on May 23, 1995; successful vote
Consider new tree preservation policies 1Q 1995 3 Q 1995 New ordinance adopted August 15, 1995
Examine water restriction policies 1Q 1995 Consultant selected; requires Met Council/DNR approval 1Q 1996
Steep slope erosion controls 4Q 1995 2 Q 1995 Ordinance adopted spring 1995
Maximize recycling efforts On going On going Existing program continued; mixed paper added in 1995
Enhaucentient of Ke hlirhoods
Review thoroughfare guide plan 1Q 1995 Speed and traffic counts underway on selected collector streets Slated for 1996
Implement rental housing inspection program 1Q 1995 On going Program currently in operation
Reemphasize neighborhoods in planning On going On going
Reduce neighborhood nuisances 4Q 1994 Snowmobile regulations approved
Reduce speeding in residential areas On going On going New officers hired; traffic enforcement unit in succesful operation
Increase involvement of police in neighborhoods On going On going
Update adult use ordinances 2Q1995 Staff committee currently developing ordinances; will be in new Z 1 Q 1996
Increase drug education/ enforcement activities On going On going Badges in Business program initiated.
i i rc!ve C t n Pa rEici i ltiaxnt..... > > ..........: :.
Review EAW worksheet procedures 4Q 1994 New procedure tested on Soo Line East; will be in new Zoning. Ord. 1 Q 1996
Increase notification standards 4Q 1994 1 Q 1995 Notification standards approved, February 1995
Improve public financial and budget reports On going On going Quarterly financial reports revised
Review public hearing policies and practices 1Q 1995 1 Q 1995 Council approved new meeting procedures
Conduct ward and business meetings 3Q 1994 2 Q 1995 Conducted town and ward meetings October 1994; May 1995
Promote wide and diverse participation On going On going Human Rights Commission began work during 1994
Improve customer services 4Q 1995 On going Approved improved utility bills in 1995. Started extended hours.
Conduct neighborhood meetings for improvement 3Q 1994 On going All major projects have had nbad meetings
Get City "on line" with Internet, Twin Cities Freen 2Q 1995 3Q 1995 Internet access in November 1995; home page by Spring 1996 2Q 1996
Page 1
95GOALUPALS
1994 - 1995 City Council Goals and Objectives Feb -96
GOAL PLANNED ACTUAL COMMENTS AND ITEMS BEHIND
COMPLETION COMPLETION ACCOMPLISHMENTS SCHEDULE
Man ement of Development
Adopt an Economic Development Policy 4Q 1994 1 Q 1995 Economic Development policy adopted February 7, 1995
Prepare a comprehensive plan for NW Plymouth 4Q 1995 Coordinated with Met Council cluster planning 2Q 1996
Review development policies:env. transp. housing 4Q 1995 Include in Northwest Plymouth Planning 2Q 1996
Review MUSA line need 2Q 1995 Land use inventory on GIS complete; part of NW Plymouth Plan 2Q 1996
Begin redevelopment studies
Update zoning and subdivision regulations 4Q1995 Consultant selected August 1995; revise subdividion and zoning re 1Q 1996
Participate in Elm Creek Cluster Planning 4Q 1995 Met Council delay until June, 1996 2Q 1996
Develop Downtown Plymouth Design 3Q1995 Final Downtown Design now being finished. 1Q 1996
FinancialMari irient.... .
No tax rate increase for 1995 4Q 1994 4 Q 1994 Accomplished in 1995 and 1996 budgets
Improve financial forecasting and reporting On going On going Monthly expenditure tracking; new abatement forecasting
Adopt a CIP and timelines 4Q 1994 CIP adopted 2Q 1994; amended in 1995; 1996 - 2000 CIP in 1Q 96 1Q 1996
Protect taxpayers from waste/fraud/abuse (sumps) On Going 3 Q 1995 Sump pump ordinance adopted 6/95. First 1000 homes completed.
Outcome based budget 4Q 1995 Program budget developed for 1996 Budget.
Review assessment policies for projects 3Q 1994 1Q 1995 Assessment policies revised February 21, 1995
Prepare long range plans for major funds 4 Q 1995 Draft study of major buildings/ facilities completed
Consider storm water utility fee for water quality 4Q 1995 Part of Surface Water Plan Implementation 4Q 1996
Adopt long range plan for CIF 3Q 1995 Part of Recreation Facility Planning. 1Q 1996
Complete utility rate study 3Q 1995 In progress
Protect essential services On Going On going Accomplished with 1995 and 1996 budgets.
Incea Relations.:....:.
Formalize a Plymouth legislative agenda 4Q 1994 1 Q 1995 Met with legislators in January 1995
Lobby for improvements in highway corridors On Going On going Work with TwinWest; Met Council cluster planning; I-494 Comms.
Meet with officials of adjacent jurisdictions On going On going Met with legislators, Maple Grove Council, Hennepin County.
Work with school district on projects On going On going Staff work with projects in 284 and 281; NW Plymouth Plan
Page 2
95GOALUPALS
1994 - 1995 City Council Goals and Objectives Feb -96
GOAL PLANNED ACTUAL COMMENTS AND ITEMS BEHIND
COMPLETION COMPLETION ACCOMPLISHMENTS SCHEDULE
Increase leadership in organizations On going Ongoing Mayor elected to LMC Board; I-494 Comm; City joined AMM.
Improve communications with community groups On going On going
Ca ital Projects::
City Center expansion 3Q 1994 4Q 1995 Main building completed. Council Chambers renovation 1Q 1996. 2Q 1996
Acquisition and development of Ninth Playfield 4Q 1994 Site plan and land division approved. Grading underway.
County Road 9 widening plan approval 3Q 1994 3 Q 1995 Final plans approved July 18, 1995, subject to three items
Schmidt Lake Road alignment 3Q 1994 1Q 1995 Northerly alignment recommended; approved by Council, 2/95
Trail Development 4Q 1994 Bond referendum approved May 23, 1995; $1 million for trails
New Water Tower 4Q 1994 4Q 1995 Location determined. Final plat approved.
West Medicine Lake Park 2Q 1995 Road relocation design complete; under construction.
County Road 9 / County Road 24 4Q 1994 4Q 1995 Project completed.
Assist with development of new 284 High School On going On going Final plans, intergovt agreement approved. Construction started.
Study the need for athletic facilities 3Q1995 Subcommittee has made recommendations to Council
Zachary Lane, south of County Road 9 4Q1995 Paving will occur in 1996. 4Q 1996
Peony Lane Project 3Q 1997 Prelminary report received; costs under review; grading started.
Possible Open Space/Trails bond issue 2Q1995 2 Q 1995 Negotiations for acquisition complete on three sites.
Iris rove Citizen.Cnnfidoil in :Ci
Encourage innovation and customer service On going On going Employee committee recommended extended hours at City Center
Maximize efficiency and effectiveness of council m On going On going New council meeting procedures; revised staff reports
Maintain and improve morale On going Ongoing Employee Mission Statement adopted June 1995
Invest in employee training and development 1Q 1995 New 1994 training initiatives; new multi -city academy
Review consultant selection procedures 4Q 1994 Attorney, insurance advisor, auditor complete. Engrs next 1Q 1996
Upgrade technological capabilities On going On going Mainframe upgraded; software upgrades identified
Formalize strategic planning process 2Q 1995 Citizen survey completed Spring 1995
Uphold the Pro -Plymouth Pledge On going On going Council reaffirmed Pro -Plymouth Pledge, January 1995, 1996
Match staffing and resources to city goals 4Q 1994 Much was accomplished with 1995and 1996 budgets.
Page 3
95GOALUPALS
1994 - 1995 City Council Goals and Objectives Feb -96
GOAL PLANNED ACTUAL COMMENTS AND ITEMS BEHIND
COMPLETION COMPLETION ACCOMPLISHMENTS SCHEDULE
Foster open decision making at meetings On going On going New meeting procedures implemented
Foster communications throughout the organizati On going On going Column in employee newsletter; chat sessions; Labor/Mgmt Comm.
Page 4
9697GUALS
Page 1
City Council Goals and Objectives/Work Program
1996
Submitted City Effort Comments
Existing/Incomplete Objectives
1 Examine water restriction policles M
2 Maximize regycUngg efforts M
3 Reemphasize neighborhoods in pleasing I,
4 Promote wide and diverse participation L
5 Improve customer services M
6 Improve Bnancial forecasting and reporting L
7 Complete utlllty rate study L
8 Protect essential services L
9 Formalize a Plymouth legislative agenda L
10 Lobby for Improvements In highway corridors L
11 Meet with officlals of adjacent jurisdictions L
12 Work with school district on projects L
13 Increase leadership in organizations I,
14 Improve communications with communitygroups such as seniors and youth M
15 Study the need for athletic faclUties L
16 Zachary Lane, south of CaantyRoad 10 M
17 Maximize efficiency and effectiveness ofcouncil meetings L
18 Maintain and improve morale M
19 Review consultant selection procedures Anderson H
20 Match staffing and resources to city goals M
21 Foster communications throughout the organization M
22 Prepare a city-wide surface water mam{gement plan and recommend 8aanciagmechanisms H Significant resources committed to project.
Proposals for New Objectives or Expansion of Existing Objectives
23 Foster open decision malrlagat meetings; evaluate Council decisloomalringprocess Tierney L
24 Steep slope erosion controls; changes to create greater compliance, additional staff GB, CL L Expansion of current program
25 Reduce ne46borhood nuisances, focusing on peddlers, junk mail, loose dogs. NG, LA L Focus on specific complaint areas
26 Reduce speeding In residential areas; incorporate design features to reduce speed JT, CG M
27 Increase involvement ofpollce in neighborhoods through Community Policing Project Gerdes M Expand objective to reflect Community Policing Ctte.
28 Increase drug education/enforcement activities, emphasize underage access to tobacco Gerdes M
29 and alcohol
30 Conduct ward and business meetings as important community issues arise. M Target meetings on specific, community -wide issues
31 Get City "on Lae" with Internet Home Page Granath M City has Internet access; next step is homepage
32 NW Plymouth Planning: public mtgs, Elm Creek, MUSA Lae need, Peony road alignment, AH, CL,JT, D H Combination of several objectives related to NW Plymo
33 and thoroar Mare guide plan
341 Update Zoning Ordinance (include adult use, nuisances, landscaping, dev. policies/ AH, CL,CG H Combination of several objectives
351 No tax rate increase for 1997 1 DH, DA L Continue practice of recent years
Page 1
9697GUALS
Page 2
City Council Goals and Objectives/Work Program
1996
Submitted City Effort Comments
36 Protect taxpayers from waste/fraud/abuse /sumps//continue Sump Pump program Hahn M Continue and expand sump pump program
37 Outcome based budget Anderson H Discontinue goal of outcome based budgeting
38 Prepare longrange plans for major funds and fiscal analysis for Northwest Plymouth H
39 Expand transit options for seniors, youth. Tierney M
40 Begin redevelopment studies Hurlburt L/M Consider delaying for 24 months
41 Encourage innovation and customer service; consider changes to suggestion program, enco DA, CL, LA M Revitalize suggestion program; encourage cost saving i
42 cost savings initiatives
43 Formalize strategic planniagprocess, consider community visioningprocess Lueckert H Consider community visioning process
44 Uphold the Pro -Plymouth Pledge; reassess its value to the Council Tierney L
45 Improve interactions with Press; encourage more stories on Plymouth activities. Lymangood L City become more pro -active in promoting itself
46 Hlghllght responsiveness to electorate, e.g. extended hours, suggestion line, forum, etc Lymangood L
47 Emphasize low monthly cost for services provided Lymangood L
48 Create sustainable communities program for businesses, schools, citizens Black M
49 Develop recommended ordinance for organized collection ofmixed waste Black H
50 Develop videos on environmental topics /lawn care, wetlands, erosion, etc./ Black H
51 Strengthen Environmental Quality Committee Tierney L
52 Enact noise ordinance Lymangood H Implementation and enforcement may be challenging
53 Expand National Night Out" to include more neighborhoods and HOAs Tierney L
54 Evaluate a Citizen Academy program Gerdes L
55 Consider sunsets on boards, committees, and commissions DA, CL L
56 Consider expanding Human Rights Commission to Include human services Tierney M
57 Update subdivision Regulations AH, CL M Logical next step after new zoning ordinance
58 Update Sign Regulations Hurlburt M Logical next step after new zoning ordinance
59 Implement Metropolitan Livable Communities Act Hurlburt M
60 Market and Implement City Center Development Plan, using HRA, Port Authority AH, DA M
61 Develop written Finsocial Management Policy DH, JT M
62 Hold yearly recognition event for boards and commissions members Tierney L Existing Council resolution on this issue
63 Conduct a tour for Council ofmajor facilities is City Tierney L
64 Begin use ofcltizen focus groups to measure service satisfaction Ahrens M Target specific areas to get feedback on service levels
65 Encourage councilmember interaction with employees at Public Works building event Lymangood L
66 Establish 12 month calendar ofkey council activities, e.g. commission appointments Lymangood L
67 Invest in employee training and development; focus on productivity training Lymangood H
68 Upgrade technological capabilities, such mainframe soltware, police computer and radio sys Gerdes M/H
69 Develop recreational facilities: Ice arenas, swimmiag pools. Blank H
Page 2
96916LULS 0A6c*&v,,,n4-1 V
Pape 3
City Council Goals and Objectives/Work Program
1996
Submitted City Effort Comments
Projects in Progress
1 City Center expansion completion, new Council chambers CL, JT L
2 Development of Ninth Playfield M
3 Trail Development L
4 West Medicine Lake Park M
rJ Peony Lane Project M
61 Protect taxpayers from waste/fraud/abuse and continue to expand the sump pump program
Pape 3